HomeMy WebLinkAbout2003-06-12 Info Packet CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CiTY June 12, 2003
www.icgov.org
I MISCELLANEOUS ITEMS
IP1 Tentative Future Meetings and Agendas
IP2 Memorandum from Council Member Kanner: Budget Reductions and Alterations
IP3 Letter from City Manager to Joe Raso (ICAD): FY04 Budget
IP4 Letter from City Manager to Josh Schamberger (IC/Coralville CBV): FY04 Budget
IP5 Letter from City Manager to Carlos Serrato (Office of Student Life, U of I): Request for
Funding
IP6 Memorandum from Assistant City Attorney Dulek: City of Iowa City vs. Scott Kading
and State Building Code Board of Review
IP7 Memorandum from Planning and Community Development Acting Director: June 9,
2003, City Council Work Session
IP8 Memorandum from Housing Administrator: Housing Conversion - Cedarwood
Apartments
IP9 Memorandum from Dianna Furman: Utility Discount Program Statistics - Fiscal Year
FY02 and FY03
IP'I0 Memorandum from Police Chief to City Manager: PCRB Report #02-01
IPll Memorandum from Police Officer Mebus to Police Chief: May 2003 Monthly Activity
Report
IP12 May 2003 Iowa City Police Department Use of Force Report
IP13 May 2003 Iowa City Police Department Monthly Liquor License (OFF PREMISE
SALES) Report
IP14 Agenda: June 19 Council Economic Development Committee
I M..U ES
IP15 Historic Preservation Commission: June 5
IP16 Parks and Recreation Commission: May 14
IP17 Senior Center Commission: May 20
City Council Meeting Schedule and June 12, 2003
CITY OF IOWA C~T¥ Work Session Agendas
www.icgov.org
TENTATIVE FUTURE MEETINGS AND AGENDAS
· MONDAY, JUNE 23 Emma J. Harvat Hall
6:30p Special Council Formal Meeting
To Follow Formal Special Council Work Session
· TUESDAY, JUNE 24 Emma J. Ha/vat Hall
7:00p Special Council Formal Meeting
· FRIDAY, JULY4
Independence Day Holiday- City Offices Closed
· MONDAY, JULY 14 Emma J. Harvat Hall
6:30p Council Work Session
· TUESDAY, JULY 15 Emma J. HarvatHall
7:00p Council Formal Meeting
· WEDNESDAY, JULY 16 [Hosted by lC Schools, Location TBA]
4:00p Special Council Work Session
· Joint Meeting: Johnson County Supervisors, lC Schools, Cities of North
Liberty and Coralville [Separate Agenda Posted]
· MONDAY, AUGUST 18 Emma J. Harvat Hall
6:30p Council Work Session
· TUESDAY, AUGUST 19 Emma J. Han/atHall
7:00p Council Formal Meeting
Meeting dates/Iimes/topics subject to change
FUTURE WORK SESSION ITEMS
Regulation of Downtown Dumpsters Downtown Historic Preservation
¢it uncilmember. Xowc: x v
Home Address: 6'30S. Governor, #1, Iowa City, Iowa 52~.'~j19~8.~5
FROM: Steven Kanner .~ ~
DATE: June 12, 2003 ~' ro
RE: Budget Reductions & Alternatives
Here a~e some suggestions & altemafiYes for re~lufing the ye~ly city general fund budget in
orde~ to help make up the $1.8 million p~ ye~' in projocte~l lost funds for the City of Iowa City~
I) General Fund Yearly Sa~ing: $$0,000
CUT THE AIRPORT BUDGET BY $~4),000 EACH YEAR
A) The a~t~ is budgeted to receive $180,000 for F~ '04.
B) The akpotX is one the f~w de~tments that was not s~l~eted by City Council to make
~uts, while oth~ d~a~tments soch as fire and public safety a~e taking huge hits.
II) General Fund Yearly Saying: $10,000- ~40,000
FUND A SENIOR UTILITY TECHNICIAN IN PUBLIC WORKS
DEPARTMENT BY CHARGE BACK FEES
A) Kevin O'Malley pointed out that this position was at one time, F~ '00, proposed to be
funde~l by cha~gcback fees to users of the City's fight-of-ways. B) C~ntly it is funde~i by ~neral Fund dollars.
C) Cu~ntly thee a~e 14 entities using fight -of-way, a numb~ of them a~e private utilities.
D) This Sr. Utility T~hnician ~c~ently assists onfities who neeci to cio wofl~ like ciigging or
paving an ent~mc~way across the fight-of-way.
E) Woulci requk¢ a new Kight-of-Way ordinance & fu~th~' investigation by legal counsel.
III) General Fund Yearly Saving: $?
USE ROAD USE TAX TO FUND ELIGIBLE PROJECTS & PERSONNEL
CURRENTLY FUNDED BY GENERAL FUNDS
A) Ke¥in O'Malley said that the~e might I~ ~noml Fund positions in Public Works that
devote some of their time to road relatex~/eligible work anci thus a~e eligible for goaci Us~ Funcis.
B) Oth~ ciepartments, funciecl by the ~n~al Fund, might be eligible for Koad Use Funds.
I. Investigations inclucie the possibility of roaci uso funciing a portion (equivalent to
the percentage ofou~ overall huciget that is cle¥ot~d to roacis) of our top
administrators pay.
a. Top aciministrators might inclucie City Manage, .Assistant City Manaser,
Finance Dk~tor, etc.
2. InYestigate the use of goad Use funds for non-polic~ ~ossing ~ua~cis~
~. Investigate the ns~ of goad Us~ funds to support in part Iowa City School District
busing costs anci receiving reimbursoment (in part o~ in full) from the I~stri~.
C) Polic~ wor~, relat~l to roaci & traffic, by State c~le, is detfi~l eligibility of Road Us~
funds~
D) ~ve~exl goad Usc pmje~-ts/funcis c, oulci include the following~
L Unallo~teci Balance in FY '0~ - $500,000
-1-
2. Push back Camp Cardinal Road project (FY '05) to more fiscally sound year -
$1,000,000
3. Unallocated Balance in FY '06 - $1,000,000;
E. Numbers and legality needs further investigation.
IV) General Fund Yearly Saving: $100,000
USE LANDFILL SURPLUS/RESERVES
A) According to Kevin O'Malley there is currently $8,000,000 in operational cash reserves.
B) $2.3 million of that is needed for new landfill cell construction in FY '05.
C) Future landfill closure is being adequately funded. (May need further investigation).
D) Sound financial principals say that operational reserves should remain at 20%.
1. $3.0 million is City's Landfill Operational Budget
2. $600,000 is 20%;
E) Taking the above imo account leaves $5,000,000 in Reserves;
F) Take $100,000 per year from Landfill reserves (as internal loan or grant) until more
fiscally sound year;
G) Numbers need further investigation.
-2-
June 4,2003
Mr. Joe Raso, President
Iowa City Area Development Group
325 East Washington Street
Iowa City, IA 52240
Re: FY04 Budget
Dear Joe:
It is expected the City Council will make a number of budget reductions in response to the
reduced monies expected to be received from the State. Due to this shortfall, a number of
budget reductions are being implemented. Effective July 1, 2003, the City's contribution to ICAD
will be reduced from $50,000 to $45,000 per year. In that we pay on a quarterly basis, we will
provide as billed by ICAD $11,250 per quarter. If there are other financing arrangements that
you wish to have us consider, please let us know. These are unfortunate circumstances, and
please be aware that the City continues to appreciate all of the economic development efforts
put forth by the Iowa City Area Development Group.
Sincerely,
Stephen J. Atkins
City Manager
cc: City Council
Director of Finance
mgr/Itrs/ICAD6-3~03 doc
410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356 5000 · FAX (319) 356-5009
June 5,2003
Josh Schaumberger
Iowa City-Coralville Convention & Visitors Bureau
408 1St Avenue
Coralville, IA 52241
Re: FY04 Budget
Dear Josh:
As you are aware, the City Council is going through a number of fee increases and budget
reductions in response to the reduced financial aid to the City from the State. The City Council
will likely adopt a resolution amending the annual contribution to CVB from 25% to 22.5%. We
had calculated that this would be a reduction from $140,780 per year to $123,750 per year to
the Convention and Visitors Bureau. This reduction will be effective as of the start of fiscal year
2004 (July 1, 2003).
Sincerely,
City Manager
cc: City Council
Director of Finance
rngdltrs/CVB6-3-03 doc
410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240- 1826 t (319) 356-5000 · FAX (319) 356*5009
CITY OF IOWA CITY
www.icgov.org
OFFICE OF THE June 5, 2003
CITY MANAGER
Stephen J, Atkins
City Manager Mr. Carlos Serrato
steve-atkins~iowa-city.org Office of Student Life
145 Iowa Memorial Union
Dale E. Helling
Assistant City Manager Iowa City, IA 52242-1317
dale-helling@iowa-city.org
Dear Mr. Serrato:
This letter is in response to your request for City funds in support of Weeks of
Welcome (WOW). As was the case last year, an application procedure began in
the fall with requests due to my office by December 3. Letters regarding the
application process were sent directly to those who received funding in FY03
(Alice Mathis for WOW) and a media release was issued for all others who might
be interested.
Applicants who submitted their request by the deadline had the opportunity to
address the Council with their request. Taking all requests into consideration,
the Council deliberated and awarded the funds. Since that time, additional
requests for support have been made and the response has been the same - the
application procedure is complete for FY04 funds.
As you may be aware, the City Council has since decided to reduce the amount
initially authorized for event and program funding as part of necessary budget
reductions due to loss of State aid. Therefore, it will not be possible to fund
additional requests this year.
I encourage you to follow the application procedure for request of FY05 funds.
Best wishes with your event.
Sincerely yours,
City Manager
410 E. Washington Street
Iowa City, IA 52240
Phone: (319) 356-5010
Fax: (319) 356-5009
L
I Officeof Student Life
UNIVERSI'IY t~ Iowa Memorial Union
Iowa City, rowa 52242-1317
osl@uiowa.ed u
5 Jtme 2003
Mr. Stephen Atkins
City Manager
Civic Center
410 E. Washington Street
Iowa City, IA 52240
Enclosed is a funding request for the annual Weeks of Welcome (WOW) "Downtown
Street Festival" to be held on the Ped Mall, Ftiday August 29th.
The WOW committee realizes the city council has already met in the making of FY 04
funding allocations. We also realize the city is currently dealing with cutbacks in its
programs and services. The committee felt we should still submit a request in case there
is the slightest possibility funding might be available.
The "Downtown Street Festival" has been a great showcase in introducing The
University of Iowa students to the Iowa City community. We hope to continue with this
annual tradition.
I look forward in heating from you.
Cordially,
Carlos Serrato
Assistant Director
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING ~,~'~.~_~
FY2004 (July 1, 2003 - June 30, 2004) ~ ~
CITY OF IOWA CITY
Name of event/program: Weeks of Welcome "Downtown Street Fest"
Date(s) of event/program: Friday, August 29, 2003
Location of event/program: Iowa City Ped Mall
Name of organization: u.I. Weeks oE Welcome (WOW) Committee
Contact person: Carlos Serrato Day Phone: 335-3059
Mailing address: Street 145 IMU _City Iowa City Zip 522z,2
Estimated number of individuals expected to attend: 2.500
Describe the event/program and all activities that will occur: ~o celebrate the arrival and Teturn of all
University of Iowa students, To provide an alcohol-free event. Introduce 1st year students
to the Iowa City community (people, shops and eateries). This event is free to everyone.
How does this program/event benefit the Iowa City area? Expose University of Iowa students to downtown
and the promotion of relationship between the city and the University.
Did you receive funding from the City for this event/program last year?. Yes ~1 No
If yes, how much? $ 2,000 Amount requested from City of Iowa City for FY04: $ 2,000
If this is an increase or decrease from previous City funding, please indicate why:
Total budget for event/program: $ 7,300. oo
Estimated Major Expenses List Other Revenue Sources
Expense Item Amount Entity* Requested Amount
Talent $2,000.00 VP Student Services $2,300.00
StaKing $1,500.00 UI Stepping Up (pending) $3,000.00
Attractions Games $ 3. 500.00 $
*List public and private organizations, sale of items, etc.
This application must be filled out completely. If more space is necessary, one additional page may be submitted.
Applications must be received on or before December 3, 2002, to be considered for FY04 funding Submit to:
Stephen Atkins, City Manager
Civic Center
410 E. Washington Street
Iowa City, IA 52240
Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Managefs
Office at 356-5010 if you have questions.
City of Iowa City
IP6
MEMORANDUM
TO: City Council
FROM: Susan Dulek, Assistant City Attorney ~
DATE: June 11, 2003
RE: City of Iowa City vs. Scott Kading and State Building Code Board of Review
This is an update on the litigation involving the handicap accessibility of the basement of 13
S. Linn Street (the Yacht Club).
The Iowa Supreme Court issued its decision today and ruled in favor of the City. Enclosed
for your information please find a copy of the opinion. In reversing the district court's
decision, the Supreme Court ruled that the State Building Code Board of Review did not
have the authority to hear an appeal of the City's building inspector. At issue was the
inspector's decision that the City's Building Code required Mr. Kading to make his proposed
restaurant handicap accessible. Mr. Kading chose to appeal this decision to the State of
Iowa Building Code Board of Review rather than the City's Board of Appeals. The City had
argued throughout the litigation that Mr. Kading's remedy was to appeal to the Board of
Appeals and that the State Building Code Board of Review had no authority. The Supreme
Court agreed. As a result, building owners in the future will need to appeal an inspector's
decision denying a building permit due to the owner not making a renovated or rehabilitated
building handicap accessible to the City's Board of Appeals, not the State Building Code
Board of Review.
