HomeMy WebLinkAbout2024-05-07 Bd Comm minutes Item Number: 4.a.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Airport Commission: March 14
Attachments: Airport Commmission: March 14
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
March 14, 2024—6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Judy Pfohl, Ryan Story, Hellecktra Orozco, Warren Bishop, Chris
Lawrence
Members Absent:
Staff Present: Michael Tharp, Jennifer Schwickerath, Redmond Janes
Others Present: Carl Byers, Travis Strait
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM
A quorum was determined at 6:01 pm and Orozco called the meeting to order. j
APPROVAL OF MINUTES
Bishop moved to accept the minutes of February 8, 2024, seconded by Pfohl. Motion carried 4-0
(Lawrence abstained). Lawrence moved to accept the minutes of March 4, 2024, seconded by
Bishop. Motion carried 5-0
PUBLIC COMMENT - Tharp introduced Redmond Jones, Deputy City Manager to the
Commission. Jones wanted to introduce himself to the Commission stated he had been working
with Tharp the last few months as the City MangePs office liaison. Jones said he wanted to
introduce himself to the Commission as well.
ITEMS FOR DISCUSSION!ACTION
a. Airport Construction Projects:
1. FAA grant projects
1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated I
that he had sent out an email earlier discussing the upcoming
schedule. Tharp stated that the project would start on April 1, and
would last for 40 days. Tharp also stated there would be 2 periods
where additional closure of the runway intersection or taxiway
intersection would occur. Tharp noted the contractor had a total of
6 hours they could use to close the intersection.
2. Terminal Area Study — Tharp stated that Bolton & Menk was
wrapping up the space needs study for the FAA. Tharp noted that
they would have their next opportunity to apply in October for
funding again. Tharp also stated he had been in discussion with
Bolton & Menk about using alternative methods to seek funding,
Airport Commission
March 14,2024
Page 2of 4
such as using earmarks. Tharp noted that Congress has begun
using them again though it creates issues with FAA offices as it
breaks their discretionary programming.
3. Solar Power Project—
a.
roject—a. Public Hearing — Orozco opened the public hearing at
6:08pm. Tharp stated that this project would install a solar
array to supply power for the runway lighting, terminal
building and ambulance building. Tharp noted that the plans
and specifications documents were at the end of the
information packet. Tharp also stated that the project
estimate was $505,000 and that the bids were scheduled to
be due at 10:30am on April 81h. No other comments were
received Orozco closed the public hearing at 6:11 pm
b. Consider a resolution approving plans, specifications,
estimate, and form of contract. Pfohl moved resolution
#A24-06, seconded by Story. Motion carried 5-0
fl. Iowa DOT grant projects
1. FY23 Program
a. Terminal Building Improvements—Tharpstatedtheywere
looking for the low temps to stay consistently above freezing
fora week. Tharp stated they were looking towards mid-April
for that weather to normally occur.
2. FY 25 application — Tharp stated that since they didn't get the
award for the terminal project, he was looking at an area near the t-
hangars he would like to apply for to fill in. Members discussed the
area he was describing. Bishop asked about the interest level of
people building hangars. Tharp stated that he had been discussing
some options with Wolford, but the other hangar conversations had
gone quiet.
b. Airport"Operations"
1. Budget—Tharp stated they were about to start the last quarter of the budget.
Tharp noted that he didn't expect anything too pressing for the budget.
ii. Management-
1. Annual Report — Tharp stated that the annual report was in the
packet and Pfohl had given him some corrections. Tharp asked if
the Commission wanted to see an updated version with
grammatical corrections otherwise, he'd work with members for an
upcoming council meeting to include it in the packet.
2. USAF Display Jet
a. Public Hearing Orozco opened the public hearing at
6:21pm. Tharp stated that the government is moving to a 5-
year agreement.Tharp stated that the agreement is the same
they've been signing annually and gives the Commission the
opportunity to break the agreement and ship the aircraft back
to the USAF if they choose. There's also the option if
someone else wanted the aircraft, that entity could pay for it
to be shipped to them. Tharp stated that he did receive a call
recently from Camp Dodge and if they were interested in
ending the display that the museum there might have an
{
Airport Commission
March 14,2024
Page 3 of 4
interest in having it. Lawrence stated that while the
conversations have been had, until they have something to
show or replace the jet the expectation was the jet would
remain.
b. Consider a resolution approving loan agreement —
Bishop moved resolution #A24.07, seconded by
Lawrence. Motion carried 5-0.
iii. Events—Tharp stated they had events on their calendar. Tharp noted that
he believed they had the autocross events on the calendar last month. Tharp j
stated that the Drive-In movies calendar had been released and that he had {
made contact with the EAA chapter, and they agreed to an event in May.
1. Autocross: April 14,June 9, Sept 15, Sept 29
2. Drive-In Movie:July 13(Barbie)
3. Young Eagles: May 11
4. Pancake Breakfast(expected Aug 25)
e. FBO 1 Flight Training Reports
I. Jet Air—Tharp stated that Matt wasn't at the meeting, but that Jet Air staff
were making the equipment transition to spring.
d. Commission Members'Reports—Orozco noted that she had reached out to Justin
Fraase to schedule a tour on April 1st. Lawrence and Bishop would attend with
Tharp.
e. Staff' Report —Tharp noted that the Iowa Airports legislative reception was being
held next week at Bolton & Menk's offices. Tharp also stated that the Iowa Aviation
Conference was being held April 16-17. Bishop and Orozco would also attend.
Consider a motion to go into executive session under Section 21.5(1)(i)of the Iowa Code to
evaluate the professional competency of individuals whose appointment, hiring, performance or
discharge is being considered when necessary to prevent needless and irreparable injury to that
individual's reputation and that individual requests a closed session.
a. Evaluation of Airport Manager
Lawrence moved to enter executive session,seconded by Pfohl. Motion carried 5.0.
Executive Session began at 6:42pm.
Bishop moved to exit executive session, seconded by Lawrence. Motion carried 5-0.
Executive Session ended at 7:40pm
i
SET NEXT REGULAR MEETING—Members set the next meeting for April 11th, 2024 at 6:OOpm.
ADJOURN
Bishop moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at
7:41 pm.
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CHAIRPERSON DATE h
Ai rport Commission
March 14,2624
Page 4of4
Airport Commission
ATTENDANCE RECORD
2023.2024
TERM 0o 0 0 0 + + s o 0 0
f0 W N G_D 00 w O t Eo S P =o
NAME P• N t,-44
w w w w w w w w w 1%
w
Warren 06/30/26
Bishop X X X X X X X X X 0/E X X O/E X X
Scott Clair 06130/23 X X O/E 0/E XIE OIE Not a member
Christopher 06/30126 X O/E X X X X X X X X X X X DIE X
Lawrence
Hellecktra 06/30/24
Orozco XIE OIE O/E O1E X X X X X X X X OIE X X
Judy Pfohl 06/30/26 X X X X X X X X X X X X X X X
Ryan Story 06/30/27 Not a member X O/E X OIE X X X X X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
01E = Absent/Excused
NM = Not a Member at this time
WS = Present for subcommittee meeting
O/S =,.qhs@qt,pRt a.member of the subcommittee j
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I
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Item Number: 4.b.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Charter Review Commission: April 1
Attachments: Charter Review Commission: April 1
MINUTES FINAUAPPROVED
CHARTER REVIEW COMMISSION
APRIL 1, 2024—5:30 P.M.
EMMA J. HARVAT HALL
Members Present: John Balmer, Susan Craig, John Death, Gerene Denning, Mackenzie
DeRoo, Matt Hayek, Molly Kucera, Bijou Maliabo, Jennifer Patel
Staff Present: City Attorney Goers, City Clerk Grace
(Videos of the meetings are available at citychannel4.com typically within 48 hours)
RECOMMENDATIONS TO COUNCIL. (to become effective only after separate Council
action):
None
1. INTRODUCTIONS:
City Clerk Grace welcomed everyone and asked them to introduce themselves and share
something about themselves if they wanted to.
2. FUTURE MEETING SCHEDULE:
Regular meeting days and times — Members discussed their availability for meeting days
and times. Grace stated that the meetings would be held in Harvat Hall, allowing more room
for the commission and the public. Craig suggested meeting every other week starting out
and see how things progress, noting there could be a lighter schedule during the summer.
Kucera remarked by reading the prior Commission minutes it seemed they had gotten
ahead in their work and were able to have a reduced summer schedule and was okay with
starting off with meeting twice a month. Craig stated she would gone the week of April 22"d
Grace provided available days when Harvat Hall could be used. Hayek asked about the
Helling Conference room, Grace said that Helling would be too small for the commission.
Due to availability in Harvat Hall, members agreed to a tentative meeting schedule of the
second Tuesday and fourth Thursday of each month. Grace confirmed the next meeting
would be Tuesday, April 9, 2024, at 5:30 p.m.
Summer Schedule—The summer schedule will be revisited as those dates get closer.
Balmer moved to adopt the tentative meeting schedule, seconded by Deeth. Motion
carried 9-0.
3. SELECT CHAIR AND VICE CHAIR
Grace asked for nominations for Chair. Kucera nominated John Balmer as Chair;
seconded by Craig. Motion carried 9-0.
Grace asked for nominations for Vice Chair. DeRoo nominated Molly Kucera as Vice
Chair; seconded by Craig. Motion carried 9-0.
{Meeting was turned over to Chair John Balmer}
Charter Review Commission
April 1, 2024
Page 2
4. DISTRIBUTION OF MATERIALS
Balmer noted the items listed under Distribution of Materials and asked if anyone wanted to
discuss those materials. Balmer stated the commission needed to consider how they were
going to address the review of the Charter such as: in sections or by prominent issues.
Craig said the 2014-2015 commission minutes mentioned a sample/model charter and
asked if there was something like that available or if the commission should be looking at
one. City Attorney Goers stated it was up to the commission if they wanted to review a
model charter and could research to see what is available. Patel suggested starting with the
most controversial items so there are less of those types of items further along in the
process and suggested starting with campaigns and elections, noting that people tend to be
more interested at the beginning of the process. Kucera recommended asking City staff and
City Council for input. Denning noted it was important to prioritize the work by the
commission to keep to a timeline. Balmer asked Goers and Grace if there were any issues
that needed to be addressed in the Charter that had not been previously. Goers noted there
were a couple of things that had come up since the last amendment such as changes in
election law that the commission would want to account for but noted that when the
commission got to those sections the issues would be mentioned and they would make sure
it fits into whatever the commission is recommending. Deeth stated election law is a moving
target and they would have to take note of public discussion and items in the legislature.
Craig suggested for the first couple of meetings starting at the beginning of the Charter and
methodically going through it noting items of interest to have a larger discussion on and
giving the public a timeline for those items. Hayek added that he thought the commission
could review the Charter fairly quickly and identify top 10 items of issue, prioritize, and
decide how to gather public input. The commission agreed with Craig and Hayek's
recommendations.
5. GENERAL OVERVIEW OF CHARTER:
Balmer asked Goers if he wanted to give a general overview of the Charter or had additional
thoughts to share. Goers stated he had prepared some ideas to share but based on the
commission's discussion of reviewing the 2014-2015 minutes and the Charter he felt that
they were all well prepared and didn't think it was necessary. Craig asked Goers why there
were so few Charter cities or why wouldn't every city want to have a charter. Goers noted
there were about eight forms of government in Iowa which are laid out in the state statute
making it relatively easy to start a city and how it's going to be lead, except for one which is
the Home Rule Charter city and speculated that it was an easier path to take. Goers also
noted that the City of Iowa City did not start out as a Charter city and switched only fifty
some years ago adding Iowa City's Charter is citizen empowering making us different than
other forms of government.
6. STRUCTURE:
Identification of Issues— Goers stated he originally had some ideas but the commission
took care of that in their discussion, noting that traditionally the commission would
methodically go through as they review while looking for things that aren't in the Charter
they may want to consider. Goers noted the two parts of the review process, first being the
review of what is current and is it okay or are changes needed and the second is what
should be added that is not in there now. Goers mentioned when the commission is done
with their review, they will send a report to City Council. At that point Council has choices to
make as they can adopt all the changes that the commission recommends or put them to a
citizen vote. Balmer noted that previous commissions have done a nice job of reviewing the
Charter Review Commission
April 1, 2024
Page 3
Charter, allowing the current commission the opportunity to look at the big picture. Goers
also noted there will be many issues that commission has questions on and he will have to
look into them and circle back with information. Kucera asked about best practices for
public input and what to do when citizens bring their ideas to commission members. Goers
suggested sending an email to the commission with Grace noting she would get an email
set up for the public to send their comments to which would be included in the meeting
packets. The other method is to have a public comment period where citizens could
comment on the section of the Charter that is being reviewed or comment on sections that
are not noted on the agenda, but the commission could not engage due to open meetings
law. Goers then provided the commission with a brief review of the open records and open
meetings laws. Balmer asked for information on how to subscribe to the news release for
the agenda packets. Grace will forward that information to the commission.
7. ADJOURNMENT:
Patel moved to adjourn the meeting at 6:05 P.M., seconded by Hayek. Motion carried
9-0.
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Item Number: 4.c.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Civil Service Commission: April 19
Attachments: Civil Service Commission: April 19
Minutes—Final
City of Iowa City Civil Service Commission
Friday, April 19, 2024—8:15 a.m.
Helling Conference Room
Members Present: Rick Wyss, Ashley Jennings
Members Absent: Chi Ogboko
Staff to the
Commission Present: Karen Jennings,Tracy Robinson
Other Parties Present: Police Chief Dustin Liston
Recommendation to Council(become effective only after separate Council action):
None.
Call to Order:
Wyss called the meeting to order at 8:16 a.m.
Police Sergeant and Police Lieutenant Promotional Testing
After a brief discussion, A. Jennings moved and Wyss seconded to approve the process as
proposed by staff in the April 16, 2024 memo. All were in favor.
Adiournment:
A. Jennings moved to adjourn, Wyss seconded, all were in favor and the meeting was
adjourned at 8:26 a.m.
