HomeMy WebLinkAbout2025-02-18 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5041
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G- February 18, 2025 - 6:00 PM
C Emma J. Harvat Hall CITY OF IOWA CITY
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City of Iowa City Land Acknowledgment can be found at:
icgov.org/landacknowledgement
Meeting Rules can be found at: icgov.org/meetingrules
You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and
Coralville, or you can watch it online at any of the following websites:
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In order to encourage greater input from the public, the Iowa City Council intends to offer the
opportunity to participate in the meeting remotely. However, this meeting is an in -person
meeting. In the event of technological problems, the meeting will continue in -person, so those
wishing to ensure their ability to participate should attend the meeting in -person.
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February 18, 2025 Iowa City City Council Agenda Page 1
Public Comment for items on the agenda:
Council cannot engage in discussion or debate until the appropriate time for Council discussion.
However, once the commenter has left the podium, Council may ask staff to respond to a concern
or question posed by the public, or to follow up with the speaker.
1. Call to Order
2. Proclamations
S� e_ a- 2.a International Women's Day and Women's History Month - 1 Y12 (CA1'`[V
3. Consent Calendar - Approval of Council Actions (subject to corrections, as
recommended by the City Clerk)
3.a Work Session Minutes: February 4
3.b Formal Summary of Minutes: February 4
4. Consent Calendar - Receive and File Minutes
4.a Board of Appeals: January 15
4.b Climate Action Commission: January 6
4.c Community Police Review Board: January 14
4.d Library Board of Trustees: December 19
4.e Public Art Advisory Committee: December 5
5. Consent Calendar - Permit Motions and Resolution (as recommended by the City
Clerk)
5.a Liquor License - Renewal
1. Class C Retail Alcohol License (LC0037373) Etre Plaza Towers
Restaurant LLC, dba Formosa, 221 E. College St.
2. Class C Retail Alcohol License (LC0044136) Coach's Corner IC, LLC,
dba Coach's Corner, 749 Mormon Trek Blvd.
3. Outdoor Service Area for Coach's Corner IC, LLC, dba Coach's Corner,
749 Mormon Trek Blvd.
4. Class C Retail Alcohol License (LC0043148) Jobsite IC LLC, dba
Jobsite, 928 Maiden Ln.
5. Outdoor Service Area for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln.
6. Special Class C Retail Alcohol License (BW0095783) Marcus Midwest,
LLC, dba Sycamore Cinema, 1602 Sycamore St.
5.b Liquor License - New
1. Class C Retail Alcohol License for N & J Ray Ventures, dba Vine Tavern
& Eatery, 330 E. Prentiss St.
February 18, 2025 Iowa City City Council Agenda Page 2
6. Consent Calendar - Resolutions and Motions
6.a December 2024 Disbursements
Motion to approve disbursements in the amount of $13,995,911.44 for the period
of December 1 through December 31, 2024, as recommended by the Finance
Director subject to audit. Disbursements are published and permanently retained
in the City Clerk's office in accordance with State Code.
6.b Iowa City Association of Professional Fire Fighters, IAFF Local #610, Tentative
Agreement
Motion to approve tentative agreement between the City of Iowa City and the
Iowa City Association of Professional Fire Fighters, IAFF Local #610.
Comment: This is a five- year collective bargaining agreement for Fiscal Years
2026-2030. The parties participated in the collective bargaining process in
accordance with Chapter 20 of the Iowa Code and reached a voluntary five-year
tentative agreement. The agreement includes wage and insurance settlements
for three years with re -openers for wages and insurance in fiscal years 2029-
2030. The agreement also includes an increase in annual holiday accrual and
several language updates.
6.c Mercer Park -Agreement with ICCSD
Resolution authorizing the City Manager to sign a Chapter 28E agreement
3C� between the City of Iowa City and the Iowa City Community School District for the
use of Mercer Park playing fields.
