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HomeMy WebLinkAbout2024-11-04 Council minutes Item Number: 3.a. CITY OF IOWA CITY COUNCIL ACTION REPORT November 4, 2024 Work Session Minutes: October 15 Attachments: Work Session Minutes: October 15 r -0 4 CITY OF IOWA CITY .' E RAN D M M � LI M Date: October 22, 2024 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Council Work Session, October 15, 2024—4:00 p.m. at City Hall in Emma J Harvat Hall Council: Alter, Bergus, Dunn, Harmsen, Moe, Salih, Teague Staff: Fruin, Lehmann, Goers, Grace, Hightshoe, Kilburg, Seydell Johnson, Thul, Davies, Knoche, Sovers USG: Monsivais, Martinez (A transcription is available in the City Clerk's Office and the City website.) 1. Clarification of Agenda Items City Manager Fruin noted staff was requesting items 7.a and 7.c be pulled from the consent calendar for separate consideration as the plans and specifications were not ready and Public Works Director Knoche would be asking the Council to vote no on the items. When ready, staff will add the items to the next Council meeting to set the public hearing. City Attorney Goers answered Council questions and provided additional information. 2. Information Packet Discussion [October 3, October 101 ➢ October 3 — No discussion. ➢ October 10 1. (IP5 — Memo from City Clerk: Joint Entities Meeting Agenda items for October 21) Mayor Teague requested items for the joint entities meeting agenda from Council members. Individual Council members expressed their views. City Manager Fruin provided information and answered Council questions. Action: Staff will request the following items for the Monday, October 21 Joint Entities meeting: Food insecurity presentation and Childcare solutions coalition update. 3. University of Iowa Student Government (USG) Updates. Ava Martinez, USG Alternate Liaison presented updates. 4. Opportunities to expand bow hunting opportunities in or around Manville Heights Assistant City Manager Lehmann noted the item was a follow up discussion from the October 1 Work Session on expanding bow hunting opportunities in or around Manville Heights. Lehmann stated the bow hunting season is part of the Deer Management Plan which includes five years of bow hunting with a potential sharpshoot after 2026 with the approval by the state, including non-lethal strategies as well. Lehmann indicated the 2024- 25 bow hunt season had started and would run through January 10, 2025, which has bow hunt rules that guide it. Lehmann pointed out that there is not a lot of private property in the October 15, 2024 Page 2 Manville Heights area that is available for the hunt as the hunt rules currently stand. Lehmann summarized the memo (IP3) in the 10/10 Information Packet which discussed the proposals for expanding bow hunting opportunities near Manville Heights. Individual Council members asked questions and expressed their views. Action: Staff will prepare a resolution to amend our urban bow hunt rules and place the item for consideration on the Monday, November 41"meeting agenda. Staff will also proceed with Manville Heights neighborhood outreach and coordinate hunting opportunities utilizing City Park and the Ashton House. 5. Discussion on Affordable Housing Finance Neighborhood & Development Director Hightshoe presented a PowerPoint on the available resources for housing and the current efforts to address affordable housing in Iowa City. The following items were covered in the presentation: ➢ Sources for Funds ➢ Annual Allocation & Entitlements • Community Development Block Grants CDBG & HOME • Housing Choice Voucher Program (HUD) • Aid to Agencies (Combined with CDBG) • City General Funds ➢ Special Allocations • American Rescue Plan Act (ARPA) • HOME ARP & State HOME ARP • PRO Housing Funds • CDBG-CV ➢ Project Generated Revenue • Riverfront Crossing Fee In Lieu • Foster Rd Tax Increment Financing • Tailwinds TIF — Fee In Lieu ➢ Reserves • Public Housing — Restricted Funds • Public Housing Capital Reserves • Opportunity Fund ➢ Affordable Housing Goals ➢ Recent Successes ➢ Next Steps Individual Council members asked questions and expressed their views. City Manager Fruin and Neighborhood & Development Director Hightshoe answered Council questions and provided additional information. Action: Staff will submit an affordable housing update each Thursday immediately prior to a formal City Council meeting to include in the Information Packet. 