HomeMy WebLinkAbout2025-01-07 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
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{-eve C Iowa City
City Council - Formal Agenda
Sov� r Regular Formal Meeting �._
SilznmhJanuary 7, 2025 - 6:00 PM -�I=�
Emma J. Harvat Hall CITY IOWA CITY
ICI 0_6A1.2 - C--ta ►W. ►-ri
410 E. Washington St.
www.icgov.org
City of Iowa City Land Acknowledgment can be found at:
icgov.org/landacknowledgement
Meeting Rules can be found at: icgov.org/meetingrules
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You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and
Coralville, or you can watch it online at any of the following websites:
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In order to encourage greater input from the public, the Iowa City Council intends to offer the
opportunity to participate in the meeting remotely. However, this meeting is an in -person
meeting. In the event of technological problems, the meeting will continue in -person, so those
wishing to ensure their ability to participate should attend the meeting in -person.
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January 7, 2025 Iowa City City Council Agenda Page 1
Public Comment for items on the agenda:
Council cannot engage in discussion or debate until the appropriate time for Council discussion.
However, once the commenter has left the podium, Council may ask staff to respond to a concern
or question posed by the public, or to follow up with the speaker.
1. Call to Order
2. Proclamations
2.a Human Trafficking Prevention and Awareness month — i -e r-P Sow l et V ► 0(s0 n
,12.b Martin Luther King, Jr. Day — RO)e ►' I c tC 2 CC,�1
3. Consent Calendar - Approval of Council Actions (subject to corrections, as
recommended by the City Clerk)
3.a Work Session Minutes: December 10
3.b Formal Summary of Minutes: December 10
4. Consent Calendar - Receive and File Minutes
4.a Ad Hoc Truth & Reconciliation Commission: November 21 [See Recommendation]
4.b Ad Hoc Truth & Reconciliation Commission: December 5
4.c Airport Commission: October 16
4.d Airport Commission: November 14
4.e Charter Review Commission: November 7
4.f Charter Review Commission: November 25
4.g Community Police Review Board: October 16
4.h Community Police Review Board: November 12 [See Recommendation]
4J Historic Preservation Commission: November 14
4.j Library Board of Trustees: November 21
4.k Public Art Advisory Committee: November 7
4.1 Senior Center Commission: November 21
5. Consent Calendar - Permit Motions and Resolution (as recommended by the City
Clerk)
5.a Liquor License - Renewal
1. Class C Retail Alcohol License for The Englert Civic Theatre, Inc.,
dba Englert Civic Theatre Inc, 221 E. Washington St.
2. Class B Retail Alcohol License for Aldi Inc., dba Aldi Inc #67, 760 Ruppert
Rd.
3. Class C Retail Alcohol License for Iowa Ave Hospitality, LLC, dba Giddy
Up, 118 S. Clinton St.
4. Class C Retail Alcohol License for Samco of Iowa City, Inc., dba Joe's
Place, 115 Iowa Ave.
5. Class C Retail Alcohol License for Baroncini, L.L.C., dba Baroncini, 104
S. Linn St.
6. Class C Retail Alcohol License for Motif, Ltd., dba Bo -James, 118
E. Washington St.
January 7, 2025 Iowa City City Council Agenda Page 2
5.b Tobacco and Device Retailer Permits - New
Resolution approving applications for retail tobacco, tobacco products, alternative
L
2 .) _ nicotine products, vapor products, and device retailer permits, as required by Iowa
Code 453A.47A and Senate File 345.
6. Consent Calendar - Resolutions and Motions
6.a November 2024 Disbursements
Motion to approve disbursements in the amount of $21,240,404.15 for the period
of November 1 through November 30, 2024, as recommended by the Finance
Director subject to audit. Disbursements are published and permanently retained
in the City Clerk's office in accordance with State Code.
6.b Tax abatement application - 1650 Willow Creek Drive
Resolution approving eligibility for a tax exemption on an improvement project on
commercial property located at 1650 Willow Creek Drive, Iowa City, Iowa,
pursuant to the Highway Commercial Urban Revitalization Plan.
Comment: The City adopted the Highway Commercial Urban Revitalization Plan
to incentivize commercial property owners to invest in their properties and qualify
for a 3-year tax abatement on the actual value added by the improvements. To be
eligible for the abatement, an application must be filed and approved by Council.
This applicant plans to construct two new commercial flex buildings (10,500sf and
12,000sf) within the Revitalization Area.
