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Home My WebLink About2025-02-18 ResolutionItem Number: 6.b. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Motion to approve tentative agreement between the City of Iowa City and the Iowa City Association of Professional Fire Fighters, IAFF Local #610. Prepared By: Karen Jennings, Human Resources Administrator Reviewed By: Geoff Fruin, City Manager Chris O'Brien, Deputy City Manager Fiscal Impact: Wages are anticipated to fall within future budget parameters. Staff Recommendation: Approval Attachments: Fire Tentative agreement FY26-30 Executive Summary: The current Fire Union collective bargaining expires June 30, 2025. The City participated in collective bargaining with the Fire Union in accordance with Chapter 20 of the Iowa Code. After exchanging initial proposals on November 15, 2024 and November 27, 2024, the parties reached a tentative five-year agreement in a January 6, 2025 bargaining session. The tentative agreement (TA) is subject to both City Council approval and union ratification. The union ratified TA on February 5, 2025. Background / Analysis: The five-year tentative agreement between the City of Iowa City and the Iowa City Association of Professional Fire Fighters, IAFF Local #610, for Fiscal Years 2026-2030 includes: • Wage settlements for FY26-FY28 that include a 2.75% ATB and an additional 1.25% for top step Firefighter, Fire Lieutenant and Fire Captain in FY26, 2.75% ATB and an additional 1.25% for top step Firefighter, Fire Lieutenant and Fire Captain in FY27, and 3.0% ATB in FY28 with a wage re -opener in fiscal years 2029-2030. • Insurance settlements for FY26-FY28 that include an increase in employee premium contribution to 12% in FY27, 13% in FY28, and an insurance re -opener in the fiscal years 2029-2030. • Replacing all instances of "he/she" or "his/her" with "they/them/their" throughout the contract. • Increasing annual holiday hours from 135 to 144. • Deleting the Parking provision from the contract as a permissive subject of bargaining. • Updating applicable articles to adopt current departmental policies for filling overtime assignments, vacation scheduling and time -off blocks, and shift bidding. • Striking the Excused Tardiness language. • Language updates to Witness Fees and Pregnancy leave provisions. The tentative agreement is attached. TENTATIVE AGREEMENT CITY OF IOWA CITY, IOWA AND IAFF LOCAL #610 For the Period July 1, 2025, through June 30, 2030 January 6, 2025 The parties agree to recommend the following contract modifications for ratification to the Union membership and City Council. 1) Replace all instances of "he/she" or "his/her" with "they/them/their" throughout the contract. 2) Article V (Hours of Work) The City proposes to strike Section 6 (Excused Tardiness) in its entirety. 3) Modify Articles VI, X, and XXIX to include language that "The parties shall follow Iowa City Fire Department General Policy Nos. 130.02 (last amended January 2022) and 130.08 (last amended January 2024) for purposes of overtime filling and assignment, vacation selection, and time -off blocks. The policies will be included as an addendum to the contract." 4) Article VII (Special Leaves) a) The City proposes to modify Section 5 (Witness Fees) to clarify that employees shall be granted leave with pay when required to be absent from work for the purpose of testifying in court in response to legal summons when the employee is neither plaintiff nor defendant in the action and when such appearance arises directly from their duties or obligations as an Iowa City firefighter... b) Section 7 (Pregnancy Leave) The City proposes to replace the existing language with the following: "The City shall comply with the leave provisions of this agreement, paid and unpaid, and state and federal law with regard to pregnancy -related disability." 5) Article VIII, Section 3 -- Increase holiday credits from 135 hours to 144 hours. tk 6) Article XIII (Insurance) a) The City proposes to modify Section 1, Medical Insurance, as follows: Contribution Rates: Employees shall pay 11 % of the premium of the coverage selected (7/l/25). Employees shall pay 12% of the premium of the coverage selected (7/l/26). Employees shall pay 13% of the premium of the coverage selected (7/1/27). 7) Article XIX (Transfer Procedures) Add the following: "Section 2. Shift Bidding — The parties shall follow policy, process, and guidelines set forth in Iowa City Fire Department General Policy No. 130.06 Sections I through VII effective October 2023. The specific sections will be included as an addendum." 8) Article XXVII: Job Classification and Wage Rates July 1, 2025 2.75% ATB and 1.25% Top Step FF, LT, and Captain July 1, 2026 — 2.75% ATB and 1.25% Top Step FF, LT, and Captain July 1, 2027 — 3.00% ATB 9) Article XXIII (General Conditions) The City proposes to delete Section 3, Parking. The City has identified this provision as a permissive subject of bargaining. 10) Article XXVI: Duration Change the dates here and in the body of the contract as necessary to reflect the Agreement beginning July 1, 2025, and shall continue through June 30, 2030. Wages and Insurance shall be open for negotiations for July 1, 2028, and July 1, 2029. CO�7 /1 C.-V•1 I r A sc"V- SQ_ Item Number: 6.c. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution authorizing the City Manager to sign a Chapter 28E agreement between the City of Iowa City and the Iowa City Community School District for the use of Mercer Park playing fields. Prepared By: Reviewed By: Fiscal Impact: Staff Recommendation Attachments: Resolution 28E Agreement Juli Seydell Johnson, Director of Parks & Recreation Sue Dulek, First Assistant City Attorney Geoff Fruin, City Manager $711,000 is available in CIP Project R4374. Approval Executive Summary: The City of Iowa City and the Iowa City Community School District have a long history of partnership for athletic facilities. This new agreement will move the City High varsity softball program to the Mercer Park Athletic complex. The agreement is for 25 years during which ICCSD will pay the City of Iowa City $5,000 each year, to be reserved for capital projects at the site. ICCSD will have exclusive use of Fields 1 and 4. No rental fees will be collected from ICCSD for use of Fields 1 and 4. ICCSD will maintain fields 1 and 4 at ICCSD expense. Fields 2 and 3 will continue to be maintained by the City of Iowa City for community use. Youth sport associations will be given preference for scheduling of fields 2 and 3. ICCSD will pay rental fees for use of Fields 2 and 3. Background / Analysis: The City of Iowa City and the Iowa City Community School District have a long history of partnership for athletic facilities. This new agreement will move the City High varsity softball program to the Mercer Park Athletic complex. City High varsity baseball has been at the park for many years. This 28E agreement between the City of Iowa City and the Iowa City Community School District allows for the ICCSD to develop Mercer Park Fields 1 and 4 into varsity baseball and softball fields for City High. ICCSD funds all costs associated with improvements to these fields and will manage the project. Estimated total project cost is $3.3 million. The City of Iowa City will contribute $711,000 to the project to pay for improvements to the common areas of the complex including entrance, accessible paths, central gathering space, and concession building improvements. The agreement is for 25 years during which ICCSD will pay the City of Iowa City $5,000 each year, to be reserved for capital projects at the site. ICCSD will have exclusive use of Fields 1 and 4. No rental fees will be collected from ICCSD for use of Fields 1 and 4. ICCSD will maintain fields 1 and 4 at ICCSD expense. Fields 2 and 3 will continue to be maintained by the City of Iowa City for community use. Youth sport associations will be given preference for scheduling of fields 2 and 3. ICCSD will pay rental fees for use of Fields 2 and 3. (,. G OF Iowa Secretary of State g�ptB i0�9 321 East 12th Street N � Des Moines, IA 50319°q SEAS FTgRY pf sos.iowa.gov 28E Agreement Participants Full Legal Name Organization Type r'...... City of Iowa City City Iowa City Community School District School District County Johnson Johnson FILED Filing Date: 03/17/2025 01:46 PM Filing Number: M517860 510 - Parks and Recreation Agreement between the City of Iowa City and the Iowa City Community School District for the use of Mercer Park playing fields. (Res 25-39) 12/31 /2049 Contact Person: (Optional) Kellie Grace City Clerk City Clerk's office 319-356-5041 1P , G Prepared by: Susan Dulek, First Asst. City Atty., 410 E. Washington St., Iowa City, IA 319-356-5030 Resolution No. 25-39 Resolution authorizing the City Manager to sign a Chapter 28E agreement between the City of Iowa City and the Iowa City Community School District for the use of Mercer Park playing fields. WHEREAS, the City owns and operates baseball and softball playing fields for use by the general public at Mercer Park; and WHEREAS, the City and Iowa City Community School District ("District") desire to enter into an agreement for use of Field #1 and Field #4 to be used by City High School to practice and play baseball and softball; and WHEREAS, the City and District also desire to share in the costs of improving areas other than Field #1 and Field #4 as well as to share in maintenance obligations of common areas; and Whereas, City and District staff have negotiated the attached 28E Agreement for the Use of Facility Premises, which needs to be approved by the City Council and the School Board; and Whereas, it is in the interest of the City of Iowa City to enter into said agreement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The City Manager is hereby authorized to sign the attached 28E Agreement for the Use of Facility Premises between the City and the Iowa City Community School District. The City Manager is further authorized to sign amendments to the agreement. 2. The City Clerk is directed to file said Agreement in the office of the Secretary of State as provided in Iowa Code section 28E.8, as amended. Passed and approved this 18th day of Februa Approved by City Attorney' ffice (Sue Dulek — 02/12/2025) 2025. MaOr Attest: City Clerk Resolution No. 25-39 Page 2 It was moved by Bergus and seconded by adopted, and upon roll call there were: Ayes: Nays: Alter the Resolution be Absent: Abstain: Alter Bergus Vacant Harmsen Moe x Salih Teague Docusign Envelope ID: 80C1913C-2BF9-4EOE-8D7C-02994356406E 28E AGREEMENT FOR USE OF FACILITY PREMISES This 28E Agreement (the "Agreement") is entered into between the City of Iowa City, Iowa, a municipal corporation (the "City"), and the Iowa City Community School District (the "District"). WHEREAS, the City owns and operates baseball and softball playing fields for use by the general public at Mercer Park, 2701 Bradford Drive, Iowa City; WHEREAS, the City and District entered into an agreement on January 14, 2020, for the use of Field #1 by City High School to practice and play baseball games and now desire to terminate said agreement and enter into a new and similar agreement to allow the District to use the playing fields known as Mercer Field #1 and Mercer Field #4 including the bleachers, concession stand, press box, dug outs, bleacher pad, walk leading to Mercer Field #4, and batting cages (the "Facility Premises") with the latter to be used by City High School to practice and play softball; WHEREAS, the City has initiated the design of the Mercer Park Athletic Field Renovations Project (the "Project") for upgrades to the Facility Premises and common areas throughout the Mercer Park athletic complex (the "Complex"). The District is agreeable to facilitating construction of the City's proposed improvements as part its plan to improve the Facility Premises; and WHEREAS, Iowa Code § 28E.3 permits public agencies to enter into agreements for joint and cooperative action. The District and the City qualify for inclusion under Chapter 28E because they are both public agencies. NOW, THEREFORE, THE CITY AND THE DISTRICT AGREE AS FOLLOWS: 1. Purpose. The purpose of this Agreement is to permit the District's use, maintenance, and renovations of the Facility Premises. 2. Administration. No separate legal or administrative entity shall be created for the governance or administration of this Agreement. This Agreement shall be administered by the District's Superintendent and the City Manager 3. Term. This Agreement will commence with the date it is filed with the Iowa Secretary of State in accordance with Iowa Code Section 28E.8 and terminate on December 31, 2049. The District shall have the right to renew this Agreement upon the same terms and conditions for two successive, five-year terms beginning January 1, 2049, provided that the District is not in default of any of its obligations under this Agreement at the time the renewal is to be effective. In order to exercise this right, the District shall provide the City notice by October 1 of the preceding year of expiration. 4. Property. There shall be no joint acquisition or ownership of any real or personal property. The Facility Premises shall remain the property of the City. Docusign Envelope ID: 80C1913C-2BF9-4EOE-8D7C-02994356406E 5. Use of the Facility Premises. The District shall have the exclusive right to occupy and use the Facility Premises as provided herein. The District may grant other user groups the right to occupy Facility Premises and concession stand for short term use and may collect a user fee for such right. All scheduling for use of Facility Premises, and concession stand shall conducted by the District. The District shall not have preference for use of Mercer Fields #2 and #3 at Mercer Park and cannot reserve Mercer Fields #2 and #3 until March 1 every year. A f t e r March 1, the District shall reserve said fields in advance through the City and shall pay rental fees to the City for their use. Maintenance. District Obligations. Following completion of the renovations, the District shall maintain the Facility Premises in its renovated condition at its sole cost. The District shall use its own equipment and field supplies to maintain the Facility Premises. The District shall utilize its IPM processes for weed control. The District shall maintain and replace the lights for the Facility Premises at its sole expense. The District shall be solely responsible for collecting and removing all debris, trash, and recyclables from the Facility Premises. The District shall provide containers for recycling aluminum cans and plastics and it may place a dumpster on Mercer Field #1 at its expense. If District fails to do so and if City collects the debris, trash, and recyclables from the Facility Premises, the District shall be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. b. City Obligations. The City shall clean and maintain the restrooms in the Facility Premises. The City shall turn off the water and winterize the restrooms each fall and re -open each spring. The City shall have no responsibility to maintain the Facility Premises except as provided herein. The City shall be responsible and pay for water, sewer, and electricity on the Facility Premises. 7. Fee. In consideration for use of the Facility Premises, the District shall pay the City an annual fee of $5,000.00 to be reserved for capital projects within the Complex ("capital fee"). Payment is due in advance every year by December 15 beginning December 15, 2024. The capital fee shall be adjusted annually based on the prior year's average CPI for all urban consumers for Midwest region set by U.S. Bureau of Labor Statistics at December 31. 8. Improvements. The District shall have the right, but not the obligation, to improve the Facility Premises. The District shall not construct any improvement with an estimated cost in excess of $5,000.00 without written notification to the Director of Parks and Recreation. All improvements shall be and remain the property of the District throughout the term of this Agreement. Upon expiration or termination of this Agreement, title to the District's improvements shall be and become the sole property of the City, and the District shall thereupon be required to, at the City's sole discretion, either: a) return and deliver up the Facility Premises in the same condition as when delivered to the District, normal wear and tear excepted; or b) return and deliver up to the City the Facility Premises and the District's improvements thereon. Docusign Envelope ID: 8OC1913C-2BF9-4EOE-8D7C-02994356406E 9. Joint Commitment to Renovations to all Athletic Fields and Common Space. The City will provide S711,000 in Capitol Improvement Funds to the District for funding of common space area renovations to the Complex contingent on the following conditions: a. The City must approve of the District's plans and specifications. b. The City will make the payments to the District per agreed on Schedule of Values and Milestones once the City receives a copy of the fully executed construction contract. c. The District will fund all costs associated with the renovations the Facility Premises. The City is responsible for all other areas of the Complex including common space upgrades. d. The District will manage the construction contract for the project. e. The District must allow the Director of Parks and Recreation, or designee, to attend all construction progress meetings. f. The District cannot approve a change order or amend the construction contract for any substantial change, defined as any change in materials, structures; or planting plans in areas not included in the Facility Premises, without written consent of the Director of Parks and Recreation (email is acceptable). 10. Termination. Upon notice to the other party, a party may terminate this Agreement without cause effective the succeeding December 1, but no pro rata share of the use fee shall be refunded to the District. 11. Insurance. Facility Premises Insurance. The District shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. District shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this Agreement. District shall notify the City seven (7) days before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement, b. Property Insurance. The District shall purchase and maintain property insurance on the District's personal property located on the Facility Premises. Governmental Immunities Endorsement. The District shall obtain a governmental immunities endorsement that meets the requirements set forth on Exhibit A, which is attached and incorporated herein. 12. Declaration of Default and Notice. In the event that the City or the District determines that the other has defaulted in the performance of its obligations under this Docusign Envelope ID: 8OC1913C-2BF9-4EOE-8D7C-02994356406E Agreement, either party may declare that default has occurred and give notice thereof to the defaulting party. Notice of default shall be given in writing, shall specify the nature of the default and the provision of this Agreement involved, and shall specify what action is required of the defaulting party to correct the default. The defaulting party shall have thirty (30) days from the date of its receipt of the notice of default to correct the default. If at the end of said (30) thirty -day period the default has not, in the opinion of the aggrieved party, been corrected, that party may thereupon pursue all lawful remedies, including but not limited to, termination of this Agreement, an action for specific performance thereof, and action for damages for breach thereof. 13. Notice. Except as provided herein, all notices which the parties are authorized or required to give one another pursuant to this Agreement shall be in writing and may be personally delivered or sent by ordinary mail to the addresses hereafter provided. Any notice required or permitted by this Agreement will be deemed to be delivered, and thus effective, when personally received, or received by United States Mail, postage prepaid, certified mail return receipt requested, or receipt is refused. Such notices shall be delivered or mailed to the following persons at the addresses listed: a. Notices to the City: City Clerk, 410 E. Washington St., Iowa City, IA 52240 b. Notices to District: Superintendent, 1725 N. Dodge St., Iowa City, IA 52245 14, Amendment. All amendments shall be in in writing and signed by both parties. 15. Severability. The parties agree that if a dispute between the parties arises out of this Agreement, they would want the court to interpret this Agreement as follows: a. With respect to any provision that it holds to be unenforceable, by modifying that provision to the minimum extent necessary to make it enforceable or, if that modification is not permitted by law, by disregarding that provisions. b. If an unenforceable provision is modified or disregarded in accordance with this section, by holding that the rest of this Agreement will remain in effect; c. By holding that any unenforceable provision will remain as written in any circumstances other than those in which the provision is held to be unenforceable; and d. If modifying or disregarding the unenforceable provision would result in failure of an essential purpose of this Agreement, by holding the entire agreement unenforceable. 16. Amendment. Neither the District nor the City shall assign this Agreement without the written consent of the other party. 17. Indemnification/Hold Harmless. Each party agrees to release, indemnify and hold Docusign Envelope ID: 8OC1913C-2BF94EOE-8D7C-02994356406E the other parties, their officers, directors, employees, and agents harmless from and against any and all liabilities, damages, . delays, losses, claims, judgments, of any kind whatsoever, including all costs, attorneys' fees, and expenses incidental thereto, which may be suffered by, or charged to, the party by reason of any loss or damage to any property or injury to or death of any person arising out of or by reason of any breach, violation or non-performance by the other parties or their servants, employees or agents of any covenant or condition of this Agreement or by any act or failure to act of those persons. Neither party shall not be liable for its failure to perform this Agreement or for any loss, injury, damage or delay of any nature whatsoever resulting therefrom caused by any act of God, fire. flood, accident, strike, labor dispute, riot, insurrection, war or any other cause beyond the party's control. This does not waive any of the defenses of governmental immunity available to the City or the District under Section 670.4 of the Code of Iowa, as it now exists and as it may be amended from time to time. 18. Waiver. The waiver by either the City or the District of any covenant or condition of this Agreement shall not thereafter preclude such party from demanding performance in accordance with the terms of this Agreement. No waiver under this Agreement will be effective unless it is in writing and signed by the party granting the wavier. 19. Entire Agreement. This Agreement sets forth all of the covenants, promises, agreements, and conditions among the parties, and there are no other covenants, promises, agreements or conditions, either oral or written, among them. This Agreement may not be modified or amended in any manner except as provided herein. The parties hereto have duly approved and executed this Agreement on the dates set forth below. IOWA CITY COMMUNITY SCHOOL DISTRICT r_ DocuSig nod by. By: �IAAIA,� Nam�3 zrrr� e: Title: President, Board of Directors Date: 3/4/202 5 CITY OF IOWA CITY, IOWA Name: i' �� LA+h Title: City Manager Date: Docusign Envelope ID: 80C1913C-2BF9-4EOE-8D7C-02994356406E FXHIRIT A Governmental Immunities Endorsement 1. Non -waiver of Government Immunity. The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Iowa City, Iowa as Additional Insured does not waive any of the defenses of governmental immunity available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Iowa City, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. Nothing contained in this endorsement shall prevent the carrier from asserting the defense of governmental immunity on behalf of the City of Iowa City. 4. Non -Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Iowa City, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Iowa City, Iowa. 5. No Other Change in Policy. The insurance carrier, the City of Iowa City, Iowa, agree that the above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. 28E AGREEMENT FOR USE OF FACILITY PREMISES This 28E Agreement (the "Agreement") is entered into between the City of Iowa City, Iowa, a municipal corporation (the "City"), and the Iowa City Community School District (the "District"). WHEREAS, the City owns and operates baseball and softball playing fields for use by the general public at Mercer Park, 2701 Bradford Drive, Iowa City; WHEREAS, the City and District entered into an agreement on January 14, 2020, for the use of Field #1 by City High School to practice and play baseball games and now desire to terminate said agreement and enter into a new and similar agreement to allow the District to use the playing fields known as Mercer Field #1 and Mercer Field #4 including the bleachers, concession stand, press box, dug outs, bleacher pad, walk leading to Mercer Field #4, and batting cages (the "Facility Premises") with the latter to be used by City High School to practice and play softball; WHEREAS, the City has initiated the design of the Mercer Park Athletic Field Renovations Project (the "Project") for upgrades to the Facility Premises and common areas throughout the Mercer Park athletic complex (the "Complex"). The District is agreeable to facilitating construction of the City's proposed improvements as part its plan to improve the Facility Premises; and WHEREAS, Iowa Code § 28E.3 permits public agencies to enter into agreements for joint and cooperative action. The District and the City qualify for inclusion under Chapter 28E because they are both public agencies. NOW, THEREFORE, THE CITY AND THE DISTRICT AGREE AS FOLLOWS: 1. Purpose. The purpose of this Agreement is to permit the District's use, maintenance, and renovations of the Facility Premises. 2. Administration. No separate legal or administrative entity shall be created for the governance or administration of this Agreement. This Agreement shall be administered by the District's Superintendent and the City Manager 3. Term. This Agreement will commence with the date it is filed with the Iowa Secretary of State in accordance with Iowa Code Section 28E.8 and terminate on December 31, 2049. The District shall have the right to renew this Agreement upon the same terms and conditions for two successive, five-year terms beginning January 1, 2049, provided that the District is not in default of any of its obligations under this Agreement at the time the renewal is to be effective. In order to exercise this right, the District shall provide the City notice by October 1 of the preceding year of expiration. 4. Property. There shall be no joint acquisition or ownership of any real or personal property. The Facility Premises shall remain the property of the City. 5. Use of the Facility Premises. The District shall have the exclusive right to occupy and use the Facility Premises as provided herein. The District may grant other user groups the right to occupy Facility Premises and concession stand for short term use and may collect a user fee for such right. All scheduling for use of Facility Premises, and concession stand shall conducted by the District. The District shall not have preference for use of Mercer Fields #2 and #3 at Mercer Park and cannot reserve Mercer Fields #2 and #3 until March 1 every year. Aft e r M a r c h 1 , the District shall reserve said fields in advance through the City and shall pay rental fees to the City for their use. 6. Maintenance. a. District Obligations. Following completion of the renovations, the District shall maintain the Facility Premises in its renovated condition at its sole cost. The District shall use its own equipment and field supplies to maintain the Facility Premises. The District shall utilize its IPM processes for weed control, The District shall maintain and replace the lights for the Facility Premises at its sole expense. The District shall be solely responsible for collecting and removing all debris, trash, and recyclables from the Facility Premises. The District shall provide containers for recycling aluminum cans and plastics and it may place a dumpster on Mercer Field #1 at its expense. If District fails to do so and if City collects the debris, trash, and recyclables from the Facility Premises, the District shall be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. b. CityObligations. The City shall dean and maintain the restrooms in the Facility Premises. The City shall turn off the water and winterize the restrooms each fall and re -open each spring. The City shall have no responsibility to maintain the Facility Premises except as provided herein. The City shall be responsible and pay for water, sewer, and electricity on the Facility Premises. 7. Fee. In consideration for use of the Facility Premises, the District shall pay the City an annual fee of $5,000.00 to be reserved for capital projects within the Complex ("capital fee"). Payment is due in advance every year by December 15 beginning December 15, 2024. The capital fee shall be adjusted annually based on the prior year's average CPI for all urban consumers for Midwest region set by U.S. Bureau of Labor Statistics at December 31. 8. Improvements. The District shall have the right, but not the obligation, to improve the Facility Premises. The District shall not construct any improvement with an estimated cost in excess of $5,000.00 without written notification to the Director of Parks and Recreation. All improvements shall be and remain the property of the District throughout the term of this Agreement. Upon expiration or termination of this Agreement, title to the District's improvements shall be and become the sole property of the City, and the District shall thereupon be required to, at the City's sole discretion, either: a) return and deliver up the Facility Premises in the same condition as when delivered to the District, normal wear and tear excepted; or b) return and deliver up to the City the Facility Premises and the District's improvements thereon. 2 9. Joint Commitment to Renovations to all Athletic Fields and Common Space. The City will provide $711,000 in Capitol Improvement Funds to the District for funding of common space area renovations to the Complex contingent on the following conditions: a. The City must approve of the District's plans and specifications. b. The City will make the payments to the District per agreed on Schedule of Values and Milestones once the City receives a copy of the fully executed construction contract. c. The District will fund all costs associated with the renovations the Facility Premises. The City is responsible for all other areas of the Complex including common space upgrades. d. The District will manage the construction contract for the project. e. The District must allow the Director of Parks and Recreation, or designee, to attend all construction progress meetings. f. The District cannot approve a change order or amend the construction contract for any substantial change, defined as any change in materials, structures, or planting plans in areas not included in the Facility Premises, without written consent of the Director of Parks and Recreation (email is acceptable). 10. Termination. Upon notice to the other party, a party may terminate this Agreement without cause effective the succeeding December 1, but no pro rata share of the -use fee shall be refunded to the District. 11. Insurance. Facility Premises Insurance. The District shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. District shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this Agreement. District shall notify the City seven (7) days before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b. Property insurance. The District shall purchase and maintain property insurance on the District's personal property located on the Facility Premises. Governmental Immunities Endorsement. The District shall obtain a governmental immunities endorsement that meets the requirements set forth on Exhibit A, which is attached and incorporated herein. 12. Declaration of Default and Notice. In the event that the City or the District determines that the other has defaulted in the performance of its obligations under this 3 Agreement, either party may declare that default has occurred and give notice thereof to the defaulting party. Notice of default shall be given in writing, shall specify the nature of the default and the provision of this Agreement involved, and shall specify what action is required of the defaulting party to correct the default. The defaulting party shall have thirty (30) days from the date of its receipt of the notice of default to correct the default. If at the end of said (30) thirty -day period the default has not, in the opinion of the aggrieved party, been corrected, that party may thereupon pursue all lawful remedies, including but not limited to, termination of this Agreement, an action for specific performance thereof, and action for damages for breach thereof. 13. Notice. Except as provided herein, all notices which the parties are authorized or required to give one another pursuant to this Agreement shall be in writing and may be personally delivered or sent by ordinary mail to the addresses hereafter provided. Any notice required or permitted by this Agreement will be deemed to be delivered, and thus effective, when personally received, or received by United States Mail, postage prepaid, certified mail return receipt requested, or receipt is refused. Such notices shall be delivered or mailed to the following persons at the addresses listed: a. Notices to the City: City Clerk, 410 E. Washington St., Iowa City, IA 52240 b. Notices to District: Superintendent, 1725 N. Dodge St., Iowa City, IA 52245 14. Amendment. All amendments shall be in in writing and signed by both parties. 15. Severability. The parties agree that if a dispute between the parties arises out of this Agreement, they would want the court to interpret this Agreement as follows: a. With respect to any provision that it holds to be unenforceable, by modifying that provision to the minimum extent necessary to make it enforceable or, if that modification is not permitted by law, by disregarding that provisions. b. If an unenforceable provision is modified or disregarded in accordance with this section, by holding that the rest of this Agreement will remain in effect; c. By holding that any unenforceable provision will remain as written in any circumstances other than those in which the provision is held to be unenforceable; and d. If modifying or disregarding the unenforceable provision would result in failure of an essential purpose of this Agreement, by holding the entire agreement unenforceable. 