Board/Commission: Civil Service Commission
Attendance Record
Year 2024
(Meeting Date)
Term 2/9/24 4/19124
Name Expires
Rick Wyss 4/3/28 X X
Chi O boko 4/7/25 O/E OE
Ashley Jennings 4/6/26 X X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
--- = Not a Member
Item Number: 4.d.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Housing & Community Development Commission: March 21 [See Recommendations]
Attachments: Housing & Community Development Commission: March 21 [See
Recommendations]
r
CITY OF IOWA CITY
MEMORANDUM
Date: April 19, 2024
To: Mayor and City Council
From: Brianna Thul, Community Development Planner
Re: Recommendations from Housing and Community Development Commission
At their March 21, 2024 meeting, the Housing and Community Development Commission made
the following recommendations to the City Council:
1. By a vote of 4-1 (Reedus dissenting) the Commission recommends the following FY25
Emerging Aid to Agencies budget allocations:
FY25 Staff HCDC Average Final HCDC EA2A
Agency/Project Funding
Request Recommendations Recommendations
Recommendations
Iowa City $15,000 $7,500 $6,583 $6,000
Compassion
TRAIL $12,000 $6,000 $5,500 $5,500
Escucha Mi Voz $15,000 $7,500 $5,167 $8,000
Iowa City Sober $10,000 $5,000 $4,583 $7,500
Living
Visiting Nurses $15,000 $5,500 $4,167 $0
Association
Iowa City $15,000 $5,500 $3,750 $5,000
Hospice
Immigrant $15,000 $0 $2,500 $0
Welcome
Network of
Johnson County
Healthy Kids $15,000 $0 $2,167 $5,000
School Based
Clinics
Iowa Legal Aid $12,500 $0 $1,500 $0
Total ii $37,000 $35,917 $37,000
April 19, 2024
Page 2
2. By a vote of 5-0 the Commission recommends the following FY25 CDBGlHOME budget
allocations:
HCDC IFinal HCDC
Request Staff Recommendations Individual CDBGIHOME
Score
Summary Recommendations
Staff Staff HCDC HCDC "CDC
Agency/Project FY25 Staff CDBG HOME Average CDBG HOME
Request Score Funding Funding Score Fu
eading Funding
Rec. Rec. Rec. Rec.
Iowa City
Housing
Authority- $300,000 320 NA- $300,000 295 NA $300,000
Tenant Based 94% ineligible ineligible
Rental
Assistance
Shelter House- $93,523 270 $0 $0 272 $0 $85,327
Rental Rehab 79°!°
The Housing
Fellowship- $420,000 287 $190,000 $230,000 267 $190,000 $144,673
Rental 84%
Acquisition
Neighborhood
Centers of _
Johnson County $65,000 257 $34,000 NA 261 $34,000
-Public Facility 76°I° ineligible ineligible
Improvements
DVIP- Rental 268
New $304,250 76% n ligible $0 252 ineligible
$0
Construction
United Action
for Youth - $200,000 211 $0 $0 236 $0 $0
Rental 62%
Aqguisition
Total $1,382,773 NA 000 $530,000 iii $530,000
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
X Agenda item will be prepared by staff for Council action
MINUTES FINAL
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
MARCH 21, 2824-8:30PkA
FORMAL MEETING
THE CENTER ASSEMBLY ROOM
MEMBERS PRESENT: Ka|abBeining' Maryann Dennis, BecoiRnedus, Denise Szecsoi' Kyle
Vogel
MEMBERS ABSENT: HoraoioBorgen. Karol Krotz' Kiran Patel, James Pierce
STAFF PRESENT: Erika Kub|y' BriannaThu|` Rachel Carter
OTHERS PRESENT: CriosyCongone||i (Shelter Houxe). Will Kapp (Immigrant Welcome
Network ufJohnson Cuunty). Emily Sinnvvo|| (EsouuhaMiVuz), Ninosku
Campos (EsouuhaMiVoz)' Jane Noble Davis (Catholic Worker Hnuse),
Bob Untiad1 (TRA|L). Jim Kring|en (Iowa Legal/\id)' Sara Krieger
(VNA/|ovvaCity Hospiou), Mmni|amRamsey(Iowa City Sober Living),
Genevieve Anglin (UAY)' Simon Andrew (The Housing Fa||uvvnhip).
KhatiwDnnor(O\/|P)' Marguerite Oetting (Healthy Kids School Based
C|inics)` Jessica Andinn (Johnson County Affordable Housing Coalition)
RECOMMENDATIONS TO CITY COUNCIL:
Byavote nf4-1 (Reedus dissenting)the Commission recommends the following recommendations for
Housing and Community Development Commission
March 21, 2024
Page 2 of 8
By a vote of 5-0 the Commission recommends the following recommendations for CBDGiHOME funds:
HCDC
RIndividual March HCDC Meeting
Request Staff Recommendations
Score Recommendations
Summa
Staff Staff HCDC HCDC HGDC
Agency/Project FY25 Staff CDBG HOME Average CDOG HOME
Request Score Funding Funding Score Funding Funding
Rec. Rec. Rec. Rec.
Iowa City
Housing
Authority- $300,000 320 NA- $300,000 295 NA $300,000
Tenant Based 94% ineligible ineligible
Rental
Assistance
Shelter House- $93,523 270 $0 $0 272' $0 $85,327
Rental Rehab 79%
The Housing
Fellowship- $420,000 287 $190,000 $230,000 267 $190,000 $144,673
Rental 84%
Acquisition
Neighborhood
Centers of
Johnson County $65,000 76,° $34,000 ineligible 261 $34,000 $0
-Public Facility
Improvements
DVIP- Rental
NA-
New $304,250 6$ ineligible $0 252 $0 $0
Construction
United Action
for Yout - $200,000 211 $0 $0 236 $0 $0
Rentalental 62°t°
Ac uisition
Total $1,382,773 NA 000 $530,000 irr $530,000
CALL MEETING TO ORDER:
Beining called the meeting to order at 6:39 PM.
WELCOME NEW MEMBER:
Deferred —new member was not in attendance.
CONSIDERATION OF MEETING MINUTES: NOVEMBER 16, 2023:
Vogel moved to approve the minutes of November 16, 2023. Dennis seconded the motion. A vote was
taken and the minutes were approved 5-0.
PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA:
Ninosko Campos and Emily Sinnwell introduced the recent health equity report focused on immigrant and
refugee worker health in Johnson County. Copies of the report Salud, Techo, Y Trabajo:A Health Equity
2
Housing and Community Development Commission
March 21, 2024
Page 3 of 8
Report or Policymakers, Community Organizations, Workers and Everyday People was provided to the
commission. '
Ninoskc Campos stated she was from Honduras and is an asylum seeker and a member of a Escucha Mi
Voz. This month, they're going to be sharing a report that they did for City Council and the Johnson
County Supervisors about public health where they surveyed 481 immigrant workers in Johnson County.
Ninosko shared a copy of the report with the Commission and offered to come to a future meeting to
present on the report.
DISCUSS FY25 EMERGING AID TO AGENCIES tEAZA1 FUNDING REQUESTS AND CONSIDER
BUDGET RECOMMENDATION TO CITY COUNCIL:
Reedus noted there was comment in the staff recommendations regarding an agency shouldn't receive
funds more than two years, but she could not find any documentation that was a rule so if it wasn't a
written/published rule she doesn't think it should be something they adhere to. Kubly replied she it isn't a
formal rule rather it is something they use to determine their recommendation.
Reedus stated that if they are going to use that type of thing, it should be a published rule as it helps keep
things transparent and helps in making decisions. She doesn't want agencies applying for money and
spending all that time doing applications if they're not eligible. Kubly noted in the application there is the
language that states the funding is not intended to be an ongoing source of funding.Thul stated that the
memo includes staff recommendations—the issue is not that they are ineligible. If the Commission wants
to recommend funding they certainly could.
Dennis asked if agencies not funded could then apply for Legacy funding. Reedus replied no and stated
then that's the problem. There's a funding cliff. If they get funds for Emerging Agencies for two years, they
die on the cliff unless they're accepted to be a Legacy Agency. She noted they have three organizations
offering services to immigrants, non-documented folks, which is becoming quite an issue. If they were to
receive funds for two years, what happens in another two years and they have no place else to go? They
don't have the ability to get Emerging Agency funds and the Legacy group is a closed group.
Vogel stated on the other side, he likes it as a guideline and they have to put a limit on what an Emerging
Agency needs to be and at what point are they no longer Emerging. He noted in Iowa City there are
hundreds of organizations and agencies that exist and could obviously use some assistance and there's
absolutely a finite amount of funds, both in Legacy and Emerging. Yes there is a cliff, but the cliff is
supposed to be, here's the City helping organizations get started. Then they have a couple years of being
able to hire the people and get to the next point where they need to do fundraising and find private donors
or other grant opportunities.The City is helping organizations get started but there isn't just an ongoing
source of funds.
Reedus stated it takes a whole lot more than two years to develop the resources to be able to raise
money in a nonprofit organization, to have one development director for an organization is going to be
upwards of$50,000 plus benefits. Additionally, the resources and raising money in Iowa City and
Johnson County is not easy.
Reedus stated she will not pull back her recommendation for Healthy Kids School-based Clinics because
she thinks it's a needed organization. Next month they will have a report from the subcommittee that's
been working on Aid to Agencies funding and they need to take a look at the cliff and need to work further
and decide if they're going to keep the closed group of Legacy Agencies or if they're going to change the
whole thing. Cutting an organization off after two years with no other resources is going to be problematic.
These organizations are asking for money for issues that aren't going to go away in the community, and
they aren't likely to be able to develop the resources to raise the money that they're going to need.
Dennis noted staff shared the rankings of who got the highest rankings and HCDC has to provide a
recommendation based on the information they have. She noted if the minimum allocation is $5,000 then
they could just allocate$5,000 to the top seven or so.
3
Housing and Community Development Commission
March 21,2024
Page 4 of 8
Szecsei asked if there are updates to see where agencies are that did receive funding for two years and
then were cut off-do they actually find funding elsewhere to stay alive? Kubly stated they do collect
semiannual reports from these agencies funded. Staff could do a better job providing those to the
Commission. Szecsei stated she like to see a report two years after they receive funding to see if they
actually do succeed or fall off the cliff.
Vogel stated the$5,000 minimum needs to change, if they give the top seven$5,000 then that leaves
$2,000 for someone else and that's below the minimum.
Dennis noted the number one ranking was Iowa City Compassion so they could give them $6,000, and
the next highest(TRAIL)$5,500, and Escucha Mi Voz and Sober Living $5,000 each.
Reedus asked about the Visiting Nurses Association,when the Commission was discussing Legacy
Agencies it was stated they didn't want to get into third party revenue organizations. She stated Visiting
Nurses Association is not one of those organizations, they get a lot of revenue and feels HCDC
allocations can't make a dent into making up for lost funds for the Visiting Nurses Associationbecause
they're not getting reimbursed enough. They're a pretty large organization and she thinks they need to put
more money into programs that are helping the immigrant population. Reedus also thinks Healthy Kids
should receive$5,000.
Vogel noted additionally with Iowa Legal Aid, they get quite a bit of other assistance through the City and
most of their assistance is from State funding.They do great work but they're not really an Emerging
Agency-they're a well-established agency.
Dennis stated the National Visiting Nurses Association has also been around for about a hundred years.
Reedus noted in the staff recommendation there was a comment about the Immigrant Welcome Network
of Johnson County being too new and asked when they incorporated. Kubly replied she is not sure, but it
was sometime last summer. Reedus asked same with Iowa City Sober Living, when did they incorporate.
Again, Kubly is not sure, but they did apply for Emerging Agency funds last year..
The Commission continued to discuss the organizations and possible allocations.
Vogel asked if the$5,000 minimum was a decision made by HCDC or if it was a statutory thing. Kubly
replied that it is in the rules that have been adopted by Council but did come from a recommendation from
HCDC.
Beining would like to see more funds going to immigrant organizations as that is so needed in the
community. Additionally, he supports Sober Living and the health benefits they support, it's a newer
organization and just starting.
Vogel moved to recommend the following recommendations for Emerging Aid to Agencies:
FY25 Staff HCDC Average March EA2A Pifer
Agency/Project Request Recommendations Recommendations Funding
Recommendations
Iowa City $15,000 $7,500 $6,583 $6,000
Compassion
TRAIL $12,000 $6,000 $5,500 $5,500
Escucha Mi Voz $15,000 $7,500 $5,167 $8,000
Iowa City Sober $10,000 $5,000 $4,583 $7,500
Living
4
Housing and Community Development Commission
March 21, 2024
Page 5 of 8
Visiting Nurses $15,000 $5,500 $4,167 $0
Association
Iowa City $15,000 $5,500 $3,750 $5,000
Hospice
Immigrant $15,000 $0 $2,500 $0
Welcome
Network of
Johnson Count
Healthy Kids $15,000 $0 $2,167 $5,000
School Based
Clinics
Iowa Legal Aid $12,500 $0 $1,500 $0
Total ii $37,000 $35,917 $37,000
Dennis seconded the motion.
A vote was taken and the motion passed 4-1 (Reedus dissenting).
DISCUSS FY25 COMMUNITY DEVELOPMENT BLOCK GRANT ICDBGI AND HOME INVESTMENT
PARTNERSHIP PROGRAM (HOMEI FUNDING REQUESTS AND CONSIDER BUDGET
RECOMMENDATION TO CITY COUNCIL:
Reedus noted the staff report with the risk factors being reported was really good, however, it didn't have
a place in the scoring so she would recommend that it go into scoring. She stated if there's no risk, an
organization should gain points, but if they do have risk factors that the City has identified, there should
be a negative impact to the score.That would make the risk factor scoring meaningful.
Vogel acknowledged this year seemed easier than previous years as far as the scoring, likely due to
some of the change implemented that came from discussions with the subcommittee and making those
sections clearer on age groups and percentages.
Dennis noted it's really interesting that a lot of the scores were very similar from staff and from the
Commissioners who scored.
