HomeMy WebLinkAbout2024-08-20 Bd Comm minutes Item Number: 3.a.
r 1 CITY OF IOWA CITY
a
Qa, COUNCIL ACTION REPORT
August 20, 2024
Ad Hoc Truth & Reconciliation Commission: July 18
Attachments: Ad Hoc Truth & Reconciliation Commission: July 18
July 18,2024
Approved Ad Hoc Truth and Reconciliation Commission (TRC) Minutes
Emma Harvat Hall, City Hall
Commissioners present: Amos Kiche, Cliff Johnson, Chad Simmons, Chastity Dillard, Lauren
Merritt.
Commissioners on Zoom: Lubna Mohamed, Wangui Gathua, Kayla Rossi.
Commissioners not present: Louis Tassinary.
Staff present: Geoff Fruin.
Recommendation to City Council: No.
Meeting called to order: 7:09 PM
Reading of Land Acknowledgement: Merritt read the Land Acknowledgement.
Approval of minutes from June 20, 2024: Dillard moved, and Johnson seconded. Motion passed
8-0.
Next steps for phase three and four:
Dillard led the discussion with a recap on what are areas of focus in the last meeting. Kiche shared
a potential budget that would offer a new approach to the commission's goals leading to the end of
the year. In Kiche's budget it was suggested to focus on groups by race/ethnicity. Dillard
mentioned that in previous meetings the commission agreed as a whole to allow the focus for the
remainder of the work to be put towards Africans and Black communities. Merritt and Johnson
agreed the proposed budget looked realistic and doable for the commission. Dillard suggested
using the budget as a loose guide that allows for some changes throughout their work. It was
suggested to update the timeline of the budget due to it being late July and leading up to the
commission end date of December 2024.
Fruin offered a suggestion to have both a summary budget that allows for more flexibility and then
a more detailed budget that allows the commission a rough guideline for planning purposes. Fruin
also mentioned that the city is likely to be more interested in the bottom-line number that the
commission plans to spend for the remainder of its time.
Dillard suggested allocating less funds to space rentals and putting that money towards food and
other necessities. Mohamed suggested the Coralville Public Library as a free meeting space.
Simmons recommended making a motion for the budget in order to focus on more important issues
at hand and then focusing on the smaller details in the budget for a later date.
1
It was agreed that the "miscellaneous" line of the budget would be changed to "report writing,
facilitation, and shared services" with a budget of$7,500. Simmons clarified the budget by
suggesting doubling the numbers in the budget for special meeting and special event promotion
than keeping the amount for community marketing, and putting the remainder$7500 towards
writing, facilitation, and shared services,totaling $20,000 for the overall budget.
Johnson brought up the idea of using students as interns for the remainder of the commission.
Fruin advised against putting out an open call for interns due to government requirements for the
hiring process. It was recommended to seek help that would be considered an independent
contractor. Simmons recommended Tevin Robbins and Dr. Venise Barry.
Simmons suggested prioritizing an event planner within the budget. Kiche asked about the
community outreach and engagement specialist that will be hired as city staff through the Office of
Human Rights.
Johnson asked about the status on commission merch to provide during outreach efforts. Dillard
noted that it will be necessary to order more. Dillard mentioned the importance of the
subcommittees coming up with a schedule that maps out each committee's responsibilities through
the December 2024 end date. Gathua asked if there was an outline of what is left to do and what is
expected for the final report. Dillard reported that the tasks at hand are to focus on the report(with
Tassinary leading this work and a suggested date of October-early Nov. to get a report to City
Council by its December meeting date) and focusing on community engagement(gathering
information and showcasing the commissions potential). Gathua suggested a calendar of events
with flexible dates and a general overview of what is to be expected.
Dillard offered to work with Kiche on cleaning up the budget to better match the evenings
discussion.
Motion to approve the budget for phase three and four in the amount of$20,000. It was moved by
Dillard and seconded by Johnson. Motion passed 7-0. Simmons abstained.
Announcements of commissioners:
Gathua asked for commissioners to keep Kenya community members in their thoughts as a way to
support community members who's home of origin is Kenya as their government faces corruption.
Dillard shared the upcoming event National Night Out on August 6th as an opportunity to table the
event.
Announcements of staff: None.
The meeting adjourned at 7:54 PM.
The full meeting video can be viewed at this link.
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Item Number: 3.b.
CITY OF IOWA CITY
Q COUNCIL ACTION REPORT
August 20, 2024
Charter Review Commission: June 17
Attachments: Charter Review Commission: June 17
FINAL/APPROVED
MINUTES
CHARTER REVIEW COMMISSION
June 17, 2024—5:30 p.m.
EMMA J. HARVAT HALL, CITY HALL
Members Present: John Balmer, Susan Craig, John Deeth, Gerene Denning, Makenzie
DeRoo, Matt Hayek, Molly Kucera, Bijou Maliabo, Jennifer Patel
Staff Present: City Attorney Goers, City Clerk Grace
(Videos of the meetings are available at citychannel4.com typically within 48 hours)
RECOMMENDATIONS TO COUNCIL: to become effective only after separate Council
action):
None
1. CALL TO ORDER AND ROLL CALL
2. MOTION TO ADOPT DRAFT MINUTES AS PRESENTED OR AMENDED
Moved by Deeth, seconded by Craig to approve the May 23, 2024, draft minutes as
presented. Motion carried 9-0.
3. Motion to Accept Correspondence
No correspondence received.
4. Continue discussion of Review of City Charter: Preamble
Chair Balmer stated the Commission would not be making any final decisions but should be
coming to a consensus as they review the sections of the City Charter. Commissioner
Hayek asked if there was a draft of the changes that had been discussed. City Attorney
Goers had submitted a memo dated May 9 in the May 14th meeting packet. It was noted in
the memo from Attorney Goers he was asked to review the Charter to search for uses of the
term "Qualified Elector', to see if there was a good reason not to collapse that term into the
definition of"Eligible Elector." The memo states that the term is repeatedly used not only in
the Charter, but in the remainder of the City Code and recommended preserving the
definition of"Qualified Elector." Commissioner Denning asked if as part of the
Commission's recommendations they could say they had a discussion and agreed "Eligible
Elector" is the better language and if the people that could amend it do so, the next
Commission could correct the language. There was consensus among the Commission to
make the recommendation. Chair Balmer asked the Commission to continue the review of
the Preamble before moving on to other sections.