6.c Bradford Drive Water Main Replacement Project
Resolution awarding contract and authorizing the Mayor to sign and the City
Clerk to attest a contract for Bradford Drive Water Main Replacement Project.
Comment: This agenda item awards the construction contract for the Bradford
Drive Water Main Replacement Project. Staff recommends awarding the project
to to Iron X, LLC of Riverside, Iowa.
Five (5) bids were received prior to the December 19, 2024 bid date:
Bidder Name City Bid
Iron X, LLC Riverside, IA $780,559.00
Lynch's Excavating, Inc. West Branch, IA $817,837.00
Concise Earth Construction, LLC Iowa City, IA $865,509.06
Tschiggfrie Excavating Co. Dubuque, IA $874,962.90
Portzen Construction, Inc.
Engineer's Estimate
Dubuque, IA
$1, 053, 329.00
$900,000
January 7, 2025 Iowa City City Council Agenda Page 3
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Court Street Reconstruction Project
Resolution awarding contract and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the Court Street Reconstruction
Project.
Comment: This agenda item awards the Court Street Reconstruction Project.
Three (3) bids were submitted prior to the December 18, 2024 deadline.
Bidder Name City Bid Amount
All American Concrete, Inc. West Liberty, IA 8,946,858.28
Portzen Construction, Inc. Dubuque, IA $91973,255.75
Shekar Engine r, P.L.C. Des Moines, IA $10,907,568.74
En ineer's Estimate $9,600,000.00
All American Concrete, Inc. of West Liberty, Iowa submitted the lowest responsive,
responsible bid of $8,946,858.28. Staff recommends awarding the contract for the
Court Street Reconstruction to All American Concrete, Inc.
Fire Station 1 and City Hall 3rd Floor Renovation Project
Resolution awarding contract and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the Fire Station 1 and City Hall 3rd
Floor Renovation Project.
Comment: This agenda item awards the Fire Station 1 and City Hall 3rd Floor
Renovation Project. Five (5) bids were submitted prior to the December 19,
2024 deadline.
Bidder Name
it
Bid Amount
Swanson Construction Co
Bettendorf, Iowa
$575,000.00
Selzer Werderitsch
Iowa City, Iowa
$698,240.00
Associates
Tricon Construction
Dubuque, Iowa
$725,000.00
Reed Construction
DeWitt, Iowa
$790,000.00
DSM Property Services
Urbandale, Iowa
Non -Responsive
Engineers Estimate
$900,000
Swanson Construction Co of Bettendorf, Iowa submitted the lowest responsive,
responsible bid of $575,000.00. Staff recommends awarding the contract for the
Fire Station 1 and City Hall 3rd Floor Renovation Project to Swanson
Construction Co.
January 7, 2025 Iowa City City Council Agenda Page 4
6.f
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Court Hill Trail Replacement Project
Resolution awarding contract and authorizing the Mayor to sign and the City Clerk
to attest a contract for construction of the Court Hill Trail — Beech to Scott Project.
Comment: This agenda item awards the construction contract for the Court Hill Trail
— Beech to Scott Replacement Project. The project will replace approximately'/
mile of the existing Court Hill Trail from Beech Street to Scott Boulevard including
the street crossing and connections, several connecting sidewalks, and sidewalk
curb ramps.
Eleven (11) bids were submitted prior to the December 11, 2024 deadline:
Bidder Name
City
Bid Amount
All American Concrete
West Liberty, Iowa
$211,747.47
Eggleston Concrete
Contractors
Cedar Rapids, Iowa
$214,996.05
Eastern Iowa Excavating &
Concrete LLC
Cascade, Iowa
$218,363.10
Boomerang Corp.
Anamosa, Iowa
$237,815.96
Feldman Concrete
Dyersville, Iowa
$241,056.90
McComas-Lacina Construction
Iowa City, Iowa
$242,631.00
J&L Construction
Washington, Iowa
$245,806.45
Midwest Concrete Inc.
Peosta, Iowa
$249,208.58
C-2 Creative Concrete
DeKalb, Illinois
$258,774.47
Tschiggfrie Excavating
Dubuque, Iowa
$280,444.65
Streb Construction
Coralville, Iowa
Non -Responsive
Engineers Estimate
$265,283.50
All American Concrete of West Liberty, Iowa submitted the lowest responsive,
responsible bid of $211,747.47. Staff recommends awarding the contract for the
Court Hill Trail — Beech to Scott to All American Concrete.
Amend Budgeted Positions - Neighborhood Services
Resolution amending the budgeted positions in the Neighborhood Services
Division of the Neighborhood and Development Services Department by
adding one full-time Family Self -Sufficiency Coordinator position.
