HomeMy WebLinkAbout2024-11-04 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
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CITY Of IMA CITY
City of Iowa City Land Acknowledgment can be found at:
icgov.org/landacknowledgement
Meeting Rules can be found at: icgov.org/meetingrules
You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and
Coralville, or you can watch it online at any of the following websites:
• https://citychannel4.com/live
• https://www.Voutube.com/user/citVchannel4/live
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In order to encourage greater input from the public, the Iowa City Council intends to offer the
opportunity to participate in the meeting remotely. However, this meeting is an in -person
meeting. In the event of technological problems, the meeting will continue in -person, so those
wishing to ensure their ability to participate should attend the meeting in -person.
If you wish instead to participate remotely, you may attempt to do so by joining the meeting
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If you have no computer or smartphone, or a computer without a microphone, you can call in
by phone by dialing (312) 626-6799 and entering the meeting ID below when prompted.
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Meeting ID: 851 6804 3456
If you wish to use presentation materials with your comments, please provide them to the
City Clerk at kgrace@iowa-city.org at least 24 hours before the meeting. Your materials will
be presented for you.
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November 4, 2024 Iowa City City Council Agenda Page 1
Public Comment for items on the agenda:
Council cannot engage in discussion or debate until the appropriate time for Council discussion.
However, once the commenter has left the podium, Council may ask staff to respond to a concern
or question posed by the public, or to follow up with the speaker.
1. Call to Order
2. Proclamations
2.a CRPS Awareness Month and Color the World Orange Day — b-yuct 1--(e�r1v C;L-
pL2.b National Hunger and Homelessness Awareness Week -email }— (,ar,Z2_t2
A e f I-�-e I � Lac_Gv , F'C'7t -) v I)Y-, i_S
3. Consent Calendar — Approval of Council Actions (subject to corrections,
as recommended by the City Clerk)
3.a Work Session Minutes: October 15
3.b Formal Summary of Minutes: October 15
3.c Work Session Minutes (Strategic Planning): October 22
4. Consent Calendar - Receive and File Minutes
4.a
4.b
4.c
4.d
4.e
4.f
4.g
4.h
Ad Hoc Truth & Reconciliation Commission: October 3
Charter Review Commission: October 8
City Council Economic Development Committee:
Civil Service Commission: October 29
Historic Preservation Commission: September 12
Housing & Community Development Commissior
Library Board of Trustees: September 26
Senior Center Commission: September 19
August 16 [See Recommendation]
September 16
5. Consent Calendar - Permit Motions and Resolution (as recommended by the City
Clerk)
5.a Liquor License - Renewal
1. Class C Retail Alcohol License for Kinseth Iowa City, LLC, dba Hilton
Garden Inn, 328 S. Clinton St.
2. Class C Retail Alcohol License for Brixco., LLC, dba Brix, 209 N. Linn St.
3. Class C Retail Alcohol License for Los Agaves Iowa City, Inc., dba
Los Agaves Mexican Grill, 2208 N. Dodge St.
4. Outdoor Service Area for Los Agaves Iowa City, Inc., dba Los
Agaves Mexican Grill, 2208 N. Dodge St.
5. Class E Retail Alcohol License for Kum & Go, L.C., dba Kum & Go #51, 323
E. Burlington St.
5.b Liquor License - New
1. Class C Retail Alcohol License for Aether Social Club, LLC, dba
Aether Social Club, 1006 Walker Circle
2. Outdoor Service Area for Aether Social Club, LLC, dba Aether Social
Club, 1006 Walker Circle
November 4, 2024 Iowa City City Council Agenda Page 2
6. Consent Calendar — Resolutions and Motions
6.a City Street Finance Report
Resolution approving the City Street Finance Report for the fiscal year ending
at4 _ 3 June 30, 2024.
Comment: Iowa Code section 312.14 requires all cities to submit the City Street
Finance Report (SFR) to the Iowa Department of Transportation by December 1
of each year.
