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Home My WebLink About2024-06-27 Info Packet � r rrr®�� City Council Information Packet CITY OF 10"IA CITY June 27, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Memo from City Assessor: Iowa Property Assessment Appeal Board and District Court Notice of Appeal IP3. Civil Service Examination: Maintenance Worker I - Parking IP4. Civil Service Examination: Mass Transit Operator Draft Minutes IP5. Ad Hoc Truth & Reconciliation Commission: June 20 IP6. Library Board of Trustees: May 23 June 27, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT June 27, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule nil Subject to change CIS TY OF IOWA CITY June 27,2024 Date Time Meeting Location Monday,July 15,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of North Liberty Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of University Heights Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT June 27, 2024 Memo from City Assessor: Iowa Property Assessment Appeal Board and District Court Notice of Appeal Attachments: Memo from City Assessor: Iowa Property Assessment Appeal Board and District Court Notice of Appeal OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING BRAD CONIER ASSESSOR MARTY BURKLE CHIEF DEPUTY TONY STAMMLER DEPUTY To: Affected Taxing Districts From: Brad Comer, City Assessor Re: Iowa Property Assessment Appeal Board and District Court Notice of Appeal Date: June 24, 2024 Iowa Code Section 441.39 (2018) requires assessors to notify taxing bodies when an assessment of more than $5 million has been appealed to the Iowa Property Assessment Appeal Board (PAAB) or to District Court or when an appeal to PAAB requests a reduction of$100,000 or more. The following properties meet those criteria. Appealed Property 2024 Assessment To Owner Address Type Assessed Requested Value PAAB 1225 S Gilbert, LLC 1225 S Gilbert St Restaurant $ 3,343,140 $ 2,773,000 Deery,Deery,& Auto PAAB Deery,LLC 651 Highway 1 West Dealership $ 5,813,320 $ 4,800,000 Hills Bank&Trust PAAB Company 2621 Muscatine Ave Bank $ 1,785,810 $ 1,300,000 PAAB Hills Bank&Trust 1401 S Gilbert St Bank $ 3,732,000 $ 2,650,000 PAAB ACT, Inc. 200 ACT Dr Office $ 19,705,700 PAAB ACT, Inc. 101 ACT Dr Office $ 1,933,550 Parcel 10-01-327- PAAB ACT, Inc. 005 Land Only $ 55,400 3 Parcels listed above appealed as PAAB ACT, Inc. one unit Total $ 21,694,650 $ 14,730,000 913 SOUTH DUBUQUE STREET•IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT June 27, 2024 Civil Service Examination: Maintenance Worker I - Parking Attachments: Civil Service Examination: Maintenance Worker I - Parking ,�.®4S 10 r 5 wrr®�m�`ti CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 3S6-5000 (319) 356-5009 FAX www.tcgov.org June 20, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Parking Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker 1 - Parking. Jason McCall Iowa City Civil Service Commission Rick Wyss, hair Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT June 27, 2024 Civil Service Examination: Mass Transit Operator Attachments: Civil Service Examination: Mass Transit Operator � r oar 401' N •'�®�� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www.i cgov.org June 20, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mass Transit Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mass Transit Operator. 1. Andrew Rene 2. Riley Wilson 3. Kenita Grisby Iowa City Civil Service Commission Rick Wyss, Chair Item Number: IP5. CITY OF IOWA CITY COUNCIL ACTION REPORT June 27, 2024 Ad Hoc Truth & Reconciliation Commission: June 20 Attachments: Ad Hoc Truth & Reconciliation Commission: June 20 June 20,2024 Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall,City Hall Commissioners present: Amos Kiche,Cliff Johnson, Louis Tassinary, Chad Simmons,Chastity Dillard, Lauren Merritt. Commissioners on Zoom: Lubna Mohamed,Wangui Gathua. Commissioners not present: Chad Simmons, Kayla Rossi. Staff present: Redmond Jones. Recommendation to City Council: No. Meeting called to order: 7:16 PM Reading of Land Acknowledgement: Tassinary read the Land Acknowledgement. Approval of minutes from May 16,2024: Tassinary moved, and Johnson seconded. Motion passed 6-0. Changing meeting schedule to once a month: Merritt suggested leaving the option of having two meetings a month with the option to cancel the second meeting if it is not needed. Mohamed suggested keeping two meetings a month for August then moving to one meeting in September. Johnson agreed to test out the idea and revisit the discussion later on. It was agreed to cancel the meeting scheduled for July 4`h. Kiche