Comment: The City has been awarded an increase in Family Self- Sufficiency
(FSS) Program funds to expand the supportive services and case management
provided to FSS participants. The current and projected FSS caseload requires
staff time that cannot be absorbed at current staffing levels. Neighborhood
Services is requesting a 1.0 FTE Family Self -Sufficiency Coordinator to
administer the FSS program.
January 7, 2025 Iowa City City Council Agenda Page 5
6.h High Street and Southgate Avenue Sidewalk Infill Project
Resolution accepting the work for the High Street and Southgate Avenue
2-12; —o Sidewalk Infill Project.
Comment: Work on the project was recently completed by Feldman Concrete of
Dyersville, Iowa, in substantial accordance with the plans and specifications.
The Engineer's Report and Performance and Payment bonds are on file with the
City Engineer.
Project Estimated Cost: $ 91,000.00
Project Bid Received: $ 79,495.00
Project Actual Cost: $ 87,322.50
6.i Ridge Road Sanitary Sewer Repairs Project
Resolution accepting the work for the 2024 Ridge Road Sanitary Sewer
-ZS _oG Repairs Project.
Comment: Construction of the 2024 Ridge Road Sanitary Sewer Repair Project has
been completed by Lynch's Excavating, Inc. of West Branch, Iowa, in substantial
accordance with the Project Manual developed by the City of Iowa City Engineering
Division. The Engineer's Report and the Performance, Payment, and Maintenance
Bond are on file in the City Engineer's Office.
Project Estimated Cost:
$86,000.00
Project Bid Received:
$77,650.40
Project Actual Cost:
$78,568.00
6.j Hickory Trail Estates
Resolution accepting the work for the storm sewer, sanitary sewer, water main,
and paving public improvements for Hickory Trail Estates, and declaring public
-2JS-1 CO improvements open for public access and use.
Comment: The construction of the storm sewer, sanitary sewer, water main and
paving improvements for Hickory Trail Estates have been completed in
substantial accordance with the plans and specifications on file with the
Engineering Division of the City of Iowa City.
January 7, 2025 Iowa City City Council Agenda Page 6
6.k Compost Facility Improvements and Expansion Project
Resolution approving, authorizing and directing the Mayor to execute and the
_ City Clerk to attest an Agreement by and between the City of Iowa City and
Shive-Hattery, Inc. of Cedar Rapids, Iowa to provide engineering consultant
services for the Compost Facility Improvements and Expansion Project.
Comment: This agenda item approves the consultant agreement with Shive-
Hattery, Inc. of Cedar Rapids, Iowa to provide preliminary design, final design,
preparation of a project manual for bidding, bidding assistance, and construction
services for the Compost Facility Improvements and Expansion Project at the
Iowa City Landfill and Recycling Center. The Project will include a two -acre
expansion of the compost pad, improved storm water drainage, layout of new
operational areas across the expanded pad, and redesign of the facility for use of
a windrow turner.
7. Consent Calendar - Setting Public Hearings
7.a Ashton House and Project Green Gardens - REAP Grant Project
Resolution setting a public hearing on January 21, 2025 on project manual
- and estimate of cost for the construction of the Ashton House and Project
Green Gardens - REAP Grant Project, directing City Clerk to publish notice of
said hearing, and directing the City Engineer to place said project manual on
file for public inspection.
Comment: This agenda item begins the bidding process for the Ashton House
and Project GREEN Gardens - REAP Grant Project. This project generally
includes granular trails and concrete sidewalks, firepit, lighting, and water lines.
7.b 2024 High Service Pump VFD Replacement Project
Resolution setting a public hearing on January 21, 2025 on project manual and
estimate of cost for the construction of the High Service Pump Variable
Z� r� Frequency Drive Replacement Project, directing City Clerk to publish notice of
said hearing, and directing the City Engineer to place said project manual on file
for public inspection.
Comment: This project includes the replacement of the four (4) existing high
service pump variable frequency drives (VFDs) with new active -front-end
VFDs, and replacing HVAC systems for the High Service Pump Room. The
estimated construction cost is $ 1,500,000 available in the High -Service Pump
VFD Replacement Project Account #W3314.
7.c Senior Center Exterior Door and Window Replacement Project
Resolution setting a public hearing on January 21, 2025 on project manual and
estimate of cost for the construction of the Iowa City Senior Center Exterior
Door and Window Replacement Project, directing City Clerk to publish notice of
said hearing, and directing the City Engineer to place said project manual on file
for public inspection.