6.b Updating the rules and requirements of the Bow Hunt Program
Resolution updating the rules and requirements of the Bow Hunt Program
and rescinding Resolution No. 20-213.
Comment: Iowa City's Deer Management Plan calls for a bow hunt during the
fall/winters of 2024 through 2029. The rules of the bow hunt, approved
September 1, 2020, sets forth the current details of the bow hunt program
consistent with the basic parameters included in the Deer Management Plan.
This resolution will update the bow hunt rules based on Council direction provided
on October 15 to expand recreational opportunities and better manage the
increasing deer population while maintaining the safety of the hunt.
6.c Comprehensive Plan Update
Resolution authorizing the procurement of consulting services to
comprehensively update the City's Comprehensive Plan.
Comment: This Resolution will approve the procurement of consulting services to
update the City's Comprehensive Plan. A Request for Proposal was released on
5/13/2024. After careful evaluation the evaluation team recommends Confluence
to receive the award for RFP24-12 Comprehensive Plan update for a not to
exceed amount of $332,900.
6.d Transit and Equipment Facilities Replacement Project
Resolution approving, authorizing and directing the Mayor to execute and the City
�;k4 --2-coLe Clerk to attest an Agreement by and between the City of Iowa City and Neumann
Monson Architects Inc., of Iowa City, Iowa to provide architectural and
engineering consultant services for the Transit and Equipment Facilities
Replacement Project.
Comment: This agenda item approves the consultant agreement with Neumann
Monson Architects Inc. of Iowa City, Iowa for the architectural and engineering
consultant services for the new Transit and Equipment facilities on the Public
Works Campus, near the intersection of Gilbert Street and McCollister
Boulevard.
The cost of the services for Part 1 of services is $1,636,344, available in the Transit
Maintenance Facility Relocation, Account #T3055 and the Equipment Maintenance
Facility Replacement, Account #P3953.
November 4, 2024 Iowa City City Council Agenda Page 3
6.e Timber Valley Run Subdivision
Resolution accepting the work for the right turn lane, pedestrian crossing, and
P,4 - sidewalk improvements for Timber Valley Run, and declaring public
improvements open for public access and use.
Comment: The construction of the right turn lane, pedestrian crossing, and
sidewalk improvements for Timber Valley Run have been completed in
substantial accordance with the plans and specifications on file with the
Engineering Division of the City of Iowa City.
6.f Sandhill Estates Part Five
Resolution accepting the work for the storm sewer, sanitary sewer, water main,
and paving public improvements for Sandhill Estates — Part Five, and declaring
public improvements open for public access and use.
Comment: The construction of the storm sewer, sanitary sewer, water main, and
paving public improvements for Sandhill Estates — Part Five have been
completed in substantial accordance with the plans and specifications on file with
the Engineering Division of the City of Iowa City.
6.g 2023 Sanitary Sewer Repairs Project
C� Resolution accepting the work for the 2023 Sanitary Sewer Repairs Project.
Comment: The project was completed by JQ Construction, LLC of Washburn,
Iowa, in substantial accordance with the project manual developed by Stanley
Consultants, Inc. of Muscatine, Iowa. The Engineer's Report and Performance,
Payment, and Maintenance Bond have been filed in the City Clerk's Office.
Project Estimated Cost: $324,500.00
Project Bid Received: $284,441.71
Project Actual Cost: $406,041.89
6.h Kirkwood Ave CRANDIC Railroad Crossing Project
Resolution accepting the work for the Kirkwood Avenue CRANDIC
a► -X7 G Railroad Crossing Project.
Comment: Work on the project was recently completed by Feldman Concrete of
Dyersville, Iowa, in substantial accordance with the plans and specifications. The
Engineer's Report and Performance and Payment bonds are on file with the City
Clerk.
Project Estimated Cost: $ 165,000.00
Project Bid Received: $ 138,167.00
Project Actual Cost: $ 131,276.00
November 4, 2024 Iowa City City Council Agenda Page 4
6.i Peterson Street Sewer Improvements Project
Resolution authorizing the acquisition of property interests necessary for
construction of the Peterson Street Sewer Improvements Project.