Reedus does think that the final scores should mean something in terms of the funds awarded and stated
Iowa City Housing Authority has the highest score, then Shelter House for Commissioners and staff
scored the Housing Fellowship higher than Shelter House.
The Commissioners discussed the distribution of the HOME funds first awarding Iowa City Housing
Authority—Tenant Based Rental Assistance the full request of$300,000. For Shelter House
commissioners asked what portion of the project is not eligible for HOME funds. Thul responded and the
commission settled on an award of$85,327 leaving $144,673 for The Housing Fellowship. Although
United Action for Youth was eligible for HOME funds, they scored the lowest, across the board, so the
commission did not give them funding.
Moving on to CDBG funding, Vogel noted the Neighborhood Centers of Johnson County is asking for
$65,000 but staff only recommended $34,000. Thul explained there was a portion of the project that
would be ineligible for CDBG.
The Commission again discussed United Action for Youth and were generally in agreement to not fund
them this round.
5
Housing and Community Development Commission
March 21, 2024
Page 6 of 8
The Commission agreed to fund Neighborhood Centers of Johnson County the$34,000. That left
$190,000 to allocate and it was decided to allocate it to The Housing Fellowship. Beining noted it's
increasing the actual base of affordable housing. Reedus agreed and stated the community has a need
for housing for larger families, that's been identified for a couple of years.
The Commission also decided not to fund DVIP as they are in the middle of a big project and it's going to
be tough for DVIP to get all that done.
Vogel moved to recommend to Council the following recommendations for CDBG/HOME funds:
HCDC
Request Staff Recommendations Individual March HCDC Meeting
Score Recommendations
Summary _
Staff staff HCDC HCDC HCDC
FY25 Staff CDBG HOME CDBG HOME
Agency/Project Request Score Funding Funding Average Fa ding Funding
Rec. Rec. Score Rec. Rec,
Iowa City
Housing
Authority- $300,000 320 NA- $300,000 295 NA-
Tenant $300,000
Based 94% ineligible ineligible
Rental
Assistance
Shelter House- $93,523 270 $0 $0 272* $0 $85,327
Rental Rehab 79°!°
The Housing
Fellowship- $420 000 287
Rental 84°l0 $190,000 $230,000 267 $190,000 $144,673
Acquisition
Neighborhood
Centers of
Johnson County $65,000 76
- Public Facility ° $34,000 ineligible 261 $34,000 ineligible
Improvements
DVIP- Rental
New $304,250 258 76$ ineligible $0 252 NA ineligible
$0
Construction
United Action
for Youth- $200,000 211 $0 $0 236 $0 $0
Rental 62%
Acquisition
$1,382,773 NA 000 $530,000 000 $530,000
Reedus seconded the motion.
A vote was taken and the motion passed 5-0.
STAFF &COMMISSION UPDATES:
Thul stated next month's meeting will be April 18 and will include a presentation from the Aid to Agency
subcommittee which will be the final report. Also, every March there is a spending deadline for projects
that were funded with CDBG so if there are projects that are behind schedule, staff will bring those
updates to the Commission for review.
6
Housing and Community Development Commission
March 21,2024
Page 7 of 8
Thul stated there are three people on the Commission that have terms ending in June: Reedus, Beining
and Krotz. If they want to reapply for the Commission they can do so online.
Kubly stated they found out this week that the HOME-ARP allocation plan was finally approved after
several amendments, HUD approved it on Monday so they are excited to start those projects with Legal
Aid, DVIP and Shelter House.
Kubly noted that Thul just received a promotion that was approved by Council this week as a Senior
Planner. Kubly also wanted to share they have a couple of vacant positions in their division, there is a
vacancy for the housing rehab specialist who administers CDBG and HOME funds for owner occupied
rehab, as well as a housing inspector or rental inspector position will be posted soon.
Beining plans to attend the Johnson County Affordable Housing Coalition affordable housing project bus
tour and can give an update in April.
ADJOURNMENT:
Reedus moved to adjourn, Dennis seconded the motion, a vote was taken and the motion passed 5-0.
7
Housing and Community Development Commission
March 21,2024
Page 8 of 8
Housing and Community
Development Commission
Attendance Record 2023-2024
Name Terms Exp. 1119 2116 3/30 4/20 5/18 7120 9/21 10119 11/16 3/21
Beining, Kaleb 6/30/24 X O/E X X O/E X X X X X
Dennis, Maryann 6/30/25 X X X O/E X X O/E X X X
Haylett,Jennifer 6/30/25 X X O/E X O/E O/E
Krotz, Karol 6/30/24 X O/E X X X X X X X O/E
Mohammed, Nsar 6/30/23 X X X O/E O/E
Reedus, Becci 6/30124 X X X X X X X X X X
Vogel, Kyle 6/30/26 O/E X X O/E X X X O/E X X
Eckhardt, Michael 6/30125 X X X X O/E O/E
Patel, Kiran 6/30/26 O/E X X X X X O/E X O/E
Pierce, James 6130/26 — — _ _ X X X X O/E
Szecsei, Denise 6/30/25 — — — X X
Borgen, Horacio 6/30/25 — - — O/E
• Resigned from Commission
Key:
X = Present
O =Absent
O/E =Absent/Excused
=Vacant
8
Item Number: 4.e.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Human Rights Commission: March 4 [See Recommendations]
Attachments: Human Rights Commission: March 4 [See Recommendations]
�a CITY OF IOWA CITY
VIII ;,7� MEMORANDUM
Date: April 24, 2024
To: Mayor and City Council
From: Stefanie Bowers, Human Rights Coordinator
Re: Recommendation from the Human Rights Commission
At its March 4, 2024, meeting the Human Rights Commission voted and by a majority requests
the City Council
1. To fund the following 11 organizations at the requested amount for the Racial Equity and
Social Justice (RESJ) grant for fiscal year 2024.
Recommended
Organization Requested Amount Amount
Eastern Iowa Chapter of APAPA 3000.00 3000.00
Inside Out Reentry Community 2300.00 2300.00
Open Heartland 13738.25 13738.25
Better Together Community Development
Corporation 8650.00 8650.00
Houses into Homes 15000.00 7698.16
United Action for Youth 20000.00 10500.00
Domestic Violence Intervention Program 7619.99 7619.99
Indigenous Art Alliance 25000.00 20340.00
Escucha MiVozIowa 25000.00 12000.00
Community Crisis Center 20000.00 7000.00
Wright House of Fashion 25000.00 7153.60
2. Increase the RESJ grant by$50,000.00 in this grant cycle or the next
Additional action (check one)
No further action is needed
X Board or Commission is requesting Council direction
_Agenda item will be prepared by staff for Council action
Approved Minutes
Human Rights Commission
March 4,2024(Special Meeting)
Emma J.Harvat Hall
Commissioners present:Jahnavi Pandya,Doug Kollasch, Kelsey Paul Shantz,Viana Qaduora, Roger Lusala,
Mark Pries, Elizabeth Mendez Shannon.
Commissioners on Zoom:None.
Commissioners absent:Sylvia Jons.
Staff present:Stefanie Bowers.
Recommendation to City Council:Yes,two recommendations.
1. To fund the following 11 organizations at the requested amount for the Racial Equity and Social
Justice (RESJ)grant for fiscal year 2024.
2. Increase the RESJ grant by$50,000.00 in this grant cycle or the next
Meeting called to order:5:36 PM.
Racial Equity and Social Justice Grant:
Eastern Iowa Chapter of Asian Pacific Islander American Public Affairs IAPAPAI -53.000.00
Seen as important activities for the community, making an immediate impact.This organizations covers
important focal points like racial equity and social justice. It is suggested to discuss sustainability of future
activities that extend beyond the Human Rights Commission and the grant process. It is agreed to grant
the full amount of$3,000.00.
Inside out Reentry Community-$2,300.00
This organization allows the commission to reach a community that doesn't often receive funding or
support. It is suggested to keep in touch about the long-term vision of success for this organization.The
operational costs including staffing are discussed.A final decision is agreed on the full amount granted at
$2,300.00.
Open Heartland -$13,738.25
The applications ability to highlight the need in the community and organizing support to address those
needs is recognized.The project addresses foundational educational skills training identified by women's
leadership teams.The network in partnerships and how that impacts the community is brought up in
support of funding. Due to their success in pervious work and their thorough report on future efforts it is
suggested they receive full funding. It is agreed they will receive the full amount of$13,738.25
1
Better Together Community Development Cooperation -$8,650.00
This organization addresses the migrant communities and those facing injustices in the community. It also
addresses the challenge of not knowing about or having access to available resources and programs.Their
efforts lead to community building and providing access.There is a collaborative spirit that allows
community members to represent their culture through this organization and to have a cross-cultural
collaboration. It is agreed to grant full funding of$8,650.00
Houses Into Homes -57.698.00
Recognize new projects. Partial funding is suggested.The groups this organization represents align with
the outreach goals of the HRC. Previous funding granted by the HRC to this organization is considered as
partial funding is addressed again.The deliberate and direct impact this organization makes is highlighted
as a reason for continued support and funding to the group. Partial funding of half the requested amount
is agreed on at$7,500.00.
This organization is revisited with remaining funds and receives the remainder with a total grant of
$7,698.00.
United Action for Youth-$10,500.00
It is recognized that this organization targets a community that is not otherwise served.This organizations
existing budget and additional outside funding is addressed in relation to granting the full amount. With a
reduced grant suggested it is addressed that a minimum of$8,000.50 would be appropriate to allow for
the organization to purchase basic needs packs addressed in their application.Operational costs are
considered with a suggestion of$10,000+$2000 for peer mentor. Final comments of the organizations
direct impact of services and assisting homeless leads to a general consensus in funding at$10,500.00.
Domestic Violence Intervention Program -$7,619.99
The organization's ability to present the opportunity to make connection with a vulnerable demographic is
highlighted.The organization has the ability to make impacts across the community. It is agreed to provide
full funding of$7,619.99.
Indigenous Art Alliance-$20,340.00
Concern about funding technology and community involvement due to location is addressed. It is
suggested that funding the technology will allow for more community involvement due to the possibility of
live stream.This organization addresses a target population that is very underserved and is the only
organization of this demographic on the application. It is noted that this is an opportunity to commit to a
new project however it may come with taking risks due to the unpredictability of the success of the
organization.This organization is unable to complete their project with a lesser amount than what they are
asking for. In order to allow funding for other organizations a slightly lesser amount than requested is
agreed on at$20,340.00.
2
Escucha Mi Voz Iowa-$12,000.00
This organization has a significant,direct impact on immigrants connecting them to a network of local
partners.A budget of$7,500 is suggested for operational costs.This organization is known to serve a
community the desperately needs it in thoughtful and evidence-based ways, leaving opportunity to
advance racial equity and social justice.The concern of political risk is brought up however the funds
would still be applicable to current refugees in the community and their needs.Typically, refugees aren't
allowed federal funding due to the nature of their background,so this is an opportunity to supplement
that. It is suggested to connect the organization to additional opportunities and/or funding that arise in
the future,and it is agreed to grant$12,000.00 to the organization.
Community Crisis Center-$7,000.00
This organization is known to have a significant,direct impact on community members that need it.
Additional funding this year along with the funding they received last year would allow for greater reach
and impact in the community.Their work with immigrant communities and local food banks is recognized
and supported with varying amounts suggested for funding.A final agreement of$7000.00 is agreed upon
as a way to match the organization own funds and unrestricted food bank dollars.
Wright House of Fashion-$7,153.60
Organizations partnered with this group are highlighted to recognize the intersectional identities of BIPOC
youth and LGBTQ communities that would be impacted by the funding received.Cost saving options are
discussed as a way to consider remaining funds available to the organization.$4,500 is suggested. It is
brought up that as important as the business development programs are this grant program may not be
the best fit in terms of impact and outreach. It is also suggested the demographic it reaches, being BIPOC
entrepreneurs,does fit the grant criteria/goals. It is agreed that the organization will receive$4,500.00
This organization is revisited with the remaining budget. It is agreed to increase the funding for the
graduation ceremony provided by this organization. Bringing their total funding to$7,153.60.
To increase the Racial Equity and Social Justice grant allocation from$100,000.00 to$150,000.00 in this
grant cycle or the next.
A larger budget would allow for full funding to certain organizations without having to take away from
other organizations'fundings. For example,Indigenous Art Alliance would have been able to get full
funding this year while still allowing for other organizations to get an agreed upon amount.
It is suggested to petition for an additional$50,000 in funding for this grant program as a way to address
the several other organizations of interest to the commission that are unable to be considered due to the
current resources available to them.
Motion to recommend the following organizations for funding at the noted amount. Motion by Lusala,
seconded by Pries. Motion passed 7-0.
3
Organization Requested Amount Discussed Amount Average
Eastern Iowa Chapter of APAPA 3000.00 3000.00 32.86
Inside Out Reentry Community 2300.00 2300.00 31.71
Open Heartland 13738.25 13738.25 31.57
Better Together Community Development
Corporation 8650.00 8650.00 30.43
Houses into Homes 15000.00 7698.16 30.29
United Action for Youth 20000.00 10500.00 30.00
Domestic Violence Intervention Program 7619.99 7619.99 30.00
Indigenous Art Alliance 25000.00 20340.00 29.57
Escucha Mi Voz Iowa 25000.00 12000.00 29.43
CommUnity Crisis Center 20000.00 7000.00 29.14
Wright House of Fashion 25000.00 7153.60 29.00
Motion to recommend the RE51 be increased by$50,000.00 in this grant cycle orthe next. Motion by Paul
Shantz seconded by Mendez Shannon. Motion passed 7-0.
Adjourned:8:05 PM.
The meeting can be viewed at https://citVchannel4.com/video,html?series=Local%ZCGovernment.
4
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Item Number: 4.f.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Human Rights Commission: March 26
Attachments: Human Rights Commission: March 26
Approved Minutes
Human Rights Commission
March 26,2024
Emma Harvat Hall
Commissioners present:Jahnavi Pandya, Doug Kollasch, Kelsey Paul Shantz, Mark Pries,Vianna Qaduora.
