HomeMy WebLinkAbout2024-08-08 Info Packet � r
rrr®��� City Council Information Packet
CITY OF 10"IA CITY August 8, 2024
Council Tentative Meeting Schedule
IP1. Council Tentative Meeting Schedule
Miscellaneous
IP2. Building Statistics: July 2024
IP3. Civil Service Examination: Customer Service Representative - Transportation
Services/Resource Management
IP4. Civil Service Examination: Housing Inspector
IPS. Civil Service Examination: Maintenance Worker I - Water Customer Service
Draft Minutes
IP6. Ad Hoc Truth & Reconciliation Commission: August 1
IP7. Airport Commission: July 11
IP8. Public Art Advisory Committee: August 1
August 8, 2024 City of Iowa City
Item Number: IP1.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 8, 2024
Council Tentative Meeting Schedule
Attachments: Council Tentative Meeting Schedule
City Council Tentative Meeting Schedule
nil Subject to change
CITY OF IOWA CITY August 8,2024
Date Time Meeting Location
Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD
Hosted by the City of University Heights
Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Item Number: IP2.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 8, 2024
Building Statistics: July 2024
Attachments: Building Statistics: July 2024
�
E
Ni
IE1
} / /}} / 2 2 j} /} / / \} \} /}
, .. Z_ Z___ Z��� z_ �_ ._ �_ w_ w_ w_ w_ w_ WzPP
/§ {
) � _
} f �
\\\ { \ \ \ \ \\ } # \
m , EE 45
_ $ f
- -
k : { { E ) §
\ \ \} \ \\ \ \ \ \\ \ \ \ < E _
\ ( ct
\ \ \ \ \ \ \ \
{ �
-
� / ! < < < < < < <
-
/
a ® -
Q
t � • !
-
-
CL
} \ ® \ CY
cz
EE [ -
} \.0 \
_ 77 { * ! : - - _ ; 1
{\ � ) _ \ J :
(
7 `
( \ \ G § § \ ) \ 2 [ \
( ( \ & ( ( ( & ) ) \
s s s E e z 2 § ) E E s
\ ) ! }
{ §
! ! !! »!
—
!
\ \ 0 £ } \ {\ \
§ — { E -
- \ ox }{ ) \
) } \/
) &
) z
f / § ) ) § \ §
E t
\ � /} /} /} }} \ \ \
-
ƒ
{ ( : -
-
\ k .0 a
- - {
\ \ \ \ }{ \} \ \ \ \ \ t
66
\ \\\ \ \ { \ \ \\\ \ \ \ } \ \ \ \
& r
tn
\ -
) \ \ \ \ \ \ ( \ § \
( ( & ) ) ) )
s 3 E E ) } E E E } }
\ \ k
O ¢ O O O O
p p O p O O O O Mm O O
N M W W W M
tq
' O
O U' 2i a O S i Y Y
T 2 OI a d y C U v m
m S O rom` O• N N m O O
r a E ❑ c p� a 3 3
E
O _v T
m N O r W Y Y 3 ` N U Y cc
�' m a ❑ c w m p v a E U U
o E E
E C F Y F F
J v c E
❑ a v c a m v E E E
> > o 'o 0 0 o w s w ¢ o 'O o 'O
F ❑ ❑ F m O Z I U N m Z
a 6 k2
ry O j p
cO Y E
E c v N n °o o
` z : w : v N a u °o E a
T u 0 m a m y s o5
a s o N w w w v m 2 E
E
E
o
` w _ o n
3 w
m O Y ooa r w v
0
- u u u u o o
o Q o
3 c 3
a
oW W 3 c m
¢ 'c^ 66 o E E E E
u 5m vo a o 0 0 0m Y w
❑ QOp 2
5m=p
E Ea c EE'm E m z c m o vc Y
c E w o N E .� 'v x u om om om om o o a
E w o
o '" N m v 0 °' s o T a a v v v v m m q
E
a O w v Z o m= m p
Q U V1
N m
m K K
w ❑ ❑ ❑
N Q ; N O F F
Z F m z Z Z Z
O Q m Z w m Z
2 Z z w '^ �' yah 0 w w
U vii ❑ w O Z '^ w
} Q w Z w m m 2i
in 2 z m
M M m M N n V1 'D
M NV m V Ol N V N N
N N N N N N N V V N V V V
NO O O O O O O N N O N N N
O\l N V O O O O O O O O O O
nn n n n n n n n n n n n
O V1 V1 V m t0 m O 'O N O n m
Ol 'O Ol Ol n O1 N M V V1 V1 V1
N N N V O N N N N N N N N
O O O O O O O O O O O O O
V V V V V V V V V V V V
N N N N N N N N N N N N N
K K K K K K K K K K K K K
❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑
m m m m m m m m m m m m
C W C W C W C W C W C N C W
o a o a o a o a o a o a o a