Comment: This 28E agreement between the City of Iowa City and the Iowa City
Community School District (ICCSD) allows for the ICCSD to develop Mercer Park
Fields 1 and 4 into varsity baseball and softball fields for City High. ICCSD pays all
costs associated with improvements to these fields. Estimated total project cost is
$3.3 million. The City of Iowa City will contribute $711,000 to the project to pay for
improvements to the common areas of the complex including entrance, accessible
paths, central gathering space, and concession building improvements. The
agreement is for 25 years during which ICCSD will pay the City of Iowa City $5,000
each year, to be reserved for capital projects at the site. ICCSD will have exclusive
use of Fields 1 and 4. ICCSD will maintain fields 1 and 4 at ICCSD expense. Fields
2 and 3 will continue to be maintained by the City of Iowa City for community use.
Youth sport associations will be given preference for scheduling of fields 2 and 3.
ICCSD will pay rental fees for use of Fields 2 and 3.
6.d Dedicating Parcel for Park Purposes (Hickory Hill)
Resolution dedicating Outlot A, Hickory Trail Estates Subdivision for
park purposes.
Comment: As part of the Hickory Trail Estates subdivision, the developer agreed
to dedicate Outlot A to the City as open space. The developer recently conveyed
Outlot A to the City, and this resolution dedicates Outlot A for park purposes to
become part of Hickory Hill Park. Hickory Hill Park presently is 185 acres, and
Outlot A is nearly 40 acres and abuts the eastern border of Hickory Hill Park.
February 18, 2025 Iowa City City Council Agenda Page 3
6.e 2025 SUDAS Supplemental Specifications
Resolution adopting the Statewide Urban Design and Specifications (SUDAS)
` Standard Specifications (2025 Edition), as revised by the SUDAS General
Supplemental Specifications and the revised City of Iowa City
Supplemental Specifications (2025).
Comment: This agenda item is an annual update of the specifications used for all
public improvement projects and construction within the City of Iowa City right-of-
way necessary and appropriate to respond to innovations and changes in
construction technologies, methods, and materials. This update adopts the most
recent SUDAS specifications manual along with the City's revisions for work
locally within Iowa City.
6.f N. Gilbert Street Reconstruction Project.
Resolution awarding contract and authorizing the Mayor to sign and the City Clerk
to attest a contract for construction of the N. Gilbert Street Reconstruction Project.
Comment: This agenda item awards the construction contract for the N. Gilbert
Street Reconstruction Project. This project generally includes the replacement
of N. Gilbert Street between Kimball Road and Brown Street.
Three (3) bids were submitted prior to the February 11, 2025 deadline. -
Bidder Name
Metro Pavers, Inc.
All American Concrete
Portzen Construction
Engineer's Estimate
Na City, IA
est Liberty, IA
ibuque, IA
Bid Amount
$1,662,153.50
�$2,009,269.37
,097,065.50
'000,000.00
Metro Pavers, Inc. of Iowa City, Iowa submitted the lowest responsive,
responsible bid of $1,662,153.50. Staff recommends awarding the contract for the
N. Gilbert Street Reconstruction project to Metro Pavers, Inc.
6.g Highway 6 Trail from Fairmeadows to Heinz Road Project.
Resolution accepting the work for the Highway 6 Trail from Fairmeadows to
Heinz Road Project [TAP-U-3715(670)--81-52].
Comment: Work on the project was recently completed by Metro Pavers, Inc. of
Iowa City, Iowa, in substantial accordance with the plans and specifications. The
Engineer's Report is on file with the City Clerk.
Project Estimated Cost: $660,000.00
Project Bid Received: $735,004.78
Project Actual Cost: $800,109.17
There were three change orders on this project, which included additional culvert
and storm sewer improvements on Lakeside Drive, City of Iowa City storm sewer
logo castings, cold weather protection of pavement, and liquidated damages.
February 18, 2025 Iowa City City Council Agenda Page 4
6.h Ashton House & Project GREEN Gardens & REAP Grant Project.
Resolution setting a new date for receipt of bids for the rebidding of the Ashton
Li House & Project GREEN Gardens — REAP Grant Project, directing City Clerk
to post notice to bidders, and fixing the time and place for receipt of bids.
Comment: No bids were received prior to the February 11, 2025 deadline.
This item will set a new date for receipt of bids for the project on March 18,
2025.
6.i Pierce Enforcer 107' Aerial Fire Truck
Resolution authorizing the procurement of one (1) new Pierce Enforcer 107'
Aerial Fire Truck.
