HomeMy WebLinkAbout2024-10-15 Bd Comm minutes Item Number: 4.a.
CITY OF 1 O WA CITY
Q0 COUNCIL ACTION REPORT
October 15, 2024
Ad Hoc Truth & Reconciliation Commission: September 19
Attachments: Ad Hoc Truth & Reconciliation Commission: September 19
September 19, 2024
Approved Ad Hoc Truth and Reconciliation Commission (TRC) Minutes
Emma Harvat Hall
Commissioners present: Amos Kiche, Wangui Gathua, Chastity Dillard, Louis Tassinary,
Commissioners on Zoom: Chad Simmons, Lubna Mohamed.
Commissioners not present: Cliff Johnson, Lauren Merritt, Kayla Rossi.
Staff present: Stefanie Bowers.
Recommendation to City Council: No.
Meeting called to order: Approximately: 7:05 PM.
Reading of Land Acknowledgement: Dillard read the Land Acknowledgement.
Public Comment of Items not on the Agenda: No.
Approval of the Minutes from September 5, 2024: Gathua moved, and Tassinary seconded.
Motion passed 5-0.
Presentation by Resilient Sustainable Future Iowa City (RSFIC): Sarah Haroun, Project
Manager, at RSFIC spoke about the work the organization does for the community, including
working with all neighborhoods around Iowa City. The overall goal is to bring neighbors together
to work together and to empower people to be positive and independent. RSFIC currently has a
project with Film Scene called Stories of Community that is a series of short films that amplify
stories of community members building a sustainable and resilient future.
Haroun spoke about her work with the community focusing on women and immigrants. To aid
community members RSFIC provides citizenship classes and English classes. They are currently
working on providing a package of activities to offer immigrants to introduce and integrate them
into the community. Haroun is currently working with women in the community to provide them
work that allows them their own income. Haroun has acted as a caregiver for ten years and uses
this knowledge to work with community members. Haroun hopes to grow her Compassion Care
LLC to continue helping women and provide more jobs for more women in the community.
Gathua thanked Haroun for her time and efforts. Gathua shared she felt the work RSFIC has done
aligns with the goals of the TRC in terms of empowerment and racial justice in the community.
Gathua also touched on the idea of reconciliation through these efforts and through neighborhoods
in the community coming together. Gathua acknowledged Haroun's work as an employer and the
need for Iowa City to continue growing in that area to help empower others. As an employee at
Nissa African Family Services, Gathua has seen the direct affects of those who benefit from RSFIC
services.
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Kiche spoke to Haroun thanking her for her time and services to the community. Kiche asked if
Haroun has directly faced any challenges that affect her work in the community. Haroun answered
yes,but continued to reflect on the positive aspect of her role and the outcomes she has seen.
Haroun mentioned the Neighborhood Centers of Johnson County and the support they provide to
both her and her community. The mission of RSFIC is to shift the culture of Iowa City by
demonstrating sustainable examples for a resilient culture. Kiche also asked if there was anything
Haroun has come across that could help the commission with their own work. Haroun answered
that the Neighbors to Neighborhood grant has given her the most resources to be able to help
others. Gathua added to the conversation encouraging the commissioners to visit the RSFIC
building noting it is a healing space. Dillard thanked Haroun for her time and mentioned the TRC's
approaching deadline and how the commission could live on alongside RSFIC and their efforts.
Action Items for Phases Three and Four: Dillard brought up the Meet and Greets that were
discussed at the September 5 meeting. Staff reported the popular times were Sunday after 4:OOPM
and Saturday from I I AM-12PM. Dillard suggested dividing the responsibilities of meeting both
days between commissioners. Saturday, October 5 Tassinary, Gathua, Kiche, and Mohamed will
be present. For Sunday, October 20, it will be Dillard, Gathua, Kiche, and Mohamed.
Mohamed suggested the Coralville Library as a meeting place. Staff suggested Mercer Aquatic
Center and the Robert A. Lee Recreational Centers as potential meeting places with good parking
at no charge. Dillard suggested spreading the two meeting spots out to reach different areas of the
Iowa City community. Gathua suggested a shelter at City Park as an option for meeting location. It
was agreed Mercer Aquatic Center would be the meeting location for the October 5" meeting.
Tassinary asked how the commission would like to document what they learn/hear at these
meetings. It was suggested for commissioners to gather after the event and recollect what they
experienced and take notes that way rather than during the event. Dillard suggested keeping the
meetings between one and two hours long depending on how much participants have to say and
share. Kiche suggested collecting demographics of attendees for use in the commissions final
report. Dillard suggested providing an anonymous post-meeting survey. Dillard also mentioned
encouraging anyone who speaks passionately during these private meetings to speak publicly later
in partnership with the commission to help the commission move forward. Gathua suggested
having resources from the Mobile Crisis for those who share in case their stories trigger negative
emotions.
The commission spoke about possible advertisement efforts to encourage participation, including a
flyer, online posts, and word of mouth. Kiche and Gathua spoke about possible guest speakers to
speak with the commission similarly to the presentation given to the commission at this meeting.
Gathua will be presenting on behalf of the Catholic Worker House at the commission's October 3rd
meeting. Kiche is still waiting to hear back on a set date and time for the Shelter House to meet
with the commission. Gathua encouraged commissioners to attend a zoom staff meet and greet
with the Nissa African Family Services a limit of four commissioners attending.
Tassinary reported that his work on the Commission's outline of the final report is still in a draft
state with additional revisions needed before sharing it as a completed outline. Gathua asked
Tassinary if the work was overwhelming and if additional city staff help would be necessary.
Tassinary shared that the work was not overwhelming at this time, however depending how the
outline is received and where the commission would like to go with the report would then
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determine if additional help would be needed. Simmons suggested going to City Council and
asking to provide the presentation of the report to the City Council at its second January meeting to
have a little more time to finalize the report. Dillard questioned whether the commission presenting
to City Council after the TRC Dec. 3 Pt end date would pose a problem. Gathua asked what it
would look like for staff to help with the report, however without additional information and
contents of the report staff is unsure of their capacity to help the commission. Dillard reminded the
commission of the possibility of hiring someone to write up the final report. Simmons shared he is
not recommending asking for additional time for the TRC to do its work but simply just to make
the presentation. Staff will look into whether it is necessary for the TRC to ask for an extension or
if the TRC can just plan on making the presentation after its expiration.
Announcements of Commissioners: Kiche brought attention to the commission on the University
of Iowa returning artifacts to the Kingdom of Benin. Gathua shared that her 24-year-old daughter
received her American Citizenship. Dillard shared that it is Hispanic/Latinx heritage month.
Dillard also shared that her organization will be hosting an event "Rock the Block" from 2 to 5pm
Saturday Sept. 21 in the Towncrest area.
Announcements of Staff: None.