Comment: The City of Iowa City must acquire right -of- way, fee title, permanent
easements and/or temporary construction easements to construct the Peterson
Street Storm Sewer Improvements Project. The project generally includes the
replacement of existing storm sewer, associated intakes and site restoration.
6.j Normandy Dr Storm Sewer Project
Resolution awarding contract and authorizing the Mayor to sign and the City
�-7 Clerk to attest a contract for construction of the Normandy Drive Storm Sewer
Project.
Comment: This agenda item awards the construction contract for the Normandy
Drive Storm Sewer Project. Six (6) bids were submitted prior to the October 23,
2024 deadline:
Bidder Name
City
Bid Amount
Eastern Iowa Excavating & Concrete LLC
Cascade, IA
$326,699.70
Rathie Construction Company
Marion, IA
$338,855.50
Maxwell Construction Inc.
Iowa City, IA
$347,549.00
All American Concrete, Inc.
West Liberty, IA
$367,550.00
Shift General Contracting
Cedar Rapids, IA
$429,072.00
Triple B Construction
Wilton, IA
$432,403.50
Engineer's Estimate
$395,000.00
Staff recommends awarding the construction contract for the Normandy Drive
Storm Sewer Project to Eastern Iowa Excavating & Concrete, LLC of
Cascade, Iowa.
November 4, 2024 Iowa City City Council Agenda Page 5
6.k
2024 Parks Improvements Project
Resolution awarding contract and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the 2024 Iowa City Parks
Improvements Project.
Comment: This agenda item awards the 2024 Iowa City Parks Improvement
Project. Five (5) bids were submitted prior to the October 29, 2024 deadline:
Bidder Name
City
Bid Amount
Alternate #1
Alternate #2
Vieth Construction Group
Cedar Falls, IA
$561,430.50
$27,000.00
$39,000.00
McComas Lacina Construction LC
Iowa City, IA
$563,564.00
$25,200.00
$41,600.00
The Henley Group LLC
Davenport, IA
$739,723.00
$24,000.00
$21,900.00
Valentine Construction Co., LLC
Dubuque, IA
Non -
Responsive
All American Concrete
West Liberty, IA
Non -
Responsive
Engineer's Estimate
$593,000.00
$23,000.00
$23,000.00
Vieth Construction Corporation of Cedar Falls, Iowa submitted the lowest
responsive, responsible bid of $561,430.50 (base bid). Staff recommends
awarding the base bid and Alternate #1 for the contract for the 2024 Iowa
City Parks Improvements Project to Vieth Construction Corporation.
6.1 Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project
Resolution setting a new date for receipt of bids for the rebidding of the Riverside
Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project, directing City Clerk
to post notice to bidders, and fixing time and place for receipt of bids.
Comment: No bids were received prior to the October 24, 2024 deadline for
the Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project.
This agenda item sets a new date for receipt of bids for rebidding the project.
7. Consent Calendar — Setting Public Hearings
7.a
Bradford Drive Water Main Replacement Project
Resolution setting a public hearing on November 19, 2024 on project manual and
estimate of cost for the construction of the Bradford Drive Water Main
Replacement Project, directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said project manual on file for public
inspection.
Comment: This project includes the replacement of existing 1950's 6-inch cast iron
water main with 8 -inch PVC pipe, on Bradford Drive from First Avenue to Arthur
Street, on Louise Street from Bradford Drive to Wayne Avenue, and on Wayne
Avenue from Wade Street to Arthur Street. The estimated construction cost is
$900,000 available in the Bradford Drive Water Main Replacement Project
Account #W3300.
November 4, 2024 Iowa City City Council Agenda Page 6
7.b Court Hill Trail - Beech to Scott Replacement Project
Resolution setting a public hearing on November 19, 2024 on project manual
( and estimate of cost for the construction of the Court Hill Trail — Beech to Scott
Replacement Project, directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said project manual on file for public
inspection.
