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HomeMy WebLinkAbout2025-02-04 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes February 4, 2025 - 6:00 PM Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall, 410 E. Washington St., Mayor Teague presiding. Council members present: Alter, Bergus, Harmsen, Moe, Salih, Teague. Staff members present: Fruin, O'Brien, Lehmann, Goers, Grace, Barker. Call to Order 2. Proclamations 2.a Black History Month The following members of the Black Student Union (BSU) at Iowa City West High School: Neema Maliabo, Vanessa Shannon, Corte Beal and Rawan Babiker, and Bijou Maliabo, accepting. 2.b Lunar New Year Yanwen Sun, Vice President of the Eastern Iowa Chapter Asian and Pacific Islander American Affairs Assoc (APAPA) and Alisa Zhou, accepting. 2.c World Hijab Day Viana Qadoura on behalf of the Miriam Girls Club, accepting. 3. Consent Calendar - Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a Work Session Minutes (Budget): January 13 3.b Work Session Minutes: January 21 3.c Formal Summary of Minutes: January 21 3.d Work Session Minutes (CIP): January 22 4. Consent Calendar - Receive and File Minutes 4.a Ad Hoc Truth and Reconciliation Commission: December 19 4.b Airport Commission: December 12 4.c Community Police Review Board: December 10 [See Recommendation] 4.d Human Rights Commission: November 26 4.e Senior Center Commission: December 19 5. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) February 4, 2025 Summary of Minutes Page 1 VA 5.a Liquor License - Renewal 1. Class C Retail Alcohol License (LC0030395) for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St. 2. Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St. 3. Class E Retail Alcohol License (LE0003422) for GB License, LLC, dba goPuff, 1907 Stevens Dr. 4. Class E Retail Alcohol License (LE0003034) for Kum & Go LC, dba Kum & Go #3502, 2303 Muscatine Ave. 5. Class E Retail Alcohol License (LE0003034) for Kum & Go LC, dba Kum & Go #3504, 1310 S. Gilbert St. 6. Special Class C Retail Alcohol License (BW0098729) for Oyama Sushi Wang's Inc., dba Oyama Sushi, 1853 Lower Muscatine Rd. 5.b Resolution approving applications for retail tobacco, tobacco products, alternative nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Senate File 345. (Resolution 25-30) Consent Calendar - Resolutions and Motions 6.a Motion to approve the Tentative Agreement between the City of Iowa City and the Police Labor Relations Organization of Iowa City. 6.b Resolution designating the authorized officers or employees to conduct business with authorized banking institutions. (Resolution 25-31) 6.c Resolution authorizing the City Manager to sign a 28E Agreement with the Iowa Department of Revenue for alcohol enforcement. (Resolution 25-32) 6.d Resolution accepting the work for the Mercer Scanlon Roof and Skylight Improvements Project. (Resolution 25-33) 6.e Resolution accepting the work for the 2024 Water Pavement Patching Project. (Resolution 25-34) 6.f Resolution accepting the work for the sanitary sewer public improvements for Pine Grove — Part Two, and declaring public improvements open for public access and use. (Resolution 25-35) 6.g Resolution establishing a schedule of fees for Parks and Recreation services and programming and rescinding Resolution No. 23-44. (Resolution 25-36) Consent Calendar - Setting Public Hearings 7.a Resolution setting a public hearing on February 18, 2025 on project manual and estimate of cost for the construction of the City Park Pool Replacement Project, directing City Clerk to publish notice of said hearing, and directing February 4, 2025 Summary of Minutes Page 2 the City Engineer to place said project manual on file for public inspection. (Resolution 25-37) End of Consent Calendar Motion to approve consent calendar, items 3 - 7 . Moved by Joshua Moe, seconded by Shawn Harmsen. Motion Passed. (6 Ayes) 8. Community Comment [items not on the agenda (until 7 PM)] The following individuals appeared: Brandon Ross, Jessica Andino - JCAHC, Carolyn Scherf Ryan, Missie Forbes - 4C's, Perry Lenz, Ayman Sharif - CWJ, Haley Wilson, Greg Hearns, Charlie Eastham - CWJ. 9. Planning & Zoning Matters 9.a Ordinance conditionally rezoning approximately 27.68 acres of property located east of Camp Cardinal Blvd and west of Camp Cardinal Rd from Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12) to Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12). (REZ24-0010) (Pass & Adopt) Motion to pass and adopt ordinance 25-4945. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Passed. (6 Ayes) 9.b Ordinance conditionally rezoning approximately 31.65 acres of property located east of Camp Cardinal Road and north of Gathering Place Lane from Medium Density Single -Family Residential with a Planned Overlay Development (OPD/RS-8) to Medium Density Single -Family Residential with a Planned Overlay Development (OPD/RS-8). (REZ24-0008) (Pass & Adopt) Motion to pass and adopt ordinance 25-4946. Moved by Mazahir Salih, seconded by Joshua Moe. Motion Passed. (6 Ayes) 10. Regular Formal Agenda 10.a Ordinance amending the Iowa City Charter as recommended by the Charter Review Commission. (Second Consideration) The following individual appeared: John Balmer, Charter Review Commission Chair. Motion to give second consideration. Moved by Joshua Moe, seconded by Megan Alter. Motion Passed. (6 Ayes) 10.b Resolution approving Cost Sharing Agreement with Johnson County for exploration of functional parameters and conceptual requirements for a joint law enforcement facility shared with Johnson County. February 4, 2025 Summary of Minutes Page 3 Councilor Moe recused himself from the item. City Manager Fruin provided information. Individual Council members asked questions and expressed their views. Motion to approve resolution 25-38. Moved by Megan Alter, seconded by Mazahir Salih. Motion Passed. (5 Ayes) Moe recused. 