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HomeMy WebLinkAbout2025-03-20 Info Packet1k 00 ®, Mgo CITY OF IOWA CITY City Council Information Packet Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Civil Service Entrance Examination - Landfill Operator IP3. Civil Service Entrance Examination - Mass Transit Operator March 20, 2025 IP4. Civil Service Entrance Examination - Maintenance Worker II - Pools Draft Minutes IP5. Climate Action Commission: March 3 IP6. Historic Preservation Commission: March 13 March 20, 2025 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT March 20, 2025 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule a r City Council Tentative Meeting Schedule ,5 Subject to change AM"Wmf i■ CITY OF IOWA CITY March 20, 2025 Date Time Meeting Location Tuesday, April 1, 2025 4:00 PM Special Formal Meeting City Hall, Emma J. Harvat Hall Work Session 410 E. Washington Street 6:00 PM Formal Meeting Tuesday, April 15, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Monday, April 21, 2025 4:30 PM Joint Entities Meeting Iowa City CommSchool District TBD Tuesday, May 6, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, May 20, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, June 3, 2025 4:00 PM Work session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, June 17, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, July 8, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Monday, July 21, 2025 4:30 PM Joint Entities Meeting City of Coralville TBD Tuesday, August 5, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, August 19, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, September 2, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, September 16, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, October 7, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Monday, October 20, 2025 4:30 PM Joint Entities Meeting City Hall, Emma J. Harvat Hall 410 E. Washington Street Tuesday, October 21, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Monday, November 3, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, November 18, 2025 4:00 PM Work Session 6:00 PM Formal Meeting City Hall, Emma J. Harvat Hall 410 E. Washington Street Tuesday, December 9, 2025 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Item Number: IP2. a CITY OF IOWA CITY "QR T-4 COUNCIL ACTION REPORT March 20, 2025 Civil Service Entrance Examination - Landfill Operator Attachments: Civil Service Entrance Examination - Landfill Operator I r I rimGOA CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org March 11, 2025 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Landfill Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Landfill Operator. Adam Shalla Iowa City Civil Service Commission I�Fc'kWyss, Chair Item Number: IP3. a CITY OF IOWA CITY "QR T-4 COUNCIL ACTION REPORT March 20, 2025 Civil Service Entrance Examination - Mass Transit Operator Attachments: Civil Service Entrance Examination - Mass Transit Operator I l i CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org March 12, 2025 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mass Transit Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mass Transit Operator. Matthew Davis Iowa City Civil Service Commission Rick VVy s, Chair Item Number: IP4. a CITY OF IOWA CITY "QR T-4 COUNCIL ACTION REPORT March 20, 2025 Civil Service Entrance Examination - Maintenance Worker II - Pools Attachments: Civil Service Entrance Examination - Maintenance Worker II - Pools I r I CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org March 14, 2025 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker II — Pools Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker II — Pools. Kevin Washington Iowa City Civil Service Commission Rick Wyss, Chair Item Number: IP5. CITY OF IOWA CITY COUNCIL ACTION REPORT March 20, 2025 Climate Action Commission: March 3 Attachments: Climate Action Commission: March 3 MINUTES IOWA CITY CLIMATE ACTION COMMISSION MARCH 3 — 4:00 PM — FORMAL MEETING EMMA J. HARVAT HALL PRELIMINARY MEMBERS PRESENT: Emma Bork, Jamie Gade, Ben Grimm, Zach Haralson, Nadja Krylov, Wim Murray, Brinda Shetty, Michelle Sillman, Robert Traer MEMBERS ABSENT: Michael Anderson, Angie Smith STAFF PRESENT: Sarah Gardner, Diane Platte, Jane Wilch OTHERS PRESENT: Lizzy Fitzsimmons, Trysten Culler CALL TO ORDER: Gade called the meeting to order at 4:00. APPROVAL OF FEBRUARY 3, 2025 MINUTES: Shetty moved to approve the minutes, Murray seconded, and the motion carried. ANNOUNCEMENTS: Action items from last meeting (staff): • Staff sent commissioners information by email about whether they may participate in Bur Oak's shrub program, whether the MPO uses travel diaries as data collection, and how households are notified of the utility discount program. The email message was included in March agenda packet. Events: • Earth Expo (1-4 p.m. April 5, Robert A. Lee) • Neighborhood Energy Blitz (April 26) • Other events in the community (commissioners) o Shetty shared information about the Earth Month Hub (https://sustainability.uiowa.edu/earth-month) offered by