Comment: The project will replace approximately'/ mile of the existing Court Hill
Trail from Beech Street to Scott Boulevard, including portions of the street
crossing, drainage improvements, connecting sidewalks, and sidewalk curb
ramps.
7.c Court Street Reconstruction Project
Resolution setting a public hearing on November 19, 2024 on project manual
and estimate of cost for the construction of the Court Street Reconstruction
Project, directing City Clerk to publish notice of said hearing, and directing the
City Engineer to place said project manual on file for public inspection.
Comment: This project generally includes construction of a joint utility trench,
removal and replacement of storm sewer, sanitary sewer, water main, and street
and sidewalk pavement, retaining walls, traffic signal systems and other related
work. The project is located on Court Street between Muscatine Avenue and
First Avenue. The estimated cost for this project is $9,600,000 and is available in
the Court Street Reconstruction account #S946.
Acton: t J U- v\ ✓`.
End of Consent Calendar
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8. Community Comment [items not on the agenda (until 7 PM)]
Public comment is intended so that members of the public may be heard by Council.
Because Community Comment is for items not properly noticed on the agenda,
Council cannot engage in discussion or debate due to open meetings laws.
Only in- person comments will be allowed for Community Comment. Public comment
for specific agenda items, which must be directly related to that agenda item, may be
made in -person or remotely.
Individuals will be provided 3 minutes to speak. The Community Comment period
will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes
of total time allocated for the Community Comment period.
The Mayor reserves the right to reduce the 3 minute period based on the
number of individuals desiring to speak. Additional comments can be sent to
the City Council via council@iowa-city.org or through the City Clerk's Office.
LL) Ong C4- , 0-era rel
November 4, 2024 Iowa City City Council Agenda Page 7
9. Planning & Zoning Matters
9.a Zoning Code Amendment - Tobacco Sales Oriented Retail Uses
Ordinance amending Title 14, entitled "Zoning Code", to address tobacco
sales oriented retail uses. (REZ24-0006) (First Consideration)
Comment: At its meeting on September 4, 2024, the Planning and Zoning
Commission recommended approval of REZ24-0006 by a vote of 5-1 (Wade in
the negative, Hensch absent). Following the Planning and Zoning Commission
meeting, paragraph 8 of the ordinance has been added as a technical fix to
account for the addition of 14- 4E-5H in paragraph 7. At their October 1 st meeting,
Council amended section 7 to change the period of time after which legacy rights
would be lost from 90 days of ceased sales to one year of ceased sales. At their
October 15th meeting, Council amended section 7 back to 90 days. The City
Attorney has concluded that each amendment was a substantive change, so the
November 4th meeting will be treated as the
//first reading of the ordinance.
Action: al o-(fCj L1 l
ry) A
9.b Zoning Code Amendment - Redemption Centers
Ordinance amending Title 14, Zoning Code, to allow redemption centers in
�L 0 commercial and industrial zones. (REZ24-0007) (Second Consideration)
Comment: On September 18, 2024, the Planning and Zoning Commission
recommended approval of REZ24-0007 by a vote of 7-0. Approval will amend
Title 14, Zoning Code, to allow redemption centers in commercial and industrial
zones. Staff is requesting expedited action l
Action: LC i �P Z �✓�rw��_ �� t.0 �_7!
November 4, 2024 Iowa City City Council Agenda Page 8
10. Regular Formal Agenda
10.a Fire Station 1 and City Hall 3rd Floor Renovation Project
Resolution approving plans, project manual and estimate of cost for the
a,y construction of the Fire Station 1 and City Hall 3rd Floor Renovation Project,
establishing amount of bid security to accompany each bid, directing City Clerk
to post notice to bidders, and fixing time and place for receipt of bids.
s 1�z Comment: This project generally includes within Fire Station 1 the demolition of
existing sleeping partitions and bathrooms and reconstruction of 8 bedrooms,
3.5 bathrooms and a wellness room. Within the 3rd Floor of City Hall, the project
includes the selective demolition of walls to prepare for construction of 4 new
offices and replacement of carpet and lights on the entire floor and painting of all
walls.