Commissioners absent:Sylvia Jons,Roger Lusala, Elizabeth Mendez Shannon.
Staff present:Stefanie Bowers.
Recommendation to City Council: No.
Meeting called to order:5:33 PM.
Native American Land Acknowledgement:Pries read the Land Acknowledgement.
Public comment of items not on the agenda: None.
Approval of meeting minutes of February 27,2024: Pries moved,and Paul Schantz seconded. Motion
passed 5-0.
Updates on Outreach and Engagement by the Police Department:One representative had an all-day
training and the other had a previous commitment in the South District.An update will be provided at the
April meeting date.
Presentation by Lulu Merle Johnson Exhibit: Rebecca Conrad introduced the project and opened the
presentation with some of her background and general information on the project and those involved.
Lulu Merle Johnson is a good fit to be an eponym for the project because the former eponym, Richard
Mentor Johnson, had a problematic past.Sonya Jackson(niece of Lulu Merle Johnson)spoke on behalf of
the project and introduced the sculpture that represents the project.Sonya gave some history on Lulu
Merle Johnson's time at the University of Iowa earning her doctorate and what came after that in her
career as a scholar. Lulu Merle Johnson and her family were pioneers in Iowan history. Rebecca touched on
Lulu's impact on black history in education and black history as American history with her course "The
Negro and American Life'which she taught before there was a big push in the civil rights movement or
desegregation in education.
Presentation by Community Transportation Committee: Maria Jose Plata-Florez spoke on concerns about
the lack of bus services on Sundays and the possibility of extended hours of operations for the busses that
currently operate.
Dawn Pawlowski spoke on their reliance on public transportation and their concerns with the lack of a
larger printable maps for the various routes that list street names, and clearly marked stops.An additional
concern was the unreliability of the app and websites and the fact that some people may not have smart
phones. It is suggested to include a general bus schedule that can be posted at the bus stops along with
the stop numbers being clear at the stops and on the app.
1
William Denny spoke in support of more accessible transportation efforts. William suggested a variety of
language options being implemented in the bus app and at bus stops. William also mentioned that there is
a lack of convenience in the scheduling of the bus routes,where the primary stops are all downtown with
additional wait times and bus rides to get anywhere outside of that area.
Audrey Keith spoke in support of creating a public transit advisory commission.Audrey's work as a job
coach in 2014 highlighted the problems still faced by many people today who rely on public transportation
after typical business hours, but taking the bus isn't an option.Juann Lee spoke as a daily bus rider and
stated the need for structures and seating at bus stops for other daily riders,who typically consist of
elderly people and individuals with disabilities.
Victor Fontanez presented a PowerPoint for the creation of an Iowa City Transit Advisory Commission.
Fontanez started with the general responsibilities of a transit advisory commission and how this
commission is relevant to the Iowa City community.The presentation focused on the various
demographics using the transit system and the accessibility to under-represented riders.Other Transit
Commissions(Wausau (WI), Edina (MN),Sun Prairie (WI), and Eau Claire(WI))were presented as an
example of how a commission like this would operate and perform in the community.The presentation
mentioned potential benefits of better operating public transportation, including high priority actions like
the City's climate goals.
The Human Rights Commissioners then asked questions regarding the presentation and where these ideas
have been shared. It is hoped that the Human Rights Commission's support in creating support for this
endeavor will assist in finding additional members. Commissioner Pries showed support in the idea of
busses operating at night and acknowledged the lack of accessibility outside of the downtown/west side
hub where many busses start and end their route.
Commissioner Paul Shantz asked how this commission could operate at a county level and if there was
consideration on that scale of operation.Victor stated there has been communication with surrounding
communities and that it is believed Iowa City could be a leading force in the county-wide issue of public
transportation.
Pries motions to support the creation of an Iowa City Transit Commission and Pandya seconded.The
motion passed 5-0.
Racial Equity and Social Justice Grant:The current rubric used to judge grant requests was discussed.
Commissioner Pandya suggested changing the scale to be out of 100 rather than 35. Commissioner Pries
asked about the possibility of a longer period to review and score each applicant. Commissioner Paul
Shantz mentioned focusing on communication and priorities amongst the commission in order to increase
transparency for applicants wanting more information on the grant and the commissions review process.
Commissioner Pries believes that without an increase in the total amount of the grant there will have to be
an adjustment to the maximum grant per organization,due to the increase in applicants.Commissioner
Kollasch agreed and suggested a decrease to$20,000 max grant per organization.Commissioner Paul
2
Shantz then stated that by decreasing the amount it may limit the number of projects that might be
possible. Paul Shantz suggested having clear communication to applicants that projects between$10,000-
$20,000 are typically funded as to not limit projects that may need more money. Commissioner Pandya
agreed to put together a new rubric out of 100 rather than 35 with suggested, possible budget changes to
review at the next meeting. Commissioner Kollasch will be presenting the recommendation to the City
Council on April 2.
NGC Gala:Staff reported the City's table is full for this event.
Disability Health&Safety Expo:Staff will send out an email to Commissioners to see if anyone is
interested in serving on the office's table for this event that runs from 2-4:30 PM at Robert A. lee
Recreation Center.
Funding Request:Coralville Asian Festival:The Commission would like more information from the
requesters.Staff will reach out the organizers to request an itemized budget for the event and to see if
there are any similar events being held in Iowa City.
Trans Day of Visibility Proclamation and Event: Kollasch read the proclamation he authored and submitted
to the Mayor and also spoke on community events being held.
Committee Updates:Commissioners will send any updates to staff to distribute to all members.
Announcements of Commissioners:Commissioners will send updates to staff to distribute all members.
Announcements of staff:None.
Adjourned:6:58 PM.
The meeting can be viewed at https://citychannel4.com/yideo.html?series=Local%2OGovernment.
3
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Item Number: 4.g.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Library Board of Trustees: March 28
Attachments: Library Board of Trustees: March 28
sFjW PUBLIC LIBRARY
Iowa City Public Library Board of Trustees
Meeting Minutes
March 28, 2024
1st Floor- Meeting Room A
Regular Meeting - 5:00 PM
FINAL
Tom Rocklin - President Joseph Massa John Raeburn
DJ Johnk-Vice President Claire Matthews Dan Stevenson
Hannah Shultz-Secretary Robin Paetzold
Members Present: DJ Johnk,Joseph Massa,Claire Matthews, Robin Paetzold,John Raeburn,Tom Rocklin,
Hannah Shultz,Dan Stevenson.
Members Absent: None.
Staff Present: Elsworth Carman,Anne Mangano, Brent Palmer,Jason Paulios,Angie Pilkington,Katie
Roche,Jen Royer.
Guests Present:Jack Brooks.
Call Meeting to Order. Rocklin called the meeting to order at 5:00 pm.A quorum was present.
Approval of March 28, 2024 Board Meeting Agenda.Johnk made a motion to approve the
March 28,2024 Board Meeting Agenda.Shultz seconded. Motion passed 810.
Public Discussion. None.Carman shared photography was occurring during the meeting for City PR by
Jack Brooks.
Items to be Discussed.
Policy Review:702 Library Programs.Rocklin shared Paulios and Pilkington worked on the policy.Paulios
and Pilkington agreed it was time for an overhaul of the document. Raeburn noted 702.4 and said it was an
ambiguous statement.Rocklin guessed there should be an "or"included in the sentence.Pilkington and
Paulios agreed.
Paetzold noted 702.8 and asked why it is referring to another organization when talking about the Friends
Foundation.Paetzold noted the Bylaws and asked why we would refer to an external group. Paulios said it
came from and has been part'of the Collection Development policy.Paetzold said it seems odd to be talking
about money going through another group in our procedures. Paetzold said it would make sense if it said the
library doesn't accept funding;to refer to another group seems clumsy at best. Paetzold asked if the Friends
Foundation had been mentioned in the past.Mangano said it has been in the Collection Development policy
If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City
Public Library,at 379-887-6003 or iennifer-rover(alicpLora. Early requests are strongly encouraged to allow sufficient time to
meet your access needs. ,
Q*k IOWA CITY
SW PUBLIC LIBRARY
for 3-4 years.Rocklin said it seemed like the bigger point is in second sentence with"gifts are not accepted
with stipulations" but noted we'll work with donors. Rocklin noted it was tricky because the library doesn't
receive the gift. Rocklin said it could say something like,'gifts received through the Friends Foundation are not
accepted with stipulations".Paetzold said noted the Friends Foundation doesn't make decisions about
programming. Shultz asked if the first sentence could be removed.Mangano said historically the Iowa City
Public Library did manage gifts and sometimes staff would go through thousands of books per week Due to
this staff made a procedure change that then got added into the policy so the library doesn't do this and the
Friends Foundation does.Rocklin asked if there is another place that says the Friends Foundation is the giving
route for monetary donations.Trustees agreed they remembered seeing it somewhere.Stevenson said it is
accurate that the Friends Foundation does do that. Paetzold noted she understood the intent for the policy
language.Rocklin wondered what would break if it was left as is.Carman said he felt keeping the language
wouldn't weaken the document and it would be fine either way. Matthews asked if the purpose was because
people want to give gifts for a specific program.The Leadership Team agreed and Paulios noted memorials
too.Shultz noted that should be in the Friends Foundation Gift Policy.
Massa made a motion to approve the policy as is with the addition of the word"or'in 702.4.Stevenson
seconded.Motion passed 810.
Staff Reports.
Director's Report.Carman said shortly before the Library Board meeting the City Council packet came out
with Library Trustee applications.Carman noted policy 700 was not included in the packet but will be at the
next Board meeting.Carman noted his upcoming absence and will plan to have a staff person take his place at
the next Board meeting. Carman thanked Paetzold for attending the Johnson County Supervisor meeting.
Departmental Reports.Adult Services.Rocklin asked Paulios to share more about the Digital Media Lab and
Makerspace in Cedar Rapids.Paulios said Cedar Rapids Public Library (CRPL) has a Maker and Technology Fest
coming up on April 13. Paulios noted ICPL and CRPL's labs are complimentary. Paulios said CRPL has more
production equipment but lack our tech support and software.Paulios said ICPL has focused more on digital
creation than 3D printers.Rocklin asked if staff have decided not to be in the stuff making business.Paulios
said some tools would require a hood and a respirator. Paulios said 3D printing and sewing machines have
always been appealing but we don't have staff to help with this. Paulios noted 3D printing generates the use
of more plastic. Paulios said staff have focused on design work and shared that once something has been
designed you can send it away for someone else to 3D print.
Community&Access Services. Raeburn asked what the multiple languages were for the library card videos.
Pilkington said Spanish,French,and Chinese.
Brooks exited at 5:17 pm.
Development Report.Matthews asked what happened with the Dave Eggers event.Roche said it was
rescheduled and Ilyon Woo would be the next night. Rocklin shared excitement for the Begin with Books
program. Roche said it is something the library has done for a long time and is worthy of highlighting.Roche
noted the generous support of Hills Bank enables us to periodically purchase new materials. Pilkington asked
when the partnership started and guessed since 1995.Paetzold agreed it's been going on for more than a
generation.
Miscellaneous:News Articles.None.
President's Report. None.
Announcements from Members. Raeburn requested nominations from Trustees for officers.Rocklin
1 f you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer,Iowa City
Public Library,of 319-887-6003 or ienniier-roger&i Lora_ Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
QW,*IOWA CITY
,WjWPUB[IC LIBRARY
noted new officers will be elected next month.Matthews shared she will be unavailable the next meeting.
Committee Reports. Paetzold discussed the Advocacy Committee and noted the end of the legislative
period was successful;bills did not get through funneling.Paetzold anticipates these bills will return in the fall.
Paetzold thanked Helmick and Mangano for their energy and leadership.
Raeburn shared the Finance Committee will report next month on quarterly reports.
Communications. None.
Consent Agenda. Matthews made a motion to approve the Consent Agenda.Shultz seconded. Motion
passed 810.
Set Agenda Order for April Meeting. Rocklin shared there will be elections,appointments to the
Foundation Board,policy reviews,31 quarter financials and statistics,and department reports.
Adjournment. Rocklin adjourned the meeting at 5:25 pm.
Respectfully submitted,
Jen Royer
If you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer Iowa City
Public Library,at 379-887-6003 or Jennifer-royer0kpLora. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
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Item Number: 4.h.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Parks & Recreation Commission: February 14
Attachments: Parks & Recreation Commission: February 14
IOWA CITY PARKS &RECREATION COMMISSION APPROVED
MINUTES OF FEBRUARY 14,2024
PROCTER& GAMBLE ROOM—MERCER PARK AQUATIC CENTER
Members Present: Alex Hachtman, Alex Stanton, Virginia Hayes, Caleb Recker, Rachel
McPherson,Missic Forbes
Members Absent: Connie Moore, Brian Morelli, Aaron Broege.
Staff Present: Juli Seydell Johnson, Gabe Gotera,Nolan Butkowski,Alex Lorack, Bill
Lane
Others Present: Mitzi Read, Judie Hermsen, Sue Protheroe, Margaret Cretzmeyer, Mary
Helen Stefaniak, Donald P. Spellman, Sharon Degraw
CALL TO ORDER: Chairman Hachtman called the meeting to order at 5:08 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
OTHER FORMAL ACTION:
Moved by Recker,seconded by Stanton,to approve the January 10,2024, minutes.Motion
passed 6-0 (Moore, Morelli,and Broege absent).
PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA:
None
CITY PARK POOL UPDATE: PHASE 2 PUBLIC INPUT—Dir. Se dell Johnson
Dir. Seydell Johnson presents the attached PowerPoint presentation.
Commissioner Hayes, regarding Option A, asks what activity would see 6 lanes closed to 2-3
lanes. Dir. Seydell Johnson explains that during open swim hours,half of the lanes would stay
open throughout the day for lap swim, while the other half would be used for open swim. Seydell
Johnson adds that the lanes could see split use between different programs, such as aqua fitness
and swim lessons. Hayes ask what the hours of operations for lanes would be. Seydell Johnson
PARKS AND RECREATION COMMISSION
February 14, 2024
Page 2 of 8
responds with the project goal being 2 years away, it is too early in development to give specific
operation hours.
