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HomeMy WebLinkAbout2024-09-05 Info Packet rrr®jMc City Council Information Packet CITY OF IOWA CITY September 5, 2024 Council Tentative Meeting Schedule IN. Council Tentative Meeting Schedule Miscellaneous IP2. Press Release: Give your input to our Charter Review Commission IP3. Building Statistics: August 2024 IP4. Civil Service Examination: Animal Center Assistant Draft Minutes IP5. Climate Action Commission: August 5 IP6. Community Police Review Board: August 20 September 5, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT September 5, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule j , City Council Tentative Meeting Schedule Subject to change CITY OF IOVVA CITY September 5,2024 Date Time Meeting Location Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of University Heights Monday,November 4,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 19,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,December 10,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,Janaury 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,January 13,2025 4:30 PM Joint Entities Meeting TBD Hosted by Johnson County Brd of Supervisors Tuesday,January 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Wednesday,January 22,2025 2:00 PM Budget Work Session(CIP) City Hall,Emma J.Harvat Hall 410 E.Washington Street Tuesday,February 4,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,February 18,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,March 11,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tueaday,April 1,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tueaday,April 15,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,May 6,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tueaday,May 20,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 3,2024 4:00 PM Work session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tueaday,June 17,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tueaday,July 8,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 5,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 19,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 2,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 16,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 3,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,December 9,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT September 5, 2024 Press Release: Give your input to our Charter Review Commission Attachments: Press Release: Give you input to our Charter Review Commission Kellie Grace From: City of Iowa City: Do Not Reply <CityoflowaCity@public.govdelivery.com> Sent: Tuesday, September 3, 2024 9:03 AM To: Kellie Grace Subject: Give your input to our Charter Review Commission SHARE Having trouble viewing this email? View it as a Web p,--ige. city of 10WACITY FOR IMMEDIATE RELEASE Date: 09/03/2024 Contact: Kellie Grace, City Clerk Phone: 319-356-5041 Give your input to our Charter Review Commission The Charter Review Commission invites you to come and give your input regarding potential changes to the Iowa City Charter as part of the 10-tear review process. The Charter helps determine many things, including 1. Composition and election of City Council and the Mayor 2. Council districts 3. Duties of the City Manager 4. Restrictions on campaign contributions 5. Procedures for initiatives and referendums The Commission will be hosting two public input meetings to get residents' opinions on the Charter. The first upcoming input session is at 6:30 p.m. on Tuesday, Sept. 10, 2024, at the Iowa City Public Library.The next is at 10:30 a.m. Saturday, Sept. 28, 2024, at Emma Harvat Hall in City Hall. For more information about the Charter Review Commission, access to past meeting packets with minutes and public, and to review the working draft of the proposed Charter amendments, visit the Commission's website. To send comments to the Commission, email citycharter(C?towa-city.oro, or send physical mail to: Charter Review Commission Attn: City Clerk City of Iowa City 410 E. Washington St. Iowa City, IA 52240 1 Item Number: IP3. 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Rowen Sabala Iowa City Civil Service Commission Rick Wyss, Chair Item Number: IP5. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT September 5, 2024 Climate Action Commission: August 5 Attachments: Climate Action Commission: August 5 MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION AUGUST S, 2024 -3:30 PM—FORMAL MEETING EMMA J. HARVAT HALL MEMBERS PRESENT: John Fraser,Jamie Gade, Zach Haralson,Wim Murray, Michelle Sillman, Angie Smith, Gabriel Sturdevant MEMBERS ABSENT: Michael Anderson, Michal Eynon-Lynch, Ben Grimm, Brinda Shetty STAFF PRESENT: Daniel Bissell,Sarah Gardner, Megan Hill, Diane Platte OTHERS PRESENT: Blake Careo, Matisse Arnone, Dakota Thurston, Gabe Himan (Green Iowa AmeriCorps) CALL TO ORDER: Sturdevant called the meeting to order at 3:32 APPROVAL OF JUNE 3,2024 MINUTES: Fraser moved to approve the minutes from June 3, 2024. Murray seconded the motion, a vote was taken, and the motion passed 7-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. ANNOUNCEMENTS: Action Items from last meeting(Staff): • Commissioners are invited to listen to the upcoming City Council work session on Fare Free metrics; staff will share a link to the recording following the session. Upcoming Events: • City Council work session: Fare Free update (Aug. 20,4 p.m.) • Bus shelter mosaics design workshop (Aug. 7, 5:30-8:30 p.m.) • Bus shelter mosaics deployment(Sept. 8) • Energy Mini-Blitz (Aug. 10, 9 a.m.-noon) • Climate Fest o CoCoRaHS Training(Sept. 23,4:30-6:00 p.m.) o Fare Free Celebration (Sept. 24, 5-8 p.m.) o Community Sing/Film Screening(Sept. 25, 6:00 p.m./7-8 p.m.)* o Personal Electrification Plan (Sept. 26, 3-6 p.m.) o Nonprofit Nerd Out(Sept. 27, 2-4 p.m.)* Climate Action Commission August 2024 Page 2 of 5 o EVs at the Market (Sept. 28, 7:30 a.m.—noon) ■ *Denotes events with opportunity for CAC host • Other events in the community (Commissioners)- o Gabe Hinam from Green Iowa AmeriCorps with Parks and Rec. invited commissioners to Party in the Park this Thursday, 6:30-8 in North Market Square Park,for a Pedal Power event that will encourage biking in the community. UNFINISHED/ON 30ING BUSINESS: Visioning metrics/CPRG/Climate planning activities • Gardner summarized the work on the regional plan being developed under the Climate Pollution Reduction Grant (CPRG) process.She noted Iowa City's Accelerated Action Plan runs through 2025; it could be refreshed rather than overhauled. An enlarged section on Adaptation—or a plan specifically targeting Adaptation--may be appropriate, since our community has seen climate impacts, such as extreme weather events increasing,sooner than anticipated. ■ Gardner described the Environmental Management System (EMS),the system already used by the City's landfill and recycling programs to track efforts and assign metrics toward continuous improvement.The Commission could experiment with a pilot effort using a similar approach to track progress toward a few priority climate action goals.The aim would be to determine if this approach makes sense for climate action efforts, if it could be sustained through staff and Commission efforts, or if it would make sense to request the help of a consultant to pursue full implementation. * Gardner proposed the following for the year ahead: identify some priority actions for an EMS pilot and the corresponding objectives and measures, undertake a reprioritizaton/refresh of the action items within the current CAAP/Accelerating Action Plan, explore the possibility of an Adaptation Plan, and continue to monitor progress on the Regional Plan. • Fraser offered support for a plan that adapts as needed, likening the process to a five-year plan for a business or organization that changes more frequently than every five years. • Sturdevant voiced support for input from commissioners and community members and prioritizing these local ideas over an outside consultant. • Gardner invited commissioners to take time before the next meeting to consider whether the current Climate Action Plan allows Iowa City to do the work we need to be doing for the next five years and whether an Adaptation Plan would be beneficial to the City.The Fare Free metrics presentation and a possible future presentation on EMS metrics might guide the process of developing climate action metrics. • Fraser and Sturdevant emphasized the importance of"doing both at the same time:" keeping tabs on the established plan and continually thinking on new additions. Climate Action and Adaptation Plan • Gade asked if the Electrification Incentive Program was the program in which the landlords agree to accept Housing Choice vouchers in exchange for electrification and