This decision will have no impact on the current business known as the Yacht Club currently
operating in the basement of 13 S. Linn Street because Mr. Kading availed himself of an
exception to the accessibility requirements. The exception is informally referred to as the
"practical difficulties" test. The major hurdle to passing said test is that the cost to make the
basement accessible must be likely to exceed fifty percent (50%) of the replacement value
of the basement. Because Mr. Kading met said test, the City issued him a building permit
on September 18, 2002 and will not be requiring him to make the basement accessible.
Enc.
Copy to:
Tim Hennes-Senior Building Inspector, w/o enc.
Doug Boothroy-Directory of Housing and Inspection Services, w/o enc.
Stephen J. Atkins-City Manager, w/enc.
Eleanor M. Dilkes-City Attorney, w/o enc.
Marian K. Karr-City Clerk, w/enc.
IN THE SUPREME COURT OF IOWA Page 1 of 6
IN THE SUPREME COURT OF IOWA
No. 36 / 02-0461
Filed 3une ll, 2003
CITY OF IOWA CITY, A Municipal Corporation,
Appellant,
VS.
STATE BUILDING CODE BOARD OF REVIEW and SCOTT KADING,
Appellees.
Appeal from the Iowa District Court for Johnson County, L. Vern Robinson, Judge.
City appeals district court order upholding state agency's reversal of city's denial of a
building permit. REVERSED.
Susan Dulek, Assistant City Attorney, Iowa City, for appellant.
Thomas J. Miller, Attorney General, and Jeanie Kunkle Vaudt, Assistant Attorney General,
for appellee State Building Code Board of Review.
Dennis Mitchell of Meardon, Sueppel & Downer, Iowa City, for appellee Scott Kading.
http://www.j udicial.state.ia.us/supreme/opinions/20030611/02-0461.asp?printable=True 6/11/03
IN THE SUPREME COURT OF IOWA Page 2 of 6
CARTER, Justice.
The City of Iowa City (the city) appeals from the district court's order upholding a reversal
by the State Building Code Board of Review (BCBR) of the city's denial of a building permit to Scott
Kading. The appellees are Kading and BCBR. It is the city's contention that its actions were
undertaken with regard to its own municipal building ordinances and were not properly reviewable
by the board. After reviewing the record and considering the arguments of the parties, we agree
with the city's contention. We reverse the judgment of the district court.
Kading purchased a building at 13 South Linn Street in Iowa City on September 7, 1999.
He intended to open a restaurant business in the basement. That space had previously been
occupied by a restaurant licensed for use by the city in 1988. That restaurant went out of business
in 1997, and the location remained vacant until Kading purchased the building.
Kading applied for a building permit on July 17, 2000. The application was placed on hold
while Kading's architect and a city building inspector explored with state building code officials
whether the statewide requirements for accessibility by persons with disabilities established in Iowa
Code chapter 104A (1999) and administered by the State Building Code Commissioner
(Commissioner of Public Safety), pursuant to Iowa Code section 103A.5(5), might be waived in
favor of less restrictive requirements. Ultimately, on August 30, 2000, the Commissioner granted
that request.
Notwithstanding the state agency's waiver of the chapter 104A accessibility requirements,
which incorporate the standards contained in the state building code, the city, whose municipal
building ordinances incorporate the same accessibility standards, but with different rules for the
application thereof to the renovation of existing buildings, refused to waive the local ordinance
provisions. On November 27, 2000, the city denied Kading's building application for failure to meet
the local ordinance accessibility standards.
Kading attempted to appeal the decision of the city building officials to the BCBR. The city
challenged the authority of that agency to review the decision of local building authorities. The
BCBR accepted jurisdiction and determined that the renovation project contemplated by Kading at
13 South Linn Street was not subject to the accessibility standards for disabled persons contained
in the state building code. After so finding, the agency purported to reverse the action of the local
building authority and directed that "Mr. Kading shall be permitted to proceed with his project, as
http://www.judicial.state.ia.us/supreme/opinions/20030611/02-0461.asp?printable=True 6/11/03
IN THE SUPREME COURT OF IOWA Page 3 of 6
presented to this Board, without complying with the accessibility requirement for providing an
accessible path for persons with disabilities." The city filed a petition for judicial review of the BCBR
decision, and following a hearing, the district court upheld the action of the BCBR.
T. The Zssues on Appeal.
The dispositive issue on appeal is whether the BCBR had authority to overturn the decision
of a local building department concerning the application of the city's handicapped accessibility
requirements to Kading's renovation project. As a preliminary inquiry in reaching that decision, we
examine the rules that govern the determination of Kading's application for a building permit.
The city urges that its local building code is determinative of whether the handicapped
accessibility requirements are triggered by Kading's renovation of the basement. Under the city's
ordinance, any change in use of the structure for which the building permit is sought requires that
the project comply in ail respects with the city's building code, including the provisions for
[21
accessibility for handicapped persons.
Kading and the BCBR urge that, because the accessibility requirements of chapter [04A
have statewide application and purport to incorporate the standards contained in the state building
code, that code and the accompanying administrative regulations should govern in deciding
whether rehabilitation or renovation projects shall comply with the accessibility rules. The
applicable state regulation provides "[a]dditions, alterations or repairs may be made to any
building or structure without requiring the existing building or structure to comply with all the
requirements of this code provided the additions, alterations or repairs conform to that required for
a new building or structure." Iowa Admin. Code r. 661--16.130(3)(a). The BCBR concluded that
under this regulation Kading was not required to comply with the handicapped-accessibility rules
contained in the state building code.
We are convinced that the city has the stronger argument on this issue. [owe Code section
103A.22 provides:
1. Nothing in this chapter shall be construed as prohibiting any governmental
subdivision from adopting or enacting any building regulations regulating to any
building or structure within its limits, but a governmental subdivision in which the
state building code has been accepted and is applicable shall not have the power to
supersede, void, or repeal or make more restrictive any of the provisions of this
chapter or of the rules adopted by the commissioner.
2. Nothing in this chapter shall be construed as abrogating or impairing the
power of any governmental subdivision or local building department to enforce the
http://www.judicial.state.ia.us/supreme/opinions/20030611/02-0461 .asp?printable=True 6/11/03
1N THE SUPREME COURT OF IOWA Page 4 of 6
provisions of any building regulations, or the applicable provisions of the state
building code, or to prevent violations or punish violators except as otherwise
expressly provided in this chapter.
3. The powers enumerated in this chapter shall be interpreted liberally to
effectuate the purposes thereof and shall not be construed as a limitation of powers.
(Emphasis added.) We are satisfied that the converse of the language that we have italicized is
that a governmental subdivision in which the state building code has not been adopted may adopt
more restrictive regulations than those contained in the state building code.
The agency's own rule supports the city's claim that its local ordinance is determinative of
whether Kading's renovation project must comply with the handicapped-accessibility rules. Iowa
Administrative Code rule 661--16.700(2) expressly provides that "[r]ehabilitation and renovation
projects shall be made to comply with these [accessibility] rules whenever the projects are
required by local building code or the state building code to meet requirements of new
construction." (Emphasis added.)
We have recognized that the regulations of administrative agencies are subject to the same
rules of interpretation that apply in determining the meaning of statutes. Messina v. Iowa Dep't of
Job Serv., 341 N.W.2d 52, 56 (Iowa 1983); Motor Club of Iowa v. Defl't of Transp., 251 N.W.2d
510, 518 (Iowa 1977). The words of a statute are to be given their plain and ordinary meaning
absent legislative definition or a particular meaning in the law. State v. Jones, 524 N.W.2d 172,
174 (Iowa 1994); Schafer v. Cocklin, 504 N.W.2d 454, 455 (Iowa 1993). A statutory rule for the
interpretation of legislative acts provides that "[w]ords and phrases shall be construed according to
the context and the approved usage of the language." Iowa Code § 4.1(38). In this regard, the
ordinary grammatical sense of words is to prevail. Haugen v. Hurnboldt-Kossuth Joint Drainage
Dist., 231 Iowa 288, 313, I N.W.2d 242, 255 (1941). Because the reference to the local building
code and the state building code are stated in the disjunctive, we are convinced that under the
agency's regulation a local building ordinance may require renovation projects to comply with the
accessibility requirements for new construction in instances where the state building code does
not.
II. Whether the State Building Code Board of Review Had Authority to Review the
City's Denial of a Building Permit.
Kading, BCBR, and the district court all relied on the following statute in concluding that the
board is empowered to reverse the determination made by city officials in the present
http://www.judicial.state.ia.us/supreme/opinions/20030611/02-0461.asp?printable=True 6/11/03
1N THE SUPREME COURT OF IOWA Page 5 of 6
controversy:
Any ag§tiered person may appeal to the board for:
1. ^ reversal, modification, or annulment of any ruling, direction,
determination, or order of any state agency or local building department affecting or
relatin§ to the construction of an,/ building or structure, the construction of which is
pursuant or purports to be pursuant to the provisions of the state building code.
2. Review of the disapproval or failure to approve within sixty days after
submission of:
a. An application for permission to construct pursuant to the code, or
b. Plans or specifications for construction pursuant to the code.
Iowa Code § 103A.16 (emphasis added).
The city argues that this statute only grants the BCBR authority to hear appeals from
decisions of local building departments whose municipalities have formally adopted the state
building code.
Iowa Code section 103A.12 provides:
The state building code is applicable in each governmental subdivision of the
state in which the governing body has enacted an ordinance accepting the
applicability of the code and has filed a certified copy of the ordinance in the office of
the commissioner and in the office of the secretary of state. The state building code
becomes effective in the governmental subdivision upon the date fixed by the
governmental subdivision ordinance, if the date is not more than six months after
the date of adoption of the ordinance.
Iowa City has not adopted the state building code. Its building code is patterned after the Uniform
Building Code published by the International Conference of Building Officials. Section 1100 of the
Iowa City code does incorporate the provisions of the state building code dealing with accessibility
for the handicapped because those provisions are made applicable statewide by Iowa Code section
103A.5(5).
Kading and the BCBR argue the board may hear appeals from the decisions of local building
departments in municipalities where the state building code has not been adopted if the issue
involves a provision of the state building code that has statewide application. They urge that
section 103A.5(5) establishes that the provisions of the state building code dealing with
accessibility for handicapped persons shall apply statewide.
Our decision on the type of appeal that may be considered by the BCBR turns on the
meaning of the language "the construction of which is pursuant or purports to be pursuant to
provisions of the state building code" in paragraph 1 of section 103A.16 and the words "pursuant to
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1N THE SUPREME COURT OF IOWA Page 6 of 6
the code" contained in sections 2(a) and 2(b) thereof. Without attempting to identify the types of
cases that these words may include, we are confident that they do not include the taking of
appeals to the BCBR in cases where the issue does not involve the state building code,
We have determined in division I of this opinion that the agency's own administrative
regulation empowers local governments to determine that rehabilitation and renovation projects
shall comply with the accessibility rules contained in the state building code in situations where
state law does not require that this be done. It is Iowa City's effort to do that which is at issue in
the present dispute. We are satisfied that the building code board was without authority to
overturn the determination of local building officials concerning that issue.
We have considered all issues presented and conclude that the judgment of the district court
court should be reversed.
REVERSED.
All justices concur except Lavorato, C.J., who takes no part.
Although there was concern about whether the city's accessibility standard dictated the installation of an elevator
to reach the proposed basement restaurant, the city ultimately did not require an elevator as a condition for issuing a
building permit for the renovation of the basement area. It did require that there be an "accessible route" to the basement
area. Under the city's definition, "accessible route" means
a continuous unobstructed path connecting all accessible elements and spaces in a building or facility that
can be negotiated by a severely disabled person using a wheelchair and that is also safe for and usable by
people with other disabilities. Interior accessible routes may include corridors, floors, ramps, elevators,
lifts, and clear floor space at fixtures. Exterior accessible routes may include parking access aisles, curb
ramps, walks, ramps, and lifts.
Iowa City Nun. Code § 110:1 (borrowing from the state law definition contained in Iowa Administrative Code rule 66:1--
16.701).
[2]There is a hotly contested factual issue concerning whether there had been a change of use of the subject
premises sufficient to suppod: the city's application of the accessibility requirements. The BCBR concluded that, even if the
change-of-use standard were employed, the facts did not show that there had been a change of use at the subject
premises. Because we conclude that the BCBR had no authority to review this issue, the merits of this controversy are not
a matter for our consideration.
http://www.judicial.state.ia.us/supreme/opinions/20030611/02-0461 .asp?printable=True 6/11/03
City of Iowa City
MEMORANDUM
Date: June 11, 2003
To: City Council
From: Jeff Davidson, Acting Director, Department of Planning and Community
Development
Re: June 9, 2003 City Council work session
At the June 9 work session there were a couple of questions raised pertaining to items
from our department.
A question was asked regarding the Historic Preservation Commission's perspective on
photovoltaic cells in historic districts. Shelley McCafferty informs me that the Historic
Preservation Guidelines address this issue as follows:
"Not Recommended: installing antennas, vents, solar collectors, sky lights, or other
mechanical devices on prominent street elevations."
These items are not disallowed, but should be applied in a manner that does not
significantly detract from the historic character of the building from the street. To date, the
HPC has not received any requests for the installation of solar collectors; however, the
Commission Chairperson, Michael Maharry, has researched the installation of panels for
his own residence. The Commission discussed this issue at their May 8 meeting and
determined that until they begin to receive requests for solar panels on a regular basis,
the guidelines should remain as they are currently written and considered on a case-by-
case basis.
