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HomeMy WebLinkAbout2024-11-27 Info Packet rrr®jMc City Council Information Packet CITY OF IOWA CITY November 27, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Civil Service Examination: Maintenance Worker I - Refuse IP3. Civil Service Examination: Receptionist - Senior Center Draft Minutes IP4. Ad Hoc Truth & Reconciliation Commission: November 21 IP5. Airport Commission: November 14 IP6. Climate Action Commission: November 18 IP7. Historic Preservation Commission: November 14 IP8. Senior Center Commission: November 21 November 27, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT November 27, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule j , City Council Tentative Meeting Schedule Subject to change CI F IQWA CITY November 27,2024 Date Time Meeting Location Tuesday,December 10,2024 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,Janaury 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,January 13,2025 8:00 AM Budget Work Session City Hall,Emma J.Harvat Hall 410 E.Washington Street Monday,January 13,2025 4:30 PM Joint Entities Meeting TBD Hosted by Johnson County Brd of Supervisors Tuesday,January 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Wednesday,January 22,2025 2:00 PM Budget Work Session(CIP) City Hall,Emma J.Harvat Hall 410 E.Washington Street Tuesday,February 4,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,February 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,March 11,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 1,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 15,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,May 6,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,May 20,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 3,2025 4:00 PM Work session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 17,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,July 8,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 5,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 19,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 2,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 16,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,November 3,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,December 9,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 27, 2024 Civil Service Examination: Maintenance Worker I - Refuse Attachments: Civil Service Examination: Maintenance Worker I - Refuse I r I CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1 826 (319) 356-5000 (319) 356-5009 FAX www.lcgov.org November 22, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Refuse Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I — Refuse. 1. Rodney Kirk Jr 2. Gary Beltz Iowa City Civil Service Commission Rick Wy s, Chair Item Number: IP3. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 27, 2024 Civil Service Examination: Receptionist - Senior Center Attachments: Civil Service Examination: Receptionist - Senior Center �a�r'�ICI I ���'� z'+-'&►iceLl'%ll CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1 826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org November 22, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Receptionist— Senior Center Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Receptionist — Senior Center. Miranda Donnellan Iowa City Civil Service Commission Rick Wyss, Chair Item Number: IP4. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 27, 2024 Ad Hoc Truth & Reconciliation Commission: November 21 Attachments: Ad Hoc Truth & Reconciliation Commission: November 21 November 21, 2024 Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall Commissioners present: Lou Tassinary, Wangui Gathua, Amos Kiche, Lauren Merritt. Commissioners on Zoom: Chastity Dillard, Lubna Mohamed. Commissioners not present: Clif Johnson, Kayla Rossi, Chad Simmons. Staff present: Stefanie Bowers. Recommendation to City Council: Yes, the TRC request for the City Council to allow them to continue to work on its final report with a delivery date of June 30, 2025. Motion passed 6-0. Meeting called to order: 7:02 PM. Reading of Land Acknowledgement: Tassinary read the Land Acknowledgement. Public Comment of Items not on the Agenda: None. Approval of the Minutes from November 7, 2024: Kiche moved, and Merritt seconded. Motion passed 5-0. (Mohamed not present). Actions for Phases Three and Four: The person who has been selected to write the commission's final report to be presented to the City Council will require two months to write the report from the date the agreement is signed,which would push the commission outside of its December 31, 2024, end date. Merritt asked staff what the earliest date to be approved for an extension from City Council would be. Staff answered the soonest the commission would know about approval for an extension would be December 10t'. Dillard suggested requesting June 1st for the extension of the final due date. Dillard noted this would allow ample time for both the individual writing the report and the commission to contribute to the report. Tassinary brought up the possibility of being denied an extension from City Council and the need for a backup plan. Dillard said if they do not get an extension then they will let City Council know they did not have enough time and they can give City Council whatever information they do have at that time. Tassinary encouraged commissioners to take time writing down points they would like to see in the report and using that as information to hand over in the case that the commission is denied an extension. Kiche expressed his thoughts on the need for an extension and mentioned it would be up to the City Council to help the commission understand why they would not be granted an extension 1 considering the time and work the commissioners have put in. Gathua added that if commissioners are present then they may be a part of the discussion with City Council. Tassinary asked staff if there were any special requirements for the commissioners to be involved in the December 10t' Council meeting as attendees contributing to the conversations. Staff noted there are no special requirements. Merritt asked staff if the decision would be part of the work session or formal meeting. Staff answered that any decision would be made in the formal meeting. Kiche shared his thoughts on the importance of including the difficulties the commission has faced in the report to be useful for future groups and commissions to learn from. Kiche mentioned if there is a lack of time to write the report these important aspects may be left out. Dillard mentioned that the June 1st date would be the bare minimum amount of time for the report to be completed. Merritt mentioned that they would not want to request an extension beyond June 30th because that would enter another fiscal year. Dillard mentioned the possibility of the report writer needing additional time (beyond the two months) to complete the report. Merritt agreed extra time may be needed and the June Is'date allows more than two months for the report to be written. Tassinary spoke about the wording of the agreement between the commission and the report writer. Tassinary would like the agreement to state the deliverables along with dates to avoid the report not being finished on time. Dillard suggested an extension date of June 30th to allow for the most amount of time possible with anticipation of finishing sooner. Gathua asked if the June extension date is for the TRC or for the report writer. It was clarified that the June date would be for the TRC, and the final report date would be discussed and decided before then to give the report to City Council by the final extension date. Gathua asked staff when the commission should have the report by to turn it into City Council on time. Staff answered that the decision may be appropriate for a later meeting once the commission has an answer from City Council and more communication with the report writer. Merritt suggested making the decision on dates and expectations during the commissions next meeting. Motion by Tassinary to request an extension through June 30, 2025,to allow them to continue to work on the final report. Motion seconded by Gathua. Motion passed 6-0. Gathua asked the commission if they would like the Catholic Workers to come do a presentation relevant to issues being faced after the 2025 presidential elections-mass deportations. Tassinary asked how long the presentation is likely to be. Gathua said the last presentation she attended lasted about an hour, but there is a possibility of it taking less time. Tassinary agreed it would be a good idea but would like to ensure the commission has enough time to focus on the contract and the report. Dillard agreed the commission may need to prioritize more pertinent tasks, including the report,before they take on any additional tasks. Gathua shared she intended to include the work from the presentation in the final report as it pertains to the commission's mission. Kiche argues the presentation is relevant to the commission's work and is important to provide the presentation as a resource to community members. Staff reminded commissioners that the report needs to include their recommendations. Dillard agreed with staff and suggested postponing the Catholic Workers presentation to their December 19t'meeting to prioritize the recommendations. The commission agreed to focus on the recommendations at their December 5th meeting. 