16. Amendment. Neither the District nor the City shall assign this Agreement without the written consent of the other party. 17. Indemnification/Held Harmless. Each party agrees to release, indemnify and hold 4 the other parties, their officers, directors, employees, and agents harmless from and against any and all liabilities, damages, , delays, losses, claims, judgments, of any kind whatsoever, including all costs, attorneys' fees, and expenses incidental thereto, which may be suffered by, or charged to, the party by reason of any loss or damage to any property or injury to or death of any person arising out of or by reason of any breach, violation or non-performance by the other parties or their servants, employees or agents of any covenant or condition of this Agreement or by any act or failure to act of those persons. Neither party shall not be liable for its failure to perform this Agreement or for any loss, injury, damage or delay of any nature whatsoever resulting therefrom caused by any act of God, fire, flood, accident, strike, labor dispute, riot, insurrection, war or any other cause beyond the party's control. This does not waive any of the defenses of governmental immunity available to the City or the District under Section 670.4 of the Code of Iowa, as it now exists and as it may be amended from time to time. 18. Waiver. The waiver by either the City or the District of any covenant or condition of this Agreement shall not thereafter preclude such party from demanding performance in accordance with the terms of this Agreement. No waiver under this Agreement will be effective unless it is in writing and signed by the party granting the wavier. 19. Entire Agreement. This Agreement sets forth all of the covenants, promises, agreements, and conditions among the parties, and there are no other covenants, promises, agreements or conditions, either oral or written, among them. This Agreement may not be modified or amended in any manner except as provided herein. The parties hereto have duly approved and executed this Agreement on the dates set forth below. IOWA CITY COMMUNITY SCHOOL DISTRICT By: Name: Title: President, Board of Directors Date: 61 CITY OF IOWA CITY, IOWA By: Name: Title: City Manager , Date: EXHIBIT A Governmental Immunities Endorsement 1. Non -waiver of Government Immunity. The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Iowa City, Iowa as Additional Insured does not waive any of the defenses of governmental immunity available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Iowa City, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. Nothing contained in this endorsement shall prevent the carrier from asserting the defense of governmental immunity on behalf of the City of Iowa City. 4. Non -Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Iowa City, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Iowa City, Iowa. 5. No Other Change in Policy. The insurance carrier, the City of Iowa City, Iowa, agree that the above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. 0 Item Number: 6.d. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution dedicating Outlot A, Hickory Trail Estates Subdivision for park purposes. Prepared By: Susan Dulek, First Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Juli Seydell Johnson, Parks & Rec Director Fiscal Impact: none Staff Recommendation: Approval Attachments: Map of Outlot A and Hickory Hill Park Resolution Executive Summary: As part of the Hickory Trail Estates subdivision, the developer agreed to dedicate Outlot A to the City as open space. The developer recently conveyed Outlot A to the City, and this resolution dedicates Outlot A for park purposes to become part of Hickory Hill Park. Hickory Hill Park presently is 185 acres, and Outlot A is nearly 40 acres and abuts the eastern border of Hickory Hill Park. S1)imak Shilr,k I I t. 7 3 Yam. 1 k*' Saint # Joyeph Cemetery qj Daklaod aCemetery � (Iowa r r City} r w Church St -. cn `o c �q S:7 ° 1 x H Soebt Blvd Ilk �b I # � t y S OUTLOT A � S i S } tr a 6 ■� ��.� e.. z f �- ►' Hickar+, Hill Park Regina Elementary t i Regina .f Junior -Senior L a High 4 IE Market fiat c 1 w } #91" klele" t-emme ' rr t.s E Jefferson St w City Ffig(, v} ,r7 ! �� - Johnson County a Jn presented ohnson Johnson County GIS heeinfisinte dedtobea 0 0. 1 0.2 N herein is intended at be an Goullty accurate representation of Web Printing existing records. Johnson W E County assumes no liability My Map Mi for erUsersrors or omissions. 1 inch = 1,172 feet S nformatiorelyln do so ng on at their Printed: 2/4/2025 own risk. Prepared by: Susan Dulek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240, 356-5030 Resolution No. 25-40 Resolution dedicating Outlot A, Hickory Trail Estates Subdivision for park purposes. Whereas, the City and Nelson Development 1, LLC entered into a Subdivider's Agreement for Hickory Trail Estates recorded September 7, 2022, at Book 6428, Pages 391-415 in the records of the Johnson County, Iowa Recorder's Office, contemporaneously with the final platting of said subdivision; and Whereas, pursuant to said Subdivider's Agreement, Nelson Development 1, LLC agreed to dedicate Outlot A to the City for public open space, and the City accepted the dedication of Outlot A in Resolution No. 25-17 recorded January 29, 2025, in Book 6626, Pages 861-863 in the Office of the Johnson County Recorder; and Whereas, Outlot A is legally described as follows: Outlot A, Hickory Trail Estates, Iowa City, Iowa, according to the plat thereof recorded in Book 66, Page 52, plat records of Johnson County, Iowa; and Whereas, the Warranty Deed from Nelson Development 1, LLC to the City conveying Outlot A was recorded January 29, 2025, in Book 6626, Pages 864-866 in the Office of the Johnson County Recorder; and Whereas, Outlot A is a 38.98 acre parcel that abuts the eastern border of Hickory Hill Park; and Whereas, the City desires to dedicate Outlot A for park purposes to become part of Hickory Hill Park. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: Outlot A, Hickory Trail Estates, Iowa City, Iowa, according to the plat thereof recorded in Book 66, Page 52, plat records of Johnson County, Iowa is dedicated for park purposes to become part of Hickory Hill Park. Passed and approved this 18th day of Februa , 2025. 1 Mayor Approved by Attest: Q C- , City Clerk City Attorney' ffice (Sue Dulek - 02/10/2025) Resolution No. 25-40 Page 2 It was moved by salih and seconded by adopted, and upon roll call there were: Ayes: Nays: Moe Absent: Alter Bergus Vacant Harmsen Moe Salih Teague the Resolution be Item Number: 6.e. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution adopting the Statewide Urban Design and Specifications (SUDAS) Standard Specifications (2025 Edition), as revised by the SUDAS General Supplemental Specifications and the revised City of Iowa City Supplemental Specifications (2025). Prepared By: Joe Welter - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None. Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item is an annual update of the specifications used for all public improvement projects and construction within the City of Iowa City right-of-way necessary and appropriate to respond to innovations and changes in construction technologies, methods, and materials. This update adopts the most recent Statewide Urban Design and Specifications (SUDAS) Specifications Manual along with the City's revisions for work locally within Iowa City. Background / Analysis: Council has adopted annual updates to the City's use of the SUDAS specifications manuals since it originally adopted the SUDAS specifications in 2018. SUDAS recently released the 2025 Edition of the Standard Specifications. The City of Iowa City Supplemental Specifications have been revised to reflect the 2025 Edition. The revised City of Iowa City Supplemental Specifications have been placed on file with the City Engineer's Office and will be made available for use in the construction of public improvements and construction within the public right-of-way within the City of Iowa City. The SUDAS specifications are available at iowasudas.org. Throughout the year, SUDAS General Supplemental Specifications may be approved by the SUDAS Board of Directors to address issues that arise. These General Supplemental Specifications will be reviewed and may be incorporated into City projects following SUDAS approval. Annually, SUDAS General Supplemental Specifications approved throughout the year are incorporated into the SUDAS Standard Specifications the following year. Staff typically evaluates the SUDAS General Supplemental Specifications and the new editions of the SUDAS Standard Specifications at least annually to determine if revisions are needed to the City of Iowa City Supplemental Specifications. Prepared by Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240, (319) 356-5144 Resolution No. 25-41 Resolution adopting the Statewide Urban Design and Specifications (SUDAS) Standard Specifications (2025 Edition), as revised by the SUDAS General Supplemental Specifications and the revised City of Iowa City Supplemental Specifications (February 2025). Whereas, the City originally adopted the SUDAS Standard Specifications (2018 Edition), General Supplemental Specifications, and City of Iowa City Supplemental Specifications in Resolution 18- 139 (May 15, 2018) for use in all public improvement projects and construction within the right-of- way; and Whereas, the SUDAS Board of Directors periodically approves general supplemental specifications, in response to innovations and changes in construction technologies, methods, and materials, which are then annually incorporated into its Standard Specifications; and Whereas, the City Staff similarly conducts an annual review of the Iowa City Supplemental Specifications in response to the revised SUDAS Standard Specifications; and Whereas, upon recommendation by Staff, City Council has annually adopted updates by resolution to its public improvement specifications, most recently with the approval of in Resolution 24-16 approved on January 16, 2024; and Whereas, the SUDAS Board of Directors recently released an updated 2024 Edition of the Standard Specifications; and Whereas, Staff has reviewed said 2025 Edition, and recommends that Council approve the same, along with revised City of Iowa City Supplemental Specifications; and Whereas, it is in the best interests of the City to adopt said construction specifications. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: The SUDAS Standard Specifications (2025 Edition), as may be periodically revised by the SUDAS Board of Directors through the approval of General Supplemental Specifications, and the City of Iowa City Supplemental Specifications (February 2025) are hereby approved and shall be used for construction of all public improvements within the public right-of-way. 2. The City of Iowa City Supplemental Specifications shall be kept on file in the City Engineer's Office. The SUDAS Standard Specifications and any approved General Supplemental Specifications shall be available at iowasudas.org. 3. Resolution 24-16 is hereby rescinded. Passed and approved this 18th day of February 2025 C May Resolution No. 25-41 Page 2 L Attest: if � City Clerk It was moved by salih adopted, and upon roll call there were: Ayes: x Approved by Z - City Attorn 's Office (Liz Craig — 02/12/2025) and seconded by Nays: Moe the Resolution be Absent: Alter Bergus Vacant Harmsen Moe Salih Teague Item Number: 6.f. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the N. Gilbert Street Reconstruction Project. Prepared By: Reviewed By: Fiscal Impact: Staff Recommendation: Attachments: Resolution Tyler Olson - Civil Engineer Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager $1,662,153.50 available in the N. Gilbert Street Reconstruction account #S3955. Approval Executive Summary: This agenda item awards the construction contract for the N. Gilbert Street Reconstruction Project. This project generally includes the replacement of N. Gilbert Street between Kimball Road and Brown Street. Three (3) bids were submitted prior to the February 11, 2025 deadline: Bidder Name City Bid Amount Metro Pavers, Inc. Iowa City, IA $1,662,153.50 All American Concrete West Liberty, IA $2,009,269.37 Portzen Construction Dubuque, IA $2,097,065.50 Engineer's Estimate $2,000,000.00 Metro Pavers, Inc. of Iowa City, Iowa submitted the lowest responsive, responsible bid of $1,662,153.50. Staff recommends awarding the contract for the N. Gilbert Street Reconstruction project to Metro Pavers, Inc. Background / Analysis: The 800-900 blocks of N. Gilbert Street require full reconstruction at this time due to the poor condition of the existing pavement. There are no storm sewers other than the two intakes near the Kimball Road intersection and the existing sanitary sewers are aged and in need of replacement. There are sidewalks on both sides of the street in the 800-block that do not extend thru the 900-block or connect to the sidewalks on Kimball Road. Construction Dates: Spring 2025 — Fall 2025 Prepared by: Tyler Olson, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5146 Resolution No. 25-42 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the N. Gilbert Street Reconstruction Project Whereas, Metro Pavers, Inc. of Iowa City Iowa has submitted the lowest responsive, responsible bid of $1,662,153.50 for construction of the above -named project; and Whereas, funds for this project are available in the N. Gilbert Street account #S3955. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above -named project is hereby awarded to Metro Pavers,lnc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above -named project. Passed and approved this 18th day of February , 20 25 Attest City dlerk It was moved by Salih adopted, and upon roll call there were: Ayes x i tea_ M48r Approved by City Attorneo Office - 02/12/2025 and seconded by Nays: Moe the Resolution be Absent: Alter Bergus Vacant Harmsen Moe Salih Teague Item Number: 6.g. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution accepting the work for the Highway 6 Trail from Fairmeadows to Heinz Road Project [TAP-U-3715(670)--81-52]. Prepared By: Joe Welter - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None. Staff Recommendation: Approval Attachments: Engineer's Report Resolution Executive Summary: Work on the project was recently completed by Metro Pavers, Inc. of Iowa City, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report is on file with the City Clerk. Project Estimated Cost: $660,000.00 Project Bid Received: $735,004.78 Project Actual Cost: $800,109.17 There were three change orders on this project, which included additional culvert and storm sewer improvements on Lakeside Drive, City of Iowa City storm sewer logo castings, cold weather protection of pavement and liquidated damages. Background / Analysis: This project included approximately 0.8 miles of ten -foot wide multiuse trail, improvements to the project corridor's storm water drainage systems, curb ramps at its intersections with roadways and facility entrances, connections between the new trail and local sidewalks and transit facilities, and signalization at the trail's intersections with roadways. This project addressed a priority bicycle and pedestrian connectivity gap in the City's side path network. ENGINEER'S REPORT C ,I CIS' OF IOWA CITY 410 east Washington Stroet Iowa City, Iowa 52240 0 - 11826 (3 t ) 3 6 - 000 (31 3 - 5009 FAX wwwJCgov.0i February 11, 2025 City Clerk Iowa City, Iowa Re: Highway 6 Trail from Fairmeadows to Heinz Road Project [TAP-U-3715(670)--81-52] Dear City Clerk: I hereby certify that the construction of the Highway 6 Trail from Fairmeadows to Heinz Road Project [TAP-U-3715(670)--81-52] has been completed by Metro Pavers, Inc. of Iowa City, Iowa in substantial accordance with the plans and specifications prepared by Snyder and Associates, Inc. The project was bid as a unit price contract and the final contract price is $800,109,17. There were three (3) change orders on this project, as described below: Change Order Description Amount 1. Culvert and Storm Sewer Improvements on Lakeside Drive $65,824.85 2. City of Iowa City Storm Sewer Castings and Cold Weather Protection for Pavement $1,050.86 3. Final Quantities, Mowing, and Liquidated Damages -$1, 771.08 TOTAL $65,104.63 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer Prepared by: Joe Welter, Engineering Division, Public Works, 410 East Washington Street, Iowa City, Iowa 52240 (319) 356-5144 Resolution No. 25-43 Resolution accepting the work for the Highway 6 Trail from Fairmeadows to Heinz Road Project [TAP-U-3715(670)--81-52] Whereas, the Engineering Division has recommended that the work for construction of the Highway 6 Trail from Fairmeadows to Heinz Road Project, as included in a contract between the City of Iowa City and Metro Pavers, Inc. of Iowa City, Iowa, dated August 15, 2022, be accepted; and Whereas, the Engineer's Report has been filed in the City Clerk's office; and Whereas, funds for this project are available in the Hwy 6 Trail - Fairmeadows to Heinz account # R4376; and Whereas, the final contract price is $800,109.17. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 18th day of February 20 25 n Attest: City dlerk It was moved by salih adopted, and upon roll call there were: Ayes: or and seconded by Nays: Approved by City Attorne s Office (Liz Craig - 02/12/2025) Moe the Resolution be Absent: Alter Bergus Vacant Harmsen Moe Salih Teague Item Number: 6.h. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution setting a new date for receipt of bids for the rebidding of the Ashton House & Project GREEN Gardens — REAP Grant Project, directing City Clerk to post notice to bidders, and fixing the time and place for receipt of bids. Prepared By: Ethan Yoder — Civil Engineer Reviewed By: Jason Havel — City Engineer Juli Seydell Johnson — Parks and Recreation Director Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: $170,000.00 available in the Ashton House REAP Grant Account #R4405 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This item establishes a date for the rebidding of the Ashton House & Project GREEN Gardens — REAP Grant Project. Bids were previously solicited for the Project, but zero (0) bids were received prior to the February 11, 2025 deadline. The new date for receipt of bids for the Project will be March 18, 2025, which will be established through Addendum #2. Background / Analysis: This project improves the access to the Ashton house grounds with needed ADA compliant sidewalks and provides additional amenities such as a bird blind for bird watchers and a firepit. Project Timeline: Contract Award Date: April 1, 2025 Construction Dates: Spring 2025 to Fall 2025 /I J1 Prepared by: Ethan Yoder, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145 Resolution No. 25-44 Resolution setting a new date for receipt of bids for the rebidding of the Ashton House & Project GREEN Gardens — REAP Grant Project, directing City Clerk to post notice to bidders, and fixing the time and place for receipt of bids. Whereas, zero bids were received on February 11, 2025 for the Ashton House & Project GREEN Gardens - REAP Grant Project; and Whereas, the City set a new bid date of March 18, 2025 to rebid the Project, and Whereas, funds for this project are available in the Ashton House REAP Grant account # R4405. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. An addendum shall be issued to the Project for the Ashton House & Project GREEN Gardens - REAP Grant Project, approved by resolution on February 18, 2025, to revise the items on the proposal and project schedule. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 181h day of March, 2025. At that time, the bids will be opened by the City Engineer or designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held in the Emma J. Harvat Hall at 6:00 P.M. on the 1 st day of April, or at a special meeting called for that purpose. Passed and approved this 18th day of February , 2025 M6y6r Approved by Attest: '_e_1 City Clerk City Attorne s ffice - 02/12/2025 Resolution No. 25-44 Page 2 It was moved by salih adopted, and upon roll call there were: Ayes: x x x x x x and seconded by Nays: Moe Absent: Alter Bergus Vacant Harmsen Moe Salih Teague the Resolution be Item Number: 6.i. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution authorizing the procurement of one (1) new Pierce Enforcer 107' Aerial Fire Truck. Prepared By: Dan Striegel, Equipment Superintendent Reviewed By: Scott Lyon, Fire Chief Ron Knoche, Director of Public Works Geoff Fruin, City Manager Fiscal Impact: Not to exceed $1,700,000.00; funds for this purchase are available in CIP Account #Z4406. Staff Recommendation: Approval Attachments: Purchase Agreement Resolution Executive Summary: At the February 18, 2025 City Council meeting, consideration will be given to a resolution authorizing the City Manager signing authority to procure a new aerial fire truck for a price not to exceed $1,700,000.00. This signing authority will allow the City Manager to secure a build slot for a new "stock unit" Pierce Enforcer Ascendant 107' steel ladder aerial truck. The signing authority will also allow the City Manager to sign a purchase agreement for an amount not to exceed $1,700,000 when a truck becomes available. HGACBuy cooperative contract #FS12-23 will be utilized for the procurement of the truck from Reliant Fire Apparatus, Inc. in Slinger, WI. Contract price for the truck, including contract discount, is not to exceed $1,700,000.00. Funding for this purchase is available in CIP Project Z4406. Current order to delivery time on a stock unit is projected at 6-8 months. Background / Analysis: The Fire Department utilizes seven Pierce fire trucks (pumper trucks), two Pierce aerial trucks and one Pierce heavy rescue truck in their apparatus fleet for Fire and Rescue Operations. Our current 2011 Quint aerial truck (#358) has reached its life expectancy and is scheduled for replacement. The Pierce trucks have proven quality, reliability and customer service; and commonality between fire trucks within the City fleet is highly beneficial for both Fire Department and Equipment personnel. Current truck #358 will be sold when the new truck is placed in service. Reliant Fire Apparatus, Inc. has advised that a new custom-built truck would have a lead time of 31-52 months, however, Pierce has a stock unit program and releases trucks to be purchased at the beginning of every month. These trucks are built with options typically selected by fire departments and are made available on a first -come, first -served basis to customers that have secured a build slot by indicating their intent to purchase. This Purchase Agreement (together with all attachments referenced herein, the "Agreement"), made and entered into by and between Reliant Fire Apparatus, Inc., a Wisconsin corporation ("Reliant"), and the City of Iowa City, Iowa ("Customer"), is effective as of the date specified in Section 3 hereof. 1. Definitions. a. "Product" means the fire apparatus and any associated equipment manufactured or furnished for the Customer by Reliant pursuant to the Specifications. b. "Specifications" means the general specifications, technical specifications, training, and testing requirements for the Product contained in the Reliant Proposal for the Product prepared in response to the Customer's request for proposal. c. "Reliant Proposal" means the proposal provided by Reliant attached as Exhibit C prepared in response to the Customer's request for proposal. d. "Delivery" means the date Reliant is prepared to make physical possession of the Product available to the Customer. e. "Acceptance" The Customer shall have the opportunity, as described in Section 8(b) below, to inspect the Product for substantial conformance with the material Specifications; unless Reliant receives a Notice of Defect within the time frame described in Section 8(b), the Product will be deemed to be in conformance with the Specifications and accepted by the Customer. 2. Purpose. This Agreement sets forth the terms and conditions of Reliant's sale of the Product to the Customer. 3. Term of Agreement. This Agreement will become effective on the date it is signed and approved by both Customer and Reliant ("Effective Date") and, unless earlier terminated pursuant to the terms of this Agreement, it will terminate upon the Customer's Acceptance and payment in full of the Purchase Price. 4. Purchase and Payment. The Customer agrees to purchase the Product specified on Exhibit A for the total purchase price of $1,700,000.00 ("Purchase Price"). Prices are in U.S. funds. Accepted forms of payment include cash, check, money order, wire transfer, or ACH payment. Credit card or purchase card (P-Card) payments are not accepted. 5. Future Changes. Various state or federal regulatory agencies (e.g. NFPA, DOT, EPA) may require changes to the Specifications and/or the Product and in any such event any resulting cost increases incurred to comply therewith will be added to the Purchase Price to be paid by the Customer. In addition, any future drive train upgrades (engine, transmission, axles, etc.), or any other specification changes have not been calculated into our annual increases and will be provided at additional cost. To the extent practicable, Reliant will document and itemize any such price increases for the Customer. 6. Agreement Changes. The Customer may request that Reliant incorporate a change to the Products or the Specifications for the Products by delivering a change order to Reliant; provided, however, that any such change order must be in writing and include a description of the proposed change sufficient to permit Reliant to evaluate the feasibility of such change ("Change Order"). Within [ten (10) business days] of receipt of a Change Order, Reliant will inform the Customer in writing of the feasibility of the Change Order, the earliest possible implementation date for the Change Order, of any increase or decrease in the Purchase Price resulting from such Change Order, and of any effect on production scheduling or Delivery resulting from such Change Order. Reliant shall not be liable to the Customer for any delay in performance or Delivery arising from any such Change Order. A Change Order is only effective when counter -signed by Reliant's authorized representative. Manufacturer and/or supplier cost increases or surcharges imposed after the time of contract execution, beyond the control of Reliant, that have not been calculated into the contract amount will be documented and itemized as increases for the Customer on the Change Order. 7. Persistent Inflationary Environment Changes. If the Producer Price Index of Components for Manufacturing [www.bls.gov Series ID: WPUID6112] ("PPI") has increased at a compound annual growth rate of 5.0% or more between the month Pierce accepts our order ("Order Month") and a month 14 months prior to the then predicted Ready For Pickup date ("Evaluation Month"), then pricing may be updated in an amount equal to the increase in PPI over 5.0% for each year or fractional year between the Order Month and the Evaluation Month. The seller will document any such updated price for the customer's approval before proceeding and provide an option to cancel the order. 8. Cancellation/Termination. In the event this Agreement is cancelled or terminated before completion, Reliant may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (a) 10% of the Purchase Price after order is accepted and entered by Reliant; (b) 20% of the Purchase Price after completion of approval drawings, and; (c) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Reliant endeavors to mitigate any such costs through the sale of such Product to another purchaser; however, Customer shall remain liable for the difference between the Purchase Price and, if applicable, the sale price obtained by Reliant upon sale of the Product to another purchaser, plus any costs incurred by Reliant to conduct any such sale. 9, Delivery, Inspection and Acceptance, (a) Delivery, Delivery of the Product is scheduled to be within approximately 4 of 2025 or Q1 of 2026 of the Effective Date of this Agreement, F.O.B. Pierce Manufacturing, Inc., Appleton, WI, Risk of lass shall pass to Customer upon Delivery. Any delivery date contained herein is a good faith estimate as of the date of this order/writract, and merely an approximation based on current information. Delivery updates will be made available during process, and a final firm delivery will be provided when committed. (b) Inspection and Acceptance. Upon Delivery, Customer shall have fifteen ( 15) days within which to inspect the Product for substantial conformance to the material Specifications, and in the event of substantial non-conformance to the material Specifications to furnish Reliant with written notice sufficient to permit Reliant to evaluate such non-conformance (" Notice of Defect"), Any Product not in substantial conformance to material Specifications shall be remedied by Reliant within thirty (30) days from the Notice of Defect. In the event Reliant does not receive a Notice of Defect with in fifteen (15) days of Delivery, Product will be deemed to be in conformance with Specifications and accepted by Customer. 10, Notice, Any required or permitted notices hereunder must be given in writing at the address ofeach party set forth below, or to such other address as either party may substitute by written notice to the other in the manner contemplated herein, by one of the following rnethods= hand delivery; registered, express, or certified mail, return receipt requested, postage prepaid; or nationally -recognized private express courier: Reliant Fire Apparatus, Inc, Customer SSO Enterprise Drive City of Iowa City Slinger, Wisgorisiln, 53086 410 E, Washington St. Fax f26Z 297-5022 Iowa City, IA 522 11. Standard WarrM. Any applicable manufacturer warranties are attached hereto as Exhibit B and made a part hereof. Any additional warranties must be expressly approved in writing by Reliant's authorized representative. a. Disclaimer. OTHER THAN AS EXPRESSLY SET FORTH IN THIS AGREEMENT, NEITHER RELIANT, ITS PARENT COMPANY, AFFILIATES, SUBSIDIARIES, LICENSORS OR SUPPLIERS, THEIR RESPECTIVE OFFICERS. DIRECTORS, EMPLOYEES, SHAREHOLDERS, AGENTS OR REPRESENTATIVES, MAKE ANY EXPRESS OR IMPLIED WARRANTIES WITH RESPECT TO THE PRODUCTS PROVIDED HEREUNDER OR OTHERWISE REGARDINGTHISAGREEMENT, WHETHERORAL OR W RITTEAI,EXPRESS,IMPLIEDORSTATUTORY.WITHOUT LIMITING THE FOREGOING, ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY, THE IMPLIED WARRANTY AGAINST INFRINGEMENT, AND THE IMPLIED WARRANTY OR CONDITION OF FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY EXCLUDED AND DISCLAIMED, STATEMENTS MADE BY SALES REPRESENTATIVES OR IN PROMOTIONAL MATERIALS DO NOT CONSTITUTE WARRANTIES. K Exclusions of Incidental and Consequential Damages. In no event shall Reliant be liable for consequential, incidental or punitive damages incurred by Customer or any third party in connection with any matter arising out of or relating to this Agreement, or the breach thereof, regardless of whether such damages arise out of breach of warranty, tort, contract, strict liability, statutory liability, indemnity, whether resulting from non -delivery or from Reliant's awn negiigence, or otherwise. 12. Insurance. The Original Equipment Manufacturer (Pierce Manufacturing, Inc,) maintains the following limits of insurance with a carrier(s) rated A- or better by A.M. Best: Commercial General-[-fabiliri� Insurance: Products/Completed Operations Aggregate; 5 1,0,W0 Fach Occurrence: s I ,omD 000 UmbrellalFxcess Lh7b0y lnsitmn v� Aggregate, 525,000,OW Fach Occurrence: 525,000,0W The Customer may request: (x) Reliant to have Pierce provide the Customer with a copy of a current Certificate of Insurance with the coverages listed above; (y) to be included by Pierce as an additional insured for Commercial General Liability (subject to the terms and conditions of the applicable Pierce insurance policy); and (z) all policies to provide a 30 day notice of cancellation to the named insured. 13. Force Majeure. Reliant shall not be responsible nor deemed to be in default on account of delays in performance due to causes which are beyond Reliant's control which make Reliant's performance impracticable, including but not limited to civil wars, insurrections, strikes, riots, fires, storms, floods, other acts of nature, explosions, earthquakes, accidents, any act of government, delays in transportation, inability to obtain necessary labor supplies or manufacturing facilities, allocation regulations or orders affecting materials, equipment, facilities or completed products, failure to obtain any required license or certificates, acts of God or the public enemy or terrorism, failure of transportation, vehicle accidents during manufacturing and/or testing and/or delivery, epidemics, quarantine restrictions, failure of vendors (due to causes similar to those within the scope of this clause) to perform their contracts or labor troubles causing cessation, slowdown, or interruption of work. a. Commercial Chassis Price Volatility. Company shall not be responsible for any commercial chassis price increases enacted by a commercial chassis supplier after the execution of this contract. Any commercial chassis price increases will be passed through to end user and will be documented on a Change Order. Price reflects an estimate for the commercial chassis; final price of the contract may be adjusted upon final cost from the chassis manufacturer. b. Component Price Volatility. Company shall not be responsible for any unforeseen price increase enacted by suppliers of major components of the Product (including but not limited to engine, transmission, and fire pump) after the execution of this Agreement. Any price increases for major components of the product will be passed through to the Customer and will be documented on a Change Order, 14, Default. The occurrence of one or more of the following shall constitute a default under this Agreement: (a) the Customer fails to pay when due any amounts under this Agreement or to perform any of its obligations under this Agreement; (b) Reliant fails to perform any of its obligations under this Agreement; (c) either party becomes insolvent or become subject to a bankruptcy or insolvency proceedings; (d) any representation made by either party to induce the other to enter into this Agreement is false in any material respect; (c) the Customer dissolves, merges, consolidates or transfers a substantial portion of its property to another entity; or (f) the Customer is in default or has breached any other contract or agreement with Reliant. 