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Home My WebLink About2024-08-19 Airport Commission Minutes i MINUTES FINAL IOWA CITY AIRPORT COMMISSION August 19, 2024— 5:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Ryan Story, Chris Lawrence Members Absent: Hellecktra Grozco, Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Travis Strait, Carl Byers RECOMMENDATIONS TO COUNCIL: None DETERMINE gUORUM A quorum was determined at 5.00 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Tharp noted that Pfohl had submitted some grammatical corrections to the draft minutes. Bishop moved to approve the minutes from July 11, 2024, seconded by Pfohl. Motion carried 3-0 (Lawrence abstained, Story absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION 1 ACTION a. Airport Construction Projects: 1. FAA grant projects 1. Runway 12130 Displaced Threshold/Relocation — Tharp stated the project is mostly done. He stated that they had some light fixtures that were supposed to be going in tomorrow and that the seeders were scheduled to come out. Tharp stated they were waiting for the lights fixtures to be correct before scheduling flight check for the FAA so they didn't have a issue with that. 2. Solar Power Project — Tharp stated that they have a grant offer from the FAA for the project. Tharp noted that so far they were on track for a start date of Sept 91h, but that the contractor was waiting for one more piece of equipment to come in and that the start date might shift because of it. Tharp noted they did adjust the panels a bit and asked Strait to update the Commission. Strait stated the contract had requested a change in -the angle due to wind loading of the panels from a 30 degree tilt, to a 20 degree tilt. This would make the panels a little flatter and a little less efficient. To compensate some additional panels would be added to the system. Airport Commission August 19,2024 Page 2 of 4 a. Consider a resolution accepting FAA Grant 3-19-0047- 037-2024--Bishop moved resolution#A24-16, seconded by Pfohl. Motion carried 4.0 (Orozco Absent) 3. Terminal Building—Tharp stated that they had submitted the grant application for the next round of funding. Tharp stated they were also finishing up the FAQ document for those that might assist in advocating for the project. Tharp stated that Lawrence had seen the document, and he was planning to take it to the Kansas City conference with him. Tharp noted he had not seen any timelines for when the FAA would announce the awards. ii. Iowa DOT grant projects—Tharp noted that if they had any ideas for grant applications, members could forward them to him. Tharp noted that they did not have any active grants with the Iowa DOT and that the next round of applications wouldn't be until next April. b. Airport"Operations" I. Budget— 1. Hangar Rates.2024-2025 — Tharp stated that most of the airports around Iowa City had remained the same with rates. Tharp stated that Cedar Rapids was in the middle of its rate adjust program that it started a couple of years ago. Tharp stated that they were still seeing higher rates for maintenance and other fees and that he was recommending a 5% increase to the existing rates. Pfohl asked if there was still a hangar waiting list, to which Tharp responded in the affirmative. Pfohl also asked about hangar construct to which Tharp stated that construction wasn't cost effective at this point. Tharp noted that the 5% increase would bring in about an additional $7000 per year. Story asked if these rates were just for the t-hangars and asked about the rates for the other hangars. Tharp stated that the other hangar agreements have an automatic CPI inflator in them but typically at 5 year intervals. a. Consider a motion to approve hangar rates for 2024/2025— Lawrence moved to raise the hangar rates by 5%, seconded by Pfohl. Motion carried 2-0 (Story, Bishop abstained; Orozco Absent) 2. Budget Review —Tharp stated that the spreadsheet in the packet was a comparison view showing the last couple of years, and the projects for the next couple of years. Tharp stated that their larger than projected expenses came from a large increase in insurance costs as well as a number of one-time costs, such as the gate operator that went out and hangar doors that are old that finally give out. Tharp noted that the projections of the next fiscal was showing a surplus of around $30,000 stating that they would need a couple of years like that to get the cash balance back to more favorable levels. H. Management 1. Strategic Plan—Tharp led a review of the strategic plan objectives and gave examples of actions that had been dune for each of the objectives. Tharp reminded folks that they did Have the pancake breakfast this weekend as one of their community events. Story Airport Commission August 19, 2024 Page 3 of 4 asked about the larger hangar that used to be rented but was now used for equipment storage. Tharp noted that this was an executive decision, and they could go back to renting it. Tharp noted that as the space constraints became increased, this hangar came back to the airport and the opportunity was there for the equipment to be stored indoors again. It also gave the opportunity for maintenance workers to be shielded when swapping plow blades, brooms or doing other basic needed maintenance. Story asked about building a building for the equipment. Tharp noted that you can get money for an equipment building. Tharp noted that it was still tied to a formula based on equipment needed by the airport. Tharp stated that the hangar itself was oddly shaped making it too small for multiple aircraft, but too big for a single engine hangar. Tharp noted that previously it was used by a glider pilot before they had built their own hangar at the end of the row. Story also asked about hangars that were rented but empty or hangars that might not be getting used as aircraft storage. Members continued to discuss options for encouraging more active hangar flyers. iii. Events — 1. Autocross: Sept 15, Sept 29 2. Pancake Breakfast (Aug 25) c. FBO 1 Flight Training Reports i. Jet Air— Lawrence noted that Wolford wasn't present, and Tharp noted he didn't have any updates. Tharp noted that they were extremely busy in the month of July as indicated by the fuel flowage check they got. Pfohl asked if the maintenance staff could focus on the weeds in the front of the building. d. Commission Members' Reports — Story asked about the grass runway to which Tharp stated he need to write a formal request letter to the Flight Standards office. e. Staff Report — Tharp noted that he would be in Kansas City for the 4 states aviation conference Wednesday-Friday. SET NEXT REGULAR MEETING — Next meeting September 1211 ADJOURN Lawrence moved to adjourn, seconded by Bishop. Motion carried 4-0 (Orozco absent). Meeting adjourn at 5:35 pm. Z�2N - t I opt CHAIRPERSON DATE Airport Commission August 19,2024 Page 4 of 4 Airport Commission ATTENDANCE RECORD 2023.2024 o i o 0 o O O ® ® O o TERM m o N N W cr+ Ul w -4 w Q CD co 0o to N W to EXP. N N N NAME r � v N_ N N� _ N iz N N � _ N N N N W W W W Ala .p A. A I' A p .p A Warren 06/30/26 Bishop X O!E X X OIE X X OIE OIE X X X X Christopher 06130/25 X X X X X O!E X X X OIE OIE OIE X Lawrence Hellecktra 06130l26 X X X X OIE X X OIE X OIE X X OIE Orozco Judy Pfoh! 06/30/26 X X X X X X X X OIE X X X X Ryan Story 06/30/27 X OIE XT X X X X X X X X O/E X Key: X = Present XIE = Present for Part of Meeting O = Absent OIE = Absent/Excused NM = Not a Member at this time XIS = Present for subcommittee meeting OIS = Absent, not a member of the subcommittee