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2025-01-07 Agenda Packet
Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability-related accommodations in order to participate in this program/event, please contact Kellie Grace at 319-356-5041 , kgrace@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City City Council - Formal Agenda Regular Formal Meeting r 1 January 7, 2025 - 6:00 PM � �� "��'� Emma J. Harvat Hall CITYf IOWA CITY 410 E. Washington St. www.icgov.org City of Iowa City Land Acknowledgment can be found at: icgov.org/landacknowledgement Meeting Rules can be found at: icgov.org/meetingrules You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: . https:Hcitychannel4.com/live . https://www.youtube.com/user/citychannel4/live . https://facebook.com/CityoflowaCity In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. In the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. If you wish instead to participate remotely, you may attempt to do so by joining the meeting via Zoom by going to the link below to visit the Zoom meeting's registration page and submit the required information. Once the registration is complete, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID below when prompted. Zoom link: https:Hus06web.zoom.us/webinar/register/WN_cfjvldrbRPOenK_F8Fk9Jg Meeting ID: 851 6804 3456 If you wish to use presentation materials with your comments, please provide them to the City Clerk at kgrace@iowa-city.org at least 24 hours before the meeting. Your materials will be presented for you. January 7, 2025 Iowa City City Council- Formal Agenda Public Comment for items on the agenda: Council cannot engage in discussion or debate until the appropriate time for Council discussion. However, once the commenter has left the podium, Council may ask staff to respond to a concern or question posed by the public, or to follow up with the speaker. 1. Call to Order 2. Proclamations 2.a Human Trafficking Prevention and Awareness month 2.b Martin Luther King, Jr. Day 3. Consent Calendar - Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a Work Session Minutes: December 10 3.b Formal Summary of Minutes: December 10 4. Consent Calendar - Receive and File Minutes 4.a Ad Hoc Truth & Reconciliation Commission: November 21 [See Recommendation] 4.b Ad Hoc Truth & Reconciliation Commission: December 5 4.c Airport Commission: October 16 4.d Airport Commission: November 14 4.e Charter Review Commission: November 7 4.f Charter Review Commission: November 25 4.g Community Police Review Board: October 16 4.h Community Police Review Board: November 12 [See Recommendation] 4.i Historic Preservation Commission: November 14 4.j Library Board of Trustees: November 21 4.k Public Art Advisory Committee: November 7 4.1 Senior Center Commission: November 21 5. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 5.a Liquor License - Renewal 1. Class C Retail Alcohol License for The Englert Civic Theatre, Inc., dba Englert Civic Theatre Inc, 221 E. Washington St. 2. Class B Retail Alcohol License for Aldi Inc., dba Aldi Inc #67, 760 Ruppert January 7, 2025 Iowa City City Council- Formal Agenda Rd. 3. Class C Retail Alcohol License for Iowa Ave Hospitality, LLC, dba Giddy Up, 118 S. Clinton St. 4. Class C Retail Alcohol License for Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave. 5. Class C Retail Alcohol License for Baroncini, L.L.C., dba Baroncini, 104 S. Linn St. 6. Class C Retail Alcohol License for Motif, Ltd., dba Bo-James, 118 E. Washington St. 5.b Tobacco and Device Retailer Permits - New Resolution approving applications for retail tobacco, tobacco products, alternative nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Senate File 345. 6. Consent Calendar - Resolutions and Motions 6.a November 2024 Disbursements Motion to approve disbursements in the amount of$21,240,404.15 for the period of November 1 through November 30, 2024, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 6.b Tax abatement application - 1650 Willow Creek Drive Resolution approving eligibility for a tax exemption on an improvement project on commercial property located at 1650 Willow Creek Drive, Iowa City, Iowa, pursuant to the Highway Commercial Urban Revitalization Plan. Comment: The City adopted the Highway Commercial Urban Revitalization Plan to incentivize commercial property owners to invest in their properties and qualify for a 3-year tax abatement on the actual value added by the improvements. To be eligible for the abatement, an application must be filed and approved by Council. This applicant plans to construct two new commercial flex buildings (10,500sf and 12,000sf) within the Revitalization Area. 6.c Bradford Drive Water Main Replacement Project Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for Bradford Drive Water Main Replacement Project. Comment: This agenda item awards the construction contract for the Bradford Drive Water Main Replacement Project. Staff recommends awarding the project to to Iron X, LLC of Riverside, Iowa. Five (5) bids were received prior to the December 19, 2024 bid date: Bidder Name City Bid Iron X, LLC Riverside, IA $780,559.00 Lynch's Excavating, Inc. West Branch, IA $817,837.00 Concise Earth Construction, LLC Iowa City, IA $865,509.06 Tschiggfrie Excavating Co. Dubuque, IA $874,962.90 Portzen Construction, Inc. Dubuque, IA $1,053,329.00 January 7, 2025 Iowa City City Council- Formal Agenda Engineer's Estimate $900,000 6.d Court Street Reconstruction Project Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Court Street Reconstruction Project. Comment: This agenda item awards the Court Street Reconstruction Project. Three (3) bids were submitted prior to the December 18, 2024 deadline. Bidder Name City Bid Amount All American Concrete, Inc.West Liberty, IA $8,946,858.28 Portzen Construction, Inc. Dubuque, IA $9,973,255.75 Shekar Engineer, P.L.C. Des Moines, IA $10,907,568.74 Engineer's Estimate $9,600,000.00 All American Concrete, Inc. of West Liberty, Iowa submitted the lowest responsive, responsible bid of$8,946,858.28. Staff recommends awarding the contract for the Court Street Reconstruction to All American Concrete, Inc. 6.e Fire Station 1 and City Hall 3rd Floor Renovation Project Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Fire Station 1 and City Hall 3rd Floor Renovation Project. Comment: This agenda item awards the Fire Station 1 and City Hall 3rd Floor Renovation Project. Five (5) bids were submitted prior to the December 19, 2024 deadline. Bidder Name City Bid Amount Swanson Construction Co Bettendorf, Iowa $575,000.00 Selzer Werderitsch Iowa City, Iowa $698,240.00 Associates Tricon Construction Dubuque, Iowa $725,000.00 Reed Construction DeWitt, Iowa $790,000.00 DSM Property Services Urbandale, Iowa Non-Responsive Engineers Estimate $900,000 Swanson Construction Co of Bettendorf, Iowa submitted the lowest responsive, responsible bid of$575,000.00. Staff recommends awarding the contract for the Fire Station 1 and City Hall 3rd Floor Renovation Project to Swanson Construction Co. 6.f Court Hill Trail Replacement Project Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Court Hill Trail — Beech to Scott Project. Comment: Thic orieinr4n i+om O\A/nude +ho rrnnc+ri irr+ir%n rrr%n+rorr+ fr%r+ho (`r%i ir+ Will Trail — Roorrh January 7, 2025 Iowa City City Council- Formal Agenda 11110 QLVGI IUQ ILGIII QVVQI UJ LI I UVI IJLI UULIVII UVI ILI QUL IVI LI I llVUIL 1 1111 I IQ11 - LJGGUII to Scott Replacement Project. The project will replace approximately '/4 mile of the existing Court Hill Trail from Beech Street to Scott Boulevard including the street crossing and connections, several connecting sidewalks, and sidewalk curb ramps. Eleven (11) bids were submitted prior to the December 11, 2024 deadline: Bidder Name City Bid Amount All American Concrete West Liberty, Iowa $211,747.47 Eggleston Concrete Cedar Rapids, Iowa $214,996.05 Contractors Eastern Iowa Excavating & Cascade, Iowa $218,363.10 Concrete LLC Boomerang Corp. Anamosa, Iowa $237,815.96 Feldman Concrete Dyersville, Iowa $241,056.90 McComas-Lacina Iowa City, Iowa $242,631.00 Construction J&L Construction Washington, Iowa $245,806.45 Midwest Concrete Inc. Peosta, Iowa $249,208.58 C-2 Creative Concrete DeKalb, Illinois $258,774.47 Tschiggfrie Excavating Dubuque, Iowa $280,444.65 Streb Construction Coralville, Iowa Non-Responsive Engineers Estimate $265,283.50 All American Concrete of West Liberty, Iowa submitted the lowest responsive, responsible bid of$211,747.47. Staff recommends awarding the contract for the Court Hill Trail — Beech to Scott to All American Concrete. 6.g Amend Budgeted Positions - Neighborhood Services Resolution amending the budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department by adding one full-time Family Self-Sufficiency Coordinator position. Comment: The City has been awarded an increase in Family Self-Sufficiency (FSS) Program funds to expand the supportive services and case management provided to FSS participants. The current and projected FSS caseload requires staff time that cannot be absorbed at current staffing levels. Neighborhood Services is requesting a 1.0 FTE Family Self-Sufficiency Coordinator to administer the FSS program. 6.h High Street and Southgate Avenue Sidewalk Infill Project Resolution accepting the work for the High Street and Southgate Avenue Sidewalk Infill Project. Comment: Work on the project was recently completed by Feldman Concrete of Dyersville, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City January 7, 2025 Iowa City City Council- Formal Agenda Engineer. Project Estimated Cost: $ 91,000.00 Project Bid Received: $ 79,495.00 Project Actual Cost: $ 87,322.50 6.i Ridge Road Sanitary Sewer Repairs Project Resolution accepting the work for the 2024 Ridge Road Sanitary Sewer Repairs Project. Comment: Construction of the 2024 Ridge Road Sanitary Sewer Repair Project has been completed by Lynch's Excavating, Inc. of West Branch, Iowa, in substantial accordance with the Project Manual developed by the City of Iowa City Engineering Division. The Engineer's Report and the Performance, Payment, and Maintenance Bond are on file in the City Engineer's Office. Project Estimated Cost: $86,000.00 Project Bid Received: $77,650.40 Project Actual Cost: $78,568.00 6.j Hickory Trail Estates Resolution accepting the work for the storm sewer, sanitary sewer, water main, and paving public improvements for Hickory Trail Estates, and declaring public improvements open for public access and use. Comment: The construction of the storm sewer, sanitary sewer, water main and paving improvements for Hickory Trail Estates have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. 6.k Compost Facility Improvements and Expansion Project Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Shive- Hattery, Inc. of Cedar Rapids, Iowa to provide engineering consultant services for the Compost Facility Improvements and Expansion Project. Comment: This agenda item approves the consultant agreement with Shive- Hattery, Inc. of Cedar Rapids, Iowa to provide preliminary design, final design, preparation of a project manual for bidding, bidding assistance, and construction services for the Compost Facility Improvements and Expansion Project at the Iowa City Landfill and Recycling Center. The Project will include a two-acre expansion of the compost pad, improved storm water drainage, layout of new operational areas across the expanded pad, and redesign of the facility for use of a windrow turner. 7. Consent Calendar - Setting Public Hearings 7.a Ashton House and Project Green Gardens - REAP Grant Project January 7, 2025 Iowa City City Council- Formal Agenda Resolution setting a public hearing on January 21, 2025 on project manual and estimate of cost for the construction of the Ashton House and Project Green Gardens - REAP Grant Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Comment: This agenda item begins the bidding process for the Ashton House and Project GREEN Gardens — REAP Grant Project. This project generally includes granular trails and concrete sidewalks, firepit, lighting, and water lines. 7.b 2024 High Service Pump VFD Replacement Project Resolution setting a public hearing on January 21, 2025 on project manual and estimate of cost for the construction of the High Service Pump Variable Frequency Drive Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Comment: This project includes the replacement of the four (4) existing high service pump variable frequency drives (VFDs) with new active-front-end VFDs, and replacing HVAC systems for the High Service Pump Room. The estimated construction cost is $1,500,000 available in the High-Service Pump VFD Replacement Project Account #W3314. 7.c Senior Center Exterior Door and Window Replacement Project Resolution setting a public hearing on January 21, 2025 on project manual and estimate of cost for the construction of the Iowa City Senior Center Exterior Door and Window Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Comment: This agenda item begins the bidding process for the construction of the Iowa City Senior Center Exterior Door and Window Replacement Project. 7.d North Gilbert Street Reconstruction Project Resolution setting a public hearing on January 21, 2025 on project manual and estimate of cost for the construction of the N. Gilbert Street Reconstruction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Comment: This agenda item begins the bidding process for the N. Gilbert Street Reconstruction Project. This project generally includes the reconstruction of N. Gilbert Street from Kimball Road to, and including, the intersection with Brown Street. Construction will include general site grading, new sanitary sewer and manholes, expanded storm sewer system including additional street intakes, new water main in select locations, replacement of street pavement, restoration of the brick street at the Brown Street intersection, driveway connections and approaches, sidewalk improvements including all new ADA curb ramps, and replacement and restoration of select retaining walls. 7.e 2025 Parking Garages Maintenance and Repair Project Resolution setting a public hearing on January 21, 2025 on the project manual and January 7, 2025 Iowa City City Council- Formal Agenda estimate of cost for the construction of the 2025 Parking Garages Maintenance and Repair Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Comment: This agenda item sets the public hearing, which begins the bidding process for the 2025 City of Iowa City Parking Garages Maintenance and Repair Project. This year's project focuses on maintenance and repairs at the Chauncey Swan, Dubuque Street, and Tower Place Parking Ramps. End of Consent Calendar 8. Community Comment [items not on the agenda (until 7 PM)] Public comment is intended so that members of the public may be heard by Council. Because Community Comment is for items not properly noticed on the agenda, Council cannot engage in discussion or debate due to open meetings laws. Only in-person comments will be allowed for Communitv Comment. Public cr aaenda items, which must be directly related to ti.__ remotely. Individuals will be provided 3 minutes to speak. The Community Comment period will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time allocated for the Community Comment period. The Mayor reserves the right to reduce the 3 minute period based on the number of individuals desiring to speak. Additional comments can be sent to the City Council via council@iowa-city.org or through the City Clerk's Office. 9. Planning & Zoning Matters 9.a Rezoning - ACT Ordinance conditionally rezoning approximately 48.6 acres of property located north of N. Scott Blvd. and east of N. Dodge St. from Office Research Park (ORP) zone and Interim Development Research Park (ID-RP) zone to Mixed Use (MU) zone. (REZ24-0009) Comment: At its meeting on November 20, the Planning and Zoning Commission recommended approval of REZ24-0009 by a vote of 4-0. Approval of the rezoning would allow the development of non-residential and residential uses subject to the proposed conditions. 1. Public Hearing 2. Consider an Ordinance (First Consideration) 9.b Rezoning - Cardinal Heights Ordinance conditionally rezoning approximately 27.68 acres of property located east of Camp Cardinal Blvd and west of Camp Cardinal Rd from Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12) to Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12). (REZ24-0010) Comment: At its meeting on December 4, the Planning and Zoning Commission January 7, 2025 Iowa City City Council- Formal Agenda recommended approval of REZ24-0010 by a vote of 7-0. Approval of the rezoning would amend an approved Preliminary OPD Plan to allow for an increase in height and a reduced front setback for one building on Lot 11, Cardinal Heights Part One. 1. Public Hearing 2. Consider an Ordinance (First Consideration) 9.c Rezoning - Western Homes Ordinance conditionally rezoning approximately 31.65 acres of property located east of Camp Cardinal Road and north of Gathering Place Lane from Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS- 8) to Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8). (REZ24-0008) Comment: At its meeting on November 20, the Planning and Zoning Commission recommended approval of REZ24-0008 by a vote of 4-0 subject to staffs recommended conditions plus one additional condition. The Commission added a condition that the requested height increase not be granted to the first 90 feet of the Building #103 area. Western Home Independent Living Services is requesting the rezoning to amend an approved Preliminary OPD Plan to allow for an increase in the maximum building height of Building #103 to 45' and the conversion of five single-family homes to a 16-unit elder apartment building with rehabilitation and wellness center. 1. Public Hearing 2. Consider an Ordinance (First Consideration) 10. Regular Formal Agenda 10.a Prohibited conduct on public buses Ordinance amending Title 6, entitled "Public Health and Safety," Chapter 8, entitled "Prohibited Conduct on Public Buses," Section 1, entitled "Definitions," to remove "for a fare" language; and Section 2, entitled "Prohibited Acts," to update language and add additional prohibited acts. (Second Consideration) Comment: This action would update the code section that outlines acts that are prohibited on any city buses and will allow the Director of Transportation Services to establish administrative rules for actions not inconsistent with any ordinance or policy adopted by the City Council. Staff is requesting expedited action. 10.b Dimensions for New Patios in Rental Housing Ordinance amending Title 17, entitled "Building and Housing," Chapter 5, entitled "Housing Code," to clarify the dimensions of new patios in Section 17-5-18Q and to clarify parking is not allowed on patios. (Second Consideration) Comment: In 2017 Council enacted Section 17-5-18Q of the City Code to limit construction of new paving in rear yards to ensure open space for tenants. Paved patios are allowed to be constructed, but there are no dimensional limits on the size of patios. This ordinance imposes size limits on newly constructed patios and also clarifies parking is not allowed on patios. Staff is requesting expedited action. January 7, 2025 Iowa City City Council- Formal Agenda 11. Council Committee Appointments 11.a Comprehensive Plan Update Steering Committee (2) Comment: The Comprehensive Plan serves as a high-level vision for land use policies, informing decisions that shape our built environment. This process involves a Steering Committee to evaluate public feedback and help set the plan's direction. 11.b Economic Development Committee (1) 2024-25 appointee — Dunn Comment: The committee meets on an as needed basis to consider recommendations to the full City Council for City financial assistance for economic development projects and activities. 11.c Graduate and Professional Student Government Organization (1) 2024-25 appointee — Dunn Comment: Council liaison to the Graduate and Professional Student Government. 11.d Rules Committee (1) 2024-25 appointee - Dunn Comment: The committee meets as needed to review any by-law changes recommended by City boards and commissions. After review, the committee makes recommendations to Council. Meetings are scheduled in City Hall and staffed by City Clerk. 12. Council Appointments 12.a Board of Adjustment Board of Adjustment - One vacancy to fill a five-year term, January 1, 2025 - December 31, 2029 (Term expires for Bryce Parker). Correspondence included in Council Packet. 13. Announcement of Vacancies - Previous 13.a Announcement of Vacancies - Previous Housing & Community Development Commission - One vacancy to fill an unexpired term, upon appointment - June 30, 2025, plus a three-year term (July 1, 2025 - June 30, 2028) (Denise Szecsei resigned). Applications must r)e receives r)y o:uu p.m., i uesday, January 14, 2025. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn). Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029 (Term expired for Dennis Keitel). January 7, 2025 Iowa City City Council- Formal Agenda Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired term, upon appointment - December 31, 2028 (Nicolas Yost resigned). Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-year term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term — Lyndi Kiple resigned). Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term plus a three-year term, upon appointment - June 30, 2027 (formerly advertised as unexpired term - Kevin Larson resigned). Vacancies will remain open until fillea. 14. City Council Information 15. Report on Items from City Staff • City Manager's Office • City Attorney • City Clerk 16. Adjourn January 7, 2025 Iowa City City Council- Formal Agenda Item Number: 2.a. r 1 CITY OF IOWA CITY � Q ' COUNCIL ACTION REPORT January 7, 2025 Human Trafficking Prevention and Awareness month Attachments: Human Trafficking Prevention and Awareness month proclamation i City of Iowa City PROCLAMATION t'1, Whereas, Human Trafficking is the use of force, fraud or coercion to compel a person into commercial sex acts or labor services against their will. Exploitation of a minor for commercial sex is human trafficking, regardless of whether any form of force, fraud, or coercion was used; there is no such thing as "child prostitution"; and Whereas, despite increased advocacy and resources, there remains a stark gap between the number of survivors receiving assistance and the successful prosecution of perpetrators, with fewer than 5% of reported trafficking cases in the Midwest resulting in criminal convictions in 2023; and Whereas, despite increased awareness and efforts, human trafficking continues to be underreported and often undetected, with the true extent likely underestimated due to its clandestine nature, and the reluctance of victims to come forward. Studies suggest that only about 1% of trafficking victims are identified; and Whereas, every business, community organization, faith community, family and individual can help protect the vulnerable by addressing the problem of internet sex trafficking and exploitation, especially of Iowa's children. Childhood has shifted nationwide from a play-based to screen-based, with teens reporting spending an average of 9 hours online daily. 1 in 5 youth aged 10-17 reporting contact from an online predator — though many cases go unreported. In 2023 platforms like Tik Tok, Facebook, and YouTube flagged millions of pieces of child sexual abuse materials, referring them to the National Center for Missing and Exploited Children; and Whereas, the City of Iowa City, joins Chains Interrupted in their dedication to provide community outreach and education, legislative advocacy, training, promotion of services to survivors of human trafficking, and collaboration with law enforcement. Now, Therefore, I, Bruce Teague, Mayor of Iowa City, do hereby proclaim the month of January to be Human Trafficking Prevention and Awareness month in Iowa City and encourage all our residents to become more informed on this growing problem, to be vigilant and report suspicious activity, and to work towards solutions to end trafficking in all its forms in our community. For assistance with this, reach out to Chains Interrupted at (319) 364-0222. If you see something that doesn't look right, reach out to the National Human Trafficking Hotline at 888-373-7888. Mayor Signed in Iowa City, Iowa, this 7th day of January 2025. Item Number: 2.b. CITY OF IOWA CITY Q COUNCIL ACTION REPORT January 7, 2025 Martin Luther King, Jr. Day Attachments: Martin Luther King, Jr. Day proclamation City of Iowa City PROCLAMATION Whereas, the Rev. Dr. Martin Luther King, Jr., who was born on January 15,71929, devoted his life to justice and equality for people of all races and economic standings through non-violent means; which led to the establishment of many federal and local laws prohibiting discrimination and fostering human rights; and Whereas, Dr. King and the Civil Rights Movement helped change public policy from segregation to integration, thereby leading to the passage of the Civil Rights Act of 1964, the Voting Rights Act of 1965, and other anti-discrimination laws aimed at ending economic, legal, and social segregation in America; and Whereas, Dr. King believed that service was "the soul's highest purpose," and was the path to happiness and greatness, once saying, "Life's most persistent and urgent question is: `What are you doing for others?"' which led communities across the country to answer that question by coming together to honor Dr. King by helping their neighbors and communities through thousands of service projects spread across all 50 states; and Whereas, even with the gains of the Civil Rights movement over the years, there are many goals and needs that must be pursued to continue our commitment to achieve justice in our society, including a commitment to economic justice in the face of increasing disparity between rich and poor; and Whereas, as we look forward to the future with optimisminspired by Dr. King's legacy and informed by his wisdom and vision—let us rededicate ourselves to keeping his dream alive and be reminded that we are united together as one community. Now, Therefore, I, Bruce Teague, Mayor of Iowa City, do hereby proclaim Monday, January 20th, 2025 to be Martin Luther King, Jr. Day in Iowa City, and encourage all to recommit themselves to achieving Dr. King's dream by attending the annual Dr. King march, program, and Day of Service at the Mercer Park Aquatic Center & Scanlon Gym, 2701 Bradford Drive on Monday, December 20 with the march starting at 9:30 AM. Mayor Signed in Iowa City, Iowa, this 7th day of January 2025. Item Number: 3.a. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Work Session Minutes: December 10 Attachments: Work Session Minutes: December 10 r -04 CITY OF IOWA CITY .' E RAN D M M � LI M Date: December 17, 2024 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Council Work Session, December 12, 2024—4:00 p.m. at City Hall in Emma J Harvat Hall Council: Alter (via Zoom), Bergus, Dunn, Harmsen (absent), Moe, Salih, Teague Staff: Fruin, O'Brien, Goers, Grace, Knoche, Havel, Sovers, Hightshoe, Davies, Seydell Johnson, Nagle-Lamm USG: Martinez (A transcription is available in the City Clerk's Office and the City website.) 1. Clarification of Agenda Items No discussion. 2. Information Packet Discussion [November 21, November 27, December 51 ➢ November 21 — No discussion. ➢ November 27— No discussion. ➢ December 5 1. (IP4 — Memo from City Manager's Office: Housing Information) Councilor Moe pointed out the increasing median home process due to larger home sizes and noted the information would be relevant for future discussions on affordable housing during the comprehensive plan review. Individual Council members discussed the need for accurate and regular data om homelessness. Action: Staff will work to obtain monthly sheltered homeless counts for the City Council's Information Packets. 3. University of Iowa Student Government (USG) Updates. Ava Martinez, USG Alternate Liaison, presented updates. 4. Local Option Sales Tax and other alternative revenue streams discussion City Manager Fruin presented a PowerPoint on Local Option Sales Tax and other alternative revenue sources which covered the following: • Background • Property Tax Reforms • State Rollback Rate December 10, 2024 Page 2 • Available Revenue Options - Charges/Fees for Service - Gas/Electric Franchise Fees - Local Option Sales Tax (LOST) • Comparison of Revenue Options • Summary Individual Council members asked questions and expressed their views. City Manager Fruin provided additional information. 5. Council updates on assigned boards, commissions, and committees Council members reported on various assigned boards, commissions, and committees. Adjourn 4:42 p.m. Item Number: 3.b. CITY OF IOWA CITY Q COUNCIL ACTION REPORT January 7, 2025 Formal Summary of Minutes: December 10 Attachments: Formal Summary of Minutes: December 10 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes December 10, 2024 - 6:00 PM Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall, 410 E. Washington St., Mayor Teague presiding. Council members present: Bergus, Dunn, Harmsen, Moe, Salih, Teague. Staff members present: Fruin, O'Brien, Goers, Grace, Gardner, Havel, Sovers, Nagle-Gamm. USG: Martinez. 1. Call to Order 2. Special Presentations Presentation by Climate and Outreach Coordinator Gardner. Steven Christopher, Concrete Homes LLC, accepted. 3. Proclamations 3.a Human Rights Day Barbara Eckstein, Board President, Johnson County UNA Association, accepting. 4. Consent Calendar —Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 4.a Special Formal Summary of Minutes: November 19 4.b Work Session Minutes: November 19 4.c Formal Summary of Minutes: November 19 5. Consent Calendar - Receive and File Minutes 5.a Ad Hoc Truth & Reconciliation Commission: November 7 5.b Board of Adjustment: August 22 5.c Board of Adjustment: October 10 5.d Climate Action Commission: October 7 5.e Climate Action Commission: November 18 5.f Historic Preservation Commission: October 10 5.g Human Rights Commission: November 4 5.h Library Board of Trustees: October 24 5.i Parks & Recreation Commission: September 11 [See Recommendation] 5.j Planning & Zoning Commission: September 18 [See Recommendation] 5.k Planning & Zoning Commission: November 20 [See Recommendations] 5.1 Senior Center Commission: October 17 6. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 6.a Liquor License — New 1. Class E Retail Alcohol License for Casey's Marketing Company, dba Casey's #4589, 2790 N. Dodge St. December 10, 2024 Summary of Minutes Page 1 6.b Liquor License — Renewal 1. Class C Retail Alcohol License for Iowa City Cantina LLC, dba Coa Cantina Iowa City, 18 1/2 S. Clinton St. 2. Class C Retail Alcohol License for La Familia Ortiz, Inc., dba La Rumba Latino Bar, 1859 Lower Muscatine 3. Class C Retail Alcohol License for Carlos O'Kelly's of Iowa City Inc., dba Carlos O'Kelly's Mexican Cafe, 1406 S. Gilbert St. 4. Class E Retail Alcohol License for Crown Retail LLC, dba The Crown Liquor, 324 E. Washington St. 5. Class E Retail Alcohol License for GM Retail, LLC, dba GM Mart, 2601 Highway 6 E. 6. Class C Retail Alcohol License for Tun Restaurant, LLC, dba Sumo Sushi & Bar, 122 E. Washington St. 7. Class C Retail Alcohol License for Blazin Wings, Inc., dba Buffalo Wild Wings, 201 S. Clinton St. 8. Class C Retail Alcohol License for TLP IA, LLC, dba Turkey Leg Pit, 1610 & 1660 Sycamore St. 9. Class C Retail Alcohol License for Iowa 80 LLC, dba Hawkeye Liquor & Tobacco, 601 Hollywood Blvd. 10. Special Class C Retail Alcohol License for Riverside Theatre, dba Riverside Theatre, 119 E. College St. 11. Special Class B Retail Native Wine License for Willow & Stock, LLC, dba Willow & Stock, 207 N. Linn St. 12. Special Class C Retail Alcohol License for Pagliai Pizza, LLC, dba Pagliai's Pizza, 302 E. Bloomington St. 13. Class C Retail Alcohol License for Asb Raz, LLC, dba Blackstone, 503 Westbury Dr. 14. Outdoor Service Area for Asb Raz, LLC, dba Blackstone, 503 Westbury Dr. 15. Class C Retail Alcohol License for Storm Hospitality LLC, dba The Box, 525 S. Gilbert St. 16. Outdoor Service Area for Storm Hospitality LLC, dba The Box, 525 S. Gilbert St. 6.c Liquor License - Refund 1. Refund of an unused portion of a Class C Retail Alcohol License for PDG Enterprises, LLC dba Goosetown, 203 N. Linn St. 7. Consent Calendar — Resolutions and Motions 7.a Motion to approve disbursements in the amount of$13,203,568.22 for the period of October 1 through October 31, 2024, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 7.b Resolution rescinding the 2021 Personnel Policies and adopting updated Personnel Policies. (Resolution 24-290) December 10, 2024 Summary of Minutes Page 2 7.c Resolution authorizing the City Manager to sign a 28E Agreement with the Iowa Department of Revenue for tobacco enforcement. (Resolution 24-291) 7.d Resolution approving eligibility for a tax exemption on an improvement project on commercial property located at 2325 Naples Avenue SW, Iowa City, Iowa, pursuant to the Highway Commercial Urban Revitalization Plan. (Resolution 24-292) 7.e Resolution Declaring an Official Intent Under Treasury Regulation 1.150- 2 to Issue Debt to Reimburse the City for Certain Original Expenditures Paid in Connection with Specified Projects. (Resolution 24-293) 7.f Resolution accepting the work for the Mercer Park and City Park Court Renovation Project. (Resolution 24-294) 7.g Resolution authorizing acceptance of Solid Waste Infrastructure for Recycling (SWIFR) Grant Program funds from the United States Environmental Protection Agency for the Compost Pad Improvements Project and Compost Turner. (Resolution 24-295) 7.h Resolution canceling the Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project, directing City Clerk to post notice of the cancelation on the Construction Update Network and on the Iowa League of Cities website. (Resolution 24-296) 8. Consent Calendar — Setting Public Hearings 8.a Motion setting a public hearing for January 7, 2025, to consider an ordinance conditionally rezoning approximately 48.6 acres of property located north of N. Scott Blvd. and east of N. Dodge St. from Office Research Park (ORP) zone and Interim Development Research Park (ID-RP) zone to Mixed Use (MU) zone. (REZ24-0009) 8.b Motion setting a public hearing for January 7, 2025, to consider an ordinance conditionally rezoning approximately 27.68 acres of land from Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) to Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) (REZ24-0010). 8.c Motion setting a public hearing for January 7, 2025, to consider an ordinance conditionally rezoning approximately 31.65 acres of property located East of Camp Cardinal Road and North of Gathering Place Lane from Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) to Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8). (REZ24-0008) December 10, 2024 Summary of Minutes Page 3 9. Consent Calendar — Correspondence 9.a Establish "Yield" control for Covered Wagon Drive at the intersection with Sand Prairie Drive. 9.b Prohibit parking on the east side of the 900 block of Harlocke Street from the end of the street to a point approximately 60 feet north. 9.c Removal of (10) on-street moped parking spaces on the east side of the 300 block of South Dubuque Street and the establishment of (1) 15 Minute Vehicle Loading Zone from 6:30 am to 6 pm with a Tow Away Zone from 2 am to 6 am. End of Consent Calendar Motion to approve consent calendar, items 4 - 9 . Moved by Laura Bergus, seconded by Mazahir Salih. Motion Passed. (6 Ayes) Megan Alter absent. 10. Community Comment [items not on the agenda (until 7 PM)] No one appeared. 11. Planning & Zoning Matters 11.a Ordinance amending Title 14, entitled "Zoning Code", to address tobacco sales oriented retail uses. (REZ24-0006) (Pass & Adopt) Motion to pass and adopt ordinance 24-4941 . Moved by Joshua Moe, seconded by Laura Bergus. Motion Passed. (6 Ayes) Megan Alter absent. 12. Regular Formal Agenda 12.a Ordinance amending Title 6, entitled "Public Health and Safety," Chapter 8, entitled "Prohibited Conduct on Public Buses," Section 1, entitled "Definitions," to remove "for a fare" language; and Section 2, entitled "Prohibited Acts," to update language and add additional prohibited acts. (First Consideration) Motion to give first consideration as amended. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Passed. (6 Ayes) Megan Alter absent. Motion to amend ordinance to remove subsection M. Moved by Andrew Dunn, seconded by Mazahir Salih. Motion Passed. (6 Ayes) Megan Alter absent. 12.b Ordinance amending Title 17, entitled "Building and Housing," Chapter 5, entitled "Housing Code," to clarify the dimensions of new patios in Section 17-5-18Q and to clarify parking is not allowed on patios. (First Consideration) Motion to give first consideration. Moved by Andrew Dunn, seconded by Laura Bergus. Motion Passed. (6 Ayes) Megan Alter absent. December 10, 2024 Summary of Minutes Page 4 12.c Resolution lifting the moratorium on the issuance of new tobacco permits in Iowa City, Iowa adopted May 7, 2024 via Resolution 24-129. Motion to approve resolution 24-297. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Passed. (6 Ayes) Megan Alter absent. 12.d Resolution establishing the City of Iowa City's 2025 state legislative priorities. Motion to approve resolution 24-298. Moved by Mazahir Salih, seconded by Joshua Moe. Motion Passed. (6 Ayes) Megan Alter absent. 12.e Resolution adopting an update to the Iowa City City Council Strategic Plan for Fiscal Years 2023 through 2028. Motion to approve resolution 24-299. Moved by Laura Bergus, seconded by Mazahir Salih. Motion Passed. (6 Ayes) Megan Alter absent. 12.f Resolution extending the timeframe for the Ad Hoc Truth and Reconciliation Commission to complete its final report. Motion to approve resolution. Moved by Laura Bergus, seconded by Mazahir Salih. Motion Failed. (0 Ayes) Megan Alter absent. 12.g Resolution setting a special election to fill the Council vacancy created by Andrew Dunn's resignation. Motion to approve resolution 24-300. Moved by Mazahir Salih, seconded by Shawn Harmsen. Motion Passed. (5 Ayes) Andrew Dunn abstained. Megan Alter absent. 13. Council Appointments 13.a Climate Action Commission - One vacancy to fill a three-year term, January 1, 2025 - December 31, 2027 (Katie Byriel declined appointment). Correspondence included in Council Packet. Motion to accept correspondence from Katie Byriel. Moved by Andrew Dunn, seconded by Mazahir Salih. Motion Passed. (6 Ayes) Megan Alter absent. Motion to appoint Emma Bork. Moved by Andrew Dunn, seconded by Shawn Harmsen. Motion Passed. (6 Ayes) Megan Alter absent. 14. Announcement of Vacancies - New 14.aHousing & Community Development Commission - One vacancy to fill an unexpired term, upon appointment - June 30, 2025, plus a three-year term (July 1, 2025 - June 30, 2028) (Denise Szecsei resigned). Correspondence included in Council Packet. Applications must be received by 5:00 p.m., Tuesday, January 14, 2025. December 10, 2024 Summary of Minutes Page 5 Motion to accept correspondence from Denise Szecsei. Moved by Mazahir Salih, seconded by Laura Bergus. Motion Passed. (6 Ayes) Megan Alter absent. 15. Announcement of Vacancies - Previous 15.a Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn). Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029 (Term expired for Dennis Keitel). Board of Adjustment - One vacancy to fill a five-year term, January 1, 2025 - December 31, 2029 (Term expires for Bryce Parker). Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired term, upon appointment - December 31, 2028 (Nicolas Yost resigned). Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three- year term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term — Lyndi Kiple resigned). Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term plus a three-year term, upon appointment - June 30, 2027 (formerly advertised as unexpired term - Kevin Larson resigned). Vacancies will remain open until filled. 16. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 17. Report on Items from City Staff City staff provided information. 18. Adjourn Motion to adjourn at 7:29 P.M. Moved by Andrew Dunn, seconded by Mazahir Salih. Motion Passed. (6 Ayes) Megan Alter absent. Mayor City Clerk December 10, 2024 Summary of Minutes Page 6 Item Number: 4.a. r 1 CITY OF IOWA CITY a Qa, COUNCIL ACTION REPORT January 7, 2025 Ad Hoc Truth & Reconciliation Commission: November 21 [See Recommendation] Attachments: Ad Hoc Truth & Reconciliation Commission: November 21 [See Recommendation] r ��_. .® CITY OF IOWA CITY R& MEMORANDUM Date: December 6, 2024 To: Mayor and City Council From: Stefanie Bowers, Human Rights Coordinator Re: Recommendation from the Ad Hoc Truth and Reconciliation Commission At their November 21, 2024, meeting the Ad Hoc Truth and Reconciliation Commission (TRC) made the following recommendation to the City Council: The TRC request for the City Council to allow them to continue to work on its final report with a delivery date of June 30, 2025. Motion passed 6-0. Additional action (check one) No further action needed Board or Commission is requesting Council direction X Agenda item will be prepared by staff for Council action S:RECform.doc November 21, 2024 Approved Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall Commissioners present: Lou Tassinary, Wangui Gathua, Amos Kiche, Lauren Merritt. Commissioners on Zoom: Chastity Dillard, Lubna Mohamed. Commissioners not present: Clif Johnson, Kayla Rossi, Chad Simmons. Staff present: Stefanie Bowers. Recommendation to City Council: Yes, the TRC request for the City Council to allow them to continue to work on its final report with a delivery date of June 30, 2025. Motion passed 6-0. Meeting called to order: 7:02 PM. Reading of Land Acknowledgement: Tassinary read the Land Acknowledgement. Public Comment of Items not on the Agenda: None. Approval of the Minutes from November 7, 2024: Kiche moved, and Merritt seconded. Motion passed 5-0. (Mohamed not present). Actions for Phases Three and Four: The person who has been selected to write the commission's final report to be presented to the City Council will require two months to write the report from the date the agreement is signed,which would push the commission outside of its December 31, 2024, end date. Merritt asked staff what the earliest date to be approved for an extension from City Council would be. Staff answered the soonest the commission would know about approval for an extension would be December 10t'. Dillard suggested requesting June 1st for the extension of the final due date. Dillard noted this would allow ample time for both the individual writing the report and the commission to contribute to the report. Tassinary brought up the possibility of being denied an extension from City Council and the need for a backup plan. Dillard said if they do not get an extension then they will let City Council know they did not have enough time and they can give City Council whatever information they do have at that time. Tassinary encouraged commissioners to take time writing down points they would like to see in the report and using that as information to hand over in the case that the commission is denied an extension. Kiche expressed his thoughts on the need for an extension and mentioned it would be up to the City Council to help the commission understand why they would not be granted an extension 1 considering the time and work the commissioners have put in. Gathua added that if commissioners are present then they may be a part of the discussion with City Council. Tassinary asked staff if there were any special requirements for the commissioners to be involved in the December 10t' Council meeting as attendees contributing to the conversations. Staff noted there are no special requirements. Merritt asked staff if the decision would be part of the work session or formal meeting. Staff answered that any decision would be made in the formal meeting. Kiche shared his thoughts on the importance of including the difficulties the commission has faced in the report to be useful for future groups and commissions to learn from. Kiche mentioned if there is a lack of time to write the report these important aspects may be left out. Dillard mentioned that the June 1st date would be the bare minimum amount of time for the report to be completed. Merritt mentioned that they would not want to request an extension beyond June 30th because that would enter another fiscal year. Dillard mentioned the possibility of the report writer needing additional time (beyond the two months) to complete the report. Merritt agreed extra time may be needed and the June Is'date allows more than two months for the report to be written. Tassinary spoke about the wording of the agreement between the commission and the report writer. Tassinary would like the agreement to state the deliverables along with dates to avoid the report not being finished on time. Dillard suggested an extension date of June 30th to allow for the most amount of time possible with anticipation of finishing sooner. Gathua asked if the June extension date is for the TRC or for the report writer. It was clarified that the June date would be for the TRC, and the final report date would be discussed and decided before then to give the report to City Council by the final extension date. Gathua asked staff when the commission should have the report by to turn it into City Council on time. Staff answered that the decision may be appropriate for a later meeting once the commission has an answer from City Council and more communication with the report writer. Merritt suggested making the decision on dates and expectations during the commissions next meeting. Motion by Tassinary to request an extension through June 30, 2025,to allow them to continue to work on the final report. Motion seconded by Gathua. Motion passed 6-0. Gathua asked the commission if they would like the Catholic Workers to come do a presentation relevant to issues being faced after the 2025 presidential elections-mass deportations. Tassinary asked how long the presentation is likely to be. Gathua said the last presentation she attended lasted about an hour, but there is a possibility of it taking less time. Tassinary agreed it would be a good idea but would like to ensure the commission has enough time to focus on the contract and the report. Dillard agreed the commission may need to prioritize more pertinent tasks, including the report,before they take on any additional tasks. Gathua shared she intended to include the work from the presentation in the final report as it pertains to the commission's mission. Kiche argues the presentation is relevant to the commission's work and is important to provide the presentation as a resource to community members. Staff reminded commissioners that the report needs to include their recommendations. Dillard agreed with staff and suggested postponing the Catholic Workers presentation to their December 19t'meeting to prioritize the recommendations. The commission agreed to focus on the recommendations at their December 5th meeting. 2 Announcements of Commissioners: None. Announcements of Staff: None. The meeting adjourned at 7:44 PM. The frill meeting video can be viewed at this link. 3 N a a � a N d a d a d a � � N N a d r c a a a � � � � a N o N A-. A-. Q N N N Q � a a a d d N N a d z 0 � ^ a N a a N N d d d OU �' � � a a a N d a d z9 00 U ,� � � N � q a N a A-. P, N Q' a � VW N A U � � zz � .. ° A �, � � a N a a a N a ¢ N � W HFQ' � a N a a a N d a � D F� U `O C � a � a a d N a a x A N a � P, P, P, � P, P, � � O L N N N N N N N N N G� � � � � � � � � � .^I N N N N N N N N N � � �y � � � � � � � � � � � ?�I � � � � A Item Number: 4.b. r 1 CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Ad Hoc Truth & Reconciliation Commission: December 5 Attachments: Ad Hoc Truth & Reconciliation Commission: December 5 December 5,2024 Approved Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma Harvat Hall Commissioners present: Chastity Dillard, Lou Tassinary, Amos Kiche. Commissioners on Zoom: Wangui Gathua, Lauren Merritt, Lubna Mohamed. Commissioners not present: Clif Johnson, Kayla Rossi, Chad Simmons. Staff present: Stefanie Bowers. Recommendation to City Council: No. Meeting called to order: 7:06 PM. Reading of Land Acknowledgement: Tassinary read the Land Acknowledgement. Public Comment of Items not on the agenda:None. Approval of the Minutes from November 21,2024: Dillard moved, and Tassinary seconded. Motion passed 6-0. Phase Four: Staff informed the commission that their request for an extension will be on the City Council's agenda on Dec. loth. Gathua shared that due to scheduling issues the Iowa City Catholic Workers House will not be able to present at the next meeting (Dec. 19).Merritt asked if there are plans to reschedule the presentation if the commission gets approved for an extension. Dillard suggested commissioners educate themselves on the topic regardless of the presentation due to the personal and professional value of the information provided by the Catholic Workers House. Merritt asked what the commission's meeting schedule would look like if they were to be granted an extension. Dillard suggested meeting once a month to touch base on the final report. Mohamed agreed. Tassinary agreed once a month should work,but suggested going back to twice a month if it seems little to no progress is being made with commissioners working on their own contributions to the final report. Merritt suggested leaving both monthly meeting times open for the option to meet twice or pick one of the two dates to meet and cancel the other meeting time if it is not needed. It was agreed that any final decision on the topic will be made once the commission hears back from City Council regarding their extension. Kiche suggested relating the commission's schedule to the chapters of the report. Gathua added to this statement and mentioned it will be necessary to work closely with the report writer which may call for additional meetings. 1 Dillard asked commissioners their thoughts and ideas on recommendations to the City Council. Tassinary suggested presenting the idea to establish a commission that routinizes what the commission has been asked to do--collect data on structural racism. Kiche offered a suggestion to use the commission to hear, question, and resolve issues people of the community are facing. Kiche mentioned that this opportunity to hear people out would also allow City Council and the commission to know what is going on in the community beyond what is reported directly to City Council. Gathua recommended a racial injustice commission that would address Kiche's suggestion directly. Merritt suggested dedicating a staff member to receiving community complaints. Gathua added this may be a big body of work to take on and it may need someone with investigative power in the sense they have access to resources that would allow them to take on these cases. Dillard shared her own suggestions including requiring City Council to acknowledge how difficult it is to do the commission's work while adhering to rules of open meetings and public records. Dillard shared she would like to see a real effort to dedicate resources to a paid team that could dive further into areas the commission has identified, including education and housing. Dillard also recommended that the city looks at the commission's efforts of restorative justice and to use it as a form of reconciliation moving forward. Gathua added she would like to recommend continuing work on fact finding on policies and laws that contribute to racial injustice. Kiche suggested the potential for a commission that checks in with other commissions to track their work, findings, and plan of action for projects and community efforts. Gathua added to Kiche's recommendation and suggested putting BIPOC community members in charge of this effort. Dillard mentioned that the resolution for the commission was very big and vague which gave little direction for where the commission was to start with their efforts on addressing racial injustice. Dillard prompted the city to narrow the focus for the commission. Kiche brought up his confusions with the City's expectations of the commission regarding interacting with community members and reporting on their findings. Kiche also expressed frustration with the lack of information the commission received from the facilitators regarding their final report and what it was expected to contain. Tassinary noted the commission has worked through struggles and with multiple turnovers. The TRC work was consistently interrupted and redirected. Kiche expressed frustrations with expectations on budget as well. While the commission was informed on the need for a budget,they were not told how that should look or what should be included. Kiche also reports that there was no time for them to meet with City Council for them to understand Council's expectations. Dillard read through the resolution in effort to provide framework and inspire more recommendations for the commission. Merritt suggested revisiting the information the commission previously provided to City Council to be included in the final report. Dillard noted another barrier to public report and connecting with community members was the fact that all things are associated with the government and therefore public record. Tassinary shared he would like to understand what is meant by "Public Record" and if there is a way to work around that to protect the community members willing to come forward. Announcements of Commissioners: None. 2 Announcements of Staff: Staff reminded commissioners the Human Rights Office will be temporarily moving from the third floor of City Hall to the Robert A. Lee Rec Center. The meeting adjourned at 8:09 PM. The full meeting video can be viewed at this link. 3 Z O O 00 E-� U UWN Ann Ei x A a ¢ a a ¢ N a a O N N N N N N N N A A ri ri O W Item Number: 4.c. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Airport Commission: October 16 Attachments: Airport Commission: October 16 MINUTES FINAL IOWA CITY AIRPORT COMMISSION October 16, 2024— 5:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Ryan Story, Members Absent: Chris Lawrence, Hellecktra Orozco, Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Travis Strait, Adam Thompson RECOMMENDATIONS TO COUNCIL: i None DETERMINE QUORUM I A quorum was determined at 5:20 pm and Lawrence called the meeting to order. I APPROVAL OF MINUTES Lawrence noted that Pfohl had submitted some grammatical corrections to the draft minutes. Story stated that the attendance sheet appeared to be wrong. Lawrence moved to approve the minutes from August 19, 2024, as amended, seconded by Pfohl, Motion carried 3-0 (Orozco, Lawrence Absent). PUBLIC COMMENT - None ITEMS FOR DISCUSSION 1 ACTION a. Airport Construction Projects: i. FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated they were having some equipment issues with some of the REILs that were installed last year. Byers described the faults with the lights with the Commission saying parts were being overnighted. Byers stated that this was holding up the flight check as they wanted to make sure they had working equipment. 2. Solar Power Project — Tharp stated that the project was going at pace and that the contractor thought the project would be winding up by the end of next week. Tharp stated that following that they would begin the testing and acceptance part of the of the project. Pfohl asked about the signage and Tharp responded. Tharp also stated that they were looking at November 14th for a ribbon cutting ceremony. Tharp noted that he had asked Communications staff and Climate Action staff to assist him in the planning of that. i Airport Commission October 16,2024 Page 2 of 4 3. Terminal Building—Tharp stated they were just waiting for the FAA to announce the awards. Tharp stated there was some anticipating with the industry that the FAA would make these announcements near the beginning of the fiscal year. 4. 5 Year Engineering/Consultant Request for Qualifications -- Tharp stated that the publication is out and they he was expecting some good responses. Tharp stated that if they received more than 3 or 4 submittals it would likely require a committee to perform a first round review and forward on firms as finalists. Tharp noted that they would typically forward 3 or 4 firms as finalists. ii. Iowa DOT grant projects — Tharp stated they still didn't have any open grants and that the next application process would be in the spring. b. Airport"Operations" i. Budget — Tharp stated that the big item for the evening was the budget submittal for FY26. 1. FY26 Budget—Tharp stated that he did have in the packet a budget submittal and that he, Lawrence, Story had met previously to discuss the budget. Tharp noted that'because they were nearing the deadline for submittals, some other finance numbers have been clarified. Tharp noted that the budget was projected to have a $20,500 surplus. Tharp stated that they did have some more maintenance dollars in the budget to capture more hangar issues. Tharp stated that if everyone was ok, he was asking for a motion to submit and that he would submit the budget by the end of Friday a. Consider a motion approving FY26 budget submittal — Story moved to submit the budget, seconded by Pfohll. Motion carried 3-0 (Orozco, Lawrence Absent). ii. Management— 1. T-Hangar Lease Language — Tharp stated he was researching a couple of items to make sure they weren't violating any other grant assurances. Tharp noted that he was trying to time this conversation around the RFQ meetings. iii. Events--Tharp stated that events for the year had wrapped up, but they did host the Greater Iowa City business lunch. Tharp noted this was a merger between the Iowa City Area Development Group and the Business Partnership groups. Bishop asked if there was a way to engage those entities for further support of efforts for the terminal or other projects. c. FBO 1 Flight Training Reports i. Jet Air—Wolford stated that some equipment had been in the shop getting repaired and that they were able to get mowing caught up. Wolford also stated a Jet Air employee had received their CDL and that would help with operations in getting fuel for the snow plow. Wolford noted that the National j Business Aviation Association conference was next week. d. Commission Members' Reports — Story asked about the grass landings. Tharp stated the flight standards office acknowledged they received the request letter. e. Staff Report - Tharp noted that he would have some zoom meeting for the Iowa Public Airports Association as they were preparing their legislative priorities as a group. l SET NEXT REGULAR MEETING — Next meeting November 14, 2024, 6:00pm i Airport Commission October 16,2024 Page 3 of 4 ADJOURN Story moved to adjourn, seconded by Bishop. Motion carried 3-0 (Orozco, Lawrence Absent). Meeting ad'o d at 5,38 pm. 2a2u 1-2- - Iz, CrIAIRPERSON DATE I i Airport Commission October 16, 2024 Page 4of 4 I I I Airport Commission ATTENDANCE RECORD 2023-2024 TERM N w c�a� v�i aQo a 0 A. Q� co A. * Ua N W to N G7S NAME ia 1 iz � � 1 � � � � � 2 EXP. N N N N N N N N N N N N N Warren 06/30126 BishopX X OIE X X O/E OIE X X X X X X Christopher 06/30/25 X X X 01E X X X O/E OIE OIE X X O/E Lawrence Heilecktra 06I30128 X X O/E X X O/E X O/E X X OIE X OIE Orozco Judy Pfoh# 06130126 X X X X X X OIE X X X X X X Ryan Story 06/30/27 X X X X X X X X X OIE X X X Key. X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time XIS = Present for subcommittee meeting O/S =Absent, not a member of the subcommittee II i 1 Item Number: 4.d. CITY OF IOWA CITY Q COUNCIL ACTION REPORT January 7, 2025 Airport Commission: November 14 Attachments: Airport Commission: November 14 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION November 14, 2024— 6:00 P.M. AIRPORT TERMINAL BUILDING i Members Present: Warren Bishop, Judy Pfohl, Ryan Story, Chris Lawrence, Hellecktra Orozco(via Zoom), Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Travis Strait, Adam Thompson, Matt Wolford RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Pfohl stated she had forwarded an edit to Tharp and moved to approve the minutes with the edit. Seconded by Bishop. Motion carried 5-0. PUBLIC COMMENT - None ITEMS FOR DISCUSSION /ACTION J a. Airport Construction Projects: i. FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation — Tharp stated that they had notified FAA to schedule the flight check on the REILs but they hadn't heard back from them to confirm a date. Tharp , stated the contractor had been out to the work on the intersection markers for the runway. Tharp stated there was a little bit of cleanup I and punch list items the contractor would need to take care of. 1 2. Solar Power Project— Tharp stated that they had a great turnout for the ribbon cutting. Tharp noted they had the Mayor, members of the City management team, City Manager's office, and other department heads. Tharp stated that they also had staff members from the 3 federal legislator offices and one state representative. Tharp also stated that there had been an early preview story run by KCRG, Tharp stated he was thankful of the help provided by Shannon McMahon City Communications Coordinator and Sarah Gardner, Climate Action Coordinator to put the event together. Tharp stated that they still had a couple of steps with MidAmerican i Airport Commission November 14, 2024 i Page 2of 5 I that would take some time to complete. Tharp stated MidArn&can had 2 weeks to perform a witness test, which was a test where a 31 party comes out and examines the system and clears it as operating as expected. Then following the test, MidAmerican has another 2 weeks to replace the current meter with a bidirectional meter which is what is needed to get credit for the energy the array produces. Lawrence asked questions about the timeline to which Tharp responded. { 3. Terminal Building — Tharp stated that since the last meeting the FAA announced the awards and Iowa City wasn't on the list. Tharp stated that this was year 4 out 5 for the program and based on how FAA was awarding funds from the program, he didn't feel it was worth the effort to submit a future application for an "all or nothing" type ask. Tharp stated that now they can discuss other options like j doing fundraising or other capital campaigns but also to look at the existing building with the expectation of having it for another 10 to 20 years and performing what things can be done to upgrade and maintain the building. Wolford asked about plans that Tharp had previously mentioned and Tharp responded. Tharp stated that he currently had a placeholder in the CIP program for HVAC upgrades ' but if there would be a longer list of things to do like furniture and carpets and other interior projects. 4. 5 Year Engineering/Consultant Request for Qualifications — Tharp stated they had 4 firms submit responses. Tharp stated that r after a review they all were firms that submitted responsive statements and that he was planning to forward them all to the Commission for final interviews. Tharp stated that in the past the Commission interview process was 30 minutes per group that was broken up to be 20 minutes for presentation and 10 minutes for question and answer from the Commission. Tharp stated the plan was that would be the front end of the December meeting. Lawrence stated that he agreed with Tharp in that it was important to have all members of the Commission available for the meeting so he asked everyone to confirm they could attend the December 12th meeting. Tharp stated that he would deliver the formal letters to the firms tomorrow. 5. FAA FY26AIP Pre-Application—Tharp stated that he had the pre- application packet for the Commission. Tharp noted that the project list consisted of the remaining runway maintenance work and then move on the 2'd phase of solar, and finish with the apron expansion. Tharp noted that the list also included a state project for the replacement of the fuel cabinets because they were 30+ years old. Bishop asked about a runway extension project. Tharp noted that if members refreshed their memory on the Airport Master plan, there was a project to add around 200 feet to the runway 7 so that both ends of the runway would have the above 5000 feet of landing distance. Tharp noted that similar to what theyjust did with Runway 30,this was one-way pavement so it would be a displaced threshold for Runway 7. Tharp asked if everyone was ok with the CIP program i Airport Commission November 14, 2024 Page 3of5 he would submit the program to FAA for comment. Members agreed by consensus to submit the draft. Tharp also stated that the project list was lower priority so it was likely theywould need to build up funds from the entitlement program to fund these. ii. Iowa DOT grant projects — Tharp stated they didn't have any open state projects and they would anticipate the next grant application period in April. b. Airport "Operations" i. Budget— 1. FY26 Budget — Tharp stated that he and Lawrence had met with the City Manager for their budget meeting and it went well. Tharp stated that there was really no comments as far as the budget went. Tharp stated he was expecting some questions about the fund balance but guessed with a$20,000 surplus as shown in the budget that helped ease those concerns, Tharp stated that other than the need for that surplus to be a reality at the end of the year he didn't have any other comments, Pfohl asked if the increased helicopter traffic was helping. Tharp and Wolford responded. Tharp stated that they were seeing the increased traffic due to the university helipad being inaccessible due to elevator repairs. Orozco asked about the surplus, and Tharp stated that it was the product of the recent rate increases. ii. Management— 1. T-Hangar Lease Language -- Tharp stated that he and Lawrence had talked about this outside of the Commission meeting and that Tharp believed they had a lease agreement draft nearly ready. Tharp stated that with the upcoming RFQ interviews he thought it would be good to hold this to January and Lawrence agreed. He stated then 'the Commission could review the draft, and send it to tenants for comments/awareness before it was formally adopted. 