11. Announcement of Vacancies - New 11.a Civil Service Commission - One vacancy to fill a four-year term, April 7, 2025 - April 1, 2029 (Term expires for Chi Ogboko). Community Police Review Board - One vacancy to fill an unexpired term, upon appointment - June 30, 2026 (Ricky Downing resigned). Correspondence included in Council Packet. Housing & Community Development Commission - One vacancy to fill an unexpired term, upon appointment - June 30, 2026 (James Pierce resigned). Correspondence included in Council Packet. Applications must be received by 5:00 p.m., Tuesday, March 25, 2025. Motion to accept correspondence from Ricky Downing and James Pierce . Moved by Laura Bergus, seconded by Mazahir Salih. Motion Passed. (6 Ayes) 12. Announcement of Vacancies - Previous 12.a Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn). Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029 (Term expired for Dennis Keitel). Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired term, upon appointment - December 31, 2028 (Nicolas Yost resigned). Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three- year term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term — Lyndi Kiple resigned). Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term plus a three-year term, upon appointment - June 30, 2027 (formerly advertised as unexpired term - Kevin Larson resigned). Vacancies will remain open until fille_ 13. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. February 4, 2025 Summary of Minutes Page 4 14. Report on Items from City Staff 15. Adjourn Motion to adjourn at 7:11 PM. Moved by Mazahir Salih, seconded by Laura Bergus. Motion Passed. (6 Ayes) May r City Clerk February 4, 2025 Summary of Minutes Page 5 Item Number: 3.a. CITY OF IOWA CITY COUNCIL ACTION REPORT February 4, 2025 Work Session Minutes (Budget): January 13 Attachments: Work Session Minutes (Budget): January 13 r ® CITY OF IOWA CITY MEMORANDUM Date: January 15, 2025 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Council Budget Work Session, January 13, 2025, 8:00 AM in Emma J. Harvat Hall Council: Alter, Bergus, Harmsen, Moe, Salih Staff: Fruin, O'Brien, Lehmann, Davies, Ogden, Fleagle, Grace, Goers, Knoche, Hightshoe, Nagle-Gamm, Seydell Johnson, Barker, Worrell, Liston, Lyons, Carman, Royer, Mangano (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website.) BUDGET OVERVIEW AND HIGHLIGHTS City Manager Fruin noted the time and effort from staff that was put into pulling together the budget and urged Councilors to jump in if they have questions during the presentations. Fruin reviewed the budget review schedule, areas of focus, fund structures, and financial headwinds in fiscal year 2026. Deputy City Manager O'Brien reviewed Revenues and Assistant city Manager Lehmann reviewed Expenditures and Debt Service. City Manager Fruin wrapped up with discussion on fund and fee analysis, investments in the strategic plan, master plans and core services. Fruin also touched on looking ahead at the FY27 budget and things to plan for. Individual Council members expressed their views. [PowerPoint of the FY2026 Budget Proposal coincided with the overview.] Finance Director Davies was also present for discussion. Department budgets were presented as outlined on the agenda; page number in parenthesis refers to pages in the FY26 Proposed Budget (01/08/25 Information Packet). A PowerPoint of organizational charts for the City departments were shown and archived. [BREAK @ 9:58AM — 10:12AM] GENERAL GOVERNMENT PROGRAM BUDGETS City Attorney — City Attorney Goers (Pages 49-54, Pages 332) PUBLIC SAFETY PROGRAM BUDGETS Police Department — Police Chief Liston (Pages 110-126, Pages 344-349) GENERAL GOVERNMENT PROGRAM BUDGETS (cont.) City Clerk —City Clerk Grace (Page 44-48, Page 331) PUBLIC SAFETY PROGRAM BUDGETS (cont.) Fire Department — Fire Chief Lyon (Pages 128-143, Pages 350-352) Council Budget Work Session January 13, 2025 Page 2 CULTURAL & LEISURE PROGRAM BUDGETS • Library — Library Director Carman (Pages 168-177, Pages 360-363) • Parks & Recreation — Parks & Recreation Director Seydell-Johnson - Parks & Recreation Administration (Pages 144-151, Page 353) - Government Buildings (Pages 152-155, Page 354) - Recreation (Pages 156-159, Page 355) - Park Maintenance (Pages 160 -164, Pages 356 -357) - Cemetery Operations (Pages 165-167, Page 359) • Senior Center — Senior Center Coordinator DeLoach (Pages 178-187, Pages 364) [Break for Lunch @ 11:55AM — 12:30PM] COMMUNITY PROGRAM BUDGETS Neighborhood and Development Services - NDS Director Hightshoe - NDS Administration (Pages 188-194, Pages 365) - Neighborhood Services (Pages 195-202, Pages 366-369) - Development Services (Pages 203-207, Pages 370) - Community Development Block Grant (Pages 375-376) - H.O.M.E. Grant (Pages 377-378) - Housing Authority (Pages 495-499) - Affordable Housing Fund (Pages 397-399) - Property Management Fund Pages (Pages 400-404) Metropolitan Planning Organizations of Johnson County (MPO) — NDS Director Hightshoe (Pages 208-212, Pages 388-390) BUSINESS TYPE FUNDS • Transportation Services — Transportation Services Director Nagle-Gamm - Transportation Administration (Pages 253-257, Pages 373) - Parking (Pages 258-261, Pages 433-439) - Transit (Pages 262-266, Pages 440-448) • Airport — Operations Specialist Michael Tharp (Pages 267-272, Pages 486-489) [BREAK @ 1:42PM — 2:OOPM] PUBLIC WORKS PROGRAM BUDGETS Public Works - Public Works Director Knoche - Public Works Administration (Pages 213-220, Pages 371) - Engineering Services (Pages 221-226, Pages 372) - Road Use Tax Fund (RUT)/Streets Operations (Pages 227-231, Pages 379-385) - Wastewater (Pages 232-237, Pages 448-458) - Water (Pages 238-242, Pages 459-471) - Resource Management (Pages 243-249) - Refuse (Pages 472-478) - Landfill (Pages 479-483) Council Budget Work Session January 13, 2025 Page 3 - Equipment (Pages 250-252, Pages 656-660) - Storm Water (Pages 490-494) GENERAL GOVERNMENT PROGRAM BUDGETS (cont.) City Manager - City Manager Fruin - City Council (Page 330) - City