HomeMy WebLinkAbout2025-01-21 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
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i3rre_r� J City Council Formal Agenda V/Y�rii�"e
-T-J)Lcf Regular Formal Meeting
January 21, 2025 - 6:00 PM '�•-•�
G ra C-P_ Emma J. Harvat Hall CITY IOWA CITY
}-ov e ( 410 E. Washington St.
AA _[4P_r www.icgov.org
City of Iowa City Land Acknowledgment can be found at:
icgov.org/landacknowledgement
Meeting Rules can be found at: icgov.org/meetingrules
You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and
Coralville, or you can watch it online at any of the following websites:
• https://citychannel4.com/live
• https://www.youtube.com/user/citychanne[4/live
https://facebook.com/CityoflowaCity
In order to encourage greater input from the public, the Iowa City Council intends to offer the
opportunity to participate in the meeting remotely. However, this meeting is an in -person
meeting. In the event of technological problems, the meeting will continue in -person, so those
wishing to ensure their ability to participate should attend the meeting in -person.
If you wish instead to participate remotely, you may attempt to do so by joining the meeting
via Zoom by going to the link below to visit the Zoom meeting's registration page and submit
the required information.
Once the registration is complete, you will receive an email message with a link to join the
meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email.
If you have no computer or smartphone, or a computer without a microphone, you can call in
by phone by dialing (312) 626-6799 and entering the meeting ID below when prompted.
Zoom link: https://us06web.zoom.us/webinar/register/WN_cfjv1drbRPOenK_F8Fk9Jg
Meeting ID: 851 6804 3456
If you wish to use presentation materials with your comments, please provide them to the
City Clerk at kgrace@iowa-city.org at least 24 hours before the meeting. Your materials will
be presented for you.
January 21, 2025 Iowa City City Council Agenda Page 1
Public Comment for items on the agenda:
Council cannot engage in discussion or debate until the appropriate time for Council discussion.
However, once the commenter has left the podium, Council may ask staff to respond to a concern
or question posed by the public, or to follow up with the speaker.
Call to Order
2. Consent Calendar - Approval of Council Actions (subject to corrections, as
recommended by the City Clerk)
2.a Work Session Minutes: January 7
2.b Formal Summary of Minutes: January 7
3. Consent Calendar - Receive and File Minutes
3.a Charter Review Commission: December 17 [See Recommendation]
3.b Climate Action Commission: December 2
3.c Economic Development Committee: October 16
3.d Historic Preservation Commission: December 12
3.e Parks & Recreation Commission: November 13 [See Recommendation]
3.f Senior Center Commission: November 21
4. Consent Calendar - Permit Motions and Resolution (as recommended by the City
Clerk)
4.a Liquor License - Renewal
1. Class C Retail Alcohol License (LC0046753) for Schneider Building LLC,
dba TCB Pool Hall, 114 E. College St.
2. Class C Retail Alcohol License (LC0043930) for Etre Foods L.L.C., dba
The Iowa Chop House, 223 E. Washington St.
3. Class C Retail Alcohol License (LC0046826) for Webster Restaurant
LLC, dba The Webster, 202 N. Linn St.
4.b Liquor License - Ownership Change
1. Class C Retail Alcohol License (LC0051217) for La Unica Grocery
and Restaurant Inc., dba La Unica Grocery and Restaurant Inc., 1029
S. Riverside Dr.
2. Class E Retail Alcohol License (LE0004050) for Crown Liquor LLC,
dba Crown Liquor & Smoke, 19 Highway 1 W.
4.c Liquor License - New
1. Class C Retail Alcohol License for 138 South Clinton Inc., dba
Karma Nightclub, 138 South Clinton St.
January 21, 2025 Iowa City City Council Agenda Page 2
5. Consent Calendar - Resolutions and Motions
5.a Acceptance of Outlot A in Hickory Trail Estates
Resolution accepting the dedication of Outlot A, Hickory Trail Estates
Subdivision as public open space.
Comment: The City and Nelson Development 1, LLC entered into a Subdivider's
Agreement for Hickory Trail Estates with the final platting of the subdivision.
Pursuant to said Subdivider's Agreement, Nelson Development 1, LLC agreed to
dedicate Outlot A to the City for public open space, and the City agreed to accept
the dedication of the outlot upon the satisfaction of certain conditions. Staff finds
the conditions have been satisfied.
5.b Senior Center Fees
Resolution establishing membership and room rental fees for the Senior
Center, authorizing the City Manager to establish miscellaneous fees, and
rescinding Resolution No. 16-76.
