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HomeMy WebLinkAbout2024-05-23 Info Packet � r rrr®��� City Council Information Packet CITY OF 10"IA CITY May 23, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Civil Service Examination: Maintenance Worker I - Streets IP3. Civil Service Examination: Purchasing Assistant Draft Minutes IP4. Airport Commission: May 9 IPS. Charter Review Commission: May 14 IP6. Climate Action Commission: May 6 IP7. Library Board of Trustees: April 25 IP8. Senior Center Commission: May 16 May 23, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT May 23, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule nil Subject to change CITY OF IOWA CITY May 23,2024 Date Time Meeting Location Tuesday,June 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 18,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,July 15,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of North Liberty Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of University Heights Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF OF IOWA CITY COUNCIL ACTION REPORT May 23, 2024 Civil Service Examination: Maintenance Worker I - Streets Attachments: Civil Service Examination: Maintenance Worker I - Streets r , ., m{ C wrW��T CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX ws%wltgov.org May 13, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Streets Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I — Streets. 1. Clint Fults 2. Josh Baker 3. Zachary Ahrens Iowa City Civil Service Commission Aa,"_— - Rick Wys , Chair Item Number: IP3. CITY OF OF IOWA CITY COUNCIL ACTION REPORT May 23, 2024 Civil Service Examination: Purchasing Assistant Attachments: Civil Service Examination: Purchasing Assistant �, r air ®�� -•..,.._ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX WWW.icgov.org May 13, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Purchasing Assistant Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Purchasing Assistant. Keeley Hertle Iowa City Civil Service Commission AIiI---------_-. Rick Wyss, Chair Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT May 23, 2024 Airport Commission: May 9 Attachments: Airport Commission: May 9 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION May 9, 2024—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Hellecktra Orozco, Ryan Story, Chris Lawrence Members Absent: Warren Bishop, Judy Pfohl Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Matt Wolford RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:03 pm and Orozco called the meeting to order. APPROVAL OF MINUTES Lawrence asked if Pfohl had commented on the minutes. Tharp stated that Pfohl had submitted some corrections. Lawrence moved to approve the minutes from April 11, 2024 as amended by Pfohl, seconded by Story. Motion carried 3-0(Bishop, Pfohl absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION t ACTION a. Airport Construction Projects: i. FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp noted that the project is a little behind due to the weather but otherwise is going pretty well. Tharp stated they did have on the agenda to approve a flight check agreement with FAA to perform the flight check of the new lights once they are installed. Lawrence asked if there would be any affect to the approaches to which Byers stated he didn't believe their would be. a. Consider a resolution approving flight check agreement with FAA — Lawrence moved resolution #A24-11, seconded by Story. Motion carried 3-0 (Bishop, Pfohl absent) 2. Terminal Area Study— a. Consider a resolution accepting project as complete — Tharp stated they had submitted everything to the FAA for the final time and it has been accepted. Tharp noted Airport Commission May 9,2024 Page 2 of 5 they have the study, and the preferred option and that the Commission can accept the project as complete. Lawrence moved resolution #A24-12, seconded by Orozco. Motion carried 3-0 (Bishop, Kohl absent) 3. Solar Power Project— a. Consider a resolution accepting bids and awarding contract — Lawrence moved to defer to next meeting, seconded by Story. Motion carried 3-0 (Orozco, Bishop absent). Tharp stated that the FAA waiver process was taking a bit longer than he anticipated and he was asking the Commission to defer this one more time. Tharp stated they did have information submitted to FAA for the waiver. Lawrence asked if they were up against any deadlines and Tharp stated there was a 90 day hold period allowed per the bid documents and that they had until July 81" to accept. Tharp stated that he was hoping to have the approvals by the end of the month and that the Commission should be aware of a possible special meeting if that does happen. Lawrence moved to defer, seconded by Story. Motion carried 3-0 (Bishop, Pfohl absent) b. Consider a resolution authorizing chair to sign renewable energy credit acknowledgements with MidAmerican Energy— Tharp stated the solar project does generate a renewable energy credit and that MidAmerican Energy has 2 options for dealing with it. The first option is they can pay MidAmerican for that credit to retain it.The other option and his recommendation was to allow MidAmerican energy to keep the credit which then also obligates the company to purchase excess energy produced by the array at retail value. Lawrence moved resolution #A24-13, seconded by Story. Motion carried 3-0 (Bishop, Pfohl absent) ii. Iowa DOT grant projects 1. FY23 Program a. Terminal Building Improvements — Tharp stated that the brickwork project is completed and that if Commission members hadn't seen it yet, they should take a look. Tharp stated that the Commission can accept this project as complete as well. Wolford asked about the logo sign and Tharp stated they held off on the sign pending the attempts to get funding for the terminal building. b. Consider a resolution accepting project as complete. Lawrence moved resolution #A24-14, seconded by Story. Motion carried 3-0 (Bishop, Pfohl absent) 2. FY 25 