HomeMy WebLinkAbout2025-02-18 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041
Summary of Minutes
February 18, 2025 - 6:00 PM
Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall,
410 E. Washington St., Mayor Teague presiding. Council members present:
Alter, Bergus, Harmsen, Moe, Salih, Teague. Staff members present: Fruin,
O'Brien, Lehmann, Goers, Grace, Seydell Johnson, Havel, Sovers, Clark.
1. Call to Order
2. Proclamations
2.a International Women's Day and Women's History Month
Meredith Gail, Jim Olson, and Bijou Maliabo accepting.
3. Consent Calendar - Approval of Council Actions (subject to corrections,
as recommended by the City Clerk)
3.a Work Session Minutes: February 4
3.b Formal Summary of Minutes: February 4
4. Consent Calendar - Receive and File Minutes
4.a Board of Appeals: January 15
4.b Climate Action Commission: January 6
4.c Community Police Review Board: January 14
4.d Library Board of Trustees: December 19
4.e Public Art Advisory Committee: December 5
5. Consent Calendar - Permit Motions and Resolution (as recommended by the
City Clerk)
5.a Liquor License - Renewal
1. Class C Retail Alcohol License (LC0037373) Etre Plaza Towers
Restaurant LLC, dba Formosa, 221 E. College St.
2. Class C Retail Alcohol License (LC0044136) Coach's Corner IC, LLC, dba
Coach's Corner, 749 Mormon Trek Blvd.
3. Outdoor Service Area for Coach's Corner IC, LLC, dba Coach's Corner,
749 Mormon Trek Blvd.
4. Class C Retail Alcohol License (LC0043148) Jobsite IC LLC, dba
Jobsite, 928 Maiden Ln.
5. Outdoor Service Area for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln.
6. Special Class C Retail Alcohol License (BW0095783) Marcus
Midwest, LLC, dba Sycamore Cinema, 1602 Sycamore St.
February 18, 2025 Summary of Minutes Page 1
5.b Liquor License - New
1. Class C Retail Alcohol License for N & J Ray Ventures, dba Vine Tavern &
Eatery, 330 E. Prentiss St.
6. Consent Calendar - Resolutions and Motions
6.a Motion to approve disbursements in the amount of $13,995,911.44 for the
period of December 1 through December 31, 2024, as recommended by the
Finance Director subject to audit. Disbursements are published and
permanently retained in the City Clerk's office in accordance with State
Code.
6.b Motion to approve tentative agreement between the City of Iowa City and the
Iowa City Association of Professional Fire Fighters, IAFF Local #610.
6.c Resolution authorizing the City Manager to sign a Chapter 28E agreement
between the City of Iowa City and the Iowa City Community School District
for the use of Mercer Park playing fields. (Resolution 25-39)
6.d Resolution dedicating Outlot A, Hickory Trail Estates Subdivision for
park purposes. (Resolution 25-40)
6.e Resolution adopting the Statewide Urban Design and Specifications (SUDAS)
Standard Specifications (2025 Edition), as revised by the SUDAS General
Supplemental Specifications and the revised City of Iowa City
Supplemental Specifications (2025).
(Resolution 25-41)
6.f Resolution awarding contract and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the N. Gilbert Street
Reconstruction Project. (Resolution 25-42)
6.g Resolution accepting the work for the Highway 6 Trail from Fairmeadows
to Heinz Road Project [TAP-U-3715(670)--81-52]. (Resolution 25-43)
6.h Resolution setting a new date for receipt of bids for the rebidding of the
Ashton House & Project GREEN Gardens — REAP Grant Project, directing
City Clerk to post notice to bidders, and fixing the time and place for receipt
of bids. (Resolution 25-44)
6.i Resolution authorizing the procurement of one (1) new Pierce Enforcer 107'
Aerial Fire Truck. (Resolution 25-45)
6.j Resolution authorizing the City to submit a Competitive Highway Bridge
Program (CHBP) grant application and approving a letter of support.
