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Home My WebLink About7-10-25 PAAC Agenda PacketPublic Art Advisory Committee Thursday, July 10, 2025 3:30 PM Harvat Hall City Hall, 410 E. Washington AGENDA 1. Call to Order 2. Introduction of new member: Stephanie Brunia – Art or Design Professional 3. Officer Election: Vice-Chair (Jeremy Endsley resigned) 4. Public discussion of any items not on the agenda 5. Consider minutes of the June 5, 2025 PAAC Meeting 6. Art Alliance Feasibility Study Presentation – Teva Dawson, Group Creatives 7. Public Art Condition Survey & Report: Next Steps 8. Discuss FY26 Budget Priorities 9. Staff updates 10. Old or New Business 11. Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Rachel Kilburg Varley, Public Art Coordinator at 319-356-5248 or rkilburg@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Draft, p.1 Public Art Advisory Committee Mtg, 6/5/2025 Minutes Public Art Advisory Committee June 5, 2025 Emma J. Harvat Hall Public Art Advisory Committee Members Present: Leslie Finer, Juli Seydell Johnson, Andrea Truitt, Ron Knoche, Sophie Donta, Rachel Kinker Members Absent: Anita Jung, Nate Sullivan Staff present: Rachel Kilburg Varley Public Present: Megan Randall, Midwest Arts Conservation Center Call to Order Truitt called the meeting to order at 3:32 p.m. Public Discussion of Any Item Not on the Agenda None. Consider minutes of the May 1, 2025 PAAC meeting. Donta moved and Finer seconded that the minutes from the May 1, 2025, meeting be approved with edits. Motion passed (5-0). Review Public Art Condition Survey & Report Note that Johnson joined the meeting during this agenda item. Kilburg Varley reminded the Committee that the Midwest Arts Conservation Center (MAAC) completed a condition survey and report for the PACC’s public art inventory. The survey forms for each artwork and the summary report were included in the meeting agenda packet. The objects conservator, Megan Randall, was present via Zoom to answer questions. The contract includes three additional in-depth treatment proposals. Randall suggested focusing on the pieces that are within the top ten ranking of priority, such as Neighborhood of Seasons and the neighborhood historic markers. Kilburg Varley and Randall clarified that next steps would be to identify the three in- depth proposals MAAC should develop, including cost estimates. These proposals can be updated in future years if the Committee does not have funding to address all at once. Draft, p.2 Public Art Advisory Committee Mtg, 6/5/2025 Johnson noted that Triaxial Hemicylindrical was not originally painted and suggested that piece be restored to the unpainted cor-ten steel. The Committee also discussed that Four Module Piece just needs to be evaluated closer by City staff to determine how severe the damage is and what the true priority of that piece is. The Committee also discussed checking in with the artist of Neighborhood of Seasons because there may be some restoration challenges that were previously discussed with the artist and not reflected in this report. Kilburg Varley will meet with City staff to further refine the restoration plan based on historical knowledge of certain pieces such as those mentioned and, based on that, suggest three proposals for the Committee at the July meeting. Knoche shared that performing and training staff on cleaning and re-waxing the bronze sculptures would be a strong priority as that would impact many pieces in the inventory. Kilburg Varley also shared an update on the Iowa Avenue Literary Walk. She had previously been working the artist to develop a restoration and maintenance plan, however that has not been successful and they may need to ask MACC to survey the walk another time. Consider FY26 – FY30 Public Art Strategic Plan Kilburg Varley noted that a redlined version was included in the agenda packet based on last meeting’s work session. She invited any final comments on the plan language or approval if there were none. Following approval of the plan language, City Communications staff will develop a designed version. Committee members had no additional comments. Finer made a motion to approve the FY26-FY30 Public Art Strategic Plan, Donta seconded. Motion passed (6-0). Staff Updates Kilburg Varley shared that a ribbon-cutting is planned to celebrate the South District bus stop bench sculpture, Uplift, on June 19, 2025 at 6pm at Fairmeadows Park in conjunction with the Party in the Park event. Old or New Business None. Adjournment Knoche moved to adjourn at 4:06 pm. Kinker seconded. Motion passed (6-0). Draft, p.3 Public Art Advisory Committee Mtg, 6/5/2025 Public Art Advisory Committee Attendance Record 2024-2025 Name Term Expires 4/4/24 6/6/24 8/1/24 9/5/24 10/3/24 11/7/24 12/5/24 2/6/25 3/6/25 4/3/25 5/1/25 6/10/25 Johnson Boyken Truitt Gringer Endsley Sullivan Kinker Donta Key: X = Present X* = Delegate attended O = Absent O/E = Absent/Excused --- = Not a member MEMORANDUM DATE: July 7, 2025 TO: Public Art