1. Public Hearing
Action: L' 1(Ds . ,(
2. Consider a Resolution
Action: Y it lceI C S _71()
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10.b Kratom Ban
Ordinance amending Title 6, entitled "Public Health and Safety", to create a new
Chapter 11, entitled "Kratom", to prohibit its sale and distribution. (Pass and Adopt)
Comment: This ordinance would ban the sale or distribution of any kratom product,
as defined in the ordinance, within City. limits. Correspondence included in Council
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IDe-F- r' - -rtc -e - n r +e c� — Ov (cue f 1 I +e_r , (P / ( Ai ��lV r� vto.
Action: A lZY - _� '
I ���p.Tl r` �k� Q C.P ce.i� i �M re -7r'O .
10.c FY24 Annual Action Plan Amendment #1
Resolution Approving Substantial Amendment #1 to Iowa City's FY24
;W4 -20 Annual Action Plan.
Comment: An amendment is proposed for the FY24 Annual Action Plan to
repurpose available funding to the City's down payment assistance program and
Cam- a rental acquisition project with The Housing Fellowship. A 30- day public
comment period began on October 3, 2024 and ends on November 4, 2024.
Action:
MSS
November 4, 2024 Iowa City City Council Agenda Page 9
10.d Shelter House Letter of Support
Resolution authorizing the City Manager to sign a letter of support for Shelter
House that dedicates project -based vouchers upon the award of a HUD
Continuum of Care Builds grant.
Se '�_' Comment: Shelter House has been nominated by the Balance of State Continuum
je'Kfi'-6�- of Care to apply for a national grant to develop a new Permanent Supportive
Housing project. Shelter House is requesting a letter of support from the City with
the intention of project basing 36 additional vouchers at the new development
upon award of the grant.
Action:
7/c)
i3T
11. Announcement of Vacancies - Previous
11.a Announcement of Vacancies - Previous
Board of Adjustment - One vacancy to fill a five-year term, January 1, 2025
- December 31, 2029. (Term expires for Bryce Parker)
Climate Action Commission - Three vacancies to fill three-year terms, January
1, 2025 - December 31, 2027. (Terms expire for Michal Eynon -Lynch, Gabriel
Sturdevant, John Fraser)
Human Rights Commission - One vacancy to fill an unexpired term, upon
appointment - December 31, 2024, plus a three-year term (01/01/25 -
12/31/27) (Anya Schafer -Van Houtte resigned).
Human Rights Commission - Two vacancies to fill three-year terms, January 1,
2025 - December 31, 2027. (Terms expire for Jahnavi Pandya & Doug
Kollasch)
Parks & Recreation Commission - Two vacancies to fill four- year terms, January
1, 2025 - December 31, 2028. (Terms expire for Aaron Broege & Alex Hachtman)
Public Art Advisory Committee (At -Large) - One vacancy to fill a three-year
term, January 1, 2025 - December 31, 2027. (Term expires for Rachel He
Kinker)
Senior Center Commission - Two vacancies to fill three-year terms, January 1,
2025 - December 31, 2027. (Terms expire for Ross Elwin Taylor & Lee
McKnight)
Applications must be received by 5:00 p.m., Tuesday November 12, 2024.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn).
Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024
- December 31, 2029 (Term expired for Dennis Keitel).
November 4, 2024 Iowa City City Council Agenda Page 10
Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired
term, upon appointment - December 31, 2028 (Nicolas Yost resigned).
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-year
term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term - Lyndi
Kiple resigned).
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an
unexpired term plus a three-year term, upon appointment -June 30, 2027
(formerly advertised as unexpired term - Kevin Larson resigned).
Vacancies will remain open until filled.
S a_
��12. City Council Information
e
13. Report on Items from City Staff
. City Manager's Office
. City Attorney -- �-�-
. City Clerk
14. Adjourn
November 4, 2024 Iowa City City Council Agenda Page 11