HomeMy WebLinkAbout2024-05-09 Info Packet � r
rrr®��� City Council Information Packet
CITY OF 10"IA CITY May 9, 2024
Council Tentative Meeting Schedule
IP1. Council Tentative Meeting Schedule
Miscellaneous
IP2. Memo from Grant Specialist: American Rescue Plan Act Update
IP3. Email from Laura Routh: Kirkwood Demo and Site Activity [Submitted by Mayor
Teague]
IP4. Civil Service Examination: Mass Transit Operator
IP5. Civil Service Examination: Maintenance Worker I - Streets
IP6. Civil Service Examination: Right of Way Technician
Draft Minutes
IP7. Ad Hoc Truth & Reconciliation Commission: May 2
May 9,2024 City of Iowa City
Item Number: IP1.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
May 9, 2024
Council Tentative Meeting Schedule
Attachments: Council Tentative Meeting Schedule
City Council Tentative Meeting Schedule
nil Subject to change
CITY OF IOWA CITY May 9,2024
Date Time Meeting Location
Tuesday, May 21,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,June 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,June 18,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Monday,July 15,2024 4:30 PM Joint Entities Meeting TBD
Hosted by the City of North Liberty
Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD
Hosted by the City of University Heights
Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Item Number: IP2.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 9, 2024
Memo from Grant Specialist: American Rescue Plan Act Update
Attachments: Memo from Grant Specialist: American Rescue Plan Act Update
r
® CITY OF IOWA CITY
MEMORANDUM
Date: April 23, 2024
To: City Council
From: Sam Turnbull, Grant Specialist
Re: American Rescue Plan Act Update
The U.S. Treasury has allocated $18.3 million to the City of Iowa City in local fiscal recovery funds
through the American Rescue Plan Act(ARPA). The City has spent or encumbered approximately
$15.65 million to date. At the Sept. 7, 2021 Work Session, City Council signaled their support for
the following expenditure priorities, categorized by emergent needs and strategic investments:
Program 2021 Est. Funded Expended Status
Range
Emergent Needs:
Direct Payments to Eligible
Adults $1 - $1.5M $1,184,071.19 $1,184,071.19 Complete
Eviction Prevention $1 -$2M $1,137,710.00 $307,389.28 In Progress
Housing Repair/ Relocation $500k -$1.5M $1,071,500.00 $1,071,500.00 Complete
Emergency Non-Profit
Assistance $500k -$1M $485,000.00 $401,325.57 In Progress
Strategic Investments:
BIPOC Business Support $4 - $6M $3,980,000 $691,637.47 In Progress
Framework/ Infrastructure
Social Service Needs
Assessment, Capital Planning & $3 - $6M $3,000,000 $13,125 In Progress
Seed Funding
Affordable Housing Initiatives $2.5 -$6M In Development
Mental Health Services $1.5 -$3M $939,082.00 $760,656.61 In Progress
Workforce Development $1.5 -$3M $1,285,239 $406,759.41 In Progress
Climate Resiliency and Hazard $500k -$3M No Longer
Assessment Planning Planned
Small Business, Arts, Culture, Tourism Recovery:
and Tourism Investments $250,000
$1 -$2M SSMID:
$500,000(pending) 70$191,803.53 In Progress
Skate Park:
$500,000(pending)
Utility Accounts: $676,146.49
$676,146.49 Completed
Government Services and City Lead Reduction: $500,000
Revenue Replacement $1 -$3M $500,000 'Admin. Costs
Retention Incentive: $1,137,770.95 reported as
$1,137,770.95 incurred
Admin. Cost: Actual *$133,866.26
May 9, 2024
Page 2
Total 2021 Estimated Funding Range: $18-$38 million
City's ARPA Allocation: $18,325,190.00
ARPA Funds Encumbered(includes $15,646,519.63
committed):
Total Unencumbered ARPA Funds (includes $2,678,670.37
pending):
Program Status Update: Emergent Priorities
Direct Payments to Eligible Adults Status: Complete
Amount Funded: $1,184,071
The Johnson County Direct Assistance Program received 2,238 eligible applications from
throughout Johnson County. Johnson County funded the first 1,428 applicants and the City of
Iowa City funded 791 applicants (472 residing in Iowa City and 319 residing outside Iowa City).