(Resolution 25-46)
6.k Competitive Highway Bridge Program (CHBP) Grant Application 28E
Agreement. (Resolution 25-47)
February 18, 2025 Summary of Minutes Page 2
7. Consent Calendar - Setting Public Hearings
7.a Motion to set a public hearing for March 11, 2025, on an ordinance to adopt the
2024 edition of International Building Code and 2024 edition of the
International Residential Code.
7.b Motion to set a public hearing for March 11, 2025, on an ordinance to adopt the
2024 edition of International Fire Code.
7.c Resolution instituting proceedings to take additional action for the issuance of
not to exceed $11,300,000 General Obligation Bonds of the City of Iowa City,
State of Iowa (for essential corporate purposes). (Resolution 25-48)
7.d Resolution fixing date for a meeting on the proposition of the issuance of not
to exceed $1,335,100 General Obligation Bonds of the City of Iowa City, State
of Iowa (for general corporate purposes) and providing for publication of
notice thereof. (Resolution 25-49)
7.e Resolution fixing date for a meeting on the proposition of the issuance of not
to exceed $1,000,000 General Obligation Bonds of the City of Iowa City, State
of Iowa (for general corporate purposes) and providing for publication of
notice thereof. (Resolution 25-50)
7.f Resolution fixing date for a meeting on the proposition of the issuance of not
to exceed $900,000 General Obligation Bonds of the City of Iowa City, State
of Iowa (for general corporate purposes) and providing for publication of
notice thereof. (Resolution 25-51)
End of Consent Calendar
Motion to approve consent calendar, items 3 - 7, removing item 6.c for separate
consideration. Moved by Mazahir Salih, seconded by Joshua Moe. Motion Passed. (6
Ayes)
Motion to approve consent calendar item 6.c. Moved by Laura Bergus, seconded by
Megan Alter. Motion Passed. (5 Ayes)
8. Community Comment [items not on the agenda (until 7 PM)] No one appeared.
9. Regular Formal Agenda
9.a Resolution approving project manual and estimate of cost for the construction
of the City Park Pool Replacement Project, establishing amount of bid
security to accompany each bid, directing City Clerk to post notice to bidders,
and fixing time and place for receipt of bids.
February 18, 2025 Summary of Minutes Page 3
A public hearing was held. Parks & Recreation Director Seydell Johnson presented
a PowerPoint. City Manager Fruin provided additional information. Individual
Council members asked questions and expressed their views.
Motion to approve resolution 25-52. Moved by Joshua Moe, seconded by Shawn
Harmsen. Motion Passed. (6 Ayes)
9.b Ordinance amending the Iowa City Charter as recommended by the Charter
Review Commission. (Pass and Adopt)
The following individual appeared: John Blamer, Charter Review Commission Chair.
Individual Council members expressed their views.
Motion to pass and adopt ordinance 25-4947. Moved by Joshua Moe, seconded by
Mazahir Salih. Motion Passed. (6 Ayes)
10. Announcement of Vacancies - New
10.a Housing & Community Development Commission - One vacancy to fill
an unexpired term, upon appointment - June 30, 2026 (Kiran Patel
resigned). Correspondence included in Council Packet.
Applications must be received by 5:00 p.m., Tuesday, March 25, 2025.
Motion to accept correspondence from Kiran Patel. Moved by Joshua Moe,
seconded by Laura Bergus. Motion Passed. (6 Ayes)
11. Announcement of Vacancies - Previous
11.a Civil Service Commission - One vacancy to fill a four-year term, April 7, 2025
- April 1, 2029 (Term expires for Chi Ogboko).
Community Police Review Board - One vacancy to fill an unexpired term,
upon appointment - June 30, 2026 (Ricky Downing resigned).
Housing & Community Development Commission - One vacancy to fill an
unexpired term, upon appointment - June 30, 2026 (James Pierce
resigned).