the Ulowa Office of Sustainability. Additionally, a 4,000-tree planting project is happening on Arbor Day. • Recordings of the State of the City Address and Inclusive Transportation discussion posted to City's YouTube channel OLD BUSINESS: • Call for two volunteers to serve on Climate Action Grants scoring committee o Krylov and Shetty volunteered to serve. A 2-hour meeting will be scheduled by Bissell. NEW BUSINESS: Proposed reusable food container grant • Gardner summarized the memo from the agenda packet. Climate Action Commission March 2025 Page 2 of 5 • Shetty asked if the same container would be used for all the businesses that participate. Gardner clarified that the City would only provide funds; restaurants would get to choose what containers they buy. • Krylov asked about food events that the City is involved in, like the Farmers Market, and whether those vendors would use compostable or reusable containers. Gardner said there was no program specific to the Farmers Market but participating vendors would be welcome to apply to the reusble grant program. Krylov asked if the City could incentivize vendors to utilize reusable containers. Gardner and Wilch described previous efforts and challenges encountered, noting it is an ongoing process to find solutions. Discussion of Compost Facility Expansion from Resource Management • Wilch described the planned expansion of the compost facility with grants from the Iowa DNR and the EPA. Goal is to increase capacity of the facility, expanding from 15k to 20k tons per year. Currently in the design stage of the new facility. Construction is projected to begin in the fall. • Grimm asked about capacity. Wilch explained the expansion would allow more programming to be added, such as outreach to restaurants, additional curbside customers, etc. • Sillman asked about compost turners and Wilch described how this new equipment would speed up the decomposition process. • Traer asked if UIHC waste is hauled for composting. Shetty answered that Ulowa uses WasteManagement, a third -party hauler, to collect compostable waste. Wilch noted that 10% of the material currently at the compost facility is food waste; most is yard waste. • Krylov asked if the finished compost is sold to help fund the program. Wilch explained it is $20/ton and is available for residential or commercial landscaping use. Discussion of Environmental Management System (EMS) Objectives and Targets from Resource Management • Every landfill in Iowa is required to participate in comprehensive planning. One option to fulfill that requirement is to opt into the Environmental Management System (EMS) program, which is focused on continuous environmental improvement, and is managed by a core team of city staff. • EMS goals ("Objectives") are identified for six categories for the landfill: o Hazardous Material Objective and Target for Iowa City is related to medical sharps containment o Organics Management Objective and Target for Iowa City is related to the compost facility o Water Objective and Target for Iowa City is to spread leaves over the landfill o Greenhouse Gas Objective and Target for Iowa City is to reduce transportation emissions related to cardboard transport by installing a cardboard compactor at the Sturgis Ferry recycling center o Recycling Services Objective and Target for Iowa City is to divert more roof shingles away from the landfill o Environmental Education Objective and Target for Iowa City is related to proper disposal of e-bike and electric scooters batteries Climate Action Commission March 2025 Page 3 of 5 • Each objective gets a metric ("Target") attached to it. Depending on the selected objective and target, the timeline for achieving the target can be set for a single year, multi -year, or ongoing. • Wilch shared an example EMS Objectives and Targets sheet and explained the different components. o "Aspects and Impacts" is a list of priority topics that guide the future drafting of the next year's Objectives and Targets. Every spring staff scores the list of Aspects and Impacts to identify what is a priority and where programming might be needed. o EMS offers many check -ins, including an annual report, internal audit and an external audit to gauge progress. • Commissioners asked questions about the roof shingle recycling program and related construction and demolition materials recycling programs. Wilch shared that they work with LL Pelling to turn the shingles into a road surfacing product. • Haralson asked about opportunities to pull demolition and construction material diversion into the regional climate planning process. Wilch shared there are regional conversations taking place between area landfills around that and compost expansion. • Krylov asked about the impact of current federal funding uncertainty on the program. Wilch said it was difficult to estimate because at the moment the funding is just paused but not eliminated, but staff are considering possible alternative options should the funding be rescinded. Wilch noted Resource Management has the $100,000 commitment for the compost turner from the Iowa DNR regardless