Comment: City Council adopted a schedule of fees for the Senior Center in
Resolution No. 16-76, which included membership fees and room rental fees as
well as miscellaneous fees such as coffee and photocopies. This resolution
authorizes the City Manager to set the miscellaneous fees at the Senior Center
and does not change the membership and room rental fees.
5.c Transit Maintenance Facility Bus Charging Stations Project
Resolution accepting the work for the Transit Maintenance Facility Bus
Cl Charging Stations Project.
Comment: Work on the project was recently completed by Tricon General
Construction, Inc. of Cedar Rapids, Iowa, in substantial accordance with the plans
and specifications. The Engineer's Report and Performance and Payment bonds
are on file with the City Clerk.
Project Estimated Cost: $ 210,000.00
Project Bid Received: $ 167,000.00
Project Actual Cost: $ 221,206.93
There were two (2) change orders on this project. They generally included the
installation of electrical disconnects and replacement of communication fiber
connections.
January 21, 2025 Iowa City City Council Agenda Page 3
5.e
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5.f
Burlington and Madison Intersection Improvements Project
Resolution accepting the work for the Burlington and Madison
Intersection Improvements Project. [NHSX-001-5(120)-3H-52]
Comment: Work on the project was recently completed by Vieth Construction
Corporation of Cedar Falls, Iowa, in substantial accordance with the plans and
specifications. The Engineer's Report is on file with the City Clerk.
Project Estimated Cost: $ 1,400,000.00
Project Bid Received: $ 1,561,739.50
Project Actual Cost: $ 1,802,161.67
There were three (3) change orders on this project. They generally included
additional sanitary sewer main replacement, utility vault modifications, video
detection for the new traffic signal at the Burlington Street and Madison
Street intersection and storm sewer and water main adjustments.
Optical Fiber Cable Installation Along Foster Road and Peninsula Area Project
Resolution accepting the work for the Optical Fiber Cable Installation Along Foster
Road & Peninsula Area Project.
Comment: Work on the project was recently completed by MP Nexlevel, LLC of
Maple Lake, Minnesota, in substantial accordance with the plans and
specifications. The Engineer's Report and Performance, Payment and
Maintenance bond are on file with the City Engineer.
Project Estimated Cost: $ 33,900.00
Project Bid Received: $ 29,146.32
Project Actual Cost: $ 29,146.32
2023 City of Iowa City Parking Garages Maintenance & Repair Mechanical Project
Resolution accepting the work for the 2023 City of Iowa City Parking Garages
Maintenance & Repair Mechanical Project.
Comment: Work on the project was recently completed by The Prull Group, Inc. of
Cedar Rapids, Iowa, in substantial accordance with the plans and specifications.
The Engineer's Report and Performance, Payment and Maintenance bond are on
file with the City Clerk.
Project Estimated Cost: $ 145,000.00
Project Bid Received: $ 69,750.00
Project Actual Cost: $ 74,675.10
January 21, 2025 Iowa City City Council Agenda Page 4
5.g Equipment Roof Repair Project
Resolution accepting the work for the 2023 Equipment Shop Roof
Replacement Project.
Comment: The 2023 Equipment Shop Roof Replacement Project was completed
by Advance Builders Corp. of Cedar Rapids, Iowa, in substantial accordance
with the plans and specifications. The Engineer's Report and Performance,
Payment and Maintenance Bond are on file with the City Clerk.
Project Estimated Cost: $560,000
Project Bid Received: $365,000
Project Actual Cost: $365,000
6. Consent Calendar - Correspondence
6.a Establish "Yield" control for Nevada Avenue at the intersection with Whispering
Meadow Drive.
6.b Establish "Yield" control for Whispering Meadow Drive at the intersection with
Sherman Drive.
End of Consent Calendar
I Irv1
7. Community Comment [items not on the agenda (until 7 PM)]
Public comment is intended so that members of the public may be heard by Council.
Because Community Comment is for items not properly noticed on the agenda,
Council cannot engage in discussion or debate due to open meetings laws.
Only in- person comments will be allowed for Community Comment. Public comment
for specific agenda items, which must be directly related to that agenda item, may be
made in -person or remotely.
Individuals will be provided 3 minutes to speak. The Community Comment period
will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes
of total time allocated for the Community Comment period.
The Mayor reserves the right to reduce the 3 minute period based on the
number of individuals desiring to speak. Additional comments can be sent to
the City Council via council@iowa-city.org or through the City Clerk's Office.