15. Manufacturer's Statement of Origin. It is agreed that the manufacturer's statement of origin ("MSO") for the Product covered by this Agreement shall remain in the possession of Reliant until the entire Purchase Price has been paid and that payment has cleared Reliant's financial institution. If more than one Product is covered by this Agreement, then the MSO for each individual Product shall remain in the possession of Reliant until the Purchase Price for that Product has been paid in full and that payment has cleared Reliant's financial institution. In case of any default in payment, Reliant may tape full possession of the Product, and any payments that have been made shall be applied as payment for the use of the Product up to the date of taking possession. 16. Independent Contractors. The relationship of the parties established under this Agreement is that of independent contractors and neither party is a partner, employee, agent, or joint venture of or with the other. 17. Assi ng ment. Neither party may assign its rights and obligations under this Agreement unless it has obtained the prior written approval of the other party. 18. Governing Law; Jurisdiction. Without regard to any conflict of laws provisions, this Agreement is to be governed by and under the laws of the state of Wisconsin. 19. Facsimile Si ng atures. The delivery of signatures to this Agreement by facsimile transmission shall be binding as original signatures. 20. Entire Agreement. This Agreement shall be the exclusive agreement between the parties for the Product. Additional or different terms proposed by the Customer shall not be applicable, unless accepted in writing by Reliant's authorized representative. No change in, modification of, or revision of this Agreement shall be valid unless in writing and signed by Reliant's authorized representative. 21. Conflict. In the event of a conflict between the Customer Specifications and the Reliant Proposal, the Reliant Proposal shall control. In the event there is a conflict between the Reliant Proposal and this Agreement, the Reliant Proposal shall control. Revised 2/25/2020 22. Signatures. This agreement is not effective unless and until it is approved, signed and dated by Reliant Fire Apparatus Inc.'s authorized representative. Accepted and agreed to: RELIANT FIRE APPARATUS, INC. CUSTOMER: City of Iowa City, Iowa Signature: Name: Title: Date: Signature: Name - Title: Date: EXHIBIT A PURCHASE DETAIL FORM Reliant Fire Apparatus, Inc. 880 Enterprise Drive Slinger, WI 53086 Fax (262) 297-5022 Date: Customer Name: City of Iowa City, Iowa Quantity Chassis Type Body Type Price per Unit I Enforcer 107' ASL $1,700,000.00 $ $ The contract is for purchase of one (1) Pierce Enforcer 107' ASL stock unit, Job # for a contract price not to exceed $1,700.000.00. Warranty Period: Warranty includes one (1) year bumper to bumper warranty. Additional warranties are detailed in proposal as provided. Training Requirements: New delivery orientation is to be provided by Reliant Fire Apparatus and Pierce Manufacturing upon completion of the apparatus. Other Matters: Contract valid until unit is sold. Stock unit to be purchased utilizing the City of Iowa City (IA) End User's ILC No.: -5035, Legacy ID: 17-6107 for HGACBuy Contract No.:FS 12-23 for a quantity of one (1) Model 23A-104, Enforcer chassis, single rear 107' aerial — 1029. This contract is available for inter -local and other municipal corporations to utilize with the option of adding or deleting any manufacturer available options, including chassis models. Any addition or deletion may affect the unit price. Payment Terms. Payment in the amount not to exceed $1,700,000.00 +1- any changes will be due Reliant Fire Apparatus, Inc. N10 days prior to shipment of the completed unit from Pierce Manufacturing Inc. [NOTE: If deferred payment arrangements are required, the Customer must make such financial arrangements through a financial institution acceptable to Reliant.] All taxes, excises and levies that Reliant may be required to pay or collect by reason of any present or future law or by any governmental authority based upon the sale, purchase, delivery, storage, processing, use, consumption, or transportation of the Product sold by Reliant to the Customer shall be for the account of the Customer and shall be added to the Purchase Price. All delivery prices or prices with freight allowance are based upon prevailing freight rates and, in the event of any increase or decrease in such rates, the prices on all unshipped Product will be increased or decreased accordingly. Delinquent payments shall be subject to a carrying charge of 1.5 percent per month or such lesser amount permitted by law. Reliant will not be required to accept payment other than as set forth in this Agreement. However, to avoid a late charge assessment in the event of a dispute caused by a substantial nonconformance with material Specifications (other than freight), the Customer may withhold up to five percent (5%) of the Purchase Price until such time that Reliant substantially remedies the nonconformance with material Specifications, but no longer than sixty (60) days after Delivery_ If the disputed amount is the freight charge, the Customer may withhold only the amount of the freight charge until the dispute is settled, but no longer than sixty (60) days after Delivery. Reliant shall have and retain a purchase money security interest in all goods and products now or hereafter sold to the Customer by Reliant or any of its affiliated companies to secure payment of the Purchase Price for all such goods and products. In the event of nonpayment by the Customer of any debt, obligation or liability now or hereafter incurred or owing by the Customer to Reliant, Reliant shall have and may exercise all rights and remedies of a secured parry under Article 9 of the Uniform Commercial Code (UCC) as adopted by the state of Wisconsin. THIS PURCHASE DETAIL FORM IS EXPRESSLY SUBJECT TO THE PURCHASE AGREEMENT TERMS AND CONDITIONS DATED AS OF 2025 BETWEEN RELIANT AND THE CITY OF IOWA CITY, IOWA WHICH TERMS AND CONDITIONS ARE HEREBY INCORPORATED IN, AND MADE PART OF, THIS PURCHASE DETAIL FORM AS THOUGH EACH PROVISION WERE SEPARATELY SET FORTH HEREIN, EXCEPT TO THE EXTENT OTHERWISE STATED OR SUPPLEMENTED BY RELIANT HEREIN. Revised 2/25/2020 EXHIBIT B WARRANTY WARRANTY CERTIFICATES OF COVERAGE ARE INCLUDED IN RELIANT FIRE APPARATUS PROPOSAL PROVIDED AND PRESENTED TO THE CITY OF IOWA CITY, IOWA DATED PER THE PROPOSAL COVER LETTER. E)aIIBIT C I:ID1priMma9:197001M0 PROPOSAL FOR APPARATUS TO BE PROVIDED UNDER THIS CONTRACT IS RELIANT FIRE APPARATUS PROPOSAL PROVIDED AND PRESENTED TO THE CITY OF IOWA CITY, IOWADATED PER THE PROPOSAL COVER LETTER. Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197 Resolution No. 25-45 Resolution authorizing the procurement of one (1) new Pierce Enforcer Ascendant 107' aerial fire truck. Whereas, one (1) of the Iowa City Fire Department's aerial fire trucks is budgeted for replacement in the 2025 Capital Improvement Plan; and Whereas, H-GAC cooperative contract FS12-23 will be utilized for the procurement of the fire truck; and Whereas, the total purchase price of the fire truck with contract discount is not to exceed $1,700,000.00; and Whereas, the amount exceeds the City Manager's spending authority of $200,000.00, thus requiring City Council approval; and Whereas, funds for this purchase are available in CIP Project number Z4406; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to take the steps necessary to effectuate the purchase and approve any change orders that may develop during the manufacturing process. Passed and approved this 18th day of February , 2025. Attest: �-C-� i2� LL C e-_ City Clerk Approved by ` G City Attorney's ffice (Jennifer Schwickerath - 02/13/2025) Resolution No. Page 2 25-45 It was moved by salih and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: x x Absent: Moe Alter Bergus Vacant Harmsen Moe Salih Teague Item Number: 6.j. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution authorizing the City to submit a Competitive Highway Bridge Program (CHBP) grant application and approving a letter of support. Prepared By: Reviewed By: Fiscal Impact: Staff Recommendation Attachments: Resolution Letter of Support Jason Havel — City Engineer Ron Knoche — Public Works Director Geoff Fruin — City Manager None Approval Executive Summary: The Iowa Department of Transportation is applying for a CHBP grant on behalf of itself and 23 other Local Public Agencies in Iowa, including 20 counties and 3 cities. The City of Iowa City was selected as one of those cities, as the Benton Street Bridge over Ralston Creek was identified as a selected candidate for inclusion in the grant application. The project would include the replacement of the Benton Street Bridge over Ralston Creek and construction costs are estimated at $2,600,000. The grant application is anticipated to request funding for approximately 70% of the estimated construction cost. As a part of the application, a letter of support from the City has also been requested. Background / Analysis: Recently, the U.S. Department of Transportation made funding available through the Competitive Highway Bridge Program (CHBP). The CHBP is a grant program that provides funding for bridge replacement or rehabilitation projects in eligible states, such as Iowa. Applications for CHBP can only be submitted by an eligible state Department of Transportation and selected projects must demonstrate anticipated cost savings by bundling projects at multiple locations. As a part of the City's regular bridge inspection program, the Benton Street Bridge over Ralston Creek was identified as being in poor condition. Based on this condition, the Iowa Department of Transportation identified this bridge as a candidate for the grant program. Prepared by: Jason Havel, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5410 Resolution No. 25-46 Resolution authorizing the City to submit a Competitive Highway Bridge Program (CHBP) grant application and approving a letter of support Whereas, federal funding is available through the CHBP, the purpose of which is to provide funding towards highway bridge replacement or rehabilitation projects on public roads that demonstrate cost savings by bundling at multiple highway bridge projects; and Whereas, funding is available only to eligible states, which includes Iowa; and Whereas, the Iowa Department of Transportation is applying for a CHBP grant on behalf of itself and 23 other Local Public Agencies in Iowa, including 20 counties and 3 cities; and Whereas, the City's Benton Street Bridge over Ralston Creek was selected as one of the bridges to be included in the application; and Whereas, the proposed project would include the reconstruction of the Benton Street Bridge over Ralston Creek; and Whereas, the estimated cost of construction for the project is $2,600,000 and the grant application is anticipated to request funding of approximately 70% of the estimated construction cost; and Whereas, a letter of support from the City has been requested to be included with the City's portion of the application; and Whereas, the City Council finds said proposal to be in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The City hereby authorizes staff to submit the required documentation to participate in the CHBP grant application. 2. The Mayor is hereby authorized to sign the attached letter of support. 3. The Mayor is hereby authorized to sign the grant agreement, if awarded. 3. The City agrees to fund the design and construction of the Benton Street Bridge replacement project beyond the amount awarded as a part of the grant, should CHBP grant funding be awarded. Passed and approved this 18th Attest day Of February 2025 Ma r Approved by Z/7� City derk City Attorney' Office (Liz Craig — 02/13/2025) Resolution No. 25-46 Page 2 It was moved by Sal ih and seconded by Moe the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus Vacant x Harmsen x Moe x Salih x Teague February 18, 2025 The Honorable Sean Duffy Secretary of Transportation U.S. Department of Transportation 1200 New Jersey Avenue, SE Washington, DC 20590 Dear Secretary Duffy, I r j SZ?�, a CITY OF IOWA CITY UNESCO CITY OF LITERATURE I am writing to express my strong support for the Competitive Highway Bridge Program (CHBP) grant application submitted by Iowa Department of Transportation, which includes the Benton Street bridge in Iowa City. This project would reconstruct the existing bridge, which is listed in poor condition, into a safe and modern crossing, which will improve the safety, efficiency, connectivity, and reliability of this important connection in Iowa City. The Better Bridges, Brighter Opportunities project will have a direct positive impact to Iowa City residents and visitors by addressing items within the City Council's Strategic Plan: • Safety and Well -Being: The current structure is in poor condition. Reconstructing the existing bridge to modern design standards would maintain complete streets that are comfortable and safe for all users. Safe, reliable crossings are critical to the health of our community. The Benton Street bridge provides a key link for, Johnson County Ambulance, which is housed nearby, as well as the Iowa City Police and Fire Departments. Timely first responder access saves lives, and the bridge detours can add precious minutes to response times for residents. Improving the existing dilapidated bridge will allow for faster EMS access in our community. • Mobility: By replacing the bridge, it ensures appropriate infrastructure is in place for future business growth and development. For these reasons, I, along with those I represent, would urge your strongest consideration of this application for the Benton Street bridge project to bring forward the critical safety and economic impacts this project would provide. City support demonstrates that our community and State understand the need for and importance of these critical bridge connections. Sincerely, Bruce Teague, Mayor 4PAI City Council Supplemental Meeting Packet CITY OF IOWA CITY February 18, 2025 Information submitted between distribution of the meeting packet on Thursday and 3:30 pm on Monday. Late Addition(s j s•k• ;competitive Highway Bridge Program (CHBP) Grant Application 28E ! Agreement — Resolution approving a 28E agreement to jointly apply for a Competitive Highway Bridge Program (CHBP) grant for reconstruction of the Benton Street Bridge over Ralston Creek. Comment: This item will authorize a 28E agreement between the City, Iowa Department of Transportation and other cities and counties for a joint application for Competitive Highway Bridge Program (CHBP) Grant funding. February 18, 2025 City of Iowa City �A23110 ��r CITY OF 1 O lNA C I T Yj�,.1= COUNCIL ACTION REPORT February 18, 2025 Resolution approving a 28E agreement to jointly apply a Competitive Highway Bridge Program (CHBP) grant for reconstruction of the Benton Street Bridge over Ralston Creek Prepared By: Jason Havel — City Engineer Late Handouts Distributed Reviewed By: Ron Knoche — Public Works Director 1 Geoff Fruin — City Manager —' c�S Fiscal Impact: None (Date) Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Agreement Executive Summary: The Iowa Department of Transportation is applying for a CHBP grant on behalf of itself and 23 other Local Public Agencies in Iowa, including 20 counties and 3 cities. The City of Iowa City was selected as one of those cities, with the Benton Street Bridge over Ralston Creek included as a part of the project. This item approves a 28E agreement between the City, Iowa Department of Transportation and other cities and counties to allow for the entities to share in the cost of completing the grant application and assign responsibilities for administering the grant. Background / Analysis: Recently, the U.S. Department of Transportation made funding available through the Competitive Highway Bridge Program (CHBP). The CHBP is a grant program that provides funding for bridge replacement or rehabilitation projects in eligible states, such as Iowa. Applications for CHBP can only be submitted by an eligible state Department of Transportation and selected projects must demonstrate anticipated cost savings by bundling projects at multiple locations. As a part of the City's regular bridge inspection program, the Benton Street Bridge over Ralston Creek was identified as being in poor condition. Based on this condition, the Iowa Department of Transportation identified this bridge as a candidate for the grant program. Prepared by: Jason Havel, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5410 Resolution No. 25-47 Resolution approving a 28E agreement to jointly apply for a Competitive Highway Bridge Program (CHBP) grant for reconstruction of the Benton Street Bridge over Ralston Creek. Whereas, federal funding is available through the CHBP, the purpose of which is to provide funding towards highway bridge replacement or rehabilitation projects on public roads that demonstrate cost savings by bundling at multiple highway bridge projects; and Whereas, funding is available only to eligible states, which includes Iowa; and Whereas, the Iowa Department of Transportation is applying for a CHBP grant on behalf of itself and 23 other Local Public Agencies in Iowa, including 20 counties and 3 cities; and Whereas, the City's Benton Street Bridge over Ralston Creek was selected as one of the bridges to be included in the application; and Whereas, the proposed project would include the reconstruction of the Benton Street Bridge over Ralston Creek; and Whereas, a 28E agreement between the City, Iowa Department of Transportation and other cities and counties will allow for the entities to share in the cost of completing the grant application and assign responsibilities for administering the grant, if awarded; and Whereas, the City Council finds said proposal to be in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The Mayor is hereby authorized to sign, and the City Clerk to attest, the attached 28E agreement. 3. The City Manager is hereby authorized to execute any amendments to the 28E agreement as may become necessary. Passed and approved this 18th day of February , 20 25 r Approved by Attest: City C erk City Attorney' o ice (Liz Craig — 02/17/2025) Resolution No. 25-47 Page 2 It was moved by Salih and seconded by Moe the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus Vacant x Harmsen x Moe x Salih x Teague Agreement No. 2025-16-064 Staff Action No. xx - 2025 xx xx 28E Cooperative Agreement for a Competitive Highway Bridge Program (CHBP) Grant Project This Agreement is entered into this iB_th day of Feb . , 2025, by and between the Iowa Department of Transportation (herein after referred to as Iowa DOT), and the counties named in Section 4, paragraph A (herein after collectively referred to as the Counties). and the cities named in Section 4, paragraph B (herein after collectively referred to as the Cities), as follows: WHEREAS, the Iowa DOT, the Counties, and the Cities, are public agencies as defined by Section 28E.2 of the Code of Iowa, and WHEREAS, Section 28E.3 of the Code of Iowa provides that any powers, privileges or authority exercised or capable of exercise by a public agency of the State of Iowa may be exercised and enjoyed jointly by a public agency of the State of Iowa having such power or powers, and WHEREAS, In accordance with Iowa Code Chapter 28E and other relevant sections of the Code of Iowa, the Iowa DOT, the Counties, and the Cities enter into this cooperative and joint Agreement to define the roles and responsibilities of the Iowa DOT, the Counties, and the Cities, to provide for the design, construction, administration, and cost sharing for two (2) Iowa DOT -owned bridge projects, twenty-eight (28) county owned bridge projects, and three (3) city owned bridge projects, which will each be bundled into one of several construction contracts (hereinafter Project). detailed in Exhibit B, as part of an anticipated Competitive Highway Bridge Program (CHBP) Grant Award, and WHEREAS, The CHBP funding was made available by Pub. L. 118-42, Section 126, of the Consolidated Appropriations Act, 2024, which appropriated $250 million to be awarded by the United States Department of Transportation for a Competitive Highway Bridge Program. Federal funds are available to eligible States for replacement or rehabilitation of specific bridge projects that demonstrate cost savings by bundling multiple highway bridge projects, which were included in the grant application, and WHEREAS, the Iowa DOT, the Counties, and the Cities, desire to select potential bridge replacement candidates, to develop an application for CHBP Grant funding, and to contract Grant Application Development Consulting Services with HDR Engineering, Inc., to assemble and submit a grant application for the purpose of acquiring said CHBP Grant funding, and WHEREAS, the Iowa DOT is willing and able to enter into a contract with HDR Engineering, and provide contract management and accounting services as agreed to herein, for and between the parties to this Agreement; and WHEREAS, The Iowa DOT agrees to be the Lead Applicant and Primary Recipient, and all other Counties and Cities herein agree to be Sub -Recipients, and WHEREAS, the Iowa DOT, the Counties, and the Cities, have informed themselves as to this Agreement. THEREFORE, IT IS NOW AGREED that the Iowa DOT, the Counties, and the Cities will enter into this Agreement pursuant to Chapter 28E of the Code of Iowa providing for cooperative action pursuant to the proposed Project, and said cooperative actions include the following: GRANT APPLICATION WORK 1. The Iowa DOT will be the Contracting Authority for the HDR Engineering Inc. Professional Services contract, as per the attached proposal, Professional Services Agreement and associated Exhibit A. The Iowa DOT shall be responsible for contract administration and accounting services between the Counties, Cities, and the Consultant. 2. The Iowa DOT shall make payments to HDR Engineering Inc. for all grant application Professional Services rendered. The total amount paid to HDR Engineering will then be divided evenly across the total number of bridges included in the grant application. The Iowa DOT shall invoice each of the twenty (20) counties and three (3) cities for their share of the Professional Services rendered. Each of the twenty (20) counties and three (3) cities shall reimburse the Iowa DOT for their per bridge share times their total number of bridges included in the grant application within 30 days of receipt of invoice. POST -AWARD ROLES AND RESPONSIBILITIES 1. The Iowa DOT shall serve as the Lead Applicant, primary point of contact, and primary recipient for the CHBP grant award. The primary recipient shall be an eligible applicant that submits the application and is responsible to deliver the CHBP Grant Awarded Project. 2. The Iowa DOT, as Primary Recipient, will administer the CHBP grant funding for the Counties and the Cities, as sub -recipients, and provide Federal -aid oversight in the same manner as it does for other Federal formula funds that are administered through the Iowa DOT to the Counties and the Cities. Primary and sub -recipients shall be responsible for financial accounting for their jurisdictional portion of the Project. 3. One lead agency, the Contracting Authority, will be identified for each of the construction contract bundles, per Exhibit B. The Contracting Authority may be a County Bridge Owner, a City Bridge Owner, or the Iowa DOT, and shall be responsible for contract and project administration including: • Execution of the construction contract • Signature as Contracting Authority on construction phase change orders • Provide all pertinent correspondence, documentation, and relevant project information necessary to fulfill the reporting requirements to the primary recipient (Iowa DOT) • Upon successful completion of the contract, the Contracting Authority's Engineer will be responsible for signing final acceptance documents for the contract. Each County Bridge Owner or City Bridge Owner shall be a sub -recipient to Iowa DOT and is responsible for the project development and administration items listed below, and shall provide all pertinent information, as per the resolutions attached hereto and as such becomes part of this Agreement, to the Iowa DOT for CHBP project coordination and reporting requirements for the bridges identified in Exhibit B. • Project planning, development, construction administration and inspection, and completion of final paperwork for their respective project(s) in accordance with Iowa DOT policy, Iowa DOT Specifications, Iowa DOT Materials Instructional Memorandums (I.M.$), and with Iowa DOT I.M.s for Local Public Agencies, which include processes and design requirements that meet Federal -aid standards and are approved by the Federal Highway Administration (FHWA) • Coordination with other agencies within the contract bundle for letting and contract close-out • Process contractor's progress and final payments for each Bridge Owner's respective bridge(s) • Construction engineer signature on change orders. In the event the construction engineer is a consultant, the Bridge Owner shall also sign change orders as the Person in Responsible Charge (PIRC). • Pay its proportionate share of the Local Matching Costs as set forth in the FINANCING paragraph of this Agreement. • Perform or complete all other duties and documentation required to administer their project A. The Counties • Allamakee County • Bremer County • Buena Vista County • Cedar County • Chickasaw County • Des Moines County • Dubuque County • Ida County • Jackson County • Lee County • Madison County • Mitchell County • Monona County • Montgomery County • Osceola County • Scott County • Shelby County • Story County • Warren County • Washington County B. The Cities • City of Dyersville • City of Iowa City • City of Villisca 5. The projects in Exhibit B shall be bundled within construction contracts via the Iowa DOT's Contracts and Specifications Bureau's letting process. The Iowa DOT will let the construction contracts. The Project shall be obligated by September 30, 2027. The Project shall be paid in full by September 30, 2032, or the amount not paid will be de -obligated. 6. After the bid letting, all non -Contracting Authority agencies agree to discuss the bids and take action to either recommend awarding the contract to the lowest, responsive bidder or reject all bids within 30 days of the letting date. The Contracting Authority agrees to discuss the bids and take action to either award the contract to the lowest. responsive bidder, or reject all bids within 30 days of the letting date. The Contracting Authority shall then follow the Iowa DOT process to accept the low bid or reject all bids. FINANCING — Each County Bridge Owner, City Bridge Owner, and the Iowa DOT shall pay for their respective project costs, including overages beyond the initial budget presented in the application. Payment to the Prime Contractor shall be made either directly by each agency, or from each County Bridge Owner's Farm to Market (FM) account, and the CHBP funds shall be reimbursed to said agency or FM account, as per the Iowa DOT payment and reimbursement methodologies. All costs not reimbursed with CHBP funds, County HBP funds, the County Bridge Construction Fund. City HBP Funds, STBG Funds, or Farm to Market funds shall be paid for by each respective County Bridge Owner, City Bridge Owner, or the Iowa DOT. Any cost incurred by a county, city, or Iowa DOT outside of the period of performance of the CHBP grant agreement is non -reimbursable and the responsibility of the county, city, or Iowa DOT. TERMINATION — This Agreement will be terminated upon final acceptance of the work by all County Bridge Owners, City Bridge Owners, and the Iowa DOT and settlement of the financial conditions set forth in the FINANCING paragraph of this Agreement, including final project acceptance and closeout in FMIS, and final acceptance of CHBP Grant award requirements and final reporting. If any of the Counties, the Cities, or the Iowa DOT wish to terminate their responsibilities under this agreement, an amendment to this agreement must be executed by all parties specifying the conditions of such termination. SERVABILITY- If any part of this Agreement is found to be void and unenforceable then the remaining provisions of this Agreement shall remain in effect. NON-DISCRIMINATION- In accordance with Title VI of the Civil Rights Acts of 1964 and Iowa Code Chapter 216 and associated subsequent nondiscrimination laws, regulations and executive orders, the LPAs shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. CHAPTER 28E PROVISIONS - There will be no new or separate legal or administrative entity created by this Agreement. The primary recipient shall be responsible for the filing of this Agreement with the Iowa Secretary of State as required by law following its execution. 3 PROPERTY — No property will be jointly held as part of this Agreement LIABILITY — Nothing in this Agreement shall be construed to create joint or several liability of a party hereto for the acts omissions or obligations of the other parties. Each party shall be liable only for its own acts and the parties shall have such rights of indemnity and contribution among themselves with respect to this Agreement and the undertakings hereunder as shall be permitted by law and consistent with the provisions of this Agreement. OBLIGATIONS — The Counties, the Cities, and Iowa DOT's obligations hereunder will cease immediately, without penalty of further payment being required, in any year for which the General Assembly of either state or the U.S. Congress fails to make an appropriation or re -appropriation to pay such obligations. The Counties, the Cities, and Iowa DOT will provide the other parties to this Agreement notice of such termination of funding as soon as practical after it becomes aware of the failure of funding. In the event such notice is provided, the other parties to this Agreement may terminate the Agreement or any part thereof. EXECUTION — This Agreement may be executed in any number of counterparts as the case may be, each of which shall be deemed a duplicate original and which together shall constitute one and the same instrument. In addition, the parties agree that the Agreement may be executed by electronic, digital, pdf, or facsimile signatures by any party and such signature will be deemed binding for all purposes hereof without delivery of an original signature being thereafter required. Execution of this Agreement constitutes approval pursuant to Iowa Code section 28E.10 as to all matters within the Iowa DOT's and the Counties' and Cities' jurisdiction with regard to any services (or facilities) over which each agency has constitutional or statutory powers of control. AMENDMENTS - This Agreement may only be amended in writing, after the amendment has been signed by all parties. An amendment shall become effective immediately upon filing with the Iowa Secretary of State pursuant to Iowa Code section 28E.8. INDEMNIFICATION — As permitted by law, the Counties, the Cities, and Iowa DOT shall Indemnify and hold each other, their employees and agents. wholly harmless from any damages, claims, demands, or suits by any person or persons to the extent caused by the respective acts or omissions by the Counties, the Cities, or the officers, agents, or employees of either, in the course of any work done in connection with any of the matters set forth in this Agreement. [This space intentionally left blank] 4 IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Allamakee County Board of Supervisors in official session on the � day of 12025. County Auditor a unty Board of Supervisors 5 IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Wnature Block This agreement was app oved by official action of the (County Name) County Board of Supervisors in official session on the _I&Lday of ?!4 r�. �y 2025. County Board of Supervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Buena Vista County Board of Supervisors in official session on the 1811 day of February, 2025. County Auditor Chair, County Board of Supervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Cedar County Board of Supervisors in official session on the 25t" day of February, 2025. Cedar County Auditor Chair, Ced County Board of Supervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Chickasaw County Board of Supervisors in official session on the 180, day of February , 2025. i County Auditor Chair, County Board of Supervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Des Moines County Board of Supervisors in official session on the day of 2025. I!P.,IT.. CountyAu-d-itor 0' Cha ounty BoarcVbf Supervisors 5 IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Dubuque County Board of Supervisors in official session on the 201h day of February 2025. K.16i tta�G2� V. Tothe 1,rcyJ ° -.,� :. IO,, _S 3•�S- County Auditor Chairperson, County Board of Supervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Ida County Board of Supervisors in official session on the �L —day of %"� br"c (4 , 2025. County Auditor Chair, County Boa pervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Jackson County Board of Supervisors in official session on the 181h day of February, 2025. County Auditor Chair, County Board of Supervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Lee County Board of Supervisors in official session on the �s day of�(�,/Cl L I _j 2025. IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Madison County Board of Supervisors in official session on the v� day of , 2025. ,. UAAA�6T— County Auditor County Board of Supervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Mitchell County Board of Supervisors in official session on the 25 day of February, 2 5. Con Auditor hair, ounty Board o Supervisors 5 IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Monona County Board of Supervisors in official session on the 2511 day February, 2025. - vj�� ty Auditor Chair, County Board 6f Supervisors Peggy Rolph Bo Fox IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was rapproved by official action of the Montgomery County Board of Supervisors in official session on the ,.day of�L__�/1��, 2025. C o u n u r G� Chair, County Board of Supervisors Book 2025 Page 211 6 of 18 IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Osceola County Board of Supervisors in official session on the 19th day of February, 2025. County Auditor r ir, C rrfy Boar of Supigrvisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Scott County Board of Supervisors in official session on the _ Z'7 1'4 day of i' A�Lr—� 2025. County Auditor 1 X,ha r, Coun Boa o Supervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the (Shelby) County Board of Supervisors in official session on the 25 day of 2025. oun uditor Cha' , County Board of S pervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives tc execute the Agreement. County Signature Block This agreement was approved by official action of the Story County Board of Supervisors in official session on the a$+i day of 2025. unty A • or hai tory County Board of Supervisors .