The meeting adjourned at 8:12 PM.
The full meeting video can be viewed at this link.
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Item Number: 4.b.
C I T Y OF 1 O WA CITY
Q0 COUNCIL ACTION REPORT
October 15, 2024
Charter Review Commission: August 28
Attachments: Charter Review Commission: August 28
FINAL/APPROVED
Minutes
Charter Review Commission
August 28, 2024— 5:30 p.m.
Emma J. Harvat Hall, City Hall
Members Present: John Balmer, Susan Craig, John Deeth, Gerene Denning, Mackenzie
DeRoo, Matt Hayek, Molly Kucera, Bijou Maliabo, Jennifer Patel
Staff Present: City Attorney Goers, City Clerk Grace
(Videos of the meetings are available at citychannel4.com typically within 48 hours)
Recommendations to Council: (to become effective only after separate Council action):
None
1. Call to order and roll call
2. Motion to adopt draft minutes as presented or amended
Commissioner DeRoo noted a spelling error on her first name.
Moved by Patel, seconded by Kucera to approve the June 27, 2024, draft minutes as
amended. Motion carried 9-0.
3. Motion to Accept Correspondence
Moved by Craig, seconded by DeRoo to accept correspondence from Willis Bywater
and Bill Brandt. Motion carried 9-0.
4. Staff response to Commission questions previously posed
City Attorney Goers reviewed the memo included in the August 28th meeting packet which
responded to a number of items the Commission asked Goers to research at the August
13th meeting.
(1) The first item was whether recall elections are permissible in Iowa. Goers informed the
Commission that there are 39 states that have specific provisions allowing for the recall,
the State of Iowa is not one of them. Goers noted that Iowa did not address it either way
therefore it falls back on Home Rule leaving him to a preliminary decision that it is
probably legal to do so. Goers had a call into the Iowa Secretary of State, Campaign
and Finance Board and had not heard back. Goers noted if the Commission wanted
pursue recall that he would want to look into it further. Commissioners expressed their
views and concurred there was not an interest to pursue the issue. Commissioner
Hayek asked Goers to explain Home Rule to make sure everyone understood what that
meant. Goers explained that Home Rule gives the municipalities the power to do what
they see fit to do at a local level unless the State either expressly preempts it, that is the
municipality may not or shall not, or impliedly preempts, that they have so regulated a
particular area of concern that it is implied that there is no room left for municipalities to
do any further regulation. Goers also noted that you cannot have in conflict preemption
where you reconcile the State rules on a given matter and the municipality rules on a
Charter Review Commission
August 28,2024
Page 2
given matter and there is implied preemption so the municipalities can't do anymore.
Goers stated that Home Rule meant unless the State says we can't, then we can.
(2) The Commission asked City Attorney Goers whether City employees already had
protection against citizen initiative petitions seeking their removal from employment, or
whether such protections would be better enshrined in the Charter to lend clarity. Goers
noted there is one area already located in 7.01(B)(1)(a) in particular and (g)to a lesser
extent that offers some protection for City employees. (a)talks about the things that are
not proper for initiative petitions, any measure of an executive measure or administrative
nature. Goers noted hiring and firing is an executive or administrative matter with the
possible exception of the City Manager, City Attorney, and City Clerk who are appointed
by the City Council which needs to be done via a resolution in a legislative way. Goers
added would additional clarity be helpful, yes, and suggested adding the following to
7.01(B)(1)(a): Any measure of an executive or administrative nature, including, but not
limited to, personnel decisions. Goers also noted the reasoning behind using "personnel
decisions" verses "the hiring or firing of any City employee". Individual Commissioners
expressed their views. Commissioners agreed to the proposed language from City
Attorney Goers in Section 7.01(B)(1)(a).
Chair Balmer recommended reviewing the suggested edits to the Charter submitted by
Commissioner Denning which were included in the August 28th meeting packet.
Commissioner Hayek stated he agreed with the changes except for the "less than" verses
"fewer than" in #5 and #7, noting there is a grammatical rule concerning that. Commissioner
DeRoo stated the rule is if it can be counted it is "fewer than", if it is uncountable, it is "less
than". Commissioner Denning stated that scientifically if you are talking about a range then it
is "less than". Individual Commissioners expressed their views. The Commission agreed to
use "fewer".
City Attorney Goers asked for clarification regarding #4 which indicated Section 2.03,
whereas Goers could not find the language in 2.03 but thought it should have been Section
2.04. The Commission agreed that it was a typo and agreed to the change.
Goers pointed out suggestion #3 stating he believes that section is referring to the Council
and not a council and suggested leaving it as a capital C, the Commission agreed to leave it
as is. Goers noted he was in agreement with all the other suggested changes without taking
an opinion on the substantive issue regarding Section 5.01(B)(1)which suggested changing
the number of community forums for the Community Police Review Board (CPRB)to at least
2 per year instead of 1. Chair Balmer shared his personal opinion and would like to leave it
as is because they have the opportunity to hold more. Commissioner Denning shared her
thoughts on why it should be at least 2, because if there's additional work or if it's a burden
to hold another forum most people tend to not do anything additional and asked how many
forums per year are held. City Clerk Grace stated that the CPRB holds at least 1 but has
held 2 per year in the past noting that the forums are not well attended. Denning noted that
even if the forums are not well attended there would be the opportunity at least twice a year
to have a say. Commissioner Craig asked if there was opportunity for public input at the
meetings. Grace noted there was public comment at every CPRB meeting. Craig added
that the public could attend any meeting and give public comment. Individual Commission
members gave their views. The Commission agreed to leave the number of forums to at
least 1 per year since they have the opportunity to have more.
Charter Review Commission
August 28, 2024
Page 3
5. Review of City Charter: Article VIII —Charter Amendments and Review
Chair Balmer asked for comments regarding Article Ill. Commissioner Denning asked if the
language regarding "at a special City election" should be changed to the language reflected
in Section 7.05(B) "at the first legally permissible election date" due to the changes in State
law limiting special elections. Commissioner Craig stated that was her concern too as
Section 8.01 refers to "a special City election" several times. City Attorney Goers agreed that
the language should be clarified, noting that the language may not mirror the language in
Section 7.05(B) and that the time needed between the filing of the petition and the decision
of City Council would need to be figured out. Goers stated he could draft language for the
Commission to review at the next meeting.
Commissioner Hayek asked if the references to "article" in the Charter should be capitalized,
noting Section 8.02 referenced article V in lowercase. Commissioners agreed "Article"
should be capitalized when referencing an article in the Charter. Commissioner DeRoo
asked if"section" should be handled the same way. City Attorney Goers stated that in legal
briefings when citing the State Code, Chapters are capitalized, and sections are not.
Commissioners agreed to follow how legal briefings are handled. Goers said staff would
make those changes to capitalize "Article" and leave "section" lowercase when referencing
the State Code.