- o - o - o - o - o - o - o
w E w E w E `w E w E w E w E z z z z z z
« m « m « m « m « m « m « m
Q Q Q Q Q Q Q
c
o y
a
E d
a m z
A
rn a
c v
i •-
m
o O
0 0 Oo N N o N o0 0
O
w y�
v[ m
Y Y Y Y Y Y 3 x Q C
N _W a
O O O O O O m ^ a J E
O r
O O O O O O
E w lo
a 3
E a °-
O o O o 0 0 0 0 0 o O o
22222 E
v w w w v
3 g E v m
E - E - E - E - E E v a ^w o w g w s
o � o � o � o � o O r � a O = E
m2 m2 m2 mx m � s >
c w c w c w c w c w v 3 — s rn 3 3 O1 v •1p-
rs 'rte 'rte 'rte
5 q —
>
o o o o w 3 o oOOm
ryE ° $v w7 2 o 66 p
E E E E p
oo > > o > o > o > mn
w 3 a o a w 3
r 3 r 3 r 3 r d 3 a Z,s o s s m 3 a v 3 o a
o '� m ° c c a m
N 0 5 a ry o o a o E w w o
m y m y m y m y m y rn ° E o n 1pc m Y o q m
E Y c c c c E y c r x °' u y°, c w m w r a
os D os D os D $ s D $ s D o °o ° D 3 mm m w o x o 'a-� w q
a 'E a 'E a 'E a 'E a 'E v 'E o v a v > 3
m m E m '° E m '° E m '° E m '° E 0 m v E ` m °�.' m — m o E m ° s
me E me E me E me E me E 'r � E c w � c v
o o U o U o U o U o U m U w 5 w o
v o
V V V r OJ N
❑ ❑ ❑ ❑ ❑ ❑ t; vii Z
d 0
LA
❑ ❑ ❑ ❑ ❑ ❑ 2 U
1/i N N VI VI VI � u w
O] O] OJ OJ V OJ ❑ �O O
N N N N Vl N N M
N n n OJ N
N N N N N N Ol N
V V
N N
O O V V
r r n n n n n r
m m
N N N N N O O N N N
O O O O O O O O
V V V V V N N V V V
❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑
m m
m m m m m$ $ $ m m
W N N W N N N Q Q d
Z Z Z Z Z Z Z
W
N
2 m
R
m d
c �
m
} ( \ \ } \ \ \ \ } ®
} k7
§
-
\
s s y K 3 y E
Item Number: IP3.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 8, 2024
Civil Service Examination: Customer Service Representative - Transportation
Services/Resource Management
Attachments: Civil Service Examination: Customer Service Representative - Transportation
Services/Resource Management
I r ley
k j 1
i ®®1��
�_
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(3 19) 3S6-5009 FAX
wwwJcgov,org
August 1, 2024
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Customer Service Representative —
Transportation Services 1 Resource Management
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Customer Service
Representative —Transportation Services / Resource Management.
Holly Poggenpohl
Iowa City Civil Service Commission
Rick WyssFPChair
Item Number: IP4.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 8, 2024
Civil Service Examination: Housing Inspector
Attachments: Civil Service Examination: Housing Inspector
4*t
;�1 rlll
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 3S6-5000
(319) 356-5009 FAX
W W W.kgov.org
August 6, 2024
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Housing Inspector
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Housing Inspector.
Kimberly Bales
Iowa City Civil Service Commission
Rick Wys , Chair
Item Number: IP5.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 8, 2024
Civil Service Examination: Maintenance Worker I - Water Customer Service
Attachments: Civil Service Examination: Maintenance Worker I - Water Customer Service
Ir ,
CITY OF IOWA CITY
4 I East Washington Street
Iowa City. Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www,icgov.org
July 9, 2024
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Maintenance Worker I — Water Customer
Service
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Maintenance Worker
I —Water Customer Service.