2 Announcements of Commissioners: None. Announcements of Staff: None. The meeting adjourned at 7:44 PM. The frill meeting video can be viewed at this link. 3 N a a � a N d a d a d a � � N N a d r c a a a � � � � a N o N A-. A-. Q N N N Q � a a a d d N N a d z 0 � ^ a N a a N N d d d OU �' � � a a a N d a d z9 00 U ,� � � N � q a N a A-. P, N Q' a � VW N A U � � zz � .. ° A �, � � a N a a a N a ¢ N � W HFQ' � a N a a a N d a � D F� U `O C � a � a a d N a a x A N a � P, P, P, � P, P, � � O L N N N N N N N N N G� � � � � � � � � � .^I N N N N N N N N N � � �y � � � � � � � � � � � ?�I � � � � A Item Number: IP5. CITY OF IOWA CITY COUNCIL ACTION REPORT November 27, 2024 Airport Commission: November 14 Attachments: Airport Commission: November 14 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION November 14, 2024— 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Ryan Story, Chris Lawrence, Hellecktra Orozco (via Zoom), Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Travis Strait, Adam Thompson, Matt Wolford RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Pfohl stated she had forwarded an edit to Tharp and moved to approve the minutes with the edit. Seconded by Bishop. Motion carried 5-0. PUBLIC COMMENT - None ITEMS FOR DISCUSSION /ACTION a. Airport Construction Projects: i. FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated that they had notified FAA to schedule the flight check on the REILs but they hadn't heard back from them to confirm a date. Tharp stated the contractor had been out to the work on the intersection markers for the runway. Tharp stated there was a little bit of cleanup and punch list items the contractor would need to take care of year. 2. Solar Power Project— Tharp stated that they had a great turnout for the ribbon cutting. Tharp noted they had the Mayor, members of the City management team, City Manager's office, and other department heads. Tharp stated that they also had staff members from the 3 federal legislator offices and one state representative. Tharp also stated that there had been an early preview story run by KCRG. Tharp stated he was thankful of the help provided by Shannon McMahon City Communications Coordinator and Sarah Gardner, Climate Action Coordinator to put the event together. Tharp stated that they still had a couple of steps with MidAmerican Airport Commission November 14,2024 Page 2of5 that would take some time to complete. Tharp stated MidAmerican had 2 weeks to perform a witness test, which was a test where a 3rd party comes out and examines the system and clears it as operating as expected. Then following the test, MidAmerican has another 2 weeks to replace the current meter with a bidirectional meter which is what is needed to get credit for the energy the array produces. Lawrence asked questions about the timeline to which Tharp responded. 3. Terminal Building — Tharp stated that since the last meeting the FAA announced the awards and Iowa City wasn't on the list. Tharp stated that this was year 4 out 5 for the program and based on how FAA was awarding funds from the program, he didn't feel it was worth the effort to submit a future application for an "all or nothing" type ask. Tharp stated that now they can discuss other options like doing fundraising or other capital campaigns but also to look at the existing building with the expectation of having it for another 10 to 20 years and performing what things can be done to upgrade and maintain the building. Wolford asked about plans that Tharp had previously mentioned and Tharp responded. Tharp stated that he currently had a placeholder in the CIP program for HVAC upgrades but if there would be a longer list of things to do like furniture and carpets and other interior projects. 4. 5 Year Engineering/Consultant Request for Qualifications — Tharp stated they had 4 firms submit responses. Tharp stated that after a review they all were firms that submitted responsive statements and that he was planning to forward them all to the Commission for final interviews. Tharp stated that in the past the Commission interview process was 30 minutes per group that was broken up to be 20 minutes for presentation and 10 minutes for question and answer from the Commission. Tharp stated the plan was that would be the front end of the December meeting. Lawrence stated that he agreed with Tharp in that it was important to have all members of the Commission available for the meeting so he asked everyone to confirm they could attend the December 12tn meeting. Tharp stated that he was deliver the formal letters to the firms tomorrow. 5. FAA FY26 AIP Pre-Application—Tharp stated that he had the pre- application packet for the Commission. Tharp noted that the project list consisted of the remaining runway maintenance work and then move on the 2nd phase of solar, and finish with the apron expansion. Tharp noted that the list also included a state project for the replacement of the fuel cabinets because they were 30+ years old. Bishop asked about a runway extension project. Tharp noted that if members refreshed their memory on the Airport Master plan, there was a project to add around 200 feet to the runway 7 so that both ends of the runway would have the above 5000 feet of landing distance. Tharp noted that similar to what they just did with Runway 30, this was one-way pavement so it would be a displaced threshold for Runway 7. Tharp asked if everyone was ok with the CIP program Airport Commission November 14,2024 Page 3of5 he would submit the program to FAA for comment. Tharp also stated that the project list was lower priority so it was likely they would need to build up funds from the entitlement program to fund these. ii. Iowa DOT grant projects — Tharp stated they didn't have any open state projects and they would anticipate the next grant application period in April. b. Airport "Operations" i. Budget— 1. FY26 Budget — Tharp stated that he had Lawrence had met with the City Manager for their budget meeting and it was really well. Tharp stated that there was really no comments as far as the budget went. Tharp stated he was expecting some questions about the fund balance but guessed with a $20,000 surplus as shown in the budget that helped ease those concerns. Tharp stated that other than the need for that surplus to be a reality at the end of the year he didn't have any other comments. Pfohl asked if the increased helicopter traffic was helping. Tharp and Wolford responded. Tharp stated that they were seeing the increased traffic due to the university helipad being inaccessible due to elevator repairs. Orozco asked about the surplus, and Tharp stated that it was the product of the recent rate increases. ii. Management— 1. T-Hangar Lease Language — Tharp stated that he and Lawrence had talked about this outside of the Commission meeting and that Tharp believed they had a lease agreement draft nearly ready. Tharp stated that with the upcoming RFQ interviews he thought it would be good to hold this to January and Lawrence agreed. He stated then the Commission could review the draft, and send it to tenants for comments/awareness before it was formally adopted. 2. Grass Landing Ops — Tharp stated that he did meet with a represented from the Flight Standards District Office and he drove the around to give them a visual of what they were asking for. Tharp stated it was back in the hands of the FAA and that he didn't know when they would be giving him an answer or what requirements they might add to any permissions. 3. Events—Tharp stated that he had been in contact with the Summer of the Arts for the calendar of drive-in movies. Tharp said he had also been given a list of autocross dates but hadn't reviewed them to know if there was any conflicts yet but didn't expect there to be any. c. FBO / Flight Training Reports i. Jet Air— Wolford stated that flight training was still active and that he had just returned from a conference in Miami. Wolford stated that as far as the industry went it seemed people were being optimistic. Wolford said the shop had been busy and that Wolford was weighing the decision of how many new mechanics could he hire given the new maintenance classes that were being operated by Kirkwood. Wolford noted that they were adjusting to the increase of helicopters using the airport due to the university work. Wolford noted that they really didn't have a good place where they could go and be Airport Commission November 14,2024 Page 4 of 5 close to the terminal. Pfohl asked about getting the Ambulance building power washed or cleaned up. Members discussed getting the building repainted. d. Commission Members' Reports — Lawrence mentioned that the automated weather service was out of service. Lawrence asked Tharp if he had any other info on it. Tharp responded that he didn't know why it wasn't operating correctly, but that the live broadcast over radio, and the phone number were working as expected. Tharp stated they had experienced a partial power outage that impacted a lot of computer technology at the airport. Tharp noted that the FAA was expected to send someone to the airport on Monday to help restore it. e. Staff Report— Tharp stated that he was expected to take winter vacation between December 23 and January 3rd SET NEXT REGULAR MEETING— Next meeting December 12, 2024, 6:OOpm ADJOURN Bishop moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at 6:40 pm. CHAIRPERSON DATE Airport Commission November 14,2024 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2023-2024 TERM o 0 0 0 0 0 0 0 0 0 N N W -N 0 0 a) V co W O p p N -N co co - W N W W N a NAME EXP. N N N N N N N N N N N N N Warren 06/30/26 Bishop X O/E X X O/E O/E X X X X X X X Christopher 06/30/25 X X O/E X X X O/E O/E O/E X X O/E X Lawrence Hellecktra 06/30/28 X O/E X X O/E X O/E X X O/E X O/E X Orozco Judy Pfohl 06/30/26 X X X X X O/E X X X X X X X Ryan Story 06/30/27 X X X X X X X X O/E X X X X Key. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Item Number: IP6. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 27, 2024 Climate Action Commission: November 18 Attachments: Climate Action Commission: November 18 MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION NOVEMBER 18, 2024 —3:30 PM—FORMAL MEETING EMMA J. HARVAT HALL MEMBERS PRESENT: Michael Anderson, Michal Eynon-Lynch, Ben Grimm,Zach Haralson, Wim Murray, Brinda Shetty, Michelle Sillman, Angie Smith MEMBERS ABSENT: John Fraser,Jamie Gade, Gabriel Sturdevant STAFF PRESENT: Daniel Bissell,Sarah Gardner, Megan Hill, Diane Platte OTHERS PRESENT: Kelly Schneider,Johnson County Mobility Coordinator NOMINATION OF TEMPORARY CHAIR: Shetty nominated and Anderson seconded Eynon-Lynch to be temporary chair; motion passed unanimously. CALL TO ORDER: Eynon-Lynch called the meeting to order at 3:34. APPROVAL OF OCTOBER 7,2024 MINUTES: Shetty moved to approve the minutes from October 7, 2024. Grimm seconded the motion, a vote was taken, and the motion passed 7-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. ANNOUNCEMENTS: Action Items from last meeting(Staff): • Staff found a date and time for November meeting • Staff sent entire bylaws to the commission to review • Staff included the completed Bus Rapid Transit study in agenda packet. Gardner reached out to Cady Gerlach to discuss any updates on the Pop Up Metro concept and find a date to present to the Commission, but scheduling difficulties had prevented them from meeting. Kent Ralston is presenting to City Council Work Session about Bus Rapid Transit and Pop Up Metro Tuesday, Nov. 19. Rather than sending the recording of the Joint Entities meeting, Gardner will send a recording of the Nov. 19 Work Session to commissioners so that the most up-to-date information will be provided. Zach Haralson joined the meeting at 3:37. Climate Action Commission November 2024 Page 2 of 5 Events: o Airport Solar Array Ribbon Cutting(Nov. 14, 10 a.m.) o Shetty asked the size of the array. Gardner noted it was around 300 panels, 140 kilowatt capacity,which is enough to power the terminal,the runway lights, and the ambulatory hangar. Phase 2 of the project would power the research facility. • Other events in the community: none shared. ■ Strategic Plan was reviewed by City Council and there was one update: a call to renew the Climate Action Plan and create a Climate Adaptation plan to work with in concert with it. OLD BUSINESS: Next steps on CRANDIC Bus Rapid Transit Study/Pop Up Metro discussion ■ Gardner outlined possible next steps with a reminder of the role of the Commission as a body is to research, analyze, and advise,though Commission members are also free and welcome to engage in advocacy as individuals in the public sphere. In the capacity of the Commission, next steps could be to sift through the information and raise key questions to help Council. Gardner offered the example of a potential need for additional engineering analysis on the novel approach to charging the batteries of the train,which involves removing the batteries by forklift and re-installing them, unlike other electric vehicles. Commissioners might advise the Council on whether further analysis is warranted and also on the matrix created by Ralston for Council to see if any outlying questions may still need to be answered. o Anderson asked if Pop Up Metro is the only train concept under consideration.Gardner noted there had been a previous study(from 2020) looking at train options for the Corridor and noted the information not included in the Pop Up Metro concept such as additional costs made them difficult to compare. o Sillman asked about environmental benefits, and whether in the case of BRT the Crandic line would be purchased rather than leased. o Eynon-Lynch asked about impacts on cars off the road, carbon, road maintenance. o Smith noted BRT seemed to have a better ability to be flexible, adaptable, and grow, which would make it more equitable to more citizens, noting "zero-car homes information" from the study. o Eynon-Lynch wondered about expansion if the system proves popular and whether it's easier to get another bus or add another car to the train. o Smith asked about the addition of parking. Gardner noted the BRT study included a parking lot in North Liberty while the Pop Up Metro information.Gardner suggested trying to draw from one plan where information might be missing from another to try to better make side-by-side comparisons. o Haralson said that seemed like a good approach and suggested it could be done with considerations for a bike path as well. Gardner noted because the Pop Up Metro proposal does not include a bike line at present, one of the questions to resolve is whether the bike lane could be added after the train was up and running or if it would be better constructed prior. o Eynon-Lynch asked when does the Commission get to the point of making recommendations. Gardner estimated it would likely be a series of recommendations on information gathering at present, and a recommendation on a preferred system would likely be months away. Gathering these questions now to share with Cady Gerlach and Kent Ralston ahead of their future presentations would help speed the process. 2 Climate Action Commission November 2024 Page 3 of 5 o Eynon-Lynch noted concerns with adding more pavement(for BRT)that would then have to be maintained. She wondered if the bike path might have been included in the BRT proposal because it would be an easy add to the other paving work being done, but if a train were adopted,there wouldn't be the same argument for adding a bike trail to the project. She suggested the Commission consider trade-offs between fast deployment and the benefits of a bike trail. She expressed concern about waiting for the Council to request input and suggested considering a more proactive approach to offering opinions to Council. o Anderson offered that for this particular issue it might make sense to take a more activist approach,given its importance to the group, but asked also if the Council is considering taking action or had a timeline to do so. Gardner said she did not think there was a firm timeline currently.She also offered that she had asked for guidance on the role of the Commission in this discussion, knowing the question has come up before, and that it was reaffirmed the Commission is meant to be a deliberative body that takes a more analytical approach. She added this was not meant to say they could not also make recommendations and offered the Commission's response to the methane feasibility study as an example, but said it was important not to put the cart before the horse, making sure they had time to gather information before a recommendation was made. Eynon-Lynch offered that deliberation on all the information might best happen beforehand rather than waiting to be asked by Council. o Haralson noted that Councilman Moe's note about Pop Up Metro described two sets of trains in existence and asked based on that how possible would it be to get more trains, does Pop-Up Metro provide maintenance, how tested are the trains,are the trains a product of the company they are trying to sell and how ready are they to produce more, and how long has the company been doing battery charging and how tested is that system? o Smith asked about ease of procurement for buses versus trains, noting this technology is in high demand. o Anderson asked if a transit system to Cedar Rapids is possible as a consideration at this point,or whether that is far into the future. Eynon-Lynch noted Kent Ralston's previous presentation had included the possibility of extending service to Cedar Rapids. Gardner said although it was not part of the Pop Up proposal it also was not off the table, and the work underway on a regional climate action plan made this a good time to ask those questions. Haralson asked if regional transit was included in the Climate Pollution Reduction Grant plan. Gardner explained it was not included in the Priority Plan because those projects needed to be shovel-ready, but it would be very appropriate