City Clerk Grace read through her notes from the May 23 Commission meeting to confirm
the agreed changes made to the language in the Preamble, number 1 as follows:
"a. Each individual shall have an e opportunity to participate fully in the o^^nnmv+
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4 ra ►dTr le t al in the life of the city, arad tO h@va aR n^,gal e2PGFtU^ibqq
a 4i#e OdUding_econornic. cultural and intellectual.
Charter Review Commission
June 17,2024
Page 2
b. Discrimination prohibited by Title 2 of the City Code shall not be tolerated. is
prehibz-_A k-sed ee e9ior religion national nri.-,"�e��GeX ial GFrentatinn
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Vice Chair Kucera asked staff if they could produce a document of the agreed upon
changes by the Commission and have it available to review. City Attorney Goers noted that
typically draft documents are not public but since the discussion is at a public meeting, he
did not have concerns with the document being public if that's what the Commission wanted.
Kucera noted that the Commission wants to have input from the public and having a draft
document the public can review as well as the Commission makes sense. City Attorney
Goers asked if the Commission was okay with staff crafting language for the document so
the public would know that it is a working document. The Commission agreed to staff
drafting language and also noted that the draft should only have items the Commission has
had consensus on.
Commissioner Patel stated she wasn't sure when to ask and noted throughout the
document there were references to she and he and not everyone identifies by male or
female and asked if those could be changed to the singular they. Attorney Goers asked the
Commission if staff could finish reading the Preamble changes before moving on. City Clerk
Grace read from the minutes of April 25 where Commissioner Denning made suggested
changes to paragraph one of the Preamble which included language from the Model Charter
as follows:
"We, the people of Iowa City, Iowa, pursuant to the constitution and statutes of the state of
Iowa and the principle of self-determination proclaim that the government of Iowa City
belongs to all its residents and all share the responsibility for it. We hereby adopt this charter
and confer upon it the full home rule powers of a charter city in order to provide for an
honest and accountable council-manager Government. By this action, we secure the
benefits of home rule and affirm the values of representative democracy. professional
management, strong political leadership, public enaa ement. diversity and inclusiveness
and regional cooperation. Furthermore. adoption of this Charter recognizes the following
principles:" Commissioners discussed the inclusion of"council-manager government" in the
language and having a clear and concise document. There was consensus leave the
language as proposed. Commissioner Maliabo asked why the Commission was adding
language if the current language is good as is. Vice Chair Kuchera noted that the proposed
language was from the Model City Charter and is more inclusive and that is why it was
suggested to be added.
City Clerk Grace continued reading the suggested changes for numbers 1 — 5 of the
Preamble:
1. Resident participation on an equitable and inclusive basis as part of the process of
democratic self-government. More specifically:
2. The provision of city services including but not limited to those related to the health,
safety, and welfare of its residents in an fa#equitable, inclusive, effective, efficient and
L manner.
3. The conduct of city business in conformity with the principles and practices of due
process, equal protection under the laws, and protection of individual liberties rr anted by
the Constitution of the United States, !;; the State of Iowa, and by local ordinances.
Charter Review Commission
June 17,2024
Page 3
4. Civility and responsiveness by city employees in their interactions with the public. (Ord.
15-4621, 5-19-2015)
5. Fair and effective environmental stewardship that treasures the many wonders of our
unique environment and recognizes that the power and duty to protect this region is
inherent to its people.
There was consensus from the Commission to accept the language as is for items 1 - 4.
Commissioners discussed the proposed language in item 5. Commissioner Patel felt
environmental stewardship was important and Commissioner Maliabo thought it sounded
very welcoming. Commissioner Hayek asked Attorney Goers if there was an issue with
using Power and duty. Goers noted the Preamble is considered aspirational, but the
language could possibly be challenged if someone thought the City should be doing more or
if the City approved a project that some thought was environmentally unfriendly. Goers
stated his preference would be to remove words like power and duty from the language.
Commissioner DeRoo asked if instead of making the language its own statement, could a
portion of it could be added to the first paragraph of the Preamble as follows:
"We, the people of Iowa City, Iowa, pursuant to the constitution and statutes of the state of
Iowa and the principle of self-determination proclaim that the government of Iowa City
belongs to all its residents and all share the responsibility for it. We hereby adopt this charter
and confer upon it the full home rule powers of a charter city in order to provide for an
honest and accountable council-manager government. By this action, we secure the
benefits of home rule and affirm the values of representative democracy, professional
management, strong political leadership, public engagement, diversity and inclusiveness,
regional cooperation. and fair and effective stewardship of our unique environment.
Furthermore, adoption of this Charter recognizes the following principles:"
There was consensus of the revised language for paragraph one and deletion of item 5
among Commissioners.
City Clerk Grace confirmed the revised language of Article I. Powers of the City, Section
1.01 Powers Of The City to read as follows:
The city shall have ha-s all powers possible under the constitution and laws of this state.
(Ord. 76-2792, 1-2-1976)
Commissioner Denning explained that"shall have" makes the language stronger and
Commissioner Hayek stated it also reads better.
City Clerk Grace also noted there was a suggested addition of Section 1.04
Intergovernmental Relations which the Commission agreed not to add.
There was consensus of the revised language for Section 1.01 and not to add to Section
1.04 among Commissioners.
5. Continue discussion of Review of City Charter: Article II —City Council
Section 2.12 Prohibitions
Chair Balmer noted the memo dated June 12 from City Attorney Goers in the June 17
Charter Review Commission meeting packet regarding adding City Attorney and City Clerk
Charter Review Commission
June 17,2024
Page 4
to the Prohibitions section from discussion at the May 23 meeting. Commissioner Craig
added there was also discussion regarding the Library and Airport. Chair Balmer noted that
the Library is under separate governance by the Library Board and asked if they should be
included in the language. Commissioner Craig noted she had originally thought the
language should be under Article IV. City Manager, Section 4.04. Duties Of City Manager
because they are responsible for the hiring and thought it should be pointed out someplace
in the Charter, noting the governance of the Airport and Library are different from the rest of
the City. City Attorney Goers stated Section 2.12 is specifically trying to avoid Council
interference with the management of employees. Goers also noted there are other sections
of the Iowa City Code such as 11-1-2(E) in reference to the Library that gives the Library
Board direct control over all activities and operations of the Library but doesn't necessarily
protect Library employees. City Attorney Goers summarized the two proposed language
samples from the memo dated June 12. Commissioner Hayek thought the second version
of proposed language from the memo was hard to read. Chair Balmer's preference was to
only reference the City Manager, City Attorney and City Clerk in this section. The
Commission discussed the proposed language from the City Attorney and made
suggestions. Commissioner Hayek asked if the City Code sections could be referenced in
the Charter. Goers noted there were two issues being discussed, one being council
interference and the other being who gets to do the hiring. Additional discussion continued
by the Commission.
