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Home My WebLink About05-22-2024 Airport CommissionAgenda & Info Packet Meeting Date: May 22, 2024 Page 2 of 8 IOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA WEDNESDAY, MAY 22, 2024 - 6:00 P.M. 1. Determine Quorum 1 min* 2. Items for Discussion / Action: a. Airport Construction Projects: 5 min i. FAA grant projects 1. Solar Power Project a. Consider a resolution accepting bids and awarding contract (deferred from previous meeting) 3. Adjourn *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated. if you will need disability -related accommodations in order to participate in this program/event, please contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp @iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Agenda & Info Packet Meeting Date: May 22, 2024 Page 3 of 8 Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 Resolution number: Resolution accepting bids and awarding contract for the "Airport Ground Mount Solar Array" project. Whereas, Brandt Heating & Air Conditioning (Solar by Brandt) of Iowa City, Iowa submitted the lowest responsive bid of $552,136.00; and Whereas, Crawford, Murphy & Tilly, Inc. recommends accepting the bids, waiving the 5% mobilization cost limit, and awarding the contract to Brandt Heating & Air Conditioning; and Whereas, the Federal Aviation Administration concurs in awarding the contract to Brandt Hearing & Air Conditioning; and Whereas, it is in the best interest of the Airport to waive the 5% limit as it is unlikely that rejecting and rebidding will result in a lower cost and a waiver does not affect the competitive positions of the bidders as all bidders exceeded the 5% limit. Now, therefore, be it resolved by the Iowa City Airport Commission: 1. The bids for the above -named project are accepted and the 5% limit on mobilization costs is waived. 2. The contract for the construction of the above -named project is hereby awarded to Brandt Heating and Air Conditioning (Solar by Brandt) of Iowa City, Iowa subject to the conditions: a. That awardee secures adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for construction of the above -named project, subject to the condition that awardee secures adequate performance and payment bond, insurance certificates, and contract compliance program statements upon instruction from legal counsel. Passed and approved this day of Chairperson Attest: Secretary Approved by: ty Attorneys Office 2024. It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Agenda & Info Packet Meeting Date: May 22, 2024 Page 4 of 8 Ayes Nays Absent Bishop Lawrence Orozco Pfohl Story Agenda & Info Packet Meeting Date: May 22, 2024 Page 5 of 8 h. CMT May 21, 2024 Mr. Michael Tharp, C.M. Airport Manager Iowa City Municipal Airport 1801 S. Riverside Drive Iowa City, IA 52246 Re: Dear Mr. Tharp, 23006285.00 Iowa City Municipal Airport Iowa City, Iowa Construct Airside Ground Mount Solar Array AIP Project#3-19-0047-037-2024 Recommendation to Award A bid opening for the referenced project was held on Monday April 8f, 2024. Two bids were received from a list of sixteen plan holders. Bids Received: • Solar by Brandt Heating = $552,136.00 (Low Bid) • Acme Electric Company = $647,916.00 The low bid received was approximately $47,136.00 (9.33%) over the Engineer's Estimate. Upon review of the bid tabulation, the major contributing factor of the overage related to an increase in anticipated mobilization cost. Based on the current bidding environment, recent increases in fuel prices, and inflationary pressures it is reasonable that this pay item would exceed historical averages. Additionally, with a total of sixteen plan holders, receipt of two bids, and low bid price within 10% of the Engineer's Estimate, it is CMT's opinion that the project was bid in a competitive environment and yielded a