Commissioner Stanton,regarding Option A, asks if the activity pool is just shallower and open
with nothing going into it. Dir. Seydell Johnson responds that it would be like a beach front entry
with some bubblers/sprayers near the entrance. Seydell Johnson says that could be the possibility
of a small kiddy slide if the budget allows it but iterates that the current channel would be the
primary kids' activity in this option. Stanton asks what the depth is in the area around the current
channel. Seydell Johnson responds that the depth would be in the range of 3 to 3-1l2 feet.
A member of the public asks what"Lap Lanes Available All Day"means. Dir. Seydell Johnson
responds that nothing is set in stone yet, but that all day refers to anytime that there are not youth
swimming lessons. Seydell Johnson says this would probably mean 6 a.m.—8 p.m. except for
the time frame in the morning when there are youth swim lessons, and the occasional evening
swim lesson. Seydell Johnson adds that the lap lanes would be available for water walking or
swimming.
Dir. Seydell Johnson clarifies that there is no recommendation to be made by the commission.
Seydell Johnson adds that after public comment, she will answer what questions she is able to at
this time.
Chairman Hachtman opens the floor for public comment.
Margaret Cretzmeyer asks, if there is to be a smaller number of lap lanes, what is the width of
the lap lanes?Cretzmeyer says that typically, there are two or three people sharing a lap lane at
the same time. Dir. Seydell Johnson says that she does not know the exact measurement, but that
they are meant to be the width of a standard lap lane separated with lane lines.
Judie Hermsen asks for confirmation that the decision will not require a bond vote, and that City
Council will decide on the final concept design. Dir. Seydell Johnson responds that the current
intent is for the decision to not go to bond, but clarifies that it is stili an option,but an unlikely
one. Hennsen asks what the depth of the children's activity area is. Seydell Johnson answers that
the children's activity area will start at a zero depth/beach front entry and go up to 3-112 to 4 feet
at the far end.
Sue Protheroe acknowledges and thanks Dir. Seydell Johnson for the work that has been put into
this task. Protheroe introduces herself as chairperson of City Park Pool: Back to the Future(CPP:
BTF), a group of about 100 pool users that are diverse in terms of gender, age, and swimming
ability who came together about a year ago, coalesced around one fundamental belief,that a new
pool must serve the needs of all users. Protheroe says that the concept designs are very close to
this belief. Protheroe cites the BerryDunn report which said that"the features receiving the most
consistent high-need responses from focus group participants were zero-depth entry, shade, lap
lanes at 50-meters&25-yards, and private changing areas" which Protheroe describes as being
entirely consistent with the vision of CPP: BTF. Protheroe emphasizes the need for 8 50-meter
lap lanes, noting that the current City Park Pool has 8 or 4 lanes, depending on how one counts.
Protheroe says that she understands the logic of having fewer lanes open all the time, but that the
PARKS AND RECREATION COMMISSION
February 14, 2024
Page 3 of 8
reality is that a large group of people need lap lanes to swim before or after work,and during the
lunch hour. Protheroe says that the community is growing and that the swing for fitness is
becoming increasingly popular, showing that the number of lap lanes cannot decrease. Protheroe
highlights the need for 25-yard lanes, referring to the BerryDunn report as speaking of the
importance of including shorter distance lanes for certain types of users who shouldn't be
ignored. Protheroe says that CPP: BTF's recommendation is to the use survey results to see what
shapes appeal to the most people then tweak the design to include 8 lanes of 50-meter, 25-yard
capabilities, and zero depth entry.
Mary Helen Stefaniak voices both a question and a concern. Stefaniak,regarding the children's
activity area, asks if the current channel/playground features will take up most of the pool area.
Stefaniak says that `children's activity' sounds good but is concerned that in Options A-C she
does not see a place where parents can play with their non-toddler children, 9-12 year olds who
want to dive for toys and show their parents what they can do in terms of swimming, or where a
parent can keep their children afloat while teaching them to swim. Stefaniak says that these are
the most precious part of City Park Pool for those who raise their own children through daily use
of the pool over many summers. Stefaniak says that the things that you can do together with your
kids are conducive to making them comfortable in the water, and preparing them for swimming,
but that a person can't do that in the lap lanes or in the current channel. Stefaniak is concerned
that if there are no options for 25-yard lap lanes,then many people who currently lap swim,
won't be able to lap swim any longer because they just can't go 50-yards. Stefaniak says these
people won't even be able to swim in the pool at all because they need a place where they can
swim a short distance. Stefaniak says that sometimes these people who use the 25-yard lap lanes
aren't lap swimming and will swim across and then hang out or sunbathe before swimming
across again. Stefaniak wants to make sure that there is a place for people to actually swim in the
swimming pool.
Dir. Seydell Johnson, explains that the current channel or play structures will take up roughly 25-
30%of the children's activity area, and that during open swim hours half of the lap lanes would
be dedicated for open swim where patrons can partake in the activities that Stefaniak described.
Seydell Johnson addresses that concern for people that are unable to swim the full 50-meter and
reminds that the lap lanes are shallow water(3-'!2 to 5 ft), so a lap swimmer at any point can
stand up and walk the rest of the way. Seydell Johnson understands that that is not the ideal
transition from 25-meter to 50-meter but explains that it is a big difference than having to go the
full 50-meters in the current pool, where half of the distance is over the deep-water area where
you can't stop. Seydell Johnson states that there are still 25-meter lap lanes available at the
Robert A. Lee Recreation Center Pool year-round, and there are 25-meter and the occasional 50-
meter lap lanes available at Mercer Park Aquatic Center. Seydell Johnson explains that there are
still many opportunities for lap swimming in the area, but that it may not happen the same at
every location.
Commissioner Recker asks how feedback has guided the choices between the current channel or
the playground structures. Dir. Seydell Johnson explains that initial feedback was simply that
there was a want for children's activity areas and that these concept designs show two different
possibilities for people to give further feedback on.
PARKS AND RECREATION COMMISSION
February 14, 2024
Page 4 of 8
Commissioner Forbes asks logistically how soon details would be known for any sort of joint
meeting with the city council. Dir. Seydell Johnson says that staff won't likely have an answer
until after seeing how much and what kind of feedback is gathered over the next several weeks.
Seydell Johnson predicts that towards the end of February or early March, she will speak with
the City Manager and the Mayor to get a target date schedule with enough advance notice for the
Parks and Recreation Commissioners to schedule for.
Commissioner McPherson acknowledges that the design is not at the point to determine how
many swim meets will be at the new City Park Pool and asks how many swim meets have been
at City Park Pool in the past. Dir. Seydell Johnson says that she can answer that there are no
intended swim meets to happen at City Park Pool and that it is not being built as a competition
pool at all due to the designed depth. McPherson asks how often are the swim lessons, that the
lap lanes would be closed for. Seydell Johnson responds that swim lessons happen for the entire
summer season and generally run for a couple hours in the morning and sometimes in the
evening. McPherson asks for confirmation that the swim lessons would take up all the lanes.
Seydell Johnson confirms this and explains that it is less for the space and more to ensure that
instructors can keep the attention of the kids. Seydell Johnson clarifies that these described hours
are not set in stone but are rather to give the expectation that lap lanes won't be available during
swim lessons. Commissioner Hayes asks if this is the current case with swim lessons at City Park
Pool. Seydell Johnson responds that this is the current procedure to clear the pool of any
potential distractions during swim lessons.
Commissioner McPherson says that she is learning about the significance of the 25-meter lap
lane and asks about how they are used to turn better as she heard earlier in the meeting. Dir.
Seydell Johnson explains that when a person is swimming in a 25-meter lap lane, they will have
something to push off at both ends of the lane. Seydell Johnson says that patrons will tend to
either really like either short course or long course, but that staff are not sure specifically on how
much of that mix are water walkers or other users that would be just as well served by the
shallow water lanes.
Chairman Hachtman asks about the bathhouse and scalability, wondering if there are measures to
ensure a large enough space that can accommodate for an increase in attendance that Hachtman
anticipates due to excitement for a new pool and features. Dir. Seydell Johnson explains that
there is a lot more design work to be done on the facility, and that the concept designs are to give
the Commission the key idea of things that staff want to include. Hachtman asks what the
difference in cost-of-maintenance between the designs are,wondering if there is a lot of
variability or if there one that is more efficient for longer terms. Seydell Johnson says that the
concept designs would be a money-saver but that it is hard to quantity specifically at this point.
Seydell Johnson says that it's hard to compare to the current operating costs of City Park Pool
since so much water is lost every day. Seydell Johnson says that staff figures found that$31,000
was spent on chemicals in 2023 to operate City Park Pool. If the concept designs had roughly
half the water, due to a 40%smaller pool and not leaking 50,000 gallons a day,then it would
save roughly$15,000. Seydell Johnson clarifies that this math is a rough on-the-spot estimate.
Seydell Johnson says that the bigger savings would be in the construction, explaining that the
size of the pumps and filters are dependent on the size of the pool, and that the size of the pump
and filter maintenance, would directly correlate with the cost of the operating fees. Seydell
PARKS AND RECREATION COMMISSION
February 14, 2024
Page 5 of 8
Johnson adds that there would be huge savings just from updating the current equipment which
is 20-25 years old.New technology has filtration systems that don't dump as much water every
time that they are cleaned,and UV disinfection system which will require less chemicals.
Commissioner McPherson asks what other uses there are for the deep-water pool area besides
diving. Dir. Seydell Johnson responds that deepwaterfitness and deep-water jogging would be a
common use of deep-water pool. Seydell Johnson says that it will be a comparatively smaller
space but that it will be more suited to the level of actual diving use as opposed to the huge space
that is there now. Seydell Johnson adds that when the diving well is open for diving, that is all it
will be used for.
Commissioner Forbes expresses concerns that if the parking at City Park Pool will remain the
same,how will the increased attendance from both the new pool and the new rentable
community room be mitigated. Dir. Seydell Johnson explains that during the summer there
would be overlap between groups using the pool and the community room for pool/birthday
parties. Seydell Johnson says that when speaking with day-camp& childcare groups, it was
found that groups were excited to use community room when they are already coming to use the
pool. Seydell Johnson explains that staffs vision is for the community room to benefit the use of
the park throughout the rest of the year as well, giving year-round heated programing space and
restrooms. Seydell Johnsons adds that the lack of increase to parking was a factor in the size and
bather-load for the concept designs. Chairman Hachtman asks, if parking will be the same, will
the sidewalks be updated for accessibility. Seydell Johnson points that the concept for new
pathways and drop-offs can be seen on all 4 designs, which will be developed further by the
landscape architects, Hitchcock Design Group later in the project. Seydell Johnson clarifies that
there will be a change to add more accessibly marked parking spots. Commissioner McPherson
asks if it is possible for pool users to park in Lower City Park. Seydell Johnson confirms that that
is an option.
Chairman Hachtman appreciates the attention on lap lanes in the concept designs and from the
public comment. Hachtman asks if there is a question or prompt related to lap lanes in the
survey. Dir. Seydell Johnson says that the survey will have the four concept designs, asking
specific questions on each design before having people rank in order the concept designs.
Seydell Johnson explains there are not any lap lane specific questions but that there are questions
about how people will use the pool,which includes lap lanes and lap swimming as options.
Seydell Johnsons adds that there will be questions on time of use for specific pool uses. This data
would be used to determine when lap swimming is desired the most during the day. Seydell
Johnson says that it is as 10-12 question survey which should take 10 minutes and will include
an open-ended box at the end of the survey where people can write any notes/questions that they
may have. Hachtman voices excitement and is looking forward to seeing the results of the
survey.
Commissioner Hayes asks if the designers had considered adding a 25-meter lap lane to any of
the pool designs, specifically to the side of the 50-meter lap lanes. Dir. Seydell Johnson says that
designers have considered just about everything,but that this kind of feedback is what
consultants are looking for and would want to hear about at the Feb. 29 open-house. Seydell
Johnson explains that any concept designs that included 25-meter lap lanes, only had 25-meter,
PARKS AND RECREATION COMMISSION
February 14,2024
Page 6 of 8
and did not have any 50-meter lap lanes. Seydell Johnson clarifies,that this does not rule out a
mixed lap-lane design. Hayes points out that it any of the 4 concept designs look like they could
have two 25-meter lap lane added on. Seydell Johnson says that at the current cost estimate,this
would likely result in less 50-meter lanes, where anything added will take away something else
in the design.
REPORT ON ITEMS FROM CITY STAFF:
Parks&Recreation Director—Juli Sevdtll Johnson
Park Projects: Dir. Seydell Johnson gives updates on various ongoing park projects. The public
input meeting and survey for the Terrell Mill Skate Park has concluded, with concept designs
expected within the next month. The old pickleballttennis courts have al l been cleared away.
Seydell Johnson says that staff don't have a new estimate for date of completion, but are hopeful
that if weather stays consistent, the courts will come along quick.
Seydell Johnson announces several park projects that will take place over the upcoming summer.
College Green Park is set to receive a new playground and sport-court. Seydell Johnson clarifies
that this will not be a full park renovation. Brookland Park will be celebrating it's 100-year
anniversary this summer and will be getting a new playground and new accessible paths.There
will be a small new park developed off Shannon Drive, southwest of West High School,and will
include a playground and shelter. Calder Park on Hickory Trail will receive new accessible paths
that will connect the street to the playground and to the new neighborhood development,
Monument Hills. Seydell Johnsons says that work is ongoing for the Mercer Athletic Fields,
which has recently had the lights replaced on Field 1. Seydell Johnson says that staff are working
with the school district for the redesign of both Field 1, the baseball field, and Field 4,which will
become the varsity softball field. Seydell Johnson explains that the upcoming baseball season
will be allowed to happen as normal and will then be followed by construction start around mid-
late summer.
