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HomeMy WebLinkAbout2024-11-04 Bd Comm minutesItem Number: 4.a. a CITY OF IOWA CITY "QF T-4 COUNCIL ACTION REPORT November 4, 2024 Ad Hoc Truth & Reconciliation Commission: October 3 Attachments: Ad Hoc Truth & Reconciliation Commission: October 3 October 3, 2024 Approved Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall Commissioners present: Amos Kiche, Wangui Gathua, Commissioners on Zoom: Chad Simmons, Lubna Mohamed, Chastity Dillard, Lauren Merritt. Commissioners not present: Cliff Johnson, Kayla Rossi, Lou Tassinary. Staff present: Stefanie Bowers. Recommendation to City Council: No. Meeting called to order: 7:09 PM. Reading of Land Acknowledgement: Gathua read the Land Acknowledgement. Public Comment of Items not on the Agenda: Annie Tucker spoke on how some communities in California have structured their Truth and Reconciliation Commissions. Approval of the Minutes from September 19, 2024: Merritt moved, and Gathua seconded. Motion passed 6-0. Presentation from Johnson County Public Health: Jamie Gade presented to the commission on behalf of Johnson County Public Health. The presentation discussed housing data in Johnson County. Their a team of five. There are three phases in their framework of the Community Status Assessment, of which they are in phase three, continuously improving the community. The group has 4 health priorities including access, mental health, housing, and food security. Focusing on their 2022 Community Status Assessment on housing, the presentation reports that 63% of respondents own their home while 33% rent, and 4% have other living arrangements. The data proves the racial disparities, there are racial disparities in homeownership and housing quality. It is reported that 23% of non -Hispanic Black or African American respondents and 21% of Hispanic or Latino respondents own their homes compared to about 75% of white non -Hispanic participants. As for housing quality, about 17% of Black respondents reported housing quality as poor while 5% of non -Hispanic white respondents reported their housing as fair. Hispanic and Latino respondents had the highest rate of dissatisfaction with 34% reporting their housing as fair to poor. The data in the presentation also shared that non -Hispanic Black respondents are experiencing larger rent increases compared to both non -Hispanic white and Hispanic/Latino respondents. The racial disparities in relocation patterns were seen with 42% of non -Hispanic Black respondents being more likely to have moved and 35% of Hispanic and Latino respondents having moved in the past 24 months compared to about 22% of white respondents. Some of this data on relocation also shared some groups had moved more than twice in those 24 months and reasons for moving including life changes and unaffordable rent. The final data presented recorded instances of eviction. Two percent of respondents experienced eviction in Johnson County. Of those reported, 86% had no permanent home after eviction and 58% said it took more than a month to find more permanent housing. Hailey Wilson, presented on current initiatives and the objectives pertaining to each goal. Goal number one is to provide consistent public messaging and support from Johnson County Public Health for ongoing housing initiatives/ programs/ work groups. The objectives to this goal are to understand and assess current community housing program initiatives, assess community members who are unhoused, and to implement a Health in all Policies approach by December 2027. Goal number two is to empower community members with information and advocacy on housing as healthcare. Objectives under this goal, pertain to creating and promoting neighborhood education programs, coordinating and supporting active education/ awareness programs, and assessing gaps in community participation. Their final goal is to reduce financial barriers for renters. Objectives for this goal are to propose and advocate for local system and policy changes and establishing relationship with local landlords and promoting ethical treatments of tenants. After the presentation the floor was open for discussion. Mohamed asked how the survey was distributed and if it focused on any area(s) of Johnson County. Wilson shared that the survey was distributed on site, where employees of Johnson County Public Health and students in the College of Public Health provided tablets with the survey on them that individuals could then fill out in real time. They also promoted the survey online and through word of mouth. Wilson also shared that through the online survey they were able to see different demographics participating and visiting their dashboard as well as accessibility efforts with providing the survey in multiple languages. Mohamed also asked if the survey was distributed during Covid. It was said that this survey was distributed after Covid, however there is data on housing during that time through different surveying efforts. Gathua thanked the presenters for their work and acknowledged the work it takes to collect and provide the data reported. Gathua was curious to see mental health and immigrant/ refugee statistics in these reports. Merritt shared her interest in seeing new results from a more up-to-date survey and how increased housing costs may affect these numbers reported in 2022. Tucker asked if the work includes research on systemic or policy solutions. It was shared that there is work being put in to collect data and information on policy and solutions, however the current goal is to build a strong foundation for that data to then later be shared and hopefully implemented into policy change. Tucker also asked how fair/ poor housing can be reported when they city has housing inspectors who are supposed to uphold a certain standard of living. Kiche asked if there were disparities of eviction by race. Due to the small number of respondents who had experienced evictions (2%) further disparities were not recorded in effort to avoid statistical error and maintain anonymity. Kiche asked if the group dove any further into the barriers of homeownership. They answered that they had not gotten additional answers on those barriers faced but would be interested to explore those in their next round of surveys. Kiche also asked if there was any effort to understand the experiences of discrimination and if it was reflected in the data. That information was not statistically recorded, however those doing the survey learned by word-of-mouth some of the barriers and instances of discrimination. 2 Kiche asked if Johnson County Public Health worked with the City of Iowa City and its Housing Community and Development Commission. It was answered that yes, they work together, and they are continuing to try and include a variety of housing sectors with different housing concerns around the community. Kiche questioned the work being done regarding homelessness. It was answered that there were no direct questions in the survey that acknowledged homelessness but there is potential for that to be included in the future. Presentation from Iowa City Catholic Worker: Emily Sinnwell presented to the commission regarding fair and just housing for essential immigrant workers. The presentation started with data maps that broke down the neighborhoods of Iowa City by. The Iowa City Catholic Worker in collaboration with the U of I College of Nursing, Johnson County Public Health and Escucha Migos did a survey titled Salud, Techo, y Trabajo (Health, Housing, and Work) where they were able to survey 481 immigrant workers in the area. The survey collected data from 200 Black, African refugees, 281 Hispanic, Latino immigrants. Surveys took place face to face and over the phone. Questions included where they worked, access to health insurance, and housing costs. Some data shown included essential worker roles, living conditions, and legal status. The presentation went over the Catholic Worker House which is described as permanent supportive housing. March of 2024 was the start of an effort to track the work done by the Catholic Worker group. Some of the work recorded includes housing and health services like transportation, housing, school/ childcare, ELL, medical assistance, and much more. The presentation continued to the Pro Housing initiative and the Catholic Worker recommendations. The Pro Housing fund is to promote fair housing by addressing and removing barriers that perpetuate segregation. Through this fund, priority would be given to applicants who demonstrate progress toward overcoming local barriers to affordable housing, and who have an acute demand for affordable housing. Iowa City was 1 of 20 cities nationwide to win the grant that made this possible. The grant was 3.7 million dollars to be used towards housing solutions. Escucha Mi Voz recommends a new affordable housing project that advances racial equity by including previously excluded workers in the decisions and outcomes. It was mentioned that the city has plans to offer rent and utility assistance however many immigrant workers are excluded from existing rent and utility assistance programs, and for racial equity new types of programs must be made. It is recommended to rezone the city for high density housing to end segregation and allow ethnic minorities and excluded workers to live in the heart of the city not just south of Highway Six and in trailer parks, eliminate unfair and unjust housing barriers that prevent immigrant workers from equally accessing aid and assistance, and better enforcement of existing laws to protect tenants from predatory landlords. Ninoska Campos read the recommendations for the Consolidation Plan for the city: add Escucha Mi Voz to the list of Legacy Aid to Agency organizations, rezone the city for high density development, include the definition of permanent supportive housing services and eligible populations in all city planning documents, update the city's definition of homelessness in order to serve more people in the community, presume single immigrant workers and immigrant families with children are low to moderate income and accept self -certifications for all housing assistance, consider all mobile home park residents living in unincorporated Iowa City to be city residents to have access to aid services (or incorporate the land and use it to build more housing), allocate a 3 percentage of Federal housing funds each year to ethnic minorities who have been left out of previous housing aid initiatives, allocate a percentage of Federal housing funds each year to ethnic minorities who make up the majority of residents in the previously mentioned segregated areas, negotiate the 20% developer donation on all new affordable housing development projects, and work with member organizations with a demonstrated base of support. After the presentation the commissioners asked questions and responded to the presentation. Mohamed asked if she could meet with the members outside of the meeting to further discuss their work. Gathua thanked the presenters for their work and shared that she recognizes a lot of the barriers they are working to solve. Kiche asked where the main source of funding comes from for this group. It was said that most of the funding comes from individual donors. Kiche also asked if there are mixed -family households they must work with and if there are issues of access to resources. It was answered that yes, they often work with mixed -family households and their access to resources is affected by the status of those living in the home. Action Items for Phases Three and Four: Kiche reported on a meeting with NISAA attended by himself, Simmons, Dillard, and Gathua where NISAA discussed the work, they do include sexual assault, human trafficking services, and housing services and resources. They also discussed that the group is funded by the state of Iowa and that the organization is struggling financially. Kiche believes that the local government could help smaller resources like NISAA that help their communities directly. Gathua wanted to take the time to remind commissioners that NISAA serves state-wide, and they came about to fulfill