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HomeMy WebLinkAbout2024-10-10 Info Packet 4 City Council Information Packet CITY OF 1 O WA CITY October 10, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule October 15 Work Session IP2. Work Session Agenda IP3. Memo from Assistant City Manager: Expanding Bow Hunting Opportunities Near Manville Heights IP4. Pending City Council Work Session Topics Miscellaneous IP5. Memo from City Clerk: Joint Entities Meeting Agenda Items for October 21 IP6. Press Release: Reminder - Oct. 16 Community Police Review Board Forum held at ICPL IP7. Civil Service Examination: Mass Transit Operator Draft Minutes IP8. Ad Hoc Truth & Reconciliation Commission: October 3 IP9. Community Police Review Board: September 10 IP10. Public Art Advisory Committee: October 3 October 10, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT October 10, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule j , City Council Tentative Meeting Schedule Subject to change CITY OF IOVVA CITY October 10,2024 Date Time Meeting Location Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of University Heights Tuesday,October 22,2024 1:00 PM Strategic Plan Work Session City Hall,Emma J.Harvat Hall 410 E.Washington Street Monday,November 4,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 19,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,December 10,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,Janaury 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,January 13,2025 4:30 PM Joint Entities Meeting TBD Hosted by Johnson County Brd of Supervisors Tuesday,January 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Wednesday,January 22,2025 2:00 PM Budget Work Session(CIP) City Hall,Emma J.Harvat Hall 410 E.Washington Street Tuesday,February 4,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,February 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,March 11,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 1,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 15,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,May 6,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,May 20,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 3,2025 4:00 PM Work session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 17,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,July 8,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 5,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 19,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 2,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 16,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 3,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,December 9,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT October 10, 2024 Work Session Agenda Attachments: Work Session Agenda Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability-related accommodations in order to participate in this program/event, please contact Kellie Grace at 319-356-5041, kgrace@iowa- city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City City Council - Work Session Agenda ~; lot Work Session October 15, 2024 - 4:00 PM CITY OF IOWA CITY Emma J. Harvat Hall 410 E. Washington Street www.icgov.org City of Iowa City Land Acknowledgment can be found at: icgov.org/landacknowledgement Meeting Rules can be found at: icgov.org/meetingrules You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: * hftps://citychannel4.com/live hftps://www.youtube.com/user/citychannel4/live • https://facebook.com/CityoflowaCit 1- Clarification of Agenda Items 2- Information Packet Discussion [October 3, October 10] Council direction needed on the following: 1. (10/10) IP5 - Memo form City Clerk: Joint Entities Meeting Agenda Items for October 21 3. University of Iowa Student Government (USG) Updates 4. Opportunities to expand bow hunting opportunities in or around Manville Heights [continued from October 1] 5. Discussion on Affordable Housing Finance 6. Council updates on assigned boards, commissions, and committees Item Number: IP3. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT October 10, 2024 Memo from Assistant City Manager: Expanding Bow Hunting Opportunities Near Manville Heights Attachments: Memo from Assistant City Manager: Expanding Bow Hunting Opportunities Near Manville Heights t CITY OF IOWA CITY _ MEMORANDUM CITY OF IOwn CITY Date: October 10, 2024 To: Geoff Fruin, City Manager From: Kirk Lehmann, Assistant City Manager RE: Expanding Bow Hunting Opportunities Near Manville Heights Introduction Iowa City's deer management program is intended to help address issues caused by deer in urban and suburban areas. To accomplish this, the City's Long-Term Deer Management Plan includes a mix of non-lethal interventions, annual urban bow hunts from 2024 through 2029, and the possibility of a single year of professional sharpshooting between 2026 and 2029, subject to State approval. More information is available at www.icgov.org/deer. At their October 1 meeting, City Council directed staff to expand bow hunting opportunities nearthe Manville Heights neighborhood, which is roughly bordered by the CRANDIC Railroad to the south and the Iowa River to the west, north, and east. This memo provides staff recommendations for how to best accomplish this goal in a safe and productive manner. Background The 2024-2025 Bow Hunt season in Iowa City began September 21, 2024, and ends January 10, 2025. The 2024-2025 Bow Hunt Rules help ensure public safety during the season and include requirements that all hunters be registered; that they hunt from an approved stand; and that their stands generally be located at least 150 feet from buildings, property lines, trails, roads, parks, sidewalks, schools, or rights of way. Most bow hunting occurs on private property, subject to the rules of the hunt. In 2023, Council also approved a process to allow hunting on specified City-owned lands. So far this season, Council is permitting bow hunting on the following City-owned properties: • 1150 Covered Wagon Drive (first approved September 5, 2023) • 2510 N Dodge Street (approved July 18, 2024) • 2099 Bristol Drive (approved July 18, 2024) • 101 McCollister Boulevard (approved July 18, 2024) • Sycamore Greenway south of Lehman Avenue (approved July 18, 2024) October 10, 2024 