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Home My WebLink About2025-05-06 ResolutionItem Number: 6.b. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution authorizing Fiscal Year 2026 pay plan for AFSCME employees. Prepared By: Karen Jennings, Human Resources Administrator Reviewed By: Geoff Fruin, City Manager Chris O'Brien, Deputy City Manager Fiscal Impact: Wages are anticipated to fall within fiscal year 2026 budget parameters. Staff Recommendation: Approval Attachments: Resolution AFSCME Pay Plan FY26 AFSCME Job Title List FY26 Executive Summary: The current AFSCME collective bargaining agreement, effective through June 30, 2026, included a limited re -opener in the final year. The City participated in collective bargaining with AFSCME in accordance with Chapter 20 of the Iowa Code. The parties participated in a bargaining session on March 11, 2025 and reached a tentative agreement (TA). The tentative agreement is subject to both City Council approval and union ratification. The City was notified on April 8, 2025 that the union ratified the TA. City Council approved the TA on April 15, 2025. Background / Analysis: The AFSCME contract limited re -opener for fiscal year 2026 was voluntarily settled. Negotiated wage adjustments provide for a 2.75% across the board increase in July 2025. The fiscal year 2026 AFSCME pay plan is attached. The position listing included in the AFSCME contract which identifies AFSCME positions by pay grade has also been updated to reflect position changes that have been approved by City Council since the current collective bargaining agreement was approved by Resolution 21-111 on May 4, 2021. Prepared by: Karen Jennings, Human Resources Admin,brator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5025 Resolution No. 25-96 Resolution authorizing Fiscal Year 2026 pay plan for AFSCME employees Whereas, the City of Iowa City (hereinafter the City) and the American Federation of State, County and Municipal Employees Local #183, AFL-CIO (hereinafter the Union), through their designated bargaining representatives, have negotiated a fiscal year 2026 limited re -opener of the collective bargaining agreement in effect from July 1, 2021 through June 30, 2026, and Whereas, the re -opener settlement resulted in an updated pay plan for AFSCME employees for fiscal year 2026 a copy of which is attached to this resolution; and Whereas, the City desires to authorize the negotiated FY26 pay plan, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services. Now therefore be it resolved by the City Council of the City of Iowa City, Iowa that the fiscal year 2026 AFSCME pay plan be authorized. Passed and approved this 6th day of�May `�( 2025 M or Approved by Attest: 0 ° �hLl �' City Clerk City Attomey, office (Jennifer Schwickerath — 04/17/2025) It was moved by Moe and seconded by adopted, and upon roll call there were: Ayes: Nays: Rarmsen the Resolution be Absent: Alter Bergus Harmsen Moe Salih Teague Weilein AFSCME PAY PLAN R26 )July 6, 2025) APPENDIX C-5 Page 1 l5%ATB PAYGRAOE: STEP STEP STEP STEP STEP STEP 1 Custodian - Government Buildings Custodian Library 2 Cashier Parking MWI- Transit MW I - Library Animal Center Assistant Receptionist -Senior Cents MW I - Pools Communications Aide Public Works Aide Housing Receptionist 3 Cashier -Revenue MWI - Water Customer Service Statehouse Operator Water Services Clerk MW I - Water Plant MWI - Landfill 4 MWI Refuse MW 1-Streets ❑brary Clerk Animal Care Technician MW I - Wastewater Treatment RAW I -Athletic Fields MW I - Parks MW I -Forestry Recreation Assistant Development Services Assistant Animal Center Assistant It Purchasing Assistant Volunteer Program Asst - Animal Sem MWI- Parking Parking Enforcement Attendant 6 MW II - Parks MW 11-Transportation Services MW II - Transit MW II -CBO MW It Forestry MW II - library MW Il - Horticulture MW II - Pools MW 11 -Cemetery $ 20.72 $ 2K25 $ 23.96 $ 2483 $ 2558 $ 26A9 $ 1,657,60 $ 1,860,W $ 1,916.80 $ 1,986.40 $ 2,04640 $ 2,119.20 $ 43,092.60 $ 48,360.00 $ .9,836.80 $ 51,64640 $ 53,206.40 $ 55.099.20 $ 21.35 $ 23A6 $ 2483 $ 25.58 $ 26.49 $ 22.32 $ 1,21N8.00 $ 1,91680 $ 1,98640 $ 2,046.40 $ 2,119.20 $ 2,189.60 $ 44,408.00 $ 49,836.80 $ 51,646.40 $ 53,206.40 $ 55,099.20 $ 56,929.60 $ 22.0 $ 24.83 $ 25.58 $ 26.49 $ 22.32 $ 28.32 $ 1,767.20 5 1,986.40 $ 2,046.40 $ 2,119.20 5 2,18960 $ 2,20.60 $ 45,947,20 $ 51,64640 $ 53,206A0 $ 55,099.20 $ 56.929.60 $ 58,905.60 $ 22.84 $ 25,59 5 26A9 $ 22.32 $ 29.32 $ 29.41 $ 1.927.20 $ 2,04640 $ 2,119.20 $ 2,189.60 $ 2,265,60 5 2,352.80 $ 47,50)20 $ 53,206.40 $ 55,099.20 $ 56,929.60 $ 58,905.60 $ 61.172.90 5 2320 $ 26.42 $ 27,23 5 28.13 $ 29.15 $ 30.09 $ 1,89600 $ 2,117,60 $ 2,178.40 $ 2,25040 $ 2,332AG $ 2,407,20 $ 49,2%W $ 55,051.60 $ 56,638.40 $ 58,510.40 $ 60,632.00 $ 62,582.20 AFSCME PAY PLAN FY26 (July 6, 2025) APPENDIX C 5 Page 2 PAYGRADE: STEP STEP STEP STEP STEPS STEP 6 Buyer I - Equipment $ 24.44 $ 2].3] $ 2832 $ 29A1 $ 30,39 $ 31.45 Community Service Officer $ 1,955.20 $ 2.189.60 $ 2,265.60 $ 2,35280 $ 2,431,20 $ 2,516.00 Library Assistant l $ 50,835.20 $ 56,929.60 $ 59,905.60 $ 61,172.80 $ 63,211.20 $ 65,416.00 Mass Transit Operator Buyer I - Purchasing Police Records Technician CSO - Station Master CSO- Support Services Assistant Communications Creative Assistant ] Library Assistant ll $ 25.31 $ 29.32 $ 29.41 $ 3039 $ 31.45 $ 3258 MW 11-Refuse $ 2,024.80 $ 2,265.60 $ 2,352.80 $ 2,431.20 $ 2,516.00 $ 2,606,40 MW 11- Wastewater Treatment $ 52,W.80 $ 58,905.60 $ 61,172.90 $ 63,211.20 $ 65,416.00 $ 67,761 Parts/Oata EntryClerk Transit Program Assistant - Community Development Operations Assistant - Senior Center Senior Clerk/Typist- Wastewater Housing Assistant May II - Water Distribution Animal Services Officer C5O-Evidence Signs & Pavement Makings Technician MW 11- Water Service Customer Service Representative - Revenue Customer Service Representative -Transportation Services/Resomte Management M W II - Eastside Recycling Center Senior Clerk/Typist- Streets 8 laboratory Technician - Wastewater $ $ 29.41 $ 31,20 $ 31.05 $ 32.58 $ 33.78 III $ 97.00 $ 2,35280 $ $ $ $ 2702,40 MWAssistant MWIII-Forestry $ 4,267.20 54,26]10 $ 61,iB.80 3,211,20 $ 63713.20 5,416.00 $ 65,016.00 7,766,40 $ 6J,Jfi640 $ ]0,262.d0 MW 11-Streets MW III - Cemetery MW III - Parks Senior Accounts Clerk - Accounting MWIII- Refuse Housing Inspector Assistant MW III- Water Service Parts/Inventory Clerk - Equipment LaboratoryTecholdan- Water Maria Production Assistant Community Outreach Assistant Communications Techma.m - Cable TV 9 BUYer 11 $ 26.93 $ 30.09 $ 31.15 $ 32.23 $ 33.34 $ 34.55 Mechanic l- Equipment $ 2,154Ao $ 2,407.20 $ 2,492.00 $ 2,578.40 $ 2,66710 $ 2764.00 Senior Engineering Technician $ 56,014.40 $ 62,58730 $ 6479300 $ 67,038.40 $ 69,347.20 $ 71,864.00 Senior library Assistant Housing Program Assistant Landfill Operator landfill Operator - Heald Equipment Construction Inspector I MW III - Government Buildings AFSCME PAY PUN FY261July 6, 2025) APPEN DIN C-5 Page 3 PAYGRADE STEP STEP STEP STEP STEPS STEP 10 Housing Office Manager Maintenance Operator Wastewater TPO- Wastewater Treatment TED- Water Maintenance Operator - Water Utility Billing Coordinator Sr Library Assistant- Page Supervisor 11 MWIII-Streets MWIII Wastewater Collection Mechanic II Equipment IT Supgmt Specialist Library Mechanicll-Transit M W III - Lead Sweeper Operator Electrician -Traffic Engineering MW III- Water Distribution Electrician - Wastewater Library Public Relations Specialist Electronics Technidan -Transportation Services Victim Services Coordinator Housing Inspector Housing Program Assistant II 12 Construction Inspector ll Librarian Senior MW - Forestry Senior MW - Parks Senior MW-Turfgrass Specialist Building Inspector Recycling Coordinator Rightaf-Way Technician Development Service"pecialist Senior MW - Horticulture Specialist Water 615 Technician Storm Water Specialist Climate Action Engagement Specialist Senior Landfill Operator Heavy Equipment Climate Action Analyst Outreach and Engagement Specialist Public Housing Technician Equity & Human Rights Engagement Specialist Senior Accountant - Payroll Housing Rehab Specialist Civilian Crime Analyst 13 Chemist Electronics, Technician-TrafOc Engineering Family Self -Sufficiency Program Coordinator librarian ll Mechanic 111 Equipment (DAY) Mechanic ill - Equipment(EVE) Surrey Party Chief Mechanic ill - Transit Eiectfama Technician- Wastewater Media Production Specialist $ 27.68 $ 30.92 $ 32.00 $ 33.07 $ 3424 $ 35.42 $ 2,214.40 $ 2,422.60 $ 2,560.00 $ 2,645.60 $ 2,73920 $ 2.833.60 $ 52,524.40 5 64,417.60 $ 66,560.00 $ 68.285.60 $ 71,219.20 $ 73,673.60 $ 29.50 $ 32.58 S 33.78 $ 35.16 5 36.40 $ 37.77 $ 2,360.00 $ 2,605.40 $ 2,70240 $ 2.812.80 $ 2,912.00 $ 3,021.60 $ 61,360.00 $ 62,265.40 $ 70,262,40 $ 23,132.80 $ 25,212.00 $ 78,561.60 $ 30.91 $ 33.25 $ 3092 $ 36.21 $ 32.54 $ 38.26 $ 2,472.80 $ 2,200.00 $ 2,793.60 $ 2,996.80 $ 3,003,20 $ 3,100.80 $ 64,291 $ 20,200.00 $ 72.633.60 $ 751 $ 79.083.20 $ 80,620A0 $ 3190 $ 35.16 $ 36.40 $ 37,77 $ 39.23 $ 40.68 $ 2,552.00 $ 2,812,80 $ 2,9I200 5 3,02160 $ 3,138.40 $ 3.254,40 $ 66,352.00 $ 731 $ 25,212.00 $ 79,561.0 $ 81,598.40 $ 84,614.40 AFSCME PAY PLAN FY26 (July 6, 2025) APPENDIX C-5 Page 4 PAYGRI STEP STEP STEP STEP STEP STEP 14 Program Specialist -Senior Center Recreation Program Supervisor Senior Construction Inspector Senior MW -Streets Senior MW - Wastewater Plant Senior MW - Water Distribution Senior TPO - Wastewater Community Outreach Specialist -Senior Center Senior TPO - Water Network Database Specialist- Lihrary Senior MW Water Plant Customer Service Coordinator Senior MW Parking ®Transit Senior MW - Wastewater CrAlection Library Web Specialist Development Specialist - Senior Center Building Inspector ll Public Safety Information Officer Senior Accountant Accounting Senior Accountant- Revenue 15 Associate Planner Civil Engineer Human Rights Investigator Senior Librarian Historic Preservation Planner $ 33.09 $ 36.40 $ 37,77 $ 39.23 $ 40.68 $ 41.97 $ 2,642.20 $ 2,912.00 $ 3,021.60 $ 3,138.40 $ 3,2MAO $ 3,352.60 $ 69,827.20 $ 25)12.00 $ 78,S61.60 $ 81,59840 $ B4,614.40 $ 97,297.60 $ 3455 $ 37,80 $ 39.22 $ M.75 $ 4205 $ 43.48 $ 2,761 $ 3,024.00 $ 3,141.60 $ 3,260.00 $ 3,364.00 $ 3A7SAO $ 21,864.00 $ 78,624.00 $ 81,601.60 $ 84,760.00 $ 82.464.00 $ 90,438,40 Section C (AFSCME Mixed and Transit) AFSCME JOB TITLE LIST - FY26 Cunoduon GovernmentBuildings canaalan -Ddary Usiver MaxI-Trara Parking MR' firm IC MAR I lCentry Animal Center assistantCenter Re[e1 Plot-3elno[Cen[er MW-Poo WmmnirAide Works Aide Housing Receptionist 3 Cash at -Revenue MWI- Wrter Customer3en'i[e solelwuse operator Wafer Bandies Clerk MW I - Water Plant MWL Landfill a MWI All sm, BIreH tibary Clar Animal preT rTro MWI-WarRa'Farm, nit MWI-Atbklic Fkltls MWI -Pads MWIForaslry Recreation Arrinam Development postal Assisant Animal Center Assistant ll Purchasing Assistant Volunteer Program Alit -Animal Bery MWI -Parking Plasma, Enforcement AneMand IL Par. saW- Tradesman- BeMes Mark MW II-CBD MWII-Forestry MWII-Library MW II-X."hure, MW II -Pools MWII Cement, 6 ma L rat Com Comuningr, s-rams, servo' OHlcer, IlbnryAssutami Mau Tam8h' Police L4oMesong Polity Records Technician CSo S., o Master [BO Support RrsiaAssistant Cnmmunkadons Creature Asus4m APPENDIXC Library An6tand 11 MWII-Refuse MWII-We awater Treatment Parts/aata=Clerk-imam' Program Atustant. Command, Development Operations.,..a.- Senior Center Banior CleM1/fryisL WastewaRr hPoin, fission, all WaterDisr[bNion Animal seat[', Officer ,,aginavemeRMadir,p TecM1nitlan MW II- Water se rice CuAom=r i[egepresentAW-Revenue Customer Ben "ewnWtiue-Tnnsp tionSewi M,source Managemem MW11- Eastsiaege¢ydlsoCenter Senior ClervArpirt Sunda 1-aboamniTttM1mnan-WasRxater Loran AsnffiMnl NI IIIe -Fostry rawII-sbeNa MW III Cemetery MWIII P:M senor Aeeaulfs Cleat -Accountant MW III -Refuse ffi XaugmandomrµsimM M W III- Wrter service panspnventory Clerk EAvarmnt Ubdal, Technician. Water Media Pmaunion Assisu m [communing clW aa[b Asslsla nt Cnmmunlotions Technician Ubfiry 9 Bupr II Mecham[I-Equipment Senior Engineering Technician Row froarynvar ant Housing Program Asslaant U Mnll[lperato Ur ndnll (tenor - Heald Equlpmem CansOUNon lnipe[[orl MW III- GortmmeM Buildings to Xousirg Miu Manager Maintenance (Ancestor Wastewater TM WaRvr waTreatment TPO WaRr me ml; Billing Comdimtor LWater Br llbnry Animal Page SupeMsor MWIII-9rte6 Activism SperoSenior Center MacN1ilwashoupper,Callealon Recreation gram Supeccor MacNeil Equipm Senior Construction lnsceaor Senior CWn Osupp]a 5penali#-0brary Sinipr Mw St[Ow Mnbnl[II-TnuM1e Westminster SenlorMl' Wastewate.Plant MecmLam Lead Sweepe.Opemal Xnb.MW-Wespeop[nbAlon Ek Enption, ien'm.TPO-Wastewater " WatrrDis MWIIb Water Operamenr Communlry Spedalbo Senior Center ao'Wa4ewatel Waterhouree Senior TPO-Water Unnar, llbnryPublic SpeTransportation depwark$,morg Oat abaserculd s[-Obrary cruiCeni SeM[es EleamShruces Wata Plats Conn-Transport)tion Maim, moremaor crompaMWer crn an Inspei Housing inspector an,&Tretor Trends' Senior M. nd or spur: Housing PmOam Assistant ll upaso emin Senlm MW Wastewater Collection 1T OMary Web Specialbt mepeaO.P OeuempmemSpecialist senior cents. Miami Ion ing bumn'iIMr11 Sens, Ml ienprMw. Ponstry Pnblm Senior MW-0arfg Scorn A[c.und rot Accountant MW-TuoyassSce[ialiit or mcstrum ScopeAccourldM Pevenue Imadi RuildirylnUs Psoug soughtdir IS PIgF[-oFW, TKbnkian Associate Planner Oeuebpmen[ Services Spatial" CNII Engineer Senior MW-Ha ti ulessm Specialist Human at Investigator Water GIS T rhnucian Senor Obranan Storm Water Speadi report Preservation Planet Climate Accon impalement Special" 'nor t mfflll Operator-Hri Equipment Car. Minn Analyst Outreach and Engagement SpmdBt Public Hwsine Terhm[ian Equity® Human Rights Engagement Specialist Senior Accountant Payidl Housing Rehab specup. Civilian Come Analyst Chemist FkCnml¢ TecFnician-Trafic Ccordinng Eamilt n 11Kuni[ienn Pmyam CcomlwMr b armn u Me[Fam[ ul-Equi vrlleM hiMCMni[ III-Equp_- C") survey Pent, Chief Machine Ill - TramH' Elearonirc TcFnlaan- Wasewater Mich Production specialist eTnNNpKi an. Item Number: 6.c. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution establishing classification/compensation plans for Administrative, Confidential, and Executive employees for fiscal year 2026. Prepared By: Karen Jennings, Human Resources Administrator Reviewed By: Geoff Fruin, City Manager Chris O'Brien, Deputy City Manager Fiscal Impact: Wages are anticipated to fall within fiscal year 2026 budget parameters. Staff Recommendation: Approval Attachments: Resolution Administrative/Confidential and Executive Pay Plans FY26 Executive Summary: Classification and compensation plans for Administrative, Confidential and Executive employees are recommended for approval. Recommended pay plans have been restructured to increase entry level wages for non -bargaining positions to be more competitive with the external market, to achieve more consistent step progression across pay grades, and to mirror the 2.75% across the board wage increase negotiated for AFSCME employees. Background / Analysis: The City and Iowa City Public Library recently negotiated a limited re -opener for the final year of the current collective bargaining agreement with AFSCME. This agreement consisted of a 2.75% wage settlement for FY26. A classification and compensation plan for Administrative, Confidential and Executive employees has been prepared which mirrors the 2.75% across the board wage settlement with AFSCME to maintain consistency in wage increases for the majority of City positions. The recommended pay plan also reflects a modified structure aimed to increase the entry level wage for non -bargaining positions to be more competitive with the market at the lower end of our pay structure and to achieve more consistent step progression across pay grades. Current employees will be re -assigned to the new pay plan at the step consistent with their current salary plus the 2.75% across the board increase and will maintain their current evaluation schedule for future step increases. Staff recommends that the classification and compensation plans for Administrative, Confidential and Executives employees for FY26 be approved. Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St., Iowa City. IA 52240 (319) 356-5025 Resolution no. 25-97 Resolution establishing classification/compensation plans for Administrative, Confidential and Executive employees for fiscal year 2026. Whereas, the City of Iowa City employs certain employees referred to as Confidential, Administrative, and Executive personnel; and Whereas, it is necessary to establish position classification and compensation ranges for said personnel. Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: Confidential, Administrative, and Executive employees shall receive compensation as established by the FY26 Confidential, Administrative, and Executive Classification and Compensation plans as attached. Passed and approved this 6th day of May , 2025 or Approved by . Attest: �-f I�Ge.� City Clerk City Attomey's ice (Jennder Schwickerath - 04/17/2025) It was moved by Moe and seconded by xarmsen the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter x Bergus x Harmsen T Moe Salih x Teague X Weilein AOMINISTRATNHCONFIDENTIAL PAY PL1N - FY26 (July 6, 2025) Pull restructure 12.75%ATB PAYGRul Sabi Slept Shp 3 Slap 4 Sol Sm, 6 Stop ] Soi Step 9 Step 10 Step11 Hire 6 months 6 months 1 per 1 Year 1 ymar 1 year 1 Year 1 year 34.0] 33 $ 25.67 $ 2].16 f 28.05 $ 2906 $ 30.05 $ 3112 $ 32,19 $ 3334 S 3452 $ License Specialist $ 2,053.50 S 2,17200 $ 2.24400 $ 2,324.W E 2,40600 $ 2,40960 S 257530 $ 2,68120 f 2.76160 $ 2]]360 3 53,393.60 $ 56.4]200 $ 58.S44.00 $ 60A44B0 S 62.50400 S 64,729.60 5 66.91 $ 69,34120 $ 71180 60 $ ]2.11360 Slap 1 Slept Soup 3 Step 4 Slep5 step. Ship ] Slap 0 Sam 9 Slap 10 Step 11 t per Hire 0 months 6 months 1 year 1 year 1 Year 1 per 1 Year 1 Yeer® y $ 21]4 $ 28.36 E 3039 $ 3141 f $ 3365 $ 3468 $ 3811 f 3]38 S 3110 Armin Coordinator - Pala B Rec $ 2.219120 5 2.34060 $ 2,43120 $ 1.512.W E 01,60 2.fi0160 $ 2,692.Oo E 2j0860 $ 2,080.00 f 2.99040 $ Administrative Secretary $ 57,699.20 5 61,M880 $ 63,211,20 5 6633260 $ 6184160 S 6%99260 $ ]2,50800 $ 75.108.80 $ ]],75040 3 8,03600 ]0,958.00 Civilian Accretlierum Manager Olgibl Cammuo¢almns specialist Opener Clerk ITS step SW2 Stop Slap Steps Slap Shp] Ship soup. Step 10 Step 11 1 par Hire 6 ...he 6 manilla 1 yen 1 year 1 pa 1 per 1 par 1 per 25 3 3001 S 31.74 $ 3280 5 34.03 $ 3520 S 3545 S 3]]2 E 3906 $ 4046 f 41.M Oepury LHy CIeA S 2.400.80 $ 2,539.20 $ 2632.00 $ 2,72240 $ 2,015.00 $ 2.91fi00 $ 301i60 $ 3,12aW $ 3,235.W $ 3.333.20 Human Resources Assishnt $ 62420.80 $ 66019.20 $ 68,43200 $ ]C]8240 $ 73,21600 $ 75.81600 S 70.45180 $ 81,2080 $ 84,156.80 S 81 PC Technical Risk 8 Firence Aecishnt step 1 Snp2 Step 3 Slap 4 Slep5 Stop 6 Shp ] Step 8 Shp 9 Ship 10 Stop 11 1 par Hire 6 month, 6 months 1 par 1 year 1 Year I per 1 or 1 par 26 $ $ 32.52 $ 34.41 5 35.59 $ W8] 5 3011 $ 3946 $ 40]0 S 42,30 S 4373 5 4541 Budget Mena9emenl Analyst 2.60160 $ 2,752,80 S 2,04].20 3 2.949.60 $ 304080 $ 3.15680 $ 3.26240 f 3.381 $ JABBAO 3 3.632.W Gram Management Specielit $ 87.641.60 S 71,572.80 $ 74,027.20 $ ]B,fi09.60 $ ]9380.80 8 02.OIfi.80 $ 04,82240 E 8].984.00 $ 90,950.40 3 94.452.00 Housing Choice Voucher Prol CooNlnior Human Resources Generalist lagal Assislanl Merle Production Services Coodamm m Occupalanal Sandy S Training Sio cialiat Police Mromellative CwNimebr mmitem sal - PW Public Housing CooN'mawr Support Services supervicar Wha: Grere 23-28: Increase between slap.1 add 21s appms 6% Slaps J 9 average appro*. 35% Gred. 2127: Ethnics., al step 9 are eligible for Step 11 alter 1 year. AOMINISTRAW&CONFIDENTIAL PAY PLAN-1 Y 6 (July 6, 21I25) PAYGRAOE: 2] Accounting Unamnamr Almon Manager Application Specialist ASsbtam Facilities forec r Anti taut Recreation Superintended Assistant 9upenntenEant-Equipment Assistant Superintendent-tantltlil Asaiatam Supithroad id Parks Assistant 3upenntendent-Rill AnMtent SuperinW sM Stree6 Assistant Supsnntermanl- Wastewater Assistant Superintendent - Water Cemmery Supervisor Computer System Anu t-Potme GIS Coordinator Iomrma0on SecuM Arehart LOmry Atlministmthe Gocranebr Llb., Huiltling Manager Library Coordinator Onalopmant MCNgement Analyse -Transportation Operesparcesup-Mince- Transportation Sank.. Procurement Coordinator Salem Panic.. Per,-, Superivsing Lemmmn 28 Systems C'ineer Senior Application Stenciller 29 Animal Sturdess. Coortlenal Assistant Ciry Attorney Climate A.M. Cuddenalor Human RgM1b CwNlnaimlEquery Demdor Fbllc , Measure Revenue and! Rsk Manner Sensor Building hil Senior Engender Senior Housing Inspector Special embarb Adminlsencer Sr Community 0reelopmene Plannn Sr Fucelitias Oesegn 8 Cone[ Manager step Sol Step3 Step SmP5 Step Hlre 6 monms 6 months 1 year 1 yen 1 year 3508 S 36.99 S 39.00 $ 4045 $ 4184 $ 43,31 S 2,805.40 $ 2,959.20 $ 3, 120,00 $ 3.23500 $ 3,34730 $ 3,464.SO S 72 W6.40 $ 76,93920 $ 81.120,00 S 64,13600 $ 87.02720 S 90,08460 $ Slop ] Step 8 Step 9 Step 10 Step it 1 year 1 year 1 reor. 1 `Rep 44.03 f 48]S f 4B 02 S 49.69 3.506.10 f 3,]1040 $ 3,8416. 1 3,8]5.20 93,241i.40 S 96,470.40 8 99,80 a S 103.]5520 Step 1 Stp2 Step 3 Step 4 SM5 Step 6 Stag ] Step 8 Soup 9 He. 6 monNa B months 1 year 1 year 1 year 1 year 1 year 1 year $ 32.94 $ 38.99 $ 42.19 S 4368 $ 4522 $ 46]9 $ 4B.K $ 50.11 $ 51.86 $ 3.035.20 $ 3,199.20 $ 3,375.20 f 3494.40 $ 3.61760 f 324320 $ 3,875.20 $ 4.008.80 S 4.150.40 5 76.91520 $ 83.179.20 $ 87,75520 $ 90,654.40 $ 94,05760 $ 97,323.20 It 18Q755.20 $ 104228 an $ 107,910.40 Stop filep2 Steps Step Slaps step Step] Step Ship Here B months 6 months 1 year 1 year 1 year 1 ern 1 year 1 year f 41.12 $ 43.39 $ 4579 $ 4729 $ 0,09 $ W]2 $ 52,55 $ 5443 $ 5622 $ 3,28960 $ 3.47120 $ 3.663,20 $ 3283.20 $ 3.92720 S 4,057,W S 4.204.00 $ 4,354.49 S 4,50160 $ 85,52960 $ W15120 $ 95,243.20 1 98,36320 $ 102.107.20 $ 105,497.80 $ 109,304.00 $ 11321440 1 112,041.60 Nmea: Grads 27-32: Step 1-2lncreme and Seep 2-3 merease are epp.5 5%; Seeps S-1 l seepage 35% Grade 20-32: Employees at Step 9 are eligible for 3 5%step memess annually until they rcetlr Slap 11.I') Sip 10 Stop 11 1 year 1 an $ 5440 $ 4.362 00 $ 113,152.00 SWp 10 Step 11 1 year 1 at $ 594] $ 475760 $ 12369]60 ADMINISTWNECONFIDEN IAL PAY PLAN-FY26 (July 6, 2025) PAYGFoi 30 Awatent Cry Engineer Aeaktant Cry, Manager Ainci DirectorTransportationSerrima Batrellon Chet con morns coordinator Ecommic Dareippmem coordinator Equipment Superintendent Facilities Manager Housing Administrator LlSuryCwMinanr Pdlm Lieutenant Recreation Superintendent forancence Management Superintendent Senor Center Cpeminator, Senior Riumer Sup ommondmt or Parka 6 Forestry Superintendent of Sthai Suppon Sam'.. Manager Wastewater Superintendent Water Superintendent 51 Awatanl Flnaece OireMr oaputy Fire Chief Dembpment Strait- Cacrdymmcr Find AvsiamM Go, Atbrney ali Director Nei9Marhwd Sempas Commoner Pdlm Captain Slap 1 Hire 44,49 $ 3.559 20 S 92.538 20 5 Step2 Step 3 Step 4 Slep5 Ship 6 Slep ] Step 0 Step 9 Step 10 Step 11 6 month. 6 month. 1 year 1 year 1 year 1 year 1 year 1 year 1 year 1 year 4687 $ 4950 S 51?9 S 53.10 S 5485 $ 5501 $ 58.78 $ 60.85 If U96 3,749.60 $ 3.91 5 4,103,20 S 4,248.00 S 4.38800 $ 4.544.80 6 4.70240 $ 4,868.00 $ 51191 9748960 S 102,960.00 $ 106,683.20 S 110,448.00 $ 114.08800 S 110.164.80 $ 122.262.40 $ 126.561 S 135,11680 BC 24hr S 317786 $ 33.4786 $ 353671 S 36.6367 $ 37,9285 5 MAIN $ 405786 $ 419857 $ 43.4643 5 3.55920 $ 3,74960 $ 3.960.0 $ 4, 103.20 S 4,24800 S 4,38800 $ 4.544.80 $ 4.702.40 $ 4,111 $ 92.539.20 S 97489.60 S 102g(JON $ 106,683.20 $ 11044800 $ 114,08800 $ 118,164.80 $ 122,26240 $ 126,56800 Step 1 Si Slap 3 Ship 4 Step5 Slep 6 Ship 2 Sbp 8 Step 9 Hire 6 marls 6 months 1 year 1 year 1 at 1 year 1 year 1 year $ 48.14 $ 50,78 $ 5365 $ 55.52 $ ST. IS 5948 $ 6150 $ 6356 $ 65.90 $ 3.85120 $ 4,062,40 $ 4291 $ 4441.60 $ 4.S)52D $ 4j5840 $ 4,92000 If 5,084.00 $ 5,2nN S IN 13120 $ 10582240 $ 111,592.00 $ 115.48160 If 119,47620 3 123]10.40 $ 127,920.00 $ 132,204.80 $ 137.0nN Slept Si Step Step4 SMP6 Step step Small Slepa Hire 6 month. 6 months 1 year 1 year 1 year 1 year t year 1 year 32 5 52,14 S 55.01 $ 51 5 60.10 $ City Engineer $ 4,171.20 $ 4,400.00 $ 4,II4000 $ 4,80800 $ Human Rewurce. AdiminuVatar 3 10045120 $ 114,420.80 $ 120.64000 $ 125.10000 $ 62.17 $ 497360 $ 129313.60 5 6436 $ 5.14080 If 133,86080 $ 6057 $ 5.325.60 $ 138,405.60 S 68.85 If 5,508.00 S 143,208.00 $ 7131 5j0480 148,324.80 ITS Coordinator Noted Grade 27-32 Ship 1'2 from... and Step 2-3lncrene are eppm.55%i Step. 5-11 amrpe 35% Grade 28-32. Employee. al Step 9 are eligible far 3 5%step increase though, until they reach Stan 11. P) $ 464DOD $ 5,19680 $ 135, 116.80 Ship 10 sti 1 year 1 year $ 1099 $ 5,67920 $ 147.659.20 Ship 10 step ll 1 year 1 at $ 7751 $ 6,200.BD $ 161,220,00 E%ECU EPAY PI - FY25(July5. 2025) PAYGRAOE, 33 S 53.47 S 64.74 Fire Chief $ 4.277,60 $ 6,779.20 Li6nry Deer $ 111.217.60 3 176,25920 Parka 6 Recreation Oireclor rrenappne6an sa"ua oirepipr 34 $ 5791 $ 92.67 08PUN Cil2 Manager $ 463280 $ 2,413,60 Fbunce Director $ 120452.80 $ 192,753.60 NeIg6EoTwtl eM Nwlopmanl Services lfi dr Pdice Chief Pu61'm Work. Oiredor Item Number: 6.d. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution approving agreements with Riverside Theatre to allow the sale of wine and beer under limited circumstances in City Park. Prepared By: Susan Dulek, First Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Juli Seydell Johnson, Parks & Rec Director Fiscal Impact: none Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Agreements Executive Summary: The City Code allows non-profit entities by agreement to sell and their patrons to possess alcohol in a city park and on public right-of-way under limited circumstances. This resolution authorizes the City Manager to sign two agreements (reflecting two alcohol permits for different time periods) with Riverside Theatre for the sale and possession of beer and wine during performances in June 2025 in a demarcated area in and around Riverside Festival Stage in City Park. The agreements are the same as past years. Prepared by: Susan Dulek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. 25-98 Resolution approving agreements with Riverside Theatre to allow the sale of wine and beer under limited circumstances in City Park. Whereas, section 4-5-3D of the City Code allows non-profit entities by agreement to sell, consume, and possess alcohol in a city park, on public right-of-way or on a city ground excluding public buildings under limited circumstances; and Whereas, Riverside Theatre would like to be able to sell beer and wine during performances in June 2025 in a demarcated area in and around Riverside Festival Stage in City Park; and Whereas, it is in the City of Iowa City's interest to execute the attached agreements. Now, therefore, be in resolved by the City Council of the City of Iowa City, Iowa that: The City Manager is authorized to sign the attached agreements and any needed amendments. Passed and approved this 6th day of May, 2025. Mayor Approved by Attest: !:�� &��C_e� City Clerk City Attompiloffice (Sue Dulek — 04/25/2025) It was moved by Moe and seconded by Harmsen the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Ater x Bergus x Harmsen Moe Salih x Teague x Weilein Drafted by: Susan Duli Aes'1. City Attomey, 410 E. Washington St.. Iowa City. IA 52240; 319/3565030 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND RIVERSIDE THEATRE TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER AND WINE IN CITY PARK This Agreement is made between Riverside Theatre (hereinafter "Riverside") and the City of Iowa City, a municipal corporation (hereinafter "City"), in Iowa City, Iowa. WHEREAS, Riverside is an "authorized entity" as that term Is defined in section 4-5- 3D of the City Code; WHEREAS, Riverside has applied for a license to sell beer and wine for 119 E. College Street, Iowa City, Iowa and intends to apply to transfer said license to an area in City Park in and around the Riverside Theatre Festival Stage; and WHEREAS, the parties wish to enter into an agreement to allow Riverside to sell beer and wine and to allow persons to possess and consume beer and wine under limited circumstances in City Park during performances. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Authorized Site. in consideration for Riverside's promises herein, the City agrees to allow Riverside control over an area south and east of the festival stage and the seating area as shown on the diagram, which Is attached, marked Exhibit A, and incorporated herein ("authorized site"). 2. Term. This agreement shall commence on June 3, 2025, and shall expire on June 16, 2025. 3. Access. Riverside shall take all reasonable steps to ensure that every person on the authorized site has a ticket or invitation to that days event or is an employee of, an independent contractor of, or volunteer for Riverside and shall exclude any person who is not. 4. License. This agreement is void if Riverside does not have a license to sell beer or wine on the authorized site at any time during the period of June 3, 2025. through June 16, 2025. 5. Sale of Been Wine. Riverside shall only sell beer or wine to a person who is over twenty-one (21) years of age and who has a ticket or invitation to that days event or is an employee of, an independent contractor of, or a volunteer for Riverside, Further, Riverside shall only sell beer or wine from 6:00 pm to 10:00 on evenings of events, which weather permitting will be Thursdays through Sundays. 6. Advertisement. Riverside shall not, nor shall it allow anyone to, erect or place any sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon the authorized site. Notwithstanding any other provision, sponsorship signage unrelated to businesses selling alcohol, beer, wine, or tobacco will be allowed. 7. Inspection. City staff, including the Iowa City Police Department, may periodically inspect the authorized site without any prior notice to determine compliance with the terms of this agreement. 8. Debris and Tresh. Riverside shall be solely responsible for collecting all debris and trash from the authorized site, and the City shall then remove the debris and trash. If Riverside fails to do so and if City staff has to collect the debris and trash from the authorized site, Riverside may be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an Invoice. 9. Insurance. a) Premises Insurance. From June 3, 2025, through June 16, 2025, Riverside shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate, shall name the City as an additional insured, and shall include the Governmental Immunities Endorsement, a copy of which is attached, marked Exhibit B, and Incorporated herein. Riverside shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. Riverside shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b) Dram Shoo Insurance. From June 3, 2025, through June 16, 2025, Riverside shall carry "dram shop' insurance in compliance with Iowa Code section 123.92, as amended, in the amount of $1,000,000 (one million dollars). Riverside shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. 10. Indemnification. Riverside shall pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sight or sale, consumption, or possession of beer or wine on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at Its own expense and on behalf of the City any claim against the City arising out of the use of the authorized site or sale, consumption, or possession of beer or wine on the authorized site. 11. No Smokinc. Smoking, including the use of electronic cigarettes, is prohibited In the authorized site, and Riverside shall post a no -smoking a sign at the front entrance to the authorized site and two signs inside the authorized site. The signs shall comply with Iowa Code Section 1420.6, as amended. Electronic cigarette means vapor product as defined in Section 453A.1 of the Code of Iowa, as amended. 