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HomeMy WebLinkAbout2025-08-19 ResolutionItem Number: 6.a. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution accepting the work for the Dubuque Street Reconstruction Project. Prepared By: Alin Dumachi - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Engineer's Report Resolution Executive Summary: Work on the project was recently completed by Portzen Construction, Inc. of Dubuque, Iowa, in substantial accordance with the plans and specifications. The Performance, Payment and Maintenance Bond and Engineer's Report are on file with the City Clerk. Project Estimated Cost: $3,750,000.00 Project Bid Received: $3,739,999.75 Project Actual Cost: $3,687,141.68 Background / Analysis: The Dubuque Street Reconstruction Project included the reconstruction of Dubuque Street between Iowa Avenue and Washington Street, and the reconstruction of the alley between Dubuque Street and Linn Street. This included the replacement of storm sewer, street and sidewalk pavement, and sanitary sewer, installation of new lighting, irrigation, electric and parking meters, installation of landscaping features including plantings, pavers, mulch, limestone blocks, bicycle racks, litter receptacles and benches. ENGINEER'S REPORT August 11, 2025 City Council Iowa City, Iowa Re: Dubuque Street Reconstruction Project Dear City Council: CITY OF IOWIOWA CITY 4t last Washtngton, 3trev Iowa City, Iowa 0 -1826 (J 1 ) 356 - 5000 I hereby certify that the Dubuque Street Reconstruction Project has been completed by Portzen Construction, Inc. of Dubuque, Iowa, in substantial accordance with the Project Manual developed by Foth Infrastructure and Environment, LLC. The project was bid as a unit price contract, and the final contract price is $3,687,141.68. There were fifteen (15) change orders on this project as follows: 1. Class 13 excavation $1,750.00 2. Replacement of unsuitable backfill $850.00 3. Custom electrical cabinet $16,713.26 4. Five spare catenary fixtures $7,238.97 5. Water service modifications $10,417.80 6. Incentive pay and additional working days due to Lumen and MidAmerican electric relocation delay $37,500.00 7. Round decorative base covers for catenary poles $4,554.00 8. Relocation of traffic signal $7,322.48 9. Limestone block modifications $2,585.00 10. Relocation of roadway light pole footing $3,843.40 11. New chain link fence and gate for 21 S. Linn Street $22,829.95 12. Credit for the vault hatch at 1 S. Dubuque Street -$4,228.00 13. Storm sewer intake, SW-512, 36-inch $2,800.00 14. Concrete wheel stoppers for dumpsters in the alley $1,562.00 15. Credit for decorative pole base cover substitution -$5,600.00 TOTAL $110,138.86 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, PE City Engineer 6-. o- Prepared by: Alin Dumachi, Sr. Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5143 Resolution No. 25-198 Resolution accepting the work for the Dubuque Street Reconstruction Project. Whereas, the Engineering Division has recommended that the work for construction of the Dubuque Street Reconstruction Project, as included in a contract between the City of Iowa City and Portzen Construction, Inc. of Dubuque, Iowa, dated January 1lo', 2024, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Dubuque Street Reconstruction Project account # S3939; and Whereas, the final contract price is $3,687,141.68. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 19th day of August 12025 M6Yd1r Approved by Attest: ,.F City Cierk City Attomeys Office (Jennifer Schwickerath - 08/1312025) It was moved by weilein and seconded by adopted, and upon roll call there were: Alter the Resolution be Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Moe X Salih x Teague x Weilein r City Council Supplemental Meeting Packet �.a.� CITY OF IOWA CITY August 19, 2025 Information submitted between distribution of the meeting packet on Thursday and 4:00 pm on Monday. 6.b. 2025 Johnson County, IA Countywide Hazard Mitigation Plan Late Handout(s): 9.g. Rezoning - N. Governor St: See Council Correspondence from Audrey Bahrick 11.a. Community Police Review Board -See addition of item number on agenda. Community Police Review Board - One vacancy to fill an unexpired term, upon appointment - June 30, 2027 (Jam MacConnell resigned). Staff is requesting indefinite deferral due to Senate File 311 and item #10.f, ordinance dissolving the Board. August 19, 2025 City of Iowa City Item Number: 6.b. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution authorizing the Mayor to sign and the City Clerk to attest and adopt the 2025 Countywide Multi -Jurisdictional Hazard Mitigation Plan For Johnson County, Iowa. Prepared By: Scott Lyon, Fire Chief Reviewed By: Geoff Fruin, City Manager Fiscal Impact: None Staff Recommendation: Approval Attachments: Resolution 2025 Multi-Justisdictional Hazard Mitigation Plan Executive Summary: This agenda item is an update of the 2019 Johnson County Multi -Jurisdictional Hazard Mitigation Plan. The mitigation plan is required to be updated every five years. The 2025 Johnson County, IA Countywide Hazard Mitigation Plan was developed and organized within the rules and regulations established under the 44 Code of Federal Regulation 201.6. This plan contains sections detailing the planning process, Johnson County's communities, other participating entities and the planning area, a hazard vulnerability and risk assessment, capabilities assessment, and a mitigation strategy designed for the purpose of guiding Johnson County and the plan's participants to become more disaster -resilient communities. Background / Analysis: The 2025 Johnson County Countywide Hazard Mitigation Plan (HMP) revision is threefold in its purpose. Strictly speaking, the Johnson County Countywide Hazard Mitigation Plan provides guidance to substantially and permanently reduce Johnson County and its communities' vulnerability to natural hazards. This plan revision encompasses the continuation and updating of this original mission by incorporating new GIS technologies, improving its risk assessment methodologies, and recalibrating its mitigation strategies based on an assessment of the previous plan, approved in 2019, and the previous plan's usefulness over the past five years. Secondly, participation in and the adoption of this plan grants the adopting entity the ability to apply for multiple grant funding programs through the Federal Emergency Management Agency (FEMA). Additionally, a tertiary purpose of the plan is to promote sound public policy and support other local, regional, and state planning efforts which have the effects of protecting citizens, critical facilities, infrastructure, private property, and the natural environment. The development of this plan revision does so by increasing public awareness and education, collaborating with other planning organizations and governments engaged in planning efforts, serving as a reference and resource for the public, various governments, and other entities. LF Prepared by: Scott Lyon, Fire Department Chief, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5256 Resolution No. 25-199 Resolution authorizing the Mayor to sign and the City Clerk to attest and adopt the 2025 Countywide Multi -Jurisdictional Hazard Mitigation Plan For Johnson County, Iowa. Whereas, the City of Iowa City recognizes the threat that natural hazards pose to people and property within the City of Iowa City; and Whereas, multiple City of Iowa City Departments have participated in the countywide multi -hazard mitigation plan, hereby known as (the Johnson Countywide 2025 hazard mitigation plan) in accordance with federal laws, including the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended; the National Flood Insurance Act of 1968 as amended; and the National Dam Safety Program Act, as amended; and Whereas, the 2025 Multi -Jurisdictional Hazard Mitigation Plan for Johnson County, Iowa identifies mitigation goals and actions to reduce or eliminate long-term risk to people and property throughout Johnson County from the impacts of future hazards and disasters; and Whereas, adoption by the City Council demonstrates its commitment to hazard mitigation and achieving the goals outlined in the 2025 Multi -Jurisdictional Hazard Mitigation Plan for Johnson County, Iowa. Now, therefore, be it resolved by the City Council of Iowa City, Iowa that: 1. The 2025 Multi -Jurisdictional Hazard Mitigation Plan for Johnson County, Iowa, attached hereto, is hereby approved. 2. The Mayor is authorized to sign the attached 2025 Multi -Jurisdictional Hazard Mitigation Plan for Johnson County, Iowa. Passed and approved this 19th day of August 2025. M Attest: City Clerk It was moved by Weilein and seconded by and upon roll call there were: Approved by City Attorney' O Ice — 08/18/2025 Alter the Resolution be adopted, Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Moe x Salih �— Teague _x__ Weilein INE APPROVAL AND ADOPTION As Mayor of the City of Iowa City, Iowa, I hereby approve and adopt the 2025 update of the Multi -Jurisdictional Hazard Mitigation Plan for Johnson County, Iowa. As needed, further revisions will be submitted to the Johnson County Emergency Management Agency as described in Section 5: Plan Implementation and Maintenance of this plan. Signed -- -./ / /\ August 19, 2025 ue Approval and Adoption 2025 Multi -Jurisdictional Hazard Mitigation Plan I Johnson County, Iowa Page 5 Item Number: Ta. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Motion setting a public hearing for September 2, 2025 on an ordinance rezoning approximately 1.04 acres of land at 804, 810, and 824 Maiden Lane; 410, 416, and 418 E. Benton Street, and 815 Gilbert Court from Intensive Commercial (CI-1) zone and Medium Density Single -Family Residential (RS-8) zone to Community Commercial (CC-2) zone. (REZ25-0011) Attachments: REZ25-0011 Staff Report Attachments STAFF REPORT To: Planning and Zoning Commission Prepared by: Olivia Ziegler, Planning Intern Item: REZ25-0011 Maiden Ln. Properties Date: August 6, 2025 GENERAL INFORMATION: Applicant/Owners: Sheridan Family, LLC 800 Maiden Lane Iowa City, IA 52240 Frank Simon 418 E. Benton St Iowa City, IA 52245 Contact Person: Michael Welch Shoemaker & Haaland 160 Holiday Road Coralville, IA 52241 319-351-7150 Requested Action: An application requesting to rezone from Intensive Commercial (CI-1) zone and Medium Density Single -Family Residential (RS-8) zone to Community Commercial (CC- 2) zone. Purpose: To allow the Great Plains Action Society to reuse the existing buildings to allow community focused uses, such as small commercial spaces for start-ups, community meeting space, GPAS offices, healing and therapy space, and green space and gardens. Location: 804, 810, 824 Maiden Lane; 410, 416, 418 E. Benton St, 815 Gilbert Ct. Location Map: :: ��, _ 97 k MCI+ � , r•�4 �� .� x Size: 1.04 acres Existing Land Use and Zoning: Intensive Commercial (CI-1), Medium K Surrounding Land Use and Zoning Comprehensive Plan: Downtown & Riverfront Crossings District Plan: Public Meeting Notification: File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: Density Single -Family Residential (RS-8) North: Community Commercial (CC-2) East: Medium Density Single -Family Residential (RS-8) South: Medium Density Single -Family Residential (RS-8) West: Community Commercial (CC-2) Mixed Use Gilbert District Property owners and residents within 500' of the property received notification of the Planning and Zoning Commission public meeting. A rezoning sign was posted at the intersection of E. Benton Street and Maiden Ln on July 25t", 2025. July 9, 2025 August 22, 2025 The owners, Frank Simon and Sheridan Family, LLC, are requesting approval for the rezoning of approximately 1.04 acres of land encompassing the following properties: 804, 810, 824 Maiden Lane, 410, 416, 417 E. Benton St., and 815 Gilbert Court from Intensive Commercial (CI-1) zone and Medium Density Single -Family Residential (RS-8) zone to Community Commercial (CC-2) zone. The affected properties were platted under Lyon's 1st Addition Subdivision in December of 1854. These properties are currently for sale and the Great Plains Action Society is looking to purchase them. Their vision is to re -use the existing buildings to create a community focused space that includes a variety of uses which are currently not allowed under the existing zoning. One of the contingencies of the sale is the successful rezoning to the Community Commercial (CC-2) zone. According to their website, GPAS's mission is as follows: "We address the trauma that indigenous peoples and the earth face and work to prevent further violence by building power in disenfranchised communities through rematriation, healing justice, and building a regenerative economy." GPAS intends to repurpose the existing buildings on the subject property to support community focused endeavors such as small commercial spaces for entrepreneurs and start-up businesses, a community meeting space, a cafe, offices, and green space for gardens and outdoor gatherings. The applicant has used the Good Neighbor Policy and held a Good Neighbor Meeting on Tuesday, June 10, 2025. Several neighbors attended. Attachment 3 incudes the application materials and Attachment 4 provides the good neighbor meeting summary report provided by the applicant ANALYSIS: Current Zoning: The subject properties at 804, 810, 824 Maiden Lane, and 410 E. Benton St are currently zoned Intensive Commercial (CI-1) zone. The purpose of this zone is to provide for those sales and service functions and businesses whose operations are typically characterized by 3 outdoor display and storage of merchandise, by repair and sales of large equipment or motor vehicles, by outdoor commercial amusement and recreational activities or by activities or operations conducted in buildings or structures not completely enclosed. Special attention must be directed toward buffering the negative aspects of allowed uses from adjacent residential zones (14-2C-1 E). The properties at 416 and 418 E. Benton Street, and 815 Gilbert Ct. are currently zoned Medium Density Single -Family Residential (RS-8). The purpose of this zone is primarily to provide for the development of small lot single-family dwellings. The regulations are intended to create, maintain, and promote livable neighborhoods. The regulations allow for some flexibility of dwelling types to provide housing opportunities for a variety of household types. Special attention should be given to site design to ensure the development of quality neighborhoods. Nonresidential uses and structures permitted in this zone should be planned and designed to be compatible with the character, scale, and pattern of the residential development (14-2A-1C). Proposed Zoning: The applicant is proposing to rezone the subject property to the Community Commercial (CC-2) zone. The purpose of CC-2 zone is to provide for major business districts to serve a significant segment of the total community population. In addition to a variety of retail goods and services, these centers may typically feature a number of large traffic generators requiring access from major thoroughfares. While these centers are usually characterized by indoor operations, uses may have limited outdoor activities; provided, that outdoor operations are screened or buffered to remain compatible with surrounding uses (14-2C-1 F). Table 1 shows the uses that are allowed in the CC-2 zone. It includes a mix of residential and commercial uses, including restaurants, retail, and office, as well as more intensive commercial uses such as vehicle repair uses. The CC-2 zone also allows for some lower intensity industrial zone. For example, light manufacturing is allowed; however, it is restricted to 5,000 sq ft and the manufacturing must be small scale with an on -site retail component (14-4B-4C-1 B). Table 1. Uses Allowed in the CC-2 Zone Use Categories Subgroups CC-2 Residential uses Group living uses Assisted group living PR Household living uses Group households PR Multi -family dwellings PR/S Commercial uses Animal related commercial uses General PR Intensive - Building trade uses PR Commercial recreational uses Indoor P Outdoor S Drinking establishments PR Eating establishments P Office uses General office P Medical/dental office P Quick vehicle servicing uses PR/S Redemption Centers PR Retail uses Alcohol sales -oriented retail P CI Delayed deposit service uses PR Hospitality oriented retail P Outdoor storage and display oriented PR Personal service oriented P Repair oriented P Sales oriented P Tobacco sales oriented PR Surface passenger service uses P Vehicle repair uses S Industrial uses Manufacturing and production uses General manufacturing PR Technical/light manufacturing PR Self-service storage uses S Institutional and civic uses Basic utility uses PR/S Community service uses Community service - shelter S General community service P Daycare uses PR Educational facilities General S Specialized P Parks and open space use PR Religious/private group assembly uses P Utility -scale ground -mounted solar energy systems S Other uses Communication transmission facility uses PR/S *P = Permitted; PR = Provisional (subject to additional use specific standards); S = Special Exception (requires review and approval by the Board of Adjustment) Rezoning Review Criteria: Staff uses the following two criteria in the review of rezonings: 1. Consistency with the comprehensive plan; 2. Compatibility with the existing neighborhood character. Compliance with Comprehensive Plan: The proposed rezoning is reviewed using the IC2030 Comprehensive Plan and the Downtown & Riverfront Crossings Master Plan. The future land use map of the IC2030 Comprehensive Plan identifies this area as appropriate for Mixed Use (MU). The proposed rezoning to Community Commercial (CC-2) zone allows for a mix of both residential and nonresidential uses, which is consistent with the adopted policy direction of the IC2030 plan. The comprehensive plan also includes goals and strategies that align with the proposed rezoning. 9 Land Use Goals & Strategies: • Encourage compact, efficient development that is contiguous and connected to existing neighborhoods to reduce the cost of extending infrastructure and services and to preserve farmland and open space at the edge of the city. o Identify areas and properties that are appropriate for infill development. o Ensure that infill development is compatible and complementary to the surrounding neighborhood. • Plan for commercial development in defined commercial nodes, including small-scale neighborhood commercial centers. o Discourage linear strip commercial development that discourages walking and biking and does not contribute to the development of compact, urban neighborhoods. o Provide for appropriate transitions between high and low -density development and between commercial areas and residential zones. Economic Development Goals & Strategies: • Increase and diversity the property tax base by encouraging the retention and expansion of existing businesses and attracting businesses that have growth potential and are compatible with Iowa City's economy. • Provide an environment that supports quality employment and living wages and that enhances workforce skills and educational levels. o Support Small business start-ups and expansions that expand job opportunities • Encourage a healthy mix of independent, locally owned businesses and national businesses. • Improve the environmental and economic health of the community through efficient use of resources. o Encourage new business development in existing core or neighborhood commercial areas. o Support projects that provide opportunities for workers to live close to their place of employment... The Downtown & Riverfront Crossings Master Plan abides by a form -based development plan, which is intended to shape development and redevelopment in certain districts of the City, and promote the creation of economically vital, mixed use, pedestrian friendly districts. One of the goals of the plan is to encourage pedestrian -oriented, mixed -use redevelopment, by encouraging a mix of housing, office, retail, and civic infill development. A portion of the subject property is located within the Gilbert Subdistrict of the Master Plan. Specifically, the properties along Maiden Ln are located within the planning area; however, the properties at 418 E. Benton St and 815 Gilbert Ct. are not located within the planning area. The Master Plan envisions this area being redeveloped into smaller scale housing options and gallery space. The plans notes that this area is "designed to be a defining feature of this creative neighborhood". Although GPAS is not proposing redevelopment, but rather reuse of the existing buildings, their vision will define this neighborhood and create a space where community members can gather and collaborate. Additionally, the Gilbert Subdistrict identifies master plan objectives and a development character. The proposed rezoning aligns with the following direction of the Master Plan: Master Plan Objectives: • Maintain informal, eclectic character of neighborhood • Promote artistic and creative class uses 0 Development Character: • Maintain smaller -scale and lower intensity of use south of the railroad • Promote variety and diversity of form and materials • Creative and adaptive use of existing structures Although the owners are not requesting a rezoning to a Riverfront Crossings zoning designation, the vision proposed by the Great Plains Action Society aligns with master plan objectives and the development character outlined in the plan. It also aligns with the IC2030 land use vision of Mixed Use. Compatibility with Existing Neighborhood Character: Across the Gilbert Ct and E. Benton Street right-of-way the area is zoned RS-8. The land abutting the subject property to the north is zoned CC-2, as is the land located west across the Maiden Ln right-of-way. The current CI-1 zoning is not compatible with the existing neighborhood, which is a mixture of single-family homes, retail businesses, and restaurants. The proposed rezoning will remove all existing CI-1 zoning within this block. Changing it to CC-2 is more consistent with the existing zoning pattern. Additionally, due to the existing residential in the area the CC-2 zone is a less intense zoning district, which is more compatible with the existing residential development. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, a public hearing will be scheduled for consideration by City Council. STAFF RECOMMENDATION: Staff recommends approval of REZ25-0011, a request to rezone approximately 1.04 acres of land affecting the properties at: 804, 810, and 824 Maiden Lane; 410, 416, and 418 E. Benton Street; and 815 Gilbert Court from Intensive Commercial zone (CI-1) and Medium Density Single -Family Residential zone (RS-8) to Community Commercial zone (CC-2). ATTACHMENTS: 1. Location Map 2. Zoning Map 3. Applicant Submittal Materials 4. Good Neighbor Meeting Summary Approved by: Da— e1�e Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services ATTACHMENT 1 Location Map ATTACHMENT 2 Zoning Map ATTACHMENT 3 Applicant Submittal Materials July 8, 2025 APPLICANT'S STATEMENT FOR REZONING Maiden Lane Properties Please accept the following Applicant Statement submitted on behalf of Great Plains Action Society, the Applicant. The affected properties for the rezoning are located along the east side of Maiden Lane and the north side of East Benton Street. The affected properties are 804, 810, and 824 Maiden Lane; 410, 416, and 418 E Benton Street; and 815 Gilbert Court. These properties total 1.04 acres. The subject property is bordered by Maiden Lane on the west (309 LF of frontage), E Benton Street on the south (156 LF of frontage), and Gilbert Court on the east (62 LF of frontage). The properties to the north and west are currently zoned Community Commercial. The properties to the south and east are zoned Medium Density Single -Family. The applicant intends to repurpose the existing buildings on the subject property to the extend practical to support community focused endeavors such as small commercial spaces for entrepreneurs and start-up businesses (sales -oriented retail), a community meeting space (hospitality -oriented retail), a cafe, offices for the Applicant's use, and green space for gardens and outdoor gatherings. The applicant is requesting a zoning change from the current Intensive Commercial (CI-1) and Medium Density Single -Family (RS-8) designation to Community Commercial (CC-2). Each of the proposed uses is permitted within the Community Commercial zone. The site is currently served by city water and sanitary sewer. Any future development will need to comply with applicable city codes, including Site Plan Review and/or Building Permits for renovations. Thank you for your consideration of this rezoning application. Sincerely, .,f11w Michael J. Welch, PE / �Shoemaker �7 Haaland Project No. 25076 Page 1 I� REZONING EXHIBIT MAIDEN LANE _ r aJ1NE - CII -- PROPERTIES ZCWNC GN � � GI - � RM44 ZONING �� ,. - CC2 o+u+ '"� , T�-- - �_ IOWA CITY, IA — -LEGAL DESCRIPTION L J CC2 ZONING�— CII /T�i`/� �_...._— L—L..—_� zarlNc� •, f LAFAYETTE ST L - 00G ZONNG �/ ZONNG _J.I ZONING I�+ T� �; �_ io CC Go / -- GVIN ZONING ZOVAG J -GIVING CC2 ROD L.. —.. ..- L..� J L �lfl n� E BENTON ST FSicv`----1 F — _F7GJING RTC —� zarin'c —CII_. : I 7Z�`r� �..�.—.. CG2 On L�- PROJECT AREA ZONING GNING -I II T�. GAING. � �R88� I I R58� EON Nh ZONING RsaIL FL CIING ZONING .� w1_�I C7 �. '...7..T E BENTON ST J �...�m El � W �.. ZONING ZONING S LRSa— L FBI Zael� 'JGo IU-j tOJ�G TONI PG CII RSa K W 0 �.. t c�J OWNER 1 Shoemaker GREAT PLAINS ACTION SOCIETY � Haaland -OWING RGa I J ZONING —R58 T' DOI ZD EDUS T — PROJECT MAIDEN LANE PROPERTIES _ PAGE ST L= :-�.ING � T � T RG8 .. R58G - F-FF =F =F=� L F, —ram. T L i- —T---F I I I SHEET TITLE REZONING EXHIBIT ALL THAT REAL ESTATE PRECISELY DESCRIBED IN OCDEED RECORDED J N. 4. 2010, IN BK. 4544, PGS. 831-834. BEING LOCATED WITHIN LY ON'S FIRSTADDITION, BLOCK 4 LOTS 6 THRU 10INCLUSIVE, AS RECORDED IN OEN. 12 PG 1H AND PBN 2 PG 31. AND REAL ESTATE DESCRIBED IN WAR RANTY DEED RECORDED OCT 4. 1996, INBK2166PG, lM-IN THE.OHNSON000NTY MI RECORDERSOFFICE. COLLECTIVELI DESCRIBED AS FOLLOWS. 418 EAST BENTON ST.: THE WEST 112 OF THE EAST 112.. OF SAID LOTS 9 AND 10, AND 415 EAST SENTON ST.: THE ENST 112 OF THE WEST 112, OF SAID LOTS 9 AND 10', AND 4 0 EAST BENTON ST'. THE WEST 112 OF THE WEST 112, OF SAID LOTS 9 ND10: AND 810 804MAIDENIANE. SAIDLOTS6, 7 EY,CEPTTHE EAST 100 FT., THE WEST 112 OF SAID LOT 6', AND 11111LBEIT COURT: THE EAST 12 OF SAID LOT 6. SAID COLLECTIVE PARCELS CONTAIN 1.04 ACRE. ACCORDING TO THE ORIGINr.L PIT THEREOF, SUBJECT TO SEVERAL RIGHT OF WAY EASEMENTS DESCRIBED IN SAID OCDEED AND WARRANTY DEED. PROPERTY OWNER CIVIL ENGINEER SHERIDAN FAMILY, LUC MICHAEL J. WELCH, PE 800 MAIDEN LANE SHOEMAKER AND II CITY, IA 52240 HAAIHND 160 HOLIDAY ROAD FRANKSIMON CORALVILLE. 1452241 418 E BENTON ST. 3IM51-7150 IOV1!A CITY, IAA 52240 APPLICANT I DEVELOPER SIKOG IS NOBISS GREAT PLAINS ACTION SOCIETY 412 KIMBALL ROAD IOCIA CITY, IA 52245 ZONING INFORMATION CURRENTZONING 804, 810, & 824 MAIDEN LANE CI-1 410E BENT ON STREET CI-1 416& 418 E BENTON STREET RS-8 815GILBERTCOURT RISES PROPOSED ZONING CC-2 177771 N 0 11 80 121160 I PROJECT N 25076 UMBER. SHEET NUMBER DATE0] EX-1 SSUED . -0&25 DRAWN BY ETA CH ECK BY'. MIW APPROVED BY MIW ATTACHMENT 4 Good Neighbor Meeting Summary Summary Report for Good Neighbor Meeting Project Name: Maiden Lane Rezoning Project Location: Meeting Date and Time: Thursday July 17, 2025 - 5:00pm - 6:30pm � r 'I CITY OF 10"'A CITY Meeting Location: Great Plains Action Society, 810 Maiden Lane, Iowa City Names of Applicant Representatives attending: Michael welch, Annie Palas - Shoemaker and Haaland Sikowis Nobiss - Great Plains Names of City Staff Representatives attending: Anne Russett Number of Neighbors Attending: 6 Sign -In Attached? Yes No X General Comments received regarding project (attach additional sheets if necessary) - An overview of the proposed rezoning request was presented to attendees and then opened the meeting to questions. Concerns expressed regarding project (attach additional sheets if necessary) - The general use plan was the primary concern for most residents. Some neighbors asked if the property being rezoned was in a TIF district. Other topics discussed included hours of operation, would any of the space be leased or would they be occupying all their space, if there were any future plans for new or reconstruction, and parking requirements and needs. Will there be any changes made to the proposal based on this input? If so, describe: No changes based on results of meeting. Staff Representative Comments Item Number: 7.b. a CITY OF IOWA CITY "QF T-4 COUNCIL ACTION REPORT August 19, 2025 Motion setting a public hearing for September 2, 2025 on a resolution to change the Comprehensive Plan future land use map from Public/Semi-Public to 16-24 DU/Acre and the Southwest District Plan future land use map from Public Services/Institutional to Medium to High Density Multi -family for approximately 9.9 acres of land at 611 Greenwood Drive. (CPA25-0002) Prepared By: Anne Russett, Senior Planner Reviewed By: Danielle Sitzman, Development Services Coordinator Tracy Hightshoe, Neighborhood and Development Services Director Staff Recommendation: Approval Executive Summary: Staff is recommending that the City Council set a public hearing for this comprehensive plan amendment on September 2, 2025. The project is a proposed Low Income Housing Tax Credit project and due to the timeline associated with the tax credits staff is requesting that the City Council set the public hearing despite the fact that the Planning & Zoning Commission has yet to discuss it. The Commission will consider this item at its August 27, 2025 meeting. Background / Analysis: The request is to change the Comprehensive Plan future land use map from Public/Semi- Public to 16-24 DU/Acre and the Southwest District Plan future land use map from Public Services/Institutional to Medium to High Density Multi -family for approximately 9.9 acres of land at 611 Greenwood Drive. Approval will allow the development of a 187-unit affordable housing project. Item Number: 7.c. a CITY OF IOWA CITY "QF T-4 COUNCIL ACTION REPORT August 19, 2025 Motion setting a public hearing for September 2, 2025 on an ordinance conditionally rezoning approximately 9.9 acres of land located at 611 Greenwood Drive from Neighborhood Public (P-1) zone to Medium Density Multi -family with a Planned Development Overlay (OPD/RM- 20). (REZ25-0010) Prepared By: Anne Russett, Senior Planner Reviewed By: Danielle Sitzman, Development Services Coordinator Tracy Hightshoe, Neighborhood and Development Services Director Staff Recommendation: Approval Executive Summary: Staff is recommending that the City Council set a public hearing for this rezoning on September 2, 2025. The project is a proposed Low Income Housing Tax Credit project and due to the timeline associated with the tax credits staff is requesting that the City Council set the public hearing despite the fact that the Planning & Zoning Commission has yet to discuss it. The Commission will consider this item at its August 27, 2025 meeting. Background / Analysis: The request is to conditionally rezone approximately 9.9 acres of land located at 611 Greenwood Drive from Neighborhood Public (P-1) zone to Medium Density Multi -family with a Planned Development Overlay (OPD/RM-20). Approval will allow the development of a 187- unit affordable housing project. Item Number: 7.d. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution Fixing Date for a Meeting on the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $36,000,000 Sewer Revenue Capital Loan Notes of the City of Iowa City, State of Iowa, and Providing for Publication of Notice Thereof. Prepared By: Nicole Davies, Finance Director Reviewed By: Geoff Fruin, City Manager Fiscal Impact: Adopted as part of the FY2025 Revised Budget and 2025- 2029 Capital Improvement Program. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Executive Summary: There is a resolution for the formal City Council meeting on August 19th that is setting a public hearing regarding the issuance of a Sewer Revenue Capital Loan Note. The hearing is being scheduled for September 2nd. This loan is for two projects at the South Wastewater Treatment Plant. They are the Digester Complex Rehabilitation and the Digester Gas Improvements projects. Background / Analysis: On April 2, 2024 the City approved a 0% interim planning and design loan through the Iowa Water Pollution Control Works Program (the "SRF Program"). These funds covered engineering and design for two improvement projects at the South Wastewater Treatment Plant, the Digester Complex Rehabilitation and the Digester Gas Improvements. This short-term loan will later be combined into a larger Sewer Revenue Capital Loan Note, not to exceed $36,000,000. This Capital Loan Note will fund the remaining costs of these two projects. The total cost for both projects is currently estimated at $44,000,000. Any costs above the loan amount will be paid from the City's available sewer cash reserves. The borrowing of loan funds by the City through the SRF program involves the same procedures applicable to the issuance and sale of municipal bonds generally. Although the Iowa Finance Authority (the "Authority") has agreed to make the City a loan under the terms of a Loan and Disbursement Agreement, that loan will be secured and evidenced by a Sewer Revenue Capital Loan Note that will be issued to the Authority at the time the loan is closed, which is anticipated to be within a few months. The City's bond attorney, Kristin Billingsley Cooper, and the City's municipal advisor, Maggie Burger, are assisting the City with the loan process. Items to Include on Agenda For the Council Meeting on August 19, 2025 City of Iowa City, Iowa Not to Exceed $36,000,000 Sewer Revenue Capital Loan Notes (State Revolving Fund Loan) Resolution fixing date for a meeting on the proposition to authorize a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligations of the City thereunder. Notice Must Be Given Pursuant to Iowa Code Chapter 21 and the Local Rules of the City. August 19, 2025 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague , in the chair, and the following named Council Members: Alter, BerRus, Harmsen, Moe, Salih, Teague, Weilein Absent: Vacant: None 2 Council Member Weilein introduced the following Resolution entitled "Resolution Fixing Date for a Meeting on the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $36,000,000 Sewer Revenue Capital Loan Notes of the City of Iowa City, State of Iowa, and Providing for Publication of Notice Thereof', and moved that the same be adopted. Council Member Alter seconded the motion to adopt. The roll was called and the vote was, Ayes: Alter, Bergus, Harmsen, Moe, Salih, Teague, Weilein Nays: None Whereupon, the Mayor declared the Resolution duly adopted as follows: Resolution No. 25-200 Resolution Fixing Date for a Meeting on the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $36,000,000 Sewer Revenue Capital Loan Notes of the City of Iowa City, State of Iowa, and Providing for Publication of Notice Thereof Whereas, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should provide for the authorization of a Loan and Disbursement Agreement and the issuance of Sewer Revenue Capital Loan Notes, in the amount of not to exceed $36,000,000, as authorized by Sections 384.24A and 384.83, Code of Iowa, for the purpose of providing funds to pay costs of carrying out project(s) as hereinafter described; and Whereas, the City has applied for a loan through the Iowa Water Pollution Control Works Financing Program pursuant to which the Iowa Finance Authority has agreed to purchase the City's Notes and has requested that such Notes be issued as a single Note in a denomination equal to the total amount of the issue as authorized by Chapter 384 of the Code of Iowa; and Whereas, the Loan and Disbursement Agreement and Notes shall be payable solely and only out of the Net Revenues of the Municipal Sewer System and shall be a first lien on the future Net Revenues of the Utility; and shall not be general obligations of the City or payable in any manner by taxation and the City shall be in no manner liable by reason of the failure of the Net Revenues to be sufficient for the payment of the Loan and Disbursement Agreement and Notes; and Whereas, before a Loan and Disbursement Agreement may be authorized and Sewer Revenue Capital Loan Notes issued to evidence the obligations of the City, it is necessary to comply with the provisions of the Code of Iowa, as amended, and to publish a notice of the proposal to issue such notes and of the time and place of the meeting at which the Council proposes to take action for the authorization of the Loan and Disbursement Agreement and Notes and to receive oral and/or written objections from any resident or property owner of the City to such action. Now, Therefore, be it Resolved by the City Council of the City of Iowa City, State of Iowa: Section 1. That this City Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at h : oo _P.M., on the 2nd day of September, 2025, for the purpose of taking action on the matter of the authorization of a Loan and Disbursement Agreement and the issuance of not to exceed $36,000,000 Sewer Revenue Capital Loan Notes to evidence the obligations of the City thereunder, the proceeds of which notes will be used to provide funds to pay the costs of the acquisition, construction, reconstruction, extending, remodeling, improving, repairing and equipping all or part of the Municipal Sewer System, including costs associated with Phase 1 of the Wastewater Treatment Facility Digester Rehabilitation project. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Notes. Section 3. The notice of the proposed action to issue notes shall be in substantially the following form: El (To be published between: August 19, 2025 and August 29, 2025) Notice of Meeting of the City Council of the City of Iowa City, State of Iowa, on the Matter of the Proposed Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $36,000,000 Sewer Revenue Capital Loan Notes, and the Public Hearing on the Authorization and Issuance Thereof Public Notice is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 2nd day of September, 2025, at M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the authorization of a Loan and Disbursement Agreement by and between the City and the Iowa Finance Authority and the issuance to the Iowa Finance Authority of not to exceed $36,000,000 Sewer Revenue Capital Loan Notes, to evidence the obligations of the City under said Loan and Disbursement Agreement, in order to provide funds to pay the costs of the acquisition, construction, reconstruction, extending, remodeling, improving, repairing and equipping all or part of the Municipal Sewer System, including costs associated with Phase 1 of the Wastewater Treatment Facility Digester Rehabilitation project. The Notes will not constitute general obligations or be payable in any manner by taxation, but will be payable from and secured by the Net Revenues of the Municipal Sewer System. At the above meeting the City Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the City Council will at this meeting or at any adjournment thereof, take additional action for the authorization of a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligation of the City thereunder or will abandon the proposal to issue the Notes. This Notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Sections 384.24A and 384.83 of the Code of Iowa, as amended. Dated this day of P 2025. City Clerk, City of Iowa City, State of Iowa (End of Notice) Passed and Approved this 191h day of August, 2025. r� 1 M or Attest: 1 C-4E�, City Clerk Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. Witness my hand and the seal of the Council hereto affixed this 19 th day of August , 2025. City CIA, City of Iowa City, State of Iowa (Seal) Certificate State of Iowa ) ) SS County of Johnson ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a Notice of Meeting of the City Council of the City of Iowa City, State of Iowa, on the Matter of the Proposed Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $36,000,000 Sewer Revenue Capital Loan Notes, of the City of Iowa City, and the Public Hearing on the Authorization and Issuance Thereof of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: August 25 , 2025. Witness my official signature at Iowa City, Iowa, this 4 th day of September , 2025. City Clerk, City of Iowa City, State of Iowa (Seal) 4916-1642-0956-1 \10714-145 LocaiiQ Iowa PO Box 631851 Cincinnati, OH 45263-1851 GANNETT AFFIDAVIT OF PUBLICATION Notice or he CityoffIowa City y Councit of the City y State of Iowa, on the Matter of tfie Proposed Authorization of a Loan Yulissa Caro and Disbursement Agreement and the Issuance If Not to Exceed City Clerk's Office 536,000,00D Sewer Revenue Capital City Oflowa City Loan Notes and the Public Hearing on the Avtirorization and Issuance 410 E Washington ST Thereof Public Notice is hereby given that Iowa City IA 52240-1825 the City Council of the City of Iowa city State Iowa, hold of wilt a puiific hearingg on the 2nd day of September, 2025, at 6:00 P.M. inthe STATE OF WISCONSIN, COUNTY OF BROWN Emma J. Harvat Hall, City gall, 410 E. Washington, Iowa City, Iowa at which meeting the Council proposes to take additional action The Iowa City Press Citizen, a newspaper printed and published in the Iowa, Johnson County, State for the authorization of a Loan and Disbursement Agreement by and city of of Iowa, and personal between the City and the Iowa knowledge of the facts herein state and that the notice hereto Finance Authority and the issuance to the Iowa Finance Authority of annexed was Published in said newspapers in the issue: not to exceed 136,000,000 Sewer Revenue Capita Loan Notes, to evidence the obligations of the City 08/25/2025 under said Loan and Disbursement Agreement, in order to provide funds to pay the costs of the acqul- and that the fees charged are legal. sition, construction, reconstruc- tion, extending, remodeling, Sworn to and subscribed before on 08/25/2025 improving, re airmp and equipping a1I or part of the FAunicipal Sever System includingg casts associated P�1ase with 1 of the Wastewater Treatment Facility Digester Reha- bilitation project. The Notes will not constitute general obligations or be payable In any manner by taxation, but w0l be payable from and secured, by the Net Revenues Municrpal of the Sewer System, At the above meeting the City Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and consid- Legal C _ ered, the City Council will at this meeting or at any adjournment thereat, take additional action for the authorization of a Loan and No[an'. State of VVT o rtty of ` wn Disbursement Agreement and the issuance of Notes to evidence the ob{igation of the City thereunder or ,5115 will abandon the proposal to issue the Notes. `J c! This Notice 1s given by order of the My commission expires City Council of the City of Iowa City, State of Iowa, as provided by Sections 384.24A and 304.a3 of the Publication Cost: $52.88 Code of Iowa, as amended. Dated this 19th day of August, Tax Amount: $0.00 2025. II" City Clerk, Payment Cost: $52.88 City a owa 1ty, tate of Iowa Order No: 11597413 # of Copies: Customer No: 1249729 1 PO #: THIS IS _'--N'()T -11 Ie1VOICE! Please do nol use this form for payment remilrance. NANC Y HEYRMAN Notary Public State of Wisconsin Page 1 of 1 Item Number: 9.a. a CITY OF IOWA CITY "QF T-4 COUNCIL ACTION REPORT August 19, 2025 Resolution to amend the Comprehensive Plan future land use map from Office Research Development Center to General Commercial, Mixed Use, and Public/Private Open Space for approximately 57 acres of land located south of 1-80 and east of N. Dodge Street (CPA25- 0001). Attachments: 2025-07-016 Staff Report -with Attachments PZ 7.16.25 minutes-CPA-REZs CPA25-0001 Resolution CPA25-0001 Resolution -Attachment 1 STAFF REPORT To: Planning and Zoning Commission Item: CPA25-0001 GENERAL INFORMATION: Owner/Applicant: Contact Person: Requested Action: Purpose: Location: Location Map: Size: Existing Land Use and Zoning: Prepared by: Anne Russett, Senior Planner Date: July 16, 2025 Jim Bergman Iceberg Development Group, LLC 563-505-5611 jim(a�jnbice.com Steve Long Salida Partners 319-621-3462 stevep_salidapart ners.com To amend the future land use map designations in the Comprehensive Plan from Office Research Development Centers to General Commercial, Mixed Use, and Public/Private Open Space for approximately 57 acres of land. To allow for the redevelopment and development of the former ACT campus and surrounding areas. South of 1-80 and east of N. Dodge Street 57 acres Vacant Land, Vacant Office Buildings (former ACT property), Vacant Home and K Surrounding Land Use and Zoning Comprehensive Plan: File Date: BACKGROUND INFORMATION: Outbuildings; Office Research Park (ORP) Zone, Rural Residential (RR-1) Zone, Low Density Single -Family (RS-5) Zone, Interim Development Single -Family Residential (ID- RS) Zone North: Commercial; Highway Commercial (CH-1) Zone South: Household Living, Low Density Single -Family Residential (RS-5) Zone with a Planned Development Overlay East: Former ACT Campus, Mixed -Use (MU) Zone West: Household Living, Rural Residential (RR-1) Zone Office Research Development Centers June 18, 2025 Iceberg Development Group, LLC (JNB Iowa City, LLC) recently purchased the former ACT campus and surrounding properties. The owner is working with Shive-Hattery to prepare three applications to allow for the redevelopment of the former ACT campus area located at 101 ACT Drive, as well as the development of the property at 2150 N. Dubuque and the redevelopment of the property at 2041 N. Dubuque Rd. The goal is to allow a variety of commercial uses off of N. Dodge Street and a mix of residential and commercial uses along N. Dubuque Rd. Attachment 3 includes the applicant submittal which illustrates the proposed changes to the plan and includes the applicant statement describing the rationale behind the request. The first application to be considered is a Comprehensive Plan Amendment (CPA25-0001). The Comprehensive Plan future land use map suggests this area is appropriate for Office Research Development Centers. This area is not covered by a district plan. The proposed amendment would change the future land use designation for the subject property in the Comprehensive Plan to General Commercial along N. Dodge Street, Mixed Use along N. Dubuque Rd, and some Public/Private Open Space for the area constrained by sensitive features. Updated maps can be found in Attachment 5. The other concurrently submitted applications include two zoning map amendments (REZ24-0013 and REZ25-0008). REZ24-0013 is a request to rezone approximately 22.5 acres of land along N. Dubuque Rd to the Mixed -Use (MU) Zone. REZ25-0008 is a request to rezone approximately 33.64 acres of land along N. Dodge Street to the Community Commercial (CC-2) Zone. The Comprehensive Plan Amendment must be approved prior to changes to the zoning map. The applicant has used the Good Neighbor Policy and held a Good Neighbor Meeting on Tuesday, June 10, 2025. Several neighbors attended. Attachment 3 incudes the application materials and Attachment 4 provides the good neighbor meeting summary report provided by the applicant ANALYSIS: The Iowa City Comprehensive Plan serves as a land -use planning guide by illustrating and describing the location and configuration of appropriate land uses throughout the City, providing 3 notification to the public regarding intended uses of land; and illustrating the long-range growth area limit for the City. Applicants may request an amendment to the City's Comprehensive Plan with City Council approval after a recommendation by the Planning and Zoning Commission. Applicants for a comprehensive plan amendment must provide evidence that the request meets the two approval criteria specified in Section 14-8D-3D. The comments of the applicant are found in the attachments. Staff comments on the criteria are as follows. 1.Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. The former ACT campus and the surrounding area are identified as appropriate for the development of office research parks in the IC2030 Comprehensive Plan, which was adopted in 2013. Over the past twelve years circumstances have changed substantially in regard to office parks. For a while there was a resurgence in firms wanting to locate within downtowns, which offer multiple amenities and a vibrant environment for employees. During and after the Covid-19 pandemic there was an increase in office vacancies and an increase in the number of office workers working from home. Specific to this location is the sale of the ACT property, which once functioned as a significant employment center. Based on data provided by the applicant, during its peak ACT employed 1,200 people in 352,650 square feet of space on the former ACT campus. Over the years they maintained an average of around 900 employees. Today, there are 75 employees within 53,871 square feet of office space. The proposed amendment would allow for the redevelopment of the ACT campus, as well as development of the surrounding area along N. Dubuque Rd. It would allow for commercial development along a major thoroughfare with easy access to I-80. It would also allow for more residential development. The Mixed Use land use designation and associated Mixed Use Zone would allow for a variety of housing types including single-family, two-family, and multi -family uses. More housing is needed within the community and with this amendment a variety of housing types would be allowed with convenience access to commercial uses and transit. Based on these factors, the proposed amendment is in the public interest and will help to address these changing circumstances. 