The URL can be used to link to this page

Home My WebLink About10-3-24 PAAC Agenda PacketPublic Art Advisory Committee Thursday, October 3, 2024 3:30 PM Emma Harvat Hall City Hall, 410 E. Washington AGENDA 1. Call to Order 2. Introduction of new Committee member: Sophie Donta, Art/Design Professional 3. Elect Committee Chair and Vice Chair 4. Public discussion of any items not on the agenda 5. Consider minutes of the September 5, 2024 PAAC Meeting 6. Review Community-Initiated Public Art Program Application & Procedures 7. Review Neighborhood Art Program Application & Procedures 8. Public Art Strategic Plan Update: Public Input Survey Questions 9. Staff updates 10. Old or New Business 11. Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Rachel Kilburg Varley, Public Art Coordinator at 319-356-5014 or rkilburg@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. DRAFT, p.1 Public Art Advisory Committee Mtg, 9/5/2024 Minutes Public Art Advisory Committee September 5, 2024 Emma Harvat Hall Public Art Advisory Committee Members Present: Rachel Kinker, Jeremy Endsley, Leslie Finer, Anita Jung, Juli Seydell Johnson, Andrea Truitt Members Absent: Ron Knoche, Nate Sullivan Staff present: Rachel Kilburg Varley Public Present: Rachael Arnone (Southeast Middle School Art) Call to Order Truit called the meeting to order at 3:31 p.m. Public Discussion of Any Item Not on the Agenda None. Consider minutes of the August 1, 2024 PAAC meeting. Johnson moved and Endsley seconded that the minutes from the August 1, 2024, meeting be approved. Motion passed (5-0). Southeast Middle School Longfellow Tunnel Painting Project Southeast Middle School Art Teacher, Rachael Arnone introduced the project. Arnone stated this year, two groups of students would be painting four murals, which will enable more students to participate in the painting day, scheduled for Thursday, September 12, 2024. Each of the four students whose designs were selected for the mural were in attendance and Truitt asked each to share more about their design. Each student described their design and inspiration behind the design. Committee members thanked Arnone and the students for their work on the project. Jung joined the meeting. Arts Stakeholder Meeting Recap The Arts Stakeholder Meeting was held on August 1, 2024. Endsley, Miller, Jung, and Kilburg Varley attended on behalf of the Committee. Kilburg Varley shared a recap of the meeting and feedback solicited: • Guest speaker Vivian Cook, with the Ames Focal Theatre Lab, presented on asset-based public art approaches. Participants shared positive feedback on her presentation. • Need for exhibit space and promotion of existing, underutilized exhibit space. DRAFT, p.2 Public Art Advisory Committee Mtg, 9/5/2024 • More places for temporary public art and pop-up public art. • Need for more studio space, classroom space, gallery space (range of needs) • Need to support artists. Endsley encouraged staff to find ways to invest in temporary and pop-up exhibit space. Kilburg Varley shared that she viewed this input as being part of a broader set of input received through a community survey and future work session by the Committee, which will inform an updated strategic plan. Kilburg Varley suggested the updated strategic plan take the form of a shorter, more focused document in order to maximize limited staff and budget capacities. Staff Updates Kilburg Varley shared that there is no update on the Lucas Farms neighborhood project and waiting to hear back from the Meskwaki Settlement School. On the South District Bus Stop Bench Project, she shared that the artists will begin to paint and finish the sculpture, the City is working on site preparation, and the project is still slated for installation this Fall. Old or New Business Johnson shared that in a recent community meeting, there was positive public feedback about the new Sculptor’s Showcase installations and scavenger hunt. Adjournment Johnson moved to adjourn at 4:44 pm. Finer seconded. Motion passed (6-0). DRAFT, p.3 Public Art Advisory Committee Mtg, 9/5/2024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term Expires 6/8/23 7/6/23 8/3/23 9/7/23 11/2/23 12/7/23 1/4/24 4/4/24 6/6/24 8/1/24 9/5/24 Ron Knoche X X X X* X X X* X* X X O/E Juli Seydell- Johnson X X X X O/E X* X O/E X X X Steve Miller 12/31/23 X X X X X X X X X X --- Eddie Boyken 12/31/24 O/E O/E O/E O --- --- --- --- --- --- --- Andrea Truitt 12/31/25 X X X X X X O/E X O/E X X Dominic Dongilli 6/30/23 X --- O/E --- --- --- --- --- --- --- --- Anita Jung 6/30/23 X O/E X X X X X O/E X X X Jenny Gringer 12/31/23 X X X O/E O X --- --- --- --- --- Jeremy Endsley 12/31/25 X O/E X O X X X X X X X Nate Sullivan 6/30/26 --- X X X X X O/E X X X O/E Leslie Finer --- --- --- --- --- --- --- X X X X Rachel Kinker --- --- --- --- --- --- --- X X O/E X Key: X = Present X* = Delegate attended O = Absent O/E = Absent/Excused --- = Not a member PURPOSE Community-driven public art strengthens social cohesion, beautifies our city, and enriches the lives of our residents! The Community Initiated Public Art program provides a pathway for community members to secure needed approvals for completing a public art project. WHO CAN APPLY? Private property owners, artists, organizations