Justin Giles
Iowa City Civil Service Commission
Rick Wy s, Chair
Item Number: IP6.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 8, 2024
Ad Hoc Truth & Reconciliation Commission: August 1
Attachments: Ad Hoc Truth & Reconciliation Commission: August 1
August 1,2024
Draft Ad Hoc Truth and Reconciliation Commission (TRC)
MinutesEmma Harvat Hall,City Hall
Commissioners present: Amos Kiche, Cliff Johnson, Chastity Dillard,Lauren Merritt, Louis
Tassinary.
Commissioners on Zoom: Lubna Mohamed, Wangui Gathua.
Commissioners not present: Kayla Rossi, Chad Simmons.
Staff present: Geoff From, Stefanie Bowers.
Recommendation to City Council:No.
Meeting called to order: 7:20 PM
Reading of Land Acknowledgement: Merritt read the Land Acknowledgement.
Approval of minutes from July 18, 2024: Merritt moved, and Tassinary seconded.
Motionpassed 7-0.
Public comment of items not on the agenda: Maha Muhamed brought up the concern of
landlords not accepting Housing Choice Vouchers (Section 8). The rejection by so many landlords has
affected many families.Muhamed offered some solutions. One solution was to provide the total rent
assistance to the tenant and not the landlord to avoid late rent charges.Another solution was to split
units that allow a certain number of apartments to be used for section 8 housing and the rest remain as
standard units. The final recommendation was a long-term solution of buying/providing land that
would allow for specialized housing to be built strictly for section 8 housing by the city.
Next steps for phase three and four: Dillard spoke of upcoming events she would like the
commission to attend and asked for commissioners to volunteer for tabling at them. Johnson
and Kiche volunteered for National Night Out being held on August 6. Another event is the
End of Summer Jam at Willow Creek Park on Saturday, August 17th from 2:00-5:00 PM.
Merritt volunteered her time for half of the event with Tassinary volunteering for the other half
of the time. Latino Fest happening at the end of August was also mentioned as a potential
event to table and raise awareness of the commission. Dillard mentioned utilizing volunteers to
help with tabling and breaking up the hours.
The African Festival is an event happening in September that Dillard suggests the commission
table at too. The final event mentioned was the University of Iowa's Student Fair in
September. Dillard volunteered to attend the event and asked for other commissioners to share
any events they may hear of in the future for potential tabling opportunities. Dillard suggested
acting on the idea of visiting churches to talk more with community members. Both the Iowa
City and Coralville Farmer's Market were noted as places the commission should also attend
to increase community engagement.
1
Dillard brought up the previously discussed TRC documentary and the expectations for it.
Tassinary mentioned including both the high and low points the commission has faced within
the documentary. Kiche mentioned keeping the documentary within budget and creating a
potential contract to avoid additional/unexpected charges. Dillard suggested commissioners
mention any specific footage they would like included in the documentary. Tassinary suggested
pulling together articles published in local newspapers to provide the documentarian. Johnson
asked what the debut would be for the finished documentary. Johnson suggested sitting down
with the documentarian to discuss the TRC's expectations for the film and being sure to all be
on the same page. Johnson would like to see Iowa City residents be interviewed with questions
of what they enjoy about Iowa City and their concerns with the city.
Dillard would like the film to be authentic and to accurately depict the back and forth of the
commission's work to showcase the full journey. Johnson asked if there will be any sort of
narration needed for the documentary. Kiche shared he would like transparency in the creation
of the documentary so there are no surprises or last-minute changes. Tassinary suggested the
documentarian organize the materials in a way that is continuously accessible. There was
consensus for the film to highlight the important aspects of the commission's journey rather
than every detail.
Kiche raised concerns of the calendar catching up with the commission and the need to act on
ideas and outreach efforts. Dillard agreed there is a need to get started on outreach and
suggested working with the schedules of those community members they will be meeting with.
It was clarified among the commission that the outreach efforts are for the purpose of
community engagement and to raise awareness of the commission and their mission. Tassinary
raised concerns of the timeline mentioned in the previous meeting. He suggested using the
information they have now and some information from upcoming engagement for the report as
part of the recommendation for the future section of the report. The possibility of recording
during parts of the public engagement was discussed.
It was recapped that the commission would like to do more tabling and community outreach.
