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HomeMy WebLinkAbout2024-11-19 Bd Comm minutes Item Number: 4.a. r 1 CITY OF IOWA CITY a Qa, COUNCIL ACTION REPORT November 19, 2024 Ad Hoc Truth & Reconciliation Commission: October 17 Attachments: Ad Hoc Truth & Reconciliation Commission: October 17 October 17, 2024 Approved Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall Commissioners present: Amos Kiche, Wangui Gathua, Chastity Dillard, Lou Tassinary. Commissioners on Zoom: Kayla Rossi. Commissioners not present: Cliff Johnson, Lauren Merritt, Lubna Mohamed, Chad Simmons. Staff present: Stefanie Bowers. Recommendation to City Council: No. Meeting called to order: 7:09 PM. Reading of Land Acknowledgment: Tassinary read the Land Acknowledgment. Public Comment of Items not on the Agenda: No. Approval of the Minutes from October 3,2024: Dillard moved, and Gathua seconded. Motion passed 5-0. Actions for Phases Three and Four: Meet and Greets: Gathua and Kiche were present for the meet and greet that took place on October 5, at the Iowa City Public Library. Kiche shared that the three attendees were non- BIPOC and there were two women and one man. One attendee brought up concerns of education and the lack of resources provided to certain schools. Gathua shared that this individual also suggested to the commission to invite the office of the superintendent to present on racial equity in the Iowa City School District. Gathua asked staff how the commission could go about presenting on this with the time remaining. Staff responded with starting by reaching out to see if the school district is available. Staff also offered to reach out if the commission agrees this is something they would like to move forward with. They agreed staff can help. Kiche reported he talked to employees of the school district who expressed interest in learning about the commission. Dillard expressed interest in seeing where these efforts could go even after the commission's time is up at the end of the year. Kiche also reported that he spoke to a woman who is familiar with the commission and their work. She told Kiche she was awaiting a late response to something she had sent to the commission in 2020. Staff informed the commission that it may not have been archived due to the timeline, but staff will look to retrieve anything that may have been submitted. Kiche shared the last person who visited with commissioners. It was a woman who works on racial issues through a nonprofit organization. The attendee is currently working on educating white people on issues of race. Kiche and Gathua encouraged the attendee to come and talk 1 with the commission as a whole. They also informed attendees there will be an additional meet and greet that they can speak at. Gathua reported that the final attendee discussed may be awaiting an invite to come speak with the commission. The attendee works for an organization called Show up for Racial Justice. The mission is to encourage white people to teach themselves about racial injustice. Dillard asked Gathua and Kiche if they felt that the Meet and Greet was worth it. Kiche shared that he believes it was worth it because of the open nature of the setting and the ability to learn from others who attend. Gathua shared that the Mobile Crisis staff was dismissed after some time due to the lack of attendees. The crisis staff was reachable by phone in case of an emergency. Gathua shared her satisfaction with the attendance of white people due to her background and seeing white people who are trying to learn about racial issues. Gathua believes the work of the commission has impacted those who attended the meeting and are interested in learning more about racial inequity. Gathua also answered Dillard's question saying the Meet and Greets are useful in providing a safe space for discussions on race and other community issues. Dillard expressed concern about attendees being non- BIPOC people due to the fact that the commission's target demographic is people of color. Dillard asked how they could attract POC to the next Meet and Greet the commission is holding. Gathua shared she thinks there is a possibility that they had less attendees due to the farmers market taking place at the same time. Dillard expressed interest in upkeeping the smaller meetings. Tassinary agreed that due to the success of the meetings it may benefit the commission to gather more information through meet and greet style outreach. Kiche agreed it is a good idea and commented on the possibility of more accessible time frames in which people could meet with commissioners. Dillard suggested going to a church before or after service in order to meet people who are already gathered. Tassinary suggested the possibility of a mobile outreach that could allow the commission to travel to different communities in Iowa City and invite community members to speak with them. Kiche suggested focusing on talking to church leaders rather than entire congregations to avoid the conflict of religious beliefs overlapping with the commission's work. The commission agreed to wait to hear back from staff on what is allowed when visiting places of worship to decide their next steps for community outreach. For Sunday's Meet and Greet it was agreed Dillard, Kiche, and Rossi will be in attendance with the possibility of Gathua j oining. Final Report: Gathua and Kiche had a suggestion for someone to help the commission write their final report(see agenda packet for resume). The main next step is to understand the expected compensation and to take a vote as a commission on the agreement. Tassinary suggested a fixed price contract that would give clear expectations on what the commission would like to see from the report. Dillard clarified the report doesn't have to be an academic level report but rather a general overview of the commission's work and mission. It was agreed Kiche and Gathua would set a meeting for some commissioners to meet and talk with 2 the report writer. Presentation to Council: Staff confirmed the presentation can be held after the commission's end date; however, it will be up to City Council when the exact date to present will be. Documentary: No updates Other: Dillard asked commissioners if they would like to cancel a meeting or two in order to use that time to focus on other priorities the commission would like to see through before the end of their term. Tassinary suggested breaking the report up into smaller sections that could then be assigned and would allow commissioners to meet in smaller groups to work on the final report with the hired writer. The November 21 meeting was suggested to be canceled and used for other commission priorities. A decision on the topic will be made at the next meeting. It was clarified by staff that the report should be done by December 31 and all that would be left for the commission would be the presentation to City Council. Announcement of Commissioners: Gathua reported she attended the Indigenous People's Day rally held at the Iowa University's Pentacrest. Announcement of Staff: None The meeting adjourned at 8:12 PM. The full meeting video can be viewed at this link. 3 c a a a d d d d a N oN a a d N N N Q d a a a a d d N N a d a N a a N N d Q d d d a a a N Q a d z 0 � � a N a a a N d a d O � � � a N a a a N a Q N �..