of any federal funding uncertainty. • Gardner outlined a potential process going forward in which the Commission and staff could work together to identify one objective for each section of the Climate Action Plan and could then set a related target to track over the course of a fiscal year. She noted they could use a simplified format of the EMS sheet Jane shared. Staff could help identify is a baseline number to track against or see if there might be a working alternative where a baseline does not exist. • Gardner suggested they could begin with the Buildings section, and could start by identifying top priorities in that section to help narrow down the possibilities as to what might make for a good Objective and Target. After that they could move on to the Transportation section. She suggested leaving aside Waste, as that is already covered through Resource Management's own EMS process. After that they could take a look at Sustainable Lifestyle and decide if they want to have a metric attached to that, or if it would make sense to circle back to the earlier categories and add a second Objective and Target given that the Buildings and Transportation sections are where the real greenhouse gas reduction possibilities are. • Commissioners asked questions about how metrics would be developed. Traer asked if it would make sense to base objectives on things already being measured or identify things that should be measured but currently are not. Gardner suggested it could be either, noting some things are measured by staff currently because there hasn't been an opportunity to do so or another entity is measuring it, while other things aren't measured because it would be very difficult to do so. She encouraged the Commission to think broadly about the possibilities and said staff can then investigate what might be possible. She noted the value of the EMS process is that it provides guidance to articulate what can be measured by also what is it we are trying to achieve in measuring it. Ultimately, the goal is not simply to measure something but to drive progress on the city's climate action goals. Climate Action Commission March 2025 Page 4 of 5 • Sillman asked if the process was to identify desired outcomes and work back to set the target, and Gardner confirmed that is an approach they can take. Wilch said the process is designed to drive continual improvement and show how that was achieved. She confirmed that they often change measurements from year to year. Gardner shared that this could be the process for future Commissions, to determine whether they want to continue a prior measurement to continue working in that direction or whether, having initiated an action by setting the measurement, they want to then set a new measurement to drive new efforts. • Krylov asked if the goal would be to measure the thing that has the biggest climate change impact or measure the thing that is easiest to measure. Gardner clarified that the measures should be things connected to Iowa City's Climate Action Plan, but beyond that it could be either something that has a big impact or is easily measurable. Wilch noted that under the EMS framework, once and Objective and Target is set, it can then be further broken down into and organized structure of action items to help achieve the desired outcome. • Wilch described a process used by Resource Management to score different possible objectives, in which each is assigned a score based on how much control or ability there is to achieve the outcome, how much impact the outcome would have, and whether it would cost or save money. Scores are averaged together from staff members with a variety of perspectives and expertise to narrow the field of possible objectives and targets. Gardner offered one possible way to proceed, if the Commission desired it, would be to identify priority areas first and then staff could try scoring the possible actions and bring those scores back to the Commission to help pinpoint the desired objectives. She also noted another possibility, in which the Commission identifies an objective based on an item in the plan that has not had much traction as a way of trying to move that item forward. • Sillman shared that EMS seemed like an interesting process that provided a systematic way of approaching potentially daunting tasks, and going through the process could be informative. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: • None RECAP: Confirmation of next meeting time and location: • Monday, April 7, 4-5:30 p.m. Emma J. Harvat Hall Actionable items for commission and staff: Staff will include a report from the CAAP Buildings section (actions to date) in the agenda packet for the next meeting. Staff will share with commissioners some possible dates for tours of the Landfill and Compost Facility. ADJOURNMENT: Sillman moved to adjourn, Traer seconded, and the motion carried. Meeting adjourned 5:19. 