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HomeMy WebLinkAbout2024-08-06 Bd Comm minutes Item Number: 3.a. CITY OF IOWA CITY COUNCIL ACTION REPORT August 6, 2024 Ad Hoc Truth & Reconciliation Commission: June 20 Attachments: Ad Hoc Truth & Reconciliation Commission: June 20 June 20,2024 Approved Ad Hoe Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall,City Hall Commissioners present: Amos Kiche, Cliff Johnson, Louis Tassinary,Chastity Dillard, Lauren Merritt. Commissioners on Zoom: Lubna Mohamed, Wangui Gathua. Commissioners not present: Chad Simmons, Kayla Rossi. Staff present: Redmond Jones. Recommendation to City Council: No. Meeting called to order: 7:16 PM Reading of Land Acknowledgement: Tassinary read the Land Acknowledgement. Approval of minutes from May 16,2024: Tassinary moved, and Johnson seconded. Motion passed 6-0. Changing meeting schedule to once a month: Merritt suggested leaving the option of having two meetings a month with the option to cancel the second meeting if it is not needed. Mohamed suggested keeping two meetings a month for August then moving to one meeting in September. Johnson agreed to test out the idea and revisit the discussion later on. It was agreed to cancel the meeting scheduled for July 4`h. Kiche expressed the importance of the subcommittees putting in the work to make up for the lost meeting time. The commission agreed to revisit the discussion at the last August meeting. Reflection on City Council Work Session held on May 21,2024: Dillard reflected on the meeting with City Council sharing the presentation was met with a lot of questions and that there were conversations had with other commissions and council members following the meeting.The general consensus for the request to increase the commissions budget was "not right now."Kiche shared his experience with the council sharing he voiced his concerns about the TRC's progress and budget. Tassinary shared that the council wanted to "see more" before allocating additional funds. Merritt asked if there was any mention of allowing a smaller amount to help the commission continue hosting small-scale events. Dillard answered that there may be some allowance for small, one-off events. The commissioners discussed what the future of additional events and budgeting might look like, including submitting proposals for events and funds moving forward. Merritt expressed the need for council to provide parameters to the commission in order for them to perform successfully while working with little to no budget. Jones suggested to give council a heads-up before submitting a budget proposal and provided advice for the time-frame in which the commission would have to submit a request to council to then be included on the agenda of the council's next meeting happening July 161. Next steps for phase three and four: Tassinary shared his idea to regroup and rethink what is possible for the commission to accomplish with the time they have left(until December). Tassinary 1 suggested to propose to council what is expected to happen in the commission's next phase (after December), focusing on the topics of truth-telling and systemic racism. This new approach would include a subcommittee or third party that would routinely collect information from the community,working with experts to focus on Iowa City policies and procedures that are examples of systemic racism, and the commission itself receiving this information and sharing it with council on a quarterly basis to show first-hand what the community faces and what the commission is looking to change. Tassinary also suggested that the commission help with names for public places and monuments that acknowledge the origins of the commission(BLM and the killing of George Floyd). Kiche and Johnson expressed support for the new approach suggested by Tassinary. Johnson also spoke on the idea of small groups,broken up by specific topics to focus on, that can later come together to compile information that can be broken down and presented to council in a concise manner. Dillard spoke about having a model-group(the Black Community) for the commission to focus its efforts on in order to show council how their work affects a particular group and how it can continue to extend beyond one demographic,person, or group. Dillard also brought up the future of the commission and what it would like to extend the life of the commission past their December deadline and how to keep their efforts from fizzling out. Gathua asked for more information on the connection of witnessing and the commission's charge and more budgeting details. Dillard clarified the continuing efforts of the commission would be without additional budgeting provided by council and to take a more grassroots approach by focusing on community engagement. Kiche spoke about expectations for community engagement moving forward and the need for the willingness to act and listen. The commissioners continued to discuss ideas on how to compile information moving forward and what communities they want to approach to gather information while considering budget and timeline. Johnson commented that this approach allows the commission to provide a detailed proposal to council and Gathua suggested providing specifics on the timeline and activities in order to receive help from the council. Commissioners discussed the possibility of hiring a writer or finding an intern that would be able to help with the new plan and writing that into the budget proposal. Jones agreed to help look into hiring help. Dillard expressed the importance of documenting the work of the commission and finishing the work of the documentation the commission has already paid for. Tassinary suggested a subcommittee meeting to finalize a budget proposal. Dillard asked commissioner willing to meet outside of the scheduled meetings to be present and those who cannot make additional meetings to send ideas and suggestions over email. Annie Tucker spoke to the commission thanking them for their efforts. Announcements of commissioners: None. Announcements of staff: None. The meeting adjourned at 8:46 PM. The full meeting video can be viewed at this link. 2 h O b N a a N a M a U c as U N UWN A zza f1, W q$ E E � CC F