There was also a question raised regarding the National Housing Trust Fund. This is a bill
which did not make it out of the last session of Congress. It is expected to be taken up
again in the House, but there is no word of any action in the Senate. The Iowa City
Housing and Community Development Commission has recommended that the City
Council endorse this proposed legislation. As per your request, additional information
regarding the National Housing Trust Fund is attached
Let me know if you have any questions.
Attachment
cc: Steve Atkins
Karin Franklin
Bob Miklo
Shelley McCafferty
Steve Nasby
ppdadm/mem/worksession6-9~3.doc
li llloll l The National Housing Trust Fund Campaign
~ c/o National Low Income Housing Coalition · 1012 Fourteenth Street, NV~, Suite 610 ·
Washington, D.C. 20005 · (202) 662-1530 phone · (202) 393-1973 fax · www.nhtf, org
WHY DO WE NEED A NATIONAL HOUSING TRUST FUND?
There is a real need for a federal commitment to housing. In the absence of place to call home,
it is foolhardy to expect people to succeed as citizens. Yet in no jurisdiction in the country can a
full-time minimum wage worker afford the fair market rent. We propose funding to build,
renovate, and preserve housing so the lowest income families can afford safe, adequate housing.
m Lack of housing is stalling economic development. Businesses simply will not locate in
communities where their workers cannot live. And, equally important in these times of economic
uncertainty, housing production is a proven economic stimulus. Over time, a federal investment of
$5 billion can be expected to leverage funds resulting in 1.8 million new jobs and $50 billion in
wages.
~ Trust funds are a proven way to build needed housing. Mom than 280 state and local housing
trust funds have produced hundreds of thousands of units across the country.
WHAT IS THE NATIONAL HOUSING TRUST FUND?
The National Housing Trust Fund Campaign is working to establish a National Housing Trust Fund to build
and preserve 1.5 million units of rental housing for the lowest income families over the next 10 years:
45% of the funding would be devoted to extremely Iow income families and 30% to people
with incomes at or below minimum wage. The Trust Fund will fund housing for the people that
need it most--people working at minimum wage, living on social security income, and other Iow
income families.
The housing would remain affordable for the long haul. Units constructed or rehabilitated with
Trust Fund dollars would remain affordable for at least 50 years.
60% of the funding would go to local governments and 40% to states, allowing them to use
already existing mechanisms to distribute the funding in a way that best benefits their areas.
25% of the funding is for homeownership for a range of opportunities to meet the needs of
households.
~ No more than 50% of the units in a given development would be for extremely Iow-income
households in a given development to assure that we are not segregating poor families.
-~ H~using w~uld be deve~~ped in a better way~ by enc~uraging p~acement near j~bs~.transp~rtati~n~
and services, and giving preference to projects that incorporate energy efficiency and are in
communities with inclusionary zoning laws.
HOW CAN WE HELP GET A NATIONAL HOUSING TRUST FUND?
With hard work and commitment, together we can make real progress in solving the housing crisis.
Organizations can get involved in the National Housing Trust Fund Campaign in a number of ways:
Endorse the Campaign and encourage others to endorse
Contact your legislators about the need for a National Housing Trust Fund---calls, faxes and visits
are all very effective
--n Get media coverage--visit the editorial board of your local paper to request its support; participate
in a press event; write a letter to the editor or an op-ed piece
m Spread the word about the Campaign in your newsletter or email lists
-n Join the Campaign's lobby group or field group
For more information, visit www. nht[.org or call 202-662-1530 x223.
City of Iowa City
MEMORANDUM
TO: City Council
FROM: Steven J. Rackis, Housing Administrator
DATE: June 6, 2003
RE: Housing Conversion - Cedarwood Apartments
For your information, Cedarwood Apartments, 2000 Broadway, is a project-
based Section 8 program where the Department of Housing and Urban
Development (HUD) contracts with property owners to subsidize tenant
rents. The owners of Cedarwood Apartments have decided to opt-out (not
renew) of their contract with HUD, effective September 30, 2003. HUD has
requested that the Iowa City Housing Authority (ICHA) administer this
transition from project-based to tenant-based assistance for the families
affected by the owner's decision.
HUD will provide a special allocation of budget authority to support 64
vouchers and special fees in the amount of $16,000 ($250 per unit/voucher)
to cover the administrative expense of processing the family applications,
determine eligibility, and lease-up activities. The families can use their
voucher in their current unit or locate elsewhere (subject to rent
reasonableness, Housing Quality inspections, etc). The 64 vouchers will
become part of the ICHA's baseline/contract. Any unused vouchers may be
used to assist families from our waiting list, but only after September 30,
2003.
We feel we are in the best position to assist the affected families as they
currently reside in our community. The vouchers will be administered
effectively and by the policies and procedures outlined in the ICHA Section 8
Administrative Plan. We can ensure that each family's eligibility
determination will follow our guidelines and each family will clearly
understand their obligations under the program.
The owners of Cedarwood still have the option to renew their contract with
HUD at any time prior to September 30, 2003. If the contract is renewed,
then Cedarwood would continue to operate as a project-based Section 8
program without any involvement from the Iowa City Housing Authority,
If you would like additional information or would like to discuss the matter
further please let me know.
Date: 2-Jun-03
To: City Manager and City Council
From: Dianna Furman, Customer SeN~'e Manager
Subj: Utility Discount Program Statistics - Fiscal Year FY 02 and FY03
All Water Total
Services Sewer Discount Water Tax Sewer Refuse Recycling Total
Month Discount Discount Accounts Discount Discount Discount Discount Discount Discounts
FY 02
Jut 116 84 200 835.52 41.99 760.56 658.05 224.70 2520.82
Aug 127 94 221 896.00 44.90 857.69 701.10 239.40 2739.09
Sept 128 93 221 1023.68 51,25 980,49 808.71 276,15 3140.28
Oct 136 107 243 1043.84 52.35 999.90 827.17 282.45 3205,71
Nov 136 113 249 1106.56 55,47 1060.23 836,38 285.60 3344.24
Dec 142 117 259 1151.36 57.77 1103.34 867.14 296.10 3475.71
Jan 147 122 269 1164,80 58.20 1116,29 879.45 300.30 3519.04
Feb 146 124 270 1216.32 61.09 1165.83 913.26 311.85 3668.35
Mar 148 122 270 1184.96 59.39 1135.68 879.45 300.30 3559.78
Apr 153 118 271 1205.12 60.32 1155.07 925.57 316.05 3662.13
May 154 126 280 1207.36 60.37 1157.23 943.72 322.55 3691.23
Jun 156 132 288 1254.82 62.91 1202.48 1049.62 360.77 3930.60
FY02 $13,290.34 J
Totals 1689 1352 3241 $666.01 $12,694.79 $10,289.62 $3,516.22 $40,456.98
FY 03
Jul 112 113 225 932.26 46.57 892.16 695.24 238.99 2,805.22
Aug 118 115 233 1,006.18 50.07 963.26 769.48 264.52 3,053.51
Sept 123 121 244 1,042.02 52.03 997.76 783.00 269.12 3,143.93
Oct 129 122 251 1,068.90 53.45 1,023.62 803.25 276.08 3,225.30
Nov 122 127 249 1,129.38 56.57 1,081.80 907.87 312.09 3,487.71
Dec 126 128 254 ' 1,133.86 56.68 1,086.11 816.75 280.72 3,374.12
Jan 126 132 258 1,138.34 56.93 1,090.43 843.75 290.00 3,419.45
Feb 126 135 261 1,192.10 59.78 1,142.12 870.74 299.31 3,564.05
Mar 130 137 267 1,178.66 58.84 1,129.21 877.50 301.61 3,545.82
Apr 134 137 271 1,210.02 60.35 1,159.38 884.25 303.93 3,617.93
May 139 140 279 1,245.86 62.17 1,193.85 938.24 322.51 3,762.63
Jun 0 0 0 0 0 0 0 0 0.00
FY03 $36,999.67
Totals 1385 1407 2992 $12,277.58 $613.44 $11,759.70 $9,190.07 $3,158.88
cc: Kevin O'Mally
Mari/Utility/NewDiscou ntMonthlyFY03.xls
IOWA CITY POLICE DEPARTMENT
410 EAST WASHINGTON STREET, IOWA CITY, IA 52240
(319) 356-5275 FAX # (319) 356-5449
",4 n ,4 ccredited Police Departm en t"
To: Steve Atkins /i.,~},~ / ~ ,-
From: RJ Winkelhake ~fl~q
Ref: PCRB Report #02-01
Date: 10 June 2003
The PCRB expressed concern about situations when individuals are "substantially
unable to protect themselves (as when handcuffed with their arms behind them)".
The recommendation made was to address the topic "in training if it is not already
being done."
The issue of handcuffing and the various concerns surrounding the officers
function and responsibilities associated with control of the person cuffed is and has
been addressed in past training sessions dealing with Use of Force.
This is an area of on going training as well as at the MATS sessions that occur
every year.
From: Officer R. A. Mebus
Ref: Monthly Activity Report
Date: May 2003
Copy: Captain Johnson
During the period covered by this report, 7 different officers spent a total of 6--7
hours participating in than 10 community events and had contacted nearly 1,878
persons. Listed is an overview of the different events.
DATE OFFICER Contacts Length Activity
5-2-03 Hewlett 15 .5 hrs Gen. Safety Issues
5-3-03 Mebus, Roth, 600 4 hrs Johnson Co SAFEKIDS Day
Heick S.
5-12-03 Humrichouse 75 2.5 hrs Career Day
5-13-03 Mebus, 30 '1 hr SRT Presentation- Kiwanis
Johnson
5-18-03 Powills 100 3 hrs EMS Day
5-'18-03 Mebus 26 '1 hr Toyota CSS Event
5-28-03 Mebus 26 2 hrs Lamaze Class- CSS
May brought the annual tours of Safety Village. This year there were
approx. 1000 children (age 4-7) that visited with us. Mebus spent
approx. 50 hrs giving tours over a two week period. This is a joint
venture with Coralville PD. Officer McCoy was also present.
There were 6 Child safety seats inspected at approx. 20-30 minutes
each.
There were 14 ICPD officers visiting 14 ICCSD schools for approx.
67.25 hours.
Mebus attended a 40 hrs Active Counter Measure Instructor Course
at the training center in Souix City.
IOWA CITY POLICE DEPARTMENT ~J~~
USE OF FORCE REPORT
May 2003
OFFICER DATE INC # INCIDENT FORCE USED
56, 16 05-01-03 3-22054 Warrant Arrest Officers made a felony stop of a vehicle
occupied by a person known to have
warrants and who was known to carry a
firearm. Officers had their side arms
drawn until subject was in custody.
56 05-02-03 3-22300 Warrant Arrest The officer was looking through a
residence for a wanted person known to
go armed. When the officer located the
subject hiding between a bed and a wall
he pointed his side arm at the subject
while he was placed in custody.
60 05-03-03 3-22398 Trespass When the officer placed the subject
under arrest he became combative. The
subject was directed to the ground
where he continued to resist. After the
officer sprayed the subject with a
chemical agent he became cooperative.
56 05-10-03 3-23709 Injured Animal The officer used his side arm to
dispatch an injured deer that had been
struck by a vehicle.
33, 96 05-15-03 3-24525 Out of control child When the first officer arrived the child
was already being restrained on the
floor by staff as he screamed, spit and
kicked. The officer rolled the juvenile
onto his stomach and handcuffed him.
A second officer arrived and placed
handcuffs onto his ankles to prevent
him from kicking. Both sets of
handcuffs were removed after the
juvenile calmed down.
8, 13 05-15-03 3-24445 Intoxicated Subject While performing sobriety tests the
subject ran from the officer but fell
down. When the subject tried to get
back up the officers directed him back
to the ground where the subject
continued to resist. The officers used a
hands control technique to place his
hands behind his back to handcuffhim.
36 05-16-03 3-24630 Traffic Stop The subject, who was in the police
department charged with OWI, refused
to sit down when requested to do so.
The subject tensed up as he became
OFFICER DATE INC # INCIDENT FORCE USED
verbally and physically aggressive
towards the officer. The officer placed
to fingers on the subject's brachial
notch and directed him to his seat.
95, 36, 5, 43 05-18-03 3-25171 Crash Investigation The subject had walked away form a
multiple car crash, which he had
caused. When the officer requested he
come back to the scene he verbally
threatened the officer and went into a
martial arts stance. The officer sprayed
him with a chemical agent and he fled.
When the officer caught up to him he
again went into a martial arts stance
and refused to comply with officer
commands to go to the ground. The
officer tried unsuccessfully to direct
him to the ground and a second officer
applied a chemical agent. When the
subject assaulted the officers with his
fists the officers used their batons to
defend themselves. It should be noted
that neither the chemical agents nor the
baton strikes appeared to have any
affect on the subject. The officer was
able to handcuff the subject after
applying a chemical agent one more
time. After the subject was placed into
the squad the officers attempted to
reposition his handcuffs, after
removing one cuffthe subject began to
struggle and a chemical agent was
applied. After one of the officers was
bit an officer restrained the subjects
head. The officers used a hands control
technique to place his hands behind his
back to handcuff him.
25 05-23-03 3-26199 Public Intoxication Subject had been placed under arrest
and was being walked to the patrol car
in handcuffs when he attempted to pull
away from the officer and flee. The
officer held him against a wall.
97 05-23-03 3-26252 Assist Other Agency While the officer was assisting a deputy
with a court ordered removal of a child
he noticed the father had a very tight
grip on his child, causing the child to
cry. The officer pried the father's
fingers off of the boy.
