HomeMy WebLinkAbout2024-08-06 Council minutes Item Number: 2.a.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 6, 2024
Work Session Minutes: July 16
Attachments: Work Session Minutes: July 16
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CITY OF IOWA CITY
- '° �� MEMORANDUM
Date: July 24, 2024
To: Mayor and City Council
From: Kellie Grace, City Clerk
Re: Council Work Session, July 16, 2024— 3:30 p.m. at City Hall in Emma J Harvat Hall
Council: Alter, Bergus, Dunn, Harmsen, Moe, Salih (via Zoom), Teague
Staff: Fruin, Lehmann, Goers, Grace, Kilburg-Varley, Knoche, Havel, Dumachi, Rummell,
Ralston, Bothell, Sitzman, Liston, Lyon
USG: Monsivais
(A transcription is available in the City Clerk's Office and the City website.)
1. City Hall and Public Safety headquarters space need study update
City Manager Fruin provided a brief recap of past discussions and steps taken since those
discussions.
Justin Bishop and Sophie Donta, OPN Architects, presented a PowerPoint on the following:
• Process Recap
• Design Concepts
- Total Replacement
- Addition + Renovation
• Preliminary Cost Estimate
- Option 1
- Option 2
• Next Steps
City Manager Fruin noted costs for repairs and patching of the current building. Individual
Council members asked questions and expressed their views. Fire Chief Lyon and Public
Works Director Knoche provided additional information. City Manager Fruin discussed next
steps and timelines.
Action: Staff will move forward with engagement with Johnson County to explore mutual interest
in a joint public safety facility and will also begin to contemplate Fire Station land acquisition and
options for temporary office space needs.
2. Review preliminary study and recommendation on Dodge and Governor 2-way street
convers ion
Jeff Held, Strand Associates, presented a PowerPoint on the following:
• Introduction and Project Background
• Data Review
- Two-Way Volumes
- Typical Section-Existing/Proposed One-Way
- Typical Section-Two-Way with on-street bike lanes
- Typical Sections
July 16, 2024
Page 2
Speeds and the Pedestrian and Bike Environment
- Safety: Cash Data shows an Average Crash History
- Economic Development/Redevelopment
• Jurisdictional Implications
• Project Costs and Impacts
- Dodge Street Reconstruction Schedule
- Summary
- Recommendation
Individual Council members asked questions and expressed their views. City Manager Fruin
provided additional information.
Action: Staff will proceed with planning the reconstruction of a one-way Dodge Street with the
State of Iowa. No further analysis of a two-way conversion is needed.
3. Update related to the new tobacco permit moratorium
City Attorney Goers summarized the memo (IP4) from the July 11 Information packet which laid
out regulatory framework and potential solutions, noting Council discussion should be centered
around public health aspects and the mitigation of public health harms that come with tobacco
use. Individual Council members asked questions and expressed their views. City Attorney
Goers and City Manager Fruin provided additional information. Johnson County public Health
Educator, Susan Vileta, provided information regarding the public health impact of tobacco
sales.
Action: Staff will develop a framework for a hybrid approach to tobacco regulations that includes
a hard cap at the current number of permittees coupled with 500 ft. distance regulations
between permit holders and between permit holders and public/private school sites including
both K-12 and higher education institutions. All permittees will be treated the same regardless
of their percentage of tobacco sales. Staff will additionally develop an ordinance that restricts
the sale of Kratom.
(Recess to Formal meeting at 5:45 p.m. — Return to Work Session at 9:35 p.m.)
4. Clarification of Agenda Items — No discussion.
5. Information Packet Discussion rJune 20, June 27, July 3, July 111
➢ June 20 - no discussion.
➢ June 27 - no discussion.
➢ July 3— no discussion.
➢ June 11
1. (IP6 - Memo from City Clerk: Taxicab Regulations — Color Scheme) Councilor Moe
asked for Council support for staff's recommendation to remove the color scheme
regulation for taxicabs. Councilors supported the removal.