2.The proposed amendment will be compatible with other policies or provisions of the comprehensive plan, including any district plans or other amendments thereto. At the time the IC2030 Comprehensive Plan was originally adopted in 2013 ACT was fully operational on the subject property. The adopted policy vision of the time aligned with the existing land use. Although there is no land use vision within the Northeast District Plan for the subject property, the text of the plan states the following: "Office uses could serve as a buffer between the interstate and residential areas. The current zoning map shows approximately 275 acres of office research park zoning adjacent to the interstate. Given the past rate of development of such uses, this amount of land devoted to office uses may be unrealistic. Alternative uses, such as residential or the buffer area uses mentioned above (i.e. public and private recreational uses and warehousing), should be considered in this area." (p. 18) In short, the designation of so much land as office research park appears to have been unrealistic even when it was adopted in 2013. Due to the further decline of office uses in the area — not only ACT, but the closing and sale of Pearsons — the likelihood of office research centers has even further declined. Furthermore, the proposed amendment meets several goals and strategies regarding land use and housing from the Comprehensive Plan. This includes the following: CI Land Use Goals & Strategies: • Encourage compact, efficient development that is contiguous and connected to existing neighborhoods to reduce the cost of extending infrastructure and services and to preserve farmland and open space at the edge of the city. o Identify areas and properties that are appropriate for infill development. o Ensure that infill development is compatible and complementary to the surrounding neighborhood. Plan for commercial development in defined commercial nodes, including small-scale neighborhood commercial centers. o Discourage linear strip commercial development that discourages walking and biking and does not contribute to the development of compact, urban neighborhoods. o Provide for appropriate transitions between high and low -density development and between commercial areas and residential zones. Housing Goals & Strategies: • Encourage a diversity of housing options in all neighborhoods. o Ensure a mix of housing types within each neighborhood, to provide options for households of all types (singles, families, retirees, etc.) and people of all incomes. o Identify and support infill development and redevelopment opportunities in areas where services and infrastructure are already in place. o Concentrate new development in areas contiguous to existing neighborhoods where it is most cost effective to extend infrastructure and services. For the reasons above, staff finds the requested comprehensive plan amendment to be compatible with the policies of the Comprehensive Plan so long as appropriate conditions are placed on the rezonings (REZ24-0013 and REZ25-0008). STAFF RECOMMENDATION: Staff recommends approval of CPA25-0001, a change to the future land use designation of the IC2030 Comprehensive Plan for approximately 57 acres of property located south of 1-80 and east of N. Dodge Street from Office Research Development Centers to General Commercial, Mixed Use, and Public/Private Open Space. NEXT STEPS After a recommendation from the Planning and Zoning Commission, the following will occur: • City Council will need to set a public hearing for both the comprehensive plan amendment and rezoning applications. • City Council will consider approval of the comprehensive plan amendment (CPA23-0001) and must hold three readings including the public hearing for the rezonings (REZ24-0013 and REZ25-0008). ATTACHMENTS: 1. Location Map 2. Zoning Map 3. Applicant Submittal 4. Good Neighbor Meeting Summary Approved by: I ) . Dananere Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services ATTACHMENT 1 Location Map ATTACHMENT 2 Zoning Map ATTACHMENT 3 Applicant Submittal SH IVEHATTERY A R C H I T E C T U R E+ E N G I N E E R I N G May 28, 2025 City of Iowa City Neighborhood & Development Services Iowa City Planning & Zoning Commission RE: Comprehensive Plan Amendment Applicant Statement To Whom It May Concern, On behalf of the owner, JNB Iowa City, LLC, a Comprehensive Plan amendment request is respectfully submitted as shown in the provided Comprehensive Plan Amendment Exhibit. The 57 acres highlighted for the amendment to the Iowa City Comprehensive Plan (Northeast Planning District) is currently identified as Office Research Park and located in the Bluffwood Neighborhood. The proposed area was once home to over 900 employees in multiple buildings on the ACT campus; however, circumstances have changed and now just one building is partially occupied and the campus is mostly vacant. Most employees now work remotely, the industry has changed, and ACT has sold the property for redevelopment. As an arterial street, Dodge Street/Highway 1 is one of two entrances to Iowa City from the north, is a major connector to our neighboring communities, has direct access to 1-80, and is an important gateway to Iowa City residents in the North and Northeast Districts. Scott Blvd is also an arterial street and connects the east side of Iowa City to the north side and to Dodge Street/Highway 1 and 1-80. Because the 57 acres are adjacent to the two arterials and to 1-80, this area is appropriate for mixed -use and commercial highway use. A mix of commercial, residential, and mixed -use development best serves the City at this location. This new commercial highway and mixed use area is accessible for not only vehicles, but it is also walkable and bikeable to the existing homes, senior communities, and office users and will also function as a neighborhood center. A lot of the natural features will be preserved which allows commercial, mixed -use, and residential uses to be organized around the district's existing environmentally sensitive features and use them as amenities. The following principles from the existing Comprehensive Plan for this area apply. • Preserve Natural Features • Provide Pedestrian/ Bicyclist Connections • Build Streets that Enhance Neighborhood Quality • Encourage a reasonable level of Housing Diversity • Enhance Neighborhood Parks (utilize natural areas as buffers) • Plan for Commercial Areas to Function as Neighborhood Centers This comprehensive plan amendment for the western portion of this 400-acre property will add to the recent commercial and residential development in the Bluffwood Neighborhood and create a commercial district that will connect and support existing and new Iowa City residents emphasizing the natural environment. The plan amendment aligns with the existing Comprehensive Plan principles, emphasizing the preservation of natural features, pedestrian connections, and housing diversity and adds mixed -use and commercial development to support the neighboring residents as well as local commuters and visitors. This comprehensive plan amendment is positioned to support the ongoing development in the Bluffwood Neighborhood SHIVE-HATTERY, INC. Charles "Nick" Hatz 11, PE Principal, Civil Engineer Project 2240009880 800.798.0313 1 shive-hattery.com -------7---------------- i oFFs.E oPER.v` ,� e C NDUBUQJERD -_ y U --_I SCOTT BLVD ii ------------- INTERSTATE 80 PROPOSED COMPREHENSIVE PLAN AMENDMENT (57 ACRES) TT ----- T +1_T— -i I i i y I h i ROPo�o allo �EOE��oNA.�oN.o�ER��oMMER��A� SCOTT BLVD °RoaosEo wNo useoes�oNn.�oN. oPEN saace NB OWA C TY LL Lo_ -- -- - - NHAT z -_- - - _-� - ---- - - --_� ------- ---- -- 1- i - ��NnPROPER.v T� ATTACHMENT 4 Good Neighbor Meeting Summary i r Summary Report for * - , —4 Good Neighbor Meeting CITY OF IOWA CITY Project Name: ACT West Campus Project Location: 2041 N Dubuque Rd Meeting Date and Time: 6/10 4-6 p.m. Meeting Location: Ferguson Center (200 Act Dr, Iowa City, IA 52243) Names of Applicant Representatives attending: Steve Long, Mark Seabold, Mike Welch Travis Wright Names of City Staff Representatives attending: Anne Russett Number of Neighbors Attending: 20 Sign -In Attached? Yes No x General Comments received regarding project (attach additional sheets if necessary) - Residents would like to see a restaurant in the Ferguson Center and more services in general. Neighbors supported the idea of ACT Dr connecting into Dodge St. Neighbors liked the idea of commercial along Dodge St with a pedestrian connection to Oaknoll. The idea of more housing and a mix of uses nearby was well received. Concerns expressed regarding project (attach additional sheets if necessary) - Concerns about traffic on N. Scott Blvd. Indicate the left turn out of Oakknoll onto N. Scott is difficult. Want to know if there would be a second connection to the Oakknoll east property so they could avoid N. Scott. Wanted a pedestrian connection from Oakknoll East to the ACT campus. They currently cut through the ICCSD property but, worry that could be taken away in the future. Neighbors prefer to see housing only along Scott Blvd, but fine with senior facility that includes a cafe/coffee shop that is open to the public. Concern about about removal of trees/open space that neighbors often use for walking. Will there be any changes made to the proposal based on this input? If so, describe: No changes intended based on comments from Neighbors. Staff Representative Comments MINUTES FINAL PLANNING AND ZONING COMMISSION J U LY 16, 2025 — 6:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: James Davies, Steve Miller, Scott Quellhorst, Billie Townsend, Chad Wade MEMBERS ABSENT: Kaleb Beining, Maggie Elliott STAFF PRESENT: Liz Craig, Anne Russett, Rachel Schaefer OTHERS PRESENT: Steve Long, Cady Gerlach, Ed O'Connor RECOMMENDATIONS TO COUNCIL: By a vote of 5-0 the Commission recommends approval of CPA25-0001, a change to the future land use designation of the IC2030 Comprehensive Plan for approximately 57 acres of property located south of I-80 and east of North Dodge Street from Office Research Development Centers to General Commercial, Mixed Use, and Public/Private Open Space. By a vote of 5-0 the Commission recommends approval of REZ24-0013, a request to rezone approximately 22.5 acres of land along North Dubuque Road east of North Scott Boulevard to Mixed Use (MU) zone subject to the following conditions: 1. Prior to issuance of any building permits, the subject area shall go through the subdivision process and obtain approval of a preliminary and final plat. 2. Prior to final plat approval, submission of construction drawings demonstrating that North Dubuque Road between North Scott Boulevard and ACT Drive meets City standards for a 28-foot wide street with curb and gutter and sidewalks. Drawings shall be reviewed and approved by the City Engineer. Installation of improvements shall be required prior to issuance of a building permit. 3. Prior to final plat approval, a flow study shall be prepared for the full length of the North Branch of the Northeast Trunk sewer to its point of connection with the North Branch Dam Trunk Sewer. If any of the existing sections of the North Branch of the Northeast Trunk sewer do not have the capacity to support the full buildout of the area being rezoned, upgrades will need to be made and accepted by the City prior to the issuance of any building permits. 4. Prior to site plan approval, any commercial use that abuts residential zones must include landscaped buffer strips that do not allow any development. These strips shall be located on the commercial property, shall be 30' wide, shall be located in areas that abut residential zones, and shall be landscaped according to the plan that is approved by the City Forester. The landscaping plan shall meet the S3 standards and include a mixture of deciduous and evergreen trees that will be at least 30' tall upon maturity. 5. Commercial development shall require full cut off light fixtures (i.e. no light shall be emitted above 90 degrees). By a vote of 5-0 the Commission recommends approval of REZ25-0008, a request to rezone approximately 33.64 acres of land along North Dodge Street and south of 1-80 to Community Commercial (CC-2) zone subject to the following conditions: 1. Prior to issuance of any building permits, the subject area shall go through the subdivision process and obtain approval of a preliminary and final plat. 2. Prior to final plat approval, a flow study shall be prepared for the full length of the North Branch of the Northeast Trunk sewer to its point of connection with the North Branch Dam Trunk Sewer. If any of the existing sections of the North Branch of the Northeast Planning and Zoning Commission July 16, 2025 Page 2 of 22 Trunk sewer do not have the capacity to support the full buildout of the area being rezoned, upgrades will need to be made and accepted by the City prior to the issuance of any building permits. If sewage from the area being rezoned will be conveyed to the Highlander Lift Station, a flow study shall be prepared for the Highlander Lift Station. 3. Prior to site plan approval, commercial areas along N. Dodge St that abut either North Dodge Street or land that is zoned residential must include landscaped buffer strips that do not allow any development. These strips shall be located on the commercial property, shall be 30' wide, shall be located along North Dodge Street, which is an important gateway to the City, as well as in areas that abut residential zones, and shall be landscaped according to the plan that is approved by the City Forester. 4. Prior to issuance of a building permit, installation of 10' wide sidewalk on the eastern/southern portion of the North Dodge Street right-of-way between North Scott Boulevard and ACT Circle subject to review and approval by the City Engineer. 5. Prior to final plat approval, submission of construction drawings for a southbound left -turn lane and northbound right -turn lane on North Dodge Street at ACT Circle subject to review and approval by the City Engineer and the Iowa DOT. Installation of improvements shall be required prior to issuance of building permits. 6. Prior to final plat approval, submission of construction drawings for the 4th leg of the ACT Circle / North Dodge Street intersection subject to review and approval by the City Engineer and the Iowa DOT. Installation of improvements shall be required prior to issuance of building permits. 7. Any request for an additional driveway access to the subject property north of the North Dodge Street/ACT Circle intersection shall be limited to a right-in/right-out access only. This access requires review and approval by the City Engineer and the Iowa DOT. By a vote of 5-0 the Commission recommends approval of REZ25-0009, an application to rezone approximately 37.9 acres of land at 2510 N. Dodge Street from Research Development Park (RDP) zone to Intensive Commercial (CI-1) zone. By a vote of 5-0 the Commission recommends that Title 14 zoning be amended, as illustrated in attachment one with two revisions related to the map and the dedication cap language, to update the requirements related to Neighborhood Open Space dedication, to continue implementing the City's goal of providing adequate open space for the City's residents. CALL TO ORDER: Quellhorst called the meeting to order at 6:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. COMPREHENSIVE PLAN ITEMS: CASE NO. CPA25-0001: Location: South of 1-80 and east of N. Dodge Street Planning and Zoning Commission July 16, 2025 Page 3 of 22 A public hearing to consider an amendment to change the Comprehensive Plan future land use map from Office Research Development Center to General Commercial, Mixed Use, and Public/Private Open Space for approximately 57 acres of property. Russett began the staff report showing an aerial map the subject property and also a map that shows the zoning of the property which is a mix of Research Park, Single Family, and Rural Residential. She explained this is the former ACT property that was recently purchased by JNB Iowa City, LLC. and there are several items on the agenda that are all interrelated with this property. This item, the Comprehensive Plan Amendment, needs to be considered before the subsequent rezoning applications are considered. The amendment is to the Future Land Use Map to change these 57 acres of property from Office Research Development Center to General Commercial, Mixed Use and a bit of open space. After the Amendment is approved then there are two rezoning requests. One is for land that is off North Dubuque Road, 22.5 acres, and that request is a rezoning to the Mixed Use zone to align with the requested Future Land Use Map Amendment to Mixed Use. The other rezoning is for 33 acres of land to the east of North Dodge Street, which is a request to change the zoning from Office Research Park to Community Commercial. Russett noted the applicant did hold a good neighbor meeting on June 10 on all three of these applications. She shared a map that shows the proposed amendment to the Comprehensive Plan. Quellhorst asked why this is a Comprehensive Plan change and not just a rezoning. Russett explained because the direction in the Comprehensive Plan is that this area should be for Office Research and Office Parks but since they want to do something different they need to amend the Plan so that the rezonings would then align with the Comprehensive Plan. Without the amendment staff can't make a positive recommendation for the rezonings. Russett explained when they look at Comprehensive Plan Amendments there are two approval criteria. The first is that circumstances have changed, or additional information or factors have come to light such that the amendment is in the public interest. The second criteria is that the proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan. In terms of the first criteria, circumstances have changed, the IC 2030 Plan was adopted in 2013 and at that time identified this area as appropriate for Office Research Park. At that time, the former ACT campus was in use and therefore the Comprehensive Plan aligned with the existing land use of Office Research Park. Since the Comprehensive Plan was adopted interest in offices locating within downtown became more popular and a lot of offices were leaving office research parks and relocating downtown. Additionally, there was the pandemic and that caused multiple vacancies in office buildings. ACT formerly employed around 1200 people on their campus and in their buildings (that was about 350,000 square feet). Currently they have 75 employees on site in those 54,000 acres square feet. Russett stated there has been a lot that has changed since the Comprehensive Plan was originally adopted as well such as the City has a real need for housing and this change in the Comprehensive Plan can help support that increase in supply of housing. The second criteria is that the amendment is compatible with other policies within the Comprehensive Plan. Russett reiterated when the Plan was adopted ACT was fully operational. Also, the Plan recognizes that the amount of Office Research Park identified may be unrealistic, Planning and Zoning Commission July 16, 2025 Page 4 of 22 and since the adoption of the Plan the likelihood of more office research parks in this area has further declined. Not only has the ACT campus closed, but Pearson's has also closed. In addition, there are a variety of land use goals and strategies that this amendment would align with such as encouraging compact and efficient development, identifying areas that are appropriate for infill planning for commercial development, and then in terms of housing goals it is encouraging a diversity of housing options throughout the community, identifying and supporting infill development and concentrating new development in areas that's contiguous to existing neighborhoods. Therefore, staff does find that this proposal meets those two criteria. Staff recommends approval of CPA25-0001, a change to the future land use designation of the IC2030 Comprehensive Plan for approximately 57 acres of property located south of 1-80 and east of North Dodge Street from Office Research Development Centers to General Commercial, Mixed Use, and Public/Private Open Space. In terms of next steps, staff will be asking City Council to set a public hearing after a recommendation from the Commission. Townsend noted on the letter from Shive Hattery, it mentioned it would also function as a neighborhood center, what does that mean, are they going to have something for children or parks or what. Russett explained at this point, there's no specific development proposed, they're just requesting for a change in the policy direction of the Comprehensive Plan. The applicant is likely to share more details on their vision. Townsend noted the section that encourage a reasonable level of housing diversity, what does that actually mean. Russett again noted the applicant can address that. Quellhorst opened the public hearing. Steve Long (Salida Partners) is part of the ownership group and stated they are excited about the opportunity to reinvigorate the once full campus. He was before this Commission a few months ago when they rezoned the central part of the campus to Mixed Use and they've already started working with an architect to convert some of those buildings into 55 plus senior housing. Now they're excited to work on the east and south but the Commission will be seeing a lot of him over the next few years as there's 400 acres and right now they've only worked on about 100. Long noted they are waiting to work with the City and the City staff and the community as the City updates its Comprehensive Plan for the next 10 years. He stated their intention here today is to do what is allowed by the City Code and the market they are working with, which is Mixed Use. They've had some interested parties or entities that want to be compatible to what's in the immediate area and their focus is senior housing experiences and mixed use land uses, which is part of the land that was rezoned a few months ago. Since then, they've applied for a low income housing tax credit (LIHTC senior housing) and were approved. There will be 44 units on the corner of Scott Boulevard and 1 st Avenue and for the proposed mixed use they would like to have something similar. Long stated having the mixed use designation allows them to have a mix of uses and something that would be focused on is the immediate neighborhoods and the residents they anticipate having in the hundreds of residents living on the current campus in the next few years. For the commercial portion he stated they've had a lot of interest, he can't give specifics, but it would be community focused uses and because it's on the intersection of the highway and the interstate, focused on those uses. Long also noted they will follow the City's Planning and Zoning Commission July 16, 2025 Page 5 of 22 Plan and plan to put a stop light on that corner of ACT Circle and Dodge Street as well. Davies asked about the small amount of public/private open space and how they envision that being tied to the existing infrastructure and natural setting in the area. Long stated they are envisioning trail connections or connecting to existing infrastructure. He added it's part of the buffer and when they sit down with the site plan and work with City staff they will have a better handle. He acknowledged they're going to be following the Sensitive Areas Ordinance as there's a tremendous amount of woodlands and ponds and wildlife corridors that they want to protect and keep. Long also stated he has already had their facilities crew mow the trails to encourage residents to use the trails. Townsend noted concerns about the traffic going around that circle, 1 st Avenue to Scott Boulevard, there is traffic all the time there right now and there's only two exits/entrances to the ACT campus. Long confirmed there are currently only two exits/entrances to the ACT campus and they're both off of that circle however there will be a new entrance off of North Dodge Street in the next year. Cady Gerlach (Vice President of Programs, Greater Iowa City, Inc, and Executive Director of Better Together 2030) is here tonight to voice support for the proposed amendment to the Comprehensive Plan and the redevelopment of the former ACT campus and surrounding 57 acres. This proposal reflects the kind of forward thinking land use the region needs, it repurposes an underutilized employment center, it aligns with changing market realities around office space, post pandemic work patterns and community realities and growth. The blend of general, commercial, mixed use and public/private open space directly supports the community's need for more diverse housing options, accessible services and walkable neighborhoods. At Greater Iowa City, Inc, they advocate for efficient, connected development that strengthens the economic foundation and improves quality of life. This proposal checks those boxes by leveraging existing infrastructure and arterial roadways for future growth, creating space for a mix of commercial and residential development that serves both neighbors and regional commuters, preserves environmentally sensitive areas while enhancing pedestrian and bike access and supports compact sustainable development patterns that help reduce barriers to housing and retail access. As outlined in both the IC 2030 Comprehensive Plan and regional economic goals Gerlach stated this site is well positioned to evolve into a neighborhood scale hub that will blend commerce, housing and natural features while contributing meaningfully to the vitality of Iowa City's north side. They respectfully urge the Commission's recommendation of approval and thank them for their continued leadership in advancing a more connected, inclusive and resilient Iowa City. Gerlach also noted that rather than speaking multiple times this evening, her comments should be registered for CPA25-0001, REZ24-0013 and REZ25-0008. Quellhorst closed the public hearing. Townsend moved to recommend approval of CPA25-0001, a change to the future land use designation of the IC2030 Comprehensive Plan for approximately 57 acres of property located south of 1-80 and east of North Dodge Street from Office Research Development Centers to General Commercial, Mixed Use, and Public/Private Open Space. Miller seconded the motion. Planning and Zoning Commission July 16, 2025 Page 6 of 22 Townsend stated she was glad to that large area put to use. Wade is also glad to see the reuse and Comprehensive Plan update to match it and will look forward to this being added as well in a new Plan that's in progress next year. Davies stated he is fully in support of a more flexible use and thinks it's really encouraging to see. He will be watching very closely just to see how the natural setting is preserved and how connectivity of the bike trails and pedestrian access is maintained as that's an important feature of that area. Quellhorst agrees they're changing times as the demand for office spaces is down so it's important that they're flexible as a community and make productive use of the property that they have. A vote was taken and the motion passed 5-0. REZONING ITEMS: CASE NO. REZ24-0013: Location: East of N. Scott Blvd on N. Dubuque Rd An application for a rezoning of approximately 22.5 acres of land from Rural Residential (RR- 1) zone, Low Density Single -Family Residential (RS-5) zone, RS-5 with a Planned Development Overlay, Research Development Park (RDP) zone, and Interim Development Single -Family Residential (ID-RS) zone to Mixed Use (MU) zone. Russett explained this is one of two rezonings that are connected to the Comprehensive Plan Amendment that just passed. This one is for 22.5 acres on North Dubuque Road, land colloquially known as Gatens Farm. The land just to the west is the Iowa City Community School District property, and the land to the north is vacant and heavily wooded, as is the area to the south. Russett shared the current zoning noting there are four or five different zoning designations currently, Rural Residential, Low Density Single Family, Low Density Single Family with a Planned Development Overlay, Research Development Park and Interim Development Single Family. Due to the five different zoning designations there's no consistency in terms of what could be developed in any type of development pattern for this land and the request is to zone it all Mixed Use, which would allow both residential and non-residential uses that would include things like assisted group living, multifamily, office, retail, restaurants and such. Russett stated the two criteria that staff looks at for rezoning is consistency with the Comprehensive Plan and compatibility with the neighborhood. Russett explained with the proposed Comprehensive Plan Amendment that was just voted on, this rezoning would directly align with that request to amend the Future Land Use Map. The Comprehensive Plan also has a variety of goals and strategies that align with this request, encouraging compact efficient development, planning for commercial development, discouraging linear strip commercial development, and providing for appropriate transitions. Russett noted the buffer areas come into play in encouraging a diversity of housing options which this zone would do. In terms of compatibility with the neighborhood, similar to the hodgepodge of zoning Russett Planning and Zoning Commission July 16, 2025 Page 7 of 22 noted there's a variety of different land uses, there is some single family to the north along North Dodge Street, there's the former ACT campus to the east and the School District office and to the southeast is multifamily with Oaknoll East. Staff is recommending a couple of conditions to ensure compatibility. One is that any commercial development that abuts residential zones incorporate a 30 foot landscaped buffer to provide additional separation between those residential uses and the commercial uses. Additionally required would be full cut off light fixtures for any commercial development. In terms of transportation, access and utilities, the City did request a traffic study to correspond with this proposed rezoning. The traffic study found that the North Scott Boulevard and North Dubuque Road intersection will not provide an acceptable level of service through 2047, really limited to accessing Scooters Coffee Shop, and this congestion is anticipated regardless of the proposed rezoning and that congestion is limited to a small period during the day (am peak hours). Russett stated the City Engineer has reviewed the traffic study and concurs with the findings. In regard to sanitary sewer, the City would like more information on the existing sanitary sewer in the area and its capacity and therefore have several conditions that they're recommending. One is approval of a preliminary and final plat, since this area has never been subdivided and the subdivision process will lay out the street network, lots and blocks. Staff also wants to ensure that North Dubuque Road meets City standards for a 28 foot wide street with curb and gutter and sidewalks. And lastly, a flow study in relationship to the sanitary sewer system will need to be completed. Specifically, for the full length of the North Branch of the Northeast Trunk sewer to its point of connection with the North Branch Dam Trunk Sewer. The applicant will work with the Public Works Department to study that area. Staff recommends approval of REZ24-0013, a request to rezone approximately 22.5 acres of land along North Dubuque Road east of North Scott Boulevard to Mixed Use (MU) zone subject to the following conditions: 1. Prior to issuance of any building permits, the subject area shall go through the subdivision process and obtain approval of a preliminary and final plat. 2. Prior to final plat approval, submission of construction drawings demonstrating that North Dubuque Road between North Scott Boulevard and ACT Drive meets City standards for a 28-foot wide street with curb and gutter and sidewalks. Drawings shall be reviewed and approved by the City Engineer. Installation of improvements shall be required prior to issuance of a building permit. 3. Prior to final plat approval, a flow study shall be prepared for the full length of the North Branch of the Northeast Trunk sewer to its point of connection with the North Branch Dam Trunk Sewer. If any of the existing sections of the North Branch of the Northeast Trunk sewer do not have the capacity to support the full buildout of the area being rezoned, upgrades will need to be made and accepted by the City prior to the issuance of any building permits. 4. Prior to site plan approval, any commercial use that abuts residential zones must include landscaped buffer strips that do not allow any development. These strips shall be located on the commercial property, shall be 30' wide, shall be located in areas that abut residential zones, and shall be landscaped according to the plan that is approved by the City Forester. The landscaping plan shall meet the S3 standards and include a mixture of deciduous and evergreen trees that will be at least 30' tall upon maturity. 5. Commercial development shall require full cut off light fixtures (i.e. no light shall be emitted above 90 degrees). Planning and Zoning Commission July 16, 2025 Page 8 of 22 In terms of next steps, City Council will set a public hearing and consider the rezonings at future meetings. Quellhorst asked why staff doesn't believe that the existing zoning code is sufficient for separation between property types and why the added 30' buffer is necessary. Russett explained because of the existing single family to the north is Rural Residential which are large lot single family and typically they'd see a transition to higher density housing and then commercial development, but these large single family lots will be next to Mixed Use which could be multifamily, retail, or restaurants so this is adding a little bit of extra space to provide more of a transition. Townsend noted concern about the traffic and if they're going to have additional entrances onto North Scott Boulevard and Dubuque Road. Russett replied there will be no access to this property from North Dodge Street because this particular rezoning does not border North Dodge Street. In the next rezoning that is a consideration they will discuss. Townsend stated the circle there at Scott Boulevard and 1 st Avenue has a lot of traffic there and she just wants to make sure that they aren't making it worse for those that have to travel it every day. Wade asked about the traffic study level of service, at North Scott Boulevard and North Dubuque Road is the requirement to improve North Dubuque Road solving the level of service or is it more about that whole intersection with Scott Boulevard and Scooters and everything at that end. Russett stated the level of service issue is related to Scooters and regardless the improvements to North Dubuque Road will not address that, and that's going to be an issue even without this rezoning, so that becomes a City item. What staff is requesting here is that the street be upgraded so it has curb and gutter and sidewalk and meets the standards for a city street. Wade asked if there will be another pedestrian crossing at Hickory Heights or will it all funnel to Dubuque Road. Russett stated in terms of pedestrian crossings there's the controlled intersection at North Dodge Street and Scott Boulevard but there's no sidewalk on the southern portion, which will be discussed in the next rezoning. There's also a median on North Scott Boulevard that provides a pedestrian refuge for anyone crossing from the west side of North Scott to the east side but there isn't any pedestrian crossing down at Hickory Heights. Miller noted regarding the landscape buffer it makes sense to have it next to the single family, he is curious is it a standard to have it between CC-2 and Mixed Use. Russett stated there probably will not be a buffer there as they are both commercial zones. Wade asked if the core campus was rezoned to Mixed Use. Russett confirmed that was correct it was rezoned from Office Research Park to Mixed Use. Quellhorst opened the public hearing. Seeing no public comments, Quellhorst closed the public hearing. Miller moved to recommend approval of REZ24-0013, a request to rezone approximately 22.5 acres of land along North Dubuque Road east of North Scott Boulevard to Mixed Use (MU) zone subject to the following conditions: Planning and Zoning Commission July 16, 2025 Page 9 of 22 1. Prior to issuance of any building permits, the subject area shall go through the subdivision process and obtain approval of a preliminary and final plat. 2. Prior to final plat approval, submission of construction drawings demonstrating that North Dubuque Road between North Scott Boulevard and ACT Drive meets City standards for a 28-foot wide street with curb and gutter and sidewalks. Drawings shall be reviewed and approved by the City Engineer. Installation of improvements shall be required prior to issuance of a building permit. 3. Prior to final plat approval, a flow study shall be prepared for the full length of the North Branch of the Northeast Trunk sewer to its point of connection with the North Branch Dam Trunk Sewer. If any of the existing sections of the North Branch of the Northeast Trunk sewer do not have the capacity to support the full buildout of the area being rezoned, upgrades will need to be made and accepted by the City prior to the issuance of any building permits. 4. Prior to site plan approval, any commercial use that abuts residential zones must include landscaped buffer strips that do not allow any development. These strips shall be located on the commercial property, shall be 30' wide, shall be located in areas that abut residential zones, and shall be landscaped according to the plan that is approved by the City Forester. The landscaping plan shall meet the S3 standards and include a mixture of deciduous and evergreen trees that will be at least 30' tall upon maturity. 5. Commercial development shall require full cut off light fixtures (i.e. no light shall be emitted above 90 degrees). Wade seconded the motion. A vote was taken and the motion passed 5-0. CASE NO. REZ25-0008: Location: East of N. Dodge St. and South of 1-80 An application for a rezoning of approximately 33.64 acres of land from Office Research Park (ORP) zone to Community Commercial (CC-2) zone. Russett stated this is the last of the three related items for the former ACT campus. This is a request to rezone about 34 acres to Community Commercial (CC-2) zone. She shared an aerial map of the proposed rezoning noting it includes some of the existing buildings on the former ACT campus and also includes some land that abuts 1-80 to the north. Russett next reviewed the existing intersection for the site, there's currently three legs but ACT Circle that does not extend into the site which she will discuss shortly. The current zoning designation is Office Research Park which is intended to allow large scale offices and research firms. The Community Commercial zone allows a variety of both residential and non-residential uses, it allows upper floor multifamily as a provisional use and allows restaurants, retail, office and even some more intensive commercial uses such as very low scale manufacturing would be allowed, and vehicle repair. Russett stated again there are the two criteria to be reviewed, first is consistency with the Comprehensive Plan and again, with the request of changing the Future Land Use Map to General Commercial this rezoning request would directly align with the Comprehensive Plan's Planning and Zoning Commission July 16, 2025 Page 10 of 22 Future Land Use Map and encourages compact and efficient development, diversity of housing options, planning for commercial development and providing for some appropriate transitions. In addition in terms of the economic development goals of the Comprehensive Plan this rezoning could help increase and diversify the property tax base, provide an environment that supports quality employment, encourage a healthy mix of both independent and national businesses, improving the environmental and economic health of the community. In terms of transportation, the City is looking at ways to encourage all modes of transportation, especially off of the arterial streets, and having sidewalks and bike connections is recommended. In terms of compatibility with the existing neighborhood Russett noted the property is just a portion of the former ACT campus, the remainder of the campus is to the east. Staff is recommending a couple of conditions to ensure compatibility, one, recommending that 30' landscape buffer between commercial uses along North Dodge Street and any commercial development on this site. The North Dodge Street strip should be landscaped with a mix of plantings that would be approved by the City Forester. Russett stated this is a gateway to the community which is why staff is recommending the landscaping here to ensure that it looks nice and welcomes people to the community. Second is a residential buffer, especially where a portion of the development abuts the existing single family homes. Russett reiterated a traffic study was done to look at this rezoning and it determined that the existing lane configuration and stop control at North Dodge Street and ACT Circle would not provide an acceptable level of service. The traffic study recommends a few things, first is a traffic signal so that it becomes a signalized intersection, second is the installation of a fourth leg off the traffic circle that would provide access to the subject property. The traffic study also recommends a dedicated northbound right turn lane so if one is heading out of town on North Dodge Street there would be a dedicated right turn lane into the subject property and if they are heading south on North Dodge Street there's a dedicated left bound turn lane to turn into the property. Russett confirmed the City Engineer does concur with the findings of this study. Russett also wanted to note the City will be the one installing the traffic signal and the pedestrian components, that's something was already planned. Other conditions will be the City would like the applicant to explore the existing sanitary sewer in the area, that the land be subdivided to help identify streets, lots, and block network, they're also requesting the installation of a 10' wide sidewalk on the eastern portion of North Dodge Street from North Scott Boulevard and the sidewalk will run from North Scott Boulevard to the proposed intersection at ACT Circle, and that 10' wide sidewalk could accommodate bicycles and pedestrians. Then related to that intersection, the applicant will be responsible for installing the southbound left turn lane and the northbound right turn lane at the future intersection at North Dodge Street and ACT Circle and installing that fourth leg to provide access to their property. Russett noted the applicant has also expressed an interest in having another access to the north of ACT Circle off of Dodge Street and that would need to be approved by both the City Engineer and the Iowa DOT so the condition that staff is recommending is that any request for an additional access up on North Dodge Street be limited to right in, right out only. The final condition is that flow study related to the sanitary sewer system. Staff recommends approval of REZ25-0008, a request to rezone approximately 33.64 acres of land along North Dodge Street and south of 1-80 to Community Commercial (CC-2) zone subject to the following conditions: 1. Prior to issuance of any building permits, the subject area shall go through the Planning and Zoning Commission July 16, 2025 Page 11 of 22 subdivision process and obtain approval of a preliminary and final plat. 2. Prior to final plat approval, a flow study shall be prepared for the full length of the North Branch of the Northeast Trunk sewer to its point of connection with the North Branch Dam Trunk Sewer. If any of the existing sections of the North Branch of the Northeast Trunk sewer do not have the capacity to support the full buildout of the area being rezoned, upgrades will need to be made and accepted by the City prior to the issuance of any building permits. If sewage from the area being rezoned will be conveyed to the Highlander Lift Station, a flow study shall be prepared for the Highlander Lift Station. 3. Prior to site plan approval, commercial areas along N. Dodge St that abut either North Dodge Street or land that is zoned residential must include landscaped buffer strips that do not allow any development. These strips shall be located on the commercial property, shall be 30' wide, shall be located along North Dodge Street, which is an important gateway to the City, as well as in areas that abut residential zones, and shall be landscaped according to the plan that is approved by the City Forester. 4. Prior to issuance of a building permit, installation of 10' wide sidewalk on the eastern/southern portion of the North Dodge Street right-of-way between North Scott Boulevard and ACT Circle subject to review and approval by the City Engineer. 5. Prior to final plat approval, submission of construction drawings for a southbound left -turn lane and northbound right -turn lane on North Dodge Street at ACT Circle subject to review and approval by the City Engineer and the Iowa DOT. Installation of improvements shall be required prior to issuance of building permits. 6. Prior to final plat approval, submission of construction drawings for the 4th leg of the ACT Circle / North Dodge Street intersection subject to review and approval by the City Engineer and the Iowa DOT. Installation of improvements shall be required prior to issuance of building permits. 