Applications must be received by 5:00 p.m., Tuesday, March 25, 2025.
Airport Zoning Board of Adjustment - One vacancy to fill a five- year
term, January 1, 2024 - December 31, 2028 (Term expired for Heather
Flynn).
Airport Zoning Commission - One vacancy to fill a 6-year term, January 1,
2024 - December 31, 2029 (Term expired for Dennis Keitel).
Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired
term, upon appointment - December 31, 2028 (Nicolas Yost resigned).
February 18, 2025 Summary of Minutes Page 4
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a
three-year term, July 1, 2022 - June 30, 2025 (formerly advertised as
unexpired term — Lyndi Kiple resigned).
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill a
three -year term, July 1, 2024 - June 30, 2027 (formerly advertised as
unexpired term - Kevin Larson resigned).
Vacancies will remain open until filled.
12. City Council Information
Council members reported on various meetings attended, upcoming
meetings, community events, and items of interest.
13. Report on Items from City Staff
City staff provided information.
14. Adjourn
Motion to adjourn at 6:36 PM. Moved by Mazahir Salih, seconded by Laura Bergus.
Motion Passed. (6 Ayes)
Ma
City Clerk
February 18, 2025 Summary of Minutes Page 5
Item Number: 3.a.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
February 18, 2025
Work Session Minutes: February 4
Attachments: Work Session Minutes: February 4
r
-0 4 CITY OF IOWA CITY
.'E RAN D M M � LI M
Date: February 12, 2025
To: Mayor and City Council
From: Kellie Grace, City Clerk
Re: Council Work Session, February 4, 2025 — 4:00 p.m. (following the 4:00 p.m. City
Conference Board meeting) at City Hall in Emma J Harvat Hall
Council: Alter, Bergus, Harmsen, Moe, Salih, Teague
Staff: Fruin, O'Brien, Lehmann, Goers, Grace, Havel, Sovers, Lyon, Hightshoe, Sitzman,
Bristow, Russett, Trumbull, Thul, Davies, Ogden, Barker
USG: Monsivais, Martinez
(A transcription is available in the City Clerk's Office and the City website.)
1. Clarification of Agenda Items
• (IP7 — Memo from Neighborhood Services Coordinator: Revised A2A Program Policies)
Mayor Pro Tern Salih noted she would recuse herself from discussion for IP7 of the 1/30
Information Packet.
Councilor Moe stated he would recuse himself from discussion for work session item 5,
21 S. Linn Street and item 10.b Joint law enforcement facility study from the formal
agenda.
• [10.a]... Charter Amendments... Councilor Moe asked for clarification regarding
collapsing the readings if there was no public input and no request was made to
collapse. City Attorney Goers provided information.
2. Information Packet Discussion [January 23, January 301
➢ January 23 — No discussion.
➢ January 30
(IP6 — Memo from City Manager's Office: Housing Information) Mayor Pro Tern Salih
asked for clarification on the Housing Choice Voucher waiting list and which counties
the list covered and if staff knew the exact number of Iowa City residents on the list.
Councilor Alter raised concerns about landlords not accepting housing vouchers,
making it difficult for recipients to find housing. Neighborhood & Development
Director Hightshoe provided information. Councilor Moe asked when the HUD Point -
in -Time homeless count is made available. City Manager Fruin provided information.
The public housing wait list and the plans to convert public housing units to Section 8
vouchers was also discussed.
Action: Staff will provide the number of Iowa City residents on the Housing Choice
Voucher and public housing waitlists. These figures will be shared in a future
February 4, 2025
Page 2
Housing Information Packet item. Staff will attempt to gather the preliminary Point in
Time homeless count numbers from January 2025 for a future Housing Information
Packet report.
