HomeMy WebLinkAbout2024-10-31 Info Packet 4
City Council Information Packet
CITY OF IOWA CITY October 31, 2024
Council Tentative Meeting Schedule
IP1. Council Tentative Meeting Schedule
November 4 Work Session
IP2. Work Session Agenda
IP3. Memo from City Attorney: City Council Vacancy
IP4. Pending City Council Work Session Topics
Miscellaneous
IP5. Memo from City Manager's Office: Housing Information
IP6. Memo from City Clerk: Proposed City Council Meeting Schedule, January -
December 2025
IP7. Civil Service Examination: Maintenance Worker I - Pools
IP8. Civil Service Examination: Mass Transit Operator
Draft Minutes
IP9. Climate Action Commission: October 7
IP10. Community Police Review Board: October 8
October 31, 2024 City of Iowa City
Item Number: IP1.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
October 31, 2024
Council Tentative Meeting Schedule
Attachments: Council Tentative Meeting Schedule
j , City Council Tentative Meeting Schedule
Subject to change
CITY OF IOVVA CITY October 31,2024
Date Time Meeting Location
Monday,November 4,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,November 19,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,December 10,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,Janaury 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Monday,January 13,2025 4:30 PM Joint Entities Meeting TBD
Hosted by Johnson County Brd of Supervisors
Tuesday,January 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Wednesday,January 22,2025 2:00 PM Budget Work Session(CIP) City Hall,Emma J.Harvat Hall
410 E.Washington Street
Tuesday,February 4,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,February 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,March 11,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,April 1,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,April 15,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,May 6,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,May 20,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,June 3,2025 4:00 PM Work session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,June 17,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,July 8,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,August 5,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,August 19,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,September 2,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,September 16,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,October 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,October 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Monday,November 3,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,November 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,December 9,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Item Number: IP2.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
October 31, 2024
Work Session Agenda
Attachments: Work Session Agenda
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5041
If you will need disability-related accommodations in order to participate in this
program/event, please contact Kellie Grace at 319-356-5041 , kgrace@iowa-
city.org. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
Iowa City
City Council - Work Session
Agenda -=
Work Session
November 4, 2024 - 4:00 PM CITY OF IOWA CITY
Emma J. Harvat Hall
410 E. Washington Street
www.icgov.org
F_ City of Iowa City Land Acknowledgment can be found at:
Icgov.org/landacknowledgement
Meeting Rules can be found at: icgov.org/meetingrules
You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University
Heights and Coralville, or you can watch it online at any of the following websites:
• https://citychannel4.com/live
• https://www.youtube.com/user/citvchannel4/live
• https://facebook.com/CityoflowaCit
1. Joint meeting with the Housing and Community Development Commission:
Presentation of the five-year Consolidated Plan, City Steps 2030
2. Council Vacancy Discussion
3. Clarification of Agenda Items
4. Information Packet Discussion [October 17, October 24, October 31]
The following items need Council direction:
. (10/31) IP6 - Memo from City Clerk: Proposed City Council Meeting Schedule,
January - December 2025
5. University of Iowa Student Government (USG) Updates
6. Council updates on assigned boards, commissions, and committees
Item Number: IP3.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
October 31, 2024
Memo from City Attorney: City Council Vacancy
Attachments: Memo from City Attorney: City Council Vacancy
.r CITY OF IOWA CITY
-J.
M E M 0 RA N D U M
Date: October 31, 2024
To: City Council
From: Eric Goers, City Attorney
Re: City Council Vacancy
On October 29th, 2024 Councilor Andrew Dunn submitted his resignation to the Iowa City City Council.
Councilor Dunn's resignation is effective January 1, 2025. This memo intends to provide information
the City Council should consider when determining how to fill the vacancy.
Iowa Code section 372.13 governs how to fill vacancies at the municipal level. The law provides the
City Council discretion to choose either a special election or appointment until the next regular city
election. The next regular city election will be on November 4, 2025. To be clear, even though
Councilor Dunn's current term runs through December 31, 2027, an appointment would only last until
the November 4, 2025 election. The winner of the District C seat would be sworn in and seated
following the election — not waiting until the regular term begins in January.