N OH a a a a a a a x A Qn i.r 6� !f �.a x C N N N N N N N N FW M M M M M M M M M ^ Q N � 9 1 A V W G y C W Item Number: 3.b. CITY OF IOWA CITY COUNCIL ACTION REPORT August 6, 2024 Airport Commission: May 9 Attachments: Airport Commission: May 9 MINUTES FINAL IOWA CITY AIRPORT COMMISSION May 9, 2024—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Hellecktra Orozco, Ryan Story, Chris Lawrence Members Absent: Warren Bishop, Judy Pfohl Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Matt Wolford RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:03 pm and Orozco called the meeting to order. APPROVAL OF MINUTES Lawrence asked if Pfohl had commented on the minutes. Tharp stated that Pfohl had submitted some corrections. Lawrence moved to approve the minutes from April 11, 2024 as amended by Pfohl, seconded by Story. Motion carried 3-0 (Bishop, Pfohl absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION /ACTION a. Airport Construction Projects: L FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp noted that the project is a little behind due to the weather but otherwise is going pretty well. Tharp stated they did have on the agenda to approve a flight check agreement with FAA to perform the flight check of the new lights once they are installed. Lawrence asked if there would be any affect to the approaches to which Byers stated he didn't believe there would be. a. Consider a resolution approving flight check agreement with FAA — Lawrence moved resolution #A24-11, seconded by Story. Motion carried 3-0 (Bishop, Pfohl absent) 2. Terminal Area Study— a. Consider a resolution accepting project as complete — Tharp stated they had submitted everything to the FAA for the final time and it has been accepted. Tharp noted Airport Commission May 9,2024 Page 2 of 5 they have the study, and the preferred option and that the Commission can accept the project as complete. Lawrence moved resolution #A24-12, seconded by Orozco. Motion carried 3.0 (Bishop, Pfohl absent) 3. Solar Power Project— a. Consider a resolution accepting bids and awarding contract — Tharp stated that the FAA waiver process was taking a bit longer than he anticipated and he was asking the Commission to defer this one more time. Tharp stated they did have information submitted to FAA for the waiver. Lawrence asked if they were up against any deadlines and Tharp stated there was a 90 day hold period allowed per the bid documents and that they had until July 8th to accept. Tharp stated that he was hoping to have the approvals by the end of the month and that the Commission should be aware of a possible special meeting if that does happen. Lawrence moved to defer, seconded by Story. Motion carried 3.0 (Bishop, Pfohl absent) b. Consider a resolution authorizing chair to sign renewable energy credit acknowledgements with MidAmerican Energy— Tharp stated the solar project does generate a renewable energy credit and that MidAmerican Energy has 2 options for dealing with it. The first option is they can pay MidAmerican for that credit to retain it.The other option and his recommendation was to allow MidAmerican energy to keep the credit which then also obligates the company to purchase excess energy produced by the array at retail value. Lawrence moved resolution #A24-13, seconded by Story. Motion carried 3.0 (Bishop, Pfohl absent) ii. Iowa DOT grant projects 1. FY23 Program a. Terminal Building Improvements — Tharp stated that the brickwork project is completed and that if Commission members hadn't seen it yet, they should take a look. Tharp stated that the Commission can accept this project as complete as well. Wolford asked about the logo sign and Tharp stated they held off on the sign pending the attempts to get funding for the terminal building. b. Consider a resolution accepting project as complete. Lawrence moved resolution #A24-14, seconded by Story. Motion carried 3-0 (Bishop, Pfohl absent) 2. FY 25 application—Tharp stated that he had the application packet in the project sheet in the packet. Tharp stated that his recommendation this year is to not apply for anything. Tharp noted that with the pending application this fall for the terminal building, they really need every dollar they have to be available for it. Tharp noted that if they don't get selected for the terminal building replacement project, then they're going to have a good bit of dollars Airport Commission May 9,2024 Page 3 of 5 built up that they could go after a larger project. Commission agreed with the recommendation by consensus. b. Airport "Operations" i. Budget—Tharp noted that they received the rent check for the farm ground, but noted that it was going to be a really tight budget for the next couple of months. Tharp stated that he had a conversation with the Army National Guard as they've restarted the conversation on using the old reserve building and expanding the footprint of the leased ground. ii. Management—none iii. Events—Tharp stated that this weekend was the Young Eagles event at the airport. Tharp noted that the event is online registration only. Tharp noted that last year they had several no-shows on the registrations and he was concerned about it happening again. Tharp stated the next events are another autocross event and then the drive in movie. 1. Autocross: April 14, June 9, Sept 15, Sept 29 2. Drive-In Movie: July 13 (Barbie) 3. Young Eagles: May 11 4. Pancake Breakfast (Aug 25) c. FBO/Flight Training Reports i. Jet Air—Wolford stated they had a group that came out and did some weed pulling as a fundraiser. Wolford stated they had a couple of loads of mulch that they put into the play area and it helped, but wasn't enough. Wolford noted that they shop was busy and that flying was pretty active. Orozco asked about traffic for graduation. Wolford stated that not a lot of traffic comes in for graduation. Lawrence asked if they had done anything last year for Oshkosh and if so would they do something again. Wolford stated that he thought they had an email blast with fuel discounts. d. Commission Members' Reports — Lawrence asked about upcoming vacancies and Orozco stated that she had reapplied. Story asked about the grass runway updates. Tharp stated he didn't have it on the agenda because he