Merritt suggested a question list or conversation engagement points for each commissioner to
consider when doing community outreach. Kiche and Dillard discussed what the community
engagement conversation should look like. Dillard suggested a personal conversation that
allows the community member(s)to speak openly without recording due to unpredictability. It
was also suggested that if something of importance arises in these one-on-one conversations to
then suggest bringing that information forward in a more formal setting that does not hold the
commission liable for what is said or shared. Kiche has community members willing to talk
with the commission and will provide dates for when they are available to speak.
Dillard confirmed she would work on a calendar for the community events discussed in the
meeting along with a poll for dates/availabilities that the commissioners can share with each
other. Johnson shared he would like to push for the TRC to be permanent. Tassinary will try to
draft the fust half of the final report for city council. It would be a summary of the initial report
made by the consultants for the commission and their earlier work/research.
2
Kiche questioned the previously discussed idea of getting help with writing the report. It was
agreed to follow up with Simmons, who had volunteered to investigate getting potential
assistance for the report.
Annie Tucker gave suggestions for improvements to the website. Tucker believes there should
be more information front and center on the website of what the commission is doing and
looking for due to the lack of information currently present.
Announcements of commissioners:
Kiche shared he attended some of the public meetings on housing needs here in Iowa City.
Kiche reported it is a major concern in the community that may align with the commission's
efforts.
Johnson reiterated his desire for the Truth and Reconciliation Commission to be a permanent
commission due to ongoing injustices like the recent incident of police violence leading to the
death of Sonya Massey.
Announcements of staff: None.
The meeting adjourned at 8:29PM.
The full meeting video can be viewed at this link.
3
..
;, a N a a a N � a d
'" a. �7 a. a. a. �7 a. ¢ �7
0
N 0.. N 0.. 0.. 0.. N � A. d
b
b
� 0.. 6 0.. 0.. 6 N 0.. 0..
N
Z � 0.. 6 0.. 0.. 0.. 0.. 0..
0
H
� 0.. 0.. 0.. 0.. 0.. N �
0
�..� .r
'Z � N 0.. 0.. 0.. 0.. 0.. 0.. 0..
O O M
H
p�y � 7 r �
W N A M 0.. 0.. 0.. 0.. 0.. 6 0..
z �' � e
o � � „
�' A � � M a a a a a a s
� W
xF
F � M a a a a a a s
x
F
c M a ¢ o. o. �7 a s
x
N.. � a a a a a s
,�.yy
rl �y
N 0.. 0.. 0.. 0.. 0.. 0..
'� W � N N N N N N N N .�
NW M M M M M M M M M � �
N N N N N N N N N i..l �.y i.y
N
'e '� °o � E °o � II � II
z m a s a �,�, s E � '�, a � N
P m " � m e E h h
Item Number: IP7.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 8, 2024
Airport Commission: July 11
Attachments: Airport Commission: July 11
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
July 11, 2024- 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Hellecktra Orozco, Warren Bishop, Judy Pfohl
Members Absent: Ryan Story, Chris Lawrence
Staff Present: Michael Tharp, Sue Dulek
Others Present: Matt Wolford, Adam Thompson, Carl Byers
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM
A quorum was determined at 6:01 pm and Orozco called the meeting to order.
ELECTION OF OFFICERS
Bishop nominated Lawrence as Chair and Story as Secretary, Seconded by Pfohl. Tharp
stated that he had talked with both Lawrence and Story since they were expected to not be at the
meeting and both were willing to serve in roles as nominated. Motion Carried 3-0 (Lawrence,
Story absent)
APPROVAL OF MINUTES
Tharp noted that Pfohl had submitted some grammatical corrections to the draft minutes. Pfohl
moved to approve the minutes from June 13, 2024 as amended, seconded by Bishop.
Motion carried 3-0 (Lawrence, Story absent)
PUBLIC COMMENT - None
ITEMS FOR DISCUSSION /ACTION
a. Airport Construction Projects:
i. FAA grant projects
1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated
that he was really hoping to say that Runway 12/30 was open.
Tharp asked Carl to give an update as he was just out there. Byers
stated that they were installing some temporary lighting to be used
until permanent fixtures were in. Wolford asked if they were over
time on the contract and Byers responded they were and the
contractor knew that. Bishop asked about night operations and
Byers responded.