Commissioner Deeth asked if the language referenced in Section 8.01, "special City
election" prohibits City Council from submitting the amending ordinance on a November odd
year ballot. Deeth noted under current law the City is prohibited from putting anything on a
general election ballot, which leaves the September and March special election dates. City
Attorney Goers asked if the Commission wanted him to mirror the language from Section
7.05(B) "at the first legally permissible election date". Individual Commission members
expressed their views.
6. Continue General Overview of the City Charter
Chair Balmer stated that the Commission should discuss the overall review process for the
Charter, goals, the Charge of the Commission, and referenced Commissioner Hayek's
correspondence which was included in the August 28th meeting packet. Balmer emphasized
that the Commission is charged with reviewing the Charter on how it may be improved but
not changing the overall Charter. Balmer noted he thought the Charter overall is and was a
good document and has worked well in his opinion. Commissioner Patel stated she wanted
to discuss how the district representatives are elected as she sees issues with the process
and the lack of representation of all communities. Commissioner Denning stated as they
are reviewing the Charter that it is also in their charge to be able to make substantive
changes, if necessary, even when past commissions have not. Commissioner Deeth noted
he thought the suggested changes thus far have ben within the framework of the current
Charter. Commissioner Maliabo reminded commissioners that public input was still needed,
and they should wait to hear community views. Individual Commission members expressed
their views. Commissioners spoke about media coverage of meetings.
7. Discuss Upcoming Community Input Forums
Chair Balmer asked for clarification regarding the meeting on September 10th. City Clerk
Grace asked if a regular meeting was needed prior to the public input forum.
Commissioners agreed they did not need a regular meeting and wanted to wait to meet
Charter Review Commission
August 28,2024
Page 4
again until after the forums. Commissioners discussed the length of the forum, length of time
for each person to speak, adjustments to the forum flyer to add both dates, and forum setup.
City Attorney Goers and City Clerk Grace provided additional information.
8. Tentative Meeting Schedule
Commissioners agreed to no regular meetings in September, only the public forums on
September 10 and September 28, and tentatively scheduled the October meetings for
Tuesday, October 8 and Thursday, October 24. The first November meeting is tentative for
Tuesday, November 12. Commissioner DeRoo noted she is unavailable on November 12.
Commissioners discussed the process for sending the recommendations to City Council.
9. Community Comment
The following individual appeared: Deb Schlegel.
10. Adjournment:
Moved by Maliabo, seconded by Hayek to adjourn the meeting at 6:33 p.m. Motion
carried 9-0.
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Item Number: 4.c.
CITY OF 1 O WA CITY
Q0 COUNCIL ACTION REPORT
October 15, 2024
Charter Review Commission: September 10
Attachments: Charter Review Commission: September 10
FINAUAPPROVED
Minutes
Charter Review Commission Community Input Forum
September 10, 2024— 6:30 p.m.
Iowa City Public Library, 123 S. Linn St.
Members Present: John Balmer, Susan Craig, Gerene Denning, Mackenzie DeRoo, Matt
Hayek, Molly Kucera, Bijou Maliabo
Staff Present: City Attorney Goers, City Clerk Grace
(Videos of the meetings are available at citychannel4.com typically within 48 hours)
1. Call to order and roll call
2. Introduction of Commission & Brief Overview
Chair Balmer introduced Commission members and welcomed those in attendance. Balmer
noted the 50th Anniversary of the City Charter and gave historical information regarding the
City Charter's adoption and past and present Charter Review Commissions.
3. Community Comment
The following individuals appeared: Rick Dobyns, Ray Muston, and Karen Kubby.
Topics discussed were comprised of the following: Division into Council Districts, election of
Mayor, Council-Manager form of government.
There were 11 community members in attendance.
4. Adjournment:
Moved by Kucera, seconded by Maliabo to adjourn the meeting at 6:46 p.m. Motion
carried 7-0, Deeth and Patel absent.
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Item Number: 4.d.
C I T Y OF 1 O WA CITY
Q0 COUNCIL ACTION REPORT
October 15, 2024
Charter Review Commission: September 28
Attachments: Charter Review Commission: September 28
FINAUAPPROVED
Minutes
Charter Review Commission Community Input Forum
September 28, 2024— 10:30 a.m.
Emma J. Harvat Hall, City Hall, 410 E Washington St.
Members Present: John Balmer, Susan Craig, John Deeth, Gerene Denning, Mackenzie
DeRoo, Matt Hayek, Molly Kucera, Bijou Maliabo (10:33 a.m.), Jennifer Patel
Staff Present: First Assistant City Attorney Dulek, City Clerk Grace
(Videos of the meetings are available at citychannel4.com typically within 48 hours)
1. Call to order and roll call
2. Introduction of Commission & Brief Overview
Chair Balmer introduced Commission members and welcomed those in attendance. Balmer
noted the 50th Anniversary of the City Charter and gave historical information regarding the
City Charter's adoption and past and present Charter Review Commissions.
3. Community Comment
The following individuals appeared: Tom Cilek, Josh Moe, Jan Weaver, Sarah Curry, Anne
Marie Kraus, Nancy Carlson, Bob Schlegel, Shawn Harmsen, and Megan Alter.
Topics discussed were comprised of the following: District elections, election of Mayor,
review process of the Charter, increasing the number of neighborhoods/districts, accessible
campaigning, defining environment in the Preamble, campaign contributions, voter
education.
There were 11 community members in attendance.
Chair Balmer provided information on the first seven-person council election in Iowa City,
upcoming opportunities to provide comments to the Commission such as written
correspondence and public comment at upcoming meetings on October 8 and October 24,
and the tentative timeline for recommendations to City Council.
4. Adiournment:
Moved by Kucera, seconded by Hayek to adjourn the meeting at 11:04 a.m. Motion
carried 9-0.
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Item Number: 4.e.
CITY OF 1 O WA CITY
Q0 COUNCIL ACTION REPORT
October 15, 2024
Climate Action Commission: September 9
Attachments: Climate Action Commission: September 9
MINUTES FINAL
IOWA CITY CLIMATE ACTION COMMISSION
SEPTEMBER 9, 2024 -3:30 PM—FORMAL MEETING
EMMA J. HARVAT HALL
MEMBERS PRESENT: Michael Anderson, Michal Eynon-Lynch,John Fraser, Ben Grimm, Wim
Murray, Brinda Shetty, Michelle Sillman, Angie Smith, Gabriel
Sturdevant
MEMBERS ABSENT: Jamie Gade, Zach Haralson
STAFF PRESENT: Daniel Bissell,Sarah Gardner, Megan Hill, Diane Platte
OTHERS PRESENT: Tamara Marcus (Empowered Solutions), Rachel Rockwell
(Neighborhood Centers of Johnson County)
CALL TO ORDER:
Sturdevant called the meeting to order at 3:32
APPROVAL OF AUGUST5,2024 MINUTES:
Fraser moved to approve the minutes from August 5, 2024. Smith seconded the motion, a vote was
taken, and the motion passed 8-0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
ANNOUNCEMENTS:
Action Items from last meeting(Staff):
• Staff shared a recording of the Fare Free metrics presentation to City Council.