wasn't ready for it but they were still working through the information. Orozco asked about the meeting with the City Council. Story said that Pfohl did a great job with their statement. e. Staff Report— Tharp stated that there were going to be some upcoming dates that he was taking time off. Tharp stated that May 231 and 241 and right after the meeting in June he would have some additional time off. SET NEXT REGULAR MEETING —Members set the next meeting for June 13th, 2024 at 6:00pm. ADJOURN Lawrence moved to adjourn, seconded by Story. Motion carried 3-0 (Bishop, Pfohl absent). Meeting adjourned at 6:28pm. Airport Commission May 9,2024 Page 4 of 5 CHAIRPERSON DATE Airport Commission May 9,2024 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2023-2024 TERMo 0 0 0 o a s o 0 0 0 0 Gor T � W rD o ® N r N W A to s O co OD W O 0 A f=1 W W i .i t0 � W W A -� 60 NAME EXP. N N N N N N N N N N N N23 W Warren 06/30/26 Bishop X X X X X O/E X X O/E X X 0/E O/E Scott Clair 06/30/23 XIE O/E Not a member Christopher 06/30/25 X X X X X X X X X O/E X X X Lawrence Hellecktra 06/30/24 X X X X X X X X O/E X X O/E X Orozco Judy Pfohl 06/30/26 X X X X X X X X X X X X OIE Ryan Story 06/30/27 Not a X O/E X O/E X X X X X X X member Key., X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Item Number: 3.c. CITY OF IOWA CITY COUNCIL ACTION REPORT August 6, 2024 Airport Commission: May 22 Attachments: Airport Commission: May 22 MINUTES FINAL IOWA CITY AIRPORT COMMISSION May 22, 2024— 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Ryan Story, Warren Bishop, Judy Pfohl Members Absent: Hellecktra Orozco, Chris Lawrence Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Bishop called the meeting to order. ITEMS FOR DISCUSSION /ACTION Pfohl moved to appoint Bishop as acting chair and Story as acting Secretary for the meeting. Seconded by Story. Motion carried 3-0 (Orozco, Lawrence absent) a. Airport Construction Projects: i. FAA grant projects 1. Solar Power Project — Tharp stated they are ready to move forward to award the project to Solar by Brandt. Tharp stated they were waiting for the Buy-American waiver request to be approved by FAA and it has been. Schwickerath stated that the resolution also includes a waiver to the limiting the mobilization charge to 5% of the bid price. Tharp stated that of the bids received from both bidders exceeded this threshold. a. Consider a resolution accepting bids and awarding contract—Pfohl moved resolution#A24-15, seconded by Bishop. Motion carried 3-0 (Orozco, Lawrence absent) ADJOURN Bishop moved to adjourn, seconded by Story. Motion carried 3-0 (Orozco, Lawrence absent). Meeting adjourned at 6:02pm. A&A - CHAT PERS- DATE Airport Commission May 22,2024 Page 2 of 2 Airport Commission ATTENDANCE RECORD 2023-2024 TERM 0 N o N w k L" M a a a a a a r O a s O N : O W :F! a O N NAMEEXP. N N N N N N N N N N N N W W W W W W A A A A A A Warren 06/30/26 Bishop X X X OIE X X O/E X X O/E O/E X Christopher 06/30/25 X X X X X X X O/E X X X 0/E Lawrence Hellecktra 06/30/24 X X X X X X 0/E X X O/E X 0/E Orozco Judy Pfohl 06/30/26 X X X X X X X X X X OIE X Ryan Story 06/30/27 X O/E X O/E X X X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Item Number: 3.d. CITY OF IOWA CITY COUNCIL ACTION REPORT August 6, 2024 Airport Commission: June 13 Attachments: Airport Commission: June 13 MINUTES FINAL IOWA CITY AIRPORT COMMISSION June 13, 2024— 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Hellecktra Orozco, Ryan Story, Warren Bishop, Judy Pfohl Members Absent: Chris Lawrence Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Orozco called the meeting to order. APPROVAL OF MINUTES Tharp noted that Pfohl had submitted some grammatical corrections to the draft minutes. Pfohl moved to approve the minutes from May 9, 2024 and May 22, 2025 as amended, seconded by Story. Motion carried 4-0 (Lawrence absent) PUBLIC COMMENT None ITEMS FOR DISCUSSION /ACTION a. Airport Construction Projects: I. FAA9 rant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated the contractor was still working on the project. The markings had o le of spots left to do. hadacu completed, but stillp p mostly been p , Tharp noted that they should be done with the closure phases. Tharp also stated that the new concrete was in and the electrician was working on the new lighting 2. Solar Power Project — Tharp stated that they did get contracts back from the contractor and they were signed. Tharp stated that they had a pre-construction meeting with the contractor on the 24th and that would give them a better idea of the schedule for the project. ii. Iowa DOT grant projects — Tharp stated that the projects they had were the complete and that he was going to work on h closing documents. Tharp noted that they did not apply for funding for the spring application as they funds for the terminal building. needing fu .9 were preparing for g p p 9 b. Airport"Operations" i Airport Commission June 13,2024 Page 2 of 4 i. Budget— Tharp noted that the budget was going to be close and maybe a little below stating that when the air handler shorted out that had an impact and there was a hangar door that hurt the budget. Orozco asked how much impact and Tharp noted that between the two items, it was about $12,000. ii. Management 1. Grass Landing Operations—Tharp stated this was meant for more of an update to acknowledge that he hadn't forgotten about it. Tharp stated that there wasn't a whole lot of guidance on the process but that he had begun talking with the Flight Standards District Office. Tharp stated that his understanding was that they had to make a request to the office, for a safety review. Tharp stated that it felt like he was one of the first to formally ask and that he also had sent a message to the professional group message board, but so far didn't get any useful feedback. Bishop asked for a refresher on the conversation because he missed the original meeting and Tharp responded. Tharp noted that there were some other areas that could have been used, but are going to be impacted by the work on 12/30. ill. Events—Tharp noted that this was the first meeting since the Young Eagles event. Tharp noted that rider numbers were down. Tharp stated that the way the system works, they