Page 2 Manville Heights is a challenging location to facilitate bow hunting under current rules. While there are many deer in the neighborhood, limited properties meet the qualifications for a bow hunting location. On October 1, staff recommended three approaches that may help expand hunting opportunities in the neighborhood. Council directed staff to explore all three options. Discussion of Solutions First, Council requested changes to the rules of the hunt to expand recreational opportunities. A redlined copy of these rules with recommended changes is included as Attachment 1. Staff proposes removing the limit on the number of waivers of separation allowed to hunt a location. Currently, a deer stand is not allowed where more than 3 waivers are required. The proposed change would allow hunting in more areas if all property owners within 150 feet consent. Staff also modified the language related to hunting near trails, roads, or parks to allow Council to expand hunting on public land as is considered below. Next, Council directed staff to contact targeted property owners, including the University of Iowa. Staff proposes mailing letters to property owners in Manville Heights that may be eligible under the new rules to invite their participation in the hunt by allowing hunters on their property. However, property owners are in no way obligated to allow hunting on their property. Finally, Council asked about additional City-owned properties in Manville Heights that could be used to expand the bow hunt. Staff proposes allowing hunters near the Ned Ashton house and in City Park as shown in Attachment 2 with additional restrictions as follows: 1. Hunting times and locations will be restricted to avoid periods of heavy use and areas with programmed activities, to be approved by the Director of Parks and Recreation. City Park is already closed from dusk to dawn although persons may use the trail. 2. If hunting occurs within 150 feet of a trail, that trail would be closed, and signage placed at all entrances to the trail to prevent potential conflicts. 3. Staff and organizations that are programmed in the area would be informed of the presence, times, and location of any approved deer stands. 4. Bow hunting would only be permitted for City employees. If there is insufficient interest from City employees, hunting may be expanded to approved hunters who have at least one year of experience hunting in Iowa City hunt with no issues. Note that this memo satisfies the 2023 process in Resolution 23-243 whereby hunting can be allowed on specified City-owned lands. Unless Council directs otherwise, the properties listed above shall be eligible for the bow hunt without further Council action. Recommendation Staff recommends approval of the solutions discussed above to expand bow hunting opportunities near Manville Heights while maintaining the safety of the hunt. Attachment 1 Hunter Checklist (Revised Effective)0OOOO(XX, 2024) APPLICATION (REQUIRED TO BE CONSIDERED) Application packets are available at www.icgov.orgldeer or can be picked up at the Iowa City Police Department(410 E. Washington Street). All materials can be e-mailed to diersen@iowa-city.org or dropped off at the police station. ❑ Read "Application Process and Instructions; Rules; and Additional Hunter Information" ❑ Bow Hunt Application (Form #1) ❑ Copy of valid Iowa DNR Hunting License HUNTING LOCATION FORMS (REQUIRED BEFORE HUNTING) These may be submitted at the time of application, but are not required until before hunting occurs. Please allow time for approval. Forms received after the start of the hunting season will not be considered valid until they are approved. ❑ Permission to Hunt on Private Property Form (Form #2) ❑ Waiver of Separation Form(s), if required (Form #3) ❑ Map of Planned Hunt Location AFTER APPLICATION APPROVAL (REQUIRED BEFORE HUNTING) ❑ Archery Proficiency Test (Conducted by Fin and Feather) DURING HUNTING (REQUIRED TO CARRY WHILE HUNTING) ❑ Valid Iowa DNR Hunting License ❑ Urban Deer License/Tags ❑ Copy of Signed Permission to Hunt on Private Property Form AND signed Waver of Separation Form(s), if required ❑ Picture ID AFTER DEER HARVEST (REQUIRED) ❑ Completed Antlerless Deer Harvest Confirmation Report (Form #4) ❑ Report with Iowa DNR (Please see below under"Additional Information") ❑ Visual confirmation and report with ICPD (Please below under"Additional Information") 3 RULES Revised Effective XXXXXX XX, 2024 The hunter must: Be at least 18 years old or older on the day of the hunt. Take all shots at least six (6)feet up in a manufactured elevated stand which has an approved safety harness; each hunter is encouraged to use a TMA or ASTM certified harness. NOT shoot within 150 feet(50 yards) or less of a home, building, or property line. NOT shoot back into the distance separation; except: (1) when hunting own property while adhering to distance requirement from adjoining property owner home, building, and property line; and (2) other property owners(s)waives distance requirement in written statement filed with the City. NOT position or use an elevated stand within 150 feet(50 yards)of any recreation trail, road, park unless authorized by City Council, or any school, sidewalk, or right-of-way; and NO shot shall be taken that may cross or enter into the same. Shoot downward and no further than 75 feet (25 yards)from an elevated stand. NOT shoot a spotted fawn. Not bait or feed. Baiting and feeding are prohibited. Attempt to retrieve every arrow. Case all bows while traveling to and from the site to the hunting stand. Must own property or have permission to hunt property which meets the Bow Hunt Program rules. Follow DNR Hunting guidelines, except when the City regulations are more restrictive than State regulations. Follow HUSH (Help Us Stop Hunger) drop-off guidelines. Must promptly report to the Hunt Coordinator any hunting activity that is observed which violates these rules or any state or local law. Carry picture ID Notwithstanding any other provision herein, a hunter may shoot from a ground blind on a parcel over 50 square acres at locations and conditions approved by the hunt coordinator. 