36, 58, 8 05-24-03 3-26311 Intoxicated Person When the officer told the subject to
leave the Pedestrian Mall he made an
OFFICER DATE INC # INCIDENT FORCE USED
aggressive movement towards the
officer and the officer reacted by
deploying a chemical agent. The
subject then tried to assault the officer
with his fists. The officer grabbed the
subject's left arm and directed him to
the ground. A second officer grabbed
the subject's other arm and both arms
were placed behind his back where he
was handcuffed.
31 05-27-03 3-26741 Domestic Assault After placing the subject under arrest
she refused verbal commands to walk
to the patrol car. The officer escorted
her to the patrol car by holding her
upper arm. When she refused to sit in
the car he placed his hand onto her left
shoulder and directed her into the car.
While walking into the jail she
attempted to walk away from the
officer who then held onto the upper
portion of her left arm to escort her.
CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library
Iowa City Police Department IP13
Monthly Liquor License (OFF PREMISE SALES) Report
MAY 2003
YEAR 2002 ' Total Year to Date Totals ! Arrest/Visit
Business Name A i ~ YTD
A&J MINI MART-2153 ACT CIR. . 0 0.00
AAJAXXX LIQUOR STORE 0.00
BIG KMART-HOLLYWOOD BLVD 0.00
CUB FOODS 2 0 0.00
DAN'S SHORT STOP CORP 0.00
DELIMART - E. BENTON 1 ! i 0.00
DELI-MART - MORMON TREK ~ 0.00
DELIMART-HWY 1 ' 0.00
DELIMART~EWR MusCATIN~ 1 0 0.00
DOC'S STANDARD 0 0.00
DRUGTOWN 0.00
EAGLE FOOD CENTER- N.DOD. 0.00
FAREWAY STORES INC I 2 0.00
GASBY'S - S. GILBERT 6 0.00
GASBY'S EAST- 2303 MLI~cA'F~~ ~ 0.00
HANDIMART - DUBUQUE ST. 0.00
HANDIMART - N.DODGE 0.00
HANDIMART - WILLOWCREEK 0.00
HARTIG DRUG - MORMON TREK 1 0.00
CON ST-Commerce ' 1 0.00
'" 0.00
HAWKEYE CON ST-KIRKWOOD
NY-VEL- N. DODGE ST : 0 0.00
HY-VEE- S. 1ST AVE 0 0.00
HY-VEE- WATERFRONT i 0 0.00
IOHN'S GROCERY INC 11 , ' 2 0.00
KLM & GO - GILBERT/BURL 0.00
KLM & GO - MORMON TREK 11 0.00
KUM& GO- S. RIVERSIDE , 8 0.00
KLM & GO- W. BURLINGTON ST I 1 ; 0.00
L&M MIGHTY SHOP INC I 9 0.00
LINN STREET CAFE 0.00
MINI MART I 0 0.00
NEW PIONEER COOP " ,,,, 0.00
NORTH DODGE EXPRESS ] 3 0.00
0 00
ON THE GO CONV. STORE INC. ; ~ -
OSCO DRUG 0 0.00
Column A is the number of times a license holder is visited specifically checking for underage sales.
Column B is the number of people charged with possession under the legal age. Note this is not the total number
of charges.
Iowa City Police Department
Monthly Liquor License (OFF PREMISE SALES) Report
MAY 2003
YEAR2002 Monthly Total Year to Date Totals ! Arrest/Visit
Business Name A ; l _B i ,~_~'i I YTD
PANCHEROS 0 ~ 0,00
PETRO-N-PROVlSlONS 1 6 ~ ~ 0 00
p,zzA PALACE ,oo
sUBURBAN AMOCo : 5 '
~UBURBA~ AMOCO-KEOKUK 3 0 0.00
T&M MINI MART ~22 3 0_ ~ 0100
ToBAcco OUTLE~PLUS- ~. RIV ! ~ 0 ~ 0.00
~N~LGREENS ~ 0 ~ 0~00
Column A is the number of times a license holder is visited specifically checking for underage sales.
Column B is the number of people charged with possession under the legal age. Note this is not the total number
of charges.
LISA MOLLENHAUER ~
AGENDA
City of Iowa City
City Council Economic Development Committee
Thursday, June 19, 2003
9:00 a.m.
Lobby Conference Room
Civic Center
410 East Washington Street
1. Call to Order
2. Approval of Meeting Minutes
- May 13, 2003
3. Set Date and Time for Next Meeting
4. Discussion -- Reviewing and Evaluating Economic Development projects
5. ICAD Update - Location One Information System (LOIS)
6. Other Business
7. Adjournment
City of Iowa City
MEMORANDUM
DATE: June 1~., 2003
TO: Council Economic Development Committee
FROM: Steven Nasby, Community and Economic Development Coordinat~__.~!
RE: .lune Meeting Agenda
The Council Economic Development Committee has a light meeting agenda this month. As
such, we have the opportunity to have two speakers. One will discuss the process for
reviewing and evaluating economic development projects, especially as it relates to small or
start-up businesses and the other will give us an update on ICAD and the Location One
Information System (LOIS).
Reviewing and Evaluating Economic Develooment Projer~s
A representative from The University of Iowa Small Business Development Center, will be
making a brief presentation and will be available to discuss any questions you may have
regarding this topic. In the meeting packet is an outline of the material that SBDC will be
presenting.
Over the last few months, there are several items or criteria that the Council Economic
Development Committee has specifically raised for consideration. These items are as
follows:
· Letter from a private lender detailing why the applicant was unsuccessful in
obtaining adequate private financing
· Documentation of sales growth to verify the need for expansion
· Professionally prepared financial statements (CPA, SBDC or ISED involvement)
· Preference for capital items vs. operational financing
ICAD Update
.loe Raso, President of ICAD, will update the Council Economic Development Committee on
ICAD activities. Specifically, Mr. Raso will be briefly discussing LOIS and Iowa City's
involvement with this new economic development tool.
M IN UTES ~: ~ E ~i~ ~ A ~? Y
ECONOMIC DEVELOPMENT COMMITTEE
TUESDAY, MAY '13, 2003 - 8:00 AM
CIVIC CENTER LOBBY CONFERENCE ROOM
Members Present: Ernie Lehman, Dee Vanderhoef, Ross Wilburn
Members Absent: None
Staff Present: Steve Nasby
Council Present: Irvin Pfab
Others Present: Sarah Fancher, Christine Pigsley, Diana Bryant
CALL TO ORDER
Lehman called the meeting to order at 9:07 AM.
APPROVAL OF MINUTES FROM APRIL 23, 2003 MEETING
Lehman asked for clarification of the $25,000 loan for The Rack BBQ Restaurant to see if it was entirely
for capitol expenses. Nasby would check the meeting tape and make a revision to the minutes if
necessary. Vanderhoef also noted the recommendation for the $25,000 loan was sent to Council for
approval and for a recommendation for a loan rate and term.
MOTION: Vanderhoef moved to approve the minutes as amended. Wilburn seconded the motion. All in
favor, motion passed 3-0.
DATE AND TIME FOR NEXT MEETING
The committee agreed the meeting would be June 19, 2003 at 9:00 AM.
DISCUSSION OF REQUEST FOR TAX EXEMPTION IN THE CENTRAL BUSINESS
DISTRICT - ZEPHYRS
The owner of Zephyrs, a copy and design business, has applied to receive a tax exemption for proposed
building improvements. This exemption is a part of the 1999 Central District Urban Revitalization Plan the
City Council designated to provide incentive to private business owners to redevelop or improve their
properties. Lehman noted the proposal meets the qualifications and criteria listed on the revitalization
plan and the assessor will determine the value due to the improvements, and would recommend the
request to Council.
MOTION: Vanderhoef moved to approve the request from Zephyr's and recommend it to council since
they have met the criteria of the tax exemption schedule. Wilbum seconded the motion. All in favor,
motion passed 3-0.
Wilburn excused himself from the meeting due to a conflict of interest, as his employer is a recipient of
CDBG funds.
RECOMMENDATION ON TERMS FOR CDBG ASSISTANCE - THE RACK BBQ
The Council has tentatively approved the $25,000 loan for The Rack BBQ business and has requested
the committee to recommend terms for the loan for the next Council meeting. Vanderhoef and Lehman
agreed the terms for any loan should follow the same formula used by the State Targeted Small Business
Loan. Lehman noted the rate needs to be advantageous to the applicant and should be less than what
local banks are offering and also noted the terms would be tailored to each specific project. Staff noted
the State uses a broad range of rates, they look at each project and determine risk and the rate is related
to the risk associated with the loan. Lehman noted the loan rate should either be associated with the
Prime rate or the same as the loan rate the State has set, as they have also reviewed the application and
have determined the financial risk involved with the project. Vanderhoef noted that information concerning
CDBG loan rates might be included with CDBG applications in the future.
Economic Development Committee Minutes
May 13, 2003
Page 2
MOTION: Vanderhoef moved to recommend the loan rate for The Rack BBQ at 3% for 5 years, as this is
the rate the State has used for their loan to the applicant. Lehman seconded the motion. All in favor,
motion passed 2-0.
Staff noted that this recommendation is to be placed as a resolution on the next Council agenda. Lehman
addressed a comment made previously by Councilperson Kanner and said CDBG
applications/recommendations are important and should be placed on the Council's agenda and not put
into the general work session for a consensus vote. Vanderhoef concurred and said that by including
CDBG projects at Council meetings they are allowing someone not involved with the project to step up if
they have a comment.
DISCUSSION OF REQUEST FOR CDBG ASSISTANCE - ISED MICROENTERPRISE
DEVELOPMENT
This application is a carry over form the last Economic Development meeting. The application
representative, Christine Pigsley, provided information asked for by the committee in two letters. The first
letter detailed information about what the program has done for Latino and Hispanic populations in Sioux
City, Davenport and Des Moines. The second letter addressed concerns about a previous financial audit.
Ms. Pigsley explained, and the letter detailed, that the problem has since worked itself out, as the
program was new. Vanderhoef commented that the numbers coming from the other cities that have also
been involved with the project impressed her. Lehman clarified that the request is for $15,000.
Vanderhoef asked what the Hispanic/Latino population is in Iowa City. Pigsley noted the population was
listed as 1,833 in year 2000. Lehman noted that 25% of the Iowa City population is living below poverty
level and questioned if this was the group they are trying to serve. Pigsley explained the project is to
target the Hispanic and Latino population in the area, which they have found to be very entrepreneurial in
nature. In order to attract and identify individuals for the program, they will work closely with the housing
authority, the neighborhood centers and ESL (English as second language) classes. Lehman clarified that
this program is asking for a grant and not a loan. Pigsley said it is a grant request.
MOTION: Vanderhoef moved to recommend approval of this program in the amount of $15,000 to the
City Council. All in favor, motion passed 2-0.
OTHER BUSINESS
Staff noted they had hoped to have Chris Pasek from the Small Business Development Center at the
meeting to address the committee on reading application financials and what criteria to utilize. They will
try to schedule Ms. Pasek for the June meeting.
ADJOURNMENT
Meeting was adjourned at 8:50 AM.
data on c~t ynt/pcd/rnin ut es/ed c05-13-03.doc
RECEIVEC: 4-22- 3; 10:50AM; 319 353 2445 ~> CITY OF IA CITY PCD; #2
APR-22-03 TUE 9:57 AM JPEC FAX i~O. 319 353 2~45 P. 2
FINANCING THE BUSINESS
Associate Director, Small B~siness Developmeat Center
(319) 335-3742
I. Howm apply for a ba~ lorn,
Criteria b.~nkers use in msl~i.~ loan decisions.
Findin$ out ~d worttin~,j with an e~trepreneurial banker.
IV. More abo,,t tl~ numbers.
· Rese. amhing sta~: up costs,
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APR-22-09 TU~ ~:57 ~ JPEC FAX ~0. 319 359 2445 P, 9
Hew to Aimpiy for a B-,,~ Loaa
A. Iviake apl~oiutmeuu mz~d visit mom thau oue b~ or loau ofi]ce~.
B. Be fully prepared. Use the ~[~aa Applicafiou Cheekily."
C. A~k the ~ulloudn8 questious:
I. What has beeu your expedeuce leading to similar busiaesses?
2, How long does the approval process take?
3. Ouce approved, ho~ iou8 will il take t~- the fuuds to be disbtu-sed?
This is eapeciaily importaut if'you are expeoing investor and/or
moules which am a coudition of the bauk
4. What oth~' documumation might {~e required for the lo~u
Criteria Mo~t Bauke~ Use lu 1Kaidug Loam Decision
(or the 5 C's o£Credit)
~ Capital
ldealty, a bank wauts you to comribute 20%-30% of the total start
up co~ ofyou~ busiuess. I-ioweve~, tl~e a~e exceptious aud
altemafivea to usiuS ail ot'you~ own cash. You may borrow ioa~ or'
ail of :he dov~ payment, apply For a Small BusLuess
Admiuistratiou (SBA) Low Doc loau aud/or a Targeted Small
Busiuess (TSB) 8taut aad/or iow iazerest loau.
R Collatet~l
I. A hanker' wit] evaluate the co]latera{ your busiuess will have to
oiler ou a dlscolmted bash. ideally, the value of the business
collateral, plus any persouai coilatend should be l: i or hig, h~.
2. ~ takin8 into consideration all sourcus of capi~i stat
c~ a shoft~{I i, either area could be addressed with a SBA
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APR-22-03 TUE 9:58 AM JPEC FAX NO, 319 353 2445 P. 4
c~
1. Ideally, a bank~' wants to see that the gross cash flow (net profit
plus depreciation plus inter~s0 pro}~ted ibr the business will
cover _~,,,~1 principal and inawest paymems on the loan by 1.2 X
higher dsk~ require a higher aebi service coverage mite.
2. The bank may make an exception [f there is a strong secomlary
repayment source (e.g. a second income sad/or a personal
gua~amor).