an issue in the area of sex violence. She believes it was beneficial for the commission to meet with the organization because of their work with Black youth and the organizations work with police encounters. Dillard agreed with what Gathua shared about their time speaking with NISAA. Staff let commissioners know that for the upcoming event at the library there will be light refreshments available and handouts to advertise the next event. Gathua asked Dillard what is to be expected from the meet and greets and who will be facilitating the events. Dillard said that the commissioners attending the meet and greet will be the facilitators and will also determine what is discussed. Gathua reiterated that anything that has to do with the mission of the commission was open for discussion which was confirmed by Dillard. Kiche confirmed it would be Tassinary, Gathua, Kiche, and Mohamed attending the first meet and greet at the library. Dillard reminded the commissioners that only four can be in attendance. The next topic discussed was the final report commissioners agreed to meet in subcommittees to start working on possible recommendations for the final report. Kiche expressed concerns that the TRC has not engaged in reconciliations. He suggested trying to make an attempt to reconcile with different communities and allow different community members to speak with and engage with the commission. Kiche suggested to invite the other groups to engage with the commission and how they would like to see the commission engage with the community. Dillard is satisfied with the work put forth by the commission regarding outreach and community connection. With only five meetings remaining Dillard suggests keeping focus on the deadline and what is left to be done. Gathua suggested for Kiche to invite these particular groups to attend the meet and greets. There was a brief discussion on whether the term meet and greet was appropriate for how these meetings are held and what is discussed. It was thought the meet and greet could serve a similar purpose as the truth telling events. Kiche suggested an event that reaches all communities in Iowa City El including non-BIPOC communities along with the communities the commission continues to focus on. It was suggested to revisit the topic of reconciliation at the next meeting and to gather thoughts and ideas on the topic in the meantime. Announcements of Commissioners: Kiche shared his experience at the African Festival of Arts and Culture representing the commission along with Gathua. Kiche reported having the highest number of contact sign ups yet. Gathua shared it was exciting to see community members interested in the TRC and their work. Kiche spoke about a webinar he attended regarding Human Rights and Social Justice at Duke University. The University is gathering data on TRC groups across the country. Announcements of Staff: Staff asked commissioners to send agenda items to both her and Chair Dillard. Staff also asked for Gathua and Kiche to pass on the information of the person they spoke to re: writing a final report. The meeting adjourned at 9:42 PM. The full meeting video can be viewed at this link. 5 AD HOC TRUTH & RECONCILIATION COMMISSION ATTENDANCE RECORD YEAR 2024 (Meeting Date) NAME TERM EXP. 3/18 3/20 3/21 4/4 5/2 5/16 6/20 7/18 8/1 8/15 9/5 9/19 1013 Dillard 12/31/24 P P P P P P P P P A P P Z Gathua 12/31/24 P P P P A A Z Z Z A Z P P Kiche 12/31/24 P P P P P P P P P P P P P Johnson 12/31/24 P P P P P P P P P P P A A Merritt 12/31/24 P P P P P A P P P P Z A Z Muhamed 12/31/24 - - - - - Z Z Z Z Z Z Z Z Simmons 12/31/24 P A P Z P P A P A A A Z Z Tassinary 12/31/24 P P P A P P P A P P A P A Rossi 12/31/24 - - - - - - A Z A A A A A P = Present in person A = Absent Z = Zoom Item Number: 4.b. CITY OF IOWA CITY COUNCIL ACTION REPORT November 4, 2024 Charter Review Commission: October 8 Attachments: Charter Review Commission: October 8 FINAL/APPROVED Minutes Charter Review Commission October 8, 2024 — 5:30 p.m. Emma J. Harvat Hall, City Hall Members Present: John Balmer, Susan Craig, John Deeth, Gerene Denning, Mackenzie DeRoo, Matt Hayek, Molly Kucera, Bijou Maliabo, Jennifer Patel Staff Present: City Attorney Goers, City Clerk Grace (Videos of the meetings are available at citychannel4.com typically within 48 hours) Recommendations to Council: (to become effective only after separate Council action): None 1. Call to order and roll call 2. Motion to adopt draft minutes as presented or amended Moved by Patel, seconded by Craig to approve the August 28, September 10, and September 28 draft minutes as presented. Motion carried 9-0. 3. Motion to Accept Correspondence Moved by Hayek, seconded by Kucrea to accept correspondence from Christine Schlotfelt, Syndy Conger, Deborah Schlegel, Cheryl Miller, Rod Sullivan, Jay Honohan, Marian Karr, Karin Franklin, Anne Marie Kraus, Polly Horton, Jan Weaver, Larry Baker and Karen Kubby. Motion carried 9-0. 4. Staff response to Commission questions previously posed regarding Article VIII City Attorney Goers reviewed the memo included in the October 8th meeting packet which responded to the items the Commission asked Goers to research at the August 28th meeting. (1) The first item was to draft language for Section 8.01 to mirror 7.05(B) and comply with changes to State voter laws. City Attorney Goers informed the commission that the timelines in Section 7.05(B) are lengthy and would need to be included three times in Section 8.01. In addition, should any component of the timelines change in Section 7.05(B) in the future, someone would have to remember to also make those same changes to the timelines in Section 8.01. Goers explained instead of listing the timelines, he referenced directly back to Section 7.05(B) in Section 8.01 to shorten the language and ensure future changes to Section 7.05(B) would automatically be mirrored in Section 8.01. Commissioners agreed to the following language: Section 8.01. Charter Amendments. This eCharter may be amended only by one of the following methods: A. The sCouncil, by resolution, may submit a proposed amendment to the voters at the first legailypermissible election date consistent with Section 7.05(B) of this Charter a Charter Review Commission October 08, 2024 Page 2 speG,,l Ggit , eleGtien, and the proposed amendment becomes effective when approved by a majority of those voting. B. The sCouncil, by ordinance, may amend the sCharter. However, within thirty (30) days of publication of the ordinance, if a petition valid under the provisions of section 362.4 of the sCode of Iowa is filed with the sCouncil, the sCouncil must submit the amending ordinance to the voters at the first legaily permissible election date consistent with Section 7,05(B) of this Charter , and the amendment does not become effective until approved by a majority of those voting. C. If a petition valid under the provisions of section 362.4 of the sCode of Iowa is filed with the sCouncil proposing an amendment to the sCharter, the sCouncil must submit the proposed amendment to the voters at the first legaily permissible election date consistent with Section 7.05(B) of this Charter a speGial Ggity, and the amendment becomes effective if approved by a majority of those voting. (2) The second item was to review the working draft and capitalize the "A" in "Article", the "C"s in "Council" and "Charter", and the "S" in "Section" when referring to sections of the Charter, but not of Iowa Code. City Attorney Goers stated those changes had been made and would appear in the working draft available on the City website. 5. Review of City Charter: Use of "they" in Section 7.03 (C) — plural vs. singular City Attorney Goers noted at the first public forum it was pointed out to him by a member of the public that the use of the word, "they" in 7.03(C) may lead to the incorrect assumption that each affidavit could be signed by more than one elector. Goers stated his proposal was to change "they" to "the elector" because it needs to be an eligible elector who is doing the certification and to avoid any confusion that there could be more than one person signing the affidavit per paper. Commissioners agreed to the following language: Section 7.03. Petitions; Revocation Gof Signatures. C. Affidavit Gof Circulator. Each paper of a petition containing signatures must have attached to it when filed an affidavit executed by an eligible elector certifying: the number of signatures on the paper, that the elector personally circulated it, that all signatures were affixed in hL� ;r_hnr_tI4ek the elector's presence, that he ^" she they the elector believes them to be genuine signatures of the persons whose names they purport to be, and that each signer had an opportunity before signing to read the full text of the measure proposed or sought to be reconsidered. Any person filing a false affidavit will be liable to criminal penalties as provided by state law. Commissioner Hayek requested that the rest of the working document be checked to confirm there are no other sections where the use of "they" would cause confusion between singular and plural. Goers stated staff would review the document. 6. Review current proposers amendments to the City Charter City Attorney Goers stated he had one matter to bring to the Commission's attention. Goers noted correspondence from Karin Franklin, which was included in the October 8 meeting packet and pointed out Section 2.12 Prohibitions. Goers reminded the Commission this was Charter Review Commission October 08, 2024 Page 3 the section that was reworked to ensure council members could not interfere with the supervision of city employees with the exception of City Manager, City Attorney, and City Clerk. Franklin's concern was regarding the last sentence of subsection B and the use of "appointing authority" that may lead councilors think they should contact a supervisor instead of the City Manager. Goers gave examples of this scenario. Goers proposed the following language: With the exception of powers provided in Section 2.08, a Council member may not dictate, in any manner, the appointment or removal of any City employee. However, the Council may express its views to the appointing ai ithrlrity pertaipjRg to the .itment 9F r aval of sy -h enlpk,y. pertaining to the appointment or removal of such employee to-the-C-ouncil appointee under whom the employee works. Commissioner Craig thought that "Council appointee" may be confusing to some. Individual Commission members discussed their views. City Attorney Goers provided additional information. Commission members suggested naming the Council appointee positions at the end of the sentence in parenthesis. Commissioners agreed to the following language in Section 2.12(B): With the exception of powers provided in Section 2.08, a Council member may not dictate, in any manner, the appointment or removal of any City employee. However, the Council may express its views to the @nnrtintiRg a itherity pertaining to the appointment of renwNal rtf G, Gh emplepertaining to the appointment or removal of such employee to the Council appointee under whom the employee works. (City Manager. City Attorney, City Clerk) Commissioner Hayek also referenced the correspondence from Karin Franklin which mentions inconsistencies in Section 2.12(B) and (C). City Attorney Goers stated he spoke with Franklin and the inconsistencies mentioned are the items the Commission had just discussed. Commissioner Patel asked for Ranked Choice Voting on the next agenda for discussion. Individual Commission members expressed their views. City Attorney Goers provided additional information. This item will be added to the October 24 meeting agenda as Voter Engagement. Commissioners walked through the Charter reviewing each section in the working draft as of August 28, 2024. Denning asked for "unique environment" in the Preamble to be defined. Individual Commission members expressed their views noting "unique environment" is meant to be broader. City Attorney Goers provided additional information. Commissioners agreed to leave the wording as is. Commissioner Hayek asked for a grammar check in the Preamble, item 3, in the first sentence and asked if "principals" should read "principles". Commissioners agreed the language should read "principles". Commissioner Hayek noted Section 2.08(D) reads "subject to approval of the City Council" stating throughout the rest of the document City Council is referenced as the Council and asked if "City" should be dropped. Commissioners agreed it the language should read .1subiect to aooroval of the Council." Commissioner Hayek asked if "making their appointments" in the addition in Section 5.01(A) should read "making its appointments". Individual Commission members expressed their Charter Review Commission October 08, 2024 Page 4 views and agreed on removing the word "their" so the language reads "The Council shall consider the available demographics of board and commission members and applicants in making appointments in an effort to make appointments reflective of the community." 