12. Non -Discrimination. Riverside shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 13. Termination. The City may terminate this agreement upon written notice for violation of any provision of this agreement. 14. Assignment and Subletting. Riverside shall not assign or sublet this agreement without prior written approval of the City. 15. Entire Agreement. This constitutes the whole agreement between the parties, and may be modified in writing only, duly signed by the parties. Dated, this day of 2tay, 2025. RIVERSIDE THEAT i i 6xi By: Irene sent, Managing Director THE CITY OF IOWA CITY y: Geoff Frui , City Manager Approved by: City Attomeys Office EXHIBIT A Selt� n9 0./gyp idet.ilen ether Sl.em) / Z'� t 6Sf'�c� EXHIBIT B City of Iowa City, Iowa Governmental Immunities Endorsement 1. Non -waiver of Government Immunity. The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Iowa City, Iowa as Additional Insured does not waive any of the defenses of governmental immunity available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Iowa City, Iowa, shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. Nothing contained in this endorsement shall prevent the carrier from asserting the defense of governmental immunity on behalf of the City of Iowa City. 4. Non -Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Iowa City, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Iowa City, Iowa. 5. No Other Change in Policy. The insurance carrier, the City of Iowa City, Iowa agree that the above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. Drafted by: Susan Dulek, Ass't City Atlonney, 410 E. Washington St., Iowa City, W 52240: 319/356-5030 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND RIVERSIDE THEATRE TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER AND WINE IN CITY PARK This Agreement is made between Riverside Theatre (hereinafter "Riverside") and the City of Iowa City, a municipal corporation (hereinafter "City"), in Iowa City, Iowa. WHEREAS, Riverside is an "authorized entity" as that term is defined in section 4-5- 3D of the City Code; WHEREAS, Riverside has applied for a license to sell beer and wine for 119 E. College Street, Iowa City, Iowa and intends to apply to transfer said license to an area in City Park in and around the Riverside Theatre Festival Stage; and WHEREAS, the parties wish to enter into an agreement to allow Riverside to sell beer and wine and to allow persons to possess and consume beer and wine under limited circumstances in City Park during performances. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Authorized Sde. In consideration for Riverside's promises herein, the City agrees to allow Riverside control over an area south and east of the festival stage and the seating area as shown on the diagram, which is attached, marked Exhibit A, and incorporated herein ("authorized site"). 2. Term. This agreement shall commence on June 17, 2025, and shall expire on June 29, 2025. 3. Access. Riverside shall take all reasonable steps to ensure that every person on the authorized site has a ticket or invitation to that day's event or is an employee of, an independent contractor of, or volunteer for Riverside and shall exclude any person who is not. 4. License. This agreement is void if Riverside does not have a license to sell beer or wine on the authorized site at any time during the period of June 17, 2025, through June 29, 2025. 5. Sale of Beer/Wine. Riverside shall only sell beer or wine to a person who is over twenty-one (21) years of age and who has a ticket or invitation to that days event or is an employee of, an independent contractor of, or a volunteer for Riverside. Further, Riverside shall only sell beer or wine from 6:00 pm to 10:00 on evenings of events, which weather permitting will be Thursdays through Sundays. 6. Advertisement. Riverside shall not, nor shall it allow anyone to, erect or place any sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon the authorized site. Notwithstanding any other provision, sponsorship signage unrelated to businesses selling alcohol, beer, wine, or tobacco will be allowed. 7. Inspection. City staff, including the Iowa City Police Department, may periodically inspect the authorized site without any prior notice to determine compliance with the terms of this agreement. 8. Debris and Trash. Riverside shall be solely responsible for collecting all debris and trash from the authorized site, and the City shall then remove the debris and trash. If Riverside fails to do so and If City staff has to collect the debris and trash from the authorized site, Riverside may be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. 9. Ins r nce. a) Premises Insurance. From June 17, 2025, through June 29, 2025. Riverside shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate, shall name the City as an additional insured, and shall include the Governmental Immunities Endorsement, a copy of which is attached, marked Exhibit B. and incorporated herein. Riverside shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. Riverside shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b) Dram Shoo Insurance. From June 17. 2025, through June 29. 2025, Riverside shall carry "dram shop" insurance in compliance with Iowa Code section 123.92, as amended, in the amount of $1,000,000 (one million dollars). Riverside shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. t0.lndemnification. Riverside shall pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sight or sale, consumption, or possession of beer or wine on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at Its own expense and on behalf of the City any claim against the City arising out of the use of the authorized site or sale, consumption, or possession of beer or wine on the authorized site. 11. No Smoking. Smoking, including the use of electronic cigarettes, is prohibited in the authorized site, and Riverside shall post a no -smoking a sign at the front entrance to the authorized site and two signs inside the authorized site. The signs shall comply with Iowa Code Section 142D.6, as amended. Electronic cigarette means vapor product as defined in Section 453A.1 of the Code of Iowa, as amended. 12. Non -Discrimination. Riverside shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment' shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 13, Termination. The City may terminate this agreement upon written notice for violation of any provision of this agreement. 14. Assignment and Subletting. Riverside shall not assign or sublet this agreement without prior written approval of the City. 15. Entire Agreement. This constitutes the whole agreement between the parties, and may be modified in writing only, duty signed by the parties. Dated, this / day of `.igy.2025. RIVERSIDE]F� THEAT I/Gvi,j ;� U By: Irene Saric, Managing Director THE CITY OF IOWA CITY By: Ge9 Fruin, City Manager Approved by: i- City Attorneys Office EXHIBIT A ti e'i / �yfe T SCMe i Q so F 0 4 _y i O O � O O O OM o e2obA t Seat, area ide W I cn etherS�.ea) �x 6Cf ICe h� — _ — T _ — _ — ?,.K1 9 Z i ?.nA EXHIBIT B City of Iowa City, Iowa Governmental Immunities Endorsement 1. Non -waiver of Government Immunity. The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Iowa City, Iowa as Additional Insured does not waive any of the defenses of governmental immunity available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670A shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Iowa City, Iowa, shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. Nothing contained in this endorsement shall prevent the carrier from asserting the defense of governmental immunity on behalf of the City of Iowa City. 4. Non -Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Iowa City, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Iowa City, Iowa. 5. No Other Change in Policy. The insurance carrier, the City of Iowa City, Iowa agree that the above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. Item Number: 6.e. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution Declaring the City of Iowa City's Application for the Statewide Transportation Alternatives Set -Aside Program (TA Set -Aside) Funds for the Construction of the Iowa River Trail -West Bank. Prepared By: Reviewed By: Fiscal Impact: Sarah Walz, Associate Transportation Planner Kent Ralston, Transportation Planner Tracy Hightshoe, Neighborhood and Development Services Director Jason Havel, City Engineer None Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution —TAP —Hwy IRC West Bank.doc Executive Summary: The Statewide Transportation Alternatives Set -Aside (TA Set -Aside) Program supports the construction and improvement of bicycle and pedestrian infrastructure. The program, which emphasizes the expansion of multi -modal trail networks through the completion of trail linkages as well as projects that improve access and safety for all transportation modes, provides funding to reimburse up to 80 percent of eligible costs or up to the approved grant maximum, whichever is less. The Iowa DOT recently announced a supplementary application cycle of the grant program with a deadline of May 16. The Iowa DOT has programmed reconstruction of the Highway 6 Bridge over the Iowa River for 2028. The City recently applied for and secured TA Set -Aside funding to complete pedestrian and bicycle facilities to provide a continuous connection between S. Gilbert Street on the east and Orchard Street to the west to be constructed in coordination with the bridge project. In light of the new round of TA -Set -Aside funding, the City now proposes to extend a north -south trail segment of the Iowa River Corridor Trail along the west bank of the Iowa River, between W. Benton Street and McCollister Boulevard. Background / Analysis: The proposed project involves constructing approximately 1.5 miles of 10-foot-wide hard surface trail and side path (wide sidewalk) along the west side of Iowa River and along S. Riverside Drive/Old Highway 218, from W. Benton Street to McCollister Boulevard. This will result in a continuous route between City Park and McCollister Boulevard. The proposed multi -use trail will provide a safe and efficient alternative for non -vehicular users to access the Downtown and University Campus through a busy commercial corridor where pedestrian and bicycle facilities are currently absent or insufficient. The proposed segment will tie into a planned trail along the Highway 6 corridor —a project that recently secured funding through the first round of the Statewide TA Set -Aside Program and which will be carried out separately. This project will also provide pedestrian and bicycle access to the Iowa City Airport, which has been a goal of the Airport Commission. Construction of the trail segment is expected to follow the Iowa DOT's reconstruction of the Highway 6 Bridge over the Iowa River. The proposed project to complete the Iowa River Corridor Trail along the west bank of the river is identified in the 2017 Iowa City Bicycle Master Plan and is listed as an unfunded item in the City's Capital Improvement Program (CIP). Approval of this resolution is required for the City of Iowa City to submit a qualifying application for TA Set -Aside funding. Prepared by: Sarah Waltz, Associate Transportation Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356- 5239 Resolution no. 25-99 Resolution Declaring the City of Iowa City's Application for the Statewide Transportation Alternatives Set -Aside Program (TA Set -Aside) Funds for the Construction of the Iowa River Trail -West Bank. Whereas, the Iowa Department of Transportation administers the Statewide Transportation Alternatives Set -Aside Program (TA Set -Aside), the purpose of which is to fund the expansion of impactful multi -modal facilities, and Whereas, a supplementary application cycle of the Statewide Transportation Alternatives (TA Set - Aside or TAP) program was recently released; and Whereas, the southern terminus of the Iowa River Corridor Trail along the west bank of the Iowa River is currently at Benton Street, and the planned trail would extend bicycle and pedestrian facilities from Benton Street to McCollister Boulevard; and Whereas, there are currently no bicycle or pedestrian facilities along Riverside Drive, south of Highway 6; and Whereas, the Iowa Department of Transportation has programmed the reconstruction of the Highway 6 Bridge over the Iowa River in 2028, and the construction of the proposed trail would be coordinated with the reconstruction of said bridge; and Whereas, the adopted Iowa City Bicycle Master Plan (2017) recommends the construction of this trail; and Whereas, a requirement of the TA Set -Aside Program is a resolution officially endorsing the application and the assurances that any funded improvements will be adequately maintained. Whereas, the City Council finds said proposal to be in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The City hereby officially endorses and directs City staff to submit a TA Set -Aside application to the Iowa DOT before the May 16, 2025, deadline for a multi -use paved trail, along the west bank of the Iowa River between Benton Street and McCollister Boulevard and agrees to adequately maintain any funded improvements. 2. The City Engineer or designee is hereby authorized to execute the "Application Certification for Local Government". 3. The City Manager or designee is hereby authorized to execute all necessary agreements and documents for said grant with the Iowa Department of Transportation. Passed and approved this 6th day of May . 2025 3(ny, Bruce Teague, Mayor Resolution No. 25-99 Page 2 Approved by Attest:1� t" 1 "q"' Kellie Grace, City Clerk City Attorney' f ioe — 05/01/2025 It was moved by Moe and seconded by xazmsen , that the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter x Bergus x Harmsen x Moe x Salih x Teague x Weilein Item Number: 6.f. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution authorizing the procurement of fuel for the City of Iowa City. Prepared By: Dan Striegel, Equipment Superintendent Reviewed By: Ron Knoche, Public Works Director Darian Nagle-Gamm, Transportation Services Director Nicole Davies, Finance Director Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: Funds for this purchase are available in the operating budgets for the Equipment and Transportation Services divisions in accounts, 81710510-465020, 81710510- 465030, and 71810230-465030. Staff Recommendation: Approval Attachments: Resolution Executive Summary: On March 13, 2025, a Request for Proposal was released via the City of Iowa City bidding software lonwave. Proposals were due by 2:30 on April 2, 2025. The City received three proposals from Elliott Oil Company, Mansfield Oil Company, and Agriland FS Inc. Two representatives from the Equipment Division and one representative from the Transportation Services Department reviewed and scored the proposals. After careful consideration the evaluation committee decided to recommend Elliott Oil Company (transport deliveries) and Elliott Bulk Services (tank wagon deliveries) for award of Request for Proposal 25-117 Fuel Contract for the City of Iowa City. Background / Analysis: Services for this contract will include the purchase and delivery of Gasohol and Diesel fuel for the City of Iowa City for a period of one year. Elliott Oil has fulfilled this task for the last five years and has proven to be exceedingly dependable in the execution of this contract. Their prices have been determined to be fair and reasonable given the turbulent fuel market. Over the course of this 1-year contract, the city expects to expend approximately $2,000,000 for this project. Transit has this expenditure budgeted under account number 71810230- 465030 and expects to spend approximately $567,000. Equipment has $530,000 of this expenditure budgeted under account number 81710510-465020, and $976,000 of this expenditure budgeted under account number 81710510-465030. Prepared by: Dan Striegel, Equipment Superintendent, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5197 Resolution No. 25-100 Resolution authorizing the procurement of fuel for the City of Iowa City Whereas a Request for Proposal was released to solicit the procurement of Gasohol and Diesel for the City of Iowa City; and Whereas three responsive proposals were received for these services; and Whereas the evaluation committee has selected Elliott Oil Company (transport deliveries) and Elliott Bulk Services (tank wagon deliveries); and Whereas the city's purchasing policy requires City Council to approve purchases for goods and services over $200,000; and Whereas the City expects to expend approximately $2,000,000 for the procurement of Gasohol and Diesel; and Whereas funds for this purchase are available in the budget under Transit and Equipment accounts 71810230 and 81710510; and Whereas approval of this purchase is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to sign and take whatever steps are necessary to effectuate future purchases including any amendments or renewals of said agreement. Passed and approved this 6th day of ATTEST: City Clerk May , 20 25 M or Approved by City Attomey's ice-04/3012025 Resolution No. 25-100 Page 2 It was moved by Moe and seconded by Maxmsen the Resolution be adopted, and upon roll call there were: AYES: NAYS: x x x _ x x X ABSENT: Teague Salih Alter Bergus Harmsen Moe Weilein Item Number: 6.g. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution Authorizing the Award of a Contract for Pebble Quicklime for the City of Iowa City Water Treatment Plant. Prepared By: Jonathan Durst, Water Superintendent Reviewed By: Ron Knoche, Public Works Director Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: Funds for this purchase are available in account 73730120- 463060 in the operating budget for the Water Division. The City expects to expend approximately $500,000.00 during the initial term of this contract. Staff Recommendation: Approval Attachments: Resolution Executive Summary: On March 13, 2025 the City's Purchasing Division issued Request for Bid 25-09 for the supply and delivery of pebble quicklime for the Iowa City Water Treatment Plant through its online bidding platform. Two bids were received prior to the bid deadline on April 4, 2025. Purchasing and Water staff reviewed the bids for responsiveness and responsibility. MLC (Mississippi Lime Company) of St. Louis, MO had the lowest responsive, responsible bid. Background / Analysis: Pebble quicklime is used in the water treatment process to adjust PH and reduce hardness, helping ensure safe, clean drinking water. The current contract for this material will expire on June 30, 2025 and a new agreement is needed to ensure uninterrupted supply. The new contract will begin on July 1, 2025. The initial term will last one (1) year with the option to renew for four (4) one-year terms, up to a total of five (5) years. The City anticipates spending approximately $500,000.00 during the initial one-year term of the new contract and similar amounts annually in future renewals. Because this exceeds the City Manager's $200,000.00 spending authority, City Council approval is required. This resolution will approve the contract award to MLC (Mississippi Lime Company) and authorize the City Manager to effectuate reasonable and appropriate amendments or renewals of the contract. teJ Prepared by: Jonathan Durst, Water Superintendent, 80 Stephen Atkins Dr, Iowa City IA 52240. 319-356-5160 Resolution No. 25-101 Resolution Authorizing the Award of a Contract for Pebble Quicklime for the City of Iowa City Water Treatment Plant Whereas, pebble quicklime is needed to process the drinking water for the City of Iowa City; and Whereas, the City of Iowa City has previously put out a Request for Bid (RFB) for the supply and delivery of pebble quicklime for the Iowa City Water Treatment Plant; and Whereas, responses from two vendors were received; and Whereas, the bid received by MLC (Mississippi Lime Company) was determined to be the lowest responsive, responsible bid; and Whereas, the MLC product meets the City needs and specifications; and Whereas, the initial term of this contract will be for one (1) year, with the option to renew for four (4) additional one-year terms; and Whereas, the City expects to expend approximately $500,000.00 during the initial one-year term of this contract and similar amounts annually in future renewals; and Whereas, the City's purchasing policy requires City Council to approve purchases over $200,000.00; and Whereas, funds for this purchase are available in the budget under 73730120-463060; and Whereas approval of the procurement is in the public interest. Now, therefore, be it resolved, by the City Council of the City of Iowa City, Iowa that: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to sign the agreement with the vendor and take whatever steps are necessary to effectuate any reasonable and appropriate amendments or renewals of said agreement. Passed and approved this l rh day of Gay • 2015 —T Mayor Resolution No. 25-101 Page No. 2 Approved by Attest: ) �F.t ' Y l e- City Clerk City Attorney's Office - 04/30/2025 It was moved by Moe and seconded by xarmsen the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen Moe Salih - Teague x Weilein Item Number: 6.h. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Neumann Monson Architects, Inc. to provide architectural and engineering consultant services for the Animal Shelter - Training Annex Project. Prepared By: Michelle Riedinger - Senior Facilities Design and Construction Manager Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $186,000 available in the Animal Shelter — Training Annex, Account Y4449 Staff Recommendation: Approval Attachments: Resolution Agreement Executive Summary: This agenda item approves the consultant agreement with Neumann Monson Architects, Inc. of Iowa City, Iowa for the architectural and engineering consultant services for the training addition of the Animal Care and Adoption Center. Background / Analysis: Friends of the Animal Center Foundation (FACF) raises money to support the needs of the Iowa City Animal Care and Adoption Center. The FACF board, in coordination with Animal Shelter staff, have identified an addition as aiding in the services the Center provides. A study was conducted in 2024 to identify the preferred location and configuration for the addition. The preferred option was an approximately 1,400 SF addition to the south portion of the building, that will provide one large multi -purpose room that can serve as enclosed training space, meeting/event space or overflow animal housing. An agreement to pay the cost of the Animal Center Addition was entered into by FACF and the City in February of 2025 that outlines the projected project cost and payment schedule. FACF intends to fundraise and provide 100% of the project cost. Prepared by: Michelle Riedinger, Engineering Division, 410 E. Washin ton St, Iowa City, IA 52240. (319) 356-5188 Resolution No. 25-102 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Neumann Monson Architects, Inc. to provide architectural and engineering consultant services for the Animal Shelter — Training Annex Project Whereas, the City of Iowa City, with financial assistance from Friends of the Animal Center Foundation, desires to construct an addition to the existing Animal Care and Adoption Center to conduct training of animals; and Whereas, the City of Iowa City desires the services of a consulting firm to prepare preliminary and final design for construction of the Animal Shelter - Training Annex Project; and Whereas; the City has issued a Request for Qualifications, On -Call Professional Design and Engineering Services (2023-2025), October 12, 2022, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City; and Whereas, submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications, key personnel, project approach, and fees and rates; and Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with Neumann Monson Architects, Inc., to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with Neumann Monson Architects, Inc. ; and Whereas, funds for this project are available in the Animal Shelter Training Annex account # Y4449. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Passed and approved this 6th day of May 2025__ Mayor Approved by Resolution No. 25-102 Page 2 Attest: �)"' City Clerk City Attompys Office (Liz Craig - 04/30/2025) It was moved by Mae and seconded by H,r ,c n the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter T Bergus —� Harmsen x Moe x Salih _ x Teague x Weilein Consultant Agreement This Agreement, made and entered into this 6th day of May , 2025, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City, and Neumann Monson Architects, Inc., of Iowa City, Iowa, hereinafter referred to as the Consultant. Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design, preparefion of a project manual for bidding, bidding assistance, and constructions services for the Animal Shelter- Training Annex Project; and Whereas, the City, with financial assistance from Friends of the Animal Center Foundation (FACF), desires to construct an addition to the Animal Care and Adoption Center facility to conduct training of animals; and Whereas, the City issued a Request for Qualifications, On -Call Professional Design and Engineering Services (2023-2025), October 12, 2022, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City; and Whereas, submittals were received from consulting fines and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications, key personnel, project approach, and fees and rates; and Whereas, Consultant provided preliminary design services in 2024 that resulted in 3 options for a proposed addition and layout that resulted in selection of Option 3 — Addition to South by City staff and FACF Board Members; and Whereas, funds are available in the Animal Shelter— Training Annex Project, Account V4449; and Now, therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. The scope of this Agreement includes professional design services; Architectural, Structural Engineering, Mechanical Engineering, Electrical Engineering, Civil Engineering, Topographic Survey, and Geotechnicel Soil Bonngs; related to the design of a 1,500 GSF mufti -purpose addition to the Iowa City Animal Care and Adoption Center. The addition is to be an extension of the main north/south spine of the existing facility. Services will include the following: - Combined Schematic (SD) and Design Development (DD) Phase - Contract Document (CD) Phase - Bidding (BN) Phase - Construction Administration (CA) Phase -2- Exhibit A, incorporated herein by this reference, provides a further description of each Scope of Service Phase. It. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. Schematic & Design Development Contract Documents Bidding Construction Administration Ill. Compensation for Services 8 weeks (anticipated start — 5/12/25) 8 weeks (anticipated start — 7/7/25) 6-8 weeks (anticipated start-912125) 30-52 weeks (anticipated range) Compensation shall be based on the hourly rates shown on the attached Exhibit B, incorporated herein by this reference. The total cost of services shall not exceed (NTE) $186,000, including reimbursable expenses. IV. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gentler identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not -to -exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be withoutthe written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. -3- F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. I. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to lender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to sa6sfactodly perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to property complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultants own fling use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold ham less the City against any and all claims, demands, suits, less, expenses, including attorneys fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, mused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultants negligent acts, errors or omissions in connection with the work and/or -4- services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the Cily's premises resulting from the negligent acts, errors or omissions of Consultant. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent roused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the tens "Consultant" means and includes the Consultant, its officers, agents, employees, sub -consultants, and others for wham Consultant is legally liable, and the term "City means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errs and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. C. Standard of Care 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of looming, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of teaming. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. -5- 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the By: Tile: ....,.,- Date: May 6, 2025 Attest:�-- For the Consultant yny O4amele;l �` By: Sally Obemolte Title: Principal I Architect Date: April 29 2025 Approved by: City At meYs Otfi y-3a -a5 Date am EXHIBIT A Professional design services, including Architectural, Structural Engineering, Mechanical Engineering, Electrical Engineering, Civil Engineering, and Topographic Survey; related to the design of a 1,500 GSF multi -purpose addition to the Iowa City Animal Care and Adoption Center. Consultant will maintain meeting minutes for stakeholder input meetings, design review meetings, and construction progress meetings. Combined Schematic Design (SD) and Design Development Phase: Develop documents that consist of Drawings and Specifications, that sufficiently detail the proposed addition at roughly 60% complete. • Conduct site survey to confirm property, utility, and topographic information and provide base maps for project. • Procure geotechnical investigations — up to (2) soil borings • Facilitate (2) stakeholder input meetings • Determine selections of major building systems and construction materials • Deliverables shall consist of drawings and other documents, including: o Site plan identifying potential utility tie-ins, grading, and site improvements and alterations a Floor plan inclusive of all programming element locations and size c Building elevations o Building sections o Interior elevations o Diagrammatic layouts of building systems and structural systems o Outline specifications that identify major materials and systems • Prepare project cost opinion at completion of Design Development. • Assist City in developing an anticipated construction schedule. • Review of deliverables with City and Stakeholders Contract Document (CD) Phase: Further develop the Design Development Documents to provide Bid Documents consisting of Drawings and Specifications that sufficiently detail the construction of the facility addition. • Contract Documents shall include procedural documentation that complies with State bidding requirements. • Coordinate with the City to develop front end specification documents using the City's standard template. • Facilitate (1) stakeholder input meeting • Prepare updated project cost opinion at 90% completion including updates for Bid Process. • Review with City and Stakeholders at 90% completion. Bidding (BN) Phase: • Attend pre -bid meeting and support City in procurement activities. • Aid in substitution request reviews, bidder questions, and issuing of addendums. • Attend bid opening and support City in contract awarding activities. 