CHAIRS REPORT:
Chairman Hachtman brings to attention that the March commission meeting would be held
during the middle of Spring Break for both the Iowa City School District and the University of
Iowa. Hachtman says that he is unsure about the availability of the other commissions but states
that he will be unavailable for that meeting date. Dir. Seydell Johnson says that staff can work
with the commission to determine if the meeting date would need to be adjusted or not.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Commissioner Forbes explains that she has worked on the Commission for several years on
many different projects and concepts. Forbes says that it's been an incredible process to watch
and congratulates the department and their team for all the hard work put into this project.
PARKS AND RECREATION COMMISSION
February 14,2024
Page 7 of 8
Commissioner Hayes recalls that branch pickup after the storm was a discussion point at the
January Commission meeting.Hayes describes still seeing many downed branches, specifically
from private trees, asking if Sanitation can assist with pickup as the Forestry division is already
stretched thin. Dir. Seydell Johnson says that she will have to check with public works regarding
assistance. Seydell Johnson comments that with the snow recently melting, more branches have
become visible.
Commissioner McPherson reiterates her interest in the possibility of an all-female swim
sometime at Robert A.Lee Recreation Center, asking what steps would need to be taken and
how herself and others can help with the process.Dir. Seydell Johnson explains that in the
absence of Recreation Supt.Barker, she will have to check with staff for an answer. Seydell
Johnson explains that it has been done in the past, so it could be possible.
ADJOURNMENT:
Chairman Hachtman adjourns the meeting at 6:21 p.m.
PARKS AND RECREATION COMMISSION
February 14, 2024
Page 8 of 8
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
en en en en rn It 'IT
NAME en en M o 0 0 0 0 0 0
rn en
TERM N N N N N N NN N Q N N
N
00 N O rl' 01 M t-
M h a, M O R
EXPIRES o1 o N O 1 1
M e} V) �O h 00 01 O ti N N
Aaron 12131/24 * * X NM X X X X X X X O/E
Broe e
Missic 12131125 LQ X X NM O/E X X X O/E X X X
Forbes
Alex 12131/24 LQ X X NM X X X X X X X X
Hachtman
Virginia 12131/27 * * * * * * * * * * X X
Hayes
Rachel 12131126 LQ X X NM X X X X X X X X
McPherson
Connie 12/31/25 LQ X X NM O/E X X X X X X O/E
Moore
Brian 12/31/25 LQ X X NM X X X O/E O/E X X O/E
Morelli
Caleb 12/31/26 * * * * * * * X X X O/E X
Recker
Melissa 12/31/23 LQ X X NM X X X X X X
Serenda
Alex 12/31/27 * * * * * X X X O/E X X X
Stanton
KEY: X=Present O=Absent O/E=Absent/Excused NM=No meeting
LQ=No meeting due to lack of quorum *=Not a member during this meeting
Item Number: 4.i.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Planning & Zoning Commission: April 3 [See Recommendations]
Attachments: Planning & Zoning Commission: April 3 [See Recommendations]
CITY OF IOWA CITY
MEMORANDUM
Date: May 2, 2024
To: Mayor and City Council
From: Anne Russett, Senior Planner
Re: Recommendations from the Planning and Zoning Commission
At its April 3, 2024 meeting, the Planning and Zoning Commission have the following
recommendations to the City Council:
By a vote of 5-0 the Commission recommends approval of SUB23-0009, an application
submitted by Barbel Anderson for a combined preliminary and final plat of Bab's First Addition, a
3.74 acres subdivision containing two residential lots and two outlets located at 1310 Cedar
Street.
By a vote of 5-0 the Commission recommends approval of SUB23-0011 an application
submitted by Northgate Land LLC for a combined preliminary and final plat of Highlander
Development Fifth Edition, a 39.96 acre subdivision containing one commercial lot, one outlot
for stormwater management and two outlots reserved for future development.
Additional action (check one)
No further action needed
_ Board or Commission is requesting Council direction
_X_Agenda item will be prepared by staff for Council action
MINUTES FINAL
PLANNING AND ZONING COMMISSION
APRIL 3, 2024 -6:OOPM— FORMAL MEETING
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Susan Craig, Maggie Elliott, Mike Hensch, Billie Townsend, Chad
Wade
MEMBERS ABSENT: Maria Padron, Scott Quellhorst
STAFF PRESENT: Sara Hektoen, Anne Russett
OTHERS PRESENT: Tom Anthony, Will McBride, Barbel Anderson, Gina Landau, Jerry
Full
RECOMMENDATIONS TO COUNCIL:
By a vote of 5-0 the Commission recommends approval of SUB23-0009, an application
submitted by Barbel Anderson for a combined preliminary and final plat of Bab's First Addition, a
3.74 acres subdivision containing two residential lots and two outlets located at 1310 Cedar
Street.
By a vote of 5-0 the Commission recommends approval of SUB23-0011 an application submitted
by Northgate Land LLC for a combined preliminary and final plat of Highlander Development
Fifth Edition, a 39.96 acre subdivision containing one commercial lot, one outlot for stormwater
management and two outlots reserved for future development.
CALL TO ORDER:
Hensch called the meeting to order at 6:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
CASE NO. SUB23-0009
Location: 1310 Cedar St.
An application for a combined preliminary and final plat for Bab's First Addition, a 3.74-acre
subdivision containing two residential lots and two outlots to accommodate two single-family
homes.
Russett began the staff report showing the zoning map and noted the property is zoned RS-5.
She also noted there is a lot of City land around this property, Reno Street Park is to the west
and then Oakland Cemetery and Hickory Hill Park are to the north and east and all are zoned
Public but most of the rest of the area is zoned single family residential. In terms of background
1310 Cedar Street is a historically significant site,there's a Greek Revival home that's on the
property now which will remain as part of this subdivision. This site has never been subdivided,
and the request is to create one new residential lot for one new single-family home with the
existing home remaining at 1310 Cedar Street. Russett showed the combined preliminary and
final plat noting it's 3.74 acres with two outlots and two residential lots. The existing home will be
Planning and Zoning Commission
April 3, 2024
Page 2 of 12
located on what will become lot two and is about two acres. Lot one is where the new single-
family home will go, which is one acre and then there are two outlots. Outlot A will be dedicated
to the City of Iowa City and outlot B will remain under current ownership and be private open
space not to be developed. Both lots will be accessed from Cedar Street and there's existing
water and sanitary sewer service in this area. Russett noted however there is not a sidewalk
currently so a five-foot sidewalk will need to be installed as part of this request.
Russett stated this is an infill development, which is encouraged by goals and policies in the
Comprehensive Plan, which encourage development in areas that already have infrastructure
and services. In terms of environmentally sensitive areas, the proposed subdivision is exempt
from the sensitive areas ordinance since they are only proposing to build one single family home
and disturbing less than 20,000 square feet. In terms of neighborhood open space, the applicant
is required to either dedicate land or provide a fee in lieu to satisfy the neighborhood open space
requirement and they have opted to dedicate outlot A to the City of Iowa City for an extension of
Oakland Cemetery which meets the neighborhood open space requirements. Stormwater
Management is going to be provided on site through a detention basin which the City's public
works staff has reviewed.
Staff received one piece of correspondence in support of this subdivision which was provided to
the Commission.
Staff recommends approval of SUB23-0009, an application submitted by Barbel Anderson for a
combined preliminary and final plat of Bab's First Addition, a 3.74 acres subdivision containing
two residential lots and two outlots located at 1310 Cedar Street.
Next steps are that this will be going to City Council on April 16.
Craig noted two things,first, the detention basin easement looks like it's right in the middle of the
lot where she assumes they're going to build a house. Russett noted that may be a question for
the applicant's engineer, but it is a one-acre lot which is a pretty large lot. In addition to that, they
wanted to limit their impact to less than 20,000 square feet so as not to trigger the sensitive
areas ordinance, so the development of the home, the driveway, and the detention basin is all in
one area.
Craig also wanted to discuss outlot B, and that it's just a piece of property that is owned by the
owners and will just sit there untouched forever. Russett noted outlot B was actually requested
by staff. The original application request was to do a one-acre lot for the development of the new
home without the outlot but that would have created lot two as a flag lot and to avoid a flag lot,
but to allow the one-acre lot one, staff requested that outlot be created as private open space,
not to be developed,to comply with the City's subdivision regulations.
Hensch acknowledged the limit to impact is under 20,000 square feet so sensitive areas
ordinance doesn't apply but are there any sensitive slopes or wooded areas on this parcel.
Russett noted the only developable lot is smaller in size than the 2-acre woodland minimum and
she doesn't think there's any significant slopes on it either.
Hensch asked for the public's edification why, in this instance, is there both a preliminary and a
final plat being presented at the same time when usually those are split. Russett explained that
they opted to combined them to make the process more streamlined for the applicants since this
Planning and Zoning Commission
April 3,2024
Page 3 of 12
is a very small area and there's no infrastructure besides the sidewalk.
Wade asked if this will be the only area with a sidewalk on this side of the street. Russett noted
no other houses there currently have sidewalks but there is a new home going in further east,
which will require a new sidewalk and eventually over time hopefully it all connects.
Hensch opened the public hearing.
Tom Anthony(Shoemaker& Haaland)is the one that prepared the plat with the cooperation of
staff,the applicants, attorneys and everybody else who gets wrapped up in these kinds of things.
To address the one question about the stormwater management,Anthony noted they started off
hoping they could do rain gardens to alleviate most of the earth and just get it at a level which
satisfied the stormwater management. However, mathematically there was not really enough
storage available in a rain garden so they are actually combining the two and plan to make a rain
garden inside the detention basin. It will be close to the house and actually will be part of their
backyard gardening area and still maintain the stormwater storage facility at the same time. It is
a new innovative way to do that but with the small area they didn't have much to work with. For
the stormwater management they are only catching water from the rooftops and the driveway
and the yard so they were able to get that to fit in that small area. They'll also get to do
landscaping and put plantings in there.
Hensch acknowledged kudos for doing something with the detention basin, as a lot of times it
just becomes a clustered mess because they're not maintained. Anthony explained doing
something innovative like this, from an engineering perspective,they call them teacup detention
because it's so small, normally they're measured in acre feet,these are measured in acre inches.
He stated it's very small, but it does its job. There's one out at the Moose Lodge right in their
front yard that is about the size of this area and it's working great.
Will McBride(419 Pleasant Street)and his husband are neighbors with Babs Anderson. The
original property is Babs and they've been neighbors for five years. They love their home, but it's
an older home and they now have a toddler and a second baby on the way, so they have
determined that their house isn't a great fit for their growing family. They love the neighborhood
and being close to the parks, being able to walk downtown and there's a lot of serenity that exists
in their little street with all the wildlife. Renovating the house wasn't something that was going to
be viable so they talked to Babs about it and her situation was that she has been in her house for
quite some time and financially it's become a burden, and this is going to be a way to help her
stay in her home and she can remain their neighbor. McBride noted Babs has been approached
by other people to significantly develop this land and that was something that none of them
wanted to see happen because it is very special. Their intention is pure and very honest, they
have a dream home, nothing too over the top, but something that will work for them. He stated
they're both healthcare providers and are rooted in the community, their families live here, and
they're planning to make this their forever home. They are not a corporation or trying to do
anything sinister, they love Iowa City and this location and want to stay there.
Barbel Anderson(1310 Cedar Street) is known as Babs. She stated this addition is actually the
location where Tom and Isabel Turner originally lived, and 1310 Cedar Street is also the original
Rose Hill. The inside log cabin was Captain Frederick Macy Irish, who moved there when there
was no Iowa City and not even a state of Iowa, it was just the territory of Iowa that was opened
up for a settlement. The capital at that time was Burlington, and Captain Irish, Chauncey Swan,
Planning and Zoning Commission
April 3,2024
Page 4 of 12
John Reynolds, and one last person decided Burlington was too far south and Iowa City was a
good place to have the new capital of the then territory of Iowa. Anderson stated she was born
and raised in Germany and never imagined she would end up here but she really loves America
and loves Iowa City. Her husband Roger and her actually built a house at 1421 Cedar Street,
and his previous house was on Rundell Street, which was in the floodplain, so he said they
needed to have a bigger house and he never wanted to live anywhere in the floodplain again.
She noted Cedar Street and the Hickory Hill Park are probably the highest location and at night
in the wintertime when all the trees have lost their leaves, they can actually see the lights of the
Sycamore Mall and when downtown was flooded there wasn't a drop of water on their street. Her
husband wanted the land because he wanted to live on a farm but she's a city girl and lived in
Munich, Germany, so they found a lot and built a house down the street at 1421 Cedar. The
owners before them were Tom and Isabel Turner and she was very well known to the city of
Iowa City and when they passed away this whole property came up for sale. It was actually
auctioned at First National Bank and they were able to buy the property.When they bought the
property, Mr. Trueblood was parks and recreation manager and he had written a letter saying
that they wanted to buy one acre to add to Oakland Cemetery but at that time her husband
wanted to have the land and didn't want to sell it. However, now she has decided she will sell
one acre to Oakland cemetery. Anderson also noted the part adjoining Oakland Cemetery is
called the Evergreen Garden and there are many different varieties of evergreens. Actually, the
whole 1310 Cedar Street lot is on the tree walk, there's a map from the City where people can
walk around the area and the many, many beautiful trees. She is also happy to help her two
wonderful neighbors who are going to buy the one acre, it will be so great for their children to be
able to run and have a big place where they can play football or baseball or soccer. And, at the
same time she is able to give a piece of that Evergreen Garden to the cemetery. Anderson
stated she does not understand about the runoff thing,the land actually is the highest where the
house is built and towards the backside is what they call a ravine and the ravine they are told
was an original well when Captain Irish built a log cabin and live there. The ravine and the low
area go all the way to Ralston Creek so whenever there is a rainfall the water goes away, they
have never had any flooding.
Hensch closed the public hearing.
Elliott moved to recommend approval of SUB23-0009, an application submitted by Barbel
Anderson for a combined preliminary and final plat of Bab's First Addition, a 3.74 acres
subdivision containing two residential lots and two outlets located at 1310 Cedar Street.
Craig seconded the motion.
A vote was taken and the motion passed 5-0.
