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Home My WebLink About2024-09-12 Airport Commission Minutes MINUTES FINAL IOWA CITY AIRPORT COMMISSION September 12,2024— 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Ryan Story, Chris Lawrence, Hellecktra Orozco, Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Adam Thompson, Keith Kaspari RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Lawrence noted that Pfohl had submitted some grammatical corrections to the draft minutes. Story stated that the attendance sheet appeared to be wrong. Lawrence moved to approve the minutes from August 19, 2024, as amended, seconded by Pfohl. Motion carried 5-0. PUBLIC COMMENT -. None ITEMS FOR DISCUSSION /ACTION a. Airport Construction Projects; i. FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated the last couple of lights were in and were scheduled to be installed on Monday. Bishop asked about the PAPI to which Byers responded they still needed to flight check them. Tharp stated that other than the lights, there were a couple of follow up items on the 3 punch list to finish. 2. Solar Power Project — Tharp stated that the start had been delayed as they were waiting for some pieces of equipment to come in. Tharp stated that next week MidAmerican was scheduled to complete the transformer upgrades so that the equipment delay wasn't impacting the traffic. Lawrence asked about power outages, to which Tharp responded MidAmerican had a window of 4 hours. Tharp stated that a pre-outage meeting with Jet Air and Care was scheduled Monday. i 1 Airport Commission September 12,2024 Page 2 of 4 3. Terminal Building — Tharp stated that he didn't have much of an update on this. Tharp stated that he had a conversation with the FAA acting regional director and that the perception he took away was that the selection process had turned more political. 4. 5 Year Engineering/Consultant Request for Qualifications — Tharp stated that every 5 years the Airport does an engineering RFQ which is the consultant services for FAA related projectes. Tharp stated that this is part of the requirements for making sure the Airport's FAA supported projects remain eligible for grant reimbursement. Tharp stated that the draft document was in the packet and that the process would be dependent on how many responses they received. Orozco asked about the terminal building and meeting with the University. Lawrence responded that he needed to send things over to them. Lawrence stated that Tharp and Byers had made a executive summary sheet that he was going to send. Ii. Iowa DOT grant projects —Tharp stated that they did not have any active DOT grant projects. The next application period would be in the Spring. b. Airport "Operations" I. Budget — Tharp stated that the City had moved to some new planning software for CIP projects that made it much easier to present visuals on the project plans for the airport. 1. 2025-2030 CIP Projects--Tharp stated that as part of the program he suggested a project for HVAC updates on the existing terminal building. Tharp stated that if they didn't get the funding for the new terminal, they'd need to have a broader conversation regarding the existing building. Tharp stated that his first project would work to update the HVAC system and as well as catch up on the replacements of equipment in other buildings. Lawrence asked about how the city was funding other building construction. Tharp noted the transit facility was a grant project but that he didn't know the percentages. Tharp noted that there's also other conversations about city hall and additional fire stations that would be local dollars. Lawrence asked about the Riverside Drive sidewalk. Tharp noted that was under the parks and recreation section. 2. FY26 Budget -- Tharp stated that the kickoff of the operations budget was September 24th and that it was expected to be due back October 21". Tharp stated that the budget committee which was the Chair and Secretary would meet to discuss the budget once the details were released. ii. Management- 1. Farm Management Agreement — Tharp stated that they were in the window where they could terminate the farm management agreement. Tharp stated that he was not recommending doing that, but that in the past the Commission had taken an affirmative action to maintain the contract. Lawrence asked about the farm agreement to which Tharp responded. Commission agreed by consensus to continue the agreement. Airport Commission September 12, 2024 Page 3of 4 2. T-Hangar Lease Language — Tharp noted that he included the template for the leases in the contract. He noted that this conversation got started because last month there was concern with the hangar that was rented by a tenant who had an airplane, then sold it and the hangar was being used for other storage. Tharp noted that he had a conversation with that tenant and that they chose to end the lease agreement. Tharp stated that they had a new tenant in the hangar with an airplane. Tharp stated that as a result of that conversation last month he also researched some language options for the Airport Commission to consider if they wanted to try to encourage something for active aircraft storage. Members discussed different options for the hangar lease. Members discussed sending the proposed changes to tenants to give hangar tenants a heads up and to also allow for comments before the language is formally adopted as part of the lease agreement next year. iii. Events — Tharp noted that there were a couple of autocross events left on the calendar. Tharp stated that he did not get final numbers from the pancake breakfast, but when he talked to the group at around 1 lam on Sunday they had served 1400 breakfasts. Tharp stated that he was going to be planning some type of ribbon cutting ceremony for the solar array. 1. Autocross: Sept 15, Sept 29 2. Pancake Breakfast (Aug 25) c. FBO 1 FlightTraining Reports i. Jet Air—Wolford said the shop was staying pretty busy. He also stated that fuel sales were steady even though he would have expected a drop. He stated that he thought the new handling fees were helping to keep the fuel sales up. Wolford noted that the football game flyover helicopters took fuel which also helps the total sales numbers. Wolford stated that they had an elk on the airfield. Members discussed what the airport does in that situation. Tharp stated that he had reached out to the Iowa DNR and was waiting to hear back options if there were more sightings. d. Commission Members' Reports — none e. Staff Report— Tharp stated that tomorrow he was submitting the letter to Flight Standards for the permission to have grass ops on the side of the runways. Tharp also stated that the IPAA Board of Directors meeting was Sept 17u' and he'd be out of the office for that. SET NEXT REGULAR MEETING — Next meeting October loth. Story and Bishop both stated they'd be unavailable. ADJOURN Orozco moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at 6:50 pm. CHAIRPERSON DATE Airport Commission September 12, 2024 Page 4 of 4 Airport Commission ATTENDANCE RECORD 2023-2024 TERM o 0 0 0 0 o � hot -+ N W � C71 C31 e! 00 fD N .a �. C` cov o o a � W ` to0 N NAME EXP. N N N N N N N (V N N N iV i W W W rp. At .Pb .@ U A A. A Ab Warren 06/30126 Bishop O/E X X O/E X X O/E O/E X X X X X Christopher 06/30/25 X X X X O/E X X X WE O/E O/E X X Lawrence Hellecktra 06/30/28 X X X O/E X X O/E X O/E X X O/E X Orozco Judy Pfohl 06/30/26 X X X X X X X O/E X X X X X Ryan Story 06/30/27 O/E X X X X X X X X X WE X X ?Ley, X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S =Absent, not a member of the subcommittee