Eviction Prevention Status:
Amount Funded: $1,137,710
Amount Expended: 5307,389.28
The pandemic created and exacerbated housing instability for many populations. Shelter House
developed the Housing Stability Pilot program for ARPA-funded community eviction prevention
that will extend and enhance previously allocated federal, state, and local dollars. Shelter House
entered an agreement on January 10, 2023.
Housing Stability and Eviction Prevention services are now fully staffed. Seven households are
enrolled in Risk Mitigation. To date Shelter House held three expungement clinics, one in April
2023, one in October 2023, and one in March 2024 with a total of 61 attendees and 129 records
expunged. The Diversion Clinic has had 170 Forcible Entry and Detainer (FED) dismissals.
Forest View Relocation Status: Complete
Amount Funded: $1,071,500
As of February 1, 2023, all residents vacated by the deadline and were eligible for relocation
assistance. In total, 80 Forest View residents received the full relocation amount of$15,750. The
Center for Worker Justice worked directly with residents to assist them in obtaining affordable
housing opportunities.
Emergency Non-Profit Assistance Status:
Amount Funded: $485,000
Amount Expended: S401,325.57
Nonprofit Operating Assistance: Applications for operating assistance were reviewed and
$400,000 in funding recommendations were approved by City Council at the October 18, 2022
meeting. Twelve non-profit agencies were awarded funding. All agreements have been
finalized. Eleven of the projects have expended all their funds. Of the $400,000 awarded to the
twelve non-profits, $42,944.39 remains unexpended.
May 9, 2024
Page 3
Wage Theft: In coordination with commitments from Johnson County, Coralville, and North
Liberty, Iowa City allocated $85,000 over five years to the Center for Worker Justice for an
expanded campaign to confront wage theft, promote worker rights, and hire a full-time Wage
Theft Organizer. The CWJ Wage Theft program has expended $44,269.96 to date, assisted 65
workers and recovered $77,876.04 in lost wages since May 2022.
Program Status Update: Strategic Investments
BIPOC Business Support Framework & Infrastructure Status:
Amount Funded: $3,980,000
Amount Expended: 5691,637.47
In an effort to advance the recommendations in the Inclusive Economic Development Plan, the
City launched an APRA-funded inclusive economic development program for underestimated
businesses and entrepreneurs located in Iowa City. On March 19, 2024 City Council approved
subrecipient agreements with Dream Center ($2.9 million- $100,000 was previously awarded for
technical assistance), Multicultural Development Center of Iowa ($600,000), and Wright House of
Fashion ($100,000). On April 16, 2024 City Council approved subrecipient agreements with
Dotlizhi LLC ($100,000), Neighborhood Centers of Johnson County ($80,000), and Tailored Tax
and Accounting LLC ($100,000).
To date, Dream Center acquired the building located at 611 Southgate Ave. on April 18, 2024.
Wright House of Fashion has been able to make their Executive Director position a paid staff
position. Multicultural Development Center has provided business coaching to 12 businesses
and 2 businesses have received Technical Assistance grants.
Social Services Capital Funding Program Status: In Prnnrpss
Amount Funded— Free Medical Clinic: $1 million
Amount Expended: 513,125
Amount Funded: $2 million
With Council direction, staff developed a Non-Profit Capacity Building Capital Grant Program and
released a Request for Statements of Interest in December 2022. Eight nonprofit agencies
submitted a Statement of Interest for consideration under the program. The review committee
held informational interviews with a set of applicants in February 2023 and developed preliminary
funding recommendations, which were approved at the March 21, 2023 City Council meeting.
Next Steps: Two nonprofits, Neighborhood Centers of Johnson County and Iowa City Free
Medical Clinic, received preliminary funding recommendations. At Council's December 12, 2023
meeting, they approved an agreement with Iowa City Free Medical Clinic for $1,000,000 to
renovate their facility. The planned renovations will increase the number of exam rooms available
May 9, 2024
Page 4
to an increased number of volunteer practitioners, provide accessibility to the lower level, increase
medical storage (including refrigerated medication), create a dental laboratory, create
administrative offices, a multi-purpose room, and acquire related medical equipment to serve a
growing number of uninsured and underinsured individuals seeking care. To date $13,125 has
been expended in architectural costs and construction is anticipated to begin this summer.
