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Home My WebLink About2024-06-20 Info Packet � r rrr®�� City Council Information Packet CITY OF 10"IA CITY June 20, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Civil Service Examination: Mass Transit Operator Draft Minutes IP3. Climate Action Commission: June 3 IP4. Public Art Advisory Committee: June 6 June 20, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT June 20, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule i ? City Council Tentative Meeting Schedule ermSt� Subject to change CITY F IOWA CITY lune 20,2024 Date Time Meeting Location Monday,July 15,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of North Liberty Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 F.Washington Street Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of University Heights Monday,November 4,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 19,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,December 10,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT June 20, 2024 Civil Service Examination: Mass Transit Operator Attachments: Civil Service Examination: Mass Transit Operator r , r `'a CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX Www.1cgov.org June 12, 2024 TO The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mass Transit Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mass Transit Operator. Ezekiel Butler Iowa City Civil Service Commission Rick Vffas, Chair Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT June 20, 2024 Climate Action Commission: June 3 Attachments: Climate Action Commission: June 3 MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION JUNE 3, 2024 -3:30 PM—FORMAL MEETING EMMA J. HARVAT HALL MEMBERS PRESENT: Michael Anderson, Michal Eynon-Lynch,Jahn Fraser,Jamie Gade, Wim Murray, Brinda Shetty, Michelle Sillman,Angie Smith MEMBERS ABSENT: Ben Grimm,Zach Haralson, Gabriel Sturdevant STAFF PRESENT: Daniel Bissell,Sarah Gardner, Megan Hill, Diane Platte OTHERS PRESENT: Sarah Kay, ICF;Sam Pournazeri, ICF; Elizabeth Fitzpatrick, Green Iowa AmeriCorps CALL TO ORDER: Gade called the meeting to order at 3:32. APPROVAL OF MAY 6, 2024 MINUTES: Fraser moved to approve the minutes from May 6, 2024.Shetty seconded the motion, a vote was taken, and the motion passed 8-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. ANNOUNCEMENTS: Action Items from last meeting(Staff): • Staff to share commissioners'thoughts on green jobs with the partners working on the regional comprehensive climate action plan as part of the CPRG planning process. • This meeting includes a discussion of metrics reporting frequency and potential uses. Upcoming Events: • National Weather Service CoCoRaHS training(July 15,4:30-6 p.m.) • Other events in the community(Commissioners)-none NEW BUSINESS: Fleet Transition Plan—Sarah Kay and Sam Poumazeri, /CF • Kay described the Fleet Transition Plan as summarized in the presentation slides o Infrastructure upgrades require longer lead time. Charger needs vary by department. o Charging infrastructure plan aligns with the vehicle retirement schedule. Climate Action Commission June 2023 Page 2 of 5 • Pournazeri added thoughts on the need to prepare for changes in the EV landscape and opened the discussion for questions from commission members • Anderson asked if the compatibility of different chargers was a barrier for adoption of an EV fleet across the city. Kay noted that the EV models included in the plan do not have compatibility restrictions. If other models did have charger compatibility issues, adaptors would offer an inexpensive solution. • Gade asked if there are recommendations to wait and see how the market changes with new EV models. Pournazeri responded that waiting is not a recommendation, because it would be advantageous to have charging infrastructure ready to go for when (as an example)the model scarcity for medium-duty pickups—ZEVx—resolves. • Shetty asked for a conversation pathway to grow capacity at facilities for charging infrastructure. Kay said understanding the utility's plan for the next 5-10 years is an important start.The conversation is already ongoing with the utility helping the City determine what kind of infrastructure is required. Pournazeri added that utilities love to receive data and communication from their customers to guide load projections. • Gardner added that there is a need to coordinate efforts between other entities such as Cambus and Johnson County which might also need increased capacity from the same substation. • Fraser noted that"break-even" numbers seem hard to