7. Any request for an additional driveway access to the subject property north of the North Dodge Street/ACT Circle intersection shall be limited to a right-in/right-out access only. This access requires review and approval by the City Engineer and the Iowa DOT. Russett stated this rezoning would be on the same timeline as the previous rezoning for next steps. Wade asked about the preliminary plat process and if that goes through Planning and Zoning or is just a City approval. Russett confirmed it does go through the Planning and Zoning Commission who would then make a recommendation to Council. Wade asked then if the final road design would be part of that preliminary plat. Russett stated presumably the preliminary plat will identify the proposed street network and then through the final platting process is when the actual design of the streets are finalized. Miller asked about the 30' buffer along Dodge Street and is the 10' sidewalk within that 30' buffer. Russett explained no, the 30' buffer is on the private property and the 10' sidewalk will be in the City's right of way and any development would start behind the 30' foot buffer. Davies asked with CC-2 zoning is it required to have the parking behind the buildings. Russett replied it does not require that and there could be parking between the street and the building. Miller noted further down on Dodge Street, across from Hy Vee, it was the City's preference on a past project to put the building closer to the road and conceal the parking, is that just a preference and is that dealt with on a case by case basis. Russett explained that's something Planning and Zoning Commission July 16, 2025 Page 12 of 22 that the City did discuss with the applicant on this particular project, the Commission could make a recommendation to add a condition related to parking but the applicant can probably speak better to their concerns with that. She also noted the street network for this area is unknown, there could be lots that are fronted on three sides so trying to figure out the parking may end with some being behind the building and others not. If the goal is to ensure that there's no parking along North Dodge Street that's something that could be considered, but there probably will be a need for at least some parking located between the street and the building. Davies asked if there has been any discussion about the ACT road that proceeds to the north and then just dead ends, is the plan still to have that just remain as a dead end. Russett replied that is something to be figured out as part of the subdivision process. Miller stated regarding the building frontage question, is it in the subdivision process that there'd be more detail about the building. Russett explained likely not, because it would just be the lots and streets, and the preliminary plat will have no information on the buildings. Davies asked if it would be possible at that time for staff or the Commission to make a recommendation about that Russett stated they have never added conditions to a preliminary plat they've always been done at the rezoning stage. Miller stated with the buffer they're probably okay as it covers that walkability and entry corridor aesthetics. He assumes the type of businesses that would want to go here probably would encourage pedestrian oriented development, attractive, functional streetscapes to make it comfortable to walk and the sidewalks on both sides. Russett noted because of that language in the Comprehensive Plan staff is adding those conditions about the sidewalk along North Dodge Street so there's a way to accommodate other modes of transportation. This is a CC-2 zone and it does allow things like drive throughs, for example, through special exceptions, which are not necessarily pedestrian friendly so through that process the City tries to incorporate connections for pedestrians to the building. Miller noted the other language that stuck out at him in one of the conditions was the City's priorities to discourage strip retail. What language in CC-2 discourages that because he feels like that might be attractive to have a strip retail in this area. Russett explained the zone would allow the uses that are allowed in the zone, it's the subdivision process that is really important identifying street connections and actual blocks and lots. There could potentially be strip development here, there's nothing that would not allow that. Davies asked if the sidewalk on North Dodge Street is the applicant's responsibility or City's. Russett stated it is the applicants. Wade remembers back when ACT Circle used to go up to ACT and then it was abandoned and turned into grass, was that a DOT recommendation and will they have to review this now. Russett confirmed the DOT will have to be part of the approval for the intersection in addition to the City. Quellhorst opened the public hearing. Steve Long (Salida Partners) stated there's also a significant grade change from Dodge Street to this site, it ranges from 8' to 20' and that's even after a regrade for whatever is going to be built Planning and Zoning Commission July 16, 2025 Page 13 of 22 there. He also confirmed there was a road that connected there but ACT removed it in 2002, so they'll be following essentially the same path of that road that was taken out. He also stated the building seen there will be taken down, the original ACT building, the Lindquist Building, it was abandoned during COVID and heating and cooling was shut off so the police department has been using it for practice, and it's filled with mold. Long stated they are happy about the 10' sidewalk for connectivity, actually everything that's suggested they're fine with noting it's going to improve their development with the improvements to the traffic, the extra turn lanes, etc. He reiterated they've had a lot of interest for commercial development for this area, without even advertising. As far as the frontage, they also want to make the development pedestrian friendly from the inside of the development as there's going to be hundreds of units on the east side of the development, so the west side or along Dodge Street/Highway One there are something like 28,000 cars a day on Dodge Street and Interstate 80 is close to 40,000 so they were thinking if they keep the commercial closer to the east and make it more accommodating to the residents to the east, but they'll figure that out through the site planning process. Quellhorst closed the public hearing. Davies moved to recommend approval of REZ25-0008, a request to rezone approximately 33.64 acres of land along North Dodge Street and south of 1-80 to Community Commercial (CC-2) zone subject to the following conditions: 1. Prior to issuance of any building permits, the subject area shall go through the subdivision process and obtain approval of a preliminary and final plat. 2. Prior to final plat approval, a flow study shall be prepared for the full length of the North Branch of the Northeast Trunk sewer to its point of connection with the North Branch Dam Trunk Sewer. If any of the existing sections of the North Branch of the Northeast Trunk sewer do not have the capacity to support the full buildout of the area being rezoned, upgrades will need to be made and accepted by the City prior to the issuance of any building permits. If sewage from the area being rezoned will be conveyed to the Highlander Lift Station, a flow study shall be prepared for the Highlander Lift Station. 3. Prior to site plan approval, commercial areas along N. Dodge St that abut either North Dodge Street or land that is zoned residential must include landscaped buffer strips that do not allow any development. These strips shall be located on the commercial property, shall be 30' wide, shall be located along North Dodge Street, which is an important gateway to the City, as well as in areas that abut residential zones, and shall be landscaped according to the plan that is approved by the City Forester. 4. Prior to issuance of a building permit, installation of 10' wide sidewalk on the eastern/southern portion of the North Dodge Street right-of-way between North Scott Boulevard and ACT Circle subject to review and approval by the City Engineer. 5. Prior to final plat approval, submission of construction drawings for a southbound left -turn lane and northbound right -turn lane on North Dodge Street at ACT Circle subject to review and approval by the City Engineer and the Iowa DOT. Installation of improvements shall be required prior to issuance of building permits. 6. Prior to final plat approval, submission of construction drawings for the 4th leg of the ACT Circle / North Dodge Street intersection subject to review and approval by the City Engineer and the Iowa DOT. Installation of improvements shall be required Planning and Zoning Commission July 16, 2025 Page 14 of 22 prior to issuance of building permits. 7. Any request for an additional driveway access to the subject property north of the North Dodge Street/ACT Circle intersection shall be limited to a right-in/right-out access only. This access requires review and approval by the City Engineer and the Iowa DOT. Wade seconded the motion. Davies stated he generally supports this item and will be very curious to see how the streets shake out as it seems tricky, but an important part of it. Wade stated he is glad to see it come together. Townsend agreed noting it's long overdue and that land has been sitting there for quite a while, so it'll be interesting to see what goes up there. Miller stated he is in support of it Quellhorst agrees and notes Commissioner Miller asked some good questions about tasteful development and doing what they can to prevent strip malls or any other kind of distasteful commercial development. A lot still has to be done, and it will come down to doing a good job of planning and plats and he has got confidence in the staff to do that appropriately. A vote was taken and the motion passed 5-0. CASE NO. REZ25-0009: Location: 2510 N. Dodge Street An application for a rezoning of approximately 37.9 acres of land from Research Development Park (RDP) zone to Intensive Commercial (CI-1) zone. Russett stated this is the former Pearson site at North Dodge Street with Interstate 80 to the south and Moss Ridge Road to the north. It's currently zoned Research Development Park, similar to that ACT property, where it envisions office parks or research firms, to the west is land that was rezoned to CI-1 a few years ago, and there is CH-1 Highway Commercial to the east. Russett stated this land was annexed into the City in the 1970s, it was initially developed for Westinghouse Educational Services and was later transferred to Pearson in 2014 and the City approved a rezoning of the property from Office Research Park to Research Development Park. The former Pearson site was recently purchased by GSD North Dodge LLC after it sat vacant for nearly five years and the new owners are looking to repurpose the existing buildings with a variety of land uses, including office, indoor commercial recreational uses, warehousing, retail, restaurants and many of those uses are not allowed in the current Research Development Park zone. The Research Development Park zone is pretty limited to large office and research firms. The Intensive Commercial zone allows a variety of different land uses but is a more intense zoning designation than the Community Commercial that was just discussed. The Intensive Commercial zone allows things like warehousing and freight movement, which the applicant is interested in continuing, it does not allow residential uses and it also allows indoor commercial recreation uses which the applicant can speak to as they've had some interest for some sporting q,a. Prepared by: Anne Russetl, Senior Planner, 410 E. Washington St, Iowa City, IA; 319-356-5230 (CPA25-0001) Resolution No. 25-201 Resolution to amend the Comprehensive Plan future land use map from Office Research Development Center to General Commercial, Mixed Use, and Public/Private Open Space for approximately 57 acres of land located south of 1-80 and east of N. Dodge Street (CPA25-0001). Whereas, the Iowa City Comprehensive Plan serves as a land -use and planning policy guide by illustrating and describing the location and configuration of appropriate land uses throughout the City; by providing notification to the public regarding intended uses of land; and by illustrating the long-range growth area limit for the City; and Whereas, JNB Iowa City, LLC has requested that the future land use designation for approximately 57 acres of land south of 1-80 and east of N. Dodge Street be changed from Office Research Development Centers to General Commercial, Mixed Use, and Public/Private Open Space, as shown in Attachment 1; and Whereas, If circumstances change and/or additional information or factors come to light, a change to the Comprehensive Plan may be in the public interest; and Whereas, circumstances have changed since the adoption of the IC2030 Comprehensive Plan, including the interest in firms locating within downtowns, the increase in remote work, and the general increase in office vacancies. Additionally, the decline in office parks is clear with the closures of both ACT and Pearson, such that allowing other land uses in this area is in the public interest; and Whereas, while there is no land use vision in the Northeast District Plan for the subject property, the District Plan acknowledges the amount of land devoted to office uses may be unrealistic, and alternative uses should be considered within the area; and Whereas, the proposed amendment is compatible with other policies and provisions of the Comprehensive Plan, including policies that support infll redevelopment opportunities in areas where services and infrastructure are already in place and plan for commercial development in defined commercial nodes, and encourage a diversity of housing options in all neighborhoods; and Whereas, the Planning and Zoning Commission reviewed this proposed amendment at its meeting on July 16, 2025 and determined that circumstances changed to the extent that an amendment to the Comprehensive Plan is warranted and in the public interest and the proposed amendment is compatible with other policies or provisions of the Comprehensive Plan. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Comprehensive Plan future land use designation for approximately 57 acres of property located south of 1-80 and east of N. Dodge Street is amended from Office Research Development Centers to General Commercial, Mixed Use, and Public/Pdvate Open Space, as illustrated and described in Attachment 1. attached hereto. Passed and approved this 19th day ofAugust , 2025. May Resolution No. 25-201 Page 2 Attest: I Vl ` City Clerk City Attomey Office - 08/14/2025 It was moved by MOe and seconded by xarmsen , that the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter x Bergus x Hanmsen 3F— Moe x Salih x Teague x Weilein EX7 Item Number: 9.h. I, CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution Approving Final Plat of Scarlett Point, a Resubdivision of Lots 8, 9, 10, 11, and 12 Bacons Subdivision, and Lots 49, 50, and 51 of Subdivision of Southeast Quarter Section 3- T79N-R6W, Iowa City, Iowa. (SUB24-0008) [Deferred from June 17, August 5] Prepared By: Danielle Sitzman, Development Services Coordinator Anne Russett, Senior Planner Reviewed By: Geoff Fruin, City Manager's Office Sue Dulek, First Assistant City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Attachments: SUB24-0008 Staff Report Final Plat - staff approved Council Correspondence from Jon Marner - Deferral request (included n the 6/16 late handouts) SUB24-0008 Resolution Executive Summary: Staff recommends approval of the final plat subject to approval of the legal papers by the City Attorney's Office. It is anticipated that the legal papers will be approved prior to the June 17 City Council meeting. Approval will result in the creation of three residential lots. STAFF REPORT To: City Council Item: SUB24-0008 Scarlett Point Final Plat GENERAL INFORMATION: Owner/Applicant: Contact Person: Requested Action: Purpose: Location: Location Map: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning Prepared by: Anne Russett, Senior Planner Date: June 17, 2025 TSB Holdings, LLC tracy(o)barkalowhomes.com Jon Marner MMS Consultants j.marner(o-mmsconsultants. net Approval of final plat Approval of Scarlett Point Subdivision, a resubdivision of Lots 8, 9, 10, 11, and 12 Bacons Subdivision, and Lots 49, 50, and 51 of Subdivision of Southeast Quarter Section 3- T79N-R6W to create three residential lots. 900 N. Dodge St, 902 N. Dodge St., 905 N. Governor St, 906 N. Dodge St., 908 N. Dodge St., 909 N. Governor St., and 911 N. Governor St. 5.49 acres Single-family, two-family, and multi -family residential and vacant office building; Medium Density Single -Family Residential (RS-8), High Density Single -Family Residential (RS-12), Medium Density Multi - Family Residential (RM-20), and Multi -Family Residence (R3B) North: Single-family and two-family; RS-12 and RS-8 South: Happy Hallow Park and single-family, K Comprehensive Plan: District Plan: Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: Neighborhood Public (P1) and RS-8 East: Single-family, RS-8 West: Single-family, RS-8 2-8 DU/Acre and 16-24 DU/Acre Central District Plan C1 January 7, 2025 60-day limitation period waived by owner The applicant, TSB Holdings, LLC, submitted a final plat for Scarlett Point Subdivision, a 5.49-acre resubdivision of Lots 8, 9, 10, 11, and 12 Bacons Subdivision, and Lots 49, 50, and 51 of Subdivision of Southeast Quarter Section 3-T79N-R6W. The proposed subdivision would create three residential lots. Concurrent with the final plat application, City Council is also considering a rezoning (REZ24-0001) of the property from Medium Density Single -Family Residential (RS-8) zone, High Density Single - Family Residential (RS-12) zone, Medium Density Multi -Family Residential (RM-20) zone, and Multi -Family Residence (R3B) zone to Medium Density Multi -Family Residential (RM-20) zone and High Density Single -Family Residential (RS-12) zone with a Planned Development Overlay (OPD). The Planning & Zoning Commission recommended approval of this rezoning subject to the following conditions: a. In consideration of the City's rezoning the subject property, Owners agree that no building permit shall be issued for Lot 1 as shown on the Preliminary Planned Development Overlay Plan until the City Council approves a final plat resubdividing the subject property to conform to the zoning boundaries established by the rezoning ordinance to which this Agreement is attached. b. Prior to the approval of the Final Plat, the Owner shall convert the existing duplex as shown on Lot 2 of the Preliminary Planned Development Overlay Plan to one dwelling unit to ensure compliance with the maximum density standards of the zone. c. As part of Final Plat approval, the Owner shall dedicate public right-of-way and easements along N. Governor Street consistent with what is shown on the Preliminary Planned Development Overlay Plan subject to review and approval by the City Engineer. d. As part of Final Plat approval, the Owner shall grant a temporary construction easement on the western 10' of the subject property abutting N. Dodge Street. e. Prior to the issuance of a building permit for Lot 1 as shown on the Preliminary Planned Development Overlay Plan, the existing water services for 902, 904, and 906 N. Dodge Street that are tapped off of the water main in N. Governor Street shall be abandoned, and new services for 902, 904, and 906 N. Dodge Street shall be installed that are tapped off of the water main in N. Dodge Street subject to review and approval by the City Engineer. f. As part of site plan approval, the length of the retaining wall proposed at the south end of the subject property shall be screened to the S3 standard. 3 One of the conditions of the rezoning requires conversion of the duplex at 900 N. Dodge Street to a single unit prior to approval of the final plat. The applicant submitted a building permit application (BLDR25-0191) to facilitate this conversion. The permit was issued on June 11 and Building Inspection Services staff passed the inspection regarding the conversion on June 12, so this condition has been satisfied. The final plat shows additional public right-of-way and easements along N. Governor Street which have been approved by the City Engineer. Additionally, the final plat shows the required temporary construction easement along N. Dodge Street. ANALYSIS: The final plat is in general compliance with the subdivision regulations. Lot 1 has frontage on N. Governor Street and Lots 2 and 3 have frontage on N. Dodge Street. Legal papers are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the June 17, 2025 City Council meeting. Construction drawings were not required for this plat since utilities exist within the N. Dodge and N. Governor Street right-of-ways. Neighborhood Open Space: According to section 14-5K of the City code, dedication of public open space or fee in lieu of land dedication is addressed at the time of final platting for residential subdivisions. Payment of a fee in -lieu of land dedication is appropriate for this subdivision. The owner is required to pay a total of $34,112.12 to the City. Transportation & Infrastructure: The proposed lots front on N. Dodge and N. Governor Streets. Access to the lots is provided via these streets. An existing sidewalk provides pedestrian access on N. Dodge Street. A new sidewalk will be required along the frontage of Lot 1. Stormwater management improvements are also provided on Lot 1 and will be reviewed as part of the site plan review process. NEXT STEPS: The applicant has submitted site plan and design review applications. Once the rezoning and final plat are approved staff will be able approve those plans. The next step after those approval is to apply for a building permit for the redevelopment of Lot 1. STAFF RECOMMENDATION: Staff recommends approval of SUB24-0008, an application submitted by TSB Holdings, LLC for a Final Plat for Scarlett Point, a resubdivision of Lots 8, 9, 10, 11, and 12 Bacons Subdivision, and Lots 49, 50, and 51 of Subdivision of Southeast Quarter Section 3-T79N-R6W to create three residential lots. ATTACHMENTS: 1. Final Plat Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services FINAL PLAT SCARLETT POINT SUBDIVISION A RESUBDIVIS ION OF LOTS 8, 9, 10, 11 AND 12 BACONS SUBDIVISION, AND LOTS 49,50 AND 51 OF SUBDIVISION OF SOUTHEAST QUARTER SECTION 3-T79N-R6W IOWA CITY, JOHNSON COUNTY, IOWA LEGEND AND NOTES — — --___------- ___---- auaaon xorz 6F4 FEET saieJus "' ariM ario xoT ovoosTusEs. E ovx uv�c xvmonw<xrox xo eni7eee reaneon DESCRIPTION - SCARLETT POINT SUBDIVISION BEGINNING at tlhe Southeast comer of Lot 12 of Bacon's Subtlivison, In amo Nance with the Plat thereof Reco. In Book 1 at Page 5 of the Records of the Johnson County Recorder's Office; Thence S89-33'04"1, ong the South Line of sa ld Bacons Subdlvisi on, and the South Line of Lob 51, antl 50 of the Subdivi I,, of th e Soutlheast Qu Lrt, Sect-3-T79N-R6W,In co da_PID, e Plat thereof Rem Nd In Bookl at Pagel f he R tl f h Johnson County Reco tl Off 75891 f h h Easterly Rght of W y L f N h Dodge ED,— The Noo 5546 W, g -d E ly Rgh fW y Lne, 46 06 f ',The N255716 E along sad Easterly Rgh HWyL 34892f h N h C n of Lot 49 of sad S bd f the Southeast Quart S 3 T79N R6W Th N89 37 57 E, g a d North Lne, 34211 feet, to the Northeast Comer thereof, antl a Pont 11 the West IT,, of Lot 7 of sad Bacon s Subdivision', Thence S00°1335"E, along sa Id West Line, 449 feet, to the Southwest Comer thereof, antl the North—lt Comer of LotB of Bald Bacons Subdivision, Thence N89°18'10"E along the North Line of Said Lot 8, a dlsbnce of 172 08 feet, to the PlIth t ComeF N ereof, and a POInt on the Westerly RIghF,FWay Line of North Governor Street Thence S2S-36'44"E, along sa ld Westerly Right -of -Way Line, 186 77 feet Thence S00°4545"E, along sa ld Westerly Right -of -Way Line, 189 70 feet, to the POINT OF BEGINNING. Sa ld Sa IeG POInt Subdivison conRl 549 Acres, an tl Is subject to easem and--t-tons of re f f� 1 Ni1 f' Rf f' 11,'ii FJ ,T� 900'13'35"E 01-F��r��}T'�`Ih�,I� `I FIX InI �5�1_ILI In lr II - o;'' 449' I— - n n _ �j u y �L2; �� f� ,�j L La u� a M1;��JLf / SS 96'h N89°3J'SJ"E za 34 88`` N89°1810 E 17208'� d G\ )LJ LIt yarrIT eaxr utwrae rcm �p �� / L- 1 �� 1 1� �� s LOT 3 s \ T P_ �— "- A i — r. —h LOT 1 112,a�7 I'LOT "A" LOT 2 4 �[57 �mtRx 2,146 II ,., ��J�I V�VhVkVLituL U,r,. Ti-�'I�fra[ i 1f �GD '��]II 1I�IJI��r�� I�f���n L�,e A/v s III ;rT.� �� -� / sf� R 7 E R X LI 7 1 a 2T 91 H GCy � "s �r.,x�r�Mw \ SIT' sr,,. =s " POI NIT OF BEGINNING L N00 5546W / h 758.91' S-33'04"w warn 5� ear RUIN, G, � FFUVT IN I TI a—T—v.a.. HI `� RAL TIENMI Or � r'nJ9 �selT� l Ili IMF r h�rr _ I C-------- - F1� ,v- -- _ T � _ Aux: r,�ic� ss, �T.E RrcIT IT .awxN - Rrcia s wee P—PLAN APPROVED by It, City of Iowa City INN M M CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDS04PE ARCHITECTS ENVIRONMENTAL SPECKISTS I —A arvc tDVAA 2241 FINAL PLAT SCARLETT POINT SUBDIVISION IOVVA CITY JOHNSON COUNTY IOVVA AIMS CONSULTANTS, INC. o.,gx.a 11e27-2024 JD M pxRRN 1 9200-006 Wig. c Kellie Grace =96' d' From: Jon Marner <J.marner@mmsconsultants.net> Sent: Monday, June 16, 2025 11:38 AM Late Handouts Distributed To: Eric Goers; Geoff Fruin; Danielle Sitzman Cc: Tracy Barkalow; Kellie Grace; Douglas Ruppert Subject: RE: Scarlett Point �— 1 2`J (Date) 1 RISK ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** This message is from an external sender. Yes, this is correct. Thanks for verifying Eric. Jon Marner Partner / Project Manager Ofc: (319) 351-8282 Cell: (319) 936-6295 i.ma rner@ mmsconsu Itants. net mmsconsultants.net Celebrating 50 years in business! 'Phis email message is for the sole use of the intended recipient(s) and moy contain confidential and privileged information. Anv unauthorized revie�,v, use, disclosure or distribution is prohibited. It you are not the intended recipient, pease contact the sender by reply email and destrov all copies of the original message. From: Eric Goers <egoers@iowa-city.org> Sent: Monday, June 16, 2025 11:35 AM To: Jon Marner <J.marner@mmsconsultants.net>; Geoff Fruin <GFruin@iowa-city.org>; Danielle Sitzman <dsitzman@iowa-city.org> Cc: Tracy Barkalow <tracy@barkalowhomes.com>; Kellie Grace <KG race@ iowa-city.org>; Douglas Ruppert <ruppert@lefflaw.com> Subject: RE: Scarlett Point Jon, Just to confirm what I'm sure you already know, with the request to defer the V reading of the rezoning item we will also need to defer the related Final Plat item. If you had a different understanding please contact me right away. Thanks! Eric R. Goers (he/him/his)* City Attorney 410 East Washington Street Iowa City, IA 52240 319-356-5030 egoers@_i_Qw-07:Qity_-otg j t f CITY OF IOWA CITY UNESCO CITY OF LI1 ERATURE *1 include my pronouns in my email signature so people know how they should refer to me and so those who receive my email know I am interested in how I should refer to them. l FARE FREE !owa City Transit is now FARE FREE! I O W A CITY Learn more at IC0011.OROIEABJEFREE Notice: Since e-mail messages sent between you and the City Attorney's Office and its employees are transmitted over the internet, the City Attorney's Office cannot assure that such messages are secure. You should be careful in transmitting information to the City Attorney's Office that you consider confidential. If you are uncomfortable with such risks, you may decide not to use e-mail to communicate with the City Attorney's Office. Without written notification that you do not wish to communicate with the City Attorney's Office via e-mail communication, the City Attorney's Office will assume you assent to such communication. This message is covered by the Electronic Communication Privacy Act, 18 U.S.C. Sections 2510-2515, is intended only for the use of the person to whom it is addressed and may contain information that is confidential and subject to the attorney -client privilege. It should not be forwarded to anyone else without consultation with the originating attorney. If you received this message and are not the addressee, you have received this message in error. Please notify the person sending the message and destroy your copy. Thank you. From: Jon Marner <J.marner@mmsconsultants.net> Sent: Monday, June 16, 202S 11:11 AM To: Geoff Fruin <GFruin@iowa-city.org>; Danielle Sitzman <dsitzman@iowa-city.or > Cc: Tracy Barkalow <tracy@barkalow home s.com>; Kellie Grace <KGrace@iowa-city.org>; Eric Goers <egoers@iowa- city.org>; Douglas Ruppert <ruppert@lefflaw.cam> Subject: RE: Scarlett Point A RISK ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** This message is from an external sender. On behalf of the applicant, we are requesting that Council defer the third reading for the zoning at Scarlett Point to the August 5 Council meeting. It is our understanding that the August 5 meeting is the next available meeting that full Council attendance is anticipated. While we have completed the items necessary for the Final plat approval to be placed on the same agenda for approval as the final reading of the zoning. We are in the final stages of review for the details on the Site plan and Building design that the applicant would like to have ready to approve immediately after the Zoning and Final plat are approved. While not required, we believe it is important for Council to see the commitment to this Zoning, Final plat, and overall design of the Site plan and buildings by the developer in taking these additional steps. Please let us know if you have any questions. Thank you, Jon Prepared by: Anne Russett, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (SUB24-0008) Resolution No. 25-202 Resolution Approving Final Plat of Scarlett Point, a Resubdivision of Lots 8, 9, 10, 11, and 12 Bacons Subdivision, and Lots 49, 50, and 51 of Subdivision of Southeast Quarter Section 3-T79N-R6W, Iowa City, Iowa. (SUB24-0008) INCOMPLETE DOCUMENT Prepared by: Anne Russett, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (SUB24-0008) Resolution No. Resolution Approving Final Plat of Scarlett Point, a Resubdivision of Lots 8, 9, 10, 11, and 12 Bacons Subdivision, and Lots 49, 50, and 51 of Subdivision of Southeast Quarter Section 3-T79N-R6W, Iowa City, Iowa. (SUB24-0008) Whereas, the owner, TSB Holdings, LLC, filed with the City Clerk the final plat of Scarlett Point Subdivision, Iowa City, Iowa, Johnson County, Iowa; and Whereas, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: BEGINNING at the Southeast Corner of Lot 12 of Bacon's Subdivision, in accordance with the Plat thereof Recorded in Book 1 at Page 5 of the Records of the Johnson County Recorder's Office; Thence S89°33'04"W, along the South Line of said Bacon's Subdivision, and the South Line of Lots 51, and 50 of the Subdivision of the Southeast Quarter Section 3-T79N-R6W, in accordance with the Plat thereof Recorded in Book 1 at Page 1 of the Records of the Johnson County Recorder's Office, 758.91 feet, to its intersection with the Easterly Right -of -Way Line of North Dodge Street; Thence N00055'46"W, along said Easterly Right -of -Way Line, 46.06 feet; Thence N25057'16"E, along said Easterly Right -of -Way Line, 348.92 feet, to the Northwest Corner of Lot 49 of said Subdivision of the Southeast Quarter Section 3-T79N-R6W; Thence N89037'57"E, along said North Line, 342.88 feet, to the Northeast Corner thereof, and a Point on the West Line of Lot 7 of said Bacon's Subdivision; Thence S00013'35"E, along said West Line, 4.49 feet, to the Southwest Corner thereof, and the Northwest Corner of Lot 8 of said Bacon's Subdivision; Thence N89018'10"E, along the North Line of Said Lot 8, a distance of 172.08 feet, to the Northeast Corner thereof, and a Point on the Westerly Right -of -Way Line of North Governor Street; Thence S28036'44"E, along said Westerly Right -of -Way Line, 186.77 feet; Thence S00045'45"E, along said Westerly Right -of -Way Line, 189.70 feet, to the POINT OF BEGINNING. Said Scarlett Point Subdivision contains 5.49 Acres, and is subject to easements and restrictions of record. Whereas, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and Whereas, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2025) and all other state and local requirements. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The said final plat and subdivision located on the above -described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, Resolution No. Page 2 upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Passed and approved this day of Attest: City Clerk It was moved by adopted, and upon roll call there were: Ayes: Mayor , 2025. Approved by City Attorney's Office and seconded by Nays: Absent: the Resolution be Alter Berg us Harmsen Moe Salih Teague Weilein p cd / to m p l a to s/@ B C L@ C 014A5 D B. d o c Item Number: 10.a. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution approving project manual and estimate of cost for the construction of the ADA Curb Ramps 2025 Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Ethan Yoder - Civil Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $165,000.00 available in the Curb Ramps - ADA account #S3822 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the ADA Curb Ramps 2025 Project. This Project generally includes removal and replacement of non-ADA curb ramps and sidewalks. Background / Analysis: The locations for the ADA Curb Ramps 2025 Project are based on complaints that have been received for ADA compliant curb ramps and include: Weeber Street and Harlocke Street, Weeber Street and Weeber Circle, Weeber Street and Edingale Drive, Davis Street and Sandusky Drive, Hollywood Boulevard and Hollywood Court, and Hollywood Boulevard and Delwood Drive (West). Project Timeline: Set Public Hearing - August 5, 2025 Hold Public Hearing - August 19, 2025 Bid Letting - September 11, 2025 Award - September 16, 2025 Construction - September 2025 to November 2025 IC_ Praoared by: Ethan YxJer, Engineering Dimion, 410 E. Washington St.. lows City. IA 52240, (319) 356-5145 Resolution No. 25-203 Resolution approving project manual and estimate of cost for the construction of the ADA Curb Ramps 2025 Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above - named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Curb Ramps - ADA account #S3822. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builders of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 9th day of September, 2025. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 16 day of September, 2025, or at a special meeting called for that purpose. Passed and approved this 19th day of August 12025 Ma �1 Approved by j PQ Attest: s i,\ LI- z L°— City Clerk City Attome s Office (Liz Craig - 08113/2025) Resolution No. 25-203 Page 2 It was moved by Moe and seconded by Bergus the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x —� Harmsen Moe �— Salih x Teague x Weilein Item Number: 10.b. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution approving project manual and estimate of cost for the construction of the 2025 Summer Sidewalk Repair Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Tyler Olson — Civil Engineer Reviewed By: Jason Havel — City Engineer Ron Knoche — Public Works Director Kirk Lehmann — Assistant City Manager Fiscal Impact: $230,000 available in the Sidewalk Inspection Operating Budget account #22710220 Staff Recommendation: Approval Attachments: Map Resolution Executive Summary: This agenda item begins the bidding process for the 2025 Summer Sidewalk Repair Project. This annual project includes removal and replacement of deficient sidewalk as part of the City's Sidewalk Repair Program. Background / Analysis: Safe, pedestrian -friendly neighborhoods are a priority for our community. An important component of this is the City's sidewalk repair program, developed to provide for the maintenance of sidewalks within Iowa City. Iowa Code Section 364.12(d) and Iowa City Code Section 16-1 C-3(c) provide the City of Iowa City the ability to require that the maintenance and repair of public sidewalks be the responsibility of the adjoining property owner. For the purposes of this program, Iowa City is divided into 10 geographical areas. Each year, the sidewalks in one of the ten areas are inspected in accordance with the criteria established by the City Engineer to determine if repairs are necessary. For this year's project, the inspections were done in area number 9 which includes the Eastside and Windsor Ridge communities. In addition, sidewalks are inspected outside of the geographical area if a complaint is received on the condition of a sidewalk. Project Timeline: Public Hearing / Approve Project Manual: August 19, 2025 Bid Letting Date: September 10, 2025 Contract Award Date: September 16, 2025 Construction Dates: Fall 2025 to Spring 2026 I i Clear'C"reek p �L_ -Green elt �� _ • I fA Peninsula Park I Outdoor Resevrch 1 G Hickory Will-P I i Area I ! � r— I > • A 80 $ � r , Finkbine Golf Course 00 o i I r—� / I, a �j • • I m �/• I� (gyp ❑ •!•A �3 Legend 0L -- �i - l • Fall 2025 Completion 0 -- �— � � ; � � 1 g m -, Date �� �� r ti- ^� o I it • Spring 2026 Completion City o a City Date REPAIR LOCATION MAP 2025 SUMMER SIDEWALK REPAIR PROJECT - SHEET A.01 Prepared by: Tyler Olson, Engineenrg Di ssion, 410 E. washingW St, Iowa City, IA 5224Q (319) 3565410 Resolution No. 25-204 Resolution approving project manual and estimate of cost for the construction of the 2025 Summer Sidewalk Repair Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Annual Sidewalk Repair Program; Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above -named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builders of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 10s' day of September, 2025. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 16s' day of September, 2025, or at a special meeting called for that purpose. Passed and approved this 19th day of August 2025 ,03�C M r Approved by Attest: Q City Clerk City Aftorngfs Office (Liz Craig - 08/13/2025) Resolution No. 25-204 Page 2 It was moved by Bergus and seconded by Moe the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter X Bergus x Harmsen x Moe x Salih x Teague x Weilein Item Number: 10.c. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution granting the conveyance of a Utility Easement on and under portions of City property near Park Road to accommodate replacement of the City Park Pool. Prepared By: Reviewed By: Fiscal Impact: Staff Recommendation: Commission Recommendations: Attachments: Exhibit Resolution Utility Easement Alexandra Bright, Asst. City Attorney Eric Goers, City Attorney None Approval N/A Executive Summary: In order to effectuate construction of the new City Park Pool, new utility lines are required. Those lines will require new easements. Background / Analysis: The immediate need is for MidAmerican Energy Company electric lines, but will also be available for other utility companies to utilize in the future. -PREPARED BY AND RETURN 70: MMS CONSULTANTS. INC 1917 S. GILBERT ST. IOWA CITY. IOWA 5224D (319ll51-92&2 WEST 1/4 CORNER SEC. 3-T79N-R6W FOUND BRASS CLEAOUT PLAT B. 60 P. 59 OAKRIDGE A 3 N M 0 a z POINT BEGINNI 60.DO'(R) FOUND 5/8 (� REBAR WITH YELLOW PLASTIC m CAP 8165 i 70 II � II �- 7-L2 N01'40'35"W"- L3 77.05' = L37 SOUTHWEST CORNER SEC. 3-T79N-R6W FOUND 1"0 BRONZE PLUG 19211 PLAT B. 60 P. 379 L3 L4 UTILITY EASEMENT \ 0.36 AC. 0 0 L6 mll EASEMENT EXHIBIT UTILITY EASEMENT IOWA CITY, JOHNSON COUNTY, IOWA DESCRIPTION: UTILITY EASEMENT THAT PART OF GOVERNMENT LOT 5 (SW 1/4) OF SECTION 3, TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5th P. M., CITY OF IOWA CITY, JOHNSON COUNTY, IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID SECTION 3; THENCE N01'40'35"W ALONG THE WEST LINE OF SAID GOVERNMENT LOT 5, A DISTANCE OF 77.135 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING N1'40'35"W ALONG SAID WEST LINE, 15.00 FEET; THENCE N88'19'25"E, 64.27 FEET; THENCE SO'24'08"E, 52.11 FEET; THENCE S87'53'53"E, 15.99 FEET; THENCE S80'00'00"E, 25.78 FEET; THENCE N89,38'00"E, 474.85 FEET; THENCE N75'30'00"E, 26.99 FEET; THENCE N89'30'00"E, 113.68 FEET; THENCE N5'13'4D"E, 48.53 FEET; THENCE SB4'46'2D"E, 1D.00 FEET; THENCE S5'13'40"W, 43.73 FEET; THENCE N89'46'00"E, 33.45 FEET; THENCE S81'30'00"E, 14.26 FEET; THENCE N87'00'00"E, 162.31 FEET; THENCE S78'00'00"E, 21.96 FEET; THENCE N86'36'00"E, 132.07 FEET; THENCE N80'00'00"E, 19.55 FEET; THENCE N70'00'00"E, 26.19 FEET; THENCE S86'39'00"E, 149.27 FEET; THENCE N10'24'50"E, 129.16 FEET; THENCE S79'3510"E, 1D.OD FEET; THENCE S10'24'50"W, 138. DO FEET; THENCE NB6'39'DD"W, 156.04 FEET; THENCE S70'00'00"W, 25.00 FEET; THENCE S80'00'00"W, 21.1313 FEET; THENCE SB6'36'00"W, 134.00 FEET; THENCE N78'00'00"W, 22.00 FEET; THENCE S87'00'00"W, 162.00 FEET; THENCE N81'30'00"W, 14.50 FEET; THENCE S89'46'00W, 28.00 FEET; THENCE S75'0000W, 15.00 FEET; THENCE S89'30'00"W, 113.00 FEET; THENCE S75'30'00"W, 27.00 FEET; THENCE S89-38'00"W, 477.00 FEET; THENCE N80'00'00"W, 26.00 FEET; THENCE NB7'53'53"W, 24. B7 FEET; THENCE ND'24'DB"W, 46.46 FEET; THENCE SBB'19'25"W, 53.94 FEET TO THE POINT OF BEGINNING, CONTAINING 0.36 ACRES, AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. EXISTING POWER POLE WITH GOVERNMENT LOT 5 SW 1/4 TRANSFOPMER V� SEC. 3-T79N-RGW ExISTINc Powell IONA CITY - (,ITY PARK POLE WITH DROP I L21 / EXISTING POWER O POLE WITH in Lil DROP AND GUY L12 LD L1311 I'JN , �c-I;,;I 4 175L1L 9 _____ L______�2L6'1L 2 LL2 IZ_______L --L3 -'�--" I � I NOTES: 1) BEARINGS ARE BASED ON THE IOWA STATE PLANE COORDINATE SYSTEM (SOUTH ZONE) LIBRARY CALIBRATION USING THE IOWA REAL TIME NETWORK (RTN) WITH DATUM INnnV NAD83 (2011) EPOCH 2O10.000 IN U.S. SURVEY FEET. THE TE DISTANCES SHOWN ON THE PLAT ARE GRID DISTANCES. 2) THE EASEMENT WIDTH IS 1D FEET WIDE EXCEPT FOR THE FIRST LEG ON THE WEST END WHICH IS 15 FEET WIDE. THE EASEMENT IS PRIMARILY 10 FEET ADJACENT TO AND NORTHERLY OF THE EXISTING SIDEWALK THAT RUNS EAST -WEST ON THE NORTH SIDE OF PARK ROAD. R R 9 PEEEI I 0 20 50 100 150 200 GRAPHIC SCALE IN FEET 1"=200' """"""S8935.52"W 25132.04'- Line Table Grid Length Line Table Grid Length Line # Direction Line N Direction L1 N1'40'35"W 15.00' L20 N10'24'50"E 129.16' L2 N88'19'25"E 64.27' L21 S79'35'10"E 10.00' L3 SO'24'08"E 52.11' L22 S10'24'50"W 138.00' L4 S87'53'53"E 15.99' L23 N86'39'00"W 156.134' L5 S80'00'00"E 25.78' L24 S70'00'00"W 25.00' L6 N89'38'00"E 474.85' L25 S80'00'00"W 21.00' L7 N75'30'00"E 26.99' L26 SB6'36'00"W 134.DD' LB N89'30'00"E 113.68' L27 N78'00'00"W 22.00' L9 N5'13'40"E 48.53' L28 S87'00'00"W 162.00' L10 S84'46'2D"E 1D.GD' L29 NB1'3G'DD"W 14.50' Ltt S5'13'40"W 43.73' L30 S89'46'00"W 28.00' L12 N89'46'00"E 33.45' L31 S75'00'00"W 15.00' L13 SB1'30'00"E 14.26' L32 SB9'3D'00"W 113.00' L14 N87'00'00"E 162.31' L33 S75'30'00"W 27.00' L15 S78'00'00"E 21.96' L34 S89'38'00"W 477.00' Lib N86'36'00"E 132.07' L35 N80'00'00"W 26. DD' L17 N80'00'00"E 19.55' L36 N87'53'53"W 24.87' L18 N70'00'00"E 26.19' L37 NO'24'D8"W 46.46' L19 S86'39'00"E 149.27' L38 SBB'19'25"W 53.94' SOUTH 1/4 CORNER SEC. 3-T79N-R6W FOUND SCM PLAT B. 57 P. 178 LEGEND AND NOTES hereby certify shot this Iontl surveying tlocument was preporetl ontl - CONGRESSIONAL CORNER - FOUND IRON RAIL ❑ - FENCE CORNER / FENCE POST the reloletl survey work was per.-d by me w untler my tlirect personal supervision ontl that I om o tluly licensetl Professional Lontl • - PROPERTY CORNER(S), FOUND (.. notM) \\\1\�IIIIIIIIIIIIAIUI�y Sur yor untler the lows of the State of lowo. (�j O - PROPERTY CORNERS SET tl) ,QOFE?910NA(� J (.LY, 29 21)Z5 (5/0"Oc 24" REBAR W1Th ORANGE PLASTIC DAVID M. WEST CAP EMBOSSED WITH "MMS 15749") �� DAVID M. "9G ® -SET MAG NAIL OR GIN SPINDLE - PROPERTY &/w BOUNDARY LINES ------------- - CONGRESSIONAL SECTION LINES �2 = s WEiT _= 9 j, 15749 P.L.S. I,rwN Lk. No. 15799 My license .mewol tlote is December 31, 2D2__6 . - RIGHT-OF-WAY LINES - --- --- CENTER LINES - a - FENCE LINES -------------- LOT LINES, PLATTED OR BY DEED �IIII�IIIrIfI11ANl�>`DTD\\HY\ -- - EASEMENT LINES. 'MOTH & PURPOSE NOTED ------ EXISTING EASEMENT LINES, PURPOSE NOTED �IA Po9es or sheets co" eretl by this seal: (R) - RECORDED DIMENSIONS (M) - MEASURED DIMENSIONS (- COMPUTED DIMENSIONS C22-1 - CURVE SEGMENT NUMBER UNLESS NOTED OIHERNISE ALL DIMENSIONS ARE IN FEET AND HUNDREDTIS SEAL M M s CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319) 351-8282 www. m m s c o n s u Ita n is .net Dote Revision 07/29/2025 PER CITY COMMENTS-d- EASEMENT EXHIBIT UTILITY EASEMENT MIDAMERICAN ENERGY CITY PARK IOWA CITY, JOHNSON COUNTY, IOWA MMS CONSULTANTS, INC. Date: 06/18/2025 Surveyed by: Field Book No: RRN/TEH 1417/1420 Drawn by: Scale: DMW 1" = 200' Checked by: Sheet No: RRN 1 Project No: 4863-098 of: 1 10 Resolution No. 25-205 Prepared by: Alexandra Bright, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5038 Resolution granting the conveyance of a Utility Easement on and under portions of City property near Park Road to accommodate replacement of the City Park Pool. Whereas, MidAmerican Energy Company has requested that the City grant to it a utility easement across and under City -owned property near Park Road; and Whereas, MidAmerican is making this request to facilitate replacement of the City Park Pool; and Whereas, the City wishes to convey an easement for use by other utilities within the same space, should other utilities at some later point wish to access the same structures; and Whereas, it is in the best interests of the public, and the City, to grant the utility easement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The attached Utility Easement is hereby approved, and the Mayor is hereby authorized to execute and the City Clerk to attest same on behalf of the City of Iowa City. 2. Upon execution of the attached Utility Easement, the City Clerk shall record the easement with the Johnson County Recorder. Passed and approved this 19th day of August , 2025. Ma Attest Ce- City Clerk Approved by City Attomo 's Office — 08114/2025 It was moved by Alter and seconded by adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter X Bergus x Harmsen X Moe X Salih �— Teague _y_ Weilein Salih the Resolution be &Mrd by MUM W: Enc GoB, Iowa Ciry AtWm 's OtECq 410 E.Washington, Iowa Ciry, IA 522Q;(319) 3565030 UTILITY EASEMENT In consideration of One and no/100 Dollar ($1.00), and other valuable consideration, Grantor, the City of Iowa City, a municipal corporation, hereby grants to MidAmerican Energy Company, and their successors and assigns (collectively referred to as "Grantees"), a perpetual, non-exclusive easement to construct, attach, reconstruct, operate, maintain, inspect, replace or remove electric supply line(s) for the transmission and distribution of electric energy and for communication and electrical controls, including other reasonably necessary enclosures, cabinets, switching equipment, measurement and monitoring equipment, ground rods, and other reasonably necessary equipment incident thereto (collectively "Facilities"), under, upon and on the surface of the ground, through and across certain property described below, together with the right of ingress and egress to and from the same, and all the rights and privileges incident and necessary to the enjoyment of this easement ("Easement Area"). Grantees shall further have the right to install, lay, construct, reconstruct, renew, operate, maintain and remove conduits, cables, pipes, electric lines below the surface of the ground located in the easement area, and other equipment or appurtenances agreed to by Grantor above the surface of the ground as may be necessary for the purpose of serving the property with electricity, gas, and communication service, together with the right of ingress and egress to and from the same, and all the rights and privileges incident and necessary to the enjoyment of the Easement Area. DESCRIPTION OF PROPERTY CONTAINING EASEMENT AREA: Government Lots Five and Six (5 & 6) in Section Three (3), Township Seventy -Nine (79) North, Range Six (6) West of the Fifth P.M. being all of said Section West and South of the Iowa River including an island at the Northeast comer of said above -described tract. (the "Property"). EASEMENT AREA: A 0.36 Acre underground utility easement over, under, across and through part of the previously described property, more accurately described and depicted on the Easement Exhibit attached hereto and made a part hereof. The easement width is 10 feet wide except for the first leg on the west end which is 15 feet wide. The easement is primarily adjacent to and northerly of the existing sidewalk that runs east -west on the north side of Park Road. Grantor, its successors in interest and assigns, reserves the right to use said easement areas for purposes which will not interfere with the Grantees' full enjoyment of the rights hereby granted; provided that Grantor shall not erect or construct any reservoir or other obstruction on said areas, or diminish or substantially add to the ground cover over said easement areas. Sidewalks and driveways may be constructed on the easement areas. No permanent dwellings or trees or fences shall be placed on the areas so designated for utility easement, but the same may be used for gardens, shrubs, minor landscaping and other purposes that do not then or later interfere with the aforesaid uses or the rights herein granted. Grantees shall repair any damage caused by Grantees within the easement areas. Dated this 19 th day of August , 2025. ATTEST: B) Kellie Grace, City Clerk STATE OF IOWA ) ) SS: COUNTY OF JOHNSON ) GRANTOR CITY OF IOWA CITY, IOWA By ' �— Brucedreague, Mayor Approved by City Attorney's Office On this _. j 9tb day of August , 2025, before me a Notary Public in and for said State, personally appeared Bruce Teague and Kellie Grace, to me personally known, who being duly sworn, did say that they we the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa, a Municipality created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said Municipality, and that said instrument was signed and sealed on behalf of said Municipality by authority and resolution of its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said Municipality by it voluntarily executed. Cam_ Notary Public in and for the State o va CONNIE MCCURDV =�Wl c Cpnmieebn Number855110 My ComMsabn EVims lows A0104,2027 Item Number: 10.d. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution approving the conveyance of a portion of the sanitary sewer easement located within lot 1 of the McGrath subdivision to Warrior Enterprises, LLC. Prepared By: Reviewed By: Fiscal Impact: Staff Recommendation: Commission Recommendations: Attachments: Resolution Exhibit Quitclaim Deed Alexandra Bright, Asst. City Attorney Josh Slattery, Senior Engineer Eric Goers, City Attorney N/A Approval N/A Executive Summary: In order to allow the owner of 1515 Willow Creek Drive to construct a shop building on the property, it is necessary to vacate an unused portion of a sanitary sewer easement on the property. Background / Analysis: The easement area was only intended to service this lot, and Applicant owns the entirety of the Lot containing the relevant portion of the easement. That portion of the easement has never been used and the lot is adequately served by sanitary sewer service, and thus is of no benefit to the public. j � ! IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ��� ���t Doc ID. 032554570004 Type: GEN����� ]� Kind: EASEMENT Recorded: 08/25/2025 at 01:07:34 PM��` Fee Amt: $22.00 Paqe 1 of 4 Johnson County Iowa My 0f Kim Painter County Recorder BK6686PG692-695 D STATE OF IOWA ) ) SS JOHNSON COUNTY ) I, Kellie K. Grace, City Clerk of Iowa City, Iowa, do hereby certify that the Resolution attached hereto is a true and correct copy of Resolution No. 25-206 which was passed by the City Council of Iowa City, Iowa, at a regular meeting held on the 19th day of August 2025, all as the same appears of record in my office. Dated at Iowa City, Iowa, this c)Dr-�'day of August 2025. A C", Kellie K. Grace City Clerk fires 410 EAST WASHINGTON STREET • IOWA CITY, IOWA 52240-1826 • (319) 356-5000 • FAX (319) 356-5009 IbA Prepared by: Alexandra Bright, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5038 Resolution No. 25-206 Resolution approving the conveyance of a portion of the sanitary sewer easement located within lot 1 of the McGrath subdivision to Warrior Enterprises, LLC. Whereas, the applicant, Warrior Enterprises, LLC, requested that the City convey that portion of the sanitary sewer easement located on the west most 76.7 feet of the existing 20 foot wide sanitary sewer easement located within Lot 1 of the McGrath Subdivision Final Plat, Recorded on December 30, 2022, Book 66 Page 140, and as shown on the attached Sanitary Sewer Easement Vacation Exhibit, in order to construct a shop building; and Whereas, the Applicant owns the entirety of Lot 1 of the McGrath Subdivision containing that portion of the Sanitary Sewer Easement; and Whereas, the original easement area was intended only to provide service to this lot and is not needed for providing sanitary sewer service to any adjacent properties, and is thus of no benefit to the public; and Whereas, this lot is adequately served by sanitary sewer service; and Whereas, because that portion of the easement has never been used and is of no benefit to the public, this conveyance is made without additional compensation paid to the City. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that: 1. The conveyance of that portion of the sanitary sewer easement shown on the attached Sanitary Sewer Easement Vacation Exhibit to Warrior Enterprises, LLC by quitclaim deed, is hereby approved, and the Mayor is hereby authorized to execute and the City Clerk to attest same on behalf of the City of Iowa City. 2. Upon execution of the attached quit claim deed, the City Clerk shall record the deed with the Johnson County Recorder. Passed and approved this 19th da of August , 2025. Mayor ,r, Approved by Attest: City Clerk City Attorney' 0 ice — 08/14/2025 Resolution No. 25-206 • Page 2 It was moved by Harmsen and seconded by Bergus the Resolution be adopted, and upon roll call there were: Ayes: x x X Nays: Absent: Alter Bergus Harmsen Moe Salih Teague Weilein CW) CW) CW) CW) lJ) ? rr (W) WILLOW CREEK DR N35° 17' 26"E 50.00' S890 51' 12"W 45.69 S89' 47' 10"W 156.63' _ ('pNSFR�4l/oNF�FMFry T 76.6' z _4 _^TFF_ 'y-- 20'X76.6' PORTION OF EXISTING SANITARY SEWER EASEMENT TO BE VACATED. 34-- 38' 11"E 50.00' ��� fs� .1 LEGAL DESCRIPTION THE WEST MOST 76.6 FEET OF THE EXISTING 20 FOOT WIDE SANITARY SEWER EASEMENT LOCATED WITHIN LOT 1 OF THE MCGRATH SUBDIVISION FINAL PLAT RECORDED ON DECEMBER 30, 2022 BK66 PG140, TO BE RELEASED AS SHOWN HEREON. Dl 0 25 50 SHEET TITLE: &CHECKED BY: pp01ECT NO: X 10M SANITARY SEWER EASEMENT VACATION SDK 23-0135 DATE ISSUED: 07-31-2025 1" = 50' A�RSULTANTS PROJECT NAME: SHEET NUMBER CURRENT REV WWW.AXIOM-CON.COM 1 (319)519-6220 WILLOW CREEK MCGRATH 1 23-0135 11 am MAPRUEL fb - arC IVp - Sr'ost'1515 will..Creekrive eslgn IVI - urvey eets - Sanitary an On X I It. Doc ID: 032554580002 Type: GEN Kind: QUIT CLAIM DEED Recorded: 08/25/2025 at 01:09:28 PM Fee Amt: $17.00 Paqe 1 of 2 Johnson County Iowa Kim Painter County Recorder � BK6686 PG696-697 Quit claim need ( For the consideration of One Dollar(s) and other good and valuable consideration, City of Iowa City, Iowa, a municipal corporation, does hereby Quit Claim to Warrior Enterprises, LLC, an Iowa limited liability company, all of its right, title, interest, estate, claim and demand in the following described real estate in Johnson County, Iowa: See Exhibit "A". Grantor is a political subdivision of the State and this deed, therefore, is exempt from real estate transfer tax pursuant to Iowa Code § 428A.2(6). Dated: AuRus t 19, 2025 State of Iowa, County of Johnson, ss: City of Iowa City, Iowa r� f race Teague, Mayor Attest: By: Kellie Grace, City Clerk On this 19 th day of August , 2025, before me, the undersigned, a Notary Public in and for said County and State, personally appeared Bruce Teague and Kellie Grace, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa, a municipal corporation; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and the instrument was signed and sealed on behalf of the corporation by authority of its City Council, and the said Mayor and City Clerk did acknowledge the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. otary Public row CONNIE MCCURIO Commission Number 855i 10 *►OWE My Commission Expires April 04, 2027 Exhibit A Legal Description The west most 76.7 feet of the existing 20 foot wide sanitary sewer easement located within Lot 1 of the McGrath Subdivision as defined on McGrath Subdivision Final Plat recorded on December 30, 2022, Book 66 Page 140. Item Number: 10.e. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution approving the conveyance of an electric line easement to ITC Midwest LLC. Prepared By: Ron Knoche — Public Works Director Reviewed By: Jonathan Durst — Water Superintendent Kirk Lehmann — Assistant City Manager Fiscal Impact: $27,212.60 in revenue Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Easement and Agreement Executive Summary: ITC Midwest LLC desires to increase the width of an existing electric line easement to upgrade an electrical transmission line within the City of Iowa City property located on Lot 1 of the East Side Ground Storage Reservoir Subdivision east of Taft Avenue and north of Lower West Branch Road. Staff has negotiated the terms and payment for the electric line easement to be paid by the ITC Midwest LLC. Staff recommends approving the resolution on the conveyance of the electric line easement Background / Analysis: JCG Land Services, Inc. contacted the City on behalf of ITC Midwest LLC (ICTM). ITCM will be upgrading their electrical transmission infrastructure by constructing the Beverly — Sub 92 Project in Johnson County. This project will replace an existing transmission line on City of Iowa City property on Lower West Branch Road. The project will upgrade the electrical transmission line to a double circuit 345kV/161 KV transmission line. This will require the existing 100-foot easement to be increased to a 150 foot primary easement and a 25-foot ancillary easement on each side for and overall width of 200 feet. The increase in easement width will not have an impact on the City's future use of the property. The Beverly — Sub 92 Project will be constructed in Johnson County from approximately 5 miles northeast of Lone Tree to approximately 3 miles north of Solon. This electric line easement will allow the ITCM to upgrade, operate and maintain an electrical transmission line on the City of Iowa City property. /t Prepared by: Ronald R. Knoche, Public Works Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5138 Resolution No. 25-207 Resolution approving the conveyance of an electric line easement to ITC Midwest LLC. Whereas, ITC Midwest LLC (ITCM) has requested the City convey to it an electric line easement and has offered to purchase the easement at fair market value; and Whereas, Staff recommends approval of the conveyance; and Whereas, it is in the public interest to convey the easement pursuant to the attached electric line easement agreement for fair market value; and Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that: 1. The Mayor and City Clerk are hereby authorized to execute and attest the attached electric line easement easement agreement and all other documents, in a form approved by the City Attorney, necessary to convey a permanent electric line easement to ICTM for the price of $27,212.60. 2. The City Attorney is hereby authorized to carry out any actions necessary to consummate the conveyance as required by law, and to have any and all necessary documents recorded with the Johnson County Recorder at ITCM's expense. Passed and approved this 19th day of August 2025 l M or Approved by Attest: C City Clerk City Attorney' Office — O6/14/2025 It was moved by Alter and seconded by xarmsen the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter �— Bergus x Harmsen x Moe x Salih x Teague x Weilein Domsign Envelope ID: 31 FB8363-C321 AA1 F-B2774iF40A98013515 Return to: Corey Wilkinson, ITC Midwest LLC, 3165 Edgewood Pkwy. SW, Cedar Rapids, IA 52404 319-297-6823 Prepared By Holly Fisher, ITC Midwest LLC. 3165 Edoewood Pkwv. SW. Cedar Rapids, IA 52404 785-414-5483 ELECTRIC LINE EASEMENT For good and other valuable consideration, the receipt of which is hereby acknowledged, The City of Iowa City, Iowa, a Municipal Corporation, 410 E Washington Street, Iowa City, IA 52240, and their successors and assigns ("Landowner"), does hereby warrant and convey unto ITC Midwest LLC, a Michigan limited liability company, 27175 Energy Way, Novi, MI 48377, its successor and assigns ("Grantee"), a perpetual easement (the "Easement"), upon, under, over and across the "Primary Easement Area" and the "Ancillary Easement Area" within the "Premises" as described below and shown on Exhibit A, together with all the rights and privileges for the full enjoyment or use thereof for the purpose described below. Premises: Lot 1, East Side Ground Storage Reservoir, Johnson County, Iowa, legally described as follows: A portion of the Northwest one -quarter of Section 8, Township 79 North, Range 5 West of the 5th Principal Meridian, Johnson County, Iowa, the boundaries of which are described as follows: Commencing at the West one -quarter comer of Section 8, Township 79 North, Range 5 West of the 5th Principal Meridian, Johnson County, Iowa; thence N89047'59"E, along the Southerly line of the Northwest one -quarter of said Section 8, a distance of 1178.16 feet to a point on the Easterly line of Lot 1, Gnarled Oaks, Johnson County, Iowa according to the recorded plat thereof, recorded in Plat Book 25 at Page 37 in the records of the Johnson County Recorder, and the point of beginning; thence N01042'02"E, along said Easterly line, 441 A 1 feet to the Northeast corner of said Lot 1; thence N89047'59"E, 370.0 feet; thence SO4047'13"E, 442.28 feet to a point on said Southerly line; thence S89047'59"W, along said Southerly line, 420.00 feet to the point of beginning, containing 4.00 acres and is subject to easements and restrictions of record, Primary Easement Area: The Primary Easement Area being a strip of land 150 feet in width, being 75 feet either side of a center line of the Electric Lines as determined by the placement of new or existing structures on or adjacent to the Premises as shown on Exhibit A. Ancillary Easement Area: The Ancillary Easement Area being two strips of land 25 feet in width lying on either side of, parallel and adjacent to the Primary Easement Area. ITC Midwest Electric Line Easement 1002024 4873-3651-0186, v.4 Domsign Envelope 10. 31FBB363-C321-4A1F-5271-5F40ANOD615 1. Grant of Rights. The Easement includes the following rights: (I) The right, privilege and authority to construct, reconstruct, maintain, upgrade, operate, repair, patrol, replace, relocate and remove an overhead electric and telecommunications line or lines, consisting of poles, towers, crossamrs, insulators, wires, guy wires, anchors and other necessary fixtures, equipment and construction for transmitting electricity, communications and all corporate purposes (the "Electric Lines") within the Primary Easement Area; (il) The right to enter upon the Premises to conduct surveys, including environmental surveys, and soil engineering testing for the Electric Lines; (iii) The right to use the Ancillary Easement Area in connection with the exercise of the rights set forth in 1(1); (iv) The right to remove, cut, trim, destroy or otherwise control any or all trees, shrubs, bushes, or brush now or hereafter standing or growing upon or within the Primary Easement Area and Ancillary Easement Area, all at Grantee's sole and absolute discretion, together with the right to remove, cut, trim, destroy or otherwise control any or all trees, shrubs, bushes, or brush on the Premises that in the sole and absolute judgment of the Grantee may interfere with maintenance, operation, or use of the Electric Lines or which in falling might touch the Electric Lines: and (v) The right of ingress and egress over and across the Premises to the Primary Easement Area and Ancillary Easement Area for any of the Easement purposes stated herein, by means of existing field roads and lanes, if any, otherwise by the use of the most reasonable and feasible route selected by Grantee in its reasonable discretion, together with the right to construct a temporary road, at Grantee's sole expense, across the route used for ingress and egress, provided that upon the later of Grantee's determination that a temporary road is no longer necessary and Landowner's request to remove, Grantee shall, to the extent reasonably practicable, restore any temporary road area to its condition at the time of entering into this Agreement (vi) The right to extend any or all of the rights granted in this Easement to another entity or person. Reserved Rights. Landowner reserves the right to cultivate, use, install and maintain field tiles or other drainage apparatuses used for farming, and occupy the Primary Easement Area and Ancillary Easement Area in a manner that is not inconsistent with Grantee's rights granted herein, such inconsistency to be determined by Grantee in its reasonable judgment, provided that Landowner shall not perform any act which will interfere with or endanger the Electric Lines. Survey. For one hundred eighty (180) days after completion of construction of the transmission line, Grantee shall have the right, but not the obligation, to supplement Exhibit A with an Exhibit A-1 that will depict the surveyed location of the Primary Easement Area and Ancillary Easement Area in further detail. The survey shall be in such form and content as is acceptable to Grantee in its sole discretion. Landowner hereby agrees that Grantee shall have the right to and is hereby authorized, with or without the joinder of Landowner, to file Exhibit A-1 by affidavit, to amend this Easement to include such Exhibit A-1 or to attach such Exhibit A-1 to this Easement, and to record or re-record such affidavit, amendment or Easement with the new Exhibit A-1. It is understood by the Landowner and Grantee that such Survey shall not alter the location of the Primary Easement Area and ITC Mi"est Electric Line Easement 101812024 4873-3651-0186, v.4 Omuslgn EnvelcpelD'. 31FBB36 U14A1F-B27(EFs0ABe0DB15 Ancillary Easement Area, rather the same will simply be a surveyors depiction andlor metes and bounds description of the same. Grantee shall provide Landowner with a copy of the recorded affidavit, amendment or re -recorded Easement. Damages and Repair. Upon reasonable notice to Grantee that damage has occurred on the Premises, Landowner and Grantee shall work cooperatively to identify the damage and to determine the scope of repair or replacement work and/or amount of reimbursement. Notwithstanding the foregoing, at no time shall Grantee be responsible for any damages to the extent that such damage results from Landowners negligence or willful misconduct. Consistent with Iowa Code and as provided in Grantee's most current damages statement, Grantee shall: (1) re -grade, repair and restore, at Grantee's sole expense, any portions of the Premises damaged by Grantee in the exercise of any of Grantee's rights in this Easement; (ii) repair or replace at Grantee's sole expense any property damaged, including but not limited to any actual damage done to drain tiles or other farming equipment (collectively referred to as 'Equipment") caused by Grantee's exercise of any of Grantee's rights under this Easement. In lieu of the foregoing, Landowner may elect to undertake such repair or replacement of the Equipment and Grantee shall reimburse the Landowner for the actual and reasonable cost of such repair or replacement. Upon reasonable notice to Grantee that damage has occurred, Landowner and Grantee shall work cooperatively to identify the damage and to determine the scope of repair or replacement work and/or amount of reimbursement; and (iii) upon Grantee's completion of construction, operation, maintenance, repair, reconstruction or use of the Electric Lines, Grantee shall reimburse Landowner. or the owner of the crops if different from the Landowner, for the value of any crops damaged by Grantee's exercise of any of Grantee's rights under this Easement. 5, Structures, Trees, Permitted Fences. Landowner shall not erect any buildings, structures or other objects, permanent or temporary (collectively referred to herein as "Structures"), upon the Primary Easement Area. In addition. Landowner shall not erect any Structures upon the Ancillary Easement Area, unless (i) such Structures do not result in a ground or other clearance of less than the minimum requirements specked by the National Electrical Safety Code and any other applicable laws or regulations or other codes in effect from time to time, and (ii) Landowner obtains the prior express written consent of Grantee. Landowner further agrees not to plant any trees within the Primary Easement Area and Ancillary Easement Area without prior express written consent from Grantee, nor to perform any act which will interfere with or endanger the Electric Lines. Grantee may remove, at its sole discretion, any existing Structures from the Primary Easement Area and Ancillary Easement Area. In addition, Grantee may remove, at its sole discretion, any prohibited future Structures from the Primary Easement Area and Ancillary Easement Area without prior notice and without responsibility for any damage that occurs as a result of such removal. In the event a fence currently exists within the Primary Easement Area and Ancillary Easement Area as of the date of this Easement (each, a "Permitted Fence"), Grantee may: It) install and maintain a gating system in the Permitted Fence, of Grantee's choice, in order to obtain access to the Primary Easement Area and Ancillary Easement Area for the purposes of construction and maintenance of die Electric Lines; and (2) cause such Permitted Fence to be removed as Grantee deems necessary provided that Grantee restores such Permitted Fence to substantially the same condition as it existed prior to removal. ITC Midwest Electric Line EwS M 10IN2024 M733651-01ae.v.4 Cocuslgn Envelope In 31FB83&1 141MF-B2]]6F<aA860DB15 6. Public Improvements. Landowner further reserves the right to dedicate and have or permit to be improved, maintained, and used far the purposes of streets, curbs and gutters, sewers, water and underground utilities and pipelines other than field tilestdrainage apparatuses for farming (hereinafter called 'Public Improvements'). the portion of said Primary Easement Area and Ancillary Easement Area not occupied by the structures supporting Grantee's electric system, provided that said Public Improvements do not in the opinion of Grantee impair the structural or electrical integrity of or ability to maintain said electric system or materially after the existing ground elevations; and provided further that all such Public Improvements shall not result in a ground or other clearance of less than the minimum requirements specified by the National Electrical Safety Code and any other applicable laws or regulations or other codes in effect from time to time. Landowner, its awls or successors must submit plans of Public Improvements or other installations within the Primary Easement Area and Ancillary Easement Area for review, compliance, and written consent by Grantee prior to installation of the proposed Public Improvements. 7. Landowner Representations and Warranties. Landowner represents and warrants to Grantee that it is the sde owner(s) of the Premises; that it holds the Premises by title in fee simple; that it has the full authority and power to grant the Easement to Grantee; and that the Premises are free and dear of all liens, encumbrances, claims and charges (including, but not limited to, judgment liens, judicial liens, mechanic's fiens, harvesters liens, miners liens, landlord's liens, attorney's liens, tax liens, and special assessments). Landowner covenants to warrant and defend the Premises and Easement against any liens and the lawful claims of all persons asserting, claiming or having any liens. Landowner hereby relinquishes all rights of dower, homestead and distributive share in and to the Easement. 8, Agreement Regarding Easement. Contemporaneously with this Easement, Landowner and Grantee entered into an unrecorded 'Agreement Regarding Easement". The Agreement Regarding Easement outlines the Parties' agreement regarding consideration and the timing for payment thereof. All third parties may rely solely upon this Easement for all terms and conditions of this Easement for all purposes as the Agreement Regarding Easement Is an agreement between the Landowner and Grantee solely related to consideration matters between the Parties and does not contain any terms which could affect the rights of third parties as related to this Easement. 9, IntegretionfSevereblllty. It is agreed and understood that this Easement and the Agreement Regarding Easement contain all agreements, promises and understandings between Landowner and Grantee and that no verbal or oral agreements, promises or understandings shall be binding upon either Landowner or Grantee in any dispute, controversy or proceeding at law, and any addition, variation or modification to this Easement shall be void and ineffective unless made in writing signed by the Landowner and Grantee. In the event any provision of the Easement is found to be invalid or unenforceable, such finding shall not affect the validity and enforceability of the remaining provisions of this Easement. The failure of either party to insist upon strict performance of any of the terms or conditions of this Easement or to exercise any of its rights under the Easement shall not waive such rights and such parry shall have the right to enforce such rights at any time and take such action as may be lawful and authorized under this Easement, in law or in equity. 10. Captions. The captions contained m this Easement are inserted for convenience only and are not intended to be part of the Easement. They shall not affect or be utilized in the construction or interpretation of the Easement. 11. Governing Law. This Easement and the performance thereof shall be governed, interpreted, construed and regulated by the laws of the State of Iowa. ITC Midwest Electric line Easement 101Bf2026 4873-3651-0186. v.4 Docusign Envelope ID. 31FBB363-D3214A1F-6277 6F40A980Da15 12, Limited UselNon-Use. Limited use or non-use of the rights granted herein shall not prevent later use to the full extent herein conveyed. 13. Perpetual Conveyance. This conveyance shall be permanent, shall run with the land and shall be binding upon the parties' successors, personal representatives, heirs, and assigns. 14, Right of Cancellation. Landowner shall have the right to cancel this Easement and the contemporaneous Agreement Regarding Easement by mailing to Grantee a notice of cancellation by certified mail, with return receipt requested, to Grantee's principal place of business. Said notice must be received by Grantee within seven (7) days, excluding Saturday and Sunday, of the date of this agreement Landowner acknowledges that by signing this Easement, it has been notified by Grantee of its right to cancel this Easement and acknowledges receipt from Grantee of a duplicate copy of the "Notice of Cancellation." Grantee agrees that it will not record this Easement until after the cancellation period has expired. This right of cancellation may be exercised only once for this transmission line project. [REMAINDER OF PAGE INTENTIONALLY BLANK; SIGNATURES FOLLOW[ ITC Midwest Electric Line Easement 1018/2024 4873-3651-0186, v.4 Docusign Envelope ID: 31Fg536b=IAA1F-13277-61F40A980D615 IN WITNESS WHEREOF, Landowner has executed and delivered this agreement and the agreement shall be dated as of the date of Landowner's execution of the agreement. LANDOWNER: The City of Iowa City, Iowa Attest: Print: Bruce Teague Print: Kellie K Grace Title: city Clerk August 19, 2025 pare. August 19, 2025 STATE OF Iowa ) )ss: COUNTY OF Johnson ) This instrument was acknowledged before me on this ipt4ay of Amms-1, 202j by Bruce Teague as Mayor eJ for The City of Iowa City, Iowa, a Municipal Corporation. Notary in�and dffor the State of STATE OF Iowa jj[C0.on CDN on MCCUDNumber 88571p Y Commission Expires A0104, 2027 )ss: COUNTY OF Johnson ) µµ,, This instrument was acknowledged before me on this 'day of , 20,a¢by Kellie K Grace City Clerk Iowa, a Municipal Corporation. C014i&� M0-& j,,F Notary in and for the State of -TA *[Co MCCURDYmmiasion Number 85s110MY Commission Expires Apnl 04, 2027 ITC MicMest Electric Line Easement 10/8I2024 4873-3651-0186,m 4 Docusign Envelope ID: 31 FBB363-G321AA1 F-B277iF40A980DB15 EXHIBIT A EAST SIDE GROUND STORAGE RESERVOIR, LOT 1 SEC 8-T79N-RO5 W JOHNSON COUNTY, IOWA Iewer Wert blanch Rd SE OWNER: CITY OF IOWA CITY EASEMENT AREA: 2.06 ACRES )CG LAND SERVICES, INC. 1215 SOUTH G AVENUE NEVADA, IOWA 50201 15151382-1698 LAND SERVICES www.lcgland.com City of Iowa City EAST SIDE GROUND RAGE RESERVOIR, LOT Lower Wert Branch Rd SE DRAWN: WATSON ......•••`•• ® ANCILLARY EASEMENTAREA BEVERLY-HILLS& BEVERLY-SUB 92 '-- PROPERTY LINE This product is for Informational purposes and SCALE: 1"=125' may not have been prepared for, or be suitable for legal, engineering, or surveying purposes. DATE: 10/3/2024 EXHIBIT NOT TO SCALE Jocusgn Envelope ID'. 31FBB363-C321-4A1F-B271-6F40A980DB15 AGREEMENT REGARDING EASEMENT THIS AGREEMENT is made and effective thisl9th day of August , 2025 by and between The City of Iowa City, Iowa, a Municipal Corporation, 410 E Washington Street, Iowa City, IA 52240, and their successors and assigns ("Landowner' or "Grantor"), and ITC Midwest LLC, a Michigan limited liability company (a subsidiary of ITC Holdings Corp, a Michigan corporation), 27175 Energy Way, Novi, Michigan 48377, ("ITCM" or "Grantee") (collectively, Landowner and ITCM may be referred to herein as the "Parties" and either may be referred to herein as a "Party"). RECITALS A. On August 19 , 2025, Landowner entered into an easement with ITCM, as Grantee (the "Easement') contemporaneously with this Agreement, on certain land described in the Easement. B. As consideration for the Easement and the exercise of the rights contained therein, ITCM agreed to pay the following sum (the "Total Consideration"): A. Value / Acre $13,210.00 /Acre B. Easement Acreage (from easement plat - Exhibit A) 2.06 Acres C. Total Payment for Easement $27,212.60 C. In addition to the terms and conditions in the Easement, Landowner and ITCM agreed to certain additional terms and conditions as further consideration for the grant of the Easement by Landowner to ITCM, as set forth herein. NOW, therefore, in consideration of the promises and covenants herein, and other good and valuable consideration, the adequacy, receipt and sufficiency of which is hereby acknowledged, the Parties hereto agree as follows: AGREEMENT L Upon execution of the Easement and this Agreement, ITCM shall pay to Landowner 527,212.60 or the Total Consideration listed above (the "Payment'). In the event ITCM determines it will not or cannot commence construction activities regardless of approvals ITC blidwas, Agrecmen, Rvg,m d, g Easxmcno ill 9,10_4 4870-62684816, v. 1 Docuslgn Envelope ID'. 31FBB363-C321.4A1F-8277-8F4OA988D815 received or denied, all rights and privileges granted hereunder shall be deemed completely surrendered, and this Agreement and the Easement terminated. Landowner shall retain the Payment, ITCM will record a release of its Easement in the county records, and no additional money shall be payable by either Party to the other. 2. ITCM shall negotiate with Landowner and make separate payment for damages caused by the exercise of the rights granted by the Easement promptly upon completion of ITCM's construction project, provided, Landowner reserves the right to submit additional claims for damages that were not apparent at the time of the work and which were not otherwise compensated in accordance with the ITC Midwest Damage Claims Policy Statement. 3. Landowner agrees to notify ITCM at least 10 days prior to granting any easement, lease, or other restriction on the use of the Premises or entering into any contract to sell all or a portion of the Premises. The rights to the Easement Payment as provided in Recital `B" above belong to the Landowner. For ITCM to recognize any assignment of those rights to a subsequent purchaser of the Premises there must be a validly executed assignment of those rights by the Landowner(s) and a copy of that assignment must be provided to ITCM before the Final Payment is issued to Landowner. 4. Notice under this Agreement shall be given in writing by (1) United States Postal Service First Class mail, (2) certified mail, return receipt requested, or (3) overnight courier, provided the couriers regular business provides delivery service at the recipient's addresses. Notice shall be deemed effective on the date it is sent. The address for Landowner is as follows: The City of Iowa City, Iowa 410 E Washington Street Iowa City, IA 52240 The address for ITCM is as follows: ITC Midwest LLC Attn: Real Estate Manager 3165 Edgewood Parkway SW Cedar Rapids, IA 52404 5. Notwithstanding anything to the contrary contained herein, nothing in this Agreement shall be deemed to modify, restrict, increase or otherwise change the Easement. 6. This Agreement shall not be recorded by either Party hereto without the written consent of the other Party. 7. Landowner represents and warrants to ITCM that they are the sole owner(s) of the Property and have the full authority and power to enter into this Agreement and the Easement. nC V1,dx ec, A,o,7nv Reyurdlnc fasein.n, I U, 8'_0'_4 4878-62584816, v. i Dwaisign Envelope 10: 31FBB363 Q3214A1F.B277bF40A980n815 8. Landowner shall have the right to cancel this Agreement and the contemporaneous Easement by mailing to ITCM a notice of cancellation by certified mail, with return receipt requested, to ITCM's principal place of business. Said notice must be received by ITCM within seven (7) days, excluding Saturday and Sunday, of the date of this agreement Landowner acknowledges that by signing this Agreement, it has been notified by ITCM of its right to cancel this Agreement and acknowledges receipt from ITCM of a duplicate copy of the "Notice of Cancellation." ITCM agrees that it will not record the Easement until after the cancellation period has expired. This right of cancellation may be exercised only once for this transmission line project. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year set forth above. BY SIGNING THIS DOCUMENT THE PARTIES ACKNOWLEDGE THAT THEY HAVE READ AND UNDERSTOOD THE FOREGOING TERMS AND AGREE TO THE TERMS AND CONDITIONS THEREIN. (All signatures are contained on the next page.) ITC Midwen Agreement Regarding En,cm<m 10 32024 4870-6258 16. v.1 Domsign Envelope ID: 31F88363-C3214A1F-82776F40A98DDB15 LANDOWNER: The City of Iowa City, Iowa Signature: 1 Printed Name: Bruce Teague Title: mayor Dated: August 19, 2025 Attest: e Signature: I -)"U k-:P j`�'i -� Printed Name: Kellie K Grace Title: City Clerk August 19, 2025 ITCM: ITC Midwest LLC, By [TC Holdings Corp., Its Sole Member �sie�.a WI- tt�1 qq By: Jean Kim D'Anna Its Vice President and Deputy General Counsel, Legal Services Dated: 7/31/2025 1 12:49:17 PM EDT ITC Midwest Agreement Regarding Eawment Ior8r2024 4870-625 816. v.1 Item Number: 10.g. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution authorizing the procurement of consultant services to develop a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. Prepared By: Anne Russett, Senior Planner Reviewed By: Tracy Hightshoe, Neighborhood Development Services Director Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: Funds are available in account number D0844. Staff Recommendation: Approval Attachments: Resolution Agreement RFP25-122 Executive Summary: The NDS Department is launching a comprehensive review of its parking standards, engaging a consultant to conduct a parking study and assist in drafting zoning code amendments. In collaboration with Urban Planning staff, the consultant will analyze parking demand in downtown and nearby neighborhoods, assess current zoning code requirements by land use category, and evaluate the potential impacts of changes on development and redevelopment. The findings from the parking study will inform updates to the City's zoning code, with the goal of aligning parking standards more closely with actual usage and modern development patterns. In addition to proposed code amendments, the consultant will offer parking management strategies that support long-term planning and land use goals. To ensure transparency and public engagement, the consultant will develop outreach materials and assist with presentations during the public hearing and adoption process. This includes attending Planning and Zoning Commission and City Council meetings and working with staff to share findings and gather input from key stakeholders, including local business owners and developers. Background / Analysis: As Iowa City continues to grow, particularly in and around its downtown area, the City's existing parking standards have become increasingly outdated. These standards may hinder redevelopment, inflate project costs, and limit flexibility in addressing changing transportation patterns. A modernized approach is needed to ensure parking requirements reflect actual demand and support the City's planning objectives. The City has retained a consultant to lead a parking study that will examine parking demand by land use type, identify inefficiencies, and evaluate the broader implications of potential changes. This study will provide a data -driven foundation for refining zoning regulations, ensuring that policies are responsive to both current conditions and future development needs. Public input will be an essential component of this process. The consultant will help facilitate engagement with stakeholders, summarize feedback, and support staff in presenting recommendations throughout the public adoption process. The result will be zoning code amendments and parking management strategies that reflect community priorities, promote more efficient land use, and alleviate some barriers to housing affordability by evaluating minimum parking standards. Prepared by: Anne Russett, 410 E Washington, Iowa City, IA 52240 (319)356-5251 Resolution No. 25-208 Resolution authorizing the procurement of consultant services to develop a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards Whereas the City released Request for Proposal 25-122 to evaluate potential consultants who could provide a Parking Study and City -Initiated Revisions to Zoning Code Parking Standards; and Whereas Request for Proposal 25-122 was released on April 3, 2025, and five (5) proposals were received; and Whereas an evaluation committee consisting of three representatives from the Neighborhood and Development Services department evaluated the proposals and HNTB Corporation was selected to receive the award; and Whereas, the City's purchasing policy requires City Council to approve consulting services purchases over $100,000; and Whereas, the City expects to expend approximately $124,938.00 for these services; and Whereas, funds for this purchase are available in the budget under D0844; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved, by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to sign the agreement with the vendor and take whatever steps are necessary to effectuate any reasonable and appropriate amendments or renewals of said agreement. Passed and approved this 19th day of August 12025 Ma /I Q/� - Approved by Attest: �%2 CAPC 2 City Clerk City Attomey Ice (Liz Craig — 08/14/2025) Resolution No. 25-208 Page 2 It was moved by Ser¢us and seconded by Alter the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter x Bergus x Hannsen x Moe x Salih x Teague x Weilein Consultant Agreement Contract for Professional Services This Agreement made and entered into this the 19th day of August 2025, by and between the City of Iowa City hereinafter referred to as the City and HNTB Corporation of Des Moines IA, hereinafter referred to as Consultant. Whereas the City released Request for Proposal 25-122 to evaluate potential Consultants who could provide a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. Whereas Request for Proposal 25-122 was released on the V day of April 2025, and five proposals were received. Whereas an evaluation committee consisting of Three representatives from the Neighborhood and Development Services Department evaluated the proposals and the Consultant was selected to receive the award. Now therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. SCOPE OF SERVICES Consultant agrees to provide a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards and to do so in a timely manner consistent with the standard of care. The work shall be done consistent with the scope and specifications established in Request for Proposal 25-122 Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. Consultant shall not be responsible for construction means, methods, or safety in connection with the project; failure of any contractor, subcontractor, vendor, or other project participant, not under contract to Consultant, or procuring permits, certificates, and licenses required for any construction work unless such procurement responsibilities are specifically assigned to Consultant as services in this Agreement. The following documents are incorporated herein in their entirety. These documents dictate the terms of this Agreement. In the event of conflict between the documents, the earlier -listed document shall prevail (e.g. #1 takes precedence over #2) 1. Request for Proposal 25-122 Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. Attached as Exhibit A. 2. The Consultant's Supplier Response and Proposal attached as Exhibit B. II. TIME OF COMPLETION The Consultant shall complete the phases of the project in accordance with the Project Schedule: Personnel Timeframe for Completion Phase 1 Payment and Analysis Project Schedule: DETAILED PROJECT SCHEDULE UDNTHS I - I? 123412341231123/1234123/1234123/123/123/12311231 ri ruiP•nusrwuie[n r mkd aMA Mnkn — -I `O — -- — — — — -- iiSA2•KAO �IIp6i1tr1� lRA�UNN >d. PaAWq Darned fumy TASK 3 • DEIEEDPMENTOFPARKING STUDY 30ey Frd'rgs i Rramnendtans Nemmooda TASK 4• PAINING STANDARD AMENDMENT EXECUTION 40erhvex 4a Pekrq Aardard An rent R(dyMuk }— IASRS - STAAENOW MOW J IMIIIDYIYN7fDIM1i I I. .______ S. AHk NMdng SWPat(r to meeigs) -. •. . ?MgI Nek opywouNey PMo CIM1DdRmwRe0ew 0PadWq uudy o PAMgStadad Amerdnem plouk o W0 Meedrq (ritual) © uakkdde Meebrq I: kideilem 0 R*h We IkeMrq 2: PresemlDxms PA18q Study 0 Stat#AwNeet43 P'aemlkcm Parkq Slalom Amedend Pudk Xeazkq Mee* DETAILED PROJECT SCHEDULE tine*�� iZMontt f 13 123412341234123412341234123412341234 Month 14 Month 6 Month 16 Month 17 Month 18 Month 19 Month 20 Month 21 TASK I - ►ROJET MANAGEMENT Ia. Project Ten Kickoff R Ongoing Internal Meetings TASR2 • INMr♦G COIOITNINS i ILMAI! EVAIUAEMMa 2a Existing CondHions S Data Ill 2b. Parking Demand Surl TASK 3 -DEVELOPMENT OF PARKING STIIUV 3a. Key Findings S Recommendations Mernoraldnll TASK 4 - PARKING STANDARD AMENDMENT EXECUTION 4a. Peer bell 44 Par" 20*d Awncome t "ok — Yf/ / • aArN/9 9Y0lIIdE i 1/M!/[I�lOIORi 4.StaWaWr EypenMd NOISOMENESS Se. PWk IMIgSypat h0 W oreflg9 LEGEND Project Mark 0Paking Suney pion O XickeN Meefing jeitoM) O Stakeholder Meeting2 111111CIeadDollwable ReMen ©Palling StuOy © Stakeholder Meting l: PrentaUDiscuss StaNadAmend ©Parking Stadad tuten6learn • PoMk Hearing Meeting Intendment Playback © Stakehalden Meetinq 2: Present/DNcNss Palling Study III. COMPENSATION FOR SERVICES The City shall pay the Consultant a total not to exceed price including reimbursable expenses of $124,937.00. A. Rate Schedule: The City shall pay the Consultant based on the tasklmilestone completion. Travel expenses shall be billed monthly. Task 1 — Project Management: $21,026.00 1. Kickoff Meeting 2. Ongoing meeting summaries to track action items 3. Quality control reviews. Task 2 — Parking Conditions and Demand Evaluation: $62,545.00 1. Parking Survey Plan 2. Parking survey summary results via maps, excel spreadsheet and other associated graphics. Task 3 — Development of Parking Study: $9,966.00 1. Parking Study: Key Finding & Recommendations Memorandum (draft and final) Task 4 — Parking Standard Amendment Execution: $13,921.00 1. Zoning Code Playbook (draft and final) Task 5 — Stakeholder Engagement & Public Hearing Support: $13,479.00 1. Parking Steering Committee Meeting 1: Listen $ Learn 2. Parking Steering Committee Meeting 2: Present/Discuss Parking Study 3. Parking Steering Committee Meeting 3: Present Parking Standard Amendments Travel expenses: $14,000.000 IV General Terms A. Consultant will not unlawfully discriminate in its hiring or discharge of any individual, or in its terms and conditions of employment. Consultant agrees to prohibit such unlawful discrimination in any subcontract. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the 'lump sum" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written nofice to the Consultant. Furthermore, should the Agreement be terminated for cause, Consultant shall be allowed a reasonable amount of time to respond or cure prior to such termination. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable written notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. I. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional affixed thereto as required by Iowa law. J. The City agrees to tender the Consultant all fees within thirty (30) days of a proper invoice, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment for those portions of the invoice that are not in compliance with this Agreement. If the City objects to any invoice submitted by the Consultant, the City shall so advise the Consultant in writing giving reasons therefor. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification. 1. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, expenses, including reasonable attorney's fees, and for any direct damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, to the extent caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub -Consultants, and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance 1. Any policy or policies of insurance purchased by the Consultant to satisfy his/her responsibilities under this contract shall include contractual liability coverage, and shall be in the following type and minimum amounts: Informal Project Specs: Class I under$IM Type of Coverage: Each Occurrence Aggregate a. Comprehensive General Liability. $1,000,000.00 $2,000,000.00 (1) Bodily Injury & Property Damage. Combined Single Limit b. Business Automotive Liability. $500,00.00 (1) Bodily Injury & Property Damage. c. Worker's Compensation As required by Chapter Insurance. 85, Code of Iowa When Additionally Required: Errors and Omissions $500,000.00 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. C. Standard of Care. 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standard of care for the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. T. City represents that Consultant shall be entitled to rely on the accuracy and completeness of any data, documents or other materials provided by City to Consultant. For the City: For the Consultant: Title: C r1> / «n=tom Title: Date: r��z�Ic'1 Date: Senior Vice President 07/30/2025 Approv by: City Attorney OM Date: Exhibit A QTY OF IOWA CITY UNESCO CITY OF LITfI TUBE RFP25-122 Parking Study & City -Initiated Revisions to Zoning Code Parking Standards Issue Date: 4/3/2025 Questions Deadline: 4/22/2025 12.00 PM (CT) Response Deadline: 5/5/2025 02.30 PM (CT) Purchasing Contact Information Contact: Theresa Vanatter Address: 410 E Washington St IOWA CITY, IA 52240-4525 Page 1 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 Event Information Number: RFP25-122 Title: Parking Study & City -Initiated Revisions to Zoning Code Parking Standards Type: Request for Proposal FY25 Issue Date: 4/3/2025 Question Deadline: 4/22/2025 12:00 PM (CT) Response Deadline: 5/5/2025 02:30 PM (CT) Notes: The City of Iowa City is requesting proposals from qualified vendors to provide: Parking Study & City -Initiated Revisions to Zoning Code Parking Standards Proposals must be submitted online via Ion Wave. Faxed, emailed and hard copies of proposals will not be accepted. All questions and clarifications regarding this Request for Proposal will be accepted until April 22, 2025 at noon (CT) by submitting your questions through Ion Wave. All questions must be in writing in order to receive a response. Bid Attachments A - General Requirements and Instructions to Vendors (2).pdf Appendix A B - General Terms and Conditions.pdf Appendix B C - Wage Theft Affidavit.pdf Appendix C D - Contract Compliance Document (5).pdf Appendix D E - Sample Consultant Agreement.pdf Appendix E Requested Attachments Proposal (Attachment required) General Terms and Conditions Exceptions Upload only if you have exceptions Completed Wage Theft Policy (Attachment required) Page 2 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 Bid Attributes 1 No Contact Policy A. Code of Silence: 1. No City Representative other than the contact listed under Bid Contact Information should be contacted regarding this Request for Proposal beginning with the issue date of the Request for Proposal and ending with the issuance of the Purchase Order. 2. Any contact initiated by the vendor or by a City representative, other than the Purchasing Division representative listed herein, concerning this Request for Proposal is strictly prohibited. Any such unauthorized contact may cause the disqualification of the vendor from the procurement transaction. ❑ I have read, understand, and agree to these terms (Required. Check if applicable) 2 Definitions A. Definitions for this Request for Proposal. 1. The City/City: Indicates the City of Iowa City. 2. May: Indicates something that is not mandatory but permissible, desirable, or preferred. 3. Point of contact or principal contact: Is the vendor's representative available for all questions pertaining to the vendor's response to this Request for Proposal. 4. RFP: Stands for Request for Proposal. 5. Shall or must: Indicates a mandatory requirement. Failure to meet a mandatory requirement may result in a rejection of your proposal or cancellation of any subsequent contract. If a vendor is unable to adhere to a mandatory requirement the vendor must list that requirement as an exception. Vendors with no or fewer exceptions will be scored higher than those with multiple exceptions. 6. Should: Indicates something that is recommended but not mandatory. 7. Vendor: Is the proposer submitting a response to this Request for Proposal. 8. Bidder: is the proposer, consultant, contractor, or vendor and may be used interchangeably throughout this Request for Proposal ❑ I have read and understand (Required. Check if applicable) 3 Contract Term A. This contract start date will occur upon completion of the award and will conclude on a negotiated date. Pricing shall be firm from the date stated on the contract purchase order. No price escalation will be allowed during the original term of the contract. ❑ I have read and understand these terms. (Required. Check if applicable) Page 3 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 4 1 Required Attachments and Exceptions A. From the Attachments tab download and review the following required documents. 1. Appendix A - General Requirements and Instructions to Vendors. 2. Appendix B - General Terms and conditions. 3. Appendix C - Wage Theft Affidavit (Please sign and upload your completed Wage Theft Affidavit to the Response Attachments tab). 4. Appendix D - Contract Compliance Form (To be completed by awarded vendor only). 5. Appendix E - Sample Agreement. B. Vendors are required to inform themselves of all requirements of this Request for Proposal. Failure to do so is at the vendor's own risk. If a vendor does not clearly demonstrate and provide documentation substantiating that they are compliant with the qualifications and specifications of this Request for Proposal, they may be disqualified. C. Links and External Terms and Conditions Prohibited: 1. Vendors are strictly prohibited from submitting any terms and conditions that can be altered unilaterally, including those hosted on websites, servers, or any digital platforms that are linked to the proposal. 2. All materials and information related to a proposal must be submitted in full, in good faith, and included within the proposal itself. 3. No information may be provided via external links, URLs, or references to third -party content. 4. The City of Iowa City will not consider or be bound by any terms or conditions that are not explicitly presented in writing as part of the proposal. 5. Proposals containing links to external sites, including but not limited to those that may lead to nefarious websites, or sites that could contain viruses, malware, or other harmful content, will be automatically deemed non -compliant and treated as a deviation from the requirements. 6. Exceptions may be made in instances where a software test site or similar product requires a link. if an exception to this term is necessary the Procurement Professional in charge of this solicitation will contact the vendor to acquire the link. The link should not be part of the proposal. 7. The City reserves the right to disqualify any proposal that poses potential cybersecurity risks to the City of Iowa City. D. Exceptions and Contract Negotiations. Vendor's are required to review all documents, attachments, appendices, and addenda to this Request for Proposal before selecting a response below. 1. Exceptions may not be added after the Request for Proposal due date. 2. If your company has no exceptions/deviations select "No exceptions" from the menu below. If you select "No exceptions" you may not submit your company's terms and conditions, agreements, or any other list of exceptions after the due date. If you select "No exceptions" the vendor agrees that in the event of any discrepancies or disagreement between this Request for Proposal and the vendor's proposal the City's Request for Proposal shall prevail. 