4 Climate Action Commission March 2025 Page 5 of 5 CLIMATE ACTION COMMISSION ATTENDANCE RECORD 2024-25 W A V1 0) CO l0 �' O F-� N F-� N W NAME TERM EXP. A N N N O\i N W N U, N W N N N 0 N Q\i NJ W N W N A A A A A A A N A A cn cn Ln Michael 12/31/2025 X O/ O/E X O/E X X X X X X O/E Anderson E Emma Bork 12/31/2026 O/E X X Michal Eynon- 12/31/2024 X X X X O/E X X X X Lynch John Fraser 12/31/2024 X X O/E X X X X O/E O/E Jamie Gade 12/31/2025 X X X X X O/E X O/E X X X X Ben Grimm 10/31/2026 O/E X X O/E O/E X X X X X O/E X Zach Haralson 12/31/2025 X X X O/E X O/E X X X X X X Nadja Krylov 12/31/2026 X O/E X Wim Murray MiclAmerican X X X X X X X X O/E X O/E X Rep Michelle Sillman 12/31/20025 X X O/E X X X O/E X X X X X Brinda Shetty UI Rep X X X X O/E X X X X X X X Angie Smith 12/31/2025 X X X X X X O/E X X X X O/E Gabe Sturdevant 12/31/2024 X X X O/E X X X O/E X Robert Traer 12/31/2026 X X X KEY: X = Present 0 = Absent 0/E = Absent/Excused NM= No Meeting * No longer on Commission Item Number: IP6. a CITY OF IOWA CITY "QR T-4 COUNCIL ACTION REPORT March 20, 2025 Historic Preservation Commission: March 13 Attachments: Historic Preservation Commission: March 13 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION MARCH 13, 2025 —5:30 PM —FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Margaret Beck, Carl Brown, Kevin Burford, Andrew Lewis, Ryan Russell, Jordan Sellergren, Christina Welu-Reynolds, Frank Wagner, Nicole Villanueva, MEMBERS ABSENT: Deanna Thomann STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Karen Leigh CALL TO ORDER: Lewis called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATE OF APPROPRIATENESS HPC25-0002: 1025 Woodlawn Avenue - Woodlawn Historic District (rear demolition and new addition Bristow stated this house is located in the Woodlawn Historic District and it's a contributing property. This was Commissioner Wagner's family's home and now has a new owner. The house has a main hipped roof that has gable projections in three directions, and then a two-story extension off the back. The architecture style is called Stick style, partly because of all of the ornamentation: there is a band board across the top of the second -floor windows and across the top of the first floor windows, there's a narrow lap siding and corner boards, and there is shingle that is forming the frieze board all the way around the top of the house. The gables have an elaborate barge board and some of the Stick style detail in the gable peak. Additionally, each of the projecting gables have a half-moon style window. She pointed out that between the band board that's at the top of the first -floor windows and the sill of the second floor windows, there is a section that has a half -cove shingle and not the same fish scale as above, it's a slightly different pattern. The rest of the house has large double hung windows and there is an elaborate front porch that wraps around the west side and has a Chinese lattice frieze. Bristow stated this house, with the one-story rear projection that is to be replaced, is visible on the oldest Sanborn map of the area so they are unsure exactly when it was constructed, but it's in a slightly different style and it's not a finished structure on the inside and has had some remodeling over time. Located on the back of the house, it has a clipped gable with board and batten siding. The window pattern is a completely different style, likely in place by at least 1920 if not before. Bristow noted the interior of the one-story addition is not in good condition and there are some holes in the roof, and it is basically an unfinished structure on the inside. The owner was talking about it as like a canning shed where they could keep canned goods and stuff like that. It is also a step down from the rest of the house as well. The proposal is to remove that structure in its entirety and build a new one-story structure that'll have a laundry, bath and mud room area. Bristow also noted it's interesting that on the west side of the house HISTORIC PRESERVATION COMMISSION March 13, 2025 Page 2 of 8 there's a different Stick style ornamentation in the frieze board and on the detail of the one-story projecting bay. Bristow next shared the assessor sketch of the house pointing out the one-story section and that on the assessor's photo the east side of the structure is aligned with the east side of the house. She stated that normally if they were to remove this portion, they would want to replace it with an addition that is set in on both sides. However, in order to maximize the space, the recommendation is to go ahead and have this in line as it has been for over 100 years already. The west side will still be set in but not quite as much as it is currently, it will be about one foot bigger. The recommendation from staff would just be that it is set in enough that the roof will terminate at the corner board and not project beyond to match the others. The plan is to have double doors on the east side and there would be two windows on the west side, a pair of windows on the south (which is the back of the house) and then it will be open to the rest of the house on the north. From the rear elevations it shows that they will match the corner boards, the water table, the lap siding. Bristow is unsure if they would use wood or a smooth