HomeMy WebLinkAboutBuyer I - EquipmentUpdated: August 2025 (Admin Review)
CITY OF IOWA CITY – JOB DESCRIPTION
Position Title: Buyer I – Equipment
Department: Public Works
Division: Equipment
Supervisor: Equipment Superintendent
FLSA: Non-Exempt
Civil Service: Yes
Pay Grade: 6
Job Number: 0602
Job Summary
Under general direction, performs duties in the procurement and inventory of equipment
and/or vehicles.
Essential Job Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Coordinates the procurement and disposal of equipment, maintains all records, vehicles
and other commodities for the Equipment division including posting to the City’s web
site and other distribution methods.
• Develops, maintains and/or revises specifications for equipment and/or vehicles based
on current needs and requirements.
• Enters, reviews, updates, and maintains various computer programs, applications, and
spreadsheets.
• Assists in developing and implementing new division procurement procedures.
• Processes and secures registration, licensing, and titling of purchased and sold vehicles
and equipment.
• Prepares contracts for equipment rental/lease use.
• Attends and/or conducts all equipment and vehicle bid openings, records all bids/RFPs
(request for proposals) received, certifies accuracy of data and prepares
recommendations.
• Assists with writing award recommendations of bids, verifying delivery in the inspection
of new equipment and/or vehicles, maintains vendor compliance with City’s Equal
Employment Opportunity Program, ensures other specific requirements are met as
outlined in the bid process.
• Assists in the development and implementation of web software for equipment
procurement.
• Prepares reports as needed; prepares reports for equipment expenses annually; assists
with researching equipment pricing; maintains equipment lists throughout the year for
budget control, maintains equipment replacement schedules.
• Enters and maintains vehicle and equipment information in City fleet management
software.
Updated: August 2025 (Admin Review)
• Enters purchase order and purchasing contract requests in City accounting system.
• Accesses City accounting system for vendor payment; posts Equipment division’s
invoices with appropriate account numbers.
• Operates various office equipment and machines as directed.
• Provides information and assistance to City employees, intergovernmental agencies,
contractors, vendors and the general public regarding various City procurement policies
and procedures.
• Assists with creating and distributing the weekly preventative maintenance schedules.
• Assists other staff on specific projects as needed.
• Conducts self in a professional manner which demonstrates courtesy and respect for all
community members and coworkers.
• Performs other duties as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• High school education or G.E.D. and seven to twelve months of related experience or
training; or equivalent combination of education and experience.
• Valid State of Iowa driver's license with a satisfactory driving record. Must be 18 years of
age. Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• High school diploma or G.E.D. and one year of related experience or training; or
equivalent combination of education and experience.
Knowledge, Skills, and Abilities
• Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form.
• Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages.
• Ability to deal with problems involving several concrete variables in standardized
situations.
• Ability to establish and maintain effective working relationships with City employees,
vendors and the general public.
• Ability to read and understand reports, journals, diagrams, and various equipment and
vehicle specifications.
• Ability to reliably and predictably carry out duties.
• Ability to write and prepare bid specifications, correspondence and interdepartmental
memos, and routine reports.
Knowledge of vehicles, equipment and various components.
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook) and the operation of standard office equipment.
Supervision
No supervision of direct reports.
Updated: August 2025 (Admin Review)
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Duties are generally performed in
an office setting with a controlled environment. The job requires sitting for extended periods of
time and the work may expose the employee to unpleasant social situations and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Ron Knoche, Public Works Director (4/2024)
I have read and understand the duties of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
________________________________ __________________