If the City Council decides to fill the seat by appointment, a citizen petition can be filed within two weeks
of either published notice or the appointment itself requesting that a special election be held. A special
election is also required if the City Council fails to act within sixty days from the date of vacancy
(January 1, 2025.) The Iowa League of Cities informs us that the vast majority of cities choose to
appoint, because it is faster and cheaper. More information about those factors can be found below.
Special Election
If a majority of the City Council calls for a special election, such election should be held as soon as
practicable according to State Code. I have reached out to the Johnson County Auditor's Office to
discuss potential election dates, should Council decide to fill the vacancy with a special election. As
you could probably imagine, the timing of my questions is not ideal for them, and they wanted to
consider possible dates before getting back to me, which as of this writing, has not yet happened. For
what it's worth, dates provided by the County Auditor's Office for a special election to fill the 2023
vacancy were February 7, 2023 with a City Council primary tentatively scheduled for January 10, 2023.
Those dates presumed notification to the County Auditor by November 16th, 2022. A later notification to
the Auditor's Office will result in later election dates. Candidates wishing to run to fill the vacancy must
file a nomination petition not less than 53 days before the date for the special (general) election.
The Johnson County's Auditor's Office has not yet been able to provide firm cost estimates for a special
primary and general election, but their estimates in 2022 were $50,000 each for the City primary (if
needed) and regular City election. If both elections are needed, which will not be known at the point of
Council's decision, the cost to the City would have been approximately $100,000. The Auditor's Office
noted that costs have gone up since then. That earlier estimate did not include any satellite locations,
which must be petitioned for and would have cost an estimated $1,500 extra per site in 2023.
October 31, 2024
Page 2
Appointment
If a majority of the City Council calls for an appointment, it must make the appointment"within sixty
days after the vacancy occurs". With Councilor Dunn's resignation effective at midnight on December
31 st, the appointment must occur between January 1 st and March 1st, inclusive. If the Council fails to
make an appointment during this window, the seat must be filled by special election. Procedurally, if
the Council wishes to make an appointment, it must publish notice of its intent between four and twenty
days prior to the meeting at which the candidate is appointed. The publication does not need to specify
who will be appointed but would give notice that such appointment would take effect immediately.
Residents have two opportunities to file a petition resisting appointment—within fourteen days of the
date the notice of intent to appoint is published, and within fourteen days of the date of the appointment
itself. If a valid petition meeting the required threshold is filed before the appointment is made, then no
appointment should be made. If a valid petition is filed within the fourteen-day period after the
appointment, then said appointment becomes temporary until a special election can be held.
To be valid, a petition requesting a special election must have signatures from eligible Iowa City
electors equal to or greater than ten percent of the number of votes cast for candidates for the office in
the most recent regular election. I have not yet requested that number from the Auditor's Office, but it
was determined to be 743 valid signatures in 2023. Turnout in the 2023 City elections exceeded
turnout in the 2021 City elections by close to 20%, so one would assume the number of signatures
required, as calculated by the Auditor's Office, would be close to 900. Upon receiving a successful
petition, the City would need to work with the Auditor's Office to set up election dates as soon as
practicable.
For Council's benefit, attached to this memo is the application form used to fill the vacancy in 2023.
Council chose to have each applicant make a ten-minute presentation at a special formal Council
meeting. Following the presentations, Council engaged in open discussion before informally selecting
Councilor Dunn. Council then formally voted to appoint him, swore him in, and seated him as a full
Council Member. Council is free to adopt a different process if it wishes.
City Council Procedure
The City Council should select which process it will use to fill a vacancy by resolution. Corresponding
agenda items could be placed on your November 19, 2024 agenda, if that is Council's wish following
discussion during the November 4tn work session. Should the City Council need more time to make a
decision, the items could be deferred. However, any deferral would necessarily push back the primary
and regular election dates in the event Council decides to hold a special election.
A resolution for a special election must include the election dates provided by the Johnson County
Auditor's Office. I am confident those dates would be available in time for the November 19th Council
meeting. Should Council decide to appoint a replacement, a resolution moving forward with an
appointment process will need to specify the intended appointment date, which will need to be after
Councilor Dunn's resignation effective date of January 1, 2025.
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applicable to you:'
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U Reside within file city limits at Iowa City
Ci 16 years of age or older
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Contact Phone Number'
Emil Address•
Please describe your background andlor experiences that you feel qualify you to represent the Iowa City
community.-
What contributions do you feel you can make to the City Council and to the residents of Iowa City`
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What a your present xnavAeoge of the CKy Counell?"