� O � U � y o a N eC � A� N P, P, P, N Q P, Q V W N A U � � zz � .. UAW ���,, � a ¢ a a ¢ N a a � Z � W � H �'�'., d � a d a a a � a a D F� U � a a a a a � N d O � ' x A M O M Q, P, P, P, P, d Q, �I N N N N N N N N N G� � � � � � � � � � .^I N N N N N N N N N � � �y � � � � � � � � � � � ?�I � � W � �� Qi ^� `� y O � � p � A � � � � � � � Item Number: 4.b. CITY OF IOWA CITY Q COUNCIL ACTION REPORT November 19, 2024 Airport Commission: August 19 Attachments: Airport Commission: August 19 i MINUTES FINAL IOWA CITY AIRPORT COMMISSION August 19, 2024— 5:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Ryan Story, Chris Lawrence Members Absent: Hellecktra Grozco, Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Travis Strait, Carl Byers RECOMMENDATIONS TO COUNCIL: None DETERMINE gUORUM A quorum was determined at 5.00 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Tharp noted that Pfohl had submitted some grammatical corrections to the draft minutes. Bishop moved to approve the minutes from July 11, 2024, seconded by Pfohl. Motion carried 3-0 (Lawrence abstained, Story absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION 1 ACTION a. Airport Construction Projects: 1. FAA grant projects 1. Runway 12130 Displaced Threshold/Relocation — Tharp stated the project is mostly done. He stated that they had some light fixtures that were supposed to be going in tomorrow and that the seeders were scheduled to come out. Tharp stated they were waiting for the lights fixtures to be correct before scheduling flight check for the FAA so they didn't have a issue with that. 2. Solar Power Project — Tharp stated that they have a grant offer from the FAA for the project. Tharp noted that so far they were on track for a start date of Sept 91h, but that the contractor was waiting for one more piece of equipment to come in and that the start date might shift because of it. Tharp noted they did adjust the panels a bit and asked Strait to update the Commission. Strait stated the contract had requested a change in -the angle due to wind loading of the panels from a 30 degree tilt, to a 20 degree tilt. This would make the panels a little flatter and a little less efficient. To compensate some additional panels would be added to the system. Airport Commission August 19,2024 Page 2 of 4 a. Consider a resolution accepting FAA Grant 3-19-0047- 037-2024--Bishop moved resolution#A24-16, seconded by Pfohl. Motion carried 4.0 (Orozco Absent) 3. Terminal Building—Tharp stated that they had submitted the grant application for the next round of funding. Tharp stated they were also finishing up the FAQ document for those that might assist in advocating for the project. Tharp stated that Lawrence had seen the document, and he was planning to take it to the Kansas City conference with him. Tharp noted he had not seen any timelines for when the FAA would announce the awards. ii. Iowa DOT grant projects—Tharp noted that if they had any ideas for grant applications, members could forward them to him. Tharp noted that they did not have any active grants with the Iowa DOT and that the next round of applications wouldn't be until next April. b. Airport"Operations" I. Budget— 1. Hangar Rates.2024-2025 — Tharp stated that most of the airports around Iowa City had remained the same with rates. Tharp stated that Cedar Rapids was in the middle of its rate adjust program that it started a couple of years ago. Tharp stated that they were still seeing higher rates for maintenance and other fees and that he was recommending a 5% increase to the existing rates. Pfohl asked if there was still a hangar waiting list, to which Tharp responded in the affirmative. Pfohl also asked about hangar construct to which Tharp stated that construction wasn't cost effective at this point. Tharp noted that the 5% increase would bring in about an additional $7000 per year. Story asked if these rates were just for the t-hangars and asked about the rates for the other hangars. Tharp stated that the other hangar agreements have an automatic CPI inflator in them but typically at 5 year intervals. a. Consider a motion to approve hangar rates for 2024/2025— Lawrence moved to raise the hangar rates by 5%, seconded by Pfohl. Motion carried 2-0 (Story, Bishop abstained; Orozco Absent) 2. Budget Review —Tharp stated that the spreadsheet in the packet was a comparison view showing the last couple of years, and the projects for the next couple of years. Tharp stated that their larger than projected expenses came from a large increase in insurance costs as well as a number of one-time costs, such as the gate operator that went out and hangar doors that are old that finally give out. Tharp noted that the projections of the next fiscal was showing a surplus of around $30,000 stating that they would need a couple of years like that to get the cash balance back to more favorable levels. H. Management 1. Strategic Plan—Tharp led a review of the strategic plan objectives and gave examples of actions that had been dune for each of the objectives. Tharp reminded folks that they did Have the pancake breakfast this weekend as one of their community events. Story Airport Commission August 19, 2024 Page 3 of 4 asked about the larger hangar that used to be rented but was now used for equipment storage. Tharp noted that this was an executive decision, and they could go back to renting it. Tharp noted that as the space constraints became increased, this hangar came back to the airport and the opportunity was there for the equipment to be stored indoors again. It also gave the opportunity for maintenance workers to be shielded when swapping plow blades, brooms or doing other basic needed maintenance. Story asked about building a building for the equipment. Tharp noted that you can get money for an equipment building. Tharp noted that it was still tied to a formula based on equipment needed by the airport. Tharp stated that the hangar itself was oddly shaped making it too small for multiple aircraft, but too big for a single engine hangar. Tharp noted that previously it was used by a glider pilot before they had built their own hangar at the end of the row. Story also asked about hangars that were rented but empty or hangars that might not be getting used as aircraft storage. Members continued to discuss options for encouraging more active hangar flyers. iii. Events — 1. Autocross: Sept 15, Sept 29 2. Pancake Breakfast (Aug 25) c. FBO 1 Flight Training Reports i. Jet Air— Lawrence noted that Wolford wasn't present, and Tharp noted he didn't have any updates. Tharp noted that they were extremely busy in the month of July as indicated by the fuel flowage check they got. Pfohl asked if the maintenance staff could focus on the weeds in the front of the