Loading...
HomeMy WebLinkAbout2024-12-12 Airport Commission MinutesMINUTES IOWA CITY AIRPORT COMMISSION December 12, 2024 — 6:00 P.M. AIRPORT TERMINAL, BUILDING FINAL Members Present: Warren Bishop, Judy Pfohl, Ryan Story, Chris Lawrence, Hellecktra Orozco, Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Carl Byers, Travis Strait, Adam Thompson, Matt Wolford, Brad Hamilton, Craig Louden, Ron Roetzel, Garret Jacobs, Paul Anslow, Eric Johnson Keith Kaspari, Paul Speed, Nathan Compton, Jay Pudenz, Melissa Underwood, Dave Zahradnik RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM. A quorum was determined at 6:05 pm and Lawrence called the meeting to order. APPROVAL OF MINUTES Tharp stated that he had received some corrections from Pfohl. Bishop moved to approve the minutes from November 1411 as amended, Seconded by Pfohl. Motion carried 5-0. PUBLIC COMMENT - None ITEMS FOR DISCUSSION 1 ACTION a. Engineering/Consultant 5-Year RFQ Interviews — Tharp stated that as a refresher that this was something the Airportdid every 5 years and the current contract was with Bolton and Menk. Tharp stated they are the firm that creates the plans and specifications for construction contracts. Tharp stated that this discussion does not include pricing and that it is the choice for the Commission to pick which firm they think will be the most responsive and give the best quality of work to the airport. Bishop asked if it made a difference if the firms had all of the work able to be done in house, or if using outside groups had an impact, Tharp stated there was no difference in terms of workload. Tharp stated that they had allocated 30 minutes for each group with 20 minutes for presentation and 10 minutes of question and answer. Tharp stated that CMT was first and would be followed by Bolton & Menk, Kirkham Michael, and then McClure Engineering. Brad Hamilton presented for CMT with Travis Strait and Craig Louden. Hamilton described their firm and qualifications as well as the staff that would be working with Airport Commission December 12, 2024 Page 2 of 5 the Commission. Strait described their relationships with other firms for architecture and surveying services. Strait described the different CIP projects that were being planned by the Airport Commission. Members asked questions of the group to which they responded. Bishop asked about CMT's work with Schaumberg's airport to which they responded. Pfohl asked about competition amongst other CMT projects for funding to which they responded. The next firm to present was Bolton & Menk with Ron Roetzel, Carl Byers, Garret Jacobs, and Paul Anslow. Roetzel described Bolton and Menk and the team described the Airport's CiP projects. Byers described the terminal building and funding and discussed options for teambuiiding to provide funding for the terminal building project. Anslow discussed airport growth and development stated that it was great the Airport and FBQ was looking for expansion. Pfohl asked about the hangar development area and the proximity to neighbor property to which Bolton & Menk responded. Story asked about development of airports similarly situation to Iowa City to which the team responded. The third firm to present was Kirkham Michael 1 KLJ with Eric Johnson, Keith Kaspari, Paul Speed, and Nathan Compton, Kirkham Michael/KLJ members presented CIP projects with the Commission as well as some of the environmental steps that would be needed for those. Bishop asked about the role of a client relationship manager and what that entailed. Kaspari responded to describe the role. Pfohl asked if the team had any experience with carport structures regarding solar panels to which Johnson responded. The final firm to present was McClure Engineering. The team of Adam Thompson, Jay Pudenz, Melissa Underwood, and Dave Zahradnik of Neumann Munson Architecture introduced themselves and discussed their approach to airport projects. Pudenz discussed different funding options for completing the funding package needed to proceed with the terminal project. Bishop asked about the approach to the terminal building to which the team responded. Pfohl asked about their experience in fundraising to which the team responded. Pfohl asked about concerns with the phase 2 solar array to which Thompson responded. i. Motion to select preferred firm — Lawrence confirmed that the preferred outcome of the night was to choose a firm. Members discussed their takeaways from the presentations. Lawrence moved to select McClure Engineering as the preferred firm, seconded by Bishop. Motion carried 5-0. Tharp will release the results to the firms tomorrow lb. Airport Construction Projects: i. FAA grant projects 1. Runway 12130 Displaced Threshold/Relocation -- Tharp stated the REILS are still having issues they're trying to resolve with the contractor and manufacturer. Byers discussed other instances of other airport projects they did that have also encountered similar issues with the same equipment. Tharp stated that FAA hadn't responded for a date on the flight check. Airport Commission December 12, 2024 Page 3of 5 2. Solar Power Project - Tharp stated they are generating power and that they are working with the contractor and city IT to sort out the monitoring system. Tharp stated they had a walkthrough of the project next week. Tharp also stated they were generating power according to the utility meter. 3. FAA FY26 AIP Pre -Application - Tharp stated they did get some comments back from the FAA and described them as projects may be low priority for funding and timelines may need to be extended to build funds. Tharp also noted that FAA did recommend using BIL money for a runway project instead of solar. Tharp noted that the FAA did announce the 4th year of BIL dollars and that he was confident they were going to be short funds for phase 2. Tharp also stated that he had been discussing hangar options with Wolford and whether they could use BIL money for supporting a hangar project. Members agreed by consensus to submit as presented by staff. III. Iowa DOT grant projects -Tharp noted the applications will be in the spring c. Airport "Operations" L Budget -- Tharp stated there was no news on the budget. Tharp stated that they were waiting for the taxiway lights parts so that the lights functioned as expected 1. FY26 Budget - Tharp noted that the budget meetings at City Hall is Jan 1311 for the operations budget and then Jan 22nd for the capital projects budget. Tharp encouraged everyone to listen to the City Manager's budget message as the message is going to stress the challenges over the next couple of years. ii. Management - 1. Grass Landing Operations - Tharp stated they got approval for the landing operations. Members discussed requirements for the use of the grass. Tharp stated he was gathering more information based on the FAA's approval letter 2. Events - d. FB® I Flight Training Reports L Jet Air - Wolford stated that they were seeing more helicopter traffic due to the elevator work at the hospital helipad. Wolford stated he didn't have any other major updates. e. Commission Members' Reports - Orozco stated she would be gone for the meeting. f. Staff Report - Tharp stated that he will be on vacation from Decem ber 23rd - January 6 and possibly out of town for the second half of that. SET NEXT REGULAR MEETING - Next meeting January 9th, 2024, 6:00pm ADJOURN Story moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at 9:05 pm. A! rport Commission December 12, 2024 Page 4 of 5 ?- a ? '5 - o I - i CHAIRPERSON DATE Airport Commission December 12, 2024 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2024 TERM © N w vQi a 0 cQo a s N NAME EXP. N .P. N N A N A N N N A N ;a N D. N 4. N A N Jl h N A Warren 06130/26 Bishop OIE X X OIE OIE X X X X X X X X Christopher 06130125 X OIE X X X OIE OIE O/E X X OIE X X Lawrence Hellecktra 06/30/28 OIE X X OIE X O/E X X OIE X OIE X X Orozco Judy Pfohl 06/30/26 X X X X OIE X X X X X X X X Ryan Story 06/30/27 X X X X X X X OIE X X X X X KM. X = Present XIE = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a member at this time XIS = Present for subcommittee meeting OIS = Absent, not a member of the subcommittee