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Home My WebLink AboutTRC Agenda 5 16 2024Ad Hoc Truth and Reconciliation Commission Thursday, May 16, 2024 Regular Meeting 7 PM – Emma Harvat Hall, City Hall 410 E. Washington Street AGENDA: 1. CALL TO ORDER 2. READING OF NATIVE AMERICAN LAND ACKNOWLEDGEMENT 3. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA (COMMISSIONERS SHALL NOT ENGAGE IN DISCUSSION WITH THE PUBLIC CONCERNING SAID ITEMS.) 5 MINUTE MAXIMUM FOR EACH SPEAKER. Only in-person comments will be allowed for Public Comment. Public comment for specific agenda items, which must be directly related to that agenda item, may be made in-person or remotely. 4. APPROVAL OF THE MINUTES FROM MAY 2, 2024 5. FACILITATOR FINAL REPORT 6. REQUEST FOR ADDITIONAL FUNDS FROM CITY COUNCIL 7. UPCOMING PRESENTATION TO CITY COUNCIL 8. NEXT STEPS FOR PHASE THREE AND FOUR 9. ANNOUNCEMENTS OF COMMISSIONERS 10. ANNOUNCEMENTS OF STAFF 11. ADJOURNMENT In order to encourage input from the public, the Commission intends to offer the opportunity to participate in the meeting remotely. However, this meeting is in-person, and those wishing to ensure their ability to participate should attend the meeting in-person. If you instead wish to participate remotely, you may attempt to do so by joining the below link. Third Thursday Meetings ID: 895 3695 0485 If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID when prompted. Individuals with disabilities are encouraged to attend all City of Iowa City-sponsored events. If you are a person with a disability who requires a reasonable accommodation in order to participate in these events, please contact the Office of Equity and Human Rights at 319-356-5022 or humanrights@iowa-city.org. 1 May 2, 2024 Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall, City Hall Commissioners present: Amos Kiche, Cliff Johnson, Louis Tassinary, Lauren Merritt, Chad Simmons, Chastity Dillard. Commissioners on Zoom: None. Commissioners not present: Wangui Gathua. Staff present: Redmond Jones, Stefanie Bowers. Recommendation to City Council: No. Meeting called to order: 7:02 PM. Reading of Land Acknowledgement: Merritt read the Land Acknowledgement. Approval of minutes from April 4, 2024: Merritt moved, and Kiche seconded. Motion passed 5- 0. Debrief from presentation to City Council: Commissioner Dillard stated the presentation went well and there is work to do moving forward. Facilitators final report: Facilitator Annie Tucker stated there was a lot of effort put into the report in hopes it would be an important resource in the future. Tucker recommended that it be put on the website. V Fixmer-Oraiz shared that the intent was for the report to be accessible and helpful Dillard suggested putting the report on a future agenda for discussion to give time to commissioners to review the report. TRC budget & request for additional funds: Tucker said she will provide a job description and tasks for an assistant to the TRC. Redmond Jones provided an overview of the funds the TRC has spent to date, including the cost for facilitators and the TRC costs for events, rentals, and incidentals. Once all spending is processed there will be a final report that will be given to City Council. Commissioner Tassinary clarified that the budget reports $320,000 spent with a remaining $80,000. Commissioner Dillard clarified the additional $80,000 is in relation to the outstanding contract obligations of the facilitators including the final report. Next steps for phase three and four: Commissioner Kiche asked how many public events are planned and how much they may cost. Kiche also brought up collecting data from events like the education work group and social justice group in order to add information to the TRC’s final report. Commissioner Dillard asked what the commission wants the end goal to be. Commissioner Simmons