to include it in the Comprehensive Plan. Discussion of proposed updates to bylaws/CAC processes (Commissioners) • Gardner provided context for proposed changes to the bylaws, noting that the current election of chair and vice chair coincided with the introduction of new members, and moving the date might better allow new members to participate in nominating, electing, and/or serving as chair or vice chair. She also noted in the past there had been difficulties with the current excused absence policy and the new wording would ask that members notify staff in advance to help staff ensure quorum. She further noted there was nothing requiring these changes and offered that current commissioners could table the discussion until January to allow new members to participate in the discussion.The commission might also vote to change the meeting time,which 3 Climate Action Commission November 2024 Page 4 of 5 can happen without changing the bylaws. • Commissioners discussed the bylaws changes and the change to the meeting time. • Haralson moved to change the vote for chair and vice-chair to December,Smith seconded, motion carried unopposed. • Shetty moved to change the absentee wording, Sillman seconded,the motion carried unopposed. • Commissioners decided to table the discussion about the meeting times until January when new members have a chance to participate. Gardner noted in the tentative schedule for 2025 meeting dates a suggestion not to meet in July due to ongoing difficulty to achieve quorum that month.The commissioners agreed. RECAP: Confirmation of next meeting time and location: • Monday, December 2, 3:30-5 p.m. Emma J. Harvat Hall Actionable items for commission,working groups, and staff: Staff will update the memo about bylaws and send to City Council. • Staff will send the recording of Ralston's presentation to the City Council Work Session Nov. 19 Staff will pass along transit questions raised in today's meeting to the MPO,Greater IC, and City Council. ADJOURNMENT: Haralson moved to adjourn, Grimm seconded the motion. A vote was taken, and the motion carried. Meeting adjourned at 4:45. 4 Climate Action Commission November 2024 Page 5 of 5 CLIMATE ACTION COMMISSION ATTENDANCE RECORD 2023-2024 r O \ N \ , \ \ tD NAME TERM EXP. N N N N N N N N N N N W N W A A A A A A A A A Michael 12/31/2025 NM O/E X O/E O/E X O/E X X Anderson Michal Eynon- 12/31/2024 x X X NM X X X X X O/E X X Lynch John Fraser 12/31/2024 X X X NM X X X O/E X X X X Jamie Gade 12/31/2025 O/ x X NM X X X X X X O/E X E Ben Grimm 10/31/2023 X X X NM X O/E X X O/E O/E X X Zach Haralson 12/31/2025 NM X X X X O/E X O/E X Matt Krieger 12/31/2023 0/ X O/E E Wim Murray MidAmerican X X X NM X X X X X X X x Rep Michelle Sillman 12/31/20025 X X X NM O/E X X O/E X X X O/E Brinda Shetty UI Rep X X O/E NM X X X X X O/E X X Angie Smith 12/31/2025 X X NM X X X X X X X O/E Gabe Sturdevant 12/31/2024 X O/E X NM X X x x O/E X X X Matt Walter 12/31/2023 X O/E X KEY: X=Present 0 =Absent 0/E=Absent/ExcusedNM= No Meeting * No longer on Commission 5 Item Number: IP7. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 27, 2024 Historic Preservation Commission: November 14 Attachments: Historic Preservation Commission: November 14 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION NOVEMBER 14, 2024 —5:30 PM —FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT Margaret Beck, Carl Brown, Kevin Burford, Andrew Lewis, Ryan Russell, Jordan Sellergren, Deanna Thomann, Nicole Villanueva, Frank Wagner, Christina Welu-Reynolds MEMBERS ABSENT: STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Andy Martin, Steven Bullard CALL TO ORDER: Sellergren called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATES OF APPROPRIATENESS: HPC24-0090: 10 Bella Vista Place- Brown Street Historic District(garage additions): Bristow stated this house is located in the Brown Street Historic District. It is a Craftsman Bungalow built around 1908. It has some interesting patterning of the siding and trim.There's a wider lap with mitered corners and then a band board at the lower windowsill which is not a common place for a band board on a house here in town. Then above that, it has corner boards and a narrower siding and then there's another band board just below the level of the second-floor area. Bristow said that two years ago the Commission approved a demolition of the garage that is behind the house and adjacent to the rear alley. The owner was going to put another building above it but he ended up pricing it out and deciding he wasn't going to do that so now he's come back with a proposal to do an addition to the garage with a building above. Bristow shared images of the garage noting it's a concrete structure poured with boards holding the concrete so we can see their impression in the ceiling. There is some deterioration all around it and that's why it was approved to be demolished before but now he is going to repair it. Bristow also shared the site plan and noted it shows the garage aligning with the house and the building above will align with the house but the existing garage does not align with the house so the new garage will be in a slightly wedge shape. No one will see that because it's underground but then it will align better with the house and then the other building will just be placed on top of the basement garages. The new garage will have a door that matches the existing doors on the existing garage and it will have stairs that go up along the north side. She noted the property owner will just have to verify that he has enough room with the setback requirements but that will be figured that out through the building permit process. Bristow has talked with the owner about the fact that to have an outbuilding in a historic district, especially of this age, it would be most appropriate for it to really resemble an outbuilding and it could potentially resemble an agricultural building as well especially since the north side might have had HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 2 of 12 agriculture still going on hundred years ago. They also discussed using board and batten siding so it looks like a barn and could be one of the ways to differentiate this extra building from an additional house in the yard. However, given the siding pattern on the house the owner wanted to come up with something that worked more with the house instead and be something similar to some of the catalog houses. The owner found similar houses in the 1908 Sears catalog to the house at 10 Bella Vista. Poultry houses were something that they were selling around the time of the construction of the house and could be bought through Sears and assembled and that became the inspiration for this out building in the proposal. Bristow said the structure will have a low slope shed roof on the south half and a higher slope shed roof on the north half, creating a band of clerestory windows between the two roof ridges. The building will have three windows on the south wall that will be aligned with the evenly spaced clerestory windows above. There will be three windows in the east wall facing the alley and two evenly spaced windows in the north wall. The west wall facing the house will have one window. It is recommended that the west facing window is centered on the wall to match the window patterning on the opposite, east wall. The building will have two passage doors, one in the west wall facing the house, and one in the south wall leading to the patio over the roof of the garage stall below. The guidelines suggest that a new outbuilding incorporate smaller rectangular windows to differentiate between a house and an outbuilding but the owner has had windows for a long time that came from the house which was remodeled more than 20 years ago. He is proposing to reuse the casement windows in this new building. Since that doesn't follow the guidelines for an outbuilding the Commission recommendation will need to include an exception to the guidelines if they want to approve the use of those windows. Another thing Bristow wanted to note for the Commission is the balustrades and handrails, there is a platform roof over the adjacent garage and since he has a door going out to it they assume it will be used as a patio. Code will require that a guard rail is there and there would also need to be a handrail along the stairs. Staff would recommend not a typical wood handrail but a metal one made of black steel in a simple design. Staff also recommended a fiberglass door since the owner didn't want a wood door and instead of metal doors because they dent and rust and don't resemble wood doors. The recommended fiberglass door is a half-light two- panel door as is typically recommended on an outbuilding. Other guidelines are met, it will still have single car doors, palette of materials similar to the historic structure, and the outbuildings are at the rear of the house and subordinate in size to the house. The staff recommended motion is to approve as presented in the application with the following conditions: • The south windows are revised so that they align with the clerestory windows above and the west window is centered in the wall and the lower the north lower window matches the clerestory windows. • Trim is included as described in the staff report. • The windows are revised as relatively small and rectangular. ■ The balustrade is constructed of black steel and complies with the guidelines. • The passage door is a fiberglass half-light two- panel door. If the Commission wishes to approve the proposed windows and forgo the requirement that the windows are relatively small and rectangular, the motion could be changed to: • The proposed windows are approved through an exception to the guidelines to in order to bring additional light into the space and reuse historic materials. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 3 of 12 In his written statements the owner included he really wanted to include additional light as he'll use this as a workspace, and he also really wants to reuse the windows. Sellergren asked for more information about how the size of the proposed windows compared to what the size in the guidelines. Bristow replied they don't have a size dimension but the drawings probably are accurate with the size of the window in relationship to the wall so a relatively small window is probably half of one of those. Reynolds thinks it's a great idea he is reusing materials and totally agrees about the extra light, it will also make the building look a better match to the house and if the owner uses storm windows that's historically correct for old houses. Burford stated he is very much a proponent of the reuse of salvaged architectural materials and the fact that they're local is even better. He finds the windows to appear unique and interesting and is excited by that proposal so would be in favor of the exception and the use of the proposed salvaged windows. Sellergren asked if the windows match the age of this type of out building. Bristow stated they might but she didn't look up the age of the house that was remodeled, she is assuming that house could have been built anywhere from 1905 to 1925 so similar enough to be an argument for it if it matches. MOTION: Reynolds moves to approve a certificate of appropriateness for the project at 10 Bella Vista Place as presented in the application with the following conditions: The south windows are revised so that they align with the clerestory windows above and the west window is centered in the wall and the lower the north lower window matches the clerestory windows. • Trim is included as described in the staff report. • The proposed windows are approved through an exception to guidelines in order to bring additional light into the space and reuse historic materials. • The balustrade is constructed of black steel and complies with the guidelines. • The passage door is a fiberglass half-light two- panel door. Wagner seconded the motion. A vote was taken and the motion passed 10-0. HPC24-0093: 705 Oakland Avenue - Longfellow Historic District (rear Dorch conversion/ addition): Bristow stated this house is located near the Longfellow Elementary School and is a small bungalow with aluminum or steel siding. It is a gable front house with a brick porch and piers, battered columns and the back has a little bump out that was historically an open porch, it now has piers and the skirting area has been filled in with panel walls to bring it in as part of the house. This project is a kitchen remodel and for this project they using the small porch and are keeping the roof and the porch piers and replacing the walls. Basically they're removing the enclosed porch portion and putting an addition on the house that reuses the piers and the roof structure so it'll be insulated. Bristow shared the footprint of that area noting where the refrigerator will go, where they've proposed a window that faces west and a window that faces south, the windows will match the nearby kitchen windows. Bristow stated one of the things that did come up with this project was because of the fact that it has metal siding and they can't approve a synthetic siding on an addition in a historic district and comply with the guidelines, they'll need to match the historic siding. They'll uncover a little bit of that as they get into the demo of the porch walls so they'll match the historic siding for this addition and then hopefully someday in the future some owner will choose to remove all the synthetic siding. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 4 of 12 The guidelines recommend new windows that match the general type and size of the historic windows and in a location consistent with the window patterning. Bristow noted she doesn't know if they plan to use a wood or a cement board siding but generally, they can approve a cement board if it's smooth and matches the lap. Because this is technically an addition it'll have to match the horizontal lines, the foundation will match because they're using the existing piers, whether or not they replace the wood infill between is up to them, the siding must match the historic sighting, and it is disallowed to leave large expanses of wall surface uninterrupted by windows or doors. Again they're putting windows on the west and south sides. The guidelines also state is disallowed to add space by enclosing a historic front or side porch, this is a rear porch and technically they are demolishing most of it and making a new addition. Andy Martin, Martin Construction, stated that the enclosed porch is already being used as part of the kitchen. MOTION: Wagner moved to approve a certificate of appropriateness for the project at 705 Oakland Avenue as presented in the application with the following conditions: Historic siding and trim configuration is documented and reviewed by staff and will be matched in the addition. Burford seconded the motion. A vote was taken and the motion passed 10-0. HPC24-0097: 927 South 7th Avenue - Dearborn Street Conservation District (window sash replacement): Bristow stated this house is located in a group of small brick bungalows. There are six of them all built by the same person. In fact when this neighborhood was surveyed it was determined that they were eligible to be a historic district on their own, but when the City was forming the Dearborn Conservation District It was included in that instead of forming a small historic district. The subject property has a very expressive front porch with battered columns and brick piers. There is shingle siding in the gables and on the dormers, but the rest of the house is brick. In the past, this house has been approved for the replacement of the deteriorated shingle siding in the dormers with a cement board product. This particular house is the only one of the six that doesn't have a garage; instead, there's an adjacent lot that has a garage on it. The project is the replacement of the window sashes. Both David Powers (one of the housing inspectors) and Bristow reviewed the windows and they were in a good to excellent condition. During conversation with the owner they found out that when they originally bought the house in the 1990s he rehabbed all the windows. He's a carpenter so he did that work himself and now over the years he has had condensation building up on the windows and sometimes turning to frost so they're exhibiting some damage. The owner has done some work in the house such as insulating the roof so his goal is to replace the window sashes so that he has insulated glass units in an effort to reduce the possibility of frost accumulating on the windows. When he rehabbed the windows in 1990 he did the weather stripping and all of the stuff needed to increase the energy efficiency, he replaced the storm windows as well. Again, both David Powers and Bristow did not consider these windows in any way deteriorated beyond repair when they viewed them. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 5 of 12 They could see there has been some moisture that has gotten in. It may also be expected that after 30 years a finish would need to be maintained or potentially redone. None of windows are in any shape that would cause them to typically say they are deteriorated and should be replaced. Clearly there's some finish damage and some of the joints are showing. The staff recommendation here is not to approve the replacement of all of these sashes however if there were any individual sashes that were deteriorated beyond repair the owner could document and determine which ones and then those could be approved individually. Bristow noted when they review windows they recommend to people things that they can do such as replace ropes that are fraying, drying out any damp wood and removing excess moisture when it occurs, touching up finishes to help prevent moisture infiltration into the wood, revising window covering options to allow better air circulation around window openings, and then if necessary using internal storm windows. Bristow noted currently the recommended motion is a recommendation to approve the project. She stated even though staff does not recommend approving this all motions are made in the affirmative and so if the Commission did not want to approve this they would vote no instead of yes. An alternative Bristow suggested