4 Separation Requirement: Hunter shall not hunt within 150 feet of a home, building, or property line UNLESS the property owner or authorized manager of the property waives that separation requirement in writing. The Waiver of Separation Requirement form must be filed with the City. The separation requirement applies to homes, buildings, and property lines on the property being hunted as well as homes, buildings, and property lines adjoining properties. 1 the property requires more than, throe waivers the Adjoining property means all parcels of property that share a property line with the property to be hunted including properties that contact each other only at one point. Hunting License—Urban Deer ITag— Permission Form(s): While hunting within the City of Iowa City ALL hunters must carry their Iowa DNR hunting license, Urban Deer License/Tags, and the permission form associated with the property being hunted. If Waiver of Separation forms are required, they must be carried as well. The Iowa Department of Natural Resources (IDNR) and the Iowa City Police Department will be conducting checks throughout the season. Any hunter not having the proper documentation on their person will be subject to removal from the program and/or subject to citation. Reporting Process to Confirm Harvested Deer: All deer harvested within the City of Iowa City must be reported to the IDNR AND the City of Iowa City Police Department. To report a harvested deer under the City's Bow Hunt Program, please follow these steps before transporting the deer off the property. 1. Mandatory Harvest Reporting for Deer: Hunters who harvest a deer must report the harvest to the IDNR by midnight on the day after it is tagged, or before taking it to a locker or taxidermist, or before processing it for consumption, or before transporting it out-of-state, whichever occurs first. The hunter whose name is on the tag is responsible for making the report. Failure to report or reporting falsely may result in a misdemeanor citation and possible loss of hunting privileges. 2. Registering Harvested Deer with The City of Iowa City: Hunters must register the deer with the City by calling 319-356-5276 and requesting an officer meet them at their vehicle prior to leaving the hunt location. 3. Report Hit Non-Recovered Deer: Just as IDNR regulations requires you to report deer hit but not recovered, you will also must report this with your hunt coordinator. Please leave your name, time and date, area hunting, area deer last seen, sex of deer, and area of deer struck. This must be done within 12 hours of not locating the injured deer. Email is the preferred method of contact. Avoid Confrontation with the Public: If anyone confronts you in a harassing manner while you are attempting to hunt, DO NOT engage in any threatening behavior, back talking, etc. Instead, call the Joint Emergency Communication Center at 319-356-6800, request an officer to respond, and attempt to remove yourself from the situation. The incident must also be reported to the hunt coordinator via email or phone call immediately. 5 Interaction with Law Enforcement, City Employees, and Public: Hunters must at all times be respectful and cooperative with any Law Enforcement Official, City Employee, and/or the Public. Any verbal or written complaints of hunter(s) displaying rude or disrespectful behavior will be investigated. Hunters found not being respectful and cooperative will be removed from the program immediately. Additional Rules: • Legal weaponry for all hunting allowed during this season shall be restricted to compound bows and arrows, except that a hunter with a qualifying disability as defined by IDNR regulations be allowed to use a crossbow as defined and limited by the IDNR. • A hunter shall not dispose of any animal part on a public property, including roadside ditches. Entrails, bone and unusable parts of the deer can be disposed of in the trash if it is bagged in plastic. This applies to the City of Iowa City. If you live outside the City, consult your garbage collection service for proper disposal guidelines. • Deer must be covered during transport. • Hunt location will not be approved if more than three Waiver of Separations to the 150-foot rule are required. • Hunting under the influence of drugs or alcohol will result in suspension of Urban Bow Hunt privilege. • No driving or stalking of deer is permitted. • Hunters should attempt to contact property owners before entering private property to track or retrieve injured or dead deer. • In general, no property may be hunted by more than 4 hunters, unless the eligible property is two acres or larger and the Hunt Coordinator provides a written exception. • Tree stands cannot be erected sooner than 7 days prior to the hunt and must be removed within 7 days after the hunt. • Only 3 tags to be issued at a time. 6 Ue St 4S anb ngn _r Dubuq (j N , ) 0 o � 00 cf) O O 0 O C)C) o � 0 0 � 0 s 000 ,E ce 0oOO �° as --I ro 0 CD 00 o00 F o O O t o Sri r, Y o� 0000 ro 00 r DIY o I00 NTRiverside Dr M ry 3 'Cemplin.Rd I� I h, ; o 0 o m ,any = 6. ro co puelabpl-d a u) b r- 3 o ;' 00 a, anyc'n V a T, L U s (D any, ,cm any uopla8 uopla8 W _ O S O _ O � 0 _any uosaa� °r\ .= Park P o �. o^ 00 I Ill I •� rada Ct ' !any uemo6_ew- o O ,- a�i GCa o 0 0 ra Q O ✓O c"c^ C a� :, - �T C Hutchinson o 0 0 6�� Ave a_ W �v° O O a _ any uol[6ulxal ro _ ii 0 0 0 0 , c: 3 g ? `°r o � O .0 3 o co m m° 0 00 •p � � w O y � O O _ m 0 o JJ L w N 03 , o, o a S 3 0 0 m as o �r 1 p1 x cn * O O O o (, J'Q .� an jOt > aap =2o o r Oo a o W COJ uln ++� 2 Ua � O Ln O O I Oa/ N � O ++ C I I I boo °�, •p O Q a S� Z u C) Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT October 10, 2024 Pending City Council Work Session Topics Attachments: Pending City Council Work Session Topics I r 1 CITY OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS October 9, 2024 Currently Scheduled October 22,2024: Strategic Plan review and update FY23-25 Strate is Plan Action Item Topics Re uirin Council Discussion: • Explore legal steps to discourage or prevent bad faith and predatory property investors • Advance prioritized recommendations in the 2022 Affordable Housing Action Plan.Work with partners to undertake significant-scale affordable housing efforts • Develop a vision statement for a singular regional transit system with metro Johnson County entities and obtain initial commitments to study a regional system from each entity's elected officials Other Topics: • Discussion of board and commission appointment process • License plate reader technology discussion • Local Option Sales Tax and other alternative revenue streams discussion ■ Air quality discussion • Alternative crisis response discussion • Historic preservation incentive discussion • FY 2026 budget discussion • Review of the Aid to Agencies grant program Note: Some items on the Pending List may require staff research and information gathering prior to scheduling. Item Number: IP5. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT October 10, 2024 Memo from City Clerk: Joint Entities Meeting Agenda Items for October 21 Attachments: Memo from City Clerk: Joint Entities Meeting Agenda Items for October 21 r �.�,:. -4 CITY OF IOWA CITY a 7m MEMORANDUM Date: October 8, 2024 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Joint Entities Meeting Agenda Items for October 21 The next joint meeting with City Councils of Johnson County municipalities, the Johnson County Board of Supervisors, the Iowa City School District and neighboring school districts will be held on Monday, October 21, 2024. The meeting will be hosted by the City of University Heights. Please come prepared to discuss agenda items you would like to include on that agenda at the next Council work session on October 15th. A complete agenda and meeting date confirmation will be available in your packet preceding the October 21 st Joint meeting. Item Number: IP6. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT October 10, 2024 Press Release: Reminder - Oct. 16 Community Police Review Board Forum held at ICPL Attachments: Press Release: Reminder - Oct. 16 Community Police Review Board Forum held at ICPL Kellie Grace From: City of Iowa City: Do Not Reply <CityoflowaCity@public.govdelivery.com> Sent: Monday, October 7, 2024 12:02 PM To: Kellie Grace Subject: Reminder: Oct. 16 Community Police Review Board Forum held at ICPL SHORE Having trouble viewing this email?View it as a Web Wage. City of 10WACITY FOR IMMEDIATE RELEASE Date: 10/07/2024 Contact: Connie McCurdy, City Clerk Administrative Secretary Phone: 319-356-5043 Reminder: Oct. 16 Community Police Review Board Forum held at ICPL Al2 6ePP2 06;! COMMUNITY 16 5:30 p.m. FORUM Iowa City Public Library Meeting Room A Hosted by the Community Police Review Board{CPRB) IOWA CITY A UNr;CO Clrr pr W(RAruar The Community Police Review Board will host a community forum to hear your views on the Iowa City Police Department's policies, practices, and procedures. 1 The forum will begin at 5:30 p.m., Wednesday, Oct. 16, 2024, inside Meeting Room A of the Iowa City Public Library, 123 S. Linn St. Additional information about the Community Police Review Board is available on our website. � z swill � i + '�tiiwi■ Questions? _ MMM Contact Us CITY Of IOWA CITY UNESCO CI FYOF LrFLRATURE STAY CONNECTED: a © Mr ® � SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I Helo This email was sent to kg race@iowa-city org using GovDelivery Communications Cloud on behalf of:City of Iowa City 410 E Washington Street Iowa City,IA 52240 gOVDELIVERY 2 Item Number: IP7. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT October 10, 2024 Civil Service Examination: Mass Transit Operator Attachments: Civil Service Examination: Mass Transit Operator I r I =z AL ,,, CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (319) 356-5000 (319) 356-5009 FAX WWVWV.ICgoV.org October 8, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mass Transit Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mass Transit Operator. 1. Emmanuel Bissell 2. Tracy Mickalson Iowa City Civil Service Commission /--/z4 . Rick Wyss, Chair Item Number: IP8. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT October 10, 2024 Ad Hoc Truth & Reconciliation Commission: October 3 Attachments: Ad Hoc Truth & Reconciliation Commission: October 3 October 3,2024 Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall Commissioners present: Amos Kiche, Wangui Gathua, Commissioners on Zoom: Chad Simmons, Lubna Mohamed, Chastity Dillard, Lauren Merritt. Commissioners not present: Cliff Johnson, Kayla Rossi. Staff present: Stefanie Bowers. Recommendation to City Council: No. Meeting called to order: 7:09 PM. Reading of Land Acknowledgement: Gathua read the Land Acknowledgement. Public Comment of Items not on the Agenda: Annie Tucker spoke on how some communities in California have structured their Truth and Reconciliation Commissions. Approval of the Minutes from September 19,2024: Merritt moved, and Gathua seconded. Motion passed 6-0. Presentation from Johnson County Public Health: Jamie Gade presented to the commission on behalf of Johnson County Public Health. The presentation discussed housing data in Johnson County. Their a team of five. There are three phases in their framework of the Community Status Assessment, of which they are in phase three, continuously improving the community. The group has 4 health priorities including access,mental health, housing, and food security. Focusing on their 2022 Community Status Assessment on housing,the presentation reports that 63% of respondents own their home while 33%rent, and 4%have other living arrangements. The data proves the racial disparities,there are racial disparities in homeownership and housing quality. It is reported that 23% of non-Hispanic Black or African American respondents and 21% of Hispanic or Latino respondents own their homes compared to about 75% of white non-Hispanic participants. As for housing quality, about 17% of Black respondents reported housing quality as poor while 5% of non-Hispanic white respondents reported their housing as fair. Hispanic and Latino respondents had the highest rate of dissatisfaction with 34%reporting their housing as fair to poor. The data in the presentation also shared that non-Hispanic Black respondents are experiencing larger rent increases compared to both non-Hispanic white and Hispanic/Latino respondents. The racial disparities in relocation patterns were seen with 42% of non-Hispanic Black respondents being more likely to have moved and 35% of Hispanic and Latino respondents having moved in the past 24 months compared to about 22% of white respondents. Some of this data on relocation also shared some groups had moved more than twice in those 24 months and reasons