application—Tharp stated that he had the application packet in the project sheet in the packet. Tharp stated that his recommendation this year is to not apply for anything. Tharp noted that with the pending application this fall for the terminal building, they really need every dollar they have to be available for it. Tharp Airport Commission May 9,2624 Page 3 of 5 noted that if they don't get selected for the terminal building replacement project, then they're going to have a good bit of dollars built up that they could go after a larger project. Commission agreed with the recommendation by consensus. b. Airport"Operations" I. Budget—Tharp noted that they get the rent check for the farm ground, but noted that it was going to be a really tight budget for the next couple of months. Tharp stated that he had a conversation with the Army National Guard as they've restarted the conversation on using the old reserve building and expanding the footprint of the leased ground. ii. Management—none iii. Events—Tharp stated that this weekend was the Young Eagles event at the airport. Tharp noted that the event is online registration only. Tharp noted that last year they had several no-shows on the registrations and he was concerned about it happening again. Tharp stated the next events are another autocross event and then the drive in movie. 1. Autocross: April 14, June 9, Sept 15, Sept 29 2. Drive-In Movie: July 13 (Barbie) 3. Young Eagles: May 11 4. Pancake Breakfast (Aug 25) c. FBO/ Flight Training Reports i. Jet Air—Wolford stated they had a group that came out and did some weed pulling as a fundraiser. Wolford stated they had a couple of loads of mulch that they put into the play area and it helped, but wasn't enough. Wolford noted that they shop was busy and that flying was pretty. Orozco asked about traffic for graduation. Wolford stated that not a lot of traffic comes in for graduation. Lawrence asked if they had done anything last year for Oshkosh and if so would they do something again. Wolford stated that he thought they had an email blast with fuel discounts. d. Commission Members' Reports — Lawrence asked about upcoming vacancies and Orozco stated that she had reapplied. Story asked about the grass runway updates. Tharp stated he didn't have it on the agenda because he wasn't ready for it but they were still working through the information. Orozco asked about the meeting with the City Council. Story said that Pfohl did a great job with their statement. e. Staff Report— Tharp stated that there were going to be some upcoming dates that he was taking time off. Tharp stated that May 231 and 241' and right after the meeting in June he would have some additional time off. SET NEXT REGULAR MEETING— Members set the next meeting for June 13th, 2024 at B:OOpm. ADJOURN Lawrence moved to adjourn, seconded by Story. Motion carried 3-0 (Bishop, Pfohl absent), Meeting adjourned at 6:28pm. Airport Commission May 9,2024 Page 4 of 5 CHAIRPERSON DATE Airport Commission May 9,2024 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2023-2024 TERMo 0 0 0 o j CA CD -4 ca W o s N p N W A G J oW J i 0 CA1 3 Q j j o co 00 A t0 W o W N 00 co A > 0 NAME EXP. N N N N ia N N N N iz N N N W W W W W W W W A A A A A Warren 06/30/26 Bishop X X X X X O1E X X O/E X X O/E O/E Scott Clair 06/30/23 XIE O/E Not a member Christopher 06130125 X X X X X XX X X O/E X X X Lawrence Hellecktra 06/30124 X X X X X X X X O/E X X 0/E X Orozco Judy Pfohl 06/30/26 X X X X X X X X X X X X O/E Ryan Story 06/30127 Not a X O/E X O/E X X X X X X X member Key: X = Present X/E = Present for Part of Meeting 0 = Absent OIE =Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting 0/S =Absent, not a member of the subcommittee Item Number: IP5. CITY OF IOWA CITY COUNCIL ACTION REPORT May 23, 2024 Charter Review Commission: May 14 Attachments: Charter Review Commission: May 14 MINUTES DRAFT CHARTER REVIEW COMMISSION May 14, 2024—5:30 P.M. EMMA J. HARVAT HALL, CITY HALL Members Present: John Balmer, Susan Craig, John Deeth, Makenzie DeRoo, Matt Hayek, Molly Kucera, Jennifer Patel Members Absent: Gerene Denning, Bijou Maliabo Staff Present: City Attorney Goers, City Clerk Grace (Videos of the meetings are available at citychannel4.com typically within 48 hours) RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None 1. CALL TO ORDER AND ROLL CALL 2. MOTION TO ADOPT DRAFT MINUTES AS PRESENTED OR AMENDED Moved by Deeth, seconded by Kucera to approve the April 25, 2024, draft minutes as presented. Motion carried 7-0, Denning and Maliabo absent. 3. REVIEW OF DRAFT PROPOSALS FOR PREAMBLE, DEFINITIONS, ARTICLE I: POWERS OF THE CITY City Attorney Goers summarized the proposed changes in the May 9 memorandum which was included in the meeting packet. Chair Balmer suggested getting a consensus from the commissioners in attendance and circle back at a later date when everyone is present to approve. Commissioner Craig asked for clarification as to why the last few words of the original proposal for 1.a was left out of the revised proposal which was "in all aspects of life". Commissioners discussed reasons to include the language. City Attorney Goers noted that he had removed the language due to the phrase "equal opportunity" earlier in the sentence as to not suggest everyone will have equal opportunity in all aspects of life and gave examples. Commissioners discussed options to revise the language. Board members tentatively agreed on the addition of the following language for item number 1.a of the Preamble: Each individual shall have an opportunity to participate in the life of the city, including economic, cultural and intellectual. Goers reviewed the proposed language by Commissioner Denning which included protected classes noting that the protected classes in the Model Charter were not the same as the protected classes in Iowa law and Iowa City Code. Goers stated protected classes are subject to change and have over time and proposed tracking the language in Title 2 of the City Code