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HomeMy WebLinkAbout2024-10-15 ResolutionItem Number: 6.b. I� � CITY OF 1 O WA CITY �-'�COUNCIL ACTION REPORT October 15, 2024 Resolution directing the filing of Tax Increment Financing (TIF) certification under Iowa Code Section 403.19 for the 2024 end of year certification of urban renewal projects. Prepared By: Rachel Kilburg Varley, Economic Development Coordinator Reviewed By: Nicole Davies, Finance Director Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Summary of 2024 TIF Certification Forms Resolution TIF County Certifications 2024 Executive Summary: The City is required to file an annual TIF debt certification with the County Auditor by December 1st of each year which specifies the increment collected for each active urban renewal area. Background / Analysis: The annual TIF debt certification to the County Auditor specifies the tax increment collected for each urban renewal area in which there is activity. Depending on the activity in an urban renewal area, different forms are submitted to the County Auditor. Form 1 initiates the collection of tax increment for projects not certified with the Auditor previously (new activity). Form 2 requests a specific dollar amount less than the full amount of available increment, such as when the available increment is more than the project/activity costs. Form 3 ends the collection of tax increment. Attached is a summary of the 2024 certification forms, followed by the full version of the forms to be submitted to the County Auditor before December 1, 2024. TIF certification forms for the County Auditor, 12/1/2024 Below is a summary of the TIF certification forms being submitted to the County Auditor's office. Form 1 initiates the collection of tax increment for projects not certified with the Auditor previously. Form 2 requests a specific dollar amount less than the full amount of available increment and Form 3 ends the collection of tax increment. Urban Renewal Area Forms submitted City University Project 1 downtown Form 1 — Senior Center project, Admin costs Form 2 - Revenue notes, admin expenses, Senior Center project, Tailwinds Form 3 — reduces TIF request by portion of incentive from hotel taxes, interest Foster Road Form 3 — interest Heinz Road Form 2 — request $0 Highway Six Form 2 — request $0 Moss Green Form 2 — GO Bond payments Form 3 - interest Riverside Drive Form 1 — Admin costs Form 2 — GO Bond payments, admin expenses Form 3 - interest Sycamore & 1st Form 2 — request $0 Towncrest Form 2 — MDK internal loan Form 3 - interest Scott Six Form 2 — request $0 Prepared by: Rachel Kilburg, Econ Dev Coordinator, 410 E. Washington St., Iowa City, IA 52240 Resolution No. 24-252 Resolution directing the filing of Tax Increment Financing (TIF) certification under Iowa Code Section 403.19 for the 2024 end of year certification of urban renewal projects. Whereas, the City of Iowa City, Iowa has established the various urban renewal plans for certain urban renewal areas (the "Urban Renewal Areas") and is undertaking certain projects within the Urban Renewal Areas (the "Projects"); and Whereas, it is the intention of the City to certify the amount so incurred and advanced, together with interest, for reimbursement under Iowa Code Section 403.19. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa: 1. There has been established separate tax increment revenue funds for the City -University Project I Urban Renewal Area; Foster Road Urban Renewal Area; Heinz Road Urban Renewal Area, Highway Six Urban Renewal Area; Moss Green Urban Renewal Area; Riverside Drive Urban Renewal Area; Sycamore & 1st Avenue Urban Renewal Area; Scott Six Urban Renewal Area; and Towncrest Urban Renewal Area (collectively the "Tax Increment Funds"), into which incremental property tax revenues received from the respective urban renewal areas are deposited. The Council finds the Projects identified in the attached TIF certifications to be Urban Renewal Projects as defined in Iowa Code Chapter 403 and directs that the amounts specified in said exhibits be certified for reimbursement under Iowa Code Section 403.19. 2. The Clerk and other City officials having responsibility for the books and records of the City shall take such actions as are necessary to comply with this Resolution, including but not limited to, certification for reimbursement under Iowa Code Section 403.19. Passed and approved thisl5th day of October , 2024. �..JIAA�J; .. ..........- Ma Attest: RECEIVED hJ'A21- (A JOHNSON CO. IOWA city C erk OCT 2 3 2024 Approved: -- City 0orn-ey - 10/09/2024 COUNTY AUDI TOE Resolution No. 24-252 Page 2 Moved by Dunn , seconded by Moe that the Resolution be adopted and upon roll call there were: AYES: NAYS: ABSENT: X Alter X Bergus g Dunn X Harmsen X Moe X Salih Teague CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: City Univ Proj I Urban Renewal Area Number: 52024 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: $ 650,123 *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File 'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF 'FORM T with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this 15th day of October Signature of Authorized Official 2024 3SG��o�s Telephone CITY TIF FORM 1.1 -To be attached to CITY FIF FORM 1 - INDEBTEDNESS CERTIFICATION Page 1 TIF INDEBTEDNESS NOT PREVIOUSLY CERTIFIED ELIGIBLE FOR TAX COLLECTIONS NEXT FISCAL YEAR City: Iowa City County: Johnson Urban Renewal Area Name: City Univ Proj I Urban Renewal Area Number: 52024 (Use five -digit Area Number Assigned by the County Auditor) Individual TIF Indebtedness Type/Description/Details: Date Approved*: Total Amount: 1. Administrative Costs - Internal Loan 10/15/24 123 Includes attorney expenses FIXthis box if a rebate agreement. List administrative details on lines above. 2. Senior Center Project - Internal Loan 8/1/2023 ETXthis box if a rebate agreement. List administrative details on lines above. 3. E]'X' this box if a rebate agreement. List administrative details on lines above. 4. []'X' this box if a rebate agreement. List administrative details on lines above. 5. []'X' this box if a rebate agreement. List administrative details on lines above. If more indebtedness entry lines are needed continue to Form 1.1 Page 2. 650,000 Total For City TIF Form 1.1 Page 1: 650,123 * "Date Approved" is the date that the local governing body initially approved the TIF indebtedness. CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: City Univ Proj I Urban Renewal Area Number: 52024 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Amount Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: Requested: Administrative Expenses FY24 - Internal Loan 123 2016E TIF Revenue Notes 1,219,250 Senior Center Project - Internal Loan 150,000 Tailwinds Rebate Agreement 400,000 Dated this 15th dayof October 2024 i� 3l� Signature of Authorized Official Telephone CITY TIF FORM 3 TIF INDEBTEDNESS HAS BEEN REDUCED BY REASON OTHER THAN APPLICATION OF TIF INCREMENT TAX RECEIVED FROM THE COUNTY TREASURER CERTIFICATION TO COUNTY AUDITOR Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name:. City Univ Proj I Urban Renewal Area Number: 52024 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above, the City has reduced previously certified indebtedness, by reason other than application of TIF increment tax received from the County Treasurer, by the total amount as shown below. Provide sufficient detail so that the County Auditor will know how to specially administer your request. For example, you could have multiple indebtedness certifications in the Urban Renewal Area, and the County Auditor would need to know which particular indebtedness certifcation(s) to reduce. If rebate agreements are involved with a reduction, and the County has segregated the rebate property into separate TIF Increment taxing districts, provide the five -digit county increment taxing district numbers for reference. I Individual TIF Indebtedness Type/Description/Details: Amount Reduced: TIF Rebate - Development Agreement -Iowa City Associates, Hilton Garden Inn 158,943 2016E TIF Revenue Notes (interest revenue) 75,564 Total Reduction In Indebtedness For This Urban Renewal Area: 234,507 Dated this 15th dayof October 2024 31 ti - 3 5-6 -So Rs Telephone �ure of Authorized Official cITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Foster Road Urban Renewal Area Number: 52034 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: 0 *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File 'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF 'FORM T with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this 15th day of October Signature of Authorized Official 2024 3/ y-354 Telephone CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Foster Road Urban Renewal Area Number: 52034 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: Dated this 15 th day of Signature of Aut orized Official October Amount Requested: 2024 3/y- 3,54 Telephone CITY TIF FORM 3 TIF INDEBTEDNESS HAS BEEN REDUCED BY REASON OTHER THAN APPLICATION OF TIF INCREMENT TAX RECEIVED FROM THE COUNTY TREASURER CERTIFICATION TO COUNTY AUDITOR Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Foster Road Urban Renewal Area Number: 52034 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above, the City has reduced previously certified indebtedness, by reason other than application of TIF increment tax received from the County Treasurer, by the total amount as shown below. Provide sufficient detail so that the County Auditor will know how to specially administer your request. For example, you could have multiple indebtedness certifications in the Urban Renewal Area, and the County Auditor would need to know which particular indebtedness certifcation(s) to reduce. If rebate agreements are involved with a reduction, and the County has segregated the rebate property into separate TIF Increment taxing districts, provide the five -digit county increment taxing district numbers for reference. Individual TIF Indebtedness Type/Description/Details: Amount Reduced: LMI Housing (Interest) 19,430 Total Reduction In Indebtedness For This Urban Renewal Area: 19,430 Dated this 15th day of October 2024 -Signature of Authorized Official Telephone CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Heinz Road Urban Renewal Area Number: 52027 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified`: *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File 'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF 'FORM T with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this 15th day of October 2024 Signature of Authorized Official Telephone 0 CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Heinz Road Urban Renewal Area Number: 52027 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: Dated this 15th dayof October ignature of Authorized Official Amount Requested: 0 2024 3i q-3556 - 56 �s Telephone CITY TIF FORM I - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Highway Six Urban Renewal Area Number: 52028 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1. 1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File 'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF 'FORM T with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this 15th dayof October 1 2024 Signature of`Authorize6 Official 31 1'-/- 3 SG -5v Telephone CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Highway Six Urban Renewal Area Number: 52028 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Amount Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: Requested. 0 Dated this 15 th day of October 2024 3/1- 356 -5613s . zf�- - Signature of Authorized Official Telephone CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Riverside Dr Urban Renewal Area Number: 52031 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: $ 614 *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File 'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF 'FORM T with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this 15th day of October Signature of Authorized Official 2024 31, -366-SoSS— Telephone CITY TIF FORM 1.1 -To be attached to CI FY TIF FORM 1 -IN DEB FEDNESS CERTIFICAFION Page 1 TIF INDEBTEDNESS NOT PREVIOUSLY CERTIFIED ELIGIBLE FOR TAX COLLECTIONS NEXT FISCAL YEAR City: Iowa City County: Johnson Urban Renewal Area Name: Riverside Dr Urban Renewal Area Number: 52031 (Use five -digit Area Number Assigned by the County Auditor) Individual TIF Indebtedness Type/Description/Details: Date Approved*: Total Amount: 1. Administrative Costs - Internal Loan Includes attorney expenses FTX' this box if a rebate agreement. List administrative details on lines above. 2. n'X' this box if a rebate agreement. List administrative details on lines above. 3. F]'Xthis box if a rebate agreement. List administrative details on lines above. 4. FTXthis box if a rebate agreement. List administrative details on lines above. 5. n'Xthis box if a rebate agreement. List administrative details on lines above. If more indebtedness entry lines are needed continue to Form 1.1 Page 2. 10/15/24 CAA Total For City TIF Form 1.1 Page 1: 614 "Date Approved" is the date that the local governing body initially approved the TIF indebtedness. CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Riverside Dr Urban Renewal Area Number: 52031 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: Amount Requested: Administrative Expenses FY24 614 2017A GO Bonds (Streetscape) - Gen. Obligation Bonds/Notes 161,766 Dated this 15 th day of October 2024 354-569 Signature of Authorized Official Telephone CITY TIF FORM 3 TIF INDEBTEDNESS HAS BEEN REDUCED BY REASON OTHER THAN APPLICATION OF TIF INCREMENT TAX RECEIVED FROM THE COUNTY TREASURER CERTIFICATION TO COUNTY AUDITOR Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Riverside Dr Urban Renewal Area Number: 52031 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above, the City has reduced previously certified indebtedness, by reason other than application of TIF increment tax received from the County Treasurer, by the total amount as shown below. Provide sufficient detail so that the County Auditor will know how to specially administer your request. For example, you could have multiple indebtedness certifications in the Urban Renewal Area, and the County Auditor would need to know which particular indebtedness certifcation(s) to reduce. If rebate agreements are involved with a reduction, and the County has segregated the rebate property into separate TIF Increment taxing districts, provide the five -digit county increment taxing district numbers for reference. Individual TIF Indebtedness Type/Description/Details: 2017A GO Bonds (Streetscape) - Gen. Obligation Bonds/Notes (interest revenue) Total Reduction In Indebtedness For This Urban Renewal Area: Dated this 15th day of October Signature of Auth rized Official Amount Reduced: 12,808 12,808 2024 3l -35G —56b5 Telephone CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Moss Green Urban Renewal Area Number: 52029 (Use five -digit Area Number Assigned by the County Auditor) hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: $ 0 *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF 'FORM T with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this 15th day of October , 2024 -35 --� -f 4 - SD 9.s- Sig rrature�thonzed Official Telephone CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Moss Green Urban Renewal Area Number: 52029 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: 2014A General Obligation Bonds Dated this 15 th day of October Amount Requested: 69.865 2024 ` 3r `! '-35� Signature of Authorized Official Telephone CITY TIF FORM 3 TIF INDEBTEDNESS HAS BEEN REDUCED BY REASON OTHER THAN APPLICATION OF TIF INCREMENT TAX RECEIVED FROM THE COUNTY TREASURER CERTIFICATION TO COUNTY AUDITOR Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Moss Green Urban Renewal Area Number: 52029 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above, the City has reduced previously certified indebtedness, by reason other than application of TIF increment tax received from the County Treasurer, by the total amount as shown below. Provide sufficient detail so that the County Auditor will know how to specially administer your request. For example, you could have multiple indebtedness certifications in the Urban Renewal Area, and the County Auditor would need to know which particular indebtedness certifcation(s) to reduce. If rebate agreements are involved with a reduction, and the County has segregated the rebate property into separate TIF Increment taxing districts, provide the five -digit county increment taxing district numbers for reference. Individual TIF Indebtedness Type/Description/Details: 2014A General Obligation Bonds (interest revenue) Amount Reduced: 1,176 Total Reduction In Indebtedness For This Urban Renewal Area: 1,176 Dated this 15 th day of October 2024 Signature of Authorized Official Telephone cITYTIF FORM t - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Sycamore Mall & First Avenue Urban Renewal Area Number: 52020 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File 'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF 'FORM 3' with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this 15th day of October 2024 3/S— 354--5�c Signature of Authorized Official Telephone CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Sycamore Mall & First Avenue Urban Renewal Area Number: 52020 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: Amount Requested: 0 Dated this 15th day of October 2024 Sig ature of Authorized Official -3l5- 35e,-51A5 Telephone CITY TIF FORM I - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Towncrest Urban Renewal Area Number: 52030 (Use five -digit Area Number Assigned by the County Auditor) hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified": $ 0 `There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF 'FORM 3' with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Datedthis 15th dayof October 1 2024 Signature of Authorized Official Telephone CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Towncrest Urban Renewal Area Number: 52030 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: MDK Loan - Internal Loan Dated this 15th dayof October Signature of Authorized Official Amount Requested: 42,540 2024 -says Telephone CITY TIF FORM 3 TIF INDEBTEDNESS HAS BEEN REDUCED BY REASON OTHER THAN APPLICATION OF TIF INCREMENT TAX RECEIVED FROM THE COUNTY TREASURER CERTIFICATION TO COUNTY AUDITOR Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Towncrest Urban Renewal Area Number: 52030 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above, the City has reduced previously certified indebtedness, by reason other than application of TIF increment tax received from the County Treasurer, by the total amount as shown below. Provide sufficient detail so that the County Auditor will know how to specially administer your request. For example, you could have multiple indebtedness certifications in the Urban Renewal Area, and the County Auditor would need to know which particular indebtedness certifcation(s) to reduce. If rebate agreements are involved with a reduction, and the County has segregated the rebate property into separate TIF Increment taxing districts, provide the five -digit county increment taxing district numbers for reference. Individual TIF Indebtedness Type/Description/Details: MDK Loan - Internal Loan (interest revenue) Amount Reduced: 1,067 Total Reduction In Indebtedness For This Urban Renewal Area: 1,067 Dated this 15th day of October 2024 Signatu e or -Ai ithized Official Telephone CITY TIF FORM 1 - INDEBTEDNESS CERTIFICATION Cover Sheet CODE OF IOWA SECTION 403.19 TAX INCREMENT FINANCING (TIF) INDEBTEDNESS CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Scott Six Urban Renewal Area Number: 52021 (Use five -digit Area Number Assigned by the County Auditor) hereby certify to the County Auditor that for the Urban Renewal Area within the City and County named above the City has outstanding loans, advances, indebtedness, or bonds, none of which have been previously certified, in the collective amount shown below, all of which qualify for repayment from the special fund referred to in paragraph 2 of Section 403.19 of the Code of Iowa. Urban Renewal Area Indebtedness Not Previously Certified*: $ 0 *There must be attached a supporting itemized listing of the dates that individual loans, advances, indebtedness, or bonds were initially approved by the governing body. (Complete and attach 'CITY TIF FORM 1.1'.) The County Auditor shall provide the available TIF increment tax in subsequent fiscal years without further certification until the above -stated amount of indebtedness is paid to the City. However, for any fiscal year a City may elect to receive less than the available TIF increment tax by certifying the requested amount to the County Auditor on or before the preceding December 1. (File 'CITY TIF FORM 2' with the County Auditor by the preceding December 1 for each of those fiscal years where all of the TIF increment tax is not requested.) A City reducing certified TIF indebtedness by any reason other than application of TIF increment tax received from the County Treasurer shall certify such reduced amounts to the County Auditor no later than December 1 of the year of occurrence. (File 'CITY TIF 'FORM 3' with the County Auditor when TIF indebtedness has been reduced by any reason other than application of TIF increment tax received from the County Treasurer.) Notes/Additional Information: Dated this 15th day of October 2024 Sig ature of Authorized Official Telephone CITY TIF FORM 2 SPECIFIC DOLLAR REQUEST FOR AVAILABLE TIF INCREMENT TAX FOR NEXT FISCAL YEAR CERTIFICATION TO COUNTY AUDITOR Due To County Auditor By December 1 Prior To The Fiscal Year Where Less Than The Legally Available TIF Increment Tax Is Requested Use One Certification Per Urban Renewal Area City: Iowa City County: Johnson Urban Renewal Area Name: Scott Six Urban Renewal Area Number: 52021 (Use five -digit Area Number Assigned by the County Auditor) I hereby certify to the County Auditor that for the next fiscal year and for the Urban Renewal Area within the City and County named above, the City requests less than the maximum legally available TIF increment tax as detailed below. Provide sufficient detail so that the County Auditor will know how to specifically administer your request. For example you may have multiple indebtedness certifications in an Urban Renewal Area, and want the maximum tax for rebate agreement property that the County has segregated into separate taxing districts, but only want a portion of the available increment tax from the remainder of the taxing districts in the Area. Specific Instructions To County Auditor For Administering The Request That This Amount Urban Renewal Area Generate Less Than The Maximum Available TIF Increment Tax: Requested: 0 Dated this 15th day of October 2024 -3�S- Signature of Authori26d Official c Telephone Item Number: 6.c. I� I CITY OF 1 O WA CITY COUNCIL ACTION REPORT October 15, 2024 Resolution approving the Fiscal Year Ending 2024 Annual Urban Renewal Report (AURR). Prepared By: Rachel Kilburg, Economic Development Coordinator Reviewed By: Nicole Davies, Finance Director Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Attachments: New Value Created by TIF Projects - 2024 Resolution FY24 AURR Draft Executive Summary: Pursuant to Iowa Code Section 384.22, the City must file the AURR for each of the 11 active urban renewal areas as of the end of FY2024. This report must be approved by a majority of the City Council, and filed prior to the publication and adoption of the City budget. Filing this report is required before the Department of Management will certify the City's taxes back to the County Auditor. Background / Analysis: Tax Increment Financing (TIF) is one of the few tools that allow cities to financially support local economic development projects. Iowa City has established 14 Urban Renewal Areas (11 of which are active) enabling the use of TIF. Each Urban Renewal Plan specifies the goals and planned urban renewal projects. Since 2003, the City has been a financial partner in several TIF projects ranging from industrial businesses adding jobs and new products, to the redevelopment of blighted properties and high-rise mixed -use buildings. The attached chart, New Value Created by TIF projects, shows all of the TIF projects the City has assisted. The increase in taxable value (the increment) for Iowa City's TIF projects exceeds $264,000,000 and generates approximately $9 million in property taxes every year. New Taxable Value created by Iowa City's TIF projects: $264,463,325 2024 New Value District (Bold) Base Value of Assessed Created in District Droiects indented (not bold) Start date End Date URA/Proiect Valuation TIF Droiect: Sycamore Mall/IC Marketplace #1 2004 2010 $4,662,900 Sycamore Mall/IC Marketplace #2 2018 2024 $13,515,660 $8,852,760 Plamor Redevelopment 2006 2011 $972,150 $3,146,800 $2,174,650 Owens Brockway 2005 2009 $30,010 $8,815,460 $8,785,450 Hieronymous Square 2017 $1,364,880 $30,616,480 $29,251,600 Hilton Garden Inn 2015 $417,380 $16,559,610 $16,142,230 Park at 201 2012 $569,520 $12,580,180 $12,010,660 Plaza Towers 2004 2010 $0 $46,802,950 $46,802,950 Sabin Townhomes 2015 $0 $19,751,550 $19,751,550 The Chauncey 2015 $0 $53,749,720 $53,749,720 Vito's building rehab North2002gate Corporatei 2011 $813,350 $2,680,670 $1,867,320 Seabury & Smith 2005 2011 $264,520 7,538,300 $7,273,780 �i i Alpla of Iowa (agreement #1) 2003 2010 $3,594,340 Alpla of Iowa (agreement #2) 2007 2014 $16,559,910 $12,965,570 United Natural Foods Inc. 2003 2011 $4,653,740 $11,749,190 $7,095,450 Southgate Development (Pepperwood) 2003 2013 $8,677,520 $13,351,575 $4,674,055 Towncrest URA 010 MDK Medical Office Building 2012 $885,880 $3,412,310 $2,526,430 Riverview West 2015 2027 $1,326,840 $18,340,290 $17,013,450 Foster Road project $2,111,720 $15,637,420 $13,525,700 TOTAL $30,344,750 $294,808,075 $264,463,325 Prepared by: Rachel Kilburg, Econ Dev Coordinator, 410 E. Washington St., Iowa City, IA 52240 Resolution No. 24-253 Resolution approving the Fiscal Year Ending 2024 Annual Urban Renewal Report. Whereas, in an effort to provide greater public access to information about urban renewal activities, including the use of tax increment financing, the Iowa Legislature enacted changes in Iowa Code Sections 384.22 to require, among other things, the filing of an annual report detailing the City's urban renewal activities; and Whereas, the City of Iowa City had eleven (11) Urban Renewal Areas in effect during the most recently ended fiscal year; and Whereas, City staff has prepared an urban renewal report in compliance with state law and has placed said plan on file in the office of the Finance Director, City Hall, Iowa City, Iowa; and Whereas, the report must be approved by City Council before its submission to the Iowa Department of Management on or before December 1, 2024. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa: 1. The Fiscal Year Ending 2024 Annual Urban Renewal Area Report, attached hereto, is hereby approved. 2. The Finance Director is hereby directed to submit it to the Iowa Department of Management by December 1, 2024 on forms and pursuant to instructions prescribed by the Department. Passed and approved this 15thday of October , 2024. L--T --U� Ma Attest: r a City Cl&rk Approved: ' City torney — 10/09/2024 Resolution No. 24-253 Page 2 Moved by Dunn seconded by Moe that the Resolution be adopted and upon roll call there were: AYES: NAYS X X X X X x X ABSENT: Alter Bergus Dunn Harmsen Moe Salih Teague nual Urban Renewal Report, Fiscal Year 2023 - 2024 Levy Authority Summary Local Government Name: IOWA CITY Local Government Number: 52G483 # of Tif U.R. Active Urban Renewal Areas Taxing # Districts IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL 52020 2 IOWA CITY SCOTT SIX URBAN RENEWAL 52021 2 IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL 52023 4 IOWA CITY CITY UNIV PROJ I URBAN RENEWAL 52024 13 IOWA CITY HEINZ ROAD URBAN RENEWAL 52027 2 IOWA CITY HIGHWAY SIX URBAN RENEWAL 52028 3 IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL 52029 2 IOWA CITY TOWNCREST URBAN RENEWAL 52030 1 IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL 52031 2 IOWA CITY FOSTER ROAD URBAN RENEWAL AREA 52034 1 IOWA CITY FOREST VIEW URBAN RENEWAL 52920 0 TIF Debt Outstanding: 51,025,573 ........................................................................................................................................................................................................... TIF Sp. Rev. Fund Cash Balance . Amount of 07-01-2023 Cash Balance as of 07-01-2023: 186,536 247,678 Restricted for LMI TIF Revenue: 4,301,593 TIF Sp. Revenue Fund Interest: 110,305 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 158,943 Total Revenue: 4,570,841 Rebate Expenditures: 2,163,842 Non -Rebate Expenditures: 1,733,820 Returned to County Treasurer: 0 Total Expenditures: 3,897,662 TIF Sp. Rev. Fund Cash Balance Amount of 06-30-2024 Cash Balance as of 06-30-2024: 859,715 397,080 Restricted for LMI ........................................................................................................................................................................................................... . Year -End Outstanding TIF Obligations, Net of TIF Special Revenue Fund Balance: 46,268,196 4 Annual Urban Renewal Report, Fiscal ear 2023 - 202,J, Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL UR Area Number: 52020 UR Area Creation Date UR Area Purpose: 08/2000 To formulate and execute a workable program using public and private resources to develop the Urban Renewal Project area for retail, office, and other commercial uses. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/SYCAMORE MALL & FIRST AVE U.R. TIF INCREMENT IOWA CITY/IOWA CITY SCH/SYCAMORE & 1ST AVE UR 2003 AMEND INCR Urban Renewal Area Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Assessed 0 3,648,240 427,170 9,260,670 0 0 Taxable 0 1,993,770 295,997 8,281,581 0 0 Homestead Credits TIF Sp. Rev. Fund Cash Balance as of 07-01-2023: TIF Revenue: TIF Sp. Revenue Fund Interest: Property Tax Replacement Claims Asset Sales & Loan Repayments: Total Revenue: Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: It. 155 0 0 0 155 0 149 0 149 1 ev. t1uncl Cash Balance as of 06-30-2024: 6 0 Increment Base Increment Value No. No. Used 520195 520196 0 520239 520240 4,953 Total Gas/Electric Utility Total 13,336,080 0 13,336,080 10,571,348 0 10,571,348 8 Amount of 07-01-2023 Cash Balance Restricted for LMI Amount of 06-30-2024 Cash Balance Restricted for LMI 4 Annual Urban Renewal Report, Fiscal Year 2023 - 202^ Projects For RENEWAL IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN Lower Muscatine Road Reconstruction Description: Improve roads around Kirkwood Comm College & Mall Classification: Roads, Bridges & Utilities Physically Complete: Yes Payments Complete: Yes Iowa City Marketplace Description: Economic develpment agreement Classification: Commercial - retail Physically Complete: Yes Payments Complete: Yes Administrative Expenses Description: Classification: Physically Complete Payments Complete: Energy Efficiency Grants Description: Classification: Physically Complete Payments Complete: Administrative Expenses Administrative expenses No No Energy Efficiency Grants Industrial/manufacturing property No No 4 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Debts/Obligations For IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL FY20 Administrative Expenses Debt/Obligation Type: Internal Loans Principal: 149 Interest: 0 Total: 149 Annual Appropriation?: No Date Incurred: 11 /02/2020 FY of Last Payment: 2022 4 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Non -Rebates For IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL TIF Expenditure Amount: 149 Tied To Debt: FY20 Administrative Expenses Tied To Project: Administrative Expenses 4 Annual Urban Renewal Report, Fiscal ear 2023 - 202^ TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL (52020) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/SYCAMORE MALL & FIRST AVE U.R. TIF INCREMENT TIF Taxing District Inc. Number: 520196 TIF Taxing District Base Year: 2000 FY TIF Revenue First Received: 2004 UR Designation Slurn No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 08/2000 statutorily ends: 2022 TIF Taxing District Value by Class - 1/1/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Assessed 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2024 22,927,940 0 0 0 FY 2024 TIF Revenue Received: 0 TIF Taxing District Data Collection Gas/FlectricUtility Total 0 0 Increment Revenue Not Used 0 Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SYCAMORE MALL & FIRST AVENUE URBAN RENEWAL (52020) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/SYCAMORE & IST AVE UR 2003 AMEND INCR TIF Taxing District Inc. Number: 520240 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2004 Subject to a Statutory end date? No TIF Taxing District Value by Class - 1/l/2022 for FY 2024 UR Designation Slum No Blighted No Economic Development No Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 3,648,240 427,170 9,260,670 0 0 13,336,080 0 13,336,080 Taxable 0 1,993,770 295,997 8,281,581 0 0 10,571,348 0 10,571,348 Homestead Credits 8 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 9,496,280 3,839,800 4,953 3,834,847 120,334 FY 2024 TIF Revenue Received: 155 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SCOTT SIX URBAN RENEWAL UR Area Number: 52021 UR Area Creation Date UR Area Purpose: 07/1997 To grow tax base; encourage development of start up firms, expansion of existing and attraction of new industries, especially in the are of renewable energy. Enhance number of sites available for industrial development. Base Increment Increment Tax Districts within this Urban Renewal Area No. No. value Used IOWA CITY/IOWA CITY SCH/SCOTT SIX UR TIF INCREMENT 520208 520209 0 IOWA CITY AG/IOWA CITY SCH/SCOTT SIX UR TIF INCREMENT 520210 520211 0 Urban Renewal Area Value by Class - l/1/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas /Electric Utility Total Assessed 0 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 0 Homestead Credits TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2023 Cash Balance as of 07-01-2023: -756 0 Restricted for LMI TIF Revenue: 810 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 810 Rebate Expenditures: 0 Non -Rebate Expenditures: 0 Returned to County Treasurer: 0 Total Expenditures: 0 TIF Sp. Rash Balance Amount of 06-30-2024 Cash Balance as of 06-30-2024: 54 0 Restricted for LMI ♦ Annual Projects For IOWA CITY SCOTT SIX URBAN RENEWAL Administrative Expenses Description: Classification: Physically Complete Payments Complete: Energy Efficiency Grants Description: Classification: Physically Complete Payments Complete: Administrative expenses Administrative expenses No No Energy Efficiency Grants Industrial/manufacturing property No No The original 1997 Scott Six Urban Renewal Area was amended for the first time in July 2011. A TIF ordinance for the amended area has not yet been adopted. 256 Characters Left Sum of Private Investment Made Within This Urban Renewal Area during FY 2024 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SCOTT SIX URBAN RENEWAL (52021) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/SCOTT SIX UR TIF INCREMENT TIF Taxing District Inc. Number: 520209 TIF Taxing District Base Year: 2001 UR Designation FY TIF Revenue First Received: 2005 Slum NoBlighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/1/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 0 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 2,323,386 0 0 0 0 FY 2024 TIF Revenue Received: 810 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY SCOTT SIX URBAN RENEWAL (52021) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/SCOTT SIX UR TIF INCREMENT TIF Taxing District Inc. Number: 520211 TIF Taxing District Base Year: 2001 FY TIF Revenue First Received: 2005 UR Designation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 07/1997 statutorily ends: 2023 TIF Taxing District Value by Class - 1/I/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 0 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 18,630 0 0 0 0 FY 2024 TIF Revenue Received: 0 al Year Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL UR Area Number: 52023 UR Area Creation Date UR Area Purpose: 04/1999 To facilitate an urban renewal program using private and public resources to develop the area for office, research, production and/or assembly uses. To increase tax base; attract new and expansion of existing firms in area; provide new development sites. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/NORTHGATE CORP PARK UR INCR IOWA CITY AG/IOWA CITY SCH/NORTHGATE UR TIF INCR IOWA CITY/IOWA CITY SCH/NORTHGATE CORP PK 2005 AMEND INCR IOWA CITY AG/IOWA CITY SCH/NORTHGATE CORP PK 2005 AMEND INCR Urban Renewal Area Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Assessed 62,070 135,360 43,474,950 0 0 0 Taxable 56,883 73,974 38,385,112 0 0 0 Homestead Credits TIF Sp. Rev. Fund Cash Balance as of 07-01-2023: TIF Revenue: TIF Sp. Revenue Fund Interest: Property Tax Replacement Claims Asset Sales & Loan Repayments: Total Revenue: Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: 0 0 0 0 0 0 0 0 0 .7 TIF Sp. as of 06 0 0 Increment Base Increment Value No. No. Used 520230 520231 0 520325 520326 0 520345 520346 0 520347 520348 0 Total Gas/Electric Utility Total 43,672,380 0 lk672,380 38,515,969 015 ,969 Amount of 07-01-2023 Cash Balance Restricted for LMI TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL (52023) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/NORTHGATE CORP PARK UR INCR TIF Taxing District Inc. Number: 520231 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2005 UR �es;gnat;on Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 04/1999 statutorily ends: 2023 TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 43,474,950 0 0 0 43,474,950 0 43,474,950 Taxable 0 0 38,385,112 0 0 0 38,385,112 0 38,385,112 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 6,728,364 36,746,586 0 36,746,586 1,153,077 FY 2024 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL (52023) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/NORTHGATE UR TIF INCR TIF Taxing District Inc. Number: 520326 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2005 UR Designation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 04/1999 statutorily ends: 2023 TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Assessed 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2024 14,807 0 0 0 FY 2024 TIF Revenue Received: 0 Gas/Electric Utility Total 0 0 Increment Revenue Not Used 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL (52023) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/NORTHGATE CORP PK 2005 AMEND INCR TIF Taxing District Inc. Number: 520346 TIF Taxing District Base Year: 2004 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/I/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 135,360 0 0 0 0 135,360 0 135,360 Taxable 0 73,974 0 0 0 0 73,974 0 73,974 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 180,959 0 0 0 0 FY 2024 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY NORTHGATE CORP PARK URBAN RENEWAL (52023) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/NORTHGATE CORP PK 2005 AMEND INCR TIF Taxing District Inc. Number: 520348 TIF Taxing District Base Year: 2004 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/I/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility I Total Assessed 62,070 0 0 0 0 0 62,070 0 Taxable 56,883 0 0 0 0 0 56,883 06,883 L2,070 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 63,129 0 0 0 0 FY 2024 TIF Revenue Received: 0 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL UR Area Number: 52024 UR Area Creation Date UR Area Purpose: 10/1969 Create a more livable, walkable community, remediate blight, establish attractive design standards for new and rehabilitated buildings, increase office and residential space by promoting mixed use building, and develop multi -modal transportation network. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/CITY UNIV PROJ I UR AREA INCR IOWA CITY/IOWA CITY SCH/CITY UNIV UR INCR- IC DOWNTOWN SSMID IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMEND INCR IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD-SSMID INCR IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD 10 INCR IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD 10-SSMID INCR IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF 2017 AMEND-SSMID INCREMENT IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF AMEND 10-A&M DEVELOPMENT INCREMENT IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF-SSMID- IOWA CITY HOTEL ASSOC INCREMENT IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF 2017 AMEND-SSMID- AUGUISTA PLACE INCREMENT IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF-SSMID- HIERONYMOUS SQUARE INCREMENT IOWA CITY/IOWA CITY SCH/CITY UNIV TIF-2017 AMD-RES-AUGUSTA PL INCREMENT IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF HIERONYMOUS SQUARE -RESIDENTIAL INCREMENT Urban Renewal Area Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Assessed 0 541,526,759 339,821,675 0 0-12,964 Taxable 0 295,944,979 292,940,661 0 0-12,964 Homestead Credits TIF Sp. Rev. Fund Cash Balance as of 07-01-2023: 146,694 0 TIF Revenue: 3,182,101 TIF Sp. Revenue Fund Interest: 75,564 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 158,943 Total Revenue: 3,416,608 Base Increment Increment Value No. No. Used 520234 520235 6,645,443 520352 520353 7,126,646 520354 520355 5,067,002 520356 520357 6,085,103 520366 520367 23,898,125 520382 520383 1,598,800 520425 520426 0 520427 520428 3,610,823 520429 520430 13,693,449 520431 520432 237,900 520433 520434 9,753,943 520437 520438 13,574,482 520448 520449 7,803,916 Total Gas/Electric Utility Total 881,335,470 0 881,335,470 588,872,676 0 i88 Amount of 07-01-2023 Cash Balance Restricted for LMI Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: I III p. 7777. Fund Cash Balance as of 06-30-2024: 1,745,213 1,458,093 3,203,306 Amount of 06-30-2024 Cash Balance Restricted for LMI 4 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Projects For IOWA CITY CITY UNIV PROJ I URBAN RENEWAL Hieronymous Square Description: Hieronymous Square; future development Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: Yes Payments Complete: No The Chauncey Description: Infill project at SE corner of College & Gilberts Streets Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: Yes Payments Complete: No Riverside/Hwy 6 Redevelopment of Old Public Works site; future Description: development Classification: Commercial - retail Physically Complete: No Payments Complete: No CBD streetscape renovation Description: improvements to downtown business district Recreational facilities (lake development, parks, ball fields, Classification: trails) Physically Complete: No Payments Complete: No Central Business District Projects Description: Improvements to central business district Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: No Payments Complete: No Harrison Street Condos Condo project lining new parking includes 3 units Description: affordable Classification: Residential property (classified residential) Physically Complete: Yes Payments Complete: No Hilton Garden Inn Description: High rise hotel on Clinton St. Classification: Commercial - hotels and conference centers Physically Complete: Yes Payments Complete: No Administration Expense Description: Administration Expense Classification: Administrative expenses Physically Complete: No Payments Complete: No Augusta Place Description: Private Redevelopment of portion of City Hall block Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: Yes Payments Complete: No Energy Efficiency Grants Description: Energy Efficiency Grants Classification: Industrial/manufacturing property Physically Complete: No Payments Complete: No Tailwinds Description: Redevelopment of the 100 block of E. College Street Mixed use property (ie: a significant portion is residential Classification: and significant portion is commercial) Physically Complete: Yes Payments Complete: No Senior Center Exterior Project Senior Center exterior building envelope preservation, Description: restoration and rehabilitation Classification: Municipal and other publicly -owned or leased buildings Physically Complete: No Payments Complete: No 4 Annual Urban Renewal Report, Fiscal ear 2023 - 2024 Debts/Obligations For IOWA CITY CITY UNIV PROJ I URBAN RENEWAL 2014A GO Bonds (CBD) Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: 2015A GO Bonds (CBD) Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: Gen. Obligation Bonds/Notes 101,663 11,636 113,299 No 05/06/2014 2024 Gen. Obligation Bonds/Notes 77,686 2,438 80,124 No 05/05/2015 2025 2015A GO Bonds (Riverfront Crossing) Debt/Obligation Type: Gen. Obligation Bonds/Notes Principal: 44,392 Interest: 1,394 Total: 45,786 Annual Appropriation?: No Date Incurred: 05/05/2015 FY of Last Payment: 2025 Iowa City Hotel Associates Debt/Obligation Type: Rebates Principal: 5,903,808 Interest: 0 Total: 5,903,808 Annual Appropriation?: No Date Incurred: 03/23/2015 FY of Last Payment: 2040 A&M Development II, LLC Debt/Obligation Type: Rebates Principal: 544,266 Interest: 0 Total: 544,266 Annual Appropriation?: No Date Incurred: 01/20/2015 FY of Last Payment: 2032 2016E TIF Revenue Notes Debt/Obligation Type: TIF Revenue Bonds/Notes Principal: 10,880,000 Interest: 2,251,500 Total: 13,131,500 Annual Appropriation?: No Date Incurred: 08/16/2016 FY of Last Payment: 2036 Augusta Place, LLC Debt/Obligation Type: Rebates Principal: 2,925,946 Interest: 0 Total: 2,925,946 Annual Appropriation?: No Date Incurred: 05/20/2017 FY of Last Payment: 2029 Hieronymi Partnership, LLC Debt/Obligation Type: Rebates Principal: 6,335,478 Interest: 0 Total: 6,335,478 Annual Appropriation?: No Date Incurred: 09/19/2017 FY of Last Payment: 2036 FY22 Administrative Costs Debt/Obligation Type: Internal Loans Principal: 897 Interest: 0 Total: 897 Annual Appropriation?: No Date Incurred: 10/18/2022 FY of Last Payment: 2025 Neumann Monson EE Grant Debt/Obligation Type: Other Debt Principal: 100,000 Interest: 0 Total: 100,000 Annual Appropriation?: No Date Incurred: 03/21/2023 FY of Last Payment: 2025 FY23 Administrative Costs Debt/Obligation Type: Internal Loans Principal: 239 Interest: 0 Total: 239 Annual Appropriation?: No Date Incurred: 10/03/2023 FY of Last Payment: 2026 Tailwinds Debt/Obligation Type: Rebates Principal: 12,250,000 Interest: 0 Total: 12,250,000 Annual Appropriation?: No Date Incurred: 01/19/2021 FY of Last Payment: 2039 I- Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Non -Rebates For IOWA CITY CITY UNIV PROJ I URBAN RENEWAL TIF Expenditure Amount: Tied To Debt: Tied To Project: TIF Expenditure Amount: Tied To Project: TIF Expenditure Amount: Tied To Debt: Tied To Project: TIF Expenditure Amount: Tied To Debt: Tied To Project: TIF Expenditure Amount: Tied To Debt: Tied To Project: TIF Expenditure Amount: Tied To Project: 39,771 2014A GO Bonds (CBD) CBD streetscape renovation 113,299 CBD streetseape renovation 22,726 2015A GO Bonds (CBD) Riverside/Hwy 6 1,281,400 A&M Development II, LLC Administration Expense 897 Hieronymi Partnership, LLC Administration Expense 0 Energy Efficiency Grants 4 Annual Urban Renewal Report, Fiscal Year 2023 - 202 Rebates For IOWA CITY CITY UNIV PROJ I URBAN RENEWAL 328 S. Clinton Street, Iowa City TIF Expenditure Amount: Rebate Paid To: Tied To Debt: Tied To Project: Projected Final FY of Rebate 622,866 Iowa City Hotel Associates Iowa City Hotel Associates Hilton Garden Inn 2040 509-591 S. Dubuque St., Iowa City TIF Expenditure Amount: Rebate Paid To: Tied To Debt: Tied To Project: Projected Final FY of Rebate: 314 S. Clinton St, Iowa City TIF Expenditure Amount: Rebate Paid To: Tied To Debt: Tied To Project: Projected Final FY of Rebate 215 N. Linn St, Iowa City TIF Expenditure Amount: Rebate Paid To: Tied To Debt: Tied To Project: Projected Final FY of Rebate 113,139 A&M Development 11 A&M Development 11, LLC Harrison Street Condos 2032 575,187 Hieronymous Project Hieronymi Partnership, LLC Hieronymous Square 2036 434,021 Augusta Place, LLC Augusta Place, LLC Augusta Place 2029 - 4 Annual Urban Renewal Report, Fiscal ear 2023 - 2024 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV PROJ I UR AREA INCR TIF Taxing District Inc. Number: 520235 TIF Taxing District Base Year: 2002 UR Designation FY TIF Revenue First Received: 2005 Slum NoBlighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 105,281,230 7,692,510 0 0 -3,704 112,970,036 0 112,970,036 Taxable 0 57,536,311 6,393,011 0 0 -3,704 63,925,618 0 63,925,618 Homestead Credits 20 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 15,265,935 63,925,618 6,645,443 57,280,175 1,797,404 FY 2024 TIF Revenue Received: 190,652 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV UR INCR- IC DOWNTOWN SSMID TIF Taxing District Inc. Number: 520353 TIF Taxing District Base Year: 2002 UR Designation Slum No FY TIF Revenue First Received: 2014 Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 10,920,340 111,645,427 0 0 0 122,565,767 0 122,565,767 Taxable 0 5,967,979 98,034,522 0 0 0 104,002,501 0 104,002,501 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 54,011,518 68,554,249 7,126,646 61,427,603 2,081,116 FY 2024 TIF Revenue Received: 307,131 - 4 Annual Urban Renewal Report, Fiscal ear 2023 - 2024 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMEND INCR TIF Taxing District Inc. Number: 520355 TIF Taxing District Base Year: 2002 UR Designation FY TIF Revenue First Received: 2014 Slum NoBlighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 70,336,331 12,274,579 0 0 -1,852 82,609,058 00 Taxable 0 38,438,876 10,304,776 0 0 -1,852 48,741,800 0 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 13,678,036 48,741,800 5,067,002 43,674,798 1,370,479 FY 2024 TIF Revenue Received: 143,940 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD-SSMID INCR TIF Taxing District Inc. Number: 520357 TIF Taxing District Base Year: 2002 UR Designation Slum No FY TIF Revenue First Received: 2014 Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 29,664,378 72,577,738 0 0 0 102,242,116 0 102,242,116 Taxable 0 16,211,613 61,608,229 0 0 0 77,819,842 0 77,819,842 Homestead Credits L. 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 43,707,044 58,535,072 6,085,103 52,449,969 1,776,961 FY 2024 TIF Revenue Received: 229,810 - 4 Annual Urban Renewal Report, Fiscal ear 2023 - 2024 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD 10 INCR TIF Taxing District Inc. Number: 520367 TIF Taxing District Base Year: 2011 Slum UR Designation NoBlighted FY TIF Revenue First Received: 2014 No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 277,113,120 92,711,631 0 0 -5,556 369,819,195 0 369,819,195 Taxable 0 151,442,613 78,449,537 0 0 -5,556 229,886,594 0 229,886,594 Homestead Credits 22 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 115,247,160 229,886,594 23,898,125 205,988,469 6,463,746 FY 2024 TIF Revenue Received: 678,880 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF AMD 10-SSMID INCR TIF Taxing District Inc. Number: 520383 TIF Taxing District Base Year: 2011 FY TIF Revenue First Received: 2014 Subject to a Statutory end date? No TIF Taxing District Value by Class - 1/l/2022 for FY 2024 UR Designation Slum No Blighted No Economic Development No Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 2,482,180 15,934,830 0 0 0 18,417,010 0 18,417,010 Taxable 0 1,356,514 14,023,196 0 0 0 15,379,710 0 15,379,710 Homestead Credits 0 Frozen Base Value Fiscal Year 2024 1,619,510 Max Increment Value Increment Used 15,379,710 1,598,800 FY 2024 TIF Revenue Received: 45,418 Increment Not Used Increment Revenue Not Used 13,780,910 466,886 4 Annual Urban Renewal Report, Fiscal ear 2023 - 2024 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF 2017 AMEND-SSMID INCREMENT TIF Taxing District Inc. Number: 520426 TIF Taxing District Base Year: 2016 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Assessed Taxable Homestead Credits 0 0 0 0 Industrial Other Military Total 0 0 0 0 0 0 0 0 0 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2024 0 0 0 0 FY 2024 TIF Revenue Received: 0 TIF Taxing District Data Collection Gas/Electric Utility Total 0 0 Increment Revenue Not Used 0 Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF AMEND 10-A&M DEVELOPMENTINCREMENT TIF Taxing District Inc. Number: 520428 TIF Taxing District Base Year: 2011 UR Designation Slum No FY TIF Revenue First Received: 2020 Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 6,610,520 0 0 0 -1,852 6,608,668 0 6,608,668 Taxable 0 3,612,675 0 0 0 -1,852 3,610,823 0 3,610,823 Homestead Credits 1 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 204,810 3,610,823 3,610,823 0 0 FY 2024 TIF Revenue Received: 113,139 4 Annual Urban Renewal Report, Fiscal ear 2023 - 2024 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF-SSMID- IOWA CITY HOTEL ASSOC INCREMENT TIF Taxing District Inc. Number: 520430 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2020 Subject to a Statutory end date? No TIF Taxing District Value by Class - l/1/2022 for FY 2024 UR Designation Slum No Blighted No Economic Development No Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 15,273,860 0 0 0 15,273,860 0 15,273,860 Taxable 0 0 13,693,449 0 0 0 13,693,449 0 13,693,449 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 553,482 13,693,449 13,693,449 0 0 FY 2024 TIF Revenue Received: 463,923 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF 2017 AMEND-SSMID- AUGUISTA PLACE INCREMENT TIF Taxing District Inc. Number: 520432 TIF Taxing District Base Year: 2016 FY TIF Revenue First Received: 2021 Subject to a Statutory end date? No TIF Taxing District Value by Class - l/l/2022 for FY 2024 UR Designation Slum No Blighted No Economic Development No Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 814,470 0 0 0 814,470 0 814,470 Taxable 0 0 679,998 0 0 0 679,998 0 679,998 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 0 679,998 237,900 442,098 14,978 FY 2024 TIF Revenue Received: 8,060 4 Annual Urban Renewal Report, Fiscal ear 2023 - 2024 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF-SSMID- HIERONYMOUS SQUARE INCREMENT TIF Taxing District Inc. Number: 520434 TIF Taxing District Base Year: 2002 FY TIF Revenue First Received: 2021 Subject to a Statutory end date? No TIF Taxing District Value by Class - l/l/2022 for FY 2024 UR Designation Slum No Blighted No Economic Development No Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 0 10,896,630 0 0 0 10,896,630 0 10,896,630 Taxable 0 0 9,753,943 0 0 0 9,753,943 0 9,753,943 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 648,745 9,753,943 9,753,943 0 0 FY 2024 TIF Revenue Received: 330,455 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV TIF-2017 AMD-RES-AUGUSTA PL INCREMENT TIF Taxing District Inc. Number: 520438 TIF Taxing District Base Year: 2016 FY TIF Revenue First Received: 2021 Subject to a Statutory end date? No TIF Taxing District Value by Class - l/l/2022 for FY 2024 UR Designation Slum No Blighted No Economic Development No Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 24,838,880 0 0 0 0 24,838,880 0 24,838,880 Taxable 0 13,574,482 0 0 0 0 13,574,482 0 13,574,482 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 0 13,574,482 13,574,482 0 0 FY 2024 TIF Revenue Received: 425,961 _ 4 Annual Urban Renewal Report, Fiscal ear 2023 - 2024 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY CITY UNIV PROJ I URBAN RENEWAL (52024) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/CITY UNIV UR TIF HIERONYMOUS SQUARE - RESIDENTIAL INCREMENT TIF Taxing District Inc. Number: 520449 TIF Taxing District Base Year: 2002 UR Designation Slum No FY TIF Revenue First Received: 2022 Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 14,279,780 0 0 0 0 14,279,780 0 14,279,780 Taxable 0 7,803,916 0 0 0 0 7,803,916 0 7,803,916 Homestead Credits 1 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 242,322 7,803,916 7,803,916 0 0 FY 2024 TIF Revenue Received: 244,732 eport, Fiscal Year 2023 - 2024 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HEINZ ROAD URBAN RENEWAL UR Area Number: 52027 UR Area Creation Date UR Area Purpose: 05/2001 To formulate a workable program using public and private resources to further develop the area for industrial development. To build tax base; attract new firms and assist existing firms with expansion; make site improvements deemed necessary for industry. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/HEINZ RD UR TIF INCR IOWA CITY AG/IOWA CITY SCH/HEINZ RD UR TIF INCR Urban Renewal Area Value by Class - 1/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Assessed 0 0 49,888,620 19,338,080 0 0 Taxable 0 0 44,023,419 17,298,223 0 0 Homestead Credits TIF Sp. Rev. Fund Cash Balance as of 07-01-2023: TIF Revenue: TIF Sp. Revenue Fund Interest: Property Tax Replacement Claims Asset Sales & Loan Repayments: Total Revenue: Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: -251,466 285,334 261 0 0 285,595 0 0 0 0 ,M TIF Fun-- -,--_— ----__— as of 06-30-2024: 34,129 0 Base Increment Increment No. No. Value Used 520249 520250 9,099,840 520251 520252 0 Total Gas/Electric Utility Total 69,226,700 0 69,226,700 61,321,642 0 61,321,642 Amount of 07-01-2023 Cash Balance Restricted for LMI Amount of 06-30-2024 Cash Balance Restricted for LMI ♦ Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Projects For IOWA CITY HEINZ ROAD URBAN RENEWAL Energy Efficiency Grant Description: Classification: Physically Complete Payments Complete: Administrative Expenses Description: Classification: Physically Complete Payments Complete: Energy Efficiency Grant Industrial/manufacturing property No No Administrative Expenses Administrative expenses No No ♦ A iscal Year 2023 Debts/Obligations For IOWA CITY HEINZ ROAD URBAN RENEWAL Iowa City Storage Energy Efficiency Grant Debt/Obligation Type: Other Debt Principal: 22,709 Interest: 0 Total: 22,709 Annual Appropriation?: No Date Incurred: 06/15/2021 FY of Last Payment: 2024 Renewal Report, F1 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HEINZ ROAD URBAN RENEWAL (52027) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/HEINZ RD UR TIF INCR TIF Taxing District Inc. Number: 520250 TIF Taxing District Base Year: 2003 UR Designation FY TIF Revenue First Received: 2007 Slum NoBlighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/I/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 0 49,888,620 19,338,080 0 0 69,226,700 0 69,226,700 Taxable 0 0 44,023,419 17,298,223 0 0 61,321,642 0 61,321,642 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 44,171,017 25,055,683 9,099,840 15,955,843 500,681 FY 2024 TIF Revenue Received: 285,334 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HEINZ ROAD URBAN RENEWAL (52027) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/HEINZ RD UR TIF INCR TIF Taxing District Inc. Number: 520252 TIF Taxing District Base Year: 2003 FY TIF Revenue First Received: 2006 Slum Subject to a Statutory end date? Yes Blighted Fiscal year this TIF Taxing District Economic Development statutorily ends: 2025 TIF Taxing District Value by Class - l/I/2022 for FY 2024 Agricultural Residential Commercial Assessed Taxable Homestead Credits Frozen Base Value Fiscal Year 2024 7,358 0 0 0 0 FY 2024 TIF Revenue Received: 0 Industrial Other Military Total 0 0 0 0 0 0 0 0 0 0 Max Increment Value Increment Used Increment Not Used 0 0 0 UR Designation No No 05/2002 Gas/Electric Utility Total 0 0 Increment Revenue Not Used 0 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HIGHWAY SIX URBAN RENEWAL UR Area Number: 52028 UR Area Creation Date UR Area Purpose: 05/2003 To formulate and execute a program using public and private resources to develop the area for retail, office, and other commercial uses. To revitalize commercial activity, expand taxable values, and make public improvements supporting commercial activity. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/IC HWY 6 COMMERCIAL UR TIF INCR IOWA CITY AG/IOWA CITY SCH/HWY 6 COMM UR TIF ]NCR IOWA CITY/IOWA CITY SCH/IOWA CITY HWY 6 COMM UR TIF S DIST SSMID INCR Urban Renewal Area Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Assessed 0 3,320,857 80,177,940 0 0 0 Taxable 0 1,814,847 67,579,503 0 0 0 Homestead Credits TIF Sp. Rev. Fund Cash Balance as of 07-01-2023: TIF Revenue: TIF Sp. Revenue Fund Interest: Property Tax Replacement Claims Asset Sales & Loan Repayments: Total Revenue: Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: C 0 0 0 0 0 0 0 0 0 N TIF Sp.�. Fu as of 06-30-2024: 0 0 Increment Base Increment Value No. No. Used 520255 520256 0 520317 520318 0 520472 520473 0 Total Gas/Electric Utility Total 83,498,797 0 83,498,797 69,394,350 0 69,394,350 0 Amount of 07-01-2023 Cash Balance Restricted for LMI Amount of 06-30-2024 Cash Balance Restricted for LMI TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HIGHWAY SIX URBAN RENEWAL (52028) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/IC HWY 6 COMMERCIAL UR TIF INCR TIF Taxing District Inc. Number: 520256 TIF Taxing District Base Year: 2003 FY TIF Revenue First Received: 2005 UR �es;gnat;on Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 05/2003 statutorily ends: 2025 TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 2,991,892 58,171,385 0 0 0 61,163,277 0 61,163,277 Taxable 0 1,635,068 48,847,788 0 0 0 50,482,856 0 50,482,856 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 41,310,667 19,852,610 0 19,852,610 622,958 FY 2024 TIF Revenue Received: 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HIGHWAY SIX URBAN RENEWAL (52028) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/HWY 6 COMM UR TIF INCR TIF Taxing District Inc. Number: 520318 TIF Taxing District Base Year: 2003 FY TIF Revenue First Received: 2005 UR Designation Slum No Subject to a Statutory end date? Yes Blighted No Fiscal year this TIF Taxing District Economic Development 05/2003 statutorily ends: 2025 TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Assessed 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 Homestead Credits Frozen Base Value Max Increment Value Increment Used Increment Not Used Fiscal Year 2024 209,314 0 0 0 FY 2024 TIF Revenue Received: 0 Gas/Electric Utility Total 0 0 Increment Revenue Not Used 0 al Year TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY HIGHWAY SIX URBAN RENEWAL (52028) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/IOWA CITY HWY 6 COMM UR TIF S DIST SSMID INCR TIF Taxing District Inc. Number: 520473 TIF Taxing District Base Year: 2003 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 328,965 22,006,555 0 0 0 22,335,520 0 22,335,520 Taxable 0 179,779 18,731,715 0 0 0 18,911,494 0 18,911,494 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 16,781,000 5,554,520 0 5,554,520 202,069 FY 2024 TIF Revenue Received: 0 4 Annual Urban Renewal Report, Fiscal Year 2023 - 202^ Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL UR Area Number: 52029 UR Area Creation Date UR Area Purpose: 04/2010 To formulate and execute a workable program using public and private resources to develop the Urban Renewal Project area for office and other commercial uses. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/MOSS GREEN URB VILLTIF INCR IOWA CITY AG/IOWA CITY SCH/MOSS GREEN URB VILL UR INCREMENT Urban Renewal Area Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Assessed 208,030 0 2,817,220 0 0 0 Taxable 190,644 0 2,429,448 0 0 0 Homestead Credits TIF Sp. Rev. Fund Cash Balance as of 07-01-2023: TIF Revenue: TIF Sp. Revenue Fund Interest: Property Tax Replacement Claims Asset Sales & Loan Repayments: Total Revenue: Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: :d 83,539 1,175 0 0 84,714 0 69,865 0 69,865 E Base Increment Increment No. No. Value Used 520358 520359 1,984,355 520446 520447 0 Total Gas/Electric Utility I Total 3,025,250 0 1 3,025,250 2,620,092 0 2,620,092 _ 0 Amount of 07-01-2023 Cash Balance Restricted for LMI TIF p. Rev. Fund Cash Balance Amount of 06-30-2024 Cash Balance as of 06-30-2024: Restricted for LMI fi Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Projects For RENEWAL IOWA CITY MOSS GREEN URBAN VILLAGE URBAN Moss Road Project Description: Classification: Physically Complete: Payments Complete: Administrative Expenses Description: Classification: Physically Complete Payments Complete: Moss Road extension Roads, Bridges & Utilities Yes No Administrative Expenses Administrative expenses No No 4 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Debts/Obligations For IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL Moss Road Portion of 2014A Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: Gen. Obligation Bonds/Notes 1,709,929 194,788 1,904,717 No 05/06/2014 2024 4 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Non -Rebates For IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL TIF Expenditure Amount: Tied To Debt: Tied To Project: TIF Expenditure Amount: Tied To Project: TIF Expenditure Amount: Tied To Project: TIF Expenditure Amount: Tied To Project: 69,865 Moss Road Portion of 2014A Moss Road Project 0 Administrative Expenses 0 Administrative Expenses 0 Administrative Expenses J-6 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 TIF ordinance appro ed in arch 2019 to certify first debt in F 2020 256 Characters Left Sum of Private Investment Made Within This Urban Renewal Area during FY 2024 0 - 4 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL (52029) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/MOSS GREEN URB VILLTIF INCR TIF Taxing District Inc. Number: 520359 TIF Taxing District Base Year: 2018 UR Designation FY TIF Revenue First Received: 2022 Slum NoBlighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 0 2,817,220 0 0 0 2,817,220 0 2,817,220 Taxable 0 0 2,429,448 0 0 0 2,429,448 0 2,429,448 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 2,020 2,429,448 1,984,355 445,093 13,967 FY 2024 TIF Revenue Received: 83,539 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY MOSS GREEN URBAN VILLAGE URBAN RENEWAL (52029) TIF Taxing District Name: IOWA CITY AG/IOWA CITY SCH/MOSS GREEN URB VILL UR INCREMENT TIF Taxing District Inc. Number: 520447 TIF Taxing District Base Year: 2018 UR Designation Slum No FY TIF Revenue First Received: Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Totat Assessed 208,030 0 0 0 0 0 208,030 0 08,030 Taxable 190,644 0 0 0 0 0 190,644 0 190,644 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 309,370 0 0 0 0 FY 2024 TIF Revenue Received: 0 F1 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY TOWNCREST URBAN RENEWAL UR Area Number: 52030 UR Area Creation Date UR Area Purpose: 12/2010 To formulate and execute a workable program using public and private resources to develop the Urban Renewal Project area for retail, office, and other commercial uses. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/TOWNCREST TIF INCR Urban Renewal Area Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Assessed 0 12,699,943 32,074,637 0 0 Taxable 0 6,940,530 27,232,425 0 0 Homestead Credits _ TIF Sp. Rev. Fund Cash Balance as of 07-01-2023: 165 TIF Revenue: TIF Sp. Revenue Fund Interest: Property Tax Replacement Claims Asset Sales & Loan Repayments: Total Revenue: Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: 111, p. Rev. Fund Cash Balance as of 06-30-2024: 43,628 1,067 0 0 44,695 0 44,682 0 44,682 Base Increment Increment No. No. Value Used 520360 520361 1,409,560 Military Total Gas/ElectricUtility Total 0 44,774,580 0 44,774,580 0 34,172,955 0 34,172,955 2 Amount of 07-01-2023 Cash Balance 0 Restricted for LMI Amount of 06-30-2024 Cash Balance 0 Restricted for LMI ♦ Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Projects For IOWA CITY TOWNCREST URBAN RENEWAL William Street Streetscape Description: Public Improvement coinciding with Med Office Bldg. Classification: Roads, Bridges & Utilities Physically Complete: Yes Payments Complete: Yes MDK Development Med Office Bldg Description: Medical Office Building Classification: Commercial - office properties Physically Complete: Yes Payments Complete: No ♦ Annual Urban Renewal Report, Fiscal Year 2023 - Debts/Obligations For IOWA CITY TOWNCREST URBAN RENEWAL MDK Forgivable Loan Debt/Obligation Type: Internal Loans Principal: 509,379 Interest: 0 Total: 509,379 Annual Appropriation?: No Date Incurred: 06/19/2012 FY of Last Payment: 2035 ♦ Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Non -Rebates For IOWA CITY TOWNCREST URBAN RENEWAL TIF Expenditure Amount: 44,682 Tied To Project: MDK Development Med Office Bldg Fi TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY TOWNCREST URBAN RENEWAL (52030) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/TOWNCREST TIF INCR TIF Taxing District Inc. Number: 520361 TIF Taxing District Base Year: 2011 UR Designation FY TIF Revenue First Received: 2014 Slum NoBlighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 12,699,943 32,074,637 0 0 0 44,774,580 0 44,774,580 Taxable 0 6,940,530 27,232,425 0 0 0 34,172,955 0 34,172,955 Homestead Credits 2 Frozen Base Value Max Increment Value Increment Used increment Not Used Increment Revenue Not Used Fiscal Year 2024 32,550,010 12,224,570 1,409,560 10,815,010 339,366 FY 2024 TIF Revenue Received: 43,628 eport, Fiscal Year 2023 - 2024 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL UR Area Number: 52031 UR Area Creation Date UR Area Purpose: 10/2011 To formulate and execute a workable program using public and private resources to develop the Urban Renewal Project area for retail, office and other commercial uses. Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/RIVERSIDE DR TIF INCR IOWA CITY/IOWA CITY SCH/IOWA CITY RIVERSIDE UR EMRICO INCREMENT Urban Renewal Area Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Assessed 0 15,429,553 35,181,447 0 0 0 Taxable 0 8,432,284 29,786,632 0 0 0 Homestead Credits TIF Sp. Rev. Fund Cash Balance as of 07-01-2023: TIF Revenue: TIF Sp. Revenue Fund Interest: Property Tax Replacement Claims Asset Sales & Loan Repayments: Total Revenue: Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: 62,705 417,200 12,808 0 0 430,008 259,775 161,031 0 420,806 1 Increment Base Increment Value No. No. Used 520362 520363 5,083,791 520396 520397 8,278,929 Total Gas/Electric Utility Total 50,611,000 0 50,611,000 38,218,916 0 38,218,916 0 Amount of 07-01-2023 Cash Balance Restricted for LMI ev. t1uncl Cash Balance Amount of 06-30-2024 Cash Balance as of 06-30-2024: 0 Restricted for LMI ♦ Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Projects For IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL Administrative Expenses Description: Legal, consulting, recording, & publications Classification: Administrative expenses Physically Complete: No Payments Complete: No Riverside Dr Pedestrian Tunnel Description: Pedestrian tunnel Recreational facilities (lake development, parks, ball fields, Classification: trails) Physically Complete: No Payments Complete: No Riverview West Apartments Description: Classification: Physically Complete Payments Complete: Riverside Dr Streetscape 639 S. Riverside redevelop former car lot Residential property (classified residential) Yes No Description: Streetscape Recreational facilities (lake development, parks, ball fields, Classification: trails) Physically Complete: No Payments Complete: No Myrtle/Riverside Intersection Description: Classification: Physically Complete Payments Complete: Iowa River Trail Signalization of intersection Roads, Bridges & Utilities Yes No Description: From Benton to Sturgis Recreational facilities (lake development, parks, ball fields, Classification: trails) Physically Complete: No Payments Complete: No West Riverbank Stabilization Description Classification: Physically Complete Payments Complete: Riverbank stabilization Recreational facilities (lake development, parks, ball fields, trails) No No ♦ Annual Urban Renewal Report, Fiscal Year 2023 - 20 Debts/Obligations For IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL Emrico Properties, LLC Debt/Obligation Type: Rebates Principal: 501,878 Interest: 0 Total: 501,878 Annual Appropriation?: No Date Incurred: 12/02/2014 FY of Last Payment: 2024 2017A GO Bonds (Riverside Streetscape&Myrtle Intersection) Debt/Obligation Type: Principal: Interest: Total: Annual Appropriation? Date Incurred: FY of Last Payment: Gen. Obligation Bonds/Notes 749,547 63,734 813,281 No 06/15/2017 2027 ♦ Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Non -Rebates For IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL TIF Expenditure Amount: 161,031 Tied To Debt: 2017A GO Bonds (Riverside Streetscape&Myrtle Intersection) Tied To Project: Myrtle/Riverside Intersection ♦ Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Rebates For IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL 629 S. Riverside Dr. TIF Expenditure Amount: Rebate Paid To: Tied To Debt: Tied To Project: Projected Final FY of Rebate 259,775 Emrico Properties Emrico Properties, LLC Riverview West Apartments 2028 Annual al Year This Urban Renewal Area was originally named Ri erfront rossings but was amended to change the name to Ri erside ri e URA in order to a oid confusion with the larger Ri erfront rossings addition to the ity Uni ersity rc ect 1 URA. 256 Characters Left Sum of Private Investment Made Within This Urban Renewal Area during FY 2024 0 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL (52031) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/RIVERSIDE DR TIF INCR TIF Taxing District Inc. Number: 520363 TIF Taxing District Base Year: 2011 UR Designation FY TIF Revenue First Received: 2018 Slum NoBlighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 280,613 35,181,447 0 0 0 35,462,060 0 35,462,060 Taxable 0 153,355 29,786,632 0 0 0 29,939,987 0 29,939,987 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 22,466,946 12,995,114 5,083,791 7,911,323 248,251 FY 2024 TIF Revenue Received: 157,425 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY RIVERSIDE DRIVE URBAN RENEWAL (52031) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/IOWA CITY RIVERSIDE UR EMRICO INCREMENT TIF Taxing District Inc. Number: 520397 TIF Taxing District Base Year: 2011 UR Designation Slum No FY TIF Revenue First Received: 2018 Blighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/Electric Utility Total Assessed 0 15,148,940 0 0 0 0 15,148,940 0 15,148,940 Taxable 0 8,278,929 0 0 0 0 8,278,929 0 8,278,929 Homestead Credits 0 Frozen Base Value Max Increment Value Increment Used Increment Not Used Increment Revenue Not Used Fiscal Year 2024 1,345,074 8,278,929 8,278,929 0 0 FY 2024 TIF Revenue Received: 259,775 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY FOSTER ROAD URBAN RENEWAL AREA UR Area Number: 52034 UR Area Creation Date: 03/2018 Economic development activities - UR Area Purpose: LMI Tax Districts within this Urban Renewal Area IOWA CITY/IOWA CITY SCH/FOSTER ROAD UR TIF INCREMENT Urban Renewal Area Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Assessed 0 16,873,380 0 0 0-18,520 Taxable 0 9,221,317 0 0 0-18,520 Homestead Credits TIF Sp. Rev. Fund Cash Balance as of 07-01-2023: TIF Revenue: TIF Sp. Revenue Fund Interest: Property Tax Replacement Claims Asset Sales & Loan Repayments: Total Revenue: Rebate Expenditures: Non -Rebate Expenditures: Returned to County Treasurer: Total Expenditures: 247,678 288,826 19,430 0 0 308,256 158,854 0 0 158,854 247,678 FunTW11 MR. as of 06-30-2024: 397,080 397,080 Base Increment Increment No. No. Value Used 520450 520451 9,202,797 Total Gas/Electric Utility Total 16, 854, 860 0 16, 854, 860 9,202,797 0 9,202,797 3 Amount of 07-01-2023 Cash Balance Restricted for LMI Amount of 06-30-2024 Cash Balance Restricted for LMI 4 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Projects For IOWA CITY FOSTER ROAD URBAN RENEWAL AREA Administrative Expenses Description: Classification: Physically Complete Payments Complete: Vintage Coop Description: Classification: Physically Complete Payments Complete: Administrative Expenses Administrative expenses No No Foster Road Construction Roads, Bridges & Utilities Yes No I- Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Debts/Obligations For IOWA CITY FOSTER ROAD URBAN RENEWAL AREA Foster Road Construction Debt/Obligation Type: Rebates Principal: 3,087,299 Interest: 0 Total: 3,087,299 Annual Appropriation?: No Date Incurred: 07/18/2018 FY of Last Payment: 2031 LMI Housing Outstanding LMI Housing Debt/Obligation Type: Obligations Principal: 2,754,818 Interest: 0 Total: 2,754,818 Annual Appropriation?: No Date Incurred: 07/18/2018 FY of Last Payment: 2031 4 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Rebates For IOWA CITY FOSTER ROAD URBAN RENEWAL AREA Foster Road Construction TIF Expenditure Amount: Rebate Paid To: Tied To Debt: Tied To Project: Projected Final FY of Rebate 158,854 Foster Road Developers Foster Road Construction Vintage Coop 2031 4 Annual Urban Renewal Report, Fiscal Year 2023 - 2024 Income Housing For IOWA CITY FOSTER ROAD URBAN RENEWAL AREA Amount of FY 2024 expenditures that provide or aid in the provision of public improvements related to 0 housing and residential development: Lots for low and moderate income housing: 0 Construction of low and moderate income housing: 0 Grants, credits or other direct assistance to low and moderate income families: 0 Payments to a low and moderate income housing fund established by the municipality, including 0 matching funds for any state or federal moneys used for such purposes: Other low and moderate income housing assistance: 0 _ 4 Annual Urban Renewal Report, Fiscal ear 2023 - 2024 TIF Taxing District Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY FOSTER ROAD URBAN RENEWAL AREA (52034) TIF Taxing District Name: IOWA CITY/IOWA CITY SCH/FOSTER ROAD UR TIF INCREMENT TIF Taxing District Inc. Number: 520451 TIF Taxing District Base Year: 2019 UR Designation FY TIF Revenue First Received: 2022 Slum NoBlighted No Subject to a Statutory end date? No Economic Development No TIF Taxing District Value by Class - 1/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 16,873,380 0 0 0-18,520 16,854,860 0 16,854,860 Taxable 0 9,221,317 0 0 0-18,520 9,202,797 0 9,202,797 Homestead Credits 3 Frozen Base Value Max Increment Value Increment Used increment Not Used Increment Revenue Not Used Fiscal Year 2024 3,729,370 9,202,797 9,202,797 0 0 FY 2024 TIF Revenue Received: 288,826 scal Urban Renewal Area Data Collection Local Government Name: IOWA CITY (52G483) Urban Renewal Area: IOWA CITY FOREST VIEW URBAN RENEWAL UR Area Number: 52920 UR Area Creation Date: UR Area Purpose: Base Increment Increment Tax Districts within this Urban Renewal Area No. No. Value Used Urban Renewal Area Value by Class - l/l/2022 for FY 2024 Agricultural Residential Commercial Industrial Other Military Total Gas/ElectricUtility Total Assessed 0 0 0 0 0 0 0 0 Taxable 0 0 0 0 0 0 0 0 Homestead Credits TIF Sp. Rev. Fund Cash Balance Amount of 07-01-2023 Cash Balance as of 07-01-2023: 0 0 Restricted for LMI TIF Revenue: 0 TIF Sp. Revenue Fund Interest: 0 Property Tax Replacement Claims 0 Asset Sales & Loan Repayments: 0 Total Revenue: 0 Rebate Expenditures: 0 Non -Rebate Expenditures: 0 Returned to County Treasurer: 0 Total Expenditures: 0 111 Sp.,KeT Funclash Balance Amount of 06-30-2024 Cash Balance as of 06-30-2024: 0 0 Restricted for LMI Item Number: 6.d. I� � CITY OF 1 O WA CITY �-'�COUNCIL ACTION REPORT October 15, 2024 Resolution adopting the procedural rules of the Board of Adjustment and rescinding Resolution No. 24-38. Prepared By: Susan Dulek, First Ass't City Attorney Reviewed By: Geoff Fruin, City Manager Kellie Grace, City Clerk Fiscal Impact: none Staff Recommendation: Approval Commission Recommendations: Council Rules Committee approved Attachments: BOA draft 8.22.24 minutes BOA Procedural Rules redlined Rules Committee Minutes 09-27-24 Resolution BOA Procedural Rules Executive Summary: The Board of Adjustment approved amending its procedural rules (i.e., bylaws) to set forth the nomination and election process of a member who is not present at the meeting. Amendments to the procedural rules are not effective until approved by the City Council. The Council Rules Committee has reviewed and approved the amendment. Background / Analysis: The Board's procedural rules default to Robert's Rules if there is no provision addressing a particular procedural matter. Under Robert's Rules, a person may be nominated and elected to an office if not present, and the person may then decline the office. A Board member requested the process of nominating and electing a person who is not present at the meeting to be specifically set forth in the procedural rules, and the Board agreed. Under the proposed rules, the Secretary (a member of Urban Planning) will notify the person elected. If the person declines the office, another election will be on the agenda of the next meeting. MINUTES PRELIMINARY BOARD OF ADJUSTMENT FORMAL MEETING EMMA HARVAT HALL AUGUST 22, 2024 — 5:15 PM MEMBERS PRESENT: Larry Baker, Bryce Parker (via zoom), Mark Russo, Paula Swygard MEMBERS ABSENT: Nancy Carlson STAFF PRESENT: Sue Dulek, Anne Russett, Parker Walsh OTHERS PRESENT: Alex Carrillo, Brock Heller, Marcia Hammond, Mike O'Donnell CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Baker outlining the role and purpose of the Board and the procedures that would be followed in the meeting. SPECIAL EXCEPTION ITEM EXC24-0003: An application submitted by Harvest Preserve Foundation, Inc. requesting a special exception to allow a religious/private group assembly use in an Interim Development Single Family Residential (ID-RS) zone at 1645 N Scott Boulevard. Baker opened the public hearing. Russo stated he had consulted with the City attorney about a possible conflict of interest involving himself and a principal of this project. It turns out that it's not considered a legal conflict however, it falls upon his judgment as to whether or not he thinks he can be fair and impartial in in assessing the outcome of this hearing, and he believes he can. He acknowledged he is a supplier of materials to a project for Bedrock Builders in Kalona and that is the extent of his contact with them. Walsh began the staff report showing a location map of the property and although there is approximately 100 acres of land on this property, the project discussed in this application is located up in the northeast corner. Next Walsh shared the zoning map showing residential property to the west and to the south, and the remaining surrounding properties are zoned ID- RS. The Harvest Preserve Foundation, Inc, was established in 2005 as a nonprofit corporation dedicated to maintaining and preserving natural areas, while also increasing public awareness, appreciation and participation. The Preserve maintains approximately 100 acres of land that has been placed within the conservation easement to achieve their mission. The primary use of this land being parks and open space. The conservation easement also outlines buildable areas that are suitable for construction of allowed development and the applicant is seeking to construct a meeting space that provides members with the opportunities for education and shelter, with year-round restrooms. This use is classified as private group assembly. Board of Adjustment August 22, 2024 Page 2 of 12 Walsh noted that the Good Neighbor meeting held in May, and correspondence from that, reflects where the applicant initially proposed to construct the building, which is up in the northwest corner of the property, and the current application before the Board has been revised in an effort to try to answer some of those concerns, including the building being moved. Staff has not received additional correspondence since the site revision. Walsh reviewed the floor plans of the building, floor one would be the main assembly area of the building and then there would also be a walkout basement. The Board of Adjustment is charged with approving, approving with conditions or denying the application based on the facts presented. To approve the special exception, the Board must find that it meets all applicable approval criteria, beginning with the specific standards of religious/ private group assembly in the ID-RS zones. Criteria A is that the following setbacks are required in lieu of the setback specified in the base zone, and those requirements are front and side setback of 20 feet and a rear setback of 50 feet. The proposed project and building location propose a front setback of 181 feet and a side setback of more than 181 feet. The side setback to the west would be 778 feet, and to the south more than 2750 feet. Therefore, the applicant is proposing to meet and exceed all the minimum requirements. Criteria B states the proposed use will be designed to be compatible with adjacent uses. The Board of Adjustment will consider aspects of the proposed use such as site size, type of accessory uses, anticipated traffic, building scale, setbacks, landscaping and location and amount of paved areas. The Board of Adjustment may deny the use or aspects of the use that are deemed out of scale, incompatible or out of character with surrounding residential uses, or may require additional measures to mitigate these differences, such as requiring screening, landscaping, pedestrian facilities, setbacks, location, design of parking facilities and buildings. Walsh explained this use would provide an indoor meeting space and restrooms for its members for the purpose of education, trainings, leisure, shelter, and because it is a private group assembly it is primarily used for its members and that would mean it's restricted access to the general public. This space cannot be rented out for commercial office uses or events for the general public. The proposed design of the building is compatible with adjacent uses. It's 60 feet by 40 feet, or 2400 square feet, and it's one story with a walkout basement. The nearest residential home is a two story, 2242 square feet footprint, and a total floor area of approximately 4400 square feet. Transportation staff has reviewed and determined that the proposed use and associated traffic will not overburden Scott Boulevard, stating that the street currently carries approximately 5100 vehicles per day, and theoretically the capacity would exceed 15,000 vehicles per day. Transportation staff also determined that the use in existing parking spaces will not generate enough traffic to warrant further improvements to Scott Boulevard such as turn lanes or a traffic study. The occupant load of the main auditorium in the building is what is used to determine the off-street parking requirement, that occupancy is 125 people and would require 21 parking spaces. Criteria C states given that large parking lots can seriously erode the single-family residential character of these zones, the Board will carefully review any parking spaces beyond the minimum required. The Board may limit the number of parking spaces and the size and location of parking lots, taking into account the availability of on -street parking, the estimated parking demand and opportunities for shared parking with other non-residential uses in the vicinity. Walsh noted the proposed use does require 21 parking spaces, again calculated based on the Board of Adjustment August 22, 2024 Page 3 of 12 largest room in the building. The property contains an existing paved area capable of being striped for the required 21 spaces, so no new pavement or parking areas are proposed as part of this application. Bike parking will be required and that's something staff will review further at the site plan review. There's no on -street parking available along North Scott Boulevard, the nearest on -street parking would be along Tamarack Trail, which is 26 feet of pavement width, and that size of the street would support parking along one side. Criteria D is the proposed use will not have significant adverse effects on the livability of nearby residential uses due to noise, glare from lights, late night operations, odors or litter. The closest residential property line from the proposed use is located 778 feet to the west and it is separated by existing woodlands. To ensure the use does not produce negative impacts relating to noise or late -night operations, staff recommends a condition that the building housing the private group assembly use be closed from 10pm to 6am and that amplified sound not be allowed outside. Single family and ID-RS zones are in the low illumination district, which is the lowest lighting district within the code, however the ID-RS zone properties are not subject to the same lighting restrictions as single family uses. Due to the proximity to existing single family uses and the specific approval criteria that the use be designed to be compatible with adjacent uses, staff does recommend the condition that any future lighting be subject to the standards of 14-5G-3 standards related to single family and two family uses to ensure compatible lighting designs. Criteria E states the building official may grant approval for the following modifications to private group assembly without approval from the Board of Adjustment: 1. An accessory storage building less than five hundred (500) square feet in size. 2. A building addition of less than five hundred (500) square feet, provided the addition does not increase the occupancy load of the building. Walsh explained this section is not applicable because this is a new application and new development. Criteria F is if the proposed use is located in a residential zone or in the Central Planning District it must comply with the multifamily site development standards. This property is not within a single-family residential zone or within the Central Planning District, so these standards do not apply. Next, Walsh reviewed the general standards applicable to all special exceptions. First is that the specific proposed exception will not be detrimental to or endanger the public health, safety, comfort or general welfare. The proposed building will generally be of comparable scale to the surrounding residential uses and the applicant proposes an increased setback to maintain separation from existing development. The proposed use is classified as private group assembly so this is a site that's primarily intended for its members and would restrict access from the general public and cannot be rented out for commercial uses or events held by the general