cement board or Hardie boards, staff feels any of those would be appropriate as long as they are smooth. The windows would match the historic windows on the house, Bristow noted the proposal had a triangular window in the rear facing gable however the staff recommendation would be to match the gables on the house and use a half-moon window. It would also be appropriate just to have maybe a small square attic style window in that location if the owner prefers. Bristow stated the main roof on the house is called a gable on a hip roof, and a hip roof is like a pyramid and slopes in all four directions. She stated it can be extended so it's longer with a central ridge and still have slopes in all four directions. If they want to get light into that attic they can extend the ridge further to make a flat area of wall to put a window in it. This is the gable -on -hip as shown in the triangular windows here. From the east elevation Bristow noted they're showing the house has a stone foundation and they've talked about doing something similar to that and staff just would need to know from the applicants what exactly they want to do. Bristow explained since this is an addition they could do anything from a rock - faced concrete block or put some kind of a stone facing on it. She stated while they usually like to match foundations, it's hard to match a stone foundation so the foundation material is open as long as it's not a smooth concrete or something like that. Bristow pointed out the east side won't have any windows, it will just be lap siding, but it does show a pair of doors. The rest of the house has a band board at a certain height at the top of the doors and windows and all doors and windows come to the height of that band board so staff would recommend that these doors do that too. Staff suggests that the doors are the same height as the others on the exterior of the house, and whether or not it is a pair of doors or a single door doesn't really matter. The guidelines recommend that all the doors and windows are trimmed the same, preserving similar pitches and to retain the corners of the building, to match the window types, sizes and matching a window pattern. Bristow stated it appears from the application that the windows will match fairly well. Bristow next reviewed the guidelines about demolition since they are demolishing a part of a historic structure. However because that portion does not match the rest of the house and it's in poor condition the new owner has a desire for construction so that she can have actual living space and make it a permanent part of the house and have it match the rest of the house. Staff recommends approval a Certificate of Appropriateness for the project at 1025 Woodlawn Avenue as presented in the application with the following conditions: The new gable peak matches the other gables on the house, instead of the gable -on -hip roof. The west roof overhang terminates at or before the corner of the historic house and is verified in HISTORIC PRESERVATION COMMISSION March 13, 2025 Page 3 of 8 drawings. Foundation, window and door product information is submitted for approval. The new door opening is revised to match the height of existing doors. Karen Leigh (1025 Woodlawn Avenue) purchased the house in May 2023 and stated it is her dream house, except for that back portion which is an abomination. Additionally, she believes it was an abomination the day it was built, it is her understanding it was a canning shed where they did canning and there was a big stove and a summer kitchen back there. To comment on the staff recommendations, she has issues with three out of four of them. Leigh noted there's one gable peak on the east side that is much simpler and does not have the protrusion or the Stick style ornamentation. The other three gable peaks that exist on the house are just much too heavy for the proportions of this proposed addition so she would very much prefer to have that triangular window as it would add a lightness, not only to the appearance but more light to the interior of that space. She is hoping to get some passive solar energy to heat that space. Then regarding products, she is happy to submit and comply with whatever the regulations are but as far as the new door opening revised to match existing doors the only existing door on that side is on that small back kitchen porch and it's higher than the proposed roof line of the addition so she is unsure how it would match. Her salvage doors are not that tall but has also talked about having a Simpson door product manufactured that would match. Bristow stated they could look at something like that or potentially Leigh could have the frame made so that maybe there was a transom above the salvage doors. Leigh next discussed condition number two, about the west overhang terminates at or before the corner of the historic house. She really doesn't want that east side to just be one long continuation, it's 28 feet, as it is right now and she's proposing to add two feet. She noted it's got a real Motel 6 vibe to it that she would really like to get away from and