Comment: At the February 18, 2025 City Council meeting, consideration will be
given to a resolution authorizing the City Manager signing authority to procure a
new aerial fire truck for a price not to exceed $1,700,000.00. This signing
authority will allow the City Manager to secure a build slot for a new "stock unit"
Pierce Enforcer Ascendant 107' steel ladder aerial truck. The signing authority will
also allow the City Manager to sign a purchase agreement for an amount not to
exceed $1,700,000.
HGACBuy cooperative contract #FS12-23 will be utilized for the procurement of
the truck from Reliant Fire Apparatus, Inc. in Slinger, WI. Contract price for the
truck, including contract discount, is not to exceed $1,700,000.00.
Funding for this purchase is available in CIP Project Z4406. Current order
to delivery time on a stock unit is projected at 6-8 months.
6.j Competitive Highway Bridge Program (CHBP) Grant Application
Resolution authorizing the City to submit a Competitive Highway Bridge
Program (CHBP) grant application and approving a letter of support.
Comment: This item will authorize City staff to apply for Competitive Highway
Bridge Program (CHBP) Grant funding as a part of a joint application with the
Iowa Department of Transportation and other Iowa cities and counties. As a part
of the application, each entity is being asked to provide a letter of support for their
project.
6.k Competitive Highway Bridge Program (CHBP) Grant Application 28E Agreement —
Resolution approving a 28E agreement to jointly apply for a Competitive Highway
Z'S _ Ll Bridge Program (CHBP) grant for reconstruction of the Benton Street Bridge over
Ralston Creek.
Comment: This item will authorize a 28E agreement between the City, Iowa
Department of Transportation and other cities and counties for a joint application
for Competitive Highway Bridge Program (CHBP) Grant funding.
February 18, 2025 Iowa City City Council Agenda Page 5
7. Consent Calendar - Setting Public Hearings
7.a Building Code Update
Motion to set a public hearing for March 11, 2025, on an ordinance to adopt the
2024 edition of International Building Code and 2024 edition of the International
Residential Code.
Comment: State law requires a public hearing on the adoption of a model code.
Staff and the Board of Appeals are recommending adoption of the 2024 edition of
the International Building Code and 2024 International Residential Code along
with local amendments. A copy of both model codes and the ordinance are on file
with the City Clerk's office.
7.b Fire Code Update
Motion to set a public hearing for March 11, 2025, on an ordinance to adopt
the 2024 edition of International Fire Code.
Comment: State law requires a public hearing on the adoption of a model code.
Staff and the Board of Appeals are recommending adoption of the 2024 edition of
the International Fire Code along with local amendments. A copy of the model
code and the ordinance are on file with the City Clerk's office.
7.c Setting Bond Public Hearing - $11,300,000 General Obligation Bonds
Resolution instituting proceedings to take additional action for the issuance of not
to exceed $11,300,000 General Obligation Bonds of the City of Iowa City, State of
Iowa (for essential corporate purposes).
Comment: This public hearing is being held to receive public comment regarding
issuance of up to $11,300,000 General Obligation Bonds. This resolution
authorizes staff to proceed on behalf of the City with the sale of the bonds on a
basis favorable to the City and acceptable to the City Council.
7.d Setting Bond Public Hearing - $1,335,100 General Obligation Bonds
Resolution fixing date for a meeting on the proposition of the issuance of not to
+9 exceed $ 1,335,100 General Obligation Bonds of the City of Iowa City, State of
Iowa (for general corporate purposes) and providing for publication of notice
thereof.
Comment: This resolution sets a public hearing for 6:00 pm on March 11, 2025 to
receive public comment regarding issuance of up to $ 1,335,100 General
Obligation Bonds and authorizes the City Clerk to publish notice of hearing.
February 18, 2025 Iowa City City Council Agenda Page 6
7.e Setting Bond Public Hearing - $1,000,000 General Obligation Bonds
Resolution fixing date for a meeting on the proposition of the issuance of not to
2 5 _ 5 L exceed $ 1,000,000 General Obligation Bonds of the City of Iowa City, State of
Iowa (for general corporate purposes) and providing for publication of notice
thereof.
Comment: This resolution sets a public hearing for 6:00 pm on March 11, 2025 to
receive public comment regarding issuance of up to $ 1,000,000 General
Obligation Bonds and authorizes the City Clerk to publish notice of hearing.