CASE NO. SUB23-0011
Location: North of Northgate Drive and East of N. Dodge St./Hwy 1
An application for a combined preliminary and final plat for Highlander Development Fifth
Addition, a 39.96-acre subdivision containing one lot and three outlots to create one developable
2.22-acre commercial lot.
Russett stated this is another combined preliminary and final plat for an area off Northgate and is
a commercial subdivision. She shared an aerial of the site as well as the existing zoning map. It's
Planning and Zoning Commission
April 3, 2024
Page 5 of 12
currently zoned CO-1 and the area to the east and west is an ID zone and most of that is under
agricultural operation, and the existing commercial areas to the south are zoned CO-1. In terms
of background, this land was annexed in the late 1960s, early 1970s. In 2015, it was rezoned to
CO-1 and then in 2016 Council approved a plat for this area, Highlander Development Fourth
Addition, Part One. That plat contained 10 commercial lots with an outlot for stormwater
management. The plat also shows the extension of Northgate Drive and some easttwest streets
for connectivity. At this time no improvements have been made to build this area and no street
infrastructure or utility infrastructure was done. Therefore, the landowners would like to re-
subdivide this land to create just one buildable commercial lot, one outlot for stormwater
management and two outlots reserved for future development.
Russett shared the proposed plat, again the whole area is 39.96 acres, she pointed out where
the one buildable commercial lot is located, two outlots for future development and noted the lot
for stormwater management is in the same location that was originally approved. Russett stated
there is no sidewalk in this area, so a sidewalk would need to be installed as part of any
development in this area.
The Comprehensive Plan identifies this area as appropriate for an Office Research Development
Center, which aligns with the rezoning that happened in 2015 to CO-1. However, at this time
there is a decline in the need for office space and commercial office uses so the applicant and
the landowner would like to replat this to remove most of those commercial lots. She stated there
are no environmentally sensitive areas on the plat and the areas where the two outlots are, the
31 acres, would need another subdivision for development to occur in those areas. Stormwater
Management again is being provided by outlot A and Public Works is working with the owner to
ensure adequate stormwater management is provided for any development on lot one.
Russett noted in terms of correspondence, staff received one email with some concerns
regarding the fact that Northgate dead ends and it's a one way in and one way out. There were
also concerns about stormwater management, the building style of any new development and
the height and that correspondence was forwarded to the Commission.
Staff recommends approval of SUB23-0011 an application submitted by Northgate Land LLC for
a combined preliminary and final plat of Highlander Development Fifth Edition, a 39.96 acre
subdivision containing one commercial lot, one outlot for stormwater management and two
outlots reserved for future development.
Next steps are after the Commission makes a recommendation it will go to City Council.
Elliott noticed on the original plat there was extension for Oakdale Boulevard and will that still
part of this development. Russett explained no that would be vacated and that would be an
outlot for future development. And again, any future development would need to be subdivided at
a future date. Elliott asked if it is no longer the plan to have the Oakdale go through. Russett
stated the plan is still for an Oakdale extension, when that land gets subdivided in the future for
development it would need to accommodate the Oakdale extension which would likely somehow
connect back to North Dodge.
Wade asked why they are re-subdividing it now versus just following the existing plat, lot one
seems to be the same size regardless. Russett explained the big difference is the outlot
reserved for future development, which is a different boundary than what was originally platted.
Planning and Zoning Commission
April 3,2024
Page 6 of 12
Additionally, she believes their intent is to sell the land. Hekteon noted also, with the original plat
there were certain infrastructure installation requirements and this backs away from those
obligations.
Townsend asked if there is any idea of what's going to go on the lot. Russett replied no.
Townsend asked how high of a building could go there and Russett explained 25 feet, unless it's
a hospital use which allows up to 65 feet.
Hensch opened the public hearing.
Gina Landau (Navigate Homes) is representing the Northgate land and stated the reason for
doing this is mainly because there was no longer a need, especially in this area, for office parks
or commercial office areas post COVID. There are already a number of buildings out there that
are vacant so there's no reason for more. She noted in 2016 when that Fourth Edition was
approved it just wasn't working as far as to put a street in and do all the infrastructure, so they
pulled back which come to find out was probably good after what happened in 2020 because
otherwise they'd have all of the rest of those buildings sitting empty. Landau stated the real
reason for this re-subdivision is so they can sell this land off and have it remain as farmland. It's
been farmed, even though Navigate Homes owns it, and they've had the same tenant farmer
farming it for years and years. The plan is hopefully to sell it to the neighbors and the same
farmer is going to farm it. Navigate Home is just going to keep that one commercial lot but there's
no current plans for that commercial lot. Of course, when they would build they would have to
conform to the requirements for the city of Iowa City. Landau also noted when Highlander First
was approved in the early 2000s apparently they considered a second access through one of the
parking lots, in the sub dividers agreement, she doesn't quite know how because that wouldn't fly
with Code now, but she understands the access question and eventually the plan would be to
have connectivity and access with the Oakdale Boulevard extension. She did receive from City
Engineering a document showing how Oakdale Boulevard would cut through and there is
currently an update to the Capital Improvement Plan for 2025 for that extension but as
mentioned, anyone wanting to subdivide those two outlets would have to follow that plan and
dedicate that right-of-way for the future Oakdale Boulevard.
Jerry Full (Partner, Liberty Growth) stated they own lot six in the older development. They've
owned that lot and built a building for Shive Hattery but they moved across street,they had a
new tenant after a couple of years of vacancy but now it's vacant again because of COVID. He
stated they have owned that lot for 28 years and most of the owners out there didn't know an
association formed for that group of lots. He explained 22 years after they bought their lot, in
2020, they had a meeting of all the landowners up there to see about forming this association
because all of a sudden Southgate was saying they had to fix the creek behind their lot, behind
the music school, behind the dental school, and the work was going to cost$120,000 or so they
had multiple meetings about that and hired counsel to give them advice. They decided they'd use
square footage ownership percentage to decide how to pay the legal fees and the lawyer but
less than half of the owners on that property contributed to the legal fees. So last week is when
they got this letter about the change that they're addressing tonight but one month before that
they got a letter from the City saying that as landowners up there they have to fix that creek.
They had let that association go away because nobody had any interest and only a few were
footing the legal bills. Others all had plenty of money to pay, Mercy Hospital is an owner up
there and they didn't pay any.Anyway, Full noted they're pretty unhappy about how Southgate
has dealt with them and that it was 22 years from the time they bought the land to an association
Planning and Zoning Commission
April 3, 2024
Page 7 of 12
being formed, an association was supposed to be formed it formed in 1995 but their first meeting
was in 2017, which likely was called for because they wanted the individual owners to fix it. Full
thinks Southgate should be responsible for doing most of that creek work and he really would like
to see something addressed about that issue before this plat is improved, because they're not
part of that association. Southgate said that they would pay for a bunch of the legal fees and pay
for some amount of any repair they did as an association, but they didn't even pay for all their
share of the legal fees. Full stated there are issues in that area, they got a letter from the City a
month and a half ago about they need to fix that creek but he's not going to enter into a contract
himself or with his group to fix that creek when they know half the people in that area who are
theoretically responsible for it won't pay their share and he would have to go to court to get those
people to pay. Full is unsure of how the City is going to deal with the issue of that creek because
all the land on the other side of the creek isn't responsible whatsoever for the flood management
waste or street water management plan, not at all. Additionally,there were several buildings, big
ones, that were exempt from being part of that association from the get-go, who are dumping
water into that creek so something's got to happen and they're saying it has to be done by July 1,
but who's going to do it, the association doesn't exist anymore. Full just wanted to bring that to
the attention of the Commission.
Hensch closed the public hearing.
Elliott moved to recommend approval of SUB23-0011 an application submitted by
Northgate Land LLC for a combined preliminary and final plat of Highlander Development
Fifth Edition, a 39.96 acre subdivision containing one commercial lot, one outlot for
stormwater management and two outlots reserved for future development.
Townsend seconded the motion.
Hensch asked if what Mr. Full brought up about this creek involve any the land involved in this
application. Russett replied it does, lot one would need to provide stormwater management and
meet the requirements before they were able to develop. Hensch asked if the stormwater
management plan has been approved by the City Engineer. Russett explained the stormwater
management area was approved with the Fourth Addition, but the letter Mr. Full is referring to is
a letter that Public Work staff sent because the facility isn't functioning property. Public Works
has done a proactive inspection of these facilities around the City and for the ones that aren't
working they have reached out to the property owners that are responsible for maintenance and
told them that something needs to be fixed. So, before Navigate Homes can build on lot one
they're going to have to be able to provide the stormwater management either on that lot or if
they want to connect to the existing system, that existing system would need to be fixed.
Everything would need to be approved by the City Engineer.
Hekteon noted the stormwater management easement was established with the Highlander First
Addition. As an obligation of public record it should show up in the abstract when one purchases
property but it has always been the owners obligation. Who the owner is has changed through
the years, but when it was first platted it said the owner will construct this detention facility in
accordance with plans approved by the City and they had the ability to pass that onto an owner's
association which is what they did here. That has been the nature of that relationship since the
First Addition was established, and with each subsequent plat it has remained on the land, and
essentially that language has remained the same in all the various subdivider's agreements and
would continue with this Fifth Addition plat. If they want a building permit they have to
Planning and Zoning Commission
April 3, 2024
Page 8 of 12
demonstrate that the facility is functioning as it was originally designed.
Hensch stated as far as the Commissioners are concerned, their responsibility is to determine if
this preliminary and final plat complies with City Code and that the stormwater management
issue will subsequently be approved by the City Engineer because they're not engineers and
shouldn't get involved these engineering issues.
Hekteon noted additionally it is not their responsibility to mediate the interpersonal conflicts or
disagreements among the owners out there.
Craig stated they have heard this before, issues of a developer that develops a piece of land,
commercially, residentially, whatever, and then walks away, giving legal responsibility to a group
that either has no idea they have the responsibility, or they don't care nor are willing to do their
part,to maintain it. It's a mess. She has sympathy for everybody, but the law is the law.
Hensch agreed, this seems to be a reoccurring problem with homeowner's associations where
the developer creates an area and the HOA is responsible, this is not an uncommon issue.
A vote was taken and the motion passed 5-0.
PRESENTATION AND DISCUSSION ON THE 2023 IOWA CITY RESIDENTIAL
DEVELOPMENT ANALYSIS:
Russett stated every calendar year urban planning staff does an analysis of residential
development that occurred within that year, it's not necessarily built that year but they looked at
final plats. They look at building permits and other things to track as to whether residential
development activity is keeping pace with residential needs in Iowa City. Russett wanted to
review some of the key takeaways from the analysis and go through some of the charts and
maps that were included in the report in agenda packet.
2023 had more subdivision activity than the past few years, but single-family lot creation is still
low compared to historic trends. This is especially true when they don't include the manufactured
housing units that were approved with the Iowa River Mobile Home Park which was a rezoning
that came to the Commission but when they final platted that piece of property it ended up
allowing 35 new single family homes. In addition, most of the new multifamily capacity is due to
the West Riverfront redevelopment project on the corner of Myrtle and Riverside. The next
takeaway is that the total number of dwelling units permitted exceeded 10-year trends, but
single-family permits are still at an all-time low. In addition, the number of dwelling units
demolished was a little elevated in 2023, again most of that was due to the redevelopment at the
Myrtle and Riverside project which resulted in the demolition of 109 units. Staff also took a look
at the University Impact Area this year and the development activity in that area was higher, but
again a lot of that is due to the West Riverfront redevelopment, which is in the University Impact
Area. Other than that, the trend that they're seeing in the University Impact Area is a conversion
of duplexes to single-family homes. Staff looked at the supply of vacant lots, and that has
increased since 2022, though several subdivisions still do not have infrastructure in place, but
that should improve in the coming years. Lastly, if permitting trends from 2020 and 2023
continue,the City is expected to only meet 75%of its demand for new housing by 2030 which is
a deficit of over 1000 dwelling units. Looking at final plat activity, more lots were created in 2023
Planning and Zoning Commission
April 3, 2024
Page 9 of 12
than is typical, but recent trends again in single-family lot creation is low. Russett showed a chart
with the anticipated dwelling units based on lots platted noting single-family detached is down
from a 10-year average, duplexes are actually up and that's probably in large part due to the plat
on the west side of the City off Camp Cardinal Boulevard, and multifamily is up again because of
the West Riverfront final plat which had almost 300 units.
Elliott noted it seems that what they want is more duplex and multifamily in order to meet the
need. Russett agreed and acknowledged it may be a shift due to people's price point and that
it's harder to purchase a single-family home. So maybe there's more of a need for smaller duplex
and attached single-family type uses.
Russett showed a chart of the anticipated dwelling units by lots platted from 2014 to 2023 again
noting the huge jump in multifamily is attributed to the West Riverfront redevelopment, which
typically they wouldn't see in final plat data because most redevelopment doesn't require a final
plat but the West Riverfront did.
Elliott asked about the development on Dubuque Street and if that is included in this. Russett
replied it was permitted in 2022 so it was included in that data and is under construction now. It
was not platted so that might be why it's not showing up on this chart.
Russett next talked about new dwelling units based on building permits issued. The total number
of units permitted in 2023 is above recent averages, almost exclusively due to multifamily units,
and again permits for single-family are down. They did add accessory dwelling units this year so
they are going to try to keep track of that moving forward and it'll be interesting to see if the
changes made to the zoning code will result in more accessory dwelling units. Russett showed a
map of building and demolition permits. For the University Impact Area, the West Riverfront
project was the main thing that happened in the University Impact Area, other than there were
three building permits for single-family detached homes, one accessory dwelling unit, three
duplexes converted to single-family and then one commercial building converted to a duplex use.
Russett noted the conversion from duplexes to single-family is something they talked about a lot
last year when they were going through those text amendments, they were looking at data and
the trends in permit activity, especially for duplexes and the interesting thing is that in areas
where duplexes aren't allowed they're not seeing single-family to duplex conversion, they're
seeing duplex to single-family conversion. Staff also looked at the City's vacant lot supply and
did a build out analysis of vacant lots applied to estimate how long it would take for the current
number of vacant buildable lots to be developed based on the 10-year average of building
permits issued by type. Currently they have about 2.3 years of vacant single-family lots, 4.7 of
attached single-family and then 1.6 years for both duplex and multifamily. The anticipated build
out timeframe for vacant single-family lots actually increased from 2022 and that is due to the low
building permit numbers seen in 2023.