The Commission directed the City Attorney to redraft the version of Charter Section 2.12 to
simplify the language, move the Police and Fire Chief's to section 2.08, and to make clear
that council members should not interfere with any City employees other than the City
Manager, City Attorney, and City Clerk. Staff will make a note to revisit language regarding
the Library Director and the Airport Manager, particularly in 4.04, at a later date.
6. TENTATIVE MEETING SCHEDULE
Commissioners reviewed the tentative meeting schedule and agreed to cancel July 30 and
moved August 27 to Wednesday, August 28 due to meeting room availability. Chair Balmer
asked staff to look at meeting rooms at the Iowa City Public Library in September to hold a
public hearing to gather public input. Vice Chair Kucera suggested having one of the public
hearings on a Saturday to encourage more attendance. Commissioner DeRoo suggested
working with partner organizations that already have an engaged base of members that
could promote on behalf of the Commission. Staff will look at the room calendar for
openings at the Library. Commissioner Maliabo suggested a photo of the Commission for
the City webpage and asked if the public hearing could be held at the Robert A. Lee
Recreation Center for ample parking. Commissioner Craig suggested using Harvat Hall for
a public hearing. Commissioners discussed how to disperse information to the public.
Commissioner Maliabo suggested having a table for Commissioners at local events or
flyers to help promote the Commission. City Clerk Grace added that a QR Code could be
added to the flyers.
Chair Balmer suggested they should focus on giving the Charter another general overview
starting at Article III going forward at the June 271 meeting and leave the more controversial
items for later.
7. COMMUNITY COMMENT:
No discussion.
Charter Review Commission
June 17,2024
Page 5
8. ADJOURNMENT:
Moved by Maliabo, seconded by Patel to adjourn the meeting at 6:51 p.m. Motion
carried 9-0.
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Item Number: 3.c.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 20, 2024
Charter Review Commission: June 27
Attachments: Charter Review Commission: June 27
FINAUAPPROVED
MINUTES
CHARTER REVIEW COMMISSION
June 27, 2024—5:30 p.m.
EMMA J. HARVAT HALL, CITY HALL
Members Present: John Balmer, Susan Craig, John Deeth, Gerene Denning, Makenzie
DeRoo, Matt Hayek, Molly Kucera, Bijou Maliabo, Jennifer Patel
Staff Present: City Attorney Goers, City Clerk Grace
(Videos of the meetings are available at citychannel4.com typically within 48 hours)
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action
None
1. CALL TO ORDER AND ROLL CALL
2. MOTION TO ADOPT DRAFT MINUTES AS PRESENTED OR AMENDED
Commissioner Deeth noted a typo on page four. Chair Balmer
Moved by Deeth, seconded by Patel to approve the June 17, 2024, draft minutes as
amended. Motion carried 9-0.
3. Motion to Accept Correspondence
No correspondence received.
4. Continue discussion of Review of City Charter: Article II — City Council, Section 2.08.
Appointments and 2.12. Prohibitions
Commissioner Denning thought additional clarification on Section 2.08 Appointments,
changing the title to be Appointments and Approvals. Denning suggested adding an
additional paragraph labeled F which states, "Appointment of the police chief and fire chief
by the city manager shall be subject to city council approval' so that there is city council
involvement but is different from the city manager, city attorney and city clerk appointment
process. Commissioner DeRoo noted there was a memo from the City Attorney that had
different proposed language which was drafted after the discussion at the June 17th meeting.
City Attorney Goers referenced his memo which was included in the June 27th meeting
packet, noting that it addressed the issues Denning was trying to clarify. Commissioners
agreed to the proposed language from City Attorney Goers for Section 2.08.
Commissioner Craig raised a concern with the proposed language for Section 2.12
Prohibitions, letter C. "A councilmember may not interfere with the supervision or direction of
any city employee other than the city manager, city attorney, or city clerk", which was also
included in the memo from City Attorney Goers. Craig stated when she read letter C it
sounded as though one single council member could interfere with those three positions
mentioned. City Attorney Goers pointed out the difference between the council as a whole
and a councilmember, noting the council as a whole can interfere with the three appointed
positions. Denning confirmed that the language protected the Library Director and Airport
Charter Review Commission
June 27,2024
Page 2
Manager and their employees from a single councilmember. Goers pointed out that letter C
does indicate a councilmember may not interfere with any city employee which included the
Library Director, Airport Manager, and their employees. Commissioners agreed to the
proposed language from City Attorney Goers for Section 2.12.
5. Continue General Overview of the City Charter
Preamble
Chair Balmer noted the updated language in the first paragraph of the preamble which
references "strong political leadership" and asked if anyone else had issues with it.
Commissioner Craig stated she understood Balmer's position and suggested taking the
word political out to read "strong leadership". Commissioners agreed to remove the word
"political".
Article III. Nomination, Primary Election and Regular Election
Vice Chair Kucera noted in Section 3.01. Nomination, the first sentence where is says "his
or her" should be changed to "their". Kucera stated the Commission had discussed making
those changes as they reviewed the document. City Attorney Goers asked for consensus
from the Commissioners if they would like the change to be made throughout the document.
Commissioners agreed to the changes.
Commissioner Deeth stated the timeframe between the October primary and November
election was tight for the Auditor's office and wondered if the October primary could be
moved to the September school board date that is not used anymore, noting he wasn't sure
if that would be allowed under state law. Commission Craig said she thought the current
timeframe seemed short from a voter perspective to learn about the candidates.
Commissioner Deeth and City Attorney Goers would look into state law. Commissioners
discussed past elections, candidates, and timing of primary elections. Goers confirmed with
Commissioners that there was a consensus for him to look into whether the Commission
has any control over the timing of a primary election. Commissioners agreed.