Manager (Pages 55-60, Page 333) - Communications/Cable TV (Pages 61-64, Pages 334) - Climate Action and Outreach (Pages 78-81, Page 338) - Emergency Levy (Page 395-396) - Human Resources (Pages 65-68, Page 335) - Equity & Human Rights (Pages 69-72, Pages 336) - Economic Development (Pages 73-77, Page 337) Finance — Finance Director Davies - Finance Administration (Pages 82-91, Pages 339-340) - Accounting (Pages 92-94, Page 341) - Purchasing and Central Services (Pages 95-99, Pages 342, Pages 668-670) - Revenue (Pages 100-102, Page 343) - Risk Management (Pages 103-105, Pages 661-663) - Information Technology Services (Pages 106-109, Pages 664-667) City Manager Fruin and individual Council members shared additional thoughts regarding the budget. Finance Director Davies provided additional information. Meeting adjourned 3:35 PM Item Number: 3.b. CITY OF IOWA CITY COUNCIL ACTION REPORT February 4, 2025 Work Session Minutes: January 21 Attachments: Work Session Minutes: January 21 r -04 CITY OF IOWA CITY .'E RAN D M M � LI M Date: January 27, 2025 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Council Work Session, January 21, 2025 — 4:00 p.m. at City Hall in Emma J Harvat Hall Council: Alter, Bergus, Harmsen, Moe, Salih, Teague Staff: Fruin, O'Brien, Lehmann, Goers, Grace, Knoche, Havel, Sovers, Seydell Johnson, Lyon, Ogden, Hightshoe, Sitzman, Russett, Kubly USG: Monsivais, Martinez (A transcription is available in the City Clerk's Office and the City website.) 1. Clarification of Agenda Items • [8.a]... Rezoning - ACT... It was noted that Councilor Alter would be recusing from the item. • [9.g]... Approval of the 2026-2030 Consolidated Plan... It was noted that Mayor Pro Tern Salih would be recusing the item. 2. Information Packet Discussion [January 9, January 161 ➢ January 9 — No discussion. ➢ January 16 1. (IP7 — Memo from City Clerk: Listening Post Update) Councilors discussed availability to attend a listening post in February and May. Action: The City Clerk's Office will work to establish listening posts in February (Teague / Alter) and May (Moe / Harmsen), staff and will coordinate promotion of the events with Communications. Councilors were reminded of the USG Town Hall on Tuesday, February 11t" at 7pm at the IMU. 2. (IP3 — Memo from Assistant City Manager: Affordable Housing Funding and Housing Demand) Councilor Alter noted the breakdown of funds in the memo and noted the number of new dwelling units needed by 2030 and the need to increase housing. Mayor Pro Tern Salih highlighted some of the funds available from the memo and asked for a future discussion. 3. (IP9 — Johnson County Master Gardner: Downtown City Gardens — 2024 Report to Iowa City) Councilor Alter noted the annual report and pointed out the section under Partner Activities and asked if a cleanup of Ralston Creek could be a joint cleanup effort with the City and Johnson County Master Gardner's or another entity. January 21, 2025 Page 2 Individual Council members expressed their views. City Manager Fruin provided additional information. Action: Staff will pull together an overview of organized efforts to help remove debris from our waterways. 4. (IP3 — Memo from Assistant City Manager: Affordable Housing Funding and Housing Demand) Councilor Moe asked if further Council discussion was needed to give staff direction. City Manager Fruin provided additional information and noted the memo was under the FY26 Budget discussion item on the agenda and could be discussed or if additional time was needed it could be placed on a future work session. Individual Council members expressed their views. 5. (IP8 — Memo from Development Services, Associate Planner: Floodplain Management Annual Progress Report) Councilor Bergus noted a recommendation at the end of the memo and asked if Council input was needed. City Manager Fruin stated it was just an FYI. 6. (IP6 — Memo from City Manager's Office: Housing Information) Mayor Pro Tern Salih noted the counts regarding sheltered and unsheltered individuals in Johnson County stating the numbers do not cover the individuals who are not reporting and there are still many people who need help. 3. University of Iowa Student Government (USG) Updates. Matthew Monsivais, USG Liaison and Ava Martinez, USG Alternate Liaison presented updates. 4. Comprehensive Plan Update Kick-off Presentation Senior Planner Russett introduced the Vice President of Confluence, Chris Shires. Shires presented a PowerPoint on the following: • Phase 1: Existing Conditions Assessment • Phase 2: Public + Stakeholder Engagement • Phase 3: Establish Vision + Goals and Key Rec's • Phase 4: Draft Plan + Evaluation • Phase 5: Final Plan + Adoption • Detailed Calendar • What's Next - Near -Term - Mid -Term Individual Council members expressed their views. 5. FY26 Budget Discussion City Manager Fruin noted that this was the time for Councilors to ask any questions regarding the proposed budget which was presented on January 13th. Fruin noted the only item that was prepared for discussion was the memo (IP3 — Memo from Assistant City Manager: Affordable Housing Funding and Housing Demand) which was included in the January 21, 2025 Page 3 January 161" Information Packet and that there would be a standing budget discussion item on the work session agendas. City Manager Fruin reviewed the available funds for Affordable Housing Development listed in the January 16t" memo (IP3). Neighborhood & Development Director Hightshoe and City Attorney Goers provided additional information. Individual Council members expressed their views. 