public. Regarding transportation staff has reviewed this site and the traffic generated by the proposed use will not overburden existing streets, and access to surrounding properties will not be affected. This proposed building would also provide an amenity to enhance the visiting experience for its members, programs and camps, while also acting as a safety shelter when necessary. Conditions for noise and lighting have been proposed to ensure the proposed use remains compatible with surrounding development as not to impede on the health, safety, comfort or welfare of the public. Board of Adjustment August 22, 2024 Page 4 of 12 Criteria two is the specific proposed exception will not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. Walsh stated the proposed use will not impact the neighbor's ability to utilize and enjoy their property, the building will be located approximately 778 feet from the nearest residential property line and buffered by existing woodlands. The proposed development is within an area that would allow development activity per the existing conservation easement agreement, and the vast majority of the property will remain open space which serves as an amenity and benefit to neighborhood properties which can have a positive impact on property values. The proposed development is also located in an area in the northeastern portion of the subject property that contains other existing structures for Harvest Reserve member use and do not have City imposed limitations. Walsh stated there are conditions, however, recommended that will help mitigate potential negative effects on noise and hours of operation for the surrounding properties for the proposed construction. Criteria three states the establishment of the specific proposed exception will not impede the normal and orderly development and improvement of the surrounding property for uses permitted in the district which such property is located. The residential neighborhood to the west is nearly fully developed with residential uses and the residential neighborhood to the south is beginning to develop. Land to the north and east of the subject property remains undeveloped and the development of that land will occur as utilities extend and development continues from the west. Again, this property is set back over 778 feet from the existing residential neighborhood, is compatible in scale and the conditions as recommended are intended to mitigate potential effects on surrounding properties. Criteria four states adequate utilities, access, roads, drainage and/or necessary facilities have been or are provided. Walsh noted the subject property has access to City utilities and will extend utilities to the property to serve the new building. An eight -foot -wide sidewalk does exist along the property's North Scott Boulevard frontage and there's pedestrian access for visitors of Harvest Reserve is also available through onsite trails. A large portion of the subject property is also green space, which does allow for the absorption of any stormwater runoff. Criteria five is that adequate measures have been or will be taken to provide ingress or egress designed to minimize traffic congestion on public streets. Direct access to the new development will be off North Scott Boulevard through the existing curb cut and driveway. Transportation staff determined that the existing drive was acceptable and the use, as well as the existing parking, would not overburden the streets or require improvements. Criteria six states except for the specific regulations and standards applicable to the exception being considered, the specific proposed exception, in all other respects, conforms to the applicable regulations of the zone. Walsh stated the proposed use and development does meet all the code standards for the ID-RS zone. Finally, criteria seven, the proposed exception will be consistent with the Comprehensive Plan. The Comprehensive Plan and Future Land Use map shows this area as Conservation Design and the Northeast District Plan identifies this property as the Bluffwood neighborhood. The Comprehensive Plan notes that Conservation Design is appropriate in areas containing sensitive features and is meant to balance the protection of sensitive natural features with the development rights of the property owners. By clustering development on more buildable portions of the property, natural areas can be preserved. The proposed use and building would Board of Adjustment August 22, 2024 Page 5 of 12 be located in the northeast corner of the property, away from those sensitive areas and in a designated buildable area per the conservation easement. The Northeast District Plan also has the goal to use conservation design principles to locate streets, utilities and structures in a way that minimizes disturbance of natural features. And although the street network is already in place, in recent years City utilities have been extended to a location that is more able to limit disturbance to natural features while providing the property with the property utilities. The Northeast District Plan goes on to note the goal to treat environmentally sensitive areas as amenities and the Harvest Preserve Foundation has placed over 100 acres in a private conservation easement for the long-term protection of natural features with the intent of raising public awareness, appreciation and participation. The proposed use and structure would provide an indoor space intended to further support and enhance the amenities of those who visit. Walsh stated staff received 23 pieces of correspondence in opposition of the proposed development as presented at the Good Neighbor meeting on May 29, 2024. Since the Good Neighbor meeting the applicant revised the site plan in response to neighbor concerns. Staff recommends approval of EXC24-0003 to allow a Religious/Private Group Assembly use in an Interim Development Single Family Residential Zone for the property located at 1645 N. Scott Blvd, subject to the following conditions: 1. General compliance with the site plan dated 8/15/2024 in terms of the location of the building, parking, and the size and scale of the proposed building. 2. The building must be closed between the hours of 10:00 p.m. and 6:00 a.m. 3. No amplified sound shall be allowed outdoors. 4. Future lighting be subject to the standards of 14-5G-3: Standards for Single Family and Two Family Uses to ensure compatible lighting designs. Russo noted under general standards 14-413-3 Walsh mentioned camps, are those an allowed activity. Walsh replied his understanding from the applicant is those are private members or groups that are Harvest Members that have day camps there. Alex Carrillo (Bedrock Builders) stated he was approached by Julie Decker and Doug Paul with Harvest Preserve with the idea of creating a building to support the programming for Harvest Preserve to have an indoor space and have functioning restrooms that members of Harvest Preserve could use. Initially they looked at doing a building at the current spot but it became too cost prohibitive at the time to do the building in that location. It was then decided to move it closer to where utilities have to come from, which is Tamarack Trail so it was revised to that location. Carrillo noted that's also where they have some of their current programming with their tap roots, and some of the day camps happen right there where a chip and seal drive comes down. They then had a good neighbor meeting and there was lots of opposition and it was pretty clear that was not the best location, despite the cost. Additionally, that area would have had to have more parking and more paving. Fortunately Harvest Reserve was workable and okay with moving to this current location. Russo stated it seems that there are just several possible areas of conflict, one is parking because in the letters one of the major concerns was spillover parking that would be on Tamarack Trail. Carrillo stated the reality is it's not a concern, the general intent of the building is for the current programming, for day camps, for members to rent, or if they want to reserve Board of Adjustment August 22, 2024 Page 6 of 12 the space to do some club or activity (a class or seminar or something) that is onsite in Harvest Preserve. It's probably unlikely in its current spot that people would park on Tamarack Trail and walk a good distance to Harvest Preserve to get in. He can't say people won't park there but thinks there are very few scenarios where that would likely happen. Carrillo noted one restriction on Tamarack Trail is they allow parking on one side of the street only, so it's not going to congest both sides of the street if people follow the rule. Brock Heller (MMS Consultants) addressed some of the questions in terms of parking overflow. The intended use for the parking area is 1/6 of the total occupant load which is based on the fire code with the allowable occupancy. The occupancy only allows for 125 people to be in this use it one time, and it's likely that would happen, but it could happen and there's also a through connection past the existing building where there's an additional curb cut. He could foresee maybe if kids did have a camp there at pickup time that might be a heavily parked situation for a short period of time with queuing and stacking along that just to avoid over parking in the limited existing parking lot. Baker asked about the gates at all the entrances and if those are locked or closed 24 hours a day and only accessible by a code. Heller stated they are code accessible but there are certain times that they'll have them open when they're expecting multiple guests to be arriving, but they are intended to be closed at all times so the public cannot come and go. Marcia Hammond (1344 Tamarack Trail) noted she had a lot of conflict with the initial project and when they had the good neighbor meeting, they did a lot of petitioning with the neighbors to get their feelings and send emails to staff. The questions she still has for this project are how many special exceptions are allowed on this property. Russett replied just one, all that's being requested at this point is a special exception for this particular use. Hammond asked how many special exceptions could be allowed, potentially. Russett stated the site's limited based on the conservation easement and the only buildable area is the areas that staff showed. This is an ID-RS zone and so only uses that are allowed in that zone would be allowed on this property. Hammond stated their homes are adjacent to that land, right next to the fence line, and when they built these properties they were told nothing is going to be built back there for 100 years. She stated they didn't have that in writing and neither did the builders. The concern is what it leads to is this ambiguity, is it a building that will house campers and what's the religious or spiritual component of that, how many people will there be, is it on a Sunday or is it on a Wednesday. Hammond stated she is not against religion but to congregate at that level it will then impact Tamarack Trail parking. They have a very narrow road as it is and very narrow lots so if they are to have company come over for Sunday brunch and they couldn't park in the driveway they would need to park on the road across the street. If overflow from Harvest Preserve is parking there as well, where are their guests supposed to park. It is a deep concern because in Minneapolis, where she is from, she experienced some of this very same issue and it makes one feel like they really can't live within their own space because they don't know when there's going to be an overflow. Another concern with the building and parking there is if there are 21 car spaces and it's in the middle of winter with no leaves on foliage, how are those beams of light to come across. They won't know until the thing is built, but it's too late, it's already built. She would really like them to reconsider this, the amount the parking, the amount of cars, and the what it's used for. Taking this land out of residential and putting it into this type of zoning they've taken away their rights to really ask what goes on. Additional special exceptions can happen and will impact their property values, and it would not increase the Board of Adjustment August 22, 2024 Page 7 of 12 value, it would be an issue. Swygard would like a clarification of the requested action, the Code lumps this request under the title allow a religious/private group assembly and what does that mean. Walsh stated the Code uses religious/private group assembly to classify private groups and that could be a religious focus, like a church, or could be a club focus, like an Elks Lodge, it's just private groups that assemble in the space. Baker asked if a church group could assemble in this space, Walsh replied it could if they were members. Russett noted from a land use perspective, they can't treat religious institutions any differently from other membership groups that gather together in a space, from a land use and zoning perspective needed to be treated the same way. If the Board remembers a few months ago the Porch Light Group, a religious private group assembly of membership organization that are focused on literature and writing, are located in a single family's neighborhood. Again, from a zoning perspective, they need to treat a church the same way as a membership organization like Harvest Preserve. Russo stated essentially this property is the same as the individual properties along Tamarack Trail correct, it is the same zoning. Walsh replied it is two different zones, Harvest Preserve is Interim Development Single Family Residential and have different development uses allowed. Prior to its development Tamarack Trail was zoned the same and then when it was developed, rezoned and subdivided to the residential zone that it is now. Russo asked though it is the intention to hold this project to the same lighting standards as Tamarack Trail is held. Walsh confirmed that was correct. Russo asked about gathering along Tamarack Trial, is it an HOA, are there limitations to how many can be at a party because if someone has 60 people at a party, where they would park. Russett noted from a zoning perspective this use, religious/private group assembly, is also an allowed use in the single-family residential zones. Baker stated then a large private gathering along Tamarack would be subject to the same parking limitations, not legally but logistically. If people from the Preserve overflow and use a public parking space on Tamarack it's perfectly legal. Carrillo wanted clarify the location and the visibility, lives on Tamarack and makes that walk a lot and can't see any of the current buildings anywhere on Tamarack, and this new building would be at a lower elevation. The proposed building would be down the hill to where the pond is as they are proposing to build it into the side of that slope to make it a walkout. Therefore, he would anticipate there'd be no visibility and he's never seen a car light or any of the activity going on at Harvest Preserve from Tamarack and would anticipate that would continue to be the case. Russo stated he can understand the sort of disappointment or dismay that some homeowners felt that they were led to believe there wouldn't be any development but that's not really an issue that this Board can address. Dulek confirmed that was correct and the land wasn't put into an easement until 2022 so presumably the development could have been a lot of different things. Hammond stated there's a history to this and if they have this preserve and get a tax break Board of Adjustment August 22, 2024 Page 8 of 12 because they're a nonprofit and then their overflow comes out to the public parking on Tamarack Trail and the private property owners have no public parking on Tamarack Trail because the overflow, what's their options, can they use the Preserve parking lot, because they used ours. Swygard noted she lives in an area in Iowa City where she's impacted by home football games. People park on the public street in front of her house, in that space, and when she has visitors that may be coming to her house the parking is impacted, but it is public parking, and she doesn't have any control over that. Hammond stated this isn't a football stadium and the University of Iowa is completely different than Harvest Preserve. Swygard begs to differ. Baker stated they are talking about public parking, it's not private parking, it is public parking, clearly marked, anybody can use it and if they overflow into places they're not supposed to park you can call a cop, but you have no control over who uses that public parking. Hammond understands what they are saying but they don't know who's going to use this gathering space, other than the members and their 5000 family members, or whatever it is and that uncertainty leaves that bad taste in her mouth. She will speak for her neighborhood, for the people that have written their emails and signed the petitions that the transparency was lacking and the trust is minimal so they will just have to go on good faith that it will work out. Brock Heller (MMS Consultants) wanted to address some of the potential concerns with a lack of transparency, that could possibly be from the initial building permit application that was filed, not with the special exception use. The building permit was for staff review and through the process of that application staff reviewed it and based on what was being proposed they said they think this falls outside of the standard building permit application and a special exception would be needed. So some members of the neighborhood think that they were trying to slide this under their nose without having a meeting but prior to the special exception going into place but it was just a simple building permit application. Then with the special exception process they held a neighborhood meeting, got input and changed the location of the building per that input. It was also required by City engineering to extend the public utilities to serve water and sewer to this building and because of that requirement, because Tamarack Trail was extended from the dead end street and connected all the way through to Scott Boulevard, part of the public streets and infrastructure was put in place so that it made it accessible to attach to City services even though there's not anything in the right-of-way in front of this property, it ends right at the Tamarack Trail line but because it's close enough to that City engineering required that they extend approximately 900 to 1000 lineal feet of public water main in order to provide a water and sanitary service to the building. Russo asked in terms of screening involved in this, are there any special plantings or any sort of visual mitigation necessary. Heller stated with this location they don't believe any additional screening is needed due to the existing landscaping and topography on the site. Mike O'Donnell (1320 Tamarack Trail) asked if there are any future plans to build on this plat behind the north end of the Tamarack on the east side. If there is, will they have to go through this whole process every time they want to put another building in, right in their backyards on the other side of the fence. Walsh replied as far as staff knows there's no future plans but there are other uses allowed in this zone that would not go through a special exception process and Board of Adjustment August 22, 2024 Page 9 of 12 could move forward with a standard site plan application for administrative review. Examples of those uses would be detached single family, animal related commercial (things like a vet, animal grooming, animal daycare, kennels and stables), parks and open space. Other uses would be golf course, plazas, gardens, nature preserves, clubhouse and rec facilities, and then agriculture would be things like farming, plant nurseries, livestock operations, dairy farms, horse farms, and some communication uses that would be allowed could be broadcast towers and cell towers. O'Donnell noted there is a conservation easement in place. Walsh confirmed the property's private conservation easement would limit them further for what uses would be allowed. O'Donnell noted that leaves that whole property pretty much wide open for whatever the hell they want to do. Walsh confirmed it but again stated they're limited by their conservation easement, but within their buildable areas they could build some of these uses that are allowed. O'Donnell noted then they could have farm animals on the other side of the fence in their backyard. Russett suggested it would be best to reach out to the neighbors and talk to Harvest Preserve about their intentions for development, staff doesn't know what their vision is. Based on their website they want this to be parks, open space, conservation that is their goal. Russett noted any proposed development in the City, there's always neighborhood opposition to it. Baker stated the City is applying as much oversight as it's legally allowed to do on this issue and future possible development is subject to the conservation easements. Walsh stated the applicant can speak more clearly on what those restrictions are as private conservation easement restrictions not enforced by the City. Baker closed the public hearing. Russo moved to approve EXC24-0003 to allow a Religious/Private Group Assembly use in an Interim Development Single Family Residential Zone for the property located at 1645 N. Scott Blvd, subject to the following conditions: 5. General compliance with the site plan dated 8/15/2024 in terms of the location of the building, parking, and the size and scale of the proposed building. 6. The building must be closed between the hours of 10:00 p.m. and 6:00 a.m. 7. No amplified sound shall be allowed outdoors. 8. Future lighting be subject to the standards of 14-5G-3: Standards for Single Family and Two Family Uses to ensure compatible lighting designs. Swygard seconded the motion. Swygard certainly understands the concerns of the neighbors, in her time on Planning and Zoning Commission and on this Board, she learned one thing and that is that unless you actually own the property you don't have control over what may possibly happen to it. People can promise all kinds of things but unless it's in writing boards, especially boards like this, don't have any jurisdiction over that. She thinks that moving the site plan to the other part of the area goes a long way in appeasing the concerns of the neighborhood, which are very valid. The wooded area and the topography will help mitigate the concerns, and no amplified sound Board of Adjustment August 22, 2024 Page 10 of 12 outside will also help things. She is a little confused still on how lighting a parking lot blends into a single-family use, but they would have to meet the standards as far as lumens and shielding and all of those kinds of things and it's far enough away at close to 780 feet, so that it wouldn't be impactful. Russo would agree and also state that they are in pretty good hands here in terms of the project managers having shown a willingness to discuss and try to meet neighbor's requests and concerns. He feels that will be ongoing and can't imagine anybody wants a conflict over this. They will be left with essentially a wildlife area with 100-year easement behind the houses everybody's values will be continually valued. Parker concurs with that assessment. Installing 1000 linear feet of sewer and water are not cheap to put in, so they're trying to be as neighborly as possible, and the site elevations worked in the favor of the neighbors. Swygard stated regarding agenda item EXC24-0003 she does concur with the findings set forth in the staff report of meeting date, August 22, 2024, and concludes that the general and specific criteria are satisfied, so unless amended or opposed by another Board member she recommends that the Board adopt the findings and conditions in the staff report for the approval of this exception. Russo seconded the findings. A vote was taken and the motion passed 4-0. Baker stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. DISCUSSION OF BYLAWS: Dulek stated it was brought up to have a discussion about whether the Board should be able to nominate and elect a person who is not present at that meeting and there's a couple of options through Robert's Rules of Order. One option would be that a member who's not present cannot be nominated at all. Or someone could nominate somebody, and that person could then promptly notify staff, who is the Secretary, that they decline, and then another election would occur at the next meeting. A third option would be nominations via a slate of candidates brought forth by a nominating committee, but that option is found more with larger boards where they have a nominating committee, but with only five folks that doesn't seem to be very good approach. Swygard asked if staff has a preference or any thoughts because the second option would require staff involvement. Walsh replied there are no concerns from staff and no preference from staff. Swygard shared the concern about the second option is it's a little bit vague as far as the word promptly. She thinks there are different circumstances that a nominated elected member might be personally experiencing that would maybe still make the second option less desirable and would lean towards the first option. The first option is a member who is not present, may not be nominated. Board of Adjustment August 22, 2024 Page 11 of 12 Russo stated there just might be a whole bunch of no shows that day. Baker stated his preference is to let Robert's Rules of Order stand and if the person does not want it, to decline it, and the Board will do it over again. That seems like a perfectly viable solution to the problem. Parker noted they would need to define timeline, as in, before the next meeting or something. Baker stated if the person declines, the next meeting would include a new election. City staff will be assigned to notify the person promptly of the nomination, and the person should either accept or decline the nomination, and if the person declines the agenda for the next meeting would include a new election. Swygard moved to modify Article Three Section Two of the bylaws to include nomination with election in term of office with the wording, the Secretary must promptly notify a member elected to an office if the member was not present at the meeting. The member must notify the secretary whether the nomination is accepted or declined, and if declined, election for that office will be placed on the agenda for the next meeting. Parker second the motion. A vote was taken and the motion passed 4-0. CONSIDER APRIL 10, 2024 MINUTES: Russo moved to approve the minutes of April 10, 2024. Swygard seconded. A vote was taken and the motion carried 4-0. BOARD OF ADJUSTMENT INFORMATION: Baker asked about the chair being able to make a motion or second a motion. Dulek noted it was changed four or five years ago by a previous Board making it possible for the chair to make a motion. Baker wanted to go on record to say he will not be making any motions, that's just his personal feeling on what the role of the chair ought to be. Baker raised the question regarding part of the findings of fact or the staff review, there's discussion of how the application will affect property values and it states "will not substantially diminish or impair property values" so is this language by law recognizing that property values might indeed be impacted negatively, but still be acceptable. Dulek stated she can issue a memo to the Board for that but there can't be any discussion on that tonight because it's not on the agenda. ADJOURNMENT: Swygard moved to adjourn this meeting, Parker seconded, a vote was taken and all approved. Board of Adjustment August 22, 2024 Page 12 of 12 BOARD OF ADJUSTMENT ATTENDANCE RECORD 2023-2024 NAME TERM EXP. 3/8 4/12 4/19 5/10 6/14 7/12 11/8 12/13 3/13 4/10 8/22 BAKER, LARRY 12/31/2027 X X O/E X X X X X X X X PARKER, BRYCE 12/31/2024 X X O/E X X X X X X X X SWYGARD, PAULA 12/31/2028 X X X X X X X X O/E X X CARLSON, NANCY 12/31/2025 X X X X X X O/E X X X O/E RUSSO, MARK 12/31/2026 X X X O/E O/E X O/E X X X X Key: X = Present O = Absent O/E = Absent/Excused -- -- = Not a Member PROCEDURAL RULES Iowa City Board of Adjustment ARTICLE I. AUTHORITY: The Iowa City Board of Adjustment shall have that authority which is conferred by Chapter 414 of the Code of Iowa; City Code Title 14, Chapter 7, entitled "Administration," Article A, entitled "Board of Adjustment," and through the adoption of these procedural rules stated herein. ARTICLE II. MEMBERSHIP: Section 1: Qualifications. The Board of Adjustment shall consist of five (5) members appointed by the City Council. All members of the Board shall be residents of Iowa City, Iowa. A majority of the members of the Board shall be persons representing the public at large and shall not be involved in the business of purchasing or selling real estate. Section 2: Compensation. Members shall serve without compensation but may be reimbursed for expenses incurred for travel outside the city on designated Board business. Such expenses must be submitted to the City Manager. Section 3: Orientation for New Members. Prior to the first regular meeting following their appointment, each new member shall be given an orientation briefing by City staff and be provided with the Board's procedural rules and other information that may be useful to Board members in carrying out their duties. The City Zoning Code and the Comprehensive Plan are available online. Section 4: Absences. Three (3) consecutive unexplained absences of a Board member from regular Board meetings may result in a recommendation to the City Council from the Board to discharge said member and appoint a new Board member. Members shall be removable for cause by the City Council upon written charges after a public hearing. Section 5: Vacancies. Any vacancy on the Board because of death, resignation, long- term illness, disqualification, or removal shall be filled for the unexpired term by the City Council after at least thirty (30) calendar days of public notice of the vacancy. Section 6: Terms. Members shall be