or residents based in Iowa City. FUNDING Generally, Community Initiated Art Projects are supported largely or entirely by an alternative funding source. If you are in need of funding support, please review your eligibility for the Iowa City Public Art Matching Grant Program. WHAT TO CONSIDER The Public Art Advisory Committee (PAAC) values… • Supporting the livelihood of artists: it is encouraged that artists are compensated for their time, expertise, and materials. • Equity in public art: attention to diversity, equity, and inclusion is encouraged. This includes the artist completing the work or other individuals participating. • Participation and access to the arts: Projects are encouraged to consider adding a participatory element (design process, installation process, interactive viewing, etc.). APPROVAL PROCESS 1. Obtain Location Permission(s): Before applying, applicants should seek preliminary permissions from the property owner of where the project is desired to be located: • Public property (i.e. park, sidewalk, etc.): must be approved by the City. Please contact the Public Art Coordinator for assistance coordinating appropriate departmental approvals. • Private property: must be authorized by the property owner. Please note that some “private property” elements, such as retaining walls, may actually be located within the public right-of-way, and would also require City approval. 2. Submit Application: Submit the Community Initiated Public Art Program Application. FOR PRIVATE PROPERTY OWNERS + RESIDENTS OF IOWA CITY Community-Initiated Public Art Program 3. Staff Review: The Public Art Coordinator will review the application and coordinate other departmental reviews or Public Art Advisory Committee review (if necessary): • If a project is located on public property, within public right-of-way, or receiving any Public Art funds, the project design must be approved by the Public Art Advisory Committee. • Project materials must be quality, appropriate, and safe to the public. Artist(s) should have sufficient experience to demonstrate proficiency in executing the project well. 4. Public Art Agreement: The Public Art Coordinator will work with the applicant to execute a grant agreement which will include details such as maintenance obligations, authorized location, and more. CONTACT If you have additional questions, please contact Rachel Kilburg Varley, Public Art Coordinator at rkilburg@iowa-city.org or 319-356-5248. www.icgov.org/publicart Community-Initiated Public Art Program Application Gateway Page – before someone can access the application form: Thank you for your interest in this public art program. Prior to completing this application form, please review the Community Initiated Public Art Program info sheet at www.icgov.org/publicart. If you have questions or need assistance completing this application, please contact the Iowa City Public Art Coordinator at 319-356-5248. Contact Information * = required field Applicant Name*: Applicant Role*: • Artist • Property Owner • Project Coordinator • Other: __________ Applicant Email*: Applicant Phone*: Project Location Before submitting this application, you must obtain preliminary authorization from the property owner of the proposed project site: • Public property (i.e. park, sidewalk, etc.): Contact the Public Art Coordinator at 319-356-5248 for assistance coordinating appropriate departmental approvals. • Private property: Contact the property owner. Please note that some “private property” elements, such as retaining walls, may actually be located within the public right-of-way, and would also require City approval. Proposed Project Location* (include both the property address and a brief description of the exact location of the project): _____________________________________________________________________________________ If the applicant is not the property owner, please provide the name(s), phone, and e-mail of the property owner(s) who have provided consent for the project to take place on their property*. If public property, please list the Iowa City Public Art Coordinator. _________________________________________________________________________________ Project Description Description of Proposed Project*: _________________________________________ Project Financial Sponsor (if applicable): __________________ Project Partner (if applicable): __________________ Anticipated Project Start Date*: _____________________ Anticipated Project End Date*: _____________________ Artist Information Please note: projects involving community members or volunteers in the creation of the art work still require an experienced artist to oversee the project • __ same as applicant • Artist name: ________ • Artist e-mail: __________ • Briefly describe artist’s qualifications or prior experience: _____________________________________________________________________________ Project Design Design Concept* – file upload field Site Plan (if applicable) – file upload field Additional information – file upload field Signature “Sign” button + automatically capture date COMMUNITY-INITIATED ART PROPOSAL REVIEW CRITERIA 1. Public Art Management Plan Criteria: • 5.1 – 5.2 Selection & Placement Guidelines • 6.3 Siting Procedures 2. Project