establish, but pilot programs might be key to the process, since waiting for the market to develop is time we cannot afford. Kay noted that the light-duty market is already robust and has good success stories. Meeting with each Department's fleet coordinator is an important key to the process. • Fraser expressed a desire to be convinced to go all-electric from hybrid. Pournazeri noted that pilot programs have strong success in convincing city leaders that EVs are better. • Smith asked if Iowa City has engaged with other cities that are transitioning or have transitioned to electric fleet. Gardner affirmed that the consultants work with a number of other entities and also gave additional context about the financial analysis provided by ICF. • Smith asked about how charging interacts with workflow and noted that Transit has already adjusted operations. Gardner described learning from Public Works how the City's snowplows operate in emergency situations as an example of conversations this project enabled around different scenarios that might require adjusting operations or purchasing more vehicles to maintain a similar level of service. • Anderson asked for additional information about how individual departments' needs are considered, i.e. light rail system in place of EV buses.Gardner noted that the regional climate action plan is an opportunity to consider systems change and that heavy-duty vehicles are the primary targets for electrification. • Sillman expressed excitement for the City's opportunity to influence businesses and organizations, in addition to other cities. • Eynon-Lynch asked what the next step after this discussion would be. Gardner said the immediate next step would be forming a working group to include City, County, university, and school district to coordinate on electrification plans and infrastructure upgrades, noting the County is about to undertake its own fleet electrification study. She explained larger power users such as a city or factory are individually responsible for funding a substation's increased capacity as needed, but the increased capacity cannot be reserved for that entity's sole use. Coordination is key to make sure no one is inadvertently paying for infrastructure upgrades that end up benefitting someone else, resulting in the need to pay for upgrades a second time. Gardner also noted while these conversations were taking place,the planned transit facility upgrade and EV bus purchases could go forward as planned, as well as smaller pilot programs 2 Climate Action Commission June 2023 Page 3 of 5 adding one or two electric vehicles to different department fleets. • Shetty asked if Amazon's fleet electrification with their distribution center in town might be an opportunity to coordinate charging efforts. Gardner noted that Adamantine Spine is an early adopter of medium-duty EVs. • Bissell added in response to Smith's question that Madison, WI has provided a model for fleet electrification. UNFINISHED/ONGOING BUSINESS: Visioning indicators of success • Gardner invited commissioners to share further thoughts on metrics recommendations related to frequency and use. • Eynon-Lynch summarized the need for metrics in addition to the greenhouse inventory that might indicate we are headed toward achieving a more sustainable community.The frequency of reporting and how these reports might be used should be considered. • Eynon-Lynch suggested quarterly or annual reporting would be a useful schedule.The reports would be used to evaluate the success of City programs and policies;to help other departments and councilors think about what policy or budgetary changes need to be made and decide on budget priorities;to align all budget and departmental priorities to the Climate Action value in the Strategic Plan; and to evaluate priorities and make trade-offs. • Fraser asked how much data-gathering would be necessary to report a metric. Eynon-Lynch responded it would be dependent on the measurement. • Gade wondered if it would make sense to form a working group to hammer out details of each metric, noting there are many different parts of the plan and some metrics might rely on data that is readily available while others would require a survey or other data gathering,and those considerations would likely impact the frequency of reporting. • Gardner shared there were larger conversations happening around metrics across departments in the city and part of the challenge for staff was trying to figure out how to fit the previous discussions had with the climate action commission into the framework emerging from these larger