At Council's May 7, 2024 meeting, they approved an agreement with Neighborhood Centers of
Johnson County for $2,000,000 to acquire two buildings in the Towncrest neighborhood for a
Family Resource Center and an Early Childhood Center. Renovation of the two buildings will start
this summer. The Family Resource Center will house offices for administrative staff and family
support workers, as well as conference/training rooms. The Early Childhood Center will have five
licensed classrooms, for at least 50 early childcare slots, a library, computer lab, a multi-purpose
space with a kitchen, and a large after-school classroom.
Affordable Housing Initiatives Status: Not Started
In order to expand permanent affordable housing opportunities, staff is investigating use of funds
to expand the publicly owned housing portfolio of the Iowa City Housing Authority. This may
include property acquisition and/or the investigation of a community development corporation
within the Housing Authority to increase future expansion capacity.
Next Steos: Staff recommends the balance of ARPA funds available, approximately $1,678,700
be targeted to this purpose. The City is working with a realtor from the Affordable Homes Coalition
to locate property to acquire. The City will own and manage these properties for permanent
affordable housing.
Mental Health Services Status: 09 Proaress
Amount Funded: $939,082
Amount Expended: 5760,656.61
City Council approved a subrecipient agreement with CommUnity at the February 15, 2022
meeting to expand Mobile Crisis Outreach in response to the exacerbated mental health impacts
of the pandemic. Three Mobile Crisis Response counselors work full time providing emergency
response. The fleet of eight Mobile Crisis Response vehicles has allowed the program to maintain
an average response time of 22 minutes within Iowa City responding to a total of 1,047 calls this
fiscal year.
Workforce Development Status:
Amount Funded - Childcare Navigator (4Cs): $100,000
Amount Expended: 559,587.26
Amount Funded - Pre-Apprenticeship Program (UI Labor Center): $435,239
Amount Expended: 597,172.15
Amount Funded - Childcare Workforce Development: $750,000
Amount Expended: 5250,000.00
May 9, 2024
Page 5
Workforce Development: A $435,239 agreement with the UI Labor Center for a pre-
apprenticeship program targeting underserved populations in the building and construction trades
was approved by Council on December 6'", 2022. 14 residents were enrolled in the FY23 cohort.
Fifty percent of the graduates were employed in construction trades and/or apprenticeship
programs within one year of graduating. 28 individuals graduated from the FY24 cohort. The
FY25 cohort will be held February-March 2025 so that they will graduate as the Spring
construction hiring begins.
Childcare Workforce Development: In June 2022, 4Cs and the Iowa City Area Business
Partnership presented an update on regional childcare efforts and needs to City Council and
recommended Council consider funding a childcare navigator position. 4Cs was awarded
$100,000 in ARPA funds for the navigator position. 4C's added a consultant focused on
recruitment and navigation of the childcare workforce. The consultant serves the Starting Strong
Program which has served 16 Iowa City providers, adding one new Iowa City provider. Four
Training Sessions have been held with Starting Strong Providers. The consultant is also working
with the ICCSD to develop a Child Development Associate program for high schoolers.
Childcare Wage Enhancement Program: Johnson County, Better Together 2030, and other
community partners presented a proposed Childcare Wage Supplement Program at the March 7,
2023 City Council Work Session. Council approved the agreement at the June 6, 2023, providing
$750,000 over three years to support the Wage Enhancement Program. To date, the County has
authorized payment of$109,088.42 in wage enhancements to five childcare centers in Iowa City.
A sixth Iowa City center was recently enrolled.
Climate Resilience and Hazard Assessment Planning Status:
No Longer Planned
Staff will continue to utilize Emergency Levy fund balance and General Fund dollars to meet our
Climate Action goals. Supplemental ARPA expenditures are no longer planned.
Next Steps: None.
Small Business, Arts & Culture, and Tourism Investments Status:
Amount Funded: $250,000
Amount Expended: 5191,803.53
At the June 6, 2022 City Council meeting, Council approved an agreement with Think Iowa City
to replace $125,000 in lost hotel/motel tax revenue due to COVID-19 and to develop and
administer a $125,000 tourism and visitor recovery grant program to spur tourism and economic
activity in the Iowa City area. Of the $125,000 available through the grant program, Think Iowa
City has awarded six projects to date:
$7,500 to the Iowa Golden Gloves to host the 2023 Iowa Golden Gloves Championships
boxing tournament in Iowa City, organized by the ICOR Boxing Club.