Article IV. City Manager
Commissioner Craig asked if the "or" in Section 4.02(B) is correct when it states "the council
shall appoint an individual qualified to perform the duties of city manager to serve at the
pleasure of council or until a city manager is appointed. Commissioner Patel gave an
example of why "or" would be appropriate indicating the council may decide the individual
appointed isn't carrying out the job requirements and they may select someone else. Craig
agreed that the explanation made sense.
Vice Chair Kucera noted "he or she" in Section 4.03. City Attorney Goers stated that staff
would do a search and replace those references throughout the document. Goers also
suggested revising the document to capitalize formal titles such as City Manager. The
Commission agreed to staff making those changes. Chair Balmer asked if the changes to
he/she would conflict with state law. Goers didn't think there would be any reason why
those changes couldn't be made and referenced the recent change in state law removing
the gender balance requirement for boards and commissions.
Commissioner Hayek indicated a possible typo in Section 4.04(A)(2), asking if"Insure"
should be "Ensure". Commissioner DeRoo agreed it should be corrected.
Charter Review Commission
June 27,2024
Page 3
Vice Chair Kucera asked City Attorney Goers if the language in Section 4.04(A)(5) was still
accurate. Goers thought that the language was still accurate even after making the
amendments to Article II. Commissioner Craig suggested changing "state law" to "this code"
to read, "Appoint or employ persons to occupy positions for which no other method of
appointment is provided by this code or this charter." Craig questioned the same language
in Section 4.04(A)(6). Commissioners discussed the control of pay for the Library
employees and the Airport employees with City Attorney Goers. Commissioner Denning
asked if that was something that should be referenced in the Charter. Goers didn't think so
but he would take a look. Chair Balmer stated he thought the language in 4.04(A)(6)was
appropriate. There was no further discussion regarding changes to 4.04(A)(6).
Commissioner DeRoo asked if Section 4.04(A)(9) needed to be updated with all of the
technology updates and modern practices. City Attorney Goers thought the language was
still acceptable since it does list specific technology and the items listed are still important
and viable. Commissioner Hayek stated that unless there has been an issue mentioned
from the City Manager's office or the City Attorney's office then it should be left as is.
Article V. Boards, Commissions and Committees
Commissioner Deeth asked if anything changed in state law regarding the Community
Police Review Board. City Attorney Goers noted that there was a bill that would have
eliminated the Board but it did not pass.
Commissioner Craig proposed to add language in Section 5.01(A) regarding the
appointments made by City Council that encourages them to have boards and commissions
be representative of the community. The Commission asked City Attorney Goers to draft
some language for their review. The Commission and City Attorney Goers discussed sample
language they would like to see drafted.
Article VI. Campaign Contributions and Expenditures
Commissioner Hayek confirmed that the contribution limit is embedded in an ordinance and
suggested that the section not be amended assuming there is broad interest in maintaining
those limits. City Attorney Goers confirmed that the $100 is set by ordinance.
Article VII. Initiative and Referendum
Commissioner Denning asked if there had been previous correspondence regarding the
number of signatures required. Commissioner Deeth stated there was a vote on the 2016
presidential ballot on petition requirements. Commissioner Hayek asked City Attorney
Goers if there had been any changes in state law or anywhere else that would make cause
for the Commission to make changes in Article VII. Goers said he would review and get
back to the Commission. Commissioner DeRoo noted that Article VII is very dense and
suggested everyone would benefit from taking some time to review it more comprehensively
before discussing it at the next meeting. Commissioner Craig asked if the Commission had
made an amendment to change from eligible elector to qualified elector. City Attorney
Goers stated there had been a discussion if they should be collapsed into a single term and
definition and the Commission had decided against it.
Charter Review Commission
June 27,2024
Page 4
Article Vill. Charter Amendments and Review
Vice Chair Kucera noted that Section 8.02. Charter Review Commission states that the
Commission occurs every ten years and asked Commissioners if they thought that was too
long of a time for a review. City Attorney Goers reminded the Commission that the Charter
can be amended in between the ten years and a more thorough review is done when the
Commission meets, noting that it is not the only time the Charter can change. Commissioner
Maliabo asked how the ten years was decided. Chair Balmer stated that is how it was
initially set up and thought that it has worded out well. Maliabo asked if it could be changed.
Commissioner Hayek pointed out that Section 8.02 states "at least once every ten years"
and City Council could choose to establish a Charter Review Commission more frequently.
Hayek also stated that the community, through Article VII, can initiate a process to change
an existing ordinance or suggest one. Commissioner Craig noted you can not make an
amendment to the Charter through that process.
6. TENTATIVE MEETING SCHEDULE
Commissioners reviewed the tentative meeting schedule and discussed tentative plans for a
public input session. Chair Balmer noted that he had been working with City Clerk Grace on
getting a time at the Iowa City Public Library in September for a public hearing and Came up
with Saturday, September 28th, commissioners agreed to 10:30 a.m. Balmer asked about
having the League of Women Voters be involved to help get the word out. Commissioner
Patel stated she was on the Board and would reach out to see if they would be willing to
help get the word out. Commissioner DeRoo recommended asking if they would co-brand
the meeting so Charter Review could use the logo and state that the League was supporting
the event and access to disburse the information to the League membership. Vice Chair
Kucera also noted the Commission should be using the resources from the City to promote
the meeting through social media, email groups, etc. Chair Balmer would like to have the
public input sessions in September and work on a preliminary draft in October to send to the
City Council. Vice Chair Kucera suggested having a second public input session on one of
the regularly scheduled meeting dates in September. Commissioner Craig voiced concern
as to whether the Commission would have consensus by the September 10th meeting to
have public comment. Chair Balmer noted the topics the Commission has not gotten to were
the ones that they wanted public input on prior to the Commission discussing them and
making decisions. The Commission will revisit dates for a second public input session at
their August meetings. City Attorney Goers asked the Commission if staff should wait on
publicizing the public input sessions until they know they are finished with the initial review.
Commissioners agreed to wait so they can see how far along they are in the review process
at the August 13th meeting. Commissioner Denning suggested asking those who will be
giving public comment at the input sessions to also submit a written document so it is clear
what they would like to see. Chair Balmer encouraged Commissioners to reach out to
people they know and ask them for input and to spread the word.