suggested to expand truth telling services to the community in October. This would allow the four months leading up to the event to be used as time to work and collect information. The months after October until the end of the year would then be used for organizing the information to be presented to City Council at the end of the year. Commissioner Tassinary 2 suggested prioritizing areas of interest to allow for top priority projects to be scheduled and reported on first. Priority topics were discussed with the order being: 1. Social Justice 2. Affordable Housing 3. Economic Development 4. Education The concern of time was brought up with the suggestion of choosing one topic to really focus and report on. The idea of hiring someone to help with outreach/ project organization was discussed. The responsibilities of an assistant were discussed along with other possible uses of the additional funds being requested. The TRC sent a request in January of 2024 to the City Council asking for an additional $250,000 to fulfill its duties. Jones provided an overview of how the TRC can request to be considered for a future City Council agenda. Councilmember Laura Bergus weighed in on the protocol it takes to get on a City Council’s agenda. Commissioners will work in subcommittees to determine who reaches out to which City Council members to ask for their request for the additional $250,000 to be placed on a future agenda. Announcements of commissioners: None. Announcements of staff: Jones clarified that the remaining budget of about $80,000 includes payments to facilitators that have yet to be paid for their services. The meeting adjourned at 8:56 PM. The full meeting video can be viewed at this link. AD HOC TRUTH & RECONCILIATION COMMISSION ATTENDANCE RECORD YEAR 2024 (Meeting Date) NAME TERM EXP. 1/4 1/25 2/1 2/15 3/7 3/14 3/18 3/20 3/21 4/4 5/2 5/16 6/6 6/20 7/18 Dillard 12/31/24 Z P P P P P P P P P P Gathua 12/31/24 P P P P A P P P P P A Kiche 12/31/24 - - - P P P P P P P P Johnson 12/31/24 A P P P P P P P P P P Vacant 12/31/24 - - - - - - - - - - - Merritt 12/31/24 P Z P P Z P P P P P P Nobiss 12/31/24 Z Z Z A A A A P P R R Simmons 12/31/24 P P P P P P P A P Z P Tassinary 12/31/24 P A P P P P P P P A P P = Present in person A = Absent Z = Zoom Late Handout Revised May 14, 2024 Truth & Reconciliation Commission Chastity Dillard - Chair Wangui Gathua Clifton Johnson Amos Kiche Lauren Merritt - Vice Chair Lubna Mohamed Chad Simmons Louis Tassinary Definition of Systemic Racism Institutional racism historically was overt and its intent can be seen in both the policy design and outcomes. Current institutional/Systemic Racism is covert and the policy design my not appear problematic on the surface but the policy outcomes show treatment disparities regarding race or ethnic group. Four resources that impact Systemic Racism: 1.Time - Policy that require significant patiences and requirements to complete the task. 2.Talent - Policies that require unique skills with increase difficulty to obtain. 3.Treasure - Policies that are impacted through generational wealth. 4.Temperature - Policies that require a great deal of persistence and fortitude to get accomplished. Institutional racism, also known as systemic racism, is defined as policies and practices that exist throughout a whole society or organization that result in and support a continued unfair advantage to some people and unfair or harmful treatment of others based on race or ethnic group. Part II: Community Projects •Public Presentationꢀ •Educator’s Work Groupꢀ •Housing Work Groupꢀ •Social Justice Work Groupꢀ •Small Business Work Group Phase Three: Subject Matter Experts May 2024 - September 2024 Part 1: Areas of Interest Affordable Housing Economic Development EducationSocial Justice Phase Three: Expert Testimony & Research May 2024 - August 2024 Part 1: Consult with experts