Action: Staff will prepare an ordinance that removes the color scheme requirement
for taxicabs.
July 16, 2024
Page 3
2. (IP5 — Pending City Council Work Session Topics) Mayor Teague noted the
upcoming work session topics for August 6th.
Councilor Dunn asked if there was interest to add a work session topic to the
pending list on food insecurities in the community. Councilors agreed it should go on
the next Joint Entities meeting agenda for discussion.
Action: Staff will note Council's desire to add 'food insecurity discussion' to a future
joint entities meeting agenda.
Mayor Teague noted the letter in the late handouts from Escucha Mi Voz regarding
the PRO Housing grant and asked Councilors if there was agreement to have the
City Manager's office and Neighborhood and Development Services reach out to
them and discuss the application that was submitted. Mayor Teague noted that he
and Mayor Pro Tem Salih could be present for the discussion. Councilors supported
staff reaching out to the organization. City Attorney Goers provided additional
information.
Action: Staff will work with the Mayor to schedule an outreach meeting with Escucha
Mi Voz.
Councilor Alter asked if there was interest to discuss Downtown District employee
parking discounts. City Manager Fruin provided information on a request for a
Downtown evening parking permit geared towards workers that City staff was
already looking into. Councilor Alter stated that took care of her question and
withdrew her request.
Mayor Teague suggested shifting the order of the work session agenda to allow
University of Iowa Student Government (USG) updates, Clarification of Agenda
Items, and Information Packets to be at the top of the agenda. Councilors agreed to
the shift of agenda items.
Action: The work session agenda will be restructured to move USG, clarification of
agenda items, and IP review to the top.
6. University of Iowa Student Government (USG) Updates.
Matthew Monsivais, USG Liaison presented updates.
7. Council updates on assigned boards, commissions, and committees
No updates.
Adjourn 9:47 p.m.
Item Number: 2.b.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 6, 2024
Formal Summary of Minutes: July 16
Attachments: Formal Summary of Minutes: July 16
2. Special Class C Retail Alcohol License for Big Grove Iowa City L.L.C.,
dba Big Grove Iowa City (Rhythm at Riverfront Crossing), 1004 S.
Clinton St.
5.b Liquor License — Renewal
1. Class E Retail Alcohol Sales for Casey's Marketing Company, dba
Casey's General Store #2781, 1410 Willow Creek Dr.
2. Class E Retail Alcohol Sales for Casey's Marketing Company, dba
Casey's General Store #3322, 1904 Broadway St.
3. Class C Retail Alcohol Sales for Red Bike Iowa City, L.L.C., dba
Black Angel, 630 Iowa Ave.
4. Special Class C Retail Alcohol License for Sosekiwc LLC, dba
Sosekiwc LLC, 227 S. Dubuque St.
5. Class C Retail Alcohol License for Big Grove Iowa City LLC, dba
Big Grove Brewery & Tap Room, 1225 S. Gilbert St.
6. Outdoor Service Area for Big Grove Iowa City LLC, dba Big Grove
Brewery & Tap Room, 1225 S. Gilbert St.
7. Class C Retail Alcohol License for AKA White, Inc., dba The
Summit Restaurant and Bar, 10 S/ Clinton St.
8. Class C Retail Alcohol License for Sun Enterprise LLC, dba Oryza
Asian Cuisine, 5 Sturgis Corner Dr.
9. Class E Retail Alcohol License for John's Grocery, Inc., dba John's
Grocery, Inc., 401 E. Market St.
10. Class C Retail Alcohol License for George's Buffet, Inc., dba George's
Buffet, 312 E. Market St.
11. Outdoor Service Area for George's Buffet, Inc., dba George's Buffet,
312 E. Market St.
12. Class E Retail Alcohol License for Target Corporation, dba Target
Store T-3374, 113 E. Washington St.
13. Class C Retail Alcohol License for Eckhardt management, Inc., dba
2 Dogs Pub, 1705 S. 1st Ave.
14. Outdoor Service Area for Eckhardt management, Inc., dba 2 Dogs Pub,
1705 S. 1st Ave.
15. Class C Retail Alcohol License Highlander Hotel LLC, dba
Highlander Hotel, 2525 Highlander Pl.
