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HomeMy WebLinkAbout2024-11-19 Resolution Item Number: 6.b. CITY OF IOWA CITY Q COUNCIL ACTION REPORT November 19, 2024 Motion to accept the proposed FY26 preliminary budget for the Iowa City Downtown District, as approved by the Iowa City Downtown District Advisory Board. Prepared By: Rachel Kilburg Varley, Economic Development Coordinator Reviewed By: Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Preliminary Draft FY26 ICDD Budget - LR 2.50 Summary comp 25-26 FY26 Public Meeting Minutes 11.7.2024 Executive Summary: The operating agreement between the City of Iowa City and the Iowa City Downtown District (ICDD) stipulates the process for City approval and incorporation of the district's annual budget. In accordance with the Operating Agreement, the ICDD Advisory Board held a public meeting November 7, 2024 and approved the FY26 Proposed Budget for submission to the City for review. Staff find it to be in compliance with the terms of the original petition, enabling ordinance, and operating agreement. Background /Analysis: It should be noted that budget contains the ICDD's projections for property tax income. However, the district has communicated that they intend to collect the maximum amount generated by the authorized SSMID levy. Therefore, if property tax income exceeds the ICDD budget projections, staff will proceed in transferring the full amount entitled through the enabling ordinance and operating agreement. 10 ca cu j / \ ©} a \ j LO { \ \ \= ƒ E _ co ca co } \ ) \ $ ! - � cc -I-- co / ± \ a _ - a) ® _ - § ZI_ / { \ - \ j \ \ \ j \ \ / \ \ \ m \ C14 # ( & / G 15§ o e c � e o c r ) - k Cu" R / \ 3 0 § ƒ N \ § % ® ® 2 vON \ 2 f£) \ / 3 / LQ\ / \ k / \ ■ a m c n = o k% CD \ \ \ C�i* \ \ Cl) cciN \ � § co Z m clim 3 3 \ m m m / CST [ §§ S <0 ) £ 2 § - � g SCD § k { Q \ - a § o ° m } § )) ) 3k E f [ LU § § Cl)> % co k }ƒi (§ k §cm w [ 0 CL I k #o I «§ 3 ) $ ) ) k[ k § a a k )\ z% Open Public Meeting to Review Fiscal Year 2026 Preliminary Budgets of the Iowa City Downtown District and South of 6 Business District 11:00 A.M. Thursday,November 7,2024 Helling Conference Room 410 E. Washington Street,Iowa City Attendance: Iowa City Downtown District: Jason Paulios,Betsy Potter South of 6 Business District: Erin Sullivan,Nick Bergus,Maurice Davis Iowa City Staff. Rachel Kilburg AGENDA Call to Order The meeting was called to order at 11:09 a.m.,November 7, 2024. New Business—Iowa City Downtown District Preliminary Draft of FY26 Budget The Preliminary Draft FY26 Budget was introduced and approved by the Advisory Committee representative. No members of the public attended to comment on the budget review. New Business—South of 6 Business District Preliminary Draft of FY26 Budget The Preliminary Draft FY26 Budget was introduced and approved by the Advisory Committee representatives. No members of the public attended to comment on the budget review. Adjourn The meeting was adjourned at 11:12 a.m. Item Number: 6.c. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Motion to accept the proposed FY26 preliminary budget for the South of 6 Business District, as approved by the South of 6 Advisory Board. Prepared By: Rachel Kilburg Varley, Economic Development Coordinator Reviewed By: Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: N/A Attachments: FY26 So.6 Preliminary Proposed Budget FY26 Public Meeting Minutes 11.7.2024 Executive Summary: The operating agreement between the City of Iowa City and the South of 6 Business District (So.6) stipulates the process for City approval and incorporation of the district's annual budget. In accordance with the Operating Agreement, the So.6 Advisory Board held a public meeting November 7, 2024 and approved the FY26 Proposed Budget for submission to the City for review. Staff find it to be in compliance with the terms of the original petition, enabling ordinance and operating agreement. Background /Analysis: It should be noted that budget contains the So.6's projections for property tax income. However, the district has communicated that they intend to collect the maximum amount generated by the authorized SSMID levy. Therefore, if property tax income exceeds the So.6 budget projections, staff will proceed in transferring the full amount entitled through the enabling ordinance and operating agreement. Fiscal Year July 2025-June 2026 $ 415,000 Total Income $ 115,000 SSMID levy amount $ 50,000 Grants $ 250,000 ARPA Grant $ 30,000 Reserves $ 364,334 Expenses $ 20,666 Budget balance $ 