7. COMMUNITY COMMENT:
The following individuals appeared: Martha Hampel and Megan Alter.
8. ADJOURNMENT:
Moved by Patel, seconded by Maliabo to adjourn the meeting at 6:29 p.m. Motion
carried 9-0.
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Item Number: 3.d.
r 1 CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 20, 2024
City Council Economic Development Committee: July 1 [See Recommendation]
Attachments: City Council Economic Development Committee: July 1 [See
Recommendation]
CITY OF IOWA CITY
P'Q"�"m
MEMORANDUM
Date: July 8, 2024
To: Mayor and City Council
From: Rachel Kilburg Varley, Economic Development Coordinator
Re: Recommendation from City Council Economic Development Committee
At their July 1, 2024 meeting, the City Council Economic Development Committee made the
following recommendation to the City Council:
Dunn moved, Bergus seconded a motion to approve a recommendation to the full
council for approval of the revised Tax Increment Financing (TIF) Policy. Motion passed
(3-0).
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
X Agenda item was prepared by staff for Council action
Approved-p.1
Council EDC,7/1/24
Minutes
City Council Economic Development Committee
July 1, 2024
City Manager's Conference Room
City Council Economic Development Committee
Members Present: Laura Bergus, Josh Moe, Andrew Dunn
Members Absent: None
Staff Present: Rachel Kilburg Varley, Geoff Fruin, Eric Goers,
Others Present: Mackenzie DeRoo, Greater Iowa City, Inc.
Recommendations to council:
Dunn moved, Bergus seconded a motion to approve a recommendation to the full council for
approval of the revised Tax Increment Financing (TIF) Policy. Motion passed (3-0).
Call to Order
Rachel Kilburg Varley called the meeting to order at 3:31 P.M.
Elect Chairperson
Bergus moved, Dunn seconded to elect Moe as chair. Motion passed (3-0).
Consider approval of minutes from the September 25. 2023 Economic Development
Committee meeting
Bergus moved, Dunn seconded a motion to approve the minutes of the September 25, 2023
meeting. Motion passed (3-0).
Review Committee purpose & Iowa Open Meeting Law
Kilburg Varley shared the Committee was formed by City Council in 2000 and was charged
with assuming leadership over the City's economic development policy. Historically, it has met
on an as-needed basis. Kilburg Varley discussed types of issues that may be brought before
the Committee and explained that due to the pandemic and economy's impacts on
development, the Committee has not met frequently in the past few years.
Goers explained that Committee is considered a legislative body under Iowa Code Chapter
21 and thus is subject to abide by Iowa Open Meeting Law. Since it is a three-member
committee, two constitutes a quorum.
Approved-p.2
Council EDC,7/1/24
Consider recommendation to full City Council for approval of updated Economic De-
velopment Policy
Kilburg Varley noted staff's recommended Tax Increment Financing (TIF) Policy was included
in the Committee's agenda packet along with a redlined version. She reviewed the
recommended policy changes and the Committee discussed:
■ Staff goals with the updated TIF Policy are to maintain high expectations for TIF-
supported projects, while maintaining flexibility to meet the City's established goals;
align with the City Council's updated Strategic Plan and clarify types of projects TIF
may support.
• The recommended policy clarifies that TIF may be an appropriate tool for public
infrastructure, arts and culture projects, and catalyst projects and shared examples
where the City has used to TIF to support these types of projects in the past. Moe
asked about the emphasis on the Strategic Plan. Kilburg Varley noted the other
planning documents also listed and Fruin explained the Strategic Plan acts as an
umbrella plan which communicates the City's overarching vision and values. Bergus
asked for an example of catalyst projects; Fruin explained the Chauncey, Hilton
Garden Inn, and the Edge developments might be considered catalyst projects as they
have spurred additional development and new uses downtown.
■ Climate Action & Resilience: The recommended policy adds references to the City's
adopted Climate Action Plan and emission reduction goals and adds other sustainable
development practices and building or energy rating systems may be considered
appropriate beyond just LEED. Moe asked whether the City should continue to list
LEED Silver as a standard. Fruin explained the recommended policy is intended to
provide a possible menu of approaches that the City may consider for the developer to
demonstrate leadership in climate action, but the City would retain discretion for
requiring one or more of those options within each unique project. Bergus suggested
promoting alternative transportation options in general, rather than just EV readiness.
Staff agreed to revise for the final version. Moe asked about specific resilience
standards we would expect for infrastructure projects; Fruin explained the Foster Road
TIF project is one example where it had flood resilience baked into the project and that
the design also incorporated sustainable elements such as bike lanes, pedestrian
accommodations, and tree canopy.
• Historic Preservation: The recommended policy references and relies upon the
Downtown Historic District designation and generally encourages contextual
development which contributes to historic districts and landmarks. Bergus pointed out
the language which asserts TIF will not be considered for any projects that demolish
historic structures and asked about the College St. redevelopment project where a
portion of a historic structure was demolished. Fruin confirmed that with that project,
staff worked through the appropriate channels to ensure the project maintained the
historic portions of the property while permitting demolition of a portion of the newer,
non-historic additions. Moe suggested the "test" should be whether the project
diminishes or threatens the historic designation. The Committee discussed and
Approved-p.3
Council EDC,7/l/24
decided to strike the language related to demolition and lean on the recommended
policy's current language requiring contextual development which contributes to and
enhances historic designations.
• Affordable Housing: The recommended policy clarifies the minimum compliance
period for affordable housing units is 20 years. Moe asked whether the compliance
period is waived when the City owns public housing units within a TIF-supported
project. Fruin explained that, in the past, the City has used a mix of approaches such
as negotiate off-site affordable housing or purchasing units as public housing units,
which have the advantage of being permanent. Moe asked whether the TIF Policy
should align with LIHTC affordability periods of 30-years, and Fruin stated he believed
there was flexibility within the policy for longer term or permanent affordability. Bergus
suggested clarifying the policy to state the Council strongly prefers permanent or
longer-term compliance. Staff agreed to incorporate that change.
■ Economic Justice: The recommended policy adds workplace safety, child labor laws,
and other labor laws to the existing language on wage laws. Additionally, it removes
specific provisions, which would be addressed in the development agreement instead
of the TIF Policy. Bergus asked whether those reading the TIF Policy fully grasp and
understand the breadth of federal, state, and local laws they are agreeing to abide by.
