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HomeMy WebLinkAbout2024-11-14 Info Packet 4 City Council Information Packet CITY OF IOWA CITY November 14, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule November 19 Work Session IP2. Work Session Agenda IP3. Memo from City Attorney: Council candidacy petitions IP4. Pending City Council Work Session Topics Miscellaneous IP5. Memo from City Manager's Office: Housing Information IP6. Memo from Assistant City Manager: 2025 State Legislative Priorities Development IP7. Memo from Budget Management Analyst: Quarterly Finance Summary for Period Ending September 30, 2024 IP8. Quarterly Investment Report: July 1 - September 30, 2024 Draft Minutes IP9. Ad Hoc Truth & Reconciliation Commission: November 7 IP10. Airport Commission: October 16 IP11. Human Rights Commission: November 4 IP12. Public Art Advisory Committee: November 7 November 14, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT November 14, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule j , City Council Tentative Meeting Schedule Subject to change CI F IQWA CITY November 14,2024 Date Time Meeting Location Tuesday,November 19,2024 4:00 PM Special Formal City Hall,Emma J.Harvat Hall Work Session 410 E.Washington Street 6:00 PM Formal Meeting Tuesday,December 10,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,Janaury 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,January 13,2025 8:00 AM Budget Work Session City Hall,Emma J.Harvat Hall 410 E.Washington Street Monday,January 13,2025 4:30 PM Joint Entities Meeting TBD Hosted by Johnson County Brd of Supervisors Tuesday,January 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Wednesday,January 22,2025 2:00 PM Budget Work Session(CIP) City Hall,Emma J.Harvat Hall 410 E.Washington Street Tuesday,February 4,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,February 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,March 11,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 1,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 15,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,May 6,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,May 20,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 3,2025 4:00 PM Work session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 17,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,July 8,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 5,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 19,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 2,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 16,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,November 3,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,December 9,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT November 14, 2024 Work Session Agenda Attachments: Work Session Agenda Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability-related accommodations in order to participate in this program/event, please contact Kellie Grace at 319-356-5041 , kgrace@iowa- city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City City Council - Work Session r i Agenda =-; ,,.t Work Session h November 19, 2024 - 4:00 PM CITY OF IOWA CITY Emma J. Harvat Hall 410 E. Washington Street www.icgov.org City of Iowa City Land Acknowledgment can be found at: icgov.org/landacknowledgement Meeting Rules can be found at: icgov.org/meetingrules You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: • https://citychannel4.com/live • https://www.youtube.com/userlcitychanne]4/live • https:/ifacebook.com/CityoflowaCity Following the 4:00 P.M. Special Formal Meeting 1 . Clarification of Agenda Items 2, Information Packet Discussion [November 7, November 14] The following items need Council direction: . (11/14) IP6 - Memo from the Assistant City Manager: 2025 State Legislative Priorities Development 3. University of Iowa Student Government (USG) Updates 4. Potential uses of the CRANDIC rail line 5. Council Vacancy Discussion [Continued from 11/04/2024] 6. Council updates on assigned boards, commissions, and committees Item Number: IP3. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 14, 2024 Memo from City Attorney: Council candidacy petitions Attachments: Memo from City Attorney: Council candidacy petitions r t;,_.�, * CITY OF IOWA CITY . ,,MEMORANDUM Date: November 7, 2024 To: City Council From: Eric R. Goers, City Attorney t Re: Council candidacy petitions At your November 4tn Council meeting, you requested information on the deadlines for filing petitions for candidacy for City Council positions. For typical elections, the following deadlines apply: "[F]or those cities which may be required to hold a primary election, the petition must be filed not more than eighty-five days and not less than sixty-eight days before the date of the regular city election. Nomination petitions shall be filed not later than 5:00 p.m. on the last day for filing. Iowa Code § 376.4 Obviously, these deadlines could cause a problem, in that if the minimum required 60-day notice is given to the County Auditor for the setting of the special election, the 68-day deadline for filing a candidacy petition would already have passed. It is for this reason that deadlines for special elections to fill a Council vacancy have different deadlines. They are as follows: [A]nomination petition must be filed not less than twenty-five days before the date of the special election and, where a primary election may be required, a nomination petition must be filed not less than fifty-three days before the date of the s eciaJ election. Iowa Code § 372.13 (emphasis added) So, petitions for candidacy must be filed no later than 53 days before the general election, which means 25 days before the primary election. All the other rules associated with petitions for candidacy for regular elections still apply for special elections. Copy to: Geoff Fruin, City Manager Kellie Grace, City Clerk Kirk Lehman, Assistant City Manager Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT November 14, 2024 Pending City Council Work Session Topics Attachments: Pending City Council Work Session Topics � r CITY OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS November 13, 2024 Currently Scheduled • December 101h, 2024: Local Option Sales Tax and other alternative revenue streams discussion FY23-25 Strategic Plan Action Item Topics Requiring Council Discussion: • Explore legal steps to discourage or prevent bad faith and predatory property investors • Advance prioritized recommendations in the 2022 Affordable Housing Action Plan. Work with partners to undertake significant-scale affordable housing efforts • Develop a vision statement for a singular regional transit system with metro Johnson County entities and obtain initial commitments to study a regional system from each entity's elected officials Other Topics: • Discussion of board and commission appointment process • License plate reader technology discussion • Air quality discussion • Alternative crisis response discussion • Historic preservation incentive discussion ■ FY 2026 budget discussion • Review of the Aid to Agencies grant program Note: Some items on the Pending List may require staff research and information gathering prior to scheduling. Item Number: IP5. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 14, 2024 Memo from City Manager's Office: Housing Information Attachments: Memo from City Manager's Office: Housing Information �*I- CITY OF IOWA CITY gin MEMORANDUM Date: November 12, 2024 To: Mayor and City Council From: City Manager's Office Re: Housing Information At your October 15, 2024 work session you asked staff to provide you housing related information on a recurring basis prior to each City Council meeting. Staff intends to add to this memo with each Information Packet that is publicly released prior to formal City Council meetings. We welcome feedback on the type of information that you believe will be most informative and useful in your roles as City Councilors. Date Topic Source October 31, HUD Point-in-Time Count: This is Institute for Community Alliances (ICA) 2024 a required count conducted across https://icalliances.org/pit the country of sheltered and unsheltered people experiencing homelessness on a single night in January. In 2023, the count revealed 160 sheltered and 18 unsheltered individuals in Johnson County. In 2024, the count revealed 159 sheltered and 22 unsheltered individuals in Johnson County. November 14, Housing Choice Voucher HUD Housing Choice Voucher Data 2024 Utilization Rate: The utilization Dashboard rate refers to the number of https://www.hud.gov/program offices/pu housing choice vouchers that are blic indian housing/programs/hcv/dashb under lease as a percentage of oard November 12, 2024 Page 2 total vouchers available. As of July 2024, the national utilization rate is 86.23%. The State of Iowa utilization rate is 82.74%. The Iowa City Housing Authority utilization rate of 92.85% exceeds both the national and state figures. December 5, 2024 Item Number: IP6. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 14, 2024 Memo from Assistant City Manager: 2025 State Legislative Priorities Development Attachments: Memo from Assistant City Manager: 2025 State Legislative Priorities Development t ^i CITY OF IOWA CITY MEMORANDUM Date: November 14, 2024 To: Mayor and City Council From: Kirk Lehmann, Assistant City Manager Re: 2025 State Legislative Priorities Development Prior to the start of each State of Iowa legislative session, the City Council traditionally adopts legislative priorities and communicates the City's positions on those issues to our elected delegation. The 2025 State of Iowa Legislative Session will commence on January 13, 2025. This session marks the start of a new biennium (91st Iowa General Assembly). Several local government-related issues are anticipated during the next session, including continued property tax reform efforts. This memorandum updates the City's previously adopted legislative priorities. Council will have an opportunity to comment on these or other priorities at the work session on November 19, 2024. Staff will prepare a resolution containing the 2025 legislative priorities for consideration at the regular meeting on December 10, 2024. Discussion Based on both ongoing and recent issues facing City Council and community, as well as Iowa City's adopted Strategic Plan for Fiscal Years 2023 through 2028, the following legislative priorities have been identified for the 2025 legislative session: Strategic Plan Value: Climate Action • Support climate action initiatives. Support initiatives and legislation that further the goals contained in Iowa City's Climate Action and Adaptation Plan and Accelerating Iowa City Climate Actions report. Iowa City encourages the State to adopt the 2021 International Energy Conservation Code and provide cities the ability to make local amendments. The City also encourages the State to initiate a statewide climate action plan and invest directly in environmental and ecological efforts that will support all Iowans. • Support legislative changes to allow investor-owned utilities (such as MidAmerican) to implement community solar projects. Also known as "Virtual Net Metering" this allows residents to buy into community solar projects for utility bill credits. This could be an excellent solution for interested rate users who don't have space, ownership, or sunshine for their own solar installation. • Continue funding the Resource Enhancement and Protection (REAP) program. The REAP grant program has been critical for the ecological restoration and protection of Iowa City's natural resources, park areas, and open spaces. In the 2021 Session, November 14, 2024 Page 2 REAP was re-authorized to receive $20 million in funding until Fiscal Year 2026. However, the state legislature has appropriated only $12 million the past several years. The City encourages the State to continue supporting REAP annually and to increase the annual appropriation to ensure continued conservation of Iowa's natural resources. Strategic Plan Value: Racial Equity, Social Justice, and Human Rights • Expand State support for efforts to address the housing affordability crisis. There is a housing affordability crisis across Iowa because the supply of housing of all types and price-points is not adequate to satisfy the growing demand. This crisis is especially acute for low- and moderate-income residents. Specifically, the City requests that the State expand programs that can help defray the cost of increasing the supply of housing, such as the Workforce Housing Tax Credit and Historic Tax Credit programs. In addition, the State should bolster funding for local Housing Trust Funds and develop new affordable housing programs that assist with construction, rehabilitation, and rental assistance to ensure access to safe and affordable housing for all. At the same time, Iowa City encourages the State to maintain support for federally funded housing and shelter programs, and to continue empowering and providing resources to local governments to directly address the housing crisis. • Support legislation protecting the rights of manufactured housing residents. Sales of manufactured housing communities across the state and the resulting impact on those communities has led to discussions at both the state and local levels regarding how best to protect the rights of families living in these communities. The City of Iowa City supports rights for the residents of manufactured housing such as rent protections including a statewide cap on frequency and percentage of increases and lengthened notice periods for proposed increases; uniform good cause eviction statewide standards; fair fee regulations including standardized time frames for assessing late fees; and fair lease provisions and effective enforcement mechanisms to combat illegal provisions. Additionally, when manufactured housing communities are up for sale, residents should be offered the first right of purchase and be protected from premature eviction during the pursuit of local ownership. If displacement is forced as a last resort, the owners profiting from the sale of the park must be required to provide fair relocation assistance. The City also encourages the State to consider a tax credit program that incentivizes the transfer/ sale of land to residents of the community, allowing them to build equity, and protects against "bad-actor' ownership. • Strongly encourage State regulation of Kratom. Kratom is listed as a "drug of concern" by the federal Drug Enforcement Administration (DEA), and the federal Food and Drug Administration (FDA) has concluded from available information that kratom is a new dietary ingredient for which there is inadequate information to provide reasonable assurance that it does not present a significant or unreasonable risk of illness or injury. Based on determinations by the FDA, kratom is not lawfully marketed as a dietary supplement and cannot be lawfully added to conventional foods. There are no drug products containing kratom or its two November 14, 2024 Page 3 main chemical components that are legally on the market in the U.S. The FDA has not approved any prescription or over-the-counter drug products containing kratom or its two main chemical components. Because of concerns relating to kratom, Iowa City recently considered banning the sale and distribution of kratom products in City limits to protect the health, safety, and welfare of area residents. Ultimately City Council deferred the ban because state regulation of kratom products is a more appropriate approach that can effectively regulate all aspects of concern, including the manufacture, sale, and distribution of kratom products. City Council strongly urges the state to consider regulating kratom, including the establishment of requirements for permitting, age restrictions, adulteration and contamination, testing and sampling, strength, and labeling. • Support reform measures to reduce racial disparity in the criminal justice system and address systemic racism. In the State of Iowa, Black people and persons of color are a small percentage of the population but are significantly overrepresented in the criminal justice system. Discriminatory criminal justice policies and disparate enforcement outcomes should be addressed through statewide standardized and streamlined data collection for traffic stops, uniform minimum implicit bias and cultural competency training requirements for law enforcement, and decriminalization of small amounts of marijuana. Additionally, the City requests the State continue to support local community police review boards and their ability to provide reasonable oversight. Law enforcement agencies also need expanded legal avenues for addressing hate related acts. Currently, the State Hate Crimes provision, Iowa Code Chapter 729A, enhances the penalty for certain crimes when they are committed because of a person's race, color, religion, ancestry, national origin, political affiliation, sex, sexual orientation, age or disability, but harassment and trespass with the intent to harass are not included as enhanceable offenses. Iowa City encourages the State to amend the existing Iowa Hate Crimes law to include harassment as an enhanceable offense. • Provide adequate funding for localities to implement a mental health care continuum of services responsive to local need. Iowa City encourages the State to enhance and expand support for mental health care. Specifically, the State is encouraged to provide additional funding to local governments and nonprofits to ensure access to affordable mental health services for all residents and to enhance the capacity for mental health care in Iowa. This includes but is not limited to investing in Assistive Outpatient Treatment (AOT) and increasing the reimbursement rates for mental health providers. • Protect the freedom of movement for people using local public transit. Thousands of Iowans depend on public transportation for work, education, healthcare, and many more daily needs. Currently, state law prohibits cities from enacting common sense safety protections for riders and drivers, such as weapon prohibitions. The City requests that the State allow public transportation providers the ability to restrict the open carrying of weapons while utilizing services. Current law would require scanning people and providing an armed guard on a bus to allow a weapon November 14, 2024 Page 4 ban on public property. The high cost of such provisions makes it impractical to provide common sense safety protections for users of public transportation. Strategic Plan Value: Partnerships and Engagement • Support the University of Iowa Student Government (USG) legislative agenda. Iowa City stands with USG in encouraging the State to pursue its legislative agenda as University of Iowa students represent a significant portion of the community. USG priorities include increased funding for the University of Iowa to help bolster mental health resources on campus in response to heightened demand for mental health services; prioritizing the clean-up and conservation of the Iowa River due to its significance to the communities it serves; and legalizing fentanyl test strips to ensure students on campus and residents of Iowa are safe from this dangerous substance. Iowa City lends its support to these priorities and encourages state action. • Support the continued excellence of the State's primary, secondary, and higher education institutions and advocate for additional education funding. Iowa's primary and secondary schools are fundamental drivers of the State's economic growth, standard of living, and future prosperity. It is essential for the success of the State and our local communities that support for our schools is a top priority in the State's budget. The City also encourages the State to expand access, affordability, and quality of early childhood education and care. Specifically, the City supports increased reimbursement rates for Child Care Assistance (CCA) providers, to ensure families with parents who wish to enter the workforce can find and afford quality childcare. The University of Iowa plays a critical role in the supporting statewide economic, social, and cultural growth. It is important the State of Iowa provides the university the needed resources to ensure the university's continued ability to facilitate growth opportunities in varied sectors of the business community. The City encourages the State to carefully consider and support the legislative and financial priorities of the University of Iowa. • Protect Home Rule authority for local governments. Local governments are uniquely positioned to respond to the needs and priorities of our residents and taxpayers. Cities innovate in response to local conditions and implement new ideas that can benefit the State as a whole, and more closely reflect the priorities of the public we serve. This includes local flexibility in local building codes, revenue options, and land use decisions. • Reinstate voter-approved public library levies and evaluate the effects of recent property tax legislation prior to additional changes. 