to the following for the addition of item 1.b: Discrimination prohibited by Title 2 of this Code shall not be tolerated. The Commission tentatively agreed on the proposed language. Charter Review Commission May 14, 2024 Page 2 The Commission had asked City Attorney Goers to review the Charter to search for uses of the term "Qualified Elector"to see if there was a good reason not to collapse that term into the definition of"Eligible Elector". Goers noted that the term Qualified Elector appeared in the Charter eight times and several times in the City Code stating the understanding of the two different definitions, Qualified Elector as someone who is registered to vote, as opposed to an Eligible Elector as someone who posses all the qualities to be able to register to vote. Goers recommended leaving the definition of Qualified Elector in the Charter. Commissioner Deeth stated his concern for leaving the definition in. There was consensus by the Commission to leave Qualified Elector in the Charter. The Commission also asked City Attorney Goers to review the addition of Section 1.04 proposed by Commissioner Denning to reconcile it with Iowa Code Chapter 28E, and to explore whether the City contracts or otherwise partners with individual states other than Iowa as follows: Section 1.04. Intergovernmental Relations. The City may participate by contract or otherwise with any governmental entity of this state or any other state or states or the United States in the performance of any activity which one or more of such entities has the authority to undertake. Goers stated that Iowa Home Rule, Iowa Chapter 28E, and various federal laws already provide for the opportunity. Goers proposed to exclude the language due to the limitation it creates. There was consensus by the Commission to omit the proposed language. 4. REVIEW OF CITY CHARTER: ARTICLE 11: CITY COUNCIL Chair Balmer suggested containing discussion to City Council and leaving Mayor for the next meeting. Balmer thanked Commissioner Deeth and Commissioner Denning for submitting their thoughts which were included in the May 14th meeting packet. DeRoo confirmed that the discussion would focus on Council districts. Commissioner Deeth summarized his submission and presented his view on district representation noting that if the representative body of Councilors were to remain at seven, he felt that two of those positions should be undergrad students from the University of Iowa. Death mentioned that there was not a good track record for electing students to the City Council, noting the permanent community will not vote for student candidates. Deeth would like to see smaller districts where smaller areas are voting on the candidates. Deeth gave an example of a city Council model in Wisconsin with a 25-member Council that was elected from small wards. Deeth stated there is a barrier of having to win city-wide to sit on the Council. Commissioners discussed the following: student districts, and the current University Student Government Liaison to the City Council. Vice Chair Kucera feels the voting should fall to the entire City and that if students want to run for City Council they should campaign. Kucera also stated that trying to elect a student position could become difficult over the years as they are being asked to vote on city-wide policies that would affect everyone long term. Kucera also questioned the definition of student as there are many different kinds of students in Iowa City. The Commission had additional discussion of students and student focus. Commissioner Craig stated she was not interested in going beyond seven City Councilors and was not in favor of carving out a seat for a particular group. Commissioner Patel would like to see candidates elected from the districts and suggested nine members. Commissioners discussed participation in government based on the number of Councilors, the student community, and the University student government. Commissioner Hayek agreed that seven is a good number and when you add to that you expand the logistics and cost to the community. Hayek disagreed that students are not represented and have the Charter Review Commission May 14, 2024 Page 3 same right of representation as anyone else if they are living in the City limits. The lack of participation was also noted unless there is a particular issue of interest. Hayek is concerned that there are other groups that do not get represented and where do you draw the line when creating a seat for a group. The consensus among the commissioners present was not to create seats on Council for the student population. Commissioner Patel mentioned it is more comfortable to go to a Councilor that you are familiar with and is from your district rather than going to the entire Council. Chair Balmer asked the Commission to discuss the proposal to have the district candidates only elected by the district residents. Balmer stated when there is a primary election the district residents vote on the district candidates but when it comes to the general election the entire city votes on all of the candidates. Balmer gave some history of when the city Council went from five to seven members and having geographic balance is important. Balmer pointed out the last few elections where candidates went uncontested and questioned how to spread awareness and increase participation in elections. Death reviewed some of the information from the past election information provided by Chair Balmer in the meeting packet. Commissioner Patel discussed the lower costs, connections that can be made in district elections, and concentrated minorities that can be easily overridden by the city-wide voters. Commissioner DeRoo stated she would have concerns of parochialism if a Councilor only has to answer to those within the district they were elected. DeRoo also stated there are many issues that affect the entire city and how does that affect the decision of a district representative if it is not positive for that district—those