would like to have that inset even if it was six inches. Bristow stated it would be fine to have it inset. Leigh stated a lot of time and effort has gone into that floor plan, because there are not only features that she wants to have on the outside, but there are features she wants to have on the inside. For instance, there is an old granite sink top that she'd like to incorporate into that bathroom and it's very wide. She'd also like to have the light that's coming through there because that's a very dark corner of the house and there are no windows on the south to have light. The light coming in is coming all the way into the east side and go all the way to the hall but in order to achieve that there's going to be an overhang of 11" on the west side where there is currently no overhang. Leigh stated however that 11" is not visible from the street view, it's behind the two story that incorporates the bay on the west side, and it would minimize the overhang that already exists on the east side that's currently 17" as it would be 11" and that would give her the width to have enough space for a washer/dryer, the layout of the bathroom as she would like to see it, and a hallway that meets construction standards. Sellergren asked for clarification about the overhang. Bristow explained what Leigh is proposing is to actually set the addition in on that side so that it'll only extend 11" and the corner will be exposed to the house which would be closer to the guidelines than the existing condition, and then the other side would have the same 11" overhang in order to have the addition centered. Leigh confirmed she would like to center the addition on the back of the house as the symmetry appeals to her but to do so would leave 11" of overhang on that side. Lewis asked if the guidelines only specify wall, or is it also overhang. Bristow stated the guidelines talk about preserving the original walls and vertical corners that define the massing of a historic building. The reason that they usually terminate the roof is to avoid some of the things that they have seen HISTORIC PRESERVATION COMMISSION March 13, 2025 Page 4 of 8 happen like if they have a roof that comes down and suddenly has an awkward projecting triangle of siding, or they have a hip roof that then has to wrap around the corner three dimensionally, so they typically avoid those kinds of situations. On this house it's been covered for so long, it just sticks out. To center the addition there are concerns but a portion of the house will block that from view and it doesn't actually violate the guidelines. They would want to be sure to maintain the horizontal lines, per the guidelines they want the east and west gutters to be at the same height as the bump out, because that's the horizontal line that they need to match and they wouldn't want them to extend lower than that or have it higher, it has to match that height. Leigh stated the problem with that is that the entire addition would have to be taller and the only thing she loved about the old addition was the proportions of it in scale to the rest of the house. If she is to make it taller then she is going further up into that fish scale band that's on the south side. Bristow noted the Commission can make an exception to the guidelines, but here they have a guideline where the height of this frieze would match the eave and that's a prominent part of the guidelines. Leigh stated she noticed as she walked down the alley on her side of Woodlawn the additions and windows that have been done in relatively recent years, their horizontal lines are lower than the original lines. For example, the house directly to the east of her, their last addition has everything significantly lower, with the exception of the water table and the drip cap, and that she would like to have it the same height, but everything above that she doesn't want that addition to be that tall. Sellergren asked if there are any drawings that compare what Leigh is hoping to do to demonstrate the difference. Leigh stated she has photographs on my phone. Sellergren would like to see drawings of the complete addition, completed drawings of the addition in context of the rest of the house, to see how the horizontal lines would work out. Bristow stated photographs on a phone are not sufficient they need drawings to evaluate and if needed they can defer it to another meeting so the applicant can produce drawings. Beck asked if what Leigh is describing will require an exception and would the Commission have to vote on that. Reynolds stated personally, she is receptive to what Leigh is describing, it's just simply a matter of making sure that if the Commission does need to approve this they would need a different illustration to make sure that they go through the proper channels. Leigh stated to make sure she is understanding what Beck wants, would it be the south side of the original house with the addition on it where there would be a deviation. She also noted some of those interior rooms are going to end up being 5' by 8' and to have a 10' ceiling those proportions would just be