Kilburg Varley clarified that the TIF Policy is not requiring anything above and beyond
existing federal, state, and local labor laws that a contractor would already be required
to follow for any work they perform. Fruin clarified that by stating this in the TIF Policy,
it communicates that failure to comply would put their TIF package at risk.
• Underwriting and Application: The recommended policy clarifies that a third-party
financial review may be used to perform the analysis for gap financing requests. Moe
asked if it would be possible to assign the costs of the third-party review to the
developer. Fruin stated the City has paid for it in the past, but it may be an eligible
expense to use increment for. Staff agreed to look into the possibility.
• Exhibits: The recommended policy includes an updated map which removes expired
Urban Renewal Areas and TIF districts, a map of the City-University Area, and a list of
the City Council's updated Strategic Plan priorities. Additionally, it removes the two
excerpts of the Downtown & Riverfront Crossings Master Plan, which are no longer
specifically referenced in the TIF Policy. Moe noted the removal of those two pages is
helpful since they are contradictory and open to interpretation.
Kilburg Varley invited the Committee members to discuss further and consider making a
recommendation to the full City Council for approval of the TIF Policy. She reviewed the
following changes requested by the Committee, which staff will make to the policy before
submitting for City Council approval: (1) edit the Climate Action section to encourage
sustainable transportation and mobility; (2) remove the sentence referencing demolition from
the Historic Preservation section; and (3) add a strong preference for permanent affordability
or longer-term compliance periods to the Affordable Housing section.
Approved-p.4
Council EDC,7/1/24
Dunn moved, Bergus seconded a motion to approve a recommendation to the full council for
approval of the revised Tax Increment Financing (TIF) Policy. Motion passed (3-0).
Update from Greater Iowa City, Inc.
Kilburg Varley explained that the City provides funding to Greater Iowa City, Inc. annually to
carry out economic development services for the community and welcomed Mackenzie
DeRoo to provide an update on behalf of the organization. DeRoo shared the following
updates:
Greater IC recently led a regional trip to D.C. to meet with the State's federal
legislators to discuss workforce and immigration reform, Pell Grants and their support
of the trades, and infrastructure projects including the Burlington Street Bridge Project.
Renovations to MERGE are nearing completion and Greater IC intends to begin
offering business support services (accounting, IT, HR, legal) on a regularly scheduled
basis.
Greater IC recently secured a $500,000 ARPA grant from Johnson County to carry out
a grant program for underestimated businesses.
Greater IC is also leading advocacy on the Pop-Up Metro opportunity, which would
function as a live-study passenger transit option along the CRANDIC route. Greater IC
staff will be traveling to view the rail demo and a cost estimate is expected soon.
® Greater IC is working on identifying Strategic Investment Districts in North Liberty,
Coralville, and Iowa City.
Old or New Business
Bergus asked about the possibility of more frequent EDC meetings which would focus on
educating Committee members on relevant economic development topics. Moe suggested
quarterly meetings and Dunn agreed. Some possible topics and guest speakers were
discussed and staff agreed to follow-up and schedule quarterly meetings.
Fruin also mentioned that the Committee's process for annual funding to the business support
and arts and culture organizations may be a topic to consider at the next meeting.
Adiournment
Bergus moved, Dunn seconded that the meeting be adjourned. Motion carried (3-0)
Approved-p.5
Council EDC, 7/1/24
Council Economic Development Committee
ATTENDANCE RECORD
2020-24
TERM 12/09/20 10/27/21 '110/19/22 11/29/22 9/25/23 7/1124
NAME EXP.
Josh
Moe 01/02/24 --- -- --- --- _-- X
Andrew
Dunn 01/02/24 --- --- --- X
Laura
Bergus 01/02/24 X X X X
John
Thomas 01/02/24 X X X X X ---
Megan
Alter 01/02/24 --- --- X X X ---
Susan
Mims 01/02/22 X X --- --- --- _--
Mazahir
Salih 01/02/22 O/E X --- -- --- ---
Key:
X = Present
O = Absent
--- = not a member
O/E =Absent/Excused
Item Number: 3.e.
r 1 CITY OF IOWA CITY
a
Qa, COUNCIL ACTION REPORT
August 20, 2024
Climate Action Commission: June 3
Attachments: Climate Action Commission: June 3
MINUTES FINAL
IOWA CITY CLIMATE ACTION COMMISSION
JUNE 3, 2024 —3:30 PM—FORMAL MEETING
EMMA J. HARVAT HALL
MEMBERS PRESENT: Michael Anderson, Michal Eynon-Lynch, John Fraser, Jamie Gade, Wim
Murray, Brinda Shetty, Michelle Sillman, Angie Smith
MEMBERS ABSENT: Ben Grimm, Zach Haralson, Gabriel Sturdevant
STAFF PRESENT: Daniel Bissell, Sarah Gardner, Megan Hill, Diane Platte
OTHERS PRESENT: Sarah Kay, Clean Transportation Manager; Sam Pournazeri, ICF;
Elizabeth Fitzpatrick, Green Iowa AmeriCorps
CALL TO ORDER:
Gade called the meeting to order at 3:32.
APPROVAL OF MAY 6, 2024 MINUTES:
Fraser moved to approve the minutes from May 6, 2024. Shetty seconded the motion, a vote was taken,
and the motion passed 8-0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
ANNOUNCEMENTS:
Action Items from last meeting(Staff):
• Staff shared commissioners'thoughts on green jobs to the partners working on the regional
CPRG comprehensive climate action plan.
• This meeting includes a discussion of metrics reporting frequency and potential uses.
Upcoming Events:
• National Weather Service CoCoRaHS training (July 15, 4:30-6 p.m.)
• Other events in the community (Commissioners) - none
NEW BUSINESS:
Fleet Transition Plan—Sarah Kay and Sam Pournazeri, ICF
• Kay described the Fleet Transition Plan as summarized in the presentation slides
o Infrastructure upgrades require longer lead time. Charger needs vary by department.
o Charging infrastructure plan aligns with the vehicle retirement schedule.