3. If you have exceptions to either the specifications or terms and conditions of this Request for Proposal, choose "I have exceptions" from the menu below. If the vendor has exceptions the vendor must attach a separate list of the vendor's exceptions to the response attachments tab. Exceptions may be negotiated by the City of Iowa City and the vendor. 4. Vendors with exceptions may be scored lower than vendors that have fewer or no exceptions. ❑ I have no exceptions. ❑ I have exceptions to these terms and conditions (Required. Check only one) Page 4 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 5 1 Proposal Requirements 14 A. Documents required to be submitted with your proposal. Vendor's submitted proposal must be organized in the sequence below. B. Pricing must also be completed in the line items section of this proposal. C. Section 1 — Executive Summary: Summarize the key points of your proposal include the following: 1. The name and contact information for the person(s) who will serve as the Principal Contact. 2. A summary of the firm's understanding of the plan or plans. Include a brief restatement of the project scope. 3. A signature of the person in your firm who is authorized to negotiate terms, render binding decisions, and commit the firm's resources. D. Section 2 — Firm's Qualifications: Tell us about your team. Provide or include: 1. A description of your company's qualifications, credentials, experience, and resources as they related to the requirements of this Request for Proposal. Give a brief overview of your company's experience dealing with projects of similar scope with specific attention given to projects similar to this project for Iowa City. 2. It is imperative that staff assigned to this project remain consistent throughout the engagement. Provide resumes of all staff assigned to the project. Include training and experience as they relate to the requirements of this Request for Proposal. Note: Staff that will be assigned to this project must be present at any subsequent interviews or presentations. E. Section 3 — Project Work Plan/Scope of Services: 1. A detailed scope of work that includes a description of each task, as well as the deliverables for each task. Provide a detailed schedule. Include a scheduled time frame for completion of tasks that would begin on a mutually agreed upon date. This should include a schedule describing the general work tasks and personnel assigned to the project. It must include estimated task/phase completion dates and key meeting/presentation dates. F. Section 4 — Pricing and Project Schedule: 1. Providing an itemized pricing schedule including milestones. The City of Iowa City is not responsible for the consultant's failure to provide information and pricing on required items. In this instance the prices submitted will prevail as the proposal. 2. A not to exceed grand total including reimbursable expenses must also be completed in the line items section of this proposal. G. Section 5 — Reference Projects. Show us your work. Provide: 1. A list of three (3) previous clients of similar size, service area and nature, with whom the vender has provided similar services. Each listed reference should include the type and size of the client organization, and a brief description and scope of services that were provided. ❑ I have read and understand (Required. Check if applicable) Scoring and Evaluation A. Each proposal stands alone and will be evaluated on its own merits by an evaluation committee in terms of meeting the City's requirements and overall responsiveness to this Request for Proposal. B. Vendors will be treated equally without regard to race, color, creed, religion, national origin, sex, gender identity, sexual orientation, disability, marital status, and age. C. Failure of the vendor to provide any information requested in the RFP may result in disqualification of the proposal and shall be the responsibility of the vendor. D. The proposal that accrues the highest point total based on a 150-point scale shall be recommended for award Page 5 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 subject to the best interests of the City of Iowa City. Each category shall receive a point value within the specified range based on how well the proposal meets or exceeds the City's requirements. E. Point category and assigned points. Phase One - 100 points. Category Points Experience: 25 • Firm's Resume • Qualifications/Personnel Scope of Work/Proposed Work Plan: 55 • Methodology & Approach • Development of Parking Study • Parking Standard Amendment Recommendations • Project Timeline • Deliverables Pricing: • Fee Schedule Vendor's must receive 80 points or more to advance to Phase 2. F. Point category and assigned points. Phase Two - 50 points. -!1- , Points Interview: 30 • Presentation Quality References: 20 • Reference Projects • Proven Success of Contracts with other Clients G . Submittal of a proposal infers acceptance of these scoring techniques. ❑ I have read and understand these terms. (Required. Check if applicable) Page 6 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 7 Project Summary The City of Iowa City is requesting proposals from qualified consultant firms or individual consultants to conduct a parking study and assist with City -initiated revisions to zoning code parking standards. The desired outcomes of this process include: 1. Overcoming regulatory barriers to housing by addressing concerns related to parking standards. 2. A parking study that provides a comprehensive understanding of parking demand downtown, in neighborhoods near downtown, and for typical land use categories. 3. An amended zoning code that right -sizes the City's parking standards for all zoning districts based on the findings and recommendations of the parking study. 4. The development of other parking management recommendations that support the zoning code amendments ❑ I have read and understand (Required. Check if applicable) 8 Background The City of Iowa City was awarded $3.752 million in Pathways to Removing Obstacles to Housing (PRO Housing) grant funds to address a critical issue within the community — the acute scarcity of affordable housing. These funds allow the City to undertake activities that will remove barriers to housing affordability, increase housing production, and lower housing costs for families over the long term. One of the activities funded through this grant is a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. The City's minimum on -site parking standards are often identified as a factor that inhibits the construction of new housing. The purpose of this activity is to conduct a comprehensive parking study to evaluate the extent to which parking standards should be modified. This would be followed by zoning code text amendments to right -size the City's parking standards such that they no longer act as a barrier to new housing or housing affordability. One of the most straightforward barriers to the production of housing and housing affordability to address is reviewing and modifying the minimum parking standards required by the City's zoning code. Revising the City's parking standards will help directly lower construction costs for new housing and promote more sustainable urban development, resulting in development patterns that are less car dependent. Changes to parking standards can be adopted under the existing Comprehensive Plan but will first require a comprehensive parking study to evaluate the extent to which parking standards need to be modified. As such, this activity would begin with a comprehensive evaluation of parking supply and demand downtown, in neighborhoods near downtown, and for typical use categories. Following the study will be proposed amendments to the zoning code to right -size the City's parking standards. This process will require time to develop appropriate standards and bring them through the public adoption process. Complicating the adoption of new standards are the possible ripple effects. For example, parking standards have been used to indirectly limit density near downtown. The City must ensure that redevelopment does not suddenly become attractive to developers in inappropriate areas after standards are modified. As such, the process must be carefully thought out and developed to ensure successful implementation. ❑ I have read and understand (Required. Check if applicable) Page 7 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 9 Scope and Specifications A. Scope of Work: The consultant will collaborate with Iowa City's Urban Planning staff in the identification, development, scheduling and implementation of activities surrounding the parking study and zoning code amendments. Scope of work includes, but is not limited to the following: 1. Parking Study: The Consultant will develop a methodology and prepare a parking study that analyzes parking demand downtown and in neighborhoods near downtown. The parking study will also evaluate the parking demand of the land use categories identified in the zoning code. The Consultants will also analyze and consider unintended consequences and potential impacts of any recommendations on future development and redevelopment. The parking study will include a summary of findings and recommendations. Part of this study will include reaching out to various stakeholders and sharing findings and recommendations. Stakeholders could include business owners and members of the development community. 2. Development of Code Amendments: The Consultant will help the City develop proposed amendments to its parking standards. Recommended zoning code amendments will be supported and informed by the parking study. The Consultants will also develop supportive parking management recommendations in conjunction with the proposed zoning code amendments. 3. Public Hearings & Adoption Process: The Consultant will prepare outreach materials for the public process outlining the findings and recommendations from the parking study. The Consultants will also assist staff in presenting these findings during the public hearing and adoption process of the zoning code amendments. The Consultants will attend Planning and Zoning Commission and City Council public meetings. ❑ I have read and understand. (Required. Check if applicable) 1 Specifications - City Responsiblilities U A. City staff will assist the selected Consultant by providing the following support: 1. Assigning a contact person for the project. 2. Providing all relevant documentation to the Consultant, including prior plans and reports. 3. Providing contact information for stakeholders. 4. Providing any relevant local data to the Consultant. 5. Providing GIS layers to the Consultant. ❑ 1 have read and understand these terms. (Required. Check if applicable) Page 8 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 1 Specifications - Deliverables 1 A. Deliverables: Based on the scope of work outlined above, the Consultant will be responsible for a number of deliverables. 1. The Consultant will develop a methodology to analyze parking demand downtown, in nearby neighborhoods, and for all zoning code land use categories. 2. The Consultant will prepare a draft parking study for review by the City prior to finalizing the study. 3. The Consultant will prepare a final parking study, which shall include findings and recommendations. The recommendations shall be related to amendments to zoning code parking standards and parking management strategies. 4. The Consultant will develop outreach materials regarding the findings and recommendations for meetings with stakeholders and for the public hearing process. B. The City expects all drafts in a format that is easily editable by staff. The project schedule should allow time for an internal staff review of the draft analyses, study, and recommendations. The Consultant shall provide the City with all digital files and data used to create the study, including but not limited to Geographic Information Systems files and data, Microsoft Office documents and data, photographs, and other graphics. Drafts shall be provided in digital format. All reports and information related to the parking study will be the property of the City. ❑ 1 have read and understand these terms. (Required. Check if applicable) 1 Specifications - American Disabilities Act Requirements 2 A. Digital content available for public use or interaction must be accessible to a wide range of people with disabilities. Digital content must have the ability to be read by a screen reader. Digital content and methods of communication with the public (websites, survey tools, documents, etc.) must conform with Web Accessibility requirements. ADA compliance is a Federal requirement for government entities. Vendors contracted for communications work must be able to comply with WCAG 2 compliance when providing digital services. B. American Disabilities Act Resources: 1. United States Department of Justice Civil Rights Division — Guidance on Web Accessibility and the ADA: https://www.ada.gov/resources/web-guidance/ 2. Web Content Accessibility Guidelines (WCAG2): https://www.w3.org/WAI/standards-guidelines/wcag/ ❑ I am able to comply with this requirement ❑ I am not able to comply with this requirement (Required. Check all that apply) Page 9 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 1 3 Prohibited Interest A. Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5 B. Your firm shall identify any relationship that has existed, or presently exists with the City of Iowa City and its staff that may interfere with fair competition or may be a possible conflict of interest for either party. If no relationship has existed or does not presently exist, the company must make this statement in the space provided below (companies are subject to disqualification on the basis of any potential for conflict of interest as determined by the City of Iowa City). (Required. Maximum 4000 characters allowed) 1 4 Liens, Unsatisfied Judgments, Disciplinary Actions A. List any and all of the following that are current, pending, or occurring in the last five (5) years in the space provided below. 1. Disciplinary actions 2. Administrative proceedings 3. Malpractice claims 4. Other like proceedings against your company or any of its personnel relating to your firm's services B. If your company has no liens, unsatisfied judgments, or disciplinary actions that have occurred you must state this also in the space provided below. (Required. Maximum 4000 characters allowed) Bid Lines Total not to exceed price including reimbursable expenses to provide a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. Quantity: 1 Supplier Notes: UOM: EA Price: I $ Total: I $ ❑ No bid ❑ Alternate specification (Attach separate sheet) ❑ Additional notes (Attach separate sheet) Page 10 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 Supplier Information Company Name: Contact Name: US150rim Phone: Fax: Email: Supplier Notes By submitting your response, you certify that you are authorized to represent and bind your company. Print Name Signature Page 11 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 Appendix A General Requirements and Instructions to Vendors General Requirements and Instructions to Vendors A. The general rules and conditions which follow apply to all Request for Proposals issued by the City unless otherwise specified. Vendors or their authorized agents are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals; failure to do so shall be at the vendor's own risk. 1. Request for Proposal (RFP): is defined as a request for an offer, by one party to another, of terms and conditions with reference to some work or undertaking. 2. This document constitutes a Request for Proposal and is thus a solicitation for responses. Conversely, this Request for Proposal is not a bid and is not governed by state or federal bidding requirements. 3. Moreover, any acceptance of a proposal shall not result in a binding contract between the City and the vendor, but instead will simply enable negotiations to take place which may eventually result in a detailed and refined agreement or contract between the vendor and the City. 4. "Proposal date" as referenced herein shall mean the local date and time specified in the Request for Proposal documents. B. Conditions for Proposing No Contact Policy. All questions regarding this Request for Proposal must be in written form and must be submitted to the Purchasing Division through the questions and answer feature of the solicitation on Ion Wave. After the date and time established for receipt of proposals by the City, any contact initiated by the vendor or by a City representative, other than the Purchasing Division representative listed herein, concerning this Request for Proposal is prohibited. Any such unauthorized contact may cause the disqualification of the vendor from the procurement transaction. 2. Unless authorized by the Purchasing Division, no other City official or City employee is empowered to speak for the City with respect to this acquisition. Any vendor seeking to obtain information, clarification, or interpretations from any other City official or City employee other than the Purchasing Division is advised that such material is used at the vendor's own risk. The City will not be bound by any such information, clarification, or interpretation. 3. Following the Proposal submittal deadline, vendors shall not contact the Purchasing Division or any other City employee except to respond to a request by the Purchasing Division. C. Completeness/Authorization of Proposal. Vendors shall supply all information and submittals required by the proposal documents to constitute a proper proposal. The proposal shall clearly state the legal name, address, telephone number, and email of primary contact (signer) of the vendor. The information shall be entered into the Ion Wave portal and shall be digitally signed above the Signature line. The signer must have the legal authority to bind the vendor to the proposal. D. Proposal Deadline/Opening. Vendors shall be responsible for taking whatever measures are necessary to ensure that the proposal is entered and submitted to the Ion Wave website on or before the local time and date specified. The City shall not be responsible for, and will not consider, any proposal not submitted through the Ion Wave website. This includes but is not limited to faxed proposals, e-mailed proposals, shipped proposals, mailed proposals, or hand delivered proposals. E. Proposals can be withdrawn through the Ion Wave website before the specified opening date. Proposals cannot be submitted on the Ion Wave website after the closing time and date specified on the request for proposal and will not be accepted or considered for award. F. Receipt of Proposals. Unless otherwise required by the Iowa Public Records law, during the process of negotiations, no proposals shall be handled so as to permit disclosure to competing Vendors of the identity of the vendor with whom the City is negotiating or the contents of the proposal. G. Proposals Binding 120 Days. Unless otherwise specified, all formal proposals, including any negotiations, submitted shall be binding for one hundred and twenty (120) working days following the due date for the proposal or negotiations, unless the vendor(s), at the City's request, agrees in writing to an extension. H. Multiple Proposals. Vendors may submit more than one proposal, provided the additional proposal or proposals are properly submitted through Ion Wave in the proper proposal format. I. Competency of vendor. No proposal may be accepted from, or contract awarded to any person, firm or corporation that is in arrears or in default to the City of Iowa City upon any debt or contract. Prior failure of a vendor to perform faithfully on any previous contract or work for the City may be grounds for rejection. If requested, the vendor shall present evidence of performance ability and possession of necessary facilities, pecuniary resources, and adequate insurance to comply with the terms of these proposal documents; such evidence shall be presented within a specified time and to the satisfaction of the City. J. Collusive Proposing. The vendor certifies that the proposal is made without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same project, without prior knowledge of competitive prices, and that the proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. K. Equal Employment Opportunity. All Vendors are subject to and must comply with the provisions of the City's Equal Employment Opportunity policy and applicable local, state, and federal antidiscrimination laws. All City contractors, subcontractors, vendors, or consultants with contracts of $25,000 or more (or less, if required by another governmental agency) must abide by the requirements of the City's Contract Compliance. Emergency contracts are exempt from this provision. L. Samples/Literature Required. When required, each Vendor shall submit samples and/or catalogs, descriptive literature, detailed drawings, and other information necessary to fully describe the proposed commodity or service. Vendor shall bear the cost of and arrange for the delivery and removal of samples to the specified location. The City may retain awarded Vendor's samples until delivery of contracted commodities and/or service has been completed and accepted. Unsuccessful Vendors shall remove samples as soon as possible after proposal award. The City shall not be responsible for such samples if not removed by the Vendor within thirty (30) calendar days after the award has been made. M. Wage Theft. All City vendors with contracts of $25,000 or more must abide by the requirements of the City's Wage Theft Policy. Pursuant to the Wage Theft Policy, the City will not to enter into certain contracts with, or provide discretionary economic development assistance to, any person or entity (including an owner of more than 25% of the entity) who has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, for a period of five (5) years from the date of the last conviction, entry of plea, administrative finding or admission of guilt. The Wage Theft Policy does not apply to emergency purchases of goods and services, emergency construction or public improvement work, sole source contracts excepted by the City's purchasing manual, cooperative/piggyback purchasing, or contracts with other governmental entities. N. Proposal Summary. Summary of proposal award made will be posted to the Ion Wave web -site at https://icgov.ionwave.net/Login.aspx . Vendors shall receive e-mail notification once the summary is posted. Vendors must not contact the City to inquire about the bid award prior to receiving e-mail notification. Doing so shall constitute a violation of the no -contact policy stated in this Request for Proposal. O. Proposal Security. 1. When required, no proposal shall be considered unless accompanied by either of the following forms of proposal security: a) A certified or cashier's check drawn on a solvent Iowa bank or a bank chartered under the laws of the United States, or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, in an amount equal to a minimum of five percent (5%) of the proposal, or b) A proposal bond executed by a corporation authorized to contract as a surety in the State of Iowa, in a penal sum of a minimum of five percent (5%) of the proposal. 2. The proposal security shall be made payable to the Treasurer of the City of Iowa City, and shall be forfeited to the City of Iowa City as liquidated damages in the event the successful Vendor fails to enter into a contract within fourteen (14) calendar days and, when required, post bond satisfactory to the City insuring the faithful performance of the contract and maintenance of said work, if required, pursuant to the provisions of the proposal documents and other contract documents. The amount of the check, draft or bond shall not constitute a limitation upon the right of the City of Iowa City, Iowa, to recover for the full amount of such damage. 3. Security deposits of the lowest two (2) or more vendors may be retained pending contract award or rejection. All other security deposits will be returned promptly. P. Specifications Formal Specifications. The vendor shall abide by and comply with the true intent of the specifications (i.e., not take advantage of any unintentional error or omission and bring this information to the attention of the City). Whenever mention herein is made of a service to be provided in accordance with laws, ordinances, building codes, underwriters' codes or similar expressions, the requirements of these laws, ordinances, etc., shall be construed as the minimum requirements of the specifications. 2. The absence of a written list of deviations submitted with the proposal shall hold the vendor strictly accountable to the City and to the specifications as written. Any unauthorized deviation from the specifications may be grounds for rejection of the goods or services when delivered. 3. Proposed Alternate. When an item is identified in the proposal document by a manufacturer's name or catalog number, it is understood that the vendor proposes to furnish the commodity and/or service so identified by the City unless the vendor specifically proposes an alternate. In providing a proposal for a proposed alternate, the vendor shall clearly state on the proposal exactly what the vendor proposes to furnish, and forward with the vendor's proposal, a complete description of the proposed alternate, including brand, model number, drawings, performance and test data, references, and any other information necessary for a complete evaluation. vendor shall include a statement setting forth any changes in other materials, equipment, or other work which would be required by incorporation of the proposed alternate. The burden of proof of the merit of the proposed alternate is upon the vendor. The City's decision to approve or disapprove of a proposed alternate shall be final. 4. Qualifications, Credentials and References. The vendor shall provide a description of qualifications, credentials, experience, and resources as they relate to the provision of the proposal. The vendor shall also provide a list of clients for whom similar work has been performed within the last two years, including the firm, contact person, address, and phone number of each contact person. 5. Addendum to Specifications. Any substantive interpretation, correction or change of the proposal documents shall be made by addendum. Unless otherwise specified the addendum will be posted to the Ion Wave website https:Hicgov.ionwave.net/Login.aspx. Interpretation, corrections, or changes of the proposal documents made in any other manner shall not be binding, and Vendors shall not rely upon such interpretations, corrections, or changes. Any addendum shall be issued by the City within a reasonable time prior to the proposal date. It is the Vendor's responsibility to visit this website to ensure that they have received all important addenda or revisions to the Invitation to Proposal prior to submitting a proposal. 6. Receipt of One Proposal. In the event only one proposal is received, the City of Iowa City may require that the successful vendor submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to determine if the proposal price is fair and reasonable. Q. Selection of Firm 1. Rejection of Proposals. The City reserves the right to accept or reject any or all proposals, to waive irregularities and technicalities, and to request resubmission. The City also reserves the right to reject the proposal of any vendor who has previously failed to perform properly or complete on time contracts of a similar nature, or a proposal from a vendor who, investigation shows, is not able to satisfactorily and timely perform the contract. 2. Selection. The City desires to enter into negotiations and ultimately reach an agreement with a vendor who demonstrates the best combination of attributes to conduct the project, and who also negotiates a project cost with the City that is fair and reasonable. The City may conduct discussions with any vendor who has submitted a proposal to determine qualifications, for further consideration. Since the initial review by the City will be deemed preliminary in nature, the document and process will be deemed confidential until such time as the successful vendor is selected. Criteria for selection will include but not be limited to: a) The quality, availability, adaptability, and life cycle costing of the commodities and/or service. b) Guarantees and warranties. c) Ability, capacity, and skill to provide the commodities and/or service required within the specified time. d) Ability to provide future maintenance and service. e) Character, integrity, reputation, experience, and efficiency. f) Quality of performance of previous and/or existing contracts. g) Previous and existing compliance with laws and ordinances relating to contracts with the City and to the vendor's employment practices. h) Whether the vendor is in arrears to the City, in debt on a contract or is a defaulter on surety to the City. i) If reasonable doubts arise as to vendor's solvency, the City reserves the right to require financial information sufficient to show solvency and/or require a performance bond. j) Such other relevant information as may be secured by the City. k) Cost estimate: the City is not required to accept the proposal with the lowest cost estimate. 3. Once the City has reached an agreement with the vendor, a purchase order will be issued to the awardee. The purchase order will define the conditions of the contract between the City and the contractor selected to receive the award. 4. Corrections to Submitted Proposal. Any changes that are made to attached documents of this proposal using correction fluid, writing utensils, electronic means, etc. before submission must be dated and initialed and clearly and prominently indicate each area that a change was made. 5. Presentations. When required and based on an evaluation of proposals submitted, the City may select finalists who will be required to participate in interviews, including key personnel designated for the proposal, and to make presentations regarding their qualifications and their ability to furnish the required service to best serve the needs of the City. In cases of consultant agreements, all staff that will be performing the work must be present and introduced during presentations and interviews. a) Formal presentations will be scored and evaluated by a committee. The evaluation committee will make a recommendation to the City Manager and if required, to the City Council for final approval. Nothing in the proposal can obligate the City to enter into a contract. 6. Errors in Proposal. Any ambiguity in any proposal as a result of omission, error, lack of clarity or noncompliance by the vendor with specifications, instructions, pricing, and conditions shall be construed in the light most favorable to the City. R. General Contract Provisions Contract Award. Upon City's selection and satisfactory negotiation between City and vendor on the work to be performed, a written award in the form of a Purchase Order, contract or other instrument shall result in a binding contract without further action by either party. The contract shall be on forms provided by the City; or if the vendor's contract document is used, the City reserves the right to modify any document to conform to the request for proposal and to do so in the light most favorable to the City. 2. Insurance. Current Certificate of Insurance in the amounts specified shall be on file with the City before work can commence. 3. Availability of Funds. A contract shall be deemed valid only to the extent of appropriations available to each project. The City's extended obligation on these contracts which envision extended funding through successive fiscal periods shall be contingent upon actual appropriation for the following fiscal year. Revised 8/13/2024 Appendix B General Terms and Conditions City of Iowa City General Terms and Conditions These terms and conditions cannot be changed without prior consent of both parties. The laws of the State of Iowa shall apply in all disputes. A. Insurance Requirements: Certificate of Insurance; Cancellation or Modification a) Before commencing work, the Vendor shall submit to the City for approval of a Certificate of Insurance meeting all requirements specified herein, to be in effect for the full contract period. I. The City of Iowa City will be named as additional insured. II. Project bid number and project title will be in the description. III. Insurance carriers will be rated as A or better by A.M. Best. b) The Vendor shall notify the City in writing at least thirty (30) calendar days prior to any change or cancellation of said policy or policies. c) Cancellation or modification of said policy or policies shall be considered just cause for the City of Iowa City to immediately cancel the contract and/or to halt on the contract, and to withhold payment for any work performed on the contract. d) The policy shall be primary in payment, not excess or contingent, regardless of any other coverage available to the City. 2. Minimum Coverage a) Any policy or policies of insurance purchased by the Vendor to satisfy his/her responsibilities under this contract shall include contractual liability coverage, and shall be in the following type and minimum amounts: Informal Project Specs: Class I (under $1M) Type of Coverage: Each Occurrence Aggregate a. Comprehensive General Liability. $1,000,000.00 $2,000,000.00 (1) Bodily Injury & Property Damage. Combined Single Limit b. Automotive Liability. (1) Bodily Injury & Property $500,00.00 Damage. c. Worker's Compensation As required by Chapter 85, Insurance. Code of Iowa When Additionally Required: Errors and Omissions $500,000.00 Fidelity Bond (minimum) $50,000.00 Formal Project Specs: Class II (over $1M) Type of Coverage: Each Occurrence Aggregate a. Comprehensive General Liability. $1,000,000.00 $2,000,000.00 (1) Bodily Injury & Property Damage. Combined Single Limit b. Automotive Liability. Bodily Injury & Property $1,000,000.00 Damage. c. Excess Liability $1,000,000.00 $1,000,000.00 d. Worker's Compensation As required by Chapter 85, Insurance. Code of Iowa 3. Performance Bond When required, the successful Bidder shall furnish a bond in the amount of one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City and shall guarantee the prompt payments of all materials and labor and protect and save harmless the City from claims and damages of any kind caused by the operation of the contract, and shall also guarantee the maintenance of the improvement for a specified period following its completion and acceptance by the City. A letter of Irrevocable Credit from a responsible lending agency approved by the City, for the same guarantee(s) as noted above, may be submitted for approval. The City reserves the right to accept or reject this form of guarantee. 4. Indemnity The Vendor shall indemnify, defend and hold harmless the City of Iowa City and its officers, employees, and agents from any and all liability, loss, cost, damage, and expense (including reasonable attorney's fees and court costs) resulting from, arising out of, or incurred by reason of any claims, actions, or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Vendor's operations under this Contract, whether such operations be by himself, herself, or themself or by any Subcontractor or by anyone directly or indirectly employed by either of them. Vendor is not, and shall not be deemed to be, an agent or employee of the City of Iowa City. Responsibility for Damage Claims - It is specifically agreed between the parties executing this contract that it is not intended by any of the provisions of any part of the contract documents to create in the public or any member thereof a third party beneficiary hereunder, or to authorize anyone not a party to this contract to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this contract. It is understood that no subcontractor is a third -party beneficiary to any contract between the City and the prime Vendor. Nothing in any special provision or any supplemental specification shall be construed as eliminating or superseding the requirements of this section. Vendor further agrees to: a) Save the City its agents and employees harmless from liability of any nature or kind for the use of any copyright or non -copyright composition, secret process, patented or unpatented invention, article, apparatus or appliance including any device or article forming a part of the apparatus or appliance furnished or used in the performance of the contract of which the Vendor is not the patentee, assignee, licensee or owner. b) Protect the City against latent defective material or workmanship and to repair or replace any damages or marring occasioned in transit or delivery. c) Furnish adequate protection against damage to all work and to repair damages of any kind, to the building or equipment, due to Vendor's own work or to the work of other Vendors, for which the Vendor is responsible. d) Obtain all permits and licenses required by City, state, and federal governments and pay all related fees. The Vendor shall also comply with all laws, ordinances, rules and regulations of the City, State of Iowa and the Federal Government. B. Availability of Funds: A contract shall be deemed executory only to the extent of appropriations available to each department for the purchase of such commodities and/or service. The City's extended obligation on these contracts which envision extended funding through successive fiscal periods shall be contingent upon actual appropriation for the following fiscal year. C. Change in Laws: In the event of a change in law that frustrates the goals of the City relative to this contract, the City will be entitled to terminate the contract upon written notification to the Vendor without cost or penalty to the City. D. Contract Alterations: The City reserves the right to make changes to the Goods/Services to be provided which are within the Scope of this Contract. No assignment, alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and agreed to by both the City and the Vendor. The Vendor shall not commence any additional work or change the scope of the Goods/Service until authorized in writing by the City. Vendor shall make no claim for additional compensation in the absence of a prior written approval and amendment of this Agreement executed by both the Vendor and the City. This Agreement may only be amended, supplemented, or modified by a written document executed in the same manner as this Agreement. E. Subletting of Contract: Vendor shall not assign, transfer, convey, sublet, or otherwise dispose of any right, title or interest therein, or his/her power to execute such contract, to any other person, firm or corporation, without the prior written consent of the City, but in no case shall such consent relieve the Vendor from his/her obligations, or change the terms of contract. 1. Contract Period. Contract shall remain in force for a full period specified and until all commodities and/or services ordered before date of termination shall have been satisfactorily delivered and accepted and thereafter until all requirements and conditions shall be met, unless: a) Extended upon written authorization of the City and accepted by Vendor, to permit ordering or unordered balances or additional quantities at contract prices and in accordance with contract terms. b) Extended upon written authorization of the City and accepted by Vendor, for a period negotiated and agreed upon by both parties, when in the best interest of the City. c) Terminated due to default, as described below. F. Default: The contract may be cancelled or annulled by the City in whole or in part by written notice of default to the Vendor upon non-performance, violation of contract terms, non -conforming products or services, delivery failure, bankruptcy, or insolvency, or the making of an assignment for the benefit of creditors. The City of Iowa City may, within its sole discretion, accept or reject any or all proposed cure actions. An award may then be made to next low bidder, or when time is of the essence, similar commodities and/or service may be purchased on the open market. In either event, the defaulting Vendor (or his/her/their surety) shall be liable to the City for cost to the City in excess of the defaulted contract price. Lack of knowledge by the Vendor will in no way be a cause for relief from responsibility. G. Delivery Failures: Failure of a Vendor to provide commodities and/or service within the time specified, unless extended in writing by the City, or failure to replace rejected commodities and/or service when so directed by the City shall constitute delivery failure. When such failure occurs, the City reserves the right to cancel or adjust the contract, whichever is in the best interest of the City. In either event, the City may purchase in the open market commodities and/or service of comparable worth to replace the articles of service rejected or not delivered. On all such purchases, the Vendor shall reimburse the City, within a reasonable time specified by the City, for any expense incurred in excess of contract prices, or the City may deduct such amount from monies owed the Vendor. If the contract is not cancelled, such purchases shall be deducted from contract quantities. The City reserves the right to accept commodities and/or service delivered which do not meet specifications or are substandard in quality, subject to an adjustment in price to be determined by the City. H. Force Maieure: The Vendor shall not be liable in damages for delivery failure when such failure is the result of fire, flood, strike, act of God, act of government, act of an alien enemy or any other circumstances which, in the City's opinion, is beyond the control of the Vendor. Under such circumstances, however, the City may at its discretion cancel the contract. The City shall not be liable in damages for any payment failure and may suspend or terminate the contract with respect to delivery of any additional goods or services when such failure, suspension or termination is the result of fire, flood, strike, act of God, act of government, act of an alien enemy or any other circumstances which, in the City's opinion, is beyond the City's control. Under such circumstances, however, the Vendor may at its discretion cancel the contract. L New Goods Fresh Stock: All contracts, unless otherwise specified, shall produce new commodities, fresh stock, latest model, design, or pack. J. Professional Workmanship: Professional workmanship shall meet or exceed existing industry standards. K. Occupational Safety and Health Administration Requirements: All commodities and/or service shall satisfactorily comply with applicable Occupational Safety and Health Administration regulations in effect at the time commodities are shipped and/or the service is performed. Safety Data Sheets are required in accordance with applicable regulations. L. Anti -Discrimination: Vendor shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. M. Delivery Provisions: Cartage. All items shall be delivered free on -board destination. Delivery costs and charges must be included in the bid unless otherwise stated in the specifications or proposal. 2. Responsibility for commodities and/or services. The Vendor shall be responsible for any commodities and/or service covered by this contract until they are delivered at the designated point, but the Vendor shall bear all risk for rejected commodities and/or service after written notice of rejection. Rejected commodities and/or service shall be removed and/or replaced by and at the expense of the Vendor promptly after written notification of rejection, unless public health and safety require destruction or other disposal of rejected delivery. Upon Vendor's failure to do so within thirty (30) calendar days after the date of notification, the City may return the rejected commodities to the Vendor and/or replace services at the Vendor's risk and expense, or the City may dispose of them as its own property. 3. Inspections. Final inspection of commodities and/or service shall be conclusive except as regards latent defects, fraud, or such gross mistakes that amount to fraud. Final inspection and acceptance or rejection of the commodities and/or service shall be made within a reasonable time after delivery, but failure to inspect and accept or reject commodities and/or service shall not impose liability on the City if such commodities and/or service are not in accordance with the specifications. All delivered commodities shall be accepted subject to inspection and physical count. 4. Time of Delivery. Vendor shall guarantee delivery of supplies in accordance with such delivery schedule as may be provided in the specifications and proposals. If delivery schedules are not provided in the specifications section, deliveries will be accepted between 8:30 a.m. and 3:30 p.m. on weekdays only. No deliveries shall be accepted on Saturdays, Sundays, or holidays, unless otherwise authorized. 5. Packing Slips or Delivery Tickets. All shipments or deliveries shall be accompanied by packing slips or delivery tickets and shall contain the following information for each item delivered: a) Name and Address of Ordering Department/Division. b) Name of the Vendor. c) Commodity name. d) Supplier's stock number. e) Quantity ordered. f) Quantity and date shipped. g) Quantity back ordered. Vendors are cautioned that failure to comply with these conditions may be considered sufficient reason for refusal to accept the commodities and/or for delay in payment. N. Warranty/Guarantee: The Vendor warrants that all articles, materials and services performed shall be consistent with manufacturer's specifications and will be free from defects. From the post acceptance by the City of Iowa City of the items delivered and installed Vendor shall provide a one (1) year warranty to include all hardware, parts, software, software updates, shipping costs, labor, travel, and service calls. If, within the guarantee period, any defects or signs of deterioration are noted which in the City's opinion are due to faulty design, installation, workmanship, or materials, the Vendor, upon notification and at his/her expense, shall repair or adjust the equipment or parts to correct the condition or he/she shall replace the part or entire unit to the complete satisfaction of the City. These repairs, replacements or adjustments shall be made only at such time as shall be designated by the City as least detrimental to the operation of the City business. Vendor will replace, at its own expense, any project component that does not meet departmental expectations within three (3) to five (5) business days of installation without limitation of any rights which the City may have by reason of any breach of warranty. Regardless of any statement to the contrary, the Vendor agrees that the implied warranty of merchantability and fitness for a specific purpose is not disclaimed. O. Discrepancies: In the event that there are any discrepancies or differences between any conditions of the Vendor's quote and the General Terms and Conditions prepared by the City of Iowa City, the City's General Terms and Conditions shall prevail. All costs associated with this project must be included in the Vendor's submitted quote. The total project cost for complete repair must include all costs for required equipment, supplies, shipping, labor, and travel needed for the full functionality and use of the equipment. Any costs not specifically set forth in this Quote will be the responsibility of the Vendor and will be deemed included in the fees and charges bid herein. P. Choice of Law and Forum: The laws of the State of Iowa shall govern and determine all matters arising out of or in connection with this contract, without regard to the conflict of law provisions of Iowa law. Any and all litigation commenced in connection with this contract shall be brought and maintained solely in Johnson County District Court for the State of Iowa, Iowa City, Iowa, or in the United States District Court for the Southern District of Iowa, Davenport Division, Davenport, Iowa, wherever jurisdiction is appropriate. This provision shall not be construed as waiving any immunity to suit or liability in State or Federal court, which may be available to the City. Q. Trade Secrets or Propriety Information: Responses to this Request for Bid become the exclusive property of the City of Iowa City. All documents submitted in response to this Request for Bid may be regarded as public records and may be subject to disclosure. During the course of the submittal evaluation process or the course of the project, City of Iowa City will accept materials clearly and prominently labeled "Trade Secret', "Confidential", or "Proprietary" by the respondent or other submitting party. The City of Iowa City will not advise as to the nature of the content of the documents entitled to protection to disclosure, or as to the definition of trade secret, confidential, or proprietary information. The respondent or other submitting party will be solely responsible for all such determinations made by it, and for clearly and prominently marking each and every page or sheet of materials with "Trade Secret", "Confidential", or "Proprietary" as it determines to be appropriate. Respondents which indiscriminately so identify all or most of their submittal as protected from disclosure without justification may be deemed nonresponsive. The City will endeavor to advise the Vendor of any request for material under the Iowa Open Records Act (Iowa Code Chapter 22) that the Vendor has marked "Trade Secret', "Confidential" or "Proprietary" by giving the Vendor 5 calendar days notice of such request prior to release of the material so marked to enable the Vendor to seek a court order to protect such materials from disclosure. The City's sole responsibility is to notify the proposer of the request for disclosure, and the City of Iowa City shall not be liable for any damages resulting out of such disclosure, whether such disclosure is deemed required by law, by an order of court or administrative agency, or occurs through inadvertence, mistake, or negligence on the part of the City of Iowa City or its officers, employees, consultants, or subconsultants. R. City Officers and Employees not to benefit. Upon signing this agreement, Vendor acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this contract, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5 S. Payment Provisions: 1. Payment Terms. Payment may be made only after inspection and acceptance by the using department and, when required, approval by the City Council. No partial payments shall be made unless otherwise authorized by the City, or unless commodities were constructed, erected, installed or tested on site, in which case payment shall be made on the basis of a percentage of the value of all work performed less any previous payments. Payment of balances shall be made only after approval and final acceptance by the City. 2. Withholding Payment. Consideration for withholding payment shall include faulty materials, equipment, or workmanship, back orders, and liens that have been filed, or evidence indicating a possible filing of claims. In all cases, regulations and limitations imposed by the Federal Government and State of Iowa shall prevail. 