2. Grass Landing Ops — Tharp stated that he did meet with a representative from the Flight Standards District Office and he drove them around to give them a visual of what the airport was asking for. Tharp stated it was back in the hands of the FAA and that he didn't know when they would be giving him an answer or what requirements they might add to any permissions. 3. Events—Tharp stated that he had been in contact with the Summer of the Arts for the calendar of drive-in movies. Tharp said he had also been given a list of autocross dates but hadn't reviewed them to know if there was any conflicts yet but didn't expect there to be 1 any. c. FBO/ Flight Training Reports i. Jet Air -- Wolford stated that flight training was still active and that he had just returned from a conference in Miami. Wolford stated that as far as the industry went it seemed people were being optimistic, Wolford said the shop had been busy and that Wolford was weighing the decision of how many new mechanics could he hire given the new maintenance classes that were f being operated by Kirkwood. Wolford noted that they were adjusting to the increase of helicopters using the airport due to the universitywork. Wolford noted that they really didn't have a good place where the helicopters and l E F i i I I i Airport Commission November 14,2024 Page 4of 5 ambulances could go and be close to the terminal. Pfohl asked about getting the Ambulance building power washed or cleaned up. Members discussed getting the building repainted. d. Commission Members' Reports — Lawrence mentioned that the automated weather service was out of service. Lawrence asked Tharp if he had any other info on it. Tharp responded that he didn't know why it wasn't operating correctly, but that the live broadcast over radio, and the phone number were working as expected. Tharp stated they had experienced a partial power outage that impacted a lot of computer technology at the airport. Tharp noted that the FAA was expected to send someone to the airport on Monday to help restore it. e. Staff Report— Tharp stated that he was expected to take winter vacation between December 23 and January 31d SET NEXT REGULAR MEETING— Next meeting December 12, 2024, 6:OOpm ADJOURN Bishop moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at 6:40 pm. CHAIRPERSON DATE I A!rportCommission November 14,2024 Page 5of5 i 1 1 1 Airport Commission j ATTENDANCE RECORD 1 2023-2024 + i TERM A W 0�0 A d � h`S NAME EXP. N N N N N N N N N N N N N Warren 06/30/26 Bishop X O!E X X O/E O/E X X X X X X X Christopher 06130l25 X X O/E X X X O!E O/E O/E X X O!E X Lawrence Hellecktra 06/30/28 X O/E X X O/E X O/E X X O!E X O!E X Orozco Judy Pfohl 06/30/26 X X X X X O/E X X X X X X X Ryan Story 06/30/27 X X X X X X X X O!E X X X X Key. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a member at this time XIS = Present for subcommittee meeting O/S =Absent, not a member of the subcommittee 4 i I Item Number: 4.e. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Charter Review Commission: November 7 Attachments: Charter Review Commission: November 7 FINAUAPPROVED Minutes Charter Review Commission November 7, 2024— 5:30 p.m. Emma J. Harvat Hall, City Hall Members Present: John Balmer, Susan Craig, John Deeth, Gerene Denning, Mackenzie DeRoo, Matt Hayek, Molly Kucera, Bijou Maliabo (5:45 p.m.), Jennifer Patel Staff Present: City Attorney Goers, City Clerk Grace (Videos of the meetings are available at citychannel4.com typically within 48 hours) Recommendations to Council: (to become effective only after separate Council action): None 1. Call to order and roll call 2. Motion to adopt draft minutes as presented or amended Moved by Hayek, seconded by Patel to approve the October 24 draft minutes as presented. Motion carried 8-0, Maliabo absent. 3. Motion to Accept Correspondence Moved by Hayek, seconded by Deeth to accept correspondence from Vicki Lensing, Terry Dickens, and Paul Burns. Motion carried 8-0, Maliabo absent. 4. Review of City Charter: Section 2.02 Division into Council Districts Chair Balmer stated he would like to have all Commissioners express their particular point of view and noted he thought the alternatives were (1) maintain what is currently in place (2) district voters vote on district candidates (3) consider more districts. Commissioner Hayek requested discussion to be moved to later on in the agenda to allow Commissioner Maliabo to be present. Commissioners agreed to move to item 5, Voter Engagement. 5. Voter Engagement Chair Balmer mentioned there had been many things proposed to encourage voter engagement and he felt the League of Women Voters had always been a good vehicle for that but that they didn't seem to be as engaged as they used to be. Commissioner Patel noted that the League had been involved in voter registrations but have had issues with candidate forums and parties not participating. Commissioner DeRoo stated Greater Iowa City creates a voter's guide every year where they send questions to candidates and share those responses. The guide also includes other information on how to register, deadlines, locations, and how to find your polling place. DeRoo also noted the Downtown District will go through an interview process with candidates for the Iowa City Council seats and compare the candidates to the legislative priorities for the downtown that they've laid out and shared with them in advance. Patel also stated the League of Women Voters sends out a questionnaire where the responses to the questionnaire are published on the National League website called Vote411. Commissioner Deeth stated Farm Bureau has had forums in the past. Vice Chair Kucera stated she liked the information from Greater Iowa City because it was nonpartisan, fact-checked, and a great tool to give to the youth to educate Charter Review Commission November 7,2024 Page 2 them and try and get them engaged. Kucera stated that the recommendation to Council should include an education process that is multi-generational. Deeth mentioned that the participation in the last few City elections has slipped and believes one of the factors is there have been fewer candidates. Kucera suggested a multi-generational task force to help with voter engagement or a professor at the University with a background in politics that could help with education. Commission Craig suggested the focus should be county-wide and DeRoo suggested a multimodal dialogue which includes videos. Individual Commission members expressed their views. 4. Review of City Charter: Section 2.02 Division into Council Districts [continued] Chair Balmer noted that in 1975 when the City Council changed from a five-person at-large to a seven-person hybrid, four at-large and three districts, he ran for Council and had to explain to a lot of people who were initially confused about the voting process. Once he explained he thought they understood and feels the process has worked well. Balmer stated he wanted to hear from each Commissioner and what their thoughts were. Commissioner Patel stated the problem with the current system is that people don't see how important City government is so there is a lack of participation. Patel said that an example of this are the areas of the City where less than 10% of the people vote and there is no control over the causes, such as the downfall of local reporting and lack of education on how government works. Patel stated the only thing we have control over is how district Council members are elected and the measure is the voting rates and the number of people running. Patel recommends the election of district Council members by the district and stated this will help with participation because when you have a small area it costs less in time and money so more people will be able to participate as a candidate. Currently when a candidate runs city-wide it is at a greater cost and within a district it's possible for the candidate to knock on every door. Since the candidate can meet most of the people in the district, a closer relationship can develop with the citizens which allows them to have better insight to how City government works and how important it is and how to contact them. They can also contact their Council member if they have ideas on how to improve the City. Patel stated there are problems with representation and noted it is a natural reaction to return the calls of people you know, and active citizens get their calls returned without regard to where they live. Those citizens tend to have more resources than citizens who are less active and with the division of the City by social classes, areas with a higher social class tend to get more attention. With fewer primaries, district citizens don't have any more say in who represents them than anyone else in the City. Patel stated that the current system has Council members being elected at-large and district members with a residential requirement, therefore we do not have district members in the traditional meaning. Patel recommended a hybrid with four at-large representatives and three district representatives who are elected by the district. Chair Balmer thanked Commissioner Denning for her memo which was included in the November 7 meeting packet and asked if she had anything additional to add. Commissioner Denning recommended a task force with content experts to research and make recommendations for the number of districts the City should have. Denning stated she was in favor of remaining at three districts. Denning also noted that the City is not homogeneous and districts have distinct characteristics and the people living in a district need an advocate who will focus on them and act as their representative. Denning said she believes in electing district Council members by district but wanted to note one issue that had not been discussed which was the issue of Fundamental Voting Rights. Denning stated in a representative democracy a critical element is the people have the right to elect their Charter Review Commission November 7,2024 Page 3 representative and in a district system the 'people in the district have that fundamental right, not the people around them. Denning referenced a memo where she stated one of the values of districts is you can prevent diluting minority voting power. Denning stated the current system dilutes the voting power of every single voter in every single district. Denning also stated that it didn't matter what her opinion or preference was but that it is simply true that election of district Council members by district voters is the right way to do it and noted the benefits. Individual Commission members discussed whether the current system dilutes the fundamental voting rights of district members or if the election of district Council members by district voters dilutes the voting rights of those outside the districts. Commissioner Deeth stated he had a vision of what the City Council should be coming onto the Commission such as a larger body with much smaller districts, only the districts electing their representative, and a specific agenda wanting a student on the Council. Deeth noted that within the three districts every district has some students, seniors, homeowners, and renters which creates good diversity within each district. Deeth stated he liked the argument of simplicity but changing to electing by 1/3 of Iowa City from all of Iowa City is a minor repair, unless you have 11 to 15 members being elected by the districts you are not going to change the diversity that much. Deeth noted he was unsure where he stood on the issue and his big picture goal of getting a student on the Council has been set back again. Individual Commission members expressed their views. Commissioner Craig stated that she originally felt they needed to fix the confusion on how Iowa City voted for Council members but after reviewing the Charter and discussions with the Commission she had a simple explanation, there are three districts to ensure geographic representation. Craig said you can find neighborhoods where voting is well below the average of other precincts but it's not the whole district. Craig stated that you couldn't look at a neighborhood and say they are not represented because they are represented by seven people (Councilors) and disagrees that it diminishes their voting power if they don't get to have a single representative. Commissioner DeRoo stated she agreed there could be the claim that the current system is confusing, but the simplest system is not always the best and it is a compromise that ensures district representation. DeRoo stated that she doesn't agree with the argument that a direct election would solve the issue of voter participation and is not a quick fix, it's complicated, needs education, and practical systems like people being able to get off work or have transportation to get to the polls. DeRoo noted she felt those strategies would be more effective than a systemic change. DeRoo stated she thought that changing the system does have a risk of parochialism, the idea is that they are an advocate for that district and in a larger city that could be a need and the benefits could outweigh the risks but does not see that in a city of our size. DeRoo said based on the discussion at the last meeting regarding the current Mayoral selection process having districts direct elected by only 1/3 of the City causes an issue because of a difference in mandate. A district representative mandate is to represent the district, and for the Mayor the mandate is to represent the entire City which could potentially cause tension. Vice Chair Kucera stated she feels like there is geographic representation and noted some of the information given regarding why people choose not to vote needs to be looked at because we don't know the reason why and changing the system won't change voter participation. Kucera said she feels like the current system is working well right now and Iowa City is still small enough that those voting within a district for elections are still voting on City-wide issues too and not just within their district. Kucera noted the current system is Charter Review Commission November 7,2024 Page 4 working well for the City and people are represented and if a change is needed they should dig deep into why people don't want to vote to help them with those answers. Commissioner Maliabo stated she thinks the system works right now and she personally knows all of the Council members and has seen them represent the City and districts that are not theirs. Maliabo said she likes the ability to vote for all seven and not just for a district. While having three districts and a representative you can go and talk to is also good but the system we currently have works and she is in favor of keeping it. Vice Chair Kucera added that the idea people want to talk to their district representative is really not how it works, and she is going to go to whatever Council member she feels most comfortable talking to and who has the same values as her. Commissioner Hayek stated what we have works well and doesn't see a compelling reason to change. Hayek noted there are three fairly even districts that get reworked every decade with the Census so it's not a static geographic system that is used. Hayek said within the three districts he sees great variation within each one and the vast majority of what Council votes on affects the entire community and the more they can involve the entire public in voting for the seven people who are making the decision that are affecting the entire community the better. Hayek noted he also feels it's fair to allow each citizen to have a say in the seven seats that get filled and he would not want to create a system that creates less of an incentive for an elected official to respond to a constituent if they do not live in the district of that official. Hayek remarked there are no districts for the School Board or the County and as far as the issue of confusion, more voter education is needed. Hayek stated he likes the current system because whether he likes or dislikes what is being said by a Councilor he is assured that he will have a chance at the next election to vote either for or against them. Hayek noted that if district Councilors were elected solely by district residents, it would be possible for a district Councilor to be elected Mayor without 2/3 of the City ever having any say in the selection of that Councilor Commissioner Patel said instead of saying "Council member District A" it should be "Council member from District A". Patel noted everyone represents the whole City and we don't have district Council members, we have a Council member from a district. Commissioner DeRoo asked Patel if she thought the current language misrepresented the system and if that was a problem. Individual Commission members expressed their views. Chair Balmer thanked the commissioners for sharing their views and stated he was comfortable with what we have and stated his concern was the number of candidates running for Council, noting there are district seats going uncontested with regularity and rarely have primaries for at-large seats. Balmer said while the current system may initially be confusing, he as a voter wants the opportunity to vote on each one of the individuals as they will be making decisions that affect the entire City. Balmer noted Iowa City is still small enough that it's not parochial and the current Council is very diverse. Balmer stated that after discussion it appeared that the majority were in favor of no change to the present system. Commissioner Craig proposed language to clarify the confusion of districts in Section 2.01 Composition, suggesting "The purpose of district divisions is to ensure City-wide geographic representation on the Council." before the last sentence. Individual Commission members expressed their views. Commissioner Deeth wanted to add to his prior comments and stated that a good public official serves the good of the whole community whether or not the constituent is in their district. City Attorney Goers confirmed there was a majority that wanted to adopt the proposed language from Commissioner Craig. Commissioners agreed and Charter Review Commission November 7,2024 Page 5 asked City Attorney Goers to review the proposed language and make any necessary changes. Commissioner Craig noted an article in the Press Citizen regarding the previous discussion of Mayoral elections, stating the information was accurate but she felt it misrepresented the facts of the process and made it sound like it was a done deal. She requested someone write a letter to the Press Citizen to clarify. Individual Commission members expressed their views. 6. Tentative Meeting Schedule Chair Balmer stated he hopes to wrap up deliberations in December and send the report to the City Council. Balmer stated he would like himself, Vice Chair Kucera and Commissioner Hayek to draft the report for the Commission to review. Balmer reminded the Commission that the next meeting was on Monday, November 25 and asked if everyone was available. Commissioner Craig asked if there would be a final working draft of the Charter to review on the 25th and a vote on the proposed changes, then the following meetings could be focused on the report. Commissioners agreed to the timeline. Commissioner Patel asked if there had been a consensus to recommend a task force to look at voter engagement. Commissioner Hayek stated he wasn't sure if a task force was needed but they should encourage the Council to take actions deemed appropriate and solicit other local governments county-wide to look at voter engagement. Commissioner DeRoo suggested it should be discussed at a Joint Entities meeting. 7. Community Comment No one appeared. 8. Adjournment: Moved by Kucera, seconded by Maliabo to adjourn the meeting at 7:02 p.m. Motion carried 9-0. 11/07/2024 X X X X X X X X X 10/24/2024 X X X X X X X X X 10/08/2024 X X X X X X X X X 08/28/2024 X X X X X X X X X N O N 08/13/24 X X X X X X X X X •y O w W 06/27/24 X X X X X X X X X vZ 06/17/24 X X X X X X X X X dG m w 05/23/24 X X X X X X X 0 s a 05/14/24 X X X X X X X V 04/25/24 X w X X W- X X X X 04/09/24 X X X X X X X X X 04/01/24 X X X X X X X X X � d N N N N N N N N N W X H W d c 'o W L E of G v U N C X C o W d .= G i r �• �. cV •� t Y d m 14 C a) a� z v c ca .�° a � o Z Y d Q o - DD m C c 2 := � Q ZZ m > � s N t N O •0 a 11 LL, u Uz0 -) v) 0 C9 2 2 6 YIXOOZ Item Number: 4.f. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT January 7, 2025 Charter Review Commission: November 25 Attachments: Charter Review Commission: November 25 FINAL/APPROVED Minutes Charter Review Commission November 25, 2024— 5:30 p.m. Emma J. Harvat Hall, City Hall Members Present: John Balmer, Susan Craig, Mackenzie DeRoo, Matt Hayek, Molly Kucera, Bijou Maliabo, Jennifer Patel Members Absent: John Deeth, Gerene Denning Staff Present: City Attorney Goers (via Zoom), City Clerk Grace (Videos of the meetings are available at citychannel4.com typically within 48 hours) Recommendations to Council: (to become effective only after separate Council action): None 1. Call to order and roll call Chair Balmer statements regarding the recount for the 1 st Congressional District in Johnson County and the All-State Music Festival in Ames, Iowa. Individual Commission members expressed their views. 2. Motion to adopt draft minutes as presented or amended Commissioner Hayek noted one typo at the bottom of page two, Blamer to Balmer. Moved by Patel, seconded by Maliabo to approve the November 7 draft minutes as amended. Motion carried 7-0, Deeth and Denning absent. 3. Motion to Accept Correspondence No correspondence received. 4. Staff response to Commission questions previously posed City Attorney Goers noted he was requested to review the proposed language in Section 2.01. Composition by Commissioner Craig from the November 7th meeting which added the sentence "The purpose of district divisions is to ensure City-wide geographic representation on the Council." Goers stated he reviewed the language and had no changes. S. Staff proposal regarding Special Elections following Petitions City Attorney Goers summarized the memo included in the November 25 meeting packet in which during his final review of the Charter he came across an inconsistency related to the opportunity for Council to adopt a Charter amendment proposed by residents via petition. Goers gave a scenario where petitioners proposed a Charter Amendment, Council considered and adopted via the powers under 8.01(B) ("The Council, by ordinance, may amend the Charter.") but the special election must move forward anyway due to the mandating "must" language of 8.01(C). Goers proposed the following language to mirror the language of 7.05 to grant the Council the same common-sense opportunity to adopt the proposed change for Charter amendment: Charter Review Commission November 25,2024 Page 2 Section 8.01. Charter Amendments. C. Petitions. (1) Action by Council. If a petition valid under the provisions of section 362.4 of the Code of Iowa is filed with the Council proposing an amendment to the Charter, the Council shall Promptly consider the proposed amendment. If the Council fails to adopt a proposed amendment which is similar in substance within sixty days. it shall submit the proposed amendment to the qualified electors of the City as hereinafter prescribed. If at any time more than thirty days before the scheduled election the Council adopts a proposed amendment which is similar in substance. the amendment proceedings shall terminate and the proposed amendment shall not be submitted to the voters. (2) Amendment. If required by this section, the vote of the City on the proposed amendment shall be held the Ce the prGpese d SMeR�^,on# }ha voters at the first legally permissible election date consistent with Section 6 8.01(C)(1) of this Charter a . 11 Gity e!eGt'^^, and the amendment becomes effective if approved by a majority of those voting. (Ord. 05-4152, 3-1-2005) (3) Ballot. Copies of the proposed amendment shall be made available to the qualified electors at the polls and shall be advertised at the Cit 's expense in the manner required for "questions" in section 376.5 of the Iowa Code. The subject matter and purpose of the proposed amendment shall be indicated on the ballot. Goers also suggested clarifying the language in 7.05(B)(1) and (2)to make clear the need for an election will exist only if the Council fails to adopt the proposed initiative or referendum with the following: (1) Initiative. If required by the Section, tThe vote of the City on a proposed measure shall be held at the first legally permissible election date... (2) Referendum. If required by the Section, tThe vote of the City on a referred measure shall be held at the first legally permissible election date... Moved by Patel, seconded by Craig to accept the proposed language by City Attorney Goers. Motion carried 7-0, Deeth and Denning absent. 6. Review of Iowa City Charter Working Draft Chair Balmer noted the agenda items for Mayoral election and district representative elections stating there would be a separate vote but wanted to a discuss the remaining sections of the Charter. Commission Hayek stated he thought that the language in the Preamble was too wordy and suggested taking out"fair and effective" in the sentence starting with "By this action". Craig noted there was a lot of conversation on what was meant by environment. Hayek confirmed he was only looking to remove "fair and effective". The Commission agreed to remove the language from the Preamble. Commissioner Hayek asked City Attorney Goers if there were any changes in the Preamble that would put the City at risk such as 1.a "Each individual shall have an opportunity..." noting the work"shall". City Attorney Goers stated he was okay with the language. Commissioner Maliabo confirmed the meaning of the word shall. Charter Review Commission November 25,2024 Page 3 Commissioner Hayek suggested a revision to Section 2.12 Prohibitions (B), to move the period in the last sentence to after the parenthetical: However, the Council may express its views tG the appGintiRg ai therity pe4ai" tG the appointment or removal of such employee pertaining to the appointment or removal of such employee to the Council appointee under whom the employee works.. (City Manager, City Attorney, City Clerk). Commission members agreed to this change. Commission Craig asked for clarification regarding "a Council member" versus "the Council' and if that meant a Council member may not express their views. City Attorney Goers stated the purpose of the language is to leave open the opportunity for a majority of Council to speak on an issue and to avoid a single Council member reaching out to a department director, other than the City Manager, City Attorney, or City Clerk, and attempting to direct them. Individual Commission members expressed their views. Goers provided additional information. After discussion no changes were made. Commissioner Hayek noted inconsistencies where the use of gender-neutral terms were changed to a title and other areas the gender-neutral term was not changed. Commissioner DeRoo stated the Commission had asked the City Attorney to review the gender-neutral terms for the plural pronoun where it would change the meaning of the word. Individual Commission members expressed their views. Commissioner Patel stated she thought Article VII Initiative and Referendum, Section 7.01 General Provisions, B. Limitations, (i) Amendments to this Charter, conflicts with Section 8.01 Charter Amendments, noting that 7.01(B)(1) states that the right of initiative of referendum shall not extend to any of the following, (i) Amendments to this Charter and 8.01 is regarding Charter Amendments. City Attorney Goers explained that the process for initiative and referendums are slightly different than petitions noting the reasons one might use an initiative or referendum. After discussion no changes were made. 7. Motion approving language regarding Mayoral election Commissioners agreed to table the item until the next meeting so all members could be in attendance. 8. Motion approving language regarding district representative elections Commissioners agreed to table the item until the next meeting so all members could be in attendance. 9. Motion approving Iowa City Charter Working Draft Commissioners agreed to table the item until the next meeting so all members could be in attendance. 10. Discussion reg ardin 9 the Report of the 2 024-2 02 5 Iowa C ity Charter Review Commission to City Council Charter Review Commission November 25,2024 Page 4 Chair Balmer stated that he, Vice Chair Kucera, and Commissioner Hayek had met with the City Attorney and City Clerk to go over the draft report which will be discussed at the next meeting to get the Commission's approval. Balmer noted that after the Commission has approved the draft report and the final working draft that he and Vice Chair Kucera would present the information to City Council at a work session in January. Commissioner Hayek added that there were previous examples of the draft report to City Council that were being used to create the draft report for the commission to review. Vice Chair Kucera provided additional information on what will be included in the draft report. 11. Tent_ative Meeting 5cheduIe Commissioners agreed to cancel the December 3rd meeting and meet on Tuesday, December 17th noting that it may take longer than the typical meeting in order to get through all the agenda items and review/amend the draft report. Individual Commission members expressed their views. 12. Community Comment No one appeared. 13. Adjournment: Moved by DeRoo, seconded by Craig to adjourn the meeting at 6:17 p.m. Motion carried 7-0, Deeth and Denning absent. 11/25/2024 X X w w X X X X X 11/07/2024 X X X X X X X X X 10/24/2024 X X X X X X X X X 10/08/2024 'X X X X X X X X X 08/28/2024 X X X X X X X X X �r N O N 08/13/24 X X X X X X X X x c � O � .N w 06/27/24 X X X X X X X X X Ew vZ 06/17/24 X X X X X X X X X .4) w 05/23/24 X X X 0 X X X X 0 w � s a 05/14/24 X X X X X X X V 04/25/24 X X X X X X X 04/09/24 X X X X X X X X X 04/01/24 X X X ix X X X X X g LO Ln Ln Ln an Ln Ln Ln Ln IL N N N N N N N N N W X H W d 4 4 4 o v� N L E O X Uo NLU > N E ` d d v d a) 0 E ca � a� Z m V .c Y QZ O ,n C C d 2 Q Z L N Z II II 0za � U � C9 � � 2 in Ax 0 0 z Item Number: 4.g. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Community Police Review Board: October 16 Attachments: Community Police Review Board: October 16 Final/Approved Community Police Review Board Community Forum Minutes October 16, 2024 5:30 p.m. Call to Order: Chair Mekies called the meeting to order at 5:40 p.m. Members Present: Jessica Hobart, Jerri MacConnell, Saul Mekies, Colette Atkins Members Absent: Melissa Jensen, Ricky Downing, David Schwindt Staff Present: Staff Connie McCurdy, Legal Counsel Patrick Ford Others Present: Police Chief Dustin Liston Welcome & Introduction of Board: Mekies spoke briefly about what the board does. Each member introduced themselves. Legal Counsel Ford introduced himself as well. All welcomed the public to the meeting. Consider Motion to Accept Correspondence and/or Documents: No correspondence received. Public Discussion with Community Police Review Board on Police Policies, Practices, and Procedures: MacConnell gave an overview of the complaint process. Public Discussion with Community Police Review Board: The Board welcomed public comment at this time. The following individuals appeared before the CPRB: Angel Taylor Dean Abel Amos Kiche Mary McCann Allison McGough Brenda Taylor Barbara Jay Adjournment: Motioned by Atkins, seconded by Hobart to adjourn. Motion carried 4/0. Downing, Jensen, Schwindt were absent. Meeting adjourned: 6:41 p.m. Community Police Review Board's Community Forum Summary Letter Iowa City Public Library, October 16,2024 Present: Colette Atkins, Jessica Hobart, Jerri MacConnell, Saul Mekies. Staff present: Connie McCurdy, staff; Patrick Ford, Legal Counsel. Others present: Dustin Liston, ICPD Police Chief. Public: members of the public Absent: Ricky Downing, Melissa Jensen, David Schwindt. Rollcall was taken. The Chair CPRB Chair gave a brief explanation of the purpose and procedures of the Board, pointing out that those procedures were also explained in a pamphlet available at the forum and distributed to the public. With that information in mind,the Chair noted that the intent of the forum is to listen to the public in attendance and receive feedback. Members of the Board and Legal Counsel were introduced. The Chair invited anyone on the Board to add any remark. One of the Board members further described the steps taken once a complaint is received. Public's questions and comments Do we have an "audit"? What is the role of the staff attorney? Report is sent to the counsel. Counsel attends all the meetings and gives advice to the Board. What is the Board's authority? Police Chief explained that the complaint goes to the Board then to the Chief who does the initial investigation. He then sends the results of the investigation (summary and evidence)to the Board. The Board reviews that investigation and makes a determination. Has the Board ever subpoenaed anyone? Our collective memory did not recall any instance of subpoena use by the Board. The Board was reminded that we may make use of it.The Chair explained that at times the Board may disagree with the Chiefs conclusion; and even when agreeing, at times the Board may point to some misgiving on the handling of the matter. The significant amount of time the police force spends on various matters some of which not usually known as associated with police work: A person in attendance cited data from September to October was: incidents' reports, public assistance,welfare checks, investigation follow-ups, foot patrol, 222 mental distress or impairment calls, 130 calls related to pets, 29 missing adults and juveniles, 200 motor vehicle accidents, 14 thefts of motor vehicles, shoplifting incidents, 160 instances of fraud and identity theft, amounting to some1848 times of police contact and communication with the public in those few weeks. These findings will be sent to the Board. Procedures and follow up: After a person is found"in the right"by the Board, what happens then? What recourse does that person have? The Board has no authority to discipline an officer; the Chief of Police does. The Board can recommend disciplinary action. That, in effect, is the Board's limited power. However, the persons in question are free to use the Board's findings to support their case in a court of law or other setting. Concerns about bicycles and scooters meandering on sidewalks are endangering pedestrians in the downtown/Ped Mall area: The Chief of Police assured the public that the behavior described is illegal and signs are posted to that effect. The police department is aware of the infractions: the law is enforced, and citations are given. A downtown liaison officer is also assigned to the area. Concerns with cameras not available to attest to an accident: The Chief noted that while cameras are useful,the challenge is the limited data storage available which is a source of frustration for the police department in addition to the public expecting to have that evidence.The Chief remarked that the amount of data storage is significant and so is the cost, limiting the storage availability to about 7 days. The Counsel pointed out that the Board is limited to complaints made about officers, not complaints between private citizens. However,the Chief added that complaints can be addressed to him directly. The importance of the Board to the community: It was expressed that the Board's mission is important in many ways, dispelling distrust, and instilling confidence in the public.As such a report to that effect is necessary to disseminate and inform the public. The Counsel remarked that a report is issued annually, summarizing the complaints and the process that was followed.That report is public and posted on the Board's website. The possibility of mediation between the complainants and the officer: The Chief pointed to the limitation of the code: while criminally some mediation may take place, administratively the code prevents the police department from releasing personnel records (i.e. officer's identity). Moreover, this Board is empowered and limited by City ordinance which does not provide for engaging in mediation. It was also pointed out that the police department has a coordinator who can make referrals to appropriate agencies. The Board's responsibilities beyond complaints and into advocacy at the City or State level: The Board's is limited by ordinance to two areas: 1) Review complaints; 2)review existing policies that the police department has put in place.The Board may make recommendations for changes. For example, the Chair noted that the Board had inquired to the Chief of Police about the status of the chokehold policy. That practice, however, was outlawed by the state as well as the City which had outlaw it a decade before. The Chief noted that all the policies are online and available to the public. He also noted that the Board has a direct conduit to him and can review policies and procedures and follow up with recommendations. Members of the public were reminded that the Board meets every second Tuesday of the month at City Hall, 5:30 p.m. The public is invited to participate during the public session. Forum meeting adjourned at 59:54 p.m. Respectfully submitted: Saul Mekies Community Police Review Board Community Forum October 16, 2024 Members Present: Jessica Hobart, Jerri MacConnell, Saul Mekies, Colette Atkins Members Absent: Ricky Downing, Melissa Jensen, David Schwindt Staff Present: Staff Connie McCurdy, Legal Counsel Patrick Ford Others Present: Police Chief Dustin Liston Mekies: I call the meeting to order.And where's Connie? [INAUDIBLE] Mekies: You take attendance, uh. Okay. Atkins: Roll call. Mekies: Thank you. McCurdy: Speak into the microphone a little more. Mekies: Is this on?Okay. Can you all hear me? McCurdy: Downing. Mekies: So there are seven members of the of the board appointed by the city. Uh, we- we're here mostly to listen to you as opposed to, uh,you listening to us. Atkins: Saul we need to do roll call first before we get started. Mekies: Yeah. I thought she had taken the roll call. Okay. McCurdy: Downing. Mekies: All right. Mekies: Downing. Atkins: She's calling the roll call. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Atkins: She's doing that. MacConnell: She's doing it. Mekies: Okay.That's. McCurdy: Hobart. Hobart: Here. McCurdy: Jensen. McCurdy: MacConnell. MacConnell: Here. McCurdy: Mekies. Mekies: Here. McCurdy: Atkins. Atkins: Here. McCurdy: Schwindt. Mekies: So we barely have a quorum. Uh, we're also, ah, here with the-the attorney appointed by the city to help us out. So we have, ah, legal, ah, backup, uh. MacConnell: And the chief. Mekies: I'm sorry. MacConnell: And the chief is here. Mekies: And the chief of police is here. I'm not sure he wants that to be known. Okay. So you may direct, uh, question at, uh, any- any of us. Uh, so as I mentioned,there are seven, uh, members of whom are here. Uh, we are really an advisory board. We don't have any legal obligations or responsibilities, uh,but we do advise, uh, the-the city council, and also we have some feedback for the chief of police. Uh, we listen to and read, uh, complaints. We act upon them and, uh, decide whether they are, uh, sustained or not sustained. We give reasons for that and we review, uh, evidence, including, uh, body cameras and other cameras that may be on the- on the vehicle, on the police vehicle. So that's about the-the introduction of it. Um,the next item, uh, on the-on the agenda is to consider motion to accept This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. correspondence or other documents, which we do not have. We don't have-we haven't received anything, right, correct. Okay, um. Atkins: Saul, I'd like to introduce us if we can introduce ourselves. Mekies: Absolutely. And, uh, as we are about to open it to the public, I'd like to, uh-to have each member of the board introduce themselves. We'll go from left to right. Hobart: So I'm Jessica Hobart-Collis. MacConnell: I'm Jerri MacConnell. Mekies: And I'm Saul Mekies. Atkins: Hi there. I'm Colette Atkins.Nice to have you all here. Ford: And my name is Pat Ford. I'm not a board member. I'm the legal counsel for the board. Mekies: Okay. So we'll- MacConnell: Maybe we should just give a description of how the process works. Mekies: To what? MacConnell: To how the process works. The [INAUDIBLE] complaint. Mekies: Go ahead. Any one of us can have some input. MacConnell: Okay. Um, we want to explain the process of how you make a complaint and what happens after you make a complaint. First of all, anybody who feels that they have a complaint against a police officer may make a report to the board or to the police department. The board as soon as it gets it, makes the report available to the police, and then Chief Liston does his own investigation of what has happened. He sends us a written response telling us whether he feels that the complaint is really violated norms of the police office or has not. We then watch the body cameras of the police who are involved in the complaint.After that, after reading the report from the chief and after we see what actually happened. Then we can make a decision as to whether that complaint actually is something against policy, or is something that happened under policy that's-that's there already. Anyone who makes a complaint has to either have felt that they have a complaint or that someone has been there and seen it. They can't see something on television and go, I want to report that. That's wrong. Or hear on social media,you have to be present. The, um-when the report is- is being made,the police department This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. meets with the-the person who has the complaint before we get the letter from the chief. Atkins: All of that information is documented in the information that you picked up on the way in. So I think you can refer to that for additional context. Mekies: Anymore. Okay. So would really like to hear from you. MacConnell: I make a motion to accept any correspondence or documents that might be here. Mekies: We don't have any. So we'll move that question. MacConnell: Okay. Atkins: Can you [INAUDIBLE] Public: Do you guys do [OVERLAPPING] Public: State your name please. Public: I'm Angel. I just have a question. So when you submit, um-when anyone submits a complaint to Officer Liston-Chief Liston. Do you guys do any audits or anything like that?Because my concern would be, let's just say something gets lost or anything like that. Do you guys do audits?And then are we able to see what the outcome of those complaints are in the demographics and just how does that- like, how do you guys hold him accountable? MacConnell: After every- after we have completed our job, the report that we make in the chiefs report go to City Council.And then they will be the ones who make it public. It will not be public until that time. Public: Until City Council. So where does the attorney come in?Just out of curiosity, and know that you're here rep- I mean, where do you come in?When do they consult with you? Ford: I attend all the meetings. Sometimes a legal issue might arise. And so they ask, uh, advice of me. Public: During the meetings? Ford: During the meetings, yes. Public: Okay.All right. Thank you. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Atkins: Angel. Can you give us your last name,too?We have to have your first name and last name. Public: It's Angel Taylor. Atkins: Thank you. Public: My name is Dean Abel. I'm an Iowa City resident. I understand the process of filing a complaint. But the Citizens Review Board reviews the complaints, but you're not empowered to actually make a decision about censoring an officer or changing a policy. The information you collect is presented to the chief who makes any decision about an action to take, is that correct? MacConnell: That's correct. Mekies: Yes. Public: Okay. Liston: The order is backwards. Public: What was that? Liston: The order is backwards. So the complaint gets submitted-Dustin Liston Chief of Police, the complaint gets submitted to the board,which gets sent to me.And the chief the police department does the initial investigation. I send the summary of the investigation and any evidence to the board, and then they review it, and they make their determination as well. So yeah,just the order was-was backwards, but that's how it works. Public: Thank you very much. Public: I also asked this question at a previous, um, forum. The board does have, um,the phrase escapes me. But you can subpoena a witness to testify to the board. I know that that is true. But the last time I asked if that power had ever been used to subpoena, a year has gone past. I asked that question again. Has the board ever used its power to subpoena someone? Mekies: Uh, in- in my tenure on the board.No. MacConnell: Not on the time I've been on. Mekies: Pat would you remember? Ford: Yeah.As long as I've been counsel for the board,they've never issued a subpoena. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Public: Thank you. I know that when that power was given to the board,there was a lot of concern. Um, I think the board should have that power, but the board should also keep that in mind that they can do that if they wish. That's my comment. And thank you for being here. MacConnell: Thank you. Mekies: Yeah, um, I might add that we review you've attended a number of our meetings- and that you've attended the number of our meetings. So you know how we-how we proceed. Uh, but I might add that we review all of the, uh, evidence, cameras, including the-the complaint, of course, Uh, but cameras- cameras often that come from different direction, all of the officers, as well as the-the vehicle, and based on that, we would-we would know whether we would have to appeal to-to some kind of other witness documentation. Public: I understand that, Saul. But that all takes place in executive session. And so the public really does not know how you actually interact.And that's as it should be. But because of that lack of understanding, uh,that's one reason why questions arise. Mekies: The executive session is really in order to protect the identity of the person or the- the detail and the fact of the-of the person who is putting in the-the complaints. But there are times when we've-we've disagreed, uh,with the chief of police, not very often, but there are times. And there are times also where we've agreed with- with the Chief of Police conclusion. But still had some misgiving about how it was handled. Um, so and we do write that in. We do bring it in. MacConnell: The first thing that we do once we get the case is decide on the level of investigation we're going to do. We have four or five choices, and one of them is to, you know, subpoena the person- a person, or, you know, go further into it. We usually have only asked for further investigation one or two times in the years I've been on the board. But the first thing we do is decide on the level of-of investigation we do. Public: If you know me, which most of you don't. Public: State your name please. Public: Mary McCann. I don't like speaking in public. But I was really struck by last meeting that I had that was a large group of people. I had just immediately before learned from my brother that another one of our children was going to be deployed to a war zone. And I thought, you can do this, Mary. You're tough. You can just let that go. I walked into that room and saw somebody who reminded me of that child.And I was a mess. I couldn't remember my own name or anything This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. else. But tonight I'm remembering the Joint Emergency Communication Center Data is something that I'm pretty much addicted to. I've been tracking for over a year.And it's to understand. I'm a person who understands towns, police forces, school districts, according to the numbers that they reveal. I also understand businesses that way. And what I would just like to say tonight about reviewing the numbers from the middle of September through now into October. Public: One of the things that really stood out to me was the amount of contact that is spent taking incident reports, understanding from the public, all of the information that's needed to decide what has taken place, the public assistance,welfare checks, out for investigation, follow up, out with subjects, foot patrol, 1,848 times, many-many hours of time from the Iowa City Police Force is spent with the public and talking to them. And certainly hopefully time when they can voice their concerns freely. I was also taken by there being 222 mental distress or impairment calls that came in to the JECC and Iowa City went out and did what they could in whatever their capacity was. Um, I was also kind of blown away that there were 130 calls that were related to Iowa City pets, which is special and I love the cat that I live with, but that was kind of a thing. There were 29 missing adults and juveniles in the past four weeks. Motor vehicle accidents, 200 that they responded to. I would have all of this printed off for you but I ran out of printer ink. I- um theft, motor vehicle, 14 motor vehicles were stolen. They responded- the police force responded, shoplifting, fraud and identity theft, 160 times. These things were reported to the JECC and Iowa City responded. I just am taken by these numbers and I will-as I promised, I will get those numbers to you so that you can review those at your monthly meetings. But the amount of time that's spent here talking to people and being part of the community is unique. It's not that way everywhere. And so I think that when a complaint comes in it will be taken very seriously.That's all. Mekies: Thank you. MacConnell: Thank you. Public: My name is Amos and I live in Iowa City. I just have a short question. And you talked about the procedures and you taking the information for the-. MacConnell: I'm not sure that's working. Public: It's not working. Okay. I'll just be loud. MacConnell: Speak loud. MacConnell: Thank you. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Public: So my name is Amos. I live in Iowa City here. So after you do a review and you find that there was some wrong done or the allegation probably was not right and somebody was wrong somewhere, what options do the citizens have?This-this is a matter of information and education for the public. Yeah. What do you recommend to the city,to the police commission, everywhere, another entity. Mekies: I don't know if I understand the question. Do you understand the question? MacConnell: He's asking about welfare coming in. Atkins: So is your question if there was a wrong-a finding that we perceived to be wrong- a wrongdoing, is the question then what is the next step in the process? Public: Yes. If the commission is wrong. I mean, if the event-the activity that was given to you to make a review. If you find that the complaint is not really just an allegation,that is not right. Yeah. Atkins: So if the allegation that was submitted is not- is not true? Public: Yes. Atkins: Okay. Public: Yeah. Somebody came with a complaint and you-you do not reject the complaint. You say,we-we tend to agree with you. So that's the question. What's the remedy for that person?Which options does the person have so that the person can make those choices, educated choices?Yeah, because sometimes they might not know. So this is just a question of education here. Public: I think I understand you clearly. So I understand that if he makes a decision and then they agree with his decision,what are their options after that?Like the hierarchy take it to the person [INAUDIBLE]? Public: Yes,that's the question. And I'm not saying that's always going to be a case where the police- I said that there were- sometimes they could find a situation where actually they say and I don't know if that's possible. They say that the person was not wronged.And there could be a situation where they say through the internal investigation that the person was actually supposed to be the way the police acted. MacConnell: You're asking that do we find that the person's complaint is valid? Public: Yes. MacConnell: Then we say that. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Public: Then you say that, okay? MacConnell: We say that if that's the case. Public: Yeah. And in that- so- so if there was a wrongful around something done to the person that was wrong,that requires a remedy and-and the lawyer-the city lawyer is here. Public: He has to understand that he makes his recommendation that let's say not founded. And then you guys agree with his decision that it's unfounded. Where the person feels like we were wrong [INAUDIBLE]. I would assume the Department of Justice or right. Is that correct? Atkins: I think we'll have to take that question back and get back with you. Right today is a opportunity for you all to share sort of what your concerns and thoughts are and we can certainly take that question and-and get back to you, put it on an agenda in our future meeting to respond to. Mekies: But I do think that it's a legal question. So I'll ask. Ford: Yeah. So I'm not sure, uh, I entirely understand the question, but let me say this, that the board has no authority to discipline an officer. If that was your question, the board does not have the authority. It's only the chief of police that has that authority. The board-the board can recommend discipline, but the board cannot discipline itself. Public: I think he was and both of these if the Commission and officer both agree that it's unfounded,where can he go. So after that what's the next step. Ford: Yeah. As far as the complaint process with this board,there's no appeal to it. So our involvement just ends then. Public: So- so the decision remains with the person, you will communicate with the person that truly you were wrong and the review and the interim investigation as far that you were wrong. So do you- so is that one the individual [INAUDIBLE] what you're telling you? Mekies: Yeah. But let's say we've done our job. I'm going to maybe step over my boundary here. If we agree that- uh, that the allegation was-was not sustainable. In other words,the person was right or was-was wrongly accused. If that's what- that's what you're saying. So we would-we would be saying that, okay?We can't go beyond that. But the person does have the paperwork that says, look,the review board looked at it and assessed the evidence and they found that I- I was- I was right. So whoever that person is accused, you know, would have to be to appear in court or will have to go somewhere where that person is accused and This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. would have our essentially support saying that person was correct. Thanks for the help. Public: My name is Allison McGough. I've lived in Iowa City for about 35 years. I love the downtown area, but what I've noticed lately is lots of scooters, bicyclists, cruising down through the Ped Mall.And there was a time where there was signs posted, no bikes allowed, no bike riding allowed. Public: Guilty, sorry. [INAUDIBLE] I did that. Public: Well, I'm talking about people who use me as like a slalom post, you know?Late to class.And-and really they look like they're having fun doing it too. So I just wonder what happened. I don't see that being enforced anymore. And if, you know, a couple of adults going down the Ped Mall on a bike, ah,that's permission for us all to do it. Mekies: There have been cases like that coming up, including skateboard which are even more-more dangerous. And I think the chief of police can address that. Liston: So it's still- it's still-the signs are marked. It's still illegal and we enforce it when we can, but-but absolutely, we've noticed that too. And when we get complaints, we have a downtown liaison officer where that is his job to be down there. He- he's probably the one you most likely see enforcing it but we also have that-we have officers assigned to areas. That's area one,there's always someone assigned there. So we do enforce it, we do write citations. And it is-and then now, especially with-with scooters, you know, we didn't see many scooters until a few years ago. So it's still against city ordinance and you can get a citation. Public: Two questions. So can you [INAUDIBLE] Liston: Right. Anywhere in the downtown-the Ped Mall specifically. You'll see the signs marked, they're marked on the ground and they're marked,right when you get into the Ped Mall, so it's College and Dubuque-the long intersection of College and Dubuque. Public: Okay and-okay any other [INAUDIBLE] Liston: That's the one that comes to mind. I don't have- I don't-that's the one that we're most concerned with. It extends a little further downtown. I don't have the map memorized but it's well marked. And just like any other, whether it be traffic offense or anything like that, it has to be marked in order for us to be able to enforce it. Public: It's really scary on the street. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Liston: I- I understand that. Right. Public: But I'm talking really-really slow [INAUDIBLE] bike. And I say excuse me, I'm sorry. I won't do anymore. I promise- I promise. Public: I'm thinking like Washington Street sidewalks, crowd of people. Restaurants. That would be an sidewalk about [INAUDIBLE] I'm scared of the street. Mekies: And there were a couple of cases that-that were brought up in front of it and we have expressed that-that concern, especially in the area of senior citizens, uh, who are on walkers or wheelchairs, who may not have the mobility that you have to avoid them. We did express that concern. Public: I just think that's a hard thing to enforce. It seems [INAUDIBLE] downtown or it seems. I do remember calling on two occasions when there was a big riding around, speeding around the block on the Ped Mall.Just go as fast as he could round around.And,you know, posing danger to people. And I remember calling that in and the police did find him a few blocks away. But there's been so many other incidents. I just think for it to be left on the shoulder of one person to enforce it, it just doesn't seem [INAUDIBLE]. I don't have the answer to it. Public: Generally speaking, Corridor, I ride [INAUDIBLE] Mekies: Someone,would you come forward? Public: If you're going to have a private conversation do it in the hallway. Let's address the concerns that we have. So thank you. Public: You don't need to say thank you because you don't mean it. Okay next. Public: Well, I am new to this, okay? So I don't know if my question is appropriate. If it's not just let me know. Atkins: Can we have your first and last name. Public: It's Brenda Taylor. Atkins: Thank you. Public: I've lived here about three years now. So lots- lots of neat stuff going on here. Okay, I had a unexpected event the-uh, the first Sunday morning in July, about 9:30. So quiet out. I just thought I was the luckiest person to get through HyVee real quick down on Dodge Street or the Highway 6. 1 was leaving in bet- at the light that's in between, say,the Caseys and the HyVee, probably around the Stuff store.And I was trying to cross over Highway 6 and turn left. So I had the green. I This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. saw two cars coming down to my right from the Caseys. They were parallel, going slow, slowing down, slowing down. I had the green, so I figured okay while they're stopping, I better go, right? So I started getting out, and then the one in the lane closest to me,totally floored and tried to t-bone my car.And I ended up with a lot of whiplash and concussion issues that I'm still dealing with. And it's cost me considerable out of pocket with some of the other ramifications of it all, but, uh, what I finally went and asked if that, uh, recording was active, and they said, yes, at that intersection, but they only keep them for seven days. Well, you know, I couldn't even hardly get out of my room for seven days because I was like, living in my closet in the dark, uh, trying to deal with this concussion. So I don't know. I have friends that tell me they know people that you know, had gotten some restitution. Maybe not in Iowa City, but just like one week, is that really all they can keep record of when somebody's breaking the law, running a red light and trying to t-bone your car? I- I just find that, kind of, hard to believe. But, ah, I don't really want to go get a lawyer and, you know, make a big deal, but I- I you know, it might be-the next person maybe won't have as quick a reflexes as I did because I had to totally gun it and totally turn really fast left. And you know, maybe the next person will get hit and have a worse outcome. So I don't know. That's just, kind of, my concern on a safety event, you know. Thank you. [INAUDIBLE] Liston: Um, first off, sorry that you were involved in that. Um, the-the camera systems are not the police departments. They're-they're-they're run by city engineering, and they have, uh, storage issues. We can't store things for- in fact, many of my officers have the same complaint when, uh, crime gets, uh, reported, and we go to look for the-the camera footage, and sometimes it's gone. So I can appreciate your complaint. Um, unfortunately, we're-we can only work with the-we've shared our complaints with the ah, appropriate city departments, and they try to help when they can. But the-the amount of cost, er,the financial cost of storing data, ah, the police department itself spends hundreds of thousands of dollars a year to store our body worn camera, and that's not talking about all these cameras that are around town. So that's the limiting factor is the storage. So they have to have the-the seven days sounds about, right,to me, is what they have. I'm sorry you dealt with that. Um, again,we share the same concern because we go look for evidence of a crime like you're talking about, and we can't find the evidence either because it's gone. It'd be great if we lived in a perfect world,we had unlimited resources, we can store the data forever. I know there are some people in the community would prefer we not store it at all. Um, so we, uh, have to deal with those concerns as well. But I- I can certainly appreciate your concern. [INAUDIBLE] cell phone, I mean [INAUDIBLE] you know what am saying? Liston: Yeah. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Public: I'm just going to see-maybe there should be some other work around. You know, with all the high tech stuff, and I don't even know whether to bring this up. But you know, I keep hearing that there's sensors everywhere on the Internet and everything, bodies and all that stuff. I don't know if it's all true or not, but it just seems like if it's not the cameras that there is satellite and other stuff. I had two brothers that have been at Rockwell their whole career working on GPS and all that stuff. And it seems like there's all kinds of stuff that tracks and they don't necessarily [INAUDIBLE] know. I mean couldn't they even do like a satellite check? [INAUDIBLE]. I don't know. Liston: Yeah, the Iowa City Police Department does not have access to satellite video, so I don't think we can be helpful there. Public: You know-you know something else have. I have to- sure. Mekies: I have to stress that what we hear are and what we act on is- is based on complaint that come to us. So if- if there is no complaint, we haven't heard it. We do on occasion, see what is happening on-on videos or on complaint and- and go beyond that and say we are also concerned as with the skaters or the bicycles on, and we-we do express that concern. But unless the complaint comes to us, we really can't act on. Public: So would that consider a complaint or what I made you official complaint or does it have to be incident? Mekies: They would have to be-there would have to be an incident. And once the incident is there, if-if, uh, if the chief of police only acts on the incidents,then we do- well, let me give you an example where someone, uh, was-was stopped for skating.At least 50 times and-and there was a complaint by that very person for being stopped. We did express concern about why is it after three times- 10 times that this is occurring?Where are the social workers?Where are the-where are the counselors? Where are all of these people that were-that the city is paying for that-that should be addressing that problem? So we-we do bring that up. Ford: I want to clarify too,that the board only reviews complaints made, uh, against officers. So an-an allegation of misconduct by an officer. So this board would not review any, sort of, complaint between private citizens. Liston: But one of the most common complaints I get,though, is on traffic complaints, very similar to what you just. So you-you've shared that complaint with me, and I will make sure my staff addresses it. So that-that's probably the most common complaint, not necessarily the bicyclists in the Ped Mall, but people racing up and down someone's street or something like that. The complaints, as Pat just pointed out, the complaints they deal with are allegations of misconduct by members of Iowa City Police Department, so. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Public: Can I go on? Mekies: Yeah please. Public: Okay. Short people got no reason to live. Public: Oh, I'm sorry. Mekies: Oh,you can hold it. Public: Oh. I'm sorry.Now I'm the one that. I'm sorry. I'm- I- I yell when I talk. You don't fair enough to do so. Thank you. Public: My name is Barbara Jay. It's J-A-Y. Chief Liston knows me, and he probably doesn't want to hear this again, but when I- I was here in the late '70s early '80s, and it was a really nice community, and I know other communities have gone downhill, but I've seen-uh,this has really gone downhill here. And, um, my big thing is sorry again,that there's a lot of vehicles in every community I've lived in. I'm from Iowa, but I lived in Arkansas for a while, and I've never seen so many vehicles without license plates. So the bicycle. I have four bikes. I have 13 helmets. Just bought a new one. And I'm afraid to drive my car. And I know that Chief Liston when I was at a South District neighborhood-Association meeting, even though I don't live over there anymore, I still like to be involved, and with all my volunteer work.And it- it just bothers me that I'm afraid to drive my car and having somebody with no liability hitting me.There are so many vehicles with no license plates and the times I ride my bike slow just to be have fun, look around, enjoy. I'll look down at the vehicle registration stickers for vehicles that have a plate, which is 99%, I'm sure. Um, and they're expired. It really upsets me a lot. Um, it just does. I've had liability since the'70s. I have $1 million liability policy with condo and the home.But it's been a lot of the same vehicles on the far southeast side mostly that have gone. The whole four years I lived there. They never had a plate. So it's upsetting. It really is. Sorry. One more thing. Okay. So I know Chief Liston heard me say this before too.And an officer told me this directly. I- I don't say names. I don't do that. Um, and, um, this particular officer said years ago, and I think it was before Chief Liston that people they were told by city council and the mayor. This is years ago, supposedly, that they don't-they shouldn't stop people without license plates and expired vehicle registrations. Then the State of Iowa got a hold of that information is like, hey,that's illegal. But the practice continues. But Chief Liston explained to me it really doesn't continue. I just think it does because I saw the same plates and it's till they have a warrant for their arrest that maybe-maybe they're in trouble. But it just upsets me. That's all. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Public: And the stolen bicycles. The police know me very well from calling them in, stopping in. I see them everywhere. They're all over the place, North Liberty, Coralville, Iowa City. Sorry. Mekies: Somebody else has a question. Public: I'm sorry. Public: Amos Kiche Iowa City.This is a question on the legislatures of Iowa- State of Iowa has embarked on a legislation to ban the review board like the one we have here in our community. That is not allowed. Um, so I'm just asking in the event that your commission is found not needed by the state, what do you think the community can be doing-will be doing when it comes to issues of compliance? I believe what the work you've been doing has been very important to the community. Personally, I- I sit in a commission where I had to look at a report- some of the reports on the things that you do.And in one area, the report you gave out I- I think maybe 10 years ago,that the commission gave was very important, and it triggered a study that the department did to get some information on some issues that were affecting community members. So in the event that your commission is banned. As people who have sat in the commission and I have known the usefulness of the commission, it gives the community some level of trust on where to go. Some people are really usually afraid. They won't just step in the police station to make a complaint. These are, generally, people of color immigrants and other people. So what-what do you think we are going to do based on your experience on the complaints? So that's one question. The other question on the issues of annual reports. I see you collect some information there voluntary from the complaints and today, I don't see anything like that, but I know usually there's a calendar in which you issue your annual reports. So I was wondering because the community want to see how good we're doing so that we have confidence in our different departments. So you want to see also, well, there are not very many complaints. There are some years when there used to be a lot of complaints and those things are not happening anymore. So people are doing really good. But if that information is missing in the community, then there's always a lot of uncertainties, mistrust here here and there. And- so I just wondering what-what you're working on in the area of releasing us reports on the types of complaints. And I mean,they just the details.The data that is going to help somebody make decisions?Okay. What are the complaints about?Who is being complained about here?Things like that. Thank you. Ford: I can respond briefly if you want. So Amos, the Board releases a report every year that summarizes every complaint, uh,the process that was followed for every complaint that was, uh, submitted during that year, and those are all public record. They're on the-the board's website. Public: Okay. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Public: Question,just to piggy back off, what I had asked the first time. So during the complaint process, when the person files a complaint, and you guys are- are like, you know, investigating the officer and- and the complaint?Is there a time where they're able to, like, mediate? So like the chief or the board or whatever with the person that's filing the complaint and the officer?Because I think that sometimes communication is good, obviously, can be-you know, I'm not a person that's just straight about punitive consequences. I think that sometimes it could be miscommunication,maybe between the officer, you know, whoever. So do people have an opportunity to you know, do you guys mediate with the complainant and the officer?And from that point, you know what I mean?And then if it can't be resolved through communicating,then I mean, obviously, I'm sure that you guys would continue on, but who would want to answer that? So are they given a chance to mediate, or is it just a complaint, an investigation and we know or and if not, are you guys able to maybe consider having the complainant and the officer, you know, sit down prior to you know what I mean just mediate. Thank you. MacConnell: They do-the police department does meet with the person who's filing the complaint before they do their investigation, even. Public: Right. That person, the officer that's in complaint on that person, and sometimes maybe miscommunication. You know glaring and maybe can be resolved just like a simple conversation. I know because I can imagine [INAUDIBLE]. Liston: Well, criminally, we do stuff like that. Administratively,the problem is the code prohibits us from releasing personnel records and discipline is personnel records, and that's a challenge for this body,too. One of the things that you've alluded to before, Mr. Abel is they don't get to know the identity of the officer. And that so and that makes their job very challenging, but that's-that's the way the code is written.And I can't release disciplinary records. The only thing that I can release is if a person was terminated. Public: Prior to getting it to disciplinary,just the officer and that person that's filed against the officer can they sit down and have a discussion. Liston: They do not-they do not meet with the officer. They meet with the investigating officer. So no-no. That's something I'd have to consider, but that's not. Public: For me, I like everything [INAUDIBLE]. Maybe the officer for me before jumping into some. Maybe I do believe in second chances. So that why [INAUDIBLE]. Liston: No. Ford: Yeah. So, Angel, I can step in here real quick. And I just want to explain that every power of this board is limited by what the ordinance gives. So the board This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. was created by a city ordinance. Every power that the board has is listed in that ordinance. So right now as it's written,there's no ability for this board to act as any sort of mediator. It's just we have to follow what the ordinance says. So we can't say to the complainant and to the officer, why don't you sit down and work it out. That's just not something that the board has the power to do. Public: Thank you. Mekies: There's something close to that when we review the-the body camera or the-or the vehicle camera, we see the interaction between the person-the complainant, and the police officer, and we hear them going back and forth. So in that sense, we do have that kind of testimony and then based on that some input. And there are times where we do see, although everything was done legally that we have some misgiving about how-about the language or how the person and we do how the person was treated and we do make a statement as such. Public: I just think that sometimes obviously when an officer sometimes with a person they are not at their best sometimes.And then obviously the officer, you know, their worry I'm sure is to get things right? So that's why for the most part. [INAUDIBLE] Anger in that moment but then regret it. MacConnell: The police department does have a coordinator that can evaluate situations and then make referrals for counseling or child welfare or whatever it is they need to make a referral for. So people are getting more attention than just the police saying you can't do that anymore, or I understand, but and we have no power to do that. So hopefully it'll make you feel better to know there is someone within the police organization that does-;can and does meet with-with people and not only those who make complaints to us. [LAUGHTER] It's- it's a good program. Mekies: Please. Public: So you do handle complaints. Do you also in the review board review what is happening else like issues of procedures, recommendations by the city council, changes in ordinances and other things. This is the question of compliance. Is it also the duty of the review board to make sure that some issues of legislation, directions from the city council, or from the state and other things like that are being followed, and to what extent?And can the community know that that is being done?How does the community know that that's being done?Yeah? Ford: Yeah, Amos,that's not the role of this board. This board generally has two duties. One is to review those complaints that we've been talking about. But the second main duty is to review existing policies that the police have put in place. So policies and practices,this board reviews it and can make recommendations for changes, but I don't think that's exactly what you were asking about. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Public: I'm asking-that is part of what I'm asking. So you review policies put in by the department and these are the procedures and things like that. So what's the purpose of reviewing that? [OVERLAPPING] What's your purpose for reviewing post procedures put up or suggested or proposed the board. Ford: If the board thinks that procedure or a policy needs to be revised. I mean, the board will discuss that and make that recommendation to the Police Department. Public: Okay. Yeah. So that was the main question. Atkins: And today's forum is for you all to give us feedback on those policies and procedures for the police department that help impact what recommendations we might provide to the police department regarding the policies and procedures. Public: Okay. Ford: And I want to clarify too, sorry. This only applies to policies of the Police Department. So we don't look at any other policies of the city or the state or anything else,just the Iowa City Police Department policies. Public: Okay. Mekies: Let me give you an example where we expressed some concern. We expressed some concern at one time about the chokehold policy, a dangerous maneuver. Uh, at that point, we asked the Chief of Police, what is-what is our policy on that? We have some misgiving about this or some question about it and we asked the Chief of Police to clarify that. And he did, telling us what the state legislature has done, what the city has done, and what the policy of the police department in Iowa City is. So we have that kind of, maybe it's psychological power, not-not really legislative power, but, you know,the kind of power that we express concern that is in writing and is publicly known. And maybe maybe the Chief of Police could give us, you know, clarify that example that came up and using that example as what we can do. Liston: Sure.As Pat mentioned, there are two functions or the complaints and reviewing policy. And every time we update a policy,they see it, but our policies are all online, our existing policy manual is online. So anyone can look at it. And it's their job to do that. Many times throughout the four years I've been here,they've looked at it. Sometimes it's minor changes, a little bit of a word change, but sometimes they have major concerns like Saul was saying, the state legislature completely outlawed across the state chokeholds. We had already outlawed that probably a decade before, but they wanted to make sure we were in line, so they asked, and then they had some questions about the wording. But I- I think that's probably the biggest task that they have is reviewing our policy. We've got hundreds and hundreds of pages of policy. And that's one of the things we were This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. talking about at the last meeting, how they get a schedule down to make sure they review all of our policy. But that's an important thing because sometime-that's what this board exists for-for to receive input from you, and then they have a direct line to me. I meet with them once a month unless I happen to be out of town, but it seems like I'm usually there. So they have-they have a direct conduit to me to give me their recommendations. Public: Okay. But I also heard from the legal person that they do not do anything else other than those complaints and the procedures from that. So the community may be having some complaints. How do they get that and how- is that to be done through the counsel-proposals through the counsel can somebody just come in here?It's not a complaint of like a police officer did this to me. It's a complaint about procedure,just like the questions of data collection and other things. So that if somebody is looking at that. How- is that also part of what you do? Atkins: You could provide the recommendation of what you would like to see with a change in policy or procedure to us because that's one of our responsibilities then is to take that forward to the police chief. So if it's on the as stated before, one of our responsibilities is to review policies and procedures for the police. If you have a recommendation,then you could share that with us either here. You could come to one of our meetings, and I think during the open session time, you could share that information or you could reach out to one of us directly and share that with us. So our two primary responsibilities are to respond to complaints.And secondly, is to give recommendations on any changes to Iowa City Police policies and procedures. So do you have something today that you'd want to share that you're concerned about from a policy or procedure perspective regarding the Iowa City Police? Public: I do not have one at this time. That could not be a very good moment to launch that. Atkins: That's great. So if you do,we recommend that you come to one of our meetings or to reach out to one of us and share it with us, and we can bring it forward in our next meeting as well. Public: Okay. Thank you. Hobart: And I think I would just add that that's really where the trust with our board comes from with the community is trusting us with your concerns and allowing us to take that back and address those concerns. And it's important to remember that, you're an advocate if we don't know about something that's going on,then we don't know. So definitely bring that stuff forward to us in those concerns. MacConnell: Our meetings are the second Tuesday of every month. And you are welcome to come. We have several people here who I've seen at our meetings. The public is This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. given a short-very short time to state what they want to state. We put it under our agenda for the next meeting to further discuss it. So like I said,you're all welcome. We meet at City Hall. I forget the name of the room. [LAUGHTER] It's right by the police department.And you're welcome to come and attend those meetings. McCurdy: Helling. MacConnell: Pardon? McCurdy: Helling. MacConnell: Oh okay. What's the- I couldn't hear what she said. Atkins: I think the Helling room. Atkins: Helling room. Yep. MacConnell: Okay. Atkins: Yeah. MacConnell: Got too many things in my head. [LAUGHTER] Okay. Mekies: Any other question or comment?Doesn't have to be a question. MacConnell: We should wind up pretty soon. MacConnell: No. Mekies: Okay. Then we'll end the meeting, and I'll ask for a motion to adjourn. Atkins: I make the motion to adjourn the meeting. MacConnell: Second. Hobart: Second. Mekies: Okay. Any discussion?All in favor. Board: Aye. Mekies: Opposed?Okay. Meeting is adjourned. We'll still be around if you have some questions. This represents only a reasonably accurate transcription of the Community Police Review Board Community Forum meeting of October 16,2024. Item Number: 4.h. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT January 7, 2025 Community Police Review Board: November 12 [See Recommendation] Attachments: Community Police Review Board: November 12 [See Recommendation] r. ., -4 CITY OF IOWA CITY 1p- 24 MEMORANDUM �V'Umb---L= Date: December 10, 2024 To: Mayor and City Council From: Connie McCurdy, Community Police Review Board Staff Re: Recommendation from Community Police Review Board At their November 12, 2024 meeting the Community Police Review Board made the following recommendation(s)to the City Council: (1) Accept CPRB Complaint#24-05 Public Report. Additional action (check one) ® No further action needed ❑ Board or Commission is requesting direction from City Council ❑ Agenda item will be prepared by staff for City Council action Final/Approved Community Police Review Board Minutes — November 12, 2024 Call to Order: Chair Mekies called the meeting to order at 5:30 p.m. Members Present: Colette Atkins, David Schwindt, Jerri MacConnell, Melissa Jensen, Saul Mekies Members Absent: Ricky Downing, Jessica Hobart-Collis Staff Present: Staff Connie McCurdy, Legal Counsel Patrick Ford Others Present: Police Chief Dustin Liston Recommendations to City Council: • Accept CPRB Complaint#24-05 Public Report. Consent Calendar: • Draft minutes from the October 8, 2024 meeting. • Correspondence from Mary McCann. Motion by Jensen, seconded by Atkins to adopt the consent calendar as presented. Motion carried 5/0. Downing and Hobart-Collis were absent. New Business: • Police_policy review process: Board member Atkins mentioned preparing a schedule to review police policies. Staff McCurdy noted she had received three months worth of police use of force reports and twelve to fourteen police policies, which will be in the December meeting packet. Chief Liston noted that they are working through re-writing the policies using Lexipol. Liston suggested a review process to the Board and said that when an updated policy is sent out to the police department, it's also sent to Communications for publishing to the website. Board member Jensen asked Liston what the rotation was for policy review. Liston said that Lexipol will do the rotation of policy review on their own and has attorneys on staff that check the policies for code changes who make sure that ICPD's policies align with theirs. Vice-Chair MacConnell asked if the current policies remain effective until the new policies take effect. Liston stated that the current policies are followed until the new ones take effect and said that the police department archives their current policies because if a complaint was filed before the new policy took effect, the police would have to use the current policy. Chair Mekies asked where the policies were located, and staff McCurdy showed the members how to navigate to the polices on the website. Liston noted that the way the policies currently are set up on the website differs from how it's set up in Lexipol and plans to have the website changed once all the policies have been reviewed in Lexipol. Board member Schwindt mentioned that the Board may want to start out looking at the policies that are reviewed every year. Liston mentioned that anytime a policy is updated, it will be in the Board's meeting packet. The Board members agreed to accepting the policies when they receive them in their packets, and then add the policies to a future agenda for discussion. Liston suggested reviewing the policies at the Board's leisure because not all the policies require an in-depth discussion. CPRB November 12, 2024 Final/Approved Page 2 Old Business: • Community Forum discussion: Vice-Chair MacConnell mentioned that there were more people at this forum than previous forums. Chair Mekies noted that he was late to the forum due to an emergency phone call, and he thanked the members that were in attendance for their support. Mekies stated that there were a lot of redundant questions from the public, and suggested next year the board do a PowerPoint presentation explaining what the Board's responsibilities are. Mekies noted the police are sometimes contacted for situations that have little to do with police action, which the public is not aware of. Mekies mentioned that it would be enlightening for the public to learn more about the responsibilities that are put on the police and the Board. Mekies volunteered to draft the forum summary report. Board member Atkins noted she was pleased at the number of people who came to the forum and mentioned to make the expectations of the Board clearer for the public next time. Atkins felt there was a lot of conversation going back and forth between the Board and the public. Atkins also noted that the Board receives the comments and questions from the public and should let them know that the Board will discuss at a future meeting. MacConnell suggested handing out a bulletin to the public as they walk in, which tells them how the forum works. Board member Schwindt suggested setting a standard at the beginning of the forum letting the public know that questions will be received by the Board, and if the question needs to be discussed by the Board, it will be put on a future agenda. Schwindt also noted a person could attend the monthly meeting to hear the answer. Public Comment of Items not on the Agenda: ■ Mary McCann noted that the Iowa City police blotter does not have the same information as the JECC. McCann will be updating the information so the police blotter and JECC are the same. Board Information: • Vice-Chair MacConnell stated that she was not sure of the meaning of"intensity" and "intentionality" that was mentioned by members in a previous meeting. MacConnell would like to discuss these terms, so the Board members understand the definitions of them. • MacConnell wants to discuss the last line of the Executive Session verbiage: "Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination." • MacConnell wants to discuss the meaning of commissioner and board member and what the difference is between the two. Staff Information: ■ None. CPRB November 12, 2024 Final/Approved Page 3 Tentative Meeting Schedule and Future Agendas submect to change): • December 10, 2024, 5:30 p.m. — Helling Conference Room • January 14, 2025, 5:30 p.m. — Helling Conference Room • February 11, 2025, 5:30 p.m. — Helling Conference Room • March 11, 2025, 5:30 p.m. — Helling Conference Room Executive Session: Motion by Jensen, seconded by Atkins, to adjourn to Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried 5/0. Downing and Hobart-Collis were absent. Open session adjourned: 6:23 p.m. Return to Open Session: Returned to open session: 7:12 p.m. Motion by Jensen, seconded by Atkins to accept CPRB public report for Complaint 24-05 as amended and forward to City Council. Motion carried 5/0. Downing and Hobart-Collis were absent. Adjournment: Motion by Atkins, seconded by Jensen to adjourn. Motion carried 5/0. Downing and Hobart-Collis were absent. Meeting adjourned: 7:14 p.m. \ A ■ / A $ * * * * * | | * k 3 � B k * � e4 ■ § o � E � t o % e4 § � _ � a \ g A Q d q k \ ' � t kn ■ � el (14 3 3 A cc § 2 po 5 ■ ; § / $ $ % © \. Q * ; a _ a ■ a ; � — � ; ® [ % 5 & § ( � ; / % 2 � o % ■ Q2 % I � koiJ � � 7 COMMUNITY POLICE REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 November 12, 2024 FILED To: City Council Complainant NOV 12 2024 City Manager Chief of Police City Clerk Officer(s) involved in complaint Iowa City, Iowa From: Community Police Review Board Re: Investigation of CPRB Complaint#24-05 This is the Report of the Community Police Review Board's (the"Board") review of the investigation of Complaint CPRB#24-05 (the"Complaint"). BOARD'S RESPONSIBILITY: Under the City Code of the City of Iowa City,the Board's responsibilities are as follows: 1. The Board forwards all complaints to the Police Chief, who completes an investigation (Iowa City Code Section 8-8-7(A).) 2. When the Board receives the Police Chiefs report,the Board must select one or more of the following levels of review, in accordance with Iowa City Code Section 8-8-7(B)(1): a. On the record with no additional investigation. b. Interview/meet with complainant. c. Interview/meet with named officer(s)and other officers. d. Request additional investigation by the police chief, or request police assistance in the board's own investigation. e. Perform its own investigation with the authority to subpoena witnesses_ f. Hire independent investigators. 3. In reviewing the Police Chiefs report,the Board must apply a"reasonable basis" standard of review. This means that the Board must give deference to the Police Chiefs report, because of the Police Chiefs professional expertise. (Iowa City Code Section 8- 8-7(13)(2))•) 4. According to Iowa City Code Section 8-8-7(B)(2), the Board can recommend that the Police Chief reverse or modify the Chiefs findings only if: a. The findings are not supported by substantial evidence; or b. The findings are unreasonable, arbitrary, or capricious; or FILE® NOV 12 2024 City Clerk c. The findings are contrary to a police department policy or practii%WbPAYY0_Waral, state, or local law. 5. When the Board has completed its review of the Police Chiefs report, the Board issues a public report to the city council. The public report must include: (1)detailed findings of fact; and (2) a clearly articulated conclusion explaining why and the extent to which the complaint is either"sustained"or"not sustained ". (Iowa City Code Section 8-8-7(13)(3)).) 6. Even if the Board finds that the complaint is sustained, the Board has no authority to discipline the officer involved. BOARD'S PROCEDURE: The Complaint was initiated by the Complainant on May 28th, 2024. As required by Section 8-8-5(B) of the City Code,the Complaint was referred to the Chief of Police for investigation. The Chiefs Report was filed with the City Clerk on August 21st, 2024. As per Section 8-8-6(D) of the City Code, the Complainant was given the opportunity to respond to the Chiefs report. The Complainant did not further submit a response to the Chiefs report. The Board met to consider the Report on September 10, October 8, and November 12, 2024. The Board voted on September 10th, 2024 to apply the following Level of Review to the Chiefs Report: On the record with no additional investigation, pursuant to Iowa City Code Section 8-8-7 (B)(1)(a). Prior to the September 10th, 2024 meeting,the Board had the opportunity to review the complaint,the Police Chiefs report, and to watch and listen to body-worn camera footage showing the interaction between the officers and the complainant. FINDINGS OF FACT: On May 23rd, 2024 investigators executed a search warrant pursuant to a fraud investigation, the search warrant occurred at Complainant's home; within the same investigation, another search warrant took place at an additional address on the same date. During the search warrant at the Complainant's home, multiple documents and financial paperwork were seized by officers. While the search and seizure was actively pursued,the Complainant and the complainant's daughter remained in the living room area of the home with officers, as viewed on the body-cam footage, the two individuals remained in conversation with the police officers on- site.At the end of the search and seizure, it is observed on the body-cam footage the police officers placed items not seized back in the home and took all seized items with them while exiting the property. The Complainant and their daughter remained at the home. COMPLAINANT'S ALLEGATION#1 —Violation of 320.5.9,_Conduct. Within the complainant's report,they indicated that their car title has been missing since the search and seizure on their property. This is an alleged violation of Iowa City Police Department policy 320.5.9(generally regulating officer conduct), which reads, in part, as follows: FILE® NOV 12 2024 City Clerk Iowa City, Iowa (a) Failure of any member to promptly and fully report activities on his/her part or the part of any other member where such activities resulted in contact with any other law enforcement agency or that may result in criminal prosecution or discipline under this policy. (b) Unreasonable force to a person encountered or a person under arrest. (c) Exceeding lawful peace officer powers by unreasonable, unlawful or excessive conduct. (d) Unauthorized or unlawful fighting,threatening or attempting to inflict unlawful bodily harm on another. (e) Engaging in horseplay that reasonably could result in injury or property damage. (f) Discourteous, disrespectful or discriminatory treatment of any member of the public or any member of this department or the City. (g) Use of obscene, indecent, or derogatory language while on-duty or in uniform. (h) Criminal, dishonest or disgraceful conduct, whether on-or off-duty,that adversely affects the member's relationship with this department. (i) Unauthorized possession of, loss of, or damage to department property or the property of others, or endangering it through carelessness or maliciousness. 0)Attempted or actual theft of department property; misappropriation or misuse of public funds, property, personnel or the services or property of others; unauthorized removal or possession of department property or the property of another person. (k)Activity that is incompatible with a member's conditions of employment or appointment as established by law or that violates a provision of any collective bargaining agreement or contract, including fraud in securing the appointment or hire. (1) Initiating any civil action for recovery of any damages or injuries incurred in the course and scope of employment or appointment without first notifying the Chief of Police of such action. (m)Any other on-or off-duty conduct which any member knows or reasonably should know is unbecoming a member of this department, is contrary to good order, efficiency or morale, or tends to reflect unfavorably upon this department or its members. Chief's conclusion: Not sustained Board's conclusion: Not sustained Basis for the Board's conclusion. Upon the Board's review of the body-cam footage, it is observed that all documents removed were placed in a central location for review by officers FILED NOV 12 2024 City Clerk and listed on the appropriate Property Control Form. After viewing all body-cam footdgWa CitY. Iowa available to the Board,the title was observed, via the video,to have been left in the home. Complainant's allegation is not sustained. COMPLAINANT'S ALLEGATION 92—Violation of General Order 00-01, Search &Seizure. The complaint also alleges that the officers violated Iowa City Police Department General Order 00-01 (regarding search and seizure of property),which reads as follows: It is the policy of this department to conduct searches and seizures that are both legal and thorough. Such searches are to be conducted in strict observance of the Constitutional and statutory rights of persons being searched and with due regard for the safety of the officers involved. All seizures shall comply with all relevant state and federal Constitutional provisions and statutes governing the seizure of persons or property. Full policy can be found at hftps://www.iowa- city.orgANebLink/E IectronicFile.asox?dbid=0&docid=1489984& Chief's conclusion: Not sustained Board's conclusion: Not sustained Basis for the Board's conclusion: The officers had probable cause to secure the warrant (which was issued by a judge), and the officers complied with all state and federal constitutional and statutory requirement for lawful search and seizure of property. Upon review of the Chiefs report and the indicated measures taken to obtain the warrant for the complainant's property, the complainant's allegation is not sustained. COMMENTS: An additional allegation was included in the Chiefs report: General Order 99-08, Body Worn Cameras&In-Car Recorders. The Board discussed during their September 10, 2024 meeting that the Complainant did not directly include this in their complaint report,thus the Board does not support that this was an allegation from the complainant and should not be documented as such. The Board understands, however,that General Order 99-08 will be amended in response to the circumstances involved in this complaint. Item Number: 4.i. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT January 7, 2025 Historic Preservation Commission: November 14 Attachments: Historic Preservation Commission: November 14 MINUTES APPROVED HISTORIC PRESERVATION COMMISSION NOVEMBER 14, 2 024 — 5:30 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Margaret Beck, Carl Brown, Kevin Burford, Andrew Lewis, Ryan Russell, Jordan Sellergren, Deanna Thomann, Nicole Villanueva, Frank Wagner, Christina Welu-Reynolds MEMBERS ABSENT: STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Andy Martin, Steven Bullard CALL TO ORDER: Sellergren called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATES OF APPROPRIATENESS: HPC24-0090: 10 Bella Vista Place- Brown Street Historic District (garage additions): Bristow stated this house is located in the Brown Street Historic District. It is a Craftsman Bungalow built around 1908. It has some interesting patterning of the siding and trim.There's a wider lap with mitered corners and then a band board at the lower windowsill which is not a common place for a band board on a house here in town. Then above that, it has corner boards and a narrower siding and then there's another band board just below the level of the second-floor area. Bristow said that two years ago the Commission approved a demolition of the garage that is behind the house and adjacent to the rear alley. The owner was going to put another building above it but he ended up pricing it out and deciding he wasn't going to do that so now he's come back with a proposal to do an addition to the garage with a building above. Bristow shared images of the garage noting it's a concrete structure poured with boards holding the concrete so we can see their impression in the ceiling. There is some deterioration all around it and that's why it was approved to be demolished before but now he is going to repair it. Bristow also shared the site plan and noted it shows the garage aligning with the house and the building above will align with the house but the existing garage does not align with the house so the new garage will be in a slightly wedge shape. No one will see that because it's underground but then it will align better with the house and then the other building will just be placed on top of the basement garages. The new garage will have a door that matches the existing doors on the existing garage and it will have stairs that go up along the north side. She noted the property owner will just have to verify that he has enough room with the setback requirements but that will be figured that out through the building permit process. Bristow has talked with the owner about the fact that to have an outbuilding in a historic district, especially of this age, it would be most appropriate for it to really resemble an outbuilding and it could potentially resemble an agricultural building as well especially since the north side might have had HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 2 of 12 agriculture still going on hundred years ago. They also discussed using board and batten siding so it looks like a barn and could be one of the ways to differentiate this extra building from an additional house in the yard. However, given the siding pattern on the house the owner wanted to come up with something that worked more with the house instead and be something similar to some of the catalog houses. The owner found similar houses in the 1908 Sears catalog to the house at 10 Bella Vista. Poultry houses were something that they were selling around the time of the construction of the house and could be bought through Sears and assembled and that became the inspiration for this out building in the proposal. Bristow said the structure will have a low slope shed roof on the south half and a higher slope shed roof on the north half, creating a band of clerestory windows between the two roof ridges. The building will have three windows on the south wall that will be aligned with the evenly spaced clerestory windows above. There will be three windows in the east wall facing the alley and two evenly spaced windows in the north wall. The west wall facing the house will have one window. It is recommended that the west facing window is centered on the wall to match the window patterning on the opposite, east wall. The building will have two passage doors, one in the west wall facing the house, and one in the south wall leading to the patio over the roof of the garage stall below. The guidelines suggest that a new outbuilding incorporate smaller rectangular windows to differentiate between a house and an outbuilding but the owner has had windows for a long time that came from the house which was remodeled more than 20 years ago. He is proposing to reuse the casement windows in this new building. Since that doesn't follow the guidelines for an outbuilding the Commission recommendation will need to include an exception to the guidelines if they want to approve the use of those windows. Another thing Bristow wanted to note for the Commission is the balustrades and handrails, there is a platform roof over the adjacent garage and since he has a door going out to it they assume it will be used as a patio. Code will require that a guard rail is there and there would also need to be a handrail along the stairs. Staff would recommend not a typical wood handrail but a metal one made of black steel in a simple design. Staff also recommended a fiberglass door since the owner didn't want a wood door and instead of metal doors because they dent and rust and don't resemble wood doors. The recommended fiberglass door is a half-light two- panel door as is typically recommended on an outbuilding. Other guidelines are met, it will still have single car doors, palette of materials similar to the historic structure, and the outbuildings are at the rear of the house and subordinate in size to the house. The staff recommended motion is to approve as presented in the application with the following conditions: • The south windows are revised so that they align with the clerestory windows above and the west window is centered in the wall and the lower the north lower window matches the clerestory windows. • Trim is included as described in the staff report. • The windows are revised as relatively small and rectangular. • The balustrade is constructed of black steel and complies with the guidelines. • The passage door is a fiberglass half-light two- panel door. If the Commission wishes to approve the proposed windows and forgo the requirement that the windows are relatively small and rectangular, the motion could be changed to: • The proposed windows are approved through an exception to the guidelines to in order to bring additional light into the space and reuse historic materials. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 3 of 12 In his written statements the owner included he really wanted to include additional light as he'll use this as a workspace, and he also really wants to reuse the windows. Sellergren asked for more information about how the size of the proposed windows compared to what the size in the guidelines. Bristow replied they don't have a size dimension but the drawings probably are accurate with the size of the window in relationship to the wall so a relatively small window is probably half of one of those. Reynolds thinks it's a great idea he is reusing materials and totally agrees about the extra light, it will also make the building look a better match to the house and if the owner uses storm windows that's historically correct for old houses. Burford stated he is very much a proponent of the reuse of salvaged architectural materials and the fact that they're local is even better. He finds the windows to appear unique and interesting and is excited by that proposal so would be in favor of the exception and the use of the proposed salvaged windows. Sellergren asked if the windows match the age of this type of out building. Bristow stated they might but she didn't look up the age of the house that was remodeled, she is assuming that house could have been built anywhere from 1905 to 1925 so similar enough to be an argument for it if it matches. MOTION: Reynolds moves to approve a certificate of appropriateness for the project at 10 Bella Vista Place as presented in the application with the following conditions: • The south windows are revised so that they align with the clerestory windows above and the west window is centered in the wall and the lower the north lower window matches the clerestory windows. • Trim is included as described in the staff report. • The proposed windows are approved through an exception to guidelines in order to bring additional light into the space and reuse historic materials. • The balustrade is constructed of black steel and complies with the guidelines. • The passage door is a fiberglass half-light two- panel door. Wagner seconded the motion. A vote was taken and the motion passed 10-0. HPC24-0093: 705 Oakland Avenue - Longfellow Historic District (rear porch conversion/ addition): Bristow stated this house is located near the Longfellow Elementary School and is a small bungalow with aluminum or steel siding. It is a gable front house with a brick porch and piers, battered columns and the back has a little bump out that was historically an open porch, it now has piers and the skirting area has been filled in with panel walls to bring it in as part of the house. This project is a kitchen remodel and for this project they using the small porch and are keeping the roof and the porch piers and replacing the walls. Basically they're removing the enclosed porch portion and putting an addition on the house that reuses the piers and the roof structure so it'll be insulated. Bristow shared the footprint of that area noting where the refrigerator will go, where they've proposed a window that faces west and a window that faces south, the windows will match the nearby kitchen windows. Bristow stated one of the things that did come up with this project was because of the fact that it has metal siding and they can't approve a synthetic siding on an addition in a historic district and comply with the guidelines, they'll need to match the historic siding. They'll uncover a little bit of that as they get into the demo of the porch walls so they'll match the historic siding for this addition and then hopefully someday in the future some owner will choose to remove all the synthetic siding. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 4 of 12 The guidelines recommend new windows that match the general type and size of the historic windows and in a location consistent with the window patterning. Bristow noted she doesn't know if they plan to use a wood or a cement board siding but generally, they can approve a cement board if it's smooth and matches the lap. Because this is technically an addition it'll have to match the horizontal lines, the foundation will match because they're using the existing piers, whether or not they replace the wood infill between is up to them, the siding must match the historic sighting, and it is disallowed to leave large expanses of wall surface uninterrupted by windows or doors. Again they're putting windows on the west and south sides. The guidelines also state is disallowed to add space by enclosing a historic front or side porch, this is a rear porch and technically they are demolishing most of it and making a new addition. Andy Martin, Martin Construction, stated that the enclosed porch is already being used as part of the kitchen. MOTION: Wagner moved to approve a certificate of appropriateness for the project at 705 Oakland Avenue as presented in the application with the following conditions: Historic siding and trim configuration is documented and reviewed by staff and will be matched in the addition. Burford seconded the motion. A vote was taken and the motion passed 10-0. HPC24-0097: 927 South 7t" Avenue - Dearborn Street Conservation District (window sash replacement): Bristow stated this house is located in a group of small brick bungalows. There are six of them all built by the same person. In fact when this neighborhood was surveyed it was determined that they were eligible to be a historic district on their own, but when the City was forming the Dearborn Conservation District It was included in that instead of forming a small historic district. The subject property has a very expressive front porch with battered columns and brick piers. There is shingle siding in the gables and on the dormers, but the rest of the house is brick. In the past, this house has been approved for the replacement of the deteriorated shingle siding in the dormers with a cement board product. This particular house is the only one of the six that doesn't have a garage; instead, there's an adjacent lot that has a garage on it. The project is the replacement of the window sashes. Both David Powers (one of the housing inspectors) and Bristow reviewed the windows and they were in a good to excellent condition. During conversation with the owner they found out that when they originally bought the house in the 1990s he rehabbed all the windows. He's a carpenter so he did that work himself and now over the years he has had condensation building up on the windows and sometimes turning to frost so they're exhibiting some damage. The owner has done some work in the house such as insulating the roof so his goal is to replace the window sashes so that he has insulated glass units in an effort to reduce the possibility of frost accumulating on the windows. When he rehabbed the windows in 1990 he did the weather stripping and all of the stuff needed to increase the energy efficiency, he replaced the storm windows as well. Again, both David Powers and Bristow did not consider these windows in any way deteriorated beyond repair when they viewed them. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 5 of 12 They could see there has been some moisture that has gotten in. It may also be expected that after 30 years a finish would need to be maintained or potentially redone. None of windows are in any shape that would cause them to typically say they are deteriorated and should be replaced. Clearly there's some finish damage and some of the joints are showing. The staff recommendation here is not to approve the replacement of all of these sashes however if there were any individual sashes that were deteriorated beyond repair the owner could document and determine which ones and then those could be approved individually. Bristow noted when they review windows they recommend to people things that they can do such as replace ropes that are fraying, drying out any damp wood and removing excess moisture when it occurs, touching up finishes to help prevent moisture infiltration into the wood, revising window covering options to allow better air circulation around window openings, and then if necessary using internal storm windows. Bristow noted currently the recommended motion is a recommendation to approve the project. She stated even though staff does not recommend approving this all motions are made in the affirmative and so if the Commission did not want to approve this they would vote no instead of yes. An alternative Bristow suggested would be to approve selective window sash replacements. The applicant did submit a window sash product and it is a product that the Commission could approve if the windows were deteriorated beyond repair. Steven Bullard (927 S. 7t" Avenue) stated he loves their old house, it's part of the Palmer brick houses that were built by an old professor Palmer that used them to house visiting professors for many years. Of all of houses theirs is probably the truest to character, one of them has been resided totally with metal siding and others have changed other characters inside. Bullard explained his background is he was a framing and remodel contract carpenter for about 7 years before he went back to college and he put himself through college as a trim carpenter that subcontracted from his old framing carpenter person. He got his degree in biochemistry and biophysics and has done research here at the University for about 40 years. He has a shop in his garage and could remake all of these windows, and when they first bought the house he did remake all of these windows as the person before had let them go to the point where almost all of them had to be taken out, stripped down, and repaired. A lot of them had rot in them which was repaired with the liquid wood stuff that solidifies rot and they were glued back together. When the windows were put in he replaced all the glazing, all the lead paint was removed, he put on new paint, every window in the house was done and it took him over 2 years to do that. He does take very good care of his windows, it's not been 30 years since they've been attended to, he attended them every couple years, the glazing and things have been repaired as needed throughout the whole 30 years. All of them were glued together and repaired when he did it 30 years ago, a lot of them were already repaired for rot so taking those frames apart to repair them now would require him to steam them apart, break that joint and try and glue them back together. He would bet that 50% of them would break the frame before they broke the joint just because of the age of the wood. Bullard states they did everything the National Historic Register had suggested, he cut down all the sashes, he put in foam above and below, he put in V stripping between the windows, the condensation and stuff is an issue that comes from the window being cold, he has nice top quality storm windows that they put on, he took off the old aluminum ones which they had glued to the exterior of the house so when he tore those off he had to redo a lot of repair on the structure itself and the front trim because it would pull tons of wood with it. Bullard noted his house is about 950 square feet, maybe 1,000 square feet, and he has 29 windows and the cavities between the windows that aren't insulated equal about a 10x10 wall that's not HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 6 of 12 insulated, the windows themselves represent about 400 square feet of exposure if not a little bit more. He stated they've done everything they can do, he repaired the all the cracks in the basement and professionally filled and sealed everything down there, he insulated up as far as he could and installed drywall down there to eliminate any leaks of air. Upstairs they've blown in insulation in the areas where they could but due to the structure of the house they've had to use closed cell foam on the ceilings of the dormers. All of those things have helped so he feels as though he has been a good steward to this old house and had he not been the one that moved into it they'd be dealing with quite a much bigger mess. Not very many people have the skills he has to restore a house like this. He's done all the trim in the upstairs, he's done the floors, they've kept the original trim on everything, he loves their old house but the cold from the windows and the condensation that comes is an issue. They have to keep their blinds down at night to keep the cold out otherwise he's heating the outside. He wants to live in the house forever. When he retires he has his shop out there, he would just like it to be a little more comfortable as far as air infiltration and the insulation between the windows, things like that are going to help, with a sealed double pane glass he's not going to get the heat transfer out or the cold transfer in. Bullard says he feels he is not able to redo what's there, he can do the finish stuff every few years and because of that it's going to help the energy efficiency of the house and it's going to help the comfort inside, it's also going to help the noise from the train nearby and it would add a lot of value to the house because it would be exactly the same type of sash and it would allow him to insulate everything that he can. The windows with the double pane and the storm staying in place, which pretty much hides the window itself, and the trim inside would make it look exactly like it is now, he is saving the whole outside frame and the inside trim, he feels this would be a good fix that will help them be more comfortable as they get a little bit older and also improve the efficiency of the house and reduce their energy cost, reduce their green carbon footprint, and if they are worried about the sashes themselves, they won't go to the landfill, there is a CSA guy down the street that does urban farming who will take them for cold frames, which is about what they're worth now. Bullard just wanted to let the Commission know he really does care about his house and that he's thought this through pretty seriously and has tried all the steps and feel as though he needs to move to the next step which is going to help him alleviate the problem and be a little bit more comfortable in his house. Brown asked what the storm windows on the outside are. Bullard stated they are they Larson storm windows. Reynolds asked who's making the new windows. Bristow stated the new windows are a Sierra Pacific double hung sash kit so it's a metal clad wood sash and the owner said it would be a dark green color to match the house. Reynolds asked if he wants to do all the windows or just wants to do the ones that are rotted. Bullard replied he was going to do all of them otherwise he has a mismatched house that's not going to sell real well. Sellergren asked if he is looking to sell. Bullard confirmed not, he is looking to stay so selling is not really an issue at hand, he loves this house and has done so much work on this house. He has his shop outside that he is going to build furniture out of. Sellergren wanted to talk about her experience with her own windows. She lives in a 1924 Foursquare and they are in bad condition so she is very envious of the condition of Bullard's windows. No she hasn't seen them in person but really does have a lot of faith in the city staff and their expertise. She acknowledged Bullard is an expert in hjs own home but Sellergren does think that what Bullard currently possesses is about as good as it gets and there aren't modern alternatives that match the quality of what they currently have. The current windows look beautiful and he is in an old an old home that's going to have leaks no matter what, even if he was to replace all the windows it might not solve the problem of air leakage. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 7 of 12 Bullard stated if Sellergren lives in an old house then she knows how the window weights and everything work right and so there is that cavity in the middle between each of those windows which there is about 8 or 9 inch wide and that's where the air infiltration comes from, if that gets filled with close cell foam there is no longer an air issue, the issue is the windows themselves will fit much tighter. Old windows rattle and there's no real way to get rid of that, he's tried to put in a piece that has a rubber seal that would tighten that up. Sellergren asked if that was due to wind and Bullard replied no it's due to the structure of the window itself. He noted there has to be enough play there this way and that way due to the way the weights work for that sash to lift so newer types of windows use a different lift system which has more strength to lift that sash so that side and part that touches the window can be much tighter and seal, it holds the window in there better whereas due to the way the windows are built there's no way to get that here with window weights. Sellergren asked how recently he put the new storms on. Bullard replied the new storms were put on when he redid each window so they're 20 some years old. Sellergren reiterated her windows are in terrible condition and it's to the point where she can't even do anything because she's so overwhelmed by the task. She stated she put on new storm windows two years ago after they painted the house and hasn't heard a rattle since no matter how windy so she wonders if perhaps rather than removing one of the key historic qualities of the home maybe they just need some new exterior storms which would be a less expensive option. Wagner stated he has installed hundreds of the newer storm windows and it does make a huge difference. Bullard fully understands but one of their issues is the single pane window is still going to have the same issue with a good storm window, the outside is still going to be cold to touch which is going to radiate into the house and condensate on the window. Sellergren noted approving this is breaking the guidelines which are quite important to maintaining the integrity throughout town and setting a precedent for the rest of the homeowners and building owners in town. Mr. Bullard is an example of a very responsible steward of a historic home who's been extremely thorough and loves his home, there are a lot of folks who don't so once they set a precedent there are a lot of property owners who will take advantage of it and use that to accomplish fixes that are using cheaper materials and less effective materials and the Commission won't necessarily be able to prevent that which will result in the degradation of the historic properties in this town. Therefore, that is one reason the Commission is interested in encouraging Mr. Bullard to consider other options a while longer before moving to this step. Bristow wanted to add a couple things, historically in order to prevent windows from rattling in the winter they would adjust the stops on the windows and would make the stop tighter in the winter so they don't rattle and then adjust them looser so that they operate in warmer months. Most of the window rehabbers actually install a stop adjuster so that they can do that easily without having to remove everything, it's done with a screw instead. The other thing is that an insulated glass unit has a shelf life and the seal will break on them and then those sashes will have to be replaced, there's not a fix for that, someone may be able to have the seals redone but they will get condensation in between them so an insulated glass unit on its own is something that must be replaced periodically where as a single pane wood window only needs to be replaced when it's deteriorated beyond repair. She noted they also have documentation and have provided in the packet where testing has shown that they cannot recoup the cost of replacement windows through energy efficiency because the difference between a new insulated glass unit and a single pane with a storm is a negligible difference. Bullard would tend to argue that's a statistic that doesn't take into account the insulation that would be added to the empty air spaces. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 8 of 12 Lewis said he has not heard an argument tonight that would allow the exception for using materials other than historical materials. Bullard appreciates everything everyone has said, he feels rehabbing these frames that are in there now as they deteriorate further is impossible, they've been repaired once and they've been filled with a wood hardener and will not be easily separated. Bullard noted in years to come he's going to face that issue when he no longer has the ability nor the financial means to take care of it. There's also the fact that he is going to be able to insulate and have increased comfort inside due to the less radiating cold coming in which will also be better on cooling because the heat won't be coming in during the summer. This is a way for him to stay in the house and be comfortable. He has redone the fireplace, he has redone everything and kept everything the same, he just doesn't want to deal with rotted windows when he's 72 because he won't be able to pull them out and repair them like he can now. Bullard pointed out on the windows there are the separation joints and all of those windows were tight when they were redone, he is a perfectionist when it comes to such things, they're starting to separate now and that's just going to continue and when that continues he is not going to be able to break those joints apart to repair them. Again, he would argue that the ability to insulate and upgrade outweighs the disadvantage of setting a precedent for the entire town. Thomann noted one of the things they look at too is being able to maintain and reuse rather than throw away. Bullard stated most don't throw away the whole sash they replace the sealed glass insert. Sellergren stated though in this case they're talking about removing the entire sash and replacing it with a modern version. Burford asked if Mr. Bullard had entertained the thought of the interior storms. Bullard stated once again he is trying to insulate against air infiltration due to the single pane, if he were to have a double pane sash that has a sealed argon or gas between panes that allows the r value so that they don't transfer that cold or let the heat in the summer. Sellergren thinks Mr. Bullard might be quite impressed with new storms. She stated it's not what the applicant wants to hear but one of the main tenants here is to protect historic windows and it's very difficult to make exceptions to that. Wagner stated he trusts staff's recommendation that if they could determine that there are some specific windows that they would approve replacing then they could do that, or if that would be something would consider. Both Bristow and David Powers reviewed this and to him that strengthens the argument the windows don't need to be replaced. Lewis stated this motion is basically saying an alternative would be a separate project for selective windows. MOTION: Brown moved to approve a certificate of appropriateness for the project at 927 South 7th Avenue as presented in the application. Lewis seconded the motion. Brown still thinks that the recommendation of newer storm windows with a flush mount system is a good alternative and can make a huge difference in thermal and acoustics and would be substantially cheaper than replacing them which also aside from setting a precedent saves money. He stated there are plenty of historic homes in Iowa City which have those windows. Lewis stated to reiterate what Wagner said the Commission has the staff recommendation that says the windows are not beyond repair. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 9 of 12 Bristow stated David Powers is the housing inspector who is the main lead person on the UniverCity partnership houses and he works with the housing department and the people applying for funding through the housing rehab program. He is one of the people who goes in and assesses the building and determines what work needs to be done. He started coming along for the window reviews because it does tend to be contentious just having one person do the reviews, two is preferred. A vote was taken and the motion failed 0-10. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect-Chair and Staff review: HPC24-0100: 316 Church Street- Northside Historic District (laundry vent addition): Bristow stated this home had been previously approved for some repair and redo of the front porch and now they're just putting in a laundry vent in one of the rear roofs. HPC24-0101: 826 E Davenport Street - Goosetown/Horace Mann Conservation District (porch soffit replacement): This house was in the UniverCity program and is needing to replace the sofit. HPC24-0109: 813 Ronalds Street - Brown Street Historic District (brick porch pier reconstruction): This project is replacing the porch piers as they've started to settle. HPC24-0108: 416 Reno Street- Local Historic Landmark (front porch railing and step replacement): Bristow noted this is an interesting house that Carl Klaus lived in and then he donated it to the National Trust when he passed. The house is both listed in the National Register and locally designated to protect it. The Trust sold it in order to fund some of their programming but one of the interesting requirements is that the new owner is required to make it open to the public periodically. It's currently for sale, and staff is trying to work through the process to review a garage built without historic review but are struggling getting drawings. This project started just as a porch step and railing replacement, but when they got further into it they found a lot of rot in the base of the columns. Bristow stated this is one of those situations where she did help them assess this and it was noted that the bases of the columns would need to be replaced and it was discovered again during the project. Therefore, they have new flooring and some new railing, they also have a contractor who is turning new bases for the columns. Historic columns were made to drain and had a hollow center so that any water that got into the porch roof structure could drain through the column. The column usually was set up off the porch floor either with actual feet or with little lead squares. These column bases were replaced and blocked all of that drainage so any moisture that got in the column just pooled on top of the new base and rotted it out. There was also no air flow around the base of the column. Minor Review -Staff review: HPC24-0095: 725 East Davenport Street - Goosetown/Horace Mann Conservation District (new front step and balustrade): This project is replacing the steps and handrail, the handrail needed to change since it looked like a deck railing. HPC24-0094: 115 East College Street-Local Landmark (commercial signage): This property got new signage but is a local Landmark downtown that used to be Graze, they will mount HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 10 of 12 the signage to the non-historic transom window and they'll also have a projecting sign from the brick. HPC24-0106: 28 South Linn Street- Local Landmark (awning fabric/sign replacement): Bristow noted this should have been a certificate of no material effect as it's just replacing the awning fabric. Because a sign permit is required, they review it. This building is the local Landmark Iowa City Post Office. HPC24-0103: 416 Reno Street- Reno Street Neighborhood (step and stoop replacement): This is the house again with a front porch step and stoop replacement, but also the southside porch with the proximity of the shrubs was really rotting out and so the owner replaced it all and used a contractor who copied all the spindles so they are exact matches which is nice. HPC24-0110: 1129 E College Street- East College Historic District (overhead garage door replacement): This is considered a non-contributing house with a garage. The garage had a historic door but it was deteriorated and replaced with a flush door with no windows. This is the simplest overhead door that they can approve. Intermediate Review -Chair and Staff review: HPC24-0099: 829 Kirkwood Avenue- Local Landmark (window replacement): The rear addition of this house is a kitchen and it had windows with raised sills put in long ago and the owner decided to replace those with full height windows so they'll fit the opening again. HPC24-0074: 629 Melrose Avenue - Local Landmark (roof replacement and internal gutter pan replacement): This is a landmark house on Melrose with shingles and they are replacing it with a metal roof made to look like shingles, not a standing seam metal roof. The house does have all its original copper gutters but they're damaged and are going to be removed and replaced. Because they don't regulate external gutters, they are not required to replace them with copper ones. The carriage house has internal gutters and those will remain. CONSIDERATION OF MINUTES FOR OCTOBER 10, 2024. MOTION: Thomann moves to approve the minutes of the Historic Preservation Commission's October 10, 2024 meeting. Wagner seconded the motion The motion carried on a vote of 10-0. COMMISSION INFORMATION: Bristow noted they have been working on the awards and had planned to send the letters out next week but may not be quite ready for that but are moving along. Bristow went to the Past Forward conference in New Orleans which was spectacular. The National Trust is the nation's nonprofit historic preservation organization, and they do a really great conference, there was a lot of focus on sustainability and historic preservation. She personally did one full day session that was formal training on historic building assessments, and it was really exciting because they got to crawl all over a historic house in New Orleans and assessed six different areas including interior and exterior. It was a great learning experience and after hours there were tours. Sellergren noted she is going to need to step down as chair and Lewis as vice chair will run next month's meeting because she will be unavailable and conduct a vote for a new chair. Sellergren will stay on the Commission, she is just unable to continue in the chair role due to time commitments. HISTORIC PRESERVATION COMMISSION November 14, 2024 Page 11 of 12 ADJOURNMENT Wagner moved to adjourn the meeting. seconded The motion carried on a vote of 10-0. The meeting was adjourned at 6:58 pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2023-2024 TERM 12/14 1/11 2/8 3/21 4/24 5/22 6/13 7/11 8/8 9/12 10/10 11/14 NAME EXP. BECK, 6/30/24 X X X X X X X X X X O/E X MARGARET BROWN, 6/30/26 X O/E O/E X X O/E X O/E O/E X X X CARL BURFORD, 6/30/27 --- --- --- --- --- --- --- X X X X X KEVI N LEWIS, 6/30/26 X X X X X X X X X X X X ANDREW RUSSELL, 6/30/27 --- --- --- --- --- --- --- X X O/E X RYAN SELLERGREN, 6/30/25 X X X X X X X X X X X X JORDAN STORK, NOAH 6/30/24 X O/E X X X X X --- --- --- --- --- THOMANN, 6/30/26 X X X X X X X X X X X X DEANNA VI LLAN U EVA, 6/30/25 X X X X X X X X O/E X X X NICOLE WAGNER, 6/30/26 X X X X X X X X X O/E X X FRANK WELU- 6/30/25 X X X X O/E X O/E X X X O/E X REYNOLDS, CHRISTINA KEY: X = Present O = Absent O/E= Absent/Excused --- = Not a member Item Number: 4.j. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Library Board of Trustees: November 21 Attachments: Library Board of Trustees: November 21 1 CITY PUBLICi Iowa City Public Library Board of Trustees Meeting Minutes November 21, 2024 2nd Floor— Boardroom Regular Meeting - 5:00 PM FINAL Tom Rocklin - President Bonnie Boothroy Robin Paetzold DJ Johnk—Vice President Joseph Massa John Raeburn Hannah Shultz-Secretary Claire Matthews Dan Stevenson Members Present: Bonnie Boothroy, DJ Johnk, Claire Matthews, Robin Paetzold, John Raeburn, Tom Rocklin, Hannah Shultz, Dan Stevenson. Members Absent: Joseph Massa. Staff Present: Elsworth Carman, Brent Palmer, Jason Paulios, Jen Royer. Guests Present: Luna Johnk. Call Meeting to Order. Rocklin called the meeting to order at 5:01 pm. A quorum was present. Matthews entered 5:02 pm. Approval of November 21, 2024 Board Meeting Agenda. Johnk made a motion to approve the November 21, 2024 Board Meeting Agenda. Boothroy seconded. Motion passed 8/0. Public Discussion. None. Items to be Discussed. Appoint Committee to Evaluate Library Director. Rocklin thanked Johnk, Matthews, and Shultz for agreeing to serve on the committee to evaluate the Library Director. Rocklin sent Johnk notes from the previous evaluation. Shultz shared Johnk served on the committee previously. Rocklin said the Board will address the evaluation at the February meeting. Policy Review: 501 Authority for Administration of Personnel Policies for Library Employees. Raeburn made a list of suggestions to propose to the policy. There was discussion about how to review the proposed changes. Rocklin deferred the policy review to the December meeting. Policy Review: 502 General Library Personnel Policies. Rocklin shared the library personnel policy is meant to mirror the City of Iowa City's personnel policy. Matthews asked if there are differences from If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer, Iowa City Public Library, at 379-887-6003 or Jennifer-ro ey r@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. W • 1 CITY r PUBLIC LIBRARY the City's policy. Royer shared the word City Manager was changed to Library Director, and the word city was changed to library. Royer said the portion of the policy that was proposed for editing is not in the city policy as they don't require librarian certification. Carman said when the city makes further changes to their personnel policy, library staff will bring it back to Trustees for review. Boothroy asked if the section on certification was reviewed by the City Attorney. Royer agreed it was. Royer said the attorney did a light review of the policy because it matches the current personnel policy and legal is anticipating a more thorough review soon. Shultz made a motion to approve 502 General Library Personnel Policies. Johnk seconded. Motion passed 8/0. Policy Review: 813 Unattended Children. Carman said the biggest change suggested to the policy is moving the age for unattended youth from "under six" to "seven or under". Carman said this change would align with Transit's unattended child age to ride the bus. Carman said they also benchmarked with Parks and Recreation, who has an older unattended child age limit, but library staff felt "seven or under" worked best for library procedures. Carman said this is a policy the Children's Department leans on regularly and is nice to have it spelled out. The committee tried to make changes as clear as possible. Paetzold noted 813.5 and asked if the language is in the right voice. Carman clarified Paetzold was referring to the reasonable accommodations section. Paetzold said it sounds like a directive and not a policy note. There was discussion about the wording of the sentence, Trustees landed on "All requests for reasonable accommodations should be directed to the Library Director". Rocklin asked how often staff get to closing and have a child without a caregiver. Carman said not very often but it certainly happens. Carman said if it is a regular patron there could be some differences in how staff would enforce this. Carman said it can also be a little tricky because the building closes earlier some nights than others; it can be a hard pattern. Carman said the committee did speak with legal at length considering adding a section for vulnerable adults to the policy. Carman said they didn't settle on language that was both reflective of the law and effective for the library's intentions; Carman thinks this conversation will continue. Carman said like the personnel policy he wanted to review the policy on schedule and bring it back again if needed. Carman may also consider a supplemental policy for adults. Raeburn asked Carman to define vulnerable adults. Carman said that is one of the challenges, but it is adults who are unable to make choices about health, safety, and safe use of library facilities. Carman said there was discussion with legal on whether library staff were equipped to identify what adults fit that description. With age, staff can say definitively a patron is or is not in this category, with other considerations staff are less equipped. Matthews asked if the policy is primarily directed to closing time and noted it could sound like it falls under disruptive patrons. Matthews said there is a fine line and asked if it was for someone who should be supervised vs being uncomfortable with someone on their own at closing. Matthews said they're two separate things, a disruptive patron policy like the Library Use policy might cover adults if there is a scene in the library, which is different than not being comfortable. Carman said it is more for someone who needs medical care and is refusing staff intervention. Carman said it would not be a case of staff trying to find someone in need of supervision and then taking action. Carman said staff have had a few problems with young adult patrons, well beyond the age of eight. It can be difficult for staff to navigate who to contact for this age group and gave the examples of determining whether to call 911, contacting If you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. IOWA CITY r PUBLICLIBRARY a caregiver, or contacting public safety. Carman said they are not everyday occurrences. Carman said visiting this policy was a great exercise and staff may revisit it again in the future. Carman said it was helpful to walk through it with legal to review what staff should do in the instance that somebody needs help but isn't interested in receiving help. Matthews asked if there are other libraries in same situation with a precedent we could borrow from. Carman said staff benchmarked with several libraries who use adult inclusive policies. Carman shared he was comfortable with applying the general Library Use policy for behavior issues. Carman said staff are typically able to navigate that, though it would be a benefit to have an additional policy that spoke to teens and adults. Carman said the Library Use policy is robust and could be applied. Rocklin acknowledged the challenge in this type of situation. Johnk made a motion to approve policy 813 Unattended Children. Stevenson and Shultz seconded. Motion passed 8/0. Staff Reports. Director's Report. Carman said the library's budget meeting with Finance happened earlier this week. Carman, Mangano, and Royer attended and had a line-by-line conversation about the budget request. Carman said it was a healthy conversation. Carman said he, Mangano, and Royer have been working hard to add notes in the budget reports submitted every year to the city. After three years of building on the notes there are descriptions for almost all lines, which helps everybody. Carman said there is less back and forth conversation to determine what a line pays for now. Carman said this work has been tedious but has really paid off. Carman said we won't know the outcome of the budget conversation until late December or January. The city will have to make some tough big picture budget decisions. Carman said the conversation went well and the library wasn't asked to make reductions. Carman noted the annual report was included in the packet. Carman said ICPL records many statistics, and the state report shows them in a slightly different format. Royer and Carman worked on this document and are happy to answer questions. Carman noted the date and invitation for Inservice Day in his report. The full plan for Inservice Day will be shared closer to the event and Trustees are invited to attend. Departmental Reports: Adult Services. Paulios invited Trustees to review the flow chart in his report. Paulios said staff completed approximately 3,000 inter-library loans last year and each of those libraries needed to be contacted for returns. Paulios said he didn't have specific data on the amount of time saved but noted it was substantial. Paulios said there are many benefits such as the pickup cart being organized, errors being corrected, and uniformity in labeling. Rocklin asked if the clipboard was at one time an actual clipboard. Paulios thinks it must have been and shared it was digitized as a database. Paulios noted Todd Brown's quick work on solving this problem. Paulios said there will be a new ILS (Integrated Library System) coming that could supplant it. Community & Access Services. Helmick absent. Matthews asked for clarification on "the Food Bank library table had an average of 20 visitors per visit". Carman said there was an average of 20 visitors each time the library had a table at the Food Bank. Shultz asked if that was at Community. Carman and Paulios agreed yes. Paulios said staff offered library card sign ups and information about library services. Rocklin asked if the visit was weekly. Paulios did not believe it was weekly. If you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. QWW • CITY r PUBLIC LIBRARY Development Report. Roche absent. Rocklin said the preview party for the Arts & Crafts Bazaar was a great idea. Carman thanked Boothroy who cohosted a fundraising event. Roche and Carman appreciated having a chance to connect with folks in a comfortable environment to talk about the library. Rocklin agreed it was fantastic. Boothroy said credit goes to Beth Deninger, on the Friends Foundation Board, for hosting and thinking of the idea. Matthews said Joan DePrenger is a retired Iowa City School Librarian who did a lot of fundraising for Iowa City schools. DePrenger was instrumental in Run for the Schools. Boothroy thanked Carman and Roche for attending the event. President's Report. Rocklin thanked the Director Evaluation committee folks. Announcements from Members. Matthews asked if other Trustees got an angry email. Rocklin said yes, all Trustees got it. Matthews asked if there was a response. Rocklin said it came through Mimecast and went to the Board email address. Carman shared he and Rocklin discussed it and because there was not a request for a response or information it was appropriate not to respond. Paetzold said there was no signature. Carman appreciated Stevenson checking on it. Rocklin said it is useful to remember what Trustees do affects the whole public in different ways. Carman noted the Corridor Business Journal article in the packet. Amanda Ray, ICPL Supervising Librarian, and Carman spoke at a business lunch. Ray did a great job explaining how ICPL supports the business population and Carman is optimistic about expanding the conversation and amplifying these services. Paetzold said Forkenbrock was a former Iowa City Public Library Trustee. Committee Reports. Advocacy Committee. Rocklin asked if Carman had ideas about the legislative session agenda this year. Carman said staff are looking at what failed last year to see if it will be brought back. Carman believes libraries will face a tougher environment in 2025 in terms of trying to re-introduce the library levy. Carman is watching for legislation like senate file 496, which restricted library materials in public school collections, and legislation around library governance. Carman thinks changes to library governance will have the potential to be the most detrimental to public libraries. Carman acknowledged the recent disruption in state library governance and feels it will be a very complex environment. On a national level Carman is watching the future of IMLS (Institute of Museum and Library Services) funding which affects the inter-library loan program, and has other major functions. Carman noted connections made last year with legislators and hopes people will feel comfortable reaching out with questions. Carman said there was a meeting on Monday with ILA (Iowa Library Association) but Carman hasn't seen the report yet. Paetzold said the levee was discussed. Finance Committee. None. Foundation Members. None. Communications. News Articles. None. Consent Agenda. Shultz made a motion to approve the Consent Agenda. Johnk seconded. Motion passed 8/0. If you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. • CITY r- PUBLIC LIBRARY Set Agenda Order for December Meeting. Rocklin said the Authority for Administration of Personnel Policies for Library Employees, Memberships in Professional Organizations, and departmental reports will be discussed in December. Adjournment. Rocklin adjourned the meeting at 5:36 pm. Respectfully submitted, Jen Royer If you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-rover@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. a 0 N X 0 X 0 0 X X X X ci N ci a 0 N N X X 0 X X X X X X N N ci a 0 W p N O ci N O X X X X X 0 0 X X N T a 0 N0 X X 0 X X X X X N W N O N0 X X X 0 X X of X X N n a 0 x x x x 0 x x 0 x N a 0 MX X X X X X X O 0 X N N a 0 Nx x 0 x x xOf x 0 N a a 0 N N M N 0 x 0 x x x x Of x x N N a 0 N0 X X X X X of X X N N N 0 Nx x x x x x x 0 x N N N N H r, m r, w x O L N N N N N N N N N O O O O O O O O O C7 C' Q Z i1 O W O O O O O O O O O p_ m D k Z H w w Z w kD kD kD kD kD kD kD kD kD iw w U F w M U v of Q w 0 K H C K O p > w N N J K C L E 12 U U E O Q U� O L O E N C Z 10 coN c C i I O p Z OT -a i ~ C7 = O (u O O .E p C t6 O L N N V C O N > W cooQ co � � � a Of OfIn vLi In Y x O 0 z d' � Item Number: 4.k. r 1 CITY OF IOWA CITY a � COUNCIL ACTION REPORT January 7, 2025 Public Art Advisory Committee: November 7 Attachments: Public Art Advisory Committee: November 7 Approved, p.1 Public Art Advisory Committee Mtg, 111712024 Minutes Public Art Advisory Committee November 7, 2024 Helling Conference Room Public Art Advisory Committee Members Present: Leslie Finer, Juli Seydell Johnson, Andrea Truitt, Sophie Donta, Scott Sovers, Anita Jung, Jeremy Endsley Members Absent: Nate Sullivan, Rachel Kinker Staff present: Rachel Kilburg Varley, Ashley Platz Public Present: none Call to Order Truitt called the meeting to order at 3:34 p.m. Public Discussion of Any Item Not on the Agenda None. Consider minutes of the October 3, 2024 PAAC meeting. Sovers noted Knoche was erroneously excluded from the "Members Present" list. Endsley moved and Finer seconded that the amended minutes from the October 3, 2024, meeting be approved. Motion passed (7-0). Review 2025 Public Art Matching Grant Program Materials Truitt noted the grant overview, application, and rubric included in the agenda packet and invited feedback regarding modifications for the 2025 funding round. Committee members discussed and directed Kilburg Varley to make the following changes: • Add an optional field for applicants to share the URL to their website, online portfolio, or social media sites on the application form. • Add a question to the application form asking whether the applicant has received Public Art Matching Grant funds in the past. If the applicant selects yes, they will be asked to explain if the project is different or expanded from the past. • On the application form, for the question about how the project is defined as public art, request a description of how the project will also engage the public. • On the application form, for the question related to project success, include clarifying instructions to list specific outcomes or measures. • Add a question to the application form for the applicant to select all types that apply to their project: functional, unexpected, participatory, ephemeral, and contemplative. These criteria will be removed from the rubric and will not impact an application's score but will be made available to the PAAC members to help assess whether they are awarding a diverse mix of types of funded projects. Approved, p.2 Public Art Advisory Committee Mtg, 111712024 • Reformat the rubric to align scoring criteria in the same order as the application questions. • Reorganize select criteria and section headers in the rubric for clarity. • Make the rubric available online for applicants to reference. • Add additional acknowledgements to the introductory/gatekeeper page on the application form related to additional approvals, access, and responsibilities of the applicant. Status of Neighborhood Art Projects Kilburg Varley provided an update on two neighborhood art projects: First, due to no progress for 3+ years, including a lack of response from the project partners recently, consideration of the project proposed by the Lucas Farms Neighborhood Association has been terminated and they are encouraged to re-group and apply to neighborhood art opportunities in the future. Next, Kilburg Varley shared that on the South District Bus Stop Bench Project, the City has fulfilled its obligation to prep the site and install the cement foundation. The artist has encountered challenges with the primer rusting, which has set them back a few weeks, but they are still optimistic about completing installation this year. Staff Updates None. Old or New Business Anita asked about the status of the process for updating the Public Art Strategic Plan. Kilburg Varley noted that an overview and schedule for the process was included in the October 3, 2024, PAAC agenda packet. She shared that a public input survey is the next step and will be issued in December 2024, the PAAC will review those results in Winter 2025, and then a work session among the PAAC will be planned for Spring 2025 with the goal of adopting an updated Strategic Plan by Fiscal Year 2026. Adjournment Sovers moved to adjourn at 4:29 pm. Donta seconded. Motion passed (7-0). Approved, p.3 Public Art Advisory Committee Mtg, 111712024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term 8/3/23 917/23 11/2/23 1217/23 1/4/24 4/4/24 6/6/24 8/1/24 9/5/24 10/3/24 1117/24 Expires Ron Knoche X X* X X X* X* X X O/E X X* Juli Seydell- X X O/E X* X O/E X X X X* X Johnson Steve Miller 12/31/23 X X X X X X X X --- --- --- Eddie 12/31/24 O/E 0 --- --- --- --- --- --- --- --- --- Boyken Andrea 12/31/25 X X X X O/E X O/E X X X X Truitt Dominic 6/30/23 O/E --- --- --- --- --- --- --- --- --- --- Dongilli Anita Jung 6/30/23 X X X X X O/E X X X 0 X Jenny 12/31/23 X O/E 0 X --- --- --- --- --- --- --- Gringer Jeremy 12/31/25 X 0 X X X X X X X O/E X Endsley Nate 6/30/26 X X X X O/E X X X O/E X O/E Sullivan Leslie Finer --- --- --- --- --- X X X X X X Rachel --- --- --- --- --- X X O/E X X O/E Kinker Key: X = Present X* = Delegate attended 0 = Absent O/E = Absent/Excused --- = Not a member Item Number: 4.1. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Senior Center Commission: November 21 Attachments: Senior Center Commission: November 21 Approved Minutes November 21, 2024 MINUTES SENIOR CENTER COMMISSION November 21, 2024 Room 311, Iowa City Senior Center Members Present: Nancy Ostrognai, Betty Rosse, Jay Gilchrist, Warren Paris Members Absent: Ross Taylor, Lee McKnight, Angie McConville Staff Present: LaTasha DeLoach, Kristin Kromray Others Present: Cynthia Dietz CALL TO ORDER: The meeting was called to order by McKnight at 4:00 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE OCTOBER 17, 2024 MEETING: Motion: To accept the minutes from the October 17, 2024. Motion carried on a 4/0 vote. Ostrognai/Paris PUBLIC DISCUSSION: Cynthia Dietz, a retired GIS librarian, spoke to the commission regarding an online map project that will explore information and resources in the Iowa City area. Cynthia would like to partner with the Senior Center to do a program and/or gather information from local seniors. Commissioners suggested she speak with Senior Center programming staff regarding her ideas. OPERATIONAL OVERVIEW: DeLoach noted the Senior Center has hired three new evening and weekend employees. The afternoon receptionist position is still currently open, but an offer to a potential new employee has been given. The door and window project is still slated to occur next year. Ostrognai requested a larger handicap button at Washington St. Paris noted an opener that is activated by a hand wave might be an option. 1 Approved Minutes November 21, 2024 DeLoach reported staff will be revising the code of conduct and locker policies. Updated policies will likely be in next month's commission packet for review. The Senior Center has seen an increase in the number of unhoused community members utilizing the Senior Center. Updated policies will address some of the items Senior Center staff have been navigating. The Senior Center is working more closely with Shelter House and the police department as well as starting to attend a City work group dedicated to unhoused community members. Rosse noted that there have been some concerns on the Monday Table to Table distribution and that people have reported to her that they appreciate a police officer coming through on Mondays. Gilchrist asked if the police are well resourced. DeLoach noted that Iowa City police officers do receive de-escalation training and that when calling the Senior Center can request an officer who is versed in mental health issues. Additionally, there is the Mobile Crisis Unit that can be contacted for situations that do not warrant a police call. DeLoach noted that locker pricing has not been increased in many years. It currently costs $5/month. The recreation center has day use only lockers that are 50 cents a day. The Senior Center will be putting forward a request to increase the cost of a locker to $15/month. This will put it more in line with the recreation department pricing. DeLoach noted that the Table-to-Table distribution continues to evolve and will soon involve a registration process. She will be keeping an eye on how it is going and make assessments as things move forward. Rosse reported that Ecumenical Towers residents are interested in having an ATM at the Senior Center. As of now, DeLoach understands the desire to have one, but it is unlikely to happen soon. DeLoach noted that this could be something that could be discussed during the interior renovation discussions. There was discussion that there are multiple ATMS's within a block. Gilchrist also noted that there might be a concern with older adults and scamming that could occur. COMMISSION DISCUSSION: Ostrognai mentioned that a community member asked if congregate meals would come back to the Senior Center. DeLoach gave a brief history of that meal program and that it had always been an outside organization who had run that program. She noted that once a kitchen renovation is complete that there might be more opportunities for meals at the Senior Center. The Commission discussed the one application for the at large commission seat. Motion: To appoint Mary McCall as the at large, non-Iowa City, Johnson County representative. Motion carried on a 4/0 vote. Paris/Ostrognai 2 Approved Minutes November 21, 2024 Gilchrist noted that he would like for other Senior Center staff members to meet at future commission meetings. Meeting Adjourned. 3 N o CD N CN (V y N N o i Q o zto tn o I I N W 00 °O z z N O � v� W N O G 00 O U � d 00 cz � N W N 3a M O � N � N I I O M N W N Q y N a 'ca [cd U '� '!�" �i a� Z �! � a Item Number: 5.b. CITY OF IOWA CITY Q COUNCIL ACTION REPORT January 7, 2025 Resolution approving applications for retail tobacco, tobacco products, alternative nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Senate File 345. Prepared By: Kellie Grace, City Clerk Reviewed By: Jennifer Schwickerath, Assistant City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Attachments: Resolution Executive Summary: Pursuant to Iowa Code §453A.47A, a retail permit is required to sell tobacco, tobacco products, alternative nicotine products, or vapor products at any place of business or through delivery sales. All permits provided for in Iowa Code §453A.47A expire on June 30 of each year and require payment of the applicable fee established in Iowa Code §453A.47A(7). The Iowa Department of Revenue implements the retail permit requirements of Iowa Code §453A.47A. The City Clerk's Office issues all permits for retailers located within city limits. As part of the retail permit process, the Iowa Department of Revenue requires applications be approved by the City Council once the City receives the completed application and appropriate fee is paid. Background /Analysis: During the 2024 legislative session, the Iowa legislature enacted Senate File 345, which regulates and taxes the sale of devices effective January 1, 2025. Per the legislation, a "device" is defined as any equipment or product, made in whole or in part of glass or metal, that is designed for use in inhaling through combustion tobacco, hemp, other plant materials, or a controlled substance. A device retailer shall only display and sell devices in a location of a retail outlet where the device retailer ensures that the devices are not visible to a person younger than twenty-one years of age and where no person younger than twenty-one years of age is present or permitted to enter at any time. Based on this legislation, we have included 'device' in the permit approval resolution and will indicate the permit type for which each business has applied. Prepared by: Wendy Mayer, License Specialist,410 E. Washington St., Iowa City, IA 52240 (319)356-5042 Resolution Number: Resolution approving applications for retail tobacco, tobacco products, alternative nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Senate File 345. Whereas, applications for Tobacco/Tobacco Products/Alternative Nicotine Products/ Vapor Products/Device Retail permits have been submitted and filed with the City Clerk; and Whereas, the applicants have filed the proper application and fees as required by the Iowa Department of Revenue; and Whereas, applications are presented to City Council for approval. Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: Section 1. The City Clerk is hereby authorized and directed to issue a permit to the following named applicants and locations to sell the following products: Effective from: January 8, 2025 to June 30, 2025. Business Name Business Address Permit Type Casey's #4589 2790 N Dodge St Retail Tobacco Almost Paradise Vapor & 355 S Linn St Device Retailer Tobacco Passed and approved this day of 20 Mayor Approved by Attest: City Clerk City Attorney's Office Item Number: 6.b. CITY OF IOWA CITY Q COUNCIL ACTION REPORT January 7, 2025 Resolution approving eligibility for a tax exemption on an improvement project on commercial property located at 1650 Willow Creek Drive, Iowa City, Iowa, pursuant to the Highway Commercial Urban Revitalization Plan. Prepared By: Rachel Kilburg Varley, Economic Development Coordinator Reviewed By: Geoff Fruin, City Manager Eric Bigley, Assistant City Attorney Fiscal Impact: 100% tax exemption on the new value added for a period of three years, subject to the determination of eligibility by the City Assessor. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Application - 1650 Willow Creek Dr Min. Assessment Agreement Executive Summary: In spring of 2021, City Council adopted the Highway Commercial Urban Revitalization Plan which allows for tax abatement on the improvement value of commercial property if that improvement adds at least 15% in new taxable value to the property. The property owner of 1650 Willow Creek Drive began construction of two new 10,500sf and 12,000sf commercial flex buildings in November 2024 and estimates construction completion in February 2025. The property owner has applied for City Council approval of these improvements so that it may be eligible for the 3-year property tax abatement allowed under the Plan. Background /Analysis: The Highway Commercial Urban Revitalization Plan was adopt ed to encourage the revitalization of commercial activity in the Revitalization Area by creating property tax incentives to reinvest in non-residential commercial activities through rehabilitation, additions or new construction. The Area is along the highway corridors, not typically incentivized through urban renewal efforts such as TIF. Eligible applications for tax abatement receive a 100% tax abatement on the new value created for 3 years, after which the full property tax bill will ensue. The goal of the program was to spur reinvestment in older building stock and new construction while incentivizing property owners and building the tax base. Property owners will still pay property taxes on land value and any building value prior to the improvement. Eligible projects must be approved by the City Council. Mark Lynch, owner of 1650 Willow Creek Drive, is seeking approval of his project which will construct a 10,500sf commercial flex building and a 12,000sf commercial flex building. One building will serve Anaman Concierge as the tenant, enabling this local business' regional growth. The owner expects to invest approximately $2.4 million into the project and will receive a 3- year 100% tax exemption only on any new value of the building generated by the improvements. The exemptions remain subject to the determination by the City Assessor that the improvements increased the real estate value by at least 15% and constitute "Qualified Real Estate" as defined in the Plan. However, the Minimum Assessment Agreement, as required by State law for any commercial property seeking tax abatement, sets the minimum actual value at no less than $2,587,500, including $241,000 for the land and $2,346,500 for the building improvements. The property owner will still be responsible for property taxes on the land value for those 3 years, and after 3 years, will pay full taxes on both land and improvements. Prepared by: Rachel Kilburg Varley, Econ. Development Coordinator, 410 E.Washington St, Iowa City, IA 52240 (319)356-5248 Resolution No. Resolution approving eligibility for a tax exemption on an improvement project on commercial property located at 1650 Willow Creek Drive, Iowa City, Iowa, pursuant to the Highway Commercial Urban Revitalization Plan. Whereas, the City has adopted the Highway Commercial Urban Revitalization Plan, pursuant to Chapter 404 of the Code of Iowa, designating the Highway Commercial Urban Revitalization Area ("Revitalization Area") as an economic development area appropriate for commercial and industrial enterprises; (Resolution 21-106, passed April 20, 2021, and recorded in Book 6213, Page 179-230 of the records of the Johnson County, Iowa Recorder); and Whereas, the primary objective of the Plan is to encourage the revitalization of commercial activity in the Revitalization Area by creating a property tax exemption incentive to reinvest in non- residential commercial activities through rehabilitation, additions or new construction; and Whereas, the Plan allows for a three year property tax exemption on actual valued added to Qualified Real Estate by Eligible Improvements that result in at least a 15% increase in the actual value of the real estate, as defined and detailed in the Plan; and Whereas, pursuant to the Plan, an application shall be filed for each new exemption claimed and be approved by the City Council; and Whereas, Mark Lynch (Owner) is the owner of commercial property locally known as 1650 Willow Creek Drive, located within the Highway Commercial Urban Revitalization Area, upon which Owner will construct two new flex buildings (10,500sf and 12,OOOsf) to serve Anaman Concierge; and Whereas, the estimated cost of the improvement project is$2,400,000, with the project completed in 2025 and fully assessed as of January 1, 2026; and Whereas, Owner and the City of Iowa City have entered into a Minimum Assessment Agreement providing that upon substantial completion of the Eligible Improvements, the Minimum Actual Value fixed for assessment purposes for the Eligible Improvements and the Property (building and land value) in the aggregate shall be not less than $2,587,500, before rollback, including a minimum assessment of$2,346,500 on the improvements (land value not included). Whereas, this property is not located within an Urban Renewal Area and has not received either direct or indirect benefits financed through a tax increment financing program. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: Section 1. The improvement project described in the attached application is in conformance with the Highway Commercial Urban Revitalization Plan and Iowa Code Chapter 404, is located within the Revitalization Area, and the improvements will be completed while the Revitalization Area was so designated. The improvements described in the application are hereby approved as being eligible for a tax exemption under said Plan subject to the physical review of the property and determination by the City Assessor that the completed project increases the value of the real estate by at least the requisite 15% in accordance with the Minimum Assessment Agreement and constitutes Qualified Real Estate, as defined in and required by the Plan and Iowa Code Chapter 404. Section 2. The attached Minimum Assessment Agreement for 1650 Willow Creek Drive is hereby approved in substance, and the Mayor is hereby authorized to execute and the City Clerk to attest to said Agreement. Section 3. The City Clerk shall forward a certified copy of this resolution to the City Assessor by March 1, 2025, indicating that the Plan authorizes all Qualified Real Estate to be eligible to receive a one hundred percent exemption from taxation on the actual value added by the improvements for a period of three years, all as indicated in Iowa Code Section 404.3(3) and the Plan. Passed and approved this day of , 20 Mayor Attest: City Clerk Approved: City Attorney It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Alter Bergus Dunn Harmsen Moe Salih Teague CITY OF 1OVVA Application Date 11/15/2024 Owner Information Name* Mark Lynch Address* Street Address 2530 Corridor Way Suite 200 Address Line 2 City State/Province/Region Coralville IA Postal/Zip Code Country 52241 United States Email* markedlynch@hotmail.com Phone 3193310409 Tenant Information ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Name* Felix Anaman Address* Street Address 2461 10th St Suite 308 Address Line 2 City State/Province/Region Coralville IA Postal/Zip Code Country 52246 Johnson Email* anamaning@gmail.com Phone (319)382-5839 Will this tenant be required to vacate the premises during the project?* p Yes QQ No Will this tenant return to the property upon completion of the project?* OQ Yes 0No ..................... Project Information Address of Property Seeking Exemption* Street Address 1650 Willow Creek Drive Address Line 2 City State/Province/Region Iowa City IA Postal/Zip Code Country 52246 Johnson Estimated or actual project start date* 11/1/2024 Estimated or actual date of completion: 2/28/2025 Estimated or actual cost of improvements* $2,400,000.00 Have you obtained building permits?* QQ Yes 0No Applicants must obtain all necessary permits and ensure all inspections are conducted and passed.If your project is complete, all permits must have a passing final inspection.If you have questions on building permits,please call Building Services at 319-356-5122. Building Improvements* Please describe project in general Two new construction flex buildings. Please check any of these specific energy efficiency measures you are making ❑ LEED(Leadership in Energy and Environmental Design)construction ❑ Investment in renewable energy(e.g.,solar,wind geothermal) r] Use of electric appliances and equipment in lieu of natural gas where possible Please describe any other energy efficiency improvements that you will be making I certify that all information in this application is true and complete to the best of my knowledge,and that I have read and understand the Highway Commercial Revitalization Plan* Q Acknowledge Signature* MINIMUM ASSESSMENT AGREEMENT THIS MINIMUM ASSESSMENT AGREEMENT _fMinimurrm Assessment Agreement' or "As sessment Agreement") is dated as of , 2024, by and between the CITY OF IOWA CITY, Iowa(the 'City`), an Iowa municipal corporadion; MARK LYNCH, PROPERTY OWNER OF 1660 WILLOW CREEK DRIVE, IOWA CITY, IOWA 52246("Ovvnar"): and the CITY ASSESSDR of the City of Iowa City("Assessor") Whereas, consistent with the previsions of the City's Highway Cffmmemal Urban Revitalization Plan (the "Flan"), the Owner has submitted an Application for 'fax Exemption dated as of November 15, 2024 (the "Application") regarding certain commercial real estate owned by Owner and located in the Highway ConirnercW Revitalization Area,which real estate is legally described as follows: Lot 5, Barker's Second Subdivision. Iowa City, Iowa, according to the plat thereof recorded in Boob 17, Page 62, Plat Records of Johnson County, Iowa. excepting tharefrvrn these portions described as Auditor`s parcel 90064 recorded in Hoak 39, Page 29, and as Auditor's Parcel 99071 recorded in 800k 40, Page 302, Records of Johnson County, Iowa; (the"Property"); Whereas, the Application describes certain improvements that have been or are proposed to be constructed on the Property (the"Eligible Improvements'); and Whereas, pursuant to Iowa Code Section 404.3C, the Gity and Owner desire to establish a Minimurn Actual Value for the Eligible Improvements and Property follawing cornplation at•the Eligible Improvements for the dura6cin of the tax exemption requested by the Owner by submission of the Application, under the provisions of the Plan, and Whereas, the Iowa City Assessor has reviewed the preliminary plans and specifications for the Eligible Improvements that are contemplated to he constructed. Now, therefore, the parties to this Minimum Assessment Agreement, in consideration of the promises, wvenants and agreamenls made by each other, do hereby agree as follows. 1. Upon substantial completion of construction of the Eligible Improvements, but in no event I8ter than January 'l of the first full Assessment Year after construction improvements have been completed, the Minimum Actual Value fixed tar assessrnant purposes for the Eligible Improvements and the Property (building and land value) in the aggregate shall be not less than $2,587,500, before rollback. including a minimum assessment of $2,346,500 an the improvemerils (Sand value not included). The parties hereto aokmo,Medge and agree that subject to the occurrence of any Unavoidable Delay construction of the Minimum Ir prove ments evil be s u bste nti e I I V cornpleted an or before December 31, 2025. The Minimum Actual Value shall terminate and be of no further force or effect as of December 31 three years after the First Assessment Year this Minimum Assessment Agreement takes effect ("Assessment Termination Date'). Upon the Assessment Termination Data; this Minimurn Assessment Agreement shall no longer control the assessment of the Property. 2. This Minimum Assessment Agreement shall be promptly recorded by the City with the Recorder of Johnson County, Iowa. Such filing shall constitute notice to any subsequent encumbrancer of the Property(or part thereof), whether voluntary or involuntary, and this Minimum Assessment Agreement shalt be birtding and enforceable in its entirety against any such subsequent encurnbranaer, including the holler of any mortgage. Owner shall pay all casts of recording. 3. This Minimum Assessment Agreement shall be binding upon and inure to the benefit of and be enforceable by the parties hereto and their respective successors and permitted assigns. 4. Nothing herein shall be deemed to prohibfk the City Assessor from assigning a higher actual value to the,Eligible lrnprOVOrnants and the Property, nor to waive the rights of Owner from seeking administrative or legal remedies to reduce the actual value assignment made by khe Assessor in excess of the Minimum Actual Value established herein. In no event, however, shall Owner seek to reduce the actual value to an amount below the Minimum Actual Value established herein during ttte term of this Agreement. This Minimum Assessment Agreement may be amended or modiPed and any of its terms, covenants, repfesePtations, warrar}Eies or conditions waivad,only by a written instrument executed by the parties hereto, or in the case of a waiver, by the party warring compliance, 5 Owner contemplates that a portion of the Property will be submitted to the horizontal property regima ae condominium uniEs_ Owner agrees that at the time of the execution of the declaration required by Chapter 499B cf the Code of Iowa, an attachment to the declaration vAl be executed by Owner,the City,and the City Assessor alIccating a portion of tha Mirrimurn Actual Value to each unit. 6. If any term, condition or provision of this Minimum Assessment Agreement is for any reason held to be filegal, invalid or inoperable, such illegality, invalidity or inoperability E;hall not affect the remainder hereof, which shall at the time be construed and enforced as if such illegal or invalid or inoperable portion were not contained herein. 7. Unavoidable Delay means delays resulting from acts or occurrences outside the reasonable control of the party claiming the delay including but not limited to storms. floods, fires, explosions or other casualty losses, unusual weather conditions; strikes, boycotts; lockouts or other labor disputes, litigation commenced by third parties, or the acts of any federal, state, or local governmental unit (other than the City with respect to the City's obligations). S. The Minimum Actual Talus herein established shall be of no further force and affect and this Minimum Assessment Agreement shall terminate pursuant to the Assessment Termination Date set forth in Section I above. (,Signature pages follow) PROPERTY OWNER Mark Lynch, OWNER BY: Lt—a-�IIL OWNER ACKNOWLEDGEMENT STATE OF ) ] SS COUNTY OF ) Thi teccTd was acknowledged lovfore me on this �day of 2024, by �-U �� } "� —� LV VAS,as the OWNER of the PROPERTY, on behalf of whom the record was executed. W 3 C1�15TINA UA�J5 C rn�telan NA r 9a Notary Public in and for said state t Commission Explres f s�bruarVG2,2026 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the Eligible Improvements to be constructed, and being of the opinion that the minimum actual value contained in the foregoing Minimurn Assessment ,agreement appears reasariable, hereby certifies as foiloWs: The undersigned Assessor, being legally responsible for the assessment of the above described property upon completion of the improvement to be made on it, certifies that the actual value assigned to that land and improvements upon completion shall be not less than $2,587,5M Of this amoum, $241,000 is determined tc be the value of[be land and$2,346,500 the value of the buildings thereon until #errninafior of this Mti n'mum Assessrneat Agreement pursuant to the terns hereof. f lowD City'Assessor ❑ate STATE OF IOVVA ) ) SS COUNTY OF[COUNTY1 ) Subscribed and sworn to before me by _ rt. , ��� � , Iowa City Ass cssor, on this_ • day of U. ,,:,_ 1 Nolary Public for the State of Iowa *�y CdJ1Df j al-ERY e '� C0mrjM1gn NLLmbv7?D29B y cornmwon Enlres �w pc#oher24,2026 Consistent with lavva Code§404.3C, a copy of Iowa Code§404,3C is attached, as follows: 1-Fur revitalizallon areas as toMshed finder this chapter on or afte!tive effective date of thla division of this Act and`ar first-year oxerrlption apptications far property located In a revltalizailon area in existence on the effective dale of this division of this Act filed on or after the effective date of this division of this Act.ecru martial property shall not receive a tax exemption tinder this chapter uniess the city or county, as appl ice ble. end the owner of the qualified real estate enter into a wrlUen assessment agreement specifying a minimum actual value until a specified termine lion data far 1h6 durafion of the oxemptlDn period. 2. a.The assessment agreement shag big presented to the appraprlate assessor.The assessor shell review the plans and sped#cations for the improvements to be made to the property and if the minimum actual value contiained in the assessment agreement appears to he reasonable, the assessor shall execule the following certifir.atlnn upon tiro agreement' 'The undersigned assessor, being legally responsible for tho assessment o€ the akmyEi desulbscl property upon completion orthe iraprovamants to be made on it,certifies thatihe actual value assigned tnthat land and Improvements upon complatioa shall not be less than$......... b.The assessment agreement with the certification of the assessor and a copy of this subsection shall be filod in the office of the county R-corder of the county where the properly is located Upon completion of the irnpmuemenls, the a sues sar sf+all value the pTDperky as required by law,except that the actual vacua shall riot be teas than the minimum actual value contained in Iha assessment agreement.This su� ction dioas nil prohibit the assessor from assigning e higher actual value to the property or prohibit tho owner from necking administratiVo or legal remedles to reduce the aclual value assigned except that the actual value shall not#e reduced below the minimum actual valua contained in the assessment agreement. An assessor, county uLfditci,bowl of renriew,dlrector of revenue, or court of Ihis state shalt not reduce or order the reduclian of the actual value below tho mInImum actual value in iho agreement during the lerm of the agreement regardless of the actual value which may resull from the Incomplete construction of irnpr vements, destruction or diminution by any cause, insured or uninsured, exrept in the case of aaqulsition Of reacquisition of the property by a publlc enlity-Racarding of an assessment agr4rernent cornplying nilh lhis sulasectlon constitutes notice of the assessment agreement too a subsequent purchustr or encumbranoer of the land or any pars of it,whether volunlary ,oriovoluntary,and is binding upfln a subsequent purchaseror .encumbrancer. 02217327-119MOs-OW CITY OF IOWA CITY, 10WA Sy' Bruce Teague, Mayor ATTEST-- BY' Kellie Grad, Cdy Clerk CITY OF IOVVA CITY ACKNOWLEDGEMENT STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) On this day of , 2024, before me a Notary Public in and for said State, persoriatly appeared Bruce Teague and Kellie Grace, to me personally known,who being duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa, a Municipality creased and existing under the laws of the State of Iowa, and that the seal affixed to the foregaing instrument is the seal of said Municipality. and that said instrument was signed and sealed on behalf of said Municipality by authority and resolution of its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said h un+ cipality by it voluntarily executed. Notary Public in and for the State of Iowa Item Number: 6.c. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for Bradford Drive Water Main Replacement Project. Prepared By: Alin Dumachi - Senior Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $780,559.00 available in the Bradford Drive Water Main Replacement Project account #W3300 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item awards the construction contract for the Bradford Drive Water Main Replacement Project. Five (5) bids were received prior to the December 19, 2024 bid date: Bidder Name City Bid Iron X, LLC Riverside, IA $780,559.00 Lynch's Excavating, West Branch, $817,837.00 Inc. IA Concise Earth Iowa City, IA $865,509.06 Construction, LLC Tschiggfrie Excavating Dubuque, IA $874,962.90 Co. Portzen Construction, Dubuque, IA $1,053,329.00 Inc. $900,000 Engineer's Estimate Staff recommends awarding the Project to Iron X, LLC of Riverside, Iowa. Background /Analysis: The existing water main dates back to 1956 and has reached the end of its useful life, having experienced 18 water main breaks. The project generally includes the replacement of water main on Bradford Drive between 1st Avenue and Arthur Street, on Louise Street between Bradford Drive and Wayne Avenue, and on Wayne Avenue between Wade Street and Arthur Street. Additionally, this project will install new ADA compliant curb ramps along Bradford Drive and Wayne Avenue. Project Timeline: Construction: April 2025 — September 2025 Prepared by:Alin Dumachi, Engineering Division,410 E.Washington St., Iowa City, IA 52240(319)356-5143 Resolution No. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Bradford Drive Water Main Replacement Project Whereas, Iron X, LLC of Riverside, Iowa, has submitted the lowest responsible bid of $780,559.00 for construction of the above-named project; and Whereas, funds for this project are available in the Bradford Drive Water Main Replacement Project account #W3300. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project is hereby awarded to Iron X, LLC subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Passed and approved this day of , 2025. Mayor Approved by Attest City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Item Number: 6.d. r 1 CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Court Street Reconstruction Project. Prepared By: Ethan Yoder - Civil Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $8,946,858.28 available in the Court Street Reconstruction account #S3946 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item awards the Court Street Reconstruction Project. Three (3) bids were submitted prior to the December 18, 2024 deadline. Bidder Name City Bid Amount All American Concrete, Inc. West Liberty, IA $8,946,858.28 Portzen Construction, Inc. Dubuque, IA $9,973,255.75 Shekar Engineer, P.L.C. Des Moines, IA $10,907,568.74 Engineer's Estimate $9,600,000.00 All American Concrete, Inc. of West Liberty, Iowa submitted the lowest responsive, responsible bid of $8,946,858.28. Staff recommends awarding the contract for the Court Street Reconstruction to All American Concrete, Inc. Background /Analysis: Court Street is an important collector street that connects the east side of Iowa City to the downtown area. The project will replace aging street and sidewalk pavement that is in poor condition and upgrade public utilities. Project Timeline: Construction: February 2025 - Fall 2027 Prepared by: Ethan Yoder, Engineering Division,410 E.Washington St., Iowa City, IA 52240(319)356-5145 Resolution No. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Court Street Reconstruction Project Whereas, All American Concrete, Inc. of West Liberty, Iowa has submitted the lowest responsive, responsible bid of$8,946,858.28 for construction of the above-named project; and Whereas, funds for this project are available in the Court Street Reconstruction account# S3946. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project is hereby awarded to All American Concrete, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Passed and approved this day of , 20 Mayor Approved by Attest City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Item Number: 6.e. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Fire Station 1 and City Hall 3rd Floor Renovation Project. Prepared By: Michelle Riedinger - Senior Facilities Design and Construction Manager Reviewed By: Jason Havel - City Engineer Juli Seydell Johnson - Parks and Recreation Director Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $575,000 available in the Rehab of Sleeping Areas and Alerting System Station 1 account #Z4413 and the City Hall — Other Projects account #R4129. Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item awards the Fire Station 1 and City Hall 3rd Floor Renovation Project. Five (5) bids were submitted prior to the December 19, 2024 deadline: Bidder Name City Bid Amount Swanson Construction Co Bettendorf, Iowa $575,000.00 Selzer Werderitsch Associates Iowa City, Iowa $698,240.00 Tricon Construction Dubuque, Iowa $725,000.00 Reed Construction DeWitt, Iowa $790,000.00 DSM Property Services Urbandale, Iowa Non-Responsive Engineers Estimate $900,000 Swanson Construction Co of Bettendorf, Iowa submitted the lowest responsive, responsible bid of $575,000.00. Staff recommends awarding the contract for the Fire Station 1 and City Hall 3rd Floor Renovation Project to Swanson Construction Co. Background /Analysis: To increase privacy and wellbeing for staff, the City desires to update Fire Station 1 sleeping areas, restroom facilities and wellness room. All other Iowa City fire stations have individual private sleeping areas for members. Additionally, as the Fire Station 1 facilities have aged, maintenance costs have increased. The 3rd Floor of City Hall was originally constructed in the late 1990s and has not been renovated since it was originally constructed. As the Engineering Division has grown, the space has become inadequate for current staffing levels. The proposed project will convert existing Engineering Division storage space into 4 offices, as well as new paint and carpet throughout the 3rd Floor. The project will also replace the current fluorescent lights with LED lights in accordance with the City of Iowa City Climate Action and Adaptation Plan. Project Timeline: Construction: January 2025 - July 2025 Prepared by: Michelle Riedinger, Engineering Division,410 E.Washington St., Iowa City, IA 52240(319)356-5188 Resolution No. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Fire Station 1 and City Hall 3rd Floor Renovation Project Whereas, Swanson Construction Co of Bettendorf, Iowa has submitted the lowest responsive, responsible bid of$575,000.00 for construction of the above-named project; and Whereas, funds for this project are available in the Rehab of Sleeping Areas and Alerting System Station 1 account#Z4413 and the City Hall —Other Projects account # R4129. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project is hereby awarded to Swanson Construction Co, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Passed and approved this day of , 20 Mayor Approved by Attest City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Item Number: 6.f. r 1 CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Court Hill Trail — Beech to Scott Project. Prepared By: Tyler Olson - Civil Engineer Reviewed By: Jason Havel - City Engineer Juli Seydell Johnson - Parks and Recreation Director Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $211,747.47 available in the Court Hill Trail - Beech to Scott Replacement Project account #R4397 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item awards the construction contract for the Court Hill Trail — Beech to Scott Replacement Project. This project generally includes the replacement of the existing trail between Beech Street and Scott Boulevard. The new trail would be constructed of concrete pavement, meet current ADA criteria, and provide many more years of continued use of the trail. Eleven (11) bids were submitted prior to the December 11, 2024 deadline: Bidder Name City Bid Amount All American Concrete West Liberty, Iowa $211,747.47 Eggleston Concrete Cedar Rapids, Iowa $214,996.05 Contractors Eastern Iowa Excavating & Cascade, Iowa $218,363.10 Concrete LLC Boomerang Corp. Anamosa, Iowa $237,815.96 Feldman Concrete Dyersville, Iowa $241,056.90 McComas-Lacina Iowa City, Iowa $242,631.00 Construction J&L Construction Washington, Iowa $245,806.45 Midwest Concrete Inc. Peosta, Iowa 1$249,208.58 C-2 Creative Concrete DeKalb, Illinois $258,774.47 Tschiggfrie Excavating Dubuque, Iowa $280,444.65 Streb Construction Coralville, Iowa Non-Responsive Engineers Estimate $265,283.50 All American Concrete of West Liberty, Iowa submitted the lowest responsive, responsible bid of $211,747.47. Staff recommends awarding the contract for the Court Hill Trail — Beech to Scott to All American Concrete. Background /Analysis: This Project will replace approximately '/4 mile of the Court Hill Trail from Beech Street to Scott Boulevard. This existing segment of trail is in poor condition and quickly approaching a state where it will become hazardous due to cracking and uneven surfacing. The new trail will replace the aged asphalt pavement with a full 10-ft wide concrete pavement. Improvements in storm water drainage will also be made with the addition of storm sewers and intakes to mitigate storm water and snow melt water flowing over the new trail. Improvements also include the reconstruction of the street and sidewalk connections at Beech Street and Scott Boulevard. Project Timeline: Construction: March 2025 - September 2025 Prepared by: Tyler Olson, Engineering Division,410 E.Washington St., Iowa City, IA 52240(319)356-5146 Resolution No. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Court Hill Trail — Beech to Scott Project Whereas, All American Concrete of West Liberty, Iowa has submitted the lowest responsive, responsible bid of$211,747.47 for construction of the above-named project; and Whereas, funds for this project are available in the Court Hill Trail — Beech to Scott account #R4397. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project is hereby awarded to All American Concrete, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Passed and approved this day of , 20 Mayor Approved by Attest City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Item Number: 6.g. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution amending the budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department by adding one full-time Family Self- Sufficiency Coordinator position. Prepared By: Rachel Carter, Housing Administrator Reviewed By: Tracy Hightshoe, Director, Neighborhood and Development Services Erika Kubly, Neighborhood Services Coordinator Fiscal Impact: The annual cost of the position including salary and benefits is expected to be $107,267. Federal HUD FSS and Housing Choice Voucher Program administrative funds will cover the increased staffing costs. Staff Recommendation: Approval Commission Recommendations: NA Attachments: Resolution Executive Summary: The City has been awarded an increase in Family Self-Sufficiency (FSS) Program funds to expand the supportive services and case management provided to FSS participants. The current and projected FSS caseload requires staff time that cannot be absorbed at current staffing levels. Neighborhood Services is requesting a 1.0 FTE Family Self-Sufficiency Coordinator to administer the FSS program. Background /Analysis: The Family Self-Sufficiency Program through the Department of Housing and Urban Development (HUD) provides funding for FSS Coordinators to promote the development of local strategies to assist Housing Choice Voucher Program (HCVP) and Public Housing participants through case management and provision of resources. HUD also provides approximately $750,000 annually in escrow savings for Iowa City Housing Authority FSS participants to promote their self-sufficiency goals. The City of Iowa City's FSS Program currently has 130 participants. These participants are active HCVP clients who are working toward self-sufficiency goals such as completing higher education or job training, purchasing a home or vehicle, and other goals set with the FSS Coordinator annually. As their income increases, HUD matches the amount they pay for rent and that match is placed in a savings account. Participants can access those savings accounts once they meet their case management goals, and in some instances, during participation to remove barriers to achieving these goals for expenses such as car repairs, tuition, or employment costs. The FSS Coordinator provides resource referral and case management support in navigating the barriers participants may face. The City of Iowa City currently receives funding for two FSS Coordinators. In recent years, the FSS program participation rates have been significantly higher than are typical for two FSS Coordinators. With this increased staffing level, an additional 50-75 households will be served in the FSS Program annually. HUD has recommended expansion to three Coordinators and accordingly increased the administrative funding available. HUD has indicated no change to the number of positions funded through a minimum of seven grant years. This funding is not eligible to be used for any other purpose. The annual budget increase for this staffing change is expected to be $107,267. The position will be funded through FSS and HCVP administrative funds. Prepared by Rachel Carter,Housing Administrator,410 E.Washington St, Iowa City, IA 52240(319)887-6065 Resolution Number Resolution amending the budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department by adding one full-time Family Self-Sufficiency Coordinator position. Whereas, Resolution No. 24-105 adopted by the City Council on April 16, 2024, authorized budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department for Fiscal Year 2025; and Whereas, Resolution No. 23-323, adopted by the City Council on December 12, 2023, established a classification and compensation plan for AFSCME employees for Fiscal Year 2025; and Whereas, the Department of Housing and Urban Development (HUD) provides funding for Family Self-Sufficiency Coordinators to promote the development of local strategies to assist Housing Choice Voucher Program (HCVP) and Public Housing participants through case management and provision of resources; and Whereas, the Department of Housing and Urban Development has recommended expansion to three Family Self-Sufficiency Coordinators; and Whereas, an additional staff position is necessary to administer this funding in accordance with federal rules and regulations; and Whereas, administrative fees are included in the city's FSS and HCVP allocations to cover the increased cost of an additional position; Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services department be amended by adding one full-time Family Self-Sufficiency Coordinator position. Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office (Jennifer Schwickerath — 12/30/2024) It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Vacant Harmsen Moe Salih Teague Item Number: 6.h. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution accepting the work for the High Street and Southgate Avenue Sidewalk Infill Project. Prepared By: Josh Slattery - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Engineer's Report Resolution Executive Summary: Work on the project was recently completed by Feldman Concrete of Dyersville, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. Project Estimated Cost: $ 91,000.00 Project Bid Received: $ 79,495.00 Project Actual Cost: $ 87,322.50 Background /Analysis: There were no sidewalks on either side of High Street between Wilson Street and Morningside Drive. Systems Unlimited owns the property at 1801 High Street which is the western terminus of the constructed sidewalk. Systems Unlimited requested sidewalks because they have tenants with accessibility needs. This section of High Street is also located immediately west of City High School. Sidewalk was installed between Systems Unlimited at 1801 High Street and Morningside Drive. This project also installed sidewalk along Southgate Avenue to fill a gap in the existing sidewalk between 303 Southgate Avenue and 367 Southgate Avenue. In addition, the constructed sidewalk included a crossing of the CRANDIC railroad i I CITY OF IOW IOWA CITY 410 17mt'G shin t a Stroot l wtt City,Iowa 52240- 1 6 ( 1 )35 - 000 9 Www.i 0V'0T ENGINEER'S REPORT December 20, 2024 City Clerk Iowa City, Iowa Re: High Street and Southgate Avenue Sidewalk Infill Project Dear City Clerk: { I hereby certify that the construction of the High Street and Southgate Avenue Sidewalk Infill Project has been completed by Feldman Concrete of Dyersville, Iowa in substantial accordance with the plans and specifications prepared by the Engineering Division of the City of Iowa City. The project was bid as a unit price contract and the final contract price is $ 87,322.50. There were two (2) change orders on this project, as described below: i Change Order Description Net Contract Change 1. Pavement Replacement at Intersection $3,450.00 2. Core Out at Intersection $1,300.00 TOTAL $4,750.00 j 1 recommend that the above-referenced improvements be accepted by the City of Iowa City. ' Sincerely, I Jason Havel, P.E. City Engineer Prepared by: Josh Slattery, Engineering Division, Public Works,410 E.Washington St., Iowa City, IA 52240(319)356-5149 Resolution No. Resolution accepting the work for the High Street and Southgate Avenue Sidewalk Infill Project Whereas, the Engineering Division has recommended that the work for construction of the High Street and Southgate Avenue Sidewalk Infill Project, as included in a contract between the City of Iowa City and Feldman Concrete of Dyersville, Iowa, dated August 26, 2024, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the High Street & Southgate Ave Sidewalk Infill Project account#S3984; and Whereas, the final contract price is $87,322.50. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Item Number: 6.i. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution accepting the work for the 2024 Ridge Road Sanitary Sewer Repairs Project. Prepared By: Joe Welter - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Engineer's Report Resolution Executive Summary: Construction of the 2024 Ridge Road Sanitary Sewer Repair Project has been completed by Lynch's Excavating, Inc. of West Branch, Iowa, in substantial accordance with the Project Manual developed by the City of Iowa City Engineering Division. The Engineer's Report and the Performance, Payment, and Maintenance Bond are on file in the City Engineer's Office. Project Estimated Cost: $86,000.00 Project Bid Received: $77,650.40 Project Actual Cost: $78,568.00 Background /Analysis: Regularly, the City has projects to remove, replace, and repair sanitary sewer manholes and pipes through spot repairs. This is one of the components of the City's annual sanitary sewer maintenance, repair, and replacement program. This project included removal and replacement of a manhole and 8-inch sewer pipe exposed by erosion along a hillside between the upper and lower portions of Ridge Road. In addition, the project included the restoration of the hillside and stormwater conveyance. CITY OF IOWA CITY UNESCO CITY OF LITERATURE 4 10 East Washington Street lowl, City, lows 52240-1826 (3 19) 3 5 6-5 000 (319) 356-5009 rAX www.1cgov,org ENGINEER'S REPORT December 30, 2024 City Council Iowa City, Iowa Re: 2024 Ridge Road Sanitary Sewer Repair Project Dear City Clerk: I hereby certify that the 2024 Ridge Road Sanitary Sewer Repair Project has been completed by Lynch's Excavating, Inc. of West Branch, Iowa, in substantial accordance with the Project Manual developed by the City of Iowa City Engineering Division. The project was bid as a unit price contract and the final contract price is $78,568.00. There was one (1) change order on the project that added additional erosion control measures and adjusted item amounts for final quantities. The change order amount was $917.60. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, ,cl Jason Havel, PE City Engineer Prepared by: Joe Welter, Engineering Division, Public Works,410 East Washington Street, Iowa City, Iowa 52240(319)356-5144 Resolution No. Resolution accepting the work for the 2024 Ridge Road Sanitary Sewer Repair Project Whereas, the Engineering Division has recommended that the work for construction of the 2024 Ridge Road Sanitary Sewer Repair Project, as included in a contract between the City of Iowa City and Lynch's Excavating, Inc. of West Branch, Iowa, dated September 18, 2024, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Annual Sewer Main Replacement Account Number V3101; and Whereas, the final contract price is $78,568.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Item Number: 6.j. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution accepting the work for the storm sewer, sanitary sewer, water main, and paving public improvements for Hickory Trail Estates, and declaring public improvements open for public access and use. Prepared By: Josh Slattery - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Engineer's Report Resolution Executive Summary: The construction of the storm sewer, sanitary sewer, water main and paving improvements for Hickory Trail Estates have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. Background /Analysis: Hickory Trail Estates is a 48.75-acre subdivision located at the west end of Hickory Trail, and consists of one 8.85-acre lot and one 38.98-acre outlot. The subdivision extended Hickory Trail over 500 feet to the west with a cul-de-sac constructed at the end. A new senior living facility has been built on Lot 1, which includes 32 beds of memory care, 88 units of assisted living, and a commons area. Outlot A is to be dedicated to the City for public open space and expansion of Hickory Hill Park. i CITY OF IOWA CITY 410 E Washington St Iowa City,Iowa 52240 319-356-5000 Ext;5140 ENGINEER'S REPORT December 31, 2024 Honorable Mayor and City Council Iowa City, Iowa Re: Hickory Trail Estates Dear Honorable Mayor and Councilpersons: hereby certify that the construction of the storm sewer, sanitary sewer, water main, and paving improvements for Hickory Trail Estates have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. The required maintenance bonds are on file with the Engineering Division of the City of Iowa City for the sanitary sewer, storm sewer, and water main improvements constructed by Dave Schmitt Construction Co., Inc. of Cedar Rapids, Iowa and for the paving improvements constructed by RAMMS Construction, LLC of Bondurant, Iowa. recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Have , P.E. City Engineer Prepared by:Josh Slattery, Engineering Division,410 E. Washington St., Iowa City, IA 52240(319)356-5149 Resolution No. Resolution accepting the work for the storm sewer, sanitary sewer, water main, and paving public improvements for Hickory Trail Estates, and declaring public improvements open for public access and use Whereas, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications approved by the Engineering Division. Sanitary sewer, storm sewer, and water main improvements for Hickory Trail Estates, as constructed by Dave Schmtt Construction Co., Inc. of Cedar Rapids, Iowa. Paving improvements for Hickory Trail Estates, as constructed by RAMMS Construction, LLC of Bondurant, Iowa. Whereas, the maintenance bonds have been filed in the City Clerk's office; and Whereas, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and Whereas, the traffic control signs have been installed. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Dunn (Vacant) Harmsen Moe Salih Teague Item Number: 6.k. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Shive-Hattery, Inc. of Cedar Rapids, Iowa to provide engineering consultant services for the Compost Facility Improvements and Expansion Project. Prepared By: Joe Welter - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $199,800 available in the Compost Pad Improvements and Expansion Project, Account Number L3333 Staff Recommendation: Approval Attachments: Resolution Agreement Executive Summary: This agenda item approves the consultant agreement with Shive-Hattery, Inc. of Cedar Rapids, Iowa to provide preliminary design, final design, preparation of a project manual for bidding, bidding assistance, and construction services for the Compost Facility Improvements and Expansion Project at the Iowa City Landfill and Recycling Center. The Project will include a two-acre expansion of the compost pad, improved storm water drainage, layout of new operational areas across the expanded pad, and redesign of the facility for use of a windrow turner. Background /Analysis: The City currently processes about 15,000 tons of yard waste and food waste annually from commercial and residential customers throughout the Landfill's service area, which is comprised of Johnson County and the communities of Kalona and Riverside. The compost facility is at capacity and the pad needs significant repair. This project includes: • Improvements to the surface of the current five-acre compost facility, including filling multiple large pits in the working pad, to provide a more consistent, safer processing area. • Expansion of the current facility to add two acres of additional processing space. • Improved storm water drainage across the Facility. • Layout of the new operational areas across the expanded pad. • Redesign of the Facility for use of a windrow turner. Between the expansion and the efficiencies with a larger compost turner, staff anticipates that an additional 5,000 tons of food waste will be able to be processed, reducing greenhouse gas emissions by over 100 metric tons of carbon dioxide equivalent annually. Prepared by:Joe Welter, Engineering Division,410 East Washington Street, Iowa City, Iowa 52240,(319)356-5144 Resolution No. Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Shive-Hattery, Inc. of Cedar Rapids, Iowa to provide engineering consultant services for the Compost Facility Improvements and Expansion Project Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design, preparation of a project manual for bidding, bidding assistance, and construction services for the Compost Facility Improvements and Expansion Project; and Whereas, the City owns and operates a compost facility at the Iowa City Landfill and Recycling Center (Facility); and Whereas, the City desires to provide improved and expanded operations at the Facility including a two acre expansion of the compost pad, improved storm water drainage across the Facility, layout of new operational areas across the expanded pad, and redesign of the Facility for use of a windrow turner; and Whereas, the City issued a Request for Qualifications, Iowa City Landfill and Recycling Center Compost Pad Expansion Project Design and Engineering Services, June 28, 2024, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City; and Whereas, submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications, key personnel, project approach, fees and rates; and Whereas, funds are available in the Compost Pad Improvements and Expansion Project, Account Number L3333. Whereas,the City of Iowa City has negotiated an Agreement for said consulting services with Shive- Hattery, Inc., to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with Shive-Hattery, Inc.; and Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Resolution No. Page 2 Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Consultant Agreement This agreement, made and entered into this day of January 2025, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Shive-Hattery, Inc., of Cedar Rapids, Iowa, hereinafter referred to as the Consultant. Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design, preparation of a project manual for bidding, bidding assistance, and construction services for the Compost Facility Improvements and Expansion Project; and Whereas, the City owns and operates a compost facility at the Iowa City Landfill and Recycling Center (Facility); and Whereas, the City desires to provide improved and expand operations at the Facility including a two acre expansion of the compost pad, improved storm water drainage across the Facility, layout of new operational areas across the expanded pad, and redesign of the Facility for use of a windrow turner; and Whereas, the City issued a Request for Qualifications, Iowa City Landfill and Recycling Center Compost Pad Expansion Project Design and Engineering Services, June 28, 2024, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City; and Whereas, submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications, key personnel, project approach, fees and rates; and Whereas, funds are available in the Compost Pad Improvements and Expansion Project, Account Number L3333. Now therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the following services for the City and to do so in a timely and satisfactory manner. A. Project Coordination: 1. Project Kickoff Meeting a. Facilitate one (1) project kickoff meeting with City Staff to discuss the project scope, goals, and administrative details of the project. 2. Project Management a. Provide project management services including management of the project schedule, resources, risks, communication, and costs for the project. Provide an update of the project monthly with each invoice submitted. - 2 - 3. City Staff Review (Schematic Design Development) a. Coordinate and attend one (1) schematic design development review meetings with City Staff. 4. DNR Solid Waste Meetings a. Coordinate and lead up to two (2) meetings with the Iowa DNR solid waste engineering section to discuss stormwater management and updates to the compost operating permit. 5. City Staff Review (Design Development) a. Coordinate and attend three (3) design development project document design review meetings with City Staff including Preliminary, Check, and Final Plans. 6. EPA SWIFR Grant Coordination a. It is assumed that the city will prepare monthly reports with input related to the design and schedule provided by the Consultant. The city will be required to communicate with the EPA and provide pertinent data to the Consultant. b. The Consultant has not allocated time to attend monthly EPA meetings but can attend periodic meetings at the request of the City, when needed. 7. Bid Letting and Construction Phase a. Coordinate and attend one (1) Pre-Bid Meeting during the bid phase of the project. b. Coordinate and attend one (1) Pre-Construction Meeting and six (6) bi-weekly Construction Progress Meetings. B. Site Investigation 1. Land Surveying and Base Mapping a. Contact Iowa One Call for mapping and utility locates. b. Obtain the current site CAD files from the City or other consulting firms (as approved by the City)to review known utility information. c. Utilize a combination of drone survey from recent work from the Consultant and field topographic survey of the site area to create a project base map. Survey will utilize Iowa State Plane South Coordinate System. d. Create project base map for civil design. 2. Utility Investigation a. The Consultant will identify existing marked utilities to provide horizontal location only by Weber Communication and obtain the maps and field locates for public utilities. Utility locates will not provide visual exposure of underground utilities with potholing to provide vertical depth for this level of survey. b. Utility coordination includes coordination with the City to provide a representation of public water, storm sewer, sanitary sewer, City telecommunications, and fiber, or other utilities during this phase. 3. Subsurface Investigation (Coordination) a. The Consultant will coordinate subsurface investigation and analysis (e.g. geotechnical report) to complete pavement design. b. The work will include six (6) pavement borings to 10 feet and one (1) Best Management Practice (BMP) boring to 15 feet below grade for review of soil infiltration. Geotechnical report to include earthwork recommendations for new pavement, minimum concrete and asphalt pavement thicknesses, and summary of field infiltration testing (see Section B.3.c. below). c. Depending on the subsurface conditions encountered in the BMP boring, a field infiltration test will be performed at an offset boring location to depths less than - 3 - 8 feet below grade. This will be field identified if a permeable layer, such as sand or sandy clay, is encountered in the upper soil stratum. If predominately clay soils or random fill materials are encountered, then the field infiltration test will not be performed. C. Schematic Document Development 1. Planning Services— Compost Operations a. The Consultant will review and update prior compost operations analysis prepared with the Facility Plan, prepared by SCS Engineers, dated June 2023, and make recommendations on the type of spaces needed, general location, and sizes required for operations. Recommendations will be made on the pad material for each operational area. b. The Consultant will prepare up to three (3) design options. Each option will include a one sheet site plan and a narrative. The City will be responsible for choosing their preferred option to continue design. 2. Preliminary Plan Design Documents a. Provide 30% complete plans including removals, pad grading, storm water infrastructure, traffic control and access, general compost operational phasing (assume two phases), erosion controls and Storm Water Pollution Prevention (SWPPP), specifications, cost opinion, schedule, draft front-end documents. The design will be in accordance with the Statewide Urban Design and Specifications (SUDAS) Design Manual, the City of Iowa City Design Supplement, the SUDAS Standard Specifications, the SUDAS General Supplemental Specifications, and the City of Iowa City Supplemental Specifications. b. Storm Water and Leachate Management 1) Perform hydrologic and hydraulic analysis of existing conditions to identify peak flow rates and runoff volumes. A model will be utilized to review options for controlling run on diversion from the compost pad. 2) Prepare storm sewer design including pipe and intake design. 3) Develop onsite storm water management options for control of runoff which may include bioretention cells, bioswales, or other storm water best management practices that would be coordinated with the SUDAS as well as the Iowa Department of Natural Resources (DNR) Regulations. Design will cater to reducing the volume of storm water that must be treated as Ieachate to the extent allowed by the DNR. c. Deliverables 1) Draft Project Drainage Report 2) Preliminary Project Plans and Specifications 3) Preliminary Opinion of Probable Cost 4) Schedule D. Solid Waste Compost Operating Permit Renewal 1. The Consultant will prepare and submit the compost operating permit renewal application and submit to the DNR for review. The permit application will be prepared in accordance with Iowa Administrative Code (IAC 567) — Chapter 105. The operating permit figures required will be prepared. 2. Please note that the compost regulations are currently under review and in the process of being updated. The Consultant will keep in close contact with the DNR to understand how the new rules could impact this project and keep the city informed. -4 - E. Construction Document Development 1. Check Design Documents a. Provide 70% complete plans including removals, staging, phasing, traffic control and access, erosion controls and SWPPP, pavement and grading plans, utility plans, specifications, cost opinion, schedule, and front-end documents. b. Storm Water and Leachate Management Report 1) Prepare a storm water report documenting storm sewer analysis and design to be used by the City and for DNR permitting. Storm water management BMPs will be designed in accordance with SUDAS. The report will include the information within the SUDAS Design Manual for a Project Drainage Report as well as a discussion of the volumes of water being treated as leachate for pre and post project conditions and estimated cost savings to the City. c. Opinion of Probable Construction Cost 1) The Consultant will prepare an Opinion of Probable construction cost for the Project. Cost estimate at this phase is based on significant project elements and recent bid information. Detailed quantity takeoffs will be included in the Check Design Documents. d. Deliverables 1) Final Project Drainage Report 2) Check Plans and Specifications 3) Opinion of Probable Cost 4) Schedule 2. Draft Final Documents a. Provide 90% complete plans including removals, staging, phasing, traffic control and access, erosion controls and SWPPP, pavement and grading plans, utility plans, specifications, cost opinion, schedule, and draft front-end documents. Design of storm intakes and pavement included in 90% Design. b. Submit the 90% set to the City for review. c. Opinion of Probable Construction Cost 1) The Consultant will prepare an Opinion of Probable construction cost for the Project. Cost estimate at this phase is based on significant project elements and recent bid information. Detailed quantity takeoffs will be included in the Check Design Documents. e. Deliverables 1) Plans and Specifications 2) Opinion of Probable Cost 3) Schedule 2. Final Print Documents a. Provide Final complete plans and specifications in a Project Manual, cost opinion, and schedule. b. Submit the Final Project Manual to the City for bidding. F. Bid and Negotiation Phase 1. Pre-Bid Meeting a. The Consultant will assist the City with organizing and conducting a pre-bid conference; prepare agenda; record and distribute meeting minutes for prospective bidders. - 5 - 2. Bid Letting Coordination b. The Consultant will prepare responses to questions from prospective bidders and provide clarifications and interpretations of the bidding documents to the prospective bidders in the form of addenda. c. The Consultant will attend the opening of the bids. The Consultant will review bids and prepare recommendation to award the contract in a formal letter. G. Construction Phase Services 1. Pre-Construction Meeting: a. The Consultant will assist City with organizing and conducting a pre-construction conference; prepare agenda; record and distribute meeting minutes. b. The consultant will review shop drawings and submittals. 2. Construction Meetings: a. The Consultant will attend progress meetings bi-weekly, prepare and distribute meeting minutes, and an average of one (1) site meeting every other week of construction for the project's duration. A total of six (6) meetings are included with construction services for this project scope. b. The Consultant will complete site reviews with City in conjunction with construction meetings to review the Contractor's operations to become generally familiar with and coordinate with City to review progress and quality of the portion of the work completed. Determine, in general, if the Work is being performed in a manner indicating that the Work, when fully completed, will follow the Contract Documents. c. During site visits, the Consultant will prepare and distribute field notes with photographic documentation throughout the project. 3. Record Documents — based on changes made during constructed and as provided by Contractor mark-ups or the City, the Consultant will prepare record drawings. The record drawings will be submitted as both a pdf and AutoCAD dwg files. H. Additional Services 1. Consultant may perform the following additional services upon execution of a written amendment to this agreement. However, these additional services will not be performed without prior written authorization. a. Boundary survey (including Retracement Plat of Survey) to locate existing monuments. Boundary survey would typically consist of boundary research, boundary field work, boundary office calculations, create a retracement plat of survey for the site area, record the retracement plat of survey at the Johnson County Recorder's office, and re-monument any disturbed monuments b. Temporary Construction Easement Exhibits c. Easement agreements and acquisition services d. Environmental services (Wetland Delineation, Threatened and Endanger Species Surveys) e. Distribution of Bidding Documents f. Construction Observation and Testing services g. Stormwater Pollution Prevention Plan (SWPPP) inspections h. Construction staking i. Materials testing j. Private utility locates to scan the boring locations with geophysical equipment prior to drilling (in addition to submitting a One-Call ticket) - 6 - II. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. Milestone/ Task Deadline Agreement Approval January 7, 2025 Kick off Meeting January 13-17, 2025 Complete Field Services January 28, 2025 Schematic Design / Planning February 21, 2025 Draft Preliminary Plan Submittal March 21, 2025 City Review Meeting March 26, 2025 Draft Check Plan Submittal April 25, 2025 City Review Meeting April 30, 2025 Draft Final Plan Submittal May 16, 2025 Compost Operating Permit Renewal Application May 16, 2025 City Review Meeting May 23, 2025 Final / Print Plans June 6, 2025 Set Public Hearing June 17, 2025 Hold Public hearing July 8, 2025 Advertise July 9, 2025 Award August 5, 2025 Construction Completion Spring 2026 III. Compensation for Services The Consultant shall be compensated for performing the Scope of Services on an hourly basis in accordance with the Standard Hourly Fee Schedule, attached hereto and incorporated herein by this reference, not-to-exceed, $199,800. The table below provides an estimated budget summary: Description Fee Project Coordination $22,300 Site Investigation $9,750 Schematic Documentation Development $41,000 Solid Waste Compost Operating Permit Renewal $5,000 Construction Documentation Development $70,000 Bid and Negotiation Phase $8,500 Construction Phase Services $10,350 Reimbursable Expenses $2,000 Subtotal Consultant Services $168,900 Expenses: Subconsultant—SCS Consultants $20,500 Expenses: Subconsultant—Terracon (Geotechnical —Base Scope) $7,500 Expenses: Subconsultant—Terracon (Geotechnical — Field Infiltration) $1,250 Expenses: Subconsultant—Terracon (Scanning Locate -Optional) $1,650 Subtotal Subconsultant Services $30,900 Total Not-To-Exceed Fee $199,800 - 7 - General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not-to-exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. I. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. - 8 - K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest,either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification 1. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, expenses, including reasonable attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub-consultants, and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance 1. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 - 9 - Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits, and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non-renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non-renewal or cancellation notice. Q. Standard of Care 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. - 10 - For the City For the Consultant By: By: al�L, Title: Title: Dave Panos, P.E./Project Manager Date: Date: 12/31/24 Attest: Approved by: City Attorney's Office Date - 11 - STANDARD HOURLY FEE SCHEDULE Effective January 1, 2025 to December 31, 2025 PROFESSIONAL STAFF: TECHNICAL STAFF: Grade 1 $111.00 Grade 1 $ 78.00 Grade 2 $133.00 Grade 2 $ 95.00 Grade 3 $148.00 Grade 3 $109.00 Grade 4 $166.00 Grade 4 $118.00 Grade 5 $184.00 Grade 5 $131.00 Grade 6 $199.00 Grade 6 $151.00 Grade 7 $216.00 Grade 7 $168.00 Grade 8 $235.00 Grade 9 $255.00 ADMIN STAFF: $ 75.00 SURVEY STAFF: One Person $170.00 Two Person $263.00 One Person with ATV $195.00 Two Person with ATV $288.00 REIMBURSABLE EXPENSES: TRAVEL IN-HOUSE SERVICES Mileage- Car/Truck $0.67/ Mile Prints/Plots: Mileage- Survey Trucks $0.77/ Mile Bond $ .30/Sq. Ft. Lodging, Meals Cost + 10% Mylar $ .75/Sq. Ft. Airfare Cost + 10% Photogloss $ .90/Sq. Ft. Car Rental Cost + 10% Color Bond $ .60/Sq. Ft. Foam Core Mounting $ 13.00 OUTSIDE SERVICES Aerial Photogrammetry Cost + 10% Color Prints: Professional Services Cost + 10% Letter Size $ 1.00 Prints/Plots/Photos Cost + 10% Legal Size $ 2.00 Item Number: 7.a. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution setting a public hearing on January 21, 2025 on project manual and estimate of cost for the construction of the Ashton House and Project Green Gardens - REAP Grant Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Ethan Yoder— Civil Engineer Reviewed By: Jason Havel — City Engineer Juli Seydell Johnson — Parks and Recreation Director Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: $170,000.00 available in the Ashton House REAP Grant account #R4405 Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Ashton House Location Resolution Executive Summary: This agenda item begins the bidding process for the Ashton House and Project GREEN Gardens — REAP Grant Project. This project generally includes granular trails and concrete sidewalks, firepit, lighting, and water lines. Background /Analysis: This project improves the access to the Ashton House grounds with needed ADA compliant sidewalks and provides additional amenities such as a bird blind for bird watchers and a firepit. Project Timeline: Public Hearing /Approve Project Manual: January 21, 2025 Bid Letting Date: February 11, 2025 Contract Award Date: February 18, 2025 Construction Dates: Spring 2025 to Fall 2025 _ I F ' � l s ■ • � IFJf - - t w • c r-� A _ � a ' J - J Prepared by: Ethan Yoder, Engineering Division,410 E.Washington St.,Iowa City, IA 52240, (319)356-55145 Resolution No. Resolution setting a public hearing on January 21 , 2025 on project manual and estimate of cost for the construction of the Ashton House & Project GREEN Gardens — REAP Grant Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Ashton House REAP Grant account #R4405. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 21st day of January, 2025, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Item Number: 7.b. CITY OF IOWA CITY Q COUNCIL ACTION REPORT January 7, 2025 Resolution setting a public hearing on January 21, 2025 on project manual and estimate of cost for the construction of the High Service Pump Variable Frequency Drive Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Alin Dumachi - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $1,500,000 available in the High-Service Pump VFD Replacement Project Account #W3314 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the High-Service Pump VFD Replacement Project. This project generally includes the replacement of the four existing high service pump variable frequency drives (VFDs) with new active-front-end VFDs and replacing HVAC systems for the High Service Pump Room at the City's Water Treatment Plant Background /Analysis: The VFDs servicing the Water Treatment Plant's high service pumps have been in operation for approximately 20 years, which is the typical life span for VFDs. The VFDs have begun to show signs of deterioration with the loss of communications due to worn electronic components. The new supervisory control and data acquisition (SCADA) system was modified to accommodate the outdated communications protocols utilized by these drives. Continued and more frequent repair activities are anticipated as these drives reach the end of their useful life. Project Timeline: Set Public Hearing —January 7, 2025 Hold Public Hearing — January 21, 2025 Bid Letting — February 18, 2025 Award Date — March 11, 2025 Construction — March 2025 to April 2026 Prepared by:Alin Dumachi,Engineering Division,410 E.Washington St., Iowa City, IA 52240, (319)356-5143 Resolution No. Resolution setting a public hearing on January 21 , 2025 on project manual and estimate of cost for the construction of the High Service Pump Variable Frequency Drive Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the High-Service Pump VFD Replacement Project Account #W3314. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above- mentioned project is to be held on the 21st day of January, 2025, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this day of ' 2025. Mayor Approved by Attest: City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Dunn Harmsen Moe Salih Teague Item Number: 7.c. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution setting a public hearing on January 21, 2025 on project manual and estimate of cost for the construction of the Iowa City Senior Center Exterior Door and Window Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Ben Clark — Senior Engineer Reviewed By: Jason Havel — City Engineer LaTasha DeLoach — Senior Center Coordinator Juli Seydell Johnson — Parks and Recreation Director Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: $1,100,000 available in the Senior Center Windows and Doors account #K1002 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the construction of the Iowa City Senior Center Exterior Door and Window Replacement Project. Background /Analysis: The Iowa City Senior Center (ICSC) is located in a historic building at the corner of Linn Street and Washington Street in downtown Iowa City. It provides programming to support wellness, social connections, community engagement and lifelong learning for a diverse and growing older adult population. The building structure was originally constructed as a post office in 1904 and expanded in 1931. It remained the City's central post office until 1975 when, after two-years of vacancy, it was purchased by the City and renovated for its current use. The structure has been on the National Register of Historic Places since 1979. An assessment of the building's exterior was conducted as part of the Senior Center Assessment and Master Plan, dated March 2, 2022, which generally identified several areas in need of exterior restoration and rehabilitation. A more specific Project Scoping Report was conducted and completed on December 21, 2022, which reviewed specific infrastructure repairs and provided budgetary cost estimates. The work was divided into two distinct projects for financing purposes. The first project included exterior limestone repair and the reconstruction of existing parapet piers and parapet balustrades. That project was completed in July 2024. This second project will include removal and replacement of existing windows and existing exterior doors, repair and restoration of historic wood elements at monumental window openings and historic entry doorways, exterior painting and exterior door hardware. Project Timeline: Public Hearing —January 21, 2025 Bid Letting — March 4, 2025 Award Date — March 11, 2025 Construction —Spring 2025 - Fall 2025 Prepared by: Ben Clark, Engineering Division,410 E.Washington St., Iowa City, IA 52240, (319)356-5436 Resolution No. Resolution setting a public hearing on January 21 , 2025 on project manual and estimate of cost for the construction of the Iowa City Senior Center Exterior Door and Window Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Senior Center Windows and Doors account #K1002. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 21st day of January, 2025, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Item Number: 7.d. CITY OF IOWA CITY Q COUNCIL ACTION REPORT January 7, 2025 Resolution setting a public hearing on January 21, 2025 on project manual and estimate of cost for the construction of the N. Gilbert Street Reconstruction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Tyler Olson — Civil Engineer Reviewed By: Jason Havel — City Engineer Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: $2,000,000.00 available in the N. Gilbert Street Reconstruction account #S3955 Staff Recommendation: Approval Attachments: Location Map Resolution Executive Summary: This agenda item begins the bidding process for the N. Gilbert Street Reconstruction Project. This project generally includes the reconstruction of N. Gilbert Street from Kimball Road to, and including, the intersection with Brown Street. Construction will include general site grading, new sanitary sewer and manholes, improved storm water management with expanded storm sewer system including additional street intakes, new water main in select locations, replacement of street pavement, restoration of the brick street at the Brown Street intersection, new concrete pavement driveway connections and approaches, sidewalk improvements both sides of the Gilbert Street including all new ADA curb ramps, and replacement and restoration of select retaining walls. Background /Analysis: The 800-900 blocks of N. Gilbert Street require full reconstruction due to the poor condition of the existing pavement. There are no storm sewers other than the two intakes near the Kimball Road intersection and the existing sanitary sewers are aged and in need of replacement. There are also sidewalks on both sides of the street in the 800-block that do not extend through the 900-block or connect to the sidewalks on Kimball Road. Project Timeline: Public Hearing /Approve Project Manual: January 21, 2025 Bid Letting: February 11, 2025 Contract Award: February 18, 2025 Construction: Spring 2025 to Fall 2025 KjMBA'-'- RD W m r r D G N D r N � z z_ J BROWN ST Prepared by:Tyler Olson, Engineering Division,410 E.Washington St., Iowa City, IA 52240, (319)356-5416 Resolution No. Resolution setting a public hearing on January 21 , 2025 on project manual and estimate of cost for the construction of the N. Gilbert Street Reconstruction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the N. Gilbert Street Reconstruction Project account #S3955. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 21st day of January, 2025, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Item Number: 7.e. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Resolution setting a public hearing on January 21, 2025 on the project manual and estimate of cost for the construction of the 2025 Parking Garages Maintenance and Repair Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Joe Welter - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $572,000 available in the Parking Facility Restoration Repair— Account Number T3004 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item sets the public hearing, which begins the bidding process for the 2025 City of Iowa City Parking Garages Maintenance and Repair Project. This year's project focuses on maintenance and repairs at the Chauncey Swan, Dubuque Street, and Tower Place Parking Ramps. Background /Analysis: This annual project addresses maintenance, rehabilitation, and repairs on the City's six parking garage structures — Capitol Street, Chauncey Swan, Court Street Transportation Center, Dubuque Street, and Tower Place Parking Ramps. The items within this year's annual project were either identified and programmed within the 2024-2028 Parking Ramp Master Plan, February 16, 2024, or have manifested themselves in the past year. This year's project focuses on maintenance and repairs at the Chauncey Swan, Dubuque Street, and Tower Place Parking Ramps, including: anchor bolt replacement, concrete crack repairs, concrete grinding, epoxy filler with membrane, expansion joint header repairs, expansion joint replacement, expansion joint sealant replacement, horizontal spall repairs, new membrane installation, painting, penetrating sealer installation, recoating existing membrane, removal of old membrane, storm water drain cover replacements, and vertical/overhead spall repairs. Project Timeline: Hold Public Hearing — January 21, 2025 Bid Letting — February 27, 2025 Award Date — March 11, 2025 Construction — May 2025 to September 2025 Prepared by:Joe Welter, Engineering Division,410 East Washington Street, Iowa City, Iowa 52240,(319)356-5144 Resolution No. Resolution setting a public hearing on January 21 , 2025 on the project manual and estimate of cost for the construction of the 2025 Parking Garages Maintenance and Repair Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Parking Facility Restoration Repair, Account Number T3004. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above- mentioned project is to be held on the 21st day of January, 2025, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Moe Salih Teague VACANT Item Number: 9.a. r 1 CITY OF IOWA CITY a Qa, COUNCIL ACTION REPORT January 7, 2025 Ordinance conditionally rezoning approximately 48.6 acres of property located north of N. Scott Blvd. and east of N. Dodge St. from Office Research Park (ORP) zone and Interim Development Research Park (ID-RP) zone to Mixed Use (MU) zone. (REZ24-0009) Attachments: Staff Report -w Attachments PZ 11.20.24 minutes-excerpt REZ24-0009 Ordinance REZ24-0009 CZA STAFF REPORT To: Planning and Zoning Commission Prepared by: Anne Russett, Senior Planner Item: REZ24-0009 500 ACT Drive of Date: November 20, 2024 Iowa City GENERAL INFORMATION: Applicant/Owner: Brad Spillman ACT, Inc Brad.spilI man(50ntermediaryed.org Contact Person: Steve Long Salida Partners steve(d)_sal i d apart n ers.com Jim Bergman Iceberg Development iim(a�inbice.com Requested Action: Rezoning Office Research Park (ORP)/Interim Development Research Park (ID-RP) to Mixed-Use (MU) Purpose: Rezoning to MU to allow both residential and office uses Location: East of N Dodge St and south of Interstate 80 Location Map: r Size: 48.6 Acres Existing Land Use; Zoning: Office Research Park (ORP)/Interim Development Research Park (ID-RP) 2 Surrounding Land Use; Zoning: North: Undeveloped; Interim Development Research Park (ID-RP) South: Undeveloped; ID-RP East: Undeveloped; ID-RP and Interim Development Single-Family Residential (ID- RS) West: Office buildings; Office Research Park (ORP) and Neighborhood Public (P-1) Comprehensive Plan: Office Research Development Center District Plan: Northeast District Plan Neighborhood Open Space District: NE1 Public Meeting Notification: Property owners and occupants within 500' of the property received notification of the Planning and Zoning Commission public meeting. A rezoning sign was posted at the intersection of ACT Place and N Scott Blvd. File Date: October 29, 2024 45 Day Limitation Period: December 14, 2024 BACKGROUND INFORMATION: The applicant, ACT, Inc. is requesting approval for the rezoning of 48.6 acres of land from Office Research Park (ORP) / Interim Development Research Park (ID-RP), to Mixed-Use (MU) for land located east of N. Dodge St. and south of Interstate 80. The proposed development would allow for a mix of residential, commercial and office buildings.The rezoning exhibit and Applicant's Statement are attached. [Attachments 2 and 3] The subject property was annexed into the City between 1969 and 1972. It contains four parcels which have never been platted. The largest of the parcels contains existing surface parking and two buildings that formerly housed ACT's operations. Most of the space within these buildings is currently vacant except a small portion that is still being used by ACT for offices. The subject property also contains two private streets. ACT Place runs north from N. Scott Blvd. ACT Drive runs in a circular fashion and connects with N. Dubuque Rd. No specific development is currently being proposed; however, the developer has expressed interest in adaptively reusing some of the existing buildings into senior housing while also leaving a portion of the existing buildings for ACT office space. Good Neighbor Policy: The applicant held a good neighbor meeting on Thursday, October 24tn A summary of the meeting is attached. [Attachment 4] ANALYSIS: Current Zoning: The subject property is zoned Office Research Park (ORP) and Interim Development Research Park (ID-RP). The ORP zone is intended for areas with development of large office and research firms and other complementary uses. The zone allows office uses, hotels, 3 light manufacturing, and other more industrial type uses. The ID-RP zone is intended for areas with managed growth in which agricultural and other nonurban uses of land may continue until such time as the city is able to provide city services and urban development can occur. The only use permitted by right in this zone is plant related agricultural. All other uses allowed in the zone are allowed provisionally or though a special exception. Examples include detached single family homes, animal related commercial uses, utility scale solar facilities, and communication transmission facilities. Proposed Zoning: The applicant is proposing to rezone the subject property to the Mixed Use (MU) zone. The purpose of the MU zone is to provide a transition from commercial and employment centers to less intensive residential zones. The MU zone permits a mix of uses, which requires special consideration of building and site design. Table 1 shows the uses that are allowed in the MU zone. It includes a range of residential uses from detached single family to duplexes to multi-family dwellings. Multi-family dwellings are allowed at a density of 2,725 sq ft of lot area per unit. Based on the size of the subject property it could accommodate up to 778 dwelling units. MU also allows office uses and a variety of retail uses. Some institutional uses, like education facilities and religious/private group assembly uses are also allowed. The MU zone does not allow drive-through facilities. Table 1. Uses Allowed in the MU Zone Use Categories Subgroups MU Residential Group living uses Assisted group living PR Fraternal group living Independent group living Household living uses Attached single-family dwellings PR Detached single-family dwellings P Detached zero lot line dwellings PR Duplexes PR Group households PR Multi-family dwellings P Commercial Eating establishments S Office uses General office P Medical/dental office P Retail uses Alcohol sales oriented retail PR Hospitality oriented retail PR Personal service oriented PR Sales oriented PR Community service uses Community service - shelter S General community service S Daycare uses PR Educational facilities General PR Specialized PR 4 Parks and open space uses PR Religious/private group assembly uses PR Communication transmission facility uses PR *P = Permitted; PR = Provisional (subject to additional use specific standards); S = Special Exception (requires review and approval by the Board of Adjustment) Rezoning Review Criteria: Staff uses the following two criteria in the review of a rezoning: 1. Consistency with the comprehensive plan; 2. Compatibility with the existing neighborhood character. Compliance with Comprehensive Plan: The proposed development is reviewed using the IC2030 Comprehensive Plan and the Northeast District Plan. The Future Land Use Map of IC2030 identifies the subject property as appropriate for Office Research Development Center. The proposed MU zoning designation allows for commercial office development envisioned by the comprehensive plan. It also allows for residential uses. Although the FLUM does not envision residential uses there are principles outlined in the plan that speak to compatible infill development and the need for a diversity of housing types. Specifically, the plan states that "Quality infill development plays an important role in neighborhood reinvestment and may include rehabilitating existing structures or encouraging new development of vacant, blighted, or deteriorated property. Development of infill sites should add to the diversity of housing options without compromising neighborhood character or over- burdening infrastructure, including alleys and parking." In terms of housing, the plan states that "A mix of housing types within a neighborhood provides residential opportunities for a variety of people, including singles, couples, families with children, and elderly persons. Integrating diverse housing sizes and types throughout the community increases the opportunity for people to live in the same neighborhood throughout the stages of life. A rich mix of housing within a neighborhood may include single- family homes on small and large lots, townhouses, duplexes, small apartment buildings, and zero- lot-line housing, as well as apartments in mixed- use buildings located in neighborhood commercial areas and the Downtown." Based on conversations with the applicant there is an interest in adaptively reusing the existing structures, while also adding additional housing to the area. The proposed MU zone would allow the structures to adaptively reused, allow some office uses to continue, and also allow a diversity of housing types including single-family, duplex, and multi-family uses. The Northeast District Plan also provides some guidance on this area. It provides some flexibility in terms of land uses in this area. The plan states "Office uses could serve as a buffer between the interstate and residential areas. The current zoning map shows approximately 275 acres off office research park zoning adjacent to the interstate. Given the past rate of development of such uses, this amount of land devoted to office park uses may be unrealistic. Alternative uses, such as residential or the buffer area uses mentioned above, should be considered in this area." Compatibility with Existing Neighborhood Character: The area surrounding the subject property is largely undeveloped. To the north and east is undeveloped land owned by ACT. The property is bordered on the south by N. Scott Blvd beyond which is more undeveloped land. To the west of the subject property is the Iowa City Community School District's Center for Innovation and Oaknoll's senior living community. The proposed MU zoning is consistent with the surrounding area. Much of the land remains 5 undeveloped. Those parcels that are developed include a mix of non-residential and multi-family uses. Transportation and Access and Utilities: The property is accessed from the west from N. Dubuque Rd. and from the south via ACT Place. ACT Place and a portion of N. Dubuque Rd are private streets. As part of the rezoning, staff requested a traffic study. [Attachment 5] The purpose of the traffic study is to account for the maximum allowable density and the commercial uses that are the highest traffic generators. The City Engineer has reviewed the traffic study and is satisfied with the results. The traffic study notes that additional delays may occur; however, future improvements are anticipated to help improve traffic operations within the site and surrounding transportation network. At this point, staff is not recommending any off-site transportation improvements. However, as the area around the subject property is rezoned for development staff will require future traffic studies to analyze the impacts of surrounding development. Since this area has never been platted, staff is recommending conditions to ensure that as the area develops an interconnected block and street network is developed through the subdivision process. Additionally, since the area and existing buildings are accessed via private streets staff is recommending conditions to ensure that as the uses change from office to residential uses that the existing streets comply with City street design and construction standards. Staff is recommending a condition that prior to issuance of building permits for the construction of new buildings or additions to existing buildings, the subject property shall go through the subdivision process and obtain approval of a preliminary and final plat. The applicant intends to adaptively re-use the existing buildings, which will require a building permit. Building permits may be issued for adaptive reuse prior to approval of a preliminary and final plat. However, any development beyond adaptive reuse of the existing buildings will require a subdivision prior to issuance of any building permits. At the time of preliminary and final platting, the private streets shall be dedicated as public right-of-way and an interconnected trail system must be identified. This would include identified connections to the pedestrian paths along N. Dodge St and N. Scott Blvd. Lastly, staff is recommending conditions related to the private streets to ensure they meet City street standards prior to the conversion and occupancy of the existing buildings to residential uses. Staff recommends that prior to issuance of any building permit, the owner shall either improve the private streets to City standards or escrow for 110% of the cost of improving the private streets. Regardless, prior to the issuance of a certificate of occupancy for the residential uses, the necessary improvements to the streets shall be made. These conditions ensure that as the buildings transition to residential uses any needed upgrades to the streets will be made prior to residents occupying the structures. Environmentally Sensitive Areas: The subject property contains regulated sensitive features. A sensitive areas development plan is not required at the time of rezoning; however, the applicant has provided a document outlining the regulated sensitive features on the site. [Attachment 6]. At the time of preliminary platting the applicant will be required to submit a sensitive areas development plan showing regulated sensitive features, proposed impacts, and construction limit lines. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, a public hearing will be scheduled for consideration by the City Council. 6 STAFF RECOMMENDATION: Staff recommends approval of REZ24-0009. A proposal to rezone approximately 48.6 acres of land located near 500 ACT Dr from Office Research Park (ORP) zone and Interim Development Research Park (ID-RP) zone to Mixed Use (MU) zone subject to the following conditions: a. Prior to issuance of building permits for the construction of new buildings or additions to existing buildings, the subject property shall go through the subdivision process and obtain approval of a preliminary and final plat. b. Prior to issuance of any building permit, the owner shall improve the private streets to City standards or escrow for 110% of the cost of improving the private streets to City standards. The City would also accept a letter of credit. If the City Engineer finds that the present condition of the private streets is found to sufficiently satisfy City standards, the City Engineer may release this condition in writing. c. Prior to issuance of a certificate of occupancy for any residential use the improvements shall be made to ensure that the private streets meet City standards prior to the buildings being converted to residences. If the City Engineer finds that the present condition of the private streets is found to sufficiently satisfy City standards, the City Engineer may release this condition in writing. d. At the time of preliminary and final platting, the following must be addressed: 1. Private streets shall be dedicated as public right-of-way. ATTACHMENTS: 1. Location & Zoning Maps 2. Rezoning Exhibit 3. Applicant's Statement 4. Good Neighbor Meeting Summary 5. Traffic Study— Excerpt 6. Regulated Sensitive Features Approved by: anielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services ATTACHMENT 1 Location & Zoning Maps Fa LL y i; Zi U 4 +Ik r ram; U) T- - * z Npr r, Y �R s s ♦ 0 ♦ V\ - _J U . B_ i N �o G1 N c E to • �' cG ,'- �+ U !n i u _ I� LO v _ U) 3 z m s U � Q a^b}s�N Alle a O � � a � w O fV h ¢ O ^ u N c6 k 2 _ a •� a o cG • g � x w f cc cc Ca .. - N U it a i - cz � / O z U �. U � � O ATTACHMENT 2 Rezoning Exhibit � ~�~ NOU n5U NOQ 5odO N- k d a MgJd § m,H "1: d�EIA HS �3SV d-IN3Ado1�3G i v J :�2 LLJ mao J 8 8 } � «✓ 0 0 0ong 10 ? _ - \ d ; _ \} \ ) / \ \ƒ—- , - \2 T - S ., \ - d _ z v, e \ �, \ ^ n \ © ( /\ \ \ \} / 06 \ ( } \}\\ \\j \ \ - © / - rT \{ \{ _ \} \\\ \ � �` r , ( \\G \ \j x : : } \ ( \ \ \ \ o \ R: = } dG \0J - - _ - } ^ d: p0 0"09 Aso -o _�\ _ \) j� \\} \\} \\} \ } \ : } \ : } \\\ \ :x x } « ? » » y ? ? ? » »< \\ ^ > , \ }\ \\/ >kg »/ x ` \ ` \}/ \C=) : > \_ ? ^ ^ ^ ° §/ ^ of w \ < , \ , � y , , _ \ \ } ? ^ ? ^ : ? ? : : y \ > \ Gw ? \ \ : «\ : ATTACHMENT 3 Applicant's Statement SHIVEHATTCRY A R C H I T E C T U R E + E N G I N E E R I N G October 4, 2024 City of Iowa City Neighborhood & Development Services & Planning &Zoning Commission Phone 1 319-356-5000 RE: Proposed Rezoning Applicant Statement To Whom It May Concern, On behalf of the current Ownership, ACT, Inc. and the Applicant, Iceberg Development, a rezoning request is respectfully submitted as shown in the provided Rezoning Exhibit. Under the current zoning of Office Research Park (ORP)/Interim Development Research Park (ID-RP), the uses described are intended for areas of managed growth in which agricultural and other nonurban uses of land may continue until such time as the city is able to provide city services and urban development can occur. The applicant is proposing a Mixed-Use (MU) zoning designation that allows for a mix of uses such as residential, commercial and office uses. The 48.6 acres highlighted for the rezoning was once home to over 900 employees in multiple office buildings on the ACT campus; however, circumstances have changed and now just one building is partially occupied and the campus is mostly vacant. Most employees now work remotely, and the industry has changed. The proposed Mixed-Use zoning designation would blend with the surrounding uses, Iowa City Community School District Center for Innovation, land along Highway 1 with commercial, and Oaknoll East Lifecare Community. The parcels to the south are adjacent to two arterial streets (Scott Boulevard and 1st Avenue), and the parcels are near Highway 1 and Interstate 80. The Mixed-Use zoning designation would provide a transition from a mix of residential, commercial and office to less intensive residential zones anticipated to the south and east. The Mixed-Use designation also allows for walkable/bikeable destinations for the residential uses and to the residential areas that will be created to the east which supports the city's sustainability goals. In addition, repurposing the ACT property prevents further development sprawl and allows for opportunities for infill areas already in the city limits and served by city utilities. Public infrastructure appears adequate or can be reasonably upgraded in the area based on existing uses, development and utility mapping. SHIVE-HATTERY, INC. s�4 / `' .. Charles "Nick" Hatz II, PE Principal, Civil Engineer Project 2240009880 800.798.0313 1 shive-hattery.com Page 2 of 2 Copy: Brad Spillman, ACT Inc. Jim Bergman, Iceberg Development Group, LLC Steve Long, CTA Acquisition Iowa City, LLC Mark Seabold, Shive-Hattery Wade Wamre, Shive-Hattery Travis Wright, Shive-Hattery Project 2240009880 1 Date—October 4,2024 SH IVEHATTCRY A R C H IT E C T U R E+E N G IN E E R ING ATTACHMENT 4 Good Neighbor Meeting Summary i r Summary Report for *-,—4 Good Neighbor Meeting CITY OF IOV A CITY Project Name: ACT Iceberg Rezoning Phase 1 Project Location: 500 ACT Dr, Iowa City, Iowa 52243 Meeting Date and Time: 10/24/24 - 4:30-6:00 pm Meeting Location: Shive-Hattery Iowa City (2839 Northgate Dr, Iowa City, IA 52245) Names of Applicant Representatives attending: Steve Long Nick Hatz & Travis Wright Names of City Staff Representatives attending: Anne Russett Number of Neighbors Attending: 11 Sign-In Attached?Yes X No General Comments received regarding project (attach additional sheets if necessary)- Attendees were interested in what types of uses would be allowed in the Mixed-Use (MU)zoning. Applicants and Staff provided an overview on allowable uses per the zoning ordinance. Assisted living was highlighted as an allowable use:currently there are multiple prospective land purchasers intending for some level of assisted living development. Applicant explained the existing 0.11 acre triangular parcel is part of the rezoning. Concerns expressed regarding project (attach additional sheets if necessary) - Neighbors expressed concern regarding how the natural areas east of Oaknoll East would be handled - specifically the ravine in the southwest corner of the rezoning area. A preliminary sensitive areas plan identifying apparent protected slopes was reviewed- if protected slopes are confirmed with final survey that corner is unlikely to be impacted. It was also noted that the City of Iowa City's sensitive areas ordinance has woodland retention requirement rates which would come into consideration. Will there be any changes made to the proposal based on this input? If so, describe: No changes planned after considering neighbors comments. Staff Representative Comments SIGN IN SHEET Name Email Address /:S lv we n(9 Ott?-1 e G Cn T G Af !gel, iS'/r.