97 communities in Iowa, including Iowa City, approved a special library levy as part of their public library funding structure, which provided direct allocation of tax revenues to library budgets. These levies were supported by public votes. The loss of the library levies resulting from recent legislation (HF718) means that resources formerly allocated directly to libraries are no longer available to support voter-backed services. November 14, 2024 Page 5 Iowa City advocates for reinstating voter-backed levies that were eliminated with the 2023 property tax reform legislation. In addition, HF718 phases out several other levies through FY2029 when the Adjusted City General Fund Levy will be capped at $8.10. However, it appears additional property tax reforms are being discussed for the upcoming legislative session. It is premature to consider further changes to the property tax structure of cities until the impacts of HF718 on core public services such as police and fire protection can be meaningfully evaluated. If further property tax reform is considered, then the provision of core public services must be supported by new supplemental revenue streams to ensure Iowans can continue to receive the same high quality of service they have asked of their local governments. • Support legislative efforts of the Iowa League of Cities and the Metro Coalition. In previous years, Council's adopted priorities included support for the legislative efforts of the Iowa League of Cities and Metropolitan Coalition, an organization comprised of the State's largest cities. Council's 2025 legislative priorities reaffirm support for these efforts. Recommendation Staff recommends City Council discuss any desired changes and consider a formal resolution adopting the 2025 State Legislative Priorities at their next formal meeting. Item Number: IP7. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 14, 2024 Memo from Budget Management Analyst: Quarterly Finance Summary for Period Ending September 30, 2024 Attachments: Memo from Budget Management Analyst: Quarterly Finance Summary for Period Ending September 30, 2024 r r^ CITY OF IOWA CITY MEMORANDUM CITY OF IOWA CITY Date: November 12,2024 To: City Manager, City Council From: Angie Ogden, Budget Management Analyst Re: Quarterly Financial Summary for Period Ending September 30, 2024 Introduction Attached to this memorandum are the City's quarterly financial reports as of September 30, 2024. The quarterly financial report includes combined summaries of all fund balances, revenues, and expenditures for fiscal year 2025 through the end of the first quarter, which is 25% of the way through the fiscal year. Below are some of the highlights from this quarter's financial activity. Revenue Analysis This revenue analysis pertains to the revenue reports, Revenues by Fund and Revenues by Type, on pages 4-6. In these two reports, the actual revenues would ideally be near 25% of budget since we have completed one-fourth of the fiscal year; however, due to accruals back to the previous year, many of these percentages are below 25%. For the property tax supported funds, such as the General fund, Debt Service fund, the Employee Benefits fund, and the Emergency Levy Fund, their actual revenues are at 9.7%, 5.5%, 4.8% and 0.0%, respectively. These funds have received a lower percentage of their revenue, because the City's property tax receipts are due twice during the year, October and April, and the City will receive the majority of its property tax revenue at that time. This is not the same for the City's enterprise funds. The City's enterprise funds are primarily supported by service charges which cause their actual revenues to be closer to the 25% mark. For instance, on page 4, the Water fund is at 21.4%, the Wastewater fund is at 19.4%, and the Landfill is at 27.6%. The Water and Wastewater funds' revenues are under the 25% benchmark due to the accrual of revenues back to last fiscal year. Other funds with budget anomalies worth noting:the CDBG and HOME funds has actual revenues at 33.6% and 5.1%, respectively, due to the timing of receipt of federal monies. The Transit fund has actual revenues at 8.2% due the timing of federal grant receipts. Additionally, the Governmental Projects fund (page 4) has revenues at 4.8% due to the timing of grant receipts related to projects as well as the timing of the Bond Issuance that does not take place until the spring. The Enterprise Projects fund (page 4) has revenues at 0.6% due to the timing of the Bond Issuance that does not take place until the spring. The combined total actual revenues for all budgetary funds through September are $26,761,892 or 10.0% of budget. Overall, the City's revenues are not substantially different than projected, and the anomalies and budget variances can be explained. 1 Expenditure Analysis This expenditure analysis pertains to the reports, Expenditures by Fund and Expenditures by Fund by Department on pages 7-9. The analysis of the City's expenditures for fiscal year 2025 through September is similar to the analysis for the City's revenues. We generally expect the actual expenditure levels to be around 25% of budget at this time of year. Some of the funds have expenditure activity through the first quarter significantly above or below the 25% mark. The following funds have a significant expenditure variance from 25%: • Affordable Housing fund is at 50.8% due to payments made to the Housing Trust Fund of Johnson County. • Water fund is at 34.3% due to bond principal and interest payments paid in July. • Housing Authority is at 32.7% due to higher-than-expected landlord rents as well as building improvements. • Governmental Projects expenditures are at 7.0% and Enterprise Projects expenditures are at 1.7% because many of the capital projects are scheduled for construction next Spring. Overall, the combined total actual expenditures for all budgetary funds through September are $44,536,386 or 12.4% of budget. Overall, the City's expenditures through the first quarter have a few major anomalies; however, these can be explained and are not unusual. Conclusion Generally, there are no major concerns to report with the City's fund balances at September 30. Fund balances appear healthy. Additional information is available from the Finance Department upon request. 2 City of Iowa City Fund Summary Fiscal Year 2025 through Septemeber 30, 2024 Beginning Ending Restricted, Unassigned Fund Year-to-Date Transfers Year-to-Date Transfers Fund Committed, Fund Balance Revenues In Expenditures Out Balance Assigned Balance Budgetary Funds General Fund 10" General Fund $ 66,253,379 $ 6,084,141 $ 3,427,850 $ 16,956,387 $ 1,557,498 $ 57,251,485 $ 48,524,446 $ 8,727,039 Special Revenue Funds 2100 Community Dev Block Grant 332 418,663 - 250,483 - 168,512 - 168,512 2110 HOME (526) 155,543 - 79,749 - 75,267 75,267 2200 Road Use Tax Fund 6,740,530 1,989,245 174,275 1,743,863 805,833 6,354,353 6,354,353 2300 Other Shared Revenue 3,545,052 32,644 - 1,250,798 - 2,326,898 2,326,898 2350 Metro Planning Org of J.C. 633,511 88,680 98,650 210,664 - 610,177 610,177 2400 Employee Benefits 3,577,051 735,190 - 615,514 3,556,050 140,677 140,677 2450 Emergency Levy Fund 1,192,635 - - 250 - 1,192,385 1,192,385 2500 Affordable Housing Fund 7,372,091 68,712 257,500 523,330 7,174,973 7,174,973 2510 Peninsula Apartments 408,086 72,101 - 34,772 445,416 445,416 26" Tax Increment Financing 867,240 110,127 34,850 942,517 942,517 2820 SSMID-Downtown District - 11,746 - 11,746 11,746 Debt Service Fund 5"' Debt Service 7,487,853 664,443 - 71,389 8,080,907 8,080,907 Enterprise Funds 710'Parking 2,115,697 1,907,015 375,000 1,221,574 698,710 2,477,428 578,285 1,899,143 715'Mass Transit 13,531,551 648,141 1,061,800 1,550,229 6,250 13,685,013 12,513,212 1,171,801 720'Wastewater 22,125,720 2,597,202 375,588 2,196,296 500,062 22,402,152 2,155,006 20,247,146 730'Water 15,771,221 2,618,884 592,503 3,692,482 839,254 14,450,873 5,426,151 9,024,722 7400 Refuse Collection 2,790,929 988,523 1,267 1,094,223 - 2,686,496 - 2,686,496 750'Landfill 22,508,794 2,197,313 122,454 1,426,584 - 23,401,977 19,251,683 4,150,294 7600Airport 195,212 105,078 25,000 115,356 (3,536) 213,470 112,162 101,308 7700 Storm Water 1,677,134 366,536 275,266 137,518 335,000 1,846,418 808,215 1,038,203 79" Housing Authority 7,182,298 3,429,925 - 4,096,272 7,675 6,508,276 - 6,508,276 Capital Project Funds Governmental Projects 31,810,109 1,060,034 1,103,071 5,573,258 - 28,399,955 28,399,955 Enterprise Projects 21,723,840 412,008 412,573 1,660,547 - 20,887,874 20,887,874 Total Budgetary Funds $239,509,739 $ 26,761,892 $ 8,302,797 $ 44,536,386 $ 8,302,797 $221,735,246 $ 89,369,160 $132,366,086 Non-Budgetary Funds Internal Service Funds 810'Equipment $ 23,192,318 $ 2,092,099 $ - $ 1,142,151 $ - $ 24,142,266 $ 21,445,554 $ 2,696,712 8200 Risk Management 4,021,093 1,519,199 - 401,984 - 5,138,308 - 5,138,308 830'Information Technology 4,070,589 524,265 25,000 907,907 25,000 3,686,947 1,902,224 1,784,723 8400 Central Services 933,947 49,591 - 42,121 - 941,416 - 941,416 8500 Health Insurance Reserves 19,414,739 3,514,584 2,430,201 20,499,122 9,523,167 10,975,955 8600 Dental Insurance Reserves 597,941 115,100 90,246 622,795 - 622,795 Total Non-Budgetary Funds $ 52,230,627 $ 7,814,837 $ 25,000 $ 5,014,610 $ 25,000 $ 55,030,854 $ 32,870,946 $ 22,159,908 Total All Funds $291,740,366 $ 34,576,729 $ 8,327,797 $ 49,550,996 $ 8,327,797 $276,766,100 $122,240,106 $154,525,994 3 City of Iowa City Revenues by Fund Fiscal Year 2025 