issues could be hard to balance. Commissioners discussed the history of districts, balancing the populations within the districts, and district mapping using suitable polling places. Commissioner Hayek discussed election participation and city representatives versus district representatives being responsive to the entire community. Commissioners discussed the confusion between primary and general elections for the public, city representation, campaign costs. Individual commissioners expressed their views. Chair Balmer noted the two absent members and stated that the Commission would revisit this topic at a later date to finalize opinions. Balmer stated discussion regarding the Mayor would be held at the next meeting on Thursday, May 23rd 5. TENTATIVE MEETING SCHEDULE Chair Balmer requested changing the June 11th meeting date to June 17th due to an absence. Board members in attendance agreed to this change. City Attorney Goers noted he would be out of town but would send a representative from his office to the meeting. Commissioner Hayek noted he would be absent for the July 9 meeting and asked if available meeting dates could be provided to the Commission. City Clerk Grace will check meeting room availability and bring those dates to the next meeting. Commission Kucera asked if the summer schedule could be discussed at the next meeting. Grace will add the item to the agenda. Chair Balmer noted that the Charter Review Commission is a product of the City Council but emphasized they are independent and should be making decisions on their own and suggested not conversing with Councilors until such time as there is a final product. Balmer noted correspondence received from Councilor Dunn but stated they should be making their own decisions. City Attorney Goers clarified that correspondence from a Councilor would be just like any correspondence from the public and if they wished to communicate with the Commission they may do so. 6. COMMUNITY COMMENT: Charter Review Commission May 14, 2024 Page 4 No one appeared. Chair Balmer noted he had spoken with the City Clerk and asked how meeting information was communicated to the media stating there had not been any media coverage. Balmer asked how they could get the media to report on the meetings, more public participation and asked for suggestions. Vice Chair Kucera asked if theS City would be able to put information on the website asking for participation and information about the City Charter and Commission. City Attorney Goers mentioned the City has a Communications Department that could help with getting the word out if that is what the Commission wanted. Commissioners discussed suggestions of information to provide. City Attorney Goers asked commissioners if they were comfortable with staff working with Communications or if they wanted to review at the next meeting. Commissioners agreed to let staff work with Communications. Vice Chair Kucera suggested having meetings at the Library once they have a draft product to solicit feedback from the public. Commissioner noted they are on the front end and have only had a few meetings suggesting an open house at a later date. 7. ADJOURNMENT: Moved by Deeth, seconded by Kucera to adjourn the meeting at 6:43 P.M. Motion carried 7-0, Denning and Maliabo absent. Charter Review Commission April 9,2024 Page 5 Charter Review Commission-2024 ATTENDANCE RECORD TERM A A O O N NAME EXP. N N N A A N John Balmer 411!25 X X X Susan Craig 4/1125 X X O/E John Deeth 471125 X X X Gerene Denning 4!1125 X X X Mackenzie DeRoo 4!1!25 X X O/E Matt Hayek 411125 X X X Molly Kucera 4/1125 X X X Bijou Mahabo 4/1125 X X X Jennifer Patel 411125 X X X Key. X = Present O = Absent O/E=Absent/Excused NM=No meeting ---=Not a member Item Number: IP6. CITY OF IOWA CITY COUNCIL ACTION REPORT May 23, 2024 Climate Action Commission: May 6 Attachments: Climate Action Commission: May 6 MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION MAY 6, 2024 -3:30 PM—FORMAL MEETING EMMA J. HARVAT HALL MEMBERS PRESENT: Michal Eynon-Lynch,Jamie Cade, Ben Grimm,Zach Haralson,Wim Murray, Brinda Shetty,Angie Smith,Gabriel Sturdevant MEMBERS ABSENT: Michael Anderson,John Fraser, Michelle Sillman STAFF PRESENT: Tyler Baird, Daniel Bissell,Sarah Gardner, Megan Hill, Diane Platte OTHERS PRESENT: Cameron Millel, Green Iowa AmeriCorps CALL TO ORDER: Sturdevant called the meeting to order at 3:32, APPROVAL OF APRIL 1, 2024 MINUTES: Gade moved to approve the minutes from April 1, 2024. Eynon-Lynch seconded the motion, a vote was taken, and the motion passed 8-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. ANNOUNCEMENTS: Action Items from last meeting(Staff): • Staff shared Bureau of Labor Statistics definition of green jobs for continuation of discussion • Staff coordinated with Tyler Baird, who is at this meeting,to present on urban forestry efforts Upcoming Events: • Iowa Public Procurement Association Conference(May 8) • Bike to Work Week breakfast(May 16) • Other events in the community(Commissioners)-none mentioned UNFINISHED/ONGOING BUSINESS: Climate Pollution Reduction Grant • Gardner explained that while the methane capture project for the wastewater treatment plants for Iowa City and Cedar Rapids was submitted successfully for an implementation grant by the application deadline,the cities were notified the grant application for energy efficiency projects to have been submitted by ECICOG was not successfully submitted.The next phase,a comprehensive climate action plan,will still move forward while awaiting the outcome of the Climate Action Commission May 6, 2024 Page 2 of 6 implementation grant application, with RFPs for consultant services for the next phase to be released soon. • Gardner asked commissioners to consider whether the Bureau of Labor Statistics definition of "green jobs" needed any expansion or clarification for use in the comprehensive climate plan. • Shetty noted that hopefully all jobs will include elements of thinking about how processes can be more energy