have early signups online, but then once those slots are filled, they don't have a mechanism to fill any no-shows and that's what happened this year. 1. Autocross: Sept 15, Sept 29 2. Drive-In Movie: July 13 (Barbie) 3. Young Eagles: May 11 4. Pancake Breakfast (Aug 25) c. FBO/ Flight Training Reports i. Jet Air—Tharp noted that Matt was not at the meeting. Tharp stated Matt had offered to have someone from Galesburg fill in, but Tharp stated that wasn't necessary. Tharp noted that the maintenance report was in the packet and that the focus was on mowing and summer maintenance. Tharp noted they had replaced some asphalt areas that were breaking up near the taxiway and viewing area. Orozco asked about some of the trees that looked dead. Tharp noted that at this point he was hoping they would be included in the terminal project. d. Commission Members' Reports — Story noted he would not be here for the next meeting. Orozco asked about officer voting. e. Staff Report— Tharp stated that he was going to be on vacation for the next week. He also stated that he pointed everyone to either Matt or Jennifer for emergency contacts. Tharp also stated that he had trip planned from July 30-August 6'h. SET NEXT REGULAR MEETING — Members set the next meeting for July 11th, 2024 at 6:OOpm. ADJOURN Bishop moved to adjourn, seconded by Story. Motion carried 4-0(Lawrence absent). Meeting adjourned at 6:19pm. Airport Commission June 13,2024 Page 3 of 4 �7i"107 - 1 I DATE CHAIRPERSON i Airport Commission June 13,2024 Page 4of 4 Airport Commission i ATTENDANCE RECORD 2023-2024 TERM C4' -> ® - o W o' a s ® s ® N rc w NAME EXP. is `w. ry w N it ro`s 0A it m e> w w w w w w w a Np ,gyp a A Warren 06/30/26 -- 13ishop X X X O/E X X O/E X X O/E O/E X X Christopher 06/30/25 — Lawrence X X X X X X X O/E X X X O/E O/E Hellecktra 06/30/24 -- -- Orozco X X X X X X O/E X X O/E X O/E X Judy Pfohl 06/30/26 X X X X X X X X X X O/E X X Ryan Story 06/30/27 X O/E X O/E X X X X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Item Number: 3.e. CITY OF IOWA CITY COUNCIL ACTION REPORT August 6, 2024 Human Rights Commission: May 28 Attachments: Human Rights Commission: May 28 Approved Minutes Human Rights Commission May 28,2024 Emma Harvat Hall Commissioners present: Roger Lusala,Jahnavi Pandya, Doug Kollasch, Mark Pries,Vianna Caduora, Elizabeth Mendez Shannon, Kelsey Paul Shantz. Commissioners present via Zoom: Idriss Abdullahi. Commissioners absent:Sylvia Jons. Staff present:Stefanie Bowers. Recommendation to City Council: No. Meeting called to order:5:32 PM. Native American Land Acknowledgement: Lusala read the Land Acknowledgement. Public comment of items not on the agenda:George Kwisnek spoke on the excess muffler noise that goes on in the downtown area and the lack of enforcement preventing such noise. Approval of meeting minutes of April 23,2024: Pries moved;and Mendez Shannon seconded.Motion passed 8-0. Updates on Outreach and Engagement by the Police Department:Tre Hall provided the update on outreach and engagement. Including: a new intern (Perla Hernandez), involvement with houseless encampments and providing them resources through the Shelter House,the upcoming Safety Villages,the EMS Camp happening in July, a Kiwanis Noon club presentation, upcoming squad tours,and attending the upcoming Pride Parade. Support for a Community Transportation Commission:Jeremy Endsley of the Community Transportation Committee spoke on the community engagement the committee has been involved in to gain more information on the public transit system here in Iowa City. He stated that a commission being established is a first step towards a comprehensive regional transportation authority and that it would fill the gap. The current regional transportation planning organization oversees transit policy but does not allow for bus riders to be voting members. He also believes that the creation of the commission will lead to social and economic justice in mobility. Commissioner Paul Shantz requested more written details on how the commission plans to enhance diversity,equity, and inclusion through their efforts. Commissioner Pandya offered to lead to bring the committee's proposal to the City Council. Paul Shantz offered further ideas and resources for the committee to consider.This project was assigned to the building bridges committee. Human Rights Awards:Staff asked for commissioners to provide a placeholder for the event,which will be held on Wednesday,October 23,2024. Commission Committees' Update: 1 Building Bridges(Paul Shantz,Kollasch, Pandya): Reported that the committee is working on items to recommend to City Council along with the newly added to bring to support for a transportation commission. Reciprocal Relationships(Lusala, Pries,Abdullahi):This committee will be reaching out to organizations who received funding from the FY2024 Racial Equity and Social Justice grant.Commissioner Abdullahi will be joining the committee. Breaking Bread (Dr.Liz, Qaduora)The committee proposed the idea of a listening tour that would allow them to communicate with individuals in the community to allow them to have a voice and speak about the commission's mission.They would also offer this service to those who received the FY2024 Racial Equity and Social Justice grant to see how the commission can deepen its interaction with the organization and also how the commission can support organizations feeling like they have a voice at the table. Vendor Opportunities Friday,June 14,Juneteenth: Lusala, Pries, and Mendez Shannon. Saturday,June 15, Iowa City Pride: Paul Shantz and Kollasch. Announcements of Commissioners: Shannon Mendez shared her experience attending the open house for the Wright House of Fashion and encouraged those interested to check out what they have to offer. Lusala spoke about his experience visiting with the Congolese community of Iowa at the first ever Mother's Conference that addressed challenges mothers face balancing work and family while being an immigrant. Lusala also shared the importance of sharing resources and inviting immigrant communities to events and meetings like the ones the commission is involved in. Pries shared his experience seeing the movie Civil War as well as the opera Fierce