6. Council updates on assigned boards, commissions, and committees Council members reported on various assigned boards, commissions, and committees. Adjourn 5:19 p.m. Item Number: 3.c. CITY OF IOWA CITY COUNCIL ACTION REPORT February 4, 2025 Formal Summary of Minutes: January 21 Attachments: Formal Summary of Minutes: January 21 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes January 21, 2025 - 6:00 PM Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall, 410 E. Washington St., Mayor Teague presiding. Council members present: Alter, Bergus, Harmsen, Moe, Salih, Teague. Staff members present: Fruin, O'Brien, Lehmann, Goers, Grace, Havel, Sovers, Welter, Seydell Johnson, Durst, Hightshoe, Kubly, Thul. 1. Call to Order 2. Consent Calendar - Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 2.a Work Session Minutes: January 7 2.b Formal Summary of Minutes: January 7 3. Consent Calendar - Receive and File Minutes 3.a Charter Review Commission: December 17 [See Recommendation] 3.b Climate Action Commission: December 2 3.c Economic Development Committee: October 16 3.d Historic Preservation Commission: December 12 3.e Parks & Recreation Commission: November 13 [See Recommendation] 3.f Senior Center Commission: November 21 4. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 4.a Liquor License - Renewal 1. Class C Retail Alcohol License (LC0046753) for Schneider Building LLC, dba TCB Pool Hall, 114 E. College St. 2. Class C Retail Alcohol License (LC0043930) for Etre Foods L.L.C., dba The Iowa Chop House, 223 E. Washington St. 3. Class C Retail Alcohol License (LC0046826) for Webster Restaurant LLC, dba The Webster, 202 N. Linn St. 4.b Liquor License — Ownership Change 1. Class C Retail Alcohol License (LC0051217) for La Unica Grocery and Restaurant Inc., dba La Unica Grocery and Restaurant Inc., 1029 S. Riverside Dr. 2. Class E Retail Alcohol License (LE0004050) for Crown Liquor LLC, dba Crown Liquor & Smoke, 19 Highway 1 W. January 21, 2025 Summary of Minutes Page 1 4.c Liquor License -New 1. Class C Retail Alcohol License for 138 South Clinton Inc., dba Karma Nightclub, 138 South Clinton St. 5. Consent Calendar - Resolutions and Motions 5.a Resolution accepting the dedication of Outlot A, Hickory Trail Estates Subdivision as public open space. (Resolution 25-17) 5.b Resolution establishing membership and room rental fees for the Senior Center, authorizing the City Manager to establish miscellaneous fees, and rescinding Resolution No. 16-76. (Resolution 25-18) 5.c Resolution accepting the work for the Transit Maintenance Facility Bus Charging Stations Project. (Resolution 25-19) 5.d Resolution accepting the work for the Burlington and Madison Intersection Improvements Project. [NHSX-001-5(120)-3H-52] (Resolution 25-20) 5.e Resolution accepting the work for the Optical Fiber Cable Installation Along Foster Road & Peninsula Area Project. (Resolution 25-21) 5.f Resolution accepting the work for the 2023 City of Iowa City Parking Garages Maintenance & Repair Mechanical Project. (Resolution 25-22) 5.g Resolution accepting the work for the 2023 Equipment Shop Roof Replacement Project. (Resolution 25-23) 6. Consent Calendar - Correspondence 6.a Establish "Yield" control for Nevada Avenue at the intersection with Whispering Meadow Drive. 6.b Establish "Yield" control for Whispering Meadow Drive at the intersection with Sherman Drive. End of Consent Calendar Charter Review Commission Chair noted he was available for questions regarding the recommendation to City Council (item 9.f). Motion to approve consent calendar, items 2 - 6. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Passed. (6 Ayes) January 21, 2025 Summary of Minutes Page 2 7. Community Comment [items not on the agenda (until 7 PM)] The following individuals appeared: Lenda Zelinskas (provided photos), Ray Nepple (provided written correspondence) and Pauline Taylor. Motion to accept correspondence from Lenda Zelinskas and Ray Nepple. Moved by Laura Bergus, seconded by Mazahir Salih. Motion Passed. (6 Ayes) 8. Planning & Zoning Matters 8.a Ordinance conditionally rezoning approximately 48.6 acres of property located north of N. Scott Blvd. and east of N. Dodge St. from Office Research Park (ORP) zone and Interim Development Research Park (ID -RP) zone to Mixed Use (MU) zone. (REZ24-0009) (Second Consideration) Councilor Alter recused herself from the item. Motion to waive second consideration. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Passed. (5 Ayes) Alter recused. Motion to pass and adopt ordinance 25-4944. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Passed. (5 Ayes) Alter recused. Motion to accept correspondence from the following: Nick Hatz, Shive Hattery. Moved by Laura Bergus, seconded by Shawn Harmsen. Motion Passed. (5 Ayes) Alter recused. 8.b Ordinance conditionally rezoning approximately 27.68 acres of property located east of Camp Cardinal Blvd and west of Camp Cardinal Rd from Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM-12) to Low Density Multifamily Residential Zone with a Planned Development Overlay (OPD/RM- 12). (REZ24-0010) (Second Consideration) The following individual appeared: Lisa Moser. Individual Council members asked questions. City Manager Fruin provided additional information. Motion to give second consideration. Moved by Joshua Moe, seconded by Megan Alter. Motion Passed. (6 Ayes) 8.c Ordinance conditionally rezoning approximately 31.65 acres of property located east of Camp Cardinal Road and north of Gathering Place Lane from Medium Density Single -Family Residential with a Planned Overlay Development (OPD/RS-8) to Medium Density Single -Family Residential with a Planned Overlay Development (OPD/RS-8). (REZ24-0008) (Second Consideration) The following individuals appeared: Lisa Moser and Steve Long - Salida Partners. January 21, 2025 Summary of Minutes Page 3 Individual Council members asked questions. Motion to waive second consideration. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Failed. (0 Ayes) Motion to give second consideration. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Passed. (6 Ayes) Motion to accept correspondence from the following: Michael Welch, Shoemaker Haaland. Moved by Megan Alter, seconded by Laura Bergus. Motion Passed. (6 Ayes) 9. Regular Formal Agenda 9.a Resolution approving project manual and estimate of cost for the construction of the Ashton House and Project GREEN Gardens - REAP Grant Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Parks & Recreation Director Seydell Johnson presented a PowerPoint. Individual Council members asked questions and expressed their views. Motion to approve resolution 25-24. Moved by Joshua Moe, seconded by Laura Bergus. Motion Passed. (6 Ayes) 9.b Resolution approving project manual and estimate of cost for the construction of the High Service Pump Variable Frequency Drive Replacements Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Water Superintendent Durst presented a PowerPoint. Individual Council members asked questions and expressed their views. Motion to approve resolution 25-25. Moved by Mazahir Salih, seconded by Joshua Moe. Motion Passed. (6 Ayes) 9.c Resolution approving project manual and estimate of cost for the construction of the Iowa City Senior Center Exterior Door and Window Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Parks & Recreation Director Seydell Johnson presented a PowerPoint. Individual Council members asked questions and expressed their views. City Manager Fruin provided additional information. January 21, 2025 Summary of Minutes Page 4 Motion to approve resolution 25-26. Moved by Joshua Moe, seconded by Megan Alter. Motion Passed. (6 Ayes) 9.d Resolution approving project manual and estimate of cost for the construction of the N. Gilbert Street Reconstruction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Assistant City Engineer Sovers presented a PowerPoint. Individual Council members asked questions. Motion to approve resolution 25-27. Moved by Laura Bergus, seconded by Mazahir Salih. Motion Passed. (6 Ayes) 9.e Resolution approving project manual and estimate of cost for the construction of the 2025 Parking Garages Maintenance and Repair Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Senior Engineer Welter presented a PowerPoint. Individual Council members asked questions. Motion to approve resolution 25-28. Moved by Joshua Moe, seconded by Megan Alter. Motion Passed. (6-Ayes) 9.f Ordinance amending the Iowa City Charter as recommended by the Charter Review Commission. (First Consideration) City Attorney Goers provided information regarding the January 7 work session presentation by Charter Review Commission Chair John Balmer and Vice Chair Molly Kucera. Commission Chair Balmer presented information. Individual Council members was questions and expressed their views. City Attorney Goers provided additional information. Motion to give first consideration. Moved by Joshua Moe, seconded by Shawn Harmsen. Motion Passed. (6 Ayes) 9.g Resolution adopting Iowa City's 2026-2030 Consolidated Plan (known as City Steps 2030) authorizing the City Manager to submit said plan, technical corrections, and all necessary certifications to the U.S. Department of Housing and Urban Development, and designating the City Manager as the authorized Chief Executive Officer for the Consolidated Plan. Mayor Pro Tern Salih recused herself from the item Neighborhood Services Coordinator Kubly presented a PowerPoint. Individual Council members asked questions. The following individuals appeared: Alejandra January 21, 2025 Summary of Minutes Page 5 Fiugert - Escucha MiVoz, Will Kapp, Susan Shullaw - Trail of Johnson County, Ayman Sharif - Center for Workers Justice, Clare Loussaert - Catholic Worker & Escucha MiVoz, Emily Sinwell - Catholic Worker & Escucha MiVoz, Ninoska Campos, David Goodner - Escucha MiVoz, Christian Gomez, Charlie Eastham - Center for Workers Justice. Individual Council members expressed their views. City Manager Fruin and Neighborhood Services Coordinator Kubly provided additional information. Motion to approve resolution 25-29 adopting consolidated plan as amended . Moved by Joshua Moe, seconded by Megan Alter. Motion Passed. (5 Ayes) Salih recused. Motion to amend the consolidated plan on page 91 to strike the 15-year durational requirement. Moved by Laura Bergus, seconded by Joshua Moe. Motion Passed. (5 Ayes) Salih recused. Motion to accept correspondence from the following: Garry Klein, Matt Drabek, Donna Hlrst, Michael Neville, Allie Koolbeck, Jim Walters, Will Kapp - President of the Board of Immigrant Welcome Network of Johnson County, Dan Daly, Janeen Jorgensen, Shleton Stromquist, Mary Murphy, Escucha MiVoz Iowa - Center for Worker Justice of Eastern Iowa - Immigrant Welcome Network and Iowa City Catholic Worker, Susan Shullaw, Board of Directors Chair - Trail of Johnson County, Marlene Neville, Mary Mclnroy, Ann Zerkel. Moved by Joshua Moe, seconded by Laura Bergus. Motion Passed. (5 Ayes) Salih recused. 10. Council Appointments 10.a One vacancy to fill an unexpired term, upon appointment — June 30, 2025, plus a three-year term (July 1, 2025 — June 30, 2028) (Denise Szecsei resigned). Motion to appoint Amos Kiche. Moved by Mazahir Salih, seconded by Laura Bergus. Motion Passed. (6 Ayes) 11. Announcement of Vacancies - Previous 11.a Airport Zoning Board of Adjustment - One vacancy to fill a five- year term, January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn). Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029 (Term expired for Dennis Keitel). Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired term, upon appointment - December 31, 2028 (Nicolas Yost resigned). Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three- year term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term — Lyndi Kiple resigned). January 21, 2025 Summary of Minutes Page 6 Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term plus a three-year term, upon appointment - June 30, 2027 (formerly advertised as unexpired term - Kevin Larson resigned). Vacancies will remain open until filled. 12. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 13. Report on Items from City Staff City staff provided information. 