7. Discuss Community Input Forums Chair Balmer stated he thought the forums went well and the individuals who came and spoke were informed and thanked them for taking the time to attend. Commissioner Craig wanted to correct a statement made at the Saturday, September 28 forum where an individual commented that the districts had not changed in 50 years. Craig noted that the boundaries change every 10 years based on the Census data. Commissioner Deeth provided information on the process of changing the district boundaries. City Attorney Goers provided additional information. Individual Commission members expressed their views. 8. Review of Citv Charter: Section 2.02 Division into Council Districts Chair Balmer and Commissioners went over the process if the consensus is not unanimous noting that the split vote can be outlined in the report to the Council. Chair Balmer suggested starting the discussion with Commissioner Denning's correspondence dated September 26 regarding amending Article II, Section 2.01, addition of non -voting student council member which was included in the October 8 meeting packet. Commissioner Denning clarified it would be adding an ex officio council member. Individual Commission members expressed their views. City Attorney Goers provided information regarding University of Iowa Student Government liaisons. Vice Chair Kucera noted the previous discussion of the definition of student which includes the University of Iowa, Kirkwood Community College, and online students. Denning would like to recommend the Council looking into Ames to see if their council finds it useful or valuable and how it works to have an ex-officio member. The majority of Commissioners did not want to add a non- voting ex-officio student council member. Chair Balmer noted it was 6:30 PM and stated the item would be continued to the Thursday, October 24 meeting. 9. Review of City Charter: Section 2.06 Mayor Item was continued to the Thursday, October 24 meeting. 10. Tentative Meeting Schedule Commissioners discussed upcoming meeting dates. The commission agreed to the following tentative schedule: October 24, November 25, December 3, and December 17. The first November meeting is tentative for Tuesday, November 12. Commissioner DeRoo noted she is unavailable on November 12. City Clerk Grace will check room availability and work with the Commission for a date to replace the November 12 meeting. 11. Community Comment No one appeared. 12. Adjournment: Moved by Deeth, seconded by Maliabo to adjourn the meeting at 6:39 p.m. Motion carried 9-0. Charter Review Commission October 08, 2024 Page 5 Charter Review Commission - 2024 ATTENDANCE RECORD TERM o 0 0 0 0 0 0 0 0 NAME EXP. 0 O N � N � N -N N 46 N ,A N -N N -N N -N N Q 1 1 N A A John Balmer 4/1/25 X X X X X X X X X X Susan Craig 4/1/25 X X O/E X X X X X X X John Deeth 4/1/25 X X X X X X X X X X Gerene Denning 4/1/25 X X X O/E O/E X X X X X Mackenzie DeRoo 4/1/25 X X O/E X X X X X X X Matt Hayek 4/1/25 X X X X X X X X X X Molly Kucera 4/1/25 X X X X X X X X X X Bijou Maliabo 4/1/25 X X X O/E X X X X X X Jennifer Patel 4/1/25 X X X X O/E X X X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a member Item Number: 4.c. a CITY OF IOWA CITY "QF T-4 COUNCIL ACTION REPORT November 4, 2024 City Council Economic Development Committee: August 16 [See Recommendation] Attachments: City Council Economic Development Committee: August 16 [See Recommendation] r ��_..® CITY OF IOWA CITY MEMORANDUM Date: August 16, 2024 To: Mayor and City Council From: Rachel Kilburg Varley, Economic Development Coordinator Re: Recommendation from City Council Economic Development Committee At their August 16, 2024 meeting, the City Council Economic Development Committee made the following recommendation to the City Council: Dunn moved, Moe seconded a motion to approve a recommendation to the full City Council for approval of the revised Tax Increment Financing (TIF) Policy. Motion passed (2-0). Additional action (check one) No further action needed Board or Commission is requesting Council direction X_ Agenda item was prepared by staff for Council action Approved - p.1 Council EDC, 8/16/24 Minutes City Council Economic Development Committee August 16, 2024 Emma J. Harvat Hall City Council Economic Development Committee Members Present: Josh Moe, Andrew Dunn Members Absent: Laura Bergus Staff Present: Rachel Kilburg Varley, Eric Goers, Sarah Gardner Others Present: None Recommendations to council: Dunn moved, Moe seconded a motion to approve a recommendation to the full City Council for approval of the revised TIF Policy. Motion passed (2-0). Call to Order Councilor Moe called the meeting to order at 10.03 a.m. Consider approval of minutes from the August 12, 2024 Economic Development Committee meeting Dunn moved, Moe seconded a motion to approve the minutes of the August 12, 2024 meeting. Motion passed (2-0). Consider recommendation to full City Council for approval of revised Tax Increment Fi- nancing Policy Councilor Moe briefly reviewed the proposed changes to the policy, including edits to the Climate Action & Resilience section and the addition of an introductory paragraph clarifying how the policy will be used by staff and City Council. Moe asked Dunn for feedback or comments. Dunn expressed his approval of the changes. Moe invited discussion on other areas of the TIF Policy beyond those changes. Neither Moe nor Dunn had additional comments. Dunn moved, Moe seconded a motion to approve a recommendation to the full City Council for approval of the revised TIF Policy. Motion passed (2-0). Old or New Business None. Approved - p.2 Council EDC, 8/16/24 Adjournment Dunn moved, Moe seconded that the meeting be adjourned. Motion carried (2-0) Approved - p.3 Council EDC, 8/16/24 Council Economic Development Committee ATTENDANCE RECORD 2020-24 TERM 12/09/20 10/27/21 10/19/22 11/29/22 9/25/23 7/1/24 8/12/24 8/16/24 NAME EXP. Josh Moe 12/31/25 --- --- --- --- --- X X X Andrew Dunn 12/31/25 --- --- --- --- --- X O/E X Laura Bergus 1 12/31/25 --- --- X X X X X O/E John Thomas 01/02/24 X X X X X --- --- --- Megan Alter 01/02/24 --- --- X X X --- --- --- Susan Mims 01/02/22 X X --- --- --- --- --- --- Mazahir Salih 01/02/22 O/E X --- --- --- --- --- --- Key: X = Present O = Absent --- = not a member O/E = Absent/Excused Item Number: 4.d. CITY OF IOWA CITY COUNCIL ACTION REPORT November 4, 2024 Civil Service Commission: October 29 Attachments: Civil Service Commission: October 29 Minutes — Final City of Iowa City Civil Service Commission Tuesday, October 29, 2024 — 8:15 a.m. Helling Conference Room Members Present: Rick Wyss, Ashley Jennings Members Absent: Chi Ogboko Staff to the Commission Present: Karen Jennings, Tracy Robinson Other Parties Present: Police Chief Dustin Liston Recommendation to Council (become effective only after separate Council action): None. Call to Order: Wyss called the meeting to order at 8:15 a.m. Certification of hiring list for the position of Police Officer: After a brief discussion, A. Jennings moved and Wyss seconded to certify the list as presented. All were in favor. Adjournment: A. Jennings moved to adjourn, Wyss seconded, and the meeting was adjourned at 8:20 a.m. October 29, 2024 To: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Police Officer r 1 _VM1 _ _6 fza1�61A CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (319) 356-S000 (319) 356-SO09 FAX w•ww. icgov.org We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby certify the following named person(s) as eligible for the position of Police Officer. 1. Demetrius Gilkey 2. Samuel Jesse 3 Yuji Lopez 4. Henry Ziebol 5. Jett Jorgensen 6. Zach Lukaysky Iowa City Civil Service Commission Rick Wyss �oc-fu� Chi Ogboko J& L Ashley Jenni g ATTEST: it �' Ke111e Grace, City Clerk October 2024 Police Officer Recruitment American Native Black or Hawaiian or Hispanic or Indian or Total Asian African Other White Two or More Undisclosed Latino Alaska Races American Pacific Native Islander _ Applications Received 47 Undisclosed 1 1 Female 5 1 1 2 6 3 2 2 Male 41 9 20 Written Test 12 Undisclosed Female 2 1 1 Male 10 2 1 1 5 1 Physical Fitness 9 Undisclosed Female Male 9 1 2 6 Interview 10 Undisclosed Female 1 1 Male 9 2 1 6 Certified Hiring List 6 Undisclosed Female L _ Male 6 1 1 4 f _ _� _ The data reported reflect the number of candidates who participated in each stage of the process. Participation was not required in the written test if the candidate was ILEA certified or had a documented passing POST score within the specified timeframe. Participation in the physical fitness test was not required if the candidate was ILEA certified or submitted acceptable documentation of successful completion of the physical fitness test with another state law enforcement agency within the specified timeframe. Board/Commission: Civil Service Commission Attendance Record Year 2024 (Meeting Date) Name Term Expires 2/9/24 4/19/24 6/13/24 X 10/29/24 X Rick Wyss 4/3/28 X X Chi O boko 4/7/25 O/E O/E O/E O/E Ashley Jennings 4/6/26 X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No Meeting --= Not a Member Item Number: 4.e. a CITY OF IOWA CITY "QR T-4 COUNCIL ACTION REPORT November 4, 2024 Historic Preservation Commission: September 12 Attachments: Historic Preservation Commission: September 12 MINUTES APPROVED HISTORIC PRESERVATION COMMISSION SEPTEMBER 12, 2024 —5:30PM —FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Margaret Beck, Carl Brown, Kevin Burford, Andrew Lewis, Ryan Russell, Jordan Sellergren, Deanna Thomann, Nicole Villanueva, Christina Welu- Reynolds MEMBERS ABSENT: Frank Wagner STAFF PRESENT: Jessica Bristow OTHERS PRESENT: CALL TO ORDER: Sellergren called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATES OF APPROPRIATENESS: Review of Roof Material Replacement Certificate of Appropriateness Bristow explained they have some projects that are staff reviewable as a minor review because the Commission has created a Certificate of Appropriateness with certain conditions by which staff can approve them.lt's usually because it came to the Commission a quite a few times and was always approved the same way. Therefore, this was a way to not have some of the projects come to the Commission. The first publication of the current guidelines was in 2010 with a list of items like decks and porches that were staff-approvable, then in 2018 several other types of projects were added and one of them was roof replacements. Bristow noted even during the conversation of the Commission in 2018 they thought this one might need revisiting and at the last meeting Sellergren suggested revisiting it. In January 2018 the Commission members who were present voted to approve staff having the ability to approve changes in roof material if the following conditions are met. First is that all the details of the fascia, trim and gutter that might be associated with the roof remain as existing. If there were any changes needed in fascia, trim or gutter then that would come to the Commission instead. Second, there were two types of review that this included, one was a roof that had flat asphalt shingles or 3-tab shingles and the new roof will be architectural asphalt shingles mimicking wood shake shingles and then that a roof currently that has a flat panel standing seam metal roof that is deteriorated beyond