7.f Setting Bond Public Hearing - $900,000 General Obligation Bonds
Resolution fixing date for a meeting on the proposition of the issuance of not to
exceed $900,000 General Obligation Bonds of the City of Iowa City, State of Iowa
(for general corporate purposes) and providing for publication of notice thereof.
Comment: This resolution sets a public hearing for 6:00 pm on March 11, 2025 to
receive public comment regarding issuance of up to $ 900,000 General Obligation
Bonds and authorizes the City Clerk to publish notice of hearing.
End of Consent Calendar
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8. Community Comment [items not on the agenda (until 7 PM)]
Public comment is intended so that members of the public may be heard by Council.
Because Community Comment is for items not properly noticed on the agenda,
Council cannot engage in discussion or debate due to open meetings laws.
Only in- person comments will be allowed for Community Comment. Public comment
for specific agenda items, which must be directly related to that agenda item, may be
made in -person or remotely.
Individuals will be provided 3 minutes to speak. The Community Comment period
will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes
of total time allocated for the Community Comment period.
The Mayor reserves the right to reduce the 3 minute period based on the
number of individuals desiring to speak. Additional comments can be sent to
the City Council via council@iowa-city.org or through the City Clerk's Office.
February 18, 2025 Iowa City City Council Agenda Page 7
9. Regular Formal Agenda
9.a City Park Pool Replacement Project
Resolution approving project manual and estimate of cost for the construction of
-S 2— the City Park Pool Replacement Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing
time and place for receipt of bids.
5e'er Comment: This agenda item begins the bidding process for the City Park Pool
Replacement Project. This item continues the process to replace the 70+ year old
e City Park Pool with a new pool at the same site. City Park Pool Conceptual
Design A was approved by Council as the preferred option after an extensive
public input and survey process. The concept design includes six 50-meter lap
lanes, a zero -depth entry leisure pool with children's activities, a separate diving
pool with low and high diving boards, a new bath house and a separate filter
building. The final design has the leisure pool and lap pools separated to provide
flexibility for operations.
1. Public Hearing
Action: ( �U �J
2. Consider a Resolution
Action:
9.b Charter Amendments
Ordinance amending the Iowa City Charter as recommended by the
25 _ Ltqq7 Charter Review Commission. (Pass and Adopt)
Comment: The recommendations of the Charter Review Commission were
submitted to Council by written report dated December 17, 2024 and presented
to Council at its work session on January 7, 2025. The Charter requires that the
Council either adopt the Commission's recommendations or submit them to the
voters. In accordance with Council direction, the proposed ordinance will enact all
of the Commission's recommendations.
Action: _IA l b-e s a_G,1_ (
10. Announcement of Vacancies - New
10.a Announcement of Vacancies -New
Housing & Community Development Commission - One vacancy to fill an
unexpired term, upon appointment - June 30, 2026 (Kiran Patel resigned).
Correspondence included in Council Packet.
Applications must be received by 5:00 p.m., Tuesday, March 25, 2025.
February 18, 2025 Iowa City City Council Agenda Page 8
11. Announcement of Vacancies - Previous
11.a Announcement of Vacancies - Previous
Civil Service Commission - One vacancy to fill a four-year term, April 7, 2025
- April 1, 2029 (Term expires for Chi Ogboko).
Community Police Review Board - One vacancy to fill an unexpired term,
upon appointment - June 30, 2026 (Ricky Downing resigned).
Housing & Community Development Commission - One vacancy to fill an
unexpired term, upon appointment - June 30, 2026 (James Pierce
resigned).
Applications must be received by 5:00 p.m., Tuesday, March 25, 2025.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn).
Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024
- December 31, 2029 (Term expired for Dennis Keitel).
Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired
term, upon appointment - December 31, 2028 (Nicolas Yost resigned).
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-year
term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term — Lyndi
Kiple resigned).
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill a three-
year term, July 1, 2024 - June 30, 2027 (formerly advertised as unexpired term -
Kevin Larson resigned).
Vacancies will remain open until filled.
12. City Council Information — s e f
13. Report on Items from City Staff
. City Manager's Office
. City Attorney
-City Clerk __ c�_e.e cf y��,r
14. Adjourn
February 18, 2025 Iowa City City Council Agenda Page 9