efficient or greener; however,gathering metrics on this would be difficult. • Sturdevant noted that some agricultural practices self-define as green while stretching that definition beyond meaning. o Gardner noted that the creation carbon sinks may be a useful requirement for defining green agricultural practices. • Haralson noted that the definition of"production processes" is expansive enough to include operations. It's not just production; greening an office building is possible. • Gade pointed out that Johnson County has a lot of employers that are very large; collaborating with some of these large employers to track information about their workers'green jobs may be helpful in gathering data. • Sturdevant asked if retraining qualifies as creating a new green job. Gardner affirmed that if a person's job description includes or adds green tasks, it would count. NEW BUSINESS: Discussion of Urban Forestry and the Iowa City Natural Areas Master Plan—Tyler Baird • In Urban Forestry, climate change impacts the tree canopy one event at a time. Pests such as emerald ash borer and the ongoing drought are also challenges. City is striving toward 40% canopy coverage. iTree assessment takes aerial views randomly around town and shows that Iowa City has 34%canopy coverage. • The plan includes a goal to plant 750 trees/year, planted by staff and/or volunteers. City has actually been averaging close to 800 trees/year over the past 5 years.So far in 2024, 157 trees have been planted with the help of volunteers. • Staff are planning to plant 500 trees this fall with staff,targeting Mormon Trek strip and South of 6, as well as infill. Focus areas are neighborhoods without much canopy coverage and neighborhoods that may not have as much disposable income to put toward trees. • Root for Trees has been a very successful program. It is a mechanism to get trees into private property. Right-of-way is harder place to establish trees, due to utilities and space. Baird suggested trying not to plant what your neighbor has as useful guidance in selecting a tree. Iowa City's current canopy is 30%maple. • The Natural Areas Management Plan was created in 2017-2018. Guiding principles cover vegetation, wildlife, soil and hydrology, and human use. • 2020 was a big year for prairie restoration. Prairie is important for carbon sequestration. • Forestry staff are seeing more invasive species, an impact partially driven by the changing climate.They can outcompete the native species and do not provide ecosystem services.Staff are targeting a number of species for removal: nonnative honeysuckle, reed canary grass, smooth brome, wild parsnip,sweet clover, Canada thistle, garlic mustard, buckthorn, knotweed, oriental bittersweet,Japanese hops, multiflora rose, barberry(do not buy even though it's available—ticks really like it),teasel,autumn olive, common reed.Two new ones: Bradford pear (do not buy even though it's available), poison hemlock. 2 Climate Action Commission May 6, 2024 Page 3 of 6 • Restoration management tasks include removal of invasive woody vegetation (targeting Ryerson's Woods, Hickory Hill, Sand Prairie)and removal of invasive herbaceous vegetation. Ecological monitoring involves visiting sites where work has been done. Controlled burning is a best tool for making sure prairie ecosystem stays healthy. Each spring, staff burn 50-100 acres. The City's many small plots of prairie create a unique challenge. Converted 160+acres of turf grass to native vegetation.Winning over people to be supportive of prairie as it develops. • Volunteers like Friends of Hickory Hill Park, Longfellow Nature Trail,Sycamore Greenway help maintain green spaces. Department does not yet have a full-time permanent position to manage volunteers; hoping to get funding for staff. Equipment helps with efficiency: prescribed fire gear, hydro-seeder, native seed drill, mulcher. • Priority areas: Ryerson's Woods(received REAP grant in 2021), Hickory Hill Park (received REAP grants in 2018, 2019, 2022 as well as capital funding), Kickers Soccer Park wetlands and prairie areas,Sand Prairie:woody removals, prescribed burning,targeted treatment of brome, Sycamore Greenway volunteers help with trash removal and woody/invasive removal,Terry Trueblood Recreation Area (2021 REAP grant),Waterworks Prairie Park prescribed burn regimen, prairie expansion.Other areas: Rohret Road prairie,Whispering Meadows Wetland Park(REAP grant in 2020),Ashton House. • Received $1.3 million in REAP grants in the past 5 years. • Smith thanked Baird for his passion and work.Asked how homeowners can convert lawn to prairie landscaping,what education resources are available. Baird noted that the Rec programming included Native Plant Symposium last year. Bur Oak Land Trust and Backyard Abundance offer education. Neighbors sharing with neighbors is the most powerful resource. • Eynon-Lynch praised the clear, measurable goal of 40%canopy coverage and the progress toward that.Asked how the plan gets used to determine how a natural area gets preserved or sacrificed to development. Baird answered all that natural areas identified in the plan are protected from development pressure because they are already in the parks system. REAP grants can be used to expand natural areas.The development of the assistive living facility by Hickory Hill Park added 40 acres of woodland to the park.The plan notes that larger parcels or connected parcels are preferable. For this reason, if a developer wants to give the city a small area that is going to be predominantly turf grass as a park,that is not going to be as high a priority as land that is adjacent to an already established park, especially if it is a natural area. The priority parks also help determine which areas to apply for REAP grant support. • Eynon-Lynch asked what's blocking the full-time staff and how commissioners can advocate. Baird answered City-wide budget picture is a factor, but as parks expand,the priority will become clearer. In 2015,there was not