2. (IP7 — Memo from Neighborhood Services Coordinator: Revised A2A Program
Policies) Councilor Alter advocated for restoring 4C's funding to last year's level,
noting it serves immigrant communities and trains caregivers and raised concerns
about agencies receiving more than requested and the difficulty of redistributing
limited funds. City Manager Fruin reviewed what staff direction was needed from
Council and discussed the merger of DVIP and RVAP and the impact on funding.
Individual Council members expressed their views.
Action: Councilors concurred with the Information Packet memo language on the
approximate 50 / 50 split for the distribution of Aid to Agency funds between the
direct funded agencies and the competitive pool of agencies. This includes the
flexibility to go up to a 60 / 40 split in either direction. Staff will be issuing a final set
of recommendations and reporting those to Council along with partial year metric
reports for FY 2025.
3. University of Iowa Student Government (USG) Updates.
Matthew Monsivais, USG Liaison and Ava Martinez, USG Alternate Liaison presented
updates.
4. Annual Historic Preservation Annual Report Presentation
Historic Preservation Planner Bristow presented a PowerPoint on the Annual Historic
Preservation Annual Report and discussed the following:
➢ Certified Local Government 2024 Annual Report
➢ Background
➢ Iowa City Historic Preservation
➢ Historic Preservation Commission 2024 General Information
➢ Registration/nomination projects in 2024
➢ Locally designated properties in 2024
➢ Historic Preservation planning activities for 2025
➢ Assistance provided on preservation projects
➢ Issues, Challenges and/or Successes
➢ Partnerships formed or continued
Individual Council members asked questions. Historic Preservation Planner Bristow
provided additional information.
5. 21 S. Linn Street Discussion
Discussion was deferred until after the formal meeting.
6. FY26 Budget Discussion
Councilors debated whether to restore the $200,000 to the affordable housing fund and
explored different sources to cover the amount. Individual Council members expressed their
views. City Manager Fruin proposed restoring the $200,000 while staff reviews the best way
February 4, 2025
Page 3
to allocate it without disrupting other commitments. Finance Director Davies reviewed the
budget timeline and process.
Action: Staff will add $200,000 in additional General Fund expense for the affordable
housing fund. Prior to the start of the fiscal year, staff will prepare a recommendation on
how to utilize the $200,000 and share that with the City Council for final approval. There will
be no offsetting reduction in expenditure noted in the budget.
7. Council updates on assigned boards, commissions, and committees
Council members reported on various assigned boards, commissions, and committees.
(Recess to formal meeting 5:35 p.m. — Returned to Work Session 7:17 p.m.)
5. 21 S. Linn Street Discussion
City Manager Fruin presented a PowerPoint on the following:
• Project Background
• RFP Summary
• Response Summaries
- Grand Rail Development
- Iceberg Development
- Salida Partners
• Discussion using a Quick Reference Table
• Next Steps
Individual Council members asked questions. City Manager Fruin and City Attorney Goers
provided additional information.
Action: Staff will coordinate schedules with all three 21 S. Linn teams and schedule
presentations for an upcoming Council meeting. The presentations will be limited to 20
minutes per team with up to 10 minutes for clarification questions from the City Council
Adjourn 8:15 p.m.
Item Number: 3.b.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
February 18, 2025
Formal Summary of Minutes: February 4
Attachments: Formal Summary of Minutes: February 4
Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041
Summary of Minutes
February 4, 2025 - 6:00 PM
Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall,
410 E. Washington St., Mayor Teague presiding. Council members present:
Alter, Bergus, Harmsen, Moe, Salih, Teague. Staff members present: Fruin,
O'Brien, Lehmann, Goers, Grace, Barker.
Call to Order
2. Proclamations
2.a Black History Month
The following members of the Black Student Union (BSU) at Iowa City West High
School: Neema Maliabo, Vanessa Shannon, Corte Beal and Rawan Babiker, and
Bijou Maliabo, accepting.