for moving including life changes and unaffordable rent. The final data presented recorded instances of eviction. Two percent of respondents experienced eviction in Johnson County. Of those reported, 1 86% had no permanent home after eviction and 58% said it took more than a month to find more permanent housing. Hailey Wilson,presented on current initiatives and the objectives pertaining to each goal. Goal number one is to provide consistent public messaging and support from Johnson County Public Health for ongoing housing initiatives/programs/work groups. The objectives to this goal are to understand and assess current community housing program initiatives, assess community members who are unhoused, and to implement a Health in all Policies approach by December 2027. Goal number two is to empower community members with information and advocacy on housing as healthcare. Objectives under this goal, pertain to creating and promoting neighborhood education programs, coordinating and supporting active education/ awareness programs, and assessing gaps in community participation. Their final goal is to reduce financial barriers for renters. Objectives for this goal are to propose and advocate for local system and policy changes and establishing relationship with local landlords and promoting ethical treatments of tenants. After the presentation the floor was open for discussion. Mohamed asked how the survey was distributed and if it focused on any area(s) of Johnson County. Wilson shared that the survey was distributed on site,where employees of Johnson County Public Health and students in the College of Public Health provided tablets with the survey on them that individuals could then fill out in real time. They also promoted the survey online and through word of mouth. Wilson also shared that through the online survey they were able to see different demographics participating and visiting their dashboard as well as accessibility efforts with providing the survey in multiple languages. Mohamed also asked if the survey was distributed during Covid. It was said that this survey was distributed after Covid, however there is data on housing during that time through different surveying efforts. Gathua thanked the presenters for their work and acknowledged the work it takes to collect and provide the data reported. Gathua was curious to see mental health and immigrant/refugee statistics in these reports. Merritt shared her interest in seeing new results from a more up-to-date survey and how increased housing costs may affect these numbers reported in 2022. Tucker asked if the work includes research on systemic or policy solutions. It was shared that there is work being put in to collect data and information on policy and solutions,however the current goal is to build a strong foundation for that data to then later be shared and hopefully implemented into policy change. Tucker also asked how fair/poor housing can be reported when they city has housing inspectors who are supposed to uphold a certain standard of living. Kiche asked if there were disparities of eviction by race. Due to the small number of respondents who had experienced evictions (2%) further disparities were not recorded in effort to avoid statistical error and maintain anonymity. Kiche asked if the group dove any further into the barriers of homeownership. They answered that they had not gotten additional answers on those barriers faced but would be interested to explore those in their next round of surveys. Kiche also asked if there was any effort to understand the experiences of discrimination and if it was reflected in the data. That information was not statistically recorded, however those doing the survey learned by word-of-mouth some of the barriers and instances of discrimination. 2 Kiche asked if Johnson County Public Health worked with the City of Iowa City and its Housing Community and Development Commission. It was answered that yes, they work together, and they are continuing to try and include a variety of housing sectors with different housing concerns around the community. Kiche questioned the work being done regarding homelessness. It was answered that there were no direct questions in the survey that acknowledged homelessness but there is potential for that to be included in the future. Presentation from Iowa City Catholic Worker: Emily Sinnwell presented to the commission regarding fair and just housing for essential immigrant workers. The presentation started with data maps that broke down the neighborhoods of Iowa City by. The Iowa City Catholic Worker in collaboration with the U of I College of Nursing, Johnson County Public Health and Escucha Migos did a survey titled Salud, Techo, y Trabajo (Health, Housing, and Work)where they were able to survey 481 immigrant workers in the area. The survey collected data from 200 Black,African refugees, 281 Hispanic, Latino immigrants. Surveys took place face to face and over the phone. Questions included where they worked, access to health insurance, and housing costs. Some data shown included essential worker roles, living conditions, and legal status. The presentation went over the Catholic Worker House which is described as permanent supportive housing. March of 2024 was the start of an effort to track the work done by the Catholic Worker group. Some of the work recorded includes housing and health services like transportation,housing, school/childcare, ELL,medical assistance, and much more. The presentation continued to the Pro Housing initiative and the Catholic Worker recommendations. The Pro Housing fund is to promote fair housing by addressing and removing barriers that perpetuate segregation. Through this fund, priority would be given to applicants who demonstrate progress toward overcoming local barriers to affordable housing, and who have an acute demand for affordable housing. Iowa City was 1 of 20 cities nationwide to win the grant that made this possible. The grant was 3.7 million dollars to be used towards housing solutions. Escucha Mi Voz recommends a new affordable housing project that advances racial equity by including previously excluded workers in the decisions and outcomes. It was mentioned that the city has plans to offer rent and utility assistance however many immigrant workers are