repair and the new roof will be replaced with architectural asphalt shingles mimicking wood shake shingles. In Bristow's opinion the first two points are fine and have been working well it's the metal roof that they've been questioning and the way it reads currently is if a flat panel standing seam metal roof is also deteriorated beyond repair then the new roof would be architectural asphalt shingles mimicking wood shake shingles and not replacing it with a metal roof with a metal roof. She noted part of the reason why that could be approved generally is because in 95% of the cases the metal roof is the HISTORIC PRESERVATION COMMISSION September 12, 2024 Page 2 of 9 second roof and it is over wood shingles so it's basically going back to what would have been the original but not using wood and instead using asphalt shingles. The Certificate of Appropriateness then also contains just some basic language about pre -approved items may be approved by minor review by staff if the conditions are met, it also talks about meeting code but not reviewing for building permit codes. Bristow next showed some example projects that were done via staff approval. First was one in a conservation district and the Commission doesn't review roofs in conservation districts only in a historic district or on a Landmark property and the Code changed to allow staff to review those in 2015. But this is an example of a metal roof that was changed to asphalt shingles that was approve because it was part of a larger project and this house is non-contributing. The next example was a house that has been approved since the 2018 Certificate of Appropriateness was written and was approved by staff. It is a key property in the Brown Street Historic District and the metal roof was deteriorated and it has been replaced with architectural asphalt shingles. Next is an example of a property where they applied to remove it and the staff member cautioned them that because it is a key property, and this roof is significant, they'd have to take it to the Commission and the owner did not proceed. Next is a house that is a key property in the Jefferson Street Historic District that would have also needed to go to the Commission, so the owner just decided to replace it with another standing seam metal roof and therefore became a certificate of no material effect. Next is Old Brick and their roof was having some leaking and there was conversation about changing the roof however it is a monumental roof that has internal gutters that were integrated within the roof system. Staff therefore suggested that they look at whether or not the leak was from the internal gutters instead and it was, so they moved forward with repairing the gutter system and there was no change on the roof. But again, it was one where staff could have just approved replacing it with something else. The next example was an interesting case, the Newman Center, which is an addition to an historic building so the entire property is considered non -historic in the Jefferson Street Historic District. When they approached staff about replacing the roofs, which are all copper, Bristow suggested to them that replacing the roof on the historic part of the building with a different material would likely not be appropriate and should probably be taken to the Commission. The new portion, the Newman Center was designed in the 1980s and the roof on the building is architecturally significant and not historic in the District so staff could have approved replacing it but no one wanted to imagine what this building would look like if it was covered in asphalt shingles so she suggested because it was architecturally significant they replace the roof to match. They did so but it's no longer copper but a steel that's colored like copper. The final example is one that happened just last month and it's a contributing property in a historic district and staff approved replacing it with asphalt shingles and it's been completed. Bristow stated she is recommending a revision to the conditions for the Certificate of Appropriateness. It is her recommendation to leave the first bullet point because that retains some details that they want for anything that was approved. She also recommends leaving the first part about switching a flat asphalt shingle with the more appropriate architectural asphalt shingle so they have options. She stated the next part is an important thing to include because they do have some buildings where they might have an overall roof that is anything, wood, metal or asphalt shingles and they might have a remnant like a small one-story addition that's still metal or they might have a porch that has the flat seam metal so the added bullet point would state that if the roof has a porch or a small rear addition roof that currently has a metal roof with standing seams or flat seams that will be replaced with roofing membrane that would be typical for a one-story low slope roof and that would allow staff to approve the replacement of a metal roof that's not the feature roof, it's just on the rear or maybe a porch because it is very standard to replace those roofs with membrane. Bristow would also suggest adding a bullet point that the property is non -historic or non-contributing to a historic district if they want to approve replacing the metal with architectural shingles. So the first bullet point relates to everything and then there are three options, one of which has the two bullet points because it's connected by and that would HISTORIC PRESERVATION COMMISSION September 12, 2024 Page 3 of 9 still allow staff to approve replacing a metal roof with architectural shingles if it is non -historic or non- contributing. That would allow then the example like the Newman Center which could still be replaced with shingles however it does allow for those buildings where they're just not contributing or not significant still be replaced. The alternative would be to make it so the only thing that this Certificate of Appropriateness approves is shingle to shingle or the roof of the porch and small addition replacements. Bristow's recommendation is to still allow some of them to be approved by staff and she reminded the Commission that in a conservation district they don't review any roofs, whether it's a key property or not, they can still replace it. So, if the Commission would rather have all the metal roofs in districts come before them they could delete the two points regarding that. Lewis wanted to clarify that the properties shown as examples were ones the Commission would like to have approved but didn't because of the way the Certificate of Appropriateness was written. Bristow explained she showed examples of some that staff approved and some that as a staff member she thought that this certificate allowed too much leeway and staff should not approve and they should go to the Commission. If she hadn't stopped them they would be approved. Lewis asked then this revision is to be more limiting than before and not allow staff quite so much ability to approve replacements. Bristow confirmed that is correct because the Commission is supposed to be the experts and the professionals if staff was not trained in preservation, it could be an issue. She also noted this is probably the most open-ended certificate that's staff approvable and so this is an attempt to limit that and get more eyes on a project especially if it is a key property or a Landmark property. Welu-Reynolds noted some members of the Commission in 2018 came up with the current roof replacement recommendations that are in place right now. Bristow acknowledged that she wrote the Certificate of Appropriateness but it was presented to the Commission after several potential minor reviews and they did approve it. Welu-Reynolds asked however since 2018 some situations have come up where Bristow felt maybe that roof should not be replaced with what they're suggesting and so that is why it is being questioned. Bristow confirmed that was correct. Brown noted at present a property owner in theory could actually pressure staff that they are perfectly allowed to approve it and there is no need to go to the Commission. Bristow stated its first staffs determination whether or not something is staff reviewable or goes to the Commission, even if something meets conditions but she still feels odd about it she would probably still bring it before the Commission but another staff member might not do so. Thomann acknowledged she would be concerned about a staffing change and if they don't have somebody who has the expertise like Bristow to look at a project. She likes the idea of limiting things a little bit for historic districts and contributing properties. Bristow noted there's not a lot of products people use for roofs when replacing a roof, people would put on shingled roofs or replace a metal roof with a metal roof, there's not a lot of leeway there, most people would not use cedar shake because of the expense, so the reason they review roofs is because there's a wide range of metal roofs and the flat panel standing seam metal roof that are on a lot of houses are in need some repair or replacement. On Ronald Street specifically there are two houses that have replaced their metal roofs with new standing seam that is considered appropriate, one of those roofs was $8,000 in 2018 and the other was $84,000 in 2022. Totally different contractors, different brand of metal roof, obviously different dates, and different size houses and roofs, but there is a wide range of options, and it depends on what is used. Some companies make the proper metal seam roof as a product and then there are contractors who will just take the flat metal and bend their own seams and it works fine. The roofs they're trying to avoid are the standing seam metal roofs where there are any ridges or striations between the seams because that's considered an agricultural metal roof and the National Park Service actually wrote to Iowa City before 2015, before this new rule, to say HISTORIC PRESERVATION COMMISSION September 12, 2024 Page 4 of 9 that if a property was eligible for the National Register and it had a standing steam metal roof that was replaced with one of these agricultural metal roofs it would no longer be eligible. So staff has stepped up to try to stop some of those so they don't become ineligible. For example, there are few houses in districts where someone wants to do a metal roof with a metal roof replacement, and she has to talk to that contractor about using a thicker gauge metal because the thicker gauge metal prevents the striations. She will also suggest if the building is big enough to replace with a metal roof that looks like wood shingles. There is a sorority across from the Bloom County house to the north on 932 East College that was replaced with one, the house across from the Preucil School to the west that was replaced with one, there's one on Clark Street and one on Seventh and Muscatine that is very three- dimensional compared to an asphalt shingle roof. She acknowledged a metal roof lasts longer and actually what they end up doing is they create an airspace between the existing shingles and the new roof which is even better for the roof. Welu-Reynolds asked if a house with a metal roof would have to put another metal roof on instead of the shingles if they wanted staff to approve it but if they wanted to they could have come to the Commission and ask the Commission to allow them to do shingles. Bristow confirmed that was correct, it wouldn't prevent them it just means it would come to the Commission instead. Welu-Reynolds inquired that right now some things just go to City staff but when/if someone is hired by the City and they don't have the qualifications to understand what should be approved and what should not approved this could be an issue. She stated her concern is not to have the Commission be a deterrent for people buying certain houses. She has talked to people who are so worried about buying a historic house because they feel like there's so many restrictions with historic properties and it's scaring people away from certain buying certain houses in certain