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HomeMy WebLinkAbout2024-06-18 Agenda Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability-related accommodations in order to participate in this program/event, please contact Kellie Grace at 319-356-5041 , kgrace@iowa- city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 1=t'u l- cc GvZ, Iowa City li� �, -r)1c► _StVccis �o►BPS City Council - Formal Agenda '`/e.CS Regular Formal Meeting ' r 1 era; June 18, 2024 - 6:00 PM G (-0( Emma J. Harvat Hall ITY O S� C-�e l r CITY OF IOWA CITY (_,L' 410 E. Washington St. vc.,ecL(Lr-) www.icgov.org City of Iowa City Land Acknowledgment can be found at: icgov.org/landacknowledgement Meeting Rules can be found at: icgov.org/meetingrules You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: • https://citychanne14.com/live • https://www.youtube.com/user/citychanne14/live • https://facebook.com/CityoflowaCity In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. In the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. If you wish instead to participate remotely, you may attempt to do so by joining the meeting via Zoom by going to the link below to visit the Zoom meeting's registration page and submit the required information. Once the registration is complete, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID below when prompted. Zoom link: https://us06web.zoom.us/webinar/register/WN_cfjv1drbRPOenK_F8Fk9Jg Meeting ID: 851 6804 3456 If you wish to use presentation materials with your comments, please provide them to the City Clerk at kgrace©iowa-city.org at least 24 hours before the meeting. Your materials will be presented for you. June 18, 2024 Iowa City City Council Agenda Page 1 Public Comment for items on the agenda: Council cannot engage in discussion or debate until the appropriate time for Council discussion. However, once the commenter has left the podium, Council may ask staff to respond to a concern or question posed by the public, or to follow up with the speaker. 1. Call to Order 2. Proclamations 2.a Parks and Recreation Month ---Au(i SQL.cte i `J0kv'1��Cj✓l 2.b Waste and Recycling Workers Week — eOix., 2.c Juneteenth National F eedom Day .— Y Ac r i � c1u r ck e , t t co Y ��.o( Cx' r 1 ut S ct�c�, r v ' I C - L,t. , 3. Consent Calendar - Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a Special Formal Summary of Minutes: June 4 3.b Work Session Minutes: June 4 3.c Formal Summary of Minutes: June 4 3.d Special Formal Summary of Minutes: June 7 4. Consent Calendar - Receive and File Minutes 4.a Charter Review Commission: April 25 4.b Climate Action Commission: May 6 4.c Community Police Review Board: May 14 5. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 5.a Liquor License - New 1 . Class C Retail Alcohol License for Spectrum Hospitality, Inc., dba Tequila Cowgirl, 347 S. Gilbert St. 2. Class C Retail Alcohol License for C&D Cavin LLC, dba The Sanctuary, 405 S. Gilbert St. 5.b Liquor License - Renewal 1 . Class C Retail Alcohol License for Iowa Avenue LLC, dba Saint Burch Tavern, 127 Iowa Ave. 2. Class B Retail Alcohol License for El Paso Tienda Y Taqueria, Inc., dba El Paso Tienda Y Taqueria Inc., 609 Hollywood Blvd. 3. Class C Retail Alcohol License for Weekes-Van Eck Post #3949 Veterans of Foreign Wars, dba Weekes-Van Eck Post #3949 Veterans of Foreign Wars, 609 Highway 6 E. 4. Outdoor Service Area for Weekes-Van Eck Post #3949 Veterans of Foreign Wars, dba Weekes-Van Eck Post #3949 Veterans of Foreign Wars, 609 Highway 6 E. 5. Class E Retail Alcohol License for Walgreen Co., dba Walgreens #05077, 2214 Muscatine Ave. 6. Class B Retail Alcohol License for Basket Cases, LLC, dba The Basket Cases, 601 Saint Thomas Ct. 7. Class C Retail Alcohol License for PDG Enterprises, LLC, dba Goosetown, 203 N. Linn St. June 18, 2024 Iowa City City Council Agenda Page 2 8. Class C Retail Alcohol License for Iowa City Aerie No 695 Fraternal Order of Eagles In, dba Fraternal Order of