Upcoming Events:
• Climate Fest
o CoCoRaHS Training (Sept. 23,4:30-6:00 p.m.)
o Fare Free Celebration (Sept. 24, 5-8 p.m.)
o Community Sing/Film Screening(Sept. 25, 6-6:30 p.m./7-8 p.m.)
o Personal Electrification Plan (Sept. 26, 3-6 p.m.)
o Nonprofit Nerd Out(Sept. 27, 2-4 p.m.)
o EVs at the Market (Sept. 28, 7:30 a.m.-noon)
• Other events in the community (Commissioners) -
o Prompt for the Planet is at Englert Theater 2 p.m. Sunday Sept. 15. UI Office of
Sustainability is partnering with LENA Project. "Art to action event" --City and
MiclAmerican have been sponsors for the Promise to the Planet element.
Climate Action Commission
September 2024
Page 2 of 5
UNFINISHED/ONGOING BUSINESS:
Resilience Hub Pilot
• Marcus provided an overview of resilience hubs.
• Rockwell provided information about Neighborhood Centers of Johnson County and provided a
summary of the Resilience Hub planning considerations to date.
• Rockwell noted NCJC is opening a third center, a Towncrest location, in approximately one year.
• Marcus outlined the role of Climate Resilience Corps,which will provide an opportunity for NCJC
community members to provide resilience information to neighbors.
• Marcus summarized action steps identified to achieve resilience goals.
• Fraser asked about NCJC's integration in the neighborhoods. Rockwell explained that NCJC
began as a grassroots organization that has grown over the last 50 years; it is one of the first
places that many new Iowans find as a place of welcome. Childcare,family support programs
are areas of great need, and waiting lists exist. The Center is tucked back into the neighborhood;
interested persons are encouraged to visit. Newsletters function as a communication stream.
Out of the 90 employees in the centers and after school programs, about 50% live in the
neighborhoods served.
• Sturdevant asked how the boundaries of the neighborhood are defined (scope of service).
Marcus explained that the resilience hub is tailored to NCJC's existing clientele. Rockwell
explained that the school attendance boundaries are useful for defining the neighborhood.
Some services, such as health clinics and Table to Table food distribution, sometimes reach
beyond the neighborhood. Outreach work accompanies certain events.
• Eynon-Lynch asked about lessons learned during the planning process. Marcus explained this is
the third resilience hub she's worked on,following two projects in Linn County. Each
organization must have a specifically tailored plan for its unique needs. Rockwell noted that
building community connections has been a valuable part of the planning process. Marcus
described a first conversation where the organization could think about its needs (instead of
picking items off a pre-made list).
• Grimm asked how information is making it beyond language barriers. Rockwell described 12
languages spoken within the organization and how hiring is intentional for language
representation. NCJC also recently invested in a call-in interpretation service to improve
communication. Grimm asked about written communication. Rockwell noted NCJC already
utilizes UI translation services, and internal team members handle Arabic, French, and Spanish;
partnering with the City would help with translating written materials related to resilience. An
upcoming event with United Way and Johnson County EMA will offer an opportunity to share
resilience information with neighbors. Gardner added that it was great to hear the United Way
was helping with the resilience hub project at NCJC.
Insulation Grants
• Bissell shared updates about the City's Insulation Grant program, as outlined in the memo in the
agenda packet.
• Sturdevant asked if there was a timeline for the State of Iowa HOMES and HER rebates. Gardner
described it as an moving target, noting Iowa has not yet filed its application to start the
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Climate Action Commission
September 2024
Page 3 of 5
approval process for the rebate program design. Realistically,the rebates probably will not be
available to Iowa City households until the latter half of 2025.
• Anderson asked for clarification about the emergency levy that Iowa City is no longer allowed to
collect. Bissell described the City Council's declaration of a climate crisis which made an
emergency levy possible; last year, the State of Iowa nullified local jurisdictions' ability to collect
such a levy. Gardner noted that using local dollars has allowed for nimbleness and quick
turnaround for this (and similar) programs. Because local funding is expected to tighten in the
coming years, new revenue streams or programming changes must be identified.
• Fraser expressed a hope to build on programs like the insulation program. Bissell noted one of
the successful markers of this program is that it has launched conversations and contractors are
well-positioned to take advantage of the state's rebates once those roll out.
Root for Trees
• Hill shared updates about the City's Root for Trees program, as outlined in the memo in the
agenda packet.This year, it opened a month earlier to allow residents more time to plant trees
in the fall.
• Smith asked about the category areas on the maps. Hill explained that those are Justice 40
areas. Gardner explained what Justice 40 means: a federal recommendation that 40%of climate
action benefits should flow to historically disadvantaged communities. Federal agencies utilize
designated census tracts to help track attainment of this goal.The city is not required to do so,
but climate action staff include the tracts in program analysis to aid in identifying gaps and
funding opportunities. Gardner described a study from Detroit about residents' desires around
receiving trees and noted the importance of meeting people wherever they are.
• Gardner explained how households may apply for a voucher each year, and sometimes need to
do so if the tree fails to thrive due to deer, drought, etc. Sturdevant asked if the vendors give
guidance about tree care. Hill responded that they do if asked. Hill also noted that residents
have shared positive remarks about the partner nurseries.
Fare Free Transit pilot
• Staff shared a brief update about the City's Fare Free Transit pilot and offered the opportunity
to ask questions.
• Eynon-Lynch asked about the continuation of Fare Free and funding, noting that parking rates
were raised but now are in flux. Gardner noted strong support from Council for Fare Free.
Eynon-Lynch suggested that the Climate Fest Fare Free event might be an opportunity to explain
that parking fees help pay for Fare Free Transit.
RECAP:
Confirmation of next meeting time and location:
• Monday, October 7, 3:30-5 p.m., Emma J. Harvat Hall
Actionable items for commission,working groups, and staff:
• Staff will collect email addresses for NCJC newsletters,for anyone interested.
ADJOURNMENT:
3
Climate Action Commission
September 2024
Page 4 of 5
Grimm moved to adjourn, Eynon-Lynch seconded the motion. A vote was taken, and the motion passed
8-0. Meeting adjourned at 4:53.
