Loading...
HomeMy WebLinkAbout11-7-24 PAAC Agenda PacketPublic Art Advisory Committee Thursday, November 7, 2024 3:30 PM Emma Harvat Hall City Hall, 410 E. Washington AGENDA 1. Call to Order 2. Public discussion of any items not on the agenda 3. Consider minutes of the October 3, 2024 PAAC Meeting 4. Review 2025 Public Art Matching Grant Program Materials 5. Status of Neighborhood Art Projects: a. Discontinuation of Lucas Farms Neighborhood Proposal b. South District Bus Stop Bench Status 6. Staff updates 7. Old or New Business 8. Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Rachel Kilburg Varley, Public Art Coordinator at 319-356-5014 or rkilburg@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. DRAFT, p.1 Public Art Advisory Committee Mtg, 10/3/2024 Minutes Public Art Advisory Committee October 3, 2024 Emma Harvat Hall Public Art Advisory Committee Members Present: Rachel Kinker, Leslie Finer, Tyler Baird, Andrea Truitt, Nate Sullivan, Sophie Donta Members Absent: Jeremy Endsley, Anita Jung Staff present: Rachel Kilburg Varley Public Present: none Call to Order Truit called the meeting to order at 3:30 p.m. Elect Committee Chair and Vice Chair Ron Knoche moved to nominate Andrea Truitt as Chair and Jeremy Endsley as vice chair. Sullivan seconded. Motion passed (7-0). Public Discussion of Any Item Not on the Agenda None. Consider minutes of the September 5, 2024 PAAC meeting. Finer moved and Knoche seconded that the minutes from the September 5, 2024, meeting be approved. Motion passed (7-0). Review Community-Initiated Public Art Program Application & Procedures; and Review Neighborhood Art Program Application & Procedures Kilburg Varley reminded the Committee that they had previously discussed the need to clarify and define procedures and applications for the Community-Initiated Public Art Program and Neighborhood Art Program. She introduced the draft materials in the agenda packet and the Committee discussed. Truitt asked for clarification and made suggestions regarding the website navigation where the applications will be available. She also suggested linking any referenced plans or criteria within the documents. Kinker suggested clarifying the specific details, such as dimensions and space needs, being requested for inclusion in the project description in the Community Initiated Public Art application. Donta asked about specifying guidelines or restrictions on content. Kilburg Varley shared that she reviewed First Amendment rights with the City Attorney’s Office on the question of content, and it was determined that public art being commissioned on public property or with public DRAFT, p.2 Public Art Advisory Committee Mtg, 10/3/2024 funding could have those restrictions or requirements included in the grant agreement or PAAC’s review and approval process. Kinker asked about including maintenance requirements on the Community Initiated Public Art application. Kilburg Varley explained that she anticipates projects coming through this application process are not likely to be projects that the Public Art Program will accept into their public inventory to maintain long-term, but to provide a pathway for permissions for projects initiated by the community that they will produce and maintain. Sullivan asked for clarification about the PAAC’s responsibility for responding to the applications. Kilburg Varley shared that she anticipates Community-Initiated Public Art applications could likely be handled at the staff level, since those would usually only be seeking location permissions on public property or right-of-way. Sullivan suggested clarifying that in that program that projects occurring entirely on private property do not need City approval. Donta moved, Sullivan seconded to approve the Community Initiated Public Art and Neighborhood Art Program procedures and applications. Motion passed (7-0). Public Art Strategic Plan Update: Public Input Survey Questions Kilburg Varley reviewed the memo in the agenda packet recapping current steps which have taken place to-date (review of current strategic plan in January 2024, review of past 5 years of budget and project siting data in July 2024, and held an Arts Stakeholder Meeting in August 2024). As next steps, she recommends issuing a public input survey in December 2024, holding a PAAC work session to identify strategic plan priorities in Spring 2025, and aim to adopt an updated plan by the Summer of 2025. The Committee discussed the proposed public input survey questions included in their agenda packet:  Kinker suggested adding an “Other”/write-in option for Q2  Kinker also suggested clarifying that all demographic questions are optional.  