3. Invoicing. Following acceptance, payment shall be made within thirty (30) calendar days from receipt of proper invoice. Invoice shall include project number, purchase order number, department name, dollar amount, and any other pertinent information. 4. Taxes. The City of Iowa City is exempt from all Federal, State of Iowa and other states' taxes on the purchase of commodities and services used by the City of Iowa City within the State of Iowa. The Purchasing Division shall provide tax exemption certification to out of state suppliers as required. Out of state taxes imposed on purchases of commodities and/or services which are used within another state are applicable and subject to payment. Vendors shall bill the City Accounting Division, including tax, for contracts pertaining to the alteration, construction or repair of real property. The Vendor shall provide the necessary Iowa Department of Revenue Contractor's Statement (one contractor's statement for each subcontractor). The Accounting Division shall then contact the State of Iowa for tax reimbursement. Vendors and subcontractors shall pay all legally required sales, consumer and use taxes on all commodities and/or services purchased or rented to complete their contract. If a Vendor, subcontractor, or builder is to use building materials, supplies, and equipment in the performance of a construction contract with a designated exempt entity, the person shall purchase such items of tangible personal property without liability for the tax if such property will be used in the performance of the construction contract and a purchasing agent authorization letter and an exemption certificate, issued by the designated exempt entity, are presented to the retailer. Appendix D Contract Compliance Document City of Iowa City Contract Compliance Document (To be completed by awarded vendor only) General Policy Statement It is the policy of the City of Iowa City to require equal employment opportunity in all City Contract work. This policy prohibits discrimination by the City's contractors, consultants and vendors and requires them to ensure that applicants seeking employment with them and their employees are treated equally without regard to race, color, creed, religion, national origin, sex, gender identity, sexual orientation, disability, marital status, and age. It is the City's intention to assist employers, who are City contractors, vendors or consultants, in designing and implementing equal opportunity so that all citizens will be afforded equal accessibility and opportunity to gain and maintain employment. Provisions: 1. All contractors, vendors, and consultants requesting to do business with the City must submit an Equal Opportunity Policy Statement before the execution of the contract. 2. All City contractors, vendors, and consultants with contracts of $25,000 or more (or less) if required by another governmental agency) must abide by the requirements of the City's Contract Compliance Program. Emergency contracts may be exempt from this provision at the discretion of the City. Regardless of the value of the contract, all contractors, vendors, and consultants are subject to the City's Human Rights Ordinance, which is codified at Article 2 of the City Code. 3. Contracting departments are responsible for assuring that City contractors, vendors, and consultants are made aware of the City's Contract Compliance Program reporting responsibilities and receive the appropriate reporting forms. A notification of requirements will be included in any request for proposal and notice of bids. 4. Contracting departments are responsible for answering questions about contractor, consultant, and vendor compliance during the course of the contract with the City. 5. All contractors, consultants and vendors must refrain from the use of any signs or designations which are sexist in nature, such as those which state "Men Working" or "Flagman Ahead", and instead use gender neutral signs. 6. All contractors, consultants, and vendors must assure that their subcontractors abide by the City's Human Rights Ordinance. The City's protected classes are listed at Iowa City City Code section 2-3-1. Su22ested steps to assure Equal Employment Opportunities 1. Company Policy Determine your company's policy regarding equal employment opportunities. Document the policy and post it in a conspicuous place so that it is known to all your employees. Furthermore, disseminate the policy to all potential sources of employees and to their subcontractors asking their cooperation. The policy statement should recognize and accept their responsibility to provide equal employment opportunity in all your employment practices. In regard to dissemination of this policy, this can be done, for example, through the use of letters to all recruitment sources and subcontractors, personal contacts, employee meetings, web page postings, employee handbooks, and advertising. 2. Equal Employment Opportunity Officer Designate an equal employment opportunity officer or, at a minimum, assign someone the responsibility of administering and promoting your company's Equal Employment Opportunity program. This person should have a position in your organization which emphasizes the importance of the program. 3. Instruct Staff Your staff should be aware of and be required to abide by your Equal Employment Opportunity program. All employees authorized to hire, supervise, promote, or discharge employees or are involved in such actions should be trained and required to comply with your policy and the current equal employment opportunity laws. 4. Recruitment (a) Let potential employees know you are an equal opportunity employer. This can be done by identifying yourself on all recruitment advertising as "as equal opportunity employer". (b) Use recruitment sources that are likely to yield diverse applicant pools. Word-of-mouth recruitment will only perpetuate the current composition of your workforce. Send recruitment sources a letter annually which affirms your commitment to equal employment opportunity and requests their assistance in helping you reach diverse applicant pools. (c) Analyze and review your company's recruitment procedures to identify and eliminate discriminatory barriers. (d) Select and train persons involved in the employment process to use objective standards and to support equal employment opportunity goals. (e) Review periodically job descriptions to make sure they accurately reflect major job functions. Review education and experience requirements to make sure they accurately reflect the requirements for successful job performance. (f) Review the job application to insure that only job related questions are asked. Ask yourself "Is this information necessary to judge an applicant's ability to perform the job applied for?" Only use job -related tests which do not adversely affect any particular group of people. (g) Monitor interviews carefully. Prepare interview questions in advance to assure they are only job related. Train your interviewers on discrimination laws. Biased and subjective judgments in personal interviews can be a major source of discrimination (h) Improve hiring and selection procedures and use non -biased promotion, transfer and training policies to increase and/or improve the diversity of your workforce representation. Companies must make sure procedures for selecting candidates for promotion, transfer and training are based upon a fair assessment of an employee's ability and work record. Furthermore, al companies should post and otherwise publicize all job promotional opportunities and encourage all qualified employees to bid on them. Below for your information is a copy of Section 2-3-1 of the Iowa City Code of Ordinances which prohibits certain discriminatory practices in employment as well as a sample policy. Please note that the protected characteristics include some not mandated for protection by Federal or State law. As a contractor, consultant or vendor doing business with the City of Iowa City you are required to abide by the provisions of the local ordinance in conjunction with your performance under a contract with the City. 2-3-1: Employment; Exceptions: A. It shall be unlawful for any employer to refuse to hire, accept, register, classify, promote or refer for employment, or to otherwise discriminate in employment against any other person or to discharge any employee because of age, color, creed, disability, gender identity, marital status, national origin, race, religion, sex or sexual orientation. (Ord. 03-4105, 12-16-2003) B. It shall be unlawful for any labor organization to refuse to admit to membership, apprenticeship or training an applicant, to expel any member, or to otherwise discriminate against any applicant for membership, apprenticeship or training or any member in the privileges, rights or benefits of such membership, apprenticeship or training because of age, color, creed, disability, gender identity, marital status, national origin, race, religion, sex or sexual orientation of such applicant or member. C. It shall be unlawful for any employer, employment agency, labor organization or the employees or members thereof to directly or indirectly advertise or in any other manner indicate or publicize that individuals are unwelcome, objectionable or not solicited for employment or membership because of age, creed, disability, gender identity, marital status, national origin, race, religion, sex or sexual orientation. (Ord. 95-3697, 11-7-1995) D. Employment policies relating to pregnancy and childbirth shall be governed by the following: A written or unwritten employment policy or practice which excludes from employment applicants or employees because of the employee's pregnancy is a prima facie violation of this title. • Disabilities caused or contributed to by the employee's pregnancy, miscarriage, childbirth and recovery therefrom are, for all job -related purposes, temporary disabilities and shall be treated as such under any health or temporary disability insurance or sick leave plan available in connection with employment or any written or unwritten employment policies and practices involving terms and conditions of employment as applied to other temporary disabilities. E. It shall be unlawful for any person to solicit or require as a condition of employment of any employee or prospective employee a test for the presence of the antibody to the human immunodeficiency virus. An agreement between employer, employment agency, labor organization or their employees, agents or members and an employee or prospective employee concerning employment, par or benefits to an employee or prospective employee in return for taking a test for the presence of the antibody to the human immunodeficiency virus is prohibited. The prohibitions of this subsection do not apply if the state epidemiologist determines and the director of public health declares through the utilization of guidelines established by the center for disease control of the United States department of health and human services, that a person with a condition related to acquired immune deficiency syndrome poses a significant risk of transmission of the human immunodeficiency virus to other person in a specific occupation. F. The following are exempted from the provision of this section: • Any bona fide religious institution or its educational facility, association, corporation or society with respect to any qualifications for employment based on religion when such qualifications are related to a bona fide religious purpose. A religious qualification for instructional personnel or an administrative officer, serving in a supervisory capacity of a bona fide religious educational facility or religious institution shall be presumed to be a bona fide occupational qualification. (Ord. 94-3647, 11-8-1994) • An employer or employment agency which chooses to offer employment or advertise for employment to only the disabled or elderly. Any such employment or offer of employment shall not discriminate among the disabled or elderly on the basis of age, color, creed, disability, gender identity, marital status, national origin, race, religion, sex or sexual orientation. (Ord. 95-3697, 11-7-1995) • The employment of individuals for work within the home of the employer if the employer or members of the family reside therein during such employment. • The employment of individuals to render personal service to the person of the employer or members of the employer's family. (Ord. 94-3647, 11-8-1994) • The employment on the basis of sex in those certain instances where sex is a bona fide occupational qualification reasonably necessary to the normal operation of a particular business or enterprise. The bona fide occupational qualification shall be interpreted narrowly. (Ord. 03-4105, 12-16-2003) • A state of federal program designed to benefit a specific age classification which serves a bona fide public purpose. (Ord. 94-3647, 11-8-1994) • The employment on the basis of disability in those certain instances where presence of disability is a bona fide occupational qualification reasonably necessary to the normal operation of a particular business or enterprise. The bona fide occupational qualification shall be interpreted narrowly. (Ord. 03-4105, 12-16-2003) • Any employer who regularly employees less than four (4) individuals. For purposes of this section, individuals who are members of the employer's family shall not be counted as employees. (Ord. 08-4312, 8-11-2008) Sample: Equal Employment Opportunity Policy To all employees of This Company and its employees shall not discriminate against any employee or applicant for employment based on his or her age, national origin, color, creed, disability, gender identity, marital status, race, religion, sex or sexual orientation. The antidiscrimination policy extends to decision involving hiring, promotion, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship. Further, this Company and its employees will provide a working environment free from such discrimination. All employees are encouraged to refer minority and women applicants and applicants with disabilities for employment. The Equal Employment Opportunity Officer for Name: Address: Telephone Number: is: Note: This is a sample only. You may wish to confer with your EEO officer or legal counsel to formulate a policy which specifically meets the needs of your company. Assurance of Compliance The following sets forth the minimum requirements of a satisfactory Equal Employment Opportunity Program which will be reviewed for acceptability. With respect to the performance of this contract, the contractor, consultant or vendor agrees as follows: (For the purposes of these minimum requirements, "contractor" shall include consultants and vendors) 1. The contractor will not discriminate against any employee or applicant for employment and will take affirmative efforts to ensure applicants and employees are treated during employment without regard to their race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, marital status, and age. Such efforts shall include, but not be limited to the following: employment, promotion, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor; state that it is an equal opportunity employer. Note: Contracts that are federally funded are subject to 29 C.F.R § 1608 and relevant orders of the U.S. Secretary of Labor. The Secretary of Labor, and not the City, enforces said regulations and orders. 3. Provide a copy of your written Equal Employment Opportunity Policy Statement. Where is this statement posted? 4. Print the name, telephone number, email and address of your business' Equal Employment Opportunity Officer? Name: Phone Number: Email: Address: 5. The undersigned agrees to display, in conspicuous places at the work site, all posters required by federal and state law for the duration of the contract. NOTE: The City can provide assistance in obtaining the necessary posters. 6. How does your business currently inform applicants, employees, and recruitment sources (including unions) that you are an Equal Employment Opportunity employer? The above responses to questions 1 through 6 are true and correctly reflect our Equal Employment Opportunity policies. Business Name Signature Print Name Phone Number Title Date Appendix C Wage Theft Affidavit Wale Theft Policy It is the policy of the City of Iowa City, as expressed by City Council Resolution No. 15-364 adopted on November 10, 2015, not to enter into certain contracts with, or provide discretionary economic development assistance to, any person or entity (including an owner of more than 25% of the entity) who has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, for a period of five (5) years from the date of the last conviction, entry of plea, administrative finding or admission of guilt. (hereinafter "Wage Theft Policy") 1. Application. The Wage Theft Policy applies to the following: a. Contracts in excess of $25,000 for goods, services or public improvements. b. Contracts for discretionary economic development assistance. "Discretionary" economic development assistance shall mean any economic development assistance provided by the City of Iowa City that is not required by law. 2. Exceptions. The Wage Theft Policy does not apply to emergency purchases of goods and services, emergency construction or public improvement work, sole source contracts excepted by the City's purchasing manual, cooperative/piggyback purchasing or contracts with other governmental entities. 3. Affidavit. The contracting entity must complete the attached affidavit showing compliance with the Wage Theft Policy and submit it along with the request for bid or request for proposal required documents. Contract provision: Any contract to which this policy is applicable will include the following contract provision: If the City becomes aware that a person or entity (including an owner of more than 25 % of the entity) has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, within the five (5) year period prior to the award or at any time after the award, such violation shall constitute a default under the contract. 4. Waivers. If a person or entity is ineligible to contract with the City as a result of the Wage Theft Policy it may submit a request in writing indicating that one or more of the following actions have been taken: a. There has been a bona fide change in ownership or control of the ineligible person or entity; b. Disciplinary action has been taken against the individual(s) responsible for the acts giving rise to the violation(s); c. Remedial action has been taken to prevent a recurrence of the acts giving rise to the disqualification or default; or d. Other factors that the person or entity believes are relevant. The City Manager or Designee shall review the documentation submitted, make any inquiries deemed necessary, request additional documentation if warranted and determine whether a reduction in the ineligibility period or waiver is warranted. Should the City Manager or Designee determine that a reduction or waiver of the ineligibility period is warranted the City Manager or Designee shall make such recommendation to the City Council. The City Council will make a final decision as to whether to grant a reduction or waiver. Wage Theft Affidavit I certify under penalty of perjury and pursuant to the laws of the State of Iowa that the following is true and correct: 1. I am the (position) of ("contracting entity") and have the authority to execute this affidavit on behalf of said contracting entity and any person or entity with an ownership interest in said contracting entity of more than 25%. 2. Neither (contracting entity) nor any person or entity with an ownership interest of more than 25% of said contracting entity has been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection Law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statue of local ordinance, which governs the payment of wages in the last 5 years. Signature Section IV CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this day of , , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and of hereinafter referred to as the Consultant. BRIEF PROJECT DESCRIPTION BEGINNING WITH "WHEREAS" NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. SCOPE OF SERVICES Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. DESCRIBE SCOPE OF SERVICES II. TIME OF COMPLETION The Consultant shall complete the following phases of the Project in accordance with the schedule shown. PRESENT SCHEDULE OF SERVICES III. COMPENSATION FOR SERVICES DESCRIBE COMPENSATION IV General Terms - 2 - Section IV A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional affixed thereto as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. - 3 - Section IV K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, expenses, including attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub -consultants, and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability - 4 - Section IV for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. Q. Standard of Care. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. -5- Section IV For the City By: Title: Date: For the Consultant By: Title: Senior Vice President Date: Approved by: City Attorney's Office Date 2019 Exhibit B M 1 �� AEM Marm 14 ��III13 106 STY OF 10WA CITY Q N[SCO MY OF LIT I f URE RFP25-122 HNTB Corporation Supplier Response Event Information Number: RFP25-122 Title: Parking Study & City -Initiated Revisions to Zoning Code Parking Standards Type: Request for Proposal FY25 Issue Date: 4/3/2025 Deadline: 5/5/2025 02:30 PM (CT) Notes: The City of Iowa City is requesting proposals from qualified vendors to provide: Parking Study & City -Initiated Revisions to Zoning Code Parking Standards Proposals must be submitted online via Ion Wave. Faxed, emailed and hard copies of proposals will not be accepted. All questions and clarifications regarding this Request for Proposal will be accepted until April 22, 2025 at noon (CT) by submitting your questions through Ion Wave. All questions must be in writing in order to receive a response. Page 1 of 11 pages Vendor: HNTB Corporation RFP25-122 Contact Information Contact: Theresa Vanatter Address: 410 E Washington St IOWA CITY, IA 52240-4525 Page 2 of 11 pages Vendor: HNTB Corporation RFP25-122 HNTB Corporation Information Contact: Mark Pierson Address: 601 E. Locust Street Suite 200 Des Moines, IA 50309 Phone: (515) 259-8404 Email: mpierson@hntb.com Web Address: www.hntb.com By submitting your response, you certify that you are authorized to represent and bind your company. Gretchen Ivy givy@hntb.com Signature Email Submitted at 51212025 10:36:12 AM (CT) Requested Attachments Proposal General Terms and Conditions Exceptions Upload only if you have exceptions Completed Wage Theft Policy Bid Attributes 1 I No Contact Policy A. Code of Silence: HNTB—Iowa City_RFP25-122.pdf HNTB _lowaCityReviewOfContract TermsAndConditions. pdf HNTB_Wage Theft Affidavit.pdf 1. No City Representative other than the contact listed under Bid Contact Information should be contacted regarding this Request for Proposal beginning with the issue date of the Request for Proposal and ending with the issuance of the Purchase Order. 2. Any contact initiated by the vendor or by a City representative, other than the Purchasing Division representative listed herein, concerning this Request for Proposal is strictly prohibited. Any such unauthorized contact may cause the disqualification of the vendor from the procurement transaction. Z I have read, understand, and agree to these terms Page 3 of 11 pages Vendor: HNTB Corporation RFP25-122 2 Definitions A. Definitions for this Request for Proposal. 1. The City/City: Indicates the City of Iowa City. 2. May: Indicates something that is not mandatory but permissible, desirable, or preferred. 3. Point of contact or principal contact: Is the vendor's representative available for all questions pertaining to the vendor's response to this Request for Proposal. 4. RFP: Stands for Request for Proposal. 5. Shall or must: Indicates a mandatory requirement. Failure to meet a mandatory requirement may result in a rejection of your proposal or cancellation of any subsequent contract. If a vendor is unable to adhere to a mandatory requirement the vendor must list that requirement as an exception. Vendors with no or fewer exceptions will be scored higher than those with multiple exceptions. 6. Should: Indicates something that is recommended but not mandatory. 7. Vendor: Is the proposer submitting a response to this Request for Proposal. 8. Bidder: is the proposer, consultant, contractor, or vendor and may be used interchangeably throughout this Request for Proposal ❑ I have read and understand 3 Contract Term A. This contract start date will occur upon completion of the award and will conclude on a negotiated date. Pricing shall be firm from the date stated on the contract purchase order. No price escalation will be allowed during the original term of the contract. I I have read and understand these terms. Page 4 of 11 pages Vendor: HNTB Corporation RFP25-122 4 1 Required Attachments and Exceptions A. From the Attachments tab download and review the following required documents. 1. Appendix A - General Requirements and Instructions to Vendors. 2. Appendix B - General Terms and conditions. 3. Appendix C - Wage Theft Affidavit (Please sign and upload your completed Wage Theft Affidavit to the Response Attachments tab). 4. Appendix D - Contract Compliance Form (To be completed by awarded vendor only). 5. Appendix E - Sample Agreement. B. Vendors are required to inform themselves of all requirements of this Request for Proposal. Failure to do so is at the vendor's own risk. If a vendor does not clearly demonstrate and provide documentation substantiating that they are compliant with the qualifications and specifications of this Request for Proposal, they may be disqualified. C. Links and External Terms and Conditions Prohibited: 1. Vendors are strictly prohibited from submitting any terms and conditions that can be altered unilaterally, including those hosted on websites, servers, or any digital platforms that are linked to the proposal. 2. All materials and information related to a proposal must be submitted in full, in good faith, and included within the proposal itself. 3. No information may be provided via external links, URLs, or references to third -party content. 4. The City of Iowa City will not consider or be bound by any terms or conditions that are not explicitly presented in writing as part of the proposal. 5. Proposals containing links to external sites, including but not limited to those that may lead to nefarious websites, or sites that could contain viruses, malware, or other harmful content, will be automatically deemed non -compliant and treated as a deviation from the requirements. 6. Exceptions may be made in instances where a software test site or similar product requires a link. if an exception to this term is necessary the Procurement Professional in charge of this solicitation will contact the vendor to acquire the link. The link should not be part of the proposal. 7. The City reserves the right to disqualify any proposal that poses potential cybersecurity risks to the City of Iowa City. D. Exceptions and Contract Negotiations. Vendor's are required to review all documents, attachments, appendices, and addenda to this Request for Proposal before selecting a response below. 1. Exceptions may not be added after the Request for Proposal due date. 2. If your company has no exceptions/deviations select "No exceptions" from the menu below. If you select "No exceptions" you may not submit your company's terms and conditions, agreements, or any other list of exceptions after the due date. If you select "No exceptions" the vendor agrees that in the event of any discrepancies or disagreement between this Request for Proposal and the vendor's proposal the City's Request for Proposal shall prevail. 3. If you have exceptions to either the specifications or terms and conditions of this Request for Proposal, choose "I have exceptions" from the menu below. If the vendor has exceptions the vendor must attach a separate list of the vendor's exceptions to the response attachments tab. Exceptions may be negotiated by the City of Iowa City and the vendor. 4. Vendors with exceptions may be scored lower than vendors that have fewer or no exceptions. I have exceptions to these terms and conditions Page 5 of 11 pages Vendor: HNTB Corporation RFP25-122 5 1 Proposal Requirements A. Documents required to be submitted with your proposal. Vendor's submitted proposal must be organized in the sequence below. B. Pricing must also be completed in the line items section of this proposal. C. Section 1 — Executive Summary: Summarize the key points of your proposal include the following: 1. The name and contact information for the person(s) who will serve as the Principal Contact. 2. A summary of the firm's understanding of the plan or plans. Include a brief restatement of the project scope. 3. A signature of the person in your firm who is authorized to negotiate terms, render binding decisions, and commit the firm's resources. D. Section 2 — Firm's Qualifications: Tell us about your team. Provide or include: 1. A description of your company's qualifications, credentials, experience, and resources as they related to the requirements of this Request for Proposal. Give a brief overview of your company's experience dealing with projects of similar scope with specific attention given to projects similar to this project for Iowa City. 2. It is imperative that staff assigned to this project remain consistent throughout the engagement. Provide resumes of all staff assigned to the project. Include training and experience as they relate to the requirements of this Request for Proposal. Note: Staff that will be assigned to this project must be present at any subsequent interviews or presentations. E. Section 3 — Project Work Plan/Scope of Services: 1. A detailed scope of work that includes a description of each task, as well as the deliverables for each task. Provide a detailed schedule. Include a scheduled time frame for completion of tasks that would begin on a mutually agreed upon date. This should include a schedule describing the general work tasks and personnel assigned to the project. It must include estimated task/phase completion dates and key meeting/presentation dates. F. Section 4 — Pricing and Project Schedule: 1. Providing an itemized pricing schedule including milestones. The City of Iowa City is not responsible for the consultant's failure to provide information and pricing on required items. In this instance the prices submitted will prevail as the proposal. 2. A not to exceed grand total including reimbursable expenses must also be completed in the line items section of this proposal. G. Section 5 — Reference Projects. Show us your work. Provide: 1. A list of three (3) previous clients of similar size, service area and nature, with whom the vender has provided similar services. Each listed reference should include the type and size of the client organization, and a brief description and scope of services that were provided. 01 have read and understand Page 6 of 11 pages Vendor: HNTB Corporation RFP25-122 6 Scoring and Evaluation A. Each proposal stands alone and will be evaluated on its own merits by an evaluation committee in terms of meeting the City's requirements and overall responsiveness to this Request for Proposal. B. Vendors will be treated equally without regard to race, color, creed, religion, national origin, sex, gender identity, sexual orientation, disability, marital status, and age. C. Failure of the vendor to provide any information requested in the RFP may result in disqualification of the proposal and shall be the responsibility of the vendor. D. The proposal that accrues the highest point total based on a 150-point scale shall be recommended for award subject to the best interests of the City of Iowa City. Each category shall receive a point value within the specified range based on how well the proposal meets or exceeds the City's requirements. E. Point category and assigned points. Phase One - 100 points. Category Points Experience: 25 • Firm's Resume • Qualifications/Personnel Scope of Work/Proposed Work Plan: 55 • Methodology & Approach • Development of Parking Study • Parking Standard Amendment Recommendations • Project Timeline • Deliverables Pricing: 20 • Fee Schedule Vendor's must receive 80 points or more to advance to Phase 2. F. Point ca Category Interview: • Presentation Quality References: nts. Phase Two - 50 points. Points • Reference Projects • Proven Success of Contracts with other Clients 30 20 G . Submittal of a proposal infers acceptance of these scoring techniques. 0 I have read and understand these terms. Page 7 of 11 pages Vendor: HNTB Corporation RFP25-122 7 Project Summary The City of Iowa City is requesting proposals from qualified consultant firms or individual consultants to conduct a parking study and assist with City -initiated revisions to zoning code parking standards. The desired outcomes of this process include: 1. Overcoming regulatory barriers to housing by addressing concerns related to parking standards. 2. A parking study that provides a comprehensive understanding of parking demand downtown, in neighborhoods near downtown, and for typical land use categories. 3. An amended zoning code that right -sizes the City's parking standards for all zoning districts based on the findings and recommendations of the parking study. 4. The development of other parking management recommendations that support the zoning code amendments ❑ I have read and understand 8 Background The City of Iowa City was awarded $3.752 million in Pathways to Removing Obstacles to Housing (PRO Housing) grant funds to address a critical issue within the community — the acute scarcity of affordable housing. These funds allow the City to undertake activities that will remove barriers to housing affordability, increase housing production, and lower housing costs for families over the long term. One of the activities funded through this grant is a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. The City's minimum on -site parking standards are often identified as a factor that inhibits the construction of new housing. The purpose of this activity is to conduct a comprehensive parking study to evaluate the extent to which parking standards should be modified. This would be followed by zoning code text amendments to right -size the City's parking standards such that they no longer act as a barrier to new housing or housing affordability. One of the most straightforward barriers to the production of housing and housing affordability to address is reviewing and modifying the minimum parking standards required by the City's zoning code. Revising the City's parking standards will help directly lower construction costs for new housing and promote more sustainable urban development, resulting in development patterns that are less car dependent. Changes to parking standards can be adopted under the existing Comprehensive Plan but will first require a comprehensive parking study to evaluate the extent to which parking standards need to be modified. As such, this activity would begin with a comprehensive evaluation of parking supply and demand downtown, in neighborhoods near downtown, and for typical use categories. Following the study will be proposed amendments to the zoning code to right -size the City's parking standards. This process will require time to develop appropriate standards and bring them through the public adoption process. Complicating the adoption of new standards are the possible ripple effects. For example, parking standards have been used to indirectly limit density near downtown. The City must ensure that redevelopment does not suddenly become attractive to developers in inappropriate areas after standards are modified. As such, the process must be carefully thought out and developed to ensure successful implementation. I I have read and understand Page 8 of 11 pages Vendor: HNTB Corporation RFP25-122 9 Scope and Specifications A. Scope of Work: The consultant will collaborate with Iowa City's Urban Planning staff in the identification, development, scheduling and implementation of activities surrounding the parking study and zoning code amendments. Scope of work includes, but is not limited to the following: 1. Parking Study: The Consultant will develop a methodology and prepare a parking study that analyzes parking demand downtown and in neighborhoods near downtown. The parking study will also evaluate the parking demand of the land use categories identified in the zoning code. The Consultants will also analyze and consider unintended consequences and potential impacts of any recommendations on future development and redevelopment. The parking study will include a summary of findings and recommendations. Part of this study will include reaching out to various stakeholders and sharing findings and recommendations. Stakeholders could include business owners and members of the development community. 2. Development of Code Amendments: The Consultant will help the City develop proposed amendments to its parking standards. Recommended zoning code amendments will be supported and informed by the parking study. The Consultants will also develop supportive parking management recommendations in conjunction with the proposed zoning code amendments. 3. Public Hearings & Adoption Process: The Consultant will prepare outreach materials for the public process outlining the findings and recommendations from the parking study. The Consultants will also assist staff in presenting these findings during the public hearing and adoption process of the zoning code amendments. The Consultants will attend Planning and Zoning Commission and City Council public meetings. ❑ I have read and understand. 1 Specifications - City Responsiblilities U A. City staff will assist the selected Consultant by providing the following support: 1. Assigning a contact person for the project. 2. Providing all relevant documentation to the Consultant, including prior plans and reports. 3. Providing contact information for stakeholders. 4. Providing any relevant local data to the Consultant. 5. Providing GIS layers to the Consultant. ❑ I have read and understand these terms. Page 9 of 11 pages Vendor: HNTB Corporation RFP25-122 1 Specifications - Deliverables 1 A. Deliverables: Based on the scope of work outlined above, the Consultant will be responsible for a number of deliverables. 1. The Consultant will develop a methodology to analyze parking demand downtown, in nearby neighborhoods, and for all zoning code land use categories. 2. The Consultant will prepare a draft parking study for review by the City prior to finalizing the study. 3. The Consultant will prepare a final parking study, which shall include findings and recommendations. The recommendations shall be related to amendments to zoning code parking standards and parking management strategies. 4. The Consultant will develop outreach materials regarding the findings and recommendations for meetings with stakeholders and for the public hearing process. B. The City expects all drafts in a format that is easily editable by staff. The project schedule should allow time for an internal staff review of the draft analyses, study, and recommendations. The Consultant shall provide the City with all digital files and data used to create the study, including but not limited to Geographic Information Systems files and data, Microsoft Office documents and data, photographs, and other graphics. Drafts shall be provided in digital format. All reports and information related to the parking study will be the property of the City. Z I have read and understand these terms. 1 Specifications - American Disabilities Act Requirements 2 A. Digital content available for public use or interaction must be accessible to a wide range of people with disabilities. Digital content must have the ability to be read by a screen reader. Digital content and methods of communication with the public (websites, survey tools, documents, etc.) must conform with Web Accessibility requirements. ADA compliance is a Federal requirement for government entities. Vendors contracted for communications work must be able to comply with WCAG 2 compliance when providing digital services. B. American Disabilities Act Resources: 1. United States Department of Justice Civil Rights Division — Guidance on Web Accessibility and the ADA: https://www.ada.gov/resources/web-guidance/ 2. Web Content Accessibility Guidelines (WCAG2): https://www.w3.org/WAI/standards-guidelines/wcag/ ❑ I am able to comply with this requirement ❑ I am not able to comply with this requirement 1 Prohibited Interest 3 A. Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5 B. Your firm shall identify any relationship that has existed, or presently exists with the City of Iowa City and its staff that may interfere with fair competition or may be a possible conflict of interest for either party. If no relationship has existed or does not presently exist, the company must make this statement in the space provided below (companies are subject to disqualification on the basis of any potential for conflict of interest as determined by the City of Iowa City). N/A Page 10 of 11 pages Vendor: HNTB Corporation RFP25-122 1 Liens, Unsatisfied Judgments, Disciplinary Actions 4 A. List any and all of the following that are current, pending, or occurring in the last five (5) years in the space provided below. 1. Disciplinary actions 2. Administrative proceedings 3. Malpractice claims 4. Other like proceedings against your company or any of its personnel relating to your firm's services B. If your company has no liens, unsatisfied judgments, or disciplinary actions that have occurred you must state this also in the space provided below. N/A Bid Lines 1 Total not to exceed price including reimbursable expenses to provide a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. Quantity: 1 UOM: EA Price: $124,938.00 Total: $124,938.00 Response Total: $124,938.00 Page 11 of 11 pages Vendor: HNTB Corporation RFP25-122 CITY OF IOWA CITY Parking Study & City -Initiated Revisions to Zoning Code Parking Standards ,_,i:.*;r Y� •-' � � - � fir- .a•_ � , . � _ � F- � __ �� ---.•_ yl J 8i� fig•+'R � ��_ CN' n l *61 . inn ,, , May 5, 2025 Theresa Vanatter City of Iowa City 410 E. Washington Street Iowa City, IA 52270 RE: RFP25-122 Parking Study & City -Initiated Revisions to Zoning Code Parking Standards To Ms. Vanatter and members of the selection committee: HNTB is pleased to submit our proposal for Iowa City's Parking Study and City -Initiated Revisions to Zoning Code Parking Standards. We have assembled an experienced team commensurate with the significant parking policy, field work and engagement that is required and will provide Iowa City with quality and actionable deliverables that will further the city's growth. Parking policy presents an invisible yet fatal impact on housing affordability and sustainable development more broadly. Zoning code ordinances requiring the construction of parking supply beyond its demand has forced buildings apart, driving up housing costs and complexities while creating environments hostile to human connections. As the demand for diverse housing options grows, parking mandates limit the affordability and increase the time and intricacy associated with construction. Having worked with large and small cities, HNTB has worked with cities large and small on these issues and is positioned to create solutions that make housing more affordable and accelerate the development process through identifying and executing parking zoning code solutions. Our project manager has extensive experience formulating housing and development solutions through innovative parking zoning solutions. Jane Wilberding, AICP, was part of Institute of Transportation Engineers (ITE) Parking Standing Committee which developed ITE's Parking Generation Manual Fifth Volume, the industry's most widely referenced resource for parking generation. She developed methodologies for data collection to guide parking demand ratios across 121 land uses from over 500 survey sites. Additionally, as co-founder of the Parking Reform Network (PRN), Jane spearheaded the development of the world's most comprehensive parking }INTB mandates map. This unparalleled expertise will allow Jane to draw from best practices across the country to formulate parking ordinances that directly lower construction costs for new housing and promote more sustainable urban development, resulting in neighborhoods that are less car dependent. Our team has tackled the complex needs of Iowa City and university environments to achieve long-term success. Our team includes experts in land use planning, zoning policy, public engagement and data visualization who regularly create comprehensive solutions for complex issues. Our experience on the Iowa City Gateway has given HNTB insight into the procedures, preferences and needs of the City and state. At the same time, our team is working with a variety of universities and their surrounding communities; from Kansas State University and Manhattan, Kansas to Stanford University and Palo Alto, California; to create sustainable parking solutions that balance campus growth and community preservation. If you have any questions regarding this proposal, please feel free to reach out to Jane; Principal -in -Charge Mark Pierson, AICP; or our Central States Office Leader, Gretchen Ivy, PE, who is authorized to negotiate terms and render binding decisions on behalf of HNTB. Respectfully submitted, HNTB Corporation Ali Jane Wilberding, Project Manager 0wilberding@hntb.com Mark Pierson, AICP Principal -in -Charge III j--- Gretchen Ivy, HNTB Power of Attorney mpierson@hntb.com givV@hntb.com - mz _ n .P.f, _ t - ._mac ---1' - ��ii• 1 r "ice t' h. j - +-OK- Ft% - ■ � JJ FINTB Section 11 Executive Summary PRINCIPAL CONTACT Jane Wilberding, AICP, Project Manager I Phone: (312) 798-0301 1 Email: jwilberding@HNTB.com EXECUTIVE SUMMARY Project Understanding Parking policies are among the most significant and overlooked factors shaping our built environment and impacting housing affordability. The HNTB team fundamentally understands how outdated minimum parking requirements act as barriers to residential and commercial development affordability by increasing construction costs, consuming valuable land, and reinforcing car dependency. This is particularly critical for Iowa City, where the Pathways to Removing Obstacles to Housing (PRO Housing) grant creates a timely opportunity to address housing needs supported by the adoption of appropriate evidence -based parking policy changes. As a vibrant university town with diverse housing needs, a robust economic base and a high quality of life, meeting the growing demand for housing while ensuring affordable options is a significant challenge. The City has taken initial steps to address the role of parking in housing affordability with the 2021 adoption of a form -based code for new growth areas which waives parking standards in some cases and the 2023 introduction of parking regulatory bonuses for affordable housing projects. The City now seeks a comprehensive, citywide understanding of parking policy impacts, including the downtown area, adjacent neighborhoods and areas beyond the core. Zoning and policy structures must be customized to local conditions and community goals such as a dense walkable downtown that can provide shared parking; urban neighborhoods close to downtown and campus that can rely on transit and other mobility modes and newer suburban neighborhoods beyond the Downtown and Central districts that are more vehicle -oriented. By executing City -initiated parking standard text amendments and other companion policy reforms, the City will ensure that parking is right -sized to its context and no longer acts as a barrier to affordable housing or other development. The HNTB team will complete a robust parking study that results in defensible data -driven findings, crafts context -specific recommendations to achieve the City's objectives and supports effective engagement with an informed and engaged citizenry. Our local knowledge and industry -leading expertise are the perfect combination to support the City in this critical endeavor. % INTB � City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 O Section 11 Executive Summary PROJECT SCOPE The project scope marries accurate and reliable data collection to meaningful policy changes that right -size the parking footprint and create more opportunities for affordable housing, while managing potential unintended impacts of zoning changes. At the onset of the project, HNTB will closely collaborate with City staff to form a parking steering committee who will provide critical insights and feedback throughout the project. This includes meetings in Task 2 to understand concerns and barriers of current policies; in Task 3 to present findings and potential recommendations; and in Task 4 to gain consensus on zoning code changes. The foundation of the plan's ultimate recommendations will be the completion of in -person parking surveys of various land uses throughout Iowa City that will uncover parking demand patterns and trends related to transportation preferences across development characteristics. This will set a foundation for Task 3, in which our team will leverage parking survey data to formulate a parking study that will calibrate right -sized parking ratios based on Iowa City's parking demand data as well as other parking management and zoning strategies that anticipate and avoid unintended consequences related to zoning code policy changes. After identifying the preferred solutions from the parking study, Task 4, will draft specific zoning code text changes that can be applied to Iowa City's zoning code. Understanding that any plan is only as effective as its ability to be formally adopted, HNTB will draw from our public engagement and parking experts to present findings and recommendations that are clearly communicated to a wide variety of audiences at public hearings to ensure the recommendations become a reality. AUTHORIZED REPRESENTATIVE Gretchen Ivy, PE I HNTB Central States Office Leader Customized solutions for Iowa City's array of distinct land uses and neighborhoods. Jane helped develop the fifth edition of ITE's parking generation manual, where she updated and evaluated data for over 120 land uses from more than 500 survey respondents. Jane was also a co -creator of PRN's parking mandates map. She understands how the language in zoning codes impacts the lived experience and will use this knowledge to formulate customized solutions that remove housing affordability barriers and promote sustainable development for Iowa City's distinct neighborhoods. .,+r. E*3 Right -sized survey efforts to capture data from diverse areas. From leading a large-scale survey effort to record and visualize 122 miles of Chicago's curb space over seven days, to managing parking utilization surveys across 15 land uses in Fargo/West Fargo, North Dakota, Jane's familiarity working with clients to reveal parking demand realities through survey data will be used to establish meticulously accurate data that will shape solutions grounded in reality. 