�✓ ALL 2&,rj� e @ CA) ?hA%- l 1 ✓1 tGI —ca[ v1S L.4_l 0LA-)Cl . G-�(,L "ic « /Q A/- � Co.., k'e S4 c / C4 w. ATTACHMENT 5 Traffic Study — Excerpt Traffic Impact Study: Iceberg Development Group Iowa City, Iowa October 23, 2024 I HEREBY CERTIFY THAT THIS ENGINEERING DOCUMENT WAS PREPARED OFtsslo # I�f SU ERVIS ON AND THATI DIRECT PERSONAL AM A DULY LICENSED�/ PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE { OF IOWA. _V ERIC J i m 10/23/2024 - MUNCHEL = SIGNATURE DATE r 19142 Z PRINTED OR TYPED NAME: ERIC J. MUNCHEL LICENSE NUMBER: 19742 +'+ MY LICENSE RENEWAL DATE IS: 12/31/2024 nZ PAGES, SHEETS, OR DIVISIONS COVERED BY THIS SEAL: ALL #��JII�111 ti111►�� Prepared for: Iceberg Development Group Prepared by: SHIVEHATTERY A R C H I T E C T U R E + E N G I N E E R I N G 222 V Avenue SE, Suite 300 Cedar Rapids, IA 52401 (316) 364-0227 Page 1 of 18 Table of Contents Introduction ..................................................................................................2 Existing & Projected No Build Conditions..................................................3 AdjacentRoadways...............................................................................................................................3 TrafficVolume Data...............................................................................................................................4 BackgroundTraffic Growth....................................................................................................................4 Projected Buildout Conditions ....................................................................8 TripGeneration .....................................................................................................................................9 Projected Buildout Turning Movement Volumes.................................................................................10 Trattic moaeiing & Mitigation ....................................................................14 Vehicle Operational Analysis ..............................................................................................................14 Findings & Recommendations ..................................................................18 Figures Figure1 Study Area Map............................................................................................................................2 Figure 2 Existing Lane Configuration & Control .........................................................................................3 Figure 3 Annual Growth Rates ...................................................................................................................4 Figure 4 Study Intersections— Existing 2024 AM & PM Peak Hour No Build Volumes.............................5 Figure 5 Study Intersections— Projected 2025 AM & PM Peak Hour No Build Volumes ..........................6 Figure 6 Study Intersections— Projected 2045 AM & PM Peak Hour No Build Volumes ..........................7 Figure7 Preliminary Site Plan ....................................................................................................................8 Figure8 Trip Distribution...........................................................................................................................10 Figure 9 Study Intersections— Projected 2025 AM Peak Hour Trips.......................................................11 Figure 10 Study Intersections— Projected 2025 &2045 AM Peak Hour Buildout Volumes ......................12 Figure 11 Study Intersections— Projected 2025 &2045 PM Peak Hour Buildout Volumes ......................13 Figure 12 Study Intersections—2025 Recommended Buildout Lane Configuration & Control..................18 auiCa Table 1 Trip Generation - Residential............................................................................................................9 Table 2 Trip Generation —Commercial & Retail............................................................................................9 Table 3 LOS Criteria for Signalized & Unsignalized Intersections...............................................................14 Table 4 Operational Analysis— Study Intersection#1 .................................................................................15 Table 5 Operational Analysis— Study Intersection#2.................................................................................16 Table 6 Operational Analysis— Study Intersection#3.................................................................................17 Appendices Appendix 1.....................................................................................................................Turning Movement Data Appendix2...........................................................................................................................Operational Analysis 2240009880 1 October 23,2024 SH IVC-HATTE W A R C H IT E C T U RE,E N G IN E E R ING Introduction The Iceberg Development Group initiated this traffic impact study to identify potential traffic impacts on the adjacent roadway network due to their proposed mixed-use development, which will be located on the former ACT Campus in Iowa City, IA. For the purposes of the analysis presented herein, a distribution of the highest trip generating land uses permitted within the mixed-use zone are assumed for the study area. Existing, opening, and design analysis years are assumed to be 2024, 2025, and 2045, respectively. The following study intersections within the study area were identified for analysis. Please note directional roadway names, for example N Dodge Street have been dropped. Study Intersection #1 — Dodge Street& Scott Boulevard Study Intersection#2—Scott Boulevard &Dubuque Road/Scooter's Access Point(Scott Boulevard&Dubuque Road hereafter) Study Intersection #3— Scott Boulevard & 1st Avenue/ACT Place (Scott Boulevard & 1st Avenue hereafter) The above list assigns each study intersection with a number that is used as reference. (e.g.,study intersection #1 = Dodge Street and Scott Boulevard). The area immediately surrounding the study intersections incorporates retail, services, office, recreational, residential, and undeveloped land uses. A study area map identifying the location of the study intersections, as well the location of proposed development is depicted in the following figure. Figure 1 Study Area Map a 1 Z o o a j j j I F � 3 O � 1 1 1 2240009880 October 23,2024 SHIVC—HATTC—RY A R C H I T E C T U R E+E N G I N E E R I N G Fxisting & Projected No guild Conditions A study area map identifying the location and existing lane configuration and control of the study intersections are presented in the following figure. Figure 2 Existing Lane Configuration &Control t \ • O Z Malt" to to p V .f • h 7 � J ' 3 CD --- 1 2 >� r Brea 0s` a ,s Adjacent Roadways The following descriptions are specific to the area near the study intersections. The roadway functional classifications are taken from the Metropolitan Planning Organization of Johnson County (MPOCJC) Future Forward 2045 Long Range Transportation Plan. Dodge Street is a four-lane (two through lanes in each direction) divided principal arterial roadway. Parking is prohibited along Dodge Street,the roadway width is 24 feet in both directions, and the posted speed limit is 45 mph. Scott Boulevard is a two-lane (one through lane in each direction) minor arterial roadway. Parking is prohibited along Scott Boulevard, the total roadway width is 32 feet, and the posted speed limit is 35 mph. 1st Avenue is a two-lane(one through lane in each direction) minor arterial roadway. Parking is prohibited along 1st Avenue, the total roadway width is 32 feet, and the posted speed limit is 25 mph. Dubuque Road is a two-lane (one through lane in each direction) local roadway. Parking is prohibited along Dubuque Road, the total roadway width is 24 feet, and the posted speed limit is 25 mph. 2240009880 1 October 23,2024 SH IVEHATTE RY A R C H I T E C T U R E+E N G I N E E R I N G Page 4 of 18 Traffic Volume Dat,, Weekday turning movement volumes were collected at the study intersections in mid-October 2024. The peak hours of the study intersections were determined based on the highest consecutive four 15-minute turning movement counts between the hours of 6:00 and 9:00 AM and 3:00 and 6:00 PM at study intersection #1. Study intersection#1 governed the AM and PM peak hours because it is the study intersection with the highest volume of entering vehicles. The AM peak hour was determined to occur between 7:30 and 8:30. The PM peak hour was determined to occur between 4:15 and 5:15. The raw and refined volume data are provided in Appendix 1. It should be noted the traffic data collected is reflective of a transitional period for the ACT Campus as it is currently being underutilized.The traffic volumes are significantly reduced from the 2018 pre-pandemic of near 1000 employees to approximately 150 that they see today. Background Traffic Growth Projected traffic analysis will typically apply an annual growth rate to study intersections' existing turning movement volumes to account for growth in background traffic over future analysis years. In coordination with the Metropolitan Planning Organization of Johnson County the following growth rates were identified for the study intersection approaches. Figure 3 Annual Growth Rates / CU Oa I � o I ♦ O 0 e� Theses annual growth rates were applied to existing volumes to project future background traffic volume growth, which can be expected through a sustained constant area growth without the potential development. It should be noted over time growth rates generally do not exhibit straight-line growth, but rather tend to level off as the surrounding area continues to develop. Therefore, the use of a straight-line growth rate for the prediction of future events can be thought of as conservative and should be considered as such when reviewing the output of this analysis. Existing and projected AM and PM peak hour no build volumes (without the identified potential development) are presented in the following figures. 2240009880 1 October 23,2024 SH IVEHATTE RY A R C H I T E C T U R E+E N G I N E E R I N G Figure 4 Study Intersections— Existing 2024 AM & PM Peak Hour No Build Volumes Z D a a 2024 M&.XJF I I • y 3 • C1 2D24 Microsoft Corporation CD Existing 2024 AM Peak Hour ,� U�%t (�3)? � D 4 Existing �Ex 2024 PM Peak Hour 2 1 w� 3 AOfA 3 r 22 l %ems 'a �w a 4 2240009880 1 October 23,2024 SHIVC-HATTC-RY ARCHITECTURE+ENGINEERING Page 6 of 18 Figure 5 Study Intersections— Projected 2026 AM & PM Peak Hour No Build Volumes IF Z D a a I I • y 3 1 • 2D24 MicrosoftA Projected 2026 AM Peak Hour No Build r 7fi h 114 &No � m 0 g 4 Projected 2026 PM Peak Hour No Build / A01A �,� �1 3p6� •J �- ° •/ li ff/r x fi 119 295 B\Vd 2a, c m 4 2240009880 October 23,2024 SHIVC-HATTC-RY ARCHITECTURE+ENGINEERING Page 7 of 18 Figure 6 Study Intersections- Projected 2046 AM & PM Peak Hour No Build Volumes IF Z D a a I I • y 3 • C1 2D24 Microsoft Corporation Projected 2046 AM Peak Hour No Build �;l ✓ (/ �ti F�a s 3� ?S O jNG y�NN 0 g 4 Projected 2046 PM Peak Hour No Build 1 2 3 0,10 o 42 Bill `11 ��sOO wN� �w�iT m d 4 2240009880 October 23,2024 SHIVC-HATTC-RY ARCHITECTURE+ENGINEERING Page 8 of 18 Projected Buildout Conditions The Iceberg Development Group initiated this traffic impact study to identify potential traffic impacts on the adjacent roadway network due to their proposed mixed-use development, which will be located on the former ACT Campus in Iowa City, IA. For the purposes of the analysis presented herein, a distribution of the highest trip generating land uses permitted within the mixed-use zone are assumed for the study area. It should be noted,this is an initial phase to a development plan that anticipates an additional access point on Dodge Street. This access point would become the northbound approach to the Dodge Street and ACT Circle intersection. Existing, opening, and design analysis years are assumed to be 2024, 2025, and 2045, respectively. The preliminary site plan is presented in the figure below. Figure 7 Preliminary Site Plan REZONING EXHIBIT FROM OFFICE RESEARCH PARK(ORP)I INTERIM DEVELOPMENT RESEARCH PARK(ID-RP)TO MIXED USE(MU) IOWA CITY,IOWA I iouvrouiwc EXWIING/ IPRS/6RI SGOZZ���9 2240009880 1 October 23,2024 SH IVEHATTE RY A R C H I T E C T U R E+E N G I N E E R I N G Page 9 of 18 Trip Generation Trip generation estimates are based on nationally accepted trip generation average rates and fitted curve equations contained in the Institute of Transportation Engineers (ITE) Trip Generation Manual, 11th Edition. Trips were generated for the most closely representative ITE land use, corresponding to the AM and PM peak hour of the adjacent roadway network. Fitted curve equations were used in instances where the Rz is greater or equal to 0.75. For the purposes of the analysis presented herein, the entire 48.6 acres of development was assumed buildable and will be comprised of residential and commercial development. Approximately 80% of the development will be assumed to be residential, with Multifamily Housing (Low-Rise) (ITE 220) as the identified ITE land use. Approximately 20% will be identified as commercial, with 15% of the development will be identified as Strip Retail Plaza (ITE 822) and 5% as High-Turnover(Sit-Down) Restaurant(ITE 932) as the identified ITE land uses, respectively. The following tables identifies the ITE land use, ITE land use code, land use subcategory, percent of building coverage, Dwelling Units (DU) per Acre (AC), and Independent Variable (IV) used to calculate the trip generation estimate for the proposed development. Table 1 Trip Generation -Residential ITE DU per AC/ Quantity Quantity AM Peak Hour PM Peak Hour Land Use Code %Of Building in AC in DU % % Trips Trips % % Trips Trips Coverage Trips In Out In Out Trips In Out In Out Multifamily Housing 220 16 DU per AC 32.6 622 2161 24% 76% 52 164 2882 63% 37% 181 107 (Low-Rise) 1 Fitted curve equation T=0.31(X)+22.85 was used(RZ=0.79) 2 Fitted curve equation T=0.43(X)+20.55 was used(Rz=0.84) Table 2 Trip Generation—Commercial & Retail ITE DU per AC/ Quantity Quantity AM Peak Hour PM Peak Hour Land Use Code %Of Building in AC in KSF % % Trips Trips % % Trips Trips Coverage Trips In Out In Out Trips In Out In Out Strip Retail Plaza 822 40% 7.3 127.0 300 60% 40% 180 120 837 50% 50% 418 419 High-Turnover(Sit- 932 40% 2.4 42.3 405 55% 45% 223 182 383 61% 39% 234 149 Down)Restaurant Totals 9.7 169.3 705 1 57% 1 43% 1 403 1 302 1 1,220 53% 1 47% 1 652 1 568 KSF=Thousand Square Feet In summary, the proposed development is assumed to generate 921 total (455 inbound and 466 outbound) AM peak hour trips and 1,508 total (833 inbound and 675 outbound) PM peak hour trips. Trip distribution percentages for the proposed development are based upon existing traffic patterns observed in the collected AM and PM peak hour turning movement volumes, as well as expected travel patterns in the surrounding roadway network over the 2045 design year and are presented in the following figure. 2240009880 1 October 23,2024 SH IVC-HATTC-RY A R C H I T E C T U R E+E N G I N E E R I N G Page 10 of 18 Figure 8 Trip Distribution 33 0 D I o0 ♦ y �J 10% ` 0 3 e 1 1 1 a� Tabulated turning movement volumes at the study intersections, which are presented in Appendix 1, are organized by the following volume classifications: Existing 2024 No Build Projected 2045 No Build Projected 2025 No Build Background Traffic Growth (2024-2045) Development Trips Projected 2045 Buildout Projected 2025 Buildout Background traffic growth is calculated by subtracting existing 2024 volumes from projected 2045 no build volumes. The raw and refined volume data are provided in Appendix 1. Projected Buildout Turning Movement Volumes AM and PM peak hour development trips, as well as projected 2025 and 2045 buildout volumes are presented in the following figures. 2240009880 1 October 23,2024 SH IVEHATTE RY A R C H I T E C T U R E+E N G I N E E R I N G Page 11 of 18 Figure 9 Study Intersections— Projected 2026 AM Peak Hour Trips IF Z D a a I I • y 3 • Cl 2D24 Microsoft Corporation CD AM Peak Hour New Tri'lpsss }J D O O D 4 r �a a 74 PM Peak Hour New Trip!!\//s��11 2 N� O oroN� O DO O B �D 94 J L $o etvd 9 fSq, `�s �o'?io 4•o Jo `7J m �d 6 2240009880 October 23,2024 SHIVC-HATTC-RY ARCHITECTURE+ENGINEERING Page 12 of 18 Figure 10 Study Intersections— Projected 2026&2046 AM Peak Hour Buildout Volumes IF Z D a a I I • y 3 1 • 2D24 MicrosoftA Pr ]ojected 2026 AM Peak {ask JHour Buildout � O °N�'wArn J k_� aT t� 5aa ��+ r 174 t .326 0 i a fl, Projected 2046 AM Peak Hour Buildout Np Di 1�06fD O WOAD J ` k2 6p t� 336 t Zia �� twdAp� C t�7`JN � m 2240009880 October 23,2024 SHIVC-HATTC-RY ARCHITECTURE+ENGINEERING Page 13 of 18 Figure 11 Study Intersections— Projected 2026&2046 PM Peak Hour Buildout Volumes IF Z D a a I I • y 3 • C1 2D24 Microsoft Corporation Projected 2026 PM Peak Hour aBuildout A0 Y=�IW � NON Ilk— f 0 2 � O' 4 Projected 2046 PM Peak Hour Buildout iT tTV NV D 1. fr 41 a Q m 2240009880 October 23,2024 SHIVC-HATTC-RY ARCHITECTURE+ENGINEERING Page 14 of 18 Traffic Modeling & Mitigation Vehicle Operational Analysis Vehicular operational analysis for this study was performed using the methodology of the 7th Edition Highway Capacity Manual (HCM) through Vistro traffic analysis software. Operational analysis is generally categorized in terms of Level of Service (LOS). LOS describes the quality of traffic operations and is graded from A to F; with LOS A representing free-flow conditions and LOS F representing congested conditions. At two-way stop controlled (TWSC) intersections the primary LOS measure to consider is the intersection movement with the longest control delay, which would generally need to be LOS E or better (cannot be LOS F) to be deemed acceptable. The primary LOS measure at signalized', all-way stop, and roundabout intersections is average intersection control delay and approach control delay, which would generally need to be LOS D or better and LOS E or better (cannot be LOS F), respectively to be deemed acceptable. Control delay is the delay experienced by vehicles slowing down as they are approaching the intersection, the wait time at the intersection, and the time for vehicles to speed up through the intersection and enter the traffic stream. The average intersection control delay is a volume-weighted average of delay experienced by all motorists entering the intersection on all intersection approaches. A queueing analysis was also performed at the study intersections.A vehicle queue is a line of vehicles waiting to pass through an intersection.As vehicles arrive the queue grows and as the movement is served,the queue length shrinks. To account for this variation, it is standard practice to consider the 95th percentile queue length. The 95th percentile queue is the length of which the queue will be less than 95 percent of the time. The following table presents the range of traffic delays associated with signalized and unsignalized (TWSC, AWSC, and roundabout) intersections. It should be noted delay thresholds for a given LOS for TWSC intersections are lower than those given for signalized intersections. This difference, as explained in the HCM, is to account for the greater variability in delay associated with unsignalized movements in addition to different driver expectations associated with each type of intersection control, with the expectation that signalized intersections are designed to carry higher traffic volumes and therefore will experience greater delay than unsignalized intersections. Table 3 LOS Criteria for Signalized & Unsignalized Intersections LOS Signalized Intersection Unsignalized Intersection Average Control Delay(sec/veh) Control Delay(sec/veh) A < 10 <_ 10 B > 10 to 20 > 10 to 15 C >20 to 35 > 15 to 25 D > 35 to 55 >25 to 35 E >55 to 80 > 35 to 50 F >80 > 50 Source:HCM 7'h Edition sec/veh=seconds per vehicle The following tables presents operational conditions at the study intersections under existing and projected AM and PM peak hour conditions. Highlighted yellow cells indicate a LOS issue or a queue extending past its upstream intersection. Volume to Capacity(V/C)ratio is another measurement used to determine LOS. If the V/C ratio is greater than 1.0 LOS is F regardless of the delay.An expanded discussion of v/c ratios is provided in Appendix 2. 2240009880 1 October 23,2024 SH IVEHATTE RY A R C H I T E C T U R E+E N G I N E E R I N G Page 15 of 18 Dodge Street and Scott Boulevard (Study intersection #1) is analyzed using its existing lane configuration and signalized control under all scenarios shown in the figure below: 0 a Table 4 Operational Analysis-Study Intersection #1 AM Peak Hour PM Peak Hour Study NB SIB EB WB NB SIB EB WB Intersection Scenario Metric Approach Delay 38.3 33.9 20.5 27.7 34.6 35.5 21.9 29.1 Existing Approach LOS D C C C C D C C 2024 95'h percentile Queue R TR T T R L T L No Build (Longest Movement)in Feet 353 27 110 288 312 22 221 248 Intersection Delay&LOS 29.6,C 28.3,C Approach Delay 38.3 33.9 20.6 27.8 37.7 35.5 22.1 29.1 Projected Approach LOS D C C C D C C C 2025 95'h percentile Queue R TR T T R L T L No Build (Longest Movement)in Feet 355 27 110 290 330 22 224 249 Intersection Delay&LOS 29.6,C 29.1,C Approach Delay 38.3 36.9 38.2 31.4 49.4 41.6 61.0 40.1 Dodge Street projected Approach LOS D D D C D D E D 1 Scott 2025 95th percentile Queue R TR T T LT TR T L Boulevard Buildout (Longest Movement in Feet 397 36 232 372 475 37 526 440 Intersection Delay&LOS 34.9,C 48.8,D Approach Delay 38.5 34.3 19.5 26.8 37.5 35.3 23.9 29.7 Projected Approach LOS D C B C D C C C 2045 95'h percentile Queue R TR T T R L T L No Build (Longest Movement in Feet 336 26 106 261 345 23 252 1 261 Intersection Delay&LOS 28.9,C 29.7,C Approach Delay 37.4 35.8 32.9 31.1 53.3 42.3 64.4 41.8 Projected Approach LOS D D D C D D E D 2045 95'h percentile Queue R TR T T R TR T L Buildout (Longest Movement in Feet 387 34 213 331 464 38 571 460 Intersection Delay&LOS 33.6,C 51.7,D Queue,Delay,and LOS analysis based on HCM 7'h Edition Methodology. 1 The frequency of arriving vehicles is anticipated to be nearly consistent. Based on the analysis presented above the existing lane configuration and signalized control at the Dodge Street and Scott Boulevard (study intersection #1) intersection will provide an acceptable LOS through the 2045 buildout design year scenario. 2240009880 1 October 23,2024 SH IVC-HATTC-RY A R C H I T E C T U R E+E N G I N E E R I N G Page 16 of 18 Scott Boulevard and Dubuque Road (Study intersection #2) is analyzed using its existing lane configuration and stop control under all scenarios shown in the figure below: Ile Rd 4 Table 5 Operational Analysis-Study Intersection #2 AM Peak Hour PM Peak Hour Study NB SB EB WB NB SB EB WB Intersection Scenario Metric Approach Delay 0.4 0.6 31.8 10.5 0.0 0.0 18.4 10.8 Existing Approach LOS A A D B A A C B 2024 95rh Percentile Queue LT L LTR TR LT L LTR TR No Build (Longest Movement)in Feet 1 4 37 1 1 1 5 3 Reported Delay&LOS EBT,45.0,E EBL,21.8,C (Worst Movement Approach Delay 0.4 0.6 31.9 10.5 0.0 0.0 18.4 10.8 Projected Approach LOS A A D B A A C B 2025 95'h Percentile Queue LT L I LTR TR LT L LTR TR No Build (Longest Movement)in Feet 1 4 1 38 1 1 1 5 3 Reported Delay&LOS EBT,45.3,E EBL,21.9,C (Worst Movement Approach Delay 0.3 2.7 558.6 12.9 0.0 3.5 366.5 15.6 Scott Projected Approach LOS A A F B A A F C Boulevard& 2 Dubuque 2025 95'h Percentile Queue LT L LTR TR LT L LTR TR Road Buildout (Longest Movement in Feet 1 37 185 12 1 54 61 23 Reported Delay&LOS EBT,619.2,F EBL,435.8,F (Worst Movement Approach Delay 0.4 0.6 41.5 10.7 0.0 0.0 20.2 11.1 Projected Approach LOS A A E B A A C B 2045 95'h Percentile Queue LT L LTR TR LT L LTR TR No Build (Longest Movement)in Feet 2 5 1 51 1 1 1 7 3 Reported Delay&LOS EBT,58.3,F EBL,24.5,C (Worst Movement Approach Delay 0.3 2.8 839.4 13.3 0.0 3.5 362.7 15.6 Projected Approach LOS A A F B A A F C 2045 95'h Percentile Queue LT L LTR TR LT L LTR TR Buildout (Longest Movement)in Feet 2 41 218 13 1 54 1 61 23 Reported Delay&LOS EBT,917.5,F EBL,431.5,F (Worst Movement Queue,Delay,and LOS analysis based on HCM 7rh Edition Methodology. Based on the analysis presented above the existing lane configuration and stop control at the Scott Boulevard and Dubuque Road (study intersection #2) intersection will not provide an acceptable LOS through the 2045 buildout design year scenario. The analysis indicates the eastbound approach and eastbound through movement will fall to LOS E and F, respectively regardless of the development. The additional development trips will make this issue worse, however this would also likely be the case if ACT was still operating on the site.Additionally,this is anticipated to be a temporary issue until a proposed Dodge Street access as mentioned above is constructed. Therefore,the additional Dodge Street access point is recommended in conjunction with subsequent development. 2240009880 1 October 23,2024 SHIVC-HATTC-RY A R C H I T E C T U R E+E N G I N E E R I N G Page 17 of 18 Scott Boulevard and 1st Avenue (Study intersection #3) is analyzed using its existing lane configuration and roundabout control under all scenarios shown in the figure below: S m Table 6 Operational Analysis-Study Intersection #3 AM Peak Hour PM Peak Hour Study NB SIB EB WB NB SIB EB WB Intersection Scenario Metric Approach Delay 6.7 5.4 7.3 8.2 7.5 5.1 7.5 6.7 Existing Approach LOS A A A A A A A A 2024 95th Percentile Queue LTR LTR LTR LTR LTR LTR LTR LTR No Build (Longest Movement)in Feet 38 1 60 45 41 2 66 30 Intersection Delay&LOS 7.4,A 7.3,A Approach Delay 6.7 5.5 7.4 8.3 7.6 5.1 7.6 6.8 Projected Approach LOS A A A A A A A A 2025 95th Percentile Queue LTR LTR LTR LTR LTR LTR LTR LTR No Build (Longest Movement)in Feet 38 1 60 46 1 42 2 68 31 Intersection Delay&LOS 7.4,A 7.4,A Approach Delay 12.2 21.1 14.0 15.7 29.2 34.7 28.1 19.9 Scott Projected Approach LOS B C B C D D D C 3 Boulevard& 2025 95th Percentile Queue LTR LTR LTR LTR LTR LTR LTR LTR 1It Street Buildout (Longest Movement in Feet 88 146 152 99 212 279 332 114 Intersection Delay&LOS 15.5,C 28.8,D Approach Delay 6.8 5.6 7.5 8.7 8.4 5.5 8.3 7.6 Projected Approach LOS A A A A A A A A 2045 95th Percentile Queue LTR LTR LTR LTR LTR LTR LTR LTR No Build (Longest Movement in Feet 39 1 63 50 50 2 79 38 Intersection Delay&LOS 7.7,A 8.1,A Approach Delay 11.4 18.1 13.0 15.3 32.9 37.3 31.0 22.4 Projected Approach LOS B C B C D E D C 2045 95th Percentile Queue LTR LTR LTR LTR LTR LTR LTR LTR Buildout (Longest Movement in Feet 81 114 139 99 237 280 366 134 Intersection Delay&LOS 14.1,B 31.6,D Queue,Delay,and LOS analysis based on HCM 7'h Edition Methodology. 1 The frequency of arriving vehicles is anticipated to be nearly consistent. Based on the analysis presented above the existing lane configuration and roundabout control at the Scott Boulevard and 1st Street (study intersection #3) intersection will provide an acceptable LOS through the 2045 buildout design year scenario. 2240009880 1 October 23,2024 SHIVC-HATTC-RY ARCHITECTURE+ENGINEERING Page 18 of 18 endings & Recommendations The analysis presented herein indicates the study intersection LOS indices will operate at acceptable levels during the AM and PM peak hour conditions through the 2045 buildout design year scenario, except at study intersection #2. However, this is anticipated to be a temporary issue isolated to the eastbound approach until the additional access point on Dodge Street is constructed. The additional development trips will make this issue worse, however this would also likely be the case ifACT was still operating on the site at its Pre-Pandemic numbers, and not at its current underutilized state.Additionally,this is anticipated to be a temporary issue until a proposed Dodge Street access as mentioned above is constructed. Therefore, the additional Dodge Street access point is recommended in conjunction with subsequent development. The 95th percentile queues at the study intersections were also analyzed. Based on these queue lengths no issues, such as a queue extending upstream to an adjacent intersection are anticipated. This determination assumes the recommended lane configuration and control presented in the figure below. No other changes/improvements to the study intersection's existing lane configuration and control are recommended. Operational analysis worksheets are contained in Appendix 2. 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JVNINM� Jd 3AlilSN3S w J�2j�11b'I��/VHS 6 3SVHd 1N3WdOl3n3G i o3iv�ns32i a om a s s s s o W - o,o o _ R- INN °a N o� o - NQoo -- -fig -- p N - �`_ - Mo - �" m - --- --- -� =` 222 - - �aa w o _ p - - a p ma o - o a N'0 - - Q.. N N- N a ry as p>p ap w 0. w N FT 71 .0 _ ` l OU r � t o 0. __ — r -- -- \ y /// U w 4777 a----��- - o _ w es m e Planning and Zoning Commission November 20, 2024 Page 8 of 15 Iowa City, anything with an opportunity to provide memory care, assisted living, and housing options for 55 plus in the Iowa City he is absolutely 100% favor of. A vote was taken and the motion passed 4-0. CASE NO. REZ24-0009 Location: 500 ACT Drive An application for a rezoning of approximately 48.6 acres of land located near 500 ACT Drive from Office Research Park (ORP) zone and Interim Development Research Park (ID RP) zone to Mixed Use (MU) zone. Russett began the staff report by sharing a map of the subject property. The property is accessed from the south, from ACT Place and from the west, from North Dubuque Road. Most of the land around the property is undeveloped. The current zoning is both Interim Development Research Park (ID-RP) and a small portion is also Office Research Park (ORP) at the southern end. She noted there's some public zoning to the west and also some multifamily zoning to the west. In terms of in terms of background, this property was annexed in the late 1960s or early 1970s, it contains four parcels which have never been platted. They contain two buildings and some surface parking, the buildings are mostly vacant except a small portion. The northern building is currently being used by ACT for office space, but the rest of the buildings are vacant. Russett noted the property also contains private streets. Currently, no specific development is being proposed, however the developer has expressed some interest in adaptively reusing the existing office buildings into senior housing, while leaving a portion of the building for ACT office space. Russett shared some pictures of the property noting again the current zoning is a mix of Office Research Park and Interim Development Research Park. Office Research Park allows uses such as office uses, hotels and light manufacturing. The ID-RP zone doesn't allow that much development, it's intended for managed growth and over time would eventually get rezoned to allow development. The proposed zoning is Mixed Use (MU) as there is an interest in converting some of those office buildings to residential uses, while maintaining some of those office buildings as office uses. The Mixed Use zone is appropriate for that as it allows a variety of residential and non-residential uses. Some examples are assisted group living, detached single- family duplex uses, office uses, retail eating establishments and multifamily uses. Based on the acreage of the subject property, it would allow a maximum of 778 dwelling units. In terms of the rezoning criteria, they look at consistency with the Comprehensive Plan and compatibility with the existing neighborhood character. In terms of consistency with the Comprehensive Plan, the Future Land Use Map of the IC 2030 Plan shows this area as appropriate for Office Research Development Center uses, the proposed Mixed Use zone does allow office uses. Russett stated even though the Future Land Use Map does not envision any residential uses in this area, there are principles and goals and policies in the Plan that speak to infill development and encouraging a diversity of housing type which would be allowed by the Mixed Use zone. She explained some of the principles in the Plan in terms of infill development talk about rehabilitating existing structures and adding to the diversity of housing options. In terms of housing diversity, it encourages a mix of housing types within a neighborhood, which Planning and Zoning Commission November 20, 2024 Page 9 of 15 increases the opportunity for people to live in the same neighborhood throughout multiple life stages. In terms of mixes of housing types it talks about single-family homes, townhomes, duplexes, apartment buildings, even apartments in mixed use buildings, all of which would be allowed with the proposed Mixed Use zone. The Northeast District Plan also provides some guidance for this area, specifically it provides some flexibility in terms of the land uses and vision for this area. That Plan notes that the City currently has 275 acres of land zoned as Office Research Park and the Plan notes that this amount of land devoted to office park uses may be unrealistic and alternative uses should be considered such as residential which would be allowed through the Mixed Use zone. In terms of compatibility with neighborhood character Russett stated most of the surrounding area is undeveloped except for the School District property where they have the Center for Innovation, Oaknoll East and some multifamily buildings are located further east and south. Russett noted some single-family further from the subject property and that the Mixed Use zone is consistent with the surrounding development which does include both the mixture of residential and non-residential uses. Russett stated the property does contain sensitive areas. The applicant provided a document that shows the existing regulated features on the property which was included in the agenda packet. A Sensitive Areas Development Plan is not required at this time but when this project comes back for the subdivision process they would be required to prepare a Sensitive Areas Development Plan which would show all the regulated sensitive features and potential impacts and construction limit lines. In terms of transportation staff did require that the applicant submit a traffic study with their rezoning application. The study was reviewed by the City Engineer and he was satisfied with the results. The traffic study did show that some additional delays may occur if the subject property were to develop at maximum capacity however, future improvements are anticipated to help improve traffic flow within the site and the surrounding network. Additionally, future rezonings will require updated traffic studies so at this point staff is not recommending any offsite improvements, but with future studies they may depending on the results of those studies. As previously mentioned, this area has never been platted and there are also multiple private streets. ACT Place and ACT Drive are private as well as a portion of North Dubuque Road so staff is recommending several conditions to ensure the creation of an interconnected block and street network as this area develops. The proposed conditions are: (1) prior to issuance of building permits for the construction of new buildings or additions to existing buildings, the subject property shall go through the subdivision process and obtain approval of a preliminary and final plat. This would allow the developer to move forward with adaptively reusing those existing buildings but would require them to plat if they were proposing any construction of new buildings. (2) Prior to issuance of any building permit, the owner shall either improve the private streets to City standards or escrow 110% of the cost of improving the private streets. Russett explained this condition and the next is to ensure that these private streets meet City standards because there's a proposal to change these buildings to residential uses and they want to make sure that they can accommodate that development as the area develops. (3) Prior to issuance of a certificate of occupancy the necessary improvements to the streets are made to comply with City standards so that as those residents occupy the buildings, any improvements are done prior to the to those buildings being occupied by residents. (4) At the time of platting the private streets would become public right of way and maintained by the City. Planning and Zoning Commission November 20, 2024 Page 10 of 15 Staff recommends approval of REZ24-0009. A proposal to rezone approximately 48.6 acres of land located near 500 ACT Dr from Office Research Park (ORP) zone and Interim Development Research Park (ID-RP) zone to Mixed Use (MU) zone subject to the following conditions: 1. Prior to issuance of building permits for the construction of new buildings or additions to existing buildings, the subject property shall go through the subdivision process and obtain approval of a preliminary and final plat. 2. Prior to issuance of any building permit, the owner shall improve the private streets to City standards or escrow for 110% of the cost of improving the private streets to City standards. The City would also accept a letter of credit. If the City Engineer finds that the present condition of the private streets is found to sufficiently satisfy City standards, the City Engineer may release this condition in writing. 3. Prior to issuance of a certificate of occupancy for any residential use the improvements shall be made to ensure that the private streets meet City standards prior to the buildings being converted to residences. If the City Engineer finds that the present condition of the private streets is found to sufficiently satisfy City standards, the City Engineer may release this condition in writing. 4. At the time of preliminary and final platting, the following must be addressed: a. Private streets shall be dedicated as public right-of-way. Next steps, after the Commission makes a recommendation to City Council staff will ask City Council to set a public hearing, and they will likely hold that public hearing on January 7. Craig has a lot of questions about the streets, when staff says that the streets become public after platting, when is platting going to take place. Russett replied the platting needs to occur before they build any new buildings or build an addition. Craig asked what happens if there are no additions to those buildings or no new buildings. Russett stated then once the streets become platted they become public. Craig understands but at what point are they required and brought up to public standards. Russett explained they are required to bring it up to public standards before any buildings are occupied with residents. Therefore, if they choose to move forward with adaptively reusing those buildings and converting them to residential uses they would need to have City Engineer approval that the streets either meet City standards or they're going to have to make some improvements so that they do meet City standards. Craig asked what if the City Engineer doesn't like the circle there and wants it removed and just grids, streets and blocks. Russett stated when the applicant applies for a preliminary plat they're going to have to demonstrate that there is connectivity and that the streets are able to extend to the east and to the north. How that looks is something that they will evaluate at the subdivision process to ensure that there's an interconnected street network, whether it results in changing that circle or not is unknown at this point. Craig asked about a future connection to Dodge Street. Russett stated there are future plans to put a traffic light on Dodge Street to connect the area outside of the proposed rezoning area, when this gets rezoned they're going to have to extend ACT Circle or provide some sort of street extension through that property. Russett thinks there used to be a connection to ACT from Dodge Street. Craig agreed and then they built the circle thing in the back. She noted when she was going to that school building she thought she could access if off Dodge Street but had to go up to the interstate and turn around and come back because she couldn't get there off Dodge. Russett stated at some point the City will put a traffic signal there and as the area develops it's going to have to extend into the site and there will be an access to Dodge but not from the subject property that's currently being rezoned. Craig stated that would encourage people on Planning and Zoning Commission November 20, 2024 Page 11 of 15 Scott Boulevard who are going out to the interstate to cut through that neighborhood to get to Dodge Street so they don't have to go through two lights. Russett stated they are not discussing that connection tonight, tonight's rezoning won't require that connection. Craig asked why the parcels are divided a certain way now, does an owner decides how to do that. Russett noted that was a good question and the City would never allow anything like that to occur now, but this area has never been platted so at some point in the past these parcels were created through some other means. Craig assumes sidewalks will be put in at some point when they have to do the streets. Russett confirmed that was correct. Craig noted it's a lot to consider thinking 778 dwellings potentially can be there, that's a lot. Russett acknowledged that and said that's why they are recommending that before there's any construction of new buildings, they have to demonstrate that there's a public street network, that there's connections, that there's blocks and that lots that are created that can be built on. Without that, the development would be more haphazard and they could build on these parcels that exist. Craig noted with the streets come a huge amount of utility work because electricity and sewer and all that to 778 dwellings is a lot. Russett stated that is a maximum and the traffic study was based on that maximum, but it's probably more than would ever get built, but it's possible. Wade asked about the current utilities on the site, is privately owned at this point. Russett replied that they're connected to City utilities. Hensch noted there's a lot of critical and sensitive slopes there and he has concerns. When would they have an opportunity to consider those. Russett explained that happens when the applicant submits a preliminary plat. Hensch opened the public hearing. Nick Hatz (Shive Hattery) and Steve Long (Salida Partners) came forward to answer questions from the Commission. Hatz wanted to say a few things about the road system since there were concerns. He just spoke with the City Engineer for an hour and 20 minutes today about the private streets and they are in the process of beginning to tackle those second and third rezoning conditions. But based on historic plan sets the road was constructed during two different phases, but both were built to public street standards at that time and the discussion he had with the City Engineer today was that there really isn't a concern with the construction of the streets, they're in good shape today. From a layout perspective the circle is wide enough to be a city street and it has ample radii to accommodate the traffic. They would need to add standard sidewalk paralleling both sides of the street, but that again will be worked out through the future preliminary platting processes. Regarding utilities, it has standard storm sewer and all that. He will work with the City Engineer to determine the escrow amount for all the improvements that will need to be done prior to residences occupying those buildings. Craig had a question about the streets and the sewer system and the storm water management. If a substantial amount of this property is developed into hardscape it increases runoff, are they Planning and Zoning Commission November 20, 2024 Page 12 of 15 saying they think the current stormwater system is robust enough to handle that. Hatz acknowledged they may need improvements and that'll be determined as preliminary platting and site plans are put forward for the subdivision process and then individual lot developments. He did stress there are currently existing detention basins on site and there are reasonable ways to develop the property and perform stormwater management. Craig doesn't think ACT did things cheap, it was quality work that got done there and it's just now not appropriate for what's going on there so it's a good opportunity for something else. Long noted he is very impressed with ACT, even though right now there's less than 100 people working there they've maintained the building and area at no expense spared, it's all in beautiful shape. Miller noted this might be for a future meeting, but they mentioned the storm sewer, is that the sanitary sewer, is it in the public right of way, and is it big enough for redeveloping the existing buildings. Hatz stated they are in the process of performing sanitary flow studies in order to arm the City Engineer with the information that they need to perform improvements. He noted there are already planned improvement, such as lift station improvements to the Highland lift station, which is to the north. The discussion is outside of the realm of this particular rezoning but the overall property is split into multiple sewer shed basins and there will almost surely need to be improvements but there are feasible ways to accommodate that. Miller stated there's not a lot of improvements that they foresee to be able to bring the private roads up to City standards to do the initial work of adaptively reuse of the existing buildings. Hatz confirmed and stated based on the discussion today it's predominantly more on the lines of pavement maintenance, retrofitting some cracks, there might be some full depth repair and replacement, and then there might be some small removals of some existing sidewalks where there are undesirable mid-block crossings of sidewalks for parking lots that are connected to the broader campus that won't make sense with the adaptive reuse. Craig asked if the streets has curbs. Hatz confirmed they do. Hensch asked if the applicants have any idea how those auditors' parcels were established. Hatz believes some of them are based off old section lines. Then as Scott Boulevard was established it separated the two southern parcels. Hensch closed the public hearing. Miller recommends approval of REZ24-0009. A proposal to rezone approximately 48.6 acres of land located near 500 ACT Dr from Office Research Park (ORP) zone and Interim Development Research Park (ID-RP) zone to Mixed Use (MU) zone subject to the following conditions: a. Prior to issuance of building permits for the construction of new buildings or additions to existing buildings, the subject property shall go through the subdivision process and obtain approval of a preliminary and final plat. b. Prior to issuance of any building permit, the owner shall improve the private streets to City standards or escrow for 110% of the cost of improving the private streets to City standards. The City would also accept a letter of credit. If the City Planning and Zoning Commission November 20, 2024 Page 13 of 15 Engineer finds that the present condition of the private streets is found to sufficiently satisfy City standards, the City Engineer may release this condition in writing. c. Prior to issuance of a certificate of occupancy for any residential use the improvements shall be made to ensure that the private streets meet City standards prior to the buildings being converted to residences. If the City Engineer finds that the present condition of the private streets is found to sufficiently satisfy City standards, the City Engineer may release this condition in writing. d. At the time of preliminary and final platting, the following must be addressed: 1. Private streets shall be dedicated as public right-of-way. Wade seconded the motion. Miller stated it's great mixed use, they need more housing and seems like a great use for the site. Wade agreed noting the City needs growth and it will be exciting to see growth on that side of the Scott Boulevard. Craig agrees and is all about infill and it could be something really special. Miller is also glad they're reusing the existing buildings. Hensch stated the City has around 275 acres that are currently zoned for research park and that's a lot so he agrees wholeheartedly with getting rid of those and putting the land to use, he supports this application. A vote was taken and the motion passed 4-0. CONSIDERATION OF MEETING MINUTES: SEPTEMBER 18, 2024: Craig moved to approve the meeting minutes from September 18, 2024 with minor corrections. Miller seconded the motion, a vote was taken and the motion passed 4-0. PLANNING AND ZONING INFORMATION: Russett stated the City has executed a contract with Confluence, a planning consulting firm with offices in Des Moines, to assist with the Comprehensive Plan update process. Also the redemption center ordinance that the Commission saw several months ago was approved by Council, the tobacco ordinance is still going through the process, the second reading was approved last night. Council made some changes and the third reading should be December 10t". The kratom ordinance did not get approved. Miller asked about the Comprehensive Plan update process and will the Commission be in any way involved. Russett confirmed they would, not sure exactly how and when yet, but staff will keep the Commission informed throughout the process. Prepared by: Anne Russett, Senior Planner,410 E.Washington Street, Iowa City, IA 52240; (REZ24-0009) Ordinance No. Ordinance conditionally rezoning approximately 48.6 acres of property located north of N. Scott Blvd. and east of N. Dodge St. from Office Research Park (ORP) zone and Interim Development Research Park (ID- RP) zone to Mixed Use (MU) zone. (REZ24-0009) Whereas, IntermediaryEd (formerly known as ACT, Inc.) has requested the rezoning of property located north of N. Scott Blvd. and east of N. Dodge St. from Office Research Park (ORP) zone and Interim Development Research Park (ID-RP) zone to Mixed Use (MU) zone; and Whereas, the Comprehensive Plan indicates that the subject area is appropriate for uses consistent with an Office Research Development Center, but provides flexibility for other uses such as residential uses; and Whereas, the property has never been platted and the rezoning allows for increased development potential and creates a public need to subdivide the property to ensure an interconnected street and block network prior to the issuance of any building permit for the construction of new buildings or additions to existing buildings; and Whereas, the rezoning creates a public need to ensure that the existing private streets can accommodate the anticipated residential development by being improved to City street standards as determined by the City Engineer and that these private streets are dedicated as public right- of-way as part of the final platting process; and Whereas, the Planning and Zoning Commission has determined that, with appropriate conditions regarding the approval of a preliminary and final plat, ensuring the private streets meet City standards and are upgraded as determined by the City Engineer, and that the private streets are dedicated to the City as public right-of-way during the platting process, the requested zoning is consistent with the Comprehensive Plan; and Whereas, Iowa Code §414.5 (2024) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above existing regulations, in order to satisfy public needs caused by the requested change; and Whereas, the owner, IntermediaryEd (formerly known as ACT, Inc.), has agreed that the property shall be developed in accordance with the terms and conditions of the Conditional Zoning Agreement attached hereto to ensure appropriate development in this area of the City. Now, therefore, be it ordained by the City Council of the City of Iowa City, Iowa: Section I Approval. Subject to the Conditional Zoning Agreement attached hereto and incorporated herein, property described below is hereby classified Mixed Use (MU) zone, as indicated: Auditor's Parcel 2019026, Iowa City, Johnson County, Iowa, according to the plat thereof recorded in Book 62, Page 398, Plat Records of Johnson County, Iowa. And Auditor's Parcel 2019025, Iowa City, Johnson County, Iowa, according to the plat thereof recorded in Book 62, Page 397, Plat Records of Johnson County, Iowa; excepting Ordinance No. Page 2 therefrom that portion conveyed to the City of Iowa City for Right-of-Way in Warranty Deed recorded in Book 6303, Page 859, records of Johnson County, Iowa. And A tract of land in the Southeast quarter of Section 2, Township 79 North, Range 6 West of the 5th P.M., described as follows: Beginning at the Northeast corner of the Southeast Quarter of Section 2, thence Southerly along the East line of said Section 2, 100.00 feet to a point, thence Northwesterly to a point on the North line of said Southeast quarter of Section 2 which lies 100.00 feet westerly of the point of beginning, thence Easterly along said North line of the Southeast Quarter of Section 2, 100.00 feet to the point of beginning. And The Southwest Quarter of the Northwest Quarter of Section 1, Township 79 North, Range 6 West of the 51" P.M., Johnson County, Iowa, lying North of the Northerly Right of Way line of North Scott Boulevard,and lying East of the now vacated Right of Way of Old Dubuque Road (sometimes referred to as North Dubuque Road) as described in Book 1518, Page 263, of the records of Johnson County, Iowa located in the Northwest Quarter of the Southwest Quarter of the Northwest Quarter of Section 1, Township 79 North, Range 6 West of the 51"P.M. now being a portion or possibly a portion of the private drives known as ACT Drive and ACT Road. Section II. Zoning Map. The building official is hereby authorized and directed to change the zoning map of the City of Iowa City, Iowa, to conform to this amendment upon the final passage, approval and publication of the ordinance as approved by law. Section III. Conditional Zoning Agreement.The mayor is hereby authorized and directed to sign, and the City Clerk attest, the Conditional Zoning Agreement between the property owner(s) and the City, following passage and approval of this Ordinance. Section IV. Certification and Recording. Upon passage and approval of the Ordinance, the City Clerk is hereby authorized and directed to certify a copy of this ordinance and any agreements or other documentation authorized and required by the Conditional Zoning Agreement, and record the same in the Office of the County Recorder, Johnson County, Iowa, at the Owner's expense, upon the final passage, approval and publication of this ordinance, as provided by law. Section V. Repealer. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section VI. Severability. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section VII. Effective Date. This Ordinance shall be in effect after its final passage, approval and publication in accordance with Iowa Code Chapter 380. Passed and approved this day of , 2025. Mayor Attest: Ordinance No. Page 3 City Clerk Approved by City Attorney's Office Prepared by:Anne Russett, Senior Planner,410 E.Washington, Iowa City, IA 52240 (REZ24-0009) Conditional Zoning Agreement This agreement is made between the City of Iowa City, Iowa,a municipal corporation (hereinafter "City"), and IntermediaryEd (formerly known as ACT, Inc.) (hereinafter referred to as "Owner"). Whereas, on May 2, 2024, Owner filed with the Iowa Secretary of State Articles of Amendment changing its corporate name from "ACT, Inc." to "IntermediaryEd" (cert. no. FT0343639); and Whereas, Owner is the legal title holder of approximately 48.6 acres of property located north of N. Scott Blvd. and east of N. Dodge St., legally described below; and Whereas, the Owner has requested the rezoning of said property legally described below from Office Research Park (ORP) zone and Interim Development Research Park (ID-RP) zone to Mixed Use (MU) zone; and Whereas, the property has never been platted and the rezoning allows for increased development potential and creates a public need to subdivide the property to ensure an interconnected street and block system prior to the issuance of any building permit for the construction of new buildings or additions to existing buildings; and Whereas, the rezoning creates a public need to ensure that the existing private streets can accommodate the anticipated residential development by being improved to City street standards as determined by the City Engineer and that these private streets are dedicated as public right-of-way as part of the final platting process; and Whereas, the Planning and Zoning Commission has determined that, with appropriate conditions regarding the approval of a preliminary and final plat, ensuring the private streets meet City standards and are upgraded as determined by the City Engineer, and that the private streets are dedicated to the City as public right-of-way during the platting process, the requested zoning is consistent with the Comprehensive Plan; and Whereas, Iowa Code §414.5 (2024) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above existing regulations, in order to satisfy public needs caused by the requested change; and Whereas, the Owner agrees to develop this property in accordance with the terms and conditions of this Conditional Zoning Agreement. Now, therefore, in consideration of the mutual promises contained herein, the parties agree as follows: 1. Owner is the legal title holder of the property legally described as: Auditor's Parcel 2019026, Iowa City, Johnson County, Iowa, according to the plat thereof recorded in Book 62, Page 398, Plat Records of Johnson County, Iowa. And 1 Auditor's Parcel 2019025, Iowa City, Johnson County, Iowa, according to the plat thereof recorded in Book 62, Page 397, Plat Records of Johnson County, Iowa; excepting therefrom that portion conveyed to the City of Iowa City for Right-of-Way in Warranty Deed recorded in Book 6303, Page 859, records of Johnson County, Iowa. And A tract of land in the Southeast quarter of Section 2, Township 79 North, Range 6 West of the 5th P.M.,described as follows: Beginning atthe Northeast corner of the Southeast Quarter of Section 2,thence Southerly along the East line of said Section 2, 100.00 feet to a point, thence Northwesterly to a point on the North line of said Southeast quarter of Section 2 which lies 100.00 feet westerly of the point of beginning, thence Easterly along said North line of the Southeast Quarter of Section 2, 100.00 feet to the point of beginning. And The Southwest Quarter of the Northwest Quarter of Section 1, Township 79 North, Range 6 West of the 5t" P.M., Johnson County, Iowa, lying North of the Northerly Right of Way line of North Scott Boulevard, and lying East of the now vacated Right of Way of Old Dubuque Road (sometimes referred to as North Dubuque Road) as described in Book 1518, Page 263, of the records of Johnson County, Iowa located in the Northwest Quarter of the Southwest Quarter of the Northwest Quarter of Section 1, Township 79 North, Range 6 West of the 51" P.M. now being a portion or possibly a portion of the private drives known as ACT Drive and ACT Road. 2. Owner acknowledges that the City wishes to ensure conformance to the principles of the Comprehensive Plan. Further, the parties acknowledge that Iowa Code §414.5 (2024) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above the existing regulations, in order to satisfy public needs caused by the requested change. 3. In consideration of the City's rezoning the subject property, Owner agrees that development of the subject property will conform to all requirements of the Zoning Code, as well as the following conditions: a. Prior to issuance of building permits for the construction of new buildings or additions to existing buildings,the subject property shall go through the subdivision process and obtain approval of a preliminary and final plat. b. Prior to issuance of any building permit, the owner shall improve the private streets to City standards or escrow for 110% of the cost of improving the private streets to City standards. The City would also accept a letter of credit. If the City Engineer finds that the present condition of the private streets is found to sufficiently satisfy City standards, the City Engineer may release this condition in writing. c. Prior to issuance of a certificate of occupancy for any residential use the improvements shall be made to ensure that the private streets meet City standards prior to the buildings being converted to residences. If the City Engineer finds that the present condition of the private streets is found to sufficiently satisfy City 2 standards, the City Engineer may release this condition in writing. d. At the time of preliminary and final platting of any of the rezoned land, the following must be addressed: 1. Private streets shall be dedicated as public right-of-way. 4. The conditions contained herein are reasonable conditions to impose on the land under Iowa Code §414.5 (2024), and that said conditions satisfy public needs that are caused by the requested zoning change. 5. This Conditional Zoning Agreement shall be deemed to be a covenant running with the land and with title to the land, shall inure to the benefit of and bind all successors, representatives, and assigns of the parties, and shall remain in full force and effect unless and until released of record by the City for the above-described property, upon which occurrence these conditions shall be deemed satisfied and this agreement of no further force and effect. Nothing in this Conditional Zoning Agreement shall be construed to relieve the Owner from complying with all other applicable local, state, and federal regulations. 6. This Conditional Zoning Agreement shall be incorporated by reference into the ordinance rezoning the subject property, and that upon adoption and publication of the ordinance, this agreement shall be recorded in the Johnson County Recorder's Office at the Owner's expense. Dated this day of , 2025. City of Iowa City IntermediaryEd Bruce Teague, Mayor By: Attest: Kellie Grace, City Clerk Approved by: City Attorney's Office City of Iowa City Acknowledgement: State of Iowa ) ss: Johnson County ) 3 This instrument was acknowledged before me on , 2025 by Bruce Teague and Kellie Fruehling as Mayor and City Clerk, respectively, of the City of Iowa City. Notary Public in and for the State of Iowa (Stamp or Seal) My commission expires: IntermediaryEd Acknowledgement: State of County of This record was acknowledged before me on 2025 by (name) as (title) of IntermediaryEd. Notary Public in and for the State of Iowa (Stamp or Seal) My commission expires: 4 Item Number: 9.b. r 1 CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Ordinance conditionally rezoning approximately 27.68 acres of property located east of Camp Cardinal Blvd and west of Camp Cardinal Rd from Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12) to Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12). (REZ24-0010) Attachments: Staff Report-w-attachments PZ 12.4.24 minutes REZ24-0010 Ordinance REZ24-0010 CZA STAFF REPORT To: Planning and Zoning Commission Prepared by: Anne Russett, Senior Planner Item: REZ24-0010 Date: December 4, 2024 Cardinal Heights GENERAL INFORMATION: Owner/Applicant: Dave Oyler IC Grove East, LLC dave(a)navigatehomesiowa.com Contact Person: Brian Vogel Hall & Hall Engineers, Inc 1860 Boyson Road Hiawatha, IA 52233 319-361-6325 brian(a)halleng.com Requested Action: Rezoning from Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) to Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) Purpose: Amend an approved Preliminary OPD Plan to allow waivers to the minimum front setback and maximum allowable building height for the multi- family building located on Lot 11, Cardinal Heights Part One. Location: East of Camp Cardinal Boulevard and West of Camp Cardinal Road. Location Map: 00� a" > w .' . Size: 27.68 acres 2 Existing Land Use and Zoning: Undeveloped, zoned for Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) Surrounding Land Use and Zoning: North: OPD/RS-8 - Medium Density Single- Family Residential with a Planned Development Overlay South: OPD/CC-2 - Community Commercial with a Planned Development Overlay East: OPD/RS-5 - Low Density Single-Family Residential with a Planned Development Overlay and ID-RS - Interim Development Single- Family Residential West: OPD/RM-12 - Low Density Multi-Family Residential with a Planned Development Overlay Comprehensive Plan: 8-16 units / acre District Plan: None Neighborhood Open Space District: NW1 Public Meeting Notification: Property owners in the surrounding areas have been notified of the proposed subdivision and rezoning and received notification of the Planning and Zoning Commission public meeting. A rezoning and a subdivision sign were posted on the site on Camp Cardinal Boulevard. File Date: November 15, 2024 45 Day Limitation Period: December 30, 2024. BACKGROUND INFORMATION: The applicant, IC Grove East, LLC, is requesting a rezoning of 27.68 acres from Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) to Low Density Multi- Family Residential with a Planned Development Overlay (OPD/RM-12) for land located east of Camp Cardinal Blvd and west of Camp Cardinal Road. This property was previously rezoned to OPD/RM-12 with a Preliminary Planned Development Overlay Plan from Interim Development— Research Park (ID-RP) zone (Ordinance No. 22-4888). The previous rezoning was approved on August 3, 2022, with the following condition: 1. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. Along with the approval of the rezoning and Preliminary OPD Plan, the Preliminary Plat for the property was approved on October 3, 2022. (Resolution No. 22-254). The Final Plats for Cardinal Heights Parts One and Two were approved on February 21, 2023 (Resolution No. 23-45 & Resolution No. 23-46). 3 The purpose of the rezoning application is to amend the approved Preliminary Planned Development Overlay Plan. The rezoning request is to allow for a 5 feet reduction in the minimum front yard setback (from 20-feet to 15-feet) and a 7-foot increase in the maximum building height (from 35-feet to 42-feet). The request is for the multi-family building on Lot 11, Cardinal Heights Part One. The revised Preliminary Planned Development Overlay and building renderings are provided in Attachments 3 and 4. Good Neighbor Policy: The applicant held a good neighbor meeting for the original rezoning on February 1, 2022. ANALYSIS: Current zoning: The area is zoned as Low-Density Multi-Family with a Planned Development Overlay (OPD/RM-12). The purpose of the RM-12 zone is to provide for the development of high density, single-family housing and low density, multi-family housing. In this case, a mix of multi- family housing units and duplex units provides a diverse variety of housing throughout the neighborhood, as intended by RM-12 zoning. The land contains regulated sensitive features. Due to impacts to the sensitive areas, a Planned Development Overlay was requested and approved in 2022. Proposed zoning: The applicant is requesting to rezone the subject property (27.68 acres) to Low Density Multi-Family with a Planned Development Overlay (OPD/RM-12). The proposed zoning remains the same as the applicant is requesting an amendment to the approved Preliminary Planned Development Overlay Plan. The OPD allows the applicant to request waivers for certain zoning standards. In this case, a front yard setback reduction and an increase in maximum building height is being proposed. The applicant is requesting this amendment for only one building on one lot (Lot 11, Cardinal Heights Part One) in the residential subdivision. General Planned Development Approval Criteria: Applications for Planned Development Rezonings are reviewed for compliance with the following standards according to Article 14-3A of the Iowa City Zoning Ordinance. 