Airport Commission
July 11,2024
Page 2 of 4
2. Solar Power Project — Tharp stated that they had met with the
contractor on the last Monday of June. Tharp stated they received
a rough schedule from the contractor which called for the start of
work around Labor Day and would take up most of September with
the work. Tharp also stated that MidAmerican still had to do work
to upgrade the transformer in the area so both array systems could
be online.
3. Terminal Building — Tharp stated that they put this back on just
because the FAA opened the window for the terminal building grant
program applications. He noted they were due at the end of July
and that he and Byers were working on a revision to submit from
what was submitted last year. Tharp stated that this was still
planned to be split into 2 phases the first being the environmental
and historical review and then construction. Bishop asked if he had
received any feedback. Tharp stated that he hadn't but in talking
with other people he noted that some had developed a FAQ style
document to give to the FAA regional staff and others that were
pushing for support.
ii. Iowa DOT grant projects—Tharp stated that this was just on as they were
finishing up the grant closeout process. Tharp noted that the next round of
DOT grant applications would be in April so if they had something between
now and then that they wanted to apply for,they would have time to get some
cost estimates.
b. Airport "Operations"
i. Budget — Tharp noted that the budget was pretty critical this year and
probably would be next year. Tharp noted that they were getting the final
bills through the system but they would be over budget for the year.
ii. Management
1. Strategic Plan—Tharp noted that he had planned to do a strategic
plan update but felt it would be better to hold off on the discussion
and get everyone at the meeting hopefully next month. Orozco
stated that the update might give them more of an idea for future
DOT grant applications.
iii. Events—Tharp state that the drive-in movie was this weekend. Tharp stated
that most of the major stuff was starting to wrap up.
1. Autocross: Sept 15, Sept 29
2. Drive-In Movie: July 13 (Barbie)
3. Pancake Breakfast (Aug 25)
c. FBO / Flight Training Reports
i. Jet Air — Wolford noted that airport things were doing pretty well. Wolford
stated that they had done some mulching around the viewing area and out
front. He also stated that they were advertising a fuel discount for the
Oshkosh traffic. Wolford noted that the shop AC was something they had
been nursing along and he mentioned to Tharp that its probably time to look
for a better option. Wolford noted that charter activity was doing well. Pfohl
asked about cutting the bushes down or trimming them back again from the
Iowa City sign. Orozco asked about the maintenance and Tharp stated that
for a while the city had been managing an HVAC maintenance contract.
Airport Commission
July 11,2024
Page 3 of 4
d. Commission Members' Reports —.Pfohl stated they had their 501 anniversary
recently.
e. Staff Report — Tharp stated that July 30-August 6'^ he would be out of the office for
vacation. Tharp stated that the 4 states/FAA Central regional conference was August 21-
23b.
SET NEXT REGULAR MEETING — Pfohl asked about the date on the agenda and Tharp noted
that was a typo. Bishop noted he would be out of the country for the meeting. Members set the
next meeting for August 8th, 2024 at 6:OOpm.
ADJOURN
Bishop moved to adjourn, seconded by Pfohl. Motion carried 3-0 (Story, Lawrence absent).
Meeting adjourned at 6:26 pm.
CHAIRPERSON DATE
Airport Commission
July 11,2024
Page 4 of 4
Airport Commission
ATTENDANCE RECORD
2023-2024
0 0 0 0 0 0 0 0 0 0
TERM m m o M w w r> m m m
O O N
o A W N A CO Co ? W N W
NAME EXP. N NN N N N N N N N N N N
Ca w w w w A A .01 .01 ? ? ? ?
Warren 06/30/26
Bishop X X O/E X X O/E X X O/E O/E X X X
Christopher 06/30/25
X X X X X X O/E X X X O/E O/E O/E
Lawrence
Hellecktra 06/30/24 X X X X X O/E X X O/E X O/E X X
Orozco
Judy Pfohl 06/30/26 X X X X X X X X X O/E X X X
Ryan Story 06/30/27 O/E X O/E X X X X X X X X X O/E
Key.,
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E =Absent/Excused
NM = Not a Member at this time
X/S = Present for subcommittee meeting
O/S =Absent, not a member of the subcommittee
Item Number: IP8.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 8, 2024
Public Art Advisory Committee: August 1
Attachments: Public Art Advisory Committee: August 1
DRAFT,p.1
Public Art Advisory Committee Mtg, 8/1/2024
Minutes
Public Art Advisory Committee
August 1, 2024
Emma Harvat Hall
Public Art Advisory Committee
Members Present: Ron Knoche, Steve Miller, Jeremy Endsley, Leslie Finer, Nate
Sullivan, Anita Jung, Juli Seydell Johnson, Andrea Truitt
Members Absent: Rachel Kinker
Staff present: Rachel Kilburg Varley
Public Present: Matisse Arnone, Kymberly Koester
Call to Order
Miller called the meeting to order at 3:04 p.m.