excluded from existing rent and utility assistance programs, and for racial equity new types of programs must be made. It is recommended to rezone the city for high density housing to end segregation and allow ethnic minorities and excluded workers to live in the heart of the city not just south of Highway Six and in trailer parks, eliminate unfair and unjust housing barriers that prevent immigrant workers from equally accessing aid and assistance, and better enforcement of existing laws to protect tenants from predatory landlords. Ninoska Campos read the recommendations for the Consolidation Plan for the city: add Escucha Mi Voz to the list of Legacy Aid to Agency organizations,rezone the city for high density development, include the definition of permanent supportive housing services and eligible populations in all city planning documents, update the city's definition of homelessness in order to serve more people in the community, presume single immigrant workers and immigrant families with children are low to moderate income and accept self-certifications for all housing assistance, consider all mobile home park residents living in unincorporated Iowa City to be city residents to have access to aid services (or incorporate the land and use it to build more housing), allocate a 3 percentage of Federal housing funds each year to ethnic minorities who have been left out of previous housing aid initiatives, allocate a percentage of Federal housing funds each year to ethnic minorities who make up the majority of residents in the previously mentioned segregated areas, negotiate the 20% developer donation on all new affordable housing development projects, and work with member organizations with a demonstrated base of support. After the presentation the commissioners asked questions and responded to the presentation. Mohamed asked if she could meet with the members outside of the meeting to further discuss their work. Gathua thanked the presenters for their work and shared that she recognizes a lot of the barriers they are working to solve. Kiche asked where the main source of funding comes from for this group. It was said that most of the funding comes from individual donors. Kiche also asked if there are mixed-family households they must work with and if there are issues of access to resources. It was answered that yes, they often work with mixed-family households and their access to resources is affected by the status of those living in the home. Action Items for Phases Three and Four: Kiche reported on a meeting with NISAA attended by himself, Simmons, Dillard, and Gathua where NISAA discussed the work,they do include sexual assault,human trafficking services, and housing services and resources. They also discussed that the group is funded by the state of Iowa and that the organization is struggling financially. Kiche believes that the local government could help smaller resources like NISAA that help their communities directly. Gathua wanted to take the time to remind commissioners that NISAA serves state-wide, and they came about to fulfill an issue in the area of sex violence. She believes it was beneficial for the commission to meet with the organization because of their work with Black youth and the organizations work with police encounters. Dillard agreed with what Gathua shared about their time speaking with NISAA. Staff let commissioners know that for the upcoming event at the library there will be light refreshments available and handouts to advertise the next event. Gathua asked Dillard what is to be expected from the meet and greets and who will be facilitating the events. Dillard said that the commissioners attending the meet and greet will be the facilitators and will also determine what is discussed. Gathua reiterated that anything that has to do with the mission of the commission was open for discussion which was confirmed by Dillard. Kiche confirmed it would be Tassinary, Gathua, Kiche, and Mohamed attending the first meet and greet at the library. Dillard reminded the commissioners that only four can be in attendance. The next topic discussed was the final report commissioners agreed to meet in subcommittees to start working on possible recommendations for the final report. Kiche expressed concerns that the TRC has not engaged in reconciliations. He suggested trying to make an attempt to reconcile with different communities and allow different community members to speak with and engage with the commission. Kiche suggested to invite the other groups to engage with the commission and how they would like to see the commission engage with the community. Dillard is satisfied with the work put forth by the commission regarding outreach and community connection. With only five meetings remaining Dillard suggests keeping focus on the deadline and what is left to be done. Gathua suggested for Kiche to invite these particular groups to attend the meet and greets. There was a brief discussion on whether the term meet and greet was appropriate for how these meetings are held and what is discussed. It was thought the meet and greet could serve a similar purpose as the truth telling events. Kiche suggested an event that reaches all communities in Iowa City 4 including non-BIPOC communities along with the communities the commission continues to focus on. It was suggested to revisit the topic of reconciliation at the next meeting and to gather thoughts and ideas on the topic in the meantime. Announcements of Commissioners: Kiche shared his experience at the African Festival of Arts and Culture representing the commission along with Gathua. Kiche reported having the highest number of contact sign ups yet. Gathua shared it was exciting to see community members interested in the TRC and their work. Kiche spoke about a webinar he attended regarding Human Rights and Social Justice at Duke University. The University is gathering data on TRC groups across the country. Announcements of Staff: Staff asked commissioners to send agenda items to both her and Chair Dillard. Staff also asked for Gathua and Kiche to pass on the information of the person they spoke to re: writing a final report. The meeting adjourned at 9:42 PM. The full meeting video can be viewed at this link. 5 a a a d d N N a d pp a N a a a N d a d z 0 0 0 � U UUN A zz � � W � F x H cM a a a a a a a x A � o 00 �I N N N N N N N N N ee Item Number: IP9. CITY OF IOWA CITY COUNCIL ACTION REPORT October 10, 2024 Community Police Review Board: September 10 Attachments: Community Police Review Board: September 10 Draft Community Police Review Board Minutes — September 10, 2024 Call to Order: Vice Chair Downing called the meeting to order at 5:33 p.m. Members Present: Ricky Downing, Jessica Hobart, Colette Atkins, David Schwindt, Jerri MacConnell Members Absent: Melissa Jensen, Saul Mekies Staff Present: Staff Connie McCurdy, Legal Counsel Patrick Ford Others Present: Lt. Jeff Fink Recommendations to City Council: • None. Consent Calendar: • Draft minutes from the August 20, 2024 meeting • ICPD Policy#310 Canines • ICPD Policy#312 Search and Seizure • ICPD Policy#329 Outside Agency Assistance • ICPD Policy#336 Chaplains • ICPD Policy#339 Service Animals • ICPD Policy#341 Native American Graves Protection and Repatriation • ICPD Policy#401 Bias-Based Policing • ICPD Policy#403 Crime and Disaster Scene Integrity • ICPD Policy#420 Criminal Organizations • ICPD Policy#432 Suspicious Activity Reporting • ICPD Policy#500 Traffic • ICPD Policy#502 Vehicle Towing ■ ICPD Policy#600 Investigation and Prosecution • ICPD Policy#603 Informants • ICPD Policy#604 Eyewitness Identification • ICPD Policy#902 Custodial Searches of Persons • ICPD Use of Force Report/Review—April 2024 • ICPD Use of Force Report/Review— May 2024 • ICPD Use of Force Report/Review—June 2024 Motioned by Hobart, seconded by Downing to adopt the consent calendar as presented. Motion carried 5/0, Jensen and Mekies were absent. Schwindt asked if the voting on the consent calendar was intended to express the board's receipt of the items listed, or if it meant that the board had reviewed all the items. Legal Counsel Ford responded by saying that the vote was intended to show that the board had received the items. CPRB September 10, 2024 Draft Page 2 NEW BUSINESS: ■ Discussion on how the board responds to media inquiries: MacConnell said that the board has never had procedures for how to handle media inquiries and suggested forwarding any inquiries to the Board Chairperson. Hobart mentioned drafting a message that could be used in response to email inquiries and the members could copy/paste the message into an email. Legal Counsel Ford suggested adding this topic to the next agenda so all board members could be part of the discussion. OLD BUSINESS: ■ Community Forum discussion: Staff McCurdy asked Legal Counsel Ford if he saw any issues with the Board answering questions from the public and open meeting laws with those items not being properly noticed. Ford responded saying he had no concerns. MacConnell asked if paper can be provided for questions from those who attend in person and are uncomfortable with speaking aloud. Downing noted that he would not be attending the forum. Atkins asked if the forum flyer could have the same information as the media release asking for the name and address of those sending correspondence. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: • None. BOARD INFORMATION: • MacConnell would like to discuss why, on the video she viewed recently, were the police officers' faces blurred out and the civilians' faces were clear. MacConnell would also like to have a discussion for clarification on when Chief Liston would present his information to the board. • Schwindt wants to discuss what the timeframe is for the board members to review the policies submitted by the ICPD. STAFF INFORMATION: • Staff McCurdy would like to discuss streamlining the distribution of the CPRB agenda packets. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change): • September 10, 2024, 5:30 p.m. — Helling Conference Room • October 8, 2024, 5:30 p.m. — Helling Conference Room • October 16, 2024, 5:30 p.m. —Community Forum, ICPL— Meeting Room A ■ November 12, 2024, 5:30 p.m. — Helling Conference Room • December 10, 2024, 5:30 p.m. — Helling Conference Room (Downing will be absent from the October 16th Community Forum meeting) EXECUTIVE SESSION: Motioned by MacConnell, seconded by Schwindt, to adjourn to Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. CPRB September 10, 2024 Draft Page 3 Motion carried 5/0, Jensen and Mekies were absent. Open session adjourned at 5:57 p.m. REGULAR SESSION: Returned to regular session at 6:20 p.m. Motioned by MacConnell, seconded by Hobart to set level of review for CPRB Complaint 24-05 at 8-8-7 (13)(1)(a), on the record with no additional investigation. Motion carried 5/0, Jensen and Mekies were absent. ADJOURNMENT: Motioned by Atkins, seconded by MacConnell to adjourn. Motion carried 5/0, Jensen and Mekies were absent. Meeting adjourned at 6:24 p.m. N 01 O N GO 0 eq N c k'i yC iC k ki E � yC w r O O N O N 0 ^O N aael o o o 1 M 0 v v N O C� N W Nwj O O O ' O o U M N ,N, yC YC X YC YG k k I i N M N k YG � X YS iC iC I i M N O � .r rn h Io ID to in le er 00 00 'O C� N F W O O O O O O O O O k C W C o O y 5 .2 R Z 'L u � 3 '� � = � � •- - o •� '3 = � 0. d II II Z ti � CGAti � � � v� dC40F20 u of Item Number: IP10. r 1 CITY OF IOWA CITY a Qa, COUNCIL ACTION REPORT October 10, 2024 Public Art Advisory Committee: October 3 Attachments: Public Art Advisory Committee: October 3 DRAFT, p.1 Public Art Advisory Committee Mtg, 101312024 Minutes Public Art Advisory Committee October 3, 2024 Emma Harvat Hall Public Art Advisory Committee Members Present: Rachel Kinker, Leslie Finer, Tyler Baird, Andrea Truitt, Nate Sullivan, Sophie Donta Members Absent: Jeremy Endsley, Anita Jung Staff present: Rachel Kilburg Varley Public Present: none Call to Order Truit called the meeting to order at 3.30 p.m. Elect Committee Chair and Vice Chair Ron Knoche moved to nominate Andrea Truitt as Chair and Jeremy Endsley as vice chair. Sullivan seconded. Motion passed (7-0). Public Discussion of Any Item Not on the Agenda None. Consider minutes of the September 5, 2024 PAAC meeting. Finer moved and Knoche seconded that the minutes from the September 5, 2024, meeting be approved. Motion passed (7-0). Review Community-Initiated Public Art Program Application & Procedures; and Review Neighborhood Art Program Application & Procedures Kilburg Varley reminded the Committee that they had previously discussed the need to clarify and define