Wade asked if that include lots that have been out in inventory for a while, infill lots versus a new
lot. Russett stated it includes both newly created and infill vacant lots. However, it doesn't include
the lots that were created that don't have infrastructure.
Craig asked if the multifamily housing lots, the development across from the fire station off
Dodge Street were included in this count. Russett confirmed they are in this count.
Russett noted the last thing that they looked at was projected housing need versus projected
Planning and Zoning Commission
April 3,2024
Page 10 of 12
development. She shared a chart shown in dwelling units and stated one of the most important
things that they do in planning is forecast what they need to accommodate in new residential
growth. What they are seeing is the need for dwelling units by 2030 is 4610 new units and the
projected amount at this point is 3550 new units, a deficient of about just over 1000 units. Iowa
City can only accommodate 77% of the projected demand at this point. Lack of supply can lead
to increased competition for limited supply of residential lots and housing,which can increase
cost. Additionally, a lack of supply can also push development to other nearby communities,
which can cause homes to be further away from employment centers. Therefore, it's important to
continue to encourage residential growth in areas where it's appropriate like these infill sites like
the 1310 Cedar Street that they saw tonight, and in some of the designated growth areas at the
fringe of the community where they anticipate annexing land for future development.
Elliott asked if any the changes that were made in the Code recently expand the ability of single-
family lots to be duplex lots. Russett confirmed yes, they could be platted as duplex or single-
family even in the midblock.
Hensch noted the status certainly shows that there's a challenge placed to the Commission and
City Council to get new development to occur for housing and it looks like that annexation that
was not approved several years ago by Council was a mistake. They've got to have developable
areas, if there is a deficit of 1000 units that means demand is going to greatly outstrip supply,
which means costs of housing are going to proportionally or not proportionately increase. No one
ever wants development in their neighborhood, but this shows that they have to be advocates for
development, because this 1000-unit deficit is not going to solve itself.
Craig stated there is also an infrastructure issue, everything is so expensive. The cost for lots
and for infrastructure in Monument Hills is extensive, the roads, the sewers, the stormwater work
and getting all the utilities in there. Having been in Iowa City for decades and lived on the east
side of town it's been interesting to see the development, when they see something that takes a
decade or more to get done like Scott Boulevard, year after year of trying to get that road built
and connected and then finally it gets done and then development occurs around it,that's what it
takes. She thinks back to when they had several issues related to the west side of town and
talking about 965 coming down at some point, that would lead to some development on the west
side so what's the timing of that.
Russett stated the 965 alignment is actually just east of where the landfill is so that's in
unincorporated Johnson County but might be on an unfunded capital improvement plan.
However,there's there is no development out there at this point and even the area to the east
doesn't have sanitary sewer capabilities so it's going to be a long time before that area develops
and that road is built.
Elliott asked about that development that had Oaknoll and a potential school out behind
Menards. Russett noted some of that land is currently for sale and Oaknoll owns land out there
but it can't be annexed though because they're not adjacent to the City. They anticipate
development coming from the north off of Rohret Road first.
Russett showed some patted residential area where development is potential. There's potential
in Monument Hills, the Tamarack area off of Scott has mostly been built but there's still a little bit
of development potential. Out on Camp Cardinal Boulevard lots and plats have been approved,
but no infrastructure is in place yet that would allow for the many duplex units and some
Planning and Zoning Commission
April 3,2024
Page 11 of 12
multifamily planned. There's still some potential off Preston Lane and there's some construction
going on there right now. There are still some vacant lots in Churchill Meadows and further south
off Sycamore there was a plat approved years ago and they just started putting in the
infrastructure that would allow for some attached single family and single family.
Craig asked what happens when something like the Mayflower goes from the University to
private ownership. Russett stated first it would have to be rezoned and then likely it will be
counted through the building permit data. For this particular study they're looking at subdivisions
and building permits and also vacant lots. They're looking at the potential with the platted lots
where nothing is built there yet, but there's a potential for a new unit.
Wade asked if they have this data available that breaks those down by ownership type, like
Riverfront is going to be rental versus actually ownership. Russett stated they would have to look
at rental permit data.
Townsend asked with all this building going on, and everything becoming more and more
expensive, where are they on affordable housing. Russett stated part of the reason they want to
do this study and share this data is to show they're not meeting demand, they need more
housing, there's not a lot of building activity going on, and they need to see more housing. That
doesn't mean that the new housing is going to be income restricted to people at 40% AMI
because they can't just look at providing income restricted units, it has to be multiple things that
they're doing, providing financial assistance for income restricted housing, making sure that
they're getting a diversity of housing types and that regulations aren't a barrier to building more
housing. There's no silver bullet and they're trying to approach it in multiple different ways.
Townsend noted on Goad Morning America the other day there was a story regarding how it's
almost more efficient to rent than to buy right now with the interest rate which is frightening.
Everything is so expensive.
CONSIDERATION OF MEETING MINUTES: FEBRUARY 21,2024:
Elliott moved to approve the meeting minutes from February 21, 2024. Wade seconded the
motion, a vote was taken and the motion passed 5-0.
PLANNING AND ZONING INFORMATION:
Russett stated she sent an email out today about the planning consult and reminded them to
mark their calendars for four o'clock on the 16th for the Bloomington Street landmark rezoning.
Also the CI-1 to CC-2 rezoning the City initiated for the properties in Southgate was approved by
Council last night.
ADJOURNMENT:
Townsend moved to adjourn, Craig seconded and the motion passed 5-0.
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Item Number: 4.j.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Public Art Advisory Committee: February 1
Attachments: Public Art Advisory Committee: February 1
Approved, p.1
Public Art Advisory Committee Mtg,21112024
Minutes
Public Art Advisory Committee
February 1, 2024
Emma Harvat Hall
Public Art Advisory Committee
Members Present: Ron Knoche, Steve Miller, Anita Jung, Andrea Truitt, Jeremy
Endsley, Juli Seydell Johnson
Members Absent: Nate Sullivan
Staff present: Rachel Kilburg Varley
Public Present: Rebecca Conrad (zoom), Sonya Jackson (zoom), Judy Nyren
Call to Order
Miller called the meeting to order at 3:30 p.m.
Public Discussion of Any Item Not on the Agenda
None.
Consider minutes of the January 4, 2024 PARC meeting.
Seydell Johnson moved and Endsley seconded that the minutes from the January 4,
2024, meeting be approved. Motion passed (6-0).
Presentation & discussion on Johnson County's Lulu Merle Johnson exhibit
Kilburg Varley introduced Rebecca Conrad, historian, and Sonya Jackson, family
member of the late Lulu Merle Johnson, the eponym of Johnson County. Conrad shared
that the Johnson County Board of Supervisors is pursuing a public art installation and
exhibit at the Johnson County Administrative Building to honor Lulu Merle Johnson.
Jackson also shared more about Lulu Merle Johnson's life and how it has inspired the
project. They presented preliminary renderings of the proposed indoor/outdoor
exhibition and invited comments and questions.
Committee members shared feedback about including benches to make it an inviting
destination, locating it for optimal visibility and accessibility, and including a QR code or
other information about nearby historical sites, such as the Tate Arms House. Conrad
also shared that the exhibit could be incorporated into existing local Civil Rights tours.
Judy Nyren delivered public comment suggesting it could also be incorporated into
neighborhood bike tours. The Committee thanked Conrad and Jackson for their
presentation.
Determine direction on the Lucas Farms Neighborhood Association Indigenous
History Art Project
Approved,p.2
Public Art Advisory Committee Mtg,21112024
Kilburg Varley asked Committee members to discuss viability of the three responses to
the Request for Qualifications and mentioned Judy Nyren, president of the Lucas Farms
Neighborhood Association was also present and available for questions. Kilburg Varley
shared that she had received feedback from a local business owner and Indigenous
organizer that the Request for Proposals posed a cultural barrier for potentially
interested Indigenous artists. This same individual suggested making a connection with
the Meskwaki school on a possible public art project collaboration. Johnson and Miller
shared that they did not feel the responses to the RFQ were of sufficient quality for
consideration. The Committee members asked Kilburg Varley to explore alternative
pathways forward through partnerships, such as with the school.
Outreach & Engagement Subcommittee Update
Endsley shared the subcommittee discussed and is planning to conduct outreach with
local non-profits about the Public Art Matching Grant opportunity and to conduct a
informational webinar about the grant program.
Jung shared the subcommittee also discussed convening a meeting of key arts and
culture stakeholders to discuss the vision for public art in Iowa City and to provide
feedback on what they would like the PAAC to focus on and prioritize.
Staff Updates
Kilburg Varley mentioned the Public Art Matching Grant application period remains open
until March 15, 2024 and also encouraged Committee members to help promote the two
PAAC vacancies.
Kilburg Varley also shared there has not been progress on the South District Bus Stop
Bench Program.
Adjournment
Knoche moved to adjourn at 4:26 pm. Seydell Johnson seconded. Motion passed (6-0).
Approved,p.3
Public Art Advisory Committee Mtg,21112024
Public Art Advisory Committee
Attendance Record
2023-2024
Name Term
Expires 272/23 4/6/22 5/4/22 6/8123 7/6/23 8/3123 9/7/23 11/2/23 1217/23 1/4/24 2/1/24
Ron Knoche X X* X X X X X* X X X* X
Juli Seydell- X X X X X X X 0/E X* X X
Johnson
Steve Miller 12/31/23 X 0iE X X X X X X X X X
Eddie 12131/24 0/E X O/E O/E 0/E O!E 0 —
Boyken
Andrea 12/31/25 -X X X X X X X X X O/E X
Truitt
Anita Jung 6/30/23 X X X X 01E 0/E X X X X X
Jenny 12/31/23 X 0/E 0/E X X X O/E 0/E X —
Gringer
Jeremy 12/31/25 0/E 0/E X X 0/E X 0 X X X X
Endsley
Nate 6/30/26 — — -- X X X X X O/E O/E
Sullivan
Key:
X = Present
X* = Delegate attended
O = Absent
O/E = Absent/Excused
= Not a member
Item Number: 4.k.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 7, 2024
Senior Center Commission: March 21
Attachments: Senior Center Commission: March 21
Approved Minutes
March 21, 2024
MINUTES
SENIOR CENTER COMMISSION
March 21, 2024
Assembly Room, Iowa City Senior Center
Members Present: Lee McKnight, Nancy Ostrognai, Angela McConville, Jay
Gilchrist, Warren Paris, Betty Rosse
Members Absent: Tasha Lard
Staff Present: Kristin Kromray, LaTasha DeLoach
Others Present: Ben Clark, Shawn Bradbury
CALL TO ORDER:
The meeting was called to order by Gilchrist at 4:05 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM THE FEBRUARY 15. 2024 MEETING:
Motion: To accept the minutes from the February 15, 2024. Motion carried
on a vote of 610. McKnight/Ostrognai
PUBLIC DISCUSSION:
None.
EXTERIOR PROJECT UPDATE:
Ben Clark and Shawn Bradberry from the City of Iowa City engineering
department discussed the ongoing exterior project. Clark noted the current
project is for tuck-pointing and rebuilding the top edge of the building and should
conclude in May. The second phase will include replacing windows and some
exterior doors. Bradberry noted that tuck pointing can last between 25-30 years
depending on the exposure of the building. McKnight asked if the windows will be
historically accurate. Clark noted that any exterior renovations must be approved
by the City's historic preservation department. McConville noted where the
information for Senior Center facilities plan can be found on the Senior Center
webpage.
t
Approved Minutes
March 21, 2024
Rosse asked what the plan was for replacing the landscaping around the
building. Clark noted that the City's parks and forestry department will create a
landscaping plan once the exterior work is complete. Clark and Bradbury noted
their appreciation of Senior Center members and community during the
construction period.
Gilchrist asked about the extreme fluctuation of temperatures in the building and
wondered if correcting that would be part of upcoming renovations. Clark noted
that it will be part of interior renovations.
OPERATIONAL OVERVIEW:
Staff is currently working on the May and June program guide. A new countertop
and sink have been installed in the lobby. Friends of the Senior Center has
purchased a new electric piano for the Assembly Room. The current art show by
Shari Davis is up through the end of May. Shari is donating all of the proceeds
from the art to the Senior Center. Staff will have an in-service day on May 3rd.
The member, donor, and volunteer appreciation event will be held at Terry
Trueblood on April 23rd from 4-6 pm. Commissioners are invited to attend. Rosse
asked about transportation from Ecumenical Towers to the event. DeLoach
stated she could try and work on transportation if she knew how many people
from next door would be attending. Gilchrist let her know that the South Gilbert
bus goes to Terry Trueblood.
COMMISSION DISCUSSION:
Gilchrist noted that the City is seeking input regarding the vacant lot across the
street. Commissioners asked if information about the survey could be put into an
upcoming Senior Center email. McConville asked if the group might want to
consider writing a letter to City Council from the Commission.
Ostrognai asked why the custodians are not on the list of Senior Center
employees in the personal policies. DeLoach noted that they are under
employees of the government facilities staff.
DeLoach clarified the winter weather policy stating that when the Iowa City
Community School District cancels classes, the Senior Center will also cancel in
person classes, but not online classes. The building remains open unless it is an
extreme weather event.
Motion: To accept the updates to the following policies: Personnel Policies,
Senior Center Commission Policy, Senior Center Technology and Video,
Visitor and Staff Use of Furniture and Equipment, Volunteer Policy, Winter
Weather Cancellations and Closings, Work Study Employees. Motion
carried on a vote of 614. McConville/Paris
2
Approved Minutes
March 21, 2024
McConville thanked everyone for their support at the Board of Supervisors
presentation. Gilchrist asked what the best way is to recognize staff. LaTasha
noted that communicating thanks to the City Council for staff and that a personal
"thank you" is always appreciated.
Meeting Adjourned.
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