6. Council updates on assigned boards, commissions, and committees Council members reported on various assigned boards, commissions, and committees. Adjourn 5:16 p.m. Item Number: 3.b. CITY OF IOWA CITY Q COUNCIL ACTION REPORT November 4, 2024 Formal Summary of Minutes: October 15 Attachments: Formal Summary of Minutes: October 15 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes October 15, 2024 - 6:00 PM Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall, 410 E. Washington St., Mayor Teague presiding. Council members present: Alter, Bergus, Dunn, Harmsen, Moe, Salih, Teague. Staff members present: Fruin, Lehmann, Goers, Grace, Hightshoe, Sitzman, Knoche, Sovers, Liston, Lyon. USG: Monsivais, Martinez. 1. Call to Order 2. Proclamations 2.a United Nations Day Bijou Maliabo, Johnson County United Nations Association Board member, Neema Maliabo, JCUNA youth, and Peter Gerlach, Executive Director Iowa City Foreign Relations Council, accepting. 3. Consent Calendar - Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a Work Session Minutes: October 1 3.b Formal Summary of Minutes: October 1 4. Consent Calendar - Receive and File Minutes 4.a Ad Hoc Truth & Reconciliation Commission: September 19 4.b Charter Review Commission: August 28 4.c Charter Review Commission: September 10 4.d Charter Review Commission: September 28 4.e Climate Action Commission: September 9 4.f Community Police Review Board: September 10 4.g Human Rights Commission: August 27 4.h Library Board of Trustees: August 22 4.i Public Art Advisory Committee: September 5 5. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 5.a Liquor License - New 1. Special Class C Retail Alcohol License for Iowa City Downtown Self Supported Municipal Improve, dba Iowa City Downtown District (Dubuque St. Celebration), 10 S. Dubuque St. 2. Class C Retail Alcohol License for Colonial Bowling, Inc, dba Colonial Bowling Inc., 2253 Old Highway 218 3. Class C Retail Alcohol License for Paper Crane LLC, dba Paper Crane, 121 N. Linn St. October 15, 2024 Summary of Minutes Page 1 5.b Liquor License - Renewal 1. Class C Retail Alcohol License for Cactus 3, L.L.C., dba Cactus 3, LLC, 114 S. Clinton St. 2. Class E Retail Alcohol License for Kwik Trip, Inc., dba Kwik Star #1142, 1907 Keokuk St. 3. Class C Retail Alcohol License for PC Iowa City LLC, dba Roxxy, 127 E. College St. 4. Class C Retail Alcohol License for Caffrey, Inc., dba DC's, 124 S. Dubuque St. 5. Class C Retail Alcohol License for JTE Restaurants LLC, dba estelas fresh mex, 184 E. Burlington St. 6. Class C Retail Alcohol License for Lusati, Inc., dba Quinton's Bar and Deli, 215 E. Washington St. 7. Class C Retail Alcohol License for Kinseth Hospitality Company Inc., dba Element by Westin, 314 S. Clinton St. 8. Class C Retail Alcohol License for Hilltop Tavern, Ltd., dba Hilltop Lounge, The, 1100 N. Dodge St. 9. Special Class C Retail Alcohol License for India Cafe Corporation, dba India Cafe, 227 E. Washington St. 10. Class C Retail Alcohol License for Restaurante Mexicano El Senor Cactus Inc., dba El Senor Cactus, 1534 S. Gilbert St. 11. Outdoor Service Area for Restaurante Mexicano El Senor Cactus Inc., dba El Senor Cactus, 1534 S. Gilbert St. 12. Class C Retail Alcohol License for Corridor Underground Entertainment Inc., dba AIIeyCat, 13 S. Linn St. #10 13. Class C Retail Alcohol License for Corridor Entertainment, L.C., dba Studio 13, 13 S. Linn St. 6. Consent Calendar - Resolutions and Motions 6.a Motion to approve disbursements in the amount of$17,166,082.54 for the period of August 1 through August 31, 2024, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 6.b Resolution directing the filing of Tax Increment Financing (TIF) certification under Iowa Code Section 403.19 for the 2024 end of year certification of urban renewal projects. (Resolution 24-252) 6.c Resolution approving the Fiscal Year Ending 2024 Annual Urban Renewal Report (AURR). (Resolution 24-253) 6.d Resolution adopting the procedural rules of the Board of Adjustment and rescinding Resolution No. 24-38. (Resolution 24-254) 6.e Resolution approving an agreement with the Downtown District to allow the sale and possession of beer and wine during the Dubuque Street Celebration. (Resolution 24-255) October 15, 2024 Summary of Minutes Page 2 6.f Resolution accepting the dedication of Outlot E, Monument Hills Subdivision, Johnson County, Iowa. (Resolution 24-256) 6.g Resolution amending the budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department and the AFSCME pay plan by adding one full-time Housing Program Assistant II position to grade 11. (Resolution 24-257) 6.h Resolution authorizing the acquisition of property interests necessary for construction of the Iowa River Trail Bridge Replacement Project. (Resolution 24-258) 6.i Resolution authorizing Procurement of Submersible Propeller Mixers. (Resolution 24-259) 6.j Resolution Authorizing the Procurement of Body Worn Cameras and Evidentiary Storage. (Resolution 24-260) 6.k Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an agreement by and between the City of Iowa City and Strand Associates, Inc., of Madison, Wisconsin to provide consultant services for the Dodge Street Reconstruction Project. (Resolution 24-261) 7. Consent Calendar - Setting Public Hearings 7.a Resolution setting a public hearing on November 4, 2024 on project manual and estimate of cost for the construction of the Bradford Drive Water Main Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. 