ridiculous, it'd be like standing in a shoe box on end. Sellergren would like to see drawings and/or elevations from the east and west side so they can see what the horizontal lines will look like. She feels they need more information in the argument to make the exception. Bristow stated it's the top guideline, the one in question as far as the horizontal lines. Based on what Leigh has described here at the meeting they have a few things that are not necessarily shown accurately in the drawings. One, what happens with the door and the door height, and two what happens with the eave condition. Bristow stated typically they do ask for a drawing that shows a portion of the existing house and how the addition ties in as an elevation drawing. That is done to show HISTORIC PRESERVATION COMMISSION March 13, 2025 Page 5 of 8 they're matching the window patterning and that they match the same height, size and scale, and then match the trim lines and such. Therefore, either the Commission writes an approval that says these things will be matched, or if they really want to evaluate whether or not it's okay to make an exception of the guidelines because they're not going to match, that's when they might want to have another drawing. Brown asked then can they request a normal and customary drawing that they see for most projects that come before them. Bristow replied yes, any time the Commission needs to see more information is common to defer the project until that's given. Brown asked if there is a concern with being able to provide those drawings. Leigh noted this was such a simple addition she didn't feel it needed those drawings. Sellergren stated it's a very prominent historic home in a very prominent historic neighborhood, so they really have to be careful. Leigh stated it is her understanding because this is on the backside of the house and nothing is visible from the street view, that those kinds of exceptions were acceptable. Reynolds noted it states matching key horizontal lines and this is the back of the house so she doesn't see this as a key horizontal line and thinks the argument is about the scale, that if they go up too high up, it's going to go into that and that's going to look worse. It's not about the bump outs on the house, there's two bump outs before that back section and it's not going to be seen and it's not going to be that much lower than the other sight lines so she would have no problem approving this to have that roof a little bit lower. This is obviously a homeowner that is very particular about this house and this is well thought out. She noted they're not trying to set a precedence, but this is also what they're supposed to do and are supposed to look at something like this and if it makes sense not to have it go higher to not force it. She wouldn't want an addition that small to have a 10' ceiling in it, that wouldn't work. Looking down the side of the house they can see that there's a bump out, and then there is the addition, no one is going to see that roof line from the front of the house. Personally, she doesn't have any issues as a member of this Commission to approve lowering that sight line lower. Beck agrees, but it was just simply a question about procedure and if it rises to the level where it requires an exception and what do they routinely ask for to grant exceptions. Bristow stated they routinely ask for an addition to show a portion of the house, because there are no dimensions on this drawing so they don't know where that ridge line hits. Sellergren stated she can't vote based on the drawings provided, it's just not enough information. She can't make a logical decision based on what they've seen. Sellergren thinks they could defer to the next meeting and have the applicant bring in another drawing. A lot of them would feel a lot more comfortable with that, they need more to work with and more information than they have right now. MOTION: Sellergren moves to defer to a point where they have more thorough drawings. Brown seconds. Beck feels like in the case of significant disagreement, the prudent course of action is to defer it, rather than try to push anything through tonight. Brown noted they don't have to have consensus, but don't need one to vote. He is concerned if asking HISTORIC PRESERVATION COMMISSION March 13, 2025 Page 6 of 8 for additional drawings puts an excessive burden on an applicant, they now need an architectural drawing when they weren't planning on doing one. They might be able to comply with all but one exception based on what was shown tonight but it does seem reasonable to him for them to ask for a more complete drawing like they see with most projects, even if it's a hand drawn on graph paper, just something that shows the existing house and the change. Reynolds noted the only question is the height of the roof line coming down, everything else was spelled out like what materials they're going to use, etc. It's just the addition is kind of wonky to the one side and it's going to get centered, and it's going to look just like that with the materials listed. She stated it's just the roof is