through Septemeber 30, 2024 2024 2025 2025 Actual Budget 2025 Revised Actual Variance Percent Budgetary Fund Revenues General Fund 10" General Fund $ 63,144,267 $ 62,533,285 $ 62,533,285 $ 6,084,141 $ (56,449,144) 9.7% Special Revenue Funds 2100 Community Dev Block Grant 928,673 886,567 1,244,400 418,663 (825,737) 33.6% 2110 HOME 455,291 721,492 3,061,650 155,543 (2,906,107) 5.1% 2200 Road Use Tax Fund 11,039,422 10,649,900 10,649,900 1,989,245 (8,660,655) 18.7% 2300 Other Shared Revenue 653,948 30,000 715,955 32,644 (683,311) 4.6% 2350 Metro Planning Org of Johnson Co 574,367 468,000 468,000 88,680 (379,320) 18.9% 2400 Employee Benefits 14,864,849 15,335,900 15,335,900 735,190 (14,600,710) 4.8% 2450 Emergency Levy Fund 874,504 9,200 9,200 - (9,200) 0.0% 2500 Affordable Housing Fund 372,575 - - 68,712 68,712 0.0% 2510 Iowa City Property Management 252,224 226,575 226,575 72,101 (154,474) 31.8% 26" Tax Increment Financing 4,417,348 4,388,100 4,388,100 110,127 (4,277,973) 2.5% 2820 SSMID-Downtown District 661,438 677,000 677,000 11,746 (665,254) 1.7% Debt Service Fund 5"' Debt Service 11,716,728 11,988,600 11,988,600 664,443 (11,324,157) 5.5% Enterprise Funds 710'Parking 5,601,351 8,963,815 8,963,815 1,907,015 (7,056,801) 21.3% 715'Mass Transit 7,198,324 7,928,300 7,928,300 648,141 (7,280,159) 8.2% 720'Wastewater 13,901,646 13,353,500 13,353,500 2,597,202 (10,756,298) 19.4% 730'Water 12,734,762 12,250,200 12,250,200 2,618,884 (9,631,316) 21.4% 7400 Refuse Collection 5,167,200 5,142,300 5,142,300 988,523 (4,153,777) 19.2% 750'Landfill 8,795,022 7,964,900 7,964,900 2,197,313 (5,767,587) 27.6% 7600 Airport 450,040 440,500 440,500 105,078 (335,422) 23.9% 7700 Storm Water 1,950,216 1,916,800 1,916,800 366,536 (1,550,264) 19.1% 79" Housing Authority 14,147,197 12,892,728 12,892,728 3,429,925 (9,462,803) 26.6% Capital Project Funds Governmental Projects 14,097,960 16,535,200 21,988,990 1,060,034 (20,928,956) 4.8% Enterprise Projects 2,335,250 28,650,000 63,759,935 412,008 (63,347,927) 0.6% Total Budgetary Revenues $196,334,603 $223,952,862 $ 267,900,533 $ 26,761,892 $(241,138,641) 10.0% Non-Budgetary Fund Revenues Internal Service Funds 810'Equipment $ 8,814,965 $ 8,654,600 $ 8,654,600 $ 2,092,099 $ (6,562,501) 24.2% 8200 Risk Management 1,803,542 $ 1,126,200 $ 1,126,200 $ 1,519,199 392,999 134.9% 830'Information Technology 3,020,650 $ 2,768,201 $ 2,768,201 $ 524,265 (2,243,936) 18.9% 8400 Central Services 226,162 $ 143,800 $ 143,800 $ 49,591 (94,209) 34.5% 8500 Health Insurance Reserves 13,615,421 $ 14,353,600 $ 14,353,600 $ 3,514,584 (10,839,016) 24.5% 8600 Dental Insurance Reserves 467,770 $ 463,100 $ 463,100 $ 115,100 (348,000) 24.9% Total Non-Budgetary Revenues $ 27,948,510 $ 27,509,501 $ 27,509,501 $ 7,814,837 $ (19,694,664) 28.4% Total Revenues-All Funds $224,283,113 $251,462,363 $ 295,410,034 $ 34,576,729 $(260,833,305) 11.7% 4 City of Iowa City Revenues by Type Fiscal Year 2025 through Septemeber 30, 2024 2024 2025 2025 Actual Budget 2025 Revised Actual Variance Percent Budgetary Fund Revenues Property Taxes $ 66,225,551 $ 68,821,500 $ 68,821,500 $ 3,453,093 $ (65,368,407) 5.0% Other City Taxes: TIF Revenues 4,304,866 4,388,100 4,388,100 102,042 (4,286,058) 2.3% Gas/Electric Excise Taxes 748,119 656,400 656,400 - (656,400) 0.0% Mobile Home Taxes 47,992 52,800 52,800 3,535 (49,265) 6.7% Hotel/Motel Taxes 2,043,186 1,750,400 1,750,400 186,842 (1,563,558) 10.7% Utility Franchise Tax 982,969 1,116,700 1,116,700 - (1,116,700) 0.0% Subtotal 8,127,132 7,964,400 7,964,400 292,419 (7,671,981) 3.7% Licenses,Permits,&Fees: General Use Permits 99,282 107,080 107,080 9,093 (97,987) 8.5% Food&Liquor Licenses 126,923 116,700 116,700 25,562 (91,138) 21.9% Professional License 2,275 2,000 2,000 325 (1,675) 16.3% Franchise Fees 593,710 470,000 470,000 3,314 (466,686) 0.7% Construction Permits&Insp Fees 2,166,574 1,836,100 1,836,100 495,835 (1,340,265) 27.0% Misc Lic&Permits 55,391 61,000 61,000 15,292 (45,708) 25.1% Subtotal 3,044,155 2,592,880 2,592,880 549,420 (2,043,460) 21.2% Intergovernmental: Fed Intergovernmental Revenue 21,891,003 48,997,706 56,476,157 4,023,346 (52,452,810) 7.1% Property Tax Credits 1,674,917 1,404,500 1,404,500 - (1,404,500) 0.0% Road Use Tax 10,580,120 10,500,000 10,500,000 1,974,592 (8,525,408) 18.8% State 28E Agreements 2,408,480 2,508,500 3,033,500 - (3,033,500) 0.0% Operating Grants 68,697 54,000 54,000 (54,000) 0.0% Disaster Assistance 71,309 - - - - 0.0% Other State Grants 1,037,961 685,800 2,586,720 184,533 (2,402,187) 7.1% Local 28E Agreements 1,428,012 1,418,105 1,418,105 605,831 (812,274) 42.7% Subtotal 39,160,500 65,568,611 75,472,982 6,788,303 (68,684,679) 9.0% Charges For Fees And Services: Building&Development 663,935 478,850 478,850 133,848 (345,002) 28.0% Police Services 100,897 80,000 80,000 27,671 (52,329) 34.6% Animal Care Services 10,204 12,800 12,800 3,770 (9,030) 29.5% Fire Services 13,380 9,100 9,100 1,140 (7,960) 12.5% Transit Fees 64,504 - - - - #DIV/0! Culture&Recreation 659,725 644,100 644,100 181,827 (462,273) 28.2% Misc Charges For Services 75,150 67,500 67,500 15,849 (51,651) 23.5% Water Charges 11,003,126 11,084,600 11,084,600 2,234,215 (8,850,385) 20.2% Wastewater Charges 12,794,159 13,207,400 13,207,400 2,405,184 (10,802,216) 18.2% Refuse Charges 5,563,940 5,759,100 5,759,100 1,122,540 (4,636,560) 19.5% Landfill Charges 7,144,380 6,900,000 6,900,000 1,850,495 (5,049,505) 26.8% Storm Water Charges 1,885,926 1,900,000 1,900,000 351,139 (1,548,861) 18.5% Parking Charges 5,723,759 9,372,135 9,372,135 2,030,436 (7,341,699) 21.7% Subtotal 45,703,085 49,515,585 49,515,585 10,358,113 (39,157,472) 20.9% Miscellaneous: Code Enforcement 149,237 161,700 161,700 34,778 (126,922) 21.5% Parking Fines 684,633 817,000 817,000 181,979 (635,021) 22.3% Library Fines&Fees 780 1,000 1,000 165 (835) 16.5% Contributions&Donations 582,187 322,800 322,800 61,389 (261,411) 19.0% Printed Materials 21,173 17,300 17,300 5,100 (12,200) 29.5% Animal Adoption 61,514 60,500 60,500 18,950 (41,550) 31.3% Misc Merchandise 22,319 21,400 21,400 2,130 (19,270) 10.0% Intra-City Charges 6,215,701 6,782,100 6,782,100 1,714,304 (5,067,796) 25.3% Other Misc Revenue 1,317,856 866,801 2,645,411 231,325 (2,414,086) 8.7% Special Assessments 753 2,000 2,000 - (2,000) 0.0% Subtotal $ 9,056,152 $ 9,052,601 $ 10,831,211 $ 2,250,120 $ (8,581,091) 20.8% 5 City of Iowa City Revenues by Type Fiscal Year 2025 through Septemeber 30, 2024 2024 2025 2025 Actual Budget 2025 Revised Actual Variance Percent Use Of Money And Property: Interest Revenues $ 10,128,915 $ 1,642,310 $ 1,642,310 $ 1,870,632 $ 228,322 113.9% Rents 1,603,520 1,529,075 1,529,075 366,613 (1,162,462) 24.0% Royalties&Commissions 107,306 121,000 121,000 30,177 (90,823) 24.9% Subtotal 11,839,741 3,292,385 3,292,385 2,267,422 (1,024,963) 68.9% Other Financial Sources: Debt Sales 11,616,402 16,350,000 48,614,690 204,004 (48,410,686) 0.4% Sale Of Assets 1,042,543 420,900 420,900 23,819 (397,081) 5.7% Loans 519,342 374,000 374,000 575,180 201,180 153.8% Subtotal 13,178,287 17,144,900 49,409,590 803,003 (48,606,587) 1.6% Total Budgetary Revenues $196,334,604 $ 223,952,862 $267,900,533 $ 26,761,893 (241,138,640) 10.0% Non-Budgetary Fund Revenues Internal Service Funds $ 27,948,510 $ 27,509,501 $ 27,509,501 $ 7,814,837 $ (19,694,664) 28.4% Total Non-Budgetary Revenues $ 27,948,510 $ 27,509,501 $ 27,509,501 $ 7,814,837 $ (19,694,664) 28.4% Total Revenues-All Funds $224,283,113 $ 251,462,363 $295,410,034 $ 34,576,730 $(260,833,304) 11.7% 6 City of Iowa City Expenditures by Fund Fiscal Year 2025 through Septemeber 30, 2024 2024 2025 2025 2025 Actual Budget Revised Actual Variance Percent Budgetary Fund Expenditures General Fund 10" General Fund $ 71,436,486 $ 71,092,899 $ 80,698,298 $ 16,956,387 $ 63,741,911 21.0% Special Revenue Funds 2100 Community Dev Block Grant 928,736 801,106 1,158,939 250,483 908,456 21.6% 2110 HOME 455,862 588,371 2,928,529 79,749 2,848,780 2.7% 2200 Road Use Tax Fund 7,448,448 7,965,300 7,965,300 1,743,863 6,221,437 21.9% 2300 Other Shared Revenue 970,786 123,700 4,288,607 1,250,798 3,037,809 29.2% 2350 Metro Planning Org of Johnson Co. 902,800 862,600 980,710 210,664 770,046 21.5% 2400 Employee Benefits 1,739,908 1,146,925 1,146,925 615,514 531,411 53.7% 2450 Emergency Levy Fund 514,078 125,000 179,773 250 179,523 0.1% 2500 Affordable Housing Fund 1,400,194 1,030,000 1,030,000 523,330 506,670 50.8% 2510 Iowa City Property Management 189,624 172,775 297,775 34,772 263,003 11.7% 26" Tax Increment Financing 2,161,320 2,727,000 2,727,000 34,850 2,692,150 1.3% 2820 SSMID-Downtown District 661,438 677,000 677,000 - 677,000 0.0% Debt Service Fund 5"' Debt Service 13,189,955 13,787,740 13,787,740 71,389 13,716,351 0.5% Enterprise Funds 710'Parking 4,141,962 5,162,374 5,162,374 1,221,574 3,940,800 23.7% 715'Mass Transit 9,882,655 11,955,550 12,077,550 1,550,229 10,527,321 12.8% 720'Wastewater 8,271,541 12,714,600 12,814,600 2,196,296 10,618,304 17.1% 730'Water 10,590,605 10,356,952 10,770,053 3,692,482 7,077,571 34.3% 7400 Refuse Collection 4,368,350 4,731,500 4,806,500 1,094,223 3,712,277 22.8% 750'Landfill 6,085,972 6,079,450 6,134,503 1,426,584 4,707,919 23.3% 7600 Airport 489,950 436,550 436,550 115,356 321,194 26.4% 7700 Storm Water 623,916 681,900 681,900 137,518 544,382 20.2% 79" Housing Authority 13,129,901 12,469,766 12,514,766 4,096,272 8,418,494 32.7% Capital Project Funds Governmental Projects 20,533,547 41,047,794 79,353,654 5,573,258 73,780,396 7.0% Enterprise Projects 14,032,510 34,970,500 97,829,886 1,660,547 96,169,339 1.7% Total Budgetary Expenditures $194,150,542 $ 241,707,352 $360,448,932 $ 44,536,386 $315,912,546 12.4% Non-Budgetary Funds Expenditures Internal Service Funds 810'Equipment $ 6,700,574 $ 7,894,700 $ 9,780,142 $ 1,142,151 $ 8,637,991 11.7% 8200 Risk Management 2,043,847 1,320,700 1,320,700 401,984 918,716 30.4% 830'Information Technology 3,231,658 3,175,188 3,379,416 907,907 2,471,509 26.9% 8400 Central Services 170,690 218,900 237,452 42,121 195,331 17.7% 8500 Health Insurance Reserves 10,601,094 12,258,500 12,258,500 2,430,201 9,828,299 19.8% 8600 Dental Insurance Reserves 399,145 410,200 410,200 90,246 319,954 22.0% Total Non-Budgetary Expenditures $ 23,147,008 $ 25,278,188 $ 27,386,410 $ 5,014,610 $ 22,371,800 18.3% Total