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they nave business Of Immediate family hes,outing tneiftenure a(Or one yeat thereafter
Section 362 5 of the Code of Iowa generally prohibits with certain Important exceptions,a member of City Council
from having an interest in a City contract
•I✓_-ax b•r'h jnv Wfenhal conflict%t7C.tagmembersmp on dry•Cccncil and your personal mferesls,r.:_prq
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partner have an ovmership Interest (for example.sale proprietor, partner, 5% or more of corporations
stockholdings),
Please contact the Cily Attorney at 356 5C30 to discuss questions a concerns regarding a potential conflict of
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present your candidacy and.N appointed by the City Council,participate In the January idth regular
formal meeting as a Council member?
O Yes O No
Signature of Applicant'
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If you fall to answer all the questions Council may choose not to consider your application
5uDiillt
Item Number: IP4.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
October 31, 2024
Pending City Council Work Session Topics
Attachments: Pending City Council Work Session Topics
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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
PENDING CITY COUNCIL WORK SESSION TOPICS
October 30, 2024
Currently Scheduled
• November 19, 2024: 4:00 p.m. Executive Session
FY23-25 Strategic Plan Action Item Topics Reauirina Council Discussion:
■ Explore legal steps to discourage or prevent bad faith and predatory property investors
• Advance prioritized recommendations in the 2022 Affordable Housing Action Plan. Work with partners to undertake
significant-scale affordable housing efforts
• Develop a vision statement for a singular regional transit system with metro Johnson County entities and obtain initial
commitments to study a regional system from each entity's elected officials
Other Tauics:
■ Discussion of board and commission appointment process
• License plate reader technology discussion
• Local Option Sales Tax and other alternative revenue streams discussion
• Air quality discussion
• Alternative crisis response discussion
• Historic preservation incentive discussion
• FY 2026 budget discussion
• Review of the Aid to Agencies grant program
Note: Some items on the Pending List may require staff research and information gatheringprior to scheduling.
Item Number: IP5.
r 1 CITY OF IOWA CITY
a
� COUNCIL ACTION REPORT
October 31, 2024
Memo from City Manager's Office: Housing Information
Attachments: Memo from City Manager's Office: Housing Information
r
�.;2 ,®4 CITY OF IOWA CITY
MEMORANDUM
Date: October 25, 2024
To: Mayor and City Council
From: City Manager's Office
Re: Housing Information
At your October 15, 2024 work session you asked staff to provide you housing related information
on a recurring basis prior to each City Council meeting. Staff intends to add to this memo with each
Information Packet that is publicly released prior to formal City Council meetings.
We welcome feedback on the type of information that you believe will be most informative and useful
in your roles as City Councilors.
Date Topic Source
October 31, 2024 HUD Point-in-Time Count: This is a Institute for Community
required count conducted across the Alliances (ICA)
country of sheltered and unsheltered htWs:/licalliances.o_rg/pit
people experiencing homelessness on a
single night in January. In 2023, the count
revealed 160 sheltered and 18 unsheltered
individuals in Johnson County. In 2024,
the count revealed 159 sheltered and 22
unsheltered individuals in Johnson County.
November 14, 2024
December 5, 2024
1
Item Number: IP6.
r 1 CITY OF IOWA CITY
a
� COUNCIL ACTION REPORT
October 31, 2024
Memo from City Clerk: Proposed City Council Meeting Schedule, January - December 2025
Attachments: Memo from City Clerk: Proposed City Council Meeting Schedule, January -
December 2025
r
CITY OF IOWA CITY
V-�
MEMORANDUM
DATE: October 29, 2024
TO: Mayor and City Council
FROM: Kellie Grace, City Clerk
RE: Proposed Council Meeting Schedule, January— December 2025
At your August 6, 2024, work session you agreed to the tentative schedule below and asked to revisit
the schedule to set the Budget Work Session in January. Please check your calendars to discuss your
availability for this meeting at your work session on November 4.