Eagles, Iowa City Aerie #695, 225 Hwy 1 W. 9. Outdoor Service Area for Iowa City Aerie No 695 Fraternal Order of Eagles In, dba Fraternal Order of Eagles, Iowa City Aerie #695, 225 Hwy 1 W. 10. Class C Retail Alcohol License for Poza Rica Foods, Inc., dba Cactus Mexican Grill, 245 S. Gilbert St. 11 . Outdoor Service Area Poza Rica Foods, Inc., dba Cactus Mexican Grill, 245 S. Gilbert St. 12. Class C Retail Alcohol License for Big Grove Iowa City LLC, dba Big Grove Brewery & Tap Room, 1225 S. Gilbert St. 13. Outdoor Service Area for Big Grove Iowa City LLC, dba Big Grove Brewery & Tap Room, 1225 S. Gilbert St. 5.c Resolution to Issue Cigarette Permit Renewals ;�z1 _ IC? Resolution to Issue Cigarette Permit Renewals (see attached list of 2025 ---`� Cigarette Renewals) 6. Consent Calendar - Resolutions and Motions 6.a Aerial Bucket Truck Procurement Resolution authorizing the procurement of one (1) new aerial bucket truck. Comment: This Resolution will approve the procurement of one (1) new Altec aerial bucket truck for Forestry Operations. Sourcewell cooperative contract 110421-ALT will be utilized for this procurement. Total purchase price is $205,868.00 which exceeds the $200,000.00 spending authority of the City Manager, thereby requiring Council approval. 6.b Snowblower Procurement Resolution authorizing the procurement of one (1) loader mounted snowblower. Comment: This Resolution will approve the procurement of one (1) new Larue D50 loader mounted snowblower for Streets Operations. Sourcewell cooperative contract 062222-JAL will be utilized for this procurement. Total purchase price is $229,620.00 which exceeds the $200,000.00 spending authority of the City Manager, thereby requiring Council approval. 6.c Civilian Crime Analyst Resolution amending the AFSCME pay plan by adding the position Civilian *Dst-I - lv Crime Analyst to grade 12. Comment: This resolution amends the AFSCME pay plan by adding the position of Civilian Crime Analyst at grade 12. This new position was funded by the City Council in the FY 2025 operating budget. The position will assist in furthering goals related to policing through data-driven strategies. June 18, 2024 Iowa City City Council Agenda Page 3 6.d Iowa City Association of Professional Firefighters Collective Bargaining Agreement Resolution authorizing agreement between the City of Iowa City and the Iowa City 2` I L- 2- Association of Professional Fire Fighters, IAFF Local #610 to be effective July 1, 2024 through June 30, 2025. Comment: This is a one-year collective bargaining agreement for Fiscal Year 2025. The parties participated in the collective bargaining process, including mediation, which resulted in impasse. The fiscal year 2025 agreement reflects an interest arbitration award establishing a 3.4% across the board wage increase. All other provisions remain status quo. 6.e Residential Purchase - 4673 Herbert Hoover Highway Resolution approving a purchase agreement for three condominium units at 1 b• 4673 Herbert Hoover Highway. Comment: 4673 Herbert Hoover Highway consists of 3 attached townhomes, each with 3 bedrooms. Acquisition of this property will allow the City to expand the publicly owned housing portfolio of the Iowa City Housing Authority. The purchase price is $969,700 with a $24,000 credit at closing and will be funded from the American Rescue Plan Act (ARPA) funds. 6.f Final Plat - Pine Grove - Part Two Resolution Approving Final Plat of Pine Grove - Part Two Subdivision, a (oq Resubdivision of Lot 2 of Pine Grove Subdivision, Iowa City, Iowa. (SUB24-0003) Comment: Staff recommends approval of the final plat subject to approval of the legal papers by the City Attorney's Office. Public Works has approved the Construction Plans. It is anticipated that the legal papers will be approved prior to the June 18 City Council meeting. Approval will result in the creation of four residential lots and one outlot. 