efficiency updates. Gardner affirmed that was the case and provided some additional details on the program, which now has six properties (three duplexes) participating. o Sillman asked the age of the houses. Gardner knew one of the properties was at least 40 2 Climate Action Commission August 2024 Page 3 of 5 years old. o Haralson asked the locations of the houses. Gardner believed they were located on the south side of Iowa City. o Gade praised the program. • Fraser noted how much demolition happens in Iowa City during the month of July. Gardner offered information on a demolition debris recycling program that City Resource Management staff recently visited. • Gade asked about the new Climate Change Analysis requirement for new subdivisions under Transportation. Gardner affirmed that the comp plan is being updated. • Sturdevant asked for details about New City Facility Construction under Adaptation.Gardner clarified that this refers to city-owned facilities. For example,when the new landfill facility is constructed,the plan will ask whether there are adaptation principles that can be considered (i.e. backup energy in the form of storage or a generator). Smith noted the recently submitted application for a Gold Level Bike-Friendly community and expressed enthusiasm for the feedback that will result. Gardner shared a report about the popularity of a social media post about the bike rack installation on Chauncey Parking Ramp. Sillman asked about grant funding for EV charging infrastructure in parks. Gardner shared a grant proposal to bring solar-powered EV charging stations, which are not grid-tied,to City parks was pursued by not funded.The effort ran aground in legalities: under Iowa code, if a device both generates and sells electricity, it runs the risk of violating the legally protected monopoly that a utility has in its service area. Iowa statutes also require collecting tax on charging for EVs. Resolving these legal questions will be a necessary step for the next try on such grant opportunities. • Sturdevant asked about resilience hubs and Gardner noted that next month's meeting will include a presentation about a resilience hub at Neighborhood Centers of Johnson County. Gade asked about the status of the Equity Review of Neighborhood and Population Outreach. Gardner affirmed that it has been developed, and when it becomes publicly available, commissioners will receive a copy. • Sillman asked about 36%canopy coverage in the urban area. Gardner noted that the City's goal is 40%canopy coverage. • Haralson asked about HERS rating work and if there are further steps to be developed there. Gardner clarified that the HERS rating would not be included in the MLS, but it is a certificate that realtors can use to help sell the property. Making a HERS certificate standard practice creates a helpful feedback loop. Haralson asked if there is a rating for buildings that are not new construction. Gardner explained the PERL rating is for existing construction. o Sturdevant noted that builders working on remodeling projects might enjoy a similar incentive as the HERS incentive. RECAP: Confirmation of next meeting time and location: • Monday,September 9, 3:30-5 p.m., Emma J. Harvat Hall Actionable items for commission,working groups, and staff: • Staff will share with commissioners some updates on the Fare Free metrics discussion. 3 Climate Action Commission August 2024 Page 4 of 5 ADJOURNMENT: Sillman moved to adjourn, Fraser seconded the motion. A vote was taken, and the motion passed 7-0. Meeting adjourned at 4:50. 4 Climate Action Commission August 2024 Page 5 of 5 CLIMATE ACTION COMMISSION ATTENDANCE RECORD 2023-2024 O N \ \ \ \ \ W In A F- M w U1 NAME TERM EXP. w w w N w A A a a a a � w Michael 12/31/2025 NM O/E X O/E O/E X X Anderson Michal Eynon- 12/31/2024 X X X X X NM X X X X X O/E Lynch Elizabeth 12/31/2025 X Fitzsimmons John Fraser 12/31/2024 O/E X X X NM X X X O/E X X Jamie Gade 12/31/2025 X X 0/ X X NM X X X X X X E Ben Grimm 10/31/2023 O/E X X X X NM X O/E X X O/E O/E Zach Haralson 12/31/2025 NM X X X X O/E X Matt Krieger 12/31/2023 O/E X 0/ X O/E E Wim Murray MidAmerican X X X X X NM X X X X X X Rep Michelle Sillman 12/31/20025 X X X X X NM O/E X X O/E X X Brinda Shetty UI Rep O/E X X X O/E NM X X X X X X Angie Smith 12/31/2025 X X NM X X X X X X Gabe Sturdevant 12/31/2024 X X X O/E X NM X X X X 0/E X Matt Walter 12/31/2023 X X X O/E X KEY: X=Present 0 =Absent 