1. The density and design of the Planned Development will be compatible with and/or complementary to adjacent development in terms of land use, building mass and scale, relative amount of open space, traffic circulation and general layout. Density: The applicant is requesting a rezoning to an OPD/RM-12 zone, which allows for a density of 15 dwelling units per net acre of land area (total land minus public and private streets right-of- way). The proposed 30-unit complex, 4 townhomes, and 22 duplexes adds up to 78 total units across the 25.02 acres of net site area, which equals 3.1 dwelling units per acre. Land Uses Proposed: The applicant is proposing a mix of duplex and multi-family residential. There are currently two areas to the west zoned RM-12 and one area to the southeast. The property to the immediate west was rezoned to OPD/RM-12 in 2017 but remains undeveloped. The property to the northwest also has RM-12 zoning with townhomes constructed, as well as ongoing townhome development. Cardinal Villas Condominiums located southeast of the subject property is also zoned as OPD/RM-12 with two multi-family buildings on the property. The area to the north is zoned OPD/RS-8 and contains duplexes similar to those proposed. The addition of more duplexes and multi-family housing to the area will complement the existing, ongoing, and future development plans in the area. Mass, Scale, and General Layout: Due to the potential impacts of the sensitive areas, the 4 development layout is more compact instead of spreading out over the property. The proposed duplexes are located on the western edge of the site off a cul-de-sac street to the north of Deer Creek Road and a loop street to the south of Deer Creek Road. Additional duplexes front Deer Creek Road to the east along with the proposed 30-unit multi-family buildings and townhomes. Buildings in this zone cannot typically exceed 35 feet in height. Additionally, multi-family buildings must typically be set back 20' from the front property line. However, the applicant has requested an increase in the maximum height and a reduction in the front setback for the multi-family building on Lot 11, Cardinal Heights Part One. The request is to increase the maximum allowable height to 42' and reduce the minimum front setback to 15'. The townhome style multi-family units would still adhere to the maximum 35' height and 20' setback. The OPD plan shows duplex footprints with the access to garages from the front fagade. 14-3A- 4K-1 c-(2) requires garages and off-street parking areas be located so that they do not dominate the streetscape. Alley or private rear lane access will be required, unless garages are recessed behind the front facade of the dwelling in a manner that allows the residential portion of the dwelling to predominate along the street. This standard will be reviewed at site plan and building permitting stage to ensure full compliance to the requirement. Open Space: The proposed development will need to comply with private open space standards, outlined in section 14-2B-4E of the City Code. For the 30-unit complex, the calculation comes out to be 430 square feet of private open space required (10 SF per bedroom, 43 total bedrooms in complex). The townhome style multi-family units will also need 10 sq feet per bedroom. The duplexes require a minimum of 300 square feet of open space per dwelling. The OPD plans shows approximately 9,000 square feet of on-site open space for the multi-family uses. The revised OPD plan does not make any changes to the outlots, which total 16.76 acres of regulated sensitive features that were placed in conservation easement as part of the Final Plat process. Traffic Circulation: The proposed development will have access off of Camp Cardinal Blvd through an extension of Deer Creek Road. The extension of Deer Creek Road will provide access to the entire site and, until Camp Cardinal Rd and a proposed traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road are constructed, Deer Creek Road will provide temporary access to Camp Cardinal Road. This will provide a secondary access, if needed. The subdivision code 15- 3-2K authorizes the City to request an applicant to contribute 50% of the reconstruction cost of bringing the segment of the subject street that abuts the subject property to city standards. As a condition to the rezoning, the owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards prior to issuance of building permit. The infrastructure also requires traffic calming devices. The contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. 2. The development will not overburden existing streets and utilities. The property can be serviced by both sanitary sewer and water. Access to the site will be provided through the extension of Deer Creek Road, which will connect to both Camp Cardinal Blvd and Camp Cardinal Road. 3. The development will not adversely affect views, light and air, property values and privacy of neighboring properties any more than would a conventional development. The nearest neighbors to the north of the subject property are separated by a woodland preservation area and a stream corridor. The nearest neighbors to the east and southeast will also remain separated due to the preservation of woodlands. The proposed development does not adversely affect views, light and air, property values and privacy of neighboring properties any more than would a conventional development. 5 4. The combination of land uses and building types and any variation from the underlying zoning requirements or from City street standards will be in the public interest, in harmony with purpose of this Title, and with other building regulations. The proposed RM-12 zone allows the proposed mix of residential land uses proposed. The proposed multi-family building, duplexes, and townhome style multi-family units provide a range of housing options. When factoring in both the total building area occupied (approximately 2.27 acres or 98,800 SF) and the total area occupied by R.O.W. (2.61 acres), the total lot coverage is equal to approximately 15.5%. Meaning, approximately 84.5% of the net site area will remain free of buildings, parking, and vehicular maneuvering areas. The mix of housing, the extension of Deer Creek Road, and the preservation of sensitive features are in the public interest. The applicant has requested two waivers from the underlying zoning requirements. Both requests are only for the multi-family building on Lot 11, Cardinal Heights Part One. 1. Reduction in front setback to 15':The applicant has requested this modification due to site terrain, sensitive features, and the existing conservation easement area. Additionally, the Fire Department requested that the applicant move the building closer to the street to address Fire Code concerns. The alternative was to provide a fire truck turnaround behind the building which is not practical given the site constraints. Moving the building forward requires a reduction in the minimum front yard setback from 20' to 15'. Staff finds this request acceptable. Many residential uses have a 15' setback. The requested variation will still accommodate light, air, privacy, as well as on-site open space. 2. Building height increase to 42': The applicant has requested this modification due to site topography. Building height is measured from average grade to the top of roofline. For the proposed flat roofed building the top of the roofline is the top of the parapet. Due to the sloping nature of the site the rear facade will exceed the 35' height maximum. The outlot to the north which contains protected woodlands and steep slopes will obscure views of the rear building from neighboring property owners. Staff finds this request acceptable, as well. The proposed increase in height will still accommodate sufficient light and air circulation, as well as on-site open space. Compliance with Comprehensive Plan: The area does not have a district plan hence, the proposed development is reviewed according to the IC2030 Comprehensive Plan. The Future Land Use Map of the IC2030 Comprehensive Plan identifies the subject property as appropriate for residential development at a density of 8-16 dwelling units per acre. As previously stated, the subject property proposes around 3.1 dwelling units per net acre. This density is actually below what is envisioned in the plan; however, the site is constrained due to the sensitive features. The IC2030 Comprehensive Plan encourages urban growth through compact and connected neighborhoods. The proposed development demonstrates a commitment to these goals by providing interconnected sidewalks and a variety of housing types that as noted in the Comprehensive Plan, "Ensure a mix of housing types within each neighborhood to provide options for households of all types and people of all incomes". The Comprehensive Plan encourages pedestrian-oriented development and attractive and functional streetscapes that make it safe, convenient, and comfortable to walk. The applicant is showing sidewalks along both sides of Madan Court and Dear Creek Road. The plan also shows a sidewalk along Madan Loop and connected to the Deer Creek sidewalk on the subject property. The sidewalk along Deer Creek will connect to the existing sidewalk along Camp Cardinal Blvd. Although the comprehensive plan discourages cul-de-sacs and emphasizes stub streets for future 6 connectivity, the proposed development is limited due to sensitive areas and existing neighborhood constraints. Specifically, due to the layout of the neighborhood to the north, which incorporates a loop street, connecting with that existing neighborhood is not possible. By proposing development on the most buildable portion of the property, and thereby preserving the natural areas of the property, the development aligns with the goals of the comprehensive plan. Environmentally Sensitive Areas: The subject property contains regulated wetlands, woodlands, and slopes. The applicant submitted a Preliminary Sensitive Areas Development Plan as part of the 2022 OPD rezoning. Since the rezoning the area went through the final platting process. The Final Plat created a conservation easement area that protects the sensitive features outside of the area to be developed. The proposed rezoning to address height and setbacks does not change the conservation easements or anything from the originally approved Preliminary Sensitive Areas Development Plan. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, a public hearing will be scheduled for consideration by the City Council. STAFF RECOMMENDATIONS: Staff recommends approval of REZ24-0010, a proposal to rezone approximately 27.68 acres of land located east of Camp Cardinal Blvd and west of Camp Cardinal Road from Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12) zone to Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) zone subject to the following condition: 1. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. ATTACHMENTS: 1. Aerial Location Map 2. Zoning Map 3. Revised Preliminary Planned Development Overlay Plan 4. Multi-Family Building Renderings Approved by: Tracy Hightshbe, irector Department of ighborhood and Development Services ATTACHMENT 1 Aerial Location Map xt e \'e ow ZI � U � (6 o. rn - � c m U � m � N 67 �a � �' Maclan G e N cc N QC'4cc C) 0 Cc r .a cc N .a N c CZ Lz CG %I O anti > GL N • 0 RUC 0 m co o w .a E o •_ c > c 'VQ cc E E a r. a ~ ' ccn cc o ca cc .a ATTACHMENT 2 Zoning Map ell A | ■ O -4.1| -�] c � � U . } j ) Go ! � . ( � AlmAe j%E . - ■ � � < k � � 6 � - $ a® o� � ` Cc ° \ cc # / § � \ ( \ $ ¥ \� @ ` \ \ 3 = � / . \ ^ �® E \ 2 § 2o \ # : .�. . . » ° A § \ E 0 It % a a = # . 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HARVAT HALL, CITY HALL MEMBERS PRESENT: Susan Craig, Maggie Elliott, Mike Hensch, Steve Miller, Scott Quellhorst, Billie Townsend, Chad Wade MEMBERS ABSENT: STAFF PRESENT: Eric Bigley, Anne Russett OTHERS PRESENT: Gina Landau, Brian Vogel RECOMMENDATIONS TO COUNCIL: By a vote of 7-0 the Commission recommends approval of REZ24-0010, a proposal to rezone approximately 27.68 acres of land located east of Camp Cardinal Blvd and west of Camp Cardinal Road from Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12) zone to Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) zone subject to the following condition: 1. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. CALL TO ORDER: Hensch called the meeting to order at 6:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. REZ24-0010 Location: East of Camp Cardinal Boulevard and West of Camp Cardinal Road An application for a rezoning of approximately 27.68 acres of land from Low Density Multi Family Residential with a Planned Development Overlay (OPD/RM-12) to Low Density Multi Family Residential with a Planned Development Overlay (OPD/RM-12). Russett began the staff report showing an aerial of the subject property, it's located east of Camp Cardinal Boulevard and west of Camp Cardinal Road. The property is currently zoned RM-12 with a Planned Development Overlay, the land to the west is also zoned RM-12, with a Planned Development Overlay and that site is currently vacant. To the south, it's zoned Community Commercial, to the southeast there's more RM-12 zoning and two existing apartment buildings. To the east is the land that the Commission discussed at the last meeting, the proposed Western Homes development that was zoned RS-8 with a Planned Development Overlay. In terms of background, this property was originally rezoned to OPD RM-12 in August 2022, after that rezoning approval went through the applicants moved forward with the subdivision process and their final plats for Cardinal Heights, Part One and Part Two were approved in February 2023. Russett shared the proposed OPD plan and explained this request does not change the proposed land uses or building types that were originally approved with the rezoning from August Planning and Zoning Commission December 4, 2024 Page 2 of 7 2022 nor does it change anything regarding the Sensitive Areas Development Plan or the conservation easements that were approved as part of the subdivision process. The purpose of this rezoning is to request two waivers from zoning standards, and these requests can only be approved through a Planned Development Overlay process. The first request is a 5' reduction in the minimum front yard setback from 20' to 15' and the second request is a 7' increase in the maximum building height from 35' to 42'. Russett also pointed out the requests are only for the one multifamily building. Russett shared a few photographs of the site. She noted again the current rezoning is OPD/RM- 12 and the proposed rezoning is OPD/RM-12 and the request is to allow some flexibility in zoning standards. The total number of lots, which is 23, is not changing. There will be 22 duplexes, four townhome style units and one 30-unit multifamily building. Deer Creek Road will be extended through the site, there will be one cul-de-sac to the north and a loop street to the south where all of the duplexes would be. For rezonings there are specific approval criteria along with the general approval criteria. The first standard is related to the design density and whether or not it's compatible with adjacent developments. The proposed land uses do fit with the existing developments and the proposed development to the east, the development and intensity transitions from lower scale on the west side with the duplexes and increases to the east, which aligns well with the proposed multifamily that Western Homes is proposing on their site. Russett noted an error in the staff report as it stated that the garages for the duplexes will need to be recessed from the front facade of the building but since this is a RM-12 zone the duplexes do not need to meet that standard as that is for certain single-family zones. In terms of open space, there is a lot of open space on the site due to the sensitive areas. In terms of traffic circulation, the property would be accessed off of Camp Cardinal Road and there is a proposed traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. Staff is recommending that the Commission maintain that previously approved condition that requires the owner to contribute 50% of the cost of the construction of Camp Cardinal Road as well as the traffic circle. The second criteria is that the development will not overburdening existing utilities and Russett explained this is an infill site and the subject property has access to sanitary sewer and water, and the developer is already installing infrastructure on the property. The third criteria is that development will not adversely affect views, light, air, property values and privacy, as mentioned previously, there are existing conservation easements on the property that will be maintained with almost 17 acres of land that will not be developed and will be preserved. Also, there's not a lot of development around the subject property, there's some duplexes to the north, there's the existing apartments to the southeast, and there's Saint Andrew Church to the east so this development will not impact neighboring residents more than a conventional development would. The fourth criteria is that land use building types and the proposed variations from zoning requirements will be in the public interest. Russett reiterated regarding the waivers, they are just for one building and the applicant has requested a reduction in the front setback from 20' to 15' due to site terrain, sensitive features and the existing conservation easements in the area. Additionally, the fire department requested that the applicant move the building closer to the street to address fire code concerns. The alternative of moving the building was to provide a fire truck turn around behind the building, which was not practical given the conservation easement Planning and Zoning Commission December 4, 2024 Page 3 of 7 and the site constraints but moving the building forward requires approval of the setback reduction. Staff finds this request to be acceptable as many other residential uses have a 15' setback and the requested variation will still accommodate light, air, privacy, as well as onsite open space. The second request is to increase the building height of this building to 42' and the applicant has requested this modification due to site topography. Staff measures building height based on the average grade to the top of the roof line so due to the sloping nature of the site, the building exceeds that 35' height maximum, however from the front of the building, it will appear to be 35' and at the rear of the building it will appear taller than 35' because of the sloping grade on the site. The rear portion of the building that will look taller is adjacent to an outlot, which is wooded, and so visually will have no impact of passerby's on the street so staff finds this request to be reasonable as well. Additionally, the proposed increase in height will still accommodate sufficient light and air and open space, and the building will still appear to be 35' from the front. Russett shared some elevations that were provided by the applicant of the multifamily building. In terms of consistency with the Comprehensive Plan, the Future Land Use Map envisions this to be between eight and 16 dwelling units per acre and the proposed development is under that at three, but the site is constrained significantly by the sensitive features. The applicants are incorporating a diversity of housing types and preserving woodlands, wetlands and slopes on the site. Regarding the environmentally sensitive areas the conservation easements have been put in place to protect the sensitive areas and that will not be changing. In terms of next steps, after a recommendation from the Commission, City Council will set a public hearing, likely at their next meeting on December 10, and the public hearing would then be on January 7. Staff recommends approval of REZ24-0010, a proposal to rezone approximately 27.68 acres of land located east of Camp Cardinal Blvd and west of Camp Cardinal Road from Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12) zone to Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) zone subject to the following condition: 2. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. Hensch noted one of the criteria is that the development, or the change, doesn't impact views and that always seems so subjective, the view for one person could be fine and to another person it is horrible and for no reason other than personal opinion. Are there any objective criteria regarding that or is it subjectively interpreted. Russett confirmed it is subjective and for this property, in terms of views, the only real neighbors are to the north and they're still going to have a creek and a woodland in their backyard and that won't change with this development. Quellhorst noted in the report the applicant held a Good Neighbor meeting, what was the result or feedback that was obtained as a result of that meeting. Russett explained they held the Good Neighbor meeting for the original rezoning in 2022 and there was a significant amount of feedback from that Good Neighbor meeting and the public hearing process for that, but with this rezoning, staff hasn't heard anything from neighbors, and they were notified of the meeting tonight. Planning and Zoning Commission December 4, 2024 Page 4 of 7 Craig asked about the traffic circle and does it go between the two developments. Russett explained the traffic circle does go into the Western Homes development and they are also required to contribute 50% of the cost of that construction of that traffic circle. Hensch opened the public hearing. Gina Landau (Navigate Homes) stated nothing's really changed from the very beginning as far as the intention of the development it was just as they started designing parking lots and parking underground areas, they ran into a couple glitches and realized they would need the waivers. Hensch asked if moving the setback in the front was primarily because of the fire department's request. Landau confirmed they met with the fire department, and it was their requirement for safety. And then regarding the additional height, that's primarily related to the topography on the site because the intention is to have parking underground, and the back part of the building will appear as a four story and the front is only a three story. There will be a little bit of outdoor parking just to hit the requirements, but the majority of the parking will be underground. Craig asked who's the target audience here as it seems like a nice development for families but where are the kids going to play. Landau stated she is not the sales and the marketing person but these will be condos, not an apartment building and typically, most condos are first time home buyers who eventually will maybe move into a duplex, which is what the rest of that development is. Residents may possibly have children, yes, but maybe just starting their families, and while there's no structured play area there's lots of open space with the conservation areas around it. Landau noted all of the open space with the outlots will be maintained by an HOA and they've been working with the attorneys to get those set up to make it equitable for everyone. Hensch asked how many acres of open space are in the Conservation Reserve. Russett noted it's almost 17 acres. Craig noted HOAs don't always take care of their open spaces well, so if there's a way to make HOAs more responsive to the maintenance of their responsibilities that would be appreciated. Townsend asked if there are affordable units in this development. Landau stated there's nothing designated as true affordable housing according to City requirements, but these are not luxury units, they are all one- and two-bedroom units in the 30-plex and they are trying to keep the price point down where someone can actually afford to buy it as a first time homeowner. Townsend asked given the extra height waiver is there any reason why they couldn't have asked for some affordable units in these buildings. Russett noted this area doesn't require income restricted units and the Commission would have add a condition the rezoning and demonstrate that this rezoning creates a public need for those income restricted units. Russett also noted regarding the height waiver, it's really a topography issue. The height is calculated from the average grade and from the front it is going to be 35' but the code measures height from the middle which is a much lower grade on this site. Planning and Zoning Commission December 4, 2024 Page 5 of 7 Hensch noted in this area there's a history of neighbors complaining about view interference with their view and so he just wants to make sure they address that. Brian Vogel (Engineer, Hall & Hall) explained he doesn't know the distance from other buildings and the views, but as far as the height the front of the building is going to be 30' not even 35' but then as the grade slopes away to get to the back it will be the 40' height. There is about a 12' change in grade due to the slope from front to back. Hensch closed the public hearing. Elliott moves to recommend approval of REZ24-0010, a proposal to rezone approximately 27.68 acres of land located east of Camp Cardinal Blvd and west of Camp Cardinal Road from Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM- 12) zone to Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) zone subject to the following condition: 3. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. Wade seconded the motion. Elliott stated it seems like a simple request, the fire department requests the setback, and the height seems to be reasonable based on staff recommendation. Wade noted it's a safety request based on the fire department and the law of averages for the topography. Hensch stated he thinks this is a pretty reasonable request and any chance to increase the number of housing units that are more accessible by Iowa City standards they certainly should do that so he supports this application. A vote was taken and the motion passed 7-0. DISCUSSION OF PLANNING &ZONING COMMISSION REPRESENTATION ON THE COMPREHENSIVE PLAN UPDATE STEERING COMMITTEE: Russett reminded the Commission that the City is getting started on the Comprehensive Plan update and have executed a consultant agreement with Confluence, out of Des Moines. The City is in the process of formulating a steering committee for this update and are requesting two volunteers from the Planning and Zoning Commission. The role of the steering committee is to serve as an advisor to City staff and the consultant team as they're preparing the Plan, to provide input and feedback, to review the drafts, to help establish final recommendations, which will eventually come to this Commission, and to be an ambassador for the Plan, to promote awareness throughout the community, to encourage participation and to advocate for the Plan. In terms of level of commitment she explained it would be about a one-and-a-half-year process, and there's probably going to be about seven meetings that will last 90 minutes. These meetings will likely start in January. Prepared by: Anne Russett, Senior Planner,410 E.Washington Street, Iowa City, IA 52240; (REZ24-0010) Ordinance No. An ordinance conditionally rezoning approximately 27.68 acres of property located east of Camp Cardinal Blvd and west of Camp Cardinal Rd from Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12) to Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12) (REZ24-0010). Whereas, IC Grove East, LLC, and Navigate Homes Iowa, LLC, have requested a rezoning of property located east of Camp Cardinal Blvd and west of Camp Cardinal Rd. from Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12) to Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12); and Whereas, the Comprehensive Plan indicates that the subject area is appropriate for residential development at a density of 8-16 dwelling units per acre; and Whereas, the Comprehensive Plan encourages a mix of housing types within each neighborhood to provide options for households of all types and people of all incomes; and Whereas, the Comprehensive Plan encourages pedestrian-oriented development and attractive and functional streetscapes that make it safe, convenient, and comfortable to walk; and Whereas, the rezoning creates a public need for construction of Camp Cardinal Rd to provide a secondary access and additional traffic calming devices at the intersection of Deer Creek Rd and Camp Cardinal Rd to provide the safe street network envisioned in the Comprehensive Plan; and Whereas, the Planning and Zoning Commission has determined that, with appropriate conditions regarding construction of Camp Cardinal Rd and a traffic circle at the intersection of Deer Creek Rd and Camp Cardinal Rd, the requested zoning is consistent with the Comprehensive Plan; and Whereas, Iowa Code §414.5 (2024) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above existing regulations, in order to satisfy public needs caused by the requested change; and Whereas, the owner, IC Grove East LLC, and the applicants have agreed that the property shall be developed in accordance with the terms and conditions of the Conditional Zoning Agreement attached hereto to ensure appropriate development in this area of the city. Now, therefore, be it ordained by the City Council of the City of Iowa City, Iowa: Section I Approval. Subject to the Conditional Zoning Agreement attached hereto and incorporated herein, property described below is hereby classified Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12), as indicated: Cardinal Heights Part One and Cardinal Heights Part Two in the City of Iowa City, Johnson County, Iowa Ordinance No. Page 2 Section II. Zoning Map. The building official is hereby authorized and directed to change the zoning map of the City of Iowa City, Iowa, to conform to this amendment upon the final passage, approval and publication of the ordinance as approved by law. Section III. Conditional Zoning Agreement. The mayor is hereby authorized and directed to sign, and the City Clerk attest, the Conditional Zoning Agreement between the property owner(s) and the City, following passage and approval of this Ordinance. Section IV. Certification and Recording. Upon passage and approval of the Ordinance, the City Clerk is hereby authorized and directed to certify a copy of this ordinance and any agreements or other documentation authorized and required by the Conditional Zoning Agreement, and record the same in the Office of the County Recorder, Johnson County, Iowa, at the Owner's expense, upon the final passage, approval and publication of this ordinance, as provided by law. Section V. Repealer. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section VI. Severability. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section VII. Effective Date. This Ordinance shall be in effect after its final passage, approval and publication in accordance with Iowa Code Chapter 380. Passed and approved this day of , 2025. Mayor Attest: City Clerk Approved by City Attorney's Office Prepared by:Anne Russett,Senior Planner,410 E.Washington, Iowa City, IA 52240 (REZ24-0010) Conditional Zoning Agreement This agreement is made among the City of Iowa City, Iowa, a municipal corporation (hereinafter "City"), IC Grove East, LLC (hereinafter referred to as "Owner"), and Navigate Homes Iowa, LLC (hereinafter referred to as "Applicant"). Whereas, Owner is the legal title holder of approximately 27.68 acres of property located east of Camp Cardinal Blvd and west of Camp Cardinal Rd., legally described below; and Whereas, the Applicant has requested the rezoning of said property legally described below from Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM- 12) to Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12); and Whereas, the Comprehensive Plan indicates that the subject area is appropriate for residential development at a density of 8-16 dwelling units per acre; and Whereas, the Comprehensive Plan encourages a mix of housing types within each neighborhood to provide options for households of all types and people of all incomes; and Whereas, the Comprehensive Plan encourages pedestrian-oriented development and attractive and functional streetscapes that make it safe, convenient, and comfortable to walk; and Whereas, the rezoning creates a public need for construction of Camp Cardinal Rd to provide a secondary access to the development; and Whereas, the rezoning creates a public need for additional traffic calming devices at the intersection of Deer Creek Rd and Camp Cardinal Rd to provide the safe street network envisioned in the Comprehensive Plan; and Whereas, the Planning and Zoning Commission has determined that, with appropriate conditions regarding contributing to the cost of developing Camp Cardinal Rd to urban design standards and also contributing to the cost of constructing a traffic circle at the intersection of Deer Creek Rd and Camp Cardinal Rd, the requested zoning is consistent with the Comprehensive Plan; and Whereas, Iowa Code §414.5 (2024) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above existing regulations, in order to satisfy public needs caused by the requested change; and Whereas, the Owner and Applicant agree to develop this property in accordance with the terms and conditions of this Conditional Zoning Agreement. Now, therefore, in consideration of the mutual promises contained herein, the parties agree as follows: 1. IC Grove East LLC is the legal title holder of the property legally described as: 1 Cardinal Heights Part One and Cardinal Heights Part Two in the City of Iowa City, Johnson County, Iowa 2. Owner and Applicant acknowledge that the City wishes to ensure conformance to the principles of the Comprehensive Plan. Further, the parties acknowledge that Iowa Code §414.5 (2024) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above the existing regulations, in order to satisfy public needs caused by the requested change. 3. In consideration of the City's rezoning the subject property, Owner and Applicant agree that development of the subject property will conform to all requirements of the Zoning Code, as well as the following conditions: a. Prior to issuance of a building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards in accordance with Iowa City Code of Ordinances 15-3-2. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road 4. The conditions contained herein are reasonable conditions to impose on the land under Iowa Code §414.5 (2024), and that said conditions satisfy public needs that are caused by the requested zoning change. 5. This Conditional Zoning Agreement shall be deemed to be a covenant running with the land and with title to the land, and shall remain in full force and effect as a covenant with title to the land, unless or until released by the City of Iowa City. Once a building permit is issued, the conditions shall be deemed satisfied and no further release of this agreement will be provided. The parties further acknowledge that this agreement shall inure to the benefit of and bind all successors, representatives, and assigns of the parties. In the event the subject property is transferred, sold, redeveloped, or subdivided, all development will conform with the terms of this Conditional Zoning Agreement. 6. Nothing in this Conditional Zoning Agreement shall be construed to relieve the Owner from complying with all other applicable local, state, and federal regulations. 7. This Conditional Zoning Agreement shall be incorporated by reference into the ordinance rezoning the subject property, and that upon adoption and publication of the ordinance, this agreement shall be recorded in the Johnson County Recorder's Office at the Applicant's expense. Dated this day of , 2025. City of Iowa City IC Grove East, LLC Bruce Teague, Mayor By: Attest: Kellie Grace, City Clerk 2 Approved by: Navigate Homes Iowa, LLC City Attorney's Office By: City of Iowa City Acknowledgement: State of Iowa ) ) ss: Johnson County ) This instrument was acknowledged before me on 2025 by Bruce Teague and Kellie Grace as Mayor and City Clerk, respectively, of the City of Iowa City. Notary Public in and for the State of Iowa (Stamp or Seal) IC Grove East, LLC Acknowledgement: State of County of This record was acknowledged before me on 2025 by (name) as (title) IC Grove East, LLC. Notary Public in and for the State of Iowa (Stamp or Seal) My commission expires: Navigate Homes Iowa, LLC Acknowledgment: State of County of This record was acknowledged before me on 2025 by (name) as (title) of Navigate Homes Iowa, LLC. Notary Public in and for the State of Iowa (Stamp or Seal) My commission expires: 3 Item Number: 9.c. r 1 CITY OF IOWA CITY a Qa, COUNCIL ACTION REPORT January 7, 2025 Ordinance conditionally rezoning approximately 31.65 acres of property located east of Camp Cardinal Road and north of Gathering Place Lane from Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) to Medium Density Single- Family Residential with a Planned Overlay Development (OPD/RS-8). (REZ24-0008) Attachments: REZ24-0008 Staff Report Packet 11-20-24 REZ24-0008 PZ 11.20.24 minutes REZ24-0008 Ordinance REZ24-0008 CZA STAFF REPORT To: Planning and Zoning Commission Prepared by: Rachael Schaefer, Associate Planner Item: REZ24-0008 Western Home GPD Date: November 20, 2024 of Iowa City GENERAL INFORMATION: Applicant/Owner: Pat O'Leary Western Home Independent Living Services, Inc. 5703 Caraway Lane Cedar Falls, IA 52246 Contact Person: Michael Welch Welch Design and Development michael@welchdesigndevelopment.com Requested Action: Rezoning from Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) to Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) Purpose: Amend an approved Preliminary OPD Plan to allow for the conversion of the Camille Court area from five single-family homes to a 16-unit elder apartment building with rehabilitation and wellness areas for residents on the ground floor. Location: East of Camp Cardinal Road and north of Gathering Place Lane Location Map: r s GATHERINGEk� Size: 31.2 Acres 2 Existing Land Use; Zoning: Undeveloped/Vacant Open Space; Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) Surrounding Land Use; Zoning: North: Residential; Low Density Single-Family Residential with a Planned Development Overlay (OPD/RS-5) South: Residential & Institutional; Low Density Single-Family Residential with a Planned Development Overlay (OPD/RS-5) and Low Density Multi-Family (RM-12) East: Residential; Rural Residential with a Planned Development Overlay (OPD/RR-1) West: Undeveloped/Vacant Open Space and Single-Family Residential; Low Density Multi-Family with a Planned Development Overlay (OPD/RM-12) and Interim Development Single-Family Residential (ID- RS) Comprehensive Plan: Residential, 2-8 Dwelling Units Per Acre District Plan: None Neighborhood Open Space District: NW1 Public Meeting Notification: Property owners and occupants within 500' of the property received notification of the Planning and Zoning Commission public meeting. A rezoning sign was posted onsite at Gathering Place Lane. File Date: October 31, 2024 45 Day Limitation Period: December 15, 2024 BACKGROUND INFORMATION: The applicant, Western Home Independent Living Services, is requesting approval for the rezoning of 31.2 acres from Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) to Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) for land located east of Camp Cardinal Road and north of Gathering Place Lane. This property was originally rezoned to OPD/RS-8, and a Preliminary OPD Plan was approved on February 9, 2023 (Ord. No. 23-4895). The following conditions were approved with that rezoning: 1. Prior to issuance of a building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards from Gathering Place Lane to the future extension of Deer Creek Road in accordance with 15-3-2 of the Iowa City Code. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. 2. In the event Owner desires to construct on-street angled parking, at the time of final platting, Owner shall execute an agreement in a form approved by the City Attorney obligating the Owner to maintain such spaces. After the rezoning and Preliminary OPD Plan was approved, this property received preliminary and final plat approval. 3 The applicant would now like to make an amendment to the Preliminary OPD Plan that was approved in 2023 to allow for the conversion of the Camille Court area from five single-family homes to a 16-unit elder apartment building with rehabilitation and wellness areas for Western Home patrons on the ground floor. Per section 14-8D-8E, a substantive change is defined as, "a significant change in the land uses, street locations, or character of the development from what is shown on the approved OPD plan or sensitive areas development plan or any variation from the underlying zoning requirements or street standards beyond the ranges approved on the preliminary OPD plan or preliminary sensitive areas development plan". The proposed amendment is considered a substantive change because it removes the Camile Court right-of-way and changes single-family homes to a multi-family building. A replat will be required to remove the Camile Court right-of-way. Staff recommends the following rezoning condition be added to ensure a final plat application is submitted and approved: 1. Prior to issuance of a building permit, a replat of the Western Home Gpd Subdivision showing the removal of the Camille Court ROW and demonstrating consistency with the Preliminary OPD and Sensitive Areas Development Plan must be approved. Staff also recommends maintaining the originally approved rezoning conditions to ensure those requirements are reflected in the Subdivider's Agreement that will accompany the replat of the Western Home Gpd Subdivision. In addition to the proposed substantive change described above, the updated plan also proposes to reduce the unit count of building #102 from the originally approved 22 units to 16 units and removing one single family home on the bulb of Clara Court. These changes are not considered substantive as they do not increase density or change the character of the development. Non-substantive changes are administratively reviewed and approved. Factoring in all the proposed changes, the total number of units on the property would increase by 4 when compared to the plan approved in 2023. The Preliminary Planned Development Overlay and Sensitive Areas Development Plan approved in 2023 is provided in Attachment 2. The proposed Planned Development Overlay and Sensitive Areas Development Plan is provided in Attachment 3. Renderings of the proposed building are provided in Attachment 4 and Attachment 5 is the Applicant's Statement. Good Neighbor Policy: The surrounding property owners were notified of the proposed rezoning. A Good Neighbor meeting was held at St. Andrews Presbyterian Church on November 6, 2024. A summary of the meeting is included in Attachment 6. ANALYSIS: Current Zoning: The subject property (approximately 31.2 acres) is zoned Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8). The purpose of this zone is primarily to provide for the development of small lot single-family dwellings. Due to impacts to the sensitive areas, an OPD was requested and approved in 2023, allowing for a mixture of uses, provided that additional criteria in sections 14-3A-4 and 14-3A-5 of the Code were met. The approved Preliminary OPD Plan also allowed the applicant to request waivers for certain zoning standards. In this case, a mix of single-family, duplex, and multi-family residential uses, in addition to commercial uses, were approved. Proposed Zoning: The applicant is requesting to rezone the area (31.2 acres) to Medium Density Single-Family with a Planned Development Overlay (OPD/RS-8). The proposed zoning remains the same since the applicant is proposing an amendment to the approved Preliminary OPD Plan. The OPD also allows the applicant to request waivers for certain zoning standards. In this case, an additional multi-family residential use is being proposed, which requires careful attention to site and building design to ensure compatibility with the character, scale, and pattern of the residential development. The applicant is also requesting an increase in the maximum building height from 35' to 45' for the newly proposed building #103 to address site typography and rooftop features. These requests are discussed in detail below. General Planned Development Approval Criteria: Applications for Planned Development rezonings are reviewed for compliance with the following standards according to Article 14-3A of the Iowa City Zoning Code. 1. The density and design of the Planned Development will be compatible with and/or complementary to adjacent development in terms of land use, building mass and scale, relative amount of open space, traffic circulation, and general layout. Density: The applicant is requesting to rezone to OPD/RS-8, which allows for a density of 8 dwelling units per net acre of land area (total land minus street rights-of-way). The 2023 plan was approved for 35 single-family homes, 8 duplex units, 38 condominium-style units, and 20 townhome-style units, adding up to 101 total units across the 27.02 acres of net site area, which equals 3.7 dwelling units per acre. A building with 32 assisted group living beds was also approved but does not count towards the density requirement. These bedrooms are not included in the site's density calculation because they are not considered dwelling units. With the addition of the proposed 16-unit multi-family building and removal of the Camile Court right- of-way, the newly proposed plan has 29 single-family homes, 8 duplex units, 48 condominium- style units, and 20 townhome-style units added up to 105 total units across the 27.11 acres of net site area, which equals 3.9 dwelling units per acre. Overall, the proposed plan complies with the planned development density requirements for an RS-8 base zone. Land Uses Proposed: The applicant is proposing to replace five single-family homes with a multi- family residential building. The proposed building will have rehabilitation and wellness areas for Western Home patrons on the ground floor and two levels of congregate living above the ground floor. There will be a total of 16 units. The entire development is intended to be a senior living community. Based on the onsite parking provided for the multi-family building,the proposed units must be occupied as elder apartments unless additional onsite parking is provided. Surrounding zones include Rural Residential (RR-1) to the east, Low Density Single-Family Residential (RS-5) to the north and southeast, and Low-Density Multi-Family Residential (RM- 12) to the south and west. Most surrounding properties also have Planned Development Overlays (OPDs), largely due to sensitive features. Surrounding land uses include single-family homes to the north and east, St. Andrew's Church to the southeast, and multi-family condominiums to the south. The property to the west is undeveloped but was rezoned in October 2022 to allow duplex, townhome, and multi-family units. The proposed mix of housing types complements existing homes nearby and future development plans. Mass, Scale, and General Layout: Due to potential impacts to sensitive areas,the layout is more compact than a conventional development in a single-family residential zone. The proposed multi-family use is on the west side of the property near other more intense uses, including the previously approved townhome style and multi-family buildings, St. Andrew's Church, the Cardinal Villas Condominiums,and the Cardinal Heights subdivision to the west with a proposed mix of duplex, townhome, and multi-family buildings. The proposed multi-family building has access to major streets, though it is also near an existing single-family home at 620 Camp Cardinal Boulevard. However, that home is zoned interim development, so redevelopment may occur in the future. The woodlands will obstruct the existing home's view of the proposed development. The proposed development allows for the transition from the higher intensity multi-family uses on the western portion of the parcel to the eastern portion that contains predominantly single-family homes along Gathering Place Lane, Clara Court, and Timothy Court, with duplexes on some corner lots. Overall, the layout maintains an appropriate transition to surrounding neighborhoods. 5 Buildings in this zone cannot typically exceed 35 feet in height, and their footprints must comply with lot coverage standards. However, the applicant has requested an increase in height limits for the multi-family building, allowing it to be approximately 45 feet tall. All other multi-family and mixed-use buildings in the development have received approval to increase the maximum height to 45'. The Zoning Code requires that the off-street parking for multi-family uses be located entirely behind the building. Site topography and sensitive area restrictions make this impractical; therefore, the applicant will be requesting a minor modification to allow some of the required parking to be located on the side of the building and screened from view of Gathering Place Lane. Most of the parking area for the multi-family building is behind the building and below grade. Standards relating to mass, scale, and layout will be reviewed at the site plan and building permitting stages to ensure full compliance with these requirements. Lighting for any development must follow standards that minimize glare and light trespass for nearby properties. Illumination cannot exceed 0.5 initial horizontal foot-candles and 2.0 initial maximum foot-candles at any property line adjacent to or across the street from a residential zone, in addition to standards related to height and shielding. The development must also meet low illumination district standards, which require the maximum total outdoor light output for the development to be less than 50,000 initial lumens per acre. Downcast streetlights are anticipated at every intersection and at every dead-end or cul-de-sac to enhance intersection identification and safety. A lighting plan will be reviewed during site plan review. Open Space: The proposed development must comply with the private open space standards outlined in section 14-2A-4E of the Zoning Code. The newly proposed multi-family building with 16 units requires 400 square feet of private usable open space (10 SF per bedroom). The proposed multi-family building shows adequate private open space. Excluding the proposed and previously approved developments, much of the remaining area on the property is left as open space to retain stormwater and protect sensitive features. Open space requirements will be reviewed at the site plan and building permitting stages. Traffic Circulation: The proposed development will only have access off Gathering Place Ln. Secondary access to the site is anticipated following the extension of Deer Creek Road from Camp Cardinal Boulevard to the west as part of the Cardinal Heights subdivision. Section 15- 3-2K of the Subdivision Code allows the City to request an applicant contribute 50 percent of the cost of bringing a segment of street abutting a property to City standards. Staff recommends maintaining the previously approved condition of the rezoning that the owner contribute 50 percent of the cost of upgrading Camp Cardinal Road to City standards prior to issuance of a building permit, including the cost of building the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road which will serve as a traffic calming device. Access to the northern portion of the site will be along Gathering Place Lane from its intersection with Deer Creek Road. This northern area will only have a single point of access for the foreseeable future due to sensitive areas and existing neighborhood layouts. Specifically, connecting to other existing neighborhoods is not possible due to their street layout to the east and north, which incorporates loop streets with no potential areas for connection. However, the Gathering Place Lane extension is stubbed out on the eastern portion of the St. Andrew's property with a temporary turnaround to allow future connectivity should that area develop. 2. The development will not overburden existing streets and utilities. Access to the site will be provided through the extensions of Camp Cardinal Road, Gathering Place Lane, and Deer Creek Road (which will provide secondary access when the proposed Cardinal Heights subdivision is developed to the west). If Cardinal Heights develops, the southern portion of the property would have two points of access, but the remainder would 6 still only have one point of access. For the full development to have secondary access, additional development would need to occur on the eastern portion of the St. Andrew's property. The approved development was expected to have 309 daily trips at Deer Creek Road and Gathering Place Lane, which is less than the 500 vehicle trips that would cause it to become overburdened. The four additional units being proposed will have a negligible effect on the daily trips and will still not overburden Gathering Place Lane. Should Cardinal Heights not develop, the single point of access would be Camp Cardinal Road at Camp Cardinal Boulevard. Because Camp Cardinal Road follows collector street rather than local street standards, the vehicle trip threshold is significantly higher to become overburdened. As a result, staff does not anticipate any problems. A unique feature of the approved Preliminary OPD Plan is the diagonal on-street parking along Gathering Place Ln. Staff found this reasonable, given the proposed commercial uses at that location. However, the Public Works Department does not have a practice of maintaining such parking spaces. Staff recommends maintaining the previously approved condition that the owner maintain the diagonal on-street parking spaces, including snow removal. Staff recommends that this obligation be further detailed in an agreement executed at the time a final replat is approved. 3. The development will not adversely affect views, light and air, property values, and privacy of neighboring properties any more than would a conventional development. The nearest neighbors to the north of the proposed multi-family building are separated by a woodland preservation area and stream corridor. The property to the west is also separated by a woodland preservation. As such, the proposed development will not adversely affect views, light and air, property values, and neighboring properties' privacy any more than a conventional development would. 4. The combination of land uses and building types and any variation from the underlying zoning requirements or from City street standards will be in the public interest, in harmony with the purpose of this Title, and with other building regulations. The applicant is requesting waivers to increase building height and allow an additional multi- family use. The approval criteria for these waiver requests are discussed in the following sections, but overall, the proposed development and the waivers appear to be in the public interest and in harmony with the purpose of this title. Building Height: The applicant is requesting an increase in the building height for the proposed multi-family building from 35 feet to 45 feet to allow a usable open space for residents on the top story of the building. The maximum building height may be modified pursuant to 14-3A- 4K-1 b, where the design of the development results in sufficient light and air circulation for each building and adequate, accessible open space for all residents of the development. In addition, at least 35 percent of the net land area in the development must be free of buildings, parking, and vehicular maneuvering areas. This standard is met since 70 percent of the proposed development, including sensitive features and stormwater management facilities, is open space free of buildings, parking, and vehicular maneuvering areas. Based on the renderings, the additional height is used to accommodate an additional half-story on the top of buildings, which is stepped back to maintain light and air for the building, and the proposed patios add usable outdoor space for residents. Mix of Uses: The applicant is requesting a multi-family use and building type that is different from what is typically allowed in an RS-8 zone. To allow this additional land use, the applicant must meet all approval criteria at 14-3A-4C-1. Based on the following analysis, the proposed use appears appropriate given the intent of the development and transitions to surrounding areas. 7 The proposed multi-family building adds to the already approved mix for senior housing in the development. A mix of housing types, including single-family, two-family, and multi-family dwellings, is encouraged in all residentially zoned planned developments. Offering additional multi-family units will add to the development's ability to offer range of building types in such a way that maintains compatibility between uses. The proposed multi-family building utilizes similar architectural elements, scale, massing, and materials as the previously approved single-family, multi-family, and commercial buildings. Compliance with Comprehensive Plan: The Northwest Planning District does not have a district plan, so the proposed development is reviewed using the IC2030 Comprehensive Plan. The Future Land Use Map of IC2030 identifies the subject property as appropriate for residential development at a density of 2-8 dwelling units per acre. The applicant proposes a density of 3.9 dwelling units per net acre which is consistent with the vision in the plan, even when the additional density provided by the assisted living facilities is included. IC2030 encourages a diversity of housing options in all neighborhoods and compact, efficient development that is contiguous and connected to existing neighborhoods. The proposed multi- family building adds to the developments ability to implement these goals by focusing on one of the few remaining undeveloped in-fill parcels in Iowa City. In addition, it maintains the development's ability to offer a full range of housing types, including single-family homes, duplexes, townhomes, multi-family units, and assisted group living. The Comprehensive Plan also encourages pedestrian-oriented development and attractive and functional streetscapes that make walking safe, convenient, and comfortable. The proposed multi-family development offers a rehabilitation and wellness facility for the development's residents in a centrally located place, which provides an additional destination within walking distance of homes. Environmentally Sensitive Areas: The subject property contains regulated wetlands, a stream corridor, slopes, and woodlands. The applicant submitted a Preliminary Sensitive Areas Development Plan as part of the 2023 OPD rezoning. The proposed plan does not change anything from the original Preliminary Sensitive Areas Development Plan. Due to the proposed disturbance of the wetland buffers, a Level II Sensitive Areas Review was required. No impacts were proposed to the existing wetlands. However, the City's Sensitive Areas Ordinance requires a 100-foot buffer to be maintained between a regulated wetland and any development activity (14-51-6E-1). The Ordinance allows a 50-foot buffer reduction for the wetland according to 14-51-6E-3a of the City Code, where applicable standards are met as demonstrated by a wetland specialist. In 2023, the applicant requested a 50-foot buffer reduction, and a wetland specialist determined that all standards of 14-51-6E-3a were met. The requested buffer was approved in 2023 as part of the Preliminary Sensitive Areas Development Plan. All standards related to the stream corridor, slopes, and woodlands were also met. Conservation easements were then established through the final platting process to protect the environmentally sensitive areas. Neighborhood Open Space: According to section 14-5K of the City code, the dedication of public open space or fee in lieu of land dedication is addressed at the time of final platting for residential subdivisions. Based on the 31.2 acres of RS-8 zoning, the developer was required to dedicate approximately 1.08 acres to the City or pay a fee in lieu of land dedication. The applicant requested to pay a fee in lieu of a public open space dedication, which equaled $140,467.39. That fee was approved during the final platting process. Storm Water Management: The Final Plat included a storm water management easement on Lot 8 2 to accommodate stormwater management. Construction documents were submitted as part of the Final Platting process and were approved by Public Works. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, a public hearing will be scheduled for consideration by the City Council. STAFF RECOMMENDATION: Staff recommends approval of REZ24-0008, a proposal to rezone approximately 31.2 acres of land located east of Camp Cardinal Road and north of Gathering Place Lane from Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) to Medium Density Single-Family Residential with a Planned Overlay Development(OPD/RS-8)subject to the following conditions: 1. Prior to issuance of a building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards from Gathering Place Lane to the future extension of Deer Creek Road in accordance with 15-3-2 of the Iowa City Code. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. 2. In the event Owner desires to construct on-street angled parking, at the time of final platting, Owner shall execute an agreement in a form approved by the City Attorney obligating the Owner to maintain such spaces. 3. Prior to issuance of a building permit, a replat of the Western Home Gpd Subdivision showing the removal of the Camille Court ROW and demonstrating consistency with the Preliminary OPD and Sensitive Areas Development Plan must be approved. ATTACHMENTS: 1. Location & Rezoning Maps 2. Approved Preliminary Planned Development Overlay and Sensitive Areas Development Plan — February 7, 2023 3. Preliminary Planned Development Overlay and Sensitive Areas Development Plan — Proposed 4. Building #103 Renderings 5. Applicant's Statement 6. Summary Report for Good Neighbor Meeting Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services ATTACHMENT 1 Location & Zoning Maps �►' ICY 1 0 ow f Kennedy Pkwy m m •• i (D (D m 0 a 1 0) >+ X O U (D • � 4, 00 � a� Q0 • r Q� 0) E C: 0-0 (D M � � 0 p& �y ,. r O L t. (DO /�4%6 �1 'ials O O) � 2 N O N O Q O � @ � nin���il Q N � CO � Z U a) - D Cn > It ��� O O N Q Q `2O (6 a (6 U to U •— E N a�i Q 2 o > O L V N U N E -0 U_ Q — N j ? E D O > aclan >,Cn c -0 � E N ��� Madan Gt _0 C O OV Q (6 > U) 0) >s L. E (D > N -0 07 = > _ - O C 0 U 0 N ® O Li- O O -0 O O to 70 L (6 ( N 0- / Q N O (6 2 O J � LLL d . R 3 s R ( I a Lj- • 1, , rN 7 >" - ,,;,:; -�, - . ` li � Kennedy PkwY e s :s _ �� a .•-... CD 1 — LO N y• — •• (D 1 . U (D CU i � > U _ . r .. > a 1 g O � � C/) co LL • O i f Q O Q O EZ Z3 N (D = C/) -5 — Pct% 0 (U 0 O U) � U CU CU -E— O O E @ nia�ir N CO � U 70 CU - Cn > , �U!— 0 (6 0 � � 2�, (a2a (6 U) V 0 E O N CU 2 p Z > 00 N (6 O U U N V E -0 cV U E Q (Dg 0 O 0 Madan Cir Cn U E N Madan Gt O) O OU0 (6 > (6 J N 0 L E �• > CU N 0 (6 U - O CU N a� L U) 0 `o CU O U - (6 (6 CU 0 0 CU 0 (6 —, c _ t Q = E o �. OJ � LL ATTACHMENT 2 Approved Preliminary OPD and SDAP Plan — February 7, 2023 z a Iz Mw o =o C Eio a o M fw N Q z - .ss ��a ss � Ws �w �o 000 � ry W Wo 3��� �S �go��� m g� ttaaa Ih 0 0 Q 3 3� 3w� �"a 3h wb Wz3 zz8z Z ow��g �r� m�m z�� w �- z 00o J Q so =�3 $���3P �o wb �oa W` z a g3�J^u G 9 �GM9 3^u 3f8z = N R 2� 3 w E�dw / ® I W j2L LU Q r—i w 0 cn z0v � �� � w � / W Z C' �LL� w z w � _ �\ � =gym 9s Q z Z �n W w JE _ Q =Mod duos 1Ucn0 0 0 �o zW o oo° - I—I W d 9 LJ s K ao i \ BUTTERNUT LANE \.. a l a t; I�I I _. 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L —. __ _— - _.._ — _.._.._.._.. .. 99 I �fAw S 1 \ ^\\ �\��� III_ t3 w o � I I ----- 1 „ Q no:)vavio - - a -, / i\ ��• \� _ I �T �3 a I - �m NI 3DVld 9NIa3H1V9 0 _I LL `�. _.._ — _.._.._.._ r U� 'l - �o i �3 it ryQo Boa �=8� I o II a—._ ..— .—.—.—.—. .—.—.—.—.—.—.—.— _.WNIF]aYU—.d4J19..___ oAER \\ I I n a' �� ��. ?�Ji/ ,� � � /F � • k % �— — �i/ //gin j. of , ., � �' �jv / J/ I,`/ ,� • T w _ I HIM I X c� _-� i - T \ ' Nu I /i 1 i ; 1 y � .1„ "'— .- --"=:_ --_ �\�'K (( - - zs I - i'Nl3:)Vld`JNnJHIV'J' �w� -jr HIM S s a E W d r r E zu 0 EEoo Q � ryi r raj x II .. ----gin-�—a � I -- -------------------------- i o A Nl 37tlld 9N IN 39tlld 9Nla3glLtl9" TN- oS I I \ \ I \ III, li e I I r , \ , d — �'- a'd08�vimlab adW'�'J,1 OVON-IVN tlJ wV9 ��—I � „ m e l ATTACHMENT 3 Preliminary OPD and SADP Plan - Proposed 0 Q - 8 C i o a c�� _z Nzwi Q O ozN � N nWU�€� N 0 > zw i o -Cz m"o�'Hw Q z� tm -1 0� w �\° w aozouw��, pc°o ws(o'n a d3€ w �g� _ �Jw O j J Q J �r 0 �. w 0 z W O U Off € o 0 O Q o HIM z O � sgou�� 8m 0 a g V o�� Q w o > ' I..L Q dam oz�' z3 wo a o U) O LUo w � Q o a BUTTERNUTIANE �' G a r o � o y i oR p 10 1 I _ HIT r p wz 'IT ------------- tp � P zz §ea _ ;Nl 3�tlld�JIJI2�3HLtl`J' i .s it a �o P y i 1 I / b ffi �.I III--- / ��. -.