71,769 Personnel: ED Salary& Benefits $ 65,000 salary $ 5,269 payroll taxes $ 1,500 retirement $ 7,500 Marketing $ 7,500 Marketing $ 13,395 Office $ 480 website $30/month;email$10/month $ 15 annual domain name $ 2,500 one-time redesign fee $ 1,080 Quickbooks Online ($90/month) $ 420 Phone plan-$35/mo $ 650 office supplies(printer ink,paper,envelopes,business cards,postage) $ 5,400 office space: $450/month $ 210 PO Box $ 1,740 Storage ($145/month) $ 900 Software &apps $ 4,170 Professional fees $ - lawyer $ 3,170 Accounting Fees(Tax Preparation,on call assists) $ 1,000 review $ 2,500 Insurance (liability)Premiums $ 2,500 liability $ 265,000 Projects $ 15,000 Master Development Plan Project $ 250,000 ARPA Project Open Public Meeting to Review Fiscal Year 2026 Preliminary Budgets of the Iowa City Downtown District and South of 6 Business District 11:00 A.M. Thursday,November 7,2024 Helling Conference Room 410 E. Washington Street,Iowa City Attendance: Iowa City Downtown District: Jason Paulios,Betsy Potter South of 6 Business District: Erin Sullivan,Nick Bergus,Maurice Davis Iowa City Staff. Rachel Kilburg AGENDA Call to Order The meeting was called to order at 11:09 a.m.,November 7, 2024. New Business—Iowa City Downtown District Preliminary Draft of FY26 Budget The Preliminary Draft FY26 Budget was introduced and approved by the Advisory Committee representative. No members of the public attended to comment on the budget review. New Business—South of 6 Business District Preliminary Draft of FY26 Budget The Preliminary Draft FY26 Budget was introduced and approved by the Advisory Committee representatives. No members of the public attended to comment on the budget review. Adjourn The meeting was adjourned at 11:12 a.m. Item Number: 6.d. CITY OF IOWA CITY Q COUNCIL ACTION REPORT November 19, 2024 Resolution accepting the work for the Benton Street Bridge Guardrail Replacement Project. Prepared By: Bryan Dannen - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Engineer's Report Resolution Executive Summary: Work on the project was recently completed by Minturn, Inc. of Brooklyn, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance, Payment, and Maintenance bond are on file with the City Engineer. Project Estimated Cost: $ 31,650.00 Project Bid Received: $ 29,400.00 Project Actual Cost: $ 29,400.00 Background /Analysis: The existing pedestrian guardrail on the northwest corner of the Benton Street Bridge over the Iowa River was damaged in a vehicular crash. This project repaired the damaged concrete and replaced the damaged guardrail. ------------ CITY OF IOWA CITY 410 East Washington Street Iowa City,Iowa 240« 1826 1 )356-5000 V"WA0 80V.or ENGINEER'S REPORT I November 12, 2024 i City Council Iowa City, Iowa a Re: Benton Street Bridge Guardrail Replacement Project i Dear City Council: I hereby certify that the Benton Street Bridge Guardrail Replacement Project has been completed by Minturn, Inc, of Brooklyn, Iowa, in substantial accordance with the Project Manual developed by Shoemaker Haaland. The project was bid as a unit price contract and the final contract price is $29,400.00 There were no change orders on the project. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer I 1 I I (71Ci Prepared by: Bryan Dannen,Engineering Division,Public Works,410 E.Washington St., Iowa City,IA 52240(319)356-5413 Resolution No. 24-281 Resolution accepting the work for the Benton Street Bridge Guardrail Replacement Project Whereas, the Engineering Division has recommended that the work for construction of the Benton Street Bridge Guardrail Replacement Project, as included in a contract between the City of Iowa City and Minturn, Inc. of Brooklyn, Iowa, dated July 29, 2024, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Annual Bridge Maintenance & Repair Account #S3910; and Whereas, the final contract price is $29,400.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 19th day of November 2024 M ��CJ Approved by Attest: LY City lerk City Attorn 's Office (Liz Craig — 11/13/2024) It was moved by Moe and seconded by Harmsen the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x _ _ Alter x Bergus x Dunn x Harmsen x Moe x Salih x Teague Item Number: 6.e. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Resolution accepting the work for the Fire Station 1 Apparatus Bay Slab Reconstruction Project. Prepared By: Ben Clark - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Engineer's Report Resolution Executive Summary: The Fire Station 1 Apparatus Bay Slab Reconstruction Project was completed by Woodruff Construction of Tiffin, Iowa, in substantial accordance with the plans and specifications prepared by Shive Hattery, Inc., of Cedar Rapids, Iowa. The Engineer's Report and performance, payment, and maintenance bond are on file with the City Clerk. Project Estimated Cost: $300,000.00 Project Bid Received: $239,100.00 Project Actual Cost: $248,663.27 Background /Analysis: The slab in the apparatus bay of Fire Station 1 had reached the end of its useful lifespan and needed replacement. This project included replacing the front half of the slab with structural concrete, installing new floor drains and a code-required sand/oil separator with connection to the sanitary system and associated exterior pavement replacement. YIN CITY OF IOWA CITY UNESCO CITY OF LITERATURE 410 East Washfqlon Street Iowa City, Iowa 52240.1826 (3 19) 3 5 6-5000 (319) 356.5009 rAX ENGINEER'S REPORT wwwAgov'Org November 19, 2024 City Clerk Iowa City, Iowa Re: Fire Station 1 Apparatus Bay Slab Reconstruction Project Dear City Clerk: I hereby certify that Fire Station 1 Apparatus Bay Slab Reconstruction Project was completed by Woodruff Construction of Tiffin, Iowa, in substantial accordance with the plans and specifications prepared by Shive-Hattery, Inc., of Cedar Rapids, Iowa. The project was bid as a unit price contract and the final contract price is $248,663.27. There was a total of one (1) change or extra work order for the project as follows: Additional PCC pavement removal and patching, replacement of existing sanitary manhole riser, and removal and replacement of existing vinyl base in the areas adjacent to the new slab................................................ .................. $9,563.27 I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, PE City Engineer �<'•i2 Prepared by:Ben Clark,Engineering Division,410 E.Washington St.,Iowa City, IA 52240(319)356-5436 Resolution No. 24-282 Resolution accepting the work for the Fire Station 1 Apparatus Bay Slab Reconstruction Project Whereas, the Engineering Division has recommended that the work for construction of the Fire Station 1 Apparatus Bay Slab Reconstruction Project, as included in a contract between the City of Iowa City and Woodruff Construction of Tiffin, Iowa, dated June 28th, 2024, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the available in the Fire Station 1 Apparatus bay Sab Reconstruction account#Z4409; and Whereas, the final contract price is $248,663.27. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 19th day of November , 2024 Ma Approved by Attest: l_" Q 2 P ,((',p� . City clerk City Atto ey's Office (Liz Criag— 11/14/2024) It was moved by Moe and seconded by Harmsen the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus Dunn x Harmsen x Moe x Salih x Teague Item Number: 6.f. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Resolution accepting the work for the Iowa Avenue Bridge Trail Underpass Bridges Project. Prepared By: Ethan Yoder - Civil Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Engineer's Report Resolution Executive Summary: Work on the project was recently completed by Iowa Bridge and Culvert LC of Washington, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. Project Estimated Cost: $ 170,000.00 Project Bid Received: $ 226,583.00 Project Actual Cost: $ 225,823.00 Background /Analysis: A 2023 inspection of the Iowa Avenue bridge found that the bridge approaches to the pedestrian tunnel under the Iowa Avenue bridge had started to fail. The recommendation from the inspection was to close the pedestrian tunnel and to remove and replace the bridges to the tunnel. i 1 AW .:T i CITY OF IOWA CITY UNESCO CITY OF LITERATURE 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX i ENGINEER'S REPORT www.icgov.org i i November 12, 2024 I Re: Iowa Avenue Bridge Trail Underpass Bridges Project j Dear City Clerk: i I hereby certify that the Iowa Avenue Bridge Trail Underpass Bridges Project has been completed by Iowa Bridge and Culvert LC of Washington, Iowa, in substantial accordance with the plans and I specifications prepared by Shoemaker & Haaland. The project was bid as a unit price contract and the final contract price is $225,823.00, I i There was a total of two (2) change or extra work orders for the project as described below: j 01 Additional Sidewalk Removed and Replaced $5,040.00 02 Additional Guardrail $1,700M TOTAL $6,740.00 1 recommend that the above-referenced improvements be accepted by the City of Iowa City. I Sincerely, Jason Havel, PE City Engineer Le Prepared by: Ethan Yoder,Engineering Division,Public Works,410 E.Washington St., Iowa City,IA 52240(319)356-5145 Resolution No. 24-283 Resolution accepting the work for the Iowa Avenue Bridge Trail Underpass Bridges Project Whereas, the Engineering Division has recommended that the work for construction of the Iowa Avenue Bridge Trail Underpass Bridges Project, as included in a contract between the City of Iowa City and Iowa Bridge and Culvert LC of Washington, Iowa, dated May 28, 2024, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Bridge Maintenance/Repair account #S3910; and Whereas, the final contract price is $225,823.