at Hancher which was written and by a University of Iowa graduate.The show touched on the topic of women defining themselves as opposed to societal expectations.Commissioner Pries shared he is no longer working with the Johnson County Heartsafe Community Campaign. Pries is on the Common Future Committee for the Rotary which will be involved in the Pride Parade. Pries is also part of the Consultation of Religious Communities which he hopes to address Christian nationalism through. Finally, Pries shared the efforts of Augusta Victoria Hospital and their work with/for Palestinian refugees and wounded. Qaduora shared her feelings about the current state of Palestine as a Palestinian.Qaduora also spoke on the stereotypes of Arabs and Muslims and a recent screening of the documentary Reel Bad Arabs:How Hollywood Vilifies a People.The Mariam's Girl Club got a plot from the Global Food Project and will be able to educate members about farming and connecting to earth.The Club also participated in the Coralville Asian Festival. Qaduora wrapped her comments with her involvement with the school district and the upcoming Anniversary of Nakba not being recognized in the district newsletter and the lack of diverse literature in the school libraries. 2 Paul Shantz in relation to the impact of the events in Palestine, mentioned that one of the things genocide scholars will talk about is how perpetrators use the projection of identity.And so, it's not really what you yourself hold as one of your identities necessarily but more about how a perpetrator of violence would like to weaponize a certain identity group and monolithically collect people within that category. And that people have whole lives who they were before,who they are at present,and who they hopefully will be in the future. None of us are monoliths.We all have multiple identities that we hold in any given point in time,and no one should be subject to that level of violence ever. Paul Shantz also shared about her experience doing a hike with the Bur Oak Land Trust,a private reserve. Pandya shared her involvement with Project Hope working with children and students with diverse background by holding a workshop on the topic of careers in mental health and diverse cultural ways of dealing with mental health. Abdullahi spoke about a shooting that occurred at the graduation ceremony of Theodore Roosevelt High School in Des Moines and the importance of raising awareness and finding solutions for these occurrences. Abdullahi also shared his company's involvement in partnering with Multicultural Development Center of Iowa to create a collection space where people can bring plastic materials to be repurposed for them. Kollasch shared he will be attending the Gala for One Iowa in Des Moines. Kollasch also spoke about Iowa universities pulling back on DEI efforts and the complete removal of all DEI offices from the University of Northern Iowa and Iowa State University. Announcements of staff:Asked about the June meeting date and whether she would need to have the Human Rights Investigator staff it.The commission decided not to hold a June meeting. Adjourned:6:48 PM. The meeting can be viewed at https:Z/citychanne14.com/videe.html?series=Local%2OGovernment. 3 N N b N N N O V N O5 h N W M N h N b ° A = N X < x X N x X x x d N N 7 n x < x x x < x < cC W F x x x x yy "4 M ry X < X X < x X x N E N X N X X ' X x x x N 6� Q �4 N � C W � c C6c c W a L a W � a W D W •i W p y N Item Number: M. CITY OF IOWA CITY COUNCIL ACTION REPORT August 6, 2024 Library Board of Trustees: June 27 Attachments: Library Board of Trustees: June 27 QWA IOWA CITY r4W PUBLIC LIBRARY Iowa City Public Library Board of Trustees Meeting Minutes June 27, 2024 1st Floor— Meeting Room D Regular Meeting - 5:05 PM FINAL Tom Rocklin - President Bonnie Boothroy Robin Paetzold DJ Johnk—Vice President Joseph Massa John Raeburn Hannah Shultz-Secretary Claire Matthews Dan Stevenson Members Present: Bonnie Boothroy, DJ Johnk, Joseph Massa, Claire Matthews, John Raeburn, Tom Rocklin, Dan Stevenson. Members Absent: Hannah Shultz, Robin Paetzold. Staff Present: Elsworth Carman, Anne Mangano, Brent Palmer, Jason Paulios, Angie Pilkington, Katie Roche, Jen Royer. Guests Present: Christine Zabala-Eisshofer. Call Meeting to Order. Rocklin called the meeting to order at 5:05 pm. Approval of June 27, 2024 Board Meeting Agenda. Boothroy made a motion to approve the June 27, 2024, Board Meeting Agenda. Raeburn seconded. Motion passed 7/0. Public Discussion. None. Items to be Discussed. Adopt NOW Budget. Carman said this is requested annually and determines how the library will spend Board controlled funds. Carman said the Non-Operating Budget (NOBU) is gift money from the Friends Foundation and money allocated by the State. Carman said the income received from the State has not yet been determined and he based the estimate on the previous year. Carman said this year the operating budget will cover half of the full-time position that was previously paid for by NOBU. It took several years to make this transition and will have a positive impact on NOBU funds. Carman noted he requested $6,000 more than anticipated and proposed using unspent direct state aid funds from 2020. Due to COVID-19 the state made an exception to funds being spent in the year received and there is an unspent balance of $23,000. Raeburn noted Board Book Shelving in the NOW request and asked what it is. Carman said board books are for pre-kindergarten readers and tend to be stiff. Matthews showed an example. Carman said new shelving would allow for a better browsing experience. Mangano said the current shelves weren't Ifyou will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,ot379-887-6003 or%enni(er-ro, ey r0kpLorq Early requests are strongly encouraged to allow sufficient time to meet your access needs. Q*kt IOWA CITY $jvW PUBLIC LIBRARY built for this purpose. Pilkington said the veneer on the current shelving is falling off. Carman said the current shelving doesn't work for very young readers. Rocklin asked if the $23,000 is from State funds. Carman agreed and said that is the balance of Direct State Aid that was given to the library in 2020 when an exception was made to have no end date on