January 21, 2025 Iowa City City Council Agenda Page 5
8. Planning & Zoning Matters
8.a Rezoning -ACT
Ordinance conditionally rezoning approximately 48.6 acres of property located
�( north of N. Scott Blvd. and east of N. Dodge St. from Office Research Park
(ORP) zone and Interim Development Research Park (ID -RP) zone to Mixed Use
(MU) zone. (REZ24-0009) (Second Consideration)
Comment: At its meeting on November 20, the Planning and Zoning Commission
recommended approval of REZ24-0009 by a vote of 4-0. Approval of the rezoning
would allow the development of non-residential and residential uses subject to
the proposed conditions. The applicant is requesting expedited action.
Correspondence included in Council packet,"
Action: OAH i ► — Y Y18-e) SOLD � 11 , S-1 A Her er 1�C�r
CC 2 �f C o,me& — ire ri iA Sl l-�a n-�1 ems, f , ►�1�e r recce f
8.b Rezoning - Cardinal Heights
Ordinance conditionally rezoning approximately 27.68 acres of property located
east of Camp Cardinal Blvd and west of Camp Cardinal Rd from Low Density
Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12)
� 0 to Low Density Multifamily Residential Zone with a Planned Development Overlay
(OPD/RM-12). (REZ24-0010) (Second Consideration)
Comment: At its meeting on December 4, the Planning and Zoning Commission
recommended approval of REZ24-0010 by a vote of 7-0. Approval of the rezoning
would amend an approved Preliminary OPD Plan to allow for an increase in height
and a reduced front setback for one building on Lot 11, Cardinal Heights Part
One.
Action: ►�� G� t�A 1+e r U
✓vt5
8.c Rezoning - Western Homes
Ordinance conditionally rezoning approximately 31.65 acres of property located
east of Camp Cardinal Road and north of Gathering Place Lane from Medium
Density Single -Family Residential with a Planned Overlay Development
(OPD/RS-to Medium Density Single -Family Residential with a Planned Overlay
Development (OPD/RS-8). (REZ24-0008) (Second Consideration)
Comment: At its meeting on November 20, the Planning and Zoning Commission
recommended approval of REZ24- 0008 by a vote of 4-0 subject to staffs
recommended conditions plus one additional condition. The Commission added a
condition that the requested height increase not be granted to the first 90 feet of
the Building #103 area. Western Home Independent Living Services is requesting
the rezoning to amend an approved Preliminary OPD Plan to allow for an
increase in the maximum building height of Building #103 to 45' and the
conversion of five single-family homes to a 16-unit elder apartment building with
rehabilitation and wellness center. The applicant is requesting expedited action.
Correspondence include in Council ck t. / _
WCt ue 2 - YA,(YC P9�a � ) 0l tp , FoL
Action: 2
►q ceep4 0o one-�-p --
January 21, 2025 Iowa City City Council Agenda Page 6
9. Regular Formal Agenda
9.a Ashton House and Project Green Gardens - REAP Grant Project
Resolution approving project manual and estimate of cost for the construction of
_ the Ashton House and Project GREEN Gardens - REAP Grant Project,
- 4 establishing amount of bid security to accompany each bid, directing City Clerk
to post notice to bidders, and fixing time and place for receipt of bids.
Comment: This agenda item begins the bidding process for the Ashton House
and Project GREEN Gardens — REAP Grant Project. This project generally
includes granular trails and concrete sidewalks, firepit, lighting, and water lines.
1. Public Hearing
Action: C (oS_Ld
2. Consider a Resolution L__6
Action:
9.b 2024 High Service Pump VFD Replacement Project
Resolution approving project manual and estimate of cost for the construction of
the High Service Pump Variable Frequency Drive Replacements Project,
establishing amount of bid security to accompany each bid, directing City Clerk
to post notice to bidders, and fixing time and place for receipt of bids.
Comment: This project includes the replacement of the four (4) existing high
J service pump variable frequency drives (VFDs) with new active -front-end
VFDs, and replacing HVAC systems for the High Service Pump Room. The
estimated construction cost is $ 1,500,000 available in the High -Service Pump
VFD Replacement Project Account #W3314.