2.b Lunar New Year
Yanwen Sun, Vice President of the Eastern Iowa Chapter Asian and Pacific
Islander American Affairs Assoc (APAPA) and Alisa Zhou, accepting.
2.c World Hijab Day
Viana Qadoura on behalf of the Miriam Girls Club, accepting.
3. Consent Calendar - Approval of Council Actions (subject to corrections,
as recommended by the City Clerk)
3.a Work Session Minutes (Budget): January 13
3.b Work Session Minutes: January 21
3.c Formal Summary of Minutes: January 21
3.d Work Session Minutes (CIP): January 22
4. Consent Calendar - Receive and File Minutes
4.a Ad Hoc Truth and Reconciliation Commission: December 19
4.b Airport Commission: December 12
4.c Community Police Review Board: December 10 [See Recommendation]
4.d Human Rights Commission: November 26
4.e Senior Center Commission: December 19
5. Consent Calendar - Permit Motions and Resolution (as recommended by the
City Clerk)
February 4, 2025 Summary of Minutes Page 1
VA
5.a Liquor License - Renewal
1. Class C Retail Alcohol License (LC0030395) for Brothers of Iowa City,
Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St.
2. Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar
& Grill, 125 S. Dubuque St.
3. Class E Retail Alcohol License (LE0003422) for GB License, LLC, dba
goPuff, 1907 Stevens Dr.
4. Class E Retail Alcohol License (LE0003034) for Kum & Go LC, dba Kum
& Go #3502, 2303 Muscatine Ave.
5. Class E Retail Alcohol License (LE0003034) for Kum & Go LC, dba Kum
& Go #3504, 1310 S. Gilbert St.
6. Special Class C Retail Alcohol License (BW0098729) for Oyama
Sushi Wang's Inc., dba Oyama Sushi, 1853 Lower Muscatine Rd.
5.b Resolution approving applications for retail tobacco, tobacco products,
alternative nicotine products, vapor products, and device retailer permits,
as required by Iowa Code 453A.47A and Senate File 345. (Resolution 25-30)
Consent Calendar - Resolutions and Motions
6.a Motion to approve the Tentative Agreement between the City of Iowa City and
the Police Labor Relations Organization of Iowa City.
6.b Resolution designating the authorized officers or employees to conduct
business with authorized banking institutions. (Resolution 25-31)
6.c Resolution authorizing the City Manager to sign a 28E Agreement with the
Iowa Department of Revenue for alcohol enforcement. (Resolution 25-32)
6.d Resolution accepting the work for the Mercer Scanlon Roof and Skylight
Improvements Project. (Resolution 25-33)
6.e Resolution accepting the work for the 2024 Water Pavement Patching Project.
(Resolution 25-34)
6.f Resolution accepting the work for the sanitary sewer public improvements for
Pine Grove — Part Two, and declaring public improvements open for public
access and use. (Resolution 25-35)
6.g Resolution establishing a schedule of fees for Parks and Recreation services
and programming and rescinding Resolution No. 23-44. (Resolution 25-36)
Consent Calendar - Setting Public Hearings
7.a Resolution setting a public hearing on February 18, 2025 on project manual
and estimate of cost for the construction of the City Park Pool Replacement
Project, directing City Clerk to publish notice of said hearing, and directing
February 4, 2025 Summary of Minutes Page 2
the City Engineer to place said project manual on file for public inspection.
(Resolution 25-37)
End of Consent Calendar
Motion to approve consent calendar, items 3 - 7 . Moved by Joshua Moe, seconded
by Shawn Harmsen. Motion Passed. (6 Ayes)
8. Community Comment [items not on the agenda (until 7 PM)]
The following individuals appeared: Brandon Ross, Jessica Andino - JCAHC, Carolyn
Scherf Ryan, Missie Forbes - 4C's, Perry Lenz, Ayman Sharif - CWJ, Haley Wilson,
Greg Hearns, Charlie Eastham - CWJ.