neighborhoods, particularly houses that need some fixing up. The City has hired appropriate staff to do this job so having the process come back to the Commission for approval makes her worry. Have there been multiple cases since 2018 and is this is a problem or why did this become a problem resulting in a proposal to change. Bristow explained the revision came up because there were two or three situations where staff could have approved asphalt shingles instead of standing seam metal and roofs would be replaced and there would have been a major loss of historic character. Brown noted the most egregious example shown earlier wouldn't be stopped by this updated wording and someone else in this staff position might say it looks fine and approve it. The updated wording wouldn't change that fact because it's non -historic non-contributing. Bristow noted the Newman Center is the only standing seam metal roof that's modern that is in a district or even a potential district so that building is a unique case. Brown feels if this is taking a stricter approach without it being the strictest approach it tightens things up a little bit which might be a good thing and then if they find five years from now this clearly was not strict enough they could always come back to it as a Commission. Bristow stated on the condition that allows the replacement the added statement regarding the property is non -historic or non-contributing to a historic district allows this to occur to properties that meet this condition or if they wanted to expand it to contributing properties they could. It may only remove the ability for staff to approve it when it's a key property or a landmark. Beck noted the recommended revision isn't stricter than what's currently happening right now, it is just a process to reduce loopholes in the event that future staff doesn't have training in historic preservation. Sellergren stated the purpose of this Commission is to maintain historic preservation in Iowa City and it could be a contributing property or even a Landmark property and if that roof is not significant staff would still approve replacing it, it would just if staff denies it that it will slow the process down slightly to allow the Commission to evaluate it. HISTORIC PRESERVATION COMMISSION September 12, 2024 Page 5 of 9 Welu-Reynolds stated while it might create a little bit more time for the applicant she likes the idea of saying that they would do that for contributing or Landmark properties. Brown noted as written it states that it has to have all details of fascia, trim and gutter remaining existing and then situations a, b or c could all be true and therefore staff could approve it. Perhaps the last two bullet points should be combined so there's no way for someone to interpret that the and goes along with everything up above. Lewis agreed with Welu-Reynolds in that he doesn't want to make this feel like they're making people jump through extra steps and especially if they get in the wrong part of the cycle and suddenly they're waiting a month if not a little bit longer to get things decided. Most likely it will probably be fine but it does feel like an extra step but at the same time he does like the closing of the loophole. Beck acknowledged in the cases presented the homeowners could have chosen to go with an option that would mean no material effect, homeowners always have that option rather than to go through review, perhaps the expense is what blocks some homeowners from immediately going for the no material effect choice. Sellergren thinks flexibility is important and the Commission is capable of flexibility so she would personally like to close the loophole so that they don't lose more historic attributes in town. They can all take a reasonable approach on a case -by -case basis and hopefully things will move through quickly enough that people won't have to wait. Lewis clarified with the revision all key contributing and Landmark properties come to the Commission and everything else can be decided on at the staff level. Villanueva noted perhaps there could be a medium approach if they say the property is non -historic non-contributing to Historic District and then staff could approve it and the ones that for sure come to the Commission would be key and landmark. Russell stated he lives on a street that has a lot of these metal roofs that look really ugly. He would think that they're contributing and would not be comfortable necessarily with somebody who doesn't know what they're talking about to approve that in the office so he would not be in favor of adding that word here because he thinks it's important to come before least another set of eyes and it could be really quick to approve. Bristow noted regarding Lewis's statement about the time, the worst -case scenario on an application to the Commission is that someone applies pass the deadline but about five weeks is the longest that somebody could have to wait if they apply the day after the deadline for the next meeting. Sellergren noted that seems reasonable to her. MOTION: Russell moved to approve the recommend revision of the Certificate of Appropriateness as follows: The conditions for roof replacement to be reviewed by staff are as follows: All details of fascia, trim and gutter remain as existing The roof currently has flat asphalt shingles or 3-tab shingles and the new roof will be architectural asphalt shingles mimicking wood shake shingles or a flat panel standing HISTORIC PRESERVATION COMMISSION September 12, 2024 Page 6 of 9 seam metal roof, or The roof is a porch or small rear addition that currently has a metal roof with standing seams or flat seams that will be replaced with roofing membrane, or The property is non -historic or non-contributing to a historic district and the roof currently has a flat panel standing seam metal roof that is deteriorated beyond repair and the new roof will be architectural asphalt shingles mimicking wood shake shingles (a new flat panel standing seam metal roof would qualify as a Certificate of No Material Effect). Villanueva seconded the motion. A vote was taken and the motion passed 9-0. Request for Comment West -side Park Naming Proposal Bristow noted former commissioner Kevin Boyd has been doing some amateur historical research and he had found Adelaide Joy Rogers in his research and had always thought that she would be a good person to name a park after and so the Parks and Rec Commission have this new park located at the southwest corner of West High and Highway 218. Bristow confirmed with Juli Seydell Johnson, the Parks and Rec Director, that the only part of the park will be improved with paths and playground equipment is marked on the attached map. Boyd had written up a brief statement about Adelaide Joy Rogers which was included in the agenda packet. Some of the bullet points are: following the ratification of the 19th Amendment both Emma J. Harvat and Adelaide Joy Rogers were on that first ballot. Adelaide Joy Rogers was running to be a parks commissioner and she did not succeed but she was on that first ballot. Adelaide Joy Rogers attended the State University of Iowa's Normal School which eventually became the school of education. In 1886 she was one of the charter organizers who founded the local YWCA and their staff member that they hired became a director of women's athletics. As they grew and needed more space, they were the ones who had Close Hall built and it was built by a well-known and prominent brick mason and it was also moved by horses up the hill. Historically it's just a prominent part of the University's architecture. In 1901 Adelaide Joy Rogers petitioned the all - male school board to provide equal training opportunities for girls which allowed more scientific education for girls as well. Adelaide Joy Rogers was a public -school teacher and was married to a well-known instructor in the dentistry school, they adopted two orphans and at one point in time lived on Melrose Avenue which is nearby the park. She also lived at 620 Park Road which was demolished a few years ago but was a colonial revival house. During World War I Adelaide Joy Rogers was active in the Red Cross, she chaired a committee where they came up with comfort packs that they sent off with the troops as they departed. In 1919 she saw a need for educating the children who were in The Children's Hospital so they didn't miss out on education and she helped train volunteers to provide that education. Seydell Johnson would like this Commission's opinion about this as a name for a park and whether or not they felt it might be appropriate. Beck stated she is strongly in support. Lewis agreed and thinks it's a really good idea, her background is education based and this park is next to a school. Thomann noted the area is off Shannon Drive Park and is there any historical significance with that name or is it just a random name chosen by the developer for that street. Bristow is unsure if there is any significance as developers get to name their streets. Russell ask what the actual name they're going to use, would be Rogers Park or Adelaide Rogers Park HISTORIC PRESERVATION COMMISSION September 12, 2024 Page 7 of 9 or Adelaide Joy Rogers Park. Sellergren noted it's such a beautiful name and thinks it would be important to keep the entire name as the official name for the park because it's a feminine name and it gives people something easy to Google. Sellergren thanked Boyd for his research and work on this proposal. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Minor Review - Staff review HPC24-0073: 713 Ronalds Street- Brown Street Historic District (garage roof shingle replacement) Bristow noted this was a simple roof shingle replacement on the garage. HPC24-0072: 323 Brown Street- Brown Street Historic District (deck railing and flooring replacement) Bristow stated this house is actually non-contributing in the Brown Street Historic District and it's been altered. This project was a deck replacement. HPC24-0071: 621 South Summit Street - Summit Street Historic District (flat roof EPDM replacement) Bristow explained the flat roofs on each end will be replaced. HPC24-0068: 614 North Johnson Street - Brown Street Historic District (roof shingle replacement, deteriorated fascia and soffit replacement) Bristow stated this is just a roof shingle replacement and since this house has never had a metal roof on it, it went from wood shingles to asphalt shingles, she did suggest asphalt shingles as replacement Intermediate Review -Chair and Staff review HPC24-0070: 103 South Governor Street - College Hill Conservation District (replacement of rear stoop and step to second floor unit) Bristow stated this porch was reconstructed and got a historic preservation award last year. It had a two-story stoop and step and it needed to be replaced. To meet code now it had to be reconfigured to run toward the back of the building. HPC24-0007: 917 Bowery Street - Governor -Lucas Street Conservation District (front bay repair and rear porch reconstruction) Bristow stated this is a significant property in a conservation district and they've been working with them on a few projects over time. There is a copper roof on the front bay and they are having some leaking coming in at the roof edge. Also, the enclosed porch has been deteriorating for a while and will be reconstructed, it's currently just a screened -in porch and not enclosed and it will be reconstructed pretty much the same as it is. CONSIDERATION OF MINUTES FOR August 8, 2024: MOTION: Beck moves to approve the minutes of the Historic Preservation Commission's August 8, 2024 meeting as amended. Lewis seconded the motion The motion carried on a vote of 9-0. HISTORIC PRESERVATION COMMISSION September 12, 2024 Page 8 of 9 COMMISSION DISCUSSION: Work Plan and subcommittees: Sellergren reported the preservation awards subcommittee met on Tuesday and clarified the dates and created a good outline of the months to come. Nominations will close on October 21st and then the subcommittee will meet on November 12th to go through a PowerPoint of all of the nominated properties, vote on who will take an award this year and then letters will be sent out. The