reasonable bid price. As such, CMT recommends award of the project to the low bidder Solar by Brandt Heating. Should you have any questions or require additional information, please contact our office. Sincerely, CRAWFORD, MURPHY & TILLY, INC. Travis Strait, P.E. Project Engineer Crawford, Murphy & Tilly Centered in Value 3300 69th Avenue, Suite 2 Moline, Illinois 61265 •NONE 309.278.6214 cmtengr.com Engineers and Consultants Agenda & Info Packet Meeting Date: May 22, 2024 Page 6 of 8 BID TAB IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA CONSTRUCT AIRSIDE GROUND MOUNT SOLAR ARRAY PROJECT NO. 29006285.00 BID OPENING DATE APRIL 8, LVA DEM NO. DESCRIPTION UNITQUANTITY ESTIMATED ESTIMATED UNIT LOST ESTIMATED LOST ESTIMATED UNITESTIMATED COST ESTIMATED LOST DIFFERENCE (f7 OIFFEflENCE ('S) UNIT COST ESTIMATED LOST dFFERENLE (S) DIFFERENCE(%) C-1056.1 MOBILIZATION VAULT SOLAR ARRAY LS LS LS t60 E25,250.00 $25,250.D) SIIG42].00 3110.42].00 505,1]T,% 33).33% SB8.42].00 E89,42TW 544.1]T% No0. D b2,666.OD 1]A.%S 80-14.1 I.W Sb5.00BUU {b5.G00.00 5318.031.OD $318,031.00 ({Z8,568.00) -T.82% Sb1,0]t.Op S381,%1.00 10.48M SP1-13 BUILDING D SOLAR ARRAY 1.00 $134,T50.00 $134,R0.00 $133,678.00 $CEL6)8.00 (S1LDCLOO) 6.R% 3137,418.00 {19)A18.00 46.51N $ 47.IMN P]3 TOTAL ESTIMMTED CONSTRUCTION COST • $ 505,00Rd0 f 552,136.00 $ W5.w 5 11.%7,36 S b,5WA0 $ 4,M.00 S BIJ00.00 S 14,ROOM $ 50400.00 { BBT,S18-00 S tCkVI6.w 20.m UTILRY INTERCONNECTION APPLICATION(MIDAMERICAN)$ 605.% S ROSIN MIDAMERICAN FORCE ACCOUNT CrRAMSFORMER UPGRADE) $ 11.087.36 S "IND.IA ENGINEERING SERVCES MABILITY ASSESSMENT REPORT I CONCEPTS) $ 38.50ILA0 { 38,501100 INDEPENDENT FEE ESTIMATE. S 4,000.00 S 4,000.% ENGINEERING SERVICES(GESIGN PHASE)• S etm.% $ Immix) ENGINEERING SERVICES (SPECIAL SERVICES)• $ 14,600.00 $ 14,90.DO ENGINEERING SERWCES(CONSTRUCTION PHASE) =S SO.WO.DO I S 50,400.00 TOTAL ESTIMMTED PROJECT COSTS FUNDING BREAKDOWN FEDERAL SHARE(90%) LOCAL SHARE(10%) $676,1]].52 $75.130.84 IOW AVAILABLE BIL FUNDS= $689,500,00 Agenda & Info Packet Meeting Date: May 22, 2024 Page 7 of 8 �v U.S. Department of Transportation Central Region 901 Locust Federal Aviation owa. Kansas, Kansas City, Missouri 64106 Administration Missouri, Nebraska (e16) 329-2600 May 21, 2024 Mr. Michael Tharp Airport Manager Iowa City Municipal Airport 1801 S. Riverside Drive Iowa City, IA 52246 Re: Iowa City Municipal Airport (IOW); Iowa City, IA AIP No. 3-19-0047-037 Install Solar Panels Subject: Concurrence in Award Dear Mr. Tharp: Concurrence in Award of Construction Contract We concur in the award of the contract to Brandt Heating & Air Conditioning for $552,136.00 for the development proposed by this project. Be advised that our concurrence represents a determination for eligibility of costs and should not be construed as a commitment of Federal funds. What you need to do now After award of the contract and the Congressional release please schedule the Preconstruction Conference. Be sure to invite, as appropriate, your local FAA System Support Center (SSC) technician(s), FAA Air Traffic Organization (ATO) representative(s) and the Federal Security Director. Provide at least 10 days advance notice of the meeting's date and an advance copy of the agenda to all attendees and my attention. What we will do next We will authorize you to issue the Notice to Proceed (NTP) after the following documents have been submitted to my attention: • Executed Grant Agreement, • Executed Construction Contract and Performance and Payment Bonds, • Issued for Construction Plans and Specifications • Preconstruction Conference Minutes. Agenda & Info Packet Meeting Date: May 22, 2024 Page 8 of 8 Page 2 of 2 Concurrence In Award IOW 037 uestions If you have any questions, please contact me at (816) 329-2619 or anthony.pollard@faa.gov. Sincerely, Anthony Pollard State Airport Engineer - Iowa