Regarding Q8, Sullivan noted that since respondents will be self-selecting to participate, the question’s results may not be valuable. Donta agreed and suggested striking that question and instead including a question about quantity of public art and distribution of public art. Knoche suggested Q5 and Q6 cover the distribution aspect.  Donta also suggested asking about whether people prefer permanent or temporary installations.  Truitt questioned what kind of results would be gained from Q7. Knoche suggested adding a link to the Public Art Inventory. Kilburg Varley suggested an additional question could be “Is there a public art project you have seen in another community that you liked?”. Committee members supported adding that question.  Truitt suggested promoting the survey at the public library. DRAFT, p.3 Public Art Advisory Committee Mtg, 10/3/2024 Kilburg Varley shared that she will make these edits to the survey and work with the Communications Office to issue the survey in December. Staff Updates Kilburg Varley shared an update on the the South District Bus Stop Bench Project. There was a delay in the ordering and delivery of the jib crane, which serves as the structural foundation of the sculpture. This would have prevented installation before the ground freezes, but they chose to purchase an additional base plate so Public Works could proceed with pouring the footing. She shared that these changes are likely to push the project over budget. She also shared that the project has been more demanding on City staff time and resources than originally anticipated, which should be considered when considering future projects. Kilburg Varley also shared that the Committee may need to consider abandoning the Lucas Farms Neighborhood project as the project partners have not been responsive and this would be the fourth year that the funds are being carried over. Next, she gave the Committee a heads up that they will start planning ahead for the 2025 Public Art Matching Grant round at the next meeting in November, so encouraged them to start thinking about any modifications they would like. Finally, she shared information about a partnership between the City and Downtown District to install artistic banners on the fencing around the City-owned lot at 21 S. Linn Street. A call for artists went out in September, and the banners should be installed in November. Old or New Business None. Adjournment Knoche moved to adjourn at 4:19 pm. Sullivan seconded. Motion passed (7-0). DRAFT, p.4 Public Art Advisory Committee Mtg, 10/3/2024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term Expires 7/6/23 8/3/23 9/7/23 11/2/23 12/7/23 1/4/24 4/4/24 6/6/24 8/1/24 9/5/24 10/3/24 Ron Knoche X X X* X X X* X* X X O/E X Juli Seydell- Johnson X X X O/E X* X O/E X X X X* Steve Miller 12/31/23 X X X X X X X X X --- --- Eddie Boyken 12/31/24 O/E O/E O --- --- --- --- --- --- --- --- Andrea Truitt 12/31/25 X X X X X O/E X O/E X X X Dominic Dongilli 6/30/23 --- O/E --- --- --- --- --- --- --- --- --- Anita Jung 6/30/23 O/E X X X X X O/E X X X O Jenny Gringer 12/31/23 X X O/E O X --- --- --- --- --- --- Jeremy Endsley 12/31/25 O/E X O X X X X X X X O/E Nate Sullivan 6/30/26 X X X X X O/E X X X O/E X Leslie Finer --- --- --- --- --- --- X X X X X Rachel Kinker --- --- --- --- --- --- X X O/E X X Key: X = Present X* = Delegate attended O = Absent O/E = Absent/Excused --- = Not a member DRAFT 2025 Public Art Matching Grant Program – DRAFT Purpose: The Iowa City Public Art Matching Grant Program aims to foster creativity and enhance opportunities to access the arts in Iowa City. The program is available for art projects (visual, audio or performance based) that are located in Iowa City and accessible to the general public. Timeline: All projects must be completed during calendar year 2025.  January 10, 2025: Application period opens  Jan./Feb. (TBD): Informational session is held or pre-recorded info session is published  March 14, 2025: Applications due by 11:59pm  Late March: PAAC members to review applications and score (See “Review Process” below)  April 3, 2025: Make funding decisions at April PAAC meeting (see “Review Process” below) Funding: Total budget/funding available: TBD  50/50 matching grant o Maximum grant award: $4,00 (total project costs of at least $8,000) o Minimum grant award: $500 (total project cost of at least $1,000) Application: Applications will be accepted via online form (see attached). Review Process: 1. Submissions will be scored independently by the Iowa City Public Art Advisory Committee (PAAC) members using the Public Art Matching Grant Evaluation Rubric. Each member must submit scores/comments to the Iowa City Public Art Coordinator (or designee) by March 28, 2025. 