4
Climate Action Commission
September 2024
Page 5 of 5
CLIMATE ACTION COMMISSION
ATTENDANCE RECORD
2023-2024
Iv w A Ln Ol 00 l0
IQF-` A 00 L' A F-` M w U, 00
NAME TERM EXP. w w w A A A A A A A A
w
Michael 12/31/2026 NM O/E X O/E O/E X O/E X
Anderson
Michal Eynon- 12/31/2024 X X X NM X X X X X O/E X
Lynch
John Fraser 12/31/2024 X X X NM X X X O/E X X X
Jamie Gade 12/31/2025 0/ X X NM X X X X X X O/E
E
Ben Grimm 10/31/2026 X X X NM X O/E X X O/E O/E X
Zach Haralson 12/31/2026 NM X X X X O/E X O/E
Matt Krieger 12/31/2023 0/ X O/E
E
Wim Murray MidAmerican X X X NM X X X X X X X
Rep
Michelle 12/31/2025 X X X NM O/E X X O/E X X X
Sillman
Brinda Shetty UI Rep X X O/E NM X X X X X O/E X
Angie Smith 12/31/2025 X X NM X X X X X X X
Gabe 12/31/2024 X O/E X NM X X X X O/E X X
Sturdevant
Matt Walter 12/31/2023 X O/E X
KEY: X= Present
0 =Absent
0/E =Absent/ExcusedNM=
No Meeting
* No longer on Commission
5
Item Number: 4.f.
r CITY OF IOWA CITY
Q0 COUNCIL ACTION REPORT
October 15, 2024
Community Police Review Board: September 10
Attachments: Community Police Review Board: September 10
Final/Approved
Community Police Review Board
Minutes — September 10, 2024
Call to Order: Vice Chair Downing called the meeting to order at 5:33 p.m.
Members Present: Ricky Downing, Jessica Hobart, Colette Atkins,
David Schwindt, Jerri MacConnell
Members Absent: Melissa Jensen, Saul Mekies
Staff Present: Staff Connie McCurdy, Legal Counsel Patrick Ford
Others Present: Lt. Jeff Fink
_Recommendations to City Council:
• None.
Consent Calendar:
• Draft minutes from the August 20, 2024 meeting
• ICPD Policy#310 Canines
• ICPD Policy#312 Search and Seizure
• ICPD Policy#329 Outside Agency Assistance
• ICPD Policy#336 Chaplains
• ICPD Policy#339 Service Animals
• ICPD Policy#341 Native American Graves Protection and Repatriation
• ICPD Policy#401 Bias-Based Policing
• ICPD Policy#403 Crime and Disaster Scene Integrity
• ICPD Policy#420 Criminal Organizations
• ICPD Policy#432 Suspicious Activity Reporting
• ICPD Policy#500 Traffic
• ICPD Policy#502 Vehicle Towing
• ICPD Policy#600 Investigation and Prosecution
• ICPD Policy#603 Informants
• ICPD Policy#604 Eyewitness Identification
• ICPD Policy#902 Custodial Searches of Persons
• ICPD Use of Force Report/Review—April 2024
• ICPD Use of Force Report/Review— May 2024
• ICPD Use of Force Report/Review—June 2024
Motioned by Hobart, seconded by Downing to adopt the consent calendar as presented.
Motion carried 5/0, Jensen and Mekies were absent.
Schwindt asked if the voting on the consent calendar was intended to express the board's receipt of the
items listed, or if it meant that the board had reviewed all the items. Legal Counsel Ford responded by
saying that the vote was intended to show that the board had received the items.
CPRB
September 10, 2024 Final/Approved
Page 2
NEW BUSINESS:
• Discussion on how the board responds to media inquiries: MacConnell said that the board has
never had procedures for how to handle media inquiries and suggested forwarding any inquiries
to the Board Chairperson. Hobart mentioned drafting a message that could be used in response
to email inquiries and the members could copy/paste the message into an email. Legal Counsel
Ford suggested adding this topic to the next agenda so all board members could be part of the
discussion.
OLD BUSINESS:
• Community Forum discussion: Staff McCurdy asked Legal Counsel Ford if he saw any issues
with the Board answering questions from the public and open meeting laws with those items not
being properly noticed. Ford responded saying he had no concerns. MacConnell asked if paper
can be provided for questions from those who attend in person and are uncomfortable with
speaking aloud. Downing noted that he would not be attending the forum. Atkins asked if the
forum flyer could have the same information as the media release asking for the name and
address of those sending correspondence.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
• None.
BOARD INFORMATION:
• MacConnell would like to discuss why, on the video she viewed recently, were the police
officers' faces blurred out and the civilians' faces were clear. MacConnell would also like to have
a discussion for clarification on when Chief Liston would present his information to the board.
• Schwindt wants to discuss what the timeframe is for the board members to review the policies
submitted by the ICPD.
STAFF INFORMATION:
• Staff McCurdy would like to discuss streamlining the distribution of the CPRB agenda packets.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change):
• September 10, 2024, 5:30 p.m. — Helling Conference Room
• October 8, 2024, 5:30 p.m. — Helling Conference Room
• October 16, 2024, 5:30 p.m. —Community Forum, ICPL— Meeting Room A
• November 12, 2024, 5:30 p.m. — Helling Conference Room
• December 10, 2024, 5:30 p.m. — Helling Conference Room
(Downing will be absent from the October 161h Community Forum meeting)
EXECUTIVE SESSION:
Motioned by MacConnell, seconded by Schwindt, to adjourn to Executive Session based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or
federal law to be kept confidential or to be kept confidential as a condition for that government body's
possession or continued receipt of federal funds, and 22.7(11) personal information in confidential
personnel records of public bodies including but not limited to cities, boards of supervisors and school
districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized
elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of government, to
the extent that the government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from making them to
that government body if they were available for general public examination.
CPRB
September 10, 2024 Final/Approved
Page 3
Motion carried 5/0, Jensen and Mekies were absent.
Open session adjourned at 5:57 p.m.
REGULAR SESSION:
Returned to regular session at 6:20 p.m.
Motioned by MacConnell, seconded by Hobart to set level of review for CPRB Complaint 24-05 at
8-8-7 (13)(1)(a), on the record with no additional investigation.
Motion carried 5/0, Jensen and Mekies were absent.
ADJOURNMENT:
Motioned by Atkins, seconded by MacConnell to adjourn.
Motion carried 5/0, Jensen and Mekies were absent.
Meeting adjourned at 6:24 p.m.
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Item Number: 4.g.
r CITY OF IOWA CITY
Q0 COUNCIL ACTION REPORT
October 15, 2024
Human Rights Commission: August 27
Attachments: Human Rights Commission: August 27
Approved Minutes
Human Rights Commission
August 27, 2024
Emma Harvat Hall
Commissioners present: Roger Lusala, Jahnavi Pandya, Doug Kollasch, Mark Pries, Vianna Qaduora,
Commissioners present via Zoom: Idriss Abdullahi.
Commissioners absent: Elizabeth Mendez Shannon, Kelsey Paul Shantz, Schafer-Van Houtte.