Tuesday, January 7, Work Session, 4:00 PM
January 7, Formal 6:00 PM
To Be Determined: Budget Work Session 8:00 AM one of the following dates
Saturday, January 18
Saturday, January 25
Monday, January 13
Monday, January 27
Tuesday, January 21, Work Session, 4:00 PM
January 21, Formal 6:00 PM
Wednesday, January 22, Budget Work Session (CIP), 2:00 PM
Tuesday, February 4, Work Session, 4:00 PM
February 4, Formal, 6:00 PM
Tuesday, February 18, Work Session, 4:00 PM
February 18, Formal 6:00 PM
Tuesday, March 11, Work Session, 4:00 PM
March 11, Formal 6:00 PM
Tuesday, April 1, Work Session, 4:00 PM
April 1, Formal, 6:00 PM
Tuesday, April 15, Work Session, 4:00 PM
April 15, Formal 6:00 PM
Tuesday, May 6, Work Session, 4:00 PM
May 6, Formal, 6:00 PM
Tuesday, May 20, Work Session, 4:00 PM
May 20, Formal 6:00 PM
Tuesday, June 3, Work Session, 4:00 PM
June 3, Formal 6:00 PM
Tuesday, June 17, Work Session, 4:00 PM
June 17, Formal 6:00 PM
Tuesday, July 8, Work Session, 4:00 PM
July 8, Formal 6:00 PM
Tuesday, August 5, Work Session, 4:00 PM
August 5, Formal 6:00 PM
Tuesday, August 19, Work Session, 4:00 PM
August 19, Formal 6:00 PM
Tuesday, September 2, Work Session, 4:00 PM
September 2, Formal 6:00 PM
Tuesday, September 16, Work Session, 4:00 PM
September 16, Formal 6:00 PM
Tuesday, October 7, Work Session, 4:00 PM
October 7, Formal 6:00 PM
Tuesday, October 21, Work Session, 4:00 PM
October 21, Formal 6:00 PM
Monday, November 3, Work Session, 4:00 PM
November 3, Formal 6:00 PM
Tuesday, November 18, Work Session, 4:00 PM
November 18, Formal 6:00 PM
Tuesday, December 9, Work Session, 4:00 PM
December 9, Formal 6:00 PM
S:clk/TENTATIVESCHEDULE/SCHEDULE PROPOSED 2025(JAN-DEC.).doc
Item Number: IP7.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
October 31, 2024
Civil Service Examination: Maintenance Worker I - Pools
Attachments: Civil Service Examination: Maintenance Worker I - Pools
� r
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
%,vww.icgov,org
October 24, 2024
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Maintenance Worker I — Pools
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Maintenance Worker
I — Pools.
Michael Frieden
Iowa City Civil Service Commission
Rick Wys , Chair
Item Number: IP8.
r 1 CITY OF IOWA CITY
a
� COUNCIL ACTION REPORT
October 31, 2024
Civil Service Examination: Mass Transit Operator
Attachments: Civil Service Examination: Mass Transit Operator
I r i
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.1cgov.org
October 24, 2024
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Mass Transit Operator
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Mass Transit
Operator.
Richard Rasmussen
Iowa City Civil Service Commission
J
Rick Wys , Chair
Item Number: IP9.
r 1 CITY OF IOWA CITY
a
� COUNCIL ACTION REPORT
October 31, 2024
Climate Action Commission: October 7
Attachments: Climate Action Commission: October 7
MINUTES PRELIMINARY
IOWA CITY CLIMATE ACTION COMMISSION
OCTOBER 7, 2024 -3:30 PM—FORMAL MEETING
EMMA J. HARVAT HALL
MEMBERS PRESENT: Michael Anderson, Michal Eynon-Lynch,John Fraser,Jamie Gade, Ben
Grimm,Zach Haralson,Wim Murray, Brinda Shetty,Gabriel Sturdevant
MEMBERS ABSENT: Michelle Sillman,Angie Smith,
STAFF PRESENT: Daniel Bissell, Megan Hill, Kent Ralston MPO-JC
OTHERS PRESENT: Lizzy Fitzsimmons
CALL TO ORDER:
Sturdevant called the meeting to order
APPROVAL OF SEPTEMBER 9,2024 MINUTES:
Grimm moved to approve the minutes from September 9, 2024.Anderson seconded the motion, a vote
was taken, and the motion passed 9-0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
ANNOUNCEMENTS:
Action Items from last meeting (Staff):
■ Staff collected email addresses for NCJC newsletters
Events:
• Climate Fest recap
• Other events in the community(Commissioners)
o Grimm reported that ICCSD will present their annual ghg update at the district meeting
tomorrow evening.The event will be recorded.
o Eynon-Lynch noted the next Repair Cafe event is happening October 19.