appointed for terms of five (5) years. No members shall be appointed to succeed themselves. However, a member appointed to fill an unexpired term with one (1) year or less remaining may also be appointed concurrently for one full five (5) year term. Section 7: Resignations. Resignation should be submitted in writing to the Board Secretary, who will transmit the resignation to the City Council with copies to the City Manager, the Director of Neighborhood and Development Services, and the Board Chairperson, preferably at least sixty (60) days prior to the date of intended departure. Section 8: Temporary Alternate. An alternate member, if available, shall be appointed as provided herein, to replace a member who is unable to participate in an appeal of an administrative decision due to a conflict of interest. Any person who has served as a member of the Board within the five (5) years preceding the filing of the appeal, and who represents the public at large and is not involved in the business of purchasing or selling real estate, shall be qualified to serve as an alternate. When a member has recused himself/herself due to a conflict and the date of hearing before the Board has been set, the Secretary of the Board shall notify all such persons and the first to agree to serve as the alternate is hereby appointed to do so. ARTICLE III. OFFICERS: Section 1: Number. The officers of the Board shall be a Chairperson and a Vice - Chairperson, each of whom shall be elected by a majority vote of the members of the Board. The Board Secretary shall be a staff person, who is appointed by the Director of Neighborhood and Development Services. Section 2: Nomination, Election and Term of Office. The Chairperson and Vice - Chairperson shall be elected annually at the first regular meeting of the Board each year, except as provided herein. The Secretary must promptly notify a member elected to an office if the member was not present at the meeting. The member must notify the Secretary whether the nomination is accepted or declined, and if declined, election for that office will be placed on the agenda for the next meeting. Section 3: Vacancies. A vacancy in the office of Chairperson or Vice -Chairperson because of death, resignation, removal, disqualification, or other cause shall be filled by election from the members of the Board for the unexpired portion of the term. Section 4: Chairperson. The Chairperson shall, when present, preside at all meetings, call special meetings, and in general perform all duties incident to the office of a Chairperson, and such other duties as may be prescribed by the members from time to time. Such Chairperson may administer oaths and compel the attendance of witnesses. Section 5: Vice -Chairperson. When the Chairperson is absent, abstaining, or recusing, the Vice- Chairperson shall perform the duties of the Chairperson and shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 6: Acting Chairperson. In the absence and/or due to the abstention or recusal of both the Chairperson and Vice -Chairperson, the remaining three (3) Board members may elect a member to serve as Acting Chairperson. The Acting Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 7: Secretary. The appointed staff person, who serves as the Board's Secretary, shall be responsible for maintaining the office of the Board, receiving and filing Board decisions and orders, posting and publishing notices as required by law, and for maintaining minutes and other records of the Board's proceedings. ARTICLE IV. APPLICATIONS: Section 1: Application Forms. Any application for a request or appeal to the Board of Adjustment shall be filed with the City Clerk on forms provided by the Secretary of the Board. The Secretary's office is located in the Department of Neighborhood and Development Services. Forms are available in the Office of the City Clerk and on the City's website. In the appropriate cases, the Building Official shall transmit to the Secretary all documents constituting a record, upon which the Board shall act. Section 2: Application Submittal. Appeals to the Board shall be filed with the City Clerk within a reasonable time period, not to exceed thirty (30) calendar days after the action appealed from, and shall specify the grounds for such appeal. An appeal from a decision by the Building Official to issue a building permit shall not be deemed to have been filed within a reasonable time if such appeal is filed more than fifteen (15) calendar days after construction work pursuant to such permit is observable from adjacent properties or the public right-of-way or fifteen (15) calendar days after an alleged violation of the zoning code is similarly observable. Applicants may appeal an approval or a denial of a Certificate of Appropriateness from the Historic Preservation Commission within a conservation district by filing a letter with the City Clerk within fifteen (15) calendar days after a Resolution of Denial is filed by the Commission. Section 3: Application Filing Fee. The applicant shall complete the required forms, provide all information requested on the form, and provide any additional information as requested by the Secretary of the Board. A filing fee shall be paid upon presentation of the application. Application fees are established by resolution of the City Council. Section 4: Party of Interest. Requests for a variance or special exception must be filed on behalf of the real party in interest, such as the owner or contract purchaser. Section 5: Case Number. An application filed according to the above procedure shall be given a case number within seven (7) calendar days of the filing date. Case numbers will be assigned according to the order in which applications are received. ARTICLE V. NOTICE: Section 1: Notice Letters. No less than ten (10) calendar days prior to the public hearing, the Secretary of the Board shall send notice by mail to all property owners of record and to all non -duplicative individual occupants (when available on the City Assessor's website), within 500 feet of the subject property. Such notice shall include a description of the action requested along with the time and location of the meeting. The applicant shall be formally notified of the time and place of the hearing, in writing, by the Secretary of the Board. Section 2: Newspaper Notice. Notice of the time and place of public hearings shall be published in a newspaper of general circulation not more than twenty (20) calendar day nor less than ten (10) calendar days prior to the hearing. It shall contain the street address or location of the property and a brief description of the nature of the application or appeal. Section 3: Notice Sign. No less than ten (10) calendar days prior to the public hearing, the Applicant shall post a sign on or near the property upon which the application is being made and shall remove the sign immediately following the public hearing on the application. The sign will be provided to the applicant(s) by the Board Secretary. ARTICLE VI. HEARING: Section 1: Regular Hearings. Hearings will be held as needed at a regular time and place to be set by the members of the Board. Section 2: Special Hearings. Special hearings or meetings of the Board may be called by the Chairperson and shall be called by the Chairperson or Vice -Chairperson at the request of three (3) or more members of the Board. Section 3: Place of Hearings. All hearings and meetings of the Board shall be open to the public and shall be in a place accessible to people with disabilities. Section 4: Quorum. Three (3) members of the Board shall constitute a quorum. Section 5: Applicant Representation. The applicant may, at the time of the public hearing, appear on their own behalf and be represented by agent and/or counsel. The applicant or their representative may present oral argument and testimony; witnesses, including experts; and may submit written evidence and exhibits in the form of statements, photos, charts, or other relevant evidence. In the absence of the applicant or their representative(s), the Board may proceed to act on the matter based on the information provided. Section 6: Briefs. The Board may request written briefs for legal argument. Applicants may submit written briefs if they so choose. Section 7: Conduct of Hearing. Order and decorum shall be maintained at the hearing by the Chairperson of the Board of Adjustment, so as to allow an orderly presentation of evidence wherever possible. The Chair may swear witnesses and direct order of testimony. The Chair shall avoid testimony that is overly redundant. The Chair may provide for recesses during the deliberation, as appropriate. Any Board member who has a legal conflict of interest shall recuse him/ herself from the decision -making process. A member who has a legal conflict of interest or otherwise elects to recuse him/herself due to a perceived conflict of interest shall state the reason for recusal prior to discussion of the matter under consideration and may choose to leave the meeting room for the duration of the proceedings for that application. Section 8: Hearing Order for Special Exceptions and Variances. The order of hearing for special exception or variance requests shall be as follows: 1. Staff presentation of the facts of the case and recommendation to the board. 2. Statement by proponents of the application. 3. Statement by opponents of the application. 4. Rebuttal by proponents and then by opponents. 5. General discussion by the Board. The Board may request additional comments from the participants. Id Section 9: Hearing Order for Appeals. The order of hearing for appeals of an administrative decision shall be as follows: 1. Brief introduction by the Secretary of the Board setting forth the administrative decision on appeal and appellant's grounds for the appeal. 2. Appellant presentation on the rationale for the appeal. 3. Staff presentation on the rationale for the administrative decision being appealed. 4. Statement by proponents of the appeal. 5. Statement by opponents of the appeal. 6. Rebuttal by proponents and then by opponents. 7. General discussion by the Board. The Board may request additional comments from the participants. Section 10: Board Deliberation. After all parties have been heard, the public hearing will be declared closed so that the Board may deliberate the case. The Board must state findings of fact and conclusions of law. These facts and legal conclusions must be set forth in writing as required by Iowa law. An application may be deferred or withdrawn at the request of the applicant at any time before a decision is made by the Board. Section 11: Board Motions. Motions may be made and seconded by any member of the Board. Motions are always made in the affirmative, approving the requested action. Section 12: Board Voting. After a motion and discussion, the Board shall be polled for votes. A board member may abstain from voting, which is a non -vote. The concurring vote of three (3) members of the Board shall be required to uphold an appeal, to decide in favor of a special exception, or to grant a variance. Voting on Board decisions will be by roll call and will be recorded by yeas and nays. Proxy votes are not allowed. Section 13: Legal Advisor. The City Attorney or a designated representative shall act as legal counsel to the Board. Section 14: Conduct of Meetings. Except as otherwise provided herein, Robert's Rules of Order Newly Revised shall be used to conduct Board hearings and meetings. ARTICLE VII. RECORDS: Section 1: Record of Hearings. Audio recordings shall be made for all hearings and such recordings shall be kept for a period of no less than six (6) weeks. Minutes shall be produced from such recordings and forwarded to the City Council after approval by the Board or the Secretary of the Board. All minutes shall be maintained by the Secretary of the Board and shall also be on file at the City Clerk's Office. The applicant may request a court reporter at the applicant's own expense. Section 2: Case Files. The Secretary of the Board shall keep a file of all cases, including forms and additional information. Said file shall be a public record and available for public inspection during business hours. Copies may be made available upon request, at cost. Section 3: Transcript. Upon request, a transcript or the audio recording of the Board's deliberation will be made, at cost to the requester. In the case of an appeal to district court there is no charge for the transcript. ARTICLE Vill. DECISIONS: Section 1: Timing. Whenever possible, decisions by the Board shall be made at the same hearing wherein the testimony and presentation of evidence are considered. Section 2: Format. Formal decisions shall be made in writing, setting forth findings of fact and conclusions of law as required by Iowa law. Section 3: Filing. Each decision shall be filed with the City Clerk within a reasonable time after the Board hearing, and shall be stamped by the Clerk to indicate the date and time of filing. The Clerk will forward the decision to the Johnson County Recorder's Office for recording at the City's expense. Section 4: Contact. A copy of said decision shall. be forwarded by the Secretary of the Board to the applicant, the Building Official, the City Attorney's Office, and any Attorney of Record within a reasonable time after filing with the City Clerk. Section 5: Reconsideration. Upon written request, the Board may reconsider a decision on a special exception or variance application. A request for reconsideration must be made within fifteen (15) calendar days of the meeting at which a vote on the application was originally taken and shall articulate and be based on evidence that was not presented or was unavailable at the time of the original hearing. A motion to reconsider must be made at the subsequent meeting by a member of the Board who voted on the prevailing side. If a motion to reconsider is approved, the application will be placed on the agenda of the next meeting in order to satisfy the requirement for public notice and hearing. No decision may be reconsidered more than once. Appeals to the Board may not be reconsidered. ARTICLE IX. AMENDMENTS TO THE PROCECURAL RULES. Section 1: Amendment. A concurring vote of three (3) of the members of the Board shall be necessary to amend these procedural rules. Such proposed amendments shall be presented in writing at any regular meeting or at any special meeting called for that purpose. Amendments shall go into effect upon approval by the City Council. (Adopted Reso. No. 24- ) CITY COUNCIL RULES COMMITTEE MEETING MINUTES September 27, 2024 Helling Conference Room 2:05 PM Committee Members Present: Mayor Pro Tern Salih, Councilor Dunn (via phone) Staff Members Present: First Asst City Attorney Dulek, City Clerk Grace, Associate Planner Walsh Review by-law changes: Board of Adjustment Board of Adiustment By -Laws First Assistant City Attorney Dulek stated there was one change to the by-laws which came about during the election of the vice -chairperson last spring. The commissioner that was elected was not present at the meeting and suggested there be a process outlined in the by-laws when someone is nominated and elected when they are not present. Currently the nomination/election can happen and then the process falls under Roberts Rules where the elected can shortly thereafter decline the position. The by-laws did not need to be updated to reflect this, but the commissioner requested the by-laws specifically state the process. Commissioners agreed to add the process to the by-laws stating the Secretary must notify a member elected to an office if the member was not present at the meeting. The member must notify the Secretary whether the nomination is accepted or declined, and if declined, election for that office will be placed on the agenda for the next meeting. Rules Committee members Salih and Dunn stated that it was not a significant change and agreed to the language. Motion by Salih, seconded by Dunn to accept the amended by-laws. Motion passed, 2-0. Meeting adjourned 2:08 PM &i Prepared by: Susan Dulek, First Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319)356-5030 Resolution No. 24-254 Resolution adopting the procedural rules of the Board of Adjustment and rescinding Resolution No. 24-38. Whereas, the Board of Adjustment approved amending its procedural rules (i.e., bylaws) to set forth the nomination and election process of a member who is not present at the meeting; and Whereas, the procedural rules provide that they are not effective until approved by the City Council; and Whereas, the Council Rules Committee has reviewed the proposed amendment to the procedural rules and has recommended adoption; and Whereas, the current procedural rules were approved in Resolution No. 24-38. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The attached Procedural Rules of the Board of Adjustment are approved and adopted by the City Council. 2. Resolution No. 24-38 is rescinded. Passed and approved this 15 th day of October, 2024. M*or Attest: City Clerk It was moved by Dunn adopted, and upon roll call there were: Approved By: �d City Attorney' ice (Sue Dulek—10/08/2024) and seconded by Moe the Resolution be Ayes: Nays: Absent: Alter Bergus Dunn Harmsen Moe Salih Teague PROCEDURAL RULES Iowa City Board of Adjustment ARTICLE I. AUTHORITY: The Iowa City Board of Adjustment shall have that authority which is conferred by Chapter 414 of the Code of Iowa; City Code Title 14, Chapter 7, entitled "Administration," Article A, entitled "Board of Adjustment," and through the adoption of these procedural rules stated herein. ARTICLE II. MEMBERSHIP: Section 1: Qualifications. The Board of Adjustment shall consist of five (5) members appointed by the City Council. All members of the Board shall be residents of Iowa City, Iowa. A majority of the members of the Board shall be persons representing the public at large and shall not be involved in the business of purchasing or selling real estate. Section 2: Compensation. Members shall serve without compensation but may be reimbursed for expenses incurred for travel outside the city on designated Board business. Such expenses must be submitted to the City Manager. Section 3: Orientation for New Members. Prior to the first regular meeting following their appointment, each new member shall be given an orientation briefing by City staff and be provided with the Board's procedural rules and other information that may be useful to Board members in carrying out their duties. The City Zoning Code and the Comprehensive Plan are available online. Section 4: Absences. Three (3) consecutive unexplained absences of a Board member from regular Board meetings may result in a recommendation to the City Council from the Board to discharge said member and appoint a new Board member. Members shall be removable for cause by the City Council upon written charges after a public hearing. Section 5: Vacancies. Any vacancy on the Board because of death, resignation, long- term illness, disqualification, or removal shall be filled for the unexpired term by the City Council after at least thirty (30) calendar days of public notice of the vacancy. Section 6: Terms. Members shall be appointed for terms of five (5) years. No members shall be appointed to succeed themselves. However, a member appointed to fill an unexpired term with one (1) year or less remaining may also be appointed concurrently for one full five (5) year term. Section 7: Resignations. Resignation should be submitted in writing to the Board Secretary, who will transmit the resignation to the City Council with copies to the City Manager, the Director of Neighborhood and Development Services, and the Board Chairperson, preferably at least sixty (60) days prior to the date of intended departure. Section 8: Temporary Alternate. An alternate member, if available, shall be appointed as provided herein, to replace a member who is unable to participate in an appeal of an administrative decision due to a conflict of interest. Any person who has served as a member of the Board within the five (5) years preceding the filing of the appeal, and who represents the public at large and is not involved in the business of purchasing or selling real estate, shall be qualified to serve as an alternate. When a member has recused himself/herself due to a conflict and the date of hearing before the Board has been set, the Secretary of the Board shall notify all such persons and the first to agree to serve as the alternate is hereby appointed to do so. ARTICLE III. OFFICERS: Section 1: Number. The officers of the Board shall be a Chairperson and a Vice - Chairperson, each of whom shall be elected by a majority vote of the members of the Board. The Board Secretary shall be a staff person, who is appointed by the Director of Neighborhood and Development Services. Section 2: Nomination, Election and Term of Office. The Chairperson and Vice - Chairperson shall be elected annually at the first regular meeting of the Board each year, except as provided herein. The Secretary must promptly notify a member elected to an office if the member was not present at the meeting. The member must notify the Secretary whether the nomination is accepted or declined, and if declined, election for that office will be placed on the agenda for the next meeting. Section 3: Vacancies. A vacancy in the office of Chairperson or Vice -Chairperson because of death, resignation, removal, disqualification, or other cause shall be filled by election from the members of the Board for the unexpired portion of the term. Section 4: Chairperson. The Chairperson shall, when present, preside at all meetings, call special meetings, and in general perform all duties incident to the office of a Chairperson, and such other duties as may be prescribed by the members from time to time. Such Chairperson may administer oaths and compel the attendance of witnesses. Section 5: Vice -Chairperson. When the Chairperson is absent, abstaining, or recusing, the Vice- Chairperson shall perform the duties of the Chairperson and shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 6: Acting Chairperson. In the absence and/or due to the abstention or recusal of both the Chairperson and Vice -Chairperson, the remaining three (3) Board members may elect a member to serve as Acting Chairperson. The Acting Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 7: Secretary. The appointed staff person, who serves as the Board's Secretary, shall be responsible for maintaining the office of the Board, receiving and filing Board decisions and orders, posting and publishing notices as required by law, and for maintaining minutes and other records of the Board's proceedings. ARTICLE IV. APPLICATIONS: Section 1: Application Forms. Any application for a request or appeal to the Board of Adjustment shall be filed with the City Clerk on forms provided by the Secretary of the Board. The Secretary's office is located in the Department of Neighborhood and Development Services. Forms are available in the Office of the City Clerk and on the City's website. In the appropriate cases, the Building Official shall transmit to the Secretary all documents constituting a record, upon which the Board shall act. Section 2: Application Submittal. Appeals to the Board shall be filed with the City Clerk within a reasonable time period, not to exceed thirty (30) calendar days after the action appealed from, and shall specify the grounds for such appeal. An appeal from a decision by the Building Official to issue a building permit shall not be deemed to have been filed within a reasonable time if such appeal is filed more than fifteen (15) calendar days after construction work pursuant to such permit is observable from adjacent properties or the public right-of-way or fifteen (15) calendar days after an alleged violation of the zoning code is similarly observable. Applicants may appeal an approval or a denial of a Certificate of Appropriateness from the Historic Preservation Commission within a conservation district by filing a letter with the City Clerk within fifteen (15) calendar days after a Resolution of Denial is filed by the Commission. Section 3: Application Filing Fee. The applicant shall complete the required forms, provide all information requested on the form, and provide any additional information as requested by the Secretary of the Board. A filing fee shall be paid upon presentation of the application. Application fees are established by resolution of the City Council. Section 4: Party of Interest. Requests for a variance or special exception must be filed on behalf of the real party in interest, such as the owner or contract purchaser. Section 5: Case Number. An application filed according to the above procedure shall be given a case number within seven (7) calendar days of the filing date. Case numbers will be assigned according to the order in which applications are received. ARTICLE V. NOTICE: Section 1: Notice Letters. No less than ten (10) calendar days prior to the public hearing, the Secretary of the Board shall send notice by mail to all property owners of record and to all non -duplicative individual occupants (when available on the City Assessor's website), within 500 feet of the subject property. Such notice shall include a description of the action requested along with the time and location of the meeting. The applicant shall be formally notified of the time and place of the hearing, in writing, by the Secretary of the Board. Section 2: Newspaper Notice. Notice of the time and place of public hearings shall be published in a newspaper of general circulation not more than twenty (20) calendar day nor less than ten (10) calendar days prior to the hearing. It shall contain the street address or location of the property and a brief description of the nature of the application or appeal. Section 3: Notice Sign. No less than ten (10) calendar days prior to the public hearing, the Applicant shall post a sign on or near the property upon which the application is being made and shall remove the sign immediately following the public hearing on the application. The sign will be provided to the applicant(s) by the Board Secretary. ARTICLE VI. HEARING: Section 1: Regular Hearings. Hearings will be held as needed at a regular time and place to be set by the members of the Board. Section 2: Special Hearings. Special hearings or meetings of the Board may be called by the Chairperson and shall be called by the Chairperson or Vice -Chairperson at the request of three (3) or more members of the Board. Section 3: Place of Hearings. All hearings and meetings of the Board shall be open to the public and shall be in a place accessible to people with disabilities. Section 4: Quorum. Three (3) members of the Board shall constitute a quorum. Section 5: Applicant Representation. The applicant may, at the time of the public hearing, appear on their own behalf and be represented by agent and/or counsel. The applicant or their representative may present oral argument and testimony; witnesses, including experts; and may submit written evidence and exhibits in the form of statements, photos, charts, or other relevant evidence. In the absence of the applicant or their representative(s), the Board may proceed to act on the matter based on the information provided. Section 6: Briefs. The Board may request written briefs for legal argument. Applicants may submit written briefs if they so choose. Section 7: Conduct of Hearing. Order and decorum shall be maintained at the hearing by the Chairperson of the Board of Adjustment, so as to allow an orderly presentation of evidence wherever possible. The Chair may swear witnesses and direct order of testimony. The Chair shall avoid testimony that is overly redundant. The Chair may provide for recesses during the deliberation, as appropriate. Any Board member who has a legal conflict of interest shall recuse him/ herself from the decision -making process. A member who has a legal conflict of interest or otherwise elects to recuse him/herself due to a perceived conflict of interest shall state the reason for recusal prior to discussion of the matter under consideration and may choose to leave the meeting room for the duration of the proceedings for that application. Section 8: Hearing Order for Special Exceptions and Variances. The order of hearing for special exception or variance requests shall be as follows: 1. Staff presentation of the facts of the case and recommendation to the board. 2. Statement by proponents of the application. 3. Statement by opponents of the application. 4. Rebuttal by proponents and then by opponents. 5. General discussion by the Board. The Board may request additional comments from the participants. 4 Section 9: Hearing Order for Appeals. The order of hearing for appeals of an administrative decision shall be as follows: 1. Brief introduction by the Secretary of the Board setting forth the administrative decision on appeal and appellant's grounds for the appeal. 2. Appellant presentation on the rationale for the appeal. 3. Staff presentation on the rationale for the administrative decision being appealed. 4. Statement by proponents of the appeal. 5. Statement by opponents of the appeal. 6. Rebuttal by proponents and then by opponents. 