a natural areas part of Parks and Rec Division.Advocacy beyond the city level would be the best lever because City leadership is already on board. • Sturdevant asked if the heat maps could be combined with LIDAR data to target areas for tree planting/additions. Baird responded that they have not combined the heat map and the plan, but looking at them individually they are able to see where the overlap is. Management plans typically are good for 10 years,so this plan will likely be updated around 2027-28. • Sturdevant asked how much trial-and-error goes into prairie establishment. Baird explained in some cases they try again (reseed),sometimes they accept some nonnative species mixed with native species, as long as it doesn't have some of the weedy species.The process and its success are weather-dependent.They like to seed in November. • Gade asked if ticks are tracked. Baird said he was not sure who housed that data,and noted that often they are asked how to keep ticks out of a yard. He said mulch can serve as a tick barrier. Grimm described a dropcloth test that ICCSD uses. 3 Climate Action Commission May 6, 2024 Page 4 of 6 • Murray asked how residents can add a tree to a right-of-way. Baird described some options: call Forestry staff to be added to the list for the city to plant a tree for you or fill out a right of way planting permit to plant one yourself. In both cases Forestry staff will check your proposed right of way location for suitability before approving the request. • Murray asked if any resident can apply for a Root for Trees voucher. Baird and Gardner affirmed that is the case. Gardner noted it was limited to one voucher per household per year and covered 50%of the cost of the tree. Income qualified households could apply to receive a voucher for a 90%discount. • Smith asked about Baird's insights on residential rooftop prairie programs like Portland's. Baird noted that green roofs are becoming more popular and have energy efficiency benefits as well. • Smith asked about the electrification of the department's fleet. Baird reported not much electrification yet—having capacity to charge is a challenge. Smaller chainsaws have changed over to electric,weed-eaters as well at one athletic complex as a way to test the technology. The truck Baird uses is a hybrid model that averages 38 mpg. Big equipment needs so much power, not sure if the electric technology is there yet.Gardner added that the consultant for the Fleet Electrification Plan will be presenting at the next meeting. • Grimm asked if Root for Trees program was offsetting the limits on the City's ability to plant trees in areas where right of ways are too narrow to support tree planting. Baird noted that was one of the impetuses behind starting the program, hopefully some have been planted in neighborhoods with smaller, more difficult-to-plant ROWS. Grimm asked about tree eligibility. Baird clarified that only maples and pear trees are ineligible for vouchers. • Haralson wondered how management practices might help mitigate climate change—are there any specific practices in play that help sequester carbon. Baird noted that a better mix of understory species and canopy create a better functioning ecosystem that can sequester more carbon and help reduce runoff. Prairies sequester more carbon with their long roots. Haralson asked if there are ways to work with DOT or other regional players to install more prairie. Baird noted that County has a roadside vegetation management staff that seeds back with natives where they can.State DOT has to balance height of species and ability to burn next to an interstate. Climate action impact game • Gardner described an engagement activity which asks participants to rank a number of climate actions from greater to lesser in terms of greenhouse gas reductions.The degree to which they are able to do so determines how close they can stand to a cornhole board to toss a bean bag. The Forestry staff created a cornhole set for the Climate Action staff made from reclaimed urban lumber for this activity,which were displayed at the back of the room. She noted it spoke to the spirit of collaboration among City staff that has been helpful in moving forward on climate action goals. RECAP: • Confirmation of next meeting time and location: o Monday,June 3, 3:30-5 p.m., Emma J. Harvat Hall • Actionable items for commission,working groups, and staff: o Staff will relay commissioners'thoughts on green jobs to the partners working on the regional climate action plan o Eynon-Lynch requested adding a discussion of suggestions on frequency of metrics 4 Climate Action Commission May 6, 2024 Page 5 of 6 reporting and potential uses to a future meeting. ADJOURNMENT: Grimm moved to adjourn, Murray seconded the motion. A vote was taken,and the motion passed 8-0. Meeting adjourned at 5:05. 5 Climate Action Commission May 6, 2024 Page 6 of 6 CLIMATE ACTION COMM ISSIO NATTENDANCE RECORD 2023-2024 m ti m r o ti N \ w as to NAME TERM EXP. w w w w w Michael 12/31/2025 NM 0/E X O/E O/E Anderson Michal Eynon- 12/31/2024 NM X X X X X X NM X X X X Lynch Elizabeth 12/31/2025 NM O/E X Fitzsimmons John Fraser 12/31/2024 NM X O/E X X X NM x X X O/E Jamie Gade 12/31/2025 NM X X X 0/ X X NM X X X X E Ben Grimm 10/31/2023 NM X O/E X X X X NM X O/E X x Zach Haralson 12/31/2025 NM x x X x Matt Krieger 12/31/2023 NM X O/E X O/ X O/E E Jesse Leckband MidAmerican NM X Rep Wim Murray MidAmerican X X X X X NM X x X X Rep Michelle Sillman 12/31/20025 NM X X X X X X NM O/E X X O/E Brinda Shetty UI Rep NM X O/E X X X O/E NM X X X X Angie Smith 12/31/2025 X X NM X x X x Gabe Sturdevant 12/31/2024 NM X X X X O/E X NM X X X X Matt Walter 12/31/2023 NMX X X X O/E X KEY: X= Present 0 =Absent 0/E =Absent/ExcusedNM= No Meeting * No longer on Commission 6 Item Number: IP7. CITY OF IOWA CITY COUNCIL ACTION REPORT May 23, 2024 Library Board of Trustees: April 25 Attachments: Library Board of Trustees: April 25 ,�ftt IOWA CITY A4W PUBLIC LIBRARY Iowa City Public Library Board