the spending. Carman said the balance has been held. Rocklin asked if there is a balance in other gift fund accounts. Carman agreed there was and said traditionally this has been held for capital campaigns. Boothroy asked when state funds are received. Carman said October and Royer agreed. Carman said a balance of all library funds will be reported in September when the fiscal year has ended. Rocklin noted the third issue of The Window in the NOBU request. Rocklin said one of the functions of that issue is to do an annual appeal. Rocklin asked if it was possible to state what that appeal generates. Roche shared she considers November through the beginning of January to be the appeal period. Roche said the timing of The Window influences when checks come in. Roche said donation envelopes are no longer being mailed out and the return is about $80,000. Carman said the library is trying to determine the financial and environmental impact of print mailers. Carman knows $16,300 in the NOBU request will not cover the price of previous mailers that have been sent out. The library must either do smaller issues or fewer issues of The Window with this budget. Rocklin said from a financial standpoint they receive a 400% return that is hard to walk away from. Carman said it is hard to know if it would have the same return digitally only. Carman said in the most recent issue there were OR codes which linked to full articles. Matthews asked if the QR Code data could be tracked. Carman agreed it could be. Massa asked what is spent on three issues of the mailer. Roche said the year- end mailer was $16,000. Pilkington said the summer mailer was quoted at $21,000 for 16 pages or $9,000 for 4 pages. Massa made a motion to adopt the FY25 NOBU Budget request. Johnk seconded. Motion passed 7/0. Staff Reports. Director's Report. Carman thanked the Trustees for having their pictures taken before the meeting. Carman said Policy 809 Library Use was moved to the August meeting as more time was needed on it. Carman shared the Finance Committee normally meets in July but will likely meet in August when end of year finances will be ready to review. Departmental Reports: Children's Services. Pilkington said the Summer Reading Program is going well. Matthews asked how attendance is going compared to last year. Pilkington said events have been well attended and staff are happy with the turn out. Pilkington said staff saw major drop offs in the afternoon when there would be a big performance in the morning and another event led by staff in the afternoon. Pilkington said there were break dancers from Des Moines at the library that morning and in the afternoon and they have had 200 patrons at each program. Collection Services. Mangano said they have been doing a lot of data clean up.Johnk said it is not glamourous, but it is a huge deal. Rocklin said Mangano's report was interesting. Matthews asked if staff were changing the catalog away from Baker Taylor. Mangano said staff are using two catalogs simultaneously, Baker &Taylor &OCLC, to compare data. Rocklin asked how long the comparison will run. Mangano said one year to determine what is gained and lost by changing catalogs. IT. Johnk said the vulnerability test results were great. Palmer said it was a good sign, and the person testing was very good. I f you will need disobility-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or 'enni r roXgrQkpLar : Early requests are strongly encouraged to allow sufficient time to meet your access needs. 4W,*IOWA CITY WPUBLIC LIBRARY Development Report. Roche said it has been a successful year and will have more to report at the end of the fiscal year. Miscellaneous: News Articles. None. President's Report. None. Announcements from Members. None. Committee Reports. None. Communications. None. Consent Agenda. Johnk made a motion to approve the Consent Agenda. Boothroy seconded. Motion passed 7/0. Set Agenda Order for July Meeting. Rocklin shared the July meeting will have a Strategic Plan update, the Trustees Annual Report, the MOU Agreement, and departmental reports. Adjournment. Rocklin adjourned the meeting at 5:24 pm. Respectfully submitted, Jen Royer I f you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 319-887-6003 or ienn*r-royerOOL rg, Early requests are strongly encouraged to allow sufficient time to meet your access needs. p x z x o x x rc x x X X X X X X ¢ p x x x x x x x x ¢ p x N N s s 0 0 o x x x X x x x x C S x m0 x N a x o x x x x o IT x a x Wo x eg x x x x z x x x x s s O X X O X O O X x o o tlx x X x X x X m F � O w .r E w z w o � o E C E a a � v l7 x' _ m° a 2 c x x o 0 2 z �= Item Number: 3.g. CITY OF IOWA CITY COUNCIL ACTION REPORT August 6, 2024 Parks & Recreation Commission: April 10 Attachments: Parks & Recreation Commission: April 10 IOWA CITY PARKS & RECREATION COMMISSION APPROVED MINUTES OF APRIL 10, 2024 MEETING ROOM B—ROBERT A. LEE RECREATION CENTER Members Present: Alex Hachtman, Virginia Hayes, Rachel McPherson, Connie Moore, Brian Morelli, Aaron Broege. Members Absent: Alex Stanton, Caleb Recker, Missie Forbes. Staff Present: Juli Seydell Johnson, Gabe Gotera, Tyler Baird. Others Present: Jerry Protheroe, Sue Protheroe, Hal Ide,Mitzi Read, John Downer, Mary Helen Stefaniak. CALL TO ORDER: Chairman Hachtman called the meeting to order at 5:00 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Moved by Broege,seconded by Moore,to approve the February 14, 2024,minutes. Motion passed 5-0 (Stanton, Recker, Forbes, and McPherson absent). PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA: Sue Protheroe introduces herself as the chairperson for City Park Pool: Back to the Future, and tells the Commission that next month, when they meet with City Council,will be their last opportunity to ask questions and voice concerns about the project. Protheroe asks the commission to view the designs through the lens of safety, specifically for lap swimmers. Protheroe describes the image of City Park Pool as disorderly, intimidating, and sometimes unsafe. Protheroe explains that the current 9 lap lanes are being used by a variety of water walkers, aqua joggers, and swimmers all trying to get individual exercise in a shared space with no lane ropes. Protheroe says