Advisory Commitee FROM: Rachel Kilburg Varley, Public Art Coordinator RE: FY2025 Budget Priori�es The following is a dra� staﬀ recommenda�on for FY2026 public art spending priori�es. At the July 10, 2025 PAAC mee�ng, staﬀ requests discussion and direc�on on FY2026 budget priori�es and the Commitee’s preferred preliminary alloca�ons, par�cularly those budget lines highlighted in yellow: FY25 BUDGET CARRY-OVER REVENUE FY24 carry-over request $21,471 EXPENDITURES 2025 Public Art Matching Grants (6 projects not yet completed, due 12/31/25)21,471 TOTAL $21,471 FY26 BUDGET REVENUE FY26 Budget (Adopted by City Council) $52,000 EXPENDITURES Programs 6 Matching Grant Program $15, Sculptor’s Showcase* Opportunity Fund**$15,000 Maintenance • MACC staﬀ training for artwork maintenance • Restora�on of 1-2 exis�ng pieces $15,000 - $20,000 Misc. Longfellow Tunnel Mural – SEJH Project $500 Misc: events, prin�ng, plaques, etc. $1,500 TOTAL $52,000 *Sculptor’s Showcase: In FY24, the Sculptor’s Showcase program was moved to a two-year display cycle. The next cycle will be displayed August 2026 – August 2028 and budgeted/paid out of the FY27 budget ($8 pads x $2,250 each = $18,000 total). **Opportunity Fund: A ﬂexible budget line for public art opportunities. Staﬀ recommends this budget line is spent in a manner that advances the priorities identiﬁed in the PACC’s FY2025-2030 Strategic Plan. Updated: 7-10-25 PROGRESS TRACKER Public Art Advisory Committee (PAAC) Strategic Plan | FY2025–FY2030 MAINTENANCE & STEWARDSHIP Strategic Plan Action Item Status Summary Next Steps Implement recommendations from the Public Art Condition Assessment; aiming to complete at least 1 maintenance or repair project per year. consolidated into a spreadsheet database; discussion at 7/10/25 PAAC meeting will inform budget & which projects to move forward with first. • proposals from MACC • Determine FY26 budget allocation for maintenance & restoration projects implement a timeline, process, and communication standards for removal or deaccessioning of aging, unsalvageable, or non-maintainable works. • to PACC for discussion/approval – tentative Fall 2025 prioritize maintenance planning and budget set-aside annually. • asset management software the anticipated lifespan and maintenance needs for new or proposed permanent installations. • procedures and bring recommendation to PACC for discussion/approval – tentative Winter 2025-2026 continues on next page Updated: 7-10-25 ARTIST WORKFORCE & LOCAL CREATIVE ECONOMY Strategic Plan Action Item Status Summary Next Steps aiming to increase visibility and grow the diversity of applicants, project types, and locations. discuss ideas and opportunities to increase visibility and diversity – tentative late Fall/early Winter 2025 Offer professional development resources or info sessions for local artists twice annually. priorities for info sessions or professional development resources and identify local partners. and affordable studio space and exhibition opportunities through partners and existing community assets. opportunities in the community. continues on next page Updated: 7-10-25 STRATEGIC PARTNERSHIPS & FUNDING Strategic Plan Action Item Status Summary Next Steps opportunities (state, federal, philanthropic, or community partner cost-sharing) that may support organizational or stakeholder initiatives. identiﬁed tools/platforms to help local artists and organizations search for funding opportunities. opportunities to promote these tools. Alliance Feasibility Study and agreeable recommendations resulting from the effort. deaccessioning of aging, unsalvageable, or non-maintainable works. underway. programs, identify and promote underutilized indoor locations for pop-up or temporary art exhibits. Not yet identiﬁed University of Iowa. Not yet identiﬁed through strategic and consistent content on existing City platforms. Staff to meet with City Communications department to develop a more strategic public art social media/marketing plan and prioritize regular, informal meet-ups with local arts groups and institutions. outcome for Arts Stakeholder meeting, then set date. continues on next page Updated: 7-10-25 PLACE-BASED EXPANSION & COMMUNITY ACCESS Strategic Plan Action Item Status Summary Next Steps public spaces to proactively target through existing City Public Art and Neighborhood Outreach grant programs. neighborhood associations; staff to collaborate with Neighborhood Outreach Specialist to identify targeted art map(s) to promote the current collection and guide self-led tours. Not yet identiﬁed mobile art experiences through community partnerships or annual grant programs each year. Not yet identiﬁed grant program set-aside for 2D/indoor installations and/or displays facilitated in public facilities. Not yet identiﬁed initiative by 2027, in collaboration with local and university stakeholders. Together 2030 river activation pillar and staff has informed them of this Strategic Planning item to stay in Not yet identiﬁed -end-