°e Pec mmor�ped for approval by: �u,.c ,I 2_iq-26- Darren R Moon, P.E. Date 6 IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Warren County Board of Supervisors in official session on the 18t" day of February, 2025. 0 CoAy Auditor Chair, Coun Board of Supervisors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency'of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. County Signature Block This agreement was approved by official action of the Washington County Board of Supervisors in official session on the I day of rntA a 2025. County Auditor Chair, County a of Sup sors IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. City Signature Block 1� By Date 20 Z yob Title of city official o1MsJiL'LE I, certify that I am the City Clerk of (City Name) -,and that who signed said Agreement for and on behalf of the city was duly authorized fo execut6 the same by virtue of a formal resolution duly passed and adopted by the city on the dayof 4ZV1 AIZY 20�LC—' Date 1-7 20 City Clerk of (City Name), Iowa 0 IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. City Signature Block ,1L i 41 Date - d 5- , 20 C6— �6C�f Mayor } I, I ' ` �� certify that I am the City Clerk of Villisca and that cil who signed said Agreement for and on behalf of the city was duly authorized to execute the same by virtue of a formal resolution duly passed and adopted by the city on the day of F? hftnRrL 20 c Signed City Clerk of Viilisca, Iowa Date kbrG rw 20QS IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. By -2 2 Bruce Teague Mayor City Signature Block Date February 18 ,2025 I, Kellie Grace, certify that I am the City Clerk of the City of Iowa City, and that Bruce Teague, who signed said Agreement for and on behalf of the city was duly authorized to execute the same by virtue of a formal resolution duly passed and adopted by the city on the 18t' day of February 2025. Signed City Clerk of Iowa City, Iowa Approved By 2�1 City Attorne Office �j Date February 18 12025 IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. Iowa DOT Signature Block This agreement was approved by official action of the Iowa DOT on the 2nd day of Mar , 2025 a--�&� Deputy Director, Transportation Development Division 7 EXHIBIT A Attachment Al-1 Scope of Services Contract 319AL, SA10 Grant Application for Competitive Highway Bridge Program (CHBP) INTRODUCTION The Federal Highway Administration (FHWA) of the US DOT is anticipated to announce the availability of the next round of funding through the Competitive Highway Bridge Program (CHBP). The program is open only to states with a population density of less than 100 individuals per square mile. Program funding must be used for highway bridge rehabilitation or replacement on public roads that demonstrate cost savings through the bundling of multiple bridge projects into a single contract. It is anticipated that the Notice of Funding Opportunity (NOFO) for the Competitive Highway Bridge Program will once again stress the project's capability to deliver long-term public benefit outcomes under the four selection criteria as follows: Innovation. Using innovative approaches to improve safety and expedite project delivery, with consideration to one or more of the following key categories: 1. Innovative Technologies 2. Innovative Project Delivery 3. Innovative Financing Support for Economic Vitality. As indicated by the results of the benefit -cost analysis and any additional non - quantified benefits identified. Life -Cycle Costs and State of Good Repair. FHWA will consider two areas of information — the change in bridge condition and the anticipated cost savings associated with bundling bridge projects. Project Readiness. Projects will be evaluated on their ability to authorize for construction and obligation of funding before a noted date within the NOFO. SCOPE OF SERVICES HDR will provide technical support to Iowa DOT to develop a single CHBP grant application for bridge bundling. HDR will work with DOT staff, as well as the ICEA Service Bureau, to collect necessary data for use in the benefit - cost analysis and grant application, such as traffic data and project cost estimates. It is HDR's understanding that critical data, such as National Bridge Inventory Data (NBI) and cost assumptions, are already available for the project. HDR will develop a benefit -cost analysis (BCA) model using assumptions consistent with US DOT's guidance for conducting BCAs for discretionary grant programs. HDR will provide DOT with the following tasks for assistance in developing its CHBP grant application: TASK 1.1: Project Management HDR will provide contract administration, coordination, and direction for the duration of this contract. HDR will provide a project manager to serve as the HDR's single point of contact with Iowa DOT for this Scope of Services. Five (5) months are assumed for invoicing and progress reporting. Deliverables: • One (1) electronic copy of monthly invoice and progress report. Task 1.2: Quality Review of Deliverables HDR will perform an independent quality review of deliverables noted below. To facilitate more efficient document management, reviews and collaboration, HDR will establish and host a project Teams/SharePoint site and provide access to Iowa DOT, ICEA and other project representatives. Page A-1 EXHIBIT A Task 1.1 Kickoff / Coordination Meetings HDR will conduct a kick-off meeting with the Iowa DOT project team to review the scope of work for this project. As part of the project kickoff meeting, HDR will provide Iowa DOT with guidance on Us DOT's guidelines for the Competitive Highway Bridge Program and probable application review strategy, application development, schedule, criteria, and overall strategy. HDR will use the project kick-off call as an opportunity to facilitate a strategy session on the grant application approach and detailed work plan. The kick-off call will also be used as an opportunity to obtain relevant existing documentation related to the individual bridge projects. This task will also include virtual meetings with Iowa DOT, ICEA, and representatives of cities and counties with participating bridge projects. Coordination meetings will be used to discuss various options for the development of the application, develop common themes and messages for the proposed bundling of projects, confirm budget inputs, and review draft application documents as the project progresses. It is anticipated that a total of eight (8) 2-hr virtual meetings will be held to discuss interim deliverables and progress during project development. Deliverables: Monthly invoices and progress reports, action items from calls/meetings, and quality control -quality assurance. Task 2: Collect and Review Available Data HDR will develop a questionnaire to obtain or confirm bridge specific information from cities / counties, including ADT, percent trucks, current load rating, proposed detour route, etc. It is assumed that the following data would be provided to HDR for use on the study: • Existing traffic volumes, including vehicle classification (e.g., percent trucks) • Projected traffic volumes (e.g., annual growth rate) • Estimated detour distance for each bridge • Bridge construction cost estimates • Maintenance and rehabilitation costs for different states of repair • Bridge weight limitations and load postings (current and forecasted timing) • Proposed or anticipated contracting and delivery method. In addition, HDR will create a public -friendly online survey for each county to distribute and conduct engagement, the results of which will be included in the application. Task 3. Scenario Definition and Project Prioritization HDR will work with Iowa DOT, ICEA and other cities and counties to identify and assess bridge projects to be include in the grant application. Grant Project Identification and Prioritization As part of this effort, HDR will define a thematic scenario (e.g. "farm to market across Iowa" or "moving the needle for state of good repair") to help establish an overall approach and benefit justification for the grant package. This coordination effort will utilize the public impacts expected from the individual bridge projects to determine the bridges included in the application. Part of this strategy will involve selecting the various components of the project for inclusion in the scope in order to increase the probability of a grant award. This scope of work assumes that these public impacts will be: • Time and distance impacts associated with bridge detours (due to weight posted or closed bridges) • Expected safety improvements due to bridge improvements (increased bridge width, improved guardrail protection) • Lower rehabilitation costs due to a better state of repair Also, as part of this task, HDR will also work with Iowa DOT to help screen and select Iowa DOT bridge projects to include in the application with the county and city bundles. We will use available data to help develop simple screening criteria to select the most beneficial projects in terms of the grant thematic scenarios. Page A-2 EXHIBIT A Assessment of Bridge Bundling/Packaging Upon completion of Task 3.1 above, HDR will support ICEA and Iowa DOT in the development of bridge bundles, which will represent contract packages for construction. Bridge projects will be grouped together, as able, based on factors such as: • Project Readiness • Geographic Proximity • Structure Type • Economies of Scale to Reduce Overall Bridge Construction Costs • Reduction of Construction Detour Duration This exercise will provide a more efficient project delivery scenario, enhancing the overall merits of the grant application. Deliverable: Brief documentation of scenario definition and project prioritization results. Task 4. Traffic Operations and Safety Analysis Safety Analysis Crash data will be obtained for the past 10-year period for up to 50 bridges identified by Iowa DOT and the cities and counties. Crash rates will be calculated for identified bridges to highlight bridges that exceed the statewide average crash rate for similar features and support predictive safety analysis. Highway Safety Manual -based crash prediction methods will be implemented with the NCHRP 17-38 spreadsheet tool provided by AASHTO for up to 50 bridges, resulting in predicted crashes on the existing bridge and predicted crashes on the new bridge. Iowa DOT's published average crash rates by facility class will be collected and forecasted if necessary. Crash prediction results developed (crashes per year) will be estimated for up to 4 key years of analysis by KABCO severity level. These data will serve as inputs for Task 6. Operations Analysis Highway Capacity Manual methods applied via spreadsheet will be utilized to determine a before and after average travel speed for travel through the project limits and via the project detour for up to 50 bridges. The differential between before and after travel times will be applied to the volume of traffic impacted by the project in Task 6. Daily out -of -distance travel delay will also be calculated for bridge detours using the same HCM-based methods. Before and after travel time analysis will focus on typical day conditions or recurring congestion and will be estimated for each year in the benefit -cost analysis. Estimates of delay for non -recurring congestion may be developed at the request of Iowa DOT but will be calculated as a fixed percentage increase to recurring congestion based on statewide breakdowns of source congestion published in Iowa DOT's TSMO Program Plan or provided by Iowa DOT. Deliverable: Documentation of the methodologies for the traffic and safety analyses will be developed for inclusion as an appendix in the grant application package. Task 5. GIS Mapoine & Detour Analysis HDR will map the locations of the individual bridge projects proposed for the application, including the selected city and county bridges. This GIS mapping will assist in efforts to appropriately bundle bridge projects into construction packages, helping to inform geographic themes or points of merit. HDR will work with DOT to review existing bridge inventory data for the bridges in the bundles, including detour routes in the event of bridge posting or closure. DOT will help refine these detour routes and distances. HDR may conduct GIS analyses to aid the calculations of distances and consider the proximity and condition of neighboring bridges for passenger vehicle and truck detour routes. The results of these analyses will inform the user costs of detours in the case of bridge closures or weight restrictions estimated in Task 6, Benefit -Cost Analysis. User costs will cover travel time, vehicle operating costs, safety, and emissions impacts associated with bridge detours. Deliverable: Predicted detour costs for the baseline scenario — required for input into benefit -costs. Page A-3 EXHIBIT A Task 6. Benefit -Cost Analysis HDR will quantify public benefits and impacts expected from the project that demonstrate adherence with the CHBP selection criteria. A key challenge of this grant application will be to provide compelling evidence to USDOT of the merits of bundling the bridge projects compared to implementing the projects individually, as well as demonstrating that the monetized benefits of the bundled projects outweigh the project costs. The economic analyses will include the following elements: • Develop Benefit -Cost Model: For each of the user costs and associated benefit categories identified in Task 5, logic diagrams will be developed that represent the methodology used to monetize each project benefit. The model will be built according to the logic diagrams and populated with the most up-to-date information available. HDR will collect model inputs from Tasks 4 and 5, Iowa DOT, USDOT guidance, and other publicly available data. Produce Benefit -Cost Results, Test Sensitivity of Results against Key Variables: Initial benefit -cost results will be developed, and key variables will be flagged for testing. The model will be re -run using ranges on key variables to evaluate the robustness of the BCA. Issue and Document Results: Materials for the CHBP grant application, including the BCA excel -based model, technical documentation, and data points to support the merit criteria narrative will be written, reviewed, and finalized. To support the development of O&M costs for each structure, HDR work with the Iowa DOT Bridges & Structures Bureau to establish a schedule of standard or parametric cost estimates for operations and maintenance activities by such characteristics as bridge/structure type (i.e. timber, concrete, etc.) and general age of structure. This schedule of 0&M costs will be applied to each bridge site to assist in the development of site -specific 0&M costs for the BCA. Deliverables: A short document summarizing key data for the application narrative; technical documentation (appendix or narrative) describing the evaluation approach, data, assumptions, and results of the analysis; and the benefit -cost excel -based model for submission to USDOT. Task 7. CHBP Grant Application Preparation HDR will compile the analysis, develop select graphics, and document strategies that address the grant requirements. HDR will also assist in evaluating the selected projects and developing content for each of the applicable selection criterion described earlier in this proposal. Iowa DOT will be responsible for the actual submittal of the grant application on the grants.gov site. The application narrative will follow USDOT's recommended structure and approach for describing the project, its costs, funding, benefits, and other factors. The CHBP grant application narrative will include the following project narrative, generally following the basic outline below, as per the previous NOFO: I. Cover Page Table (as per template in NOFO) II. Project Description III. Project Location IV. Project Parties V. Grant Funds, Sources and Uses of Project Funds VI. Selection Criteria a. Innovation b. Support for Economic Vitality c. Life -Cycle Costs and State of Good Repair d. Project Readiness VII. Letters of Support a. HDR will provide a letter of support template for Iowa DOT and ICEA to provide to stakeholders. b. HDR will help Iowa DOT and ICEA develop a list of potential stakeholder supporters and track requests as they are made, and letters obtained. Page A-4 EXHIBIT A Deliverable: Completed CHBP Grant Application (Draft and Final) Isev Assumptions 1. Up to 50 bridges will be analyzed for the grant application. 2. Existing Year Average Daily Traffic (ADT) Volumes to be obtained via the Iowa DOT GIS traffic maps and confirmed by Cities / Counties via questionnaire. 3. Forecast Year Average Daily Traffic (ADT) Volumes to be derived from the iTRAM model in coordination with Iowa DOT. Bridges with forecast ADT not provided will be estimated with a sketch -planning approach based on travel -sheds for traffic and safety benefits. 4. Existing and proposed bridge barrier rail protection and existing and proposed bridge traveled width (face of barrier to face of barrier) to be provided by DOT / Cities / Counties via questionnaire. Any missing information to be provided by Iowa DOT via the SIIMS database. 5. Detour Route for bridge construction or for diverted trucks from load rated bridges to be provided by Cities / Counties via questionnaire. 6. Percentage of Trucks to be provided by Cities / Counties via questionnaire. For load rated bridges, the estimated daily traffic volume of trucks diverting to other crossings to be provided by Cities / Counties via questionnaire. For bridges with percent of trucks or estimated daily truck volume diverted not provided, the iTRAM model will be used to estimate percent of trucks. 7. Bridges to include in application, including year of proposed construction and construction costs for each bridge, will be provided by the DOT/City/County. Schedule HDR will begin to perform these services upon Notice -to -Proceed. Most of the scope deliverables will be completed within a 5-month period. A schedule for delivery of notable deliverables outlined above will be established in coordination with Iowa DOT and largely be based on the release date of the NOFO from USDOT, which is anticipated in January 2025. Final application packet will be submitted to Iowa DOT seven (7) days prior to submittal deadline outlined in the published NOFO. Assumed Notice to Proceed Contract Completion 1/22/2025 6/15/2025 Page A-5 Exhibit B Competitive Highway Bridge Program (CHBP) Grant Project Bundle Information" Bridge Bundle 1 • Contract Authority: Buena Vista County, Iowa FHWA Structure Number(s): 85740 oTPMS number(s): 57279 • Ida County, Iowa o FHWA Structure Number(s): 186961 oTPMS number(s): 53452 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 2 • Contract Authority: Mitchell County, Iowa o FHWA Structure Number(s): 248530 & 249201 oTPMS number(s): 54931 & 38550 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 3 • Contract Authority: Chickasaw County, Iowa FHWA Structure Number(s): 112770 & 19680 cTPMS number(s): 53435 & 53429 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 4 • Contract Authority: Bremer County, Iowa c FHWA Structure Number(s): 78920 & 79060 TPMS number(s): 35012 & 27164 • Allamakee County, Iowa FHWA Structure Number(s): 61140 TPMS number(s): 37763 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 5 • Contract Authority: Dubuque County, Iowa c FHWA Structure Number(s): 148160 oTPMS number(s): 45812 • Jackson County, Iowa o FHWA Structure Number(s): 193040 oTPMS number(s): 53229 • City of Dyersville, Iowa FHWA Structure Number(s): 004305 TPMS number(s): TBD • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 6 • Contract Authority: Scott County, Iowa o FHWA Structure Number(s): 303010 oTPMS number(s): 31024 • Cedar County, Iowa o FHWA Structure Number(s): 103280 cTPMS number(s): 55091 • City of Iowa City, Iowa o FHWA Structure Number(s): 6260 oTPMS number(s): TBD • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 7 • Contract Authority: Iowa DOT o FHWA Structure Number(s): 37830 cTPMS number(s): N/A • Des Moines County, Iowa o FHWA Structure Number(s): 143270 oTPMS number(s): 47049 • Washington County, Iowa o FHWA Structure Number(s): 337040 oTPMS number(s): 51161 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 8 • Contract Authority: Lee County, Iowa FHWA Structure Number(s): 218910 & 219030 TPMS number(s): 57243 & 57244 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 9 • Contract Authority: Warren County, Iowa c FHWA Structure Number(s): 332850 & 333690 oTPMS number(s): 52966 & 52967 • Story County, Iowa oFHWA Structure Number(s): 316170 TPMS number(s): 38675 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 10 • Contract Authority: Madison County, Iowa FHWA Structure Number(s): 234750 & 232680 & 233280 oTPMS number(s): 57271 & 57273 & 57272 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 11 • Contract Authority: Shelby County, Iowa FHWA Structure Number(s): 47910 cTPMS number(s): 57233 • Monona County, Iowa FHWA Structure Number(s): 250540 cTPMS number(s): 33857 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 12 • Contract Authority: Montgomery County, Iowa FHWA Structure Number(s): 254240 & 254550 c TPMS number(s): 55055 & 31034 • City of Villisca, Iowa FHWA Structure Number(s): 11520 o TPMS number(s): 55855 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application Bridge Bundle 13 • Contract Authority: Iowa DOT o FHWA Structure Number(s): 23700 oTPMS number(s): N/A • Osceola County, Iowa o FHWA Structure Number(s): 263300 oTPMS number(s): 50903 • Budget and Funding: See Iowa DOT FY24 CHBP Grant Application "It is the intention to use the bundles presented in the application, but bundles are subject to change due to unforeseen conditions. Bundles will be formalized upon CHBP grant award via a post -award Iowa DOT funding agreement. Resolutions signed by partner agencies attached as part of this 28E agreement acknowledge a commitment to these partnerships and an endorsement of each bundle lead. Item Number: 7.a. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Motion to set a public hearing for March 11, 2025, on an ordinance to adopt the 2024 edition of International Building Code and 2024 edition of the International Residential Code. Prepared By: Susan Dulek, First Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Tim Hennes, Sr. Building Inspector Danielle Sitzman, Development Svc. Coordinator Fiscal Impact: none Staff Recommendation: Approval Commission Recommendations: Board of Appeals recommended adoption at its Feb. 7, 2025 meeting Attachments: Memo to Board of Appeals Ordinance Executive Summary: See attached memo to Board of Appeals. CITY OFIOWA CITY Date: January 27, 2025 To: Iowa City Board of Appeals MEMORANDUM From: Tim Hennes, Senior Building Inspector Re: Notable Changes Contained in the 2024 Edition of Building Codes. Following are significant changes made by local amendments and notable changes between the 2021 codes and the 2024 codes. Building Codes The majority of amendments to the building codes are for clarification of a code requirement, to reflect local practices that have evolved from previous building codes and their amendments and to remain consistent with the Fire Code as amended. Following are notable changes or proposed new amendments: Section R302.5.1: Delete the requirement that requires house to garage doors to have self -closing devices. Comment: The amendment to delete the requirement maintains current requirements. The amendment does not prohibit someone from installing such device. Section R302.13: Delete the requirement to protect the underside of floor/ceiling assemblies in unfinished basements. Comment: This amendment eliminates the requirement to drywall the ceiling or sprinkle an unfinished basement ceiling. The amendment to delete the requirement maintains current requirements. The amendment does not prohibit someone from installing such protection. Section R321.2 (IRC) & 1015.8 (IBC): Maintains the requirement to install guards on operable windows that are located less than 24" above the floor and more than 72" above the finish surface on the exterior of the building. Comment: The code requirement is to install guards on all operable windows that meet specified location criteria. The window manufacturing industry has adapted to this code requirement and offer windows with opening limit devices meeting the code standard. This requirement is consistent with surrounding jurisdictions. This requirement was previously deleted from the code. Section R309: Delete the requirement to install a fire sprinkling system in one- and two-family dwelling and townhouses. Comment: This amendment eliminates the requirement for structures regulated by the IRC have an automatic fire suppression system installed. The amendment to delete the requirement maintains current requirements. The amendment does not prohibit the installation of a automatic fire suppression system. Section R310.4: Maintain the requirement to interconnect smoke alarms when a home is being altered, repaired or an addition is added. Comment: This amendment maintains the requirement for smoke alarms to be interconnected when a home is being altered, repaired or an addition is added. The smoke detector industry has adapted to this code provision by manufacturing smoke detectors that interconnect wirelessly. This requirement was previously deleted from the code. Section R320.3: Add section to include seven provisions to implement universal design features that provide accessibility, usability and visit -ability for all. Comment: The amendment applies only to new dwelling units and is not required for existing structures for repairs, alterations, change of occupancy or additions unless the square footage of the addition is more than 25% of the existing structure, then, the addition must comply. The amendment maintains current requirements. The minimum usability requirements are as follows: 1. Step -less Entrance: At least one entrance must be designed to provide a step -less entry. 2. Interior doors: At least one bedroom and one bathroom, if either are provided, and all other passage doorway header widths, on the level served by the designed step -less entrance, must be framed to accommodate a minimum 38" clear rough opening. The framing for the doorway width opening may be reduced to accommodate any door size. 3. Sanitation facilities: There must be at least one bathroom containing a water closet (toilet) and lavatory (sink) on the level of the dwelling to be accessed by the designed step -less entrance. The room shall have a minimum thirty inches (30") by forty-eight inches (48") clear floor space at the water closet and lavatory. 4. Wall Reinforcement: A bathroom must be provided with wood blocking installed within wall framing to support grab bars as needed. 5. Decks: All exterior decks surfaces adjacent to the level served by the designed step -less entrance must be built within four inches (4") of the dwelling units finish floor level. 6. Switch and outlet requirements- All wall switches, controlling light fixtures, _Ta_ns`,_a1l temperature control devices and all receptacles shall be located in an area between fifteen (15) and forty-eight (48) inches above finished floor. 7. Electrical panel requirements- : Electrical panels on the level of the dwelling to --F-accessed by the designed step -less entrance shall be located so that the individual circuit breakers are located between 15" and 54 " above the floor 2 Section R328: Delete Section R328 Swimming Pools, Spas and Hot Tubs. Comment: This section was moved to the body of the code from the appendix in the previous code cycle. Deleting it results in no change of enforcement for pools, spas and hot tubs. They are still regulated by the electrical and zoning code. Section 903.3.5: To be consistent with the Fire Code add a requirement for backflow preventors on fire suppression systems to have a detector (water meter) installed unless the fire code official approves an exception in consultation with the water supply utility. Comment: The public drinking water system is regulated by Federal, State, and Local rules. The Federal and State requirements are the purview of the Iowa DNR who inspects drinking water systems at least every three years. These inspections include review of backflow prevention. The Iowa City system has known older "grandfathered" systems not in compliance with existing code. These systems present a risk to the public's drinking water system due to their potential to backflow harmful contaminates. (See Waterville, ME AFFF injection into the drinking water system May 23,2023 and IDNR Sanitary Surveys) Additionally, these systems are unmetered. Inspection of facilities has found unauthorized connection points for garden hoses and other devices. Detector backflow preventors will allow for annual recording of water use on the fire lines to prevent unauthorized use with a relatively low unit cost increase (-r$200) versus requiring a large diameter fire -rated water meter. This section will ensure new installations have a detector backflow preventor and to work with "grandfathered" systems on a case -by -case basis to bring their system into compliance. Section 913.6: To be consistent with the Fire Code add a requirement that new and existing fire pumps be installed or retrofitted with devices that will prevent contamination of the City's water system when the pump is activated in an emergency event. Comment: Like the 903.3.5 discussion, this section is the result of Iowa DNR inspection requirements and noted deficiencies, as well as real -world situations that cause public drinking water system to sustain less than 20 psi system -wide due to private fire main break supplied by large fire pumps. The result if left uncorrected, will be a significant deficiency, public notice, and a legal requirement to make a change. This section will ensure new installations have suction pressure sustaining devices and to work with "grandfathered" systems on a case -by -case basis to bring their system into compliance. Adoption of Appendices (IRC and IBC) Appendix BE (IRC) — Radon Control Methods: Amend the code provision to remove the requirement for testing for radon prior to moving into a house. The amendment does not prohibit testing prior to occupancy. Comment: We are in a region known to have high levels of radon gas and this code provision requires a passive radon system in new homes and additions to existing homes. A pipe installed from below the basement floor up through the roof will serve as a passive radon system and has the capability of becoming an active system with the addition of a fan. Appendix BO (IRC): Existing Buildings and Structures: 3 Adopt Appendix BO Comment: The purpose of these provisions is to encourage the continued use or reuse of legally existing buildings and structures. These provisions are intended to permit work in existing buildings that is consistent with the purpose of this code. Appendix K (IBC) — Administrative Provisions: Adopt Appendix K Comment: These provisions are intended to be a tool for jurisdictions to implement and enforce the National Electrical Code while using administrative provisions that are consistent with the International Code Council family of codes. This will allow us to reference the State Electrical Code without needing a separate ordinance to lay out our administrative provisions. Existing Building Code (multifamily and commercial) Adopted by reference: Section 102.6 in the International Building Code directs us to the International Existing Building Code (IEBC) for existing structures. Comment: The IEBC allows and encourages the use and reuse of existing buildings while requiring reasonable upgrades and improvements for alterations, repairs, additions, occupancy change, historic and relocated buildings. Energy Code Adopt by reference the State Energy Code: Comment: The State of Iowa adopted the 2012 International Energy Conservation Code (IECC). Referencing the state energy code provides consistency for designers and builders. Accessibility Code Adopted by reference the State Accessibility Code: Comment: The State of Iowa Accessibility Code is based on the 2010 ADA Standards for Accessible Design and requirements of the federal Fair Housing Act. Adopting the state accessibility codes by reference provides consistency for designers and builders. Plumbing and Mechanical Codes Adopt by reference the State Plumbing and Mechanical Codes: Comment: Iowa Code Section 105.4 requires local jurisdictions to adopt the State Plumbing and Mechanical Code. Adopting the state plumbing and mechanical codes by reference provides consistency for designers and builders. Electrical Code Adopt by reference the State Electrical Code: Comment: Iowa Electrical Code applies to all electrical installations across the state and cities cannot adopt or enforce an electrical code less restrictive than the State Electric Code. Adopting the State Electrical Code by reference provides consistency for designers and builders. cc: Tracy Hightshoe, Director, Neighborhood and Development Services 4 Danielle Sitzman, Coordinator, Development Services Prepared by: Danielle Sitzman, Building Official, 410 E. Washington St., Iowa City, IA 52240 Ordinance No. 25- Ordinance amending Title 17, Chapter 1, Building Code, by adopting the International Building Code, 2024 edition, including Appendix K, and the International Residential Code, 2024 edition, including Appendix BE and Appendix BO, and providing for certain amendments thereof and adopting section 103.6(1)(a) of the Code of Iowa (the State Electrical Code) and section 105.4(1)(a) of the Code of Iowa (the State Plumbing and Mechanical Codes) to provide for the protection of the health, welfare and safety of the residents of Iowa City, Iowa. Whereas, the current building code is the 2021 edition of the International Building Code (IBC) and the International Residential Code (IRC), and the City should adopt the 2024 editions of those codes; and Whereas, for purposes of uniformity throughout the State, the State Code requires all local jurisdictions to adopt the State Plumbing and Mechanical Codes; and Whereas, the Fuel Gas Code is contained in the State Plumbing Code; and Whereas, for uniformity in greater Johnson County area, the City should adopt the State Electrical Code; and Whereas, the purpose of this ordinance is to provide for the protection of the health, welfare and safety of the residents of Iowa City, Iowa. Now, therefore be it ordained by the City Council of the City of Iowa City, Iowa: Section I. 1. Sections 17-1, 17-2, 17-3 and 17-4 of the Iowa City Code are hereby repealed and the following new Sections 17-1, 17-2, 17-3 and 17-4 are enacted in lieu thereof. 