6.g HDR Agreement for Landfill Services Resolution approving, authorizing and directing the Mayor to execute and the - (4,s City Clerk to attest an Agreement by and between the City of Iowa City and HDR Engineering, Inc., of Omaha, Nebraska to provide environmental compliance and engineering consultant services for the Iowa City Landfill and Recycling Center. Comment: This item will approve an agreement with HDR Engineering, Inc. of Omaha, Nebraska for ongoing environmental compliance and engineering services to comply with local, state, and federal regulations at the Iowa City Landfill and Recycling Center. The negotiated fee is not to exceed $575,500, available in Landfill Engineering Services, Account Number, 75750121 - 432090. June 18, 2024 Iowa City City Council Agenda Page 4 6.h Asphalt Resurfacing Project 2024 Resolution awarding contract and authorizing the Mayor to sign and the City 9,4 -ILeG, Clerk to attest a contract for construction of the Asphalt Resurfacing 2024 Project. Comment: Bids for this project were received on Tuesday, June 11, 2024 and the following bid was received: LL Pelling Company, Inc. North Liberty, Iowa $1,250,543.00 Funding is available in Account #S3824 — Annual Pavement Rehabilitation. 6.i Fire Station 1 Apparatus Bay Slab Project Resolution awarding contract and authorizing the Mayor to sign and the City - I( 7 Clerk to attest a contract for construction of the Fire Station 1 Apparatus Bay Slab Reconstruction Project. Comment: Bids for this project were received on Wednesday, June 12, 2024 and the following bids were received: Bidder Name City Bid Amount Woodruff Construction Fort Dodge, Iowa $239,100 Tricon Construction Cedar Rapids, Iowa $253,000 All American Concrete West Liberty, Iowa $264,784 McComas Lacina Construction Iowa City, Iowa $281,400 J & L Construction Washington, Iowa $312,000 Engineer's Estimate $300,000 Funding is available in Account #Z4409 — Fire Station 1 Apparatus Bay Sab Reconstruction. June 18, 2024 Iowa City City Council Agenda Page 5 6.j Landfill Building Equipment Replacement Project Resolution awarding contract and authorizing the Mayor to sign and the City Clerk `"1 " i l= '? to attest a contract for construction of the Landfill Equipment Building Replacement Project. Comment: Bids for this project were received on Wednesday, June 12, 2024 and the following bids were received: Bidder Name City Bid Amount Peak Construction Group North Liberty, IA $3,594,000 Point Builders LLC Cedar Rapids, IA $3,800,000 Knutson Construction Iowa City, IA $3,845,000 Woodruff Construction Fort Dodge, IA $3,873,000 Merit Construction Cedar Rapids, IA $4,100,000 Triicon Construction Cedar Rapids, IA $4,243,000 City Construction Iowa City, IA Non-Responsive Engineer's Estimate $4,650,000 Public Works and Engineering recommend awarding the contract to Peak Construction Group of North Liberty, Iowa . Funding is available in Account #L3328 — Landfill Equipment Building Replacement. 6.k City Hall Housing Authority Front Area Remodel Project Resolution accepting the work for the City Hall Housing Authority Front Area Remodel Project. Comment: The City Hall Housing Authority Front Area Remodel Project has been completed by Reed Construction LLC of Bettendorf, Iowa, in substantial accordance with the plans and specifications. Project Estimated Cost: $31,000.00 Project Bid Received: $34,000.00 Project Actual Cost: $36,221.67 6.1 Fairchild Street Reconstruction Project Resolution accepting the work for the Fairchild Street Reconstruction Project. - 11L - — Comment: Work on the project was recently completed by Bockenstedt Excavating, Inc. of Iowa City, Iowa, in substantial accordance with the plans and specifications. Project Estimated Cost: $ 1 ,610,000.00 Project Bid Received: $ 1 ,553,689.75 Project Actual Cost: $ 1 ,553,974.00 June 18, 2024 Iowa City City Council Agenda Page 6 6.m North First Avenue Improvements Project Resolution accepting the work for the North First Avenue Improvements Project. Comment: The North