Feasibility: • Verification that the artwork will be located on public property or within public right-of-way and be publicly accessible • Ability of the artist/applicant to complete the project within the proposed timeframe and budget • Commitment of proposed partners involved in the project • Ability/willingness of the artist/applicant to work with the PAAC / City staff. • Long-term ownership and maintenance obligations for City vs. artist/owner. • If seeking City funding, availability and priority of Public Art funding PURPOSE Neighborhood-based public art projects strengthen neighborhood identity by connecting residents and enhancing the sense of place. The Neighborhood Public Art Program provides a funding pathway for Neighborhood Associations to organize a significant public art project in their neighborhood, with the input of those who live there. The Neighborhood Art Program is offered by the Public Art Advisory Committee (PAAC). WHO CAN APPLY? Iowa City Neighborhood Associations, or neighborhood groups actively working with the City towards formation of a Neighborhood Association. Not currently a Neighborhood Association, but interested in learning more? Please contact the Iowa City Communications Office at 319-356-5058 or email EngageIC@iowa-city.org. OVERVIEW • Funding: Funding availability for the Neighborhood Art Program varies each year. Please visit the Iowa City Public Art webpage to learn when the program is accepting applications. If possible, non-City financial contributions toward the project budget may improve or expedite project viability. • Public Art Priorities: Projects are encouraged to align with the Public Art Strategic Plan. • Neighborhood Engagement: Neighborhood Art Projects must offer the opportunity for all residents of the neighborhood to participate in the process. Typically, this includes one or more of the following: design input, site/location input, and possibly participation in production or installation of the artwork. APPROVAL PROCESS The following outlines the typical process for a Neighborhood Art Project, however neighborhood or project circumstances may vary and require flexibility of this process: 1. Applicants should review the following steps to ensure all aspects have been considered before applying. Some level of engagement with the neighborhood regarding the project idea must have occurred before submitting an application form. 2. Submit Application Form: Visit www.icgov.org/publicart. FOR IOWA CITY NEIGHBORHOOD ASSOCIATIONS Neighborhood Art Program 3. Staff Review: The application will initially be reviewed by the Public Art Coordinator and Neighborhood Outreach & Engagement Specialist. City staff may contact the applicant(s) to seek clarification, flesh out project details, or begin coordinating other preliminary departmental reviews/approvals as necessary. 4. Public Art Advisory Commission Review and Approval: Staff will coordinate with the applicant to present the project to the PAAC . The PAAC meets the first Thursday of every month. The PAAC will use the Neighborhood Art Proposal Review Criteria to guide decision-making. 5. Public Art Agreement: If the project is approved by the PAAC, the Public Art Coordinator will work with the applicant to execute a Public Art Agreement which will include details such as the project description, location, timeline, budget, funding, neighborhood obligations, and more. The PAAC must vote to approve the Public Art Agreement. 6. Neighborhood Engagement: Neighborhood engagement requirements will be detailed in the Public Art Agreement. Typically, at a minimum, the Neighborhood Association will be required to solicit public input on the project design and/or location. The Neighborhood Outreach & Engagement Specialist can assist with coordinating neighborhood engagement efforts. 7. Artist and/or Design Selection & Approval: There are several ways to work through the artist selection and design process: • The neighborhood can select a "concept" artist through a Request for Qualifications (RFQ). This artist would guide the neighborhood through the mechanics of concept, design and artist selection. Any fee for the "concept" artist would be part of the budget for the neighborhood art project. • The neighborhood can select an Artist to work with them to design, create and install the artwork through a RFQ process. • The neighborhood can directly select an artist (one that lives in their neighborhood or has a proven history of successfully creating projects similar to what they wish to see). If needed, City staff will help coordinate a call for artists or call for proposals. The PAAC must approve of the final design, artist, and project site before the project can begin. 