September 2024 Strategic Plan Progress Report:
• Bissell noted the inclusion of this report in the agenda packet.The report is also available on the
City website.
NEW BUSINESS:
Update on CRANDIC Bus Rapid Transit Study(Kent Ralston, MPOJC)
0 Background: MPOs are appointed by the state governor once an urbanized area's population
Climate Action Commission
October 2024
Page 2 of 4
reaches 50,000,which happened in Iowa City in 1980
• Passenger rail study on the CRANDIC line commenced in 2017. Iowa City's portion of this line
runs from Burlington St. to Penn St., North Liberty, following the river.
• HDR completed this study,finishing in 2020.
o Three factors affected next steps at that time: COVID,CRANDIC railroad did not want to
operate a passenger rail system, and the electric bus arrived in Iowa City.
• In fall 2023, MPO was asked to hire a consultant to complete a bus rapid transit study.
• Comparison:
o Rail study estimated 5300 riders per day, doubling the transit ridership in the
community. Cost to implement rail was$49M in 2020--$60M today--with an
operating cost of$4.8M, $6M today.
o Bus rapid transit estimated 3600 riders per day(post-COVID transit ridership numbers
are all depressed). $92M to implement with an operating cost of$2.4M. Bus transit
study included a 10' wide multi-use trail that would parallel the route, added in places
that do not already have a trail.
• Pop Up Metro is a private firm, a rail development corporation,that has a set of electric rail cars
they want to bring here and test. In lieu of a study, they would "lease the community" and just
set up a system. Pop Up Metro would bring electric train cars with platforms. Operators would
be hired locally.
• Bus Rapid Transit study will hopefully be completed by the next MPO meeting in November.
• Fraser asked if rail development in Iowa City might spur development throughout the state.
Ralston noted that a stakeholder committee includes all the Johnson County communities and
also includes two members of the Iowa Department of Transportation.The state
representatives seem more interested in passenger rail than bus transit.
• Eynon-Lynch asked if feedback from the CAC was sought. Ralston characterized this session as
an FYI.
• Fraser asked if it is possible to run both a bus and a train. Ralston responded that it makes sense
to choose one, but even if it's bus,there is a priority to preserve the corridor.
• Sturdevant asked what is included in the cost. Ralston described upgrades to the corridor
(including pulling out rails), seven buses, and operations (cleaning, maintenance, driving) are
included in the bus rapid transit system.The Pop Up Metro proposal includes trains cars and
platforms, but not operational costs for electricity or drivers.
• Haralson asked if there would be a difference in service times. Ralston replied they were
comparable: headway of every 30 minutes for rail, and for buses it would be every 15 minutes in
peak time, 20 minutes in other times.
• Gade reported seeing more congested roadways and asked what impact this might have on
those. Ralston said only a few crossings are at grade and it should be possible to sync the
signals.
• Sturdevant asked if hubs and parking lots would be part of the system. Ralston noted a park-
and-ride facility north of Penn St. was included in the bus rapid transit study but not the Pop Up
Metro proposal.
• Anderson asked if the scope of the study included linking up with a larger rail system. Ralston
described various possibilities. Haralson asked if CRANDIC still exists all the way to Cedar Rapids.
2
Climate Action Commission
October 2024
Page 3 of 4
Ralston affirmed it did, noted heavy use by freight near Cedar Rapids.
• Haralson asked about Pop Up Metro. Ralston described taking possibilities to the public and
asking for public input.
• Gade asked about workforce for transit operators. Ralston noted a transit worker shortage
generally and said bus and train had about the same requirements for staff. Gade also asked
about impact to residential properties near rail; Ralston responded that the system would be
electric and therefore quieter.
■ Sturdevant asked if outside influence plays a role. Ralston said no, but outside funding would,
Large federal grants would be necessary to move either project forward.
• All three phases of the rail study are available at mpo-jc.org. Bus study will be available soon.
• Haralson asked if it would be possible to hear from Pop Up Metro at'a CAC meeting. Haralson
also suggested the recording of the Joint Entities meeting would be helpful to share.