Expenditures-All Funds $217,297,550 $ 266,985,540 $387,835,342 $ 49,550,996 $338,284,346 12.8% 7 City of Iowa City Expenditures by Fund by Department Fiscal Year 2025 through Septemeber 30, 2024 2024 2025 2025 2025 Actual Budget Revised Actual Variance Percent Budgetary Funds Expenditures General Fund 10" General Fund City Council $ 181,634 $ 192,500 $ 192,500 $ 48,752 $ 143,748 25.3% City Clerk 633,423 636,705 636,705 111,299 525,406 17.5% City Attorney 942,326 965,048 1,015,048 195,907 819,141 19.3% City Manager 9,910,047 6,156,340 6,988,387 1,385,892 5,602,495 19.8% Finance 4,577,205 5,529,700 5,529,700 1,971,252 3,558,448 35.6% Police 16,522,474 17,809,695 18,172,854 3,539,691 14,633,163 19.5% Fire 9,879,949 11,178,075 11,180,088 2,273,114 8,906,974 20.3% Parks&Recreation 10,243,118 10,639,040 10,651,410 2,420,183 8,231,227 22.7% Library 7,561,093 7,887,900 7,887,900 1,810,568 6,077,332 23.0% Senior Center 1,067,416 1,147,250 1,165,750 223,485 942,265 19.2% Neighborhood&Development Services 6,013,348 4,868,346 13,172,656 2,192,772 10,979,884 16.6% Public Works 3,264,174 3,668,600 3,691,600 694,142 2,997,458 18.8% Transportation&Resource Management 640,280 413,700 413,700 89,331 324,369 21.6% Total General Fund 71,436,486 71,092,899 80,698,298 16,956,387 63,741,911 21.0% Special Revenue Funds 2100 Community Dev Block Grant Neighborhood&Development Services 928,736 801,106 1,158,939 250,483 908,456 21.6% 2110 HOME Neighborhood&Development Services 455,862 588,371 2,928,529 79,749 2,848,780 2.7% 2200 Road Use Tax Fund Public Works 7,448,448 7,965,300 7,965,300 1,743,863 6,221,437 21.9% 2300 Other Shared Revenue Neighborhood&Development Services 970,786 123,700 4,288,607 1,250,798 3,037,809 29.2% 2350 Metro Planning Org of Johnson Co Neighborhood&Development Services 902,800 862,600 980,710 210,664 770,046 21.5% 2400 Employee Benefits Finance 1,739,908 1,146,925 1,146,925 615,514 531,411 53.7% 2450 Emergency Levy Fund City Manager 514,078 125,000 179,773 250 179,523 0.1% 2500 Affordable Housing Fund Neighborhood&Development Services 1,400,194 1,030,000 1,030,000 523,330 506,670 50.8% 2510 Iowa City Property Management Neighborhood&Development Services 189,624 172,775 297,775 34,772 263,003 11.7% 26" Tax Increment Financing Finance 2,161,320 2,727,000 2,727,000 34,850 2,692,150 1.3% 2820 SSM I D-Downtown District Finance 661,438 677,000 677,000 - 677,000 0.0% Total Special Revenue Funds 17,373,193 16,219,777 23,380,558 4,744,273 18,636,285 20.3% Debt Service Fund 5"' Debt Service Finance 13,189,955 13,787,740 13,787,740 71,389 13,716,351 0.5% Total Debt Service Fund 13,189,955 13,787,740 13,787,740 71,389 13,716,351 0.5% 8 City of Iowa City Expenditures by Fund by Department Fiscal Year 2025 through Septemeber 30, 2024 2024 2025 2025 2025 Actual Budget Revised Actual Variance Percent Enterprise Funds 710'Parking Transportation&Resource Management $ 4,141,962 $ 5,162,374 $ 5,162,374 $ 1,221,574 $ 3,940,800 23.7% 715'Mass Transit Transportation&Resource Management 9,882,655 11,955,550 12,077,550 1,550,229 10,527,321 12.8% 720'Wastewater Public Works 8,271,541 12,714,600 12,814,600 2,196,296 10,618,304 17.1% 730'Water Public Works 10,590,605 10,356,952 10,770,053 3,692,482 7,077,571 34.3% 7400 Refuse Collection Transportation&Resource Management 4,368,350 4,731,500 4,806,500 1,094,223 3,712,277 22.8% 750'Landfill Transportation&Resource Management 6,085,972 6,079,450 6,134,503 1,426,584 4,707,919 23.3% 7600 Airport Airport Operations 489,950 436,550 436,550 115,356 321,194 26.4% 7700 Storm Water Public Works 623,916 681,900 681,900 137,518 544,382 20.2% 79" Housing Authority Neighborhood&Development Services 13,129,901 12,469,766 12,514,766 4,096,272 8,418,494 32.7% Total Enterprise Funds 57,584,852 64,588,642 65,398,796 15,530,533 49,868,263 23.7% Capital Project Funds Governmental Projects 20,533,547 41,047,794 79,353,654 5,573,258 73,780,396 7.0% Enterprise Projects 14,032,510 34,970,500 97,829,886 1,660,547 96,169,339 1.7% Total Capital Project Funds 34,566,057 76,018,294 177,183,540 7,233,804 169,949,736 4.1% Total Budgetary Expenditures $194,150,542 $241,707,352 $360,448,932 $ 44,536,386 $315,912,546 12.4% Non-Budgetary Funds Expenditures Internal Service Funds 810'Equipment Public Works $ 6,700,574 $ 7,894,700 $ 9,780,142 $ 1,142,151 $ 8,637,991 11.7% 8200 Risk Management Finance 2,043,847 1,320,700 1,320,700 401,984 918,716 30.4% 830'Information Technology Finance 3,231,658 3,175,188 3,379,416 907,907 2,471,509 26.9% 8400 Central Services Finance 170,690 218,900 237,452 42,121 195,331 17.7% 8500 Health Insurance Reserves Finance 10,601,094 12,258,500 12,258,500 2,430,201 9,828,299 19.8% 8600 Dental Insurance Reserves Finance 399,145 410,200 410,200 90,246 319,954 22.0% Total Internal Service Funds 23,147,008 25,278,188 27,386,410 5,014,610 22,371,800 18.3% Total Non-Budgetary Expenditures $ 23,147,008 $ 25,278,188 $ 27,386,410 $ 5,014,610 $ 22,371,800 18.3% Total Expenditures-All Funds $217,297,550 $266,985,540 $387,835,342 $ 49,550,996 $338,284,346 12.8% 9 Item Number: IP8. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 14, 2024 Quarterly Investment Report: July 1 - September 30, 2024 Attachments: Quarterly Investment Report July 1 - September 30, 2024 City of Iowa city Quarterly Investment Report July 1 , 2024 to September 30, 2024 Finance Department Prepared by: Emily Droll Senior Accountant-Revenue Overview The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. Investments purchased by the City of Iowa City for the first quarter of this fiscal year had an average return of 5.019%. The City purchased six new investments in this quarter. The Federal Funds Rate decreased to 4.83%. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six-month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. Since the city's investments are mostly between the six-month and twelve-month range, the yield curve for the twelve-month U.S. Treasury Bill has been added to the chart. The rolling average return on the six-month U.S. Treasury Bill for the prior 365 days was 4.38% and the twelve-month return was 4.01%. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. The rate of return on the City's entire portfolio for the quarter was 4.68%. Investments for this year are $15,237,187 higher than last year. The increase in investments is due to investing more of the City's cash on hand as interest rates had been increasing. City of Iowa City vs. 6 and 12 Month Treasury Bill 6.0 5.0 c L F v 4.0 - 0 v ao 3.0 v U L N a 2.0 1.0 0.0 +City of Iowa City 6 Month T-bill 12 Month T-bill Treasury bills and fed funds are competing investments in the money market. The federal funds rate is highly influential and often has a direct effect on the U.S. economy, because it serves as a base for interest rates offered by various financial and credit institutions to businesses and consumers. The Federal Open Market Committee (FOMC) seeks to achieve maximum employment and inflation at the rate of 2 percent over the longer run. The Committee has gained greater confidence that inflation is moving sustainably toward 2 percent, and judges that the risks to achieving its employment and inflation goals are roughly in balance. The economic outlook is uncertain, and the Committee is attentive to the risks to both sides of its dual mandate. In light of the progress on inflation and the balance of risks, the Committee decided to lower the target range for the federal funds rate by 1/2 percentage point to 4-3/4 to 5 percent. In considering additional adjustments to the target range for the federal funds rate, the Committee will carefully assess incoming data, the evolving outlook, and the balance of risks. The Committee will continue reducing its holdings of Treasury securities and agency debt and agency mortgage-backed securities. The Committee is strongly committed to supporting maximum employment and returning inflation to its 2 percent objective. Federal Funds Rate 6.0 5.0 Q) 4.0 M 0� 3.0 N 2.0 C: 1 .0 0.0 do COdo � CV rV CV Iry rV OVtiIOvti� rV �� ti� (V rV City of Iowa City Investments On Hand Listing By Institution 9/30/24 9/30/23 Investment Investment Depository Institution Name Amount Amount Limit MidwestOne Bank $ 79,455,802 $ 66,296,860 $ 150,000,000 Piper Jaffray & Co. $ 35,999,353 $ 58,963,626 N/A Iowa Public Agency Investment Trust $ 32,916,218 $ 31,406,500 N/A US Bank $ - $ - $ 65,000,000 Green State Credit Union $ 15,000,000 $ 15,000,000 $ 50,000,000 Hills Bank &Trust $ 101,165 $ 100,913 $ 25,000,000 Bankers Trust $ 17,680,643 $ 12,725,562 $ 50,000,000 Cedar Rapids Bank and Trust $ 15,000,000 $ - $ 50,000,000 West Bank $ 77,115,580 $ 73,538,116 $ 100,000,000 Total $ 273,268,763 $ 258,031,576 City of Iowa City Investments by Institution September 30, 2024 Piper Jaffray&Co. Iowa Public Agency Investment Trust MidwestOne Bank `Green State Credit / Union /Hills Bank&Trust Bankers Trust West Bank Cedar Rapids Bank and Trust City of Iowa City Investments On Hand Summary By Fund 9/30/24 9/30/23 Investment Investment Fund Type Amount Amount Operating $ 247,269,410 $ 224,032,888 General Fund Reserve $ 7,999,353 $ 9,998,688 Equipment Reserve $ 6,000,000 $ 10,000,000 Health Insurance Reserve $ 4,000,000 $ 6,000,000 Landfill Replacement Reserve $ - $ 2,000,000 Landfill Closure $ 8,000,000 $ 6,000,000 Water Reserve $ - $ - Total $ 273,268,763 $ 258,031,576 City of Iowa City Investments by Fund September 30, 2024 Landfill Closure Health Insurance _ Reserve Equipment Reserve General Fund Reserve Operating City of Iowa City Investment Activity For The Quarter Ended September 30,2024 Fund Investment Purchase Maturity Investment Institution Type Type Date Date Amount Investments on Hand at 6/30/24 $ 276,308,972.75 Purchases Bankers Trust Operating Money Market 8/31/2024 2,000,000.00 Federal Farm Credit Banks Funding Corp Operating Agency Bond 8/21/2024 8/19/2025 10,000,000.00 GreenState Operating CD 7/31/2024 7/31/2025 5,000,000.00 Midwestone Bank Operating CD 8/23/2024 8/23/2025 5,000,000.00 Midwestone Bank Operating CD 09/16/2024 09/16/2025 5,000,000.00 Midwestone Bank Operating CD 6/28/2024 12/28/2024 5,000,000.00 Midwestone Bank Operating CD 6/28/2024 06/28/2024 5,000,000.00 Interest and Accretion 1,965,898.43 Total Purchases 38,965,898.43 