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Home My WebLink About2024-12-12 Info Packet rrr®jMc City Council Information Packet CITY OF IOWA CITY December 12, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Civil Service Examination: Maintenance Worker II - Water Distribution IP3. Civil Service Examination: Parking Enforcement Attendant Draft Minutes IP4. Climate Action Commission: December 2 IP5. Ad Hoc Truth & Reconciliation Commission: December 5 December 12, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT December 12, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule j , City Council Tentative Meeting Schedule Subject to change CI F IQWA CITY December 12,2024 Date Time Meeting Location Tuesday,Janaury 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,January 13,2025 8:00 AM Budget Work Session City Hall,Emma J.Harvat Hall 410 E.Washington Street Monday,January 13,2025 4:30 PM Joint Entities Meeting TBD Hosted by Johnson County Brd of Supervisors Tuesday,January 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Wednesday,January 22,2025 2:00 PM Budget Work Session(CIP) City Hall,Emma J.Harvat Hall 410 E.Washington Street Tuesday,February 4,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,February 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,March 11,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 1,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 15,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,May 6,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,May 20,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 3,2025 4:00 PM Work session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 17,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,July 8,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 5,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 19,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 2,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 16,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 7,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 21,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,November 3,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,November 18,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,December 9,2025 4:00 PM Work Session City Hall,Emma J.Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT December 12, 2024 Civil Service Examination: Maintenance Worker II - Water Distribution Attachments: Civil Service Examination: Maintenance Worker II - Water Distribution � r LI j* _ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org December 4, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker II —Water Distribution Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker II —Water Distribution. 1. Derric Blair 2. Mason Letts 3. Liomar Navarro Iowa City Civil Service Commission Rick W ss, Chair Item Number: IP3. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT December 12, 2024 Civil Service Examination: Parking Enforcement Attendant Attachments: Civil Service Examination: Parking Enforcement Attendant I r 1 4s'.a - CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-S000 (319) 356-5009 FAX www.lcgov.org December 10, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Parking Enforcement Attendant Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Parking Enforcement Attendant. Bruce Pendland Iowa City Civil Service Commission Rick W ss, Chair Item Number: IP4. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT December 12, 2024 Climate Action Commission: December 2 Attachments: Climate Action Commission: December 2 MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION DECEMBER 2, 2024 —3:30 PM— FORMAL MEETING EMMA J. HARVAT HALL MEMBERS PRESENT: Michael Anderson, Michal Eynon-Lynch, Zach Haralson, Jamie Gade, Brinda Shetty, Michelle Sillman, Angie Smith, Gabriel Sturdevant MEMBERS ABSENT: John Fraser, Ben Grimm, Wim Murray STAFF PRESENT: Daniel Bissell, Sarah Gardner, Megan Hill, Diane Platte OTHERS PRESENT: Bruce Titus, Dave Yankey, Brent Hartwig, Tyler Simmons, Thomas Agran, Becky Soglin CALL TO ORDER: Sturdevant called the meeting to order at 3:30. APPROVAL OF NOVEMBER 18, 2024 MINUTES: Anderson moved to approve the minutes, Shetty seconded, and the motion carried. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. ANNOUNCEMENTS: Action Items from last meeting (Staff): • Staff is working with Clerk on next steps to revise by-laws • Staff sent recording of City Council Nov. 19 work session to commissioners • Staff shared commissioners' BRT/PUM questions with MPO, Greater IC, and City Manager Events: • None upcoming Angie Smith joined the meeting at 3:35. Michelle Sillman joined the meeting at 3:37. NEW BUSINESS: Midyear presentations from Climate Action Grant awardees. Summarized in slides in agenda packet. • Plated Table used grant funds for native plantings and an appliance. • Oaknoll used grant funds for compost collection. • Our Redeemer Lutheran Church used grant funds for LED lights. OLD BUSINESS: CRANDIC Bus Rapid Transit Study/Pop Up Metro discussion update Climate Action Commission December 2024 Page 2 of 4 • Gardner observed there is a bit of an information imbalance between BRT study and Pop-Up Metro proposal, noting staff efforts to compare them on equal footing. • Gardner shared that staff often reach out to other cities for information sharing when exploring new projects and said she had reached out to transportation planners in Oklahoma City to set up a meeting as their system was widely referenced in the BRT study, but as Pop Up Metro is not yet in use in another U.S. city, could not do the same for it. • Noting questions raised in a previous meeting as to the history of the company, maintenance considerations, and how tested the trains were, Gardner shared that the Pop Up Metro trains were currently owned by the Railroad Development Corporation (RDC) which