$15,000 to the Refocus Film Festival hosted by FilmScene in Iowa City in 2022 and 2023.
May 9, 2024
Page 6
$30,000 to the Iowa City Downtown District to host the Winter Night Lights light display
and winter programming in downtown Iowa City for 2023.
$5,000 to EntreFEST to host a two-day entrepreneurship and innovation conference in
downtown Iowa City in June 2023.
$5,000 to The Black Voice Project to host the 2023 Juneteenth celebration downtown.
$5,000 to the Core4 cycling event that incorporates four fundamental surface types:
gravel, b-roads, singletrack, and pavement. With 850 participants, plus spectators and
support staff, the event brought over 1,200 people to Iowa City the weekend of August 19,
2023.
Think Iowa City continues to accept applications on a rolling basis.
Next Steps: Staff intends to move forward with two final activities that support the small business
community, arts and culture, and tourism. The first would be a $250,000 grant to each of the two
Self-Supported Municipal Improvement Districts (SSMID)for a total of$500,000 to provide flexible
support to meet their organizational goals. This strategy is outlined in the Council's strategic plan
to help area businesses and arts and culture continue to work together on recovery efforts. The
SSMID agreements are anticipated to come before council in Spring 2024.
Secondly, staff would supplement the Skate Park Renovation Project in the CIP with a $500,000
award to ensure that project can be carried out in a manner that provides maximum value to the
community. Staff's previous efforts to secure grant funding for this project have not been
successful and this award will allow the project to proceed. Once complete, the facility will be a
regional tourism draw and a premiere community recreational amenity along the Iowa River.
Public input is being gathered on the Skate Park design and the current schedule is for the project
to be bid in September 2024 and awarded in November 2024.
Government Services and Revenue Replacement Status: In Progress
Amount Expended: 82,447,783.7
Utility Assistance Program
Council approved the resolution authorizing Utility Billing Revenue Replacement at their
September 6, 2022 meeting, bringing utility accounts current as of June 1, 2022 and resuming
regular collection procedures. The total cost for Utility Billing Revenue Replacement was
$676,146.49.
Administrative Expenses
Administrative expenses attributed to ARPA are paid through the interest derived from the City's
receipt of ARPA funds. Total administrative costs incurred to date is $133,866.26
Lead Reduction
Council approved the resolution authorizing $500,000 for a City administered program to assist
property owners with replacement of their lead water service lines at their November 6, 2023
meeting. This program will help qualifying property owners avoid unplanned, costly repairs and
can be successfully launched without placing the burden on utility customers. The City hosted an
Open House to raise awareness about the program on January 24, 2024. The program has
enabled eight households to replace their lead or lead contaminated service lines to date. The
related insurance program has been used by at least one household to replace their service line.
May 9, 2024
Page 7
The City expects interest to pick up with notifications directly to customers about their lead lines
and the upcoming construction season.
Workforce Retention Incentive
Council approved the resolution authorizing $1,137,770.95 for worker retention incentive bonuses
to employees in the American Federation of State, County and Municipal Employees and
Administrative, Confidential and Executive employee groups on December 12, 2023. The
incentive is in response to an increase in turnover rates and a shrinking applicant pool for many
critical positions. 515 employees received the bonus in December 2023.
Item Number: IP3.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 9, 2024
Email from Laura Routh: Kirkwood Demo and Site Activity [Submitted by Mayor Teague]
Attachments: Email from Laura Routh: Kirkwood Demo and Site Activity [Submitted by
Mayor Teague]
Kellie Grace
From: Bruce Teague
Sent: Wednesday, May 8, 2024 11:28 AM
To: Kellie Grace
Subject: Fwd: Kirkwood Demo and site activity
Hi Kellie, please include this in May 21st per the email request below.
In Unity,
Mayor Bruce Teague
Begin forwarded message:
From: Laura Routh <lauridi@hotmaiLcom>
Date: May 8,2024 at 11:16:20 AM CDT
To: *City Council<CityCouncil@iowa-city.org>
Subject:Kirkwood Demo and site activity
RISK
**This email originated outside of the City of Iowa City email system. Please take extra care opening any
links or attachments. **
Dear City Councilors,
As indicated below, please be advised that problems persist at this site.
Our Community's concerns continue to be validated.
Your attention and vigilance in holding both City staff and participating industries accountable
would be appreciated.