Redemptions GreenState Operating Time Deposit 7/27/2023 7/29/2024 5,000,000.00 GreenState Operating CD 8/16/2023 8/16/2024 5,000,000.00 GreenState Operating CD 08/16/2023 08/16/2024 5,000,000.00 Midwestone Bank Operating CD 05/03/2024 08/03/2024 10,000,000.00 Midwestone Bank Operating CD 08/23/2023 08/23/2024 5,000,000.00 Midwestone Bank Operating CD 9/14/2023 9/14/2024 5,000,000.00 Federal Home Loan Banks General Fund Reserve Agency Bond 07/22/2021 08/09/2024 2,000,000.00 Midwestone Bank Operating Money Market 07/24/2024 - 5,000,000.00 Expenses 6,108.44 Total Redemptions 42,006,108.44 Investments on Hand at 9/30/24 $ 273,268,762.74 City of Iowa City Investments On Hand September 30,2024 Institution Investment Purchase Maturity Investment Name Fund Type Date Date Amount Federal Home Loans Mortgage Co Equipment Replacement Fund Agency Bond 08/19/2020 02/14/2025 2,000,000.00 Federal Farm Credit Banks Funding Corp Equipment Replacement Fund Agency Bond 12/23/2020 12/23/2024 2,000,000.00 Federal Home Loan Banks Equipment Replacement Fund Agency Bond 02/17/2021 02/17/2026 2,000,000.00 Federal Home Loan Banks General Fund Reserve Agency Bond 10/02/2020 09/22/2025 1,999,353.08 Federal Home Loan Banks General Fund Reserve Agency Bond 01/14/2021 01/14/2026 2,000,000.00 Federal Home Loan Banks General Fund Reserve Agency Bond 01/28/2021 01/28/2026 2,000,000.00 Federal Home Loan Banks General Fund Reserve Agency Bond 03/30/2021 03/30/2026 2,000,000.00 Federal Farm Credit Banks Funding Corp Health Insurance Reserve Agency Bond 09/10/2020 09/10/2040 2,000,000.00 Federal Home Loan Banks Health Insurance Reserve Agency Bond 08/23/2021 05/23/2025 2,000,000.00 Federal National Mortgage Association Landfill Closure Fund Agency Bond 12/22/2020 06/22/2029 2,000,000.00 Federal National Mortgage Association Landfill Closure Fund Agency Bond 12/29/2020 12/29/2027 2,000,000.00 Federal Home Loan Banks Landfill Closure Fund Agency Bond 01/29/2021 01/29/2027 2,000,000.00 Federal Home Loan Banks Landfill Closure Fund Agency Bond 01/27/2021 07/27/2026 2,000,000.00 Midwestone Bank Operating Money Mkt --- 09/30/2024 29,455,802.32 Hills Bank Operating Money Mkt --- 09/30/2024 101,165.48 West Bank Operating Money Mkt --- 09/30/2024 77,115,580.41 Bankers Trust Operating Money Mkt --- 09/30/2024 17,680,643.03 IPAIT Operating Money Mkt --- 09/30/2024 22,120,959.74 Cedar Rapids Bank and Trust Company, IA Operating Money Mkt --- 09/30/2024 10,795,258.68 Midwestone Bank Operating CD 10/13/2023 10/13/2024 5,000,000.00 Midwestone Bank Operating CD 01/30/2024 01/30/2025 5,000,000.00 Midwestone Bank Operating CD 04/22/2024 10/22/2024 10,000,000.00 Midwestone Bank Operating CD 04/22/2024 04/22/2025 10,000,000.00 GreenState Operating CD 10/13/2023 10/14/2024 5,000,000.00 Cedar Rapids Bank and Trust Company, IA Operating CD 11/29/2023 11/29/2024 5,000,000.00 Cedar Rapids Bank and Trust Company, IA Operating CD 11/16/2023 11/15/2024 5,000,000.00 Cedar Rapids Bank and Trust Company, IA Operating CD 12/15/2023 11/15/2024 5,000,000.00 GreenState Operating CD 1/24/2024 1/26/2025 5,000,000.00 Federal Farm Credit Banks Funding Corp Operating CD 8/21/2024 8/19/2025 10,000,000.00 GreenState Operating CD 7/31/2024 7/31/2025 5,000,000.00 Midwestone Bank Operating CD 8/23/2024 8/23/2025 5,000,000.00 Midwestone Bank Operating CD 9/16/2024 9/16/2025 5,000,000.00 Midwestone Bank Operating CD 6/28/2024 12/28/2024 5,000,000.00 Midwestone Bank Operating CD 6/28/2024 6/28/2025 5,000,000.00 $273,268,762.74 Item Number: IP9. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 14, 2024 Ad Hoc Truth & Reconciliation Commission: November 7 Attachments: Ad Hoc Truth & Reconciliation Commission: November 7 November 7, 2024 Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall Commissioners present: Amos Kiche, Chastity Dillard, Lou Tassinary. Commissioners on Zoom: Chad Simmons, Lubna Mohamed. Commissioners not present: Kayla Rossi, Wangui Gathua, Cliff Johnson, Lauren Merritt. Staff present: Stefanie Bowers. Recommendation to City Council: No. Meeting called to order: 7:17 PM. Reading of Land Acknowledgment: Dillard read the Land Acknowledgment. Public Comment of Items not on the Agenda: No. Approval of the Minutes from October 17, 2024: Dillard moved and Tassinary seconded, motion passed 5-0. Final Report: Kiche presented a draft of an agreement for the report writer. Kiche requested that the commission review the agreement together and make any necessary changes. Dillard thanked Kiche for his work and stated she had read through the document and had no changes. Tassinary shared he has reservations with Section 3: Obligations of Party A and Deliverables. Tassinary was under the impression the work with consultants had covered this area and rather than repeating that aspect the commission can refer to the original report made by the consultants. Dillard agreed with Tassinary and his idea to consolidate the information of section 3 to highlight their main takeaways from the original report. Specific areas of the report Tassinary was referring to include History of the TRC in Relation to George Floyd's Murder, The Results of Community Negotiations, The Charter, The Mission, and Other TRC Worldwide in the U.S. Kiche understood Tassinary's concerns and shared he wants to be sure all aspects of the work the TRC has done are documented in their final report. Simmons proposed some questions to be considered by the commission in relation to both the report made by the consultants and the pending report to be written. The first question was, where will the report address the challenges and overall experiences of the commission. Dillard agreed that should be an additional section to the report due to the fact it was not included in the draft. Simmons suggested making it the main framework of the report to highlight how the commission operated during those challenges. Some challenges mentioned by Simmons include commissioner turnover raters, commissioner relationships (within the commission), inconsistencies in promises and delivery, challenges working with the City, etc. Kiche agreed that these topics are important and should be included in the report. Kiche suggested adding these concerns in section two. To clarify, Dillard asked if the suggestions from Simmons should be a sentiment throughout the whole report or if he would rather see them assigned to a specific section of the report. Simmons confirmed he would like it to be a sentiment throughout the whole report. Dillard suggested allowing the new report writer to sit down with each commissioner and get their personal experience of their time on the commission to execute Simmons' sentiment successfully throughout the report. Simmons agreed to Dillard's suggestion. Kiche suggested adding a "Challenges Faced" section to each main subject of the report. Simmons stated that the main focus when mentioning the challenges would be to highlight the challenges the commission faced together as a team working under the City Council. Simmons also mentioned the lack of support he felt the commission received from the City Council_ Kiche asked Simmons if the challenges specific to City Council could fit in section 6 of the report dedicated to recommendations. Simmons agreed section 6 could serve as one section of the report to include comments of culture within the TRC. Tassinary shared he agrees with the need to include Simmons' suggestions however he also shared concerns that what they are asking of the report writer may not be achievable due to time. Simmons suggested giving the report writer highlights that the commission would like to see included in the report. The report writer would then do interviews that would allow him to touch on the topics highlighted with each commissioner. Dillard agreed it may be a large undertaking for the report writer and that the interviews would be helpful in understanding the work and experiences of the commissioners. Dillard also suggested commissioners write out their experiences and thoughts and give those to the report writer in place of an interview (or along with an interview). Dillard suggested adding into the agreement that the report writer will consult with each of the commissioners for information on their experience. Simmons asked Dillard about suggestions on how the commission's work could have been done differently and when the commission could discuss that and later be included in the report. Tassinary suggested presenting the information of what could have been done differently in January when the commission meets with City Council (separate from the report). Simmons stated he planned to share information with the group before the next meeting for it to be discussed and possibly used in the report. Dillard encouraged other commissioners to do the same and to speak with the report writer if they feel they have time and information to share. Staff clarified the changes made to the draft report 2 include two additional sections for experiences and challenged face by commissioners. Staff also confirmed the original report will act more as a guide for the commission's report rather than a document to be referenced alongside the final report. Mohamed mentioned she would like to meet with the report writer to discuss her experiences. Staff encouraged the commission to utilize the recommendations area of the report to also discuss experiences and challenges leading up to the commission's Dec. 31 deadline. Dillard inquired about the flexibility of the report or if it would be necessary for the commission to insert a clause that allows for changes to the report after the first draft is complete. Staff answered that the flexibility should be part of the process in receiving the draft and returning any corrections to the writer before the report is finalized. Kiche brought up that the writer has not discussed payment. Dillard suggested getting the draft to him asap. Staff recommended confirming compensation and deadlines among the commission to get an agreement to the writer. Staff mentioned keeping past compensation in mind when coming up with a total to be paid for the written report. Tassinary added that work is looking to be roughly $8,000.00 if the writer is paid$50 per hour. Staff confirmed that work