subcommittee will also take care of assigning most of the writing and presentation but anybody who serves on the Commission would be more than welcome to contribute to that. Bristow noted they were thinking of forming other subcommittees and have they formed one to think about landmarks downtown. As Council starts to talk about their budget, which they do in the fall for the next year, it would be a good time if they want to try to present something to them to consider. The Commission should potentially think about having that subcommittee meet sooner than later to decide whether or not to try to get anything to them this year or not. Sellergren stated for what it's worth she knows about a downtown business owner who's working on drafting a letter, or petition, from local downtown business owners who are in favor of protecting the buildings downtown so that would be a good place to start. Bristow stated if they want to talk about incentives she suggests that they have a meeting with staff first. Sellergren stated they could go back over the previously suggested incentive program to get started. She will get something set up in early October. COMMISSION INFORMATION: Bristow stated these are not open for discussion they're just on the agenda for the Commission's information. Both were forwarded to members by email. Correspondence from John Courtney The letter from Mr. Courtney is the exact kind of information needed for an application for historic review and an application for historic review has been submitted and it will likely be reviewed and approved next week. Correspondence from Christine Denburg This is about the house that was burned in Woodlawn almost 2 years ago. The letter was addressed to both the Commission and Friends of Historic Preservation, the Commission does not have a budget or the ability to buy any property at all nor does the Commission have the budget to rehabilitate or repair any properties. It is not a priority of the City to purchase properties for this reason either, but the Friends of Historic Preservation Board will have a conversation about it. ADJOURNMENT Lewis moved to adjourn the meeting. Beck seconded The motion carried on a vote of 9-0. The meeting was adjourned at 6:36pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2023-2024 TERM 10/12 11/9 12/14 1/11 2/8 3/21 4/24 5/22 6/13 7/11 8/8 9/12 NAM E EXP. BECK, 6/30/24 O/E X X X X X X X X X X X MARGARET BROWN, 6/30/26 X O/E X O/E O/E X X O/E X O/E O/E X CARL BURFORD, 6/30/27 --- --- --- --- --- --- --- --- --- X X X KEVI N LEWIS, 6/30/26 X X X X X X X X X X X X ANDREW RUSSELL, 6/30/27 --- --- --- --- --- --- --- --- --- O/E X X RYAN SELLERGREN, 6/30/25 X X X X X X X X X X X X JORDAN STORK, NOAH 6/30/24 X X X O/E X X X X X THOMANN, 6/30/26 X X X X X X X X X X X X DEANNA VILLANUEVA, 6/30/25 O/E X X X X X X X X X O/E X NICOLE WAGNER, 6/30/26 X X X X X X X X X X X O/E FRANK WELU- 6/30/25 X X X X X X O/E X O/E X X X REYNOLDS, CHRISTINA KEY: X = Present O = Absent O/E= Absent/Excused --- = Not a member Item Number: 4.f. a CITY OF IOWA CITY "QR T-4 COUNCIL ACTION REPORT November 4, 2024 Housing & Community Development Commission: September 16 Attachments: Housing & Community Development Commission: September 16 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SEPTEMBER 16, 2024 — 6:30 PM FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Maryann Dennis, George Kivarkis, Karol Krotz, Kiran Patel, James Pierce, Kyle Vogel MEMBERS ABSENT: Daouda Balde, Horacio Borgen, Denise Szecsei STAFF PRESENT: Erika Kubly, Brianna Thul OTHERS PRESENT: RECOMMENDATIONS TO CITY COUNCIL: None. CALL MEETING TO ORDER: Vogel called the meeting to order at 6:30 PM. WELCOME NEW MEMBERS: FINAL Daouda Balde was not present. CONSIDERATION OF MEETING MINUTES: AUGUST 19, 2024: Patel moved to approve the minutes of August 19, 2024. Dennis seconded the motion. A vote was taken and the minutes were approved 6-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None. CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION REPORT (CAPER) AND UPDATE ON CITY PROJECTS AND PROGRAMS: Thul stated this is the annual report that they do at the end of every fiscal year, The City's fiscal year starts in July and runs through June and this is for fiscal year 24. This annual report goes to HUD and explains are all the things that the City did with grant funds in the last year. There are a couple different grant opportunities that come through this Commission — the CDBG and the HOME funds tie directly to this CAPER. There are also some local grant funds that come to the commission through the Aid to Agencies program, but those are not as relevant in this report. The focus is really on the federal funds that HUD gives the City. The CAPER is also related to the Consolidated Plan, the five-year plan that they've been working on. That is the plan that states what the priorities are and what they want to achieve in that five-year time frame. Finally, there is the Action Plan which includes the specific projects that HCDC recommends funding. The CAPER is the last step in that process and reports if they met the goals, they making progress, etc. The CAPER is due to HUD within 90 days of the end of the City's fiscal year so this typically comes to the Commission in September for review. Thul noted the document is long and it's in a very specific HUD format so some of the tables aren't the most user friendly. At the end of the report, there is a section called Appendix A where staff has added tables to help explain what is being accomplished. Housing and Community Development Commission September 16, 2024 Page 2 of 5 Thul next reviewed the impact of the federally funded activities in FY24. There was the new entrance at the Free Medical Clinic. Before this project, the agency was only able to provide services at their base level because they had an elevator that was not functional, and stairs to access the second floor. They needed an accessible entrance on the second floor as there was no way to provide services up there. They were able to use the CDBG funds at Free Medical Clinic to add an accessible entrance on the second floor which really expanded some of the areas that they could provide services. The City also provided down payment assistance to 12 households in the last fiscal year and over 2000 people were assisted with public services funding. That includes the portion of the Legacy Aid to Agencies funding that comes through the CDBG 15%. The rest of the Aid to Agencies funding comes from local sources. The 2000 beneficiaries would be only looking at the federal portion of that. 23 owner occupied units and one renter occupied unit were rehabbed in the last fiscal year. A couple units were rehabbed and sold through the City's South District Program. That is a program where the City acquires duplex units, uses local funds to rehab them, and then uses federal HOME funds to provide down payment assistance to income eligible buyers. Thul also noted about 50% of the beneficiaries receiving down payment assistance through the various programs in FY24 were BIPOC households (Black, Indigenous, and people of color). One of the goals of the down payment assistance programs is targeted towards trying to close the racial homeowner gap in Iowa City. Other highlights from FY24 included positive community engagement in the consolidated planning process. The City also passed the CDBG timeliness test with HUD in May which is always a big stressor if there are projects behind schedule. Commissioners are aware that staff occasionally bring things to the Commission for review when there are projects that trigger the Unsuccessful and Delayed Projects Policy. Meeting this test is a big deal, especially now with ARPA funds, CDBG-CV, and HOME -ARP. There are a lot of cities that are struggling with timely spending. It's really important that they stay on track with projects to remain in compliance. HUD has the ability to reduce the next grant allocation by the amount that hasn't been spent. Iowa City was also awarded $3.75 million in PRO Housing funds in FY24. Kubly added that there were only 20 cities in the country that were awarded and Iowa City was one of those top 20 and received $3.75 million. Thul noted that's generated some interest in some of the other work the City is doing related to affordable housing and Kubly has been busy giving presentations to different groups nationally. Thul continued that the City received HUD approval of the HOME -ARP Allocation Plan which was a very long process that Sam Turnbull was able to navigate successfully. Part of that funding will be allocated towards the DVIP shelter construction project that is underway. The City also secured new community development software and started the implementation process, the original software is from the 1990s and will be very helpful once fully implemented. Thul noted that there were also challenges during FY24. Staff capacity continues to be a challenge with administering of all new and existing programs while also managing other projects like the consolidated planning process for City Steps 2030, the five-year plan and things like the Aid to Agencies process. In There was a subcommittee to review the Aid to Agencies process that formed in January 2023 and went until April 2024 to recommend changes to the application and process. Following the subcommittee, staff worked with the other joint funding entities including United Way, Johnson County, and other participating cities to get that application altered through United Way. That was a long process to get where they are today. Dennis asked about the PRO Housing grant that the City received, does that include admin funds for the City. Kubly confirmed it does, they can use 10% for that and are looking at adding hopefully a couple positions. Related to that, Thul noted they are looking at increasing costs across the board. Construction, labor, the cost of insurance - all those things add up and make it challenging to have projects that pencil out. It takes a deeper federal subsidy to offset costs. Thul continued with an update on City Steps 2030. Staff have been very busy working with a consultant, M & L from Pennsylvania, to get feedback from the community. They did a series of meetings, three public meetings and seven or eight stakeholder sessions that brought in nonprofit leaders, people that Housing and Community Development Commission September 16, 2024 Page 3 of 5 work in economic development, housing providers, and all different sorts of perspectives to talk about housing and community development needs in Iowa City. Staff is still working through this process but have gotten some really great participation so far. Outside of these meetings, they've also been one-on- one interviews, the housing survey, and working towards a shelter survey of shelter residents to get their perspective on these issues. Kubly added the timeline for the Consolidated Plan is they expect to have a draft by the end of the year, ahead of the CDBG and HOME allocation cycle. Kubly presented highlights from FY24 using local funding. $640,000 was expended through the Aid to Agencies programs, 21 Legacy agencies and four Emerging - that's in addition to the CDBG public services. Iowa City has a locally funded general rehab and improvement program, called GRIP, which is an owner occupied rehab program that helped six households and the City gets about $200,000 each year for that. The City spent $70,000 on security deposit assistance and partnered with CommUnity with that and helped 74 households this year. $36,000 was expended through the Healthy Homes program, and that went to improve indoor air for 40 households. Every year the City invests about $700,000 in affordable housing funds to be administered through the Housing Trust Fund of Johnson County, and one of those projects that they funded was transitional housing for youth with UAY and the Housing Fellowship. Staff also wanted to highlight the ARPA projects, the City received $18 million in ARPA funds and are doing a housing stability pilot project with Shelter House. Seven households enrolled in risk mitigation and 129 records have been expunged