that the swimmers themselves are expected to instruct new participants on how and why to circle swim. Protheroe says that if the lap lanes are reduced from 9 lanes to 6,there will be a time when only the strongest and fittest are able to use the lanes at all. Protheroe says that is the opposite of the welcoming environment that City Park Pool: Back to the Future wants the project to embrace. Protheroe says that the project's architects have said that the cost of adding two additional lanes to any of the designs is a million dollars, which is PARKS AND RECREATION COMMISSION April 10, 2024 Page 2 of 6 money that needs to be spent. Protheroe says that 2-3 lap lanes being open all day is not enough to offset the loss during high demand times, and that if the pool is being built for the next 50-70 years, then this cannot be ignored. Protheroe says that no matter the design chosen, lane dividers must be purchased and used to keep people in the lane and avoid accidents. Protheroe explains that the current lane dividers are only used by the Iowa City Eels, who add and remove them for their morning practices. Protheroe says there is a need for lifeguards to be trained to communicate with adults and actively be involved in educating people about circle swimming and recommends placing one lifeguard on deck to help and instruct in the lap swim area. Hal Ide says that whatever plan is selected needs to include 8-9 lap lanes. Ide says that the lanes are very busy and usually have a line to use them. Ide fears that if there are only six lanes, then only the most dedicated lap swimmers will be able to use them,where those learning how to swim, or the elderly won't feel welcome. Ide has long thought that circle swimming should be mandatory but understands that it may not be the best for everyone, explaining that the early swimmers or the elderly can't exercise effectively, wondering if there is a speed demon coming up behind them. Ide says that to be inclusive, there must be enough space for swimmers of all capabilities. Ide recalls his fust encounter at City Park Pool and says that he had to be brave. Ide iterates the need for both 25-yard and 50-meter lap lanes if the City wants to be inclusive and merge with the rest of the swimming world. Ide says not to build a pool that doesn't work for so many people. Dir. Juli Seydell Johnson comments that 25 yard/meter lap lanes will be included in the drawings shown at the May 7 Joint Council-Commission work session. Seydell Johnson explains that project consultants have been working on multiple versions of the 4 different design options to see how the short course lanes could be added, with some options having the lanes attached to the diving well, while others will see the lanes attached to the main pool. Seydell Johnson clarifies that the price tag would be $1,000,000 per lane rather than $1,000,000 per 2 lanes. STATUS UPDATE FOR PARK PROJECTS—Hitchcock Design; Eric Hornig TERRELL MH L ROLLER PARK Eric Hornig with Hitchcock Designs presents the attached PowerPoint presentation. Commissioner Biran Morelli asks if a park design of this level could have skating communities/events to draw in people to the area. Hornig says that this would be the goal to be able to have such events if this park is constructed to the designed target level. Chairman Hachtman asks about the accessibility of the park. Hornig responds that all of the walkways and connectivity would be accessible with less than 2% slope. Hornig says that the topography of the site matches the proposed site, allowing ease of access to the features of their abilities. Vice-Chairman Moore asks if the pump track would be wide enough for a person with a wheelchair to use. Hornig confirms that a wheelchair can be used on the pump track PARKS AND RECREATION COMMISSION April 10, 2024 Page 3 of 6 Hachtman refers to the flow of the lines on the design and asks how well the different areas transition to each other. Hachtman asks if there is any feedback received addressing this yet or if it is too early in the process. Hornig says that it is still too early to have feedback on this specific design but explains that the elevation change between areas has been considered and that there is intention in the shapes of the features to have proper momentum carried between events on the tracks. Commissioner McPherson arrives at 5:21 p.m. Commissioner Broege asks what the dotted lines on the lawn area refers to. Hornig explains that this would indicate elevation changes on the hill, specifically a 12 inches per line. Commissioner Hayes asks if there will be picnic tables or places for people to gather. Hornig explains that the areas designed to have shade structures would have benches for the public to use. Hays says that she would like to see more trees. Hornig responds that trees are tricky to have in a roller park as they can drop debris onto the track causing risk for skateboarders. Hornig says that trees have been added to the design but strategically spaced from the track. Hachtman asks if there are measures to ensure the integrity and safety of the park if the floodplains flood. Hornig explains that there was a specific choice in the materials,using concrete for its structural integrity. Hornig says that the placement of the roller park is on the highest point in the park, giving the highest option for long-term success. MERCER PARK& CITY PARK TENNIS/PICKLEBALL COURTS Eric Hornig with Hitchcock Designs presents the attached PowerPoint presentation. MERCER PARK ATHLETIC FIELDS Eric Hornig with Hitchcock Designs presents the attached PowerPoint presentation. Dir. Seydell Johnson explains that Fields 1 &4 will both be funded specifically by the Iowa City School District while the rest of the project will be funded by the larger City. Commissioner Broege asks if Fields 1 & 4 will be for public use after it opens or if it will be solely for the school district. Seydell Johnson says that the entire complex will be funded by and for the use of the public, but that Fields 1 & 4 will primarily be used by the two Varsity programs,which has already been the case for the last 3-4 years. REPORT ON ITEMS FROM CITY STAFF: Parks and Recreation Director—Juli Seydell Johnson Note on 2024 Park