Staff present: Stefanie Bowers.
Recommendation to City Council: No.
Meeting called to order: 5:32 PM.
Native American Land Acknowledgement: Lusala read the Land Acknowledgement.
Public comment of items not on the agenda: No.
Approval of meeting minutes of July 23, 2024: Pries moved; and Lusala seconded. Motion passed 6-0.
Updates on Outreach and Engagement by the Police Department: No report.
Support for a Community Transportation Commission: No update.
Human Rights Awards: Kollasch, Pandya, and Lusala will serve on the selection committee. Staff will send
the nominations to them on September 201n
Revisiting the Commission's Strategic Plan:The commission will hold special meetings on Tuesday,
October 15 and Monday November 5 to review and revise its current plan. Both meetings will begin at 5:30
PM and be held in Meeting Room B at the Robert A. Lee Community Recreation Center.
Welcoming America Initiative: Cady Gerlach and Evan Doyle updated the commission on this annual week
long event.This year it is being supported with funding from the Racial Equity and Social Justice Grant.The
website is welcomeicarea.org.Yard signs will be distributed by the city and other area governments. A
proclamation will be read at the City Council September 3 formal meeting and the committee is working
on getting the Iowa City area certified, which requires an assessment of programs, policies, and other
selective criteria.The criteria framework has seven points of interest: civic engagement,
government/community leadership, equitable access, connected communities, education, economic
development, and safe communities. As the committee works through each point,the commission will be
given the opportunity to assist in the endeavors.
1
Commission Committees' Update:
Building Bridges (Paul Shantz, Kollasch, Pandya): No update.
Reciprocal Relationships (Lusala, Pries, Abdullahi): No update.
Breaking Bread (Dr. Liz, Qaduora) No update.
CCAN-Con 2024:The commission will host a vendor table at the event and will decide at its September
meeting date whether to also present a program.
National Hispanic Heritage Month: Staff will submit a proclamation and reach out to Manny Galvez and
the other persons who helped to plan Latino Fest to see if they are interested in accepting it.
Mental Health Celebration: Idriss will represent the commission at this event being held on September
22"d from 1-3 PM at Terry Trueblood Area.
Indigenous Peoples Day: Pandya and Lusala (tentative) will represent the commission.
Announcements of Commissioners: Pries recently visited the Negro Leagues Baseball Museum in Kansas
City. Pries also spoke upon a program he helped plan that included a viewing of the film God and Country
followed by a discussion.There were over 90 community members in attendance. Lusala and Abdullahi
attended the Latino Festival this past weekend. Lusala also asked commissioners to save the date for the
inaugural African Festival being held on Saturday, September 215t.Abdullahi and Qaduora reflected on
their participation in the Benefit for Palestine events held at The Englert.The events raised $15,000 for
Palestinian children. Qadoura recently viewed the documentary Where Olive Trees Weep on the history of
the Palestinian struggle and resilience. In September,the Mariam Girls Club will serve the harvest
vegetables for the Coralville Food Pantry.
Announcements of staff: Reminder the September meeting will be held on the 25" and not the 24".
Adjourned: 6:19 PM.
The meeting can be viewed at https://citychannel4.com/video.html?series=Local%20Government.
2
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Item Number: 4.h.
®4 CITY OF 1 O WA CITY
Q0 COUNCIL ACTION REPORT
October 15, 2024
Library Board of Trustees: August 22
Attachments: Library Board of Trustees: August 22
.*jW PUBLIC LIBRARY
Iowa City Public Library Board of Trustees
Meeting Minutes
August 22, 2024
2nd Floor— Boardroom
Regular Meeting - 5:00 PM
FINAL
Tom Rocklin - President Bonnie Boothroy Robin Paetzold
DJ Johnk—Vice President Joseph Massa John Raeburn
Hannah Shultz-Secretary Claire Matthews Dan Stevenson
Members Present: DJ Johnk, Joseph Massa, Robin Paetzold, John Raeburn, Tom Rocklin, Hannah
Shultz, Dan Stevenson.
Members Absent: Bonnie Boothroy, Claire Matthews.
Staff Present: Elsworth Carman, Sam Helmick, Anne Mangano, Brent Palmer, Angie Pilkington, Katie
Roche, Jen Royer.
Guests Present: None.
Call Meeting to Order. Rocklin called the meeting to order at 5:00 pm. A quorum was present.
Approval of August 22, 2024 Board Meeting Agenda. Raeburn made a motion to
approve the August 22, 2024 Board Meeting Agenda. Johnk seconded. Motion passed 7/0.
Public Discussion. None.
Items to be Discussed.
4th Quarter Annual Financials & Statistics. Carman said he feels good with how the budget balanced
this year. The bigger variables in personnel lines are impacted by vacancies throughout the year. Rocklin
appreciated the finance memo and shared it with another Board as an example.
Rocklin shared there were many statistics included in the packet and nothing looked radically different
from last year. Mangano noted collection use went down from last year, the building is much busier
than last year, and the summer reading program was successful. Mangano noted her report on Hoopla
and shared 7,000 less items were added to the Hoopla collection, Mangano believed the lost circulation
was probably happening in Hoopla, which counts as a database and not a circulation statistic based on
state library guidelines. Mangano noted the collection budget is looking far better after one month.
Mangano hopes to be able to spend that money on items in Libby and physical items which would be
If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer, Iowa City
Public Library, at 379-887-6003 or Jennifer-rover@icpl.org. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
J19 IOWA CITY
Vj'W PUBLIC LIBRARY
counted as circulation. Raeburn noted nonfiction circulation took a bigger hit than fiction. Mangano
agreed and said major publishers are not investing as much in nonfiction titles; academic presses are
picking up the major authors now. Mangano said nonfiction is figuring out what it is, reference books
were very useful ten years ago however now people are using Google and YouTube for information.
Paetzold asked if graphic novels were fiction. Mangano said they are in comics however some graphic
novels, depending on the content, might be in nonfiction and gave the example of biographical titles
like "Persepolis". Paetzold asked how the word comics was chosen and noted it is almost trivializing.
Mangano said comics are considered serialized such as Batman and Garfield. There are also graphic
novels within the comic section that include much more narrative based materials. Paetzold clarified
they would be counted in fiction. Paetzold asked what the abbreviation AIM stands for, Pilkington said
they are student access cards with the school. Rocklin asked what percentage of AIM cards are used in
the course of a year. Pilkington didn't have that number but shared they are heavily used and kids love
them. Helmick shared they keep giveaway books on the Bookmobile so no one walks away that first
week disappointed. Paetzold noted circulation has decreased year after year for the past ten years and
asked how the library might plateau. Mangano shared she thought circulation was beginning to stabilize
pre-pandemic. Mangano said staff can't currently meet circulation demands and noted if the collection
were fully funded and wait times for materials were reasonable it would be interesting to see how
circulation would trend. Paetzold agreed the connection between the budget and circulation was a
good point. Paetzold asked how Iowa City circulation compares nationally. Mangano said many libraries
are seeing less people come into their buildings and some libraries are choosing to increase their print
materials to bring people inside. Paetzold noted the parking price increase. Mangano said we are facing
problems we are unable to solve. Rocklin said it would be interesting to see if the changes to the
Hoopla collection will drive people back to physical materials. Rocklin noted he understood what the
counting rules are, but the Hoopla usages are circulation. If people are migrating to Hoopla that's a
natural place for them to go and it shows up as a decline in our circulation. Carman said decreased
buying power is really significant and hard to map because you can't prove what you don't have.