building. d. Commission Members' Reports — Story asked about the grass runway to which Tharp stated he need to write a formal request letter to the Flight Standards office. e. Staff Report — Tharp noted that he would be in Kansas City for the 4 states aviation conference Wednesday-Friday. SET NEXT REGULAR MEETING — Next meeting September 1211 ADJOURN Lawrence moved to adjourn, seconded by Bishop. Motion carried 4-0 (Orozco absent). Meeting adjourn at 5:35 pm. Z�2N - t I opt CHAIRPERSON DATE Airport Commission August 19,2024 Page 4 of 4 Airport Commission ATTENDANCE RECORD 2023.2024 o i o 0 o O O ® ® O o TERM m o N N W cr+ Ul w -4 w Q CD co 0o to N W to EXP. N N N NAME r � v N_ N N� _ N iz N N � _ N N N N W W W W Ala .p A. A I' A p .p A Warren 06/30/26 Bishop X O!E X X OIE X X OIE OIE X X X X Christopher 06130/25 X X X X X O!E X X X OIE OIE OIE X Lawrence Hellecktra 06130l26 X X X X OIE X X OIE X OIE X X OIE Orozco Judy Pfoh! 06/30/26 X X X X X X X X OIE X X X X Ryan Story 06/30/27 X OIE XT X X X X X X X X O/E X Key: X = Present XIE = Present for Part of Meeting O = Absent OIE = Absent/Excused NM = Not a Member at this time XIS = Present for subcommittee meeting OIS = Absent, not a member of the subcommittee Item Number: 4.c. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Airport Commission: September 12 Attachments: Airport Commission: September 12 MINUTES FINAL IOWA CITY AIRPORT COMMISSION September 12,2024— 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Ryan Story, Chris Lawrence, Hellecktra Orozco, Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Adam Thompson, Keith Kaspari RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Lawrence noted that Pfohl had submitted some grammatical corrections to the draft minutes. Story stated that the attendance sheet appeared to be wrong. Lawrence moved to approve the minutes from August 19, 2024, as amended, seconded by Pfohl. Motion carried 5-0. PUBLIC COMMENT -. None ITEMS FOR DISCUSSION /ACTION a. Airport Construction Projects; i. FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated the last couple of lights were in and were scheduled to be installed on Monday. Bishop asked about the PAPI to which Byers responded they still needed to flight check them. Tharp stated that other than the lights, there were a couple of follow up items on the 3 punch list to finish. 2. Solar Power Project — Tharp stated that the start had been delayed as they were waiting for some pieces of equipment to come in. Tharp stated that next week MidAmerican was scheduled to complete the transformer upgrades so that the equipment delay wasn't impacting the traffic. Lawrence asked about power outages, to which Tharp responded MidAmerican had a window of 4 hours. Tharp stated that a pre-outage meeting with Jet Air and Care was scheduled Monday. i 1 Airport Commission September 12,2024 Page 2 of 4 3. Terminal Building — Tharp stated that he didn't have much of an update on this. Tharp stated that he had a conversation with the FAA acting regional director and that the perception he took away was that the selection process had turned more political. 4. 5 Year Engineering/Consultant Request for Qualifications — Tharp stated that every 5 years the Airport does an engineering RFQ which is the consultant services for FAA related projectes. Tharp stated that this is part of the requirements for making sure the Airport's FAA supported projects remain eligible for grant reimbursement. Tharp stated that the draft document was in the packet and that the process would be dependent on how many responses they received. Orozco asked about the terminal building and meeting with the University. Lawrence responded that he needed to send things over to them. Lawrence stated that Tharp and Byers had made a executive summary sheet that he was going to send. Ii. Iowa DOT grant projects —Tharp stated that they did not have any active DOT grant projects. The next application period would be in the Spring. b. Airport "Operations" I. Budget — Tharp stated that the City had moved to some new planning software for CIP projects that made it much easier to present visuals on the project plans for the airport. 1. 2025-2030 CIP Projects--Tharp stated that as part of the program he suggested a project for HVAC updates on the existing terminal building. Tharp stated that if they didn't get the funding for the new terminal, they'd need to have a broader conversation regarding the existing building. Tharp stated that his first project would work to update the HVAC system and as well as catch up on the replacements of equipment in other buildings. Lawrence asked about how the city was funding other building construction. Tharp noted the transit facility was a grant project but that he didn't know the percentages. Tharp noted that there's also other conversations about city hall and additional fire stations that would be local dollars. Lawrence asked about the Riverside Drive sidewalk. Tharp noted that was under the parks and recreation section. 2. FY26 Budget -- Tharp stated that the kickoff of the operations budget was September 24th and that it was expected to be due back October 21". Tharp stated that the budget committee which was the Chair and Secretary would meet to discuss the budget once the details were released. ii. Management- 1. Farm Management Agreement — Tharp stated that they were in the window where they could terminate the farm management agreement. Tharp stated that he was not recommending doing that, but that in the past the Commission had taken an affirmative action to maintain the contract. Lawrence asked about the farm agreement to which Tharp responded. Commission agreed by consensus to continue the agreement. Airport Commission September 12, 2024 Page 3of 4 2. T-Hangar Lease Language — Tharp noted that he included the template for the leases in the contract. He noted that this conversation got started because last month there was concern with the hangar that was rented by a tenant who had an airplane, then sold it and the hangar was being used for other storage. Tharp noted that he had a conversation with that tenant and that they chose to end the lease agreement. Tharp stated that they had a new tenant in the hangar with an airplane. Tharp stated that as a result of that conversation last month he also researched some language options for the Airport Commission to consider if they wanted to try to encourage something for active aircraft storage. Members discussed different options for the hangar lease. Members discussed sending the proposed changes to tenants to give hangar tenants a heads up and to also allow for comments before the language is formally adopted as part of the lease agreement next year. iii. Events — Tharp noted that there were a couple of autocross events left on the calendar. Tharp stated that he did not get final numbers from the pancake breakfast, but when he talked to the group at around 1 lam on Sunday they had served 1400 breakfasts. Tharp stated that he was going to be planning some type of ribbon cutting ceremony for the solar array. 