I also ask that this correspondence,to include the following forwarded email, be included in the
public record for your next City Council meeting.
Thank you.
Laura Routh
785-979-3918
From: Laura Routh<lauridi@hotmail.com>
Sent:Wednesday, May 8, 2024 11:03 AM
To:Sarah Horning<SHorning@iowa-city.org>
Cc:gfruin@iowa-city.org<gfruin@iowa-city.org>; Stouder, Ryan<ryan.stouder@dnr.iowa.gov>;Jennifer
Jordan<JeJordan@iowa-city.org>; troy.mcquillen@kirkwood.edu<troy.mcquillen @kirkwood.edu>
Subject: Re: Kirkwood CC Demo and site activity
1
Sarah, et. al.,
As indicated in my phone message, I am concerned that although the City has not yet issued the
demolition permits for the Kirkwood Property on Lower Muscatine, there appears to be
demolition activity occurring.
There is demo/heavy equipment onsite; pavement and sidewalks have been demolished, and
at least one tree has been taken down.
Further, I am very concerned that laboratory chemical containers are visible in the upper
floor west windows of the primary Kirkwood building,where the biology labs used to be.
These containers were reported several weeks ago, and are still present. It would have been
Kirkwood's legal obligation to lawfully dispose of any regulated wastes generated during
their ownership of the property.
Have all buildings onsite been properly screened for hazardous materials and regulated
wastes?
Specifically, have potentially regulated wastes items such as lab chemicals; fluorescent bulbs
and PCB ballasts; refrigeration and AC units containing Freon; electronic wastes (such as CRTs
and computers) been removed?
As a neighbor to this property, I am very concerned that if such wastes are not removed prior to
demolition,the potential exists for there to be undue environmental hazard to surrounding
properties and residents.
Additionally, any potentially hazardous wastes which are allowed to remain will become part of
demolition debris and may pose a safety risk to landfill staff.
Will you kindly advise as to the City's plan for addressing these issues?
Also, a neighbor asked me recently what the plan was for minimizing fugitive dusts, potentially
migrating offsite, from this pending demolition. Can you please address that, as well?
Thank you. I appreciate your consideration of my concerns.
Laura Routh
785-979-3918
From:Sarah Horning<SHorning@iowa-city.org>
Sent:Wednesday,April 10, 2024 1:55 PM
To: 'lauridi@hotmail.com'<lauridi@hotmail.com>
Subject: Kirkwood CC Demo Permit Information
2
Hello,
Here is the information on how to look up permits with the City of Iowa City
PLEASE NOTE:THIS EMAIL IS SENT TO PROVIDE THE COUNCIL WITH TIME-SENSITIVE INFORMATION.TO
AVOID AN UNINTENDED "MEETING' IN VIOLATION OF THE IOWA OPEN MEETINGS ACT, PLEASE DO NOT
"REPLY TO ALL." IF YOU HAVE A QUESTION, PLEASE CALL THE CITY MANAGERS OFFICE AT(319)356-
5010.
3
Item Number: IP4.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 9, 2024
Civil Service Examination: Mass Transit Operator
Attachments: Civil Service Examination: Mass Transit Operator
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(3 19) 356-5009 FAX
www.lcgov.org
May 3, 2024
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Mass Transit Operator
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Mass Transit
Operator.
1. Craig Huegel
2. Gary Largess
Iowa City Civil Service Commission
Chi Ogboko
Item Number: IP5.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 9, 2024
Civil Service Examination: Maintenance Worker I - Streets
Attachments: Civil Service Examination: Maintenance Worker I - Streets
� � 1
,Ik— urf1•�. ,ti
• wMEN
CITY OF IOWA CITY
410 East Washington Street
Iowa City. lava 52240-1826
(319) 356-5000
(319) 356-5009 FAX
Www.i cgov.org
April 30, 2024
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Maintenance Worker I —Streets
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Maintenance Worker
I — Streets.
Zane Eagle
Iowa City Civil Service Commission
Chi Ogboko
Item Number: IP6.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
May 9, 2024
Civil Service Examination: Right of Way Technician
Attachments: Civil Service Examination: Right of Way Technician
r At
� h
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1825
(3 19) 3S6-5000
(319) 3S6-5009 FAX
www.lcgov.org
April 30, 2024
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Right of Way Technician
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Right of Way
Technician.
