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Home My WebLink About2024-04-11 Airport Commission Minutes MINUTES FINAL IOWA CITY AIRPORT COMMISSION April 11, 2024—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Judy Pfohl, Ryan Story, Chris Lawrence Members Absent: Hellecktra Orozco, Warren Bishop Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Travis Strait RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Pfohl moved to approve the minutes from March 14, 2024 as amended, seconded by Story. Motion carried 3-0 PUBLIC COMMENT - ITEMS FOR DISCUSSION /ACTION Lawrence moved that Story serve as acting Secretary for the meeting, seconded by Pfohl. Motion carried 3-0 (Bishop. Orozco absent) a. Airport Construction Projects: L FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated that the contractor has started work. Tharp noted that they had several days of rain at the start. Otherwise, it appeared the project was going well so far. Byers noted that some electrical conduit would be able to reused. 2. Terminal Area Study — Tharp noted that Byers was putting the final version of the study together for FAA. 3. Solar Power Project Tharp stated that they opened bids on Monday and that they had 2 bids. Tharp noted that they were working with the low bidder to submit the necessary Buy-American waiver requests. Tharp noted that because of that he was recommending the Commission defer the award of the bid until they were further along in that process. Strait noted that the bid documents stated the Commission can hold bids for 90 days, Airport Commission April 11, 2024 Page 2 of 4 a. Consider a resolution accepting bids and awarding contract — Lawrence moved to defer to next meeting, seconded by Story. Motion carried 3-0 (Orozco, Bishop absent) b. Consider a resolution approving interconnection agreement with MidAmerican Energy Tharp noted that the two contracts in the packet are the interconnection agreements with MidAmerican Energy. Tharp noted these contract are how MidAmerican gives permission to the Airport to connect to the grid with the solar array so that they can resell excess power back to the company. Tharp noted that there were two contracts because there are two meters. Pfohl moved resolution A24-08, seconded by Story. Motion carried 3-0 (Orozco, Bishop absent) c. Consider a resolution approving interconnection agreement with MidAmerican Energy — Pfohl moved resolution A24-09, seconded by Story. Motion carried 3- 0 (Orozco, Bishop absent) ii. Iowa DOT grant projects 1. FY23 Program a. Terminal Building Improvements — Tharp stated that the week after next the contractor was planning to complete the terminal wall project. 2. FY 25 application — Tharp noted that Bolton & Menk did send an estimate for some concrete in the box hangar area to fill in. Tharp stated that it would require $25,000 or so to match for a grant application. Tharp noted that he was still deciding if it would be best to hold off on grant applications until the terminal building results are known because of the large costs associated with that. Wolford asked about going even further with the concrete to which Tharp responded that they're still constrained by the possible terminal environmental study which would require$70,000 of matching funds for the year. b. Airport "Operations" i. Budget—Tharp noted that they still had a couple of months left of the budget and still needed to collect the farm rent. Tharp stated the budget was going to be really close for the rest of the year. Pfohl asked if the basketball season had an impact. Tharp noted that they did see traffic for some games towards the end of the season and the first round of playoffs. fl. Management- 1. Consider a resolution approving pay step increase for Airport Manager—Tharp stated that he and Orozco had met and finished the evaluation which has been submitted to Human Resources for the personnel file. Tharp stated he was eligible for a step increase if the Commission chose to approve it. Tharp also stated that his request was for the change to be effective when his evaluation was due. Story moved resolution A24.10, seconded by Lawrence. Motion carried 3-0 (Orozco, Bishop absent). Airport Commission April 11, 2024 Page 3 of 4 iii. Events—Tharp stated that the event calendar was completed for what they were planning. Tharp noted that the autocross group was going to be at the airport this weekend. Pfohl asked about room usage and Tharp noted people are still using the room. Tharp also stated that they would be hosting a luncheon event in October with the Think Iowa City group. 1. Autocross: April 14, June 9, Sept 15, Sept 29 2. Drive-In Movie: July 13 (Barbie) 3. Young Eagles: May 11 4. Pancake Breakfast(expected Aug 25) c. FBO/ Flight Training Reports L Jet Air — Wolford stated that there hadn't been a lot for Jet Air stuff. He noted that they took off the plows and got them put away. Wolford stated that he thought they only used the deicer material once during the season so they had a nearly full stock left over for the next season. Wolford stated they took 62 passengers to Indiana for the championship weekend. d. Commission Members' Reports e. Staff Report — Tharp reminded members that the Aviation conference was next week and that he would be out of the office. Tharp stated that Bishop and Orozco were scheduled to attend as well. SET NEXT REGULAR MEETING — Members set the next meeting for May 9th, 2024 at 6:OOpm. Pfohl stated that she would be absent for the meeting. ADJOURN Story moved to adjourn, seconded by Pfohl. Motion carried 3-0 (Bishop, Orozco absent). Meeting adjourned at 6:25pm. A CHAIRP RSON DATE Airport Commission April 11, 2024 Page 4of 4 Airport Commission ATTENDANCE RECORD 2023.2024 TERM tl tl tl tl tl tl -� O O a a .a U1 s co O P N N A co OD A -+ NAME EXP. N N N N N N N N NN t3 N N W W W W W W W W W A A A A Warren 06/30/26 Bishop X X X X X X O/E X X O/E X X 0/E Scott Clair 06130/23 O/E X/E OlE Not a member Christopher 06/30/25 Lawrence X X X X X X X X X X O/E X X Hellecktra 06/30/24 O/E X X X X X X X X 0/E X X O/E Orozco Judy Pfohl 06/30126 X X X X X X X X X X X X X Ryan Story 06/30/27 Not a member X O/E X O/E X X X X X X Key. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S =Absent, not a member of the subcommittee MINUTES FINAL IOWA CITY AIRPORT COMMISSION April 11, 2024— 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Judy Pfohl, Ryan Story, Chris Lawrence Members Absent: Hellecktra Orozco, Warren Bishop Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Travis Strait RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Pfohl moved to approve the minutes from March 14, 2024 as amended, seconded by Story. Motion carried 3-0 PUBLIC COMMENT - ITEMS FOR DISCUSSION /ACTION Lawrence moved that Story serve as acting Secretary for the meeting, seconded by Pfohl. Motion carried 3-0 (Bishop, Orozco absent) a, Airport Construction Projects: i. FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated that the contractor has started work. Tharp noted that they had several days of rain at the start. Otherwise, it appeared the project was going well so far. Byers noted that some electrical conduit would be able to reused. 2. Terminal Area Study — Tharp noted that Byers was putting the final version of the study together for FAA. 3. Solar Power Project — Tharp stated that they opened bids on Monday and that they had 2 bids. Tharp noted that they were working with the low bidder to submit the necessary Buy-American waiver requests. Tharp noted that because of that he was recommending the Commission defer the award of the bid until they were further along in that process. Strait noted that the bid documents stated the Commission can hold bids for 90 days. Airport Commission April 11,2024 Page 2 of 4 a. Consider a resolution accepting bids and awarding contract — Lawrence moved to defer to next meeting, seconded by Story. Motion carried 3-0 (Orozco, Bishop absent) b. Consider a resolution approving interconnection agreement with MidAmerican Energy Tharp noted that the two contracts in the packet are the interconnection agreements with MidAmerican Energy. Tharp noted these contract are how MidAmerican gives permission to the Airport to connect to the grid with the solar array so that they can resell excess power back to the company. Tharp noted that there were two contracts because there are two meters. Pfohl moved resolution A24-08, seconded by Story. Motion carried 3-0 (Orozco, Bishop absent) c. Consider a resolution approving interconnection agreement with MidAmerican Energy — Pfohl moved resolution A24-09, seconded by Story. Motion carried 3- 0 (Orozco, Bishop absent) ii. Iowa DOT grant projects 1. FY23 Program a. Terminal Building Improvements — Tharp stated that the week after next the contractor was planning to complete the terminal wall project. 2. FY 25 application — Tharp noted that Bolton & Menk did send an estimate for some concrete in the box hangar area to fill in. Tharp stated that it would require $25,000 or so to match for a grant application. Tharp noted that he was still deciding if it would be best to hold off on grant applications until the terminal building results are known because of the large costs associated with that. Wolford asked about going even further with the concrete to which Tharp responded that they're still constrained by the possible terminal environmental study which would require$70,000 of matching funds for the year. b. Airport "Operations" I. Budget—Tharp noted that they still had a couple of months left of the budget and still needed to collect the farm rent. Tharp stated the budget was going to be really close for the rest of the year. Pfohl asked if the basketball season had an impact. Tharp noted that they did see traffic for some games towards the end of the season and the first round of playoffs. fl. Management— 1. Consider a resolution approving pay step increase for Airport Manager—Tharp stated that he and Orozco had met and finished the evaluation which has been submitted to Human Resources for the personnel file. Tharp stated he was eligible for a step increase if the Commission chose to approve it. Tharp also stated that his request was for the change to be effective when his evaluation was due. Story moved resolution A24-10, seconded by Lawrence. Motion carried 3-0 (Orozco, Bishop absent). Airport Commission April 11, 2024 Page 3 of 4 iii. Events—Tharp stated that the event calendar was completed for what they were planning. Tharp noted that the autocross group was going to be at the airport this weekend. Pfohl asked about room usage and Tharp noted people are still using the room. Tharp also stated that they would be hosting a luncheon event in October with the Think Iowa City group. 1. Autocross: April 14, June 9, Sept 15, Sept 29 2. Drive-In Movie: July 13(Barbie) 3. Young Eagles: May 11 4. Pancake Breakfast(expected Aug 25) c. FBO/ Flight Training Reports i. Jet Air — Wolford stated that there hadn't been a lot for Jet Air stuff. He noted that they took off the plows and got them put away. Wolford stated that he thought they only used the deicer material once during the season so they had a nearly full stock left over for the next season. Wolford stated they took 62 passengers to Indiana for the championship weekend. d. Commission Members' Reports e. Staff Report — Tharp reminded members that the Aviation conference was next week and that he would be out of the office. Tharp stated that Bishop and Orozco were scheduled to attend as well. SET NEXT REGULAR MEETING— Members set the next meeting for May 9th, 2024 at 6:OOpm. Pfohl stated that she would be absent for the meeting. ADJOURN Story moved to adjourn, seconded by Pfohl. Motion carried 3-0 (Bishop, Orozco absent). Meeting adjourned at 6:25pm. / . A� CHAIRPERSON DATE Airport Commission April 11,2024 Page 4 of 4 Airport Commission ATTENDANCE RECORD 2023-2024 TERM L4 N rn ®c o N N w it N co 00 W Q c0 N A. 00 co A NAME EXP. N N N N NN N N N N N N N W W W W W W W W W A 41 A A Warren 06/30/26 Bishop X X X X X X O/E X X O/E X X O/E Scott Clair 06/30/23 O/E X/E O/E Not a member Christopher 06/30/25 X X X X X X X X X X O/E X X Lawrence Hellecktra 06/30/24 O/E X X X X X X X X O/E X X 0/E Orozco Judy Pfohl 06130/26 X X X X X X X X X X X X X Ryan Story 06/30/27 Not a member X O/E X O/E X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S =Absent, not a member of the subcommittee