1. Autocross: Sept 15, Sept 29 2. Pancake Breakfast (Aug 25) c. FBO 1 FlightTraining Reports i. Jet Air—Wolford said the shop was staying pretty busy. He also stated that fuel sales were steady even though he would have expected a drop. He stated that he thought the new handling fees were helping to keep the fuel sales up. Wolford noted that the football game flyover helicopters took fuel which also helps the total sales numbers. Wolford stated that they had an elk on the airfield. Members discussed what the airport does in that situation. Tharp stated that he had reached out to the Iowa DNR and was waiting to hear back options if there were more sightings. d. Commission Members' Reports — none e. Staff Report— Tharp stated that tomorrow he was submitting the letter to Flight Standards for the permission to have grass ops on the side of the runways. Tharp also stated that the IPAA Board of Directors meeting was Sept 17u' and he'd be out of the office for that. SET NEXT REGULAR MEETING — Next meeting October loth. Story and Bishop both stated they'd be unavailable. ADJOURN Orozco moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at 6:50 pm. CHAIRPERSON DATE Airport Commission September 12, 2024 Page 4 of 4 Airport Commission ATTENDANCE RECORD 2023-2024 TERM o 0 0 0 0 o � hot -+ N W � C71 C31 e! 00 fD N .a �. C` cov o o a � W ` to0 N NAME EXP. N N N N N N N (V N N N iV i W W W rp. At .Pb .@ U A A. A Ab Warren 06/30126 Bishop O/E X X O/E X X O/E O/E X X X X X Christopher 06/30/25 X X X X O/E X X X WE O/E O/E X X Lawrence Hellecktra 06/30/28 X X X O/E X X O/E X O/E X X O/E X Orozco Judy Pfohl 06/30/26 X X X X X X X O/E X X X X X Ryan Story 06/30/27 O/E X X X X X X X X X WE X X ?Ley, X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S =Absent, not a member of the subcommittee Item Number: 4.d. CITY OF IOWA CITY Q COUNCIL ACTION REPORT November 19, 2024 Charter Review Commission: October 24 Attachments: Charter Review Commission: October 24 FINAUAPPROVED Minutes Charter Review Commission October 24, 2024— 5:30 p.m. Emma J. Harvat Hall, City Hall Members Present: John Balmer, Susan Craig, John Deeth, Gerene Denning, Mackenzie DeRoo, Matt Hayek, Molly Kucera, Bijou Maliabo (5:33 p.m.), Jennifer Patel Staff Present: City Attorney Goers, City Clerk Grace (Videos of the meetings are available at citychannel4.com typically within 48 hours) Recommendations to Council: (to become effective only after separate Council action): None 1. Call to order and roll call 2. Motion to adopt draft minutes as presented or amended Moved by Kucera, seconded by Patel to approve the October 8 draft minutes as presented. Motion carried 8-0, Maliabo absent. 3. Motion to _Accept Correspondence Moved by Patel, seconded by Deeth to accept correspondence from Rick Dobyns, Richard Fosse, and Anna Moyers Stone. Motion carried 8-0, Maliabo absent. 4. Staff response to Commission questions_previously posed City Attorney Goers stated staff was asked to look at the Charter for other uses of the word "they" to ensure that the use would not wrongly imply plural parties are permissible when a singular party is required. Goers noted there were no other problematic uses of the word, "they." 5. Review of City Charter: Section 2.08 Mayor Chair Balmer noted that the Commission had received a lot of input and that the Commission needed to discuss whether the Mayor should remain selected by Council, or elected directly by voters. Commissioner Patel asked to confirm if there was anyone who wanted to change the job description or the power of the Mayor. Chair Balmer stated the only thing that had been discussed was if there should be direct election of the Mayor. Chair Balmer started the discussion with his thoughts noting his previous experience as Mayor and serving on City Council. Balmer stated the present method lends stability and cohesiveness on the Council which he appreciated and believes staff appreciated. Balmer stated his worry with a direct election would be if there was an individual that would run for Mayor with no experience and once elected had a specific agenda that now had endorsement from the community to put forward. Even though it is only one vote it could lend itself to some problems and issues, not to say you couldn't get good candidates running. Balmer stated there have been some very good Mayors over the last 50 plus years Charter Review Commission October 24,2024 Page 2 and others that were not as strong, noting the Mayor is the spokesperson for the City and has to run the meetings which is no small task at times. Balmer said the Mayor selection has worked well over the last 50 plus years and liked the present situation as it has served the community very well. Vice Chair Kucrea stated that she feels that the current model of the Council selecting the Mayor promotes unity among Council members, helps encourage decisions where there is general consensus, and Councilors have a shared vision for the City's future. Kucera also believes it helps with a more cohesive government in Iowa City and feels they should keep the Mayor selection the way it currently is. Commissioner Deeth noted that he understood the arguments for cohesiveness and consensus but feels that the spokesperson for the City should be chosen by the people. Deeth noted that past Mayors have been the top vote getters and indicated that the people would choose wisely. Deeth stated one thing that had changed during his time in Iowa City is that the Mayor selection used to rotate more often where someone would serve their two- year term and then someone else would serve a two-year term, similar to the Johnson County Board of Supervisors where everyone has a year as Chair and it rotates through board members. Deeth mentioned in more recent years people have stayed on as Mayor for longer periods of time. Deeth said he is in favor of directly electing the Mayor but would support a consensus of the Commission. Commissioner Denning noted she was not going to speak in favor or against either of the choices, noting they are both good options that have different advantages and disadvantages and that it's a matter of preference. Denning stated consensus is nice but she thought Commissioners should vote their preference so that Council knows there are preference differences. Denning stated this will give the City Council a better feel of where Commissioners ended up after considering the arguments and urged everyone to vote their truth. Chair Balmer added that it could certainly be noted in the minutes. Commissioner Patel started off where she thought there was agreement among the Commissioners and stated what skills a Mayor should have such as being able to effectively communicate information about the City, to encourage people to have more active participation in the City, and to create a close working relationship with other elected officials. Patel stated she felt the purpose of elections was like a job interview so people could decide whether they want that person to be