2. The Public Art Coordinator (or designee) will compile scores and comments (anonymously) and present a ranking of applications at the April 3, 2025 Public Art Advisory Committee meeting. PAAC will discuss, determine, and approve final funding awards. 3. See 2024 rubric attached ELIGIBLE PROPOSALS  Publicly accessible and viewable within Iowa City– on public or private property (application requires prior approval of private property owner or appropriate City department).  Murals, sculpture, installations that are permanent or temporary that will withstand human and weather elements associated with the installation location.  Visual, audio or performance-based projects.  Projects must be installed/completed by December 31, 2025 ELIGIBLE EXPENSES  Materials and supplies necessary for the creation of the artwork  Wages/stipend for artists/performers to create the work  Contract labor for installation such as site prep, concrete pouring, tile installation DRAFT ELIGIBLE MATCHING FUNDS  other grants  other donations  personal contributions  In-kind services  Commodities/supplies PROPOSALS AND EXPENSES NOT ELIGIBLE  Events or performances that are a part of an applicant’s regular programs  Those that do not have the arts as their primary focus  Those intending to influence public policy or to evangelize a belief  Those that advertise, promote, or gain in any way for a for-profit business; or those that incorporate the logo or are intended to promote a non-profit organization  Those for which patrons will be charged admission  Fees to secure a site (permits, purchasing land)  Food/Beverages  Events with a primary focus of fundraising NOTE: If applicant has received Public Art Matching Funds for a project that has not been completed, they are not eligible to submit an application until the previous project is completed satisfactorily. WHO CAN APPLY  Organizations, schools, and individuals located within Iowa City  Individual artists  Nonprofit 501(c)(3) arts organizations  Privately owned/operated businesses SUBMISSION REQUIREMENTS See application form attached. Iowa City Public Art Matching Fund Program Previous Next Introduction Thank you for your interest in this grant opportunity. Prior to completing this application form, please review the Public Art Matching Grant Frequently Asked Questions at www.icgov.org/publicart. If your project takes place on City-owned or privately-owned property, you must provide evidence in the following application that you have support from the appropriate parties to proceed with this project. Failure to obtain prior approval could disqualify or delay an otherwise good proposal. If you aren’t sure if you need prior approval from a project partner, please contact the Public Art Coordinator Rachel Kilburg Varley at 319-356-5248 or rkilburg@iowa-city.org. 11/1/24, 12:41 PM New Submission https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 Iowa City Public Art Matching Fund Program Previous Next General Information The Public Art Matching Grant Program aims to increase public art access and opportunities in Iowa City. The program funds visual, audio, or performance-based art projects that are located in Iowa City and accessible to the general public. Successful grant applications will show evidence of a specific planned project which can be completed before January 2025. Please complete the following application in its entirety. If you have questions or need assistance completing this application form, please contact Public Art Coordinator Rachel Kilburg Varley at 319-356- 5248 or rkilburg@iowa-city.org It is recommended applicants save the form every 5-10 minutes to avoid losing progress. To do this, click “Save as Draft” at the bottom of the File Uploads page. Project Name * Applicant Name * Applicant Email *Applicant Phone * Applicant Address * Street Address Address Line 2 City State/Province/Region Postal/Zip Code Country Are you the project artist * Yes No Please upload your artist resume/CV * Drag and drop files here to upload or Upload Have you received Public Art Matching Grant Funds in the past?* Yes No 11/1/24, 12:42 PM New Submission https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 Iowa City Public Art Matching Fund Program Previous Next Project Details To save progress, click “Save as Draft” at the bottom of the File Uploads page. Provide a brief description of the proposed project * Explain how the project is defined as “public art” and demonstrate that the artwork will be located in an area open and freely accessible to the general public * Describe the intended audience for this project, why public art is important to that audience, and any efforts you will make to benefit the broader community, especially populations which have faced systemic barriers to art access or opportunities * How will you know your project was successful?