17-1-1: Codes adopted: Subject to the following amendments, the 2024 edition of the International Building Code (IBC) including Appendix K, electrical administrative process, and 2024 edition of the International Residential Code (IRC) including Appendix BE, radon control methods, and Appendix BO, Existing Buildings and Structures, are adopted. Additionally, the City further adopts, Section 103.6(1)(a) of the Iowa Code (the Iowa State Electrical Code), Section 105.4(1)(a) of the Iowa Code (the Iowa State Mechanical Code and the Iowa State Plumbing Code). Collectively, they shall be known as the Iowa City Building Code or the Building Code. Interpretations of the Building Official may be guided by publications of the International Code Council, Inc., or the International Existing Building Code. 17-1-2: Interpretation of Building Code provisions: The provisions of this Code shall be held to be the minimum requirements adopted for the protection of the health, safety and welfare of the residents of Iowa City. 17-1-3: Amendments to code: The following sections of the 2024edition of the International Building Code and 2024 edition of the International Residential Code are amended as follows: Ordinance No. Page 2 Section R101.1 of the IRC and 101.1 IBC. Delete Section R101.1 of the IRC and 101.1 of the I BC and insert in lieu thereof the following: R101.1/101.1 Title. These regulations shall be known as the Building Code of Iowa City, hereinafter referred to as "this code." Section R105.2 of the IRC and 105.2 of the IBC. Amend Section R105.2 of the I RC and 105.2 of the IBC by adding the following exemptions to Building: R105.2/105.2 Work Exempt from Permit. A permit shall not be required for the following: Building 14. For structures regulated by the IRC the reapplication of shingles provided The structure is not in a Historic Preservation Overlay Zone or is not an Iowa City Historic Landmark. Note: Applying solid sheathing over space sheathing is exempt from a permit.. 15. For structures regulated by the IRC reapplication of siding provided: The structure is not in a Historic Preservation Overlay Zone, or a Conservation District Overlay Zone, or is not an Iowa City Historic Landmark. 16. For structures regulated by the IRC replacing windows provided: a. Replacement window(s) is in compliance with Appendix BO. b. The structure is not in a Historic Preservation Overlay Zone, or a Conservation District Overlay Zone, or is not an Iowa City Historic Landmark. 17. For structures regulated by the IRC replacing exterior doors, including garage doors, provided: a. Replacement door(s) is in compliance with Appendix BO. b. Doors are not street facing doors i n a structure located in a Historic Preservation Overlay Zone or are not an Iowa City Historic Landmark. Note: screen and storm doors do not require a permit regardless of the location. 18. The removal of any portion of a building (i.e. porch, porch railing, decorative brackets and trim, dormers, chimneys, etc.) provided the structure is not located within a Historic Preservation Overlay Zone or a Conservation District Overlay Zone, or is an Iowa City Historic Landmark. Section 105.8 of the IBC and R105.10 of the IRC. Add two new Sections 105.8 and 105.8.1 to the IBC and R105.10 and R105.10.1 to the IRC as follows: 105.8(IBC) R105.10(IRC) Demolition permits required. A demolition permit shall be required as follows: For the removal of any building or structure. 2. For the removal of any portion of a building (i.e. porch, porch railing, decorative brackets and trim, dormers, chimneys, etc.) that is located within a Historic Preservation Overlay Zone or a Conservation District Overlay Zone, or is an Iowa City Historic Landmark. 105.8.1(IBC) and R105.10.1 Requirements. 1 . The applicant for any demolition permit shall state on the application the proposed disposal plans for all demolition materials. 2. No demolition permit shall be issued until seven (7) working days after the date an application has been properly filed and said demolition permit shall not be effective until applicant has posted the premises to be demolished with a notice to be provided by the City and as directed by the City. Exceptions: 1. Accessory buildings as defined in the Iowa City Zoning Ordinance provided they are not located within a Historic Preservation Overlay Zone or a Conservation District Overlay Zone or is an Iowa City Historic Landmark. 2. Dangerous buildings. Section 105.9 of the IBC and R105.11 of the IRC. Add two new Sections 105.9 to the IBC and R105.11 to the IRC as follows: 105.9 (IBC) and R105.11 (IRC) Permittee: Ordinance No. Page 3 1. An electrical, plumbing or mechanical permit may be issued to any person holding a valid master license for the respective trade as described in Section 17-11-1 of the Iowa City Code, or to any company who employs a duly licensed master in the respective trade on a full-time basis who supervises the work of the apprentice and or journeymen during the company's normal business hours. 2. Homeowners of owner occupied, detached single family dwellings qualifying for the homestead tax exemption may acquire an electrical, plumbing and/or mechanical permits for their residence and accessory structures (not an apartment or rental unit or apartment building), not to include electrical dwelling service upgrade or replacement. Owner occupied means the dwelling is the owner's principal residence. Section R108.3 of the IRC and Section 109.3 of the IBC. Delete Section R108.3 of the IRC and Section 109.3 of the IBC and insert in lieu thereof the following: R108.3 (IRC) 109.3 (IBC) Plan Review Fees. When a plan or other data are required to be submitted by Section 106 and the value of the proposed building or work exceeds fifteen thousand dollars ($15,000), a plan review fee shall be paid before the permit may be issued. Should the project be abandoned and the permit not issued after the plan review has been started, the plan review fee shall still be due and payable. The plan review fee shall be as set forth by resolution of City Council. Section R108. 5 of the IRC and Section 109.6 of the IBC: Delete Section R108.5 in the IRC and Section 109.6 of the IBC and insert in lieu thereof the following: R108.5 (IRC) 109.6 IBC Refunds: The Building Official may authorize the refunding of any fee paid hereunder which was erroneously paid or collected. The Building Official shall not authorize the refunding of any fee paid except upon written application filed by the original permittee within one hundred eighty (180) days from the date of fee payment. Section R108.6 of the IRC and Section 109.4 of the IBC. Delete Section 108.6 of the IRC and Section 109.4 of the IBC and insert in lieu thereof the following: R108.6 (IRC) 109.4 (IBC) Work commencing before permit issuance: Any person who commences work on a building, structure, electrical, gas, mechanical or plumbing system before obtaining the necessary permits shall be subject to a fee equal to the amount of the permit fee if a permit were issued. This fee shall be collected whether or not a permit is issued. This fee is in addition to the required permit fee. The payment of such fee shall not exempt any person from compliance with all other provisions of this Code or from any penalty prescribed by law. Only the Building Official may reduce this fee when it is demonstrated that an emergency existed that required the work to be done without a permit. Section R108.7 of the IRC and Section 109.7 of the IBC. Add two new Sections R108.7 to the IRC and 109.7 to the IBC as follows: R108.7 (IRC) and 109.7 (IBC) Reinspection Fees: A re -inspection fee may be accessed for each inspection or reinspection when such work or portion of such work for which the inspection was scheduled is not complete or when corrections cited are not made. Reinspection fees may be assessed when plans necessary to complete the inspection are not readily available to the inspector, access is not provided on the date for which the inspection was scheduled, or when there are deviations from plans requiring additional plan review. This section is not to be interpreted as requiring reinspection fees the first time a project is rejected for failure to comply with requirements of this code, but as a method to control the practice of scheduling inspections before the project is ready for scheduled inspections. Section R112 of the IRC and Section 113 of the IBC. Delete Section R112 of the IRC and Section 113 of the IBC and insert in lieu thereof the following: R112 (IRC) and 113 (IBC) Appeals: See Title 17 Chapter 12 Appeals in the City Code. Section 202 of both the IBC and IRC. Add new definition as follows: Authority Having Jurisdiction. The organization, office, or individual responsible for approving Ordinance No. Page 4 equipment, materials, an installation, or a procedure. Section 202 of both the IBC and IRC. Add new definition as follows: Chief Electrical Inspector. A building inspector who either is the authority having jurisdiction or is designated by the authority having jurisdiction and is responsible for administering the requirements of this code. Section 202 of both the IBC and IRC. Add new definition as follows: Electrical Inspector. A building inspector authorized to perform electrical inspections. Section 202 of both the IBC and IRC. Add new definition as follows: Emergency Communications Center. Shall mean the Johnson County Joint Emergency Communications Center. Section 202 of the IBC and IRC. Modify definition as follows: Habitable space: Add a sentence to the end of the definition of habitable space or room to read as follows: Basement areas finished to a degree to encourage their use as anything other than storage or mechanical rooms shall be considered habitable space. Section R202 of the IRC. Delete definition of Accessory Structure and insert in lieu thereof the following: Accessory Structure. See Title 14 Chapter 9 Article A Zoning Definitions in the City Code. 2 Ordinance No. Page 5 Table R301.2 (1) of the IRC Modify by inserting data in the table as follows: TABLE R301.2 - CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA Ground Snow Wind Design Seismic Design Subject to Damage From Ice -Barrier Underlayment Flood Air Freezing Mean Annual Topographic Load Effects, Category Required Hazards Index Temp Speed Special Wind Frost (mph) Region, or Feathering Line Termite Depth Windborne Debris Zone NFIP 34 109 No A Severe 42" Moderate Yes FIRM 2000 50°F Heavy 2/16/07 MANUAL J DESIGN CRITERIA Indoor Altitude Winter Outdoor Winter Elevation Correction Coincident Design Indoor Winter Design Design Dry -Bulb Heating Temperature Factor Wet Bulb Relative Dry -Bulb Temperature Temperature Difference Humidity 661' N/A 76' 39% 70° -6° 76° Indoor Daily Summer Summer Indoor Summer Design Outdoor Summer Cooling Temperature Latitude Range Design Design Dry -Bulb Temperature Design Dry -Bulb Difference Gains Relative Temperature Humidity 41° M 53° 50% 75° 89° 14° Section R302.5.1 of the IRC. Modify Section R302.5.1 of the IRC by deleting the last sentence. Section R302.13 of the IRC. Delete Section R302.13 of the IRC entirely. Section 305.2.3 of the IBC. Delete Section 305.2.3 of the IBC and insert in lieu thereof the following: 305.2.3 Eight or Fewer Children in a Dwelling Unit. A facility such as the above within a dwelling unit and having eight or fewer children receiving such day care shall be classified as a Group R-3 occupancy or shall comply with the International Residential Code. Exception: Day care facilities that provide custodial care for 16 or fewer persons for less than 24-hours per day in a single-family dwelling, and where registered with the State of Iowa Department of Human Services as child development homes on or before January 1, 2017, are permitted to comply with the International Residential Code. Section R306 of the IRC. Delete section R306 of the IRC and insert in lieu thereof the following: R306. See Title 14 Chapter 5J Flood Plain Management Standards in the City Code. Ordinance No. Page 6 R306.1 Flood Resistive Materials. Building materials and installation methods used for flooring and interior and exterior walls and wall coverings below the elevation required in Title 14 Chapter 5J Flood Plain Management Standards in the City Code shall be flood damage -resistant materials that conform to the provisions of FEMA TB-2. Section R309 of the IRC: Delete Section R309 of the IRC entirely. Section 310.4.1 of the IBC. Delete Section 310.4.1 of the IBC and insert in lieu thereof the following: 310.4.1 Care Facilities Within A Dwelling Unit. Care facilities within a dwelling unit shall be in accordance with section 305.2.3. Section R316 of the IRC. Delete Section R316 of the IRC entirely Section R319.6 Exception 3 of the IRC. Delete Section 319.6 Exception 3 of the IRC entirely. Section R319.7 of the IRC. Delete Section R310.7 in the IRC and insert in lieu thereof the following: R319.7 Alterations or repairs of basements in structures built after May 10, 1989. An emergency escape and rescue opening is not required where existing basements undergo alterations or repairs. Alterations or repairs in structures built prior to May 10, 1989 shall conform R319.5 and Appendix BO Section B0102.6 Replacement windows. Exception: New sleeping rooms created in an existing basement shall be provided with emergency escape and rescue openings in accordance with Section R310.1 though R310.6 Section R322.4of the IRC. Add Section R322.4 in the IRC as follows: R322.4 Accessibility for projects other than those mentioned in Section R322.1 through R322.3. R 322.4.1 Scope. The provisions of this section are enacted to implement universal design features that provide accessibility, usability and visit -ability for all. R322.4.2 Definition. Public funds shall mean funding or assistance from the City of Iowa City or any agent thereof through any of the following means: 1. a building contract or similar contractual agreement involving a City -funded program or fund; 2. any real estate received by the owner through a subsidy, lease, or donation by the City or its agents; 3. preferential tax treatment, bond assistance, mortgage assistance, or similar financial advantages from the City or its agents; 4. disbursement of federal or state construction funds including a Community Development Block Grant; or 5. a City contract to provide funding or a financial benefit for housing. R322.4.3 Applicability. The amendment applies to new one- and two-family dwellings and is not required for new townhouses, accessory dwelling units or existing structures for repairs, alterations, change of occupancy or additions unless the square footage of the addition is more than 25% of the existing structure, then, the addition must comply. Exception: Applies to new townhouses constructed using public funds. The minimum usability requirements are as follows: 1. Step -less entrance: At least one building entrance must be designed, without encroaching into any required parking space, that complies with the Iowa City Building Code standard for an accessible entrance on an accessible route served by a ramp in accordance with section R318.8 or a no -step entrance. The accessible route must extend from a vehicular drop- off, or parking to a building entrance. The entry door must have a minimum net clear opening of thirty-two inches (32"). If public funds are used the step -less entrance must be provided. Exception: The building official may waive this requirement based upon the determination that strict compliance is financially or environmentally impractical. 2. Interior doors: At least one bedroom and one bathroom (if either are provided) and all other passage doorway header widths, on the level served by the designed step -less entrance, must be Ordinance No. Page 7 framed to accommodate a minimum 38" clear rough opening. The framing for the doorway width opening may be reduced to accommodate any door size Exception: 1.If public funds are used the minimum door clear opening shall be thirty-two inches (32") when the door is open ninety degrees (90), measured between the face of the door and the opposite stop. 2.Doors serving closets twenty-four inches (24") or less in depth need not be framed to 38" clear opening width. Note: A 34" door hung in the standard manner provides an acceptable 32" opening. 3. Sanitation facilities: There must be at least one bathroom containing a water closet (toilet) and lavatory (sink) on the level of the dwelling to be accessed by the designed step -less entrance. The room shall have a minimum thirty inches (30") by forty-eight inches (48") clear floor space at the water closet and lavatory. The clear floor space can be shared by both fixtures. The plans must show a shower, bathtub or combination tub/shower can be provided within the room or an adjoining room without removing part of the concrete floor to provide necessary plumbing to the future plumbing fixture(s). If public funds are used a shower, bathtub or combination tub/shower shall be provided within the room. Exceptions: The building official may waive this requirement based on the determination that strict compliance is financially impractical. 4. Wall reinforcement: A bathroom must be provided with wood blocking installed within wall framing to support grab bars as needed. The wood blocking, when measured to the center, will be located between thirty-three inches (33") and thirty-six inches (36") above the finished floor. The wood blocking must be in all walls adjacent to and behind a toilet. Exception: Backing is not required behind pre -manufactured showers and bathtubs. 5. Decks: All exterior decks surfaces adjacent to the level served by the designed step -less entrance must be built within four inches (4") of the dwellings finish floor level. Note: At grade patios are exempt from this requirement. 6. Switch and outlet requirements: All wall switches, controlling light fixtures, fans, all temperature control devices and all receptacles shall be located in an area between fifteen (15) and forty-eight (48) inches above finished floor. The height will be determined by measuring from the finished floor to the center of the device. When the control or receptacle placement is prohibited by the height of the window or design feature, alternative locations may be approved by the building official. 7. Electrical panel requirements: Electrical panels on the level of the dwelling to be accessed by the designed step -less entrance shall be located so that the individual circuit breakers are located between 15" and 54 " above the floor. Section R328 of the IRC. Delete Section R328 of the IRC entirely. Section R403.1.4.1 of the IRC. Modify by deleting all exceptions and inserting in lieu thereof the following: Exceptions: 1. One story detached accessory buildings of wood or steel frame construction not used for human occupancy and not exceeding one thousand (1,000) square feet in floor area may be constructed using slab on grade construction as follows. The slab shall be three and one-half inches thick, poured monolithically with thickened perimeter footings extending twelve inches (12") below finish grade and be twelve inches (12") wide at the base. The top of the foundation shall not be less than six inches (6") above finish grade. Reinforcement of the slab, including the thickened portion, shall be minimum 6x6-10/10 welded wire mesh, #4 deformed reinforcing bars at twenty-four inches (24") on center each way or fiber mesh reinforced concrete. 2. Freestanding accessory structures not used for human occupancy and not exceeding six hundred (600) square feet in floor area or less and an eave height of ten (10) feet or less above grade may 7 Ordinance No. Page 8 be constructed on wood plate or skids. Section 403.5.6 of the IBC: Add a new Section 403.5.6 403.5.6 Emergency escape and rescue. Emergency Section 1031 are not required. as follows: escape and rescue openings specified in Section R404.1.1 of the IRC: Amend Section R404.1.1 of the IRC by adding an Exception after number 2 as follows: Exception: Foundation walls with unbalanced lateral forces created by finish grade, i.e. walkout basements which are exempt from the Iowa Architectural Act shall be designed by a licensed structural engineer or constructed in accordance with the Table R404.1.1(5) and diagram as follows: Table R401.1.1(5) CB = Corner Bars S = Span of Wall T = Thickness D = 4' Offset D S CB 8" & 12" Foundation Walls Provide corner bars to match horizontal foundation wall reinforcing into wall 2' Frost Wall & Footing (Walkout) Notes: 1. Corner Bars are required in addition to horizontal reinforcing. 2. All Corner Bar reinforcing splices shall be lapped a minimum of 24". 3. If span (S) is greater than 16', the minimum dimension of (D) shall be 6'. 2" Minimum Inside Face of Wall to edge of reinforcing See Schedule for Horizontal Reinforcing p4 Reinforcing Vertical 30' O.C. Typical #4 Reinforcing Dow Section 502.1 of the IBC (F). Delete Section 502.1 in its entirety and insert in lieu thereof the following: 502.1 New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. Address identification characters shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall not be spelled out. Numbers shall be sized as specified in Table 502.1. Measurements to determine the minimum number size shall be measured from the approved address location to the center line of the street for which the premises is addressed. Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Address identification shall be maintained. Table 502.1 Ordinance No. Page 9 Minimum Address Size a,b,c,d Distance from the centerline of the Public Way (ft) Minimum Height (in) Minimum Stroke Width (in) Less than 100 4 1 /2 100 199 6 3/4 200 299 8 1 For each additional 100 1 ncrease 2 Increase 1 /2 a) Exterior suite identification, minimum height shall be 4 inches and stroke width shall be inch. b) Interior suite identification, minimum height shall be 3 inches and stroke width shall be inch. c) Measurements to determine the minimum number or letter size shall be measured from the approved address location to the center line of the street for which the premise is addressed. d) Minimum height and minimum stroke may be increased by the Code Official. Section R507.10.2 of the IRC. Delete Section 507.10.2 entirely. Section R807.1 of the IRC. Modify by adding a sentence at the end of the second paragraph as follows: The opening shall not be located in a closet, bathroom, mechanical room, laundry room, or similar room or location. Section 902.1.3 of the IBC. Add a sentence to the end of the section to read as follows: The fire pump room or automatic sprinkler riser room shall have a supervised room temperature sensor. Section 902.1.4 of the IBC. Add a sentence to the end of the section to read as follows: Emergency lighting shall be provided in the fire pump room or automatic sprinkler riser room. Section 903.3.5 of the IBC (F). Delete Section 903.5 of the IBC and insert in lieu thereof the following: 903.3.5 Water Supplies. Water supplies for automatic sprinkler systems shall comply with this section and the standards referenced in Section 903.3.1. The potable water supply shall be protected against backflow in accordance with the requirements of this section and the International Plumbing Code. The backflow preventor shall include a detector (water meter) unless the fire code official approves an exception in consultation with the water supply utility. For connections to public waterworks systems, the water supply test used for design of fire protection systems shall be adjusted to account for seasonal and daily pressure fluctuation based on information from the water supply authority and as approved by the fire code official. Section 903.3.5.1 of the IBC (F).Delete Section 903.5.1 of the IBC and insert in lieu thereof the following: 903.3.5.1 A single domestic and automatic fire sprinkler system water supply. If the city water provider requires a single domestic and automatic fire sprinkler system supply, then the water supply shall be split outside of the building and shall have a shutoff provided for the domestic service after the split outside of the building. The total domestic demand is required to be added to the fire Ordinance No. Page 10 sprinkler demand Section 903.3.5.2 of the IBC (F). Delete section 903.3.5.2 of the IBC and insert in lieu thereof the following: 903.3.5.2 Water supply safety margin. The fire sprinkler system hydraulically calculated demand per NFPA 13 or NFPA 13R including required hose stream allowances, and domestic water demand if required by section 903.3.5.1, must be a minimum 10%, but not less than 5 psi below the water supply flow test curve, the flow test must have been conducted within 90 days of fire sprinkler plan submittal to the city and third party reviewer (if applicable) or as deemed current and approved by the local water jurisdiction. The base of riser psi at the time of acceptance test shall also be 10% but not less than 5 psi above the most demanding hydraulically calculated pressure. Section 903.4.1 of the IBC (F). Delete exception number 5 without substitution. Section 903.4.3 of the IBC(F). Delete the section 903.4.3 and insert in lieu thereof the following: 903.4.3 Alarms. An approved weatherproof horn/strobe device shall be mounted directly above the fire department connection between seven (7) and ten (10) feet in height above grade. The water -flow alarm device shall be activated by water flow equivalent to the flow of a single sprinkler of the smallest orifice size installed in the system. Approved and supervised audible visual notification appliances shall be installed on each level of the interior of the building as required by the fire code official and NFPA 72. Where a fire alarm system is installed, actuation of the automatic sprinkler system shall actuate the building fire alarm system. Exception: Automatic sprinkler systems protecting one -and two-family dwellings. Section 903.5.1 of the IBC (F). Add a new section 905.1 to read as follows: Section 903.5.1 Inspector's test valve. An inspector's test valve is required at the most remote location in each fire sprinkler system or tenant/floor control valve space, for use at the acceptance test and to remove air from the system after maintenance work is done on the system. Section 903.5.2 of the IBC (F). Add a new section 903.5.2 to read as follows: Section 903.5.2 Forward Flow Testing. Automatic sprinkler systems shall be provided with an external outlet to perform forward flow testing as required by NFPA 25. Control valve shall be supervised. The outlet shall be signed as testing and have male threads. Section 903.6 of the IBC (F). Add a new Section 903.6 to the IBC to read as follows: 903.6 Zones. Automatic sprinkler system zones shall not exceed the area permitted by NFPA 13 or NFPA 13R and shall provide a sprinkler control valve and waterflow device for each normally occupied floor. Except by approval of the Fire Code Official, all control and drain valves shall be located in the sprinkler riser room or in the stairwell of a multi -story building provided with standpipes, mounted no higher than 6 feet from floor. Section 903.7 of the IBC (F). Add a new Section 903.7 to the IBC to read as follows: Section 903.7 Drains. As required by the Fire Code Official, all drains and testing piping serving automatic sprinkler systems and standpipes shall be piped to the exterior of the building. Exception: Automatic sprinkler systems protecting one -and two-family dwellings. Section 904.14.5 of the IBC (F). Add a new Section 904.14.5 to the IBC to read as follows: Section 904.14.5 System Annunciation. Automatic fire extinguishing systems installed with 10 Ordinance No. Page 11 commercial cooking systems installed in buildings that do not have a fire alarm system shall be connected to an approved audible and visible emergency notifications device to warn of system discharge. The horn/strobe and signage shall be installed in a location approved by the Fire Code Official, which will be typically in the kitchen. Section 904.16 of the IBC (F). Add a new Section 904.16 to the IBC to read as follows: 904.16 Ventilation Operations. The ventilation system shall shut down the make-up air to the hood and continue to exhaust upon activation of the hood fire extinguishing system. Section 905.1.1 of the IBC (F). Add a new Section 905.1.1 to the IBC to read as follows: 905.1.1 Delete all references to Class II standpipe systems and replace with Class III standpipe systems. Section 905.3.8 of the IBC (F). Add a new section 905.3.8 to read as follows: 905.3.8 Additional Standpipe Systems: Additional standpipe systems may be added to new buildings or structures as deemed necessary by the fire code official. Section 905.4 of the IBC (F). Amend section 905.4 by deleting #1 and insert in lieu thereof the following: 1. In every required interior exit stairway, a hose connection shall be provided for each story above and below grade plane. Hose connections shall be located at intermediate landings between stories, unless otherwise approved by the fire code official. Section 906.1 of the IBC (F). Delete the exception without substitution. Section 906.1 Item 1 of the IBC (F). Delete the exceptions without substitution. Section 906.3 of the IBC (F). Add a sentence to the end of the section to read as follows: The minimum rating of any required portable fire extinguisher for Class A, Class B, or Class C hazard shall be 2A-10 B C Section 907.1.4 of the IBC (F). Add a new section 907.1.4 to read as follows 907.1.4 Fire alarm control panels and Fire alarm annunciator panels. Installation of fire alarm control panels and fire alarm annunciator panels shall be installed in accordance with section 907.1.4.1 through 907.1.4.5. Section 907.1.4.1 of the IBC (F). Add a new section 907.1.4.1 to read as follows: 907.1.4.1 Fire Alarm Panel Height: Installation of fire alarm panels shall not exceed 6 feet in height measured from the floor to the top of the panel. Exception: Panel height may be altered by the Fire Code Official. Section 907.1.4.2 of the IBC (F). Add a new section 901.1.4.2 to read as follows 901.1.4.2 Number of Fire Alarm Control Panels in Buildings: Only one listed fire alarm control panel shall be allowed per building and shall lock in the alarm until the system is reset and shall not be canceled by the operation of an audible - alarm silencing switch. This control panel shall only receive alarm signals from fire protection equipment. Section 907.1.4.3 of the IBC (F). Add a new section 907.1.4.3 to read as follows: 907.1.4.3 Combination Fire/Security Alarm System Panels. A listed combination fire/security alarm system panel that meets all the requirements of this code and amendments may be permitted by 11 Ordinance No. Page 12 approval of the fire code official. The fire/security panel shall be capable of providing a signal that can differentiate between the fire and security alarm. Section 907.1.4.4 of the IBC (F). Add a new section 907.1.4.4 to read as follows: 907.1.4.4 Password/PIN Protection Prohibited: Fire alarm control panels and/or fire alarm annunciator panels that require a password/PIN to silence an alarm/supervisory/trouble signal and/or to reset an alarm/supervisory/trouble signal shall be prohibited. Section 907.1.4.5 of the IBC (F). Add a new section 907.1.4.5 to read as follows: 907.1.4.5 Fire Alarm Annunciator Panels: The fire code official can require the addition of fire alarm annunciator panels based on the size of building and access to the building. These panels shall meet the requirements of Sections 907.1.4 and 907.2. Section 907.2 of the IBC (F). Delete section 907.2 and insert in lieu thereof the following: 907.2 Where required - new buildings and structures. An approved and addressable manual, automatic, or manual and automatic fire alarm system installed in accordance with the provisions of this code and NFPA 72 shall be provided in new buildings and structures in accordance with Sections 907.2.1 through 907.2.23 and provide occupant notification in accordance with 907.5 unless other requirements are provided by another section of this code. Not fewer than one manual fire alarm box shall be provided in an approved location to initiate a fire alarm signal for fire alarm system employing automatic fire detectors or water -flow devices. Where other sections of this code allow elimination of fire alarm boxes due to sprinklers, a single fire alarm box shall be installed. Exceptions: 1) The manual fire alarm box is not required for fire alarm systems dedicated to elevator recall control and supervisory service. 2) The manual fire alarm box is required for Group R-2 occupancies to provide a means for fire watch personnel to initiate an alarm during a sprinkler system impairment event. The manual fire alarm box shall not be located in an area that is accessible to the public. 3) Multi -tenant buildings required to have a manual/automatic fire alarms system shall install one manual pull station per tenant space. 4) Visual notification appliances are not required within self -storage units. Section 907.2.1.3 of the IBC [F]. Add a new section 907.2.1.3 to read as follows: Group A Occupancies. In Group A occupancies, the activation of the fire alarm or fire sprinkler system, shall automatically shut down or stop music, sound systems, conflicting or confusing sounds and visual distractions and initiate illumination of all the means of exit egress components. Section 907.2.9.1 [F] Delete exception 2 without substitution. Section 907.2.11.2 of the IBC (F). Modify 907.2.11.2 by adding a fourth location requirement as follows: 4. Supervised smoke alarms shall be installed in all common corridors and at the top and bottom of all stairway enclosures in Groups R-2, R - 3, R-4 and 1-1 occupancies. In corridors, detectors shall be located within fifteen (15) feet of the end of the corridor and in such a way that one detector is located for each thirty (30) feet of corridor length or spaced as allowed by the code. 12 Ordinance No. Page 13 Section 907.2.13.2 of the IBC (F). Delete 907.2.13.2 without substitution. Section 907.4.2 of the IBC (F). Modify 907.4.2 by adding a sentence to the end of the section to read as follows: Where, in the opinion of the f i r e code official, manual fire alarm boxes may be used to cause false fire alarms, the fire code official is authorized to modify the requirements for manual fire alarm boxes. Section 907.6.3 of the IBC (F). Delete 907.6.3 and insert in lieu thereof the following 907.6.3 Initiating device identification. The fire alarm system shall identify the specific initiating device with an alphanumeric address description showing location, type of device, and status including indication of normal, alarm, trouble, and supervisory, as appropriate. Alphanumeric descriptions and locations shall be reported to the emergency communications center upon activation of an alarm condition as specified by the fire code official. Exception: 1. Special initiation devices that do not support individual device identification. Section 907.6.4 of the IBC (F). Modify 907.6.4 by deleting the exception and inserting in lieu thereof the following exception: Exception: Automatic sprinkler system zones shall not exceed the area permitted by NFPA 13 and shall provide a sprinkler control valve and waterflow device for each normally occupied floor. Section 907.6.4.3 of the IBC (F). Add a new section 907.6.4.3 to read as follows: Section 907.6.4.3 Zone and address location labeling. Fire alarm and/or annunciator panels shall have all zones and address points plainly and permanently labeled as to their location on the outside of the panel or on an easily readable map of the building if no display is present. Section 907.6.6 of the IBC (F). Delete 907.6.6 and insert in lieu thereof the following: 907.6.6 Monitoring. Fire alarms required by this chapter, the International Building Code, or the Fire Code Official, an approved UL listed Central Station service in accordance with NFPA 72 shall monitor fire alarm systems to provide for the immediate and automatic notification to the emergency communications center. Each initiating device shall report an address point and an alpha/numeric descriptor showing location, type of device and status including indication of normal, alarm, trouble and supervisory status, as appropriate. Alpha/numeric descriptor shall be required to be reported to the emergency communications center upon activation of alarm conditions as specified by the fire code official. Exception: Monitoring by a supervising station is not required for: 1. Single- and multiple -station smoke alarms required by Section 907.2.11. 