7. General discussion by the Board. The Board may request additional comments from the participants. Section 10: Board Deliberation. After all parties have been heard, the public hearing will be declared closed so that the Board may deliberate the case. The Board must state findings of fact and conclusions of law. These facts and legal conclusions must be set forth in writing as required by Iowa law. An application may be deferred or withdrawn at the request of the applicant at any time before a decision is made by the Board. Section 11: Board Motions. Motions may be made and seconded by any member of the Board. Motions are always made in the affirmative, approving the requested action. Section 12: Board Voting. After a motion and discussion, the Board shall be polled for votes. A board member may abstain from voting, which is a non -vote. The concurring vote of three (3) members of the Board shall be required to uphold an appeal, to decide in favor of a special exception, or to grant a variance. Voting on Board decisions will be by roll call and will be recorded by yeas and nays. Proxy votes are not allowed. Section 13: Legal Advisor. The City Attorney or a designated representative shall act as legal counsel to the Board. Section 14: Conduct of Meetings. Except as otherwise provided herein, Robert's Rules of Order Newly Revised shall be used to conduct Board hearings and meetings. ARTICLE VII. RECORDS: Section 1: Record of Hearings. Audio recordings shall be made for all hearings and such recordings shall be kept for a period of no less than six (6) weeks. Minutes shall be produced from such recordings and forwarded to the City Council after approval by the Board or the Secretary of the Board. All minutes shall be maintained by the Secretary of the Board and shall also be on file at the City Clerk's Office. The applicant may request a court reporter at the applicant's own expense. Section 2: Case Files. The Secretary of the Board shall keep a file of all cases, including forms and additional information. Said file shall be a public record and available for public inspection during business hours. Copies may be made available upon request, at cost. 5 Section 3: Transcript. Upon request, a transcript or the audio recording of the Board's deliberation will be made, at cost to the requester. In the case of an appeal to district court there is no charge for the transcript. ARTICLE Vill. DECISIONS: Section 1: Timing. Whenever possible, decisions by the Board shall be made at the same hearing wherein the testimony and presentation of evidence are considered. Section 2: Format. Formal decisions shall be made in writing, setting forth findings of fact and conclusions of law as required by Iowa law. Section 3: Filing. Each decision shall be filed with the City Clerk within a reasonable time after the Board hearing, and shall be stamped by the Clerk to indicate the date and time of filing. The Clerk will forward the decision to the Johnson County Recorder's Office for recording at the City's expense. Section 4: Contact. A copy of said decision shall. be forwarded by the Secretary of the Board to the applicant, the Building Official, the City Attorney's Office, and any Attorney of Record within a reasonable time after filing with the City Clerk. Section 5: Reconsideration. Upon written request, the Board may reconsider a decision on a special exception or variance application. A request for reconsideration must be made within fifteen (15) calendar days of the meeting at which a vote on the application was originally taken and shall articulate and be based on evidence that was not presented or was unavailable at the time of the original hearing. A motion to reconsider must be made at the subsequent meeting by a member of the Board who voted on the prevailing side. If a motion to reconsider is approved, the application will be placed on the agenda of the next meeting in order to satisfy the requirement for public notice and hearing. No decision may be reconsidered more than once. Appeals to the Board may not be reconsidered. ARTICLE IX. AMENDMENTS TO THE PROCECURAL RULES. Section 1: Amendment. A concurring vote of three (3) of the members of the Board shall be necessary to amend these procedural rules. Such proposed amendments shall be presented in writing at any regular meeting or at any special meeting called for that purpose. Amendments shall go into effect upon approval by the City Council. (Adopted Reso. No. 24- 254 ) Item Number: 6.e. I� I CITY OF 1 O WA CITY COUNCIL ACTION REPORT October 15, 2024 Resolution approving an agreement with the Downtown District to allow the sale and possession of beer and wine during the Dubuque Street Celebration. Prepared By: Susan Dulek, First Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Rachel Kilburg Varley, Economic Development Coordinator Fiscal Impact: none Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Agreement Executive Summary: The City Code allows non-profit entities by written agreement to sell and their customers to consume and possess alcohol on public right-of-way under limited circumstances. The Downtown District would like to be able to sell beer and wine on Dubuque Street between Washington St. and Iowa Ave. on Oct. 24 from 4 pm to 8 pm as part of the celebration of the reopening of and the improvements to Dubuque St. Background / Analysis: Similar to the Block Party, persons may purchase beer and wine from adjacent establishments and enter the sidewalk and Dubuque St. with an open container of alcohol. After consideration of the District's request for fire pits to enhance the ambience of the celebration, the City Manager, Fire Chief, and Police Chief agreed that 1 or 2 gas -powered fire pits would be acceptable, and the proposed agreement addresses the fire pit requirements. l.� Prepared by: Susan Dulek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. 24-255 Resolution approving an agreement with the Downtown District to allow the sale and possession of beer and wine during the Dubuque Street Celebration. Whereas, section 4-5-3D of the City Code allows non-profit entities by written agreement to sell and their customers to consume and possess alcohol on public right-of-way under limited circumstances; and Whereas, the Downtown District would like to be able to sell beer and wine in a demarcated area on a City street and sidewalks during the Dubuque Street Celebration on October 24, 2024 and for persons to posses beer and wine; and Whereas, it is in the City of Iowa City's interest to execute the attached agreement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The City Manager is authorized to sign the attached agreement and any needed amendments. Passed and approved this 15th day of October, 2024. l M Attest: 1 Z LAC' City Clerk It was moved by Dunn and seconded by adopted, and upon roll call there were: Approved by: City Attorn 's ffice (Sue Dule—10/08/2024) Moe the Resolution be AYES: NAYS: ABSENT: Alter _X X Bergus X Dunn X Harmsen X Moe X Salih . X Teague Docusign Envelope ID: BFD9878E-F8DB-4EF4-A8BE-4FCD5582F15B Drafted by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240;319/356-5030 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA CITY DOWNTOWN SELF - SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER AND WINE DURING THE DUBUQUE STREET CELEBRATION This Agreement is made between Iowa City Downtown Self Supported Municipal Improvement District, d/b/a Iowa City Downtown District ("District") and the City of Iowa City, a municipal corporation ("City"), in Iowa City, Iowa. WHEREAS, District is an "authorized entity" as that term is defined in section 4-5- 3D of the City Code; WHEREAS, District has applied for a beer and wine license during the Dubuque Street Celebration; and WHEREAS, the parties wish to enter into an agreement to allow District to sell beer and wine and to allow persons to possess and consume beer and wine under limited circumstances on downtown City streets and sidewalks. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Authorized Site. In consideration for District's promises herein, the City agrees to allow District control from 4:00 pm to 8:00 pm on October 24, 2024, of an area as shown on the diagram which is attached, marked Exhibit A, and incorporated herein ("authorized site") for the purpose of allowing alcohol to be Sold and possessed as set forth herein. District must allow members of the public not participating in the event to walk through the authorized site. 2. Term. This agreement shall be in effect only on October 24, 2024, for the Dubuque Street Celebration. 3. Access. District shall take all reasonable steps to ensure that only persons over twenty-one (21) years of age have access to beer and wine. Said reasonable steps include, but are not limited to, ensuring that: a) all persons over twenty-one (21) years of age shall be provided a wrist band and an approved container upon purchase of beer or wine; and b) no one may possess an open container of beer or wine unless it is in an approved container and the person is wearing a wrist band. Approved container means a glass or cup that is approved by the City prior to the event. If the District observes anyone in possession of an open container of beer or wine (or any type of alcohol) that is not in an approved container or anyone in. possession of an approved container with beer or wine who does not have a wrist band, the District shall immediately request that the person pour out the liquid. If the person refuses to do so, the District shall immediately contact the Iowa City Police Department. The District shall have 2 employees and/or volunteers at the intersection of Dubuque Street and Iowa Avenue and 2 employees and/or volunteers at the intersection of Dubuque Street and Washington Street to ensure no person leaves the authorized site with an open container of alcohol. The District shall have 1 employee and/or volunteer at the entrance to the alley at the 10 block of Dubuque Street to ensure no person leaves the authorized site with an open Docusign Envelope ID: BFD9878E-F8DB-4EF4-A8BE-4FCD5582F15B container of alcohol. Employees and volunteers must inform the person it is against City Code to leave the authorized site with an open container of alcohol, and if the person does not dispose of the alcohol, the employee or volunteer shall contact the Iowa City Police Department. Additionally, the District shall place signage at these three locations notifying the public that leaving the authorized site with an open container of alcohol is prohibited. 4. License. This agreement is void if District does not have a license to sell beer and wine on the Dubuque Street Celebration authorized site on October 24, 2024. 5. Sale of Beer/Wine and Alcohol Restrictions. District shall only sell beer and wine to a person who is over twenty-one (21) years of age. District acknowledges that the authorized sites are subject to all applicable alcohol restrictions in the City Code. 6. Advertisement. District shall not, nor shall it allow anyone to, erect or place any sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon the authorized site with the exception that signage may be placed on the interior and exterior tent walls. Sponsorship signage unrelated to businesses selling alcohol, beer, wine, or tobacco will be allowed. 7. Debris and Trash. District shall be solely responsible for collecting all debris and trash from the authorized site, and the City shall then remove the debris and trash. If District fails to do so and if City staff has to collect the debris and trash from the authorized sites, District may be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. 8. Anchoring and Drilling. District shall not drill any holes into the pavement or the sidewalk and shall not anchor a tent tie down or pole to the pavement or the sidewalk. 9. Fencing. The authorized site shall be enclosed by fencing as approved by the City. The bollards may serve as fencing. 10. Insurance. a) Premises Insurance. On October 24, 2024, District shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. District shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. District shall notify the City 1 week before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b) Dram Shop Insurance. On October 24, 2024, District shall carry "dram shop" insurance in compliance with Iowa Code section 123.92, as amended, in the amount of $1,000,000 (one million dollars). District shall provide 1 week notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. c) Governmental Immunities Endorsement. District shall obtain a governmental immunities endorsement that meets the requirements set 4 Docusign Envelope ID: BFD9878E-F8DB-4EF4-A8BE-4FCD5582F15B forth on Exhibit B, which is attached and incorporated herein. 11. Fire Pits. District may place 1 or 2 gas -powered fire pits in the authorized site. The type of fire pit and their locations must be approved by the Iowa City Fire Department. The District must have 1 employee and/or volunteer near each fire pit to ensure members of the public keep a safe distance from the fire pit and to monitor the safe operation and use of the fire pit. If any person fails to back away to a safe distance from the fire pit after instructed to do so by said employee and/or volunteer, the District shall immediately contact the Iowa City Police Department. 12. Indemnification. District shall pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sight or sale, consumption, or possession of beer on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at its own expense and on behalf of the City, its officers, employees and agents any claim against the City, its officers, employees, and agents arising out of the use of the authorized site or sale, consumption, or possession of beer on the authorized site. 13. Non -Discrimination. District shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 14. Termination. The City may terminate this agreement upon written notice for violation of any provision of this agreement. 15. Assignment and Subletting. District shall not assign or sublet this agreement without prior written approval of the City. 16. Entire Agreement. This constitutes the whole agreement between the parties, and may be modified in writing only, duly signed by the parties. Dated, this 15th day of October, 2024. IOWA CITY AND IOWA CITY DOWNTOWN SELF -SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT Ligned by: rAv By: Be s P6ff6 ,4Pxecutive Director THE CITY O IOWA Geo ruin, City Manager Approved: � qNs, ( o —+ `j s City Attorney's Office ■ Dubuque Sheet Party . 1 Af,.d-wbr 3K+-�.7n:11 "xi 0 Add � �+ ta,se � ttis+i'w ✓ Footprint bolWds � . tlollyds j � Rest►oams � � �J�[� � 'Woo �Si'wl'v ' � woYt Add piraoest w ttrw � e7► dernrg or knpmtirq data. L"m anae tic k*rzvd4 l — ✓ Food'arv* Cmd meroorm) a F0�9/Kh1fTk1 Q Foods mks V Foadd f]n t FcoctraN:r�-r Q FoadD�mLs Q Fyx, Dr r,ks 9 F*�Wnnki Staling EXHIBIT o Z W a 1 T- Docusign Envelope ID: BFD9878E-F8DB-4EF4-A8BE-4FCD5582F15B EXHIBIT B Governmental Immunities Endorsement 1. Non -waiver of Government Immunity. The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Iowa City, Iowa as Additional Insured does not waive any of the defenses of governmental immunity available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Iowa City, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. Nothing contained in this endorsement shall prevent the carrier from asserting the defense of governmental immunity on behalf of the City of Iowa City. 4. Non -Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Iowa City, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Iowa City, Iowa. 5. No Other Change in Policy. The insurance carrier, the City of Iowa City, Iowa, agree that the above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. Item Number: 6.f. I� � CITY OF 1 O WA CITY �-'�COUNCIL ACTION REPORT October 15, 2024 Resolution accepting the dedication of Outlot E, Monument Hills Subdivision, Johnson County, Iowa. Prepared By: Susan Dulek, First Asst. City Attorney Reviewed By: Geoff Fruin, City Manager Josh Slattery, Sr. Engineer Jason Havel, City Engineer Juli Seydell Johnson, Parks & Recreation Director Fiscal Impact: none Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Executive Summary: Pursuant to the Monument Hills Subdivider's Agreement, the developer is required to dedicate Outlot E to satisfy its neighborhood open space requirement. This resolution accepts the dedication of the outlot. All conditions precedent to acceptance of the outlot have been satisfied, and staff recommends acceptance. r-ce, PPC�P��PPPPPf Pd'�P��'PPPP�PP��PPPP�PPPP�P�P�PPP�P�PPP�PPPPP�PPP�PP�CP�PP�P Kind: RESOLUTION R��cordeY. 10/e4/204 at 10:51:22 AM J'ohnsor7 cou nfi'V :t'cawa Kim Painter County Recorder STATE OF IOWA ) ) SS JOHNSON COUNTY ) I, Kellie K. Grace, City Clerk of Iowa City, Iowa, do hereby certify that the Resolution attached hereto is a true and correct copy of Resolution No. 24-256 which was passed by the City Council of Iowa City, Iowa, at a regular meeting held on the 15th day of October 2024, all as the same appears of record in my office. Dated at Iowa City, Iowa, this day of October 2024. nXac-e Kellie Grace City Clerk fires 410 EAST WASHINGTON STREET • IOWA CITY, IOWA 52240-1826 w (319) 356-5000 * FAX (319) 356-5009 Prepared by: Susan Dulek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240, 356-5030 Resolution No. 24-256 Resolution accepting the dedication of Outlot E, Monument Hills Subdivision, Johnson County, Iowa. Whereas, pursuant to the subdivider's agreement for Monument Hills Subdivision, recorded in Book 6476, Page 163, in the records of the Johnson County, Iowa Recorder, the owner agreed to dedicate to the City Outlot E in satisfaction of its neighborhood open space requirements upon the occurrence of certain conditions defined in said subdivider's agreement; and Whereas, the conditions have been satisfied and thus it is appropriate for the City to accept ownership and maintenance thereof. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The dedication of Outlot E, Monument Hills Subdivision, according to the plat thereof recorded in Book 66, Page 267, Plat Records of Johnson County, Iowa, in the form of a warranty deed are hereby accepted, approved, and authorized. 2. Upon direction of the City Attorney, the City Clerk shall record in the Johnson County Recorder's office any and all documentation necessary to effectuate this transfer at Monument Hills L.L.C.'s expense. Passed and approved this 15th day of October, 2024. M Approved by Attest: ✓ ' C.P-, City 13lerk City Attorn 's Office (Sue Dulek - 10/08/2024) It was moved by Dunn adopted, and upon roll call there were: Ayes: x —X and seconded by Nays: Moe the Resolution be Absent: Alter Bergus Dunn Harmsen Moe Salih Teague Item Number: 6.g. I � � CITY OF IOWA CITY --'°��� COUNCIL ACTION REPORT October 15, 2024 Resolution amending the budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department and the AFSCME pay plan by adding one full-time Housing Program Assistant II position to grade 11. Prepared By: Rachel Carter, Housing Administrator Reviewed By: Tracy Hightshoe, Neighborhood and Development Services Director Erika Kubly, Neighborhood Services Coordinator Fiscal Impact: The annual cost of the position including salary and benefits is expected to be $101,300. The Housing Authority Enterprise Fund and Special Revenue Funds would cover the increased staffing costs. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Executive Summary: The City administers 1,595 Housing Choice Vouchers, manages 86 scattered site Public Housing units and 24 other affordable units. In the past few years, the City has been awarded and now administers over 300 specialty vouchers, including project -based vouchers, for targeted populations. As we have begun to work through the requirements with each new type of voucher, it has become evident that the complexity and scope of the programs are more extensive than initially anticipated. As a result, the current staffing level is not sufficient to manage the program effectively while also maintaining all other responsibilities. Neighborhood Services is requesting a permanent 1.0 FTE Housing Program Assistant II to assist with its administration of the Housing Choice Voucher, Public Housing, and affordable housing programs. Background / Analysis: The City administers two subsidized rental housing programs with funding from the Department of Housing and Urban Development (HUD) that directly assist low-income households: the Housing Choice Voucher Program (HCVP) and the Public Housing Program. The Public Housing Program receives funding from the Department of Housing and Urban Development (HUD) to provide subsidized rental units that the City owns and manages. Additionally, the City owns and manages 24 units of affordable housing not included in the Public Housing Program. The HCVP provides rent assistance directly to landlords on behalf of the 1,595 households enrolled in the voucher program. Of the City's 309 specialty vouchers, 202 of those vouchers have been granted since 2019, most of which are vouchers dedicated to tenants with high barriers to sustaining housing. The City has also committed 60 vouchers as project -based vouchers at Cross Park Place and the 501 Project in conjunction with Shelter House. The City continues to grow capacity as an affordable housing and rental assistance provider, and the complexities of the federal housing programs City staff administer have evolved significantly in the past ten years. HCVP, specialty vouchers associated with HCVP such as project -based vouchers, Public Housing, and other HUD programs operate under different frameworks with distinct goals and requirements. As these programs continue to expand and occasionally overlap, there is a growing need for a specialized role to ensure efficient coordination and administration. The complexity of managing different eligibility criteria, compliance regulations, and funding mechanisms creates the need for a dedicated role to address these tasks. An additional FTE is necessary to provide regulatory oversight and case management for project -based vouchers, assist in the compliance and regulatory tracking of Public Housing tenants, and monitor housing projects during their compliance period based on local, state, and federal requirements. The focus of the position is program monitoring and daily administration of housing initiatives. The position will also help manage the Housing Authority waitlists and work with staff on developing HCV quality control processes to ensure ongoing satisfactory federal compliance. The annual budget increase for this staffing change is expected to be $101,300. The position will be funded through HCVP administrative funding and Public Housing operating funds. The City receives approximately $1.2 million in HCVP administrative fees and $250,000 annually in Public Housing operating funds. These funds must be used for staffing of these programs and program administration costs. Historically, the HCVP amount has seen small increases annually and operates with sufficient reserves. The position will be funded and maintained through the Housing Authority enterprise fund. �,q Prepared by Rachel Carter, Housing Administrator, 410 E. Washington St, Iowa City, IA 52240 (319) 887-6065 Resolution Number 24-257 Resolution amending the budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department and the AFSCME pay plan by adding one full-time Housing Program Assistant II position to grade 11. Whereas, Resolution No. 24-105 adopted by the City Council on April 16, 2024, authorized budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department for Fiscal Year 2025; and Whereas, Resolution No. 23-323, adopted by the City Council on December 12, 2023, established a classification and compensation plan for AFSCME employees for Fiscal Year 2025; and Whereas, the City continues to grow capacity as an affordable housing and rental assistance provider, and the complexities of the federal housing programs City staff administer have evolved significantly in the past ten years; and Whereas, an additional full-time staff member is necessary to provide regulatory oversight and case management for project -based vouchers, assist in the compliance and regulatory tracking of public housing tenants, and monitor housing projects during their compliance period based on local, state, and federal requirements; and Whereas, the duties, responsibilities and requirements of the Housing Program Assistant II position have been evaluated and grade 11 of the AFSCME pay plan has been determined to be the appropriate classification. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services department be amended by adding one full-time Housing Program Assistant II position. 2. The AFSCME pay plan be amended by adding the position Housing Program Assistant II to grade 11. Passed and approved this 15th day of October , 2024 Attest:_ Cit Clerk r�— or Approved by City Attorney';/Ofice (Jennifer Schwickerath 10/09/2024) Resolution No. 24-257 Page 2 lfwas moved by Dunn and seconded by adopted, and upon roll call there were: Ayes: Nays: Moe the Resolution be Absent: Alter Bergus Dunn Harmsen Moe Salih Teague Item Number: 6.h. I � � CITY OF IOWA CITY --'°��� COUNCIL ACTION REPORT October 15, 2024 Resolution authorizing the acquisition of property interests necessary for construction of the Iowa River Trail Bridge Replacement Project. Prepared By: Justin Harland, Senior Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: Funding will be via the Intra-city Bike Trails/Bridges Project Account #R4206 Staff Recommendation: Approval Attachments: Resolution Exhibit A Exhibit B Executive Summary: The Iowa River Trail Bridge Replacement Project includes the removal of the existing Iowa River Trail bridge and replacement with retaining wall, grading, and other associated work, repairs to the existing pedestrian bridge under the Iowa Interstate Railroad, and additional trail replacement located on the east side of 526 S Riverside Drive and 510 S Riverside Drive. The project's design has been completed and it has been determined that temporary construction easements and permanent trail easements are needed on both 526 S Riverside Drive and 510 S Riverside Drive. Background / Analysis: This project has been developed to replace or repair trail infrastructure that has reached the end of its service life. Approximately 500 lineal feet of trail is proposed to be removed and replaced. The trail bridge behind 510 S Riverside Drive is not recommended to be traveled by City maintenance vehicles and is in poor structural condition. This trail bridge is proposed to be replaced with a retaining wall, which will be less maintenance for City staff over its lifetime. The trail bridge beneath the Iowa Interstate Railroad is also in poor condition. Based on the Consultant's review, structural repairs are necessary for continued use. A retaining wall in this location is not recommended due to the deep drainage depression the trail bridge spans and proximity to the railroad bridge. The existing Iowa River Trail directly to the east of 510 S Riverside Drive and 526 S Riverside Drive is approximately three (3) feet outside of the existing easement that was recorded in 1998. In order to properly maintain the trail, a permanent easement is needed to secure access to the trail at 510 S Riverside Drive and 526 S Riverside Drive. Two (2) temporary easements, one on each property mentioned above, are also necessary for construction. Prepared by: Justin Harland, Engineering Division, 410 E. Washington St, Iowa City, IA 52240, 319-356-5451 Resolution No. 24-258 Resolution authorizing the acquisition of property interests necessary for construction of the Iowa River Trail Bridge Replacement Project. Whereas, the City of Iowa City desires to construct the Iowa River Trail Bridge Replacement Project ("Project") which includes the removal of the existing Iowa River Trail bridge and replacement with retaining wall, grading, and other associated work, repairs to the existing pedestrian bridge under the Iowa Interstate Railroad, and additional trail replacement and is located on the east side of 526 S Riverside Drive and 510 S Riverside Drive; and Whereas, the City Council has determined that construction of the Project is a valid public purpose under State and Federal law, and has further determined that acquisition of certain property rights is necessary to construct, operate and maintain the proposed project; and Whereas, the City staff has determined the location of the proposed Project; and Whereas, City staff should be authorized to acquire necessary property rights at the best overall price to the City; and Whereas, funds for this project are available in the Intra-city Bike Trails/Bridges Project account # R4206. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The City Council finds that it is in the public interest to acquire property rights by warranty deed, quit -claim deed, and/or easement for the construction of the Iowa River Trail Bridge Replacement Project ("Project") which Project constitutes a public improvement under Iowa law. The City Council further finds that acquisition of said property rights is necessary to carry out the functions of the Project, and that such Project constitutes a valid public purpose under state and federal law. 2. The City Council hereby approves the final route of this public improvement project, as shown in the attached Exhibits "A" & "B", attached hereto and incorporated herein by this reference. 3. The City Manager or designee is hereby authorized and directed to negotiate the purchase of property rights by warranty deed, quit -claim deed and/or easement for the construction, operation and maintenance of the Project. The City Manager or designee is authorized to sign purchase agreements for the purchase of property and/or easements, and offers to purchase property and/or easements. 4. The City Manager or designee, in consultation with the City Attorney's Office, is authorized and directed to establish, on behalf of City, an amount the City believes to be just compensation for the property to be acquired, and to make an offer to purchase the property for the established fair market value. 5. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to execute and attest easement agreements and agreements in lieu of condemnation. The City Attorney is hereby directed to take all necessary action to complete said transactions, as required by law. Resolution No. 24-258 Page 2 6. In the event the necessary property rights for the Project cannot be acquired by negotiation, the City Attorney is hereby authorized and directed to initiate condemnation proceedings for acquisition of any and all property rights necessary to fulfill the functions of the Project, as provided by law. Passed and approved this 15th day of October , 2024 Ma Approved by Attest: City Clerk City Attorne s Office—10/09/2024 It was moved by Dunn adopted, and upon roll call there were: Ayes: and seconded by Nays: Moe the Resolution be Absent: Alter Bergus Dunn Harmsen Moe Salih Teague S RIVERSIDE DR PROPERTY LINE(TYP.J GHICSCALE U, ,► IN �� O 10 2D Feel , I I'1 , I .. T4 r o' FLaoDPwIN 00-YEAR I F�nA moYR I PARCEL NO.: 1016232002 ' T S lumsmR DR %RELY7 77rY F & SHRDA M � s I E) HMA PAVE ENT °� FEMA� ( PROPOSED SAFETY RAIL I REPLACEII UT TEMPORARY FEMA w PROPOSED PCC CONSTRUCTION EASEMENT REMOVE TOP OF WALL, PAVEMENT INSTALF NEW PCC PAVEMENT _F€0 FLOODWAV �=—r"SO�F TEl f PROPOSED PERMANENT Imo, I III - - TRAIL EASEMENT J _ Is ING BLOCK \1 ell' 'ALL TO REP,IAIN 1 V WIDTH VARIES _ PROPOSED SAFETY RAIL _ REMOVE EXISTING BLOCK r FVMP -- — 1 _ �a �a � E T WALL IN EXISTING ADJUST HANDHOLE EXISTING I BRIDGE EXTENTS TO FINISHED GRADE / — — XISTI BRIDGE PROPOSED RIP RAP / }1L PROPOSED _ EXISTING PERMANENT 4' SUBDRAN PROPOSED SEGAIENTAL BLOCK / TRAIL EASEMENT FOR RETAINING "ALL RETA INNG NITH REINFORCED CONCRETE CAP GRADING LIMIT REMOVE EXISTING BLOCK REPLACE 6'STORM - WALL IN EXISTING SEWER PIPE TO EAST REMOVE EXISTING RAILS (TYP.) BRIDGE EXTENTS EDGE OF EXISTING CONCRETE GALL OWNER ^ ! PROJECT SHEETTITLE PROJECT NUMBER: SHEETNUMEER Shoemaker 'ce%i?�y OWARIVERTRAIL PROPERTY EXHIBIT 23184 �y BRIDGE REPLACEMENT KELLY, TIMOTHY J & SHEILA M EX A Haaland 510 S RIVERSIDE DR Issued OATe. PUP RELIMINARY A ISSUED FOR REVIEW 05-14-24 CITY OF IMA CITY DRAWN BY GE CHECK BY: GET DA N0. REVISION DATE APPROVED BY. GET REV GRAPHIC SCALE 0 16 30 Feat S RIVERSIDE DR (� F MENT HMA PAVEMENT REPLACEMENT , AFTEACTHERCONSTRUCTION 1 OPERATIONS ARE COMPLETED I 'Q TEMPORARY CONSTRUCTION EASEMENT PROPERTY LINE(TYP.( 2 y \ PARCEL NO: /015252001 ( \\\\\ m 5AN S RIVERSIDE DR i3 •�.. MCWANE DAIRY QUEEN INC m r � _ Q10QYEAR _\ y 000P Aw DUMPSTERELOCATE TO RI TEMPORARILY RELOCATED DURING CONSTRUCTION CONCRETE PROPOSEDPERMANEM� ------ - _ __ \\ - SIDEWALK TRAIL EASEMENT <" •- I 4 TEMPORARY CONSTRUCTION EASEMENT AND REPLACE FfA1A REMOVE A _ 1 SAFE Y PAIL LIS HANDHOLE TO i s;-.✓ \ �i. — - _ — `� ` ^ r FINISHED GRADE I ✓' / - EXISTING PERMANENT FLOODW AM TRAIL EASEMENT A ' H L F GRADING LIMIT 10.GPOSEO ICI SHAPED USE PATH r e ti RETAINING WALL REPAIR I'1 PROPOSED SAFETY RAIL 'r BE VEE%ISt (j RAJL(TYP,( �I 1 1 OWNER I S PROJECT SHEET TITLE PROJECT NUMBER. SHEETNU MBER S h o e m a ker ��'—'°�'4i���t�� IOWA RIVER TRAIL PROPERTY EXHIBIT 23184 EX B /^�...��� BRIDGE REPLACEMENT MCWANE DAIRY QUEEN INC H a a l a n d ISSUED DATE: PRELIMINARY 1RREmEw osla-z= / CmGFLowACm 5265RIVERSIDEDR CHECK BY GET v REVI<U` DATE APPROVED BY', OFF REV Item Number: 6.i. I� � CITY OF 1 O WA CITY �-'�COUNCIL ACTION REPORT October 15, 2024 Resolution authorizing Procurement of Submersible Propeller Mixers. Prepared By: Tim Wilkey, Wastewater Superintendent Reviewed By: Ron Knoche, Public Works Director Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: Funds for this purchase are available in Account #V3174. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Executive Summary: Request for Proposal #25-101 was released to seek qualified vendors to provide four Submersible Propeller Mixers for the Wastewater Treatment Facility. One proposal was received from Electric Pump, Inc. Three staff members from the Wastewater Division and one staff member from Engineering thoroughly reviewed the proposal. After careful consideration the evaluation committee recommended Electric Pump Inc receive the award. Background / Analysis: The Iowa City Wastewater Division requires the replacement of aging Submersible Propeller Mixer units essential for mixing and aerating sludge. This process is essential to maintain uniformity in the treatment process, to prevent the sedimentation of solids, and to introduce air into the wastewater which supports the growth of aerobic bacteria that break down organic matter. The current Submersible Propeller Mixer units were installed in 2012 and due to the environmental conditions of mixing sludge, are aging rapidly. These units have required significant repairs which only temporarily extend the life of the units. These reoccurring repairs make replacing the units more cost effective than repairing them. Prepared by: Tim Wilkey, Wastewater superintendent, 4366 Napoleon St SE, Iowa City, IA 52240 (319) 887-6106 Resolution No. 24-259 Resolution authorizing the procurement of Submersible Propeller Mixers Whereas Request for Proposal #25-101 was released to seek qualified vendors to provide Submersible Propeller Mixers; and Whereas one response was received to Request for Proposal #25-101; and Whereas an evaluation committee comprised of four City of Iowa City staff members thoroughly reviewed the proposal; and Whereas the evaluation committee recommends RFP #25-101 be awarded to Electric Pump, Inc; and Whereas the City's purchasing policy requires City Council to approve purchases for commodities and services over $200,000; and Whereas the City expects to expend approximately $284,380.60 for the Purchase of four (4) Submersible Propeller Mixers; and Whereas funds for this purchase are available in Account #V3174; and Whereas approval of this purchase is in the public interest; and Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate future purchases including any amendments to said agreement. Passed and approved this 15th day of October 1 May 2024 Approved by ATTEST:��^ City CIA City Attor y's Office (Liz Craig-10/09/2024) Resolution No. 24-259 Page 2 It was move by Dunn and seconded by Moe the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter �— Bergus Dunn Harmsen x Moe x Salih x Teague Item Number: 6.j. I � � CITY OF IOWA CITY --'°��� COUNCIL ACTION REPORT October 15, 2024 Resolution Authorizing the Procurement of Body Worn Cameras and Evidentiary Storage. Prepared By: Jim Baker, Computer Systems Analyst Reviewed By: Dustin Liston, Chief of Police Nicole Davies, Finance Director Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: Funds for this purchase are available in account #Y4446 Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Iowa City New Naspo 10.30 expiration Body Worn Cameras Resolution Executive Summary: The City of Iowa City's Body Worn Camera equipment has surpassed its useful life and requires replacement. Upgrades are essential to enhance reliability, security and increase storage capacity to meet growing demands. The City obtained a quote from our current provider, Motorola, for Body Worn Cameras, related equipment, and software. Motorola will utilize a National Association of State Procurement Officers (NASPO) ValuePoint cooperative contract, ensuring compliance with the City's bidding requirements. The pricing has been reviewed and was determined to be fair and reasonable. Background / Analysis: The Police Department's current Body Worn Cameras will reach the end of their warranty and support by December 2024. This purchase will enable the deployment of new cameras, mounting devices, docks, and upload stations, along with a digital evidence management solution for centralized storage of digital media. The proposed total cost covers the first year of implementation and includes five years of ongoing support. Notably, it features a one-for- one replacement of the body cameras in year three at no additional cost, as well as migration to cloud -based storage for future needs. QUOTE-2391072 AfOrOON LA SOLUTIONS lh �dn'1sInM�J �s��eQlw FRnfWl�n�l%bvlri•'l1�M1YiwlwRillevieWen hsnAin4MP M+Y^4r�hsdsblva4 Sc+�ls•�s It wJ�s4wra4 �. ay.tl���py M Yu� i Huuoin rtl nvimtl � dr �kfreir � � m brV b �s� Y�+�rotlr M1Y� ww� �tl 4 �Wa► sr �b I�lomsmr�... . 6xtl�bW{ 4r. �MWX {MslMTNFf4}MXIX MiMX C9 VbMIh�l wsMA �+irtnsT#sM1b'�1eMNYa►04 . xoro�at. �o uoir�arnxa.d n. vw..a r W pµW�r V bW �1WOM 4W�4 b�qy hboWr WA4�r. Prepared by: Jim Baker, Computer Systems Analyst, 410 E Washington, Iowa City, IA 52240 (319) 356- 5431 Resolution No. 24-260 Resolution Authorizing the Procurement Body Worn Cameras and Evidentiary Storage. Whereas, a NASPO Value Point Cooperative Agreement for Public Safety Video Equipment was awarded to Motorola; and Whereas, the State of Iowa participates in the NASPO Value Point contract for Public Safety Video Equipment and allows Cities to use said contract; and Whereas, the City would like to use Motorola to provide Public Safety Video Equipment for the City of Iowa City; and Whereas, the City's purchasing policy requires the City Council to approve purchases over $200,000; and Whereas, the City expects to expend approximately $894,220.36 for the procurement of Body Worn Cameras; and Whereas, funds for this purchase are available in the budget under account #Y4446; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved, by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to sign the quote from the vendor and take whatever steps are necessary to effectuate any reasonable and appropriate amendments or renewals of said agreement. Passed and approved this 15th day of October 2024 1 M Approved by Attest: }°LC1C.-L✓ . City Clerk City Attorneys Office -10/09/2024 It was moved by Dunn and seconded by Moe the Resolution be adopted, and upon roll call there were: 24-260 Resolution No. Page 2 Ayes: Nays: Absent: Alter Bergus Dunn Harmsen Moe Salih Teague Item Number: 6.1k. I � � CITY OF IOWA CITY --'°��� COUNCIL ACTION REPORT October 15, 2024 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an agreement by and between the City of Iowa City and Strand Associates, Inc., of Madison, Wisconsin to provide consultant services for the Dodge Street Reconstruction Project. Prepared By: Alin Dumachi, Sr. Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $1,598,900 available in the Dodge Street Reconstruction Project account #S3952 Staff Recommendation: Approval Attachments: Resolution Consultant Agreement Executive Summary: This agreement authorizes Strand Associates, Inc. to provide preliminary and final design services and the preparation of construction documents for the Dodge Street Reconstruction Project. This project generally includes the reconstruction of Dodge Street between Burlington Street and Governor Street, with new sidewalks on both sides of the roadway, new traffic signalizations, storm and sanitary sewer replacement, and water main. Background / Analysis: Dodge Street is an arterial roadway that conveys approximately 6,000 to 8,000 average annual daily traffic (AADT) from Interstate 80 to the downtown area. In 2005, the City reconstructed the portion of Dodge Street located between Interstate 80 and Governor Street. Given the age, the amount of traffic and the visible signs of distress, the next section of Dodge Street from Burlington Street to Governor Street is now in need of replacement. The project includes the following design elements: • Complete pavement reconstruction with sidewalk and curb ramp improvements along the entire length of the corridor. • Storm and sanitary sewer replacement. • New 12" water main to replace existing 1901 cast iron water main. • Replacement of existing traffic signals and new fiber conduit along the entire length of the project. Lt , e'er.' Prepared by: Alin Dumachi, Sr. Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5143 Resolution No. 24-261 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an agreement by and between the City of Iowa City and Strand Associates, Inc., of Madison, Wisconsin to provide consultant services for the Dodge Street Reconstruction Project. Whereas, the City of Iowa City desires to improve Dodge Street from East Burlington Street to North Governor Street; and Whereas, the project generally includes the reconstruction of approximately 6,200 linear feet (1.17 miles) of North Dodge Street along with new sidewalks on both sides of the roadway, with storm and sanitary sewer replacement, construction of new water main; and Whereas, the Project will use federal aid funds from the Surface Transportation Block Grant Program, let through Iowa Department of Transportation; and Whereas, the City issued a Request For Qualifications (RFQ) to private engineering firms interested in performing the design of this project; and Whereas, the Consultant responded to this RFQ with desirable experience working on projects of similar type and size; and Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with Strand Associates, Inc., to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with Strand Associates, Inc.; and Whereas, funds for this project are available in the Dodge Street Reconstruction Project account # S3952. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Passed and approved this 15th day of October , 2024 May Resolution No. 24-261 Page 2 1 Approved by Attest: ' City ClerK City Attor y's Office—10/10/2024 It was moved by Dunn and seconded by Moe the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Dunn x Harmsen x Moe X Salih x Teague Consultant Agreement This Agreement, made and entered into this 15th day of October 2024 , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Strand Associates, Inc.°, of Madison, Wisconsin, hereinafter referred to as the Consultant. Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design and bidding services for the North Dodge Street Reconstruction Project; and Whereas, the Project consists of the reconstruction of approximately 6,200 linear feet (1.17 miles) of North Dodge Street between East Burlington Street and North Governor Street; and Whereas, the Project objectives are to replace the aging roadway (two drive lanes and one buffered bicycle lane) along with the sidewalks on both the east side and west sides of the roadway and to construct water main, storm sewer, and sanitary sewer upgrades; and Whereas, the Project will use federal aid funds from the Surface Transportation Block Grant Program, let through Iowa Department of Transportation (Iowa DOT) in accordance with Iowa DOT Federal -aid Project Development process and Iowa DOT design criteria and specifications; and Whereas, the City issued a Request for Qualifications, On -Call Professional Design and Engineering Services (2023-2025), October 12, 2022, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City; and Whereas, submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications, key personnel, project approach, and fees and rates; and Whereas, funds are available in the North Dodge Street Reconstruction Project, Account S3952; and Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. Project Management and Meetings A. General Project Management Provide project management for the Project including tracking and managing Project activities, collecting existing data, communicating with the City and subconsultants, scheduling staff, and providing monthly progress reports and invoicing. B. Meetings Kickoff meeting: Conduct a kickoff meeting with the City and Iowa DOT to review previous project information, establish a communication plan, review Project schedule, and identify Project goals and objectives. 2. Design Development Meetings: Conduct up to four design meetings with the City and Iowa DOT to review progress and discuss elements of the Project design. Prepare and distribute minutes. These meetings will serve to discuss City and Iowa DOT review comments and design development. Up to three Consultant staff members will attend. a. Functional Design Phase (30 percent drawings) b. Preliminary Design Phase (60 percent drawings) C. Check Plan Phase (90 percent drawings) d. Final Design Phase (Final drawings) 3. Project Progress Meetings: Provide up to 36 progress meetings for the Project. The meetings will be held virtually with City staff and up to three Consultant staff members. Summarize the meetings in a monthly progress report provided to the City. 4. Utility Meetings: Schedule and conduct up to eight virtual group meetings with private utilities along the Project corridor and up to six individual virtual meetings with each impacted utility, as needed. 5. Individual Property Owner Meetings: Participate in up to three days of in -person property owner meeting visits (up to 6 each day for a total of 18) on the Project corridor with the City and up to 12 virtually. 6. Public Involvement: Provide the following public involvement meeting (PIM)-related services: a. Assist the City in holding four PI Ms. These meetings will be held in an open house format, with a short presentation followed by questions and input sessions. Up to three Consultant staff members will attend each meeting. Conduct the meeting, prepare exhibits and supplementary handout material, and provide the equipment to conduct the PIMs. C. Discuss meeting schedules with the City's representative. The City shall make the appropriate arrangements for scheduling the PIMs. d. Prepare notices for the meetings and mail notices to property owners along the project corridor and cross streets (up to one block each way).. d. Prepare meeting minutes. e. Discuss the comments received with the City. Assist the City in answering questions received from the public. Prepare Project materials for posting to the Project website and social media accounts hosted and developed by the City. Page 2 of 16 Design and Legal Surveys A. Topographic Survey Establish horizontal and vertical control and benchmarks along the 6,200-linear-foot Project corridor. 2. Contact Iowa One Call for buried utility locating. Contact private utility companies along the corridor and request existing utility mapping. Conduct a 6,200-linear-foot topographic survey of the corridor from south limits of the Burlington Street intersection to the north limits of the North Governor Street intersection, including 25 feet outside of the existing right-of-way (ROW) limits of the roadway. Survey up to 100 feet along each side street and alley. 4. Obtain structure invert information for storm sewer, water main, and sanitary sewer structures. This does not include confined space entry. 5. Retain the services of a subconsultant to conduct up to 15 pothole excavations of existing utilities to review horizontal location, vertical elevation, size, and type of utility. Up to three site mobilizations and up to three days of traffic control are anticipated. 6. Retain the services of a subconsultant to locate up to 35 sanitary sewer service connections from the main to the ROW line. The City shall assist the Consultant's subconsultant with access to private residences, as needed for locating purposes, and will provide GPS survey of located sewer services. Up to three site mobilizations and up to six days of traffic control are anticipated. B. ROW Survey Conduct a ROW survey along the corridor to locate property corner pins to establish existing ROW, property lines, and easements. 2. Research City, county, and state records to review surveys of record pertaining to the Project corridor, including the County Auditor's subdivision plats, original government surveys, early surveys made by county surveyors, irregular land surveys, and road establishment records. Request up to 130 title reports for each potential property affected by the Project. Create a base map for the Project incorporating field survey, the researched property lines, ROW lines, and ownership of properties. It is anticipated up to 130 parcels are within the Project limits. 4. Prepare property legal descriptions and parcels exhibits for ROW and easement to be acquired for the Project by the City. It is anticipated the following numbers of acquisition plats are needed for the project: a. Permanent (Fee -Title) ROW Acquisitions Plats = 5 b. Permanent Retaining Wall/Utility Easements = 10 C. Temporary Construction Easements = 130 Individual plats and legal descriptions will be prepared for each parcel with permanent and temporary acquisitions. (The approximate cost per parcel is $525.) The legal descriptions will be metes and bounds descriptions. The plats and legal Page 3 of 16 descriptions will be in accordance with Iowa Code and will be prepared by or under the direct supervision of a duly -licensed State of Iowa land surveyor. The permanent acquisitions will be staked at the request of the City to support the City's ROW negotiation process. 5. Submit the acquisition exhibits to the City for review, approval, and acquisition. 6. Monument the acquired ROWs upon completion of Project construction. The monumentation will be in accordance with Iowa Code and will be performed by or under the direct supervision of a duly -licensed State of Iowa land surveyor. Up to ten new monument corners are anticipated. Geotechnical Services A. Retain the services of a geotechnical subconsultant to provide Project geotechnical services. B. Conduct up to 14 soil borings to an anticipated depth of 15 feet along the Project corridor and up to three soil borings to an anticipated depth of 30 feet along the retaining wall at 630 East Washington Street. These services will be in general accordance with the Iowa DOT standard specification for subsurface investigation. The borings will include Iowa DOT and City standard traffic control including permits and arranging a utility locate through Iowa One Call. The backfilling of the boreholes will be performed in accordance with City standards. C. Perform laboratory testing of the boring samples and provide existing soil characteristics, engineering analysis, and pavement designs. D. Provide a geotechnical report indicating the results of the field and laboratory testing and consideration for design. Include the boring log information in the design drawings. Environmental Documentation The environmental services for the Project will be in accordance with the Iowa DOT Environmental Review process outlined in the Iowa DOT IM Section 4.010 (Environmental and Permitting Process for Non -Federal -aid Projects) A. National Environmental Protection Act (NEPA) Documentation Prepare a Categorical Exclusion (CE) NEPA document for the Project. The following NEPA items will be performed in accordance with the Iowa DOT Location and Environmental CE guidance: Noise: Evaluate whether the Project will have probable significant noise impacts that may warrant special mitigation measures. It is anticipated a full noise analysis will not be required. 2. Air/Quality and Mobile Sources Air Toxins: Based on the Iowa DOT's CE guidance, evaluation of air quality and/or mobile sources air toxins is not required. 3. ROW Displacements: Document the number of residences and business that will be displaced by the Project and the number of acres of permanent easements. Based on review of the Project area, displacements are not anticipated. Page 4 of 16 4. Cultural Resources: Perform a Phase I Cultural Resource Survey to evaluate if known archeological sites or historic structures are in the proximity of the Project area. Up to 100 historic structural reviews are anticipated. 5. Threatened and Endangered (T&E) Species: Perform a T&E habitat evaluation. 6. Wetlands: Perform a wetland delineation for the Project. 7. Recreational Areas: Review map and aerial photograph resources to document whether recreational areas (parks, playground, trails, and greenbelts) are in the proximity of the Project area. 8. Water Resources: Document whether the Project will have probable significant water quality impacts that may warrant special mitigation measures. 9. Floodplain: Use Federal Emergency Management Agency Flood Hazard Boundary Maps/Flood Insurance Rate Maps to document if the Project area is within a floodplain or floodway. 10. Farmland Protection: Review the zoning designation for the Project area and the Natural Resource Conversation Services classification of the site to evaluate whether it is identified as prime farmland. Farmland impacts are not anticipated for this Project. 11. Regulated Material Sites: Perform a database review and historic aerial photograph review to evaluate whether the Project may impact known hazardous materials. 12. Construction/Detour Impacts: Document the construction detour impacts for the Project. 13. CE Memorandum: Prepare the CE document using the Iowa DOT template. B. Cultural and Historic Resources Retain the services of a subconsultant to perform a Phase 1 Archeological and Architectural survey along the Project corridor for review by Iowa DOT's Cultural Resource staff and the State Historical Preservation Office during the permitting process. C. T&E Species 1. Retain the services of a subconsultant to perform a T&E habitat assessment of the Project area. The assessment will include a review of the United States Fish and Wildlife Service Planning and Consultation System and the Iowa Department of Natural Resources (Iowa DNR) Natural Areas Inventory Database to identify species of concern and records of known occurrences. 2. Conduct a walking survey of the Project area to assess the potential for T&E species. 3. Prepare a report to document the findings of the database search and field survey. 4. If suitable habit is observed for identified T&E species, additional studies may be needed and could be provided through an amendment to this Agreement. Page 5 of 16 D. Wetlands and Waters of the United States (WUS) 1. Retain the services of a subconsultant for wetland and WUS delineation. 2. Perform a wetland and WUS delineation along Ralston Creek between Iowa Avenue and East Washington Street in accordance with the Regional Supplement to the United States Army Corps of Engineers (USACE) Wetland Delineation Manual and the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. If wetlands are present, the upper boundaries within the Project area will be identified. WUS will also be identified and mapped during delineation. 3. Use a hand-held global positioning system unit to map the location and boundaries of delineated wetlands and WUS. 4. Prepare maps illustrating the delineated wetland and WUS areas. 5. Submit a Wetland and WUS Delineation Report containing the applicable data, wetland jurisdictional rationale, and proposed Project information. 6. If wetlands or WUS are impacted by the Project, prepare and submit a Section 404 Permit Application to the USACE, Iowa DNR Floodplain Section, and Iowa DNR Sovereign Lands Section. Wetland or WUS mitigation is not anticipated as part of the construction impacts and shall be considered additional services. E. Section 4F and 6F Review available mapping to identify Section 4(f) or 6(f) properties along the Project corridor. 2. Prepare maps illustrating the identified properties and the Project's impacts. Document the Section 4(f) or 6(f) property ownership, features, and uses as well as coordination with the Officials with Jurisdiction. F. Federal Aviation Administration (FAA) Coordination 1. Prepare the FAA Notice Criteria Tool to determine if FAA notification for the Project is necessary. If necessary, prepare FAA Form 7460-1, Notice of Proposed Construction or Alteration. 2. The Project will not create a potential wildlife attractant within 5,000 feet of an airport and compliance with the FAA Advisory Circular No. 150/5200-33B is not required. Functional Design (30 Percent Plan Submittal) A. Prepare drawings for the reconstruction of approximately 6,200 feet of North Dodge Street in accordance with Iowa DOT design guidance. The Project includes full reconstruction comprising the replacement of the curb and gutter; the concrete one-way roadway with two drive lanes and a buffered bicycle lane; sidewalks on both sides of the roadway; and the water main, sanitary sewer main, storm sewer, and fiber conduit. Provide the following services during the functional design portion of the Project to develop roadway geometrics, identify existing and proposed utility locations, identify ROW needs, and develop a general staging concept. 1. Prepare the Concept Statement for submission to the Iowa DOT. Page 6 of 16 2. Review and update design criteria for the Project and submit to the City for review. Criteria will be in accordance with the Iowa DOT, and City standards and will include the following: a. Functional classification and design type. b. Design speed and regulatory speed. C. Design vehicles for intersection design. d. Widths of parking areas and ROW. e. Preferred and acceptable clear zone requirements. f. Provisions for pedestrians and/or bicycles. g. Utility corridor locations. 3. Develop up to three conceptual traffic calming alternatives along the Dodge Street corridor to discuss with the City. Alternatives may include radius bump outs, narrowing drive lanes, buffered bicycle lanes, or intersection modifications. 4. Develop typical sections for Dodge Street and side streets. Typical sections will include lane widths, shoulder width, curb section/type, sidewalk widths, ROW widths, pavement types, and clear zones. 5. Develop functional roadway geometrics including intersection return radii, sidewalk layout, and driveway locations for the corridor. Prepare turning design vehicle templates at each intersection within the Project limits and review intersection sight distances. 6. Develop horizontal alignments and vertical profiles for the mainline and connecting roadways using functional roadway geometrics and topographic survey. 7. Inventory existing hydraulic and hydrologic conditions and analyze the impacts the improvements will have on the area -wide drainage patterns. Develop storm sewer layout using stormwater modeling. Storm sewers will be sized for a ten-year stormwater event along the Dodge Street corridor. Modeling and improvements to the South Johnson Street storm system will not be included in this analysis. 8. Develop layout of the water main and sanitary sewer replacements along the corridor including service line replacements to the ROW. 9. Develop layout of the public fiber conduit along the corridor. 10. Develop up to two conceptual retaining wall alternatives for the retaining wall at the intersection of South Dodge Street and East Washington Street. Alternatives may include a cast -in -place concrete retaining wall, concrete faced sheet pile wall, or post and panel wall. Consideration will be given to incorporate a stone fagade. 11. Evaluate private utility conflicts in accordance with Iowa DOT's utility accommodation and communication process. Communicate with utility companies in the Project vicinity on an ongoing basis to establish mutual understanding of design features of the Project that may affect utility facilities. Develop a working document listing the potential conflicts to share with affected utilities for the purposes of the utility preparation of work plans and conflict resolution. Conflict resolution that causes design changes will be considered additional services. 