7- Construction Administration (CA) Phase: • Review submittals and respond to questions within appointed time per Specifications. • Conduct periodic site reviews in accordance with AIA schedule to assess general conformance with contract documents. • Attend regularly scheduled construction meetings, pre -installation meetings, and resolution meetings as requested by the City for problems that arise during the construction of the facility. • Conduct punch list walk-through at Substantial Completion. • Participate in Project Close -Out o Review submittals of as -built documents, operation and maintenance documents, and warranty documents o Conduct final walk-through at final completion o Provide record documents in digital drawing file created in o Participate in 11-month walk-through after substantial completion to identify items to be corrected under warranty Additional Services: The following scope of seances are not included (and not limited to): • Sustainable Design Documentation (e.g., LEED) • Testing & Balancing • Commissioning • Special Inspections f:, EXHIBIT B Scnedule of Hourly Rates — Neumann Monson Ar&utects CLASSIFICATION CLERICAL CLERICAL II CLERICAL III TECHNICAL STAFF TECHNICAL STAFF II TECHNICAL STAFF III TECHNICAL STAFF IV TECHNICAL STAFF V TECHNICAL STAFF VI TECHNICAL STAFF VII INTERIOR DESIGNER I INTERIOR DESIGNER II INTERIOR DESIGNER III INTERIOR DESIGNER IV INTERIOR DESIGNER V INTERIOR DESIGNER VI INTERN ARCHITECT I INTERN ARCHITECT II INTERN ARCHITECT III INTERN ARCHITECT IV ARCHITECT I ARCHITECT II ARCHITECT III ARCHITECT IV _ARCHITECT V ASSOCIATE I ASSOCIATE II ASSOCIATE III ASSOCIATE IV ASSOCIATE V ASSOCIATE PRINCIPAL I ASSOCIATE PRINCIPAL II ASSOCIATE PRINCIPAL III PRINCIPAL I PRINCIPAL II PRINCIPAL III HOURLY BATE $78.75 $89.25 $99.75 $89.25 $105.00 $115.50 $126.00 $141,75 $157.50 $173.25 $94.50 $110.25 $126.00 $141.75 $157,50 $173.25 $94.50 $110,25 $126.00 $14115 $126,00 $136,50 $147.00 $157.50 $173.25 $136.50 $147.00 $157.50 $173.25 $189.00 $168.00 $183.75 $199.50 $210,00 $236 25 $240.00 All services performed by sub consultants will be billed at sub consultant's hourly rates or expenses incurred plus ten percent (10%). Item Number: 6.i. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Iowa River Trail Bridge Replacement Project. Prepared By: Reviewed By: Fiscal Impact: Staff Recommendation: Attachments: Resolution Justin Harland - Senior Engineer Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager $387,643.20 available in the Iowa River Trail Bridge Replacement account #R4423. Approval Executive Summary: This project generally includes the removal of the existing Iowa River trail bridge and replacement with a retaining wall, grading, and other associated work, repairs to the existing pedestrian bridge under the Iowa Interstate Railroad, and additional trail replacement located on the east side of 510 and 526 S Riverside Drive. The engineer's estimate of cost was $459,000.00. 3 bids were submitted prior to the April 30, 2025 deadline: Bidder Name City Bid Peterson Contractors Inc. Reinbeck, IA $387,643.20 Heiar Site Contracting North Liberty, IA $392,768.85 Tschiggfrie Excavating Co. Dubuque, IA $687,985.62 Engineer's Estimate $459,000.00 Peterson Contractors, Inc. (PCI) of Reinbeck, Iowa submitted the lowest responsive, responsible bid of $387,643.20. Staff recommends awarding the Contract for the Iowa River Trail Bridge Replacement Project to PCI. Background / Analysis: The Iowa River trail bridge located to the east of the Riverside Drive and Myrtle Avenue intersection, behind 510 and 526 S Riverside Drive, has reached the end of its service life. The trail bridge replacement is to be an engineered retaining wall. The retaining wall will have a reduced life cycle cost compared to the trail bridge it replaces while allowing trail traffic to commute in the same manner as it has. The retaining wall design has been hydraulically modeled and meets the no -rise condition necessary for construction. Project Timeline: Contract Award: May 6, 2025 Construction: May — September 2025 V" Pmpar 0y. Justin Hahand, Engine nng DiWsion, 410 E. WashingWn St, JO City, IA 52240 (319)3555154 Resolution No. 25-103 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Iowa River Trail Bridge Replacement Project. Whereas, Peterson Contractors, Inc. (PCI) of Reinbeck, Iowa has submitted the lowest responsive, responsible bid of $387,643.20 for construction of the above -named project; and Whereas, funds for this project are available in the Iowa River Trail Bridge Replacement account #R4423. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above -named project is hereby awarded to Peterson Contractors, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and Contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above -named project. Passed and approved this 6th day of May , 2025 or L Approved by Attest, �f 1 _- k Y 1 ,Jq)Lac . City Clerk City Attorneys Office (Liz Craig — 05/01 /2025) It was moved by Moe and seconded by xamsen the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Y Alter x Bergus X Harmsen X Moe X Salih X Teague X Weilein Item Number: 6.j. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution authorizing the Mayor to sign and the City Clerk to attest to a 28E Agreement among the City of Iowa City and certain other cities and independent fire districts in Johnson County, Iowa, for Automatic and Mutual Aid Agreement for Fire Protection, Rescue, and Emergency Medical Services. Prepared By: Reviewed By: Fiscal Impact: Staff Recommendation: Attachments: Resolution 28E Agreement Scott Lyon, Fire Chief Geoff Fruin, City Manager None Approval Executive Summary: This agreement is an updated version of the 2012 28E agreement that outlines provisions to provide fire and emergency services through mutual aid to all partner agencies in Johnson County during times of need. Updates in the proposed agreement reflect current best practices that have occurred since 2012. Specific updates include the recognition of Johnson County Emergency Communications Center as the designated communications center, addressing training requirements for responding agencies, and the ability to recover costs from a third parties for damaged equipment. Background / Analysis: The City of Iowa City has long been a partner in previous countywide Automatic and Mutual Aid Agreements for Fire Protection, Rescue, and Emergency Medical Services. This updated agreement further illustrates our commitment to public safety and mutual collaboration while reflecting best practices. Prepared by: Scott Lyon, Fire Department Chief, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5256 Resolution No. 25-im Resolution authorizing the Mayor to sign and the City Clerk to attest to a 28E Agreement among the City of Iowa City and certain other cities and independent fire districts in Johnson County, Iowa, for Automatic and Mutual Aid Agreement for Fire Protection, Rescue, and Emergency Medical Services. INCOMPLETE DOCUMENT Item Number: 6.k. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution to remove Commission member Daouda Balde from the Housing and Community Development Commission due to multiple unexplained absences. Prepared By: Susan Dulek, First Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Brianna Thul, Sr. Planner Tracy Hightshoe, NDS Director Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: HCDC voted to remove the member at the 4/21/25 meeting Attachments: 3.27.25 letter to Commission Balde HCDC 4.21.25 minutes - draft Resolution Executive Summary: The Housing and Community Development (HCDC) bylaws provide that 3 consecutive, unexplained absences will result in a recommendation to City Council to discharge the member. Commissioner Daouda Balde has had 4 consecutive, unexplained absences, and HCDC voted to recommend Council remove him. Under state law, persons appointed to offices have the right to notice and to be heard. The resolution directs the City Clerk to provide the Commissioner with a copy of the resolution by certified mail, which informs him of the right to ask for a hearing before the City Council. Background / Analysis: Staffs routine notifications to Commissioners for meetings consist of emailing a copy of the meeting packet and a calendar invite. Commissioner Baldo has attended only one HCDC meeting since his appointment in May 2024, which was in October. At some point staff began to mail hard copies of the agenda packet to Commissioner Balde as well. Staff also made multiple attempts to contact Commissioner Balde by email and telephone with no response. Staff emailed and mailed a letter dated 3/27/25 to Commissioner Balde regarding the planned discussion of discharging him from HCDC at the April 21 meeting. He did not appear at the April 21 HCDC meeting, and HCDC passed a motion recommending Council remove him. If Council passes the resolution, the removal is not effective for 30 days after the City Clerk mails him a copy during which Commissioner Balde may request a hearing before the City Council. March 27, 2025 � r CITY OF IOWA CITY UNESCO CITY OF LITERATURE 410 East Washington Street Iowa City, Iowa 52240-1826 Via U.S. mail and email (daouda2890@gmail.com) 319-356-5000 www.icgov.org Dear Daouda Balde: This letter is to inform you that the next Housing and Community Development Commission (HCDC) meeting agenda will include consideration of a recommendation discharge you from the Commission. According to the Commission's by-laws, three consecutive, unexplained absences from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. You have missed the following Housing and Community Development Commission meetings: • 8/19/24 • 9/16/24 • 1/13/25 • 1/27/25 • 3/24/25 Should you wish to resign prior to the April 21, 2025 HCDC meeting, please feel free to email me or the City Clerk at Kgrace(a)iowa-city.org. Thank you for your understanding and your service to the Commission. Sincerely, �TJ Brianna Thul Senior Community Development Planner City of Iowa City Cc: Kyle Vogel, HCDC Chair Erika Kubly, Neighborhood Services Coordinator MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION APRIL 21, 2025 — 6:30 PM FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL DRAFT MEMBERS PRESENT: Horacio Borgen (via zoom), Maryann Dennis, Amos Kiche, George Kivarkis, Kyle Vogel MEMBERS ABSENT: Daouda Balde, Karol Krotz STAFF PRESENT: Sue Dulek, Erika Kubly, Brianna Thul OTHERS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-0 the Commission recommends that City Council approve the proposed change to the by- laws to change from a nine -person Commission to a seven -person Commission. By a vote of 5-0 the Commission recommends that a staggered 2-2-3 appointment schedule for the Commission beginning in 2025. By a vote of 5-0 the Commission recommends that City Council discharge Daouda Balde from the HCDC. CALL MEETING TO ORDER: Vogel called the meeting to order at 6:30 PM. CONSIDERATION OF MEETING MINUTES: MARCH 24, 2025: Dennis moved to approve the minutes of March 24, 2025. Kiche seconded the motion. A vote was taken and the minutes were approved 5-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None. CONSIDER A RECOMMENDATION TO AMEND THE HCDC BY-LAWS: Vogel explained that at the last meeting the Commission discussed the reasoning for changing the membership and stated tonight was another prime example where they could not get the number of members present needed to have a quorum. Luckily, Borgen was able to join by Zoom. Also, currently there are only seven active members and there's two vacancies. Dulek provided an overview of the memo in the packet and noted the Commission doesn't have to make a recommendation as to the how they move to a seven member group, but they can provide their input for City Council. She also suggests that they consider staggering the membership. Currently there are three members with terms that will end in 2025, one member's term that will end in 2026, as well as the two vacancies right now would be for terms expiring in 2026. Dulek noted that Commissioner Kiche's term has already been renewed to the end of 2028 so if the Commission wants just two terms to expire in 2028, they would have only one open vacancy to start this summer because Commissioner Kiche is Housing and Community Development Commission April 21, 2025 Page 2 of 5 already appointed to serve through 2028. The Commission also plans to discuss potential discharge of a current Commissioner on the next item and that would change the number of available vacancies. Vogel stated regarding the recommendations he really likes the 2/2/3 and maybe it would make sense to put Kiche in one of those first sections as the one that would end in 2028 since he's already been appointed. Vogel will serve through 2026 and would probably offer to serve again unless Council decided otherwise. Then the three that end in 2027 are Kivarkis, Krotz and Balde. He likes the idea of three appointments ending in 2028. Dennis asked if they have to fill one year terms and two year terms, could the applicant specify what they are interested in? Dulek confirmed they could and that Council could also consider appointing for the one year term plus a full next term. She noted Council is aware of the conversation regarding going from nine members to seven and that's why they haven't made appointments. Kivarkis asked how long it would take to transition to seven members. Dulek explained that the next steps would be a Rules Committee meeting and then perhaps at the second meeting in May, Council can decide whether they agree to go to a seven person Commission. Kivarkis moved to recommend that City Council approve the proposed change to the by-laws to change from a nine -person Commission to a seven -person Commission. Motion seconded by Kiche and passed with a vote of 5-0. Kivarkis moved to recommend a staggered 2-2-3 appointment schedule for the Commission beginning in 2025. Motion seconded by Kiche and passed with a vote of 5-0. CONSIDER A RECOMMENDATION TO CITY COUNCIL TO DISCHARGE COMMISSIONER: Vogel stated that Daouda Balde was appointed to the Commission. Last October, he did come to one meeting, but since then they've been unable to communicate with him. He noted City staff has reached out via mail and phone. Vogel is asking that the Commission make the recommendation to Council to discharge Balde from his position so that they have a slot open for a new interested party to serve. Kiche noted looking at the attendance report in the agenda packet, it shows Balde only attended one out of the four meetings and two of the absences are marked OE, which means they are excused. Looking at the by-laws of the Commission, Section E states three consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. At this moment, it appears that the Commissioner, who is not here, has not missed three consecutive meetings. Thul explained that all absences in the minutes have been recorded as excused because there is not an established criteria for what is considered excused and what isn't. This year staff have moved towards what other board and commission do by using "present" and "absent" in the minutes instead. Thul continued that staff have not had any communication with this Commissioner explaining the absences. They've tried phone calls, emails, and mail. Staff sent a letter in January about the general importance of attending Commission meetings. Additionally, prior to this meeting, staff sent a letter via mail and email letting him know that this item would be on the agenda. They also sent a copy of the packet. Vogel noted one more important piece of clarification is that only the dates of meetings they were actually able to hold are shown on the attendance list. There were meetings the Commission had to cancel because of lack of quorum as well and he did not respond to those meeting invites either. So there has been more than three