A bsak~ r~li~s on ttg projections, t~ iaform~ion suppo~i~ your
proje~ioas, compamoa to iadust~ ratios and his/her experience
with similaz businesses to evaluate the capacity to repay the loa~.
D. Coaditions
1. A baak~ will evalua~ bot~ the iatecaal and egternal conditions to
detemi~ their eff~l;S 0~1 the probable sur~ss of your
particular busluess.
2. E~smples of iniernal conditions mchxle your ability to manage the
business, and the skills and knowlefls~ of key personnel. Buyin8
aa existing business also pr-~a, a gr~er number o£iatemal
factors to consider. External conditions senerally include those
particular to your t~e of business and the economy in 8¢neral.
E. Character or Credit
1. A baniier considers ~e repaymeat history of your personal
debt as the ptimsrl~ indicator of how you will repay the
business loan
How to find and work with lm eatrepreaeurial banker.
A. Definition of an entmp~ banker
1. An ~ah-eprenaurial bs~r places an initial ca,basis on intuition
ra~her than the facts in lending decisions.
Due to the fact that lenders are not investors, as they lend their
depos'nors money, facts cannot be disregarded. Overall, lenders
look for the fac~s to oonfa~i or deny their imuitioa.
3
RECE[VEO: 4-22- 3; lO:58Ak~; 319 353 2445 :> CITY OF IA CITY PCD; #5
APR-22-O3 TUE 9:59 AM JPEC FAX liO. 319 353 2445 P. 5
consideraliol~s listed below.
Capi~ (Equity in the business or project).
b. CollaZera~ (5ecu~ty for the loan).
c. The )~ may address a ~ in capital and/or
collateral with an SBA ~rantee a~Vor personnl collateral.
4. A temms intuidon is agLliJi~lZ to override ~ shortfall in the
following credit comi~teration$,
Capa~ (to repay t~ baa).
b. Conditions (imernal and external).
¢. Character (~redit history of the business and tb~ ov~en).
5. Lenders are 8enerally more flexible with loan applications under
$§0,000.
B. How ~o fiad an emrepceaeuml banker.
Ask other amall business owners, especially those who own
businesses similar to yours.
3. Ask accoumants, ~mnmeys and other business professionals.
4. Look fi3r bnnk'~ that ll~v~ ffl~tal! b~J$ille$$ [arodllcts arid !~'vic~a,
new banks or banks that are newto commercial lendi~
What tho bauk~ wfill expect from you.
1. Preparation
n. Use all available resolffces (Le. SBDC, JPEC and/or
FastTrac, small business classes, library, accountams,
attorneys and other professionals).
b. Have wdttm information f~lly pre~ed.
c. Sho~ that you have g~plored all your options (i.e. stat-up
vs. purchase of'an existing business, leasing vs.
purchasing).
d. Be coa,s~cative in financial projections.
e. If you are prepar~ a business plan, foous on ~mlity and
not quau~t: Be sum to substsm'is*¢ your projections.
APR-22-03 TUE 9:59 i~ JPEC F^X NO. 3i9 95~ 2445
2. Commltm~'~
a.
b. Tinm ami
c. P~
3. F~us
4. H.mili~
~ q~
b. Um ~ ~e ~ m m~ f~ ~ ~lls ~ ~k.
c, ~e~bi~ ([e, ~i~ ~ b~ ~ a ~ ~d ~t
~e ~ o~ d~m
b. Follow ~ o~ ~ d~ao~
C. ~t y~ ~d ~ ~m ~ ~r~ b~.
1. To ~ ~ b~'s ~sito~ ~ i~ mntlnS I~ng ~ons,
2. To ~ ~o~. To play ~'~'s ~.'
3. To ~ ~e~ons,
avmdi~ ~ c~h flow ~bl~.
4, To ~o~de o~ ~ ~m i~on m y~.
5. To look ~r w~ ~ ~e a ~ ~ ~Ie ~ ~ ~e b~
RECEIVED: 4-22- 3; il:OOAI~; 319 353 2¢45 => CITY OF IA CITY PCO; #7
APR-22-OB T[~E lO:OD AM JPEC FAX liO. 319 353 2445 P. '7
MONTHLY CASH FLOW PROJECTION
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Business Solutions
Iowa City Area Development Group, Inc.
319.354.3939 P.O. Box 2567, 325 East Washington Street, Suite 100, Iowa City, Iowa 52244
Pevelopment a t a b a s e nm a k e s i t
Ma±rets e a s y t o d o b u s i n e s s
® AdPro Design ~ ooking for a building or site in to compare sites using similar data."
Group, inc. will de L the Iowa City area? Thanks to Commercial Realtors® like the
sign new marketing LocationOne, a cyber- options the new software tool offers.
materials for the database, maintaining and Tracy Overton, NAI Iowa Realty Cam-
Iowa City Area De- tracking available commercial and in- mercial, says, "We can maintain our
velopment Group, dustrial buildings and sites is a whole properties. When a property becomes
Inc, The creation of lot easier! available, we can add it to the Web
a new brand, logo LocationOne opens a host of oppor site. Following a sale or lease, prop-
and Web site design tunities to businesses looking to ex erties can be easily removed from
is the result of a pand or relocate to our area. The soft viewing."
year-long study by ware tool, available from MidAmerican Harry Wolf, Buyer's Realty and
nearly 50 volunfeers. Energy through its Local Partners Pro chair elect of the ICAD Group, says
Irv Jensen, Smart gram, is specifically designed to publish the software's ability to archive a re-
Solutions Group of up-to-date building and site informa cord rather than deleting the file
Des Moines, Iowa, tion quickly and easily on the Internet. saves property managers time and
led the series of In today's computer savvy, tech- eliminates errors. "Plus we can cus-
communify discus- heavy world more than 70 percent of tomize each site with aerials and
site selection is done after hours on the building photographs. This is an
siGns. Internet, Ken Wunsch, MidAmerican added fea "/&,Fb VV~U~/
A smaller spin-off Energy economic development consult ture that ~
grouP,lng TaskfheForceMarket-comant, says, "All the basic information is gives eli- ~ [,4 c~ ~AFf-
in one place to allow developers and ents distin- V~r~l/CL~
mittee was formed busy executives to search and gather guishing
to develop a mar- information about a variety of locations attributes ~F~ ~ V~ ~ YC,~
keting strategy and conveniently at anytime of the day or of individ- [9 ~ Vb/AT/A[9~F Of
implementation night." ual sites." ~
plan. Don Chaplain, The LocationOne database allows The da V~ K~ ~ LC~ . . ."
Institute for Decision users to share data. Wunsch says, tabase in-
Making of the Uni "Anywhere, anytime surfers can search eludes in- ~ /~/c~¢J4
versity of Norfhern by building, site or locality. And, they formation ,~4{~,~r~r~c~ ~
Iowa, facilitated this have the ability to customize a search about
group from April by a number of variables including population,
2002 until January building size, acres needed or specific topogra
2003. location. LocationOne eliminates tele- phy, trans-
When you see phone tag and missed opportunities." portation,
members of the The LocationOne database is consis tax incentives and utilities including
Marketing Task tent with the National Data Standards telecommunications. The building
Force Committee, developed by the International EcG- database also details the specific
Devo/opmer~tMcfftozs heroic Development Council, says type of construction.
cont~h~oo' os ~age 4 Wunsch. "Using National Data Stan- ICAD Group member communi-
dards allows professional site selectors ties and a number of Realtors have
Database Continued ort page 3
Labor study highlights labor in Technology Corridor
M ove over Silicon Valley. Look out Re The report also shows 67.5 percent of
search Triangle. A new labor study residents, age 18-69, living in the Technol-
puts the Cedar Rapids/Iowa City ogy Corridor are employed. Not surprisingly,
Technology Corridor on the map! corridor employees are highly educated--
The Laborshed Study released in March 68.1 percent have education or training be-
2003 reconfirms the Technology Corridor yond high school; 35.4 percent have an un
operates as one true economy, dergraduate degree and 15.5 percent have a
The study, commissioned by Priority One, post-graduate or professional degree.
Iowa City Area Development Group, Inc., Nearly two-thirds (59.9 percent} of those
Kirkwood Community College and Iowa between the ages
Workforce Development, focuses on employ- 18- to 69-years '~\^~'O~'lZ~t'£
ecs--and commuting patterns, and willing to
NCS Pearson conducted telephone sur- commute to the ~0t~(~£
veys in the corridor region and Cedar Rapids corridor are fe~ ~a~
and Iowa City metro areas in December and male; 40.1 percent
January. Nearly 1,600 area residents were are male. The av \Va~
interviewed, erage age of female T~0¼~O~.0~
The new analysis confirms the Technology workers in the -
Corridor laborshed region. Workers are Technology Corri-
drawn to the Cedar Rapids/Iowa City metro dor is 45, while
areas from a 20 county area. the average age of male workers is 44. Heidi
The IWD survey also reviewed educational Belding, IWD research analyst, says, "The
attainment, occupational skills, wage and figures reflect Iowa's demographic patterns."
benefit requirements and job search tech The entrepreneurial spirit found in the re-
niques by occupation category. Predictably, gion is high--nearly half (42.9 percent) of the
nqore than half of the workers in the Tech- employed workers would like to operate their
nology Corridor are employed in the follow own business. However, a lack of capital (42.1
ing four areas: percent) is a barrier to realizing that goal.
The study also shows slightly more than a
,, Healthcare/Social Services (15.1 per- third (35.8 percent) are willing to change
cent) jobs for better pay, benefits or working con-
~ Advanced Manufacturing (13.7 per- ditions. And, there are inore ~vorkers avail
cent) able to enter the labor market than the un-
~ Education (13.1 percent) employment rate indicates.
q Wholesale and Retail Trade (10.9 per Besides the roughly 9 percent listed as
cent) unemployed, there are 23.4 percent listed as
not employed. Of that group, which includes
The remaining employed workforce is dj- retirees and hmnemakers, about 46.8 per-
vided among the following six categories: cent, would accept employment if the right
opportunity came along, according to the
~ Transportation, Communication and report.
Utilities {7.8 percent) The study found the majority (81.3 per-
~ Professional Services (6.2 percent) cent) of not employed workers are ready and
e Construction {6.2 percent) willing to go back to work, Belding says.
~ Public Administration, Government "This is an excellent pool of available labor.
{5.6 percent) And, these workers may be very important in
~ Finance, Insurance and Real Estate helping attract industry to the area."
(4.6 percent) The survey also found an additional 8.5
¢ Agriculture {4.6 percent) percent have jobs, but are considered
Laborshed Continued on page 4
2
Global marl{ets rely on diversity
i n an every increasing global economy, management representation experience a sig-
small and large businesses struggle to nificantly higher growth rate than corapanies
stay competitive. Successful businesses that do not.
have found the key to market share comes In 1997, Microsoft Corporation recognized
from within: Diversity is a determining factor the importance of diversifying the workplace
in the world marketplace, and formed the first chapter of the Profes
In recent years the importance of diversity sional and Technical Diversity Network
in the workforce has increased dramatically. (PTDN). It didn't take long for the idea to
It's more than numbers, and it's more than spread to America's heartland. In April 2000,
the external dimensions of race or gender, representatives from the Cedar Rapids/Iowa
According to Diuerse Teams at Work by Lee City Technology Corridor met with University
Gardenswartz and Anita Rowe, there are four of Iowa officials to develop a PTDN chapter.
aspects to diversity. In order to achieve a dj- PTDN is a partnership between employ-
verse workforce it's important to recognize ers, the community and professional organi-
the individual characteristics that each em zations with a shared commitment to attract,
ployee brings to the workplace: develop and retain diverse professional and
technical specialists. The local chapter util-
× Personality personal characteristics izes quarterly "Power Networking Events" to
× Fixed dimensions--age, gender, race, provide opportunities for members to build
ethnicity, abilities, sexual orientation relationships that promote professional
× External dimensions--religion, marital growth, and to share ideas and strategies.
status, income, education, personal Kirkwood Community College in Cedar
habits, work experience Rapids was the host of an event held April
× Organizational dimensions-- 29.
functional level, management status, PTDN membership is open and free of
union affiliation, seniority charge. To learn ~nore about diversifying your
workforce or the PTDN chapter, call Dan
Successful companies know diversity Mineck at Alliant Energy {319.786.8104) or
strengthens the bottom linc. A 1999 Stan- Don dackson at Procter & Gamble
dard & Poor study concluded companies that (319.339.2328).
place a high value on minority and women Megan Jensen
Database continued from page 1 A special thanl~' to our 2003 Spring
received training makes it possible that will allow cli- Corridor Career Fairpartners:
on the new soft- to provide the most ents to obtain data Priority One
ware. Cities have current informa- about the Iowa City Cedar Rapids Area Chamber of Com-
merce
tile ability to link to tion possible. "The area froln multiple Gazette Communications
the ICAD Group's same data can be sites." Iowa City Area Chamber of Commerce
Web site, which viewed on Mid- To view the list Iowa Workforce Development
Kirkwood Community Co~ege
allows them to post American Energy lng of available list- [nd, to our spo~z~ors:
information about and Alliant Eh- ings, visit www.
· Advanced Cable Company
the community as ergy's Web sites, iowacityareadevel · Chef Mickey's Catering Shoppe
well. The Iowa Depart- opment.com and · Iowa City Cable IV Services
· Lamar Advedising
Joe Rase, presi- ment of Economic click on buildings, · MediaCom
dent of the ICAD Development may sites or localities. · MidAmerican Energy
Group, says the adopt LocationOne Happy surfing! * Old Capitol Town Center
software tool for the state and · University of Iowa Career Center
· Z102.?