• The commissioners discussed working groups and a special meeting.
Discussion of proposed updates to bylaws(Commissioners)
• Gade described proposed changes that would need approval by the City Council: Change the
date for electing a new vice-chair and chair to June, allowing new members more time to
acclimate to the committee before that vote, and amend the rules for absence-related
dismissal. In addition,the commission might also vote to change the meeting time; it is not
necessary to determine the new meeting time yet and would not need Council approval..Gade
explained that the Strategic Plan, particularly equity, inspired review of the bylaws.
• Commissioners discussed the bylaws memo.Anderson moved to table the discussion until the
next meeting, Eynon-Lynch seconded, and the motion carried.
RECAP:
Confirmation of next meeting time and location:
• Tuesday, November 5, 3:30-5 p.m. Emma J. Harvat Hall
Actionable items for commission, working groups, and staff:
• Find a date and time for the November 2025 meeting.
• Staff will send the entire bylaws to the commission for review.
• Staff will follow up on requests related to the Bus Rapid Transit study, Pop Up Metro, and
recording of the Joint Entities meeting.
ADJOURNMENT:
Sturdevant moved to adjourn,Grimm seconded the motion. A vote was taken, and the motion carried-
3
Climate Action Commission
October 2024
Page 4 of 4
CLIMATE ACTION COMMISSION
ATTENDANCE RECORD
2023-2024
O N O
NAME TERM EXP. N w V
W W W A A A A A A A A A
Michael 12/31/2025 NM O/E X O/E O/E X O/E X X
Anderson
Michal Eynon- 12/31/2024 X X X NM X X X X X O/E X X
Lynch
John Fraser 12/31/2024 X X X NM X X X O/E X X X X
Jamie Gade 12/31/2025 0/ X X NM X X X X X X O/E X
E
Ben Grimm 10/31/2023 X X X NM X O/E X X O/E O/E X X
Zach Haralson 12/31/2025 NM X X X X O/E X O/E X
Matt Krieger 12/31/2023 0/ X O/E
E
Wim Murray MidAmerican X X X NM X X X X X X X X
Rep
Michelle Sillman 12/31/20025 X X X NM O/E X X O/E X X X O/E
Brinda Shetty UI Rep X X 0/E NM X X X X X O/E X X
Angie Smith 12/31/2025 X X NM X X X X X X X O/E
Gabe Sturdevant 12/31/2024 X O/E X NM X X X X O/E X X X
Matt Walter 12/31/2023 X O/E X
KEY: X=Present
0 =Absent
0/E=Absent/ExcusedNM=
No Meeting
* No longer on Commission
4
Item Number: IP10.
r 1 CITY OF IOWA CITY
a
Qa, COUNCIL ACTION REPORT
October 31, 2024
Community Police Review Board: October 8
Attachments: Community Police Review Board: October 8
Draft
Community Police Review Board
Minutes - October 8, 2024
Call to Order: Chair Jensen called the meeting to order at 5:30 p.m.
Members Present: Ricky Downing, Jessica Hobart, Colette Atkins, David Schwindt,
Jerri MacConnell, Melissa Jensen, Saul Mekies
Members Absent: None
Staff Present: Staff Connie McCurdy, Legal Counsel Patrick Ford
Others Present: Police Chief Dustin Liston
Recommendations to City Council:
• None.
Nominations for office of Chairperson:
• Jensen explained that this was the time of year when a new chairperson & vice-chairperson are
chosen and that the new chair takes over immediately after being selected. MacConnell
nominated Jensen, but she declined saying she had done it for several years and was not
interested in continuing with it. Downing nominated Mekies who accepted.
Motion by Downing, seconded by Atkins to close nominations and accept Mekies as the new
Chairperson.
Motion carried 6/0. Mekies abstained.
Nominations for office of Vice-Chairperson:
■ Jensen asked for nominations for vice-chair. Atkins nominated Hobart who declined. Mekies
nominated Downing who declined. Downing nominated MacConnell who accepted.
Motion by Hobart, seconded by Downing to close nominations and accept MacConnell as the
new Vice-Chairperson.
Motion carried 6/0. MacConnell abstained.
Consent Calendar:
• Draft minutes from the September 10, 2024 meeting.