unexplained absences. Thul stated that there are people that have missed meetings that have reached out to say that they couldn't attend. Those are treated differently than unexplained absences. Housing and Community Development Commission April 21, 2025 Page 3 of 5 Kiche noted it is important to have all that information in the public record so all can see the issue. Thul can see how it would be helpful to show the meetings that were cancelled due to lack of quorum in the attendance sheet as well for transparency. She has seen other boards and commissions do that in the minutes. Kiche supports this. It is important to note situations where they have those long duration vacancies because it puts the Commission in a very bad situation. Vogel agreed that they should note who was present even if the meeting is cancelled so Council can see who is making the effort to show up. Dennis agreed and stated she researched other City boards and commissions and found that the HCDC is one of the largest with nine members. She continued that the Commission has missed two meetings that are really important to the community. Borgen agrees with the smaller commission and added that participating is one of the best things they can give to the Commission. Dulek stated next steps is Balde will get a letter if the Commission votes to remove him. It will go on the City Council agenda, and he will have the opportunity to come to City Council and explain if he wants to resist it. The resolution will clarify what meetings he did not attend and that it was without explanation. Commissioners thanked Dulek. Dennis moved to recommend that City Council discharge Daouda Balde from the HCDC. Motion seconded by Kivarkis and passed with a vote of 5-0. STAFF & COMMISSION UPDATES: Thul noted this week is National Community Development Week and pointed out two flyers in the packet that highlight the impact of the federal Community Development Block Grant and HOME Investment Partnership Program funds. The flyers include some of the local projects that have come through recommendations from the Commission. Thul continued that the National Community Development Association released a CDBG impact report today that was sent to all congressional offices to showcase the importance of the CDBG program and to call for a funding increase. DVIP's new shelter was featured in the report. April is also Fair Housing Month and there's a press release in the packet that has some educational opportunities and general information about housing discrimination. Kubly noted tomorrow the Johnson County Affordable Housing Coalition is hosting a bus tour for people to showcase affordable housing projects. One is at the Peninsula on 1310 Foster Rd, which is a rental housing partnership with The Housing Fellowship that the Housing Authority owns and manages. They will also be driving by the North Summit property that they intend to develop. Vogel noted that the previous chair, Kaleb Beining, attended the bus tour and had a positive experience. Kubly agreed and encouraged commissioners to attend in future years if they are interested. Vogel stated something he would like to discuss is the issue with low barrier temporary housing, like the homeless camps around town. There's nothing in the housing code that really addresses it. He acknowledged it puts the housing inspectors in a tight spot when they're trying to tread the line of "everybody needs to follow the rules," but at the same time, trying to be considerate and understanding of people that are in situations of need. Dennis noted it's happening all over the country, and the City should not adopt what other communities have done, such as fines and or incarceration. That is taking a step backwards. Housing and Community Development Commission April 21, 2025 Page 4 of 5 Vogel agrees and thinks they need to go the other way and have protections in place in the housing code that would protect low barrier housing to be established because right now there are no rules. Dennis stated it might help to have the staff person from the shelter come in and really talk about what they're doing to go out and try and connect with folks. It can take a long time, especially when somebody has significant mental illness, to get them to even respond and not want to flee. Kivarkis thinks it's almost impossible to find a general solution for an individual problem. To understand and connect to these people, to help them if they are willing to receive help is a good idea but it's a very complex situation. Kiche stated regarding the situation of homelessness, he was on the Truth and Reconciliation Commission and they were looking for some data on homelessness across the state, but for some reason they didn't get anything. They did not show up even to give a presentation on the situation. He noted the City did a survey during the planning process this year, but he hasn't looked at that report yet. They need to look at that report and really dig deep on the situation of collecting data. They will need a lot of information to help the City Council make decisions. Vogel asked staff to put something together from Shelter House for a future agenda. It would be good to know what kind of access they have to facilities. Thul stated they will add an that to a future agenda. Normally at the May meeting they would have the Annual Action Plan on the agenda, but it may be June before the Commission sees that because of the delays with the federal budget. Kiche stated he was looking at the reports they got. The people who receive the CDBG grants always send a report on whom they are serving and things like that. He is interested in how people served are showing progress because they could be serving the same persons every cycle. If they're just interested in the counts to justify things, that is easy, but he also wants to see the issue of efficiency and how well are people graduating from some of the programs. They might also want to see waiting lists of those who want services but can't get them because there are fewer capacities. Dennis noted a lot of that information will come through with the applications that they receive. Thul stated that the agencies also submit narrative data that may speak to that. With 20 agencies, staff try not to overwhelm the Commission with pages and pages of narrative, but if they're interested in reading that information staff can definitely provide that as well. ADJOURNMENT: Dennis moved to adjourn, Kivarkis seconded the motion and a vote was taken and the motion passed 5- 0. 2 Housing and Community Development Commission April 21, 2025 Page 5 of 5 Housing and Community Development Commission Attendance Record 2023-2025 Name Terms Exp. 10/19 11/16 3/21 4/18 5/16 6/13 8/19 9/16 10/21 3/24 4/21 -- -- -- -- -- -- A A P A A Balde, Daouda 6/30/27 -- -- A A P P P A A P P Borgen, Horacio 6/30/25 P P P P P P P P P P P Dennis, Maryann 6/30/25 Kiche, Amos 6/30/25 -- -- -- -- -- -- P P A P P Kivarkis, George 6/30/27 P P A A P P A P P A A Krotz, Karol 6/30/27 A P A A P P P P P * Patel, Kiran 6/30/26 P P A P P P A P A Pierce, James 6/30/26 -- P P P P A P A P Szecsei, Denise 6/30/25 A P P P A A P P P P P Vogel, Kyle 6/30/26 Key: P = Present A = Absent * = Resigned -- = Vacant Prepared by:Susan Dulek, First Asst. City Atty, 410 E. Washington St., Iowa City, IA 52240 (319)356-5030 Resolution No. 25-105 Resolution to remove Commission member Daouda Balde from the Housing and Community Development Commission due to multiple unexplained absences. Whereas, Article 4, Section E of the Housing and Community Development Commission By - Laws provides three (3) consecutive, unexplained absences of a Commission member will result in a recommendation by the Commission to City Council to discharge the member and appoint a new member; and Whereas, City Council appointed Daouda Balde to the Housing and Community Development Commission May 21, 2024, and he has only attended one meeting; and Whereas, Commissioner Daouda Balde has had more than three (3) consecutive, unexplained absences from the Housing and Community Development Commission, namely on January 13, 2025, January 27, 2025, March 24, 2025, and April 21, 2025; and Whereas, Section 372.15 of the Iowa Code governs the process for removal of all persons appointed to city office and includes notice and the right to be heard; and Whereas, on April 21, 2025, the Housing and Community Development Commission passed a motion recommending City Council remove Daouda Balde from the Housing and Community Development Commission. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Pursuant to Article 4, Section E of the Housing and Community Development Commission by-laws and Section 372.15 of the Iowa Code, Daouda Balde is removed from the Housing and Community Development Commission. 2. The City Clerk is directed to mail a copy of this resolution to Daouda Balde by certified mail. 3. Daouda Balde, upon written request filed with the City Clerk within thirty (30) days of the date of mailing a copy of the resolution, will be granted a public hearing before the Council on all issues connected with his removal. The hearing will be held within thirty (30) days of the date the request is fled unless Daouda Balde reasonably requests a later date. Following the public hearing, the Council will either confirm its earlier decision of removal or reinstate Daouda Balde to the Housing and Community Development Commission. 4. If no hearing is requested by Daouda Balde, removal will be effective thirty (30) days after the date on which a copy of the resolution is mailed to Daouda Balde. If a hearing is requested, Daouda Balde will remain on the Housing and Community Development Commission pending final resolution by City Council. Resolution No. 25-105 Page 2 Passed and approved this 6th day of or Attest: City Clerk Approved by City Attomey' ffice - 04/25/2025 2025. It was moved by Moe and seconded by H, msen the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Alter _Y x_ Bergus x Harmsen x Moe x Salih x Teague x Weilein Item Number: 9.a. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution approving project manual and estimate of cost for the construction of the Rundell Street Pump Station Vault Modifications Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Ben Clark — Senior Engineer Reviewed By: Jason Havel — City Engineer Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: $411,000 available in the Rundell Street Pump Station Vault Modifications account #M3634. Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the Rundell Street Pump Station Vault Modifications Project. This project generally includes repairs to an existing storm water pump station. Background / Analysis: The Rundell Street Pumping Station was constructed in 1983 and some components have reached the end of their useful life expectancy. The pumping station is comprised of one wet well that contains two submersible pumps and a separate wet well that contains two axial flow propeller pumps. The two wet wells are connected via a 54-inch gravity sewer. The submersible pumping station work consists of the replacement of two submersible pumps and appurtenances, check valves, isolation valves, and electrical equipment; replacement of the existing 14-foot by 14-foot concrete top slab and access doors; preparation and painting of the existing ductile iron piping to remain; and rehabilitation of the existing trash screen anchors and supports. The propeller pumping station work consists of installation of concrete curbing and an equipment pad for the new City -provided control panel and replacement of the solenoids in the oil reservoir enclosure. Additionally, work includes accessibility improvements related to the vault lid and surrounding sidewalk, replacement of curb ramps at all four corners of the Rundell Street and Center Avenue intersection, installation of a utility meter cabinet, installation of a new equipment pad to raise the existing transformer, and miscellaneous restoration. Project Timeline: Public Hearing / Approve Project Manual: May 6, 2025 Bid Letting Date: May 28, 2025 Contract Award Date: June 3, 2025 Construction Dates: June 2025 to December 2025 Prepared by: Ben Clark, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5436 Resolution No. Resolution approving project manual and estimate of cost for the construction of the Rundell Street Pump Station Vault Modifications Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above - named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Rundell Street Pump Station Vault Modifications account #M3634. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builders of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 28th day of May, 2025. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 3rd day of June, 2025, or at a special meeting called for that purpose. Passed and approved this day of , 20 Mayor Approved by Attest: City Clerk City Attorney's Office Resolution No. Page 2 It was moved by and seconded by adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Weilein Harmsen Moe Salih Teague the Resolution be Item Number: 9.a. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution approving project manual and estimate of cost for the construction of the Rundell Street Pump Station Vault Modifications Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Ben Clark — Senior Engineer Reviewed By: Jason Havel — City Engineer Ron Knoche — Public Works Director Geoff Fruin — City Manager Fiscal Impact: $411,000 available in the Rundell Street Pump Station Vault Modifications account #M3634. Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the Rundell Street Pump Station Vault Modifications Project. This project generally includes repairs to an existing storm water pump station. Background / Analysis: The Rundell Street Pumping Station was constructed in 1983 and some components have reached the end of their useful life expectancy. The pumping station is comprised of one wet well that contains two submersible pumps and a separate wet well that contains two axial flow propeller pumps. The two wet wells are connected via a 54-inch gravity sewer. The submersible pumping station work consists of the replacement of two submersible pumps and appurtenances, check valves, isolation valves, and electrical equipment; replacement of the existing 14-foot by 14-foot concrete top slab and access doors; preparation and painting of the existing ductile iron piping to remain; and rehabilitation of the existing trash screen anchors and supports. The propeller pumping station work consists of installation of concrete curbing and an equipment pad for the new City -provided control panel and replacement of the solenoids in the oil reservoir enclosure. Additionally, work includes accessibility improvements related to the vault lid and surrounding sidewalk, replacement of curb ramps at all four corners of the Rundell Street and Center Avenue intersection, installation of a utility meter cabinet, installation of a new equipment pad to raise the existing transformer, and miscellaneous restoration. Project Timeline: Public Hearing / Approve Project Manual: May 6, 2025 Bid Letting Date: May 28, 2025 Contract Award Date: June 3, 2025 Construction Dates: June 2025 to December 2025 Prepared by: Ben Carle, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)3565436 Resolution No. ?s—ine Resolution approving project manual and estimate of cost for the construction of the Rundell Street Pump Station Vault Modifications Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above - named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Rundell Street Pump Station Vault Modifications account #M3634. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builders of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 28� day of May, 2025. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the V day of June, 2025, or at a special meeting called for that purpose. Passed and approved this 6th day of Attest: wa Ge' City Clerk May 2025 ` X Mayor Approved by City Attorne�r' ice (Liz Craig — 0413012025) Resolution No. 75-106 Page 2 It was moved by Moe and seconded by Bergus adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus Harmsen x Moe x Salih x Teague x Weilein the Resolution be Item Number: 9.d. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution directing sale of $14,535,000 (subject to adjustment per terms of offering) General Obligation Bonds, Series 2025A. Prepared By: Reviewed By: Fiscal Impact: Staff Recommendation: Commission Recommendations Attachments: Resolution Jacklyn Fleagle, Assistant Finance Director Nicole Davies, Finance Director Geoff Fruin, City Manager Adopted as part of the FY2025 Revised Budget and the 2025-2029 Capital Improvement Program Approval N/A Executive Summary: The City will receive bids on May 6, 2025 for the Series 2025, Tax -Exempt General Obligation Bonds. The City Council will receive a summary of those bids that night and then consider approval of the lowest bid. Background / Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council adopted the 2025 capital improvement program on April 15, 2025. The 2025 projects funded from general obligation bonds total $14,325,000. With issuance costs and contingencies, the total funding requirements from the 2025 general obligation bonds is $14,535,000. This amount is subject to change depending on the bids received. Bids will be received by the City and Speer Financial at 11:00am on May 6, 2025. The results of the sale will be summarized, and the bidder of the lowest interest rate will be recommended to be awarded the sale. Items to Include on Agenda For the Council Meeting on May 6, 2025 City of Iowa City, Iowa $14,535,000* (Subject to Adjustment per Terms of Offering) General Obligation Bonds, Series 2025A Receipt of bids. Resolution directing sale. Notice Must Be Given Pursuant to Iowa Code Chapter 21 and the Local Rules of the City. May 6, 2025 The Finance Director of the City of Iowa City, State of Iowa, met in City Hall, 410 E. Washington, Iowa City, Iowa, at 11:00 A.M., on the above date, to open sealed bids received, access electronic bids and to refer the sale of the Bonds to the best and most favorable bidder for cash, subject to approval by the City Council at 6:00 P.M. on the above date. The following persons were present: Alter, Bergus, Moe, Harmsen, Selih, Teague, Weilein ***s**ss This being the time and place for the opening of bids for the sale of $14,535,000* (Subject to Adjustment per Terns of Offering) General Obligation Bonds, Series 2025A, the meeting was opened for the receipt of bids for the Bonds. The following actions were taken: 1. Sealed bids were filed and listed in the minutes while unopened, as follows: Name & Address of Bidders: None 2. The Finance Director then declared the time for filing of sealed bids to be closed and that the sealed bids be opened. The sealed bids were opened and announced. Electronic bids received were accessed and announced as follows: Name & Address of Bidders: Jefferies LLC, New York, New York Huntington Securities, Inc., Chicago, Illinois Robert W. Baird & Co., Inc., Milwaukee, Wisconsin KeyBanc Capital Markets, Inc., Denver, Colorado Piper Sandler & Co., Minneapolis, Minnesota Raymond James & Associates, Inc., Chicago, Illinois BOK Financial Securities, Inc., Milwaukee, Wisconsin Hilltop Securities, Inc., Dallas, Texas UBS Financial Services Inc., New York, New York The Baker Group LP, Babylon, New York 4. The best bid was determined to be as follows: Name & Address of Bidder: Jefferies Group LLC, New York, New York True Interest Rate (as -bid): 3.393698% Net Interest Cost (as -bid): $2,722,896.23 In consultation with Speer Financial, the City's Municipal Advisor, the City considered the adjustment of the aggregate principal amount of the Bonds and each scheduled maturity thereof in accordance with the Terns of Offering and the following actions were taken: Final Par Amount as adjusted: $14,535,000 Purchase Price as adjusted: $_15,617,566.27_ All bids were then referred to the Council for action. May 6, 2025 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter. Bergus. Harmsen, Moe Salih Teague, Weilein Absent: None Vacant: None Council Member Mne introduced the following Resolution entitled "Resolution Directing Sale of $14,535,000* (Subject to Adjustment Per Terms of Offering) General Obligation Bonds, Series 2025A," and moved its adoption. Council Member Al t,. seconded the motion to adopt. The roll was called and the vote was, AYES: Alter Bergus, Moe, Harmsen, Salih, Teague, Weilein None Whereupon, the Mayor declared the following Resolution duly adopted: Resolution No. 25-107 Resolution Directing Sale of $14,535,000* (Subject to Adjustment Per Terms of Offering) General Obligation Bonds, Series 2025A Whereas, bids have been received for the Bonds described as follows and the best bid received (with permitted adjustments, if any) is determined to be the following: $14,535,000* (Subject to Adjustment per Terms of Offering) General Obligation Bonds, Series 2025A Bidder: Jefferies Group LLC of New York, New York The terms of award: Final Par Amount as adjusted: $14,535,000 Purchase Price as adjusted: $ 15,617,566.27 True Interest Rate: 3.393698% Net Interest Cost: $2,722,896.23 Now, Therefore, Be It Resolved by the City Council of the City of Iowa City, State of Iowa: Section 1. That the bid for the Bonds as above set out is hereby determined to be the best and most favorable bid received and, the Bonds are hereby awarded as described above. Section 2. That the statement of information for Bond bidders and the form of contract for the sale of the Bonds are hereby approved and the Mayor and Clerk are authorized to execute the same on behalf of the City. Section 3. That the notice of the sale of the Bonds heretofore given and all acts of the Clerk done in furtherance of the sale of the Bonds are hereby ratified and approved. Passed and Approved this 6' day of May, 2025. Attest: City Clerk Certificate State of Iowa ) )SS County of Johnson ) 1, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is awe and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. Witness my hand and the seal of the Council hereto affixed this 6th day of may 2025. _ 1C-� City Cle k, City of Iowa City, State of Iowa (Seal) 4937-3015-0009-iV 0714-151 3� City Council Supplemental Meeting Packet CITY OF )OWA CITY May 6, 2025 Information submitted between distribution of late handouts on Monday and 2:30 pm on Tuesday. Late Handout(s) e.d. 2025 GO Bond Resolution - See Award packet, Winning Bid Form, and revised resolution. May 6, 2025 City of Iowa City /^Speer Financial, Inc. INDEPENDENT MUNICIPAL ADVISORS ESTABLISHED 1954 DANIEL FORGES PH RAALWATA WKENVE MAGGIE BURGER HONV WELT MARKIERETMA AARON GOLD Pwlhnl blw Vlrc Preeihnl SeMr Vue PrteWm, Senior Vh'eFWNanI Seniw'Vln Pmihm Lniw Virc P,nlJen, Late Handouts Distributed May 6, 2025 (Date) The Honorable Bruce Teague, Mayor and Members of the City Council City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Dear Mayor Teague Rod Council Members: Bids were received today for the $14,535,000 General Obligation Bonds, Series 2025A. There were ten bids received, which we listed at the bottom of this letter. Upon examination, it is our opinion that the bid of Jefferies LLC, New York, New York, is the best bid received, and it is further our opinion that the bid is favorable to the City and should be accepted. We therefore recommend that the Bonds be awarded to that bidder at a price of $15,617,566.27, being at a true interest rate of 33936%. True Account Manaeers Interest Rate Jefferies LLC, New York, New York ..... _... _.... _....... _........................................... 33936% Huntington Securities, Inc., Chicago, Illinois............................................................. 3.4202% Robert W. Baird & Co., Inc., Milwaukee, Wisconsin ................................................. 3.4618% KeyBanc Capital Markets, Inc., Denver, Colorado ..................................................... 3.4623% Piper Sandler & Co., Minneapolis, Minnesota ......................... ..._.... --- ................... 3.4707% Raymond James & Associates, Inc., Chicago, Illinois ................................................ 3.5023% BOK Financial Securities, Inc., Milwaukee, Wisconsin ............................................. 3.5322% Hilltop Securities Inc., Dallas, Texas.......................................................................... 3.5793% UBS Financial Services Inc., New York, New York .................................................. 3.5947 % The Baker Group LP, Babylon, New York................................................................. 3.6019% MB/eg Enclosures Respectfully submitted, SPEER FINANCIAL, INC. Maggie Burger, Sr. Vice President SUITE 2630. 230 WEST MONROE STREET •CHICAGO, ILLINOIS 606W•(312) 3B6-3700• FAX(312) 34 8833 SURE 608.531 COMMERCIAL STREET • WATERLOO, IOWA 50701 • (319) 291-2097 • FAX (319) 291-8628 MOODY'S RATINGS CREDIT OPINION 1 May 2025 Jennifer Cud c1.312106.9983 Barnhardt AVP Analyst jenmFer,ard@moodyxcoin Gera M. McGuire +121C979.6850 Associate Mana9irg Director ,,a rr,,wecarnoodys.cmn CUEMT SERVICES Arrencas 1-212-553-1653 Asia Pacific BS2-3551-30R Japan 81-3-5408-4100 EMEA 44-20-M2-5454 U.S. Public Finance City of Iowa City, IA Update to credit analysis Summary Iowa City, IN (Aaa) credit profile benefits from a strong economic base that is anchored by the State University of Iowa (Aal stable) and its associated University of Iowa Hospitals Clinics (Aa2 stable), very strong available fund balance and rash ratios, moderate long-term Liabilities and modest fixed costs. The city's adjusted resident income ratio is below Aaa-rated peers, in part because of a large student population. Credit strengths x Local economy benefits from the presence of the University of Iowa x Strong available fund balance and cash ratios Credit challenges n Resident income and full value per capita trail national medians Rating outlook We do not assign outlooks to local governments with this amount of debt outstanding. Factors that could lead to an upgrade n Not applicable Factors that could lead to a downgrade » Material declines in the city's available fund balance and cash ratios to levels below 50% e Increase of long-term liabilities ratio to levels over 300% MoaA1+s Ratings Key indicators Eabiba t Iowa City (City of) IA U.S. Public Finance Fa delnitimS Ol tM metric nib[ table.. plPUP RR .tine llS U.Pool 194p1€ Me�arue tM Gtonary in the Appndle betcw. Mi grreseMetl as NA nsu. Ne Vic were rot nmal eal Metime tired adisatbn.ThernMam mme Ircmopmm[rtcemlypudiillad U�Citin and Coumi MMion PrpAn. Thereto GWasrualinia. metric(CinanM istatle Ivancity.andiMoIA dltanStatistical .Metre x,1 nallical Mea. swnea�us camlras�,aw�, caw-acy(cxya0u:ry,amarmremmvaeworyaxaurgs uselueana)rconwnaamtyti: Profile Iowa City is a large city that serves as the county seat of Johnson County. The city's population is currently estimated at about 76,000 residents. The city provides public safety (police and fire), public works, recreation and other general government services. The city's major business -type activities include sewer, sanitation, water, parking transit and stormwater. Detailed credit considerations The city's healthy financial profile will remain a credit strength, even with planned reserve draw downs, because of its currently strong reserves, favorable revenue trends and conservative budgeting practices. For fiscal 2024 the city's available fund balance ratio totaled a very healthy 106% of revenue across all funds, while cash was around 124%of revenue (see exhibit 2). The city had originally budgeted for $11 million draw in general fund for capital, but ended with a $11 million increase, driven by unspent American Rescue Plan (ARPA) funds, delayed capital, expenditure savings related to salaries and benefits and health insurance. The city's economic base will continue to grow given its diversity and ties to the University of Iowa and its associated University of Iowa Hospitals & Clinics, which is the only academic medical center in Iowa (Aaa stable). As of fiscal 2024 the city's long-term liabilities ratio is moderate at 123%of revenue (see exhibit 3). For fiscal 2025 June 30 year-end) city officials anticipate a planned spend down of around $19.5 million in the general fund for capital projects and unspent ARPA funds. Other govemmental and business type funds are largely balanced for the year. The fiscal 2026 budget reflects a $2.9 million deficit in the general fund for capital projects, and affordable housing pmjects. Across all funds the city budgeted for generally balanced operations. Despite these planned draws available fund balance and cash are likely to remain very Th.a PubboOon Goes not annource a vedn an,.lion. Fin airy c.t an srelerenaMIn tarsWbt¢abon. dean see,innsuerlaeal Pagem nnps tlramp: moWv: mm fort he most updated cradnuung animar rmau*n and ramg hhtory Z Ito, I., Cky or— Cily, l A. uldal. to —et annuls Moody's Ratings U.S. Public Bnance strong at well over 85%of revenue. The city is currently preparing to issue around $14.5 million in General Obligation Unlimited tax (GOULT) debt to finance its annual capital needs, and future borrowing plans include around $36 million in sewer revenue debt in 2025 and about $13.8 million in GO debt in 2026. Eahibbz Cash rados are very strong and expected to remain healthy General fund Other governmental funds ® Internal service funds N Business -type activities Liquidity ratio (%) Aaa median liquidity ratio (%) 5200,f100 $150,000 $100,000 $5a,000 $0 2020 2021 2022 2023 Soule: Soule: bwact, U'SauScedf aaCalSGlmpnbaMMO�aj'S Ravings EAiW3 Long Term Liabilities will remain moderate despite future borrowing needs � Governmental Debt($000) 0 Business -Type Activity Debt($000) Adjusted net pension liabilities($000) 0 Adjusted net other post -employment liabilities($000) Other long-term liabilities($000) — Long-term liabilities ratio (%) All median long-term liabilities ratio (%) 130 125 120 115 110 105 100 95 90 85 400,000 �_ 250% t200,000 200% $0 160% 2021 2022 2023 2024 S..01,ha-whdfi idsdrenx -dMoas IR.I., Pensions and OPEB Iowa cities participate in two cost sharing plans, the Iowa Public Employees' Retirement System (IPERS) and Municipal Fire and Police Retirement System of Iowa (MFPRSI). Based on reporting by IPERS and MFPRSI, we project that cities' ANPLS will increase by around 15% in fiscal 2024, driven in part by salary increases which exceeded actuarial assumptions. While results will vary across US public pension systems, we generally expect local governments' fiscal year 2025 AWLS to fall by around 20% based on our aggregate i 1M.r Nts Ill., .a can litituRaau m o na 9,1, MwAY's R&I U.S. Public Finace estimates, due to rising interest rates and above -target investment returns in 2024. Government contributions in aggregate to both IPERS and MFPRSI modestly exceeded our tread water indicator as of each system's most recently audited financial reporting. ESG considerations Iowa City (City of) INS E5G credit impact score Is CIS-2 fvhptta ESG credit impact score CIS -Negative Negative Positive impact impact Score - ESG considerations do not have a material impact on the current rating. sw.xe: Moby'fFapd s Iowa City's ESG Credit Impact Score of CIS-2 indicates that ESG considerations have a neutral -to -low impact on its credit rating, reflecting neutral to low exposure to environmental, social and governance risks. Uhbv 5 ESG issuer profile scores E-3 S-2 G-1 Environmental Social Governance Score __Y®� t•�� t♦��Iw III srvnre:Maoly'SF.VW Environmental Iowa City, INs Environmental Issuer Profile Score is (E-3), reflecting moderate exposure to environmental risks across all categories, including physical climate risk, carbon transition, water management, natural capital, and waste and pollution. The city was hard hit by flooding in 2008, though they continue efforts to mitigate future flood risks. Social Iowa City, INS S Issuer Profile Score is neutral -to -low (S-2) , reflecting neutral -to -low exposure to social risks in most categories including access to basic services, housing, health and safety, and labor and income. The city has positive exposure to demographic trends and education metrics. Educational attainment metric are above average compared to the nation and population is steady to growing. The citys population has grown nearly 25%in the last three decades. Governance Iowa City, INS G Issuer Profile Score is positive (G-1), reflecting exceptional budget management practices, policy credibility and effectiveness, and transparency and disdowre. The city posts quarterly financial reports and maintains a five-year Capital improvement plan. The city has adopted various financial, debt and investment policies, including a formal fund balance policy, which it historically exceeds. Reserves are strong and the city has adequate revenue raising flexibility. Iowa cities benefit from a strong institutional structure and maintain substantial revenue raising flexibility under various property tax levies, which can be increased with board and voter approval. The primary revenue source of most Iowa cities is property taxes, which are mostly stable. 