Career Fair attracts a steady flow of job seekers
Bill Humbert,
Humbert Group,
(right) pre-
sented two of
five seminars
offered at the
Corridor Career
Fair. Nearly 50
members of the
Eastern Iowa
tion velum
reefed their
Saturday to crt-
for job seekers.
Laborshed cont~nu~d]~ro,np~ge 1 Development/vi a t t e r s continued
"underemployed" due to low let them know you appreciate ffaeir hard work! Committee
pay, a mismatch of skills or member are: Brandy Forbes, Solon; Brian James, North Lib
too few hours worked. Beld- erty: Bruce Wheaton, University of Iowa Technology & Inno-
lng sdd, "The su~ey found vation Center; Diane Gollagher. UI Office of Corporole
all underemployed individu Partnerships: Jim Sullivan, Aliiant Energy; John Wetzel, Mid-
~s are willing to change American Energy; Kelly Hayworth, Coralville; Rose Renne-
jobs." komp, ACT, Inc.; Steve Nasby, City of Iowa City; Tom Gel-
Based on these fi~res in man, Phelan, Tucker, Mullen, Walker, Tucker & Gelman;
the study, Belding estimates Usho B~lakrishnan, UI Office of Corporate Partnerships.
the potential available labor-
force in the Cedar Rapids
area is 46,286 and in Iowa Welcome New ICAD Gro~ l. vestors:
City the potential available · University of Iowa Hospitals &Ciinics
laborforce is 43,272. · John and Audrey Kofoed
Belding says the IWD sur- · Rummells Farms
vey is v~uable because it ob · Mechanical Conlractors
fers so much information.
"Data c~ be extracted spe Talent Mattersi
cific to individu~ industries,
which can be veo~ useful for Rebecca Ryan, Next Generation Consulting, will report the
marketing, expansion and findings of the Iowa City area GenX su~ey (see March
recruitment efforts." Business Solutions) at a bre~fast meeting on June 5. The
The late M~ch news con- meeting, which is open to the public, will be held at the
terence was held at Howard Iowa Children's Museum at the Coral Ridge Mai1. Contact
R. Green offices in Cedar the Iowa City Area Development Group, Inc. office for
Rapids. more information and rese~ations.
Your link to location, labor and a whole lot more!
GEIO0 Dite¢l po#i# te~otcl #ole#, o~et# Io~ol empIogme~l~ oppotl~unitiet
N early six years ago, Bernice that good news, Garner says growth and provides associates with 100
Adams of Lone Tree lek a se- for the Coralville office has been percent tuition reimbursement.
cure job wifu a nationally- difficult because he has a hard time Most melnbers of GEICO's
known firm to join one of the area's filling all the open positions. Coralville staff are either college
newest companies. He says "People have the im- graduates or actively pursuing a
Adams says the nlovc was an pression that we're a call center and degree. Garner adds a degree isn't a
excellent career decision. GEICO a telemarketing company. We're prerequisite
Direct offered immediate benefits, not a telemarketing company at all. to employ-
performance bonuses and a strong Because of our nationwide advertis- ment. And
future. Adams says she was wise to lng and marketing campaigns, peo- in fact, ap- ~)~ 0~5
make the move. pie call our 800 numbers for infor- plicants
No more cold calls, Adams mation and for policy quotes. We aren't ex-
says, thankfully. "We don't telemar- get thousands of calls each day. pected to
ket. We know customers are inter- That's considerably different from have an in- ~)
ested in our auto insurance because the world of telemarketing." surance
they call us." Garner adds that GEICO can background. ZVL~V¢( . . . '
Adams, who works in sales, provide diverse career opportuni~ GEICO has
says the pay is good and the bo- ties, as well. The Coralville office a licensed
nuses are very nice, "and it's a fun has two distinct employee tracks, instructor on
environment to work in." customer service and sales. "There's site to train
What Adams calls a fun work plenty of opportunity for advance- employees
environment has trauslated into mcnt," Garner says. "And, we're old who go into
strong market position for the For- school we promote from within." the sales side of the business
tune 500 company. GEICO is the Garner, 32, is a perfect example The Coral¥ille business is grow-
sixth largest private passenger auto of GEICO's employment praclices, lng because they handle policies for
insurer in the country with sales In 1995, the New York native a number of states including Call-
continuing to climb at above indus- started with GEICO in an entry- fumia, Kansas, New Mexico, New
try rates. Last year, GEICO level position in the cmnpany's York, North and South Dakota, Ne-
achieved 9 percent growth. In April Long Island regional center. He was braska and Texas. And, GEICO
2003, the company reached a re- quickly prmnoted to management manages a growing number of mill-
cord-high policyholder base of 5 and spent a year in Macon, Ga., be- tary policyholders. Garner says,
million customers. Today, GEICO fore moving to Florida where his "We've specialized to handle the
insures more than 8.4 million vehi~ sales team led the country in 1998 unique needs of those serving in the
cles. and 1999. He was offered the as- military. As a result, our volume is
Tom Garner, branch director of signment to head the Coralville way up."
GEICO s Coralx Ille operatmns, office a year later. In 1996, GEICO became a sub-
says his office echoes the national GEICO generally' hires Coral- sidiary of Berkshire Hathaway,
trend. "Sales have increased 10 per- ville associates for entry-level jobs owned by the legendary investor
cent, and our office is helping to at $12 an hour. The current average Warren Buffett. Last year, Berk-
lead the country, it's a good sign of salary is more than $30,000, and shire Hathaway was voted the most
strength, experienced supervisors can earn admired property-casualty insurer
Last year, Garner's staff grew by between $40,000 to $55,000 annu- in the country.
more than 100 people to a total of ally. "Warren Buflbtt always backs a
325 associates. Now his goal is to Garner looks for the "right" can- w'nner, ' says Garner. "He saw how
reach 400 employees by the end of didate to fill a position. Attitude aad well GEICO is managed and saw
year. So far, he's on track. In the a friendly, out-going personality is the potential for growth. We have
first two months of 2003, sales mandatory. GEICO is known for its everything it takes to attract more
grew 13 percent. "Our ability to outstanding customer service and a policyholders. That puts us in a pet'-
grow is limited only by our ability positive, can-do attitude is vital, fect position for the future. Our as-
to hire." The company encourages employ- sociates know what it takes to be a
For more than 20 years, GEICO ees to pursue undergraduate studies winner and they lmow how good it
has a record of no layoffs. Despite in business, insurance or finance, feels. Just ask Bernice Adams."
Briefly in the News The Health Quotient study reviewed cost and
· The University of Iowa moved up in the availability to determine if healthcare was a
LI.,.~. News & World£eporhanking of graduate valid site selection factor. Iowa City ranks
sc hod programs. Six other UI programs con number 6.
tin ue to rank among the top 10 in the nation, · Men's JoumolrecenBy ranked Iowa City
The Henry B. Tipple College of Business as the sixth heallhiest, safest and sexiest
moved to No. 29, marking its highest ranking; place to live in America.
and the Roy J. and Lucille A. Carver College · No~h American Business Cost,~eview.
of Medicine ranked No, 24, up from No 30 2002Ed/Tk)n, Econamy. comranked Iowa as
last year. the fifth lowest cost state for business
Ranked in the top 10 are: Ul graduate pro- (beating the national average by 12per-
grams of audiology, health services admini cent).
sfration, nursing, nursing service administra · AARP ranks Iowa City in the lop 15 best
tic, n, nursing specialties gerontological/ places to retire. The seJection is based on 10
geriatic, paleontology, physician assistant, criteria reflecting the n&~ds, interests and
rehabilitation counseling, social psychology tastes of Americans age 50 an older.
and speech language pathology. · The Workforce and Economic Develop
· Exports~on Management magazine ment Network of Pennsylvania (WEDnetPA)
awarded the Iowa City Communiiy School awarded training funds to manufacturing-
District a Gold Medal based on: Graduation and technology based companies. The train
Outcome; Resource Index; and Community ing, which is available via the Intemet and
Index. The district was also recognized in 2000 other computer based technologies, is avail
and 2001. able at community colleges hosting ACT
· Expons/onA4anO~Temenlranks health- Centers.
care in the Technology Corridor in the top 10.
Iowa City Area Development Group Inc. PRSRT STD
325 East Washington Street U.S. Postage
Iowa City, Iowa 52240 Paid
319.354.3939 Iowa City, Iowa
www.iowacityareadevelopment.com Permit No. 268
City of Iowa City
410 East Washington Street
Iowa City, IA 52240
Preliminary ~
MINUTES
HISTORIC PRESERVATION COMMISSION
JUNE 5, 2003 - 7:00 PM
LOBBY CONFERENCE ROOM
MEMBERS PRESENT: James Enloe, Michael Gunn, Michael Maharry, Mark McCallum, Jim Ponto, Amy Smothers, Tim Weitzel
MEMBERS ABSENT: Richard Carlson, Paul Sueppel
STAFF PRESENT: Shelley McCafferty
OTHERS PRESENT: William Downing
CALL TO ORDER:
Chairperson Maharry called the meeting to order at 6:57 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS:
1030 E. Burlinqton Street - Amendment. Downing said he was back before the Commission with an
amendment to his application because after doing more investigation on the roof structure of his house,
and will not be able to construct the shed dormer. He woL~ld like to use two gable end dormers instead.
Downing said the spirit of the project would remain the same. He said he would use cedar lap siding, with
the same windows, size, proportions, and materials. Downing said the brackets under the eaves would
also be duplicated, and there would be rafter tails on the sides to match. He said this would be a smaller
room, but he cannot do too much else, and this will give them more light.
Gunn said he thought this looked like a nicer project. McCallum examined the photograph of the front of
the house and said the new proposal is more in line with what is on the front.
Smothers said this looks to be a great proposal and will fit in well with the neighborhood.
MOTION: Gunn moved to approve this amendment to the previous certificate of appropriateness
for the project at 1030 E. Burlington Street. Enloe seconded the motion. The motion carried on a
vote of 7-0.
748 Rundell Street. McCafferty said this is an application for a window/sash replacement to the bungalow
at 748 Rundell Street. She said the proposal is for WeatherShield sash replacements. McCafferty stated
that she looked at the replacements at Knebel Windows and found there to be many options available.
McCafferty said the owners propose to use white metal cladding. She stated that the light grid can be
simulated divided light so there is a grid both inside and outside with a spacer bar in between.
Enloe said the summary for this application says the windows will be metal clad, but the commercial
literature states that wood ones are available. McCafferty said the homeowner proposes to use white
metal clad. She stated that metal clad is allowed, while vinyl clad is not.
Gunn stated that metal clad wood windows are allowed. He said that came about after lengthy
discussions by the Commission regarding getting the right profile for the window members. Gunn said it
came to light that any wood windows or wood double-hung windows that are plain or clad in metal tend to
be more similar to historic windows. He commented that vinyl windows don't look anything like historic
double- hung windows. Gunn said therefore metal clad windows were deemed to be acceptable.
Gunn said that, either by choice or by design, these replacements are in accordance with the guidelines.
McCafferty responded that she did speak with the contractor a couple of times.
Historic Preservation Commission Minutes
June 5, 2003
Page 2
Gunn asked how much the replacements cost, and McCafferty said she would check into it. Gunn stated
that he would like to have information available for applicants that would list the brands and sources for
windows as well as their cost. He said the Commission has received what he believes to be unfair
criticism with regard to its position on windows. Gunn said the Commission is not saying that an applicant
has to have really expensive windows; it is just saying that they have to look a certain way. Wood sash
replacements are actually quiet reasonable priced.
Gunn said the old windows on this house don't appear to be in bad shape. McCafferty said they don't look
bad from the street. Gunn said the Commission's recommendation would generally be to fix what is
currently there. He added that the replacement of the windows would not be disallowed, as long as they
are replaced with something that has a similar look.
MOTION: Enloe moved to approve a certificate of appropriateness for replacement windows
sashes as proposed for the house at 748 Rundel! Street. Gunn seconded the motion.
Weitzel suggested recommending repair of the current windows to the homeowners. Gunn agreed that it
would not hurt to recommend such a course of action, He said these are nice, wooden combination storm
windows, and repairing them would save some money and be more correct historically. McCafferty said
she would add the recommendation to the certificate.
The motion carried on a vote of 7-0.
CERTIFICATE OF APPROPRIATENESS APPEALS:
McCafferty said two certificates of appropriateness will be appealed to the City Council at its June 24th
meeting. She said one appeal concerns the sun porch at 520 Grant Street, and the other is in regard to
the vinyl siding application on Summit Street. McCafferty added that both properties are in historic
districts.
Gunn asked if the Commission should submit a written response, and McCafferty replied that she is
working with legal staff on such a response. She said, with regard to the vinyl issue, she had written
language explaining why the Commission has the guidelines that it has, but legal staff wants to limit the
response to the issue at hand and whether or not this complies with the guidelines.
McCafferty said City Council can only make a judgment as to whether this is a capricious and arbitrary
decision; that is the scope of the City Council's review. McCafferty said even if the City Council disagrees
with the guidelines, it cannot overrule the Commission's guidelines or decision on that basis. Enloe asked
if that also holds true for the fenestration issue, and McCafferty confirmed this. She said the City Council
has to use the Commission's minutes and materials to determine whether or not the Commission acted
according to the guidelines and regulations of the Historic Preservation Commission.
Gunn asked if someone from the Commission should be present to speak at the City Council's meeting.
McCafferty said she would be at the meeting to answer any questions, and the chair or his appointee
should also be there.
APPROVAL OF MINUTES: MAY 22, 2003.