0/E=Absent/ExcusedNM= No Meeting * No longer on Commission 5 Item Number: IP6. CITY OF IOWA CITY COUNCIL ACTION REPORT September 5, 2024 Community Police Review Board: August 20 Attachments: Community Police Review Board: August 20 Draft Community Police Review Board Minutes —August 20, 2024 CALL TO ORDER: Chair Jensen called the meeting to order at 5:34 p.m. MEMBERS PRESENT: Melissa Jensen, Ricky Downing, Jessica Hobart, Colette Atkins, Saul Mekies MEMBERS ABSENT: Jerri MacConnell, David Schwindt STAFF PRESENT: Staff Connie McCurdy, Legal Counsel Patrick Ford OTHERS PRESENT: Police Chief Dustin Liston RECOMMENDATIONS TO CITY COUNCIL: e Accept FY24 Annual Report. CONSENT CALENDAR: • Draft minutes of the meeting from July 09, 2024 • Chief Liston handed out his annual report to the board members Motioned by Atkins, seconded by Downing to adopt the consent calendar as amended. Motion carried 5/0, MacConnell and Schwindt were absent. NEW BUSINESS: ■ Community Forum Discussion: Jensen mentioned that the forums are conducted annually, and the last one was October 3, 2023. Jensen asked the other board members if they wanted to hold the meeting at the ICPL like the previous year. Downing said that the start time of the community forum from the previous year was 5:30 p.m. Jensen noted that the forum is set up like a regular meeting, and that it's in the ordinance that the board will conduct a community forum, but the ordinance does not specify how the board must run it. Jensen said that she feels there is a stiffness to the meeting because the board members sit at the table with microphones in front of them, which can be intimidating to the public. Downing noted that those from the public who want to speak must sign a paper before they can speak. Atkins asked what the purpose of the forum is, and Jensen replied saying that it's a time for the public to come and learn about the board and what it does. Mekies pointed out that most of the questions asked at the forum are for the Police Chief and not the Board. Legal Counsel Ford read to the Board members what is stated in the ordinance regarding the purpose of the community forum. Hobart expressed a desire to present the forum as a community event or an educational opportunity. The board agreed on October 16, 2024 at the ICPL at 5:30 p.m. for this year's community forum. • FY24 Annual Report: No comment from board members. Motioned by Downing, seconded by Hobart to accept the CPRB FY24 Annual Report as presented and forward to City Council. Motion carried 5/0, MacConnell and Schwindt were absent. CPRB August 20, 2024 Draft Page 2 • Discussion regarding complainants that frequently contact the police for scenarios that should go through DHS or other social service agencies: Mekies wants the City Council alerted to the breakdown in the ability of the community to address situations in which the police are contacted for assistance when a social service agency should be contacted. Chief Liston noted that his officers deal with the frequent almost on a daily basis. Jensen mentioned that when writing the public report, the board could write in the comments about the person being one who contacts the police multiple times, but names cannot be used. (Hobart left the meeting at 6:07 p.m.) OLD BUSINESS: • None. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: ■ None. BOARD INFORMATION: 0 Atkins would like to discuss the procedures for how the board is to respond to media inquiries. STAFF INFORMATION: • None. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change): • September 10, 2024, 5:30 p.m. — Helling Conference Room • October 8, 2024, 5:30 p.m. — Helling Conference Room • October 16, 2024, 5:30 p.m. —Community Forum, ICPL— Meeting Room A • November 12, 2024, 5:30 p.m. — Helling Conference Room • December 10, 2024, 5:30 p.m. — Helling Conference Room (Jensen will be absent from the September 10th meeting) EXECUTIVE SESSION: No executive session was needed. ADJOURNMENT: Motioned by Atkins, seconded by Downing to adjourn. Motion carried 4/0, MacConnell, Schwindt, and Hobart were absent. Meeting adjourned at 6:31 p.m. eA N 00 O � � W o X k k x x I > >t O A G N x X O N tn O 7 N R O N M 3 � O 1 N O u � N o 0 0 o U M N M x X x k x O X O N E O 6T. �O kr) tn 00 00 E i N N N N N N N N N O O O O O O O O O 7 i y M M M e\y t\ M tM O O O O O O O O O W y � O O R i m C �•� C C d y C ate+ � L � Q �-. O -, � � A •, = � � v� dcCOE- 0rA Ud A x00Z