Public Discussion of Any Item Not on the Agenda
None.
Consider minutes of the June 6, 2024 PAAC meeting.
Johnson moved and Jung seconded that the minutes from the April 4, 2024, meeting be
approved. Motion passed (8-0).
College Green Stair Painting — Green Iowa Americorps Project
Matisse Arnone, Green Iowa Americorps member serving in the Climate Action &
Outreach Office, discussed his community service project idea to repaint a mural on the
College Green Stairs. Arnone also introduced Kymberly Koester, an artist associated
with Public Space One who would oversee the volunteer repainting project, to present
design concepts for the project and discuss the project. Koester presented the preferred
design inspired by a waterfall cascading down the steps. Volunteers will assist with
painting and acrylic paint will be used, which will result in a somewhat temporary mural
expected to last for only a few years. Finer asked whether the PAAC has a framework
for projects that involve volunteer participation and Kilburg Varley shared that the mural
on the Resource Management building was another partnership with Climate Action that
incorporated volunteer painters and relied upon an expert artist to oversee the process
and apply finishing touches.
Miller asked about the project funding. Kilburg Varley stated it was an unfunded project
when approached about the idea, but due to the Committee's stated priorities of
compensating and supporting artist's livelihood she recommended a $500 artist stipend
from the Public Art budget and requested that painting supplies be purchased by the
Climate Action Office.
DRAFT,p.2
Public Art Advisory Committee Mtg, 8/1/2024
Knoche mentioned that the process to bring this project forward was not typical and
wanted to acknowledge that for future projects. Jung suggested that the location may be
considered as an ongoing temporary mural site. Miller stated that the discussion on
agenda item number 6 should also help inform how to handle project requests in the
future.
Jung moved to approve the project, Finer seconded. Motion passed (8-0).
Consider Recommendation for Public Art Inventory Condition Assessment
Kilburg Varley reminded the Committee that they had previously established a priority
for art maintenance and set aside FY25 budget funds for a professional condition
assessment of the existing public art inventory. Kilburg Varley solicited three informal
quotes from firms in the region who provide this service and a subcommittee of
members Truitt and Johnson helped review the quotes. The subcommittee recommends
contracting with the Midwest Arts Conservation Center (MACC) at an estimated cost of
$18,650. The scope of service includes an on-site survey with both an objects and
painters conservator and a report for each piece which includes a condition
assessment, site recommendations, treatment and maintenance recommendations, and
a priority ranking based on need. Training for staff or treatment services are optional
add-on services in the future and MACC has experience working with the UI Stanley
Museum and the Greater Des Moines Public Art Foundation. Timing of the condition
assessment would take place in either Fall 2025 or Spring 2026. Kilburg Varley
recommended using the $15,000 set-aside in the FY25 budget for art maintenance, plus
$3,650 from the Opportunity Fund set-aside, which means due to budget availability any
actual treatment of pieces would need to be delayed until FY26 and beyond. Jung
shared that she thought being synergistic with the firm used by the Stanley seems
beneficial. Jung made a motion to enter a contract with the Midwest Arts Conservation
Center for a Public Art Inventory Condition Assessment, Truitt seconded. Motion passed
(8-0).
Discuss Staff Recommendation for Handling Public Art Project Requests
Kilburg Varley shared that she frequently receives requests from individuals and
neighborhood groups about proposed public art projects. However, it can be challenging
to respond to these requests as there are not currently established processes for how to
intake and handle them. In the past, most large neighborhood projects have been the
result of direct contact between staff and organized neighborhood associations.
However, for equity and clarity purposes, Kilburg Varley is recommending several
improvements to clarify the appropriate channels, processes, and timing for public art
requests.