in that elected office. Patel said a directly- elected Mayor would have to show they can communicate, they would have to go get endorsements from other elected officials which would show they can have a close working relationship and would create a closer relationship between the City and its people. Patel noted a problem with the current structure is that people don't see how important City government is to them and by having someone go out and have more contact with the people they will begin to see the importance. Patel stated two major problems, the first being not all Council members want to be Mayor so you could have a Mayor that does not want to be in that position. The second issue is that with a small group there can be more pressure than there would be if the Mayor was elected at large. Patel mentioned she also liked the limit on donations. Individual Commission members expressed their views. Commissioner Hayek stated the current process protects against someone with a strong personality being elected as Mayor and is in favor of maintaining the current system. Hayek noted the primary reasons are because it strengthens the Council as a whole, promotes diplomacy, ensures that a Mayor has some regular City Council experience before becoming Mayor and provides protection for staff. Hayek also mentioned that from the Charter Review Commission October 24,2024 Page 3 communications from the public, although small, it seemed the majority was not in favor of making a change to the current system. Hayek also noted the correspondence and perspective from those who are familiar with City Hall and understood how the system works such as a former City Clerk, former Department Heads, former City Councilors, and a former City Attorney who all had various reasons to not make a change. Commissioner Maliabo noted she was in favor of the current system and when speaking to immigrants and refugees that do not understand the law they see the Mayor as a very powerful person no matter how they are elected. Maliabo stated she would be afraid of someone moving into Iowa City and running for Mayor without knowing anything about them, their purpose or their opinions verses someone who is currently on Council and being elected Mayor by the Council. Maliabo also referenced the input from the public that has been received noting the majority seemed to want no change. Maliabo pointed out she would like to see term limits for the Mayor to give others on the Council a chance. Individual Commission members expressed their views on terms for Mayor. Commissioner Craig stated she would support leaving the system the way it is for many of the reasons other Commissioners have said. Craig disagreed with Commissioner Patel in saying the Mayor could get more people actively involved than the Council and didn't know who would benefit from a directly-elected Mayor from a citizen's perspective. Craig said she believes all citizens benefit from a system that provides a working body that works together and has chosen a person to be their nominal leader. Craig also likes the two-year term for Mayor so someone can be elected to Council and get some experience before becoming Mayor and the ability to look at that position every two years to see if they have the right person as Mayor or not. Commissioner DeRoo stated she was in favor of keeping the current Council selection of Mayor as it is for many of the reasons other Commissioners had already shared. DeRoo noted she sees the Charter as the City's constitution and has a high threshold for making changes to it because there had been so many people who have endorsed it and supported it. DeRoo also noted that from public comment and conversations the Commission has had she didn't feel that it was meant for radical change to what has been reinforced through the Charter history. Chair Balmer stated that after discussion it appeared that the majority was in favor of no change in the present system, and they could note the Commissioners that had the opinion they would like to see something else. Balmer commented on the thoughtfulness of the Commissioners and thanked them for the time they have spent thinking about this issue. Individual Commissioners expressed their views. 6. Review of City Charter: Section 2.02 Division into Council Districts Commissioners agreed to defer discussion of Council Districts to the next meeting. 7. Voter Engagement Commissioners agreed to defer discussion of Voter Engagement to the next meeting. 8. Tentative Meeting Schedule Commissioners discussed upcoming meeting dates. The commission agreed to reschedule the November 12 meeting to Thursday, November 7. Charter Review Commission October 24,2024 Page 4 Chair Balmer noted that the Division of Council Districts would be discussed at the November 7 meeting and asked for clarification for the Voter Engagement discussion. Commissioner Patel stated she wanted to discuss how to make the public more comfortable with a different way of doing elections and to add a note to the Report of the 2024-2025 Iowa City Charter Review Commission to City Council that when new election forms come up they would like the City Council to take a look at them. Commissioner Denning noted that Commissioner Craig had suggested a more general item, asking if the Commission should write a letter and ask City Council to think about how they could form a commission to gather public input. Commissioner Craig added it should also encourage them to work with other entities since it should be countywide. Chair Blamer noted the League of Women Voters would be a natural group to help with that and encourage voter participation. Commissioner Patel also pointed out that the public needs to have a better understanding of City government and what the City does since City and county government have a direct impact on daily lives. Commissioner Maliabo suggested that Council members should go into the schools and speak to the students about how City government works. Individual Commission members expressed their views. 9. Community Comment No one appeared. 10. Adjournment: Moved by Kucera, seconded by Denning to adjourn the meeting at 6:29 p.m. Motion carried 9-0. 10/24/2024 X X X X X X X X X 10/08/2024 X X X X X X X X X 08/28/2024 X X X X X X X X X N O N 08/13/24 X X X X X X X X X c � o � .N w 06/27/24 X X X X X X X X X E � vZ 06/17/24 X X X X X X X X X � 0 •0) w 05/23/24 X X X X X X X 0 a 05/14/24 X X X X X X X s C) 04/25/24 X X X X X X X 04/09/24 X X X X X X X X X 04/01/24 X X X X X X X X X d N N N N N N N N N w o cn E X o IJJ _ U N W ` _� •C i .0 ram0 s cc CD N Z V •_AD N CD 4) •c d au)) � � m C C d = Y :� aQ < z o S m s t R 0 •0 n �� w g u 0o0 U) C9 2 m Y�XOOz Item Number: 4.e. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Community Police Review Board: October 8 Attachments: Community Police Review Board: October 8 Final/Approved Community Police Review Board Minutes - October 8, 2024 Call to Order: Chair Jensen called the meeting to order at 5:30 p.m. Members Present: Ricky Downing, Jessica Hobart, Colette Atkins, David Schwindt, Jerri MacConnell, Melissa Jensen, Saul Mekies Members Absent: None Staff Present: Staff Connie McCurdy, Legal Counsel Patrick Ford Others Present: Police Chief Dustin Liston Recommendations to City Council: ■ None. Nominations for office of Chairperson: ■ Jensen explained that this was the time of year when a new chairperson & vice-chairperson are chosen and that the new chair takes over immediately after being selected. MacConnell nominated Jensen, but she declined saying she had done it for several years and was not interested in continuing with it. Downing nominated Mekies who accepted. Motion by Downing, seconded by Atkins to close nominations and accept Mekies as the new Chairperson. Motion carried 6/0. Mekies abstained. Nominations for office of Vice-Chairperson: • Jensen asked for nominations for vice-chair. Atkins nominated Hobart who declined. Mekies nominated Downing who declined. Downing nominated MacConnell who accepted. Motion by Hobart, seconded by Downing to close nominations and accept MacConnell as the new Vice-Chairperson. Motion carried 6/0. MacConnell abstained. Consent Calendar: • Draft minutes from the September 10, 2024 meeting. Motion by Downing, seconded by Schwindt to adopt the consent calendar as presented. Motion carried 7/0. CPRB October 8, 2024 Final/Approved Page 2 New Business: ■ Complaint video confidentiality: Vice-Chair MacConnell asked why, on the video she viewed recently, were the police officers' faces blurred out and the community members' faces were seen even though they had not been charged with anything yet. Legal Counsel Ford responded saying that the ordinance states that the police officer's identity is to be kept confidential. Police Chief Liston noted that the files for any police personnel who have been disciplined are kept confidential, and that is why the officers' names are redacted on the summary reports. Vice-Chair MacConnell asked when Chief Liston would present his information, if any, to the Board. The Chief stated that he would share his information during the consent calendar portion of the meeting. • Packet review guidelines: Commissioner Schwindt asked what the timeline and processes are for the Board when ICPD submits their policies. Commissioner Jensen commented that the timeline for reviewing the policies is very short. Legal Counsel Ford mentioned that if the board wants to discuss any of the policies that the discussion would need to be added to the board information section, which would then go on the next meeting's agenda. Schwindt asked when the members sign off on the consent calendar, are they saying that they are okay with the policies or are they acknowledging receipt of the policies. Schwindt would like a more intentional vote when policies are received to show that the members have reviewed them. Chair Mekies suggested tabling the item of reviewing the policies until the next meeting, which would give the members more time for review. Jensen asked if Mekies was referring to tabling a specific policy or the entire policy report. Mekies commented that it would be a good idea to make a motion to add the entire policy report to the next agenda. Vice-Chair MacConnell suggested having the policy discussion put on the agenda that is two meetings out from the meeting where the members received the policy report. Schwindt mentioned that the public would view the board's voting on the ICPD policies as that the board had reviewed them and signed off on them when that isn't necessarily the case. Jensen asked if the board could receive the policies ahead of the meeting for review. Staff McCurdy mentioned that she received three months' worth of policies right before the September 10' board meeting and wondered if ICPD could send them more often so the batches would be smaller. Police Chief Liston mentioned that the ICPD has spent the last two years re-writing their policies through Lexipol, which is a policy management system. Liston also stated that some months they have more updates to send out than other months and there are several City staff that are involved in the policy updating process, including the City's legal department. Liston said that it's up to the Clerk's office to decide when to put the policies on the agenda and that the ICPD is not considering the CPRB's meeting dates when they are putting policies out. Schwindt suggested splitting up a large group of policies and putting three on each agenda for the next for the next three meetings. Counsel Ford asked if the policies that ICPD submits are only ones that have been amended and Liston answered yes. Liston also mentioned that all the policies are on the ICPD website for viewing. Counsel Ford mentioned that in the past the ICPD used to submit red line versions of the policies, which showed the amendments. Liston stated that the edits in Lexipol are not easy to follow, but he will look into it. Commissioner Atkins mentioned reviewing the policy changes on an annual basis, with reviewing a small chunk at a time, and she questioned what the board reviews the polices for. Jensen said that reviewing the ICPD policies is educational and a learning experience for the board members. Jensen asked if the policies were still on a rotation or schedule to be reviewed. Liston stated that there are certain policies that need to be readministered every year such as the Use of Force, but others not as often. Liston mentioned that over the course of the last two years, the board will have seen every ICPD policy, and that the board should discuss if they want to take on reviewing all the policies amongst their other duties. Legal Counsel Ford said that the only time he has experienced the board suggesting a CPRB October 8, 2024 Final/Approved Page 3 policy change was one brought up during a complaint that was filed. Atkins stated that she would like to have the policy discussion added to the next meeting agenda. Liston talked about the fact that the police officers must look in two policy manuals right now because the Lexipol process is not complete. Schwindt asked if the tier one polices were all updated. Liston responded yes but noted that the tier one policies are looked at and updated every year. Schwindt suggested discussing the tier one policies at the next meeting. • Distribution of meeting packets: Staff McCurdy mentioned that some members were having issues accessing the CPRB confidential packets through the secure email system Mimecast. McCurdy and City Clerk Grace discussed different options for the distribution of the meeting packets and decided to email both the confidential and public packets without using Mimecast, and instead add a confidential disclaimer to the email. McCurdy stated that both the confidential and public packets will be mailed to each member and will no longer be available for pick up in the office. McCurdy asked the board members to verify their addresses. Old Business: ■ Community Forum discussion: Commissioner Schwindt announced that he will not be able