discussions. She suggested staff prepare a memo for the Commission as originally proposed and then if a working group would like to take up that memo and make recommendations,those recommendations could be combined or sent separately to Council for consideration. Gardner noted they were in new territory as metrics recommendations have not historically come from commissions, so we are free to create the process as we proceed. • Fraser observed there was a classic polarity at play choosing between doing the work to reduce emissions or writing reports. He noted a tendency to pause work in order to gather information and said the challenge would be to find a way for both activities to coexist. • Gardner noted another challenge in measuring the impact of programs that exist for a limited time and how they fit into larger efforts. Eynon-Lynch offered the example of the tree canopy cover percentage as a high level metric that can capture other benefits like carbon sequestration and offer a way to measure progress. • Eynon-Lynch volunteered to be on a working group. • Gade summarized that staff hope to prepare a memo in the coming months that examines previously proposed metrics and some that have come up in staff discussions with other departments, and the conversation can continue from there. 3 Climate Action Commission June 2023 Page 4 of 5 RECAP: • Confirmation of next meeting time and location: o Monday,July 1, 3:30-5 p.m., Emma J. Harvat Hall o Gade noted the proximity to the July 4 holiday, and Gardner requested any Commission members who would be unable to attend due to holiday travels let staff know in advance. • Actionable items for commission,working groups, and staff: o Staff will work on metrics memo. ADJOURNMENT: Sillman moved to adjourn, Fraser seconded the motion. A vote was taken,and the motion passed 8-0. Meeting adjourned at 5:01. 4 Climate Action Commission June 2023 Page 5 of 5 CLIMATE ACTION COMMISSION ATTENDANCE RECORD 2023-2024 O V NAME TERM EXP, w Michael 12/31/2025 NM O/E X O/E O/E X Anderson Michal Eynon- 12/31/2024 X X X x x X NM X X X x X Lynch Elizabeth 12/31/2025 O/E X Fitzsimmons John Fraser 12/31/2024 X O/E x X X NM x x X 0/E X Jamie Gade 12/31/2025 X X X 0/ X X NM X X X X X E Ben Grimm 10/31/2023 X O/E X x x X NM X O/E X X O/E Zach Haralson 12/31/2025 NM X X X X O/E Matt Krieger 12/31/2023 X O/E X 0/ X 0/E E Jesse Leckband MidAmerican X * Rep Wim Murray MidAmerican X X X X X NM X X X X X Rep Michelle Sillman 12/31/20025 X X X X X X NM O/E X X O/E X Brinda Shetty UI Rep X O/E X X X O/E NM X X X X X Angie Smith 12/31/2025 X X NM X X X X X Gabe Sturdevant 12/31/2024 X X X X O/E X NM X X X X O/E Matt Walter 12/31J2023 X X X X O/E X KEY: X=Present 0 =Absent 0/E=Absent/ExcusedNM= No Meeting * No longer on Commission 5 Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT June 20, 2024 Public Art Advisory Committee: June 6 Attachments: Public Art Advisory Committee: June 6 DRAFT,p,1 Public Art Advisory Committee Mtg, 61612024 Minutes Public Art Advisory Committee June 6, 2024 Emma Harvat Hall Public Art Advisory Committee Members Present: Ron Knoche, Steve Miller, Jeremy Endsley, Rachel Kinker, Leslie Finer, Nate Sullivan, Anita Jung, Juli Seydell Johnson Members Absent: Andrea Truitt Staff present: Rachel Kilburg Varley Public Present: Ethan Wyatt, Ray Michels Call to Order Miller called the meeting to order at 3:34 p.m. Public Discussion of Any Item Not on the Agenda None. Consider minutes of the April 4. 2024 PAAC meeting. Johnson moved and Sullivan seconded that the minutes from the April 4, 2024, meeting be approved. Motion passed (7-0). South District Bus Stop Bench Project Update & Contract Discussion Commission member Anita Jung joined the meeting. Artist Ethan Wyatt and Mentor Ray Michels provided an update on their completion of the 3:1 scale metal model of the sculptural bench project. The model was constructed using screws as the joining hardware which took longer than expected, however the heavier metal used in the final product will be welded. Miller asked how the bench will be attached to the sculpture. Michels described that the column base of the jib crane will be towards the front of the sculptural hand's wrist and exist out through the thumb and index figure, where it will attach to the pole from the ski lift bench. The artists are working with a structural engineer to determine securing and anchoring. Endsley asked if modifications were made to the design for accessibility. Michels shared that they have accounted for appropriate clearances around the bench and within ADA requirements for seating