8. Project Completion: Specific project completion details will be included in the Public Art Agreement. Coordination of project completion will be a collaboration between City staff, the artist, and the Neighborhood Association. The artist and/or Neighborhood Association may be asked to provide regular progress updates to the PAAC. CONTACT If you have additional questions, please contact Rachel Kilburg Varley, Public Art Coordinator at rkilburg@iowa-city.org or 319-356-5248. www.icgov.org/publicart Neighborhood Art Program Application (Laserfiche Form) Gateway Page – before someone can access the application form: Thank you for your interest in this public art program. Prior to completing this application form, please review the Neighborhood Art Program info sheet at www.icgov.org/publicart. If you have questions or need assistance completing this application, please contact the Iowa City Public Art Coordinator at 319-356-5248. Contact Information * = required field Neighborhood Association*: ________________________ Applicant Name*: ______________ Applicant Role*: • Neighborhood Association President • Other Officer for Neighborhood Association • Neighborhood Association member • Resident of the Neighborhood • Artist • Other: __________ Applicant Email*: Applicant Phone*: Project Description Description of Proposed Project*: _________________________________________ Explain why the project will benefit the neighborhood*: ____________________________ Explain how neighborhood residents will be engaged or invited to participate in the project process*: ____________________________________________________________________________________ Please select your proposed artist and design selection process*: • RFQ for Concept Artist: Through an RFQ, the neighborhood will select a "concept artist” to guide the neighborhood through the mechanics of concept, design, and artist selection. • RFQ for Project Artist: Through an RFQ process, the neighborhood will select an Artist to work with them to design, create, and install the artwork. • Sole Source Artist: The neighborhood will directly select an artist (one that lives in their neighborhood or has a proven history of successfully creating projects similar to what they wish to see). Has artist and/or design selection already begun?* (If yes, please explain): ____________________________________________________________________________________ Proposed Project Timeline* Tell us about the proposed timeline and action steps needed to complete this project (start date, completion date, neighborhood meetings, artist and design selection, etc.) Use one line for each milestone and add additional lines as needed. Action Step/Milestone: Completed by: ___________________________________ _____________ *Add rows button* Project Location Before submitting this application, you must obtain preliminary authorization from the property owner of the proposed project site: • Public property (i.e. park, sidewalk, etc.): Contact the Public Art Coordinator at 319-356-5248 for assistance coordinating appropriate departmental approvals. • Private property: Contact the property owner. Please note that some “private property” elements, such as retaining walls, may actually be located within the public right-of-way, and would also require City approval. Proposed Project Location, if known (include both the property address and a brief description of the exact location of the project): _____________________________________________________________________________________ If the applicant is not the property owner, please provide the name(s), phone, and e-mail of the property owner(s) who have provided consent for the project to take place on their property. If public or City property, please list the Iowa City Public Art Coordinator. _________________________________________________________________________________ Project Budget Total Project Cost*: $___________ City Funding Request*: $__________ Funding Sources: Please list any other funding sources supporting your project, if applicable. Add additional rows as needed. Other funding source: Amount: Committed or Anticipated? (radio button) _____________________ $ ________ __ Committed __ Anticipated *Add row button* In-Kind Donations: Please describe any project supplies, equipment, or labor which are being donated in-kind: _______________ Expense Budget: Please list a breakdown of project expenses and which funding source will be used. Project expenses could include things like artist fees, project materials, site prep or installation costs, signage, etc. Funding for personal property or gain will not be authorized. Amount: Describe Expense Item: Amount paid by City Funding: Amount paid by other funding source: $ $ $ *Add row button* File Uploads If you have any of the following files available, please upload now. Depending on the status of your project, you may not have any files to upload at this time. Design Concept(s) Images – file upload field Site Plan – file upload field Artist CV – file upload field Other Files – file upload field Signature “Sign” button + automatically capture date NEIGHBORHOOD ART PROGRAM PROPOSAL REVIEW CRITERIA 1. Public Art Management Plan Criteria: • 5.1 – 5.2 Selection & Placement Guidelines • 6.3 Siting Procedures 2. Neighborhood Engagement: • Inclusive opportunities for all residents to participate in the process • Need for public art in the proposed neighborhood (geographic access, demographic access, etc.) 3. Project Feasibility: • Participation of a qualified artist capable of implementing the project • Overall project budget/cost • Cost and complexity of long-term maintenance requirements • Authorization and feasibility of proposed project site MEMORANDUM DATE: September 26, 2024 TO: Iowa City Public