McCafferty confirmed that the correct spelling of the owner of 520 Grant Street is Brighi. Maharry stated
that on page four, in the second paragraph, McCall should be changed to McCallum. McCafferty noted
that in the next paragraph, IRP's should be replace with RFPs. Weitzel said that on page three, the third
full paragraph should end with one period.
MOTION: Weitzel moved to approve the May 22, 2003 minutes of the Historic Preservation Commission,
as amended. Enloe seconded the motion. The motion carded on a vote of 7-0.
OTHER:
Decks and railinqs.
Gunn asked if any members knew of any material other than wood that would be paintable and could be
used for deck railings. He said his inclination is to not allow unpainted wood railings on decks in the back
of houses. Gunn said he is putting it out for discussion, as he is trying to write language to address this.
Historic Preservation Commission Minutes
June 5, 2003
Page 3
Enloe said he could understand the requirement for painting the railing if it is visible from the front. He
said, however, that the very fact that the deck itself is not a traditional, architectural feature makes him
question why one element of it should look traditional while the rest of it does not. Gunn said his thought
was that a deck is really inconspicuous, the railings are just the opposite.
Enloe pointed out that railed areas without roofs did not exist in the past. He said the Commission could
deny all decks if that were written into the guidelines, but that would be a very unpopular decision, and
quite a number of them are already in place. Enloe said the issue to him is whether this is visible from the
front and whether it changes the street elevation. He said a deck is clearly not pretending to be part of an
historic structure.
Ponto said they would be removable, so that one would know where the historic is, versus the new.
McCafferty said that, at least in terms of railing design, the Commission wouldn't want to allow two by
twos attached to the skirtboard with a wide railing. They should be constructed with a top and bottom
rails with square spindles between. Enloe said he thought that would be more appropriate, although he
is not entirely convinced.
Gunn said he would not want to require turned spindles or anything like that. He said there is a deck on
the house at the southeast corner of Summit and Sheridan Streets that seems to be a reasonable
compromise. He said the deck is made of a traditional composite of recycled plastic. Gunn said it is gray
with a wood railing that is filled with one by four slats painted the trim color and uses four by fours for the
posts. He said it looks pretty good for what it is. Gunn said it looks reasonable, although it is not an
original element. He added that it is visible from the street, as many of these will be.
Gunn asked Commission members, if a deck is not visible from the street and is a setback addition, does
it need to have a painted railing. Weitzel and Smothers said they did not think the railing would have to be
painted. McCallum said it would depend on the house to him.
Enloe said the clearer question might be, if the deck is visible from the street, does it need to look correct.
Gunn said in that case he would feel that the railing should be painted to match the trim color or front
porch color. The consensus of the rest of Commission was that in such a case, the railing should be
painted.
Gunn asked, if the front porch had turned spindles, would the deck be required to match them. Weitzel
said that would get expensive. Gunn agreed but said he would like to go into more detail on the
construction to allow less expensive construction of the railing on the back.
Enloe suggested requiring painting, as it would be cheaper and easier. McCafferty said right now the
guidelines require full two by twos. She said to make it more affordable, the Commission could allow
nominal two by twos instead of actual.
Gunn said a turned one by four actually is not bad looking. He said he would look around and write some
guidelines to include recommendations. Gunn said he would include the requirement to paint the railings
to match if the deck is visible from the street, with a detail that is reasonable but not a front porch detail.
Ponto said the Commission doesn't want to create something that would look falsely historic. Weitzel
agreed that it should be consistent in feel but not be an exact duplication. He said it should be subservient
to the front and should not overpower the front.
Maharry asked what the Commission would want to disallow. Gunn said he would want to disallow natural
unpainted wood, if visible from the street. Enloe suggested disallowing plastic for the railings if visible
from the street. Gunn said that is already done, but it should be reiterated.
Smothers said there are newel posts made out of vinyl that fit right over treated wood. Weitzel said there
is an Eon product that is all plastic with a fake wood grain in it, and there is also a railing to match the
deck material. Gunn asked if it is paintable. Weitzel responded that it would have to really be roughened
up. He said it is really shiny so that it is not really accurate as a wood substitute. Weitzel said the gray
material has some wood it in so that it is probably more paintable than the propylpolyethylene product.
Gunn said he thought it would probably be better to have vinyl sleeves or posts. Enloe said there are
new products that have just come out in the last few months that will paint plastic.
Historic Preservation Commission Minutes
June 5,2003
Page 4
McCaffedy said the guidelines for decks should include language to the effect that none of the historic
siding or trim should be removed or damaged
Maharry asked if the guidelines would or should include mass and scale requirements. McCafferty said
there is a size limitation. Gunn said the language should include the word "reasonable." Enloe said that is
what the mass and scale guidelines currently say, as there are not specific figures. Gunn said there are
figures for elevation.
Maharry suggested something such as requiring it be no wider then one-half the width of the house and
no deeper than one-half the depth. Enloe said the setbacks give latitude regarding the width, and depth
really depends on the size of the lot. Gunn said he did not know if the Commission should make specific
requirements regarding deck size. He said the Commission does not control the size of additions, except
by elevation.
Maharry said the guidelines frequently refer to the mass and scale of the rest of the neighborhood. Gunn
said the requirement that the mass and scale be consistent with the rest of the neighborhood applies to
front elevations. He said there were legal problems when the Commission wanted to specify square
footage requirements for additions.
Gunn said the guidelines does require that the garage is subordinate to the primary structure, but does
not require an addition to be subordinate. He said it would be possible to have an addition bigger than the
house, because the Commission does not disallow that. Gunn said the Commission specified the length
of the addition only on Summit Street. He said he would work on the language for deck guidelines.
Ponto asked if stain would be permitted for deck railings. Enloe said the guidelines might allow paint or
opaque stain. Gunn said he would be more comfortable with paint. Weitzel and Enloe said that would be
acceptable to them. Ponto said the treated wood might have to weather for a season before it could be
painted. McCafferty said that makes enforcement difficult, as the final inspection would be held up for a
long time.
Gunn asked if the Commission really needs to allow Wolmanized wood for a railing. He said it gets wet,
twists, cracks, and does everything but rot. Weitzel agreed that a homeowner would be better off without
using it for a railing. Enloe suggested using untreated wood with paint. Gunn said it does not require
really expensive materials.
ADJOURNMENT:
The meeting was adjourned at 7:40 p.m.
Minutes submitted by Anne Schulte.
data on cit ynt/pcd/m* n u t es/hpcO6-O5~)3.doc
MINUTES{PRIVATE } DRAFT
PARKS AND RECREATION COMMISSION
MAY 14, 2003
MEMBERS PRESENT: Kevin Boyd, Craig Gustaveson, Judith Klink, Margaret Loomer, Nancy
Ostrognai, Matt Pacha, A1 Stroh, Sarah Walz, John Westefeld
GUESTS PRESENT: Craig Willis, Stacy Van Zante
STAFF PRESENT: Mike Moran, Terry Robinson
FORMAL ACTION TAKEN
Stroh noted a correction to the March 12, 2003 minutes (page 1, last paragraph). Moved by Boyd~ seconded
by Westefeld~ to approve the March 12~ 2003 minutes as amended. Unanimous.
Moved by Boyd~ seconded by Stroh~ in light of the recent budget cuts and lack of proiects that will be
able to be completed within the next five year% request the City Council to approve the use of TIF funds
for public improvements specified in the Sand Lake Trail proiect. Unanimous.
Moved by Westefeld~ seconded by Boyd~ to appoint Mary Weideman and Bill Brandt to the Iowa City
Parks and Recreation Foundation. Unanimous.
NEW MEMBER
Pacha welcomed Margaret Loomer to the commission; introductions were made.
PUBLIC DISCUSSION
Stacy Van Zante addressed the commission with respect to Friends of Hickory Hill Park's rain garden proposal.
The proposal consists of development of a rain garden in Hickory Hill Park off of Bloomington Street, which
has been reviewed by City staff: She expressed appreciation to the City for allowing the group the opportunity
to work with the City again, noting a group of 5th and 6~ graders from Roosevelt Elementary School,
PrairieLand Watershed Alliance, Johnson County Soil and Water Conservation District and Environmental
Advocates will also be involved.
Van Zante stated Friends of Hickory Hill Park would be submitting a plan for prairie reconstruction on a 6.5-
acre site in Hickory Hill Park. The location is the open grassy slope northeast of the Dodge/Conklin entrance.
In order to prepare the site, they are anticipating the use of glyphosate, herbicides and fire, and they will work
with the City regarding any concerns or questions. She indicated their next step is to start the removal of large
woody plants to allow mowing and application of herbicide this fall and use of fire next spring. Tmeblood
reported staff met with John Loomer and Bob Sessions, and work on removing multiflora rose by volunteers
will begin soon. Tmeblood indicated staff would like Russ Bennett involved when it came to the controlled
bum. The commission as a whole noted their appreciation.
Craig Willis appeared before the commission to brief them on a proposal that has not yet been developed, but
that Riverside Theatre is considering the possibility of bringing to the City for approval. It would entail limited
sales of beer and wine at the Riverside Festival Stage during the annual Shakespeare Festival. His purpose at
this time was to inform the Commission and assess whether or not commission members would have serious
concerns about such a proposal going before the City Council. He indicated that if such a proposal were
developed, it would not be for this summer.
Willis also expressed his disapproval of the City Manager's recommendation to reduce the parkland acquisition
fund from $320,000 to $50,000 to help handle the budget shortfall. He noted he was on the commission when
it initiated the fund and offered a brief history. He felt the policy reasons to create the fund still apply and it is
Parks and Recreation Commission
May 14, 2003
Page 2 of 4
important to set aside money and to impose discipline upon staff to acquire parks. He noted the majority of this
money did not come from the general fund, but other places such as hotel/motel tax. He strongly encouraged
the commission not to condone or allow this reduction to happen and to take an active role in opposing it. He
stated it is a policy crisis of enduring nature and them are other alternatives.
WATERWORKS PARK DEVELOPMENT
Klink reported the sub-committee met twice and began looking at goals for prairie restoration and possible
altematives since financing seems questionable. Tmeblood reported he met with the Water Division, Russ
Bennett and Wendell Jones/Johnson County Soil and Water Conservation Commission and seeding around the
ponds (15 acres total) is currently underway. He noted it is a very expensive seed mix, which is necessary to
control erosion plus it has to be heavily seeded since the geese will likely eat a sizeable portion of it. He stated
there is a good chance staff will be able to seed another 35 acres, with a grant the Water Division received,
supplemented with City funds. Walz stated they would like to have a meeting to bring groups together who
would have an interest in supporting this project. Another possibility would be for the Iowa City Parks and
Recreation Foundation to undertake a fundraising effort. She stated there are a number of grants, which may be
available. Klink stated the sub-committee would like to pursue these options with the involvement and
enthusiastic commitment of the commission and foundation. Boyd indicated he would be more than happy to
help plan a public meeting, and expressed his appreciation to the sub-committee for their work and eflbrt.
Walz stated she would like the foundation's input prior to a public meeting; Pacha indicated the foundation
would be meeting soon and this item would be placed on its agenda. Klink stated there is a great deal of
current interest in prairie and capitalizing and channeling it would benefit the project.
SAND LAKE TRAIL
Boyd reported he has reviewed the proposal by FIRST, which was brought to the commission some time ago.
He suggested pursuing TIF funds, which am available for public projects in a TIF district. Over the past 20
years, the City Council has given money back to individual businesses for redevelopment. He noted the funds
often times are used for street reconstruction, traffic lights and sidewalks, with the funds traditionally given
back to particular developers looking for tax abatement. Boyd suggested that the commission ask the City
Council to finance this project with TIF funds. Gustaveson indicated the whole community would benefit if
TIF funds were used for this project. Boyd stated the project should be reviewed to determine which phases
could be done. Klink noted FIRST funded the project design in December 2001. She registered concern with
possible overdevelopment of the area. She appreciated when she takes bike trail to Napoleon Park passing
through wild areas that am not developed, and it would be a shame to overdevelop the area. She noted the
location of the proposed parking lot might be an area where there are nice trees. Stroh felt the proposed
parking area was pretty much a wasteland. Klink stated people have different attitudes about wasteland or
space left as open space. Walz noted the plan did not specify how the area would be landscaped. This might
be an issue in terms of being low maintenance, with the ability of the department to sustain it. Boyd stated
these issues could be worked out if City Council approves funding. Klink stated she was open to revisiting the
plan.
Moved by Boyd~ seconded by Stroh~ in light of the recent budget cuts and lack of proiects that will be
able to be completed within the next five vears~ request the City Council to approve the use of TIF funds
for public improvements specified in the Sand Lake Trail pro[ect. Unanimous.
PARKS AND RECREATION FOUNDATION
Pacha reported Mary Weideman and Bill Bmndt are willing to serve on the Foundation. Moved by Westefeld~
seconded by Boyd~ to appoint Mary Weideman and Bill Brandt to the Iowa City Parks and Recreation
Parks and Recreation Commission
May 14, 2003
Page 3 of 4
Foundation. Unanimous.
PROPOSED BUDGET REDUCTIONS
Pacha commented on the City Manager's proposal to reduce the parkland acquisition fund from $320,000 to
$50,000. He noted the money did not come from the general fund, and felt it was a shortsighted solution.