heights. Michels discussed the project timeline: they plan to procure the materials as quickly as possible and complete fabrication and finishing by September, then would schedule installation in September. Kilburg Varley shared that the Commission may consider approving the second amendments to each of the Artists' and Mentors' agreement. The amendments authorize the artists to proceed with finishing the project under the new timeline and DRAFT,p.2 Public Art Advisory Committee Mtg, 61612024 approves the payment schedule. Knoche asked about the structural engineer amount in the revised budget and the artists clarified. Jung made a motion to approve substantially similar amendments to those proposed. Sullivan seconded. Motion passed (8-0). Sculptor's Showcase Selections for 2024-2026 Prior to the meeting, each Commission member individually scored the submissions and submitted them to staff. Kilburg Varley presented the compiled the scores and the Commission members discussed the top submissions. Miller noted Garnant's "Hydraulic Jump 3" exceeded the 4x4 installation pad, so the Commission members decided to disqualify it despite the design being favored. Jung suggested that since Adams had three sculptures that ranked among the top selections, that one of his be removed to provide more opportunity for other artists. Johnson suggested his "Concentric" be eliminated due to being very similar to one of the current sculptures on display. After discussion, the Commission members agreed to the following selections and locations for the 2024-2026 showcase: • Tim Adams, Poppy— Scott Park, #8 • Tim Adams, Exuberance— Mercer Park, #5 • Hilde DeBruyne, Life Leaf- Iowa River Trail near Napoleon Park, #7 • Hilde DeBruyne, GA/A —Terry Trueblood Recreation Area, #1 • Kristin Garnant, Mechanics of Grace— Riverlront Crossings Park, #4 • Johnathan Goupell, Pillar— Riverfront Crossings Park, #2 • V. Skip Willits, Flight of Butterflies— Rivertront Crossings Park, #3 • V. Skip Willits, Writing Figure — Iowa River Trail near Highway 6, #6 Finer asked if any of the artists were new submitters and Kilburg noted that Goupell was the only artist who had not submitted or showcased with the program previously. Sullivan made a motion to approve the selected sculptures and locations, Finer seconded. Motion passed (8-0) Discuss FY2025 Budget Priorities Kilburg Varley reminded the Committee that she had shared a budget analysis with the Commission a few months prior of the last few years of fiscal data. Commission members were also asked to complete a survey on budget priorities. Kilburg Varley noted the results from that survey were included in the meeting agenda packet. Kilburg Varley presented a draft of FY2025 budget priorities that were based on the survey results, strategic plan priorities, and existing projects and asked the Commission for feedback. Jung and Johnson noted appreciation for the Condition Assessment and strategic planning efforts, and that opportunity funds could be leveraged based on what DRAFT p.3 Public Art Advisory Committee Mtg, 6/6/2024 is discovered through those processes. Truitt and Johnson volunteered to help evaluate informal quotes from firms on the Condition Assessment study. Staff Updates Kilburg Varley mentioned the upcoming Arts Fest is still in need of volunteers. She also shared she is planning to attend the Iowa Arts Summit on June 18tH Kilburg Varley provided an update that the Arts Stakeholder meeting date is still pending, dependent upon the availability of the event space and guest speaker. Finally, she noted that the next regularly scheduled PAAC meeting would fall on the July 4th holiday and suggested the Committee determine if they would like to reschedule or cancel. The Committee decided to cancel the July meeting due to no pressing issues. Adjournment Knoche moved to adjourn at 4:26 pm. Miller seconded. Motion passed (8-0) Public Art Advisory Committee Attendance Record 2023-2024 Name Term 416/23 514123 618123 716123 813123 9/7!23 11/2/23 1217123 1/4124 4(4124 6/6/24 Expires Ron Knoche X* X X X X X* X X X* X* X Juli Seydell- X X X X X X O/E X* X O/E X Johnson Steve Miller 12/31/23 0/E X X X X X X X X X X Eddie 12/31/24 X O/E O/E O/E 0/E 0 — — — — — Boyken Andrea 12/31/25 X X X X X X X X 0/E X O/E Truitt Dominic 6130/23 X X X — O/E — — – -- Dongilli Anita Jung 6/30/23 X X X O/E X X X X X 0/E X Jenny 12/31/23 0/E O/E X X X 0/E 0 X — — -- Gringer Jeremy 12/31/25 0/E X X O/E X 0 X X X X X Endsley Nate 6/30126 X X X X X O/E X X Sullivan Key: X = Present X* = Delegate attended 0 = Absent O/E = Absent/Excused — = Not a member