Projects: Dir. Seydell Johnson gives updates on park projects for the playgrounds at Brookland Park& College Green Park, Calder Park Trail Access, and a new park on Shannon Drive. Seydell Johnson says that staff were behind on getting the contracts to consultants to begin the project, meaning that the construction for these projects likely won't PARKS AND RECREATION COMMISSION April 10, 2024 Page 4 of 6 begin this summer as anticipated but the following spring. Seydell Johnson announces that the public input meeting for these projects will be held on Wednesday,May 8, 2024. Seydell Johnson says that the new park will include a small playground and a shelter. May 7 Joint Meeting: Seydell Johnson reminds the commission of the joint work session with the City Council being held on Tuesday, May 7. Seydell Johnson explains that there is no formal recommendation being made at that time, but that this is the time for discussion. The commission will sit with the City Council and see a presentation from the project consultants, which will include the information gathered from the Phase 2 public input, and the recommended City Park Pool design based on said input. After the presentation there will be time for discussion between the Council and the Commission. Seydell Johnson says that would be the time to talk about what the Commissioners do or don't like about the designs. Seydell clarifies City Council will not be making a decision that same day but will instead 2 weeks later at the next City Council meeting. Seydell Johnson tells the Commission to expect to be present for the full 2 hours from 4-6 p.m. Seydell Johnson expects that the consultants will address all things heard at the current meeting. Seydell Johnson adds that it is part of the design that lane line would be included in the new pool. Seydell Johnson says that staff will do their best to teach patrons how to share lanes and circle swim, but says that it will have to be a cooperative effort from everyone that gets in the pool. Parks and Forestry Superintendent—Tyler Baird Parks: Supt. Baird announces that Restrooms and water are turned on in all of the parks. Baird says that the lockers on all the restrooms have all been replaced free-of-charge due to the consistent issues spoken on in a prior meeting. Baird says that there are still some problems with the restroom's locks at Riverfront Crossings but that it is being looked at by staff. Baird says that staff have been quite busy with mowing,noting that the athletic fields staff have mowed 3 times already this year. Baird adds that the addition of seasonal staff helps,but that the pace keeps the same as the season ramps up. Baird says that perennials and trees have been ordered to be planted later soon, with preparations being made for the fall tree plantings as well. Baird explains that one difference this year is that all of the tree plantings will be from inhouse staff and not contracted out. Icehouse Single Track Trail: Baird announces that the June Commission meeting will be the grand opening of the Icehouse Single Track Trail at Terrell Mill Park. Baird explains that the name is derived from the old icehouse foundations that are featured on the track. Baird says that staff have been installing the track skill features this week, noting that the features will be fun for the public to use. Arbor Day: Baird invites the Commission to attend an Arbor Day planting of 77 trees in Oakland Cemetery. Baird details the event to be held on Saturday, April 27 from 9 a.m. to noon. The event will include a brief intro/demonstration, an Arbor Day proclamation, and celebration of the 44 years of Tree City, USA, and a recent Growth Award. PARKS AND RECREATION COMMISSION April 10, 2024 Page 5 of 6 Commissioner McPherson asks what the Tree City,USA is. Baird explains that it is a world- wide recognized certification, and that of the 46 years it has been around, Iowa City has been certified for 44 consecutive years. The certification is determined by factors such as funds per population associated with planting and a trained forestry staff. McPherson asks what kind of trees are being planted at Oakland Cemetery. Baird says that staff worked with the University forester and the County forester, Cemetery staff, and certain members of the North Side Neighborhood to find a selection of species that will fit the local aesthetic and honor the Hickory Oak Savannah of the Cemetery, while adding some needed diversity. Commissioner Morelli says that there are still some downed trees in the parks from past storms, asking if this will be addressed. Baird says that staff have been working and have cleared away most of the downed trees, but that due to the huge, impacted area,there are some stragglers still being found. Baird tells Morelli to email him any specific locations he knows about. CHAIRS REPORT: None COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Commissioner Morelli asks if there are plans to have more established restrooms or water fountains near the entrance of Waterworks Park. Morelli acknowledges that there are portable toilets but explains that they receive heavy use. Dir. Johnson says that there are not any plans in sight for the next years and adds that there are some restrictions due to proximity to the Water Treatment Plant. ADJOURNMENT: Chairman Hachtman adjourns the meeting at 5:49 p.m. PARKS AND RECREATION COMMISSION April 10, 2024 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD tn en en en NAME M M M M o 0 0 0 0 0 0 0 0 TERM N N N N N N N N N N N N N I I I I I I I I N O 7 N as M r 0, M O 7 M O EXPIRES N O . . . . . 7 VJ b r W O� O H N H N M O O O O O O rl rl rl O O O O Aaron 12/31/24 X NM X X X X X X X O/E NM X Broege Missie 12/31/25 X X NM O/E X X X O/E X X X NM O/E Forbes Alex 12/31/24 X X NM X X X X X X X X NM X Hachtman Virginia 12/31/27 X X NM X Hayes Rachel 12/31/26 X X NM X X X X X X X X NM X McPherson Connie 12/31/25 X X NM O/E X X X X X X O/E NM X Moore Brian 12/31/25 X X NM X X X O/E O/E X X O/E NM X Morelli Caleb 12/31/26 X X X O/E X NM O/E Recker Alex 12/31/27 X X X O/E X I X X NM O/E Stanton KEY: X=Present O=Absent O/E =Absent/Excused NM=No meeting LQ =No meeting due to lack of quorum * =Not a member during this meeting