at the expungement clinics. The City funded CommUnity's mobile crisis outreach and they have an average of 26-minute response time and have responded to about 1500 mobile crisis calls. Another big project is inclusive economic development. The City gave a big grant to Dream Center and they broke ground on the rehab of their facility on Southgate. The City funded a total of six inclusive economic development programs. Neighborhood Centers got capital improvement funds through ARPA and are purchasing two buildings in the Towncrest neighborhood to expand their work in the community. Just today, the City closed on three townhome units that will be owned and managed by the Iowa City Housing Authority to provide affordable rental units. They also partnered with the University of Iowa Labor Center in FY24 for a pre -apprenticeship program which helped 28 individuals. Finally, there is the Child Care Wage Enhancement Program which increased wages at six childcare centers by $2 an hour. Krotz asked for more information regarding the Shelter House and the expungement of records. Kubly explained they partnered with Iowa Legal Aid to get people's records cleared so that it doesn't affect their job searches and ability to rent. Thul stated the next step in this process is to bring the CAPER to HCDC for review and any comments before submitting to HUD. HUD has 45 days to review following the submission. Dennis asked about administering all of these programs mentioned - how many staff at the City works on these? Kubly gave a staffing overview. For grant administration it is Kubly, Thul and Sam Turnbull the City's Grants Specialist. There is a part time staff who does down payment assistance and two and a half staff that do the owner -occupied rehab programs like the South District program. Then all the property management goes through the Housing Authority, but there is not a lot of staff for that either. Vogel had a few questions, first on page 39 there's one of the properties that says the rental inspection was in 2022 and it wasn't due again till 2026 and there's some mention that these two properties aren't on the same schedule. He noted that's a really long period, four years, and just wanted to make sure that was not a typo. Kubly noted that they are typically an annual or two-year schedule. Thul will review and correct before submitting. Vogel noted there's a section that talks about number of people assisted but then that table doesn't actually have the number of people assisted it has activities listed. Thul explained this report is related to Section 3. The goal of Section 3 is basically to provide job opportunities to people that are low to moderate income. It's race and gender neutral and they track labor hours and report the Housing and Community Development Commission September 16, 2024 Page 4 of 5 activities and labor hours in the CAPER rather than the individual people assisted. If it is an activity that is completed in the fiscal year it would be reported in the associated CAPER. Vogel asked if Appendix B, which is really long and lists all the properties and the inspections. Are all of those City owned properties? Thul explained these are all the federally assisted units that are not owned by the City. The City doesn't often do any home rental projects directly and most often work with subrecipients or nonprofit housing providers on projects. HUD asks for this information to make sure the City is getting there for inspections and that things are meeting housing standards to make sure the units are safe. Vogel noted this report is nice and it is a way to see the tangible results of decisions this Commission has made in the past. Thul stated the next step would be for the Commission to vote to approve the CAPER and then they'll submit it to HUD. Krotz moved to approve the CAPER report with the typo corrected. Pierce second the motion, a vote was taken and it passed 6-0. STAFF & COMMISSION UPDATES: Thul noted an update to the Legacy Aid to Agencies process. As mentioned earlier, they went through the subcommittee process and then through the review with the joint funders. The application off ically opened September 9t" after HCDC reviewed the updated application at the last meeting. The application window is September 9 through 5pm on October 15. After 5pm on October 15, Thul will be sharing those applications with the Commission. There's usually about 20 applications to review and staff can share the information in print or electronically depending on your preference, just let her know. She also wanted to share that United Way is hosting three training sessions for applicants which is positive. Iowa City will participate in the first one with the other joint funders and then United Way is also doing some technical training on how to complete the budget section and the technical parts of the software they use to help applicants. Krotz asked how that information regarding the training sessions will be conveyed to the applicants. Thul stated each of the joint funders has different criteria and applicants. United Way for example will do a press release. For Iowa City, it's only certain agencies with Legacy status that are eligible to apply so staff directly communicate that information to the agencies that are eligible and it is also posted on the website. The training sessions will be hosted on Zoom and United Way plans to record the session in case anybody can't attend. Pierce asked about applicants in the past that felt like they didn't know how to fill out the application. Thul responded that there are really two parts to that. The first is extra training on the application changes which will be helpful and the second is that staff are making sure they are very transparent with applicants about the scoring criteria that was approved by the HCDC. The scoring criteria has been posted online and directly sent to the applicants. Vogel asked if anybody from the City attended the Iowa Housing Conference the first week in September. Kubly replied that they did have two staff in their division attend and heard it was positive. Thul added that she heard permanent supportive housing was a focal point. ADJOURNMENT: Patel moved to adjourn, Dennis seconded the motion and a vote was taken and the motion passed 6-0. !9 Housing and Community Development Commission September 16, 2024 Page 5 of 5 Housing and Community Development Commission Attendance Record 2023-2024 Name Terms Exp. 7120 9121 10119 11116 3121 4118 5116 6113 8119 9116 Balde, Daouda 6/30/27 -- -- -- -- -- -- -- -- O/E O/E Dennis, Maryann 6/30/25 X O/E X X X X X X X X Kivarkis, George 6/30/27 -- Krotz, Karol 6/30/27 X X X X O/E O/E X X O/E X Vogel, Kyle 6/30/26 X X O/E X X X O/E O/E X X Patel, Kiran 6/30/26 X X O/E X O/E O/E X X X X Pierce, James 6/30/26 X X X X O/E X X X O/E X Szecsei, Denise 6/30/25 -- -- -- X X X X O/E X O/E Borgen, Horacio 6/30/25 -- -- -- -- O/E O/E X X X O/E Resigned from Commission Key: X = Present O = Absent O/E = Absent/Excused --- = Vacant Item Number: 4.g. CITY OF IOWA CITY COUNCIL ACTION REPORT November 4, 2024 Library Board of Trustees: September 26 Attachments: Library Board of Trustees: September 26 Iowa City Public Library Board of Trustees Meeting Agenda September 26, 2024 2nd Floor — Boardroom Regular Meeting - 5:00 PM FINAL Tom Rocklin - President Bonnie Boothroy Robin Paetzold DJ Johnk — Vice President Joseph Massa John Raeburn Hannah Shultz -Secretary Claire Matthews Dan Stevenson Members Present: Bonnie Boothroy, DJ Johnk, Joseph Massa, Claire Matthews, Robin Paetzold Hannah Shultz, Dan Stevenson. Members Absent: John Raeburn, Tom Rocklin. Staff Present: Elsworth Carman, Madison Kizer, Anne Mangano, Brent Palmer, Jason Paulios, Angie Pilkington, Katie Roche, Amanda Ray. Guests Present: None. Call Meeting to Order. Johnk called to order at 5:02 pm. Approval of September 26, 2024, Board Meeting Agenda. Shultz moves to approve minutes, Matthews seconds. Motion passed. Public Discussion. None. Items to be Discussed. Budget Discussion. Johnk notes Carman has included a lot of information. Carman says this is a different format of the same information shared throughout the budget process. Shultz notes the Foundation growth has been huge. Paetzold notes it's a nice move for transparency to have the Foundation reports like this, Roche said this format was prepared last year as well, but this year has more context. Massa notes we're using QuickBooks, Roche says we're moving to QuickBooks Online which will help with a new accountant. Paetzold asks if any changes should be noted, Carman says no, but the budget process is about to start, and he plans to amplify the need for an increase of the collection budget since we have been using more NOBU funds for materials to keep up with community needs. Carman included the CIP worksheet and noted that the city is using new software with a user experience that is much better. The current CIP project was first submitted by former director Susan Craig in 2017, and the budget needed to be updated, leading to a significant budget jump. Carman If you will need disability -related accommodations in order to participate in this meeting, please contactlen Royer, Iowa City Public Library, at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. noted that the building still feels new to many community members, it is 20 years old and many of the furniture is showing its age, despite the best effort of our maintenance staff. At this point, the building needs are on the cusp of being safety issues. Matthews and Stevenson noted it's time to do this due to the amount of money being asked for and prices only increasing in the future. Massa asks if this goes to a community vote, Carman says no. Policy Review: 809 Library Use. Carman noted that he and Pilkington worked with city legal on this policy. Massa commented on this being related to a children's event in the past where signs on sticks were present, and there was the potential for violence, and that it had been a concern for him back then. The legality had been questioned in the past. Carman noted it's not the content of the sign, but the potential safety issues involved. Matthews says it walks the line between safety and freedom of speech for this community space, wondered if the politically charged event was the same at the children's event. Boothroy asks to look at the wording of 809.307 — "displaying or distributing flyers". Johnk asks about 809.308 — "except at events" what does that mean? Stevenson asks the same. Carman answers this is due to our meeting rooms being open to the public, so there is no expectation of privacy, and will provide more clarification on this after it is discussed at in-service day. Mangano says due to media coming to events, and the library also taping and photographing events, if in the building it's public information. Matthews notes also private events can have the same guidelines. Paetzold brings up 809.307 and notes that taking photos could be considered disruptive or offensive and used as intimidation tactic in personal space. Shultz concurs. Carman says library can work with city legal to find a more appropriate phrase. Matthews asks about the phrase "unless authorized by the Director or designee and by the patrons involved or parents if minors are present" in 809.307. Paetzold and Stevenson say we will get challenged on that, as Stevenson has had personal experience taking photos of his own children at the library. Pending further discussion, Stevenson moves to approve. B000throy adds that in 809.402 the library should keep the phrasing parallel to the rest of the policy, that a verb should start the sentence to keep the pattern, like "using" or "wearing." Johnk says that will be added to the workshop list. Stevenson moves to approve, Shultz seconds. Motion passed. Policy Review: 102 Policy Making and Policy Review. Shultz notes this doesn't follow the pattern of readdressing every 3 years, that it's been 6 years instead. Shultz moves to approve, Matthew seconds. Motion passed. Staff Reports. Director's Report. Carman says there's no additional updates as they went over the CIP already. He noted the reception event in December in