* Will this project take place on public or private property?* Public/City-Owned Private Property Owned by the Applicant or project partner listed below Private Property not owned by the applicant Please list which City staff/departments you have discussed your proposal with and whether they are supportive of the project. Failure to contact appropriate City staff prior to submitting this form may result in disqualification of your application. If you aren’t sure who to contact, please contact Public Art Coordinator Rachel Kilburg Varley at 319-356-5248 or rkilburg@iowa-city.org. Location of Project * Project Partner(s) (if any) Describe the role of any project partners listed 11/1/24, 12:42 PM New Submission https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 Iowa City Public Art Matching Fund Program Previous Next Timeline To save progress, click “Save as Draft” at the bottom of the File Uploads page. Project Timeline Tell us about the proposed timeline and action steps needed to complete this project. Use one line for each milestone and add additional lines as needed. Action Step/Milestone Completed by + Add MM/DD/YYYY 11/1/24, 12:43 PM New Submission https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 Iowa City Public Art Matching Fund Program Previous Next Budget To save progress, click "Save as Draft" at the bottom of the File Uploads page. Please use the budget templates below. A completed budget should tell us what sources of funds your project will use and how you plan to spend the grant money. Project Funding Sources Total Project Cost * $ Matching Grant Request * $ Please list any other funding sources supporting your project. Add additional rows as needed. Other funding source *Amount *Committed or Anticipated?* + Add $Committed Anticipated Please describe any project supplies, equipment, or labor which are being donated in-kind Project Budget Please list a breakdown of project expenses and funding sources. Funding for personal property or gain will not be authorized. Example: Amount:Describe Expense Item:Amount paid by Matching Grant:Amount paid in-kind or by other funding source: $400 Paint $400 $200 Paint Supplies $200 $1,500 Artist labor $500 $1,000 $150 Plaque/signage $150 Amount Expense Item Amount paid by Matching Grant Paid in-kind or by other funding source + Add $$$ 11/1/24, 12:43 PM New Submission https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 Iowa City Public Art Matching Fund Program Previous Next File Uploads Letters of support, if available (?) Drag and drop up to 2 files here to upload or Choose files Images (?) Drag and drop up to 5 files here to upload or Upload Site Plan (?) Drag and drop up to 1 files here to upload or Upload Additional Information (?) Drag and drop up to 1 files here to upload or Upload Signature Sign Submit Save as Draft 11/1/24, 12:44 PM New Submission https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 1 Public Art Matching Fund Program Awards Rubric I. PROJECT DETAILS AND DESCRIPTION A. Overall Application 3. Application is clear, concise, and well composed. This project is substantially different from regular programming or has not been done before by the City. Case for support is exemplary and merits investment from the City. 2. Application is clear. This project has elements that are different from the applicant’s regular programming. Case for support is adequate. 1. Application is unclear or poorly composed. This project has been done by the applicant previously or closely resembles artwork/events already available in Iowa City. Case for support is inadequate or does not merit City investment. B. Artwork/event and materials description 3. Project and description are exemplary and clearly advance the mission, vision, and goals laid out in the Public Art Strategic Plan and Iowa City Public Art Management Plan. 2. Project and description satisfactorily advance the mission, vision, and goals laid out in the Public Art Strategic Plan and Iowa City Public Art Management Plan. 1. Project and description are unclear and do not advance the mission, vision, and goals laid out in the Public Art Strategic Plan and Iowa City Public Art Management Plan. C. Images/plans and project illustration 3. Work samples are of high quality and clearly demonstrate exceptional capabilities in artistic concept and form. 2. Work samples are of average quality and demonstrate capabilities in artistic concept and form. 1. Work samples are of poor quality or demonstrate inadequate capabilities in concept