expressed the importance of the subcommittees putting in the work to make up for the lost meeting time. The commission agreed to revisit the discussion at the last August meeting. Reflection on City Council Work Session held on May 21, 2024: Dillard reflected on the meeting with City Council sharing the presentation was met with a lot of questions and that there were conversations had with other commissions and council members following the meeting. The general consensus for the request to increase the commissions budget was"not right now."Kiche shared his experience with the council sharing he voiced his concerns about the TRC's progress and budget. Tassinary shared that the council wanted to "see more"before allocating additional funds. Merritt asked if there was any mention of allowing a smaller amount to help the commission continue hosting small-scale events. Dillard answered that there may be some allowance for small, one-off events. The commissioners discussed what the future of additional events and budgeting might look like, including submitting proposals for events and funds moving forward. Merritt expressed the need for council to provide parameters to the commission in order for them to perform successfully while working with little to no budget. Jones suggested to give council a heads-up before submitting a budget proposal and provided advice for the time-frame in which the commission would have to submit a request to council to then be included on the agenda of the council's next meeting happening July 16`n Next steps for phase three and four: Tassinary shared his idea to regroup and rethink what is possible for the commission to accomplish with the time they have left(until December). Tassinary 1 suggested to propose to council what is expected to happen in the commission's next phase(after December), focusing on the topics of truth-telling and systemic racism. This new approach would include a subcommittee or third party that would routinely collect information from the community, working with experts to focus on Iowa City policies and procedures that are examples of systemic racism, and the commission itself receiving this information and sharing it with council on a quarterly basis to show first-hand what the community faces and what the commission is looking to change. Tassinary also suggested that the commission help with names for public places and monuments that acknowledge the origins of the commission(BLM and the killing of George Floyd). Kiche and Johnson expressed support for the new approach suggested by Tassinary. Johnson also spoke on the idea of small groups, broken up by specific topics to focus on,that can later come together to compile information that can be broken down and presented to council in a concise manner. Dillard spoke about having a model-group (the Black Community) for the commission to focus its efforts on in order to show council how their work affects a particular group and how it can continue to extend beyond one demographic, person,or group. Dillard also brought up the future of the commission and what it would like to extend the life of the commission past their December deadline and how to keep their efforts from fizzling out. Gathua asked for more information on the connection of witnessing and the commission's charge and more budgeting details. Dillard clarified the continuing efforts of the commission would be without additional budgeting provided by council and to take a more grassroots approach by focusing on community engagement. Kiche spoke about expectations for community engagement moving forward and the need for the willingness to act and listen. The commissioners continued to discuss ideas on how to compile information moving forward and what communities they want to approach to gather information while considering budget and timeline. Johnson commented that this approach allows the commission to provide a detailed proposal to council and Gathua suggested providing specifics on the timeline and activities in order to receive help from the council. Commissioners discussed the possibility of hiring a writer or finding an intern that would be able to help with the new plan and writing that into the budget proposal. Jones agreed to help look into hiring help. Dillard expressed the importance of documenting the work of the commission and finishing the work of the documentation the commission has already paid for. Tassinary suggested a subcommittee meeting to finalize a budget proposal. Dillard asked commissioner willing to meet outside of the scheduled meetings to be present and those who cannot make additional meetings to send ideas and suggestions over email. Annie Tucker spoke to the commission thanking them for their efforts. Announcements of commissioners: None. Announcements of staff: None. The meeting adjourned at 8:46 PM. The full meeting video can be viewed at this link. 2 h O e N a a rA rAtry N 0. 