16. Outdoor Service Area for Highlander Hotel LLC, dba Highlander
Hotel, 2525 Highlander PI.
17. Class C Retail Alcohol License for Caffrey IC, Inc., Iowa City
Fieldhouse, 118 S. Dubuque St.
6. Consent Calendar- Resolutions and Motions
6.a Motion to approve disbursements in the amount of$27,092,080.50 for
the period of May 1 through May 31, 2024, as recommended by the
Finance Director subject to audit. Disbursements are published and
permanently retained in the City Clerk's office in accordance with State
Code.
July 16, 2024 Summary of Minutes Page 2
6.b Resolution Declaring an Official Intent Under Treasury Regulation 1.150-2
to Issue Debt to Reimburse the City for Certain Original Expenditures Paid
in Connection with Specified Projects. (Resolution 24-179)
6.c Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the 2024 Water Pavement
Patching Project. (Resolution 24-180)
6.d Resolution accepting the work for the Asphalt Resurfacing 2022
Project. (Resolution 24-181)
6.e Resolution accepting the work for the Asphalt Resurfacing 2023
Project. (Resolution 24-182)
6.f Resolution accepting the work for the CDBG ADA Curb Ramp 2023 Project.
(Resolution 24-183)
6.g Resolution accepting the work for the 2023 Traffic Calming Project.
(Resolution 24-184)
6.h Resolution accepting the work for the 2023 Water Pavement Patching Project.
(Resolution 24-185)
6.1 Resolution accepting the work for the Iowa City Senior Center Exterior
Building Envelope Preservation, Restoration and Rehabilitation
Project. (Resolution 24-186)
6.j Resolution accepting the work for the Influent Rake and Screen Replacement
Project. (Resolution 24-187)
6.k Resolution accepting the work for the Wastewater Roof Improvements
Project. (Resolution 24-188)
6.1 Resolution on Unclassified Salary Compensation for Fiscal Year 2025 for the
City Manager, City Attorney and City Clerk. (Resolution 24-189)
6.m Resolution approving the revised Deer Management Plan for Years 2024 to
2029, authorizing the City Manager to implement the plan, and rescinding
Resolution No. 24-122. (Resolution 24-194)
6.n Resolution authorizing the correct total purchase price for one (1)
loader mounted snowblower. (Resolution 24-190)
6.o Resolution authorizing the procurement of water meters for Fiscal Year
2025. (Resolution 24-191)
6.p Resolution approving Amendment to Subdivider's Agreement for the Melrose
Commercial Park. (Resolution 24-192)
July 16, 2024 Summary of Minutes Page 3
7. Consent Calendar- Setting Public Hearings
7.a Motion setting a public hearing for August 6, 2024 to consider an ordinance
rezoning property located at 1215 Camp Cardinal Rd from Interim
Development Single Family Residential (ID-RS) zone to Low-Density Single-
Family Residential (RS-5) zone. (REZ24-0004)
7.b Motion setting a public hearing for August 6, 2024 to consider an ordinance
rezoning property located at 2255 N Dubuque Rd from Office Research
Park (OPD) zone to Neighborhood Public (P-1) zone. (REZ24-0005)
7.c Resolution setting a public hearing on a proposed Amendment No. 2 to the
Highway Commercial Urban Revitalization Plan in the City of Iowa City,
Iowa. (Resolution 24-193)
End of Consent Calendar
Councilor Dunn asked staff to give a brief presentation. Assistant City Manager Lehmann
presented information. City Manager Fruin provided additional information.