Comment: This agenda item begins the bidding process for the construction of
the Iowa City Senior Center Exterior Door and Window Replacement Project.
January 7, 2025 Iowa City City Council Agenda Page 7
7.d North Gilbert Street Reconstruction Project
Resolution setting a public hearing on January 21, 2025 on project manual and
estimate of cost for the construction of the N. Gilbert Street Reconstruction
Project, directing City Clerk to publish notice of said hearing, and directing the City
Engineer to place said project manual on file for public inspection.
Comment: This agenda item begins the bidding process for the N. Gilbert Street
Reconstruction Project. This project generally includes the reconstruction of N.
Gilbert Street from Kimball Road to, and including, the intersection with Brown
Street. Construction will include general site grading, new sanitary sewer and
manholes, expanded storm sewer system including additional street intakes,
new water main in select locations, replacement of street pavement, restoration
of the brick street at the Brown Street intersection, driveway connections and
approaches, sidewalk improvements including all new ADA curb ramps, and
replacement and restoration of select retaining walls.
7.e 2025 Parking Garages Maintenance and Repair Project
Resolution setting a public hearing on January 21, 2025 on the project manual and
25 _ estimate of cost for the construction of the 2025 Parking Garages Maintenance
and Repair Project, directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said project manual on file for public
inspection.
Comment: This agenda item sets the public hearing, which begins the bidding
process for the 2025 City of Iowa City Parking Garages Maintenance and Repair
Project. This year's project focuses on maintenance and repairs at the Chauncey
Swan, Dubuque Street, and Tower Place Parking Ramps.
End of Consent Calendar
Acton: CV .} o-e- % lA I fir- . S l
8. Community Comment [items not on the agenda (until 7 PM)]
Public comment is intended so that members of the public may be heard by Council.
Because Community Comment is for items not properly noticed on the agenda,
Council cannot engage in discussion or debate due to open meetings laws.
Only in- person comments will be allowed for Community Comment. Public comment
for specific agenda items, which must be directly related to that agenda item, may be
made in -person or remotely.
Individuals will be provided 3 minutes to speak. The Community Comment period
will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes
of total time allocated for the Community Comment period.
The Mayor reserves the right to reduce the 3 minute period based on the
number of individuals desiring to speak. Additional comments can be sent to
the City Council via council@iowa-city.org or through the City Clerk's Office.
January 7, 2025 Iowa City City Council Agenda Page 8
9. Planning & Zoning Matters
9.a Rezoning - ACT
Ordinance conditionally rezoning approximately 48.6 acres of property located
north of N. Scott Blvd. and east of N. Dodge St. from Office Research Park
(ORP) zone and Interim Development Research Park (ID -RP) zone to Mixed Use
4i 4,P_ (MU) zone. (REZ24-0009)
Comment: At its meeting on November 20, the Planning and Zoning Commission
�� recommended approval of REZ24-0009 by a vote of 4-0. Approval of the rezoning
would allow the development of non-residential and residential uses subject to the
proposed conditions.
1. Public Hearing
Action: C L O S erDr!
2. Consider an Ordinance (First Consideration)
Action: "t'X 1--,Vt S-P PI . 0 , l e�o�u 2. o_6
9.b Rezoning - Cardinal Heights
Ordinance conditionally rezoning approximately 27.68 acres of property located
east of Camp Cardinal Blvd and west of Camp Cardinal Rd from Low Density
Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12)
to Low Density Multifamily Residential Zone with a Planned Development Overlay
�\pb,- , (OPD/RM-12). (REZ24-0010)
Comment: At its meeting on December 4, the Planning and Zoning Commission
recommended approval of REZ24-0010 by a vote of 7-0. Approval of the rezoning
would amend an approved Preliminary OPD Plan to allow for an increase in height
and a reduced front setback for one building on Lot 11, Cardinal Heights Part One.
1. Public Hearing
Action: C 1 05:�,-Q,01
2. Consider an Ordinance (First Consideration)
Action: M02 I A i4e� _ � Icrl ) f
rn 4
January 7, 2025 Iowa City City Council Agenda Page 9
9.c Rezoning - Western Homes
Ordinance conditionally rezoning approximately 31.65 acres of property located
east of Camp Cardinal Road and north of Gathering Place Lane from Medium
Density Single -Family Residential with a Planned Overlay Development
(OPD/RS-to Medium Density Single -Family Residential with a Planned Overlay
Development (OPD/RS-8). (REZ24-0008)
Comment: At its meeting on November 20, the Planning and Zoning Commission
recommended approval of REZ24- 0008 by a vote of 4-0 subject to staffs
recommended conditions plus one additional condition. The Commission added a
condition that the requested height increase not be granted to the first 90 feet of
the Building #103 area. Western Home Independent Living Services is requesting
the rezoning to amend an approved Preliminary OPD Plan to allow for an
increase in the maximum building height of Building #103 to 45' and the
conversion of five single-family homes to a 16-unit elder apartment building with
rehabilitation and wellness center.