would be to approve selective window sash replacements. The applicant did submit a window sash product and it is a product that the Commission could approve if the windows were deteriorated beyond repair. Steven Bullard (927 S. 7t'Avenue) stated he loves their old house, it's part of the Palmer brick houses that were built by an old professor Palmer that used them to house visiting professors for many years. Of all of houses theirs is probably the truest to character, one of them has been resided totally with metal siding and others have changed other characters inside. Bullard explained his background is he was a framing and remodel contract carpenter for about 7 years before he went back to college and he put himself through college as a trim carpenter that subcontracted from his old framing carpenter person. He got his degree in biochemistry and biophysics and has done research here at the University for about 40 years. He has a shop in his garage and could remake all of these windows, and when they first bought the house he did remake all of these windows as the person before had let them go to the point where almost all of them had to be taken out, stripped down, and repaired. A lot of them had rot in them which was repaired with the liquid wood stuff that solidifies rot and they were glued back together. When the windows were put in he replaced all the glazing, all the lead paint was removed, he put on new paint, every window in the house was done and it took him over 2 years to do that. He does take very good care of his windows, it's not been 30 years since they've been attended to, he attended them every couple years, the glazing and things have been repaired as needed throughout the whole 30 years. All of them were glued together and repaired when he did it 30 years ago, a lot of them were already repaired for rot so taking those frames apart to repair them now would require him to steam them apart, break that joint and try and glue them back together. He would bet that 50% of them would break the frame before they broke the joint just because of the age of the wood. Bullard states they did everything the National Historic Register had suggested, he cut down all the sashes, he put in foam above and below, he put in V stripping between the windows, the condensation and stuff is an issue that comes from the window being cold, he has nice top quality storm windows that they put on, he took off the old aluminum ones which they had glued to the exterior of the house so when he tore those off he had to redo a lot of repair on the structure itself and the front trim because it would pull tons of wood with it. Bullard noted his house is about 950 square feet, maybe 1,000 square feet, and he has 29 windows and the cavities between the windows that aren't insulated equal about a 1 0x1 0 wall that's not HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 6 of 12 insulated, the windows themselves represent about 400 square feet of exposure if not a little bit more. He stated they've done everything they can do, he repaired the all the cracks in the basement and professionally filled and sealed everything down there, he insulated up as far as he could and installed drywall down there to eliminate any leaks of air. Upstairs they've blown in insulation in the areas where they could but due to the structure of the house they've had to use closed cell foam on the ceilings of the dormers. All of those things have helped so he feels as though he has been a good steward to this old house and had he not been the one that moved into it they'd be dealing with quite a much bigger mess. Not very many people have the skills he has to restore a house like this. He's done all the trim in the upstairs, he's done the floors, they've kept the original trim on everything, he loves their old house but the cold from the windows and the condensation that comes is an issue. They have to keep their blinds down at night to keep the cold out otherwise he's heating the outside. He wants to live in the house forever. When he retires he has his shop out there, he would just like it to be a little more comfortable as far as air infiltration and the insulation between the windows, things like that are going to help, with a sealed double pane glass he's not going to get the heat transfer out or the cold transfer in. Bullard says he feels he is not able to redo what's there, he can do the finish stuff every few years and because of that it's going to help the energy efficiency of the house and it's going to help the comfort inside, it's also going to help the noise from the train nearby and it would add a lot of value to the house because it would be exactly the same type of sash and it would allow him to insulate everything that he can. The windows with the double pane and the storm staying in place, which pretty much hides the window itself, and the trim inside would make it look exactly like it is now, he is saving the whole outside frame and the inside trim, he feels this would be a good fix that will help them be more comfortable as they get a little bit older and also improve the efficiency of the house and reduce their energy cost, reduce their green carbon footprint, and if they are worried about the sashes themselves, they won't go to the landfill, there is a CSA guy down the street that does urban farming who will take them for cold frames, which is about what they're worth now. Bullard just wanted to let the Commission know he really does care about his house and that he's thought this through pretty seriously and has tried all the steps and feel as though he needs to move to the next step which is going to help him alleviate the problem and be a little bit more comfortable in his house. Brown asked what the storm windows on the outside are. Bullard stated they are they Larson storm windows. Reynolds asked who's making the new windows. Bristow stated the new windows are a Sierra Pacific double hung sash kit so it's a metal clad wood sash and the owner said it would be a dark green color to match the house. Reynolds asked if he wants to do all the windows or just wants to do the ones that are rotted. Bullard replied he was going to do all of them otherwise he has a mismatched house that's not going to sell real well. Sellergren asked if he is looking to sell. Bullard confirmed not, he is looking to stay so selling is not really an issue at hand, he loves this house and has done so much work on this house. He has his shop outside that he is going to build furniture out of. Sellergren wanted to talk about her experience with her own windows. She lives in a 1924 Foursquare and they are in bad condition so she is very envious of the condition of Bullard's windows. No she hasn't seen them in person but really does have a lot of faith in the city staff and their expertise. She acknowledged Bullard is an expert in hjs own home but Sellergren does think that what Bullard currently possesses is about as good as it gets and there aren't modern alternatives that match the quality of what they currently have. The current windows look beautiful and he is in an old an old home that's going to have leaks no matter what, even if he was to replace all the windows it might not solve the problem of air leakage. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 7 of 12 Bullard stated if Sellergren lives in an old house then she knows how the window weights and everything work right and so there is that cavity in the middle between each of those windows which there is about 8 or 9 inch wide and that's where the air infiltration comes from, if that gets filled with close cell foam there is no longer an air issue, the issue is the windows themselves will fit much tighter. Old windows rattle and there's no real way to get rid of that, he's tried to put in a piece that has a rubber seal that would tighten that up. Sellergren asked if that was due to wind and Bullard replied no it's due to the structure of the window itself. He noted there has to be enough play there this way and that way due to the way the weights work for that sash to lift so newer types of windows use a different lift system which has more strength to lift that sash so that side and part that touches the window can be much tighter and seal, it holds the window in there better whereas due to the way the windows are built there's no way to get that here with window weights. Sellergren asked how recently he put the new storms on. Bullard replied the new storms were put on when he redid each window so they're 20 some years old. Sellergren reiterated her windows are in terrible condition and it's to the point where she can't even do anything because she's so overwhelmed by the task. She stated she put on new storm windows two years ago after they painted the house and hasn't heard a rattle since no matter how windy so she wonders if perhaps rather than removing one of the key historic qualities of the home maybe they just need some new exterior storms which would be a less expensive option. Wagner stated he has installed hundreds of the newer storm windows and it does make a huge difference. Bullard fully understands but one of