14. Adjourn Motion to adjourn at 8:55 PM. Moved by Megan Alter, seconded by Mazahir Salih. Motion Passed. (6 Ayes) a Mayor City dlerk January 21, 2025 Summary of Minutes Page 7 Item Number: 3.d. CITY OF IOWA CITY COUNCIL ACTION REPORT February 4, 2025 Work Session Minutes (CIP): January 22 Attachments: Work Session Minutes (CIP): January 22 r ®, CITY OF IOWA CITY MEMORANDUM Date: January 27, 2024 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Council Budget Work Session (CIP), January 22, 2025, 2:00 PM in Emma J. Harvat Hall Council: Alter, Bergus, Harmsen, Moe, Salih, Teague Staff: Fruin, O'Brien, Goers, Grace, Knoche, Havel, Fleagle, Ogden, DeLoach, Tharp, Lyon, Carman, Brotherton, Strief, Nagle -Lamm, Hightshoe, Seydell Johnson. (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website) FY2025-2029 CAPITAL IMPROVEMENT PROGRAM (CIP) Public Works Director Knoche stated the proposed 2025-2029 Iowa City Capital Improvements Plan (CIP) would be presented using Esri's story map platform for the presentation, he credited the engineering division, particularly Killian Laughead, for their work on the final presentation. Knoche noted five objectives of the presentation: 1. Overview of Plan Development: Jacklyn Fleagle, Assistant Finance Director, will discuss the plan's development process and fund summary. 2. Ongoing Projects: Staff will review 14 major projects not included in the CIP. 3. Annual Projects: Discussion of 17 recurring projects within the CIP. 4. Five -Year Program: Examination of 104 projects identified in the five-year program, presented in a different order than in the budget document. 5. Future Projects: Staff will outline six upcoming projects Council should be aware of. Knoche highlighted challenges, including pandemic -related impacts, supply chain issues, labor shortages, and inflation, which have affected schedules and project planning. These challenges extend to private utility companies working to relocate before project construction begins. Assistant Finance Director Fleagle reviewed the Capitol Improvement Plan (CIP) timeline, funding sources and project categories. [GIS-based presentation (archived with the City Clerk).] Ongoing Projects — City Engineer Havel, Parks & Recreation Director Seydell Johnson and Public Works Director Knoche K1001 -Senior Center Facility Exterior Improvements L3328 — Landfill Equipment Building Replacement R4351 — Recreation Center Improvements R4372 — Terrell Mill Skate Park Redevelopment Budget Work Session (CIP) January 22, 2025 Page 2 R4374 — Mercer Park Ball Diamond Improvements R4385 - College Green Park Playground R4397 — Court Hill Trail — Beech Street to Scott Boulevard Replacement R4409 — New Park Development S3824 — 2024 Annual Pavement Rehabilitation S3939 — Dubuque Street Reconstruction T3065 - Muscatine Avenue Pedestrian Crossing V3151 — Digester Complex Rehabilitation V3184 - Wastewater Digester Gas Improvements Z441 — Fire Station #2 Roof Replacement Project number precedes Project name, and the number on the right refers to the page number of the project in the FY26 proposed budget, FY2025-FY2027 Financial Plan, FY2025-FY2029 Capital Improvement Program. (Project Listing on Pages 519-522) Annual Projects — City Engineer Havel, Parks & Recreation Director Seydell Johnson and Transportation Director Nagle -Lamm 14727 - Fiber Infill & Cameras...................................................................................... 534 M3631 - Annual Stormwater Improvements................................................................. 545 R4129 - City Hall — Other Projects............................................................................... 551 R4130 - Parks Annual Improvements/Maintenance/ADA............................................. 552 R4206 - Intra-city Bike Trails/Bridges........................................................................... 553 R4330 - Annual Recreation Center Improvements....................................................... 556 R4380 - Annual Contracted Tree Planting................................................................... 561 S3814 - Annual Traffic Signal Projects........................................................................ 584 S3816 - Traffic Calming............................................................................................... 585 S3822 - Curb Ramps-ADA........................................................................................... 586 S3824 - Annual Pavement Rehabilitation..................................................................... 587 S3826 - Underground Electrical Facilities.................................................................... 588 S3827 - Bicycle Master Plan Implementation............................................................... 589 S3910 - Annual Bridge Maintenance & Repair............................................................. 590 T3004 - Parking Facility Restoration Repair................................................................. 603 T3059 - Transit Interchange and Bus Stop Improvements ........................................... 606 V3101 -Annual Sewer Maintenance Replacement...................................................... 613 AIRPORT —Airport Manager Tharp A3473 - Airport Apron Expansion................................................................................ 523 A3474 - Runway 7/25 Pavement Repairs.................................................................... 524 A3475 - Runway 12/30 Pavement Repairs.................................................................. 525 A3478 - Terminal Building Remodel/Reconstruction.................................................... 