9. Planning & Zoning Matters
9.a Ordinance conditionally rezoning approximately 27.68 acres of property
located east of Camp Cardinal Blvd and west of Camp Cardinal Rd from
Low Density Multifamily Residential Zone with a Planned Development
Overlay (OPD/RM-12) to Low Density Multifamily Residential Zone with a
Planned Development Overlay (OPD/RM-12). (REZ24-0010) (Pass & Adopt)
Motion to pass and adopt ordinance 25-4945. Moved by Joshua Moe, seconded by
Mazahir Salih. Motion Passed. (6 Ayes)
9.b Ordinance conditionally rezoning approximately 31.65 acres of property
located east of Camp Cardinal Road and north of Gathering Place Lane from
Medium Density Single -Family Residential with a Planned Overlay
Development (OPD/RS-8) to Medium Density Single -Family Residential with
a Planned Overlay Development (OPD/RS-8). (REZ24-0008) (Pass & Adopt)
Motion to pass and adopt ordinance 25-4946. Moved by Mazahir Salih, seconded by
Joshua Moe. Motion Passed. (6 Ayes)
10. Regular Formal Agenda
10.a Ordinance amending the Iowa City Charter as recommended by the
Charter Review Commission. (Second Consideration)
The following individual appeared: John Balmer, Charter Review Commission Chair.
Motion to give second consideration. Moved by Joshua Moe, seconded by Megan
Alter. Motion Passed. (6 Ayes)
10.b Resolution approving Cost Sharing Agreement with Johnson County for
exploration of functional parameters and conceptual requirements for a
joint law enforcement facility shared with Johnson County.
February 4, 2025 Summary of Minutes Page 3
Councilor Moe recused himself from the item. City Manager Fruin provided
information. Individual Council members asked questions and expressed their
views.
Motion to approve resolution 25-38. Moved by Megan Alter, seconded by Mazahir
Salih. Motion Passed. (5 Ayes) Moe recused.
11. Announcement of Vacancies - New
11.a Civil Service Commission - One vacancy to fill a four-year term, April 7, 2025
- April 1, 2029 (Term expires for Chi Ogboko).
Community Police Review Board - One vacancy to fill an unexpired term,
upon appointment - June 30, 2026 (Ricky Downing resigned). Correspondence
included in Council Packet.
Housing & Community Development Commission - One vacancy to fill an
unexpired term, upon appointment - June 30, 2026 (James Pierce
resigned). Correspondence included in Council Packet.
Applications must be received by 5:00 p.m., Tuesday, March 25, 2025.
Motion to accept correspondence from Ricky Downing and James Pierce . Moved
by Laura Bergus, seconded by Mazahir Salih. Motion Passed. (6 Ayes)
12. Announcement of Vacancies - Previous
12.a Airport Zoning Board of Adjustment - One vacancy to fill a five-year
term, January 1, 2024 - December 31, 2028 (Term expired for Heather
Flynn).
Airport Zoning Commission - One vacancy to fill a 6-year term, January 1,
2024 - December 31, 2029 (Term expired for Dennis Keitel).
Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired
term, upon appointment - December 31, 2028 (Nicolas Yost resigned).
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-
year term, July 1, 2022 - June 30, 2025 (formerly advertised as unexpired term
— Lyndi Kiple resigned).
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill
an unexpired term plus a three-year term, upon appointment - June 30,
2027 (formerly advertised as unexpired term - Kevin Larson resigned).
Vacancies will remain open until fille_
13. City Council Information
Council members reported on various meetings attended, upcoming meetings,
community events, and items of interest.
February 4, 2025 Summary of Minutes Page 4
14. Report on Items from City Staff
15. Adjourn
Motion to adjourn at 7:11 PM. Moved by Mazahir Salih, seconded by Laura Bergus.
Motion Passed. (6 Ayes)
May r
City Clerk
February 4, 2025 Summary of Minutes Page 5