2. Smoke detectors in Group 1-3 occupancies. 3. Automatic sprinkler systems in one- and two-family dwellings 4. Fire alarm systems in one- and two-family dwellings Section 907.7.4 of the IBC (F). Add a new section 907.7.4 to read as follows: 13 Ordinance No. Page 14 907.7.4 Device/Zone Map. An easily readable fire alarm device and/ or zone map of the building shall be permanently mounted in or near the fire alarm control panel and documentation cabinet showing the location of all initiating devices when required by the fire code official. Section 907.9 of the IBC (F). Add a new Section 907.9 as follows: 907.9 Approved hold open devices. When installed in buildings that have a fire alarm system and /or sprinkler system, all approved hold open devices shall release upon activation of the fire alarm and/or sprinkler water -flow activation. Section 912.4.1 of the IBC (F). Delete the section 912.4.1 and insert in lieu thereof the following: Section 912.4.1 Locking fire department connection caps. Locking fire department connection caps approved by the fire department are required for all new construction that have a water -based fire protection system and existing structures that have a water -based fire protection system shall be required immediately after conducting the five-year obstruction and maintenance testing, or if one or more of the fire department caps are missing. Section 912.7 of the IBC (F). Add a new section 912.7 to read as follows: 907.7 Fire Department Connection Height. The fire department connection shall be located not less than 18 inches from the bottom of the cap(s) and not more than 3 feet from the top of the cap(s) above the level of the adjacent grade or access level. Deviation from this height may be granted by the Code Official for just cause. Section 912.8 of the IBC (F). Add a new section 912.8 to read as follows: 912.8 Size. Minimum fire department connection size shall be 2'/2" inch National Standard Thread siamese connection. Section 913.6 of the IBC (F). Add a new section 913.6 to read as follows: 913.6 Control device. All fire pumps shall be provided with a control device to maintain supply suction pressure greater than 20 psi. Suction pressure sustaining devices may include a discharge side suction pressure sustaining valve, a pump drive control system responsive to suction pressure (i.e. a VFD with pressure transducer), or a tank with associated fill circuit. Devices must be fire rated and installed per NFPA and utility standards. This section is retroactive and applicable to existing fire pumps. Plans to update existing systems or exceptions to the requirement will be at the discretion of the fire code official in consultation with the water supply utility. Section 1011.3 of the IBC. Modify 1011.3 by adding a third exception as follows: Exception: 3. Stairs within individual dwelling units of residential Group R occupancies that existed prior to 8/28/02 (adoption of the 2000 IRC) are permitted a 78-inch (6'-6") headroom clearance. Section 1023.4 of the IBC. Modify 1023.4 by adding a fourth unnumbered paragraph as follows: Fire door assemblies that provide access to a non -pressurized interior exit of R-2 occupancies shall also be automatic closing by actuation of a smoke detector. Section 1030.2 of the IBC (F). Modify 1030.2 by adding a new exception as follows: EXCEPTION: 1)The main entrance/exit of A-2 occupancies shall be of a width that accommodates not less than two-thirds of the total occupant load. Section 1031.2 of the IBC. Modify 1031.2 by deleting the exceptions and inserting in lieu thereof the 14 Ordinance No. Page 15 following: EXCEPTIONS: 1. The emergency escape and rescue opening is permitted to open onto a balcony within an atrium in accordance with the requirements of Section 404 provided the balcony provides access to an exit and the dwelling unit or sleeping room has a means of egress that is not open to the atrium. 2. All group R-2 occupancies other than hotels and motels and buildings regulated by Section 403 must be provided with emergency escape & rescue openings, regardless of what Tables 1006.3.4(1) and 1006.3.4(2) allow 3. Emergency escape and rescue openings are not required from basements or sleeping rooms that have an exit door or exit access door that opens directly into a public way or to a yard, court or exterior exit balcony that opens to a public way. 4. Sleeping rooms in fire stations where the building is equipped throughout with an automatic sprinkler system installed in accordance with 903.3.1.1. Section 1031.7 of the IBC. Add a new Section 1031.7 to read as follows: 1030.7. Emergency escape windows under decks, porches and cantilevers shall be fully openable and provide a path not less than 36 inches in height and 36 inches in width to a yard or court. Chapter 11 of the IRC. Delete Chapter 11 in its entirety and insert in lieu thereof the following: Chapter 11 Energy Efficiency, Section N1101. Energy efficiency for the design and construction of building regulated by this code shall be as required by 661-303 of the Iowa State Administrative Code. Chapter 11 of the IBC. Delete Chapter 11 in its entirety and insert in lieu thereof the following: Chapter 11 Accessibility, Section 1101. Buildings or portions of buildings shall be accessible to persons with disabilities as required by 661-302 of the Iowa State Administrative Code. Section 1209.2 of the IBC. Modify 1209.2 by adding a second unnumbered paragraph as follows: The opening shall be located in a corridor, hallway, or other readily accessible location. The opening shall not be located in a closet, bathroom, mechanical room, laundry room, or similar room or location. Attics with a maximum vertical height of less than thirty inches need not be provided with access openings. Chapter 13 of the IBC. Delete Chapter 13 in its entirety and insert in lieu thereof the following: Chapter 13 Energy Efficiency, Section 1301. Energy efficiency for the design and construction of building regulated by this code shall be as required by 661-303 of the Iowa State Administrative Code. Section 1612.2 of the IBC. Delete 1612.2 of the IBC and insert in lieu thereof the following: 1612.2 Design and Construction. The design and construction of buildings and structures located in flood hazard areas, shall be in accordance with Chapter 5 of ASCE 7, ASCE 24 and Title 14, Chapter 5 Article J Flood Plain Management Standards in the City Code. Section 1612.3 of the IBC. Amend 1612.3 by inserting: Jurisdiction: City of Iowa City, Iowa Date: February 16, 2007 Section 1705.18 of the IBC. Delete 1705.18 and insert in lieu thereof the following: 1705.18 Fire-resistant penetrations and joints. In high-rise buildings, in buildings assigned a Risk Category III or IV, or Group R occupancies over 3 stories in height, special inspections for through penetrations, membrane penetration firestops, fire-resistant joint systems and perimeter fire containment systems that are tested and listed in accordance with Sections 714.4.1.2, 714.5.1.2, 715.3.1 and 715.4 shall be in accordance with Section 1705.18.1 or 1705.18.2. 15 Ordinance No. Page 16 Part V Mechanical, Chapters 12 through 23 inclusive of the IRC. Delete Part V Mechanical Chapters 12 through 23 inclusive and insert in lieu thereof the following: Part V Mechanical, Chapter 12 Section M1201 GENERAL M1201.1 Mechanical systems shall comply with the Iowa State Mechanical Code. Administrative Provisions. The Mechanical Code shall be administered in accordance with administrative provisions in chapter 1 of this code as amended. Part VI Fuel Gas, Chapter 24 of the IRC. Delete Part VI Fuel Gas Chapter 24 and insert in lieu thereof the following: Part VI Fuel Gas, Chapter 24 G2401 GENERAL G2401.1 Fuel Gas systems shall comply with the Iowa State Plumbing Code. Administrative Provisions. The Plumbing Code shall be administered in accordance with administrative provisions in chapter 1 of this code as amended. Part VII Plumbing, Chapters 25 through 33 inclusive of the IRC. Delete Part VII Plumbing Chapters 25 through 33 inclusive and insert in lieu thereof the following: Part VII Plumbing, Chapter 25 P2501 GENERAL P2501.1 Plumbing systems shall comply with the Iowa State Plumbing Code. Administrative Provisions. The Plumbing Code shall be administered in accordance with administrative provisions in chapter 1 of this code as amended. Chapter 27 of the IBC. Amend Section 2701 by deleting and insert in lieu thereof the following: 2701 GENERAL 2701.1 Electrical systems shall comply with the Iowa State Electrical Code. Administrative Provisions. The Electrical Code shall be administered in accordance with administrative provisions in chapter 1 of this code as amended and Appendix K as amended. Chapter 28 of the IBC. Delete chapter 28 and insert in lieu thereof the following: Chapter 28 Mechanical Systems 2801.1 Mechanical systems shall comply the Iowa State Mechanical Code with the following amendments: Administrative Provisions. The Mechanical Code shall be administered in accordance with administrative provisions in chapter 1 of this code as amended. 2801.2 Commercial Kitchen Hood Exhaust Termination: In addition to the code requirements for commercial kitchen hood exhaust termination locations, the following shall apply: 1. For new construction, change in occupancy or change in use, that requires a new commercial kitchen hood or revisions to an existing commercial kitchen hood, the new or existing commercial kitchen hood exhaust duct shall terminate as follows: Above the roof level without passing through an exterior wall; or 2. Through an alley facing exterior wall provided the termination is above the roof level; or 3. To an alley right of way per 3202.3.2 of the International Building Code. Chapter 29 of the IBC. Delete Chapter 29 and insert in lieu thereof the following: 16 Ordinance No. Page 17 Chapter 29 Plumbing Systems 2901.1 Plumbing systems shall comply with the Iowa State Plumbing Code. Administrative Provisions. The Plumbing Code shall be administered in accordance with administrative provisions in chapter 1 of this code as amended. Section 3002.4 of the IBC. Delete 3002.4 and insert in lieu thereof the following: 3002.4 Elevator car to accommodate ambulance stretcher. In buildings four or more stories above, or four or more stories below, grade plane, at least one elevator shall be provided for fire department emergency access to all floors. The elevator car shall be of such a size and arrangement to accommodate an ambulance stretcher 24 inches by 84 inches (610 mm by 2134 mm) with not less than 5-inch (127 mm) radius corners, in the horizontal, open position and shall be identified by the international symbol for emergency medical services (star of life). The symbol shall not be less than 3 inches (76 mm) high and shall be placed inside on both sides of the hoistway door frame. Part VIII Electrical, Chapters 34 through 43 inclusive of the IRC. Delete Part VIII Electrical Chapters 34 through 43 inclusive of the IRC and insert in lieu thereof the following: Part VIII Electrical, Chapter 34 E3401 GENERAL E3401.1 Electrical systems shall comply with the Iowa State Electrical Code. Administrative Provisions. The Electrical Code shall be administered in accordance with administrative provisions in chapter 1 of this code as amended and Appendix K of the IBC as amended. Appendix K of the IBC. Section K103.2 of the IBC. Work exempt from permit. Delete K103.2 and insert in lieu thereof the following: K103.2 Work exempt from permit. See section 105.2 in both the IRC and IBC. Section K106.5 of the IBC. Add a new Section K106. 5 as follows: K106. 5 Energy Connections; An electrical system or equipment regulated by this code for which a permit is required shall not be connected to a source of energy or power until approved by the building official. Section K106.6 of the IBC. Add a new Section K106. 6 as follows: K106. 6 Temporary Energy Connections. The building official may authorize the temporary connection of the electrical system or equipment to the source of energy or power for the purpose of testing the equipment, or for use under a temporary certificate of occupancy. Appendix BE of the IRC. Delete BE104 of the IRC entirely. Appendix BO of the IRC. Section B0102.6 of the IRC. Delete B0102.6 and insert in lieu thereof the following: B0102.6 Replacement windows and doors. Regardless of the category of work, where an existing window or door, including the sash and glazed portion, or safety glazing is replaced, the replacement window, door or safety glazing shall comply with the requirements of Sections B0102.6.1 through B0102.6.3, as applicable. Section B0102.6.1 of the IRC. Delete B0102.6.1 and insert in lieu thereof the following: B0102.6.1 Energy efficiency. Replacement windows or doors shall comply with the requirements of Chapter 11. Section B0105.8.1 of the IRC. Delete B0105.8.1 and insert in lieu thereof the following: 17 Ordinance No. Page 18 B0105.8.1 Stair width. Existing basement and attic stairs and handrails not otherwise being altered or modified shall be permitted to maintain their current clear width at, above and below existing handrails. Section B0105.8.2 of the IRC. Delete B0105.8.2 and insert in lieu thereof the following: B0105.8.2 Stair headroom. Headroom height on existing basement or attic stairs being altered or modified shall not be reduced below the existing stairway or attic finished headroom. Existing basement or attic stairs not otherwise being altered shall be permitted to maintain the current finished headroom. Section B0105.8.3 of the IRC. Delete B0105.8.3 and insert in lieu thereof the following: B0105.8.3 Stair landing. Landings serving existing basement or attic stairs being altered or modified shall not be reduced below the existing stairway landing depth and width. Existing basement or attic stairs not otherwise being altered shall be permitted to maintain the current landing depth and width. 17-1-4: Penalties for violations: Violation of this chapter shall be a municipal infraction punishable by a penalty as provided for in subsection 1-4-2D of the City Code. Section II. Repealer. All ordinances and parts of ordinances in conflict with the provision of this Ordinance are hereby repealed. Section III. Severability. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section IV. Effective Date. This Ordinance shall be in effect after final passage, approval and publication as provided by law. Passed and approved this day of , 2025. Mayor Approved by City Attorney's Office It was moved by Attest: City Clerk and seconded by that the Ordinance as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Alter Bergus Vacant Harmsen Moe Salih Teague 18 Ordinance No. Page 19 First Consideration Vote for passage: Second Consideration Vote for passage: Date published 19 Item Number: 7.b. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Motion to set a public hearing for March 11, 2025, on an ordinance to adopt the 2024 edition of International Fire Code. Prepared By: Susan Dulek, First Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Troy Roth, Fire Marshal Fiscal Impact: none Staff Recommendation: Approval Commission Recommendations: Board of Appeals recommended adoption at its Feb. 7, 2025 meeting Attachments: Memo to Board of Appeals Ordinance Executive Summary: See attached memo to the Board of Appeals. Iowa City Fire Department 410 E. Washington Street — Iowa City, IA 52240-1821 Phone:319.356.5260 www.icgov.org Memorandum Date: January 28, 2025 To: Board of Appeals From: Troy Roth, Fire Marshal Re: Notable changes to the 2024 International Fire Code local amendments The fire department presents for your review, notable changes to the 2024 International Fire Code. 322 NEW SECTION. Powered Micromobility Devices. — Devices such as a battery powered scooter had not previously been addressed. This new section regulates the use and re -charging of micromobility devices. 903.3.1.2 MODIFICATION. NFPA 13R Sprinkler Installations. The 2021 code allowed four story R-2's to be 13R. However, the height requirement of Item 2 of this section often limited the qualification to three stories. This modification changes R-2 qualification for 13R to the roof eave no more than 45' above lowest level of fire department access. This is meant to allow more four-story R-2's to qualify for NFPA 13R installations. 905.3.4 DELETION. Standpipes on Stages — Stages over 1,000 sq ft or ceiling height of 50' are sprinklered. This change deletes the requirement for standpipes on stages. 903.3.5 LOCAL AMMENDMENT. Adds a requirement for backflow preventors on fire suppression systems to have a detector (water meter) installed unless the fire code official approves an exception in consultation with the water supply utility. Comment: The public drinking water system is regulated by Federal, State, and Local rules. The Federal and State requirements are the purview of the Iowa DNR who inspects drinking water systems at least every three years. These inspections include review of backflow prevention. The Iowa City system has known older "grandfathered" systems not in compliance with existing code. These systems present a risk to the public's drinking water system due to their potential to backflow harmful contaminates. (See Waterville, ME AFFF injection into the drinking water system May 23,2023 and IDNR Sanitary Surveys) Additionally, these systems are unmetered. Inspection of facilities has found unauthorized connection points for garden hoses and other devices. Detector backflow preventors will allow for annual recording of water use on the fire lines to prevent unauthorized use with a relatively low unit cost increase (—$200) versus requiring a large diameter fire -rated water meter. This section will ensure new installations have a detector backflow preventor and to work with "grandfathered" systems on a case -by -case basis to bring their system into compliance. 913.6 LOCAL AMMENDMENT. Adds a requirement that new and existing fire pumps be installed or retrofitted with devices that will prevent contamination of the City's water system when the pump is activated in an emergency event. Comment: Like the 903.3.5 discussion, this section is the result of Iowa DNR inspection requirements and noted deficiencies, as well as real -world situations that cause public drinking water system to sustain less than 20 psi system -wide due to private fire main break supplied by large fire pumps. The result if left uncorrected, will be a significant deficiency, public notice, and a legal requirement to make a change. This section will ensure new installations have suction pressure sustaining devices and to work with "grandfathered" systems on a case -by -case basis to bring their system into compliance. Appendix O ADDITION — Vallet Trash and Recycling Collection in Group R-2 Occupancies. Appendix O now allows valet trash service in apartment buildings. This addition allows renters to place a small trash can in the hallway for up to six hours. The cans are emptied. The empty can only remain for 12 hours. Prepared by: Troy Roth, Fire Marshal, 410 E. Washington Street, Iowa City, IA 52240 Ordinance No. 25- Ordinance amending Title 7, Chapter 1, Fire Prevention and Protection, by adopting the 2024 edition of the International Fire Code to regulate and govern the safeguarding of life and property from fire, explosion, life safety risks, or health hazards. Wherefore, the Iowa City Fire Code codified in Title 7, Chapter 1 of the Iowa City Code consists of the 2021 edition of the International Fire Code along with local amendments; and Whereas, the International Code Council publishes updated codes every three years, and it is in the best interest of the City to adopt the 2024 edition of the International Fire Code along with local amendments. Now, therefore be it ordained by the City Council of the City of Iowa City, Iowa: Section I. Amendments. 1. Title 7, Section 1, entitled, "Fire Code Adopted," is hereby deleted and the following new Section 1 is inserted in lieu thereof: That a certain document, one (1) copy of which is on file in the office of the City Clerk of the City of Iowa City, being marked and designated as the International Fire Code, 2024 edition, including errata and Appendix Chapters B, C, D, E, F, G, H, I, J, K, N and O as published by the International Code Council, be and is hereby adopted as the Fire Code of the City of Iowa City, in the State of Iowa regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling and use of hazardous substances, materials and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises as herein provided, providing for the issuance of permits and each, and all of the regulations, provisions, penalties, conditions and terms of said Fire Code on file in the office of the City Clerk are hereby referred to, adopted and made a part hereof, as if fully set out in this ordinance, with the additions, insertions, deletions and changes, prescribed in the following sections of this ordinance. 2. Title 7, Section 2, entitled "Amendments to Fire Code," is deleted in its entirety and the following new Section 2 is inserted in lieu thereof: That the following sections are hereby revised: Section 101.1 Insert: Iowa City, Iowa Section 103.1 Insert: Iowa City Fire Department Section 104.1.1 Add a new section to read as follows: The Fire Code Official and members of the fire prevention bureau shall have the powers of a peace officer in performing their duties under this Code. Section 104.1.2 Add a new section to read as follows: The Fire Chief may appoint and designate such members of the Fire Department as fire/police investigators upon being certified Ordinance No. Page 2 by the Iowa Law Enforcement Academy. Fire/police investigators shall have the powers of a peace officer in performing their duties under this Code, including full powers of arrest to effectuate their duties of enforcing city ordinances and state statutes. Notwithstanding his/her status as a peace officer, a fire/police investigator shall be subject to the rules and regulations of the Iowa City Fire Department for all purposes and shall perform such functions as the Fire Chief shall assign. Section 104.12 Add a new section to read as follows: The Fire Code Official is authorized to order an operation or use stopped, or the evacuation of any premises, building, or vehicle or portion thereof which has or is a fire, life safety or health hazard. Section 105.2 Add a sentence to the end of the section to read as follows: Application for an operational permit shall be submitted with all required information not less than 14 days prior to the event requiring a permit. Section 105.5 Add a sentence to the end of the section to read as follows: The Fire Code Official at their discretion shall send plans for operational permits requests to an outside agency for review. The Fire Code Official shall choose the plans review agency. The applicant shall pay all fees associated with the plan review directly to the outside agency. The permit shall not be issued until the review fees have been paid. Section 105.6 Add a sentence to the end of the section to read as follows: The Fire Code Official at their discretion may send plans for operational permits requests to an outside agency for review. The Fire Code Official shall designate the plans review agency. The applicant shall pay all fees associated with the plan review directly to the outside agency. The permit shall not be issued until all fees have been paid. Section 112. Delete in its entirety and insert in lieu thereof: See Title 17, Chapter 12 of this Code. Section 113.4 Delete the section and replace with: Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or who shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the fire code official, or of a permit or certificate used under provisions of this code, shall be guilty of a simple misdemeanor or municipal infraction, as prescribed in Title 1, Chapter 4 of this Code. Each day that a violation continues after due notice has been served shall be deemed a separate offense. Section 114.4. Delete the section and replace with: Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition and shall be guilty of a simple misdemeanor or municipal infraction, as prescribed in Title 1, Chapter 4 of this Code. Section 202 Add a new definition to read as follows: Crowd Manager. Crowd Manager is responsible for safe crowd movement during daily activities and special events, means of egress, assisting venue occupants, and overseeing emergency response and evacuation plans. Section 202 Add a new definition to read as follows: Emergency Communications Center. The Johnson County Joint Emergency Communications Center. (JCJECC) Ordinance No. Page 3 Section 202 Add a sentence to the end of Fire Lane definition to read as follows: See City Code 9-1-1 for additional rules and regulations. Section 307 See also 6-6 of this Code. Section 307.1.2 Add a new section to read as follows: Hours of operation. Outdoor burning allowed by code is permitted between the hours of 7:00 AM and 11:00 PM or as permitted and approved by the fire code official. Section 308.3 Add number 4: Outdoor assembly spaces are allowed to be provided with natural gas fueled fire pit appliances complying with the applicable adopted codes and manufacturer's listing. Section 401.9 Add a new section to read as follows: Building evacuation. Upon activation of the building fire alarm system or upon notification by other means of detecting and reporting unwanted fire, all building occupants shall promptly evacuate the building. Building employees and tenants shall implement the appropriate emergency plan and procedures. Exception: When the emergency evacuation plan, as approved by the fire code official, does not require the immediate total evacuation of the building. Table 405.3 Fire and Evacuation Drill Frequency and Participation. Amend Table 405.3 by adding a footnote d to Group E Occupancy as follows: d. Group E occupancies shall conduct fire and evacuation drills in accordance with State of Iowa requirements. Section 505.1. Delete Section 505.1 in its entirety and insert in lieu thereof the following: 505.1 New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. Address identification characters shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall not spelled out. Numbers shall be sized as specified in Table 505.1. Measurements to determine the minimum number size shall be measured from the approved address location to the center line of the street for which the premises is addressed. Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Address identification shall be maintained. Table 505.1 Minimum Address Size a,b,c,d Distance from the centerline of the Public Way (ft) Minimum Height (in) Minimum Stroke Width (in) Less than 100 4 1/2 100 199 6 3/4 200 299 8 1 For each additional 100 Increase 2 Increase 1/2 a) Exterior suite identification, minimum height shall be 4 inches and stroke width shall be '/2 inch. b) Interior suite identification, minimum height shall be 3 inches and stroke width shall be inch. c) Measurements to determine the minimum number or letter size shall be measured from the approved Ordinance No. Page 4 address location to the center line of the street for which the premise is addressed. d) Minimum height and minimum stroke may be increased by the Fire Code Official. Section 505.3 Add a new section to read as follows: Addresses for Buildings under Construction. Upon permit issuance, all new commercial and residential buildings under construction shall have plainly visible addresses from the street. Additional address signage may be required at the discretion of the code official. Section 506.1 Add a sentence to the end of the section to read as follows: An approved key box shall be installed in an approved location on all new construction. Section 507.3 Delete the section and replace with: Fire flow. Fire flow requirements for buildings or portions of buildings shall be determined by "Appendix B" of this code. Section 507.5.1 Delete exceptions 1 & 2. Section 507.5.1.1 Delete the section and replace with: Fire Sprinkler System & Standpipe System Support. A fire hydrant shall be located no more than 100 feet from a fire sprinkler or standpipe system connection on hard surface, located on the same side of the fire department access road, easily accessible by fire apparatus, and meeting the approval of the Fire Code Official. Exception: The location of the fire hydrant may be modified by approval of the Fire Code Official. Section 507.5.7 Add a new section to read as follows: Fire Hydrant Installation Section 507.5.7.1 Add a new section to read as follows: Fire hydrant outlet direction: All fire hydrants shall be positioned so that the four and one-half (4 1/2) inch connection is facing the street or driveway accessible to fire department apparatus or as specified and required by the local water jurisdiction. Section 507.5.7.2 Fire hydrants threads: All new fire hydrants within the limits of the city of Iowa City shall have National Standard Threads (NST) on the two and one-half (2 1/2) inch connections and the four and one-half (4 1/2) inch connection will have a Storz connection as specified and required by the local water jurisdiction. Section 507.5.7.3 Flow: The minimum flow requirements for a water main serving a fire hydrant is the rate of water flow, at a residual pressure of twenty pounds per square inch (20psi) and for a specified duration, as specified in appendix B of this code or as specified and required by the local water jurisdiction. Section 507.5.7.4 Add a new section to read as follows: Fire hydrant height: Fire hydrants shall be installed a minimum of sixteen (16) inches from the nominal ground level to the center of the lowest water outlet or as specified and required by the local water jurisdiction. Section 510.1 Delete exception 1 & 4 Section 604.8. Add a new section to read as follows: Elevator equipment signage. New and existing buildings with an elevator shall have an approved, visible sign located next to the elevator key box stating the location of the elevator equipment room and elevator power shut- off. Ordinance No. Page 5 Section 604.6.1 Delete section and replace with: Elevator key location. Keys for the elevator car doors and fire-fighter service keys shall be kept in an approved elevator key box in an approved location by the Fire Code Official for immediate use by the fire department. Section 606.4 Delete the last sentence and replace with: Movement of new and existing cooking appliances with caster(s) under a Type 1 hood shall be limited by an approved floor mounted restraining device and flexible gas connector installed in accordance with the connector and appliance manufacturer's instructions. Section 606.5 Add a new section to read as follows: Required separation. All deep -fat fryers shall be installed with at least 16- inch space between the fryer and surface flames from adjacent cooking equipment. Where a steel or tempered glass baffle plate is installed at a minimum 8-inch height between the fryer and surface flames to the adjacent appliance, the requirement for a 16-inch space shall not apply. Section 606.6 Add a new section to read as follows: Kitchen Hood Exhaust Fan Requirement. New and existing Type I hood kitchen hood exhaust/up blast fans shall be installed with listed hinges, weatherproof electrical cable, a hold open retainer for servicing and cleaning and grease containment. Section 803.16 Add a new section to read as follows: Maintenance. The interior finish of buildings shall be maintained in accordance with the conditions of original approval. Any change to the interior finish that is regulated by the provisions of this code or the building code shall be made in accordance with all applicable requirements. Section 807.5.2.1 Delete exception 2. Section 807.5.5.1 Delete exception 2. Section 901.2 (a) Add a new section to read as follows: Water based fire protection systems. Working plans submitted to the fire department for water -based fire protection systems shall be stamped and approved by a qualified person to be in compliance with applicable NFPA standards and the Iowa City Fire Code. Any changes to the working plans shall be approved by a qualified person. A qualified person shall have a minimum National Institute for Certification in Engineering Technologies [NICET] Level III certification for Automatic Sprinkler System Layout OR be a licensed engineer with experience in life safety system design. Other qualifications may be approved by the Fire Code Official. Section 901.2 (b) Add a new section to read as follows: Fire alarm systems. Working plans submitted to the fire department by a qualified person for fire alarm systems shall be stamped and approved by a qualified person to be the Iowa City Fire Code. Any changes to person. A qualified person shall have Engineering Technologies [NICET] Level licensed engineer with experience in life approved by the Fire Code official. in compliance with applicable NFPA standards and the working plans shall be approved by a qualified a minimum National Institute for Certification in III certification for Fire Alarm Systems OR be a safety system design. Other qualifications may be Section 901.4.7.3. Add a sentence to the end of the section to read as follows: The fire pump room or automatic sprinkler riser room shall have a supervised room temperature sensor. Ordinance No. Page 6 Section 901.4.7.4. Add a sentence to the end of the section to read as follows: Emergency lighting shall be provided in the