to better understand how these four systems work and identify changes to City goals, policies and procedures that increase community engagement. Affordable Housing Economic Development EducationSocial Justice Phase Three: Community Engagement Projects June 2024 - September 2024 Part 2: Develop project to explore different ways to work with Iowa City citizens to solve community problems. Housing Development Symposium Small Business Development Conference Success in Education Assembly To Serve & Protect Conversation Topic A (Experts) Community Truth Telling Organization/ Community Sponsor Reconciliation Strategic Doing & Healing Circles Project(s) Topic A Results and Review Fact FindingFact Finding Developing Our Story North Star Question Public Forum Fact Finding Organization Stories Community Stories Possible Solution’s How You Can Help Phase Four: Execute Model & Provide Recommendations September 2024 - December 2024 Final Report Film Documentary Final TRC Public Meeting Truth & Reconciliation Commission Questions & Answers Chastity Dillard - Chair Wangui Gathua Clifton Johnson Amos Kiche Lauren Merritt - Vice Chair Lubna Mohamed Chad Simmons Louis Tassinary TRC EXPENSES REPORT Date 9/20/2023 9/20/2023 9/21/2023 9/21/2023 10/21/2023 10/21/2023 11/21/2023 11/21/2023 12/5/2023 1/4/2024 1/4/2024 2/6/2024 2/7/2024 2/14/2024 2/20/2024 2/21/2024 2/21/2024 2/21/2024 3/11/2024 3/19/2024 3/11/2024 3/19/2024 3/21/2024 3/21/2024 3/21/2024 3/25/2024 3/29/2024 3/29/2024 4/29/2024 Operations sub totals Total Consultants/Facilitators DRAFT : TRC BUDGET PROPOSAL TRC TASKS 1.Training, Public Safety and Social Justice NO. OF HEARINGS 1.1 Fact Finding /Facilitator 1.2 Truth telling hearings and healing 1.3 Recommendations & Reconcilliation Initiatives 1 2. Housing 2.1 Fact-finding (Consultancy/Facilitator) 2.2 Truth-telling hearings and healing 2.3 Recommendations and Reconcilliation Initiatives 3 3. Economic & Small Business Development 3.1 Fact-finding (Consultancy/Facilitator) 3.2 Truth-telling hearings and healing 3.3 Recomendations and Reconcilliation Initiatives 3 4. Education 4.1 Fact-finding (Consultancy/Facilitator) 4.2 Truth telling hearings and healing 4.3 Recommendations and Reconcilliation Initiatives 3 5. Final Hearing and Submission of Report (Videography (5K)+ Rentals(2.5K)+Food (2.5K)+ Report Writing(4K)) SUB-TOTALS TOTAL BUDGET TRC EXPENSES REPORT Description Rentals (1 & 2)Food (1 & 2) Dream City $300.00 Tru Art Food $90.00 Food $182.10 Amazon Amazon $478.28 Early Bird Café $325.00 Masala $285.00 Royceann's Soul $300.00 Tru Art Try Art Wright House of $500 Wright House of 1000 Tru Art Technigraphics Estelas $528.57 Estelas $349.88 Food $375.48 Wright House of 1000 Oasis Falafel $841.80 Wright House of 1000 Oasis Falafel $841.80 Technigraphics $380.00 Technigraphics $66.22 TRC Expenses Phases 1 & 2 Technigraphics $65.43 Cocoa Creative ICOR 1000 Food $631.44 Cocoa Creative Operations sub totals $4,800.00 $5,741.00 Item as % of total expenses 22%26% MAY JUNE JULY 9,000 35,000 Facilitator 10,000 supplies +food+rentals9,000 Community Initiatives45,000 Facilitator supplies +food+rentals Community Initiatives 5. Final Hearing and Submission of Report (Videography (5K)+ Rentals(2.5K)+Food (2.5K)+ Report Writing(4K)) 44,000 64,000 Printing (1&2) & Supplies Videography (1&2 )Total (1 & 2) $300.00 $722.99 $722.99 $90.00 $182.10 $433.15 $433.15 $478.28 $325.00 $285.00 $300.00 $190.90 $190.90 $236.73 $236.73 $500.00 $1,000.00 $362.86 $362.86 $134.74 $134.74 $528.57 $349.88 $375.48 $1,000.00 $841.80 $1,000.00 $841.80 $380.00 $66.22 $65.43 $5,000.00 $5,000.00 $1,000.00 $631.44 $4,500.00 $4,500.00 $2,081.37 $9,500.00 $22,122.37 44244.74 9%43% $400,000.00 AUGUST SEPTEMBER OCTOBER 10,000 9000 45,000 Facilitator 10,000 supplies +food+rentals 9,000 Community Initiatives 45000 14,000 64,000 64,000 236000 250,000 NOVEMBER DECEMBER