their issues is the single pane window is still going to have the same issue with a good storm window, the outside is still going to be cold to touch which is going to radiate into the house and condensate on the window. Sellergren noted approving this is breaking the guidelines which are quite important to maintaining the integrity throughout town and setting a precedent for the rest of the homeowners and building owners in town. Mr. Bullard is an example of a very responsible steward of a historic home who's been extremely thorough and loves his home, there are a lot of folks who don't so once they set a precedent there are a lot of property owners who will take advantage of it and use that to accomplish fixes that are using cheaper materials and less effective materials and the Commission won't necessarily be able to prevent that which will result in the degradation of the historic properties in this town. Therefore, that is one reason the Commission is interested in encouraging Mr. Bullard to consider other options a while longer before moving to this step. Bristow wanted to add a couple things, historically in order to prevent windows from rattling in the winter they would adjust the stops on the windows and would make the stop tighter in the winter so they don't rattle and then adjust them looser so that they operate in warmer months. Most of the window rehabbers actually install a stop adjuster so that they can do that easily without having to remove everything, it's done with a screw instead. The other thing is that an insulated glass unit has a shelf life and the seal will break on them and then those sashes will have to be replaced, there's not a fix for that, someone may be able to have the seals redone but they will get condensation in between them so an insulated glass unit on its own is something that must be replaced periodically where as a single pane wood window only needs to be replaced when it's deteriorated beyond repair. She noted they also have documentation and have provided in the packet where testing has shown that they cannot recoup the cost of replacement windows through energy efficiency because the difference between a new insulated glass unit and a single pane with a storm is a negligible difference. Bullard would tend to argue that's a statistic that doesn't take into account the insulation that would be added to the empty air spaces. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 8 of 12 Lewis said he has not heard an argument tonight that would allow the exception for using materials other than historical materials. Bullard appreciates everything everyone has said, he feels rehabbing these frames that are in there now as they deteriorate further is impossible, they've been repaired once and they've been filled with a wood hardener and will not be easily separated. Bullard noted in years to come he's going to face that issue when he no longer has the ability nor the financial means to take care of it. There's also the fact that he is going to be able to insulate and have increased comfort inside due to the less radiating cold coming in which will also be better on cooling because the heat won't be coming in during the summer. This is a way for him to stay in the house and be comfortable. He has redone the fireplace, he has redone everything and kept everything the same, he just doesn't want to deal with rotted windows when he's 72 because he won't be able to pull them out and repair them like he can now. Bullard pointed out on the windows there are the separation joints and all of those windows were tight when they were redone, he is a perfectionist when it comes to such things, they're starting to separate now and that's just going to continue and when that continues he is not going to be able to break those joints apart to repair them. Again, he would argue that the ability to insulate and upgrade outweighs the disadvantage of setting a precedent for the entire town. Thomann noted one of the things they look at too is being able to maintain and reuse rather than throw away. Bullard stated most don't throw away the whole sash they replace the sealed glass insert. Sellergren stated though in this case they're talking about removing the entire sash and replacing it with a modern version. Burford asked if Mr. Bullard had entertained the thought of the interior storms. Bullard stated once again he is trying to insulate against air infiltration due to the single pane, if he were to have a double pane sash that has a sealed argon or gas between panes that allows the r value so that they don't transfer that cold or let the heat in the summer. Sellergren thinks Mr. Bullard might be quite impressed with new storms. She stated it's not what the applicant wants to hear but one of the main tenants here is to protect historic windows and it's very difficult to make exceptions to that. Wagner stated he trusts staff's recommendation that if they could determine that there are some specific windows that they would approve replacing then they could do that, or if that would be something would consider. Both Bristow and David Powers reviewed this and to him that strengthens the argument the windows don't need to be replaced. Lewis stated this motion is basically saying an alternative would be a separate project for selective windows. MOTION: Brown moved to approve a certificate of appropriateness for the project at 927 South 7th Avenue as presented in the application. Lewis seconded the motion. Brown still thinks that the recommendation of newer storm windows with a flush mount system is a good alternative and can make a huge difference in thermal and acoustics and would be substantially cheaper than replacing them which also aside from setting a precedent saves money. He stated there are plenty of historic homes in Iowa City which have those windows. Lewis stated to reiterate what Wagner said the Commission has the staff recommendation that says the windows are not beyond repair. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 9 of 12 Bristow stated David Powers is the housing inspector who is the main lead person on the UniverCity partnership houses and he works with the housing department and the people applying for funding through the housing rehab program. He is one of the people who goes in and assesses the building and determines what work needs to be done. He started coming along for the window reviews because it does tend to be contentious just having one person do the reviews, two is preferred. A vote was taken and the motion failed 0-10. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect-Chair and Staff review: HPC24-0100: 316 Church Street- Northside Historic District {laundry vent addition): Bristow stated this home had been previously approved for some repair and redo of the front porch and now they're just putting in a laundry vent in one of the rear roofs. HPC24-0101: 826 E Davenport Street- Goosetown/Horace Mann Conservation District (porch soffit replacement): This house was in the UniverCity program and is needing to replace the soflt. HPC24-0109: 813 Ronalds Street- Brown Street Historic District (brick porch pier reconstruction): This project is replacing the porch piers as they've started to settle. HPC24-0108: 416 Reno Street-Local Historic Landmark(front porch railino and step replacement): Bristow noted this is an interesting house that Carl Klaus lived in and then he donated it to the National Trust when he passed. The house is both listed in the National Register and locally designated to protect it. The Trust sold it in order to fund some of their programming but one of the interesting requirements is that the new owner is required to make it open to the public periodically. It's currently for sale, and staff is trying to work through the process to review a garage built without historic review but are struggling getting drawings. This project started just as a porch step and railing replacement, but when they got further into it they found a lot of rot in the base of the columns. Bristow stated this is one of those situations where she did help them assess this and it was noted that the bases of the columns would need to be replaced and it was discovered again during the project. Therefore, they have new flooring and some new railing, they also have a contractor who is turning new bases for the columns. Historic columns were made to drain and had a hollow center so that any water that got into the porch roof structure could drain through the column. The column usually was set up off the porch floor either with actual feet or with little lead squares. These column bases were replaced and blocked all of that drainage so any moisture that got in the column just pooled on top of the new base and rotted it out. There was also no air flow around the base of the column. Minor Review -Staff review: HPC24-0095: 725 East Davenport Street- Goosetown/Horace Mann Conservation District new front step and balustrade): This project is replacing the steps and handrail, the handrail needed to change since it looked like a deck railing. HPC24-0094: 115 East College Street-Local Landmark commercial signage): This