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Home My WebLink About9-5-24 PAAC Agenda PacketPublic Art Advisory Committee Thursday, September 5, 2024 3:30 PM Emma Harvat Hall City Hall, 410 E. Washington AGENDA 1. Call to order 2. Public discussion of any items not on the agenda 3. Consider minutes of the August 1, 2024 PAAC Meeting 4. Southeast Junior High Longfellow Tunnel Painting Project 5. Arts Stakeholder Meeting Recap 6. Staff updates 7. Old or New Business 8. Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Rachel Kilburg Varley, Public Art Coordinator at 319-356-5014 or rkilburg@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. DRAFT, p.1 Public Art Advisory Committee Mtg, 8/1/2024 Minutes Public Art Advisory Committee August 1, 2024 Emma Harvat Hall Public Art Advisory Committee Members Present: Ron Knoche, Steve Miller, Jeremy Endsley, Leslie Finer, Nate Sullivan, Anita Jung, Juli Seydell Johnson, Andrea Truitt Members Absent: Rachel Kinker Staff present: Rachel Kilburg Varley Public Present: Matisse Arnone, Kymberly Koester Call to Order Miller called the meeting to order at 3:04 p.m. Public Discussion of Any Item Not on the Agenda None. Consider minutes of the June 6, 2024 PAAC meeting. Johnson moved and Jung seconded that the minutes from the April 4, 2024, meeting be approved. Motion passed (8-0). College Green Stair Painting – Green Iowa Americorps Project Matisse Arnone, Green Iowa Americorps member serving in the Climate Action & Outreach Office, discussed his community service project idea to repaint a mural on the College Green Stairs. Arnone also introduced Kymberly Koester, an artist associated with Public Space One who would oversee the volunteer repainting project, to present design concepts for the project and discuss the project. Koester presented the preferred design inspired by a waterfall cascading down the steps. Volunteers will assist with painting and acrylic paint will be used, which will result in a somewhat temporary mural expected to last for only a few years. Finer asked whether the PAAC has a framework for projects that involve volunteer participation and Kilburg Varley shared that the mural on the Resource Management building was another partnership with Climate Action that incorporated volunteer painters and relied upon an expert artist to oversee the process and apply finishing touches. Miller asked about the project funding. Kilburg Varley stated it was an unfunded project when approached about the idea, but due to the Committee’s stated priorities of compensating and supporting artist’s livelihood she recommended a $500 artist stipend from the Public Art budget and requested that painting supplies be purchased by the Climate Action Office. DRAFT, p.2 Public Art Advisory Committee Mtg, 8/1/2024 Knoche mentioned that the process to bring this project forward was not typical and wanted to acknowledge that for future projects. Jung suggested that the location may be considered as an ongoing temporary mural site. Miller stated that the discussion on agenda item number 6 should also help inform how to handle project requests in the future. Jung moved to approve the project, Finer seconded. Motion passed (8-0). Consider Recommendation for Public Art Inventory Condition Assessment Kilburg Varley reminded the Committee that they had previously established a priority for art maintenance and set aside FY25 budget funds for a professional condition assessment of the existing public art inventory. Kilburg Varley solicited three informal quotes from firms in the region who provide this service and a subcommittee of members Truitt and Johnson helped review the quotes. The subcommittee recommends contracting with the Midwest Arts Conservation Center (MACC) at an estimated cost of $18,650. The scope of service includes an on-site survey with both an objects and painters conservator and a report for each piece which includes a condition assessment, site recommendations, treatment and maintenance recommendations, and a priority ranking based on need. Training for staff or treatment services are optional add-on services in the future and MACC has experience working with the UI Stanley Museum and the Greater Des Moines Public Art Foundation. Timing of the condition assessment would take place in either Fall 2025 or Spring 2026. Kilburg Varley recommended using the $15,000 set-aside in the FY25 budget for art maintenance, plus $3,650 from the Opportunity Fund set-aside, which means due to budget availability any actual treatment of pieces would need to be delayed until FY26 and beyond. Jung shared that she thought being synergistic with the firm used by the Stanley seems beneficial. Jung made a motion to enter a contract with the Midwest Arts Conservation Center for a Public Art Inventory Condition Assessment, Truitt seconded. Motion passed (8-0). Discuss Staff Recommendation for Handling Public Art Project Requests Kilburg Varley shared that she frequently receives requests from individuals and neighborhood groups about proposed public art projects. However, it can be challenging to respond to these