Kilburg Varley reviewed the proposed changes outlined in the staff memo included the
August 6, 2024 PAAC agenda packet. In summary, the changes largely included
creating and publicizing an application form and procedure for public art requests
DRAFT,p.3
Public Art Advisory Committee Mtg, 8/1/2024
initiated by neighborhoods and other groups within the community. Committee members
shared the following thoughts:
• For community-initiated projects, Johnson suggested that approvals by relevant
City staff and departments must be obtained by applicants before they apply for
approval from the PARC.
• Jung suggested the Committee may wish to identify spaces within the community
that are designated for "temporary" public art installations.
• Truitt agreed with the recommendation to maintain flexibility to identify when
specific programs are accepting applications, based on capacity and resources
available.
• The Committee members discussed the difference between "Community
initiated" projects versus "Neighborhood initiated" projects. Differences identified
included the amount of resources and staff time being requested for investment
and whether the request is coming from an organized Neighborhood Association
versus a group of individuals. Committee members agreed that project requests
from neighborhood associations should be required to engage or do outreach
with households in the neighborhood.
• The Committee members also discussed generally providing themselves
flexibility to prioritize and invest in different programs at different times, and make
those decisions annually based upon current priorities, capacity, and available
resources.
Kilburg Varley stated that she will move forward with working on these program
processes and will bring them back for final PAAC input and approval before they are
published.
Lucas Farms Neighborhood Indigenous History Art Project
Kilburg Varley reminded the Committee that they had previously agreed to move
forward with a public art project in the Lucas Farms Neighborhood to be created in
partnership with the Meskwaki Settlement School. A draft agreement between the City
and the Meskwaki Settlement School was included in the August 6, 2024 PAAC agenda
packet. Due to potential timing of the project with the Fall semester, Kilburg Varley
invited feedback on the draft agreement and stated the final agreement and design
concept would still be brought back to the Committee for their final approval.
Staff Updates
Kilburg Varley shared progress photos on the South District Bus Stop Bench Project
and shared an update that the artists and applicable City staff had met on site and
footing drawings and precise location at the bus stop at Fairmeadows Park along
Lakeside Dr and site prep needs are being planned. Jung asked when they plan to
install, and staff responded that Fall 2024 installation is desired.
DRAFT,p.4
Public Art Advisory Committee Mtg, 8/1/2024
She also reported that all eight new sculptures for the Sculptor's Showcase have been
installed. City staff is working on a news release, social media posts, scavenger hunt,
and promotional video.
Kilburg Varley next refreshed the Committee on the timeline for collecting feedback to
update the Public Art Strategic Plan. The arts stakeholder meeting is planned for August
1, a public survey can be issued, and staff will plan a work session for the Committee
members to discuss in replacement of one of the upcoming PAAC meetings. Miller
suggested a subcommittee could assist with drafting the Strategic Plan.
Finally, Kilburg-Varley and Committee members thanked Steve Miller for his seven
years of service to the PAAC Committee. Miller is resigning due to being appointed to
the Planning & Zoning Committee.
Adjournment
Jung moved to adjourn at 4:02 pm. Endsley seconded. Motion passed (8-0).
DRAFT,p.5
Public Art Advisory Committee Mtg,8/1/2024
Public Art Advisory Committee
Attendance Record
2023-2024
Name Term 5/4/23 6/8/23 7/6/23 8/3/23 9/7/23 11/2/23 12/7/23 1/4/24 4/4/24 6/6/24 8/1/24
Expires
Ron Knoche X X X X X. X X X* X* X X
Juli Seydell- X X X X X 0/E X* X 0/E X X
Johnson
Steve Miller 12/31/23 X X X X X X X X X X X
Eddie 12/31/24 0/E 0/E 0/E 0/E 0 --- --- -- -- --
Boyken
Andrea 12/31/25 X X X X X X X 0/E X 0/E X
Truitt
Dominic 6/30/23 X X -- 0/E --- --- --- --- --- --
Dongilli
Anita Jung 6/30/23 X X 0/E X X X X X 0/E X X
Jenny 12/31/23 0/E X X X 0/E 0 X --- --- --
Gringer
Jeremy 12/31/25 X X 0/E X 0 X X X X X X
Endsley
Nate 6/30/26 --- -- X X X X X 0/E X X X
Sullivan
Leslie Finer --- -- -- --- --- --- --- --- X X X
Rachel --- --- --- --- --- --- --- --- X X 0/E
Kinker
Key:
X = Present
X* = Delegate attended
0 = Absent
O/E = Absent/Excused
--- = Not a member