property got new signage but is a local Landmark downtown that used to be Graze, they will mount HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 10 of 12 the signage to the non-historic transom window and they'll also have a projecting sign from the brick. HPC24-0106: 28 South Linn Street- Local Landmark fawning fabric/sign replacement): Bristow noted this should have been a certificate of no material effect as it's just replacing the awning fabric. Because a sign permit is required, they review it. This building is the local Landmark Iowa City Post Office. HPC24-0103: 416 Reno Street- Reno Street Nei hborhood (step and stoop replacement): This is the house again with a front porch step and stoop replacement, but also the southside porch with the proximity of the shrubs was really rotting out and so the owner replaced it all and used a contractor who copied all the spindles so they are exact matches which is nice. HPC24-0110: 1129 E College Street- East Coltege Historic District (overhead garage door replacement): This is considered a non-contributing house with a garage. The garage had a historic door but it was deteriorated and replaced with a flush door with no windows. This is the simplest overhead door that they can approve. Intermediate Review-Chair and Staff review: HPC24-0099: 829 Kirkwood Avenue- Local Landmark (window replacement): The rear addition of this house is a kitchen-and it had windows with raised sills put in long ago and the owner decided to replace those with full height windows so they'll fit the opening again. HPC24-0074: 629 Melrose Avenue- Local Landmark roof replacement and internal gutter pan replacement): This is a landmark house on Melrose with shingles and they are replacing it with a metal roof made to look like shingles, not a standing seam metal roof. The house does have all its original copper gutters but they're damaged and are going to be removed and replaced. Because they don't regulate external gutters, they are not required to replace them with copper ones. The carriage house has internal gutters and those will remain. CONSIDERATION OF MINUTES FOR OCTOBER 10, 2024: MOTION: Thomann moves to approve the minutes of the Historic Preservation Commission's October 10, 2024 meeting. Wagner seconded the motion.The motion carried on a vote of 10-0. COMMISSION INFORMATION: Bristow noted they have been working on the awards and had planned to send the letters out next week but may not be quite ready for that but are moving along. Bristow went to the Past Forward conference in New Orleans which was spectacular. The National Trust is the nation's nonprofit historic preservation organization, and they do a really great conference, there was a lot of focus on sustainability and historic preservation. She personally did one full day session that was formal training on historic building assessments, and it was really exciting because they got to crawl all over a historic house in New Orleans and assessed six different areas including interior and exterior. It was a great learning experience and after hours there were tours. Sellergren noted she is going to need to step down as chair and Lewis as vice chair will run next month's meeting because she will be unavailable and conduct a vote for a new chair. Sellergren will stay on the Commission, she is just unable to continue in the chair role due to time commitments. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 11 of 12 ADJOURNMENT: Wagner moved to adjourn the meeting. seconded.The motion carried on a vote of 10-0. The meeting was adjourned at 6:58 pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2023-2024 TERM 12/14 1/11 2/8 3/21 4/24 5/22 6/13 7/11 8/8 9/12 10/10 11/14 NAME I EXP. BECK, 6/30/24 X X X X X X X X X X O/E X MARGARET BROWN, 6/30/26 X O/E O/E X X O/E X O/E O/E X X X CARL BURFORD, 6/30/27 --- --- --- --- --- -- --- X X X X X 1 KEVIN LEWIS, 6/30/26 X X X X X X X X X X X X ANDREW RUSSELL, 6/30/27 -- --- -- -- --- --- --- X X O/E X RYAN SELLERGREN, 6/30/25 X X X X X X X X X X X X JORDAN STORK, NOAH 6/30/24 X O/E X X X X X THOMANN, 6/30/26 X X X X X X X X X X X X DEANNA VILLANUEVA, 6/30/25 X X X X X X X X O/E X X X NICOLE WAGNER, 6/30/26 X X X X X X X X X O/E X X FRANK WELU- 6/30/25 X X X X O/E X O/E X X X O/E X REYNOLDS, CHRISTINA KEY X = Present O =Absent O/E=Absent/Excused --- = Not a member Item Number: IP8. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT November 27, 2024 Senior Center Commission: November 21 Attachments: Senior Center Commission: November 21 Preliminary Minutes November 21, 2024 MINUTES SENIOR CENTER COMMISSION November 21, 2024 Room 311, Iowa City Senior Center Members Present: Nancy Ostrognai, Betty Rosse, Jay Gilchrist, Warren Paris Members Absent: Ross Taylor, Lee McKnight, Angie McConville Staff Present: LaTasha DeLoach, Kristin Kromray Others Present: Cynthia Dietz CALL TO ORDER: The meeting was called to order by McKnight at 4:00 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE OCTOBER 17 2024 MEETING: Motion: To accept the minutes from the October 17, 2024. Motion carried on a 4/0 vote. Ostrognai/Paris PUBLIC DISCUSSION: Cynthia Dietz, a retired GIS librarian, spoke to the commission regarding an online map project that will explore information and resources in the Iowa City area. Cynthia would like to partner with the Senior Center to do a program and/or gather information from local seniors. Commissioners suggested she speak with Senior Center programming staff regarding her ideas. OPERATIONAL OVERVIEW: DeLoach noted the Senior Center has hired three new evening and weekend employees. The afternoon receptionist position is still currently open, but an offer to a potential new employee has been given. The door and window project is still slated to occur next year. Ostrognai requested a larger handicap button at Washington St. Paris noted an opener that is activated by a hand wave might be an option. 1 Preliminary Minutes November 21, 2024 DeLoach reported staff will be revising the code of conduct and locker policies. Updated policies will likely be in next month's commission packet for review. The Senior Center has seen an increase in the number of unhoused community members utilizing the Senior Center. Updated policies will address some of the items Senior Center staff have been navigating. The Senior Center is working more closely with Shelter House and the police department as well as starting to attend a City work group dedicated to unhoused community members. Rosse noted that there have been some concerns on the Monday Table to Table distribution and that people have reported to her that they appreciate a police officer coming through on Mondays. Gilchrist asked if the police are well resourced. DeLoach noted that Iowa City police officers do receive de-escalation training and that when calling the Senior Center can request an officer who is versed in mental health issues. Additionally, there is the Mobile Crisis Unit that can be contacted for situations that do not warrant a police call. DeLoach noted that locker pricing has not been increased in many years. It currently costs $5/month. The recreation center has day use only lockers that are 50 cents a day. The Senior Center will be putting forward a request to increase the cost of a locker to $15/month. This will put it more in line with the recreation department pricing. DeLoach noted that the Table-to-Table distribution continues to evolve and will soon involve a registration process. She will be keeping an eye on how it is going and make assessments as things move forward. Rosse reported that Ecumenical Towers residents are interested in having an ATM at the Senior Center. As of now, DeLoach understands the desire to have one, but it is unlikely to happen soon. DeLoach noted that this could be something that could be discussed during the interior renovation discussions. There was discussion that there are multiple ATMS's within a block. Gilchrist also noted that there might be a concern with older adults and scamming that could occur. COMMISSION DISCUSSION: Ostrognai mentioned that a community member asked if congregate meals would come back to the Senior Center. DeLoach gave a brief history of that meal program and that it had always been an outside organization who had run that program. She noted that once a kitchen renovation is complete that there might be more opportunities for meals at the Senior Center. The Commission discussed the one application for the at large commission seat. Motion: To appoint Mary McCall as the at large, non-Iowa City, Johnson County representative. Motion carried on a 4/0 vote. Paris/Ostrognai 2 Preliminary Minutes November 21, 2024 Gilchrist noted that he would like for other Senior Center staff members to meet at future commission meetings. Meeting Adjourned. 3 a) N o O N CN X X I O i X O X � � L L CN a) X O X X � > z N O o II 0- Z X X X X X X X rn X I X X I X O O 00 v a� "O N L. z z I z z I z z z U w ci a � z o z I z z ' z ' z w � b C X X i X I X i X v N y� c ? X X O X U � � N W U N X X O X X i X X O O C C l X O X X 1 X i O N I I O N z z z z M N N i-r a r�u Xn. N N N N N N N N N ✓ti W M M M M M M M M M to . N f~ N