7.b Resolution setting a public hearing on November 4, 2024 on project manual and estimate of cost for the construction of the Fire Station 1 and City Hall 3rd Floor Renovation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 24-262) 7.c Resolution setting a public hearing on November 4, 2024 on project manual and estimate of cost for the construction of the High-Service Pump VFD Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. End of Consent Calendar Motion to approve consent calendar items 3 through 7, removing items 7.a and 7.c for separate consideration. Moved by Andrew Dunn, seconded by Joshua Moe. Motion Passed. (7 Ayes) October 15, 2024 Summary of Minutes Page 3 Public Works Director Knoche provided information on items 7.a and 7.c. Motion to approve consent calendar items 7.a and 7.c . Moved by Megan Alter, seconded by Mazahir Salih. Motion Failed. (0 Ayes) Motion to accept correspondence for item 6.k from Audrey Bahrick and Sharon DeGraw. Moved by Joshua Moe, seconded by Laura Bergus. Motion Passed. (7 Ayes) 8. Community Comment [items not on the agenda (until 7 PM)] No one appeared. 9. Planning & Zoning Matters 9.a Ordinance amending Title 14, Zoning Code, to allow redemption centers in commercial and industrial zones. (REZ24-0007) Development Services Coordinator Sitzman presented a PowerPoint. City Attorney Goers provided additional information. The following individual appeared: Troy Willard representing the Can Shed. Individual Council members asked questions and expressed their views. Motion to give first consideration. Moved by Andrew Dunn, seconded by Shawn Harmsen. Motion Passed. (7 Ayes) 9.b Ordinance amending Title 14, entitled "Zoning Code", to address tobacco sales oriented retail uses. (REZ24-0006) (First Consideration) City Attorney Goers presented information. The following individuals appeared: Bodha Gautam and Dipesh Gautam. Individual Council members asked questions and expressed their views. Motion to give first consideration. Moved by Andrew Dunn, seconded by Mazahir Salih. Motion No Vote Taken. (0 Ayes) Motion to reconsider motion to amend from October 1 , 2024 meeting . Moved by Megan Alter, seconded by Shawn Harmsen. Motion Passed. (5 Ayes) Salih and Teague voting no. Motion to defer first consideration to 11/04/2024. Moved by Andrew Dunn, seconded by Joshua Moe. Motion Passed. (7 Ayes) Motion to accept correspondence from Betsy Potter on behalf of the Iowa City Downtown District Legislative Committee. Moved by Andrew Dunn, seconded by Mazahir Salih. Motion Passed. (7 Ayes) 10. Regular Formal Agenda 10.a Ordinance amending Title 6, entitled "Public Health and Safety", to create a new Chapter 11, entitled "Kratom", to prohibit its sale and distribution. (Second Consideration) October 15, 2024 Summary of Minutes Page 4 The following individuals appeared: Carolyn Scheif Ryan, Heidi Sykora, Mac Haddow, Susan Eppard, Misty Brown, Bud Smith, Lora Romney, Jennifer Gillis, Michael Rivera, Kevin Mumm, and Michael Rivera. Individual Council members expressed their views. Motion to give second consideration. Moved by Andrew Dunn, seconded by Mazahir Salih. Motion Passed. (4 Ayes) Alter, Bergus, and Dunn voting no. Motion to accept correspondence from Katya Boltanova, Mac Haddow, Kevin Mumm, Stephanie Taylor. Moved by Mazahir Salih, seconded by Megan Alter. Motion Passed. (7 Ayes) 11. Announcement of Vacancies - Previous 11.a Board of Adjustment - One vacancy to fill a five-year term, January 1, 2025 - December 31, 2029. (Term expires for Bryce Parker) Climate Action Commission - Three vacancies to fill three-year terms, January 1, 2025 - December 31, 2027. (Terms expire for Michal Eynon-Lynch, Gabriel Sturdevant, John Fraser) Human Rights Commission - One vacancy to fill an unexpired term, upon appointment - December 31, 2024, plus a three-year term (01/01/25 - 12/31/27) (Anya Schafer-Van Houtte resigned). Human Rights Commission - Two vacancies to fill three-year terms, January 1, 2025 - December 31, 2027. (Terms expire for Jahnavi Pandya & Doug Kollasch) Parks & Recreation Commission - Two vacancies to fill four-year terms, January 1, 2025 - December 31, 2028. (Terms expire for Aaron Broege & Alex Hachtman) Public Art Advisory Committee (At-Large) - One vacancy to fill a three-year term, January 1, 2025 - December 31, 2027. (Term expires for Rachel He Kinker) Senior Center Commission - Two vacancies to fill three- year terms, January 1, 2025 - December 31, 2027. (Terms expire for Ross Elwin Taylor & Lee McKnight) Applications must be received by 5:00 p.m., Tuesday November 12, 2024. Airport Zoning Board of Adjustment - One vacancy to fill a five- year term, January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn). Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029 (Term expired for Dennis Keitel). Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired term, upon appointment - December 31, 2028 (Nicolas Yost resigned). October 15, 2024 Summary of Minutes Page 5 Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three- year term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term — Lyndi Kiple resigned). Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term plus a three-year term, upon appointment -June 30, 2027 (formerly advertised as unexpired term - Kevin Larson resigned). Vacancies will remain open until filled. 12. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 13. Report on Items from City Staff City staff provided information. 14. Adjourn Motion to adjourn at 8:05 PM. Moved by Laura Bergus, seconded by Mazahir Salih, Motion Passed. (7 Ayes) Ma r City Clerk October 15, 2024 Summary of Minutes Page 6 Item Number: 3.c. r 1 CITY OF IOWA CITY a Qa, COUNCIL ACTION REPORT November 4, 2024 Work Session Minutes (Strategic Planning): October 22 Attachments: Work Session Minutes (Strategic Planning): October 22 r ® , CITY OF IOWA CITY MEMORANDUM Date: October 28, 2024 To: Mayor and City Council From: Kellie K. Grace, City Clerk Re: Council Work Session, October 22, 2024, 1:00 PM, Emma J. Harvat Hall Council: Alter, Bergus, Harmsen, Moe, Salih, Teague UISG: None Staff: Fruin, Lehmann, Goers, Grace Audio is available in the City Clerk's Office and the City website. FY23-28 City of Iowa City Strategic Plan Refresh with facilitation services provided by the East Central Iowa Council of Governments (ECICOG) Executive Director, Karen Kurt and Senior Planner/Economic Development Specialist, Adam Bentley from the East Central Iowa Council of Governments (ECICOG) presented a power point and facilitated the strategic plan refresh work session by starting Councilors off an introduction exercise to learn more about one another. Facilitators presented a PowerPoint of the following: • Tentative Agenda for the Review • Performance Management • What to Expect • 3x3Introductions • Setting the Stage: Facilitation Team Observations • The Road Map • City Manager Introduction to Action Step Process • Wrap-Up City Council members spent time reviewing and ranking the action steps based on the Impact Area and Strategies identified in the Strategic Plan Review memo included in the October 17 Information Packet (I P4). 1. Neighborhoods and Housing ➢ Update City Comprehensive Plan and Zoning Code to encourage compact neighborhoods with diverse housing types and land uses. ➢ Partner in projects that serve as models for desired future development. ➢ Create inviting and active outdoor spaces with unique and engaging recreation offerings. ➢ Address the unique needs of vulnerable populations and low-to-moderate income neighborhoods. Council Work Session (Strategic Planning) October 22, 2024 Page 2 2. Mobility ➢ Expand the access and convenience of environmentally friendly and regionally connected public transit. ➢ Design and maintain complete streets that are comfortable and safe for all users. ➢ Grow and prioritize bike and pedestrian accommodations. 3. Economy ➢ Reinforce Iowa City as a premier community to locate and grow a business. ➢ Ensure appropriate infrastructure is in place for future business growth and development. ➢ Cultivate a strong entrepreneurial and small businesses ecosystem with a focus on creating new pathways to success for systemically marginalized populations. ➢ Build Iowa City's image as the Greatest Small City for the Arts. ➢ Strengthen the Iowa River's role as a signature community amenity and tourism generator. 4. Safety and Well-Being ➢ Implement and expand innovative public safety models and facilities to improve outcomes and relationships within the community. ➢ Partner with non-profits to address the most emergent and foundational community safety and well-being needs. ➢ Build community by fostering social connections and developing safe, accessible public spaces for gathering. Council members reviewed and commented on the Resources section of the memo included in the October 17 Information Packet (IP4) which included the following: • Facilities, Equipment and Technology • People • Financial City Manager Fruin and Assistant City Manager Lehmann provided information throughout the work session. Meeting adjourned at 4:44 PM.