Gustaveson felt the City Council had indicated that no additional money would be coming into the fund; Boyd
noted that was not his impression. Boyd stated there appeared to be at least four council members who
indicated a commitment to fund the master plan. Stroh stated income should be restored into this fund by the
hotel/motel tax, and suggested cutting the deer kill program. Walz noted her interest in the number of
suggested cuts to bus service, but no mention of raising parking fees. Trueblood stated parking fees do not help
the general fund; they are enterprise funds, which are self-supporting. Tmeblood reviewed a list of FY04-05
budget reduction considerations, which may affect the department. Pacha stated he was adamant about not
reducing the Parkland Acquisition Fund by $270,000. Trueblood noted if the fund is not reduced, the City
Council may ask the department to cut other programs to make up this amount. Pacha asked about the
timeframe for the final decision. Trueblood stated the City Manager would like to have it finalized by next
month, which may necessitate a special commission meeting. Gustaveson asked if the commission volunteered
to give the fund up, would there be any way to lobby, since it is not out of the general fund, that them be some
type of vehicle to start getting a certain percentage of money to replace it. He stated in light of the way Iowa
City is growing there is a need to have acquisition funds. Tmeblood stated the commission could lobby
anything it wants, reminding them that in 1994 with the adoption of the neighborhood open space ordinance,
Casey Cook stood before the City Council telling them not to adopt the plan if it did not intend to give
additional staff and equipment. Various members indicated the commission should be represented at the next
work session and formal meeting of the City Council.
COMMISSION TIME
Ostrognai indicated she heard a rumor that the front porches and breeze~vays of the houses being built in the
peninsula area have one or more steps. Robinson stated there are some with more than one step, but at least
two have chair lifts.
Westefeld referred to the ribbon cutting ceremony for the reinstallation of the CBD playground equipment, and
many people were very happy it is once again open. Trueblood stated there are some problems with the
playground surface, which will need to be addressed.
Loomer indicated she was excited to be on the commission. She noted this meeting opened her mind to the
things the commission does that she was not aware off
Klink complimented staff for maintaining the recreation programs and presenting them in an attractive
brochure.
Walz commented on the downtown vegetation this spring, noting it was spectacular. She also noted the
University of Iowa Herbarium is being given to Iowa State University, which will be a blow to environmental
issues in Iowa City. She had a petition for people to sign if they were against it.
Pacha noted he was pleased to see the expanded railroad track in City Park. He asked about the participation
level of on-line registration. Moran stated the department did more business the first day of registration on-line
than it did at both sites. Pacha encouraged members to attend the next City Council meeting regarding the
parkland acquisition fund.
Parks and Recreation Commission
May 14, 2003
Page 4 of 4
DIRECTOR'S REPORT
Trueblood reported on the following:
Bid Openings. There were two bid openings - one for the parking lot and trail connections at the north end at
the Waterworks Park and the Oakland Cemetery Deeded Body Memorial Site. Gustaveson asked if the
University of Iowa was contributing to this project; Tmeblood indicated they have committed to $30,000.
Trueblood noted bids would be let this fall for more trails in Waterworks Park and a walkway up to the Butler
House.
Adopt-a-Trail. The City Manager has suggested developing such a program.
OTHER BUSINESS
Robinson noted staff has begun work on the Aber Avenue property, purchased with parkland acquisition funds,
for a Willow Creek Trail connection. Boyd indicated he would like to know how the parkland acquisition fund
has been utilized; staff will furnish this information.
ADJOURNMENT
The meeting adjourned at 6:50 p.m.
MINUTES DRAFT~
SENIOR CENTER COMMISSION
TUESDAY, MAY 20, 2003
MEMBERS PRESENT: Lori Benz, Eve Casserly, Joanne Hora, Jay
Honohan, Betty Kelly, Allan Monsanto, Charity
Rowley, and Deb Schoenfelder
MEMBERS ABSENT: Jim Schintler
STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky
and Julie Seal.
GUESTS: William Laubengayer, Betty McKray and Charlotte
Walker.
CALL TO ORDER
MINUTES
Motion: To approve the April minutes as distributed, Kelly/Monsanto Motion
carried on a vote of 7-0.
PUBLIC DISCUSSION
Betty McKray presented the Commission with the following statement:
I represent the Johnson County Task Force for Older Americans. Today I want to
present to you copies of the following statements recently approved at the Task Force
meetings.
At the Task Force meeting on April 14 the motion was:
That the Task Force add to its standing committees one on Senior Centers in
order to be informed and support local communities efforts to serve the
nutritional, health and recreational needs of Johnson County Seniors.
It is expected that this new committee will be organized after the 2003-4 Task Force
begins in July.
At the Task Force meeting on May 12, 2003, the following motion was passed
The Johnson County Task Force on Aging believes the Senior Center is truly a
treasure and we assure the commission of our desire to cooperate with them in
fulfilling its mission.
Because the presentations that were made to this commission and to the city council
regarding the senior center contained many suggestions and ideas that we feel would
benefit the Senior Center, I have collected together a packet of the presentations that
were made by our as hoc committee, in case some of your committees would find them
useful to refer to.
Motion: to accept the documents presented by Betty McKray and distribute them
in the June Commission packet. Motion carried on a vote of 7-0.Kelly/Monsanto.
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, MAY 20, 2003
NUTRITION PROGRAM LEASE UPDATE
No update at this time.
PLANNING FOR CHANGE UPDATE- Rowley
The Planning for Change document was accepted by the City Council without
amendment.
DISCUSSION OF SENIOR CENTER COMMISSION COMPOSITION- Honohan
Honohan reported that in a conversation he had with Supervisor Carol Thompson, she
said it was her understanding that since the Board of Supervisors cancelled the 28E
Agreement they would no longer be entitled to county appointed representation on the
Commission.
Honohan suggested the following elements be included in a recommendation to the City
Council for a formal resolution restructuring the composition of the Senior Center
Commission:
1. Reduce the Commission to 7 members appointed by the City Council. These
appointees would be residents of Iowa City and voting members of the
Commission.
2. The 7 member Commission establishes and appoints a new three member
advisory committee comprised of people who live in Johnson County, but outside
of Iowa City. Members of this advisory committee would be ex-officio members
of the Commission who would attend meetings and participate in discussion, but
have no vote. He recommended that the first year ex-officio members would
include current county appointees Schintler, Casserly and Hora.
This recommendation should be made to the city council in June of this year.
Kelly suggested that Honohan's recommendation might be premature and suggested
that a good initial step would be for the Commission to ask the Johnson County Board of
Supervisors, both in writing and verbally, whether they would like to have representation
on the Senior Center Commission or not.
After much discussion it was agreed that Honohan would go to the June meeting of the
Board of Supervisors to report on the Planning for Change Document and to ask them if
they would be interested in creating a new 28E Agreement. If the Board of Supervisors
is not interested in creating a new 281: Agreement, then the Commission will develop a
recommendation regarding membership of the Commission and submit it to the City
Council for consideration as a formal resolution.
VOLUNTEER RECOGNITION UPDATE- Benz
The 2003 Volunteer Recognition Breakfast will be held on June 27, 2003 from 7:30-
10:30 AM. This year's event will be a pancake breakfast with both Commission and Staff
serving the volunteers. A trio from West High tentatively has agreed to perform at the
event. Senior Center memberships and parking permits will be given away as door
prizes during the program.
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, MAY 20, 2003
SENIOR CENTER UPDATE
Operations- Kopping
Kopping distributed copies of recommendations for subsidized memberships, parking
permits and scholarships for discussion. Kopping reported that the Senior Center
already has two programs that offer subsidies to Iow income people, the scholarship and
parking permit programs. She presented the commission with a recommendation using
the same eligibility criteria for ail three programs rather than having separate criteria for
each (See attached document). The commission reviewed and discussed these
recommendations.
Walker stated that people receiving SSI might need additional financial support because
their income level is extremely Iow. In addition, some middle range income people have
very high medical expenses and may need further assistance as well.
McKray stated that she thought the guidelines covered most everything. The
Commission may consider inviting businesses to pay the full membership price to cover
Iow-income participants.
Motion: To approve the Iow-income subsidy policy recommendations and fee
schedules for the Center's parking, membership and scholarship programs,
Motion carried on a vote of 7-0. Kelly/Hora
Kopping outlined tentative plans for membership registration. She noted that the goal is
to make membership registration as easy as possible and asked for approval to expand
membership benefits to include
1. Access to the freestanding exercise equipment room Monday through Friday
from 7 a.m. to 7 p.m. and Saturday, Sunday and select holidays from 10:30 a.m.
to 1:30 p.m.
2. Quick and easy check in procedure.
3. Calendars distributed at time of sign-up.
In order to facilitate the check in process, computerized proximity cards will be used as
membership cards. Senior Center members will come into the Center and run their card
in front of a reader located near one of the primary entrances to the building. This will
provide a computer-generated list of the time of day and who is using the building.
Currently the part-time temporary receptionists tally the sign-in sheets, which is a very
time consuming process.
Proximity cards can be programmed to allow access to specific (limited) areas of the
building during specific times. In order to use the proximity cards the Center will need to
purchase some additional equipment. A timed lock on the fitness room door and
proximity card readers will need to be installed at the Linn and Washington Street
entrances. The estimated cost for this equipment is $1778.00. The proximity cards are
around $2.25 each. In anticipation that everyone currently enrolled as members of the
Center would purchase a membership the total cost for cards would come to $5625.00.
Because of the cost, members will be assessed a charge of $5.00 to replace lost or
stolen cards.
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, MAY 20, 2003
Non members and guests will still need to sign-in as they have in the past.
Kelly questioned the safety of the people using the fitness equipment during the
expanded hours. Kopping replied that people will sign a Release of Liability form as pad
of the membership process. There will be a staff person in the building to look into this
room periodically.
Insofar as the actual registration process is concerned, Kopping indicated that the staff
had tentatively settled on the following plan:
1. Registrants will go to the Program Specialist, Coordinator or Volunteer Specialist
to register. Specific hours and days for registration will be established annually.
2. Each registrant will be asked about eligibility for Iow-income subsidies for
membership and parking. Subsidies for membership and parking will be offered
if appropriate.
3. Membership information and parking permit sales will be entered into database.
4. The Program Specialist, Coordinator or Volunteer Specialist can take cash and
checks. Credit card transactions must take place with Senior Clerk Typist.
5. Receipts will be taken to Senior Clerk Typist and the proximity card will be
labeled and issued to each registrant.
To encourage people to register the staff is developing a packet of information and
promotional material including a bag, pen, list of membership benefits, contribution
information, and registration material. These packets will be distributed widely.
Document Services is assisting in the development of this material.
Staff is working on developing a plan to implement the changes in programming by
September. Staff is also looking into the possibility of developing a new volunteer
program that would provide transportation to people who are not eligible for SEATS
program, but have difficulty using public transportation. This would be similar to several
very successful programs that have been set-up in other communities. These programs
are sometimes eligible to receive funding to support the program and staff.
Staff is also exploring the possibility of setting up a coffee shop in the Center with Diane
Flemming, Nutrition Director.
Finally, staff is investigating modifications the parking validation program that might
reduce the workload at the receptionist's desk.
Motion: To approve spending up to $15,000 of gift fund money to purchase
promotional items and additional access readers and proximity cards. In the
event that the membership drive is successful, the gift fund will be reimbursed for
this expense. HoreJRowley Motion carried on a vote of 5-2. Kelly/Casserly
opposed.
Casserly suggested that the Commission consider setting some goals for membership
and donation amounts, which can be reported on a regular basis. Casserly agreed to
come up with some goals to present at the June Commission meeting.
Programs- Seal
Julie reported on events during June. See the Post for a full listing of programs in June.
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, MAY 20, 2003
Volunteers- Rogusky
Susan reported on summer classes for the Center of Learning. There has been more
press for the Center for Learning this semester resulting in new people to the program.
Rogusky is also working on the year-end reports for the volunteer recognition program.
REPORTS FROM APRIL COMMISSION VISITS
City Council - Honohan
Honohan reported that the City Council approved the Planning for Change document.
Board of Supervisors-Casserly
Cassedy reported to the Board of Supervisors and gave the supervisors a copy of the
Post.
COMMISSION DISCUSSION
Kelly is writing the article for the June Post.
Honohan pIans to attend the Board of Supervisors meeting.
There was no one available to attend the City Council this month.
Motion to adjourn. Motion carried on a vote of 7-0. Monsanto/Rowley
ATTACHEMENT TO MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, MAY 20, 2003
Senior Center Commission Meeting
May 20, 2003
Staff Recommendations for subsidized
memberships, parking permits, and scholarships
1. Recommended eligibility requirements for subsidized memberships, parking
permits, and scholarships
· 50 years of age or older.
· In addition, one of the following conditions must apply. Proof of
participation in any of these programs is not required. However, the
applicant agrees to supply verifying information if it is requested.
> Current participant in the City Utility Discount Program.
~' Recipient of Medicaid benefits.
> Recipient of Food Stamps.
> Recipient of Supplemental Security Income (SSI).
> An annual household income at or below 30% of the median income of Iowa
City. The current qualifying income levels are:
Household Size 30% Median Income
1 $14,650
2 $16,750
3 $18,850
4 $20,950
Participant in the City of Iowa City Assisted Housing Program with an annual
household income at or below 30% of the median income of Iowa City.
> Participant in the State Elderly and Disabled Property Tax Credit Claim or
Rent Reimbursement Claim Program.
2. Recommended subsidized parking, membership and scholarship fees
· $10 membership, regardless of residence, for each person registering.
$5.00 to replace missing membership (proximity) cards.
· $10 for an annual parking permit. $5.00 to replace missing parking
permits.
· 50% of program tuition for each class up to a total annual amount not
to exceed $75. Programs must be sponsored by the Center. Locker
or room rental, Trips and Tours programs, and supplies or books that
are purchased from the class instructor or local merchants and used in
conjunction with the class are excluded from the scholarship program.
3. Recommended funding for subsidized parking, membership and scholarship
fees
· Use of Gift Fund money or specially designated donations.
· Would be nice to find a few local businesses willing to purchase
several memberships for Iow-income individuals.