Carman said one of the things we've talked about going into the budget cycle with the City this year is
how to show the correlation between total circulation and wait time the best we can. Carman said there
are lots of moving pieces in that conversation such as wait time and cancelled holds, and there is some
healthy guesswork that has to happen because we can't ask every patron why did you cancel your hold
or why did you not pick your hold up. Carman said we will be looking at that this year. Paetzold
wondered if the right things are being measured. Mangano said one thing to keep in mind is we are
comparing circulation during its peak at 1.5 million which happened during a huge recession, some of
the reasons that bring people to the library are lack of purchasing power, so you don't want to wish for
that.
Raeburn asked about the Circulation by Area and Agency report and clarified that all of these
communities are getting books from the Iowa City Public Library, and asked what we get in return.
Mangano said it is part of the Open Access program through the state library, if a patron wants to
borrow a book they can't find at their home library because they live in Iowa they can use our library.
Mangano said the Circulation by Area and Agency report shows circulation from people visiting from
other towns who are visiting the Iowa City Public Library.
If you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer,Iowa City
Public Library,at 379-887-6003 or iennifer-ro ey r@icpl.org, Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
J19 IOWA CITY
Vj'W PUBLIC LIBRARY
Raeburn noted an error on page 4A-31, a decimal is missing, and it should be 15.1% and not 1510% on
remote book drop use.
Library Board of Trustees Annual Report. Rocklin said changes to the report were redlined. Stevenson
said it looks great. Paetzold asked if the administrative responsibility of reviewing the director should be
added. Royer said it is listed under the accomplishments section but could be moved to the
responsibilities section. Paetzold felt it was fine. Massa made a motion to approve the Library Board of
Trustees Annual Report. Shultz seconded. Motion passed 7/0.
Policy Review: 809 Library Use. Carman shared he anticipates bringing the policy back again after
Inservice Day in December. Since this is a major policy that gets used frequently staff didn't want to
stray from the three-year review process. Carman said it will have a more thorough review after Inservice
Day. Rocklin flagged 809.307 for consideration at its next review which prohibits photographing and
videotaping. Rocklin requested staff check in with legal. Helmick said the policy was reviewed by legal
but they will hyper focus on this section on the second review. Paetzold asked if the word event should
be defined in the policy, and noted meeting rooms are different than public areas. Paetzold also noted
the intimidation factor at drag story time. Shultz made a motion to approve policy 809 Library Use.
Johnk seconded. Motion passed 7/0.
Policy Review: 817 Alcohol in the Library. Rocklin said the policy is straightforward and sensible.
Johnk made a motion to approve policy 817 Alcohol in the Library. Paetzold seconded. Motion passed
7/0.
Staff Reports.
Director's Report. Carman thanked Mangano for her departmental report. Carman said there have not
been any Senate File 496 updates locally. Shultz asked if SF496 implementation would affect AIM usage.
Carman said there is not enough information yet to know. Carman said staff have thought about
potential ways it could impact us and are in regular contact with teacher librarians. Stevenson asked if
the potential impact is that it is a school library card or the Bookmobile being on school property.
Carman said it could have different branches of impact. The Bookmobile goes to schools after school
hours, so it does not function as a school library. The AIM cards are available with school registration
and parents opt in or out to give their children access to public libraries. Pilkington said the MOU
follows FERPA laws; the same laws that the school follows. Johnk said those jurisdictions would apply.
Pilkington said there are classes and teachers who assign digital materials for their class to read, that
could be a component that might not last. Pilkington said students can't visit the public library during
the day unless they are leaving school; Iowa City Public Library is the library for when the school library
isn't accessible.
Rocklin noted a component of the Public Libraries of Johnson County group is advocacy and education
and asked what are the important functions. Carman said a lot of it is communication based. The group
wants to know what the other libraries are doing so services can be coordinated with the end user in
mind. Carman noted many things cannot be seamless among the libraries because they have different
governing bodies and budgets. Carman shared the idea for a strategic plan will likely result in
identifying their shared values. During the last legislative session individual library directors were asked
what the county libraries were doing, and they didn't have a written agreement on philosophy. Carman
If you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer,Iowa City
Public Library,at 379-887-6003 or iennifer-ro ey r@icpl.org. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
J IOWA CITY
JVjW PUBLIC LIBRARY
doesn't believe the joint strategic plan will be deep or action oriented but hopes it will give Johnson
County libraries shared language that can be used when asked to represent each other.
Paetzold shared she would be attending the Iowa Library Association conference and encouraged
Trustees to attend. Johnk said it was a valuable two days and seeing the interworking of ILA is like
coming to your first Board meeting. Paetzold said the location changes every year and will be in Des
Moines this year. Carman shared if Trustees would like to go they should reach out to Royer and the
registration would be paid by the library. Helmick said the conference will feature legislators who wrote
library bills on behalf of libraries last year and also gives Trustees the opportunity to meet with
representatives.
Johnk noted SF496 and asked if there is anything that would stop a student from finding something not
allowed by their AIM card that they would they be in a position to open up a regular library card on
their own? Helmick said there is a minor library card process which allows a temporary card and the
caregiver/parent is then notified by US mail. Johnk clarified there is no restriction on that. Helmick said
there is a time restriction so the caregiver has ample time to know. After which it expands to a two-year
card circulation period. Helmick said we believe we don't act in loco parentis with a child who comes
without a caregiver/parent so they check out what they check out. Johnk said he was thinking of high
school students and the lengths they have to go to be educated is galling.
Departmental Reports: Children's Services. Johnk said the D&D campaign for kids with autism was
awesome. Pilkington said there is a lot to put together before they go on a quest.
Collection Services. Rocklin said the table of cost per use was helpful. Mangano said since removing
titles in Hoopla there was a surge in holds on Libby. Mangano said Demon Copperhead has over 100
holds on it right now. Raeburn asked how many hard copies are available. Mangano said there are 10
copies with 2 holds. Stephenson asked if patrons see that. Mangano said if you're in Hoopla or Libby
those sites won't tell you that. Mangano noted in the catalog there are things that could be added such
as giving you the wait time for print. Raeburn asked if there were any complaints. Mangano has taken
five directly and shared they were long conversations that ended positively because it was a whole new
challenge the patrons didn't know was happening. Helmick said the Iowa Public Radio interview really
helped the conversation.