Climate Action Commission
June 3, 2024
Page 2 of 4
• Pournazeri added thoughts on the need to prepare for changes in the EV landscape and opened
the discussion for questions from commission members
• Anderson asked if the compatibility of different chargers was a barrier for adoption of an EV
fleet across the city. Kay noted that the EV models included in the plan do not have
compatibility restrictions. If other models did have charger compatibility issues, adaptors would
offer an inexpensive solution.
• Gade asked if there are recommendations to wait and see how the market changes with new EV
models. Pournazeri responded that waiting is not a recommendation, because it would be
advantageous to have charging infrastructure ready to go for when (as an example) the model
scarcity for medium-duty pickups—ZEVx—resolves.
• Shetty asked for a conversation pathway to grow capacity at facilities for charging
infrastructure. Kay said understanding the utility's plan for the next 5-10 years is an important
start.The conversation is already ongoing with the utility helping the City determine what kind
of infrastructure is required. Pournazeri added that utilities love to receive data and
communication from their customers to guide load projections.
• Gardner added that there is a need to coordinate efforts between other entities such as Cambus
and Johnson County which might share the charging infrastructure
• Fraser noted that "break-even" numbers seem hard to establish, but pilot programs might be
key to the process, since waiting for the market to develop is time we cannot afford. Kay noted
that the light-duty market is already robust and has good success stories. Meeting with each
Department's fleet coordinator is an important key to the process.
• Fraser expressed a desire to be convinced to go all-electric from hybrid. Pournazeri noted that
pilot programs have strong success in convincing city leaders that EVs are better.
• Smith asked if Iowa City has engaged with other cities that are transitioning or have transitioned
to electric fleet. Gardner affirmed that the consultants work with a number of other entities and
also gave additional context about the financial analysis provided by ICF.
• Smith asked about how charging interacts with workflow and noted that Transit has already
adjusted operations. Gardner described learning from Public Works how the City's snowplows
operate, as an example.
• Anderson asked for additional information about how individual departments' needs are
considered, i.e. light rail system in place of EV buses. Gardner noted that the regional climate
action plan is an opportunity to consider systems change and that heavy-duty vehicles are the
primary targets for electrification.
• Sillman expressed excitement for the City's opportunity to influence businesses and
organizations, in addition to other cities.
• Eynon-Lynch asked what the next step after this discussion would be. Gardner said light-duty
vehicles would be continued to be replaced by EVs.The immediate next step is that Johnson
County is going to embark on its own fleet electrification study, and a working group will form
that includes the City, county, university, school district. For larger entities such as a city or
factory, adding to a substation's increased capacity is that entity's responsibility. Coordination is
key to make sure no one is inadvertently footing the bill for someone else's EV fleet adoption.
• Shetty asked if Amazon's fleet electrification with their distribution center in town might be an
opportunity to coordinate charging efforts. Gardner noted that Adamantine Spine is an early
adopter of medium-duty EVs.
• Bissell added in response to Smith's question that Madison, WI has provided a model for fleet
electrification.
2
Climate Action Commission
June 3, 2024
Page 3 of 4
UNFINISHED/ONGOING BUSINESS:
Visioning indicators of success
• Gardner invited commissioners to share thoughts on metrics recommendations
• Eynon-Lynch summarized the need for metrics in addition to the ghg inventory that might
indicate we are headed toward a more sustainable community.The frequency of reporting and
how these reports might be used should be considered.
• Eynon-Lynch suggested quarterly or yearly reporting would be a useful schedule.The reports
would be used to evaluate the success of City programs and policies; to help other departments
and councilors think about what policy or budgetary changes need to be made and decide on
budget priorities; to align all budget and departmental priorities to the Climate Action Value in
the Strategic Plan; and to evaluate priorities and make trade-offs.
• Fraser asked how much data-gathering would be necessary to report a metric. Eynon-Lynch
responded it would be dependent on the measurement.
• Gade suggested considering a working group to hammer out details of each metric.
• Gardner wondered if staff could prepare a memo to the commission and a working group could
use that as a starting point.
• Eynon-Lynch volunteered to be on a working group.
• Gade summarized that staff will prepare a memo and a working group will form from there.
Gardner affirmed that a memo could be prepared a meeting in the next few months.
RECAP:
• Confirmation of next meeting time and location:
o Monday,July 1, 3:30-5 p.m., Emma J. Harvat Hall
• Actionable items for commission,working groups, and staff:
o Staff will work on metrics memo.
ADJOURNMENT:
Sillman moved to adjourn, Fraser seconded the motion. A vote was taken, and the motion passed 8-0.
Meeting adjourned at 5:01.
3
Climate Action Commission
June 3, 2024
Page 4 of 4
CLIMATE ACTION COMMISSION
ATTENDANCE RECORD
2023-2024
\ \ O \ 4- \ \
O N N N A
NAME TERM EXP. N N N N N N N N N N N N
W W W W W W A A A A A A
Michael 12/31/2025 NM O/E X O/E O/E X
Anderson
Michal Eynon- 12/31/2024 X X X X X X NM X X X X x
Lynch
Elizabeth 12/31/2025 O/E X
Fitzsimmons
John Fraser 12/31/2024 X O/E X X X NM X X X O/E X
Jamie Gade 12/31/2025 X X X O/ X X NM X X X X x
E
Ben Grimm 10/31/2023 X O/E X X X X NM X O/E X X O/E
Zach Haralson 12/31/2025 NM X X X X O/E
Matt Krieger 12/31/2023 X O/E X O/ X O/E
E
Jesse Leckband MidAmerican X *
Rep
Wim Murray MidAmerican X X X X X NM X X X X X
Rep
Michelle Sillman 12/31/20025 X X X X X X NM O/E X X O/E X
Brinda Shetty UI Rep X O/E X X X O/E NM X X X X X
Angie Smith 12/31/2025 X X NM X X X X X
Gabe Sturdevant 12/31/2024 X X X X O/E X NM X X X X O/E
Matt Walter 12/31/2023 X X X X O/E X
KEY: X= Present
0 =Absent
0/E =Absent/ExcusedNM=
No Meeting
* No longer on Commission
4
Item Number: M.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
August 20, 2024
Public Art Advisory Committee: June 6
Attachments: Public Art Advisory Committee: June 6
Approved, p.1
Public Art Advisory Committee Mtg, 61612024
Minutes
Public Art Advisory Committee
June 6, 2024
Emma Harvat Hall
Public Art Advisory Committee
Members Present: Ron Knoche, Steve Miller, Jeremy Endsley, Rachel Kinker, Leslie
Finer, Nate Sullivan, Anita Jung, Juli Seydell Johnson
Members Absent: Andrea Truitt
Staff present: Rachel Kilburg Varley
Public Present: Ethan Wyatt, Ray Michels
Call to Order
Miller called the meeting to order at 3.34 p.m.