to attend the forum. McCurdy asked if the forum required a quorum and Legal Counsel Ford answered yes. McCurdy asked Chair Mekies what the board plans to do at the forum after roll call. Mekies suggested letting the public start speaking about any issues and Commissioner Jensen suggested introducing the board members to the audience first. Commissioner Atkins noted that it would be a good idea to let the public know at the beginning of the forum that there is a time limit for speaking. Legal Counsel Ford mentioned that the forum is not a question-and- answer session between the board members and the public, but a way for the public to express their thoughts on police policies and procedures. Mekies will introduce the board members and then talk a little about what the board does and then invite members of the public to speak. • Responses to media inquiries: The board decided that all media inquiries will be sent to the Chair of the board and then if help is required other members will be asked to assist. Commissioner Schwindt asked if there was a process on how the chair responds to the inquiries. Chair Mekies responded by saying that the chair would convey the sentiment of the board to the press. Schwindt asked when an inquiry comes in does Mekies not plan to respond to it until it has been put on an agenda so the board can discuss it before a reply is sent. Legal Counsel Ford said that whatever the response is, it should be mentioned to the board members at a meeting. Public Comment of Items not on the Agenda: • Dean Abel suggested that the board members answer mechanical type questions at the Community Forum, such as how a person files a complaint. Abel stated that he believes the board members should be privy to the officers mentioned in a complaint so the board is aware and can keep track of the officers who repeatedly have complaints filed against them. Abel also mentioned that he hopes the board has publicized the forum. • Mary McCann lives in Iowa City and has followed the Coralville Community Police Review Board for a couple of years and is now following the Iowa City Community Police Review Board. McCann gathers information for the review boards regarding the (JECC) Joint Emergency Communications Center and then presents the data to the Johnson County Board of Supervisors and City Council to make them aware of what is going on in their communities. McCann notes that the community is dependent on 911 and is concerned that the police will CPRB October 8, 2024 Final/Approved Page 4 lose funding to social services in the coming year because of those members on the Johnson County Board of Supervisors who are against the police funding. McCann will continue to present her data at future police review board meetings. Board Information: • Atkins would like to determine the intention of the board's review of ICPD policies and what that intentionality will be. Board review of police policies will be put on the November meeting agenda. • Chief Liston will try to have some information for the next meeting regarding a schedule of policies and when they are reviewed. • Hobart would like to discuss how the Community Forum went. Staff Information: None. Tentative Meeting Schedule and Future Agendas subject to change): • October 16, 2024, 5:30 p.m. —Community Forum, ICPL— Meeting Room A • November 12, 2024, 5:30 p.m. — Helling Conference Room • December 10, 2024, 5:30 p.m. — Helling Conference Room • January 14, 2025, 5:30 p.m. — Helling Conference Room Executive Session: Motioned by Jensen, seconded by Atkins, to adjourn to Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried 7/0. Open session adjourned: 6:35 p.m. Return to Open Session: Returned to open session: 6:50 p.m. Motion by Atkins, seconded by Jensen to table the public report for CPRB Complaint 24-05 until the November 12, 2024 meeting. CPRB October 8, 2024 Final/Approved Page 5 Motion carried 7/0. Adjournment: Motion by Atkins, seconded by Hobart to adjourn. Motion carried 7/0. Meeting adjourned: 6:55 p.m. N k O O YC I I k yC N rr C O O O � N q x >C YS >t X I I >C >C 1 0 N O N 0 N p x x x x x x W � o O N NN N ' V k >C 0 �C 0 M O t_V N 0 O O p , 0 M N r �z �z to to In, 00 00 u pp N N N N O O O O O O O O O [y M M M M M M M M enW y Q � O O O O O O O O O ++ y y ar � c L � QZ O Z .y R V O .y O •� 6C7 R �• � •L C .R V O aY+ U � 0 � �-. � -� acatix � � ds:coHca � � a Item Number: 4.f. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Human Rights Commission: October 15 Attachments: Human Rights Commission: October 15 Approved Minutes Human Rights Commission (Special Meeting) October 15,2024 Meeting Room B, Robert A. Lee Recreational Center Commissioners present: Idriss Abdullahi,Jahnavi Pandya, Mark Pries, Vianna Qaduora, Elizabeth Mendez Shannon. Commissioners absent: Roger Lusala, Doug Kollasch, Kelsey Paul Shantz. Staff present: Stefanie Bowers. Others present:Jennifer Horn-Frasier. Meeting called to order:5:46 PM. Introductions: Commissioners interviewed one another and then introduced them to the rest of the group. • Their name, organization, and role • A favorite aspect of living in Iowa City • One reason they wanted to join the Iowa City Human Rights Commission Pries was paired with staff. Pandya was paired with Abdullahi. Mendez Shannon and Qaduora were paired together. Horn Frasier gave an overview of Strategic Doing Principles: • What is Strategic Doing, and how might it be useful to the Commission? • Reviewed the survey results (in packet of 10/15/24). • Brief discussion on learning and insights. Commissioners provided input for staff on the following items: • Racial Equity and Social Justice (RESJ) Grant Program. • Onboarding new members of the ICHRC. • Increasing the visibility of the ICHRC. Horn Frasier discussed the Framing Question: The framing question from the previous strategic planning process was this: Imagine that, by its 65th anniversary[2028],the Iowa City Human Rights Commission is the hub of a robust, local human rights network. Discussion: • Ideas for new framing question. • Envisioning the Future: WHAT We Are Working on to Bring to Life in the Next 3-5 Years. 