of Trustees Meeting Minutes April 25, 2024 1st Floor— Meeting Room D Regular Meeting - 5:00 PM DRAFT Tom Rocklin - President Joseph Massa John Raeburn DJ Johnk—Vice President Claire Matthews Dan Stevenson Hannah Shultz-Secretary Robin Paetzold Members Present: DJ Johnk, Joseph Massa, Robin Paetzold, John Raeburn, Tom Rocklin, Hannah Shultz. Members Absent: Claire Matthews, Dan Stevenson. Staff Present: Anne Mangano, Angie Pilkington, Katie Roche, Jen Royer. Guests Present: None. Call Meeting to Order. Rocklin called the meeting to order at 5:00 pm. Approval of April 25, 2024 Board Meeting Agenda. Johnk made a motion to approve the April 25, 2024 Board Meeting Agenda. Rocklin seconded. Motion passed 6/0. Public Discussion. None. Helmick entered 5:00 pm. Items to be Discussed. Policy Review: 805 Displays. Rocklin asked if passive discussion meant that people could write in responses. Helmick agreed. Raeburn asked if Trustees were wedded to the term passive discussion. Helmick clarified they were open to what made sense to the public. Raeburn suggested examination of the public. Rocklin felt the term wasn't easy to research and suggested using interactive displays as it could take many forms. Paulios entered 5:02 pm. Rocklin proposed, "...to engage the public through interactive displays relevant to society". Helmick agreed and thanked Rocklin. Paetzold asked for the proposed language to be repeated and Mangano replied. Johnk made a motion to approve Policy 80S as revised. Shultz seconded. Motion passed 6/0. I f you will need disabilityrelatedaccommodations in order to participate in this meeting,please contactlen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icyt om . Early requests are strongly encouraged to allow sufficient time to meet your access needs. QW.9 IOWA CITY 04W PUBLIC LIBRARY Policy Review: 706 Outreach and Bookmobile. Raeburn proposed eliminating "strategic partnerships" from the policy. Helmick appreciated and thanked Raeburn. Raeburn made a motion to approve policy 706 as revised. Johnk seconded. Motion passed 6/0. Election of Officers. Raeburn, representing the nominating committee, presented a slate of officers for FY25: President-Tom Rocklin, Vice President-DJ Johnk, Secretary- Hannah Shultz. Raeburn said overwhelmingly the current officers were requested to continue in their positions for one more year. Massa made a motion to approve the FY25 slate of officers. Johnk seconded. Motion passed 6/0. Review Third Quarter Statistics and Financials. Mangano said an internal document was accidentally included in the statistics portion of the packet. Mangano noted paper copies of the Type and Format report, which normally goes in the Board packet, was handed out at the meeting. Mangano shared the Circulation by Location Code report provided in the packet was very detailed and noted the Type and Format report shows a more holistic view of the statistics. Johnk asked if the library needed to do anything to budget for bookmobile repair and maintenance, noting overages. Mangano said the overages were chargebacks from the City of Iowa City. Mangano shared there have been a few unexpected expenses and noted the bookmobile is now 5 years old with normal wear and tear. Shultz asked how long bookmobiles usually last. Helmick said the industry standard suggests 12-15 years. Mangano said there is a replacement vehicle fund to cover a new vehicle when the time comes. Raeburn asked how many miles per year the bookmobile drives. Helmick said it is fairly low and estimated 250 miles per year. Helmick requested to confirm the exact mileage per year and report back. Pilkington said the bookmobile was seven years old. Paetzold said the COVID-19 years were weird in terms of bookmobile mileage. Raeburn asked if you needed a special license to drive the bookmobile. Helmick said not anymore. Rocklin said the formatting of the financial report was great. Raeburn said the Finance Committee met. Massa noted the committee didn't see anything out of the ordinary. Raeburn said the overages were thoroughly explained and things are in good shape. Rocklin asked if the Finance Committee meetings should be listed in the monthly agendas. Pilkington said the bookmobile currently has 30,781 miles on it. Helmick said the bookmobile is somewhere in the ballpark of 4,400 miles per year. Rocklin suspected the bookmobile will likely be outdated before it is worn out. Raeburn asked who made the bookmobile. Helmick said there are a few companies who manufacture bookmobiles and new orders typically take 18 months. Helmick said Summit is the largest of three bookmobile manufacturers right now. Pilkington said Summit made the Iowa City Public Library's bookmobile. Mangano shared she attended PLA conference and went to an Urban Library Council collection development summit. The group talked about developing world language collections, how to pay for digital materials and keep a robust print collection, and when to get rid of AV collections. Mangano said what was interesting to her, that though we are down in print circulation, some of the larger libraries such as San Francisco, New York, and Brooklyn Public Libraries are seeing drastic reduction in use of print materials. Mangano noted this was probably because of the way people are working now, with less people going downtown in cities. Mangano noted the Iowa City Public Library is not seeing those trends in the same way that some of the larger libraries are. Paetzold asked if there was a baseline and noted I f you will need disability-related accommodations in order to participate in this meeting,please contact len Royer,Iowa City Public Library,at 3]9-887-6003 oriennifer-royer�ispLo% Early requests are strongly encouraged to allow sufficient time to meet your access needs. ,�ftt IOWA CITY r1W PUBLIC LIBRARY that COVID -19 may have affected this. Mangano said libraries were comparing data from the COVID-19 period and noted ICPL has seen circulation bounce back. Mangano said the larger libraries