009 Informed agreement among engaged stakeholders &A -A and the public to adopt policy change. As part of the Illinois Medical District master plan, Jane led 30 stakeholders from five major healthcare providers, a university, research institutions, patients and more in discussions to distill complex parking issues and concepts into comprehensive parking solutions. INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 1� _ Prof, _.-�., - ---- x.�...-�rr it � ��:� f� a• ... •.• .,.� _ n .f _ t - ._mac ---1' - ��ii• 1 r "i-•r.rt' �h _ ��'•�' - �� __ �� _� ���.�IF L 4lh�.�_ ram__ _ �'�:':�'x�. _ r•'� � � - �.`.�Y des®ill"- � T'at.�"_ Ft% - ■ � JJ HNTB Section 2 1 Firm's Qualifications t SECTION 2: FIRM QUALIFICATIONS For 110 years, HNTB has developed a reputation for excellence and innovation in the infrastructure industry. With more than 7,000 employees in over 75 locations, HNTB strives to exceed client expectations in transportation and planning, transit and engineering. HNTB provides a range of relevant planning services including parking management, zoning, transit -oriented development, engagement, and transportation demand management. We see and help address far-reaching issues of zoning, affordable housing, resiliency and community outreach. Parking's Impact on the Built Environment The average parking space occupies more square footage than many micro -apartments, yet sits empty for hours each day, representing one of the greatest mis-allocations of land in cities across the country. Parking minimums have silently transformed our cities, forcing buildings apart, driving up housing costs and creating environments hostile to human connection. HNTB staff have worked with cities large and small in addressing these critical issues. Our project manager, Jane Wilberding, AICP, led the Fargo/West Fargo Parking and Access Management Study for the area's metropolitan planning organization (MPO), which included a large-scale parking supply/ demand survey effort and robust stakeholder engagement with regional developers and property owners. This information was used to better understand how parking and other zoning code language created barriers to sustainable development patterns in the downtown, suburban, rural and neighborhoods surrounded University of North Dakota. The data collected was used to develop parking minimum and maximum requirements calibrated to the demand behavior observed across each of the different land uses to ensure parking is right -sized for incoming development. In HNTB's role leading the Port of San Antonio Campus Master Plan, Jane, Peter Costa, AICP, PTP (Project Advisor) and Jake Francis, AICP (Zoning Code Team) are working with Port staff to strategically place and distribute parking across the Port's 1,900-acre campus to maximize the development footprint and minimize unnecessary car trips. Part of this study includes planning and designing potential mobility hubs to better connect remote parking lots to major employment buildings via transit, micromobility and other modes. In these and other projects, HNTB has used innovatively-applied parking policy to create more livable and affordable communities. e Proposed minimum and maximum parking requirements 5.0 4.5 4,0 3.5 3.❑ 2,5 2.0 1.5 1,0 0,5 Cade — fll luWaML- — --Pxapc,=-_c+ Max. 3.5 Spaces per dwelling unit Spaces per 1,000 sf SPices per 1,000 sf Multi -Family Land uses Commercial Land uses Mixed use Land use P posed - ix:2.5 posed v 1.o % INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 0 Section 2 1 Firm's Qualifications t The Needs of Iowa City HNTB has collaborated and guided the City, University, and various public agencies to solve complex transportation, land use, policy, engineering and architecture. Specifically, HNTB demonstrated exceptional coordination with local entities, including the Iowa Department of Transportation (Iowa DOT) and the City of Iowa City on the Iowa City Gateway project. This project involved significant input from the community. HNTB held public meetings and participated in public hearings that saw numerous participants across the life of the project allowing us to reflect their needs and priorities in the design and execution of the project, resulting in safer, more reliable infrastructure that enhances the quality of life for Iowa City residents and supports long-term resilience. HNTB also led Iowa's Statewide Park and Ride project where our team completed a comprehensive parking study to assess the current state of park and ride facilities across Iowa. This study involved analyzing existing parking supply and demand to identify potential locations for new park and ride lots, engaging with stakeholders and developing recommendations for improving the park and ride system resulting in a formal statewide system of park and ride facilities. These projects have provided us with a comprehensive understanding of the City's unique issues and the political landscape needed to make meaningful changes a reality. The Balance Between Data and Outreach Stakeholder perspectives related to parking demand are often driven by personal experience that may not represent broader patterns. Our extensive staff include data scientists and public engagement specialists dedicated to connecting complex datasets to individual stories that are both comprehensive and compelling. In Jane's role leading the mobility portion of the Kansas State University Master Plan, , she collected and analyzed a variety of complex data sets in differing formats and modes to synthesize parking, micromobility, and transit demand patterns into easily understandable infographics and maps that clearly communicated the transportation issues, opportunities and needs on campus. This information was presented to faculty, staff, and student steering committees, campus leadership, and at open houses to gain consensus and plan adoption. Throughout these projects, HNTB staff demonstrated the importance of collecting and recording accurate and reliable data and transforming it into comprehensive data points readily understood by a variety of audiences. Do you feel theca is adequate parking? How long does it take you to find a spot? % INTB � City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 O Section 2 1 Firm's Qualifications t College Towns and Their College Campuses HNTB has extensive experience working with large universities as well as cities with a large university presence. Jane led the parking and mobility portions of the North Carolina State University (NC State) Physical Master Plan, encompassing five campus precincts throughout Raleigh to unify and align land use, development, and transportation decisions. With rapid incoming development and campus expansion, understanding both the parking demand and supply needs were critical to creating viable land use decisions long-term. Jane was able to determine parking surplus/ deficits on multiple campuses, as well as formulate strategies to offset demand issues through innovative parking permit policies, new active transportation corridors, rapid transit service, and shared -use mobility services. Jane, Jake and Peter are currently delivering the Stanford University Parking Study, evaluating parking constraints as development and housing pricing continues to surge around campus. Our team is working with the university and neighboring communities to right -size the parking allocation on campus while developing viable parking management solutions for non-affiliated residents living nearby. In both of these instances, Jane is creating sustainable and affordable solutions through executing intentional parking policy and design decisions. We understand the importance and impact that parking policy has on long-term planning decisions as it relates to universities. % INTB � City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 U Section 2 1 Firm's Qualifications t Organization Chart Jane will have access to the staff listed below as well as the resources of HNTB's Central States offices, including locations in Des Moines, St. Louis and Kansas City. ■ Pete Costa, AICP, PTP ■ Steve Brown, AICP 1 � I �t 11 WOQ T4 CITY OF IOWA CITY Jane Wilberding, AICP — Mark Pierson, AICP Jim Dunn, PLA, ASLA ■ David Arrom Garza, AICP Diane Gormely Barnes, FAICP, ■ Kaci Crowley, AICP ■ Andrew Post ENV SP, LEED AP ■ Kelsey Heavin Jake Francis, AICP INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 O Years Experience 15 Education MS, Urban Planning & Policy, University of Illinois Chicago BA, Urban Studies and Business Administration, Trinity University Professional Registrations AICP Awards & Recognitions Inaugural Anna Bachman Emerging Leader Award, College of Urban Planning & Policy (CUPPA) 2024 Crains Notable Leader in Sustainability, 2023 Emerging Planner Award, American Planning Associations -IL, 2020 Experience with parking C 31 Ability to activate Experience overseeing ratio development and HNTB's deep bench of large survey data zoning code updates. I:I planning experts. ,0 efforts. RELEVANT EXPERIENCE City of Fargo/West Fargo Parking and Access Plan, Fargo, North Dakota Worked directly with the Fargo/Moorhead Metropolitan Council of Governments to complete in-depth parking utilization surveys for residential, mixed use office, and commercial, land uses in downtown, suburban and urban areas to determine parking demand and create updated zoning code minimums and maximum parking requirements calibrated to existing conditions to ensure long-term sustainable land use patterns. A large part of this study included engaging developers and key stakeholders to ensure recommendations would address community concerns and potential growth barriers. City of Evanston Parking Transit -Oriented Development (TOD) Ordinance Update, Evanston, Illinois Led research in collecting and analyzing parking demand patterns at residential developments surrounding transit stations in Evanston to introduce and establish TOD parking zoning code changes. Jane worked with the city to obtain data from the Secretary of State regarding vehicle ownership in recent development projects, which was then compared to residential parking demand and evaluated to create right -sized parking ratios that reflect the distinct needs of the community. The parking ordinance also included transportation demand management (TDM) measures such as transit subsidies, bicycle amenities and other policies to provide convenient vehicle alternatives. Jane worked with City staff and presented findings and recommendations to City Council through ordinance adoption. Village of Oak Park 801 South Oak Park Avenue Parking Reduction Study, Oak Park, Illinois Worked with local affordable housing developers and Village staff to determine the parking needs of the first affordable housing HNTB Y City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 O Continued development in downtown Oak Park. Jane conducted utilization surveys at adjacent residential developments as well as extensive research on parking demand ratios for TOD and affordable housing nationally, which was used to develop parking ratio recommendations that aligned with community needs. Results were presented in a series of Village Council meetings and public hearings by Jane and Village staff, which was approved by the Village Board, setting a new precedent for reduced parking ratios in Oak Park. Parking and Transportation Demand Management Study, West Palm Beach, Florida Managed the parking plan that defined a holistic vision for their parking system. Jane organized and led a citywide parking survey, collecting and recording the parking utilization of over 30,000 on - and off-street spaces throughout the City. This analysis was used to right - size the City's long-term parking footprint through implementing reduced parking minimum parking requirements calibrated to observed demand patterns. A large part of this study included extensive public engagement with a series of parking steering committees for business and residents, as well as individual meetings with City Council members to gain consensus. Kansas State University Master Plan, Manhattan, Kansas Project manager leading the mobility portion of the University's master plan to integrate mobility decisions into the campus's short and long-term development solutions. This includes in depth evaluation of parking supply, demand, and regulations to determine systemwide needs and how alternative mobility strategies can be used to optimize the parking footprint. Jane led discussions on parking and transit trade-offs with university leadership, faculty and students. St. Louis MetroLink Green Line Parking Study, St. Louis, Missiouri Worked alongside City of St. Louis planners and engineers in the design of the City's Green Line light rail transit (LRT) line along a critical commercial corridor. Jane led surveyors to capture supply, regulations and demand of 5,000 on -street spaces during peak periods to determine parking needs. Findings impacted design decisions related to LRT execution, as well as parking policy decisions to address potential unintended consequences of parking removal. Parking findings and recommendations were presented to steering committees throughout the process. HNTB Y City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 O Years Experience 33 Education MUP, Urban Planning, University of Illinois Urbana -Champaign BArch., Rice University BA, Architecture, Rice University Professional Registrations AICP, Fellow Envision Sustainability Professional (ENV SP) LEED Accredited Professional (LEED AP) RELEVANT EXPERIENCE St. Louis MetroLink Green Line Light Rail Transit (LRT), St. Louis, Missouri Senior technical advisor for the preparation of land use and economic development supplemental documentation for FTA submittal in support of a proposed 5.6-mile LRT with 10 stations. Diane is working in close coordination with City of Saint Louis planning staff to advance transit -supportive zoning and incentive policies in support of the project, including leading a consultant team developing corridor -specific anti -displacement strategies. Metropolitan Atlanta Rapid Transit Authority (MARTA) Rapid Campbellton BRT, Atlanta, Georgia Senior technical advisor for a TOD master plan, providing support to MARTA and City of Atlanta to evaluate TOD market potential and develop feasible implementation strategies along the proposed route. Diane is also leading preparation of the Land Use and Economic Development supplemental documentation for FTA submittal, working in close coordination with City of Atlanta planning and economic development staff to secure adoption of development policies that build on the recommendations in the TOD Master Plan. City of Chicago West Loop Parking Study, Chicago, Illinois Project manager for a parking study prepared for the City of Chicago, focusing on the West Loop neighborhood. This rapidly redeveloping area retains remnants of its industrial past and houses significant institutions, combined with significant new residential and ground floor retail activity. Most on -street parking remained unrestricted, with ever increasing demands from residents, employees, and customers. The study collected and analyzed data regarding current conditions, developed strategies for community consideration, and resulted in preferred parking management strategies for City implementation. Houston METRO MetroNEXT Program Management Consultant (PMC) University Corridor Bus Rapid Transit (BRT), Houston, Texas Senior technical advisor for the University Corridor BRT, a proposed 25.3-mile BRT with up to ®� ®� 41 stations. The HNTB project team was responsible for corridor planning and station area concepts. Diane supported �I �I a comprehensive TOD plan to advance land use, housing, and economic development policy solutions across several neighborhoods to the west, south and north of downtown Houston that will be linked via the high -capacity service. }INTB Y City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 10 Years Experience RELEVANT EXPERIENCE 8 Newport Beach Parking Code Review, City of Newport Beach, California Deputy project manager, assisting with Education updates to the City's commercial/restaurant parking requirements. Jake used data to make recommendations determine BS, Urban and Regional right -sized parking needs based on findings. Ultimately, Analyses aim to help restaurants wishing to retain their outdoor Planning, California dining spaces without necessitating the construction of additional parking to meet minimum requirements. Further Polytechnical Institute research included opportunities for commercial properties to reduce the required parking spaces via recommended Professional bicycle and shared mobility parking infrastructure. Recommendations led to the City Council adopting some of the most Registrations progressive parking policies for restaurant uses amongst peer cities in Orange County. AICP St. Louis Downtown Parking Study, St. Louis, Missouri Held stakeholder discussions to facilitate the development of long- and near -term parking solutions and to coordinate a comprehensive parking and land -use data -gathering effort. Worked with a team of sub -consultants to engage in data gathering and parking counts. Held stakeholder discussions, analyzed salient area parking studies, evaluated parking inventory, queried practices, documented existing conditions and developed a robust menu of recommendations within a series of sub -area reports and compiled into a graphically rich final report. Newport Beach Parking In -Lieu Fee Update Study, Newport Beach, California Deputy project manager, assisting with updates to the City's payment in place of the parking program, which was created in 1972 and placed under a moratorium in 1989. Analyses aim to provide recent context for how municipalities in similar contexts price the in -lieu fee and manage revenues to meet their local transportation demand management needs. Brodie Oaks Parking and Transportation Demand Management Plan, Austin, Texas Jake helped to develop a robust TDM Plan with proposed parking reduction at the site of Brodie Oaks Shopping Center, a three -million square foot mixed -use development in South Austin. Jacob and his team worked with the developer to interpret complex code requirements and satisfy zoning and development code provisions. % INTB � City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 11 Years Experience RELEVANT EXPERIENCE 11 City of Ames Downtown Parking Study, Ames, Iowa Planning consultant lead responsible for performing a Education parking supply/demand and management study for the downtown municipal parking system. Business and stakeholder MA, Urban Affairs, engagement included the formation of a downtown parking steering committee, a parking rate survey for peer cities, Loyola University and a series of policy and operations recommendations to improve the downtown parking experience. Benefits of the Chicago study included establishing operations and financial goals for the downtown parking municipal enterprise to meet BA, Philosophy, diverse user needs while achieving operational and fiscal sustainability. University of the Incarnate Word City of Omaha Parking and Mobility Strategic Plan, Omaha, Nebraska Planner responsible for performing parking supply/demand studies. David collected and analyzed transportation data to evaluate facility usage, capacity Professional Registrations and informed projections for future facility needs. He also led public and stakeholder engagement processes where he AICP facilitated public meetings and stakeholder focus groups to identify project needs, goals and constraints. David also performed market and pro forma analysis for conceptual and pre -development project phases; evaluated transportation P P Y� P P P P l P P demand management and access alternatives; holistically considered mobility policies and access alternatives performing benefit/cost analysis and developed report and presentations, providing planning recommendations. City of Covington Parking Asset Study, Covington, Kentucky Lead planner responsible for performing an asset study for the Covington Parking Authority, a managed system of more than 2,000 off-street spaces in the form of 14 surface lots and three parking structures, as well as 420 on -street spaces, the Authority needed help understanding the financial condition of the parking system, and strategies to increase profitability, while best serving the community's needs and expectations. David developed parking policies and practice recommendations, as well as a parking rate plan to keep rates in line with comparable communities. Additionally, he conducted community stakeholder meetings, open - houses, and surveys to evaluate the public perception of the existing parking landscape and to incorporate community feedback and performed an on -street parking management plan recommending an expanded residential permit program and parking meter technology upgrades. }INTB Y City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 12 t Years Experience RELEVANT EXPERIENCE 5 Des Moines Area Regional Transit Authority (DART) On -Call Planning, Financial Planning and Program Education Development, Des Moines, Iowa Project staff supporting periodic updates to DART's interactive agencywide cash BS, Civil Engineering, flow model, to support DART and external stakeholders in identifying a funding plan for the agency. Andrew helped University of Nebraska at identify the agency's future revenue needs for maintaining existing service, estimated the revenue potential of various Lincoln local tax options, and estimated the tax rates needed to fund various future service scenarios. Iowa DOT On -Call Geographic Information System (GIS) Services, Statewide, Iowa Project staff supporting delivery of on -site GIS support services to the performance and technology division and the highway division. Coordinates the support of staff embedded with Iowa DOT's performance and technology division and for completion of tasks assigned to non -embedded staff. Technical work includes support of enterprise GIS systems and FME server and development of web applications. Houston METRO MetroNEXT PMC University Corridor BRT, Houston, Texas Project staff supporting the $2 billion, 25.3-mile BRT project. Andrew supported the development of ridership forecasts to support advancement of the project through the FTA's Capital Investment Grant Program. Andrew also supported in the development and refinement of BRT and local route service plans including running time estimates and operating cost estimates. Ridership forecasts analyzing various University BRT alternatives and local network improvements were analyzed utilizing FTA's STOPS model. Andrew also supported traffic operations modeling throughout the corridor using Synchro to determine various dedication types and geometric modifications within the corridor. Capital Area Transit System Transit Development Plan (TDP), Baton Rouge, Louisiana Project staff supporting delivery of the TDP, including the development of a 10-year capital improvement plan identifying an implementation and funding plan for the agency. Andrew assisted with the development of the transit costing model, funding plan and implementation plan. INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 13 Years Experience I RELEVANT EXPERIENCE Kansas State University Campus Master Plan, Manhattan, Kansas Transportation planner assisting with the Education mobility section of Kansas State University's Master Plan effort. The effort includes studying mobility options for MS, Urban Planning, students, faculty, staff and residents to travel to and from campus and how they can be improved. University of Wisconsin - Milwaukee Illinois Tollway Program Management Office (PMO) Communications Team, Downers Grove, Illinois Planner BA, Geography, Illinois assisting the Illinois Tollway PMO's communications team prepare the Tollway's next capital and strategic plan. Kaci has State University compiled and identified key stakeholders for the Tollway's Stakeholder Advisory Team. She also created briefing books for the Tollway to perform outreach to the 12-county Chicagoland region. The Illinois Tollway's $15 billion capital program, Professional Registrations Move Illinois: The Illinois Tollway Driving the Future improves mobility, relieves congestion, reduces pollution, creates as many as 120,000 jobs and links economies across the Midwest region. Move Illinois addresses the remaining needs of the AICP existing Tollway system; rebuilds and widens the Jane Addams Memorial Tollway (1-90) as a state-of-the-art 21st century corridor; rebuilds and widens the Central Tri-State Tollway (1-294); constructs a new interchange to connect the Tri-State Tollway (1-294) to 1-57; and builds a new, all -electronic Elgin O'Hare Western Access. St. Louis MetroLink Green Line Parking Study, St. Louis, Missouri Planner responsible with identifying locations to collect parking data, digitizing the supply of parking data by type (free, metered, timed, or residential) and the demand of parking utilizing ArcGIS software, analyzing weekday and weekend parking demand trends and creating maps to visualize parking impacts with the development of St. Louis MetroLink Green Line LRT stations. Chicago Department of Transportation (CDOT) Ashland, Ogden, Kinzie Streets and Sidewalk Connectivity Plan, Chicago, Illinois Transportation planner involved in studying Chicago's Ashland, Ogden, Kinzie area to determine street and sidewalk connectivity. Kaci has performed a crash analysis of drivers and vulnerable road users in the study area using ArcGIS software. The project team is also analyzing strategies that CDOT may deploy to restore connectivity of study area streets with or without the construction of a new Metra station in Fulton Market. INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 14 Years Experience RELEVANT EXPERIENCE 17 Iowa DOT Commuter Transportation Study, Cedar Rapids to Iowa City, Iowa Provided public involvement support Education for this 23-mile corridor to identify and evaluate the options available to provide commuter transportation alternatives MBA, Friends University between Cedar Rapids and Iowa City, Iowa. The public engagement process included assembling an advisory group to BA, Communications provide input about potential commuter options and alternatives to the study team, conducting stakeholder interviews Studies/Speech with nearly 50 key businesses, and developing and summarizing two public online surveys. Two public meetings were Communication and also conducted. Rhetoric, University of Kansas Mid -America Association of State Transportation Officials (MAASTO) Regional Truck Parking Information and Management System (TPIMS), Statewide, Iowa, Minnesota, Michigan, Indiana, Kentucky, Ohio, Wisconsin and Professional Registrations Kansas Public involvement coordinator and logistics administrator for work on this eight -state initiative, a recipient of more than $32 million in Federal TIGER grant aid. For the MAASTO TPIMS project, HNTB is providing planning, systems N/A engineering, software development/deployment support and marketing support for a regional system for eight MAASTO states, including Iowa. City of Olathe 1-35 and 119th Street Interchange Improvements/1-35 Santa Fe Forward, Olathe, Kansas Public involvement lead and grant writing support responsible for working with the City of Olathe to support community engagement activities, including coordination of a public meeting, community survey and database development. She also worked with the grant writing manager to help compile and submit the award -winning BUILD grant. Kansas Long -Range Transportation Plan (LRTP) Local Consultant Meetings, Statewide, Kansas Coordinated public engagement and communications local consult meetings for the LRTP, which is a policy -level evaluation of the current and future needs of the Kansas transportation system, including state highways and the local road network, transit, rail, trucking, aviation and bicycle and pedestrian facilities. Responsibilities included coordinating logistics for 16 meetings across the state and overseeing stakeholder outreach and participation logs in HNTB's public involvement information tool. INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 15 Years Experience 20 Education MUP, Urban Planning and Policy, University of Illinois Chicago BS, Political Science, University of Illinois Chicago Professional Registrations AICP PTP City of Livermore Downtown Parking Implementation Plan, Livermore, California Project manager who developed a comprehensive set of strategies, including the development of a parking in -lieu fee program and associated policy language for the City to include in the planning and zoning code. The plan also included a review of best practices and implementation of bicycle parking throughout the downtown area, including areas for the City to install bicycle parking. NC State Physical Master Plan, Raleigh, North Carolina Principal planner focused on creating a "Connected Campus" framework to align campus mobility policies, programs, and infrastructure with master plan goals and growth. This included leading engagement with various stakeholder to update parking policies and pricing, initiate safe active transportation programs and street transformations. Harvey Downtown TOD Update, Harvey, Illinois Lead for the mobility framework of the TOD plan update. This effort comprised of developing transportation and parking policies as a means to promote affordable, accessible housing near transit. Peter also supported in - person and virtual public engagement meetings to discuss potential parking and transportation strategies. Years Experience 18 Education MS, Urban and Regional Planning, University of Iowa BS, Civil & Environmental Engineering, University of Massachusetts Professional Registrations AICP Iowa DOT 1-380 Corridor Multimodal and Operation Analysis, Iowa City and Cedar Rapids, Iowa Transit planner responsible for developing proposed transit service concepts and cost estimates for Cedar Rapids -to -Iowa City bus service to mitigate congestion impacts during interchange reconstruction. DART On -Call Planning, Financial Planning and Program Development, Des Moines, Iowa Project manager responsible for development and periodic updates to DART's interactive agency -wide cash flow model, to support DART and external stakeholders in identifying a funding plan for the agency. Steve led a process to the adopt a new funding formula to more equitably distribute the costs of funding the DART system among its member cities. Greater Des Moines Partnership Des Moines Transit Funding Study, Des Moines, Iowa Task manager for financial planning. HNTB studied funding options to sustain and expand DART's transit service. The study took place in parallel with a separate initiative to overhaul DART's governance structure. }INTB Y City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 16 Years Experience 33 Education MUP, Urban and Regional Iowa DOT Iowa City Gateway EA, Iowa City, Iowa Planning/ Project manager for the planning and preliminary Transportation, design of solutions to address recurring flooding University of impacts to the Park Road Bridge and Dubuque Iowa Street. This award -winning project maximized the BA, Political resiliency, reliability, and availability of this vital Science, arterial and Iowa River crossing during flood events, University of while blending aesthetically with the views of the Iowa new Hancher Auditorium. Mark led HNTB's work on the NEPA decision -making process, community Professional engagement and preliminary design, as well as Registrations coordination efforts with the University of Iowa on AICP its related flood recovery projects. Iowa DOT 1-380 Corridor Multimodal and Operation Analysis, Iowa Conducted multi -modal mobility strategy and operations assessment for the 1-380 Corridor connecting Iowa City and Cedar Rapids and a project master plan for managing the 1-80/1-380 interchange reconstruction. Developed mobility strategies for construction mitigation, workzone and travel demand. Coordinated demand modeling and operations analysis with local planning partners. Created mitigation -related and long-term mobility improvements development plans integrated with critical path schedule for design and reconstruction of the 1-80/1-380 system interchange. Years Experience 9 Education BLA, Landscape Architecture, St. Louis MetroLink Green Line Secure Iowa State Platform Plan, St. Louis, Missouri Serving University as a task lead and delivery manager for multiple Professional packages. Working closely with additional Registrations team members in St. Louis to help develop Professional construction plans for securing all of the existing Landscape METRO stations. Architect (PLA) ASLA MARTA Campbellton BRT, Atlanta, Georgia Planner working alongside engineers to design a BRT corridor along Campbellton Road. The proposed BRT route connects the Oakland City MARTA station to the Barge Road Park -and -Ride, approximately 6 miles. The proposed BRT corridor will include nine stations. Kansas DOT South Lawrence Trafficway West Extension, Lawrence, Kansas Landscape architect for the west extension of the South Lawrence Trafficway. The project widens the highway, provides new access and adds landscape along the arterial streets and roundabouts into Lawrence. % INTB � City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 17 . ........ :44 _ n . � _ t - ._ mac ---1' - Yi "1 r_ "'� . Ft% - ■ � JJ - , _ � •' ---r. -}ih"��_ s�-ire,` _ HNTB SECTION 3: PROJECT WORK PLAN/SCOPE OF SERVICES Methodology & Approach HNTB's approach to this parking and zoning study is comprehensive and collaborative, connecting data with decisions while ensuring stakeholders are informed and integrated throughout the entire process. At the onset of the project, Jane will work closely with Iowa City staff to identify and engage a parking steering committee (Task 5: Stakeholder Engagement and Public Hearing Support) made up of local experts and stakeholders who will provide insight into current parking conditions and barriers and assist in identifying solutions. Jane and Kaci Crowley, AICP (Engagement Team) will engage local organizations and leaders throughout each task — they understand that support from these groups will be pivotal to realizing lasting and impactful changes to Iowa City's zoning codes. As the guiding factor for engagement discussions and zoning amendments changes, capturing accurate parking demand data will be the foundation of our approach. HNTB's team of parking experts will complete detailed in -person parking utilization surveys for various land use types in Iowa City's downtown areas, neighborhoods near downtown and selected Ln TASK 2 TASK 3 c a PARKING CONDITIONS & DEVELOPMENT s DEMAND EVALUATION F OF PARKING STUDY 9 We will work closely with City staff to identify and prioritize land use categories and the duration of each survey. All of this will be outlined, scheduled and approved in a parking data collection plan approved by City staff prior to execution. other zoning districts (Task 2: Parking Demand Survey Preparation & Execution). Collected data will directly guide the development of a parking study (Task 3: Development of Parking Study), which will summarize parking demand patterns, identify misalignments to the community goals and preference, and present potential solutions regarding parking zoning and policy decisions. Importantly, this will go beyond recommendations to pre-emptively identify unintended consequences of zoning changes such as on -street parking demand increases, incentivizing redevelopment in ways that negate the downtown's historic fabric and encouraging the right mix of housing types. Solutions to both manage development and parking demand will be identified throughout the report to address issues unique to Iowa City's parking and land use characteristics. HNTB will work closely with the parking steering committee and city staff to identify and prioritize solutions that will be applied to the City's zoning code. TASK 4 PARKING STANDARD AMENDMENT EXECUTION Section 3 1 Project Work Plan/Scope of Services *i Identifying recommendations is just the beginning. HNTB will assist the city in developing zoning text amendments (Task 4: Parking Standard Amendment Changes) that are directly informed by the demand survey and parking study results. Through the development of a zoning code playbook, HNTB will develop proposed zoning code changes and parking standards across land uses. The playbook will highlight language from other cities' zoning codes across the country to demonstrate innovations and impacts to the recommended solutions, as well as supportive parking managements strategies to address potential unintended consequences. The parking steering committee will be engaged throughout the development of zoning text amendments to obtain support prior to presenting materials to the public. As part of our stakeholder engagement plan, our team will assist City staff throughout the adoption process, including presenting results of the parking study and zoning code changes during public hearings. The HNTB team will attend Planning and Zoning Commission and City Council public meetings to support this process. ru i.f-fly r.sw.mui wensi.,auw wm. riwi Wk us &—, non pe.k h ... E.d .d ppnprt .0eg1 Rgy1 Am w .1rw nyYc .nd.ncourag. w.lk�.g Task 1: Project Management PROJECT TEAM KICKOFF MEETING At the onset of the project, HNTB will conduct a kickoff meeting with Iowa City staff to discuss project goals and scope, including schedule, milestones, engagement and field survey logistics. HNTB will prepare materials in advance, including physical and digital maps to annotate comments and ideas, as needed. This will be an opportunity to discuss logistics for ongoing internal meetings between HNTB and Iowa City staff. During this meeting and over the course of the project, if any specialized needs are identified, HNTB will work with City staff to identify and select qualified disadvantaged business enterprise (DBE) subconsultants to add to the team. During the kickoff meeting, we will also discuss and coordinate data needs including GIS mapping data, relevant existing plans and policies and historical data regarding requested exceptions to existing parking requirements, as well as any other pertinent data. Iowa City staff will lead the coordination and communication for the kickoff meeting, such as inviting the appropriate staff members and identifying a meeting space. This kickoff meeting will occur during the same site visit as the steering committee meeting described in Task 5. ONGOING INTERNAL MEETINGS Over the course of this effort, HNTB will host ongoing project calls biweekly (i.e., every two weeks) and at key milestones, depending on project needs. These will offer an opportunity to discuss project status, timeline, additional needs from Iowa City and/or HNTB and discuss important topics that may influence scope tasks and deliverables. TASK 1 DELIVERABLES • Kickoff meeting agenda and summary. • Ongoing meeting summaries to track action items. • Benefit/Outcome: Establish communication protocols and set expectations among the HNTB team and City staff. INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 19 Section 3 1 Project Work Plan/Scope of Services *i Task 2: Parking Demand Survey Preparation & Execution EXISTING SUPPLY & REGULATIONS REVIEW Understanding the unique parking supply and demand conditions in any community creates opportunities to make informed, data -driven decisions on policies and programs that are aligned with broader needs and goals. To better understand the existing needs of Iowa City, HNTB will complete an evaluation of the City's existing regulations as they relate to parking, including an examination of existing requirements, overlay zones, and other relevant data points per 14-5A-4B in the City's existing zoning code. An important part of this task will include evaluating historical data on requested parking exemptions from recent developments in Iowa City to understand the use and preferences of parking reductions and potential zoning alternatives to minimum parking requirements. Data gathered from this task will guide the development of a data plan. EXISTING PARKING DEMAND EVALUATION Parking demand or utilization offers insights into user preferences and future needs. HNTB will capture this critical information by completing in -person parking utilization survey counts for various land use types in the downtown, neighborhoods near downtown, and selected other zoning districts. Performing parking utilization surveys will provide the City with the most accurate insights regarding existing parking supply, demand and time preferences. To ensure the data is accurate and reflects the goals of the study and needs of the community, HNTB will work closely with City staff to formulate a detailed data collection plan, targeting three variables: • Land Use Categories (residential, commercial, etc.): Jane will work with Iowa City staff to identify and prioritize land use categories and subgroups that are most applicable for this study. HNTB estimates the completion of 25 to 45 land uses, depending on the survey duration and number of land use types captured for each. • Survey Duration: To capture daily peak demand period patterns, we will complete parking utilization counts across a set time period for each of the prioritized land use categories. We estimate capturing parking data for a four- to 10-hour duration depending on the area, based on the City's confidence and understanding of peak parking demand periods. Site Types (downtown, surrounding ighborhoods, etc.): To capture how parking demand behavior is impacted by density levels across Iowa City, each land use will be examined across a range of densities. We estimate capturing three ranges for each land use category, such as a downtown area (high density), a single family residential neighborhood (low density) and a medium/transitional density area, as applicable. This may include unique surveys for existing districts and overlay zones such as Riverfront Crossing and Eastside District, among others. HNTB has experience completing citywide parking utilization surveys for various land uses, durations and site densities, and will prepare a draft data collection plan that reflects our recommended data collection approach prior to meeting with City staff. City staff can then adjust and Majority of Timed and Metered parking recorded a lower demand 1 Highest demand bracket was 100°i free/ unregulated parking 1 INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 20 Section 3 1 Project Work Plan/Scope of Services *i modify this plan to best reflect community needs and study goals. In addition to specifying an approach to the three variables listed above, the data collection plan will include proposed staffing allocation, date/time, potential sites, survey technology methods, and data sharing procedures. All data collected will be collected and stored in a GIS database that will be shared with Iowa City staff via maps, summary infographics, and a working excel spreadsheet. Task 3: Development of Parking Study KEY FINDINGS & RECOMMENDATIONS MEMORANDUM The survey effort will reveal parking demand patterns, nuances and trends that will provide critical insight to future parking policy changes. Accordingly, the results of the parking demand survey and analysis will be enumerated, summarized and illustrated in a summary memorandum. The key findings portion of the memorandum will highlight results of the parking surveys by land use category and density site type. Each will be enumerated to reveal its parking utilization ratio, which will be compared to existing code requirements and the variance between the two, as well as references to national parking demand ratios from the ITE, the Urban Land Institute and PRN for further context. These variances — along with other evaluation results will be used to develop a series of key findings that will be directly addressed in the policy recommendations portion of the memorandum. Leveraging analyses completed to date, the consultant team will develop a series of recommendations to address parking policies as they relate to effective land utilization, affordability and mobility issues. Recommendations will be focused on strategies to address the gap between parking demand and existing parking requirements. HNTB will identify applicable zoning code solutions and potential recommendations for each of the examined land uses; recommendations could include targeted application of parking requirement reductions, elimination of parking minimums, establishment of parking maximums, shared parking, and/or a variety of alternative procedures or regulations. Understanding that each land use has distinct demand preferences and desired development patterns, each recommendation will include an analysis of potential outcomes and impacts to mitigate unintended consequences on future development and redevelopment in Iowa City. TASK 2 DELIVERABLES Importantly, recommendations will include on -street parking management • Parking survey summary results via maps, excel spreadsheet and best practices and policies. The supply of and demand for on -street other associated graphics. parking is an important consideration when introducing off-street • Benefit/Outcome: Ensure parking observations deployed reflect needs parking reductions or changes. Recognizing the importance of presenting of the community and address parking barriers. INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 21 Section 3 1 Project Work Plan/Scope of Services *i comprehensive parking solutions, HNTB will provide best practices related to on -street parking management and how it relates to the specific needs and consequences of off-street parking recommendations identified above. This will include best practices and potential applications of residential parking permit programs, loading zone management, meters, timed signage, and/or other potential on -street parking strategies to address observed conditions and concerns raised by stakeholders. The Key Findings & Recommendations Memorandum will include text, graphics and other visual elements to clearly and concisely communicate the analysis results and recommended solutions. HNTB expects one round of unified edits from Iowa City staff, which will be incorporated into a final document. TASK 3 DELIVERABLES Parking Study: Key Findings & Initial Recommendations Memorandum (draft and final). Benefit/Outcome: Effectively enumerate and summarize parking survey, identify potential solutions and unintended consequences. Task 4: Parking Standard Amendment Recommendations & Execution PEER REVIEW SUMMARY HNTB will summarize documented examples of cities across the country that have successfully executed or introduced similar parking zoning code revisions. These will include the format of the code, volume of land use types, execution of minimums/maximums, integration of mobility initiatives or transportation demand management strategies and other applicable policy language. HNTB anticipates up to five specific code examples being integrated into the playbook, highlighting applicable language and outcomes for each. ZONING CODE PLAYBOOK the findings and recommendations memorandum, HNTB will create a zoning code playbook, which will provide specific code language updates and supporting graphics that could be incorporated into the Iowa City zoning code. Zoning code language will be able to replace the existing code language, be added to existing code language, or enhance existing language. Zoning code and related parking policy changes could include, but are not limited to: • Parking reductions • Parking maximums • Parking elimination • Parking exemptions and modifications processes • Shared and/or unbundled parking provisions • Integration of overlay districts or exemption zones • Incoming development parking code changes (fee in lieu of parking, etc.) • Parking code changes for existing developments pursuing modifications or expansions • On -street parking management and residential permit programs • Sustainability incentives related to parking code changes • Mobility initiative alignment, such as transit bonuses • Transportation demand management strategies The summary and playbook will include text, graphics and other visual elements to clearly and concisely facilitate discussion of the code and policy recommendations. HNTB assumes one round of unified edits from Iowa City staff, which will be incorporated into the final documents. TASK 4 DELIVERABLES • Zoning Code Playbook (draft and final). • Benefit/Outcome: Specified and refined zoning code language based on selected recommendations that can be directly incorporated into After gaining consensus on parking policy solutions documented in Iowa City's zoning code. INTB LUM City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 2 Section 3 1 Project Work Plan/Scope of Services *i Task 5: Stakeholder Engagement & Public Hearing Support PARKING STEERING COMMITTEE To identify current parking challenges and opportunities, our engagement team member Kaci Crowley, AICP, will work with the Iowa City staff to form a steering committee that will be consulted throughout the process, to provide feedback regarding the impact of current parking policies and understand potential barriers or consequences when considering modifications. Parking steering committee members may include business owners, property owners, institutions, resident groups, members of the development community, and any other individuals or groups impacted by parking policy changes. Committee participants will be identified in close coordination with Iowa City staff at the onset of the project. HNTB will work closely with the steering committee throughout the project, facilitating three meetings at key milestones: 1. A kickoff meeting to discuss major parking concerns, issues, and barriers that existing parking policies pose on housing, development goals, and livability more broadly. 