1. Public Hearing
Action: e ( L �!:.'l
2. Consider an Ordinance (First Consideration)
Action: 1M
1�,
m r�
10. Regular Formal Agenda
10.a Prohibited conduct on public buses
Ordinance amending Title 6, entitled "Public Health and Safety," Chapter 8,
entitled "Prohibited Conduct on Public Buses," Section 1, entitled "Definitions," to
remove "for a fare" language; and Section 2, entitled "Prohibited Acts," to update
language and add additional prohibited acts. (Second Consideration)
Comment: This action would update the code section that outlines acts that are
prohibited on any city buses and will allow the Director of Transportation
Services to establish administrative rules for actions not inconsistent with any
ordinance or policy adopted by the City Council. Staff is requesting expedited
action.
Action:
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January 7, 2025 Iowa City City Council Agenda Page 10
10.b Dimensions for New Patios in Rental Housing
Ordinance amending Title 17, entitled "Building and Housing," Chapter 5, entitled
25 —"4f�3 "Housing Code," to clarify the dimensions of new patios in Section 17-5-18Q and
to clarify parking is not allowed on patios. (Second Consideration)
Comment: In 2017 Council enacted Section 17-5-18Q of the City Code to limit
construction of new paving in rear yards to ensure open space for tenants. Paved
patios are allowed to be constructed, but there are no dimensional limits on the
size of patios. This ordinance imposes size limits on newly constructed patios and
also clarifies parking is not allowed on patios. Staff is requesting expedited action.
e-
Action:
vas
11. Council Committee Appointments
11.a Comprehensive Plan Update Steering Committee (2)
Comment: The Comprehensive Plan serves as a high-level vision for land use
.5 policies, informing decisions that shape our built environment. This process
D�. involves a Steering Committee to evaluate public feedback and help set the
plan's direction.
Action: ® YN/ C t cz Vt nl )A r-
11.b Economic Development Committee (1)
2024-25 appointee — Dunn
Comment: The committee meets on an as needed basis to consider
recommendations to the full City Council for City financial assistance for
.2� economic development projects and activities.
Action:
11.c Graduate and Professional Student Government Organization (1)
2024-25 appointee — Dunn
�e
cam- Comment: Council liaison to the Graduate and Professional Student Government.
,II J
Action: �� �' c - }`C, 5 / 1 ( ` tea rYVt�-2 In
11.d Rules Committee (1) j e v G_bs;,2_
2024-25 appointee - Dunn
Comment: The committee meets as needed to review any by-law changes
recommended by City boards and commissions. After review, the committee
makes recommendations to Council. Meetings are scheduled in City Hall and
staffed by City Clerk. 1 l
Action:
January 7, 2025 Iowa City City Council Agenda
1
Page 11 p�
12. Council Appointments
12.a Board of Adjustment
Board of Adjustment - One vacancy to fill a five-year term, January 1, 2025 -
December 31, 2029 (Term expires for Bryce Parker).
Action:
13. Announcement of Vacancies - Previous
GY
13.a Announcement of Vacancies - Previous
(VIc}e Ic r,m SQ- rL_-1
o,6SP K+-
Housing & Community Development Commission - One vacancy to fill an
unexpired term, upon appointment - June 30, 2025, plus a three-year term (July
1, 2025 - June 30, 2028) (Denise Szecsei resigned).
Applications must be received by 5:00 p.m., Tuesday, January 14, 2025.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn).
Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024
- December 31, 2029 (Term expired for Dennis Keitel).
Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired
term, upon appointment - December 31, 2028 (Nicolas Yost resigned).
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-year
term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term — Lyndi
Kiple resigned).
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an
unexpired term plus a three-year term, upon appointment - June 30, 2027
(formerly advertised as unexpired term - Kevin Larson resigned).
Vacancies will remain open until filled.
14. City Council Information S2e-
15. Report on Items from City Staff
. City Manager's Office
. City Attorney
. City Clerk
16. Adjourn
January 7, 2025 Iowa City City Council Agenda Page 12