4 0. 4 4 C C a � o C) s a CG N A M 4 4 4 4 C C 4 UWeav zUCG e w � F F ai F N x A �.I y.� h`1 T .N rA w XN N N N N N N N N ^ Q N N N N N N N N N II II �I cw Item Number: IP6. CITY OF IOWA CITY COUNCIL ACTION REPORT June 27, 2024 Library Board of Trustees: May 23 Attachments: Library Board of Trustees: May 23 ,FjW PUBLIC LIBRARY Iowa City Public Library Board of Trustees Meeting Minutes May 23, 2024 1st Floor— Meeting Room D Regular Meeting - 5:00 PM DRAFT Tom Rocklin - President Bonnie Boothroy Robin Paetzold DJ Johnk—Vice President Joseph Massa John Raeburn Hannah Shultz-Secretary Claire Matthews Dan Stevenson Members Present: Bonnie Boothroy, DJ Johnk, Joseph Massa, Claire Matthews, Robin Paetzold, John Raeburn, Tom Rocklin, Dan Stevenson. Members Absent: Hannah Shultz. Staff Present: Elsworth Carman, Sam Helmick, Anne Mangano, Jason Paulios, Angie Pilkington, Katie Roche, Jen Royer. Guests Present: Charlie Mangano. Call Meeting to Order. Rocklin called the meeting to order at 5:01 pm. A quorum was present. Approval of May 23, 2024, Board Meeting Agenda. Boothroy introduced herself to the Library Trustees. The Trustees and Library Coordinators introduced themselves to Boothroy. Johnk made a motion to approve the May 23, 2024, Board Meeting Agenda. Raeburn seconded. Motion passed 8/0. Public Discussion. None. Items to be Discussed. Policy Review: 803 Event Board. Rocklin noted no changes to the policy were recommended. Rocklin asked if room eligibility was for nonprofits, and if so, if there is a check to ensure organizations are nonprofits. Helmick said yes and there is rigorous training on this for staff. Johnk made a motion to approve policy 803 Event Board. Boothroy seconded. Motion passed 8/1. Policy Review: 700 Community Relations. Johnk noted policy language, "membership in civic organizations will be maintained" and asked if it was membership or participation that is key. Rocklin asked if the recommended change is due to the Chamber of Commerce changing its name. Helmick If you will need disability-related accommodations in order to participate in this meeting,please contact len Royer,Iowa City Public Library,at 379-887-6003 or iennifer-roverPimLorn. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 4001tt IOWA CITY JF4W PUBLIC LIBRARY agreed and said if the name changes in the future the policy won't need to be revised. Paetzold said participation is interesting because we might not always be a member in certain organizations. Carman shared he liked participation too. Paulios noted the previous sentence noted participation. Helmick asked if ICPL needed to have a codified policy that supports the library having memberships. Mangano said memberships in ALA and ILA are addressed in a separate policy. Johnk asked if was within the Library Board's rights to deny Trustee memberships. Paetzold noted ALA and ILA are professional memberships, not civic, and the policy didn't refer to that. Rocklin said participation could take the form of membership. Rocklin asked Trustees to consider adopting the policy with the change to "participation in civic organizations will be maintained". Johnk made a motion to approve the policy with the suggested change. Paetzold seconded. Motion passed 8/0. Staff Reports. Director's Report. Carman gave a verbal report after returning from leave. Carman thanked the library Coordinators for their work while he was gone. Carman welcomed Boothroy. Carman gave a brief update on the Capital Improvement Project in the Boardroom and Meeting Room E. Carman said the project has taken a long time and noted when you walk into the room it feels like there are underwhelming changes. Carman said the library is waiting for furniture to be delivered including a new table and chairs. Royer said the furniture is scheduled to be delivered June 21. Carman shared the Summer Reading Program mailer went out and looks a little different this year. The mailer is four pages with highlights of the programs and has QR codes to see the traditional sixteen- page document online. The mailer was reduced this year for several reasons including the environmental impact and budget. Carman said the guide can be printed in house for those that need it. Carman shared an ILS (Integrated Library System) upgrade occurred on Monday that resulted in four hours of offline time. Carman noted Palmer and Todd Brown