IT. None.
Development Report. Rocklin thanked Roche for the Book End information. Rocklin noted the line
grants to library section for $1,500; the net income lives in the Foundation which supports the Library
and asked what is the history of that transfer. Roche said she inherited the process and thinks because
the Book End is purchasing discarded books from the library it makes sense to move it to the
Foundation. Roche shared the budget is reorganized for the coming year. Rocklin said at a store you'd
find a line for personnel and noted the Book End is run by volunteers. Rocklin noted there is still staff
time going into managing the volunteers that isn't represented. Rocklin clarified he is not requesting
that to be changed but noted it is not listed. Roche said the Book End work has been reorganized and it
takes up less staff time now. Decisions are not being made by a committee and Amber has been
empowered to make decisions which frees up staff time. Roche noted a typo, and said it should state
many volunteers "are" needed not "to" needed. Rocklin shared he loved the list of things the committee
If you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer,Iowa City
Public Library,at 379-887-6003 or iennifer-ro ey r@icpl.org, Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
.*jW PUBLIC LIBRARY
has come up with.
President's Report. None.
Announcements from Members. None.
Committee Reports.
Advocacy Committee. Paetzold said the GAP committee of ILA met today, and are looking at potential
challenges coming our way.
Finance Committee. Raeburn shared the Finance Committee met in fragments and not all at once as it
was difficult to get together. Raeburn said the report is pretty balanced; there are overages but they are
almost all balanced by underages. Raeburn felt things looked healthy.
Foundation Members. Massa said they met and he is very impressed by how organized Roche makes
everything.
Communications. None.
Consent Agenda. Johnk made a motion to approve the Consent Agenda. Shultz seconded. Motion
passed 7/0.
Set Agenda Order for September Meeting. Rocklin shared the September meeting will
include the budget, legislative agenda, a policy on policy making, and departmental reports.
Adjournment. Rocklin adjourned the meeting at 5:42 pm.
Respectfully submitted,
Jen Royer
If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer, Iowa City
Public Library, at 379-887-6003 or Jennifer-rover@icpl.org. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
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Item Number: 4.1.
r CITY OF IOWA CITY
Q0 COUNCIL ACTION REPORT
October 15, 2024
Public Art Advisory Committee: September 5
Attachments: Public Art Advisory Committee: September 5
Approved, p.1
Public Art Advisory Committee Mtg, 91512024
Minutes
Public Art Advisory Committee
September 5, 2024
Emma Harvat Hall
Public Art Advisory Committee
Members Present: Rachel Kinker, Jeremy Endsley, Leslie Finer, Anita Jung, Juli
Seydell Johnson, Andrea Truitt
Members Absent: Ron Knoche, Nate Sullivan
Staff present: Rachel Kilburg Varley
Public Present: Rachael Arnone (Southeast Middle School Art)
Call to Order
Truit called the meeting to order at 3:31 p.m.
Public Discussion of Any Item Not on the Agenda
None.
Consider minutes of the Auqust 1, 2024 PAAC meeting.
Johnson moved and Endsley seconded that the minutes from the August 1, 2024,
meeting be approved. Motion passed (5-0).
Southeast Middle School Longfellow Tunnel Painting Project
Southeast Middle School Art Teacher, Rachael Arnone introduced the project. Arnone
stated this year, two groups of students would be painting four murals, which will enable
more students to participate in the painting day, scheduled for Thursday, September 12,
2024. Each of the four students whose designs were selected for the mural were in
attendance and Truitt asked each to share more about their design. Each student
described their design and inspiration behind the design. Committee members thanked
Arnone and the students for their work on the project. Jung joined the meeting.
Arts Stakeholder Meeting Recap
The Arts Stakeholder Meeting was held on August 1, 2024. Endsley, Miller, Jung, and
Kilburg Varley attended on behalf of the Committee. Kilburg Varley shared a recap of
the meeting and feedback solicited:
• Guest speaker Vivian Cook, with the Ames Focal Theatre Lab, presented on
asset-based public art approaches. Participants shared positive feedback on her
presentation.
• Need for exhibit space and promotion of existing, underutilized exhibit space.
Approved, p.2
Public Art Advisory Committee Mtg, 91512024
• More places for temporary public art and pop-up public art.
• Need for more studio space, classroom space, gallery space (range of needs)
• Need to support artists.
Endsley encouraged staff to find ways to invest in temporary and pop-up exhibit space.
Kilburg Varley shared that she viewed this input as being part of a broader set of input
received through a community survey and future work session by the Committee, which
will inform an updated strategic plan. Kilburg Varley suggested the updated strategic
plan take the form of a shorter, more focused document in order to maximize limited
staff and budget capacities.
Staff Updates
Kilburg Varley shared that there is no update on the Lucas Farms neighborhood project
and waiting to hear back from the Meskwaki Settlement School.
On the South District Bus Stop Bench Project, she shared that the artists will begin to
paint and finish the sculpture, the City is working on site preparation, and the project is
still slated for installation this Fall.
Old or New Business
Johnson shared that in a recent community meeting, there was positive public feedback
about the new Sculptor's Showcase installations and scavenger hunt.
Adjournment
Johnson moved to adjourn at 4:44 pm. Finer seconded. Motion passed (6-0).
Approved, p.3
Public Art Advisory Committee Mtg, 91512024
Public Art Advisory Committee
Attendance Record
2023-2024
Name Term 6/8/23 7/6/23 8/3/23 9/7/23 11/2/23 12/7/23 1/4/24 4/4/24 6/6/24 8/1/24 9/5/24
Expires
Ron Knoche X X X X* X X X* X* X X O/E
Juli Seydell- X X X X O/E X* X O/E X X X
Johnson
Steve Miller 12/31/23 X X X X X X X X X X ---
Eddie 12/31/24 O/E O/E O/E 0 --- --- --- --- --- --- ---
Boyken
Andrea 12/31/25 X X X X X X O/E X O/E X X
Truitt
Dominic 6/30/23 X --- 0/E --- --- --- --- --- --- --- ---
Dongilli
Anita Jung 6/30/23 X O/E X X X X X O/E X X X
Jenny 12/31/23 X X X O/E 0 X --- --- --- --- ---
Gringer
Jeremy 12/31/25 X O/E X 0 X X X X X X X
Endsley
Nate 6/30/26 --- X X X X X O/E X X X O/E
Sullivan
Leslie Finer --- --- --- --- --- --- --- X X X X
Rachel --- --- --- --- --- --- --- X X O/E X
Kinker
Key:
X = Present
X* = Delegate attended
O = Absent
O/E = Absent/Excused
--- = Not a member