--.- - ------ ------------ — atloa itlNCaatl�awtl� aU' I Jv zi a �' l 'j, (D o gawp R o 8 8 8 P 0 r Sao FG�=z -8p 0 0 Hul o w oo 030 wiz°wrcz o 8, o o o =-o w - — --How,- BUTTERNUT LAN ------- ---------- of- .. . .. ... ------------ ......... wom .. ....... ... ............. 4 ........... ------- -------—---- .Ml qtVltl DNIdqH 1 9 'o u ------------ ------------ ------------------- . ... ... 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Ji 0, R o ------ 00 0 37 H H— ol m -—--—--—--—--—-- cm F 6ZT -T S9 O/ - ----------- < o- SLD oo� .Si 0 2j7T S9 L--j cD cD lj lj .6 o un 7111-1 11 T 0-1 ZO-1 :3TPH -LVW 1 E zw z wo a 2�y�®®'�pp'� '� �p�®� � '�p�p�p� '�®'✓i®`� �g�y� [ '�p'� pp. � c c x x x x x x x x x x x x x x x x x x x x x x x x x x x x x VJ --�� gl� 11 i -b 3 $p5� � im tt,lpa'gy ' s ' ° „ge �EQ, •� '_ "sa f�$:4 x = sa Sw€a 41 a35 ;® P.s aOWN s' ��I s�€'I lid I 3A. s og j _ y�z s a� ' =i ------------- -m w oho . a p o a„oo: wape�op �Np lit - LL�o p N s J/ L.0 i o z i 1 � m� 3Ntl1 33tl1d`JNIN3HLtlE) v k I e� �i II ; I�LiJ �. 1 rim T 0-1 II III N �i ZO-l :3Il NHXt1W I I—I IIII — �a I 0� I W� �o f I I I 1 1Jo Qo w _ _ — w -0O NNIa D—D a NM 0� Na w co o L't�t wu 0 HH cm `ssM� HH8 CD H H Y+ ICI 4 m EW Mill R, 11 I I I I IE I A H 1�I 00 Hill ATTACHMENT 4 Building #103 Renderings b 1% r hpr I I� i Up R c yea 1 � a I IAA.. i� t jZ4 04 t � 3 Y fY•'• wur . S r ` VA e VIEW INV- Pit oit— rd Y� �,f Rc � �i`�i��,.Ma� v •.� ... ?. ., a� Y'�ia. v ,._. .. � .r. q. a. iL &t / AV 14 s r �► _.� Nsr40 w n ^ Ar : I s s r , _ ry i s r IVA V •1R r r � ;,r� -A v _ ea. ■ r�� _ �.� ,. lk w ATTACHMENT 5 Applicant's Statement Eelch design+development October 27, 2024 APPLICANT'S STATEMENT FOR REZONING Western Home GPD IC Please accept the following Applicant Statement submitted on behalf of Western Home Independent Living Services. Western Home Communities was founded in 1911 and is a non-profit community service organization based in Cedar Falls, IA with senior living communities throughout northeast and central Iowa.Western Home owns and manages independent living communities (over 900 units), multiple assisted living communities with specialized memory support, nursing cottages and over 250 villas for active living. In addition, the main campus includes a wellness and community center with a swimming pool, walking track, event center, salon, market, two restaurants and outpatient therapy. Western Home is excited to become an asset to the Iowa City community and is submitting the rezoning application to request a change in zoning to allow for the development of a senior housing community with continuum of care options in a mix of single-family homes, condominiums,townhomes, assisted living/memory care cottages and a community center on approximately 31 acres. Nearly one-third of the property will remain undeveloped to preserve and protect woodlands and sensitive slopes. The intent of this rezoning application is to make a modification to the rezoning and associated OPD plan previously in December 2022. There were three changes to the site. The first change was the removal of one home along the east side of Clara Court. This home was removed as a result of further analysis of the site grades. Removing this unit allowed for a reduction in the amount of retaining wall required. The second change was to the street grades along the south end of Gathering Place Lane. The street was lowered in this area to convert four units from walk-out style to slab-on-grade style homes. The third change converts the Camille Court area from five single-family, walk-out style homes to a single building with rehabilitation and wellness areas for residents on the ground floor and two levels of congregate living above the ground floor. Each change was made in response to Western Home's analysis of the market conditions and feedback from potential residents. These changes allow Western Home to offer a greater variety of cost options for future residents. The horizontal improvements, including grading and utility installation, are currently underway. Roadway paving is anticipated to occur later this year.The single-family homes and duplexes will be the first to be constructed, followed by the three multi-family buildings, and townhomes.The final phase will include the assisted living/memory care cottages, but that timeframe may move up depending on demand.The entire development will be constructed and completed in five years. Thank you for your consideration of this rezoning application. Sincerely, .,UIIw.� Michael J. Welch, PE Welch Design and Development, LLC Page 1 Project#1025 ATTACHMENT 6 Summary Report for Good Neighbor Meeting � r Summary Report for Good Neighbor Meeting CITY OF IOWA CITY Project Name: Western Home GPD IC Project Location: Gathering Place Lane Meeting Date and Time. November 6, 2024, 4:00- 5:30 pm Meeting Location: St Andrew Presbyterian Church, 140 Gathering Place Lane, Iowa City Names of Applicant Representatives attending: MichaelWelch-Shoemaker&Haaland(formerlyWelch Design and Development) Pat O'Leary,Kris Hansen,Angela Evans,Andrew Finnegan,Western Home Names of City Staff Representatives attending: Rachael Schaefer Number of Neighbors Attending: 8-10 Sign-In Attached?Yes No X General Comments received regarding project (attach additional sheets if necessary)- 5-6 Neighbors who currently live to the east in Walnut Ridge attended. The head of their HOA did not receive notification of the meeting but his neighbor told him about it. Their comments were centered on how visible the new building(Bldg 103)would be from their properties in Walnut Ridge. There was also discussion regarding the fact that the plan being presented was identical to the plan presented to them during the original rezoning other than the changes on Camille Court. 2 or 3 neighbors from the Cardinal Ridge neighborhood attended as well Their comments were focused on understanding the project limits and ensuring that the woodlands would remain. Concerns expressed regarding project (attach additional sheets if necessary) - Building height and visibility(or lack thereof)from Walnut Ridge Walnut Ridge neighbors wanted assurance that the plan would not extend sidewalks or roads into their neighborhood. Walnut Ridge neighbors were concerned that the project proposed would construct a large-scale building similar to what was proposed a number of years ago before Western Home was involved with the property. They were relieved to learn that there would not be a large-scale building. Will there be any changes made to the proposal based on this input? If so, describe: No changes are being proposed. The neighbors seemed reassured that the proposed project was maintaining single-family, and modest congregate living buildings. They also expressed support for the planned variety of the exteriors of the single-family units. Staff Representative Comments Planning and Zoning Commission November 20, 2024 Page 2 of 15 being converted to residences. If the City Engineer finds that the present condition of the private streets is found to sufficiently satisfy City standards, the City Engineer may release this condition in writing. d. At the time of preliminary and final platting, the following must be addressed: 1. Private streets shall be dedicated as public right-of-way. CALL TO ORDER: Hensch called the meeting to order at 6:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. REZ24-0008 Location: East of Camp Cardinal Road and North of Gathering Place Lane An application for a rezoning of approximately 31.2 acres of land from Medium Density Single- Family Residential Zone with a Planned Development Overlay (OPD/RS-8) to Medium Density Single-Family Residential Zone with a Planned Development Overlay (OPD/RS-8). Schaefer began the staff report noting this property is one of the few large undeveloped areas east of Highway 218. There are single family homes to the north and east of the property, the area to the west of Camp Cardinal Boulevard is being built out as a duplex and multifamily development, there's also multifamily uses and a church to the south. The zoning for the properties to the north and south are mostly Low Density Single-Family Residential with a Planned Overlay Development (OPD/RS-5) overlays. The properties to the east are Rural Residential with a Planned Development Overlay (OPD/RR-1), the properties to the west are Low Density Multi-Family with a Planned Development Overlay (OPD/RM-12), and to the south there is also Low Density Multi-Family (RM-12) properties and Low Density Single-Family Residential with a Planned Development Overlay (OPD/RS-5) and a private group assembly use with the church there. The subject property was originally rezoned to Medium Density Single- Family Residential with a Planned Overlay Development (OPD/RS-8) and that was approved on February 9, 2023, to allow for the construction of a senior living community with a mix of housing types and a commercial use. The final plat was approved in January 2024. The reason for this rezoning is maintain the OPD/RS-8 but the applicant is requesting to amend the previously approved OPD and to convert the Camile Court area from five single-family homes to a 16-unit elder apartment building with a rehab and wellness facility for residents of the development on the ground floor. Schaefer showed some images of what the property looks like right now, the site is currently undergoing site grading and installation of utilities and noted where there are the protected woodlands. The City is currently in the design phase to extend the portion of Camp Cardinal Road and eventually there'll be a traffic circle and Deer Creek Road will extend into the Cardinal Height Subdivision, that extension is estimated for this upcoming spring. Planning and Zoning Commission November 20, 2024 Page 3 of 15 Currently, the subject property is approved for 35 single-family homes, eight duplexes, 20 townhome style multifamily and 38 multifamily units, for a total of 101 units. They're also approved for a 16-bed memory care facility. The approved OPD plan was approved with waivers as well, one of the main ones being the mix of housing uses including not just single family, but multifamily and commercial uses as well. The applicant had also requested an increase in the maximum height for the two multifamily units on the property to be 45 feet instead of the standard 35 feet for the zoning district and now the applicant is proposing an additional multifamily residential building with that same waiver request to increase the height from 35 feet to 45 feet to address, again, topography and rooftop features similar to the reasoning provided in 2023. In addition, the applicant is updating the plan to make two changes that were able to be administratively approved that Schaefer will review later in the report, but that is the reason that it only jumps from 101 units to the 105 units proposed. Schaefer shared the approved OPD plan from 2023 with the mix of uses, the single- family homes and multifamily. The changes that are being proposed today are to convert what was the five single-family home cul-de-sac area of Camile Court into a 16-unit elder apartment building with rehab and wellness areas for the Western Home patrons, so all of the individuals residing in this development will have access to that rehab and wellness facility. Schaefer explained that changes that could be administratively approved, and therefore are not part of this rezoning, was to reduce the unit count of building from the originally approved 22 units to 16 units. The applicant is also proposing to remove one single-family home from the bulb of Clara Court, which is now being called Timber View Court, due to topography and trying to reduce some of the construction that would be needed to build a home there. Schaefer explained that for these types of rezonings staff uses four criteria to review applications for the planned developments and then there's also an additional two criteria used for all rezonings. The first is regarding density, the allowed density for the RS-8 zone is eight dwelling units per net acre, and the proposed changes are falling under that with the total density of 3.9 dwelling units per acre being proposed with these updates. Originally, the development was approved at 3.7 so this is just a minor increase from the previously approved plan. The applicant is proposing a multifamily residential building, which isn't typically allowed in the RS-8 zone without an OPD and while the original OPD approved something similar but because of the additional multifamily building, it needs to be reviewed again. Based on the onsite parking calculations Schaefer also wanted to point out that with this multifamily building today, the parking is being calculated using the elder apartment calculation and those requirements so these units will have to be maintained as elder apartments and be occupied by 55 or older tenants. The surrounding land uses include single-family homes to the north and east, St Andrews Church is to the southeast and multifamily condos are to the south. The property to the west is being developed into townhomes, duplexes and multifamily units, and the multifamily building that's being proposed is complimentary to those already approved multifamily dwellings on the site and adjacent to the site. Regarding mass and scale, due to the potential impacts to sensitive areas the layout of this development is more compact than a conventional development in a single-family residential zone. The proposed multifamily use is on the west side of the property, near more intense uses including the previously approved townhomes and condo style multifamily buildings. The proposed development still allows for that transition from higher intensity in the west corner to the east where there's the predominantly single-family homes. The proposed building has a proposed addition of 10 feet of what's typical for the area and the private open space is being provided on that rooftop of the building, which is why the height increase is being requested. Overall, this development has ample open space and protected areas for those Planning and Zoning Commission November 20, 2024 Page 4 of 15 sensitive features. Regarding traffic circulation this proposal makes no changes to the traffic circulation that was originally approved other than the removal of the Camile Court right of way so that the cul-de-sac that was originally planned to access those single-family homes will no longer be needed as this development will be accessed directly from Gathering Place Lane which will be accessible from Camp Cardinal Road and once Camp Cardinal Road is improved to the north there will also be access from Deer Creek Road. Staff does recommend maintaining the previously approved condition of the original rezoning that required the owners to contribute 50% of the cost to improving Camp Cardinal Road to Deer Creek Road. Then because they're removing that right of way staff is also recommending adding a condition that the final plat application be submitted and approved prior to any building permits for this property. Schaefer shared the renderings provided from the applicant showing the proposed building with the rehab and wellness center, she noted that the parking being proposed on the side will have some screening from the roadway, but most of the parking is accessed from the rear and will be below grade. She also pointed out that the wellness center and rehab facility is shorter than the multifamily building which also helps with the transition to the single-family homes. The second criteria is that the development will not overburden existing streets and utilities. With the utilities staff sees no issues, there is the ongoing installation of utilities and grading happening on the property. Regarding traffic, the approved plan in 2023 was expected to have 309 daily trips on Deer Creek Road and Gathering Place Lane, which is less than the 500 vehicle trips that would cause them to become overburden. With the four additional units being proposed overall for the site, staff didn't see any major effect nor that there be any more than the 309 daily trips and therefore staff doesn't believe that these roads would be overburdened. Schaefer also wanted to point out that they are still proposing angled parking between the two multifamily buildings, so staff recommends maintaining the previously approved condition that the owner maintain those spaces, including snow removal and things like that. Third is how this rezoning affects surrounding properties, the nearest neighbors to the north of the proposed multifamily building are separated by a woodlands preservation area and a stream corridor. The property the west is also separated by woodlands preservation and the proposed building is set back from the north and west property lines by much more than a conventional development and meets the setback requirements from the south and east as well. Therefore, the proposed development will not adversely affect the views, light, air, property value or neighboring properties privacy any more than a conventional development would. The fourth specific criteria is combination of land uses and building types. As previously discussed there are modifications to the OPD being requested and height is one of the requests. The applicant is requesting a max height of the multifamily building increased to 45 feet from 35 feet as was approved for the other multifamily and mixed-use buildings in 2023. The approval criteria requires that the design of the development result in sufficient light and air circulation for each building, adequate accessible open space for all residents of the development. According to the applicant the additional height is proposed to accommodate the open space for the residents with the half story increase on the rooftop. Schaefer stated it is also required that at least 35% of the net area in the development be free of buildings, parking and vehicle maneuvering areas, which is met and exceeding that with 70% of the proposed development left as open space or being preserved for sensitive areas. The applicant is also requesting an additional multifamily building, therefore a mix of uses as the proposed multifamily building adds to the already approved mix of senior housing in the development and a mix of housing is always encouraged with planned developments. According to the applicant and renderings the proposed Planning and Zoning Commission November 20, 2024 Page 5 of 15 multifamily utilizes similar architectural elements, scale, massing and materials as a previously approved for the single-family, multifamily and commercial buildings so the two waiver requests appear to be in the public interest and meet all those approval criteria. As with all rezoning it must be in compliance with the Comprehensive Plan. Schaefer stated the changes proposed still align with the goals of the Comprehensive Plan, the proposed density, again of 3.9 units per acre aligns with the Future Land Use Map in the IC 2030 Plan, which recommends a density between two and eight dwelling units per acre. The Comprehensive Plan encourages housing diversity, connected neighborhoods, the preservation of sensitive features and pedestrian oriented developments. The other criteria for all rezonings is preservation of environmentally sensitive areas. Schaefer noted the subject property contains regulated wetlands, stream corridors, slopes and woodlands, and the applicant submitted a Sensitive Area Development Plan in 2023 with that original OPD rezoning and with that approval conservation easements for those areas were established through the final platting process to protect the environmentally sensitive areas on the site. Because the proposed plan does not change any in a substantial way anything from the original preliminary Sensitive Area Development Plan and the conservation easements will remain on the plat as they are currently shown. As far as correspondence, staff did not receive any written correspondence from the public and a Good Neighbor meeting was held on November 6 by the applicant. Staff recommends approval of REZ24-0008, a proposal to rezone approximately 31.2 acres of land located east of Camp Cardinal Road and north of Gathering Place Lane from Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) to Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) subject to the following conditions: 1. Prior to issuance of a building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards from Gathering Place Lane to the future extension of Deer Creek Road in accordance with 15-3-2 of the Iowa City Code. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. 2. In the event Owner desires to construct on-street angled parking, at the time of final platting, Owner shall execute an agreement in a form approved by the City Attorney obligating the Owner to maintain such spaces. 3. Prior to issuance of a building permit, a replat of the Western Home Gpd Subdivision showing the removal of the Camille Court ROW and demonstrating consistency with the Preliminary OPD and Sensitive Areas Development Plan must be approved. As for next steps, with a recommendation for Council tonight Council would set a public hearing on December 10 for consideration on January 7, with two additional readings after that. Wade asked if there any restriction for the street facing on the residential facing that at a lower height so it blends with the neighborhood, versus allowing it across the property. Schaefer replied, no they don't hold them to the rendering elevations. Wade noted there were some setbacks that were decreased in the initial approval, have those rolled over into this or does this follow standard setbacks. Schaefer stated this plan would follow Planning and Zoning Commission November 20, 2024 Page 6 of 15 standard setbacks, there's been no requests for those additional modifications. Hensch opened the public hearing. Mike Welch (Shoemaker & Haaland) and Steve Long (Salida Partners) came forward to answer any questions from the Commission. Hensch asked for the memory care facility is that only for memory care and no assisted living or independent living in that facility. Welch replied it is anticipated to be a combination of assisted living and memory care, but no independent living. Hensch asked if the multifamily building is restricted to only 55 plus. Welch confirmed that was correct. Hensch noted in lot two, on the storm water retention area, it is noted "wet" so is that anticipated to have a water in it year-round. Long replied it would have water in it year round and probably a fountain or aerator. Miller asked regarding the 35-to-45-foot increase staff said that was to provide open space, what exactly would that use be. Long replied it would be a rooftop patio space with some height for a pergola, or some kind of coverage for part of it. Also, they are not at a level grade around the whole building so the height will variate. Wade noted his only concern is that is a fairly large building and if it is 45 feet for the full length of the building it becomes pretty substantial compared to the neighboring residential. How does this building fit into the topography at that location. Long replied it's definitely on the highest part of the property. With grading the street, they did cut that area down six to seven feet so it is six or seven feet lower than it was before they started. He also noted the timbered area around the buildings is mature timber. Craig asked if it is possible to add an additional restriction about the setback required for the smaller building in front of the big rehab building. Russett replied if the Commission wants to add a condition that somehow ties the building to the renderings they would just need to know what public need the rezoning is creating and how it's addressed through that condition. Miller noted the exception for the parking not being behind the building because of topography makes sense, and also for the community members to use the shared amenities, the rendering showed some side walls with screening but those aren't showing up on the civil plans or landscape plans, is it a requirement to have any type of screening for that parking lot. Schaefer explained the rezoning is actually not able to approve that parking on the side he is speaking about, the requirement that requires parking in the rear of a multifamily development, so the applicant is going to have to apply for a minor modification separate from this rezoning to allow that parking on the side there. They do have enough parking underground to meet the requirements, but the side parking will have a separate hearing for that. Craig asked what the distance from the road to the end of the shorter building is. Long is not sure but believes they are at the 20-foot building setback on the shorter building. Hensch closed the public hearing. Planning and Zoning Commission November 20, 2024 Page 7 of 15 Craig moves to recommend approval of REZ24-0008, a proposal to rezone approximately 31.2 acres of land located east of Camp Cardinal Road and north of Gathering Place Lane from Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) to Medium Density Single-Family Residential with a Planned Overlay Development (OPD/RS-8) subject to the following conditions: 1. Prior to issuance of a building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards from Gathering Place Lane to the future extension of Deer Creek Road in accordance with 15-3-2 of the Iowa City Code. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. 2. In the event Owner desires to construct on-street angled parking, at the time of final platting, Owner shall execute an agreement in a form approved by the City Attorney obligating the Owner to maintain such spaces. 3. Prior to issuance of a building permit, a replat of the Western Home Gpd Subdivision showing the removal of the Camille Court ROW and demonstrating consistency with the Preliminary OPD and Sensitive Areas Development Plan must be approved. 4. The new building, rehab facility, within 90 feet of the road can only have a height of 35 feet in order to maintain transition from single-family housing to this building. Wade seconded the motion. Craig noted they've been over this before and she thinks it's a great development. For whatever reason they decided on this change, it just strengthens the development and overall she has no problems with it, but does see the problem with bringing that building so close to the road at 45 feet if allowed so that is the reason for the added condition. Wade stated he tends to get into the weeds of a project however, initially they had multifamily or bigger structures closer and isolated to one area and now they're starting to bleed that into the residential area so it does transition in and it doesn't seem to be negatively impactful based on what's presented today. Miller stated he doesn't have a problem with the additional requirement to have the building have the required stepdown that they're showing in the renderings. He was going to play devil's advocate and say the other building is right next door to a single-family house and it's 45 feet as well but sees their plans are to step it down in the front. He thinks it's a sensitive move and it's in line with the zoning exception to be contextual so he thinks it's a reasonable unless the applicant strongly objects to that. Hensch supports this application. He is a big fan of step backs but would probably prefer that they not do that, but he doesn't want this to fail, so he would vote for it. He is still lamenting the failure of building Grand Living at Bridgewater which ended up in Coralville, that beautiful facility could have been in Iowa City, in this location, and that was a huge loss for the city of Iowa City for employment and taxes, and as an example of something done extremely well of similar ilk would be Featherstone at Hickory Hill, it turned out beautifully. This is a use that's needed in Planning and Zoning Commission November 20, 2024 Page 8 of 15 Iowa City, anything with an opportunity to provide memory care, assisted living, and housing options for 55 plus in the Iowa City he is absolutely 100% favor of. A vote was taken and the motion passed 4-0. CASE NO. REZ24-0009 Location: 500 ACT Drive An application for a rezoning of approximately 48.6 acres of land located near 500 ACT Drive from Office Research Park (ORP) zone and Interim Development Research Park (ID RP) zone to Mixed Use (MU) zone. Russett began the staff report by sharing a map of the subject property. The property is accessed from the south, from ACT Place and from the west, from North Dubuque Road. Most of the land around the property is undeveloped. The current zoning is both Interim Development Research Park (ID-RP) and a small portion is also Office Research Park (ORP) at the southern end. She noted there's some public zoning to the west and also some multifamily zoning to the west. In terms of in terms of background, this property was annexed in the late 1960s or early 1970s, it contains four parcels which have never been platted. They contain two buildings and some surface parking, the buildings are mostly vacant except a small portion. The northern building is currently being used by ACT for office space, but the rest of the buildings are vacant. Russett noted the property also contains private streets. Currently, no specific development is being proposed, however the developer has expressed some interest in adaptively reusing the existing office buildings into senior housing, while leaving a portion of the building for ACT office space. Russett shared some pictures of the property noting again the current zoning is a mix of Office Research Park and Interim Development Research Park. Office Research Park allows uses such as office uses, hotels and light manufacturing. The ID-RP zone doesn't allow that much development, it's intended for managed growth and over time would eventually get rezoned to allow development. The proposed zoning is Mixed Use (MU) as there is an interest in converting some of those office buildings to residential uses, while maintaining some of those office buildings as office uses. The Mixed Use zone is appropriate for that as it allows a variety of residential and non-residential uses. Some examples are assisted group living, detached single- family duplex uses, office uses, retail eating establishments and multifamily uses. Based on the acreage of the subject property, it would allow a maximum of 778 dwelling units. In terms of the rezoning criteria, they look at consistency with the Comprehensive Plan and compatibility with the existing neighborhood character. In terms of consistency with the Comprehensive Plan, the Future Land Use Map of the IC 2030 Plan shows this area as appropriate for Office Research Development Center uses, the proposed Mixed Use zone does allow office uses. Russett stated even though the Future Land Use Map does not envision any residential uses in this area, there are principles and goals and policies in the Plan that speak to infill development and encouraging a diversity of housing type which would be allowed by the Mixed Use zone. She explained some of the principles in the Plan in terms of infill development talk about rehabilitating existing structures and adding to the diversity of housing options. In terms of housing diversity, it encourages a mix of housing types within a neighborhood, which Prepared by: Rachael Schaefer,Associate Planner,410 E.Washington Street, Iowa City, IA 52240; (REZ24-0008) Ordinance No. Ordinance conditionally rezoning approximately 31 .65 acres of property located east of Camp Cardinal Road and north of Gathering Place Lane from Medium Density Single-Family Residential with a Planned Development Overlay (OPD/RS-8) to Medium Density Single-Family Residential with a Planned Development Overlay (OPD/RS-8). (REZ24- 0008) Whereas, the Western Home Independent Living Services, Inc. has requested the rezoning of property located east of Camp Cardinal Road and north of Gathering Place Lane from Medium Density Single-Family Residential with a Planned Development Overlay (OPD/RS-8) zone to Medium Density Single-Family Residential with a Planned Development Overlay(OPD/RS-8)zone; and Whereas,the Comprehensive Plan indicates that the subject area is appropriate for residential development at a density of 2-8 dwelling units per acre and encourages a mix of housing types within each neighborhood to provide options for households of all types and people of all incomes; and Whereas, the rezoning creates a public need for construction of Camp Cardinal Road to provide access and traffic calming devices at the intersection of Deer Creek Road and Camp Cardinal Road to provide the safe street network envisioned in the Comprehensive Plan; and Whereas, in consideration for approval of angled on-street parking, which the City does not have a practice of maintaining, the planned development creates a public need to maintain any such angled on-street parking to ensure the high levels of services envisioned in the Comprehensive Plan; and Whereas, the Preliminary Planned Development Overlay and Sensitive Areas Development Plan proposes to remove the Camille Court right-of-way which creates a need to final plat prior to the issuance of a building permit; and Whereas, the rezoning creates a public need to ensure the development of high quality multi- family housing that is compatible with the mass and scale of the proposed neighborhood, mostly comprised of small scale single-family homes, by maintaining the standard zoning height limitations for the first ninety (90) feet measured perpendicularly from the right-of-way for the Building #103 area; and Whereas, the Planning and Zoning Commission has determined that, with appropriate conditions regarding construction of Camp Cardinal Road and a traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road, an agreement between the Owner and the City to maintain on-street angled parking, approval of a final plat, and maintaining the standard zoning height limitations for a portion of the Building #103 area, the requested zoning is consistent with the Comprehensive Plan; and Whereas, Iowa Code §414.5 (2024) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above existing regulations, in order to satisfy public needs caused by the requested change; and Ordinance No. Page 2 Whereas, the owner, Western Home Independent Living Services, Inc., have agreed that the property shall be developed in accordance with the terms and conditions of the Conditional Zoning Agreement attached hereto to ensure appropriate development in this area of the City. Now, therefore, be it ordained by the City Council of the City of Iowa City, Iowa: Section I Approval. Subject to the Conditional Zoning Agreement attached hereto and incorporated herein, property described below is hereby classified Medium Density Single-Family Residential with a Planned Development Overlay (OPD/RS-8), as indicated: LOTS 1, 2, AND 3 OF WESTERN HOME GDP, PART ONE AS RECORDED IN BOOK 67, PAGE 196 OF THE JOHNSON COUNTY RECORDER'S OFFICE, CITY OF IOWA CITY, JOHNSON COUNTY, IOWA. DESCRIBED AREA CONTAINS 31.65 ACRES AND IS SUBJECT TO EASEMENTS AND OTHER RESTRICTIONS OF RECORD. Section II. Zoning Map. The building official is hereby authorized and directed to change the zoning map of the City of Iowa City, Iowa, to conform to this amendment upon the final passage, approval and publication of the ordinance as approved by law. Section III. Conditional Zoning Agreement.The mayor is hereby authorized and directed to sign, and the City Clerk attest, the Conditional Zoning Agreement between the property owner(s) and the City, following passage and approval of this Ordinance. Section IV. Certification and Recording. Upon passage and approval of the Ordinance, the City Clerk is hereby authorized and directed to certify a copy of this ordinance and any agreements or other documentation authorized and required by the Conditional Zoning Agreement, and record the same in the Office of the County Recorder, Johnson County, Iowa, at the Owner's expense, upon the final passage, approval and publication of this ordinance, as provided by law. Section V. Repealer. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section VI. Severability. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section VII. Effective Date. This Ordinance shall be in effect after its final passage, approval and publication in accordance with Iowa Code Chapter 380. Passed and approved this day of , 2025. Mayor Attest: City Clerk Approved by City Attorney's Office Prepared by: Rachael Schaefer,Associate Planner,410 E.Washington, Iowa City, IA 52240 (REZ24-0008) Conditional Zoning Agreement This agreement is made among the City of Iowa City, Iowa, a municipal corporation (hereinafter "City"), Western Home Independent Living Services, Inc. (hereinafter referred to as "Owner'). Whereas, Owner is the legal title holder of approximately 31.65 acres of property located east of Camp Cardinal Rd and north of Gathering Place Ln, legally described below; and Whereas, the Owner has requested the rezoning of said property legally described below from the Medium Density Single-Family Residential with a Planned Development Overlay (OPD/RS-8) zone to Medium Density Single-Family Residential with a Planned Development Overlay (OPD/RS-8) zone; and Whereas, the Comprehensive Plan indicates that the subject area is appropriate for residential development at a density of 2-8 dwelling units per acre and encourages a mix of housing types within each neighborhood to provide options for households of all types and people of all incomes; and Whereas, the rezoning creates a public need for construction of Camp Cardinal Road to provide access and traffic calming devices at the intersection of Deer Creek Road and Camp Cardinal Road to provide the safe street network envisioned in the Comprehensive Plan; and Whereas, in consideration for approval of angled on-street parking, which the City does not have a practice of maintaining, the planned development creates a public need to maintain any such angled on-street parking to ensure the high levels of services envisioned in the Comprehensive Plan; and Whereas, the Preliminary Planned Development Overlay and Sensitive Areas Development Plan proposes to remove the Camille Court right-of-way which creates a need to final plat prior to the issuance of a building permit; and Whereas, the rezoning creates a public need to ensure the development of high quality multi-family housing that is compatible with the mass and scale of the proposed neighborhood, mostly comprised of small scale single-family homes, by maintaining the standard zoning height limitations for the first ninety (90) feet measured perpendicularly from the right-of-way for the Building #103 area; and Whereas, the Planning and Zoning Commission has determined that, with appropriate conditions regarding construction of Camp Cardinal Road and a traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road, an agreement between the Owner and the City to maintain on-street angled parking, approval of a final plat, and maintaining the standard zoning height limitations for a portion of the Building #103 area, the requested zoning is consistent with the Comprehensive Plan; and Whereas, Iowa Code §414.5 (2024) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above existing regulations, in order to satisfy public needs caused by the requested change; and Whereas, the Owner agrees to develop this property in accordance with the terms and 1 conditions of this Conditional Zoning Agreement. Now, therefore, in consideration of the mutual promises contained herein, the parties agree as follows: 1. Western Home Independent Living Services, Inc. is the legal title holders of the property legally described as: LOTS 1, 2, AND 3 OF WESTERN HOME GPD, PART ONE AS RECORDED IN BOOK 67, PAGE 196 OF THE JOHNSON COUNTY RECORDER'S OFFICE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA. DESCRIBED AREA CONTAINS 31.65 ACRES AND IS SUBJECT TO EASEMENTS AND OTHER RESTRICTIONS OF RECORD. 2. Owner acknowledges that the City wishes to ensure conformance to the principles of the Comprehensive Plan. Further, the parties acknowledge that Iowa Code §414.5 (2024) provides that the City of Iowa City may impose reasonable conditions on granting a rezoning request, over and above the existing regulations, in order to satisfy public needs caused by the requested change. 3. In consideration of the City's rezoning the subject property, Owner agrees that development of the subject property will conform to all requirements of the Zoning Code, as well as the following conditions: a. Prior to issuance of a building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards from Gathering Place Lane to the future extension of Deer Creek Road in accordance with 15-3-2 of the Iowa City Code. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. b. In the event Owner desires to construct on-street angled parking, contemporaneous with City approval of construction drawings showing the same, Owner shall execute an agreement in a form approved by the City Attorney obligating the Owner to maintain such spaces. c. Prior to issuance of a building permit, a replat of the Western Home Gpd Subdivision showing the removal of the Camille Court right-of-way and demonstrating consistency with the Preliminary OPD and Sensitive Areas Development Plan must be approved. d. For the area occupied by Building #103, the height increase to forty-five (45) feet shall only apply beyond the first ninety (90) feet measured perpendicularly from the right-of- way.Within the first ninety (90)feet from the right-of-way, the maximum building height shall adhere to the standard zoning height limitations for the designated area. 4. The conditions contained herein are reasonable conditions to impose on the land under Iowa Code §414.5 (2024), and that said conditions satisfy public needs that are caused by the requested zoning change. 5. This Conditional Zoning Agreement shall be deemed to be a covenant running with the land and with title to the land, shall remain in full force and effect as a covenant with title 2 to the land, unless or until released by the City of Iowa City. The parties further acknowledge that this agreement shall inure to the benefit of and bind all successors, representatives, and assigns of the parties. In the event the subject property is transferred, sold, redeveloped, or subdivided, all development will conform with the terms of this Conditional Zoning Agreement. 6. Nothing in this Conditional Zoning Agreement shall be construed to relieve the Owner from complying with all other applicable local, state, and federal regulations. 7. This Conditional Zoning Agreement shall be incorporated by reference into the ordinance rezoning the subject property, and that upon adoption and publication of the ordinance, this agreement shall be recorded in the Johnson County Recorder's Office at the Owner's expense. Dated this day of , 2025. City of Iowa City Western Home Independent Living Services, Inc. Bruce Teague, Mayor By: Attest: Kellie Grace, City Clerk Approved by: City Attorney's Office City of Iowa City Acknowledgement: State of Iowa ) ) ss: Johnson County ) This instrument was acknowledged before me on , 2025 by Bruce Teague and Kellie Fruehling as Mayor and City Clerk, respectively, of the City of Iowa City. Notary Public in and for the State of Iowa (Stamp or Seal) My commission expires: 3 Western Home Independent Living Services, Inc. Acknowledgement: State of County of This record was acknowledged before me on 2025 by (name) as (title) of Western Home Independent Living Services, Inc. Notary Public in and for the State of Iowa (Stamp or Seal) My commission expires: 4 Item Number: 10.a. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Ordinance amending Title 6, entitled "Public Health and Safety," Chapter 8, entitled "Prohibited Conduct on Public Buses," Section 1, entitled "Definitions," to remove "for a fare" language; and Section 2, entitled "Prohibited Acts," to update language and add additional prohibited acts. (Second Consideration) Prepared By: Darian Nagle-Gamm; Director of Transportation Services Reviewed By: Geoff Fruin; City Manager Jennifer Schwickerath; Assistant City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Ordinance Executive Summary: The Transportation Services administration seeks to amend the city code sections that outline prohibited conduct on public buses to ensure that all passengers and operators travel and operate within a safe, clean, and comfortable environment. Upon approval, the Transit Division will work with the Communications team to post updated signage on-board buses to inform the public of what is considered prohibited conduct. We aim to better educate the public about standards of conduct and provide assistance to transit staff when enforcing the code of conduct. The enforcement mechanisms for violations of the standards of conduct are in Iowa City Code sections 6-8-3 and 6-8-4. The bus driver has authority to advise a passenger to cease engaging in prohibited conduct and advise the passenger to leave the bus if the conduct does not stop. If the behavior continues, the bus driver shall contact a supervisor or the police department who may remove the passenger from the bus. Violations may also be enforced by the police issuing a simple misdemeanor citation or the filing of a municipal infraction. Background /Analysis: In reviewing Iowa City Code sections 6-8-1 and 6-8-2, a number of changes are proposed to modernize the code. Section 6-8-1, for instance, specifies that public transportation services are subject to fares, however, the City's public transportation services are now free. Section 6-8-2 of the Iowa City Code outlines acts that are prohibited on buses. To ensure that this language aligns with current norms, expectations, and today's technology, the following changes are proposed to section 6-8-2: • Expanding the smoking prohibition to include the use of smokeless tobacco, electronic cigarettes, and vaping devices. • Updating language regarding the prohibition of sound amplification devices, striking outdated technology (e.g. tape payer or record player) and expanding language to include a mobile phone, which is the most commonly used device for sound amplification. • Clarifying that pets or animals are not allowed, but that service animals trained to assist persons with disabilities are exempted. • Expanding the definition of prohibited conduct to include harassment or bullying. • Adding language authorizing the Transportation Director to establish administrative rules not inconsistent with any ordinance or policy adopted by the City Council. The ordinance has been updated to reflect the action Council took at the first reading, which removed paragraph M. The following underlined language has been removed from the ordinance: M. Loitering or storing of personal property. Loitering on the bus is defined as remaining on the bus for more than one continuous trip or riding on the transit system continuously in excess of two hours without exiting the system and former paragraph N has been re-lettered to paragraph M. Prepared by: J.Schwickerath,Asst.City Attorney,410 E.Washington St, Iowa City, IA 52240;319-356-5030 ORDINANCE NO. Ordinance amending Title 6, entitled "Public Health and Safety," Chapter 8, entitled "Prohibited Conduct on Public Buses," Section 1 , entitled "Definitions," to remove "for a fare" language; and Section 2, entitled "Prohibited Acts," to update language and add additional prohibited acts. Whereas, the Iowa City Code section 6-8-1 provides that public transportation service is for a fare, however, the City's public transportation services is now fare free; and Whereas, the current Iowa City Code section 6-8-2 outlines acts that are prohibited on any bus and said provision should be amended to update language and add additional prohibited acts to continue to insure all passengers and operators have a safe and clean vehicle to travel and operate in; and Whereas, it is in the best interest of the City to adopt this ordinance. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa: Section I. Amendment. 1. Title 6, entitled "Public Health and Safety," Chapter 8, entitled "Prohibited Conduct on Public Buses," Section 1, entitled "Definitions," is amended by deleting the strike- through text as follows: For purposes of this chapter, a motor vehicle operated by the City of Iowa City to provide public transportation service within the City, f^ a_, shall be a "bus". 2. Title 6, entitled "Public Health and Safety," Chapter 8, entitled "Prohibited Conduct on Public Buses," Section 2, entitled "Prohibited Acts," is amended by adding the underlined text and deleting the strike-through text as follows: No passenger on any bus shall do any of the following acts: A. Smoke or possess any lighted or smoldering pipe, cigar or cigarette, or use smokeless tobacco an electronic cigarette or vape device. "Smokeless tobacco" is defined as any product that contains cut, round,powdered,or leaf tobacco and is intended to be placed in the oral or nasal cavity, including, but not limited to. snuff. chewing tobacco, dipping tobacco, dissolvable tobacco products and snus. "Electronic cigarette" means vapor product as defined in section 453A.1 of the code of Iowa. B. Possess open containers of alcoholic beverage or consume alcoholic beverage. C. Destroy, deface, soil or remove any part of any bus. D. Spit, urinate, or defecate in or upon or from any part of any bus. E. Throw, deposit or place any paper, bottles, cans or any other solid waste in or upon any bus except in a designated trash receptacle. F. Throw any object of any kind within any bus. G. Throw any object of any kind out any door, window or opening of any bus. H. Play or operate any electronic sound amplification device including but not limited to a mobile Phone, unless the sound therefrom can only be heard through an earphone or is totally inaudible to all passengers. I. Bring any pet or animal onto a bus. Service animals Animals trained to assist persons with disabilities are exempted from this subsection. J. Stand or remain in front of any white demarcation line rnafked on the forward end of the floor of any bus while the same is in motion or after being asked to step back behind the white line by the driver. K. Interfere with the driver's operation of a bus. L. Engage in harassment bullying, fighting or violent behavior, make loud and raucous noise which causes unreasonable distress to an occupant or operator of the bus, or direct abusive epithets or make any threatening gesture which the person knows or reasonably should know is likely to provoke a violent reaction by another. M. Fail to comply with administrative rules established by the Transportation Director. The Transportation Director is authorized to establish administrative rules not inconsistent with any ordinance or policy adopted by the City Council. A copy of the rules shall be on file with the City Clerk and available on the City website. Section Il. Repealer. All ordinances and parts of ordinances in conflict with the provision of this Ordinance are hereby repealed. Section III. Severability. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section IV. Effective Date. This Ordinance shall be in effect after its final passage, approval and publication, as provided by law. Passed and approved this day of 2024. Mayor Attest: Approved by City Clerk City Attome s Office (Jennifer Schwickerath - 12/10/2024) It was moved by and seconded by That the Ordinance as read be adopted, and upon roll call there were: AYES: NAYS ABSENT: ABSTAIN: Alter Bergus Dunn Harmsen Moe Salih Teague First Consideration December 10, 2024 Vote for passage: AYES: Bergus, Dunn, Harmsen, Moe, Salih, Teague NAYS: None ABSENT: Alter Second Consideration Vote for passage: Date published Item Number: 10.b. CITY OF IOWA CITY COUNCIL ACTION REPORT January 7, 2025 Ordinance amending Title 17, entitled "Building and Housing," Chapter 5, entitled "Housing Code," to clarify the dimensions of new patios in Section 17-5-18Q and to clarify parking is not allowed on patios. (Second Consideration) Prepared By: Susan Dulek, First Ass't. City Attorney Reviewed By: Kirk Lehmann, Assistant City Manager Danielle Sitzman, Development Services Coordinator Stan Laverman, Sr. Housing Inspector Fiscal Impact: none Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Ordinance Executive Summary: In 2017 Council enacted Section 17-5-18Q of the City Code to limit construction of new paving in rear yards to ensure open space for tenants. Paved patios are allowed to be constructed, but there are no dimensional limits on the size of patios. This ordinance imposes size limits on newly constructed patios and also clarifies parking is not allowed on patios. Prepared by: Susan Dulek, First Asst.City Attorney,410 E.Washington Street, Iowa City, IA 52240;319-356-5030 Ordinance No. Ordinance amending Title 17, entitled "Building and Housing," Chapter 5, entitled "Housing Code," to clarify the dimensions of new patios in Section 17-5-18Q and to clarify parking is not allowed on patios. Whereas, in 2017 Council enacted Section 17-5-18Q of the City Code to limit construction of new paving in rear yards to ensure open space for tenants; and Whereas, paved patios are allowed to be constructed, but there needs to be size limitations imposed to prevent landlords from paving rear yards and claiming the pavement is a patio; and Whereas, it should further be clarified that parking is not allowed on patios; and Whereas, it is in the City's best interest to adopt this ordinance. Now, therefore, be it ordained by the City Council of the City of Iowa City, Iowa: Section I. Amendments. 1. Title 17, entitled "Building and Housing," Chapter 5, entitled "Housing Code," Section 3, entitled, "Definitions," by adding the following underlined text: Patio: A covered or uncovered, surfaced outdoor living area located at grade and accessible from a dwelling. 2. Title 17, entitled "Building and Housing," Chapter 5, entitled "Housing Code," Section 18, entitled, "Minimum Structure Standards for all Rental Housing," Subsection Q is amended by adding the following underlined text: Q. Improved Surface In Rear Yard; Restrictions: After November 21, 2017, an improved surface shall not be constructed, installed, or established on the rear yard of a single- family dwelling or a duplex, except within the first twenty feet (20') of lot depth as measured from the rear lot line and setback at least five feet(6)from abutting properties. The remainder of the rear yard shall remain landscaped open space, free of impervious surface. This provision shall not apply to allowed accessory structures. Rear yard shall have the meaning as defined in title 14 of this Code. Improved surface means asphaltic cement concrete, Portland cement concrete, manufactured paving materials (such as brick), or similar hard surface. Patios are allowed. Patios constructed installed or established after December 10 2024 cannot be greater than 400 square feet or greater than 50% of the rear yard, whichever is less, and cannot be constructed contiguous to any parking spaces. 3. Title 17, entitled "Building and Housing," Chapter 5, entitled "Housing Code," Section 18, entitled, "Minimum Structure Standards for all Rental Housing," is amended by adding the following new Subsection U: U. Motorized vehicles cannot be parked on patios, except during tailgatina events. Section II. Repealer. All ordinances and parts of ordinances in conflict with the provision of this Ordinance are hereby repealed. Section III. Severabilit . If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. 1 Ordinance No. Page 2 Section IV. Effective Date. This Ordinance shall be in effect after its final passage, approval and publication, as provided by law. Passed and approved this day of 20_. Mayor Approved by Attest: �/-�I City Clerk City Attorne ' -ice (Sue Dulek— 12/09/2024) 2 Ordinance No. Page_-1 Moved by , seconded by ,that the Ordinance as read be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Dunn Hannsen Moe Salih Teague First Consideration: December 10, 2024 Vote for Passage: Ayes: Bergus, Dunn, Harmsen, Moe, Salih, Teague Nays: None Absent: Alter Second Consideration: Vote for Passage: Ayes: Nays: Absent: Date Published: Item Number: 11.a. r 1 CITY OF IOWA CITY ��a, COUNCIL ACTION REPORT January 7, 2025 Comprehensive Plan Update Steering Committee (2) Item Number: 12.a. r 1 CITY OF IOWA CITY � Q ' COUNCIL ACTION REPORT January 7, 2025 Board of Adjustment - One vacancy to fill a five-year term, January 1, 2025 - December 31, 2029 (Term expires for Bryce Parker). Correspondence included in Council Packet. Attachments: Vacancy Notice Board Demographics Attendance Sheet Application Coversheet Tallman, Julie - Application NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF ADJUSTMENT One Vacancy: Five-Year Term January 1, 2025— December 31, 2029 • Duties: The Board of Adjustment is a citizen panel that reviews requests for special exceptions and variances. • The Board also considers appeals when there is a disagreement about an administrative decision made by the City. • Members of the board act like judges, making decisions about individual properties and uses that may have difficulty meeting a specific zoning regulation or to resolve disputes about administrative zoning decisions. • The Board is assisted in its work by planning staff and the City Attorney's office. Decisions made by the Board of Adjustment are binding upon all parties unless overturned upon appeal to District Court. • The Board meets the second Wednesday of each month at 5:15 p.m. Iowa City-appointed members of boards and commissions must be at least 18 years of age and live in Iowa City. The City Iowa City encourages diversity in the appointment of citizens to boards and commissions. An application can be completed and submitted on the City of Iowa City website at www.ic.gov.org or by contacting the City Clerk's office. Vacancy will remain open until filled. Questions about the Iowa City Board of Adjustment Commission should be directed to Parker Walsh, Planner at (319) 356-5238. d 3 •- c r W B N O O 0 z z C (1) O C O r r C 2 X fA O LL S O �x C OO1 Q 'i (!? U O > * ^ c N O tm Q 0 E n o c E a� a� E a� U' LL ii E a� m C o O T — a+ O U 0) Q - Q CL U .N M 0) 0) O m s C i O C i U N m co L3 f/) f6 T 0) f6 � t/1 fC T W + T O l; O ,It co Q C W LO (O f- 00 O O O O O O f6 O N N N N N E i � N N N N N � ~ W d EE LLE > m Q c6 � z � F O ° md - - - - - E LL o + o +� O 0 O ) 0 o C) D m 3 m 0) E(n N C T N Q Z N N d z 12E J d Board of Adjustment October 10, 2024 Page 3 of 3 BOARD OF ADJUSTMENT ATTENDANCE RECORD 2023-2024 318 4112 4119 5110 6114 7112 1118 12113 3113 4110 8122 10110 NAME TERM EXP. BAKER, LARRY 12/31/2027 X X O/E X X X X X X X X X PARKER, BRYCE 12/31/2024 X X O/E X X X X X X X X O/E SWYGARD, PAULA 12/31/2028 X X X X X X X X O/E X X X CARLSON, NANCY 12/31/2025 X X X X X X O/E X X X O/E X RUSSO, MARK 12/31/2026 X X X O/E O/E X O/E X X X X X Key: X=Present O=Absent O/E=Absent/Excused ----=Not a Member Board/Commission Application Cover Board/Commission: Board of Adjustment One vacancy to fill a five-year term January 1, 2025— December 31, 2029 It is hereby established, as a formal policy of the City Council of Iowa City,that each application for reappointment to a City Board or Commission will be considered without regard to incumbency. If reappointed, an individual would be limited to one reappointment to a full term in order to increase the opportunities for new applicants to serve. Council Announcement Date: 10/01/2024 Application Deadline: 11/12/2024 Council Appointment Date: 01/07/2025 Name and Address Tallman,Julie 1429 Yewell St Iowa City IA 52240 Advisory Board/Commission Application Form Submit Date: Dec 30, 2024 This application is a public document and as such can be reproduced and distributed for the public. This application will be considered for twelve months only and automatically considered for any vacancy during that time. If appointed to a Board/Commission, all other applications will be removed from consideration. Profile . NOTE: Applicants must reside in Iowa City and be 18 years of age unless specific qualifications are stated. . Date of Application (Date will be captured on form submission) Are you 18 years of age or older? r Yes r No Julie Tallman First Name Middle Last Name Initial First Name (Phonetic spelling) 3194712051 Last Name (Phonetic spelling) 1429 Yewell St Home Address Suite or Apt Iowa City IA _ 52240 City State Postal Code Is your home address (listed above) within the corporate limits of Iowa City? r Yes r No How long have you been a resident of Iowa City? 30 years and more Home: (319) 471-2051 Primary Phone Alternate Phone julietallman85@gmail.com Email Address retired; part-time clothing retail sales Occupation Boards & Commissions Julie Tallman Which Boards would you like to apply for? Board of Adjustment Board Member Information: Eligible Preference on first choice (If multiple boards are being applied for.) Interests & Experiences Experience and/or activities which you feel qualify you for this position: I am familiar with the application process and appeal processes, I have knowledge of the terms used within zoning and building codes, I have experience applying and enforcing zoning and building codes. What is your present knowledge of each advisory board you are interested in? My present knowledge is that the Board of Adjustment hears appeals to interpretation of zoning and building codes. I understand there is a vacancy and I am interested in serving on the Board. Potential Conflicts of Interest Please contact the City Attorney at 356-5030 to discuss questions or concerns regarding a potential conflict of interest. The following describe some but not all potential conflicts. The Housing and Community Development Commission makes recommendations to the City Council regarding the distribution of federal CBDG/HOME funds. The general rule is that no persons who exercise or have exercised any functions or responsibilities with respect to federally funded activities, or who are in a position to participate in the decision-making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a federally-assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect to a federally- assisted activity, or with respect to the proceeds of the federally-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one year thereafter. Julie Tallman Most members of City Boards and Commissions are employed, and/or have a financial interest in one or more non-profit entities. Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a City Board or Commission from having an interest in a City contract. In order to navigate potential conflicts of interest for certain matters, please list any and all business or non-profit entities in which you have an employment or financial interest. List your answers here: I work part-time at Textiles, in downtown Iowa City. I recently applied for a grant to help pay for a permeable patio that I had installed by Fiddlehead Gardens. I volunteer at Free Medical Clinic. Phoebe Martin at Blank & McCune is my realtor, I regularly contract with Bea Day Plumbing and Remodeling, and I have had work done by Martin Construction. Res. #22-78 states that each application for reappointment to a City Board or Commission will be considered without regard to incumbency. If reappointed, an individual would be limited to one reappointment to a full term in order to increase the opportunities for new applicants to serve. Council policy is not to permit an individual to serve on two Boards or Commissions at the same time. You will be asked to resign from one if appointed to another. Do you currently serve on another Iowa City board or commission? r Yes (- No (Optional) Demographic Information The City Council values all types of diversity on its Boards and Commissions. Your responses on this page provide valuable information to the Council in achieving that goal. In order to ensure that the Board and Commission is representative of the community and the groups(s) which it serves, please provide your information for the following: Gender m Female Age 63 Country of Origin United States Julie Tallman Sexual Orientation Straight. Like the arrow. Religion Society of Friends (Quaker) Do you have a disability no Ethnicity White Race Caucasian Gender Identity Female *NOTE: The Human Rights Commission strives to ensure the Commission is representative of the community. Therefore, appointment shall take into consideration persons of various racial, religious, cultural, social and economic groups in the city. (Ordinance) The Housing and Community Development Commission strives to satisfy its purpose and intent, when possible to have at least one person with expertise in construction, at least one person with expertise in finance, and one person who receives rental assistance. (Resolution) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, except demographics, Council will not consider your application. You are encouraged to contact individual Council Members to express your interest in serving. Please Agree with the Following Statement I certify that the information I have given on this application is complete and correct. W I Agree Julie Tallman