12. Prepare a conceptual staging plan showing the major phases of construction work. The staging design will consider access to adjacent properties within the Project Page 7 of 16 limits and elements of construction including roadway, stormwater and sanitary sewer, water main, private access, and private utility relocations. 13. Prepare a functional plan (30 percent plan) for the Project in accordance with the original functional design of Dodge Street between East Burlington Street and North Governor Street that was completed by Consultant in 2019. An updated set of 30 percent drawings will include: A Sheets Title page, location map, and design criteria table. B Sheets Typical section(s). D Sheets Mainline plan and profile. G Sheets Alignment data. H Sheets ROW needs. J Sheets Construction staging layout. M Sheets Preliminary public utilities layout. N Sheets Preliminary traffic signal layouts. S Sheets Overview of sidewalks. R Sheets Removal plan. V Sheets Retaining wall plans, preliminary location. W Sheets Cross sections. 14. Prepare a functional plan opinion of probable construction cost (OPCC) for the Project and compare the cost to the City's current Project budget. 15. Submit the drawings and OPCC to the City and Iowa DOT for review. Preliminary Design (60 Percent Plan Submittal) A. Prepare a preliminary design plan (60 percent plan) for the Project. The preliminary design phase will produce drawings with detail to establish temporary and permanent ROW for the project. It will include the following drawings and special provisions: A Sheets Title page, location map, design criteria table, and utility conflicts. B Sheets Typical section(s) and details. C Sheets Estimated quantities, estimate reference notes, pollution prevention plan, and general information. D Sheets Mainline plan and profiles. E Sheets Side street plan and profiles. F Sheets Detour/temporary pavement and temporary signals. G Sheets Alignment data. H Sheets ROW needs. I Sheets Removal plan. J Sheets Construction staging layout. L Sheets Geometrics, staking, and jointing. M Sheets Storm sewer plan and profile. MSA Sheets Sanitary sewer plan and profile. MWM Sheets Water main plan and profile. N Sheets Preliminary traffic signal layouts. 0 Sheets Retaining walls (up to 1,500 linear feet of combination sidewalk/retaining wall and up to 300 feet of cast -in -place larger wall type is anticipated). P Sheets Pavement marking and signage. S Sheets Sidewalk and path plans (up to 95 curb ramps are anticipated). ADA Bus pads (up to 5 bus pads anticipated). W and X Sheets Cross sections. Page 8 of 16 B. Prepare a preliminary design OPCC for the Project and compare the cost to the City's current Project budget. C. Submit the drawings and OPCC to the City and Iowa DOT for review. D. Perform a field walkthrough with the City to review the Project area and drawings. Check Plans (90 Percent Plan Submittal) A. Prepare a Check Plan (90 percent), final design, contract drawings, and special provisions upon approval of the preliminary design by the City and Iowa DOT, public involvement meetings, individual property/business owner meetings, and field review. The drawings will be as follows: A Sheets Title page, location map, design criteria table, and utility conflicts. B Sheets Typical section(s) and details. C Sheets Estimated quantities, estimate reference notes, pollution prevention plan, and general information. D Sheets Mainline plan and profiles. E Sheets Side street plan and profiles. F Sheets Detour/temporary pavement and temporary signals. G Sheets Alignment data. H Sheets ROW needs. I Sheets Removal plan. J Sheets Construction staging layout and traffic control. L Sheets Geometrics, staking, and jointing. M Sheets Storm sewer plan and profile and subdrain layout. MSA Sheets Sanitary sewer plan and profile. MWM Sheets Water main plan and profile. N Sheets Traffic signal layout (four signals and up to four rectangular rapid flashing beacons [RRFBs]). O Sheets Retaining walls (up to 1,500 linear feet of combination sidewalk/retaining wall and up to 300 feet of cast -in -place larger wall type is anticipated). P Sheets Pavement marking and signage. Q Sheets Soil borings. RR Sheets Erosion control sheets. S Sheets Sidewalk plans (up to 95 curb ramps) and ADA Bus pads (up to 5 bus pads anticipated). T Sheets Earthwork. U Sheets Details. W Sheets Cross sections (mainline). X Sheets Cross sections (side roads). B. Prepare a 90 percent OPCC for the Project and compare the cost to the City's current Project budget. C. Prepare special provisions and public interest findings for the Project. D. Submit the drawings, special provisions, and OPCC to the City and Iowa DOT for review. E. Prepare and pay for applications for permits from governmental authorities that have jurisdiction to approve the design of the project and participate in consultations with such authorities, as appropriate. The following Project permits are anticipated: 1. Iowa DNR Water Supply Section, Construction Permit Application. Page 9 of 16 2. Iowa DNR Wastewater Disposal System, Construction Permit Application. 3. Iowa DNR National Pollutant Discharge Elimination System Stormwater Discharge Permit. 4. Notice of Publication. 5. Pollution Prevention Plan. Construction Drawings (100 Percent Plan Submittal) A. Prepare Construction Drawings (100 percent) and special provisions upon approval of the Check Plan by the City and Iowa DOT. The drawings will be as follows: A Sheets Title page, location map, design criteria table, and utility conflicts. B Sheets Typical section(s) and details. C Sheets Estimated quantities, estimate reference notes, pollution prevention plan, and general information. D Sheets Mainline plan and profiles. E Sheets Side street plan and profiles. F Sheets Detour/temporary pavement and temporary signals. G Sheets Alignment data. H Sheets ROW. I Sheets Removal plan. J Sheets Construction staging layout and traffic control. L Sheets Geometrics, staking; and jointing. M Sheets Storm sewer plan and profile and subdrain layout. MSA Sheets Sanitary sewer plan and profile. MWM Sheets Water main plan and profile. N Sheets Traffic signal layout (four signals and up to four RRFBs). O Sheets Retaining walls (up to 1,500 linear feet of combination sidewalk/retaining wall and up to 300 feet of cast -in -place larger wall type is anticipated). P Sheets Pavement marking and signage. Q Sheets Soil borings. RR Sheets Erosion control sheets. S Sheets Sidewalk and path plans (up to 95 curb ramps) and ADA Bus pads (up to 5 bus pads anticipated). T Sheets Earthwork. U Sheets Details. W Sheets Cross sections (mainline). X Sheets Cross sections (side roads). B. Submit Construction Drawings (100 percent) Plan Package and Construction OPCC to Iowa DOT for letting. Bidding -Related Services The project will be let through the Iowa DOT. Consultant will assist the City during letting by preparing addenda and answering questions during bidding, as necessary and requested. Prepare a PowerPoint presentation about the design and construction of the project and present to Iowa City Council during a Public Hearing. Construction -Related Services The project will be constructed with Iowa DOT and City oversight. The Consultant will assist the City with the following services during construction, as requested: Page 10 of 16 A. Attend the preconstruction conference. B. Provide responses to the City's and contractors' requests for information during construction (anticipated total 40 hours). C. Attend virtual or in -person construction project meetings, as requested (anticipated total 40 hours). D. Perform shop drawing reviews (anticipated total 40 hours). Service Elements Not Included A. Appraiser, review appraiser, and acquisition services or condemnation services. B. Appraisal staking for temporary easements. C. Landscaping plan. D. Stormwater modeling outside of the North Dodge Street corridor. E. Floodplain modeling or permitting. F. Street lighting design. G. Traffic corridor and intersection modeling. H. Traffic signal modifications at East Burlington Street or intersection modifications at North Governor Street. I. Ralston Creek bridge modifications. J. Construction contract administration. K. Construction observations. L. Construction stormwater pollution protection plan inspections. M. Staking for private utility relocations. City's Responsibilities A. Provide the Funding Agreement for the Project between the City and Iowa DOT. B. Provide a utility contact list. C. Water service locating prior to topographic surveying. D. Lead water service identification. E. Rectify encroachments, if needed. F. Record the temporary limited easement acquisition exhibits. Page 11 of 16 G. Acquire real estate, as needed, including utility parcels. H. Arrange public meeting locations. Approve all utility work plans and issue utility work permits. Approve street lighting plans from MidAmerican. Time of Completion The Consultant shall provide the following phases of the Project in accordance with the schedule shown. Phases Notice to Proceed Project Kickoff Meeting Topographic Survey and Geotechnical Environmental Field Work Functional Design Public Information Meeting No. 1 Preliminary Plans Public Informational Meeting No. 2 Check Plans Final Plan Package Public Informational Meeting No. 3 Letting Date Contract Award Construction III. Compensation for Services Anticipated Milestone Completion October 2024 October 2024 October —November 2024 October to December 2024 October —February 2025 March 2025 September 2025 October 2025 May 2026 August 2026 September 2026 November 2026 January 2027 2027-2028 The City shall compensate the Consultant for Services on an hourly rate basis plus expenses an estimated not -to -exceed fee of $1,598,900 in accordance with the following table below: Task Project Management and Meetings Design Surveys Legal Surveys and Easements Geotechnical Services Environmental Documentation Functional Design (30 Percent Plan Submittal) Preliminary Design (60 Percent Plan Submittal) Check Plans (90 Percent Plan Submittal) Construction Drawings (100 Percent Plan Submittal) Bidding -Related Services $ 30,100 Construction -Related Services $ 45,100 Total $1,598,900 Page 12 of 16 Total $ 242,900 $ 134,400 $ 111,900 $ 28,700 $ 62,300 $ 172,000 $ 391,000 $ 322,800 $ 57,700 The estimated not -to -exceed fee for the Services is based on wage scale/hourly billing rates that anticipates the Services will be completed as indicated. IV. A. Principal Engineer Senior Project Manager Project Managers Project Engineers and Scientists Engineering Technicians and Draftspersons Administrative Expense Items Rate 8%z"X11" Color Copies/Impression $ 0.75 Mileage (auto) $ 0.67 GPS w/Cell Phone $325.00 Computer CPU $ 16.00 Long Distance Phone Calls At Cost Postage/UPS/Fed Ex At Cost Parking At Cost General Terms Hourly Billing Rates $352 to $406 $227 to $329 $129 to $234 $ 87 to $173 $ 58 to $192 $118 Average Description /page /mile at applicable federal mileage rate /day /hour The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all services performed up to the time of termination. However, such sums shall not be greater than the "not -to -exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. Page 13 of 16 F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the services set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. Meetings in addition to those provided in I. Scope of Services shall be considered additional services. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City, upon notification to Consultant, to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, expenses, including reasonable attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or Page 14 of 16 omissions in connection with the services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub -consultants, and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees. P. Insurance The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. Q. Standard of Care The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. Page 15 of 16 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. FOR THE CITY CITY OF IOWA CITY FOR THE CONSULTANT STRAND ASSOCIATES, INC.° By: I l By. Joseph M. Bunker Title: Mayor Date: October 15, 2024 ATTEST: i ' Title: Corporate Secretary Date: Zo�� ATTEST: t Ap o ed by: City Attorney's O ice Date: �'r�� Page 16 of 16 r I r I A ui r�A � City Council Supplemental Meeting Packet CITY OF IOWA CITY October 14, 2024 Information submitted between distribution of the meeting packet on Thursday and 4:00 pm on Monday. Late Addition(s): 5.a. Liquor License - New 3. Class C Retail Alcohol License for Paper Crane LLC, dba Paper Crane, 121 N. Linn St. Late Handout(s): 6.k. Dodge Street Reconstruction Project - See correspondence from Audrey Bahrick 10.a. Kratom Ban - See correspondence from Stephanie Taylor October 14, 2024 City of Iowa City Kellie Grace From: Bahrick, Audrey S <abahrick@uiowa.edu> Sent: Monday, October 14, 2024 1:53 PM To: *City Council; Bruce Teague; Megan Alter; Laura Bergus; Andrew Dunn; Shawn Harmsen; Joshua Moe; Mazahir Salih a,�; tla[1dUMS Distributed Subject: N Dodge St reconstruction project ARISK (Date) ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Dear City Councilors, I am a 25 year resident at 830 N Dodge St. I am writing to ask you to bury the power lines as part of the N Dodge St reconstruction project. Digging is a major part of the expense of burying power lines, and as the digging will be done in any case, this is the time to do it, just as is being done for the N Gilbert St project. We are all tax payers and merit equal consideration and treatment. Buried power lines are safer and will greatly improve the appearance of the N Dodge St entry to Iowa City, which is depressed looking in part due to many misshapen trees, necessary to make way for the overhead power lines. Buried power lines are safe because they: Reduce risk of electrocution: Underground power lines are less likely to fall down, which reduces the risk of electrocution. Protect from the elements: Underground power lines are protected from wind, ice, and weather. Reduce fire hazards: Underground power lines are less likely to start fires. improve road safety: Underground power lines don't sag over roads, reducing the risk of collisions. Reduce health risks: Underground power lines reduce the health risks associated with electromagnetic radiation. Thank you for considering, Audrey Bahrick 830 N Dodge St Audrey-bahrick@uiowa.edu J rrr®��� City Council Supplemental Meeting Packet CITY OF IOWA CITY October 14, 2024 Information submitted between distribution of the meeting packet on Thursday and 4:00 pm on Monday. Late Addition(s): 5.a. Liquor License - New 3. Class C Retail Alcohol License for Paper Crane LLC, dba Paper Crane, 121 N. Linn St. Late Handout(s): 6.k. Dodge Street Reconstruction Project - See correspondence from Audrey Bahrick 010.a Kratom Ban - See correspondence from Stephanie Taylor October 14, 2024 City of Iowa City Late Handouts Distributed 7 J 0,0— Kellie Grace l D - / q ,a `-t From: staylor@americankratom.org (Date) Sent: Monday, October 14, 2024 7:03 AM To: Andrew Dunn; *City Council; Joshua Moe; Laura Bergus; Megan Alter; Mazahir Salih; Shawn Harmsen; Kellie Grace Cc: Mac Haddow Subject: Re: Agenda Item for October 15 City Council Mtg-Kratom Prohibition Ai RISK ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Good Morning Iowa City Council, I am reaching out on behalf of the American Kratom Association concerning the proposal to ban the sale of kratom that is on the agenda for October 15th. The American Kratom Association represents over 20 million kratom consumers nationwide. We do not represent vendors. Rather, our objective is to keep kratom safe, regulated, and accessible for the many consumers, including the citizens of Iowa City, who have found relief from chronic pain or relief from addiction to harmful substances, through kratom. We support the regulation of kratom, not bans. The following link will provide the jury members with the latest updates on the science of kratom and the recent shifts in policy. Included, you will find: -Briefing paper on the new FDA regulatory approach to kratom - regulate not ban -Briefing paper on the FDA Admission on Kratom Dangers with supporting documentation -Briefing paper on the kratom dose -finding study -Statement on the science of kratom products -Letter from Congressman Jack Bergman (R-MI) concerning the impact state and local bans have on veterans -Q&A on Kratom https://www.dropbox.com/scl/fo/exowphix4kxoemwpwa7nk/AJHlhl16p3m4CXAH2ABNbIU?rlkey=jzfxynlbk46zrmdobs1 hpc 2ha&st=vlzh05gq&dl=0 We hope you will take the time to review this information and let science guide your decision. I have included our Senior Fellow on Public Policy Mac Haddow on this email. He is available to discuss this in further detail and answer any questions you may have. Sincerely, X Stephanie Taylor Research and Project Assistant, The American Kratom Association 540-300-1605 1 stay lor(cDamericankratom.org 13575 Heathcote Blvd #320 Gainesville VA, 20155 � r �1l�l4p �► rrrwe - City Council Supplemental Meeting Packet CITY OF IOWA CITY October 15, 2024 Information submitted between distribution of the Supplemental Meeting Packet 1 on Monday and 3:00 pm on Tuesday. Late Handout(s) 6.k. Dodge Street Reconstruction Project - See Staff response to correspondence from Audrey Bahrick and City Council correspondence from Sharon DeGraw 9.b. Zoning Code Amendment - Tobacco Sales Oriented Retail Uses - See correspondence from Betsy Potter on behalf of the Iowa City Downtown District Legislative Committee 10.a. Kratom Ban - See correspondence from Michael Rivera October 15, 2024 City of Iowa City Kellie Grace From: Sent: To: Cc: Subject: Good afternoon Audrey, Alin Dumachi Monday, October 14, 2024 5:05 PM 'abahrick@uiowa.edu' Late Handouts Distributed *City Council; Geoff Fruin; Ron Knoche; Scott Sovers; Jason Havel RE: N Dodge St reconstruction project (Date) Thank you for your thoughtful message regarding the proposal to bury the power lines as part of the North Dodge Street Reconstruction project. The City of Iowa City fully supports the idea of transitioning power lines from aerial to underground and understands the numerous benefits that come with it. We share the desire to make our neighborhoods more attractive and resilient. However, while we recognize the advantages, the ultimate deciding factor is the cost. Although the digging required for burying the electrical lines represents a significant investment, it is important to note that this expense accounts for only a small fraction of the total cost of moving power lines underground. The overall cost of undergrounding power lines involves many additional factors, including materials, labor, and the electrical infrastructure required to complete such a project (conductors, insulators, underground vaults, transformers, etc.). Dodge Street Reconstruction is currently in the early stages of preliminary design phase and the City continues to work closely with Mid American Electric to explore potential solutions and weigh the feasibility of this proposal. We are committed to finding a balance between the long-term benefits and the financial realities of such a project. Thank you again for your engagement and input. Best regards, Alin Dumachi Project Engineer for Dodge Street Reconstruction Project CITY OF IOWA CITY Alin Dumachi, PE UNESCO CITY OF LITERATURE Senior Civil Engineer WWW.ICGOV.ORG p: 319-356-5143 410 E Washington St © 0 ® 0 Iowa City, IA 52240 From: Bahrick, Audrey S <abahrick@uiowa.edu> Sent: Monday, October 14, 2024 1:53 PM To: *City Council <CityCouncil@iowa-city.org>; Bruce Teague <bteague@iowa-city.org>; Megan Alter <MAlter@iowa- city.org>; Laura Bergus <LBergus@iowa-city.org>; Andrew Dunn <ADunn@iowa-city.org>; Shawn Harmsen <SHarmsen@iowa-city.org>; Joshua Moe <JMoe@iowa-city.org>; Mazahir Salih <MSalih@iowa-city.org> Subject: N Dodge St reconstruction project r RISK ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Dear City Councilors, I am a 25 year resident at 830 N Dodge St. I am writing to ask you to bury the power lines as part of the N Dodge St reconstruction project. Digging is a major part of the expense of burying power lines, and as the digging will be done in any case, this is the time to do it, just as is being done for the N Gilbert St project. We are all tax payers and merit equal consideration and treatment. Buried power lines are safer and will greatly improve the appearance of the N Dodge St entry to Iowa City, which is depressed looking in part due to many misshapen trees, necessary to make way for the overhead power lines. Buried power lines are safe because they: Reduce risk of electrocution: Underground power lines are less likely to fall down, which reduces the risk of electrocution. Protect from the elements: Underground power lines are protected from wind, ice, and weather. Reduce fire hazards: Underground power lines are less likely to start fires. improve road safety: Underground power lines don't sag over roads, reducing the risk of collisions. Reduce health risks: Underground power lines reduce the health risks associated with electromagnetic radiation. Thank you for considering, Audrey Bahrick 830 N Dodge St Audrey-bahrick(cDuiowa.edu --k �" k- Kellie Grace From: Sharon DeGraw <sharondegraw@yahoo.com> Sent: Tuesday, October 15, 2024 11:01 AM Late Handouts Distributed To: *City Council Subject: re: North Dodge Street Reconstruction Project (Date) 1 RISK ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Dear Iowa City City Council Members, Please include burying the overhead power lines as part of the North Dodge Street Reconstruction Project. The contiguous area of North Dodge Street has already has buried lines from road improvement work performed about 20 years ago. The area looks nice and is much more attractive compared to the areas of North Dodge Street having a tangle of overhead power lines. The residents of North Dodge Street deserve an equally attractive looking street and Iowa City should want to make a good first impression on people driving into town. The benefits would have positive psychological and economic impacts. I also see that the upcoming North Gilbert Street Reconstruction Project will include buried power lines. Should the decision to bury the power lines be a matter of expense, I suggest adding at least one or two blocks to the project with the goal of reducing the number of over head power lines a few blocks at a time as the Iowa City can afford to complete the work. Thank you Sincerely, Sharon DeGraw Brown Street, Iowa City Item Number: 7.a. I� � CITY OF 1 O WA CITY �-'�COUNCIL ACTION REPORT October 15, 2024 Resolution setting a public hearing on November 4, 2024 on project manual and estimate of cost for the construction of the Bradford Drive Water Main Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Alin Dumachi, Senior Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $900,000 available in the Bradford Drive Water Main Replacement Project Account #W3300 Staff Recommendation: Approval Attachments: Location Map Resolution Executive Summary: This agenda item begins the bidding process for the Bradford Drive Water Main Replacement Project. This project generally includes the replacement of existing 6-inch cast iron water main with 8-inch PVC, and is located on Bradford Drive, Louise Street, and Wayne Avenue. Background / Analysis: The existing water main dates back to 1956 and has reached the end of its useful life, having experienced 18 water main breaks. The proposed project will replace water main along Bradford Drive from First Avenue to Arthur Street, on Louise Street from Bradford Drive to Wayne Avenue, and on Wayne Avenue from Wade Street to Arthur Street. Project Timeline: Set Public Hearing — October 15, 2024 Hold Public Hearing — November 4, 2024 Bid Letting — December 3, 2024 Award Date — December 10, 2024 Construction — April 2025 to September 2025 ov\ncr est Dr yne,a T Dr - M L 110val I "Now L r I Q - '�n Pr of ect Area �I r' 1 _ '_rt n o FAILED Prepared by: Alin Dumachi, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5143 Resolution No. Resolution setting a public hearing on November 4, 2024 on project manual and estimate of cost for the construction of the Bradford Drive Water Main Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Bradford Drive Water Main Replacement Project Account #W3300. Now, therefore, be it resolved by the Council of the City of Iowa. City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above - mentioned project is to be held on the 4th day of November, 2024, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this day of , 2024 Attest: City Clerk Mayor Approved by City Attor y's Office (Liz Craig—10/08/2024) It was moved by Alter and seconded by Salih the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Dunn Harmsen Moe Salih Teague Item Number: 7.b. I � � CITY OF IOWA CITY --'°��� COUNCIL ACTION REPORT October 15, 2024 Resolution setting a public hearing on November 4, 2024 on project manual and estimate of cost for the construction of the Fire Station 1 and City Hall 3rd Floor Renovation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Michelle Riedinger, Senior Facilities Design and Construction Manager Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $900,000 available in the Rehab of Sleeping Areas and Alerting System Station 1 account #Z4413 and the City Hall — Other Projects account #R4129. Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the Fire Station 1 and City Hall 3rd Floor Renovation Project. This project generally includes the demolition of existing sleeping partitions and bathrooms, as well as the reconstruction of 8 bedrooms, 3.5 bathrooms and a wellness room within Fire Station 1. In addition, the project includes the construction of 4 new offices, painting and the replacement of carpet and lights on the 3rd Floor of City Hall. Background / Analysis: To increase privacy and wellbeing for staff, the City desires to update the Fire Station 1 sleeping areas, restroom facilities and wellness room. All other Iowa City fire stations have individual private sleeping areas for members. Additionally, as the Fire Station 1 facilities have aged, maintenance costs have increased. The 3rd Floor of City Hall was originally constructed in the late 1990s and has not been renovated since it was originally constructed. As the Engineering Division has grown, the space has become inadequate for current staffing levels. The proposed project will convert existing Engineering Division storage space into 4 offices, as well as new paint and carpet throughout the 3rd Floor. The project will also replace the current fluorescent lights with LED lights in accordance with the City of Iowa City Climate Action and Adaptation Plan. Project Timeline: Public Hearing / Approve Project Manual: November 4, 2024 Bid Letting Date: December 19, 2024 Contract Award Date: January 7, 2025 Construction Dates: January 2025 to July 2025 Prepared by: Michelle Riedinger, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5188 ■ Resolution No. 24-262 Resolution setting a public hearing on November 4, 2024 on project manual and estimate of cost for the construction of the Fire Station 1 and City Hall 31 Floor Renovation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Rehab of Sleeping Areas and Alerting System Station 1 account # Z4413 and the City Hall - Other Projects account #R4129. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above -mentioned project is to be held on the 4th day of November, 2024, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 15th day of October , 2024 M r, Approved by Attest: � � ._.P �V' C't City Clerk City Attorn 's Office (Liz Craig - 10/09/2024) It was moved by Dunn adopted, and upon roll call there were: Ayes: x and seconded by Nays: Moe the Resolution be Absent: Alter Bergus Dunn Harmsen Moe Salih Teague Item Number: 7.c. I � � CITY OF IOWA CITY --'°��� COUNCIL ACTION REPORT October 15, 2024 Resolution setting a public hearing on November 4, 2024 on project manual and estimate of cost for the construction of the High -Service Pump VFD Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Alin Dumachi, Senior Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $1,500,000 available in the High -Service Pump VFD Replacement Project Account #W3314 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the High -Service Pump VFD Replacement Project. This project generally includes the replacement of the four existing high service pump variable frequency drives (VFDs) with new active -front-end VFDs and replacing HVAC systems for the High Service Pump Room at the City's Water Treatment Plant. Background / Analysis: The VFDs servicing the Water Treatment Plant's high service pumps have been in operation for approximately 20 years, which is the typical life span for VFDs. The VFDs have begun to show signs of deterioration with the loss of communications due to worn electronic components. The new supervisory control and data acquisition (SCADA) system was modified to accommodate the outdated communications protocols utilized by these drives. Continued and more frequent repair activities are anticipated as these drives reach the end of their useful life. Project Timeline: Set Public Hearing — October 15, 2024 Hold Public Hearing — November 4, 2024 Bid Letting — December 3, 2024 Award Date — December 10, 2024 Construction — January 2025 to March 2026 FAILED Prepared by: Alin Dumachi, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5143 0 Resolution No. Resolution setting a public hearing on November 4, 2024 on project manual and estimate of cost for the construction of the High -Service Pump VFD Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the High -Service Pump VFD Replacement Project Account #W3314. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above - mentioned project is to be held on the 4th day of November, 2024, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this day of , 2024 Attest: City Clerk Mayor Approved by / G City Attorne s Office — 10/09/2024 It was moved by Alter and seconded by adopted, and upon roll call there were: Salih the Resolution be Ayes: Nays: Absent: X X X X A X X Alter Bergus Dunn Harmsen Moe Salih Teague