fire pump room or automatic sprinkler riser room. Section 901.6.3.2 Add a new section to read as follows: Inspection record submission. Contractors who perform installation, inspection, testing, and/or maintenance services on fire and life safety systems are required to electronically submit all installation and compliant & non- compliant inspection reports to the Fire Department via a method approved by the Fire Code Official within 30 calendar days of the installation/inspection date. Reports submitted after 30 calendar days may incur late fees. Section 901.7 Add a section to the end of the section to read as follows: A person assigned to fire watch must walk through the building at least once every 30 minutes checking for fire or smoke. A fire watch must be continued until the fire alarm system and/ or fire protection system has been restored to normal operating condition or by approval of the Fire Code Official, the building has been evacuated and secured. A competent adult familiar with the building must conduct the fire watch. If a fire is discovered, 911 shall be called immediately and the building evacuated. Section 903.3.5 Delete the section and replace with: Water supplies for automatic sprinkler systems shall comply with this section and the standards referenced in Section 903.3.1. The potable water supply shall be protected against backflow in accordance with the requirements of this section and the International Plumbing Code. The backflow preventor shall include a detector (water meter) unless the Fire Code Official approves an exception in consultation with the water supply utility. For connections to public waterworks systems, the water supply test used for design of fire protection systems shall be adjusted to account for seasonal and daily pressure fluctuation based on information from the water supply authority and as approved by the Fire Code Official. Section 903.3.5.1 Delete this section and replace with: A single domestic and automatic fire sprinkler system water supply. If the city water provider requires a single domestic and automatic fire sprinkler system supply, then the water supply shall be split outside of the building and shall have a shutoff provided for the domestic service after the split outside of the building. The total domestic demand is required to be added to the fire sprinkler demand. Section 903.3.5.2 Delete this section and replace with: Water supply safety margin. The fire sprinkler system hydraulically calculated demand per NFPA 13 or NFPA 13R including required hose stream allowances, and domestic water demand if required by section 903.3.5.1, must be a minimum 10%, but not less than 5 psi below the water supply flow test curve, the flow test must have been conducted within 90 days of fire sprinkler plan submittal to the city and third party reviewer (if applicable) or as deemed current and approved by the local water jurisdiction. The base of riser psi at the time of acceptance test shall also be 10% but not less than 5 psi above the most demanding hydraulically calculated pressure. Section 903.4.1 Delete exception number 5 without substitution. Section 903.4.3 Delete the section and replace with: Alarms. An approved weatherproof horn/strobe device shall be mounted directly above the fire department connection between seven (7) and ten (10) feet in height above grade. The water -flow alarm device shall be activated by water flow equivalent to the flow of a single sprinkler of the smallest orifice size installed in the system. Approved and supervised audible visual notification appliances shall be installed on each level of the interior of the building as required by the Fire Code Official and Ordinance No. Page 7 NFPA 72. Where a fire alarm system is installed, actuation of the automatic sprinkler system shall actuate the building fire alarm system. Exception: Automatic sprinkler systems protecting one- and two-family dwellings. Section 903.5.1 Add a new section to read as follows: Inspector's test valve. An inspector's test valve is required at the most remote location in each fire sprinkler system or tenant/floor control valve space, for use at the acceptance test and to remove air from the system after maintenance work is done on the system. Section 903.5.2 Add a new section to read as follows: Forward Flow Testing. Automatic sprinkler systems shall be provided with an external outlet to perform forward flow testing as required by NFPA 25. Control valve shall be supervised. The outlet shall be signed as testing and have male threads. Section 903.6 Add a new section to read as follows: Zones. Automatic sprinkler system zones shall not exceed the area permitted by NFPA 13 or NFPA 13R and shall provide a sprinkler control valve and waterflow device for each normally occupied floor. Except by approval of the Fire Code Official, all control and drain valves shall be located in the sprinkler riser room or in the stairwell of a multi -story building provided with standpipes, mounted no higher than 6 feet from floor. Section 903.7 Add a new section to read as follows: Drains. As required by the Fire Code Official, all drains and test piping serving automatic sprinkler systems and standpipes shall be pipped to the exterior of the building. Exception: Automatic sprinkler systems protecting one- and two-family dwellings. Section 904.14.6 Add a new section to read as follows: System Annunciation. Commercial cooking automatic fire extinguishing systems installed in buildings that do not have a fire alarm system, shall be connected to an approved audible and visible emergency notification device to warn of system discharge. The horn/strobe and signage shall be installed in a location approved by the Fire Code Official, typically in the kitchen. Section 904.16 Add a new section to read as follows: Ventilation Operation. The ventilation system shall shut down the make-up air to the hood and continue to exhaust upon activation of the hood fire extinguishing system. Section 905.1.1 Add a new section to read as follows: Delete all references to Class II standpipe systems and replace with Class III standpipe systems. Section 905.3.8 Add a new section to read as follows: Additional Standpipe Systems: Additional standpipe systems may be added to new buildings or structures as deemed necessary by the Fire Code Official. Section 905.4 Requirement #1 Delete the section and replace with: In every required interior exit stairway, a hose connection shall be provided for each story above and below grade plane. Hose connections shall be located at intermediate landing between stories, unless otherwise approved by the Fire Code Official. Section 906.1 Item 1. Delete exceptions 1, 2 & 3. Section 906.1 Delete exception. Ordinance No. Page 8 Section 906.3 Add a sentence to the end of the section to read as follows: The minimum rating of any required portable fire extinguisher for Class A, Class B, or Class C hazard shall be 2-A, 10-B C. Section 907.1.4 Add a new section to read as follows: Fire alarm control panels and Fire alarm annunciator panels. Installation of fire alarm control panels and fire alarm annunciator panels shall be installed in accordance with section 907.1.4.1 through 907.1.4.5. Section 907.1.4.1 Add a new section to read as follows: Fire Alarm Panel Height: Installation of fire alarm panels shall not exceed 6 feet in height measured from the floor to the top of the panel. Exception: Panel height may be altered by the Fire Code Official. Section 907.1.4.2 Add a new section to read as follows: Number of Fire Alarm Control Panels in Buildings: Only one listed fire alarm control panel shall be allowed per building and shall lock in the alarm until the system is reset and shall not be canceled by the operation of an audible — alarm silencing switch. This control panel shall only receive alarm signals from fire protection equipment. Section 907.1.4.3 Add a new section to read as follows: Combination Fire/Security Alarm System Panels. A listed combination fire/security alarm system panel that meets all the requirements of this code and amendments may be permitted by approval of the fire code official. The fire/security panel shall be capable of providing a signal that can differentiate between the fire and security alarm. Section 907.1.4.4 Add a new section to read as follows: Password/PIN Protection Prohibited: Fire alarm control panels and/or fire alarm annunciator panels that require a password/PIN to silence an alarm/supervisory/trouble signal and/or to reset an alarm/supervisory/trouble signal shall be prohibited. Section 907.1.4.5 Add a new section to read as follows: Fire Alarm Annunciator Panels: The Fire Code Official can require the addition of fire alarm annunciator panels based on the size of building and access to the building. These panels shall meet the requirements of Sections 907.1.4 and 907.2. Section 907.2 Delete the section and replace with: Where required - new buildings and structures. An approved and addressable manual, automatic, or manual and automatic fire alarm system installed in accordance with the provisions of this code and NFPA 72 shall be provided in new buildings and structures in accordance with Sections 907.2.1 through 907.2.23 and provide occupant notification in accordance with 907.5 unless other requirements are provided by another section of this code. Not fewer than one manual fire alarm box shall be provided in an approved location to initiate a fire alarm signal for fire alarm system employing automatic fire detectors or water -flow devices. Where other sections of this code allow elimination of fire alarm boxes due to sprinklers, a single fire alarm box shall be installed. Exceptions: 1) The manual fire alarm box is not required for fire alarm systems dedicated to elevator recall control and supervisory service. 2) The manual fire alarm box is required for Group R-2 occupancies to provide a means for fire watch personnel to initiate an alarm during a sprinkler system impairment event. The manual fire alarm box shall not be located in an area that is accessible to the public. Ordinance No. Page 9 3) Multi -tenant buildings required to have a manual/automatic fire alarms system shall install one manual pull station per tenant space. 4) Visual notification appliances are not required within self -storage units. Section 907.2.1.3 Add a new section to read as follows: Group A Occupancies. In Group A occupancies, the activation of the fire alarm or fire sprinkler system, shall automatically shut down or stop music, sound systems, conflicting or confusing sounds and visual distractions and initiate illumination of all the means of exit egress components. Section 907.2.9.1 Delete exception 2 without substitution. Section 907.2.11.2 Modify by adding a fourth location requirement as follows: 4. Supervised smoke detectors shall be installed in all common corridors and at the top and bottom of all stairway enclosures in Groups R-2, R-3, R-4, and 1-1 occupancies. In corridors, detectors shall be located within fifteen (15) feet of the end of the corridor and in such a way that one detector is located for each thirty (30) feet of corridor length or spaced as allowed by the code. Section 907.2.13.2 Delete the section without substitution. Section 907.4.2 Add a sentence to the end of the section to read as follows: Where in the opinion of the Fire Code Official manual fire alarm boxes may be used to cause false fire alarms, the Fire Code Official is authorized to modify the requirements for manual fire alarm boxes. Section 907.6.3 Delete this section and replace with: Initiating device identification. The fire alarm system shall identify the specific initiating device with an alphanumeric address description showing location, type of device, and status including indication of normal, alarm, trouble, and supervisory, as appropriate. Alphanumeric descriptions and locations shall be reported to the emergency communications center upon activation of an alarm condition as specified by the fire code official. Exception: 1. Special initiation devices that do not support individual device identification. Section 907.6.4 Modify by deleting the exception and inserting in lieu thereof: Exception: Automatic sprinkler system zones shall not exceed the area permitted by NFPA 13 and shall provide a sprinkler control valve and water low device for each normally occupied floor. Section 907.6.4.3 Add a section to read as follows: Zone and address location labeling. Fire alarm and/or annunciator panels shall have all zones and address points plainly and permanently labeled as to their location on the outside of the panel or on an easily readable map of the building, if no display is present. Section 907.6.6 Delete the section and replace with: Monitoring. Fire alarms required by this chapter, the International Building Code, or the Fire Code Official, an approved UL listed Central Station service in accordance with NFPA 72 shall monitor fire alarm systems to provide for the immediate and automatic notification to the emergency communications center. Each initiating device shall report an address point and an alpha/numeric descriptor showing location, type of device and status including indication of normal, alarm, trouble and supervisory status, as appropriate. Alpha/numeric descriptor shall be required to be reported to the emergency communications center upon activation of alarm conditions as specified by the fire code official. Ordinance No. Page 10 Exception: Monitoring by a supervising station is not required for: 1. Single- and multiple -station smoke alarms required by Section 907.2.11. 2. Smoke detectors in Group 1-3 occupancies. 3. Automatic sprinkler systems in one- and two-family dwellings 4. Fire alarm systems in one- and two-family dwellings Section 907.7.4 Add a new section to read as follows: Device/Zone Map. An easily readable fire alarm device and/ or zone map of the building shall be permanently mounted in or near the fire alarm control panel and documentation cabinet showing the location of all initiating devices when required by the fire code official. Section 907.11 Add a new section to read as follows: Approved hold open devices. When installed in buildings that have a fire alarm system and/or sprinkler system, all approved hold open devices shall release upon activation of a fire alarm and/or sprinkler water -flow activation. Section 912.4.1 Delete the section and replace with: Locking fire department connection caps. Locking fire department connection caps approved by the Fire Department are required for all new construction that have a water -based fire protection system and existing structures that have a water -based fire protection system shall be required immediately after conducting the five-year obstruction and maintenance testing, or if one or more of the fire department caps are missing. Section 912.8 Add a section to read as follows: Fire Department Connection Height. The fire department connection shall be located not less than 18 inches from the bottom of the cap(s) and not more than 3 feet from the top of the cap(s) above the level of the adjacent grade or access level. Deviation from this height may be granted by the Fire Code Official for just cause. Section 912.9 Add a section to read as follows: Size. Minimum fire department connection (FDC) size shall be 2'/2" National Standard Thread Siamese connection. Section 913.6 Add a section to read as follows: All fire pumps shall be provided with a control device to maintain supply suction pressure greater than 20 psi. Suction pressure sustaining devices may include a discharge side suction pressure sustaining valve, a pump drive control system responsive to suction pressure (i.e. a VFD with pressure transducer), or a tank with associated fill circuit. Devices must be fire rated and installed per NFPA and utility standards. This section is retroactive and applicable to existing fire pumps. Plans to update existing systems or exceptions to the requirement will be at the discretion of the Fire Code Official in consultation with the water supply utility. Section 1023.4 Modify 1023.4 by adding a fourth unnumbered paragraph as follows: Fire door assemblies that provide access to a non -pressurized interior exit of R-2 occupancies shall also be automatic closing by actuation of a smoke detector. Section 1030.2 Add a second exception as follows: Exception: The main entrance/exit of A-2 occupancies shall be of a width that accommodates not less than two-thirds of the total occupant load. Section 1031.2 Modify 1031.2 by deleting the exceptions and inserting in lieu thereof the following: EXCEPTIONS: Ordinance No. Page 11 1. The emergency escape and rescue opening is permitted to open onto a balcony within an atrium in accordance with the requirements of Section 404 provided the balcony provides access to an exit and the dwelling unit or sleeping room has a means of egress that is not open to the atrium. 2. All group R-2 occupancies other than hotels, motels and buildings regulated by Section 403 must be provided with emergency escape & rescue openings, regardless of what Tables 1006.3.4(1) and 1006.3.4(2) allow 3. Emergency escape and rescue openings are not required from basements or sleeping rooms that have an exit door or exit access door that opens directly into a public way or to a yard, court or exterior exit balcony that opens to a public way. 4. Sleeping rooms in fire stations where the building is equipped throughout with an automatic sprinkler system installed in accordance with 903.3.1.1. Section 1103.11 Add a new section to read as follows: Existing fire alarm systems monitoring requirements. Existing fire alarms systems that are currently not monitored by an approved UL listed Central Station shall become monitored within 1 year from receiving notice in accordance with section 907.6.6. Section 1103.12 Add a new section to read as follows: Existing sprinkler systems monitoring requirements. Existing sprinkler systems shall have all valves controlling the sprinkler system and water flow electrically supervised and monitored by an approved UL listed Central Station in accordance with sections 903.4 and 903.4.1 within 1 year from receiving notice. Section 5003.5 Add a sentence to the end of the section to read as follows: Signs shall also comply with the requirements of the Iowa Right to Know law. Section 5704.2.9 Add a sentence to the end of the section to read as follows: For aboveground storage tanks of 276 gallons capacity or more, the minimum distance between such aboveground tanks and any Residential Zone boundary must be at least 100 feet. If the aboveground tank is located in an approved vault, the minimum separation distance from a Residential Zone boundary may be reduced to no less than 50 feet. Section 5704.2.11.1 Add a #4 to the end of the section to read as follows: 4. A minimum distance of ten (10) feet shall be maintained between underground tanks and any Residential Zone boundary. Section 5704.2.13.2.4 Add a section to read as follows: Existing above -ground tank hazards. Existing above -ground tank installations, even if previously approved, that are determined to constitute a hazard by the fire code official, shall not be continued in service. Unsafe tanks shall be removed as required by the fire code official and in accordance with this code. That the geographic limits referred to in certain sections of the 2024 International Fire Code are hereby established as follows: Section 5704.2.9.6.1. The storage of Class I and Class II liquids in above -ground tanks outside of buildings is prohibited in the entire City of Iowa City, Iowa. Exception: Zones CI-1, 1-1, 1-2, RDP, ORP, P and/or as approved by the Fire Code Official. Ordinance No. Page 12 Section 5706.2.4.4. The storage of Class I and Class II liquids in above -ground tanks is prohibited in the entire City of Iowa City, Iowa. Exception: Zones CI-1, 1-1, 1-2, RDP, ORP, P and/or as approved by the Fire Chief. Section 6104.2. The storage of liquefied petroleum gas is prohibited in the entire City of Iowa City, Iowa. Exception: Zones CI-1, 1-1, 1-2, RDP, ORP, P and/or as approved by the Fire Chief. Section 11. Repealer. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section III. Severability. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section IV. Effective Date. This Ordinance shall be in full force and effect after final passage, approval and publication, as provided by law. Passed and approved this day of 2025. Mayor Attest: City Clerk Approved by: City Attorney's Office Ordinance No. Page 13 It was moved by and seconded by that the Ordinance as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Alter Bergus Vacant Harmsen Moe Salih Teague First Consideration Vote for passage: Second Consideration Vote for passage: Date published Item Number: 7.c. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution instituting proceedings to take additional action for the issuance of not to exceed $11,300,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for essential corporate purposes). Prepared By: Jacklyn Fleagle, Assistant Finance Director Reviewed By: Nicole Davies, Finance Director Geoff Fruin, City Manager Fiscal Impact: Adopted as part of the FY2025 Revised Budget and 2025- 2029 Capital Improvement Program. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: 2025 General Obligation Bonds Project Schedule by Hearing Type Iowa City (151) - Fix Date Proceedings ECP-1 2025A General Obligation Bonds Executive Summary: There are four public hearings required for the issuance of the 2025 General Obligation Bonds scheduled for March 11th. Attached is a project schedule by hearing for the 2025 General Obligation Bonds. Background / Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $1,335,100 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $1,335,100 project expense cap and are not subject to reverse referendum. The public hearings for the 2025 General Obligation Bond issue have a total combined issuance amount of not to exceed $14,535,100 for projects totaling $14,325,000. The difference between the two amounts is the estimated bond issuance costs. Prot. # Protect Name 2025 General Obligation Bonds Project Schedule by Hearing Type Description General Essential Purpose Type Purpose Pool General Purpose- HVAC, General Sleeping Purpose - Space, Office Land Remodel Carson Farms Stormwater This project will construct a new lake for P3991 Retention Basin stormwater retention west of Highway 218, Waterways $ 1,900,000 south of Rohret Road. S3946 Court Street Reconstruction This project will reconstruct Court Street from Streets $ 4,400,000 Muscatine Avenue to 1st Avenue. Reconstruction of N. Gilbert Street from the construction limits of the Gateway project just south of Kimball Road to and including the intersection with Brown Street. Improvements to include new sanitary sewer, adjustment and replacement of minor sections of water main and fire hydrants, new storm sewer S3955 N. Gilbert Street Reconstruction extensions, PCC roadway paving on the main Streets $ 2,065,000 corridor of N Gilbert Street, reconstruction of the brick Brown Street and N Gilbert Street intersection, sidewalks on both sides of the street, retaining wall reconstruction and repairs, and private utility undergrounding. The reconstruction of the sidewalk crosswalk at the intersection with Kimball Road is also included. This project will replace both the eastbound and westbound Burlington Street bridges with one new bridge over the Iowa River. In addition, the project will include repair or Burlington Street Bridge replacement of the existing pedestrian S3963 Replacement overpass at Riverside Drive, realignment of Bridge $ 1,100,000 Grand Avenue west of Riverside Drive, reconstruction of portions of Grand Avenue, Burlington Road and Melrose Avenue, and investigation of the feasibility of eliminating the existing dam. Z4406 Fire Apparatus Replacement To ensure an operational fleet of front line and Fire $ 1,700,000 Program reserve fire response vehicles. R4229 City Park Pool Replacement Replace City Park Pool with new outdoor Recreation $ 1,335,000 swimming pool and bathhouse. R4392 Westside Park Land Acquisition This project is to acquire property in the future Recreation $ 1,000,000 growth and annexation areas west of Highway 218 between Rohret Road and Highway 1. Mercer & RALRC HVAC Replacement of Mercer/Scanlon Gym/Entry R4407 Replacement HVAC chiller (1) replacement. RALRC Gym Buildings $ 200,000 HVAC Unit's (2) replacement . This project is to update Fire Station 1 Rehab of Sleeping Areas & sleeping areas, restroom facilities, wellness Z4413 Alerting System Station 1 & room, and alerting stystem. Additionally the Buildings $ 625,000 Third Floor City Hall Remodel project will convert existing Engineering storage space into offices, as well as new paint and carpet throughout the 3rd Floor, as well as replace lighting with LED lights. GO Bond 2025 Project Totals $11,165,000 $ 1,335,000 $ 1,000,000 $ 825,000 Public Hearing Amount $11,300,000 $ 1,335,100 $ 1,000,000 $ 900,000 Items to Include on Agenda For the Council Meeting on February 18, 2025 City of Iowa City, Iowa Not to Exceed $11,300,000 General Obligation Bonds (ECP-1) Resolution fixing date for a meeting on the proposition to issue. Notice Must Be Given Pursuant to Iowa Code Chapter 21 and the Local Rules of the City_ February 18, 2025 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter, Bergus, Moe, Salih, Teague, Harmsen Absent: None Vacant: District C 2 Council Member Salih introduced the following Resolution entitled "Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $11,300,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For Essential Corporate Purposes), and Providing for Publication of Notice Thereof', and moved that the same be adopted. Council Member Moe seconded the motion to adopt. The roll was called and the vote was, Ayes: Alter, Bergus, Moe, Harmsen, Salih, Teague Nays: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 25-48 Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $11,300,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For Essential Corporate Purposes), and Providing for Publication of Notice Thereof Whereas, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $11,300,000, as authorized by Section 384.25, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose project(s) as hereinafter described; and Whereas, before the Bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which the Council proposes to take action for the issuance of the Bonds and to receive oral and/or written objections from any resident or property owner of the City to such action. Now, Therefore, Be It Resolved by the City Council of the City of Iowa City, State of Iowa: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the 11 h day of March, 2025, for the purpose of taking action on the matter of the issuance of not to exceed $11,300,000 General Obligation Bonds, for essential corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the opening, widening, extending, grading and drainage of the right-of- way of streets, highways, avenues, alleys, and public grounds; the construction, reconstruction, and repairing of any street and streetscape improvements, including the replacement or planting of trees in public areas, related utility work, traffic control devices, lighting, trails, sidewalks, and the acquisition of real estate for such purposes; the acquisition, construction, reconstruction, enlargement, improvement, and repair of bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and approaches thereto; the acquisition, construction and improvement of works and facilities useful for the collection and disposal of surface waters and streams, and for the protection of property situated within the corporate limits from floods or high waters, and for the protection of property from the effects of flood waters; equipping the fire department; and the rehabilitation and improvement of parks already owned, including facilities, equipment and improvements commonly found in city parks. Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Subchapter III of Chapter 384 of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 4. The notice of the proposed action to issue bonds shall be in substantially the following form: 4 (To be published between: February 19, 2025 and March 1, 2025) Notice of Meeting of the City Council of the City of Iowa City, State of Iowa, on the Matter of the Proposed Issuance of Not to Exceed $11,300,000 General Obligation Bonds of the City (For Essential Corporate Purposes), and the Hearing on the Issuance Thereof Public Notice is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 1 Vh day of March, 2025, at 6:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $11,300,000 General Obligation Bonds, for essential corporate purposes, to provide funds to pay the costs of the opening, widening, extending, grading and drainage of the right-of-way of streets, highways, avenues, alleys, and public grounds; the construction, reconstruction, and repairing of any street and streetscape improvements, including the replacement or planting of trees in public areas, related utility work, traffic control devices, lighting, trails, sidewalks, and the acquisition of real estate for such purposes; the acquisition, construction, reconstruction, enlargement, improvement, and repair of bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and approaches thereto; the acquisition, construction and improvement of works and facilities useful for the collection and disposal of surface waters and streams, and for the protection of property situated within the corporate limits from floods or high waters, and for the protection of property from the effects of flood waters; equipping the fire department; and the rehabilitation and improvement of parks already owned, including facilities, equipment and improvements commonly found in city parks. The annual increase in property taxes as the result of the issuance on a residential property with an actual value of one hundred thousand dollars is estimated not to exceed $25.03. This estimate only considers the impact on property taxes of financing authority established by this hearing for the above -described project(s). The bonds may be issued in one or more series over a number of years. Finance authority established by this hearing may be combined with additional finance authority, causing the estimate for the annual increase in property taxes for the entire issuance to be greater than the estimate stated herein. Changes in other levies may cause the actual annual increase in property taxes to vary. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.25 of the Code of Iowa. 5 Dated this day of , 2025. City Clerk, City of Iowa City, State of Iowa (End of Notice) Passed and Approved this 18`" day of February, 2025. M r Attest: City Clerk Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. Witness my hand and the seal of the Council hereto affixed this 18 th day of February , 2025. City Clerk, City of Iowa City, State of Iowa (Seal) Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a Notice of Public Hearing (Not to Exceed $11,300,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: F-b `t 2025. Witness my official signature this 414-) day of (YIa r'CJ1 2025. City Cler ,City of Iowa City, State of Iowa (Seal) 10714.151 4931-7231-2085, v. 1 LocaliQ I owa GANNETT Notice of AFFIDAVIT OF PUBLICATION Ioofihel wa, Kellie Grace City Clerk's Office City Of Iowa City 410 E Washington ST Iowa City IA 52240-1825 STATE OF WISCONSIN, COUNTY OF BROWN The Iowa City Press Citizen, a newspaper printed and published in the city of Iowa, Johnson County, State of Iowa, and personal knowledge of the facts herein state and that the notice hereto annexed was Published in said newspapers in the issue: 02/24/2025 and that the fees charged are legal. Sworn to and subscribed before on 02/24/2025 a Legal Clerk Notary, State of WI, Count, of Brown 1( U My commission expires Publication Cost: $65.80 Tax Amount: $0.00 Payment Cost: $65.80 Order No: 11056020 # of Copies: Customer No: 1249729 1 PO #: THIS IS NOT AN INVOICE! Please do not use this form for payment remittance. VICKY FELTY Notary Public State of VNisconsin any one or i tCP-- I LL) �0ti� PO Box 631851 Cincinnati, OH 45263-1851 ling of the City Council if Iowa City, State of flatter of the Proposed of Not to Exceed feral Obligation Bonds or Essential Corporate nd the Hearing on the once Thereof is hereby given that cil of the City of Iowa ,f Iowa, will hold a , on the llth day of at 6.00 P.M. in the vat Hall, Clty Mall, 410 1, Iowa city Iowa, at Tthe Councif proposes onal action for the 4 to exceed $11,300,000 otion Bonds, for essen- PurpOses, to Provide the costs of the open- , extending, grading of the rlght-of-way of of is given by of the City GraceCity Clerk, owa City, State of Iowa may w in Page 1 of 1 Item Number: 7.d. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $1,335,100 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Prepared By: Jacklyn Fleagle, Assistant Finance Director Reviewed By: Nicole Davies, Finance Director Geoff Fruin, City Manager Fiscal Impact: Adopted as part of the FY2025 Revised Budget and 2025- 2029 Capital Improvement Program. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: 2025 General Obligation Bonds Project Schedule by Hearing Type Iowa City (151) - Fix Date Proceedings GCP-2 2025A General Obligation Bonds Executive Summary: There are four resolutions for the formal City Council meeting on February 18th that are setting public hearings regarding the issuance of the 2025 General Obligation Bonds. The hearings are being scheduled for March 11th. Attached is a project schedule by hearing for the 2025 General Obligation Bonds. There are four hearings required for the 2025 general obligation bond issue. Background / Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $1,335,100 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $1,335,100 project expense cap and are not subject to reverse referendum. The public hearings for the 2025 General Obligation Bond issue have a total combined issuance amount of not to exceed $14,535,100 for projects totaling $14,325,000. The difference between the two amounts is the estimated bond issuance costs. Prot. # Protect Name 2025 General Obligation Bonds Project Schedule by Hearing Type Description General Essential Purpose Type Purpose Pool General Purpose- HVAC, General Sleeping Purpose - Space, Office Land Remodel Carson Farms Stormwater This project will construct a new lake for P3991 Retention Basin stormwater retention west of Highway 218, Waterways $ 1,900,000 south of Rohret Road. S3946 Court Street Reconstruction This project will reconstruct Court Street from Streets $ 4,400,000 Muscatine Avenue to 1st Avenue. Reconstruction of N. Gilbert Street from the construction limits of the Gateway project just south of Kimball Road to and including the intersection with Brown Street. Improvements to include new sanitary sewer, adjustment and replacement of minor sections of water main and fire hydrants, new storm sewer S3955 N. Gilbert Street Reconstruction extensions, PCC roadway paving on the main Streets $ 2,065,000 corridor of N Gilbert Street, reconstruction of the brick Brown Street and N Gilbert Street intersection, sidewalks on both sides of the street, retaining wall reconstruction and repairs, and private utility undergrounding. The reconstruction of the sidewalk crosswalk at the intersection with Kimball Road is also included. This project will replace both the eastbound and westbound Burlington Street bridges with one new bridge over the Iowa River. In addition, the project will include repair or Burlington Street Bridge replacement of the existing pedestrian S3963 Replacement overpass at Riverside Drive, realignment of Bridge $ 1,100,000 Grand Avenue west of Riverside Drive, reconstruction of portions of Grand Avenue, Burlington Road and Melrose Avenue, and investigation of the feasibility of eliminating the existing dam. Z4406 Fire Apparatus Replacement To ensure an operational fleet of front line and Fire $ 1,700,000 Program reserve fire response vehicles. R4229 City Park Pool Replacement Replace City Park Pool with new outdoor Recreation $ 1,335,000 swimming pool and bathhouse. R4392 Westside Park Land Acquisition This project is to acquire property in the future Recreation $ 1,000,000 growth and annexation areas west of Highway 218 between Rohret Road and Highway 1. Mercer & RALRC HVAC Replacement of Mercer/Scanlon Gym/Entry R4407 Replacement HVAC chiller (1) replacement. RALRC Gym Buildings $ 200,000 HVAC Unit's (2) replacement . This project is to update Fire Station 1 Rehab of Sleeping Areas & sleeping areas, restroom facilities, wellness Z4413 Alerting System Station 1 & room, and alerting stystem. Additionally the Buildings $ 625,000 Third Floor City Hall Remodel project will convert existing Engineering storage space into offices, as well as new paint and carpet throughout the 3rd Floor, as well as replace lighting with LED lights. GO Bond 2025 Project Totals $11,165,000 $ 1,335,000 $ 1,000,000 $ 825,000 Public Hearing Amount $11,300,000 $ 1,335,100 $ 1,000,000 $ 900,000 Items to Include on Agenda For the Council Meeting on February 18, 2025 City of Iowa City, Iowa Not to Exceed $1,335,100 General Obligation Bonds (GCP-2) Resolution fixing date for a meeting on the proposition to issue. Notice Must Be Given Pursuant to Iowa Code Chapter 21 and the Local Rules of the City. February 18, 2025 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter, Bergus, Moe, Harmsen, Salih, Teague Absent: None Vacant: District C Council Member Salih introduced the following Resolution entitled "Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $1,335,100 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing for Publication of Notice Thereof', and moved that the same be adopted. Council Member MOe seconded the motion to adopt. The roll was called and the vote was, Ayes: Alter, Bergus, Moe, Harmsen, Salih, Teague Nays: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 25-49 Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $1,335,100 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing for Publication of Notice Thereof Whereas, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $1,335,100, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose project(s) as hereinafter described; and Whereas, the Issuer has a population in excess of 75,000, and the Bonds for these purposes do not exceed $1,335,100; and Whereas, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. Now, Therefore, Be it Resolved by the City Council of the City of Iowa City, State of Iowa: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the 1 lch day of March, 2025, for the purpose of taking action on the matter of the issuance of not to exceed $1,335,100 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the acquisition, reconstruction, redevelopment, improvement and equipping of a swimming pool, park and related facilities and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 0 (To be published between: February 19, 2025 and March 1, 2025) Notice of Meeting of the City Council of the City of Iowa City, State of Iowa, on the Matter of the Proposed Issuance of Not to Exceed $1,335,100 General Obligation Bonds of the City (For General Corporate Purposes), and the Hearing on the Issuance Thereof Public Notice is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the l Ph day of March, 2025, at 6:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $1,335,100 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition, reconstruction, redevelopment, improvement and equipping of a swimming pool, park and related facilities. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this day of , 2025. City Clerk, City of Iowa City, State of Iowa (End of Notice) 5 Passed And Approved this 18`h day of February, 2025. yor Attest: City Clerk Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. Witness my hand and the seal of the Council hereto affixed this 18th day of February ,2025. City C erk, City of Iowa City, State of Iowa (Seal) Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a Notice of Public Hearing (Not to Exceed $1,335,100 General Obligation Bonds) (GCP-2) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: 4 , 2025. Witness my official signature this day of a1CL ('QIq , 2025. k� ), , City Clerk, City of Iowa City, State of Iowa (Seal) 10714.151 4902-3977-7557,v.1 LocaliQ 2-60 2(M-) Iowa PO Box 631851 Cincinnati, OH 45263-1851 GANNETT AFFIDAVIT OF PUBLICATION Notice of Meeting of the City Council of the City of Iowa City, State of Iowa, on the Matter of the Proposed Kellie Grace Issuance of Not to Exceed $1,335,100 City Clerk's Office General Obligation Bonds of the City (For General Corporate Purposes), City Of Iowa City and the Hearingonfthe Issuance 410 E Washington ST The Public Notice is hereby given that Iowa City IA 52240-1825 the City Council of the City of Iowa City, State of Iowa, will hold a Public hearing on the llth day of March, 2025, at 6:00 P.M., in the STATE OF WISCONSIN, COUNTY OF BROWN Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at The Iowa City Press Citizen, a newspaper printed and published in which meeting the Council proposes to take additional action for the the city of Iowa, Johnson County, State of Iowa, and personal issuance of not to exceed $1,335,100 knowledge of the facts herein state and that the notice hereto General Obligation Bonds, for annexed was Published in said newspapers in the issue: general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the 02/24/2025 Bonds to be issued to provide funds to pay the costs of the acquisition, reconstruction, redevelopment, and that the fees charged are legal. improvement and equipping of a Sworn to and subscribed before on 02/24/2025 swimming pool, park and related facilities. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, Pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written obiec- tions from any resident or property owner of the City to the above Legal Clerk action. After all objections have been received and considered, the Council will at the meeting or at any Notary, State of I, Count f Brow D Y adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the My commission expires City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Publication Cost: $43.60 Dated this 18th day of February, Tax Amount: $0.00 2025. s/Kellie Grace, City Clerk, Payment Cost: $43.60 City of Iowa City, State of Iowa Order No: 11056070 # of Copies: Customer No: 1249729 1 PO #: THIS IS NOT AN INVOICE! Please do not use this form for payment remittance VICKY FELTY Notary Public State of Wisconsin Page 1 of 1 Item Number: 7.e. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $1,000,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Prepared By: Jacklyn Fleagle, Assistant Finance Director Reviewed By: Nicole Davies, Finance Director Geoff Fruin, City Manager Fiscal Impact: Adopted as part of the FY2025 Revised Budget and 2025- 2029 Capital Improvement Program. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: 2025 General Obligation Bonds Project Schedule by Hearing Type Iowa City (151) - Fix Date Proceedings GCP-3 2025A General Obligation Bonds Executive Summary: There are four resolutions for the formal City Council meeting on February 18th that are setting public hearings regarding the issuance of the 2025 General Obligation Bonds. The hearings are being scheduled for March 11th. Attached is a project schedule by hearing for the 2025 General Obligation Bonds. There are four hearings required for the 2025 general obligation bond issue. Background / Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $1,335,100 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $1,335,100 project expense cap and are not subject to reverse referendum. The public hearings for the 2025 General Obligation Bond issue have a total combined issuance amount of not to exceed $14,535,100 for projects totaling $14,325,000. The difference between the two amounts is the estimated bond issuance costs. Prot. # Protect Name 2025 General Obligation Bonds Project Schedule by Hearing Type Description General Essential Purpose Type Purpose Pool General Purpose- HVAC, General Sleeping Purpose - Space, Office Land Remodel Carson Farms Stormwater This project will construct a new lake for P3991 Retention Basin stormwater retention west of Highway 218, Waterways $ 1,900,000 south of Rohret Road. S3946 Court Street Reconstruction This project will reconstruct Court Street from Streets $ 4,400,000 Muscatine Avenue to 1st Avenue. Reconstruction of N. Gilbert Street from the construction limits of the Gateway project just south of Kimball Road to and including the intersection with Brown Street. Improvements to include new sanitary sewer, adjustment and replacement of minor sections of water main and fire hydrants, new storm sewer S3955 N. Gilbert Street Reconstruction extensions, PCC roadway paving on the main Streets $ 2,065,000 corridor of N Gilbert Street, reconstruction of the brick Brown Street and N Gilbert Street intersection, sidewalks on both sides of the street, retaining wall reconstruction and repairs, and private utility undergrounding. The reconstruction of the sidewalk crosswalk at the intersection with Kimball Road is also included. This project will replace both the eastbound and westbound Burlington Street bridges with one new bridge over the Iowa River. In addition, the project will include repair or Burlington Street Bridge replacement of the existing pedestrian S3963 Replacement overpass at Riverside Drive, realignment of Bridge $ 1,100,000 Grand Avenue west of Riverside Drive, reconstruction of portions of Grand Avenue, Burlington Road and Melrose Avenue, and investigation of the feasibility of eliminating the existing dam. Z4406 Fire Apparatus Replacement To ensure an operational fleet of front line and Fire $ 1,700,000 Program reserve fire response vehicles. R4229 City Park Pool Replacement Replace City Park Pool with new outdoor Recreation $ 1,335,000 swimming pool and bathhouse. R4392 Westside Park Land Acquisition This project is to acquire property in the future Recreation $ 1,000,000 growth and annexation areas west of Highway 218 between Rohret Road and Highway 1. Mercer & RALRC HVAC Replacement of Mercer/Scanlon Gym/Entry R4407 Replacement HVAC chiller (1) replacement. RALRC Gym Buildings $ 200,000 HVAC Unit's (2) replacement . This project is to update Fire Station 1 Rehab of Sleeping Areas & sleeping areas, restroom facilities, wellness Z4413 Alerting System Station 1 & room, and alerting stystem. Additionally the Buildings $ 625,000 Third Floor City Hall Remodel project will convert existing Engineering storage space into offices, as well as new paint and carpet throughout the 3rd Floor, as well as replace lighting with LED lights. GO Bond 2025 Project Totals $11,165,000 $ 1,335,000 $ 1,000,000 $ 825,000 Public Hearing Amount $11,300,000 $ 1,335,100 $ 1,000,000 $ 900,000 Items to Include on Agenda For the Council Meeting on February 18, 2025 City of Iowa City, Iowa Not to Exceed $1,000,000 General Obligation Bonds (GCP-3) Resolution fixing date for a meeting on the proposition to issue. Notice Must Be Given Pursuant to Iowa Code Chapter 21 and the Local Rules of the City. February 18, 2025 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter, Bergus, Moe, Harmsen, Salih, Teague Absent: None Vacant: Council Member Salih introduced the following Resolution entitled "Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $1,000,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing for Publication of Notice Thereof', and moved that the same be adopted. Council Member MOe seconded the motion to adopt. The roll was called and the vote was, Ayes: Alter, Bergus, Moe, Harmsen, Salih, Teague Nays: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 25-50 Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $1,000,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing for Publication of Notice Thereof Whereas, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $1,000,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose project(s) as hereinafter described; and Whereas, the Issuer has a population in excess of 75,000, and the Bonds for these purposes do not exceed $1,335,100; and Whereas, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. Now, Therefore, Be it Resolved by the City Council of the City of Iowa City, State of Iowa: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the 1 lch day of March, 2025, for the purpose of taking action on the matter of the issuance of not to exceed $1,000,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the acquisition, construction, improvement and equipping of recreational grounds and buildings, parks and the acquisition of real estate therefor and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 4 (To be published between: February 19, 2025 and March 1, 2025) Notice of Meeting of the City Council of the City of Iowa City, State of Iowa, on the Matter of the Proposed Issuance of Not to Exceed $1,000,000 General Obligation Bonds of the City (for General Corporate Purposes), and the Hearing on the Issuance Thereof Public Notice is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the I Ph day of March, 2025, at 6:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $1,000,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition, construction, improvement and equipping of recreational grounds and buildings, parks and the acquisition of real estate therefor. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this day of , 2025. City Clerk, City of Iowa City, State of Iowa (End of Notice) 5 Passed And Approved this 18th day of February, 2025. r Attest: City Clerk Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. Witness my hand and the seal of the Council hereto affixed this 18th day of February 52025. 1 City Clerk, City of Iowa City, State of Iowa (Seal) Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a Notice of Public Hearing (Not to Exceed $1,000,000 General Obligation Bonds) (GCP-3) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: � 2025. Witness my official signature this day of 11� 1��Z , 2025. City Clerk, City of Iowa City, State of Iowa (Seal) 10714.151 4922-3004-1877, v. 1 LocaliQ GCP- 3 Go (�)°� o Iowa PO Box 631851 Cincinnati, OH 45263-1851 GANNETT AFFIDAVIT OF PUBLICATION Notice of Meeting of the City Council of the City of Iowa City, State of Iowa, on the Matter of the Proposed Kellie Grace Issuance of Not to Exceed $1,000,000 General Obligation Bonds of the City City Clerk's Office (for General Corporate Purposes), City Of Iowa City and the Hearing on the Issuance 410 E Washington ST Thereof Public Notice is hereby given that Iowa City IA 52240-1825 the City Council of the City of Iowa City, State of Iowa, will hold a Public hearing on the llth day of March, 2025, at 6:00 P.M., in the STATE OF WISCONSIN, COUNTY OF BROWN Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes The Iowa City Press Citizen, a newspaper printed and published in to take additional action for the the city of Iowa, Johnson County, State of Iowa, and personal issuance of not to exceed $1,000,000 knowledge of the facts herein state and that the notice hereto General Obligation Bonds, for general corporate purposes, bearing annexed was Published in said newspapers in the issue: interest at a rate of not to exceed nine (9) per centum per annum, the 02/24/2025 Bonds to be issued to provide funds to pay the costs of the acquisition, construction, improvement and and that the fees charged are legal. equipping of recreational grounds Sworn to and subscribed before on 02/24/2025 and buildings, parks and the acquisi- tion of real estate therefor. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, Pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written obiec- tions from any resident or property owner of the City to the above Legal Clerk action. After all objections have been received and considered, the Council will at the meeting or at any Notary, State of WI, County f Nf n adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue 9-11 said Bonds. 9.1 This notice is given by order of the My commission expires City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Publication Cost: $43.60 Dated this 18th day of February, 2025. Tax Amount: $0.00 s/Kellie Grace, City Clerk, Payment Cost: $43.60 City of Iowa City, State of Iowa Order No: 11056092 # of Copies: Customer No: 1249729 1 PO #: THIS IS NOT AN INVOICE! Please do not use this form for payment remittance. :VICKY FELTY Nlotary Public ate of Wisconsin Page 1 of 1 Item Number: 7.f. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $900,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Prepared By: Jacklyn Fleagle, Assistant Finance Director Reviewed By: Nicole Davies, Finance Director Geoff Fruin, City Manager Fiscal Impact: Adopted as part of the FY2025 Revised Budget and 2025- 2029 Capital Improvement Program. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: 2025 General Obligation Bonds Project Schedule by Hearing Type Iowa City (151) - Fix Date Proceedings GCP-4 2025A General Obligation Bonds Executive Summary: There are four resolutions for the formal City Council meeting on February 18th that are setting public hearings regarding the issuance of the 2025 General Obligation Bonds. The hearings are being scheduled for March 11th. Attached is a project schedule by hearing for the 2025 General Obligation Bonds. There are four hearings required for the 2025 general obligation bond issue. Background / Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $1,335,100 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $1,335,100 project expense cap and are not subject to reverse referendum. The public hearings for the 2025 General Obligation Bond issue have a total combined issuance amount of not to exceed $14,535,100 for projects totaling $14,325,000. The difference between the two amounts is the estimated bond issuance costs. Prot. # Protect Name 2025 General Obligation Bonds Project Schedule by Hearing Type Description General Essential Purpose Type Purpose Pool General Purpose- HVAC, General Sleeping Purpose - Space, Office Land Remodel Carson Farms Stormwater This project will construct a new lake for P3991 Retention Basin stormwater retention west of Highway 218, Waterways $ 1,900,000 south of Rohret Road. S3946 Court Street Reconstruction This project will reconstruct Court Street from Streets $ 4,400,000 Muscatine Avenue to 1st Avenue. Reconstruction of N. Gilbert Street from the construction limits of the Gateway project just south of Kimball Road to and including the intersection with Brown Street. Improvements to include new sanitary sewer, adjustment and replacement of minor sections of water main and fire hydrants, new storm sewer S3955 N. Gilbert Street Reconstruction extensions, PCC roadway paving on the main Streets $ 2,065,000 corridor of N Gilbert Street, reconstruction of the brick Brown Street and N Gilbert Street intersection, sidewalks on both sides of the street, retaining wall reconstruction and repairs, and private utility undergrounding. The reconstruction of the sidewalk crosswalk at the intersection with Kimball Road is also included. This project will replace both the eastbound and westbound Burlington Street bridges with one new bridge over the Iowa River. In addition, the project will include repair or Burlington Street Bridge replacement of the existing pedestrian S3963 Replacement overpass at Riverside Drive, realignment of Bridge $ 1,100,000 Grand Avenue west of Riverside Drive, reconstruction of portions of Grand Avenue, Burlington Road and Melrose Avenue, and investigation of the feasibility of eliminating the existing dam. Z4406 Fire Apparatus Replacement To ensure an operational fleet of front line and Fire $ 1,700,000 Program reserve fire response vehicles. R4229 City Park Pool Replacement Replace City Park Pool with new outdoor Recreation $ 1,335,000 swimming pool and bathhouse. R4392 Westside Park Land Acquisition This project is to acquire property in the future Recreation $ 1,000,000 growth and annexation areas west of Highway 218 between Rohret Road and Highway 1. Mercer & RALRC HVAC Replacement of Mercer/Scanlon Gym/Entry R4407 Replacement HVAC chiller (1) replacement. RALRC Gym Buildings $ 200,000 HVAC Unit's (2) replacement . This project is to update Fire Station 1 Rehab of Sleeping Areas & sleeping areas, restroom facilities, wellness Z4413 Alerting System Station 1 & room, and alerting stystem. Additionally the Buildings $ 625,000 Third Floor City Hall Remodel project will convert existing Engineering storage space into offices, as well as new paint and carpet throughout the 3rd Floor, as well as replace lighting with LED lights. GO Bond 2025 Project Totals $11,165,000 $ 1,335,000 $ 1,000,000 $ 825,000 Public Hearing Amount $11,300,000 $ 1,335,100 $ 1,000,000 $ 900,000 Items to Include on Agenda For the Council Meeting on February 18, 2025 City of Iowa City, Iowa Not to Exceed $900,000 General Obligation Bonds (GCP-4) Resolution fixing date for a meeting on the proposition to issue. Notice Must Be Given Pursuant to Iowa Code Chapter 21 and the Local Rules of the City. February 18, 2025 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter, Bergus, Moe, Harmsen, Salih, Teague Absent: None Vacant: District C 2 Council Member Salih introduced the following Resolution entitled "Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $900,000 General Obligation Bonds of the City of Iowa City, State of Iowa (For General Corporate Purposes), and Providing for Publication of Notice Thereof', and moved that the same be adopted. Council Member MOe seconded the motion to adopt. The roll was called and the vote was, Ayes: Alter, Bergus, Moe, Harmsen, Salih, Teague Nays: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 25-51 Resolution Fixing Date for a Meeting on the Proposition of the Issuance of Not to Exceed $900,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for General Corporate Purposes), and Providing for Publication of Notice Thereof Whereas, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $900,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose project(s) as hereinafter described; and Whereas, the Issuer has a population in excess of 75,000, and the Bonds for these purposes do not exceed $1,335,100; and Whereas, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. Now, Therefore, Be it Resolved by the City Council of the City of Iowa City, State of Iowa: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the 11 to day of March, 2025, for the purpose of taking action on the matter of the issuance of not to exceed $900,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the acquisition, reconstruction, improvement and equipping of fire stations, pools, recreation centers, community centers and City Hall and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be 3 not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 0 (To be published between: February 19, 2025 and March 1, 2025) Notice of Meeting of the City Council of the City of Iowa City, State of Iowa, on the Matter of the Proposed Issuance of Not to Exceed $900,000 General Obligation Bonds of the City (for General Corporate Purposes), and the Hearing on the Issuance Thereof Public Notice is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 11' day of March, 2025, at 6:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $900,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition, reconstruction, improvement and equipping of fire stations, pools, recreation centers, community centers and City Hall. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this day of 92025. City Clerk, City of Iowa City, State of Iowa (End of Notice) 5 Passed And Approved this 18`h day of February, 2025. M dy or Attest: City Clerk Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. Witness my hand and the seal of the Council hereto affixed this 18th day of February , 2025. City Clerk, City of Iowa City, State of Iowa (Seal) Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a Notice of Public Hearing (Not to Exceed $900,000 General Obligation Bonds) (GCP-4) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: 2025. Witness my official signature this day of f)/10_ Yr , 2025. ?� �AAC_e__ City Clerk, City of Iowa City, State of Iowa (Seal) 10714.151 4929-9268-5333, v. 1 LocaliQ G(,P-- 4 G0 goMb Iowa PO Box 631851 Cincinnati, OH 45263-1851 GANNETT AFFIDAVIT OF PUBLICATION Notice of Meeting of the City Council of the City of Iowa City, State of Iowa, on the Matter of the Proposed Kellie Grace Issuance of Not to Exceed $900,000 City Clerk's Office General Obligation Bonds of the City (for General Corporate Purposes), City Of Iowa City and the Hearing on the Issuance 410 E Washington ST Thereof Public Notice is hereby given that Iowa City IA52240-1825 the City Council of the City of Iowa City, State of Iowa, will hold a Public hearing on the llth day of March, 2025, at 6:00 P.M., in the STATE OF WISCONSIN, COUNTY OF BROWN Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at The Iowa City Press Citizen, a newspaper printed and published in which meeting the Council proposes to take additional action for the the city of Iowa, Johnson County, State of Iowa, and personal issuance of not to exceed $900,000 knowledge of the facts herein state and that the notice hereto General Obligation Bonds, for annexed was Published in said newspapers in the issue: general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the 02/24/2025 Bonds to be issued to provide funds to pay the costs of the acquisition, reconstruction, improvement and and that the fees charged are legal. equipping of fire stations, pools, Sworn to and subscribed before on 02/24/2025 recreation centers, community centers and City Hall. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written obiec- tions from any resident or property owner of the City to the above Legal Clerk action. After all objections have kt �J#A been received and considered, the I Council will at the meeting or at any Notary, State o I, Count kf Brown adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue Ivy] said said Bonds. This notice is given by order of the My commission expires City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Publication Cost: $43.60 Dated this 18th day of February, Tax Amount: $0.00 2025. s/Kellie Grace, City Clerk, Payment Cost: $43.60 City of Iowa City, State of Iowa Order No: 11056116 # of Copies: Customer No: 1249729 1 PO #. THIS IS NOT AN INVOICE Please do not use this form for payment remittance y� VICKY FELTY I\lotary Public State of Wisconsin Page 1 of 1 Item Number: 9.a. CITY OF IOWA CITY COUNCIL ACTION REPORT February 18, 2025 Resolution approving project manual and estimate of cost for the construction of the City Park Pool Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Ben Clark — Senior Engineer Reviewed By: Jason Havel — City Engineer Juli Seydell Johnson — Parks and Recreation Director Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: $18,000,000 Funds for this project will primarily come from the City's Facility Reserve Fund and General Obligation bonding. The potential need for other funding sources will be evaluated after bids are received. Staff Recommendation: Approval Attachments: Renderings Resolution Executive Summary: This agenda item begins the bidding process for the City Park Pool Replacement Project. This item continues the process to replace the 70+ year old City Park Pool with a new pool at the same site. City Park Pool Conceptual Design A was approved by Council as the preferred option after an extensive public input and survey process. The concept design includes six 50-meter lap lanes, a zero -depth entry leisure pool with children's activities, a separate diving pool with low and high diving boards, a new bath house and a separate filter building. The final design has the leisure pool and lap pools separated to provide flexibility for operations. Background / Analysis: The City of Iowa City desires to construct the City Park Pool Replacement Project to provide community recreation and swimming instruction for the community. The project consultant solicited public input through in -person and on-line open houses, focus groups, and public surveys between October 2023 and March 2024. The results of this process were presented to the City Council and Parks & Recreation Commission at an informal work session on May 7, 2024. Phase 1 of the public input included 495 participants at in person "idea generation" sessions and 251 on-line responses to similar prompts. The idea generation information was used to create a limited number of concept plans. Feedback on these plans was gathered through a series of focus group sessions and a statistically valid survey. Marketing and outreach efforts were made to ensure that a wide cross section of the populations participated in the public input process. Project Goals for this project, developed through the public input process, include: • Provide community recreation experiences for a wide range of users. • Provide increased independent accessibility to all water experiences. • Provide shade in several areas of the deck and some in the water areas. • Provide design and operation efficiencies that support the City of Iowa City climate action goals. • Maximize efficiency of lifeguards. • Promote the vision "every child learns how to swim". • Welcome users of all backgrounds with specific attention to facility entry patterns, shower/changing and restroom design. • Evaluate merging of the outdoor park restrooms and year-round recreation programming space in the swimming pool facility. • Limit the construction area generally with the fence line/site plan of the current pool. The final plans expand the footprint of the facility and construction zone into the area to the east of the current pool, ending at the Upper City Park Road. The playground that was in this area will be moved to a new site near the City Park baseball diamonds. Two single user year-round restrooms and a year-round community room are included on the east side of the new bath house. The community room will be used for a combination of recreation programs and community rentals. The HVAC and water heating in the bath house will be accomplished using all electric equipment. This choice, although slightly more expensive at construction, supports the City's Climate Action goals and should lead to lower on -going operating costs. The pool filters and mechanical equipment will be housed in a separate building located on the SE part of the project. Separating this equipment from the public bath house increases safety and efficiency for pool users and City staff. Water and sewer service lines will be replaced through the park to their connection point on the south side of Park Road. City Park Pool Conceptual Design A was approved by Council as the preferred option after an extensive public input and survey process. The concept design included six 50-meter lap lanes, a zero -depth entry leisure pool with children's activities, a separate diving pool with low and high diving boards, a new bath house and a separate filter building. The final design has the leisure pool and lap pools separated to provide flexibility for operations. The three -pool design allows for separated use by various activities, a priority learned during public input. It also allows for the pools to operate independently of each other so that if one must be closed due to contamination or other maintenance needs, the other to would be able to stay open. Pool heaters for each body of water will be bid as alternates. A choice can be made to heat 1, 2, 3 or none of the pools. Increased independent accessibility is made possible through a ramp and stairs into the lap pool, stairs into the diving well and stairs and zero entry into the leisure pool. The final design provides a bather load of 881 swimmers. It will use 39% less water than the current pool. The base bid includes a children's play feature in the leisure pool along with a series of in - ground bubblers. An in -water bench is included along the curved wall on the south side of the leisure pool. There is a 1-meter and 3-meter diving board in the diving well, with space to add a 3rd diving board in the future. A climbing wall for the diving well will be bid as an alternate and can be added in the future if not included in the project. 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A ddd flA d lei id mew —I pp p V, 'j- j p 1 11 -d I I "A CITY PARK POOL CITY PARK POOL REPLACEMENT PROJECT I WILLIAMS CITY OF IOWA CITY PLANNING IOWA CITY, IA ARCHITECT S A "A CITY PARK POOL CITY PARK POOL REPLACEMENT PROJECT I ` WILLIAMS �,oF �I�ACIn PLANNING ��i IOWA CITY, IA ARCHITECT S Prepared by: Ben Clark, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5436 Resolution No. 25-52 Resolution approving project manual and estimate of cost for the construction of the City Park Pool Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above - named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the City Park Pool Replacement account #R4229. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The project manual and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builders of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 25th day of March, 2025. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 1st day of April, 2025, or at a special meeting called for that purpose. Passed and approved this 18th day of February , 20 25 Attest: I �i�� - F>1 v�C' r'_' City Clerk Mayor Approved by City Attorne ' Office (Sue Dulek - 02/13/2025) Resolution No. 25-52 Page 2 It was moved by Moe and seconded by adopted, and upon roll call there were: Ayes: x x x X x x Nays: Harmsen the Resolution be Absent: Alter Bergus Vacant Harmsen Moe Salih Teague