Motion by Downing, seconded by Schwindt to adopt the consent calendar as presented.
Motion carried 7/0.
CPRB
October 8, 2024 Draft
Page 2
New Business:
■ Complaint video confidentialitv: Vice-Chair MacConnell asked why, on the video she viewed
recently, were the police officers' faces blurred out and the community members' faces were
seen even though they had not been charged with anything yet. Legal Counsel Ford responded
saying that the ordinance states that the police officer's identity is to be kept confidential. Police
Chief Liston noted that the files for any police personnel who have been disciplined are kept
confidential, and that is why the officers' names are redacted on the summary reports.
Vice-Chair MacConnell asked when Chief Liston would present his information, if any, to the
Board. The Chief stated that he would share his information during the consent calendar portion
of the meeting.
■ Packet reviewguidelines: Commissioner Schwindt asked what the timeline and processes are
for the Board when ICPD submits their policies. Commissioner Jensen commented that the
timeline for reviewing the policies is very short. Legal Counsel Ford mentioned that if the board
wants to discuss any of the policies that the discussion would need to be added to the board
information section, which would then go on the next meeting's agenda. Schwindt asked when
the members sign off on the consent calendar, are they saying that they are okay with the
policies or are they acknowledging receipt of the policies. Schwindt would like a more intentional
vote when policies are received to show that the members have reviewed them. Chair Mekies
suggested tabling the item of reviewing the policies until the next meeting, which would give the
members more time for review. Jensen asked if Mekies was referring to tabling a specific policy
or the entire policy report. Mekies commented that it would be a good idea to make a motion to
add the entire policy report to the next agenda. Vice-Chair MacConnell suggested having the
policy discussion put on the agenda that is two meetings out from the meeting where the
members received the policy report. Schwindt mentioned that the public would view the board's
voting on the ICPD policies as that the board had reviewed them and signed off on them when
that isn't necessarily the case. Jensen asked if the board could receive the policies ahead of the
meeting for review. Staff McCurdy mentioned that she received three months' worth of policies
right before the September 10th board meeting and wondered if ICPD could send them more
often so the batches would be smaller. Police Chief Liston mentioned that the ICPD has spent
the last two years re-writing their policies through Lexipol, which is a policy management
system. Liston also stated that some months they have more updates to send out than other
months and there are several City staff that are involved in the policy updating process,
including the City's legal department. Liston said that it's up to the Clerk's office to decide when
to put the policies on the agenda and that the ICPD is not considering the CPRB's meeting
dates when they are putting policies out. Schwindt suggested splitting up a large group of
policies and putting three on each agenda for the next for the next three meetings. Counsel
Ford asked if the policies that ICPD submits are only ones that have been amended and Liston
answered yes. Liston also mentioned that all the policies are on the ICPD website for viewing.
Counsel Ford mentioned that in the past the ICPD used to submit red line versions of the
policies, which showed the amendments. Liston stated that the edits in Lexipol are not easy to
follow, but he will look into it. Commissioner Atkins mentioned reviewing the policy changes on
an annual basis, with reviewing a small chunk at a time, and she questioned what the board
reviews the polices for. Jensen said that reviewing the ICPD policies is educational and a
learning experience for the board members. Jensen asked if the policies were still on a rotation
or schedule to be reviewed. Liston stated that there are certain policies that need to be
readministered every year such as the Use of Force, but others not as often. Liston mentioned
that over the course of the last two years, the board will have seen every ICPD policy, and that
the board should discuss if they want to take on reviewing all the policies amongst their other
duties. Legal Counsel Ford said that the only time he has experienced the board suggesting a
CPRB
October 8, 2024 Draft
Page 3
policy change was one brought up during a complaint that was filed. Atkins stated that she
would like to have the policy discussion added to the next meeting agenda. Liston talked about
the fact that the police officers must look in two policy manuals right now because the Lexipol
process is not complete. Schwindt asked if the tier one polices were all updated. Liston
responded yes but noted that the tier one policies are looked at and updated every year.
Schwindt suggested discussing the tier one policies at the next meeting.
• Distribution of meeting packets: Staff McCurdy mentioned that some members were having
issues accessing the CPRB confidential packets through the secure email system Mimecast.