4 1Mq zaxs city or Iowa City. IA Update to vedlu,ulPis Moody's Rctlnp U.S. Public FlmmR ESG Issuer Profile Scores and Credit Impact Scores for the rated entity/transaction are available on Moodys.com. In order to view the latest scores, please click here to go to the landing page for the entity/transaction on MDC and view the ESG Scores Section. s .n,y WM on, 0— cny, Is, Open v, arMm-1,0, Moody Ratings Rating methodology and scorecard factors U.S. Public Flour The US Cities and Counties Methodology includes a scorecard, which summarizes the rating factors generally most important to city and county credit profiles. Because the scorecard is a summary, and may not include every consideration in the credit analysis for a specific issuer, a scorecard -indicated outcome may or may not map closely to the actual rating assigned. The assigned rating is two notches above the scorecard -indicated outcome because of considerations outside the scorecard, including being a regional employment center and positive economic concentration from the university and hospital. EdriM6 Iowa City (City of) IA ratio 79.8% lom Bea vita 117.125 10.0% As i metric -23% 10.0% A Available fund balance ratio 106.4% 20.0% Asa Liquidity ratio 124.4% 10.0% Asa Institutional framework Institutional Framework Are 10.0% Aa Leverage Long-term liabilities ratio 1228% 20.0% As Fined -costs ratio 4.9% 10.0% Asa Notching Md. No notchings applied Scorecard -Indicated Outcome Aa2 Assigned Rating Asa no, Economic Gri melt..1. store rompa2a the fivii CAGR M real GOP W.City. lA MaIni,iRan Statistical MNrtgoiran Sinnstod Areato toe Ni CAGR of not GDP for tat US. S.. us cenwr eivev. raw coy (coy M uafina"d... a.Mooeyk Rx;, 6 1Mry zozs @y cn nwe cky, Is UPerte m.nEitamfy.i. Moody's Ratings U.S. Public Finance Appendix Exhibit Key Indicators Glossary Definition Typ"Sources Economy Resident income ratio Median Household Income(MHI) for the city or county, adjusted for MHI: US Census Bureau - American Regional Price Parity(RPP), as a X of the US MHI Community Survey 5-Year Estimates RPP, US Bureau of Economic Analysis Full value Estimated market value of taxable property in the city or county State repositories; audited financial Statements; continuing disclosures .g__— population Population of the city or county USm eus Bureau -American Community survey 5-Year Estimates Full value per i Furl value population growthm Economic growth metric real GDP for Metropolitan cal Area a Real GDP: US Bureau of Economic Analysis CAGIRinus county m a county minusthefive-year CAGR of real GDP for the US the for FirWnciM performance Revenue Sumo/revenue fromtoug governmental funds, operating and non- Audited finarncial statements operating revenue from total business -type activides, and non - operating revenue from intemat services funds, excluding transfers and are -time structure, e.g., bond proceeds or capital contributions Available fund balance Sum of all fund balances that are classified as unassigned, assigned or Audited financial statements committed in the total governmental funds, plus unrestricted current assets minus current liabilities from the city's or county's business - type activities and internal services funds Net unrestricted cash Sum of unrestricted cash in governmental activities, business type Audited financial statements activities and internal services fund, net of short-term debt Available fund balance ratio Available fund balance (including net cunent assets from busines- type activities and internal services funds) / Revenue Liquidity ratio Net unrestricted cash/Revenue Leverage Debt Outstanding long-term bonds and all other forms of long-term debt Audited financial statemems official across the governmental and business -type activities, including debt statements of aootherentity for which it has provided a guarantee disclosed in Us Financial statements Adjusted net pension liabilities(ANPL) TOW[primary government's peruion liabilities adjusted by Moody's toAudited financial statemems; Moody'c standardizethed'acountrateusedtocomputethepresentvalueof Ratings and business -true activities antri Implied debt service Annual cost to amortize city or county's long-term debt over 20 Audited financial eta[ements..official years with level payments statements; Moody's Ratings Pension tread water contribution Pension contribution necessary to prevent reported unfunded Audited financial statements, Moody's pension liabilities from growing, year over year, in terminal dollars, if Ratings ad actuarial assumptiom are met OPEB constitution City or county's actual contribution in a given period Audited finandalscatements Implied cost of OLTL Annual cost to amortize city or countys other long-term liabilities Audited Bwndal statements; Moody's over 20 years with level payments Ratings Fixedcos s ratio Implied debt service ♦ Pension tread water ♦ OPEB contributions • / Iv, 1011 Cry unuwe eoy, n/.'. upam 10 ondA enelyYr Moody's Ratings U.S. Public finance `]DST Mmdys COrpdatim,Msdy's lnmld55<mfe, lne Mootlyi Anal,ri Inf armcane,fiorsnsor5an d allibatei F.I.Iieely,'MOODY'S") All rights reurved CREDIT RATINGS ISSUED BY MOODi CREDIT RATINGS AFFILIATES ARE THEIR CURRENT OPINIONS OF THE RELATIVE FUTURE CREDIT RISK OF ENTITIES, CREDIT COMMITMENTS, OR DEBT OR DEBT -LIKE SECURITIES. 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(s notuRed phi lawuMerrelevant PRC laws wreguWtrons Fortne WrroSPiolthis tliXlaimtt.'PAC "rtlen loame manJantl olIF, Ppples APWDf of Chin. extluding Hang Korg, Macau Red Taiwa,. 9 I Nay 2025 ClOOl Iowa City, IA: UPdaN to wedlt analyst Maool". RMInBa U.S. RR6Us NIIlRRR RIE O NUMBER I"SS)d 9 1 May 2025 CRy or Iowa cy. A uvaalo to owIt xmlYtla MoaAy's gstings U.S. Rblk RRunn CLEW SERVICES Ameritas 1-212-553-1653 Asia va<ilit 852-3551-30n japan 81.34408-4100 EMEA 44-201 10 1 May 2025 City of Iowa City, II UpIlane to nedit an,LYua Speer Financial, Inc. INDIPLNDLN r MUNICIPAL ADVISORS • ESTADLISHE0195 SUITE 609 • 531 COMMERCIAL STREET • WATERLOO. IOWA 50701 • (3191291-2077 • FAX (319) NI-8628 Investment Rating: Moody's Investors Service ... Aaa $14,535,000 CITY OF IOWA CITY, IOWA General Obligation Bonds, Series 2025A Date of Sale: May 6, 2025 Average Life: 5.236 Years (Based on TIC) Time Bidders* Price Maturities Rate Interest-* Jefferies LLC 107.447% 2026 - 2035 5.000 % 3.3936% New York, New York $15,617,566.27 $2,722,896 Huntington Securities, Inc. 105.147 % 2026 - 2032 5.00001. 3.4202% Chicago, Illinois $15,283,117.28 2033 - 2035 4.0009/ $2,687,674 Robert W. Baird & Co., Inc. 105.601% 2026 - 2033 5.00001 3.46185/6 Milwaukee, Wisconsin $15,349,159.81 2034-2035 4.0000/n $2,731,155 KeyBanc Capital Markets, Inc. 105.5990/ 2026 - 2033 5.000% 3.4623% Denver, Colorado $15,348,829.35 2034 - 2035 4.000% $2,731,485 Piper Sandler & Co. 105.558% 2026 - 2033 5.000% 3.4707% Minneapolis, Minnesota $15,342,989.35 2034-2035 4.000% $2,737,325 Raymond James & Associates, Inc. 105.407% 2026 - 2033 5.0001 3.5023% Chicago, Illinois $15,320,975.65 2034-2035 4.000% $2,759,339 Morgan Stanley FHN Financial Capital Markets Fidelity Capital Markets BOK Financial Securities, Inc. 106.773% 2026 - 2035 5.00001. 3.5322% Milwaukee, Wisconsin $15,519,509.30 $2,820,953 $Syndicate information is provided by the underwriter. The information cunmined in this report is the most current available. --The Irue interest rate rrJ(ecn the time value faiari y where duhlars spent in Hyyears have a greater weight than antlers spent in later years. Speer Financial, Ina INDEPENDENT MUNICIPAL A VT$ Page 2 True Bidders- Price Maturities Rate Interest" Hilltop Securities Inc. 106.545 % 2026 - 2035 5.000 % 3.5793% Dallas, Texas $15,486,318.90 $2,854,144 UBS Financial Services Inc. 104.966% 2026 - 2033 5.000% 3.5947% New York, New York $15,256,883.55 2034 - 2035 4.000 % $2,823,431 The Baker Group LP 104.931% 2026 - 2033 5.000% 3.60190% Babylon, New York $15251,858.80 2034 - 2035 4.000% $2,828,456 Middlegate Securities 'Svooicate information isprovided by the undemraer. The Information contained in this report is the most current available. "The ume interest rate reflecn the time value o(monev where dollars spent m early years have a greater weight than dollars spent in later years. Speer Financial, Inc. CITY OF IOWA CITY, IOWA $14,535,000 General Obligation Bonds, Series 2025A +4• FINAL *** Debt Service Schedule Date Principal Coupon Irdarest Tolod PN Fiscal Toth OW0312025 - - - - - 12101R025 359.337.50 359.337.50 - O6Po1/2026 2,2W,13W.W 5.OWY 363,375.W 2,563,375.00 2,922,712.50 12MIa026 - - 308,375.0 308,375.W - Ob/0IR027 1,375,0W.W 5.0W`a 308,375.W 1,683,375.00 1.991150.00 I10IR027 - - 274,0110.0il 274,000.00 - 0 la(128 137O.000.00 500055 274,OW.W 11644,01 oo 1,918'ono 0 INOI12028 - - 239.750.W D9,750.00 - 06/01/2029 1.370,000.W 5.w. 23%75aW L609,750.00 118491SW.W 12/OIIW29 205,5W.W 205,5W.W 0W0112030 1,370.000.W 5.0W°. 205,51)(I.W 1,575,5W.00 1,781.WO.W 12/0113030 - - 171,25aW 171,250.00 - 06N112031 1,370,OW.W 5.00P. 121,250.00 1,541,250.00 I,712,5W.W IL0112031 - - 137,W.W 137,000.00 - Call 0"112032 1,370,M.W SAW°. 137.WO.00 1,507,0110.00 1,6H,IXq.W IL01/2032 - - 102,]SO.W 102,750.00 06/01/2033 1,3]O.WO.W 5,WA IO2,]50.W IA)2,]50.00 1,575,500M IL0112033 - - 68,5W.W 68,500M - OWOW034 I.370,OW.W 5.0011% 68.SIIO.W 1.438,SW.00 1.507,01)(1.00 I2/01/2034 34,250.00 34,250.W OWOW035 1,37000.00 5.000% 34,250.W 1,4W.25000 1,438,5W.W Tend $14,535,000.00 53,1111W2.50 $Iga40,462.50 Yield Statistics BoM Yur Dollars $76,109.25 Avenge Lin 5,236 Yeah Average CW90n 5 o000000°/. Neititn Can (NIC) 3S]]6154%r True Inlaeat C. (TIC) 33936981°A Bond YigNo 3.21g]12 All Inclunive Cost(AIC 3512]821% IRS Form 8038 NM Interest Cmt 3.2629936% Weighted Avenge Mammy 5.313 Years 2M -CI 14Mm GO I SINGLE PM I&251234 PM Speer Financial, Inc. Registered Municipal Advisor Item Number: 9.e. CITY OF IOWA CITY COUNCIL ACTION REPORT May 6, 2025 Resolution Declaring All Are Welcome in Iowa City, Iowa. Prepared By: Kirk Lehmann, Assistant City Manager Reviewed By: Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: None Staff Recommendation: Approval Commission Recommendations: The Human Right Commission recommended that the City Council consider the Resolution by a vote of 5-0. Attachments: Resolution Executive Summary: At their meeting on February 25, 2025, the Human Rights Commission recommended that City Council consider adopting the proposed Resolution Declaring All Are Welcome in Iowa City. ITel Prepared by Kirk Lehmann, Assistant City Manager, 410 E. Washington St., Iowa City, IA (319)356-5014 Resolution No. z5-1g-8 Resolution Declaring All Are Welcome in Iowa City, Iowa Whereas, equal rights under the law and liberty for all is foundational to our nation and government; and Whereas, the Declaration of Independence states, "We hold these truths to be self- evident, that all [people] are created equal, that they are endowed by their Creator with certain unalienable Rights, that among these are Life, Liberty and the pursuit of Happiness"; and Whereas, the Iowa stale motto states, "Our liberties we prize and our rights we will maintain'; and Whereas, the Iowa Civil Rights Act passed in 1965 and amended in 2007 includes employment, housing, public accommodations, education, and credit considerations as areas of life that cannot be used for discrimination based on a person's color, creed, gender identity, marital status, national origin, disability, race, religion, sex, and sexual orientation; and Whereas, many Iowans are experiencing anger and fear due to several laws passed in Iowa in 2023 and 2024, including the Religious Freedom Restoration Act (RFRA), which codifies religious exemptions allowing individuals to use religious beliefs as legal justification to discriminate against other Iowans who are then deprived of their rights and liberties; and Whereas, discrimination and inequality erode the founding principles of our society and government; and Whereas, equal rights under the law and liberty for all require that anti -discrimination protections be considered a compelling government interest and the least restrictive means of achieving that interest. A religious liberty claim should not be elevated above or overrule by law other equally important rights and liberties; and Whereas, no person should be allowed to use religion, religious freedom, or any other reason as justification to discriminate against another person based on color, creed, gender identity, marital status, national origin, disability, race, religion, sex, sexual orientation, reproductive status, violence survivor status; and Whereas, Iowans are leaving our communities and the state due to the dangers of RFRA and other laws passed by Iowa lawmakers that send a message contrary to our state's motto and the promise that All Are Welcome in Iowa; and Whereas, these laws, including RFRA, harm the reputation of our state and the best interests of its business community as well as cities and counties large and small, urban and rural; and Resolution No. 25-108 Page 2 Whereas, Iowa City, Iowa aims to create a community where discrimination has no place. It also recognizes ensuring complete safety or freedom from discrimination is a complex, ongoing effort and collaboration among individuals, organizations, and government; and Whereas, Iowa City, Iowa is located within the bounds of Johnson County where the Johnson County Supervisor adopted the "All Are Welcome" resolution on December 5, 2024. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that: 1. The City of Iowa City is committed to promoting a united vision where All Are Welcome in Iowa City and further commits Iowa City to being a discrimination -free community. We recognize our responsibility to foster a community that actively works towards inclusivity, equity, and the protection of rights for all, even as we acknowledge the ongoing nature of this work. 2. Be it further resolved, the City of Iowa City encourages businesses, housing developments and landlords, non-profit organizations, houses of worship, educational institutions, and neighborhood associations to unite in the message All Are Welcome in Iowa City, Iowa and declare themselves as a discrimination - free partner. Passed and approved this 6"day of May, 2025. Attest tCL City Clerk or Approved by: City Attorney' C ice — 04/30/2025 It was moved by Noe , and seconded by that the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Alter Bergus _x— X Hannsen x Moe X Salih X Teague X Weilein