on the report cannot be started until an agreement is signed between the writer and the City Staff also stated that the agreement would be with the City of Iowa City. Staff stated submission dates and end dates stated in the agreement must be firm and specific. Dillard asked if there was any way the report could be finished by the 31st but submitted after the commissions end date. Staff stated it should be completed and submitted by the 31st of December. Dillard brought up the possibility of asking for an extension, if necessary, in the future. Simmons suggested prioritizing shortening the report and finalizing the report by the commission's last meeting before it is time to submit. The commission summarized a timeline of: • Signed and Finalized Agreement: (around)November 19 • Final Draft: December 17 • Report Submission: Prior to December 31 3 Simmons suggested starting with an offer of$4,000 for the written report and to negotiate from there. Simmons suggested voting for the commission chair (Dillard)to green light the final negotiation price with a cap of$8,000.00. *A brief pause occurred due to lack of quorum* The meeting resumed with a motion by Tassinary to authorize City staff to move forward on the MOU with the writer with the edited changes, Simmons seconded,passed 5-0. Mohamed expressed concerns about the $8,000.00 payment to the writer. Clarification of the content and purpose of the report was shared with Mohamed. Mohamed expressed her frustrations with the commission and that she feels there could have been more done to help the community. Dillard clarified there has been work with the community and the purpose of the commission has been to find and understand the challenges facing the community to report back to City Council, which will be the focus of the report. Mohamed feels as though her work towards change through City committees has been unacknowledged. Dillard encouraged Mohamed to share these concerns in the report. Dillard also informed Mohamed on her right to vote against the motion concerning compensating the report writer. Mohamed expressed concern that the City Council will read the report and no change will come from their efforts. Before Mohamed gives her vote on the amount to be paid to the report writer, she asked for clarification and wants to know what will happen after the report is given to City Council. Dillard answered that it is hoped that the City Council will hear out the commission during their presentation and encouraged Mohamed to bring these concerns up during the presentation. Dillard agreed to continue the conversation regarding Mohamed's concerns outside of the meeting. Simmons moved that the commission chair has the ability to change the financial agreement with the contractor for writing the report up to $8,000.00. Tassinary seconded, moved 5-0. Kiche questioned the need for a timeframe to be added to the motion concerning the payment for the report. Kiche expressed concerns of paying before receiving any draft/materials. Dillard questioned the need to redo the motion previously agreed upon. Staff suggested waiting for the 4 City Attorney for definitive answers. Staff will ask for clarification and will report back to commissioners outside of the meeting. Announcement of Commissioners: None. Announcement of Staff: None. The meeting adjourned at 9:09 PM. The full meeting video can be viewed at this link. 5 c a a a Q Q Q Q a N a a a a d d N N a d a N a a N N Q Q d z 0 0 a N a a a N d a d 00 � U V W N A � W x � D F� 0 � x A O L N N N N N N N N N N N N N N N N N N V1 V1 O W Item Number: IP10. CITY OF IOWA CITY Q COUNCIL ACTION REPORT November 14, 2024 Airport Commission: October 16 Attachments: Airport Commission: October 16 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION October 16, 2024— 5:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Ryan Story, Members Absent: Chris Lawrence, Hellecktra Orozco, Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Travis Strait, Adam Thompson RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 5:20 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Lawrence noted that Pfohl had submitted some grammatical corrections to the draft minutes. Story stated that the attendance sheet appeared to be wrong. Lawrence moved to approve the minutes from August 19, 2024, as amended, seconded by Pfohl. Motion carried 3-0 (Orozco, Lawrence Absent). PUBLIC COMMENT -, None ITEMS FOR DISCUSSION /ACTION a. Airport Construction Projects: i. FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated they were having some equipment issues with some of the REILs that were installed last year. Byers described the faults with the lights with the Commission saying parts were being overnighted. Byers stated that this was holding up the flight check as they wanted to make sure they had working equipment. 2. Solar Power Project — Tharp stated that the project was going at pace and that the contractor thought the project would be winding up by the end of next week. Tharp stated that following that they would being the testing and acceptance part of the of the project. Pfohl asked about the signage and Tharp responded. Tharp also stated that they were looking at November 141" for a ribbon cutting ceremony. Tharp noted that he had asked Communications staff and Climate Action staff to assist him in the planning of that. Airport Commission October 16,2024 Page 2of4 3. Terminal Building—Tharp stated they were just waiting for the FAA to announce the awards. Tharp stated there was some anticipating with the industry that the FAA would make these announcements near the beginning of the fiscal year. 4. 5 Year Engineering/Consultant Request for Qualifications — Tharp stated that the publication is out and they he was expecting some good responses. Tharp stated that if they received more than 3 or 4 submittals it would likely require a committee to perform a first round review and forward on firms as finalists. Tharp noted that they would typically forward 3 or 4 firms as finalists. ii. Iowa DOT grant projects — Tharp stated they still didn't have any open grants and that the next application process would be in the spring. b. Airport "Operations" i. Budget — Tharp stated that the big item for the evening was the budget submittal for FY26. 1. FY26 Budget—Tharp stated that he did have in the packet a budget submittal and that he, Lawrence, Story had met previously to discuss the budget. Tharp noted that because they were nearing the deadline for submittals, some other finance numbers have been clarified. Tharp noted that the budget was projected to have a $20,500 surplus. Tharp stated that they did have some more maintenance dollars in the budget to capture more hangar issues. Tharp stated that if everyone was ok, he was asking for a motion to submit and that he would submit the budget by the end of Friday a. Consider a motion approving FY26 budget submittal — Story moved to submit the budget, seconded by Pfohl. Motion carried 3-0 (Orozco, Lawrence Absent). ii. Management— 1. T-Hangar Lease Language — Tharp stated he was researching a couple of items to make sure they weren't violating any other grant assurances. Tharp noted that he was trying to time this conversation around the RFQ meetings. iii. Events—Tharp stated that events for the year had wrapped up, but they did host the Greater Iowa City business lunch. Tharp noted this was a merger between the Iowa City Area Development Group and the Business Partnership groups. Bishop asked if there was a way to engage those entities for further support of efforts for the terminal or other projects. c. FBO / Flight Training Reports i. Jet Air—Wolford stated that some equipment had been in the shop getting repaired and that they were able to get mowing caught up. Wolford also stated a Jet Air employee had received their CDL and that would help with operations in getting fuel for the snow plow. Wolford noted that the National Business Aviation Association conference was next week. d. Commission Members' Reports — Story asked about the grass landings. Tharp stated the flight standards office acknowledged they received the request letter. e. Staff Report — Tharp noted that he would have some zoom meeting for the Iowa Public Airports Association as they were preparing their legislative priorities as a group. SET NEXT REGULAR MEETING — Next meeting November 14, 2024, 6:00pm Airport Commission October 16,2024 Page 3of4 ADJOURN Story moved to adjourn, seconded by Bishop. Motion carried 3-0 (Orozco, Lawrence Absent). Meeting adjourned at 5:38 pm. CHAIRPERSON DATE Airport Commission October 16,2024 Page 4of4 Airport Commission ATTENDANCE RECORD 2023-2024 TERM o 0 0 0 0 0 0 0 0 0 N N W -N 0 0 a) V co W O p p N tJ1 -N co co - W N W W N a) NAME EXP. N N N N N N N N N N N N N Warren 06/30/26 Bishop X X O/E X X O/E O/E X X X X X X Christopher 06/30/25 X X X O/E X X X O/E O/E O/E X X O/E Lawrence Hellecktra 06/30/28 X X O/E X X O/E X O/E X X O/E X O/E Orozco Judy Pfohl 06/30/26 X X X X X X O/E X X X X X X Ryan Story 06/30/27 X X X X X X X X X O/E X X X Key. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Item Number: IP11. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 14, 2024 Human Rights Commission: November 4 Attachments: Human Rights Commission: November 4 Draft Minutes Human Rights Commission (Special Meeting) November 4, 2024 Meeting Room B, Robert A. Lee Recreational Center Commissioners present: Roger Lusala,Jahnavi Pandya, Mark Pries, Vianna Qadoura, Elizabeth Mendez Shannon. Commissioners absent: Idriss Abdullahi, Doug Kollasch, Kelsey Paul Shantz. Staff present: Stefanie Bowers. Others present:Jennifer Horn-Frasier. Meeting called to order: 5:38 PM. Select a date for the regular November meeting:The Commission will meet at its regular day and time, Tuesday, November 26 at 5:30 in Emma J. Harvat Hall. Consider recommending for the City Council to consider adopting an "All Our Welcome" resolution to promote inclusivity, diversity, and unity within the community: Pries reported he has shared the draft resolution with other commissioners and community members, and some believe the current draft should be strengthened. He will present an updated resolution at the meeting on November 26, 2024. Strategic Planning: The strategic plan that emerged through the first three phases of the process is focused on helping the HRC collectively and as individual commissioners to be more active and engaged in the community.The group evaluated what had worked and not worked well in the previous two years, learned more about the activities of the commission prior to when the pandemic halted much of that activity, and developed a new shared vision of the commission they want to be for the future. All the work of the commission must be grounded in its duties that are stipulated in its charter.These duties are as follows: 1) Make recommendations to the City Council for legislation on discrimination. 