526 A3481- Airport Solar........................................................................................................527 A3482 — Taxiway Maintenance — Seal/Crack Repairs......................................................528 A3483 — HVAC Update.....................................................................................................529 A3484 — Fuel Storage Tank Fill Cabinet Replacement.....................................................530 A3485 —Wildlife Assessment...........................................................................................531 A3486— Tractor Boom......................................................................................................532 FIRE — Fire Chief Lyon Z4406 - Fire Apparatus Replacement Program............................................................ 641 Z4411 - Fire Station #5 Construction and #3 Replacement.............................................642 Z4413 - Rehab of Sleeping Areas & Alerting System Station 1.................................... 643 Z4414 — Flooring/Furniture Station 1............................................................................. 644 Budget Work Session (CIP) January 22, 2025 Page 3 LIBRARY — Library Director Carman B4343 - Carpet and Furnishings Replacement............................................................ 533 Senior Center — Senior Center Coordinator DeLoach K1003 - Senior Center Interior Improvements — Phase I .............................................. 535 K1004 — Senior Center Interior Improvements — Phase II .............................................. 536 PARKS & RECREATION — Parks & Recreation Director Seydell Johnson R4227 - Hwy 6 Sidepath — Broadway to Fairmeadows................................................ 554 R4229 - City Park Pool Replacement.......................................................................... 555 R4346 - Palisades Park Development......................................................................... 557 R4358 - City Park Shelters & Restroom Replacement ................................................. 558 R4362 - Napoleon Park Softball Fields 5 — 8 Renovation ............................................ 559 R4372 - Terrell Mill Skate Park Redevelopment.......................................................... 560 R4381 - Event Facility Improvements.......................................................................... 562 R4384 - Benton Hill Playground Replacement............................................................. 563 R4388 - ADA Elevator Improvements.......................................................................... 564 R4389 - N. Market Square Playground Replacement .................................................. 565 R4390 - Reno Street Park Renovations....................................................................... 566 R4392 - Westside Park Land Acquisition..................................................................... 567 R4400 - Mercer Shelter Replacement.......................................................................... 568 R4401 - Parks Storage Building................................................................................... 569 R4403 - Carson Lake Park.......................................................................................... 570 R4406 - RALRC Structural Cables.............................................................................. 571 R4407 - Mercer & RALRC HVAC Replacement........................................................... 572 R4408 - Columbarium Construction/Expansion........................................................... 573 R4412 — RALRC Roof................................................................................................. 574 R4413 — UV Disinfectant Systems for Pools................................................................. 575 R4414 — Mercer Scanlon Tuckpointing......................................................................... 576 R4415 — Mercer Scanlon Roof..................................................................................... 577 R4416 — Office addition Police Investigations............................................................... 578 R4417 — City Hall Fire Alarm and Strobe Upgrade........................................................ 579 R4418 — Harlocke Hill Park Playground Replacement................................................... 580 R4419 — Park Paving Improvements............................................................................ 581 R4420 — Ped Mall Fountain Replacement..................................................................... 582 R4421 — Hwy 1/6/Riverside Trail.................................................................................. 583 POLICE - Police Captain Brotherton and Animal Services Supervisor Strief Y4446 - Body Cameras & In Car Video Systems......................................................... 638 Y4447 — Animal Shelter Standby Generator................................................................. 639 Y4449 —Animal Shelter -Training Annex....................................................................... 640 PUBLIC WORKS — Public Works Director Knoche & City Engineer Havel L3333 - Compost Pad Improvements & Expansion...................................................... 537 L3335 - Landfill Dual Extraction System Expansion..................................................... 538 L3348 - Site Flow Improvements................................................................................. 539 L3349 - Landfill Future Cell — Northeastern Expansion ................................................ 540 L3350 — Cell FY23 Horizontal Gas Collectors............................................................... 541 L3351 — Refuse Truck.................................................................................................. 542 L3352 — Trash Truck Upgrade...................................................................................... 543 L3353 — Recycling Transfer Station.............................................................................. 544 M3634 - Rundell Street Pump Station Vault Modifications ........................................... 546 Budget Work Session (CIP) January 22, 2025 Page 4 M3635 - River Street Storm Sewer Improvements....................................................... 