Public Discussion of Any Item Not on the Agenda
None.
Consider minutes of the April 4, 2024 PAAC meeting.
Johnson moved and Sullivan seconded that the minutes from the April 4, 2024, meeting
be approved. Motion passed (7-0).
South District Bus Stop Bench Project Update & Contract Discussion
Commission member Anita Jung joined the meeting. Artist Ethan Wyatt and Mentor Ray
Michels provided an update on their completion of the 3.1 scale metal model of the
sculptural bench project. The model was constructed using screws as the joining
hardware which took longer than expected, however the heavier metal used in the final
product will be welded. Miller asked how the bench will be attached to the sculpture.
Michels described that the column base of the jib crane will be towards the front of the
sculptural hand's wrist and exist out through the thumb and index figure, where it will
attach to the pole from the ski lift bench. The artists are working with a structural
engineer to determine securing and anchoring. Endsley asked if modifications were
made to the design for accessibility. Michels shared that they have accounted for
appropriate clearances around the bench and within ADA requirements for seating
heights. Michels discussed the project timeline: they plan to procure the materials as
quickly as possible and complete fabrication and finishing by September, then would
schedule installation in September.
Kilburg Varley shared that the Commission may consider approving the second
amendments to each of the Artists' and Mentors' agreement. The amendments
authorize the artists to proceed with finishing the project under the new timeline and
Approved, p.2
Public Art Advisory Committee Mtg, 61612024
approves the payment schedule. Knoche asked about the structural engineer amount in
the revised budget and the artists clarified.
Jung made a motion to approve substantially similar amendments to those proposed.
Sullivan seconded. Motion passed (8-0).
Sculptor's Showcase Selections for 2024-2026
Prior to the meeting, each Commission member individually scored the submissions
and submitted them to staff. Kilburg Varley presented the compiled the scores and the
Commission members discussed the top submissions. Miller noted Garnant's "Hydraulic
Jump 3" exceeded the 44 installation pad, so the Commission members decided to
disqualify it despite the design being favored. Jung suggested that since Adams had
three sculptures that ranked among the top selections, that one of his be removed to
provide more opportunity for other artists. Johnson suggested his "Concentric" be
eliminated due to being very similar to one of the current sculptures on display. After
discussion, the Commission members agreed to the following selections and locations
for the 2024-2026 showcase:
• Tim Adams, Poppy— Scott Park, #8
• Tim Adams, Exuberance — Mercer Park, #5
• Hilde DeBruyne, Life Leaf- Iowa River Trail near Napoleon Park, #7
• Hilde DeBruyne, GAIA — Terry Trueblood Recreation Area, #1
• Kristin Garnant, Mechanics of Grace — Riverfront Crossings Park, #4
• Johnathan Goupell, Pillar— Riverfront Crossings Park, #2
• V. Skip Willits, Flight of Butterflies— Riverfront Crossings Park, #3
• V. Skip Willits, Writing Figure — Iowa River Trail near Highway 6, #6
Finer asked if any of the artists were new submitters and Kilburg noted that Goupell was
the only artist who had not submitted or showcased with the program previously.
Sullivan made a motion to approve the selected sculptures and locations, Finer
seconded. Motion passed (8-0)
Discuss FY2025 Budget Priorities
Kilburg Varley reminded the Committee that she had shared a budget analysis with the
Commission a few months prior of the last few years of fiscal data. Commission
members were also asked to complete a survey on budget priorities. Kilburg Varley
noted the results from that survey were included in the meeting agenda packet. Kilburg
Varley presented a draft of FY2025 budget priorities that were based on the survey
results, strategic plan priorities, and existing projects and asked the Commission for
feedback. Jung and Johnson noted appreciation for the Condition Assessment and
strategic planning efforts, and that opportunity funds could be leveraged based on what
Approved, p.3
Public Art Advisory Committee Mtg, 61612024
is discovered through those processes. Truitt and Johnson volunteered to help evaluate
informal quotes from firms on the Condition Assessment study.
Staff Updates
Kilburg Varley mentioned the upcoming Arts Fest is still in need of volunteers. She also
shared she is planning to attend the Iowa Arts Summit on June 18tn
Kilburg Varley provided an update that the Arts Stakeholder meeting date is still
pending, dependent upon the availability of the event space and guest speaker.
Finally, she noted that the next regularly scheduled PAAC meeting would fall on the July
4t" holiday and suggested the Committee determine if they would like to reschedule or
cancel. The Committee decided to cancel the July meeting due to no pressing issues.
Adjournment
Knoche moved to adjourn at 4.26 pm. Miller seconded. Motion passed (8-0).
Approved, p.4
Public Art Advisory Committee Mtg, 61612024
Public Art Advisory Committee
Attendance Record
2023-2024
Name Term 4/6/23 5/4/23 6/8/23 7/6/23 8/3/23 917/23 11/2/23 1217/23 1/4/24 4/4/24 6/6/24
Expires
Ron Knoche X* X X X X X* X X X* X* X
Juli Seydell- X X X X X X O/E X* X O/E X
Johnson
Steve Miller 12/31/23 O/E X X X X X X X X X X
Eddie 12/31/24 X O/E O/E O/E O/E 0 --- --- --- --- ---
Boyken
Andrea 12/31/25 X X X X X X X X O/E X O/E
Truitt
Dominic 6/30/23 X X X --- O/E --- --- --- --- --- ---
Dongilli
Anita Jung 6/30/23 X X X O/E X X X X X O/E X
Jenny 12/31/23 O/E O/E X X X O/E 0 X --- --- ---
Gringer
Jeremy 12/31/25 O/E X X O/E X 0 X X X X X
Endsley
Nate 6/30/26 --- --- --- X X X X X O/E X X
Sullivan
Key:
X = Present
X* = Delegate attended
0 = Absent
O/E = Absent/Excused
--- = Not a member