going to be lower and her vote is based on the fact that because it's the back of the house. She feels it is probably going to be within inches to possibly a foot. This is somebody who cares very much about the home and wants to preserve it, and this Commission needs to work with people to make that happen. Sellergren feels if this is an exception then she needs to see the correct drawings with dimensions. Russell agreed and said with just pictures it's hard to see where those lines will be and needs architectural drawings. Brown added they have had cases like this in the past where they had a well-intentioned homeowner and with all of the care for the house and the project and the historic neighborhood and so on, and they are still cautious about making a motion and then approving a motion that allows a broad interpretation. His concern is if they proceed with a project where they don't have a good idea of what it will look like in conjunction with the rest of the structure then does that open up for approval of some other project where they also can't quite see what it is, and that outcome will not be as nice as what this one will be. Bristow stated she often asks for a drawing that showed the rest of the house, however she was sick for a week that there was limited time. Beck noted staff had a motion for the Commission to consider, and then there was some rethinking of what was proposed. Sellergren asked can staff and the property owner work together between now and the next meeting and develop and work on new drawings and a more thorough example, so the Commission actually has something that gives more information with regarding the guidelines that they can vote on. Beck stated Brown's mention of precedent is a good one. There's been some reasonable back and forth in the room, there was staff recommendation, the applicant had some input, individual people on the Commission have expressed receptiveness to all of this so it's simply a matter of treating everyone fairly when they ask for an exception. A vote was taken and the motion passed 9-0. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect -Chair and Staff review: HPC24-0102: 611 North Governor Street- Goosetown/Horace Mann Conservation District (siding and trim repair and replacement): Bristow stated this is the Weatherby house at 611 North Governor Street and it is just basically a HISTORIC PRESERVATION COMMISSION March 13, 2025 Page 7 of 8 painting and repair project. There's some siding and trim that has deteriorated that'll need to be replaced, and an overall painting project, the Historic Preservation Fund is helping with this project. HPC25-0005: 317 Church Street - Northside Historic District (addition of two bath vents and one laundry vent): Bristow stated this was just the installation of some vents in the rear portion of the house. CONSIDERATION OF MINUTES FOR FEBRUARY 13, 2025: MOTION: Wagner moves to approve the minutes of the Historic Preservation Commission's February 13, 2025, meeting. Villanueva seconded the motion The motion carried on a vote of 9-0. COMMISSION DISCUSSION Work Plan Update: Bristow stated she is hoping to take time very soon to start doing the map updates that Kevin Boyd had gone through when he was chair of the Commission for the Northside. This will give them some ideas about properties that might change classification. Brown asked how a property changes classification. Bristow stated for many reasons, a house can have alterations removed and bring back historic character to make it contributing. Also houses that were considered non historic because they were built in 1948 would be historic now and it could just be a matter of are they noncontributing because they don't fit the story the district, probably. She stated there could then be other things to make a house go from contributing to noncontributing, but there is less of that. Bristow will begin working on this and if it's something where she finds a way that maybe the subcommittee could do a little leg work, she might reach out, otherwise she will do the work in looking at the properties and then come back with a report for the Commission with the proposed changes. ADJOURNMENT Sellergren moved to adjourn the meeting. Wagner seconded The motion carried on a vote of 9-0. The meeting was adjourned at 6:37 pm HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2024-2025 TERM 4/24 5/22 6/13 7/11 8/8 9/12 10/10 11/14 12/12 1/9 2/13 3/13 NAM E EXP. BECK, 6/30/27 X X X X X X O/E X X X X X MARGARET BROWN, 6/30/26 X O/E X O/E O/E X X X X X X X CARL BURFORD, 6/30/27 --- --- --- X X X X X X X O/E X KEVI N LEWIS, 6/30/26 X X X X X X X X X O/E X X ANDREW RUSSELL, 6/30/27 --- --- --- O/E X X O/E X O/E O/E X X RYAN SELLERGREN, 6/30/25 X X X X X X X X X X X X JORDAN STORK, NOAH 6/30/24 X X X --- --- --- --- --- --- --- --- --- THOMANN, 6/30/26 X X X X X X X X X X X O/E DEANNA VILLANUEVA, 6/30/25 X X X X O/E X X X X O/E O/E X NICOLE WAGNER, 6/30/26 X X X X X O/E X X X X O/E X FRANK WELU- 6/30/25 O/E X O/E X X X O/E X X X X X REYNOLDS, CHRISTINA KEY: X = Present O = Absent O/E= Absent/Excused --- = Not a member