are now working on a strategic plan that involves bringing people back into the building. Johnk liked the statistical reports. Mangano noted magazine circulation is up. Staff Reports. Director's Report. Mangano said Bonnie Boothroy will be oriented before the next Board meeting. Departmental Reports: Children's Services. Mangano said during the solar eclipse it was wonderful to stand in the PeclMall and see droves of people all wearing the same exact solar glasses that they got from the library. Paulios said the library eventually ran out of solar glasses. Pilkington said 1,000 glasses were handed out before the day of the eclipse and an additional 1,000 glasses were handed out the day of the eclipse. Collection Services. None. IT.Johnk was excited about the scavenger hunt. Rocklin said media transfer is important and a heavily used service. Development Report. Roche noted book donations were coming in for the June book sale. Roche discussed a new partnership with the Landfill. Roche said the Landfill was previously recycling books. The Foundation will begin to take the books from the Landfill and send them to Thrift Books which will help divert waste and save money for the Landfill. Roche anticipates a passive income of $9,000-$12,000 per year from this partnership. Roche got this idea after attending the City's Climate Ambassador training. Miscellaneous: News Articles. None. President's Report. President Appoints to Foundation Board. Rocklin requested to move this item to the May agenda. Rocklin shared he accepted an appointment to the United Way Board of Directors. Announcements from Members. None. Committee Reports. None. Communications. None. Consent Agenda. Johnk made a motion to approve the Consent Agenda. Raeburn seconded. Motion passed 610. Set Agenda Order for May Meeting. Rocklin said at the May meeting Trustees will review the Event Board policy, Community Relations policy, appoint members to the Foundation, and review departmental reports. Adjournment. Rocklin adjourned the meeting at 5:29 pm. Respectfully submitted, Jen Royer t fyou will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royerCa7icvlory. Early requests are strongly encouraged to allow sufficient time to meet your access needs. X..N of Com mi... ICP¢Boa[tl of h.,— AMNOANOERECORD Name Te[m 5]]5/3@3 W23/20E3 J(ZImu 026/3033 0/}0/0033 9/28/2023 W26AU23 ll/36/2.1 33/34/2033 12(3VI.l 3/25(3024 M( /M39 SCE11 . 3CW./ 9/IS/ION Iobnk DJ O 2023 % X % % % OE % % I E X OE % N K- C-1 6J30 2023 % X TE TE TE TE TE TE TE TE TE TE TE TE TE M."T..F 6/301.7 % % % % % % % X OE X % X OF % % m... we CI91fe WIGIzoa % % OE X OE % % X % X % X N % OE Paehold RobEC 6/30/wn X X TE % OE % 6 X % % N % % % % Raeb,"jum w30(WJ X X % % % OE X OE X % X % % % % fl d'M,Tam QS .. OE X X N % X X % X San[osG—.Wry 6/3012029 CE % % DE % % OE OE X R 0 D R SEU,E—UU 6/30/20]5 % OE % % % OE % X OE % DC 54venson.0ame1 6)301202] OE R OE X X X % % % % % OC XEY: % I.". 0 ARDENT DE EXCUSED ABDEM NM NOMEETINSTIRO R RESIGNED lE Te[m EX"'. Item Number: IP8. CITY OF IOWA CITY COUNCIL ACTION REPORT May 23, 2024 Senior Center Commission: May 16 Attachments: Senior Center Commission: May 16 Preliminary Minutes May 16, 2024 MINUTES SENIOR CENTER COMMISSION May 16, 2024 Assembly Room, Iowa City Senior Center Members Present: Nancy Ostrognai, Jay Gilchrist, Betty Rosse, Lee McKnight, Warren Paris Members Absent: Angela McConville Staff Present: Kristin Kromray, LaTasha DeLoach Others Present: Abbee Kelly CALL TO ORDER: The meeting was called to order by Gilchrist at 4:05 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE APRIL 18, 2024 MEETING: Motion: To accept the minutes from the April 18, 2024. Motion carried on a 5/0 vote. Paris/Ostrognai PUBLIC DISCUSSION: None. OPERATIONAL OVERVIEW: DeLoach noted that she will ask programming staff to attend the June meeting. There are several concerts next week including SSRO (readers theater group), Sound Reach (in partnership with West Music), and Voices of Experience. There will be a ribbon cutting at the VOE concert for the grand piano at that was purchased by Friends of the Senior Center. The Underground Railroad trip will be moved to from June 8th to June 15th due to a conflict at one of the museums. Additional work is being done on the exterior of the building. The previous below grade foundation had some surface damage and is being corrected. The second exterior phase, which includes exterior doors and windows will occur next year. 1 Preliminary Minutes May 16, 2024 COMMISSION DISCUSSION: A proclamation for Older Americans Month will be presented on May 21 at the City Council meeting. Ostrognai and Paris will attend to accept it. Ostrognai reported that she had talked with a couple of people who did not know about SEATS and suggest that information be included in the program guide. DeLoach noted that the Senior center can connect people with the Johnson County Mobility Coordinator. Gilchrist suggested that a presentation with the mobility coordinator would be helpful. Betty noted a few suggestions from people at Ecumenical Towers. They include expanding the Monday coffee to additional days, having more chairs with arms on them, additional craft classes and the option to sell those items. Gilchrist noted he will not be able to attend the June meeting. Meeting Adjourned. 2 Preliminary Minutes May 16, 2024 Senior Center Commission Attendance Record 6/15/23 7/20/23 8/17/23 9/21/23 10/19/23 11/16/23 12/21/23 1/18/23 2/15/2024 3/21/24 4/18/24 5/16/24 Name Tenn Expires Betty 12/31/26 -- -- -- -- -- -- -- -- -- X X X Rosso Jay 12/31/25 X X X X X NM O/E NM X X X X Gilchrist Tasha 12/31/24 O X O X O NM O NM 0 O O -- Lard Angela 12/31/24 X X O/E X X NM X NM X X X O/E McConville Lee 12/31/24 X X X X X NM X NM X X O/E X McKnight Susan 12/31/23 X X O/E X O/E NM X -- -- -- -- -- Mcllecker Nancy 12/31/23 OE X X X X NM X NM X X X X Ostrognai Warren 12/31/25 X X X X X NM X NM O X X X Paris Key: X=Present 0=Absent O/E=Absent/Excused NM No meeting --=Not a member 3