1. Public Hearing
Action: l ' (oS C"/- (
2. Consider a Resolution
Action:
SK
January 21, 2025 Iowa City City Council Agenda Page 7
9.c Senior Center Exterior Door and Window Replacement Project
Resolution approving project manual and estimate of cost for the construction of
the Iowa City Senior Center Exterior Door and Window Replacement Project,
establishing amount of bid security to accompany each bid, directing City Clerk
to post notice to bidders, and fixing time and place for receipt of bids.
s 2� Comment: This agenda item begins the bidding process for the construction of
the Iowa City Senior Center Exterior Door and Window Replacement Project.
1. Public Hearing
Action: 0 C n SO—d
2. Consider a Resolution
Action: O-e-
Y"
9.d North Gilbert Street Reconstruction Project
Resolution approving project manual and estimate of cost for the construction of
_-1 the N. Gilbert Street Reconstruction Project, establishing amount of bid security
to accompany each bid, directing City Clerk to post notice to bidders, and fixing
time and place for receipt of bids.
Comment: This agenda item is to hold a public hearing for the N. Gilbert Street
Reconstruction Project prior to issuing bid documents for public bidding. Project
bid documents including plans and specifications have been prepared by Strand
Associates, Inc of Madison, Wisconsin. The agenda item seeks to have approval
e by the City Council to proceed with issuing bid documents for public bid.
1. Public Hearing
Action: C(O S-e d
2. Consider a Resolution
Action:
Y -k S
January 21, 2025 Iowa City City Council Agenda Page 8
9.e 2025 Parking Garages Maintenance and Repair Project
Resolution approving project manual and estimate of cost for the construction of
the 2025 Parking Garages Maintenance and Repair Project, establishing amount
of bid security to accompany each bid, directing City Clerk to post notice to
bidders, and fixing time and place for receipt of bids.
sere- Comment: This agenda item approves the project manual and estimate of the
cost for the 2025 City of Iowa City Parking Garages Maintenance and Repair
e,� �V0- Project. This year's project focuses on maintenance and repairs at the Chauncey
Swan, Dubuque Street, and Tower Place Parking Ramps.
1. Public Hearing
Action: l�, ?J
2. Consider a Resolution
Action: Y V t&e l-tiCY , �e I ( )
OT
9.f Charter Amendments
Ordinance amending the Iowa City Charter as recommended by the
Charter Review Commission. (First Consideration)
Comment: The recommendations of the Charter Review Commission were
submitted to Council by written report dated December 17, 2024 and presented
L CA_ to Council at its work session on January 7, 2025. The Charter requires that the
Council either adopt the Commission's recommendations or submit them to the
voters. In accordance with Council direction, the proposed ordinance will enact all
of the Commission's recommendations.
Action: YV (sr-p—r)
YIAa
9.g Approval of the 2026-2030 Consolidated Plan
Resolution adopting Iowa City's 2026-2030 Consolidated Plan (known as City
Steps 2030) authorizing the City Manager to submit said plan, technical
corrections, and all necessary certifications to the U.S. Department of Housing
and Urban Development, and designating the City Manager as the authorized
Chief Executive Officer for the Consolidated Plan.
Comment: The Consolidated Plan is a HUD -required document that outlines how
-�� the City will spend its federal Community Development Block Grant (CDBG) and
HOME Investment Partnership funds to assist low- and moderate -income
community members over the next five years. The plan is designed to help
assess affordable housing and community development needs, set priorities, and
strateaize investments in the communitv. A
Action:
5I O January 21, 2025
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Iowa City City Council Agenda n Page 9
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10. Council Appointments
10.a Housing & Community Development Commission
One vacancy to fill an unexpired term, upon appointment — June 30, 2025, plus
Sew a three-year term (July 1, 2025 — June 30, 2028) (Denise Szecsei resigned).
Action: ✓ 04, A r'10S �i � �
11. Announcement of Vacancies - Previous S i f ►^G� , �� �� .
11.a Announcement of Vacancies - Previous
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn).
Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024
- December 31, 2029 (Term expired for Dennis Keitel).
Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired
term, upon appointment - December 31, 2028 (Nicolas Yost resigned).
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-year
term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term — Lyndi
Kiple resigned).
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an
unexpired term plus a three-year term, upon appointment - June 30, 2027
(formerly advertised as unexpired term - Kevin Larson resigned).
Vacancies will remain open until filled.
12. City Council Information Sew e—X CL-
13. Report on Items from City Staff
. City Manager's Office L _,,
*City Attorney Vie_ 2 X ��r �--
. City Clerk
14. Adjourn
0 l -er f sax �
January 21, 2025 Iowa City City Council Agenda Page 10