Motion to approve consent calendar, items 3 - 7, removing item 6.m for separate
consideration. Moved by Andrew Dunn, seconded by Joshua Moe. Motion Passed. (7
Ayes)
Motion to approve consent calendar item 6.m. Moved by Megan Alter, seconded by
Joshua Moe. Motion Passed. (7 Ayes)
8. Community Comment [items not on the agenda (until 7 PM)]
The following individuals appeared: Brandon Ross, Ninoska Campos (via translator),
Guillermo Torres (via translator), Santos Rivas (via translator), Cricelda Mazdnegos (via
translator), Fernanda Perez , (name not given - via translator), Maria Ayal (via
translator), Yaneli Canelles, Clinton Dimambu, Francisco Rodriguez.
Mayor Teague allowed the following individuals to address Council after item 9.a: Nafisa
Mustafa (via translator), Hatim Salih, Sosa (via translator), Samah Mahmoud, Afaf Mustafa
(via translator), Anayat Mohamed (via translator), Walep Brahm (via translator).
9. Regular Formal Agenda
9.a Resolution approving project manual and estimate of cost for the
construction of the City Hall Roof Replacement Project, establishing amount
of bid security to accompany each bid, directing City Clerk to post notice to
bidders, and fixing time and place for receipt of bids.
A public hearing was held. Senior Engineer Clark presented a
PowerPoint. Individual Council members asked questions.
Motion to approve resolution 24-195. Moved by Megan Alter, seconded by Andrew
Dunn. Motion Passed. (7 Ayes)
July 16, 2024 Summary of Minutes Page 4
Community Comment [items not on the agenda (until 7 PM)] Continued
Mayor Teague allowed the following individuals to address Council after item 9.a: Nafisa
Mustafa (via translator), Hatim Salih, Sosa (via translator), Samah Mahmoud, Afaf Mustafa
(via translator), Anayat Mohamed (via translator), Walep Brahm (via translator).
9.b Resolution approving the conveyance of an underground utility easement
to MidAmerican Energy Company across Lot 174, Whispering Meadows
Subdivision, Part Two.
A public hearing was held. City Attorney Goers presented information.
Motion to approve resolution 24-196. Moved by Andrew Dunn, seconded by Shawn
Harmsen. Motion Passed. (7 Ayes)
9.c Ordinance amending Title 3, entitled "City Finances, Taxation and Fees,"
Chapter 4, entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and
Penalties" of the City Code to increase or change charges and fees.
A public hearing was held. City Manager Fruin presented information.
Motion to give first consideration. Moved by Mazahir Salih, seconded by Joshua
Moe. Motion Passed. (7 Ayes)
9.d Ordinance amending Title 9, entitled "Motor Vehicles and Traffic," Chapter
11, entitled "Traffic Cameras, Drones, and License Plate Recognition
Systems," Section 2, entitled "Definitions," to allow Transportation Services
to use automatic license plate recognition systems or devices for parking
purposes, and to clarify the definition of "Automatic Traffic Surveillance
System or Device." (First Consideration)
City Manager Fruin presented information. Individual Council members asked
questions. City Manager Fruin and City Attorney Goers provided additional
information. Individual Council members expressed their views.
Motion to give first consideration. Moved by Joshua Moe, seconded by Megan Alter.
Motion Passed. (4 Ayes) Bergus, Dunn, Salih voting no.
9.e An ordinance repealing Ordinance Nos. 00-3947 and 03-4090 providing for the
division of taxes levied on taxable property in the Sycamore & First Avenue
Urban Renewal Area, in the City of Iowa City, Iowa, pursuant to Section
403.19 of the Code of Iowa (Termination of the Sycamore & First Avenue
Urban Renewal Area). (First Consideration)
Economic Development Coordinator Kilburg Varley presented a PowerPoint for
agenda items 9.e - 9.g. Individual Council members asked questions and expressed
their views.
Motion to give first consideration. Moved by Laura Bergus, seconded by Joshua
Moe. Motion Passed. (7 Ayes)
July 16, 2024 Summary of Minutes Page 5
9.f An ordinance repealing Ordinance Nos. 99-3879 and 05-4150 providing for
the division of taxes levied on taxable property in the Northgate Corporate
Park Urban Renewal Area, in the City of Iowa City, Iowa, pursuant to section
403.19 of the Code Of Iowa (Termination of the Northgate Corporate Park
Urban Renewal Area). (First Consideration)
PowerPoint presentation given with agenda item 9.e.