First Avenue Improvements Project has been completed by Streb Construction Co., Inc., of Iowa City, Iowa, in substantial accordance with the plans and specifications. Project Estimated Cost: $475,000.00 Project Bid Received: $389,778.55 Project Actual Cost: $428,005.25 6.n Riverside Drive Pedestrian Improvements Project Resolution accepting the work for the Riverside Drive Pedestrian 4- 1 Improvements Project. Comment: Work on the project was recently completed by All American Concrete, Inc. of West Liberty, Iowa, in substantial accordance with the plans and specifications. Project Estimated Cost: $ 520,000.00 Project Bid Received: $ 603,707.49 Project Actual Cost: $ 684,851.31 6.o Willow Creek Trail Replacement Project Resolution accepting the work for the Willow Creek Trail Replacement Project. �L-1 s17 ,} Comment: Work on the project was recently completed by Metro Pavers, Inc. of Iowa City, Iowa, in substantial accordance with the plans and specifications. Project Estimated Cost: $ 720,500.00 Project Bid Received: $ 537,548.26 Project Actual Cost: $ 534,571.35 7. Consent Calendar - Setting Public Hearings 7.a City Hall Roof Replacement Project Resolution setting a public hearing on July 16, 2024 on project manual and _ .-1 I estimate of cost for the construction of the City Hall Roof Replacement ` ._ Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Comment: This agenda item begins the bidding process for the construction of the City Hall Roof Replacement Project. This project includes replacing sections of the roofing systems on City Hall. The estimated cost of construction is $545,000 and funds are available in the City Hall Improvements account #R4129. June 18, 2024 Iowa City City Council Agenda Page 7 7.b Convey easement to MidAmerican Energy Company Resolution of intent to consider the proposed conveyance of an underground utility z-f- I _ s easement to MidAmerican Energy Company across Lot 174, Whispering Meadows Subdivision, Part Two, and setting a public hearing thereon for July 16, 2024. Comment: MidAmerican Energy Company desires to extend its electric utility transmission and distribution lines over and across a portion of real estate owned by the City, legally described as Lot 174, Whispering Meadows Subdivision, Part Two, and locally known as 2551 Nevada Avenue, Iowa City, Iowa. 1II End of Consent Calendar Ae non: 4 .-e n I t'�'1 0 f 7(e 0 8. Community Comment [items not on the agenda (until 7 PM)] Public comment is intended so that members of the public may be heard by Council. Because Community Comment is for items not properly noticed on the agenda, Council cannot engage in discussion or debate due to open meetings laws. Only in-person comments will be allowed for Community Comment. Public comment for specific agenda items, which must be directly related to that agenda item, may be made in- person or remotely. Individuals will be provided 3 minutes to speak. The Community Comment period will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time allocated for the Community Comment period. The Mayor reserves the right to reduce the 3 minute period based on the number of individuals desiring to speak. Additional comments can be sent to the City Council via council@iowa-city.org or through the City Clerk's Office. -e June 18, 2024 Iowa City City Council Agenda Page 8 9. Regular Formal Agenda 9.a Vacating Easement on Barker's Second Subdivision Resolution to vacate a sewer easement in Barker's Second Subdivision. Comment: The City has a sewer easement in Barker's Second Subdivision (properties along Willow Creek Dr.) . Since 2000 the City has considered the easement to be abandoned, that is the City has not used the easement area for a sewer. Staff recommends vacating the easement. 