1 At the next work session (11/04/24), Commissioners will prioritize outcomes and key areas of work this will include: • Articulating the key areas of work that will likely be needed to bring the envisioned future to life • Voting for the two they believe will have the greatest impact • Identifying the top vote-getters Adjourned: 8:17 PM 2 C4 3 � $ R = Q § � � � 3 x x x w x x w $ _ \ / / wn u ° \ II II II j a n 7 \ 2 \ 5 n ® _ b 2 Item Number: 4.g. CITY OF IOWA CITY COUNCIL ACTION REPORT November 19, 2024 Public Art Advisory Committee: October 3 Attachments: Public Art Advisory Committee: October 3 Approved,p.1 Public Art Advisory Committee Mtg, 101312024 Minutes Public Art Advisory Committee October 3, 2024 Emma Harvat Hall Public Art Advisory Committee Members Present: Rachel Kinker, Leslie Finer, Tyler Baird, Andrea Truitt, Nate Sullivan, Sophie Donta, Ron Knoche Members Absent: Jeremy Endsley, Anita Jung Staff present: Rachel Kilburg Varley Public Present: none Call to Order Truit called the meeting to order at 3:30 p.m. Elect Committee Chair and Vice Chair Ron Knoche moved to nominate Andrea Truitt as Chair and Jeremy Endsley as vice chair. Sullivan seconded. Motion passed (7-0). Public Discussion of Any Item Not on the Agenda None. Consider minutes of the September 5 2024 PAAC meeting. Finer moved and Knoche seconded that the minutes from the September 5, 2024, meeting be approved. Motion passed (7-0). Review Community-I_nitiate_d Public Art Program Application & Procedures: and Review Neighborhood Art Program Application & Procedures Kilburg Varley reminded the Committee that they had previously discussed the need to clarify and define procedures and applications for the Community-Initiated Public Art Program and Neighborhood Art Program. She introduced the draft materials in the agenda packet and the Committee discussed. Truitt asked for clarification and made suggestions regarding the website navigation where the applications will be available. She also suggested linking any referenced plans or criteria within the documents. Kinker suggested clarifying the specific details, such as dimensions and space needs, being requested for inclusion in the project description in the Community Initiated Public Art application. Donta asked about specifying guidelines or restrictions on content. Kilburg Varley shared that she reviewed First Amendment rights with the City Attorney's Office on the question of content, and it was determined that public art being commissioned on public property or with public Approved,p.2 Public Art Advisory Committee Mtg, 101312024 funding could have those restrictions or requirements included in the grant agreement or PAAC's review and approval process. Kinker asked about including maintenance requirements on the Community Initiated Public Art application. Kilburg Varley explained that she anticipates projects coming through this application process are not likely to be projects that the Public Art Program will accept into their public inventory to maintain long-term, but to provide a pathway for permissions for projects initiated by the community that they will produce and maintain. Sullivan asked for clarification about the PAAC's responsibility for responding to the applications. Kilburg Varley shared that she anticipates Community-Initiated Public Art applications could likely be handled at the staff level, since those would usually only be seeking location permissions on public property or right-of-way. Sullivan suggested clarifying that in that program that projects occurring entirely on private property do not need City approval. Donta moved, Sullivan seconded to approve the Community Initiated Public Art and Neighborhood Art Program procedures and applications. Motion passed (7-0). Public Art Strategic Plan Update: Public Input Survey Questions Kilburg Varley reviewed the memo in the agenda packet recapping current steps which have taken place to-date (review of current strategic plan in January 2024, review of past 5 years of budget and project siting data in July 2024, and held an Arts Stakeholder Meeting in August 2024). As next steps, she recommends issuing a public input survey in December 2024, holding a PAAC work session to identify strategic plan priorities in Spring 2025, and aim to adopt an updated plan by the Summer of 2025. The Committee discussed the proposed public input survey questions included in their agenda packet: ■ Kinker suggested adding an "Other"/write-in option for Q2 • Kinker also suggested clarifying that all demographic questions are optional. • Regarding Q8, Sullivan noted that since respondents will be self-selecting to participate, the question's results may not be valuable. Donta agreed and suggested striking that question and instead including a question about quantity of public art and distribution of public art. Knoche suggested Q5 and Q6 cover the distribution aspect. • Donta also suggested asking about whether people prefer permanent or temporary installations. • Truitt questioned what kind of results would be gained from Q7. Knoche suggested adding a link to the Public Art Inventory. Kilburg Varley suggested an additional question could be "Is there a public art project you have seen in another community that you liked?". Committee members supported adding that question. • Truitt suggested promoting the survey at the public library. Approved,p.3 Public Art Advisory Committee Mtg, 101312024 Kilburg Varley shared that she will make these edits to the survey and work with the Communications Office to issue the survey in December. Staff Updates Kilburg Varley shared an update on the the South District Bus Stop Bench Project. There was a delay in the ordering and delivery of the jib crane, which serves as the structural foundation of the sculpture. This would have prevented installation before the ground freezes, but they chose to purchase an additional base plate so Public Works could proceed with pouring the footing. She shared that these changes are likely to push the project over budget. She also shared that the project has been more demanding on City staff time and resources than originally anticipated, which should be considered when considering future projects. Kilburg Varley also shared that the Committee may need to consider abandoning the Lucas Farms Neighborhood project as the project partners have not been responsive and this would be the fourth year that the funds are being carried over. Next, she gave the Committee a heads up that they will start planning ahead for the 2025 Public Art Matching Grant round at the next meeting in November, so encouraged them to start thinking about any modifications they would like. Finally, she shared information about a partnership between the City and Downtown District to install artistic banners on the fencing around the City-owned lot at 21 S. Linn Street. A call for artists went out in September, and the banners should be installed in November. Old or New Business None. Adjournment Knoche moved to adjourn at 4:19 pm. Sullivan seconded. Motion passed (7-0). Approved,p.4 Public Art Advisory Committee Mtg, 101312024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term 7/6/23 8/3/23 9/7/23 11/2123 12/7/23 1/4/24 4/4/24 6/6/24 8/1/24 9/5/24 1013124 Expires Ron Knoche X X X* X X X* X* X X O/E X Juli Seydell- X X X O/E X* X O/E X X X X* Johnson Steve Miller 12/31/23 X X X X X X X X X --- --- Eddie 12/31/24 0/E O/E 0 --- --- --- - --- --- --- --- Boyken Andrea 12/31/25 X X X X X O/E X O/E X X X Truitt Dominic 6/30/23 --- 0/E --- --- --- --- --- - --- --- Dongilli Anita Jung 6/30/23 0/E X X X X X O/E X X X 0 Jenny 12/31/23 X X O/E 0 X --- --- --- -- --- Gringer Jeremy 12/31/25 O/E X 0 X X X X X X X O/E Endsley Nate 6/30/26 X X X X X O/E X X X O/E X Sullivan Leslie Finer -- --- -- -- --- --- X X X X X Rachel --- - — --- X X O/E X X Kinker Key: X = Present X* = Delegate attended 0 = Absent O/E = Absent/Excused --- = Not a member