William Goodale
Iowa City Civil Service Commission
Cleo
Chi Ogboko
Item Number: IP7.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
May 9, 2024
Ad Hoc Truth & Reconciliation Commission: May 2
Attachments: Ad Hoc Truth & Reconciliation Commission: May 2
May 2, 2024
Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes
Emma Harvat Hall, City Hall
Commissioners present: Amos Kiche, Cliff Johnson, Louis Tassinary, Lauren Merritt, Chad
Simmons, Chastity Dillard.
Commissioners on Zoom:None.
Commissioners not present: Wangui Gathua.
Staff present: Redmond Jones, Stefanie Bowers.
Recommendation to City Council: No.
Meeting called to order: 7:02 PM.
Reading of Land Acknowledgement: Merritt read the Land Acknowledgement.
Approval of minutes from April 4,2024: Merritt moved, and Kiche seconded. Motion passed 5-
0.
Debrief from presentation to City Council: Commissioner Dillard stated the presentation went
well and there is work to do moving forward.
Facilitators final report: Facilitator Annie Tucker stated there was a lot of effort put into the
report in hopes it would be an important resource in the future. Tucker recommended that it be put
on the website. V Fixmer-Oraiz shared that the intent was for the report to be accessible and
helpful Dillard suggested putting the report on a future agenda for discussion to give time to
commissioners to review the report.
TRC budget& request for additional funds: Tucker said she will provide a job description and
tasks for an assistant to the TRC. Redmond Jones provided an overview of the funds the TRC has
spent to date, including the cost for facilitators and the TRC costs for events, rentals, and
incidentals. Once all spending is processed there will be a final report that will be given to City
Council. Commissioner Tassinary clarified that the budget reports $320,000 spent with a remaining
$80,000. Commissioner Dillard clarified the additional $80,000 is in relation to the outstanding
contract obligations of the facilitators including the final report.
Next steps for phase three and four: Commissioner Kiche asked how many public events are
planned and how much they may cost. Kiche also brought up collecting data from events like the
education work group and social justice group in order to add information to the TRC's final
report. Commissioner Dillard asked what the commission wants the end goal to be. Commissioner
Simmons suggested to expand truth telling services to the community in October. This would
allow the four months leading up to the event to be used as time to work and collect information.
The months after October until the end of the year would then be used for organizing the
information to be presented to City Council at the end of the year. Commissioner Tassinary
1
suggested prioritizing areas of interest to allow for top priority projects to be scheduled and
reported on fust.
Priority topics were discussed with the order being:
1. Social Justice
2. Affordable Housing
3. Economic Development
4. Education
The concern of time was brought up with the suggestion of choosing one topic to really focus and
report on. The idea of hiring someone to help with outreach/project organization was discussed.
The responsibilities of an assistant were discussed along with other possible uses of the additional
funds being requested. The TRC sent a request in January of 2024 to the City Council asking for an
additional $250,000 to fulfill its duties. Jones provided an overview of how the TRC can request to
be considered for a future City Council agenda. Councilmember Laura Bergus weighed in on the
protocol it takes to get on a City Council's agenda.
Commissioners will work in subcommittees to determine who reaches out to which City Council
members to ask for their request for the additional $250,000 to be placed on a future agenda.
Announcements of commissioners: None.
Announcements of staff. Jones clarified that the remaining budget of about $80,000 includes
payments to facilitators that have yet to be paid for their services.
The meeting adjourned at 8:56 PM.
The full meeting video can be viewed at this link.
2
AD HOC TRUTH&RECONCILIATION CONEWSSION
ATTENDANCE RECORD
YEAR 2024
eetin Date
TERM 1/4 1/25 2/1 2/15 3/7 3/14 3/18 3/20 3/21 4/4 5/2 5/16 6/6 6/20 7/18
NAME EXP.
Dillard 12/31/24 Z P P P P P P P P P P
Gathna 12/31/24 P P P P A P P P P P A
Kiche 12/31/24 - - - P P P P P P P P
Johnson 12/31/24 A P P P P P P P P P P
t
12/31/2412/31/24 P Z P P Z P P P P P P
12/31/24 Z Z Z A A A A P P R R
12/31/24 P P P P P P P A P Z P
12/31/24 P A P P P P P P P A P
P= Present in person
A =Absent
Z= Zoom