McCurdy and City Clerk Grace discussed different options for the distribution of the meeting
packets and decided to email both the confidential and public packets without using Mimecast,
and instead add a confidential disclaimer to the email. McCurdy stated that both the confidential
and public packets will be mailed to each member and will no longer be available for pick up in
the office. McCurdy asked the board members to verify their addresses.
Old Business:
• Community Forum discussion: Commissioner Schwindt announced that he will not be able to
attend the forum. McCurdy asked if the forum required a quorum and Legal Counsel Ford
answered yes. McCurdy asked Chair Mekies what the board plans to do at the forum after roll
call. Mekies suggested letting the public start speaking about any issues and Commissioner
Jensen suggested introducing the board members to the audience first. Commissioner Atkins
noted that it would be a good idea to let the public know at the beginning of the forum that there
is a time limit for speaking. Legal Counsel Ford mentioned that the forum is not a question-and-
answer session between the board members and the public, but a way for the public to express
their thoughts on police policies and procedures. Mekies will introduce the board members and
then talk a little about what the board does and then invite members of the public to speak.
• Responses to media inquiries: The board decided that all media inquiries will be sent to the
Chair of the board and then if help is required other members will be asked to assist.
Commissioner Schwindt asked if there was a process on how the chair responds to the
inquiries. Chair Mekies responded by saying that the chair would convey the sentiment of the
board to the press. Schwindt asked when an inquiry comes in does Mekies not plan to respond
to it until it has been put on an agenda so the board can discuss it before a reply is sent. Legal
Counsel Ford said that whatever the response is, it should be mentioned to the board members
at a meeting.
Public Comment of Items not on the Agenda:
• Dean Abel suggested that the board members answer mechanical type questions at the
Community Forum, such as how a person files a complaint. Abel stated that he believes the
board members should be privy to the officers mentioned in a complaint so the board is aware
and can keep track of the officers who repeatedly have complaints filed against them. Abel also
mentioned that he hopes the board has publicized the forum.
• Mary McCann lives in Iowa City and has followed the Coralville Community Police Review
Board for a couple of years and is now following the Iowa City Community Police Review Board.
McCann gathers information for the review boards regarding the (JECC) Joint Emergency
Communications Center and then presents the data to the Johnson County Board of
Supervisors and City Council to make them aware of what is going on in their communities.
McCann notes that the community is dependent on 911 and is concerned that the police will
CPRB
October 8, 2024 Draft
Page 4
lose funding to social services in the coming year because of those members on the Johnson
County Board of Supervisors who are against the police funding. McCann will continue to
present her data at future police review board meetings.
Board Information:
• Atkins would like to determine the intention of the board's review of ICPD policies and what that
intentionality will be. Board review of police policies will be put on the November meeting
agenda.
■ Chief Liston will try to have some information for the next meeting regarding a schedule of
policies and when they are reviewed.
■ Hobart would like to discuss how the Community Forum went.
Staff Information:
• None.
Tentative Meeting Schedule and Future Agendas (subject to change):
October 16, 2024, 5:30 p.m. —Community Forum, ICPL— Meeting Room A
• November 12, 2024, 5:30 p.m. — Helling Conference Room
December 10, 2024, 5:30 p.m. — Helling Conference Room
• January 14, 2025, 5:30 p.m. — Helling Conference Room
Executive Session:
Motioned by Jensen, seconded by Atkins, to adjourn to Executive Session based on Section 21.5(1)(a)
of the Code of Iowa to review or discuss records which are required or authorized by state or federal
law to be kept confidential or to be kept confidential as a condition for that government body's
possession or continued receipt of federal funds, and 22.7(11) personal information in confidential
personnel records of public bodies including but not limited to cities, boards of supervisors and school
districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized
elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of government, to
the extent that the government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from making them to
that government body if they were available for general public examination.
Motion carried 7/0.
Open session adjourned: 6:35 p.m.
Return to Open Session:
Returned to open session: 6:50 p.m.
Motion by Atkins, seconded by Jensen to table the public report for CPRB Complaint 24-05 until the
November 12, 2024 meeting.
CPRB
October 8, 2024 Draft
Page 5
Motion carried 7/0.
Adjournment:
Motion by Atkins, seconded by Hobart to adjourn.
Motion carried 7/0.
Meeting adjourned: 6:55 p.m.
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