acquired the two trains from Vivarail in Great Britain after a bankruptcy following mechanical failures with some of the trains. Another British company, Great Western Railroad (GWR), purchased the Vivarail Intellectual Property (IP) and remaining rolling stock. It is unclear how this would impact the ability to repair the trains or build more. • The company that made Iowa City's electric buses, Proterra, also filed for bankruptcy, which has resulted in some maintenance challenges related to obtaining parts and software updates. • Gardner shared this information with Cady Gerlach of Greater IC as she wanted to give her a chance to obtain more information before appearing before the Commission. Gerlach requested time to do so. • Sillman asked if the train cars are in use now. Gardner affirmed they are in use in Pennsylvania for demonstration purposes, but her understanding was that they were not in regular hourly use similar to full deployment in a transit system • Sturdevant asked about next steps. Gardner said she would stay in touch with Greater IC and schedule a presentation when they were ready. • Gardner explained the standard practice for charging EVs is to leave the batteries in place and plug the vehicle in, noting all of the different vehicles included in the Fleet Transition Study were charged this way. Because the Pop Up Metro trains use a novel approach, removing the batteries each time to charge, staff do not have the expertise to evaluate such a system and would recommend an independent engineering review. She noted an added benefit of studies is sometimes to keep a project going in the face of different challenges. Climate Action and Adaptation Plan updates and discussion • Gardner described proposed providing updates section by section (Buildings, Transportation, etc.) starting in March to better review the history of each item in preparation for reprioritizing the Climate Action Plan next year. • Eynon-Lynch asked about use of metrics previously discussed by the Commission in the visioning process. Gardner said the EMS (Environmental Management System) approach discussed in a prior meeting could serve as a good framework for those metrics and offered to ask Jane Wilch to provide some guidance on using an EMS approach when she next presents to the Commission. • Smith asked about an update on Bicycle-Friendly Community application. Gardner shared the City is still waiting to hear from the American League of Bicyclists as to the application and offered to share it when available. • Haralson asked about legislative priorities from City Council and how other organizations could support those priorities. Gardner spoke of the City's lobbyist in Des Moines and offered to find out how organizations could support their efforts. • Sturdevant asked about bus shelter distribution along transit routes. Gardner offered to arrange 2 Climate Action Commission December 2024 Page 3 of 4 a presentation from Transit later next year. • Haralson asked about plans for electric vehicles in the Police Department. One vehicle has been ordered but delayed twice. A second e-bike is coming. • Eynon-Lynch encouraged CAC to consider the intended outcome of new projects using metrics from visioning process and consider which actions are most effective as the reprioritization of CAAP is undertaken. • Sillman asked about re-engaging landlords around grants for EV chargers at multi-family housing. Gardner confirmed that process has started, describing an approach based more on one-on-one follow-up with landlords rather than presentations to the Landlords Association. Sillman suggested senior living facilities might be good candidates for adding chargers. • Sturdevant asked for comments on resilience hubs. Gardner explained NCJC has completed their Resilience Hub plan.Their first round of funding will provide a generator for each of their three facilities so that childcare can continue uninterrupted in the event of a disaster.The Bike Library will also be in a stage of implementation this next year. • Shetty asked if there are updates about Fare Free Transit. Gardner reported it seems to be on track to meet the target. RECAP: Confirmation of next meeting time and location: • Monday, January 6, 3:30-5 p.m. Emma J. Harvat Hall Actionable items for commission,working groups, and staff: • Staff will follow up on a question on how other organizations can support the City's legislative priorities. • Staff will follow up with Transit about presenting to CAC late next year. Recognition of outgoing members ADJOURNMENT: Sillman moved to adjourn,Anderson seconded, and the motion carried. Meeting adjourned at 4:45. 3 Climate Action Commission December 2024 Page 4 of 4 CLIMATE ACTION COMMISSION ATTENDANCE RECORD 2023-2024 N F- N W A (f1 Ql CO l0 0 W can A N O\i w U, W N NAME TERM EXP. N N N N N N N N N NNJ 0 N W A A A A A A A A A A A Michael 12/31/2025 NM O/E X O/E O/E X O/E X X X X Anderson Michal Eynon- 12/31/2024 X NM X X X X X O/E X X X X Lynch John Fraser 12/31/2024 X NM X X X O/E X X X X O/E O/E Jamie Gade 12/31/2025 X NM X X X X X X O/E X O/E X Ben Grimm 10/31/2026 X NM X O/E X X O/E O/E X X X X Zach Haralson 12/31/2025 NM X X X X O/E X O/E X X X Matt Krieger 12/31/2023 O/ E Wim Murray MiclAmerican X NM X X X X X X X X X O/E Rep Michelle Sillman 12/31/20025 X NM O/E X X O/E X X X O/E X X Brinda Shetty UI Rep O/ NM X X X X X O/E X X X X E Angie Smith 12/31/2025 X NM X X X X X X X O/E X X Gabe Sturdevant 12/31/2024 X NM X X X X O/E X X X O/E X Matt Walter 12/31/2023 X KEY: X= Present 0 =Absent 0/E =Absent/Excused NM= No Meeting * No longer on Commission 4 Item Number: IP5. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT December 12, 2024 Ad Hoc Truth & Reconciliation Commission: December 5 Attachments: Ad Hoc Truth & Reconciliation Commission: December 5 December 5,2024 Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall Commissioners present: Chastity Dillard, Lou Tassinary, Amos Kiche. Commissioners on Zoom: Wangui Gathua, Lauren Merritt, Lubna Mohamed. Commissioners not present: Clif Johnson, Kayla Rossi, Chad Simmons. Staff present: Stefanie Bowers. Recommendation to City Council: No. Meeting called to order: 7:06 PM. Reading of Land Acknowledgement: Tassinary read the Land Acknowledgement. Public Comment of Items not on the agenda: None. Approval of the Minutes from November 21,2024: Dillard moved, and Tassinary seconded. Motion passed 6-0. Phase Four: Staff informed the commission that their request for an extension will be on the City Council's agenda on Dec. IOth. Gathua shared that due to scheduling issues the Iowa City Catholic Workers House will not be able to present at the next meeting (Dec. 19). Merritt asked if there are plans to reschedule the presentation if the commission gets approved for an extension. Dillard suggested commissioners educate themselves on the topic regardless of the presentation due to the personal and professional value of the information provided by the Catholic Workers House. Merritt asked what the commission's meeting schedule would look like if they were to be granted an extension. Dillard suggested meeting once a month to touch base on the final report. Mohamed agreed. Tassinary agreed once a month should work, but suggested going back to twice a month if it seems little to no progress is being made with commissioners working on their own contributions to the final report. Merritt suggested leaving both monthly meeting times open for the option to meet twice or pick one of the two dates to meet and cancel the other meeting time if it is not needed. It was agreed that any final decision on the topic will be made once the commission hears back from City Council regarding their extension. Kiche suggested relating the commission's schedule to the chapters of the report. Gathua added to this statement and mentioned it will be necessary to work closely with the report writer which may call for additional meetings. 1 Dillard asked commissioners their thoughts and ideas on recommendations to the City Council. Tassinary suggested presenting the idea to establish a commission that routinizes what the commission has been asked to do--collect data on structural racism. Kiche offered a suggestion to use the commission to hear, question, and resolve issues people of the community are facing. Kiche mentioned that this opportunity to hear people out would also allow City Council and the commission to know what is going on in the community beyond what is reported directly to City Council. Gathua recommended a racial injustice commission that would address Kiche's suggestion directly. Merritt suggested dedicating a staff member to receiving community complaints. Gathua added this may be a big body of work to take on and it may need someone with investigative power in the sense they have access to resources that would allow them to take on these cases. Dillard shared her own suggestions including requiring City Council to acknowledge how difficult it is to do the commission's work while adhering to rules of open meetings and public records. Dillard shared she would like to see a real effort to dedicate resources to a paid team that could dive further into areas the commission has identified, including education and housing. Dillard also recommended that the city looks at the commission's efforts of restorative justice and to use it as a form of reconciliation moving forward. Gathua added she would like to recommend continuing work on fact finding on policies and laws that contribute to racial injustice. Kiche suggested the potential for a commission that checks in with other commissions to track their work, findings, and plan of action for projects and community efforts. Gathua added to Kiche's recommendation and suggested putting BIPOC community members in charge of this effort. Dillard mentioned that the resolution for the commission was very big and vague which gave little direction for where the commission was to start with their efforts on addressing racial injustice. Dillard prompted the city to narrow the focus for the commission. Kiche brought up his confusions with the City's expectations of the commission regarding interacting with community members and reporting on their findings. Kiche also expressed frustration with the lack of information the commission received from the facilitators regarding their final report and what it was expected to contain. Tassinary noted the commission has worked through struggles and with multiple turnovers. The TRC work was consistently interrupted and redirected. Kiche expressed frustrations with expectations on budget as well. While the commission was informed on the need for a budget,they were not told how that should look or what should be included. Kiche also reports that there was no time for them to meet with City Council for them to understand Council's expectations. Dillard read through the resolution in effort to provide framework and inspire more recommendations for the commission. Merritt suggested revisiting the information the commission previously provided to City Council to be included in the final report. Dillard noted another barrier to public report and connecting with community members was the fact that all things are associated with the government and therefore public record. Tassinary shared he would like to understand what is meant by "Public Record" and if there is a way to work around that to protect the community members willing to come forward. Announcements of Commissioners: None. 2 Announcements of Staff: Staff reminded commissioners the Human Rights Office will be temporarily moving from the third floor of City Hall to the Robert A. Lee Rec Center. The meeting adjourned at 8:09 PM. The full meeting video can be viewed at this link. 3 Z O O 00 E-� U UWN Ann Ei x A a ¢ a a ¢ N a a O N N N N N N N N A A ri ri O W