Motion to give first consideration. Moved by Joshua Moe, seconded by Laura
Bergus. Motion Passed. (7 Ayes)
9.g An ordinance repealing Ordinance No. 97-3796 providing for the division of
taxes levied on taxable property in the Scott Six Urban Renewal Area, in
the City of Iowa City, Iowa, pursuant to section 403.19 of the Code Of Iowa
(Termination of The Scott Six Urban Renewal Area). (First Consideration)
PowerPoint presentation given with agenda item 9.e.
Motion to give first consideration. Moved by Andrew Dunn, seconded by Megan
Alter. Motion Passed. (7 Ayes)
9.h Resolution adopting City of Iowa City Tax Increment Financing (TIF) Policy.
Economic Development Coordinator Kilburg Varley presented information. Individual
Council members asked questions. City Manager Fruin provided additional
information. The following individuals appeared: Martha Norbeck, Amos Kiche.
Individual Council members expressed their views.
Motion to approve resolution. Moved by Mazahir Salih, seconded by Laura Bergus.
Motion No Vote Taken.
Motion to defer to the next meeting on August 6, 2024. Moved by Andrew Dunn,
seconded by Mazahir Salih. Motion Passed. (7 Ayes)
9.i Resolution authorizing the City Manager to sign a consultant agreement with
Policy Confluence, Inc. (Polco) to conduct community and employee surveys
and provide additional online engagement tools.
Assistant City Manager Lehmann presented information. Individual Council members
asked questions. The following individual appeared: Amos Kiche. Individual Council
members expressed their views.
Motion to approve resolution 24-197. Moved by Andrew Dunn, seconded by Laura
Bergus. Motion Passed. (7 Ayes)
10. Council Appointments
10.aPlanning &Zoning Commission - One vacancy to fill an unexpired term,
upon appointment- June 30, 2026 (Maria Padron Resigned)
Individual Council members expressed their views.
July 16, 2024 Summary of Minutes Page 6
Motion to appoint Steven Miller, contingent upon his resignation from the Public Art
Advisory Committee. Moved by Bruce Teague, seconded by . Motion Passed. (7
Ayes)
10.bSenior Center Commission - One vacancy to fill an unexpired term,
upon appointment - December 31, 2024 (Tasha Lard Resigned)
Individual Council members expressed their views.
Motion to appoint Ross Taylor. Moved by Mazahir Salih, seconded by Laura Bergus.
Motion Passed. (7 Ayes)
11. Announcement of Vacancies - Previous
11.aBoard of Appeals (HVAC Professional) - One vacancy to fill an unexpired term,
upon appointment - December 31, 2028 (Nicolas Yost resigned).
Human Rights Commission - One vacancy to fill an unexpired term -
December 31, 2024 plus a 3-year term (01/01/25-12/31/27), upon appointment -
December 31, 2027 (Sylvia Jons resigned).
Applications must be received by 5:00 p.m., Tuesday, July 30, 2024.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2024 - December 31, 2028. (Term expired for Heather Flynn)
Airport Zoning Commission - One vacancy to fill a 6-year term, January 1,
2024 - December 31, 2029. (Term expired for Dennis Keitel)
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-
year term, July 1, 2022 - June 30, 2025. (formerly advertised as unexpired term
— Lyndi Kiple resigned)
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill
an unexpired term plus a three-year term, upon appointment - June 30,
2027. (formerly advertised as unexpired term - Kevin Larson resigned)
Vacancies will remain open until filled.
12. City Council Information
Council members reported on various meetings attended, upcoming meetings,
community events, and items of interest.
13. Report on Items from City Staff
14. Adjourn
Motion to adjourn at 9:29 p.m. Moved by J. • .a Moe, seconded by Laura Bergus.
Motion Passed. (7 Ayes)
City C rk
July 16, 2024 Summary of Minutes Page 7