2. After the submission of the existing conditions report in Task 2, to present findings potential solutions and gain feedback on potential 3. At the conclusion of Task 3, to present recommendations and gain concurrence are aligned with initial goals and address community needs prior to the formal adoption process. Iowa City staff will be responsible for coordinating and communicating committee meetings and scheduling and venue coordination. HNTB will be responsible for preparing the necessary meeting materials, including summary presentations highlighting project progress and outcomes, and discussion questions or topics. These meetings can be conducted virtually or in -person, depending on the preference of the City. PUBLIC HEARING SUPPORT To facilitate adoption of the proposed policy modifications and zoning code amendments, HNTB will support Iowa City throughout the public hearing process. HNTB will provide Iowa City staff with summary slides and a one page summary document describing the project goals/ objectives and process/schedule, key findings, proposed solutions and final recommendations. To directly support City staff in adoption of the proposed recommendations, one HNTB representative will attend and present at up to two Planning & Zoning Commission hearings/meetings and up to two City Council hearings/meetings during the adoption phase of the project. Supportive documentation is assumed to be the same for Planning & Zoning Commission and City Council meetings. TASK 5 DELIVERABLES Three steering committee meetings and associated collateral (agendas, meeting minutes, presentation deck, boards and graphics, etc.). • Attendance/support at up to four public hearings and associated collateral listed above. • Benefit/Outcome: Gain understanding, support and approval from various stakeholder perspectives as the plan progresses; adopt preferences or concerns. selected zoning code language. INTB XJ0 City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 2 Section 3 1 Project Work Plan/Scope of Services *i Quality Management Approach Quality is one of the four cornerstones of HNTB's business. The HNTB team's goal is to deliver a high -quality study, on time and on budget, while meeting and exceeding the City's expectations. Providing quality work is mission critical for the HNTB team; we stake our reputation on it. The HNTB team will implement QA/QC procedures to facilitate compliance with the specifics of this project. The HNTB team has the experience necessary to produce quality design deliverables that not only meet all applicable design standards, but also practical requirements such as constructability, maintainability, cost effectiveness and operational efficiency. Jane and our assigned project quality manager, Jim Dunn, PLA, ASLA, will review all design deliverables completed by team members in all disciplines prior to submittal. This review will assure consistency among deliverables from multiple subconsultants in multiple disciplines. The quality control plan will specify protocols that verify all components of planning and design are completed according to the specified design criteria and applicable codes and standards. Jim will continue to improve and follow-through on the essential elements of our QA/QC procedures by carefully listening to feedback from the City and taking immediate action, when needed. Project Timeline & Detailed Schedule A detailed project timeline is provided on pages 25-26, indicating an overall project duration to begin on a mutually agreed upon date. The five work tasks are indicated as described above, including estimated task completion dates, estimated dates for key meetings and presentations, and estimated dates for delivery of key deliverables. Personnel to be assigned by task are described in Section 2. The overall schedule may be modified as appropriate, based upon other City timing considerations (pre-set Commission and Council meeting schedules, holiday periods, etc.). We understand that the City expects to complete this effort in a 21-month time frame and have built our schedule accordingly. However, the HNTB team is built and capable of accelerating this schedule as appropriate. INTB LUN City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 24 Section 3 1 Project Work Plan/Scope of Services *i DETAILED PROJECT SCHEDULE MONTHS 1 -12 TASK/MILESTONE Month 10 Month 11 Mont.; Month 1 12341234123412341234123 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 234123412341234 .1 TASK 1 - PROJECT MANAGEMENT la. Project Team Kickoff 0 lb. Ongoing Internal Meetings TASK 2 - PARKING CONDITIONS & DEMAND EVALUATION 2a. Existing Conditions & Data Review -- -- — -- -- -- -- -- -- -- -- --- 2b. Parking Demand Survey 0 — -- -- -- -- -- -- --- TASK 3 - DEVELOPMENT OF PARKING STUDY 3a. Key Findings & Recommendations Memorandum -- -- -- -- -- -- -- -- -- -- -- --- TASK 4 - PARKING STANDARD AMENDMENT EXECUTION 4a. Peer Review -- -- -- -- -- -- -- -- -- -- -- — 4b. Parking Standard Amendment Playbook -- -- -- -- -- -- -- -- -- -- TASK 5 - STAKEHOLDER ENGAGEMENT & PUBLIC HEARING SUPPORT 5a. Stakeholder Engagement 5b. Public Hearing Support (up to 4 meetings) LEGEND Project Work Client Deliverable Review O Parking Survey Plan © Parking Study © Parking Standard Amendment Playbook O Kickoff Meeting (virtual) © Stakeholder Meeting 1: Listen & Learn © Stakeholder Meeting 2: Present/Discuss Parking Study 0 Stakeholder Meeting 3: Present/Discuss Parking Standard Amendments Public Hearing Meeting % INTB � City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 9 Section 3 1 Project Work Plan/Scope of Services *i DETAILED PROJECT SCHEDULE MONTHS 13 - 21 234 123412341234123412341234 TASK 1 — PROJECT MANAGEMENT 1a. Project Team Kickoff F lb. Ongoing Internal Meetings TASK 2 - PARKING CONDITIONS & DEMAND EVALUATION 2a. Existing Conditions & Data Review -- -- -- -- -- -- -- -- -- 2b. Parking Demand Survey -- -- -- -- -- -- -- -- -- TASK 3 - DEVELOPMENT OF PARKING STUDY 3a. Key Findings & Recommendations Memorandum -- -- -- -- -- -- -- -- -- TASK 4 - PARKING STANDARD AMENDMENT EXECUTION 4a. Peer Review -- -- -- -- -- -- -- -- -- 4b. Parking Standard Amendment Playbook -- -- -- -- -- -- -- -- -- TASK 5 - STAKEHOLDER ENGAGEMENT & PUBLIC HEARING SUPPORT 0 5a. Stakeholder Engagement 5b. Public Hearing Support (up to 4 meetings) LEGEND Project Work Client Deliverable Review O Parking Survey Plan © Parking Study © Parking Standard Amendment Playbook O Kickoff Meeting (virtual) © Stakeholder Meeting 1: Listen & Learn © Stakeholder Meeting 2: Present/Discuss Parking Study 0 Stakeholder Meeting 3: Present/Discuss Parking Standard Amendments Public Hearing Meeting % INTB � City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 a �) Pricing ana F _.- - �- .,..._ .�•y. "'� - - Win law -- -.�- -COW rill- ---r. -}Ih"i�- HNTB Sectional fioaj*kffftm1W?kW3tropecdf da6a SECTION 4: PRICING AND PROJECT SCHEDULE Milestone & Deliverables • Kickoff Meeting Task 1- Project Management • Ongoing meeting summaries to track action items $21,026 • Ouality Control Reviews • Parking Survey Plan Task 2 - Parking Conditions & Demand Evaluation • Parking survey summary results via maps, excel spreadsheet and $52,545 other associated graphics. Task 3 - Development of Parking Study • Parking Study: Key Finding & Recommendations Memorandum (draft and final) $9,966 Task 4 - Parking Standard Amendment Execution • Zoning Code Playbook (draft and final) $13,921 • Parking Steering Committee Meeting 1: Listen & Learn Task 5 - Stakeholder Engagement & Public Hearing Support • Parking Steering Committee Meeting 2: Present/Discuss Parking Study $13,479 • Parking Steering Committee Meeting 3: Present Parking Standard Amendments Travel Expenses $14,000 Total/Not to Exceed $124,938 % 27 INTB � City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 _ .t;,`��i�l'�.��._ _.-�., - ---- x.�,. .-�rr it � ��:� f� a• ... ._, � - _ n .�.�� _ . � t - � _.�.... �• Ric ��". - � � ��ii• 1 r_ "i �'�'�t' �h _� Ft% - ■ � JJ - , _ � •' ---r. -}ih"��_ � s�-ire,` _ HNTB Section 5 1 Reference Projects P Port of San Antonio Mobility Hub Map 1LEIA e ; PORT SAN AMIGiJfp� ' ditL.Y;M+TCFfEiL BOfI DevelopmentCampus-wide Future L ENTER '� �a41-NIW5 5 i.••'''AELI�v do Scope Performed: a rti;yy �� kip, �� G Gov aA HNTB provided professional parking management and planning services to the Port San Antonio as part of the Port's 1,900 acre redevelopment of the former Kelly Air Force Base. HNTB led a comprehensive parking system plan in which an assessment of existing and proposed parking facilities. This included an in-depth survey of existing demand patterns for parking lots within the district. These utilization counts were then leveraged to identify the specific needs of the Port tenants and their employees. Ratios applied were determined for parking facilities that are shared among employers, exclusively available to the public, and privately owned and operated. These findings will continue to guide future development capacity and phasing opportunities as the development continues. HNTB also provided the Port with a toolkit of parking management policies and programs to optimize the Port's existing parking supply, including shared/consolidated parking opportunities, enhanced signage/wayfinding, on - street parking opportunities, access management strategies, and non -vehicular parking strategies. Client Name & Type of Organization Port of San Antonio (Municipal Agency) Size of Organization San Antonio, Texas %INTB � City of Iowa City i Parking Study & City -Initiated Revisions to Zoning Code Parking Standards i Solicitation #RFP25-122 2 Section 5 1 Reference Projects A Kansas State Development Recommendations re * *\40 Scope Performed: P�eaYnF1�lah �l lii;: New Connections - Through Lawn �t SeBl°cl ll Mid -Campus Dr: Converted to Plaza p Informal Social Spaces k,& \ Improved Lighting aen��jr�6n \\s i 11011 eo _ r fall 11 i E`en � Holt°n �. Ha �r gall ill. L HNTB has been actively involved in the Kansas State University Campus Master Plan, aiming to transform the University's physical spaces to meet the needs of a growing institution. The plan addresses the goal to be a top 50 public research university by 2025, including improvements to enhance academic and research facilities relying on connectivity and mobility initiatives. Jane worked with university staff to gather and analyze parking data sets to identify current and future demand needs under different scenarios. This analysis informed land use, growth decisions and parking needs for future buildings and alternative transportation initiatives. Jane also presented parking and mobility opportunities and trade-offs to the faculty/staff steering committee, Kansas State leadership and the student body to gain consensus. Client Name & Type of Organization Kansas State University (State University) Size of Organization Kansas State Student Enrollment: 20,295 Manhattan, Kansas Population: 53,682 % INTB � City of Iowa City i Parking Study & City -Initiated Revisions to Zoning Code Parking Standards i Solicitation #RFP25-122 a Section 5 1 Reference Projects P e,Jrfnrnra A.. - o ou Ave } }. rt Scope Performed: -� y 'c r -, V HNTB is playing a crucial role in the St. Louis MetroLink Green Line Parking Study, which aims to assess and optimize parking supply and demand along the Green Line corridor. The study area boundaries include Chouteau to the north, Chippewa to the south, Missouri to the east and Ohio to the west, capturing a two -minute walk from the proposed Green Line. The primary goals of the study are to determine the existing parking supply and demand in and around the Green Line area and to understand the potential parking impacts of the Green Line construction along Jefferson Avenue. HNTB's team conducted a comprehensive analysis of the parking supply, which included 5,300 free/unregulated, timed signage, metered/paid, residential and reserved parking spaces. The study's findings and recommendations aim to enhance the efficiency and effectiveness of parking regulations, improve traffic flow and support the overall success of the Green Line project. The HNTB team used their transportation planning and parking management expertise to ensure that the St. Louis MetroLink Green Line project meets community needs while promoting sustainable and efficient transportation solutions. Client Name & Type of Organization St. Louis MetroLink (Transit Agency) Size of Organization St. Louis, Missouri Population: 281,754 %INTB � City of Iowa City I Parking Study & City -Initiated Revisions to Zoning Code Parking Standards I Solicitation #RFP25-122 9 - '-fl I.I. � _,� 'v •'J _ `� � -}Ih"t--Law OK- -Illy P A m HNTB Bid Attributes 1 No Contact Policy A. Code of Silence: 1. No City Representative other than the contact listed under Bid Contact Information should be contacted regarding this Request for Proposal beginning with the issue date of the Request for Proposal and ending with the issuance of the Purchase Order. 2. Any contact initiated by the vendor or by a City representative, other than the Purchasing Division representative listed herein, concerning this Request for Proposal is strictly prohibited. Any such unauthorized contact may cause the disqualification of the vendor from the procurement transaction. ® I have read, understand, and agree to these terms (Required. Check if applicable) 2 Definitions A. Definitions for this Request for Proposal. 1. The City/City: Indicates the City of Iowa City. 2. May: Indicates something that is not mandatory but permissible, desirable, or preferred. 3. Point of contact or principal contact: Is the vendor's representative available for all questions pertaining to the vendor's response to this Request for Proposal. 4. RFP: Stands for Request for Proposal. 5. Shall or must: Indicates a mandatory requirement. Failure to meet a mandatory requirement may result in a rejection of your proposal or cancellation of any subsequent contract. If a vendor is unable to adhere to a mandatory requirement the vendor must list that requirement as an exception. Vendors with no or fewer exceptions will be scored higher than those with multiple exceptions. 6. Should: Indicates something that is recommended but not mandatory. 7. Vendor: Is the proposer submitting a response to this Request for Proposal. 8. Bidder: is the proposer, consultant, contractor, or vendor and may be used interchangeably throughout this Request for Proposal ® I have read and understand (Required. Check if applicable) 3 Contract Term A. This contract start date will occur upon completion of the award and will conclude on a negotiated date. Pricing shall be firm from the date stated on the contract purchase order. No price escalation will be allowed during the original term of the contract. ❑X 1 have read and understand these terms. (Required. Check if applicable) Page 3 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 4 1 Required Attachments and Exceptions A. From the Attachments tab download and review the following required documents. 1. Appendix A - General Requirements and Instructions to Vendors. 2. Appendix B - General Terms and conditions. 3. Appendix C - Wage Theft Affidavit (Please sign and upload your completed Wage Theft Affidavit to the Response Attachments tab). 4. Appendix D - Contract Compliance Form (To be completed by awarded vendor only). 5. Appendix E - Sample Agreement. B. Vendors are required to inform themselves of all requirements of this Request for Proposal. Failure to do so is at the vendor's own risk. If a vendor does not clearly demonstrate and provide documentation substantiating that they are compliant with the qualifications and specifications of this Request for Proposal, they may be disqualified. C. Links and External Terms and Conditions Prohibited: 1. Vendors are strictly prohibited from submitting any terms and conditions that can be altered unilaterally, including those hosted on websites, servers, or any digital platforms that are linked to the proposal. 2. All materials and information related to a proposal must be submitted in full, in good faith, and included within the proposal itself. 3. No information may be provided via external links, URLs, or references to third -party content. 4. The City of Iowa City will not consider or be bound by any terms or conditions that are not explicitly presented in writing as part of the proposal. 5. Proposals containing links to external sites, including but not limited to those that may lead to nefarious websites, or sites that could contain viruses, malware, or other harmful content, will be automatically deemed non -compliant and treated as a deviation from the requirements. 6. Exceptions may be made in instances where a software test site or similar product requires a link. if an exception to this term is necessary the Procurement Professional in charge of this solicitation will contact the vendor to acquire the link. The link should not be part of the proposal. 7. The City reserves the right to disqualify any proposal that poses potential cybersecurity risks to the City of Iowa City. D. Exceptions and Contract Negotiations. Vendor's are required to review all documents, attachments, appendices, and addenda to this Request for Proposal before selecting a response below. 1. Exceptions may not be added after the Request for Proposal due date. 2. If your company has no exceptions/deviations select "No exceptions" from the menu below. If you select "No exceptions" you may not submit your company's terms and conditions, agreements, or any other list of exceptions after the due date. If you select "No exceptions" the vendor agrees that in the event of any discrepancies or disagreement between this Request for Proposal and the vendor's proposal the City's Request for Proposal shall prevail. 3. If you have exceptions to either the specifications or terms and conditions of this Request for Proposal, choose "I have exceptions" from the menu below. If the vendor has exceptions the vendor must attach a separate list of the vendor's exceptions to the response attachments tab. Exceptions may be negotiated by the City of Iowa City and the vendor. 4. Vendors with exceptions may be scored lower than vendors that have fewer or no exceptions. ❑ I have no exceptions. x❑ I have exceptions to these terms and conditions (Required. Check only one) Page 4 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 5 1 Proposal Requirements 14 A. Documents required to be submitted with your proposal. Vendor's submitted proposal must be organized in the sequence below. B. Pricing must also be completed in the line items section of this proposal. C. Section 1 — Executive Summary: Summarize the key points of your proposal include the following: 1. The name and contact information for the person(s) who will serve as the Principal Contact. 2. A summary of the firm's understanding of the plan or plans. Include a brief restatement of the project scope. 3. A signature of the person in your firm who is authorized to negotiate terms, render binding decisions, and commit the firm's resources. D. Section 2 — Firm's Qualifications: Tell us about your team. Provide or include: 1. A description of your company's qualifications, credentials, experience, and resources as they related to the requirements of this Request for Proposal. Give a brief overview of your company's experience dealing with projects of similar scope with specific attention given to projects similar to this project for Iowa City. 2. It is imperative that staff assigned to this project remain consistent throughout the engagement. Provide resumes of all staff assigned to the project. Include training and experience as they relate to the requirements of this Request for Proposal. Note: Staff that will be assigned to this project must be present at any subsequent interviews or presentations. E. Section 3 — Project Work Plan/Scope of Services: 1. A detailed scope of work that includes a description of each task, as well as the deliverables for each task. Provide a detailed schedule. Include a scheduled time frame for completion of tasks that would begin on a mutually agreed upon date. This should include a schedule describing the general work tasks and personnel assigned to the project. It must include estimated task/phase completion dates and key meeting/presentation dates. F. Section 4 — Pricing and Project Schedule: 1. Providing an itemized pricing schedule including milestones. The City of Iowa City is not responsible for the consultant's failure to provide information and pricing on required items. In this instance the prices submitted will prevail as the proposal. 2. A not to exceed grand total including reimbursable expenses must also be completed in the line items section of this proposal. G. Section 5 — Reference Projects. Show us your work. Provide: 1. A list of three (3) previous clients of similar size, service area and nature, with whom the vender has provided similar services. Each listed reference should include the type and size of the client organization, and a brief description and scope of services that were provided. ® I have read and understand (Required. Check if applicable) Scoring and Evaluation A. Each proposal stands alone and will be evaluated on its own merits by an evaluation committee in terms of meeting the City's requirements and overall responsiveness to this Request for Proposal. B. Vendors will be treated equally without regard to race, color, creed, religion, national origin, sex, gender identity, sexual orientation, disability, marital status, and age. C. Failure of the vendor to provide any information requested in the RFP may result in disqualification of the proposal and shall be the responsibility of the vendor. D. The proposal that accrues the highest point total based on a 150-point scale shall be recommended for award Page 5 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 subject to the best interests of the City of Iowa City. Each category shall receive a point value within the specified range based on how well the proposal meets or exceeds the City's requirements. E. Point category and assigned points. Phase One - 100 points. Category Points Experience: 25 • Firm's Resume • Qualifications/Personnel Scope of Work/Proposed Work Plan: 55 • Methodology & Approach • Development of Parking Study • Parking Standard Amendment Recommendations • Project Timeline • Deliverables Pricing: • Fee Schedule Vendor's must receive 80 points or more to advance to Phase 2. F. Point category and assigned points. Phase Two - 50 points. -!1- , Points Interview: 30 • Presentation Quality References: 20 • Reference Projects • Proven Success of Contracts with other Clients G . Submittal of a proposal infers acceptance of these scoring techniques. ® I have read and understand these terms. (Required. Check if applicable) Page 6 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 7 Project Summary The City of Iowa City is requesting proposals from qualified consultant firms or individual consultants to conduct a parking study and assist with City -initiated revisions to zoning code parking standards. The desired outcomes of this process include: 1. Overcoming regulatory barriers to housing by addressing concerns related to parking standards. 2. A parking study that provides a comprehensive understanding of parking demand downtown, in neighborhoods near downtown, and for typical land use categories. 3. An amended zoning code that right -sizes the City's parking standards for all zoning districts based on the findings and recommendations of the parking study. 4. The development of other parking management recommendations that support the zoning code amendments ® I have read and understand (Required. Check if applicable) 8 Background The City of Iowa City was awarded $3.752 million in Pathways to Removing Obstacles to Housing (PRO Housing) grant funds to address a critical issue within the community — the acute scarcity of affordable housing. These funds allow the City to undertake activities that will remove barriers to housing affordability, increase housing production, and lower housing costs for families over the long term. One of the activities funded through this grant is a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. The City's minimum on -site parking standards are often identified as a factor that inhibits the construction of new housing. The purpose of this activity is to conduct a comprehensive parking study to evaluate the extent to which parking standards should be modified. This would be followed by zoning code text amendments to right -size the City's parking standards such that they no longer act as a barrier to new housing or housing affordability. One of the most straightforward barriers to the production of housing and housing affordability to address is reviewing and modifying the minimum parking standards required by the City's zoning code. Revising the City's parking standards will help directly lower construction costs for new housing and promote more sustainable urban development, resulting in development patterns that are less car dependent. Changes to parking standards can be adopted under the existing Comprehensive Plan but will first require a comprehensive parking study to evaluate the extent to which parking standards need to be modified. As such, this activity would begin with a comprehensive evaluation of parking supply and demand downtown, in neighborhoods near downtown, and for typical use categories. Following the study will be proposed amendments to the zoning code to right -size the City's parking standards. This process will require time to develop appropriate standards and bring them through the public adoption process. Complicating the adoption of new standards are the possible ripple effects. For example, parking standards have been used to indirectly limit density near downtown. The City must ensure that redevelopment does not suddenly become attractive to developers in inappropriate areas after standards are modified. As such, the process must be carefully thought out and developed to ensure successful implementation. ® I have read and understand (Required. Check if applicable) Page 7 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 9 Scope and Specifications A. Scope of Work: The consultant will collaborate with Iowa City's Urban Planning staff in the identification, development, scheduling and implementation of activities surrounding the parking study and zoning code amendments. Scope of work includes, but is not limited to the following: 1. Parking Study: The Consultant will develop a methodology and prepare a parking study that analyzes parking demand downtown and in neighborhoods near downtown. The parking study will also evaluate the parking demand of the land use categories identified in the zoning code. The Consultants will also analyze and consider unintended consequences and potential impacts of any recommendations on future development and redevelopment. The parking study will include a summary of findings and recommendations. Part of this study will include reaching out to various stakeholders and sharing findings and recommendations. Stakeholders could include business owners and members of the development community. 2. Development of Code Amendments: The Consultant will help the City develop proposed amendments to its parking standards. Recommended zoning code amendments will be supported and informed by the parking study. The Consultants will also develop supportive parking management recommendations in conjunction with the proposed zoning code amendments. 3. Public Hearings & Adoption Process: The Consultant will prepare outreach materials for the public process outlining the findings and recommendations from the parking study. The Consultants will also assist staff in presenting these findings during the public hearing and adoption process of the zoning code amendments. The Consultants will attend Planning and Zoning Commission and City Council public meetings. ® I have read and understand. (Required. Check if applicable) 1 Specifications - City Responsiblilities U A. City staff will assist the selected Consultant by providing the following support: 1. Assigning a contact person for the project. 2. Providing all relevant documentation to the Consultant, including prior plans and reports. 3. Providing contact information for stakeholders. 4. Providing any relevant local data to the Consultant. 5. Providing GIS layers to the Consultant. ® I have read and understand these terms. (Required. Check if applicable) Page 8 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 1 Specifications - Deliverables 1 A. Deliverables: Based on the scope of work outlined above, the Consultant will be responsible for a number of deliverables. 1. The Consultant will develop a methodology to analyze parking demand downtown, in nearby neighborhoods, and for all zoning code land use categories. 2. The Consultant will prepare a draft parking study for review by the City prior to finalizing the study. 3. The Consultant will prepare a final parking study, which shall include findings and recommendations. The recommendations shall be related to amendments to zoning code parking standards and parking management strategies. 4. The Consultant will develop outreach materials regarding the findings and recommendations for meetings with stakeholders and for the public hearing process. B. The City expects all drafts in a format that is easily editable by staff. The project schedule should allow time for an internal staff review of the draft analyses, study, and recommendations. The Consultant shall provide the City with all digital files and data used to create the study, including but not limited to Geographic Information Systems files and data, Microsoft Office documents and data, photographs, and other graphics. Drafts shall be provided in digital format. All reports and information related to the parking study will be the property of the City. ®1 have read and understand these terms. (Required. Check if applicable) 1 Specifications - American Disabilities Act Requirements 2 A. Digital content available for public use or interaction must be accessible to a wide range of people with disabilities. Digital content must have the ability to be read by a screen reader. Digital content and methods of communication with the public (websites, survey tools, documents, etc.) must conform with Web Accessibility requirements. ADA compliance is a Federal requirement for government entities. Vendors contracted for communications work must be able to comply with WCAG 2 compliance when providing digital services. B. American Disabilities Act Resources: 1. United States Department of Justice Civil Rights Division — Guidance on Web Accessibility and the ADA: https://www.ada.gov/resources/web-guidance/ 2. Web Content Accessibility Guidelines (WCAG2): https://www.w3.org/WAI/standards-guidelines/wcag/ ® I am able to comply with this requirement ❑ I am not able to comply with this requirement (Required. Check all that apply) Page 9 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 1 Prohibited Interest 3 A. Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5 B. Your firm shall identify any relationship that has existed, or presently exists with the City of Iowa City and its staff that may interfere with fair competition or may be a possible conflict of interest for either party. If no relationship has existed or does not presently exist, the company must make this statement in the space provided below (companies are subject to disqualification on the basis of any potential for conflict of interest as determined by the City of Iowa City). N/A (Required. Maximum 4000 characters allowed) 1 4 Liens, Unsatisfied Judgments, Disciplinary Actions A. List any and all of the following that are current, pending, or occurring in the last five (5) years in the space provided below. 1. Disciplinary actions 2. Administrative proceedings 3. Malpractice claims 4. Other like proceedings against your company or any of its personnel relating to your firm's services B. If your company has no liens, unsatisfied judgments, or disciplinary actions that have occurred you must state this also in the space provided below. N/A (Required. Maximum 4000 characters allowed) Bid Lines Total not to exceed price including reimbursable expenses to provide a Parking Study & City -Initiated Revisions to Zoning Code Parking Standards. Quantity: 1 Supplier Notes: UOM: EA Price: 1 $ $124,938 Total: 1 $ $124,938 ❑ No bid ❑ Alternate specification (Attach separate sheet) ❑ Additional notes (Attach separate sheet) Page 10 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 Supplier Information Company Name. HNTB Corporation Contact Name: Gretchen Ivy, PE Address: 601 East Locust Street, Suite 200 Des Moines, IA 50309 Phone: (515) 259-8400 Fax N/A Email: givy@hntb.com Supplier Notes By submitting your response, you certify that you are authorized to represent and bind your company. Gretchen Ivy, PE !/ Print Name Sigharure Page 11 of 11 pages Deadline: 5/5/2025 02:30 PM (CT) RFP25-122 Wage Theft Affidavit I Gretchen Ivy, PE certify under penalty of perjury and pursuant to the laws of the State of Iowa that the following is true and correct: 1. Iamthe Vice President (position) of HNTB Corporation ("contracting entity") and have the authority to execute this affidavit on behalf of said contracting entity and any person or entity with an ownership interest in said contracting entity of more than 25%. 2. Neither HNTB Corporation (contracting entity) nor any person or entity with an ownership interest of more than 25% of said contracting entity has been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection Law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statue of local ordinance, which governs the payment of wages in the last 5 years. Item Number: 10.h. CITY OF IOWA CITY COUNCIL ACTION REPORT August 19, 2025 Resolution reaffirming commitment to civil rights and equal protection for LGBTQ+ people. Prepared By: Reviewed By: Fiscal Impact: Commission Recommendations Attachments: Resolution Council Eric R. Goers, City Attorney None. N/A Executive Summary: This Resolution reaffirms that within the authority of the City of Iowa City, LGBTQ+ individuals shall enjoy equal protection under the law and be free from discrimination on the basis of sex, sexual orientation, and gender identity, whether by individuals, businesses, or government actors, especially in employment, public accommodations, places of business, credit transactions, education, and housing. Background / Analysis: While the State passed Senate File 311, which stripped gender identity as a protected class from the Iowa City Rights Act, discrimination based on gender identity remains illegal under Iowa City Code, as it has been since 1995. �' 4t Resolution No. 25-209 Resolution reaffirming commitment to civil rights and equal protection for LGBTQ+ people Whereas, the City of Iowa City remains committed to defending human rights; and Whereas, the City of Iowa City recognizes the value of diverse identities among its residents and visitors, and that LGBTQ+ people have long contributed to Iowa City's rich history, strong economy, and cultural vibrancy; and Whereas, the rights of LGBTQ+ people have been eroded and undermined by a variety of recent actions by the State of Iowa, including severe limits on bodily autonomy and healthcare access; and, effective July 1, 2025, the removal of protection from discrimination based on gender identity; and Whereas, incidents of violence perpetrated against the LGBTQ+ community are increasing, as seen in rising bullying in schools, hate crimes, and plotted or committed acts of domestic terrorism; and Whereas, identifying as LGBTQ+ is embraced and welcomed without reservation, and is worthy of protection; and Whereas, the City of Iowa City strives to protect the health, safety, and welfare of all people in our community, especially the physical and psychological well-being of children, including LGBTQ+ youth; and Whereas, social acceptance and inclusion of LGBTQ+ people leads to better mental and physical health outcomes and enables those individuals and their families to enrich their communities; and Whereas, the City of Iowa City Human Rights Commission, in a January 2024 statement, highlighted the marginalization of transgender residents and the violation of transgender and non -binary protestors' rights in Iowa City; and Whereas, the Iowa City Community School District Board of Directors voted unanimously to restore gender identity to its antibullying and harassment policies; and Whereas, Title 2 of the City of Iowa City Code, entitled "Human Rights," was enacted to define protections, prohibit discrimination, enable investigation of certain human rights violations, and provide for enforcement mechanisms; and Whereas, since 1995, the City of Iowa City has prohibited discrimination on the basis of gender identity in the areas of employment, public accommodation, credit transactions, education, and housing; and Whereas, Johnson County, Iowa's Resolution 07-31-25-03, adopted July 31, 2025, thoroughly documents the recent attacks on the trans community in Iowa and the United States, and the City of Iowa City wishes to amplify their message; and Whereas, the City of Iowa City commits to prioritizing budgetary expenditures in alignment with Resolution No. 25-209 Page 2 its values, including its commitment to human rights; and Whereas, the City of Iowa City reaffirms its commitment to vigorously enforce Title 2, "Human Rights," and to educate the community regarding human rights protections in Iowa City. Now, therefore, the City Council of the City of Iowa City, Iowa, resolves: 1. Within the authority of the City of Iowa City, LGBTQ+ individuals shall enjoy equal protection under the law and be free from discrimination on the basis of sex, sexual orientation, and gender identity, whether by individuals, businesses, or government actors, especially in employment, public accommodations, places of business, credit transactions, education, and housing; and 2. The Iowa City Human Rights Office and Human Rights Commission shall continue to be empowered to: a. Receive complaints alleging unfair or discriminatory practices. b. Investigate and study the existence, character, causes and extent of discrimination in the areas covered by this title, and to eliminate discrimination by education, conciliation and enforcement where necessary. c. Issue publications and reports of the research and investigations of the commission subject to the limitations of confidentiality. d. Prepare and transmit to the City Council from time to time, but not less often than once each year, reports describing the proceedings, investigations, hearings, decisions and other work performed by the commission. e. Make recommendations to the City Council for such further legislation concerning discrimination as it may deem necessary and desirable. I. Cooperate, within the limits of any appropriations made for its operation, with other agencies or organizations, both public and private, whose purposes are not inconsistent with those of this title, and in the planning and conducting of programs designed to eliminate racial, religious, cultural and other intergroup tensions. g. Educate the public on human rights and illegal discrimination, such as organizing and facilitating educational public forums that address one or more of the broad range of topics included within the rubric of human rights. h. Seek injunctive relief as may be appropriate to preserve the rights of the complainant and the public interest when it appears that a complainant may be irreparably injured before a public hearing can be called to determine the merits of the complaint. i. Issue subpoenas and order discovery as provided by this section to aid in investigations of allegations of discrimination. The subpoenas and discovery may be ordered to the same extent and are subject to the same limitations as subpoenas and discovery in a civil action in district court; and 3. The Iowa City Human Rights Office and Human Rights Commission shall provide education and outreach on Iowa City's protections against discrimination, including relating to gender identity, and will continue to provide support to those who have experienced such discrimination; and Resolution No. 25-209 Page 3 4. The City Council shall encourage elected leaders and appointed officials of other cities and counties in Iowa to use the legislative and administrative authority available to them to take any and all actions as may be necessary to protect LGBTQ+ individuals from discrimination and to enshrine such protections into law; and 5. The City Clerk shall facilitate the delivery of records requested by Iowa's LGBTQ Iowa Archives & Library to ensure such records are available in that organization's collection; and 6. The City Manager will ensure that City of Iowa City staff are made aware of their obligations relating to the prohibitions on discrimination in Title 2, including the prohibition on discrimination based on gender identity; and 7. The City Manager shall work with all departments of Iowa City, in consultation with the City Attorney, to ensure departments take no action to violate the Fourteenth Amendment of the United States Constitution's Equal Protection Clause, including how equal protection pertains to LGBTQ+ individuals. In the event a local, state, or federal law is likely to result in the reduction of LGBTQ+ individuals' rights, we ask the City Attorney and Mayor to take legally appropriate action to ensure Iowa City does not violate LGBTQ+ individuals' rights, as protected by the Fourteenth Amendment; and 8. The City Attorney shall continue to advise the City Council on laws, regulations, and policies that may directly impact Iowa City's protection of LGBTQ+ individuals, and the Mayor should seek to join, as a plaintiff or amicus curiae, ongoing or future litigation to protect the rights of LGBTQ+ individuals, especially the rights of transgender people. Passed and approved this 19th day of August , 2025. Mayor Approved by Attest: I& G Q_ 0 City Clerk City Attome sOffice-08114/2025 Resolution No. 25-209 Page 4 It was moved by Bergus and seconded by Alter the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter Bergus x Harmsen x Moe x Salih x Teague x Weilein �1nr®rm1l City Council Supplemental Meeting Packet CITY OF IOWA CITY August 19, 2025 Information submitted between the Supplemental Meeting Packet on Monday and 3:00 pm on Tuesday. Late Handout(s) 9.g. Rezoning - N. Governor St: See Correspondence from City Attorney Goers 10.h. Equal Protection Resolution: See Council Correspondence from Sterling, Renne Harper and Allison Jaynes -� August 19, 2025 City of Iowa City -4t/©.A Kettle Grace From: Allison Jaynes <allisonjaynes@gmail.com> Late Handouts Distributed Sent: Tuesday, August 19, 2025 5:20 AM To: *City Council Subject: Support for Equal Rights Resolution 8 —1 R — Zj (Date) RISK ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** This message is from an external sender. Dear City Council Members, I'm adding my name to what I'm sure is an enormous list of constituents that support the passage of the resolution entitled 'Resolution reaffirming commitment to civil rights and equal protection for LGBTQ+ people'. Thank you for working to protect the rights of everyone, especially those groups who are under attack by the status quo. Dr. Allison N. Jaynes (she/her/hers) 1181 Hotz Ave, Iowa City Kellie Grace From: David Sterling <thesterlingillusion@gmail.com> Sent: Monday, August 18, 2025 7:34 PM Late Handouts Distributed To: -City Council Subject: Support for trans rights initiative (Date) RISK "• This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. *' This message is from an external sender. Greetings council; I am writing to express my support for tomorrow's proposed protections for the local queer community. In particular I wish to praise the proactive approach to legally restoring our access to basic liberties. The council of ten years ago, let alone twenty, would never have the courage to make this kind of statement on the value of human life. This truly is an expression of government by the people and for the people. Please consider that many renting residents of Iowa City live in untenable conditions, and how a proactive legal approach could be taken there as well. KMB's so bad they've been sued -twice-, these entities aren't invincible. We all know that marginalized people are more vulnerable to the effects of any crime/abuse, so it's possible that the resolution you're voting on could force you to act on this anyway. Give it some thought! (ps Thank you for the boycott resolution re Israel. That country doesn't speak for me or my people!) With respect and support, David Sterling 116A Kellie Grace From: Renee Harper <renee.s.harper@gmail.com> late Handouts IS 1 Sent: Monday, August 18, 2025 10:S3 PM L To: *City Council Fj —) � — Z J Subject: Support the equal rights resolution and protections for i (Date) *" This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** This message is from an external sender. Councilors, I am writing to express my support for the resolution being considered tomorrow (8/19) that will protect the civil rights of trans people and gender identity expression of all people. This resolution will increase the safety of trans and cisgender residents alike, and is definitely in alignment with our city's values of human rights and social justice. Strengthening any and all protections for trans people is a local necessity, now more than ever. The board of supervisors' recent resolution is a step in the right direction, and I fully expect this council to follow suit and continue the momentum. Thank you, Renee Harper Iowa City