were able to continue offering circulation during the outage using the self-check stations, which was a big deal. In the past checking out items would have had to be done by manually recording checkouts and later uploading them one at a time. Carman recognized that Palmer and Brown's work allowed patrons to have almost no service impact. Matthews clapped and recognized their work. Departmental Reports: Adult Services. Johnk asked if people have stayed away from the garden beds this year. Paulios said yes and noted the first bed would be planted next Thursday at 4 pm with native pollinator plants. Paulios said last year's mustard greens are currently in flower. Paulios thanked Charlie's Native Plants for donating supplies and shared the second garden bed has been planted and is thriving. Paulios said if you see something that looks harvestable not to be shy, the produce is for everyone. Paulios said produce used to be donated to Table to Table, but the library didn't produce much so it is now for anyone who wanders by and is hungry. Paulios thanked Roche for nominating Victoria Fernandez for the 2024 Excellence in Librarianship Award from Greater Iowa City. Community & Access Services. Mangano noted she was impressed by Helmick's department during the ILS update and noted all materials were checked in within a half hour after the ILS update completed. Helmick thanked Becky Dannenberg and the CAS Library Aides for their work and noted they were only made aware of the update a week and a half in advance. I f you will need disability-related accommodations in order to participate in this meeting,please contactJen Royer,,Iowa City Public Library,at 379-887-6003 or lenniter-royCrPoLorn. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 40ft IOWA CITY OW PUBLIC Development Report. Johnk noted the Development Office hosts events with Pulitzer Prize winners now. Roche said it was nice to learn that Ilyon Woo won the Pulitzer Prize a week after her event with ICPL. Rocklin thanked Roche and noted Woo was a very generous speaker and tailored things to the Iowa City audience. Roche shared Book Bags with Benefits sales are beginning. Roche hoped it would promote intellectual freedom, inspire others to be positive advocates of public libraries, and be a nice fundraiser for ICPL. Matthews asked if the art on the bag was submitted. Roche worked with Wright House of Fashion and asked for a recommendation for a graphic designer. Wright House of Fashion then selected Graphic Designer, Nugget Larkai, to create the design. Miscellaneous: News Articles. None. President's Report. President Appoints to Foundation Board. Rocklin thanked Boothroy and Massa for serving on the Foundation Board as Library Trustee Representatives. Rocklin shared next month there will be two meetings. The Trustees will meet as the Corporate Board Members and the Library Board of Trustees. Announcements from Members. Matthews shared she was happy to host the Children's department and her students were very excited to see Clifford the Big Red Dog. Matthews noted Mari Redington and Miriam Khaetov were exciting and engaging. Matthews noted Summer Reading Program numbers were down last year for children and asked Paulios if that was true for the adult program too. Paulios agreed. Pilkington said district-wide, ICPL only saw 750 students sign up from the Iowa City Community School District last year and is hoping to see more sign-up this year. Pilkington's goal is to visit all ICCSD elementary schools and discuss the Summer Reading Program with students. Paulios said Fernandez will be going to South East Junior High and City High School as well. Committee Reports. None. Communications. None. Consent Agenda. Johnk made a motion to approve the Consent Agenda. Matthews seconded. Motion passed 7/0. Boothroy abstained from voting. Set Agenda Order for June Meeting. Rocklin shared the June meeting will include the corporate meeting, Library Use policy review, approving the NOBU budget request, and departmental reports. Adjournment. Rocklin adjourned the meeting at 5:26 pm. Respectfully submitted, Jen Royer Ifyou will need disobitity-retated accommodations in order to participate in this meeting,please contact len Royer,Iowa City Public Library,at 379-887-6003 or iennifer-rover&catora. Early requests are strongly encouraged to allow sufficient time to meet your access needs. s XXX � oX s X Xox Xo a 9 X r X X X X X c X X e x r o x x x x x x 0 0 9 z x x x x x o x r o x x o o x 0 X F x o x x x o o x x x x x x F x x �2 x o x x o x o x x x x x x x o x TI 2 0 a z ' mf ES S � S w w z w u x g E r „ a _ E o. c E J c o 0 i m° ¢ s g x x 0 WO z c F