Art Advisory Committee FROM: Rachel Kilburg Varley, Economic Development Coordinator RE: Agenda Item #6 – Strategic Plan Update & Public Input Survey Questions The current Public Art Strategic Plan covers Fiscal Years 2021 – 2025. As such, we are in the final year of the current plan and should continue to work towards setting priorities, drafting, and adopting an updated Strategic Plan to be effective FY 2026 (July 1, 2025): Completed • PAAC review of current Strategic Plan progress – completed Jan 2024 • PAAC review of budgetary and geographic distributions – completed July 2024 • Arts Stakeholder Input Meeting – completed August 2024 Next Steps • Public input survey o Review survey questions at 10/3/24 PAAC meeting o Survey to be issued early December 2024 o Survey results available in January or February 2025 PAAC agenda • PAAC Strategic Plan Work Session(s) – April/May 2025 o Staff to present review of results from all steps in this process thus far o Committee to discuss and set 2-3 overarching values, 3-5 focus/impact areas, and 3-8 strategies or action items within each focus/impact area • PAAC consider approval of new Strategic Plan – June/July 2025 o Based on the PAAC’s work session, staff will draft an updated Strategic Plan document o PAAC to review, finalize, and consider adoption at the June/July meeting(s). Public Art Strategic Plan Update: 2024 Public Input Survey – DRAFT 1. What is your relationship to public art? (select all that apply) o I love public art o I like public art, but wouldn’t say I love it o I am indifferent to public art o I dislike public art o I don’t understand public art o I make public art 2. What do you believe the role of public art should be? Select all that apply: o Attract and train new artists o Attract tourism o Beautification o Bring delight to everyday spaces o Build neighborhood identity and connection o Encourage social change (i.e. send a message) o Honor community history o Inspire creativity/imagination o Promote community pride o Reflect local diversity and culture o Support local artists 3. What is your most common or favorite way to engage with public art? Select all that apply o Participating in performing or making public art o Participating in choosing designs or locations for public art o Viewing public art by intentional public art installations o Viewing public art by stumbling upon it unexpectedly o Participating in interactive public art installations o Showing my own art o Teaching about art o Learning about art or how to create art Other: ________________ 4. What is your favorite type of public art? Rank from favorite to least favorite o Artistic Lighting o Artistic Street Furniture (benches, bus stops, bike racks, etc.) o Artistic Wayfinding (signage, crosswalks, maps, etc.) o Dance o Digital Projections o Earthworks o Interactive Art o Murals o Musical o Performance Art o Pop -up/temporary art o Sculptures o Theater o Other: ______________ 5. What type of locations do you want to see more public art? Rank from favorite to least favorite o Along major roadways or City gateways o Buses/bus stops o Commercial areas or businesses o Downtown Pedestrian Mall, streets, or alleys o During community events and festivals o My neighborhood o Non-profit or social service agencies o Parks and trails o Public buildings/facilities o Unexpected places 6. Do you have specific location suggestions for public art? ___________________ 7. Do you have a favorite or least favorite public artwork in Iowa City? Why? _______________________ 8. Are there any reasons that prevent you from visiting a public art installation or participating in a public art experience? Select all that apply o Hard to find time o Cost of ticket or registration o I am not interested o Health (physical or mental) o Transportation difficulties o Lack of information, marketing, or awareness about opportunities ◻ If this is selected, how would you best be made aware?________ o Not in my neighborhood/too far away o I don’t feel welcome o Other: ________________________________ 9. Do you have any other suggestions or comments for the Iowa City Public Art Program? ____________________________________________________ Optional Demographic Information 10. Where do you live in Iowa City? View neighborhood map online o Downtown o Riverfront Crossings o College Hill o Northside/Goosetown o Shimek o Bluffwood o Windsor Ridge o Washington Hills o Morningside-Glendale o Summit St. Historic District o Creekside o Eastside o Lucas Farms o South District o Miller Orchard o Melrose o University Heights o Bryn Mawr Heights o Mormon Trek Village o Ty Cae o Wonderful Westside o Galway Hills o Walnut Ridge o Manville Heights o Normandy o Peninsula Area o Other: ____________________ 11. What is your age? (Optional) o Under 18 o 18 – 24 o 25 – 34 o 35 – 44 o 45 – 54 o 55 – 64 o 65+ o I prefer not to answer 12. To which gender do you most identify? o Female o Male o Non-binary o Other: _________________ o I prefer not to answer 13. Which race or ethnicity best describes you? (Check all that apply) o American Indian or Alaskan Native o Asian/Pacific Islander o Black or African American o White / Caucasian o Hispanic or Latino(a) o Multiple ethnicity/other o I prefer not to answer