1. Public Hearing Action: LLp4 2. Consider a Resolution Action: L( , k l � � -6e c 71 C7 PAD 9.b Approval of the FY25 Annual Action Plan Resolution adopting Iowa City's FY25 Annual Action Plan which is a subpart of Iowa City's 2021-2025 Consolidated Plan (City Steps 2025) Comment: A resolution is required for the use of federal CDBG and HOME funds for local projects. The Housing and Community Development Commission met on 5e,- March 21 , 2024 to formulate a funding recommendation to develop the FY25 Annual Action Plan for City Council consideration. Attached to this resolution is Appendix B which lists the FY24 CDBG and HOME projects and planned _,,,, activities recommended for funding. L ' (2 )�S /U v e C, .S Action:61 n-t-i t3YL -En �Yv�-at,c - (Yloe f Sc'-�°t l2, —7(1) $I� n (Y10 /€_ 85,3'47/ -gym She i+e�- )-(Goose -i uS rtit ' e-t l0 r^1 I�. 9.c FY25 Aid to Agencies a�_ + Resolution allocating human services Aid to Agencies funding for Fiscal Year 2025, July 1, 2024 - June 30, 2025. Comment: The City Council budgets financial aid to human service agencies S-ee annually. Legacy Agency awards are set to renew at a prorated amount based on 1�,� the FY25 budget. The Housing and Community Development Commission �i ' ' reviewed and formulated a recommendation for Emerging Agencies at their March 21, 2024 meeting. Action: r-4- I4-2r l r t.�S I�; SoL i I i irc P3T June 18, 2024 Iowa City City Council Agenda Page 9 10. Council Appointments 10.a Historic Preservation Commission (College Green) Historic Preservation Commission (College Green) - One vacancy to fill a three-year term, July 1, 2024 - June 30, 2027. (Term expires for Noah Stork) '" [Appointment deferred from 5/21/24] Action: i f 1���/I�'t U C�YC. - 1v1 Qe I ) f vvts_()R. -( Q 10.b Historic Preservation Commission (E. College St.) Historic Preservation Commission (E. College St.) - One vacancy to fill an unexpired term plus a three-year term, upon appointment - June 30, 2027. (formerly advertised as unexpired term - Cole Eckhardt Resigned) [Appointment deferred from 5/21/24] Action:1 - K bt USS2 ( - arcs 0 . I 11. Announcement of Vacancies - New 11.a Announcement of Vacancies - New Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired term, upon appointment - December 31, 2028 (Nicolas Yost resigned). Correspondence included in Council Packet. Human Rights Commission - One vacancy to fill an unexpired term - December 31, 2024 plus a 3-year term (01/01/25-12/31/27), upon appointment - December 31, 2027 (Sylvia Jons resigned). Correspondence included in Council Packet. Applications muss be receivedJ by 5:00 P.M., Tuesday, July 3 , 2024. Itom RCC p- co► r >- � lC.0- v c e AO-etc- ( JQ 1 ' - (1 l/ 12. Announcement of Vacancies - Previous 12.a Announcement of Vacancies - Previous Planning & Zoning Commission - One vacancy to fill an unexpired term, upon appointment - June 30, 2026. (Maria Padron resigned) Senior Center Commission - One vacancy to fill an unexpired term, upon appointment - December 31, 2024. (Tasha Lard resigned) Applications must be received by 5:00 P.M., Tuesday, July 9, 2024. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expired for Heather Flynn) Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029. (Term expired for Dennis Keitel) June 18, 2024 Iowa City City Council Agenda Page 10 Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-year term, July 1, 2022 - June 30, 2025. (formerly advertised as unexpired term — Lyndi Kiple resigned) Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term plus a three-year term, upon appointment - June 30, 2027. (formerly advertised as unexpired term - Kevin Larson resigned) Vacancies will remain open until filled. 13. City Council Information _ z 14. Report on Items from City Staff . City Manager's Office . City Attorney • City Clerk 15. Adjourn �-e,� -s /4i-k .� 7: O( June 18, 2024 Iowa City City Council Agenda Page 11 � r wir®N% City Council Supplemental Meeting Packet CITY OF IOWA CITY June 18, 2024 Late Addition(s): 2•c• Juneteenth National Freedom Day Late Handout(s): 4.c. Community Police Review Board: May 14 [See Recommendations] See revised minutes. June 18, 2024 City of Iowa City