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 19th day of November , 2024 Ma Approved by Attest: k LQ t.Qic,tlkC Cit Jerk y City Attorn y's Office (Eric Bigley— 11/14/2024) It was moved by MOe and seconded by Harmsen the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter Bergus x Dunn x Harmsen x Moe x Salih x Teague Item Number: 6.g. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Resolution accepting use of Iowa Code Section 453A.22(3) affirmative defense to tobacco civil penalty by Hy-Vee Fast & Fresh #1. Prepared By: Rebecca Passavant, City Attorney's Office Administrative Secretary Reviewed By: Jennifer L. Schwickerath, Assistant City Attorney Fiscal Impact: No impact Staff Recommendation: Approval Attachments: Resolution Accepting Affirmative Defense Civil Penalty Executive Summary: This Resolution accepts the use of the affirmative defense described in Iowa Code Section 453A.22(3) from Hy-Vee Fast & Fresh #1. The affirmative defense is allowed when the employee that was selling or providing tobacco to a minor has a valid certificate of completion from the tobacco compliance employee training program. The retailer is only allowed to assert the affirmative defense once in a four-year period. When the affirmative defense is asserted, the retailer is not assessed the civil penalty and the violation is not counted if there are subsequent violations. Prepared by:Jennifer Schwickerath,Assistant City Attorney,410 E.Washington St., Iowa City, IA 52244,319- 356-5030 Resolution number: 24-284 Resolution accepting use of Iowa Code Section 453A.22(3) affirmative defense to tobacco civil penalty by Hy-Vee Fast & Fresh #1 Whereas, on May 30, 2024, an employee of Hy-Vee Inc, DBA Hy-Vee Fast& Fresh#1, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor; and Whereas, at the time of the violation, Hy-Vee Fast & Fresh #1 was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code an establishment which holds a retail cigarette permit is subject to a civil penalty as a result of its employee violating Iowa Code §453A.2(1); and Whereas, pursuant to Iowa Code §453A.22(3), if an employee of a retailer violates §453A.2(1),the retailer shall not be assessed a penalty under§453A.22(2), and the violation shall be deemed not to be a violation of §453A.2(1) for the purpose of determining the number of violations for which a penalty may be assessed pursuant to §453A.22(2), if the employee in question holds a valid certificate of completion of the tobacco compliance employee training program pursuant to §453A.5 at the time of the violation; and Whereas, the Hy-Vee Fast & Fresh #1 employee who violated §453A.2(1) held a valid certificate of completion of the tobacco compliance training program pursuant to section §453A.5 at the time of the violation; and. Whereas, Hy-Vee Fast & Fresh #1 wishes to assert the affirmative defense set out in §453A.22(3) in order to avoid a civil penalty for its employee's violation.of§453A.2(1) and has signed an Acknowledgement of Use of§453A.22(3)Affirmative Defense to Tobacco Civil Penalty; and Whereas, a retailer may assert the affirmative defense set out in §453A.22(3) only once in a four-year period for a violation of§453A.2 that takes place at the same place of business location and if an employee of Hy-Vee Fast & Fresh #1 again violates §453A.2(1)within a four-year period, Hy-Vee Fast & Fresh #1 will be subject to a civil penalty as provided by §453A.22(2), after proper notice and opportunity for hearing. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the City Council should accept Hy-Vee Fast& Fresh #1's use of a §453A.22(3) affirmative defense and should accept Hy-Vee Fast & Fresh#1's signed Acknowledgment of the same. Be it further resolved, that the City Clerk will forward a copy of this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Resolution No. 24-284 Page 2 Passed and approved this].9t�day of November , 2024. Ma Approved by Attest: ) C ,Kt City erk City Attorn s Office (Jennifer Schwickerath = 11/14/2024) It was moved by Moe and seconded by Harmsen the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent : x Alter x Bergus x Dunn X Harmsen x Moe X Salih X _ Teague Item Number: 6.h. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Resolution accepting payment of$300.00 civil penalty and waiver of right to hearing from Hy- Vee Fast & Fresh #1 Prepared By: Rebecca Passavant, City Attorney's Office Administrative Secretary Reviewed By: Jennifer L. Schwickerath, Assistant City Attorney Fiscal Impact: No impact Staff Recommendation: Approval Attachments: Resolution Accepting 1 st Offense Civil Penalty Executive Summary: This Resolution accepts a waiver of right to hearing and payment of a $300.00 civil penalty by Hy-Vee Fast & Fresh #1. The civil penalty is required by Iowa Code Section 453A.22(2) due to a first instance of an employee selling or providing tobacco to a minor within a two-year period. Prepared by:Jennifer Schwickerath,Asst.City Attorney,410 E.Washington St.,Iowa City,IA 52244,319-356-5030 Resolution number: 24-285 Resolution accepting payment of $300.00 civil penalty and waiver of right to hearing from Hy-Vee Fast & Fresh #1 Whereas, on June 27, 2024, an employee of Hy-Vee Inc, DBA Hy-Vee Fast & Fresh #1, 260 Stevens Drive, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor and this was the first such violation by one of its employees in a two-year period; and Whereas, at the time of the violation, Hy-Vee Fast & Fresh #1 was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of$300.00 as a result of its employee violating Iowa Code §453A.2(1), for a first violation within a two-year period; and Whereas, Hy-Vee Fast & Fresh #1 has waived its right to the hearing required by Iowa Code §453A.22(2) and accepted responsibility for its employee's violation of Iowa Code §453A.2(1) by paying a $300.00 civil penalty to the City Clerk of the City of Iowa City. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the City Council should accept the waiver of right to hearing and payment of$300.00 civil penalty on behalf of Hy-Vee Fast & Fresh #1. Be it further resolved, that the City Clerk will forward this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved this 19tllay of November , 2024. Ma Approved by Attest: ( aC1 Ci4LQJ lerk City Attorn 's Office (Jennifer Schwickerath-11/14/2024) Resolution No. 24-285 Page 2 It was moved by Moe and seconded by Harmsen._. the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter x Bergus x Dunn x Harmsen x Moe x Salih x Teague Item Number: 6.i. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Resolution accepting payment of$300.00 civil penalty and waiver of right to hearing from Hy- Vee Food Store #2. Prepared By: Rebecca Passavant, City Attorney's Office Administrative Secretary Reviewed By: Jennifer L. Schwickerath, Assistant City Attorney Fiscal Impact: No impact Staff Recommendation: Approval Attachments: Resolution Accepting 1 st Offense Civil Penalty Executive Summary: This Resolution accepts a waiver of right to hearing and payment of a $300.00 civil penalty by Hy-Vee Food Store #2. The civil penalty is required by Iowa Code Section 453A.22(2) due to a first instance of an employee selling or providing tobacco to a minor within a two-year period. P al Prepared by:Jennifer Schwickerath,Asst.City Attorney,410 E.Washington St.,Iowa City,IA 52244,319-356-5030 Resolution number: 24-286 Resolution accepting payment of $300.00 civil penalty and waiver of right to hearing from Hy-Vee Food Store #2 Whereas, on May 30, 2024, an employee of Hy-Vee Inc, DBA Hy-Vee Food Store#2, 812 S. First Avenue, Iowa City, violated Iowa Code§453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor and this was the first such violation by one of its employees in a two-year period; and Whereas, at the time of the violation, Hy-Vee Food Store #2 was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of$300.00 as a result of its employee violating Iowa Code §453A.2(1), for a first violation within a two-year period; and Whereas, Hy-Vee Food Store#2 has waived its right to the hearing required by Iowa Code §453A.22(2) and accepted responsibility for its employee's violation of Iowa Code §453A.2(1) by paying a $300.00 civil penalty to the City Clerk of the City of Iowa City. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the City Council should accept the waiver of right to hearing and payment of$300.00 civil penalty on behalf of Hy-Vee Food Store#2. Be it further resolved, that the City Clerk will forward this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved thisl9tbday of November, 2024. jijsr Approved by Attest: G City lerk City Attorne s Office (Jennifer Schwickerath— 11/14/2024) Resolution No. 24-286 Page 2 It was moved by Moe and seconded by Harmsen the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Dunn x Harmsen x Moe x Salih x Teague Item Number: 7.a. r 1 CITY OF IOWA CITY a Qa, COUNCIL ACTION REPORT November 19, 2024 Prohibit parking at all times on the inside of Frontier Loop and establish "Yield" control for Sand Prairie Drive at the intersection with Covered Wagon Drive. Prepared By: Emily Bothell, Senior Associate Transportation Planner Reviewed By: Kent Ralston, Transportation Planner Jason Havel, City Engineer Tracy Hightshoe, Neighborhood and Development Services Director Fiscal Impact: None Staff Recommendation: Approval Commission Recommendations: N/A Executive Summary: As directed by Title 9, Chapter 1, Section 3B of the City Code, this is to advise the City Council of the following action: Pursuant to Section 9-1-3A (5,12); Establish "Yield' control for Sand Prairie Drive at the intersection with Covered Wagon Drive. Establish a "No Parking Any Time" parking prohibition on the inside of Frontier Loop. Background /Analysis: This action is being taken to implement a parking prohibition and establish traffic control in the Sandhill Estates - Part Five Subdivision. The resolution to accept the completion of public improvements, including the storm sewer, sanitary sewer, water main, and paving for the subdivision, was approved at the City Council meeting on November 4th. Item Number: 10.a. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Resolution approving project manual and estimate of cost for the construction of the Bradford Drive Water Main Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Alin Dumachi, Senior Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $900,000 available in the Bradford Drive Water Main Replacement Project Account #W3300. Staff Recommendation: Approval Attachments: Location Map Resolution Executive Summary: This agenda item begins the bidding process for the Bradford Drive Water Main Replacement Project. This project generally includes the replacement of existing 6-inch cast iron water main with 8-inch PVC, and is located on Bradford Drive, Louise Street, and Wayne Avenue. Background /Analysis: The existing water main dates back to 1956 and has reached the end of its useful life, having experienced 18 water main breaks. The proposed project will replace water main along Bradford Drive from First Avenue to Arthur Street, on Louise Street from Bradford Drive to Wayne Avenue, and on Wayne Avenue from Wade Street to Arthur Street. Project Timeline: Hold Public Hearing — November 19, 2024 Bid Letting — December 19, 2024 Award Date —January 7, 2025 Construction —April 2025 to September 2025 f ......... . ... . . ti • �i K IL t- L Y N • • 4 • I • I • L e A • • f f• • • •N•• • • �ti 1 •� +.Ll 5. +L4 1 _PL_. *trr ri y 1 A dW .+. 9161., Prepared by:Alin Dumachi,Engineering Division,410 E.Washington St.,Iowa City,IA 52240,(319)356-5143 Resolution No. 24-287 Resolution approving project manual and estimate of cost for the construction of the Bradford Drive Water Main Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Bradford Drive Water Main Replacement account#W3300. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 19th day of December, 2024. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 7th day of January, 2025, or at a special meeting called for that purpose. Passed and approved this 19th day of November , 20 24 M r Approved by • Attest: ) ` iLe City lerk City Attorne Office (Eric Bigley- 11/14/2024) Resolution No. 24-287 Page 2 It was moved by Moe and seconded by Salih the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Dunn x Harmsen x Moe x Salih x Teague Item Number: 10.b. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Resolution approving project manual and estimate of cost for the construction of the Court Hill Trail — Beech to Scott Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Tyler Olson — Civil Engineer Reviewed By: Jason Havel — City Engineer Juli Seydell Johnson — Parks & Recreation Director Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: $260,400.00 available in the Court Hill Trail - Beech to Scott Replacement Project account #R4397 Staff Recommendation: Approval Attachments: Court Hill Trail - Location Map Resolution Executive Summary: This agenda item begins the bidding process for the Court Hill Trail — Beech to Scott Replacement Project. This project generally includes the replacement of the existing trail between Beech Street and Scott Boulevard. The new trail will be constructed of concrete pavement, meet current ADA criteria, and provide many more years of continued use of the trail. Background /Analysis: This Project will replace approximately '/4 mile of the Court Hill Trail from Beech Street and Scott Boulevard. This existing segment of trail is in poor condition and quickly approaching a state where it will become hazardous due to cracking and uneven surfacing. The new trail will replace the aged asphalt pavement with a full 10-ft wide concrete pavement. Improvements in storm water drainage will also be made with the addition of storm sewers and intakes to mitigate storm water and snow melt water flowing over the new trail. Improvements also include the reconstruction of the street and sidewalk connections at Beech Street and Scott Boulevard. Project Timeline: Public Hearing /Approve Project Manual: November 19, 2024 Bid Letting Date: December 10, 2024 Contract Award Date: January 7, 2025 Construction Dates: Spring 2025 — Fall 2025 I' l t _ 1 04 APM lip. 3 1$ Nos ad v tiw it k� K d°mod d J LU ` J I Prepared by:Tyler Olson,Engineering Division,410 E.Washington St.,Iowa City,A 52240,(319)356-5416 Resolution No. 24-288 Resolution approving project manual and estimate of cost for the construction of the Court Hill Trail — Beech to Scott Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Court Hill Trail - Beech to Scott Replacement Project account#R4397. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 11th day of December, 2024. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 7th day of January, 2025, or at a special meeting called for that purpose. Passed and approved this 19th day of November , 2024 5\v"4"--(---( Ma Approved by Attest: 1 City Clerk City Attorne s Office (Eric Bigley- 11/14/2024) Resolution No. 24-288 Page 2 It was moved by Salih and seconded by Bergus the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Dunn x Harmsen x Moe x Salih x Teague Item Number: 10.c. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Resolution approving project manual and estimate of cost for the construction of the Court Street Reconstruction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Ethan Yoder— Civil Engineer Reviewed By: Jason Havel — City Engineer Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: $9,600,000.00 available in the Court Street Reconstruction account #S3946 Staff Recommendation: Approval Attachments: Location Map - Court St Reconstruction Resolution Executive Summary: This project generally includes construction of a joint utility trench, removal and replacement of storm sewer, sanitary sewer, water main, and street and sidewalk pavement, retaining walls, traffic signal systems and other related work. The project is located on Court Street, from Muscatine Avenue to First Avenue. Background /Analysis: Court Street is a collector street that connects the east side of Iowa City to the downtown area. The project will replace deteriorated pavement and upgrade public utilities in this corridor. Project Timeline: Public Hearing /Approve Project Manual: November 19, 2024 Bid Letting Date: December 18, 2024 Contract Award Date: January 7, 2025 Construction Dates: February 2025 to Fall 2027 i J86 I� .. - �pl ........... �•••!. n _ r - oo y r - • �M�' • •• _ •M• .....r.... • ; 1 . ••N 0 Prepared by:Ethan Yoder,Engineering Division,410 E.Washington St.,Iowa City,IA 52240,(319)356-5145 Resolution No. 24-289 Resolution approving project manual and estimate of cost for the construction of the Court Street Reconstruction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Court Street Reconstruction account#S3946. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not,less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 18th day of December, 2024. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 7th day of January, 2025, or at a special meeting called for that purpose. Passed and approved this 19th day of November , 2024 M r Approved by Attest: .L Q.,LP l (' � //' �---.� City jerk City Attorne s Office (Liz Craig- 11/13/2024) Resolution No. 24-289 Page 2 It was moved by Moe and seconded by Salih the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus X ' Dunn x Harmsen x Moe x Salih x Teague