procedures and applications for the Community-Initiated Public Art Program and Neighborhood Art Program. She introduced the draft materials in the agenda packet and the Committee discussed. Truitt asked for clarification and made suggestions regarding the website navigation where the applications will be available. She also suggested linking any referenced plans or criteria within the documents. Kinker suggested clarifying the specific details, such as dimensions and space needs, being requested for inclusion in the project description in the Community Initiated Public Art application. Donta asked about specifying guidelines or restrictions on content. Kilburg Varley shared that she reviewed First Amendment rights with the City Attorney's Office on the question of content, and it was determined that public art being commissioned on public property or with public DRAFT, p.2 Public Art Advisory Committee Mtg, 101312024 funding could have those restrictions or requirements included in the grant agreement or PAAC's review and approval process. Kinker asked about including maintenance requirements on the Community Initiated Public Art application. Kilburg Varley explained that she anticipates projects coming through this application process are not likely to be projects that the Public Art Program will accept into their public inventory to maintain long-term, but to provide a pathway for permissions for projects initiated by the community that they will produce and maintain. Sullivan asked for clarification about the PAAC's responsibility for responding to the applications. Kilburg Varley shared that she anticipates Community-Initiated Public Art applications could likely be handled at the staff level, since those would usually only be seeking location permissions on public property or right-of-way. Sullivan suggested clarifying that in that program that projects occurring entirely on private property do not need City approval. Donta moved, Sullivan seconded to approve the Community Initiated Public Art and Neighborhood Art Program procedures and applications. Motion passed (7-0). Public Art Strategic Plan Update: Public Input Survey Questions Kilburg Varley reviewed the memo in the agenda packet recapping current steps which have taken place to-date (review of current strategic plan in January 2024, review of past 5 years of budget and project siting data in July 2024, and held an Arts Stakeholder Meeting in August 2024). As next steps, she recommends issuing a public input survey in December 2024, holding a PAAC work session to identify strategic plan priorities in Spring 2025, and aim to adopt an updated plan by the Summer of 2025. The Committee discussed the proposed public input survey questions included in their agenda packet: • Kinker suggested adding an "Other"/write-in option for Q2 • Kinker also suggested clarifying that all demographic questions are optional. • Regarding Q8, Sullivan noted that since respondents will be self-selecting to participate, the question's results may not be valuable. Donta agreed and suggested striking that question and instead including a question about quantity of public art and distribution of public art. Knoche suggested Q5 and Q6 cover the distribution aspect. • Donta also suggested asking about whether people prefer permanent or temporary installations. • Truitt questioned what kind of results would be gained from Q7. Knoche suggested adding a link to the Public Art Inventory. Kilburg Varley suggested an additional question could be "Is there a public art project you have seen in another community that you liked?". Committee members supported adding that question. • Truitt suggested promoting the survey at the public library. DRAFT, p.3 Public Art Advisory Committee Mtg, 101312024 Kilburg Varley shared that she will make these edits to the survey and work with the Communications Office to issue the survey in December. Staff Updates Kilburg Varley shared an update on the the South District Bus Stop Bench Project. There was a delay in the ordering and delivery of the jib crane, which serves as the structural foundation of the sculpture. This would have prevented installation before the ground freezes, but they chose to purchase an additional base plate so Public Works could proceed with pouring the footing. She shared that these changes are likely to push the project over budget. She also shared that the project has been more demanding on City staff time and resources than originally anticipated, which should be considered when considering future projects. Kilburg Varley also shared that the Committee may need to consider abandoning the Lucas Farms Neighborhood project as the project partners have not been responsive and this would be the fourth year that the funds are being carried over. Next, she gave the Committee a heads up that they will start planning ahead for the 2025 Public Art Matching Grant round at the next meeting in November, so encouraged them to start thinking about any modifications they would like. Finally, she shared information about a partnership between the City and Downtown District to install artistic banners on the fencing around the City-owned lot at 21 S. Linn Street. A call for artists went out in September, and the banners should be installed in November. Old or New Business None. Adjournment Knoche moved to adjourn at 4.19 pm. Sullivan seconded. Motion passed (7-0). DRAFT, p.4 Public Art Advisory Committee Mtg, 101312024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term 7/6/23 8/3/23 917/23 11/2/23 12/7/23 1/4/24 4/4/24 6/6/24 8/1/24 9/5/24 10/3/24 Expires Ron Knoche X X X* X X X* X* X X O/E X Juli Seydell- X X X O/E X* X O/E X X X X* Johnson Steve Miller 12/31/23 X X X X X X X X X --- --- Eddie 12/31/24 O/E O/E 0 --- --- --- --- --- --- --- --- Boyken Andrea 12/31/25 X X X X X O/E X O/E X X X Truitt Dominic 6/30/23 --- O/E --- --- --- --- --- --- --- --- --- Dongilli Anita Jung 6/30/23 O/E X X X X X O/E X X X 0 Jenny 12/31/23 X X O/E 0 X --- --- --- --- --- --- Gringer Jeremy 12/31/25 O/E X 0 X X X X X X X O/E Endsley Nate 6/30/26 X X X X X O/E X X X O/E X Sullivan Leslie Finer --- --- --- --- --- --- X X X X X Rachel --- --- --- --- --- --- X X O/E X X Kinker Key: X = Present X* = Delegate attended 0 = Absent O/E = Absent/Excused --- = Not a member