requests as there are not currently established processes for how to intake and handle them. In the past, most large neighborhood projects have been the result of direct contact between staff and organized neighborhood associations. However, for equity and clarity purposes, Kilburg Varley is recommending several improvements to clarify the appropriate channels, processes, and timing for public art requests. Kilburg Varley reviewed the proposed changes outlined in the staff memo included the August 6, 2024 PAAC agenda packet. In summary, the changes largely included creating and publicizing an application form and procedure for public art requests DRAFT, p.3 Public Art Advisory Committee Mtg, 8/1/2024 initiated by neighborhoods and other groups within the community. Committee members shared the following thoughts: • For community-initiated projects, Johnson suggested that approvals by relevant City staff and departments must be obtained by applicants before they apply for approval from the PAAC. • Jung suggested the Committee may wish to identify spaces within the community that are designated for “temporary” public art installations. • Truitt agreed with the recommendation to maintain flexibility to identify when specific programs are accepting applications, based on capacity and resources available. • The Committee members discussed the difference between “Community initiated” projects versus “Neighborhood initiated” projects. Differences identified included the amount of resources and staff time being requested for investment and whether the request is coming from an organized Neighborhood Association versus a group of individuals. Committee members agreed that project requests from neighborhood associations should be required to engage or do outreach with households in the neighborhood. • The Committee members also discussed generally providing themselves flexibility to prioritize and invest in different programs at different times, and make those decisions annually based upon current priorities, capacity, and available resources. Kilburg Varley stated that she will move forward with working on these program processes and will bring them back for final PAAC input and approval before they are published. Lucas Farms Neighborhood Indigenous History Art Project Kilburg Varley reminded the Committee that they had previously agreed to move forward with a public art project in the Lucas Farms Neighborhood to be created in partnership with the Meskwaki Settlement School. A draft agreement between the City and the Meskwaki Settlement School was included in the August 6, 2024 PAAC agenda packet. Due to potential timing of the project with the Fall semester, Kilburg Varley invited feedback on the draft agreement and stated the final agreement and design concept would still be brought back to the Committee for their final approval. Staff Updates Kilburg Varley shared progress photos on the South District Bus Stop Bench Project and shared an update that the artists and applicable City staff had met on site and footing drawings and precise location at the bus stop at Fairmeadows Park along Lakeside Dr and site prep needs are being planned. Jung asked when they plan to install, and staff responded that Fall 2024 installation is desired. DRAFT, p.4 Public Art Advisory Committee Mtg, 8/1/2024 She also reported that all eight new sculptures for the Sculptor’s Showcase have been installed. City staff is working on a news release, social media posts, scavenger hunt, and promotional video. Kilburg Varley next refreshed the Committee on the timeline for collecting feedback to update the Public Art Strategic Plan. The arts stakeholder meeting is planned for August 1, a public survey can be issued, and staff will plan a work session for the Committee members to discuss in replacement of one of the upcoming PAAC meetings. Miller suggested a subcommittee could assist with drafting the Strategic Plan. Finally, Kilburg-Varley and Committee members thanked Steve Miller for his seven years of service to the PAAC Committee. Miller is resigning due to being appointed to the Planning & Zoning Committee. Adjournment Jung moved to adjourn at 4:02 pm. Endsley seconded. Motion passed (8-0). DRAFT, p.5 Public Art Advisory Committee Mtg, 8/1/2024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term Expires 5/4/23 6/8/23 7/6/23 8/3/23 9/7/23 11/2/23 12/7/23 1/4/24 4/4/24 6/6/24 8/1/24 Ron Knoche X X X X X* X X X* X* X X Juli Seydell- Johnson X X X X X O/E X* X O/E X X Steve Miller 12/31/23 X X X X X X X X X X X Eddie Boyken 12/31/24 O/E O/E O/E O/E O --- --- --- --- --- --- Andrea Truitt 12/31/25 X X X X X X X O/E X O/E X Dominic Dongilli 6/30/23 X X --- O/E --- --- --- --- --- --- --- Anita Jung 6/30/23 X X O/E X X X X X O/E X X Jenny Gringer 12/31/23 O/E X X X O/E O X --- --- --- --- Jeremy Endsley 12/31/25 X X O/E X O X X X X X X Nate Sullivan 6/30/26 --- --- X X X X X O/E X X X Leslie Finer --- --- --- --- --- --- --- --- X X X Rachel Kinker --- --- --- --- --- --- --- --- X X O/E Key: X = Present X* = Delegate attended O = Absent O/E = Absent/Excused --- = Not a member