Coralville. The plumbing emergency was resolved. He adds there is significant interest in the Corridor Library event and will talk with the leadership team for any further scheduling needs requested. Stevenson asks about the Drag Storytime venue being moved to the library. Carmen says there were logistical issues, and it was more complex to maintain the event at the original location of the Stanley Museum of Art. Departmental Reports: Adult Services. Paulios had nothing new to add, other than an update on Banned Books Week and the upcoming Intellectual Freedom Festival. He is working with the Book Festival to collaborate with visiting authors who fit in with those themes. Shultz asked about the new hire interns, and Paulios says any day now. They reopened the teen position. Victoria Fernandez and If you will need disability -related accommodations in order to participate in this meeting, please contactlen Royer, Iowa City Public Library, at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. intern Katie Cox are doing the best they can in the meantime. Jason adds they did hire Victor Resendiz for the DML position and included a brief introduction. Matthews asks if SLIS was reached out to for the position, Jason says yes, they try to target certain groups. Social work would be a good fit as well. Community & Access Services. Helmick was absent. Johnk notes it's interesting to see the social media imprint, and good to see the Book Bike out and about with numbers behind it. Pilkington says we should have mentioned the new Fall edition of the Window newsletter for additional information. Development Report. Roche mentions the fundraiser at Yotopia today to support the ICPL Foundation. Shultz notes Roche had a goal to raise the monthly donations and asks if that is happening. Roche says the Foundation is improving the communications with mailing list, social media, staying on message to increase gifts by donating monthly. It does take time, but once people get in the habit they want to sustain the support. President's Report. None. Announcements from Members. None Committee Reports. Advocacy Committee. None. Finance Committee. None. Foundation Members. Massa says nothing more to add than what has already been covered. He had missed the last meeting, but was pleased with allocations made by Hills Bank. Communications. News Articles. Johnk notes some articles are better, some worse. Matthews says the Iowa Standard got retweeted by Moms for Liberty, which caused a little online virality. Massa asks about emails excerpted and was this the Open Records Request from Carman's report, Carman says yes. Carman received the open records request which he sent to the city attorney office, then IT searched for the communications. He adds we don't get many at the library. Massa asks if this was an expose. Matthews says it's a personal agenda from the Iowa Standard, that it's an anti-LGBTQ paper based in Sioux Center, and primarily one journalist with a narrow scope of articles. Carman says it's a complex set of issues — creating access to materials is central to our mission, when it's brought out as a negative it feels complex. The writer reached out to Carman for clarification on emails, but probably didn't appreciate the response. Stevenson appreciated the work and feedback that was positive towards the library. Carman says he did receive some negative feedback, but they did not ask questions or seek more info. Boothroy asks what the plan is for future relationship between the school district and library. Carman says the plan is to continue on with our scope of services, and anticipate and respond to community changes. Carman noted that the library does not have a practice of automatically ordering materials that are removed from the school but does have an established procedure for collection development. He noted that we do see an increased interest when certain titles are removed from the school. Matthews says (while clarifying she is not a spokesperson) the district legal team has gone through the articles extensively, and there is some misinformation in the articles. There is a difference between owning and promoting certain titles. School district policies haven't changed. Day to day hasn't changed, only removed books If you will need disability -related accommodations in order to participate in this meeting, please contactlen Royer, Iowa City Public Library, at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. that were specific, very systematic, and documented. Approximately 170 titles were ultimately removed. Some titles were removed for not being a great book that didn't fit with policy. Boothroy expects we will see more scrutiny, that this is not the last open records request. Carman says that when the request came through, he met with the city manager, discussed what kind of materials would come up in the request, and the city is confident with our practices. It's significant to have a team at the city that is aware of the library and well -versed in our policies and practices. Massa asks how many libraries around the state have a bookmobile with "banned" books. Carman says he believes most libraries use their main library policies on bookmobiles. Titles typically include popular, high -interest, high hold, community requests to be on their bookmobiles. Carman thinks all of them have some material with LGBT, "our voices" content. Pilkington says the Ames bookmobile is mostly child -focused in the afternoon. The local Antelope Lending Library relies on donations. Scott County's bookmobile has popular materials, while Davenport's is more technology focused. Carman says these articles very intentionally selected what they focused on. Pilkington says the Bookmobile goes to schools after the school day, and very rarely do students come on the Bookmobile without a caregiver. Massa's concern is how pervasive is it throughout the state. He wonders if a legislator in Des Moines could read this, could see it as an issue limited to Iowa City, and might let it go. But if it occurs in other places, what could legislators do that might affect public libraries statewide? Paetzold says meeting regularly with the legislators helps. Pilkington says it's good to know what's on the bookmobile for the board and the public, and ours has mostly new books. Massa doesn't think swarms of people are seeking out these highlighted titles, but now that the attention has been brought there may be. He was glad these articles were included in packet to know what other opinions are out there, but it was a shame that some people in the room were singled out. Massa wonders if this is a stepping stone to public libraries. Pilkington says this is happening in other states like Idaho. Matthews says this affects different ages/grades in the same building — two different populations due to the recent moves from junior highs to middle schools in the area. Massa wonders how many people will pick up on this as a movement. Carman adds that there are assumptions made about how libraries are run and managed, but there are intentions in the policies. He noted his concern about potential legislation focused on library governance and feels that taking away local control could be really damaging to the public library mission. He adds it's frustrating to see this manipulation of information. Consent Agenda. Matthews moves to approve, Stevenson seconds. Shultz asks for clarification — approving minutes from last meeting. Motion passed. Shultz moves to approve disbursements, Massa seconds. Motion passed. Set Agenda Order for October Meeting. Johnk says the budget discussion, 1 st quarter financials & stats, and policies 501 & 502. Adjournment. Johnk adjourns the meeting at 5:57 pm. Respectfully submitted, Amanda Ray If you will need disability -related accommodations in order to participate in this meeting, please contactlen Royer, Iowa City Public Library, at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Board of Commissions: ICPL Board of Trustees ATTENDANCE RECORD Name Term Expiration 10/26/2023 11/16/2023 12/14/2023 12/21/2023 1/25/2024 2/22/2024 2/29/2024 3/28/2024 4/25/2024 5/23/2024 6/27/2024 7/25/2024 8/22/2024 9/26/2024 10/24/2024 Boothroy, Bonnie X X OE OE X X Johnk,DJ 6/30/2025 X X X x X OE X X X X X X X X X Massa, Joseph 6/30/2027 X X OE X X X OE X X X X X X X X Matthews, Claire 6/30/2023 X X X X X X X X OE X X X OE X X Paetzold, Robin 6/30/2023 X X X X X X X X X X OE OE X X X Raeburn, John 6/30/2027 X OE X X X X X X X X X X X OE X Rocklin, Tom 6/30/2025 X X X X X X X X X X X X X OE X Santos Green, Lucy 6/30/2029 X X OE OE X R R R R R R R R R R Shultz, Hannah 6/30/2025 X X OE X OE X X X X OE OE X X X X Stevenson, Daniel 6/30/2027 X I X X X I X I X X X OE I X X X I X X I OE KEY: X PRESENT O ABSENT OE EXCUSED ABSENT NM NO MEETING HELD R RESIGNED TE Term Expired Item Number: 4.h. a CITY OF IOWA CITY "QR T-4 COUNCIL ACTION REPORT November 4, 2024 Senior Center Commission: September 19 Attachments: Senior Center Commission: September 19 Approved Minutes September 19, 2024 MINUTES SENIOR CENTER COMMISSION September 19, 2024 Room 311, Iowa City Senior Center Members Present: Nancy Ostrognai, Jay Gilchrist, Lee McKnight, Angie McConville, Ross Taylor, Warren Paris, Betty Rosse Members Absent: None Staff Present: LaTasha DeLoach, Kristin Kromray Others Present: None CALL TO ORDER: The meeting was called to order by Gilchrist at 4.00 PM. Commissioners introduced themselves to new commissioner Taylor. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE AUGUST 15 MEETING: Motion: To accept the minutes from the August 15, 2024. Motion carried on a 7/0 vote. McKnight/McConville PUBLIC DISCUSSION: None. OPERATIONAL OVERVIEW: DeLoach reported that the Monday Table 2 Table food distribution has been very popular. A numbered entry system has been put in place so that people are randomly given a number and that dictates when they go through the line. Many of the fall classes have started and are filling up. The Original Mature Groovers are planning for another Black History Ball and are brainstorming a full weekend of events. SHIIP open enrollment season. The Friends of the Senior Center Pickleball Jamboree will be September 291" at the Greenstate Family Fieldhouse. It will include a clinic on how to play as well as a tournament. There is an opportunity with the University for a project pairing seniors with students to talk about their personal history with going to movies. Commissioner Ostrognai had Approved Minutes September 19, 2024 suggested a new bulletin board for the ground floor where members can ask for peer suggestions on local vendors or suggest some one they have used in the past for things such as home repairs, this has been implemented and it is on the ground floor. DeLoach gave an update on the facility. A handrail on the Linn St steps is missing as it was hit by a car. It will be repaired. The Linn St sign has been replaced with the new logo. The temperature controls will be updated this fall, which will hopefully alleviate some of the heating and cooling issues in the building. COMMISSION DISCUSSION: Ostrognai reported that a volunteer for the Table 2 Table distribution feels that disabled participants are being over run in the distribution line. Gilchrist asked Kromray to give a report at an upcoming meeting regarding operations. Gilchrist will be gone at the next regularly scheduled meeting. Meeting Adjourned. 2 Approved Minutes September 19, 2024 Senior Center Commission Attendance Record 10/19/23 11/16/23 12/21/23 1/18/23 2/15/2024 3/21/24 4/18/24 5/16/24 6/20/24 7/18/24 8/15/24 9/19/24 Name Term Expires Betty 12/31/26 -- -- -- -- -- X X X NM NM O/E X Rosse Jay 12/31/25 X NM O/E NM X X X X NM NM X X Gilchrist Tasha 12/31/24 O NM O NM O O O -- -- -- -- -- Lard Angela 12/31/24 X NM X NM X X X O/E NM NM X X McConville Lee 12/31/24 X NM X NM X X O/E X NM NM X X McKnight Susan 12/31/23 O/E NM X -- -- -- -- -- -- -- -- -- Mellecker Nancy 12/31/26 X NM X NM X X X X NM NM X X Ostrognai Ross 12/31/24 -- -- -- -- -- -- -- -- -- -- O X Taylor Warren 12/31/25 X NM X NM O X X X NM NM O X Paris Key: X =Present O =Absent O/E =Absent/Excused NM =No meeting -- = Not a member