and form. D. PAAC Definition of public art 3. Artwork/event dynamically engages with, and extends the definition of public art found in the Public Art Strategic Plan and Iowa City Public Art Management Plan. 2. Artwork/event clearly fits within the definition of public art found in the Public Art Strategic Plan and Iowa City Public Art Management Plan. 1. Artwork/event does not clearly fit within the Public Art Strategic Plan and Iowa City Public Art Management Plan. E. Project location 3. Project location is considerately and strategically thought out to reach target audience. Project is appropriate for the 2. Project location is suitable for the project. The project is appropriate for the location. 1. Project location is random and project does not suit chosen location. 2 location. Artist/contractor utilizes City Parks/Facility Inventory in the Public Art Strategic Plan and Iowa City Public Art Management Plan. F. Technical ability to carry out scope of project 3. Project has strong implementation objectives. Timeline demonstrates thoughtful planning and detailed consideration. Confident project will be realized through a clear, reasonable timeline. Artist and partner responsibilities are clearly defined. 2. Project has identified implementation objectives. Timeline demonstrates planning and consideration of most tasks needed. Artist and partner responsibilities are defined. 1. Project has unclear implementation objectives and timeline. Raises concerns about project achievability. Artist and partner responsibilities are undefined or unclear. II. PROJECT COSTS AND BUDGET G. PAAC matching fund expenses 3. Project budget is clear and intended use of matching funds is detailed. 2. Project budget is clear but the intended use of matching funds is implied but inadequately detailed. 1. Project budget is vague and the intended use of matching funds is inadequate. H. Funds from other sources/impact of PAAC funds 3. Project leverages diverse funding sources and in-kind support as appropriate. PAAC funds are clearly integral to project implementation. 2. Project demonstrates some diversity in funding sources or in-kind support as appropriate. PAAC funds are supplementary to project implementation. 1. Project demonstrates inadequate or unclear leveraging of diverse funding sources as appropriate. The impact of PAAC funds is vague or extraneous. III. PROJECT OUTCOMES I. Specific outcomes and measures 3. Project uses strong qualitative and quantitative measures to analyze achievement of arts goals and implementation objectives. Project has appropriate methods in place to collect data on evaluation measures. 2. Project identifies methods or measures to analyze achievement of arts goals and implementation objectives. 1. Evaluation methods and measures are weak, inadequate or unclear. J. Engagement with broader community 3 3. Target community for project is well defined, its relevance to project is evident. Plans to disseminate and provide equitable access to project are exemplary. 2. Target community for the project is identified. Plans to disseminate project and provide equitable access to project are satisfactory. 1. Target community for the project is not defined. Plans to disseminate and provide equitable access to project are inadequate. K. Community partner integration 3. There is clear demonstration of collaborative partnership. All involved parties share significant responsibility for the successful outcome of the project. 2. There is some demonstration of collaboration. There is investment on both sides, but it is imbalanced. 1. There is little to no demonstrated partnership. If there are listed partners, partners appear minimally involved. L. Functional Art (eg., bus stop benches) 3. This project is clearly functional art 2. This project may be functional art 1. There is no functional aspect to this art. M. Unexpected Art 3. This project is located in a place or happens at a time when or where art is completely unexpected 2. This project is located in a place or happens at a time when or where art may have occurred in the past, but not frequently. 1. This project is located in a place or happens at a time when or where art is a common happening. N. Participatory Art 3. There is a clear opportunity for or aspect of community participation in this project 2. There may be some opportunity for or aspect of community participation in this project 1. There is little to no opportunity for or aspect of community participation in this project O. Ephemeral Art 3. This project may only be experienced in a certain place and time and then is over. 2. This project can be experienced repeated times. 1. This project may be experienced at any time.