547 M3637 - Peterson Street Storm Sewer Improvements ................................................. 548 P3953 - Equipment Maintenance Facility replacement ................................................ 549 P3988 - Entrance Way Improvements......................................................................... 550 S3946 - Court Street Reconstruction........................................................................... 591 S3952 - Dodge Street Reconstruction — Governor to Burlington .................................. 592 S3953 - Market St & Jefferson St Two -Way Conversion .............................................. 593 S3955 - N. Gilbert Street Reconstruction..................................................................... 594 S3959 - Taft Avenue Reconstruct — Am Legion to Lwr West Br ................................... 595 S3960 - Oakdale Blvd Extension —Alignment Study .................................................... 596 S3963 - Burlington Street Bridge Replacement............................................................ 597 S3981 - Camp Cardinal/Kennedy Parkway - Ped Accom............................................. 598 S3982 - North Dodge St /ACT Circle — Signalization................................................... 599 S3983 - Iowa Avenue Improvements........................................................................... 600 S3987 — Pedestrian Refuge Island Project.................................................................. 601 S3988 — Friendship St, Evans St, Manitou Tr Swk Infill............................................... 602 V3162 - Benton Street Trunk Sewer Improvements..................................................... 614 V3169 - Napoleon Lift Station Improvements............................................................... 615 V3174 - Aeration Equipment Improvements................................................................ 616 V3175 - Water Treatment Facility Imp 2022................................................................. 617 V3177 - HVAC Replacement....................................................................................... 618 V3179 - Rotating Drum Thickener Replacement 1 and 2............................................. 619 V3182 — Equalization Basin Resurfacing...................................................................... 620 V3183 - Effluent Water Pump Station Improvements................................................... 621 V3184 - Wastewater Digester Gas Improvements....................................................... 622 V3185 - WW Treatment Plant Secondary Clarifier Repairs .......................................... 623 W3300 - Bradford Drive Water Main Replacement...................................................... 624 W3314 - High Service Pump VFD Replacement.......................................................... 625 W3322 -Collector Well #1 Reconstruction.................................................................. 626 W3325 - Roof Replacements....................................................................................... 627 W3326 - Treatment Process Update........................................................................... 628 W3327 - Melrose Water Main Camp Cardinal to 218................................................... 629 W3328 - Powerhouse Dam Rehabilitation................................................................... 630 W3329 - GSR Upgrade and Repairs........................................................................... 631 W3330 - Water Plant Flowmeter Replacement............................................................ 632 W3332 —American Legion PRV Integration & Peninsula Antenna .............................. 633 W3333 - Relocate Bulk Water Station......................................................................... 634 W3334 — Water Rate Study.......................................................................................... 635 W3335 — East Elevated Storage................................................................................... 636 W3336 — Rochester GSR & Water Main Improvements ................................................ 637 TRANSPORTATION SERVICES — Transportation Director Nagle-Gamm T3026 - Tower Place Drainage Modifications.............................................................. 604 T3055 - Transit Maintenance Facility Relocation......................................................... 605 T3070 - Replace Door -Door Closures in Parking Facilities .......................................... 607 T3071 —Way-finding Sign Refresh in Parking Facilities ................................................ 608 T3072 — On -Street Meter Replacement........................................................................ 609 T3073 — Tower Place HVAC Replacement................................................................... 610 T3074 — Capitol Street Ramp N Stairwell Lobby Remodel ............................................ 611 T3075 — Transit Automatic Passenger Counters........................................................... 612 Budget Work Session (CIP) January 22, 2025 Page 5 ON THE RADAR (unfunded projects — pages 645-654) — City Engineer Havel, and Parks & Recreation Director Seydell-Johnson • Gateway Trail Segment • McCollister Boulevard Extension • East Side Sports Complex • Carson Lake Park • Highway 6 Bridge over the Iowa River • Kitty Lee Rd SW Mayor Teague opened discussion for questions and comments. Individual Council members asked questions and expressed their views. City Manager Fruin and Public Works Director Knoche provided additional information. Continuation of Budget discussion Councilors continued discussion from the Budget work session on Monday, January 13th which included financial challenges. Individual Council members expressed their views. City Manager Fruin provided additional information. Adjourn 4:09 p.m.