2) Cooperate with other agencies and organizations to plan and conduct programs designed to eliminate racial, religious, cultural, and other intergroup tensions. 3) Educate the public on human rights and unlawful discrimination, such as organizing and facilitating educational public forums that address one or more of the broad range of topics included within the rubric of human rights. While these duties are clear,the commissioners wished to explore ways to see them in action. 1 In discussing the future it would like build,the commission identified key outcomes in two main categories: how functions internally, and how the HRC engages with the community. Internally,the commission would like to build toward greater consistency and stability.The commission has nine members,three of whom are replaced each year. Regularly adding new commissioners keeps perspectives fresh and ensures that the HRC can reflect changes taking place in the community.The challenge with this structure, however, is ensuring that outgoing commissioners' knowledge, perspectives, and activities are passed along to new commissioners. Continuity and stability are important to ensuring the commission operates efficiently and effectively, and the commissioners identified this as an important outcome to plan for. Externally,the commission would like to achieve a state of high community engagement in which there is meaningful two-way interaction with the community.The HRC would like to be seen by the community as a supportive resource that listens with curiosity and empathy to all.This deep engagement will enhance the HRC's ability to be responsive to what it learns from the community.The commissioners are aware that its current level of engagement activity in the community is lower than it was in the years prior to the pandemic.Thus,their focus is on how to strengthen engagement. In the previous strategic plan,the ICHRC had organized subcommittees to address each of the three priorities it had identified.These subcommittees were designed to meet monthly to plan and carry out their respective plans.While each subcommittee made some degree of progress on its goals,the commission found that it was difficult to accomplish the goals in that structure. Each subcommittee included only three people, and it was difficult to establish and maintain a regular cadence for the work outside of the regular ICHRC meetings.Thus, during the current strategic planning process,the commission explored other ways to organize the work of the new strategic plan in order to better set itself up for success. Commissioners went over the HRC purpose, previous programming, how to set up for its success, and future goals. Below is the consensus on each area discussed. Purpose: HRC exists to bring community members together to discuss our differences and to create a more inclusive community. HRC exists to bring communities together, discuss our differences, celebrate our uniqueness, and learn from one another. HRC exists to bring highlight areas of progress and regress by celebrating the positive and eradicating the negative. Past programming of the HRC that was successful: Job Fairs—Building Blocks. Youth Job Fairs. Know Your Rights Series. Town and Gown Symposiums. Lunch and Learns. 2 Film Series. Panel Discussions. Toiletry drives for Shelter House& DVIR Climate Survey. Diversity Dialogue Circles. Setting the HRC up for Success: Change time of subcommittee meetings so that they align with the day and time of the HRC's regular meeting date each month. Rotate leadership and note taking for subcommittees. Ensure continuity year-to-year. Clear action items each meeting. Teams for programming each quarter. Create measurable goals. Commission Goals: Strong transfer of training-onboarding of new commissioners. More community conversations, in places like the library,farmers market, etc. Encourage more community participation in monthly meetings. Hold events in spaces where conversations take place. Commissioners take on responsibility for specific tasks. Commissioners are at public locations to interact with the public. Hold retreat in December of each year. The Commission will follow up on this discussion at its November 26, 2024 regular meeting date and go over the draft of its 2025 Strategic Plan. 3 Adjourned:8:06 PM 4 q 2 � _ § � « § Ln a � n § N S Item Number: IP12. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 14, 2024 Public Art Advisory Committee: November 7 Attachments: Public Art Advisory Committee: November 7 DRAFT, p.1 Public Art Advisory Committee Mtg, 111712024 Minutes Public Art Advisory Committee November 7, 2024 Helling Conference Room Public Art Advisory Committee Members Present: Leslie Finer, Juli Seydell Johnson, Andrea Truitt, Sophie Donta, Scott Sovers, Anita Jung, Jeremy Endsley Members Absent: Nate Sullivan, Rachel Kinker Staff present: Rachel Kilburg Varley, Ashley Platz Public Present: none Call to Order Truitt called the meeting to order at 3:34 p.m. Elect Committee Chair and Vice Chair Ron Knoche moved to nominate Andrea Truitt as Chair and Jeremy Endsley as vice chair. Sullivan seconded. Motion passed (7-0). Public Discussion of Any Item Not on the Agenda None. Consider minutes of the October 3, 2024 PAAC meeting. Sovers noted Knoche was erroneously excluded from the "Members Present" list. Endsley moved and Finer seconded that the amended minutes from the October 3, 2024, meeting be approved. Motion passed (7-0). Review 2025 Public Art Matching Grant Program Materials Truitt noted the grant overview, application, and rubric included in the agenda packet and invited feedback regarding modifications for the 2025 funding round. Committee members discussed and directed Kilburg Varley to make the following changes: • Add an optional field for applicants to share the URL to their website, online portfolio, or social media sites on the application form. • Add a question to the application form asking whether the applicant has received Public Art Matching Grant funds in the past. If the applicant selects yes, they will be asked to explain if the project is different or expanded from the past. • On the application form, for the question about how the project is defined as public art, request a description of how the project will also engage the public. • On the application form, for the question related to project success, include clarifying instructions to list specific outcomes or measures. • Add a question to the application form for the applicant to select all types that DRAFT, p.2 Public Art Advisory Committee Mtg, 111712024 apply to their project: functional, unexpected, participatory, ephemeral, and contemplative. These criteria will be removed from the rubric and will not impact an application's score but will be made available to the PAAC members to help assess whether they are awarding a diverse mix of types of funded projects. • Reformat the rubric to align scoring criteria in the same order as the application questions. • Reorganize select criteria and section headers in the rubric for clarity. • Make the rubric available online for applicants to reference. • Add additional acknowledgements to the introductory/gatekeeper page on the application form related to additional approvals, access, and responsibilities of the applicant. Status of Neighborhood Art Projects Kilburg Varley provided an update on two neighborhood art projects: First, due to no progress for 3+ years, including a lack of response from the project partners recently, consideration of the project proposed by the Lucas Farms Neighborhood Association has been terminated and they are encouraged to re-group and apply to neighborhood art opportunities in the future. Next, Kilburg Varley shared that on the South District Bus Stop Bench Project, the City has fulfilled its obligation to prep the site and install the cement foundation. The artist has encountered challenges with the primer rusting, which has set them back a few weeks, but they are still optimistic about completing installation this year. Staff Updates None. Old or New Business Anita asked about the status of the process for updating the Public Art Strategic Plan. Kilburg Varley noted that an overview and schedule for the process was included in the October 3, 2024, PAAC agenda packet. She shared that a public input survey is the next step and will be issued in December 2024, the PAAC will review those results in Winter 2025, and then a work session among the PAAC will be planned for Spring 2025 with the goal of adopting an updated Strategic Plan by Fiscal Year 2026. Adjournment Sovers moved to adjourn at 4:29 pm. Donta seconded. Motion passed (7-0). DRAFT, p.3 Public Art Advisory Committee Mtg, 111712024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term 8/3/23 917/23 11/2/23 12/7/23 1/4/24 4/4/24 6/6/24 8/1/24 9/5/24 10/3/24 11/7/24 Expires Ron Knoche X X* X X X* X* X X O/E X X* Juli Seydell- X X O/E X* X O/E X X X X* X Johnson Steve Miller 12/31/23 X X X X X X X X --- --- --- Eddie 12/31/24 O/E 0 --- --- --- --- --- --- --- --- --- Boyken Andrea 12/31/25 X X X X O/E X O/E X X X X Truitt Dominic 6/30/23 O/E --- --- --- --- --- --- --- --- --- --- Dongilli Anita Jung 6/30/23 X X X X X O/E X X X 0 X Jenny 12/31/23 X O/E 0 X --- --- --- --- --- --- --- Gringer Jeremy 12/31/25 X 0 X X X X X X X O/E X Endsley Nate 6/30/26 X X X X O/E X X X O/E X O/E Sullivan Leslie Finer --- --- --- --- --- X X X X X X Rachel --- --- --- --- --- X X O/E X X O/E Kinker Key: X = Present X* = Delegate attended 0 = Absent O/E = Absent/Excused --- = Not a member