HomeMy WebLinkAbout2025-09-16 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5041
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Frui I, S-Gwicckena4l(_ Iowa City
O''60ei-) City Council - Formal Agenda
Regular Le(.trvwLttiv� Re ular Formal Meeting �' o
Goers—�'i'es September 16, 2025 - 6:00 PM � 3
C race- S j f ZyKaK Emma J. Harvat Hall CITY OF IOWA CITY
Caro 410 E. Washington St.
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n www.icgov.org
City of Iowa City Land Acknowledgment can be found at:
iogov.org/landacknowledgement
Meeting Rules can be found at: iogov.org/meetingrules
You can watch the meeting on cable channel 4 (118.2 CAM) in Iowa City, University Heights and
Coralville, or you can watch it online at any of the following websites:
• httos:/Icitvrhannel4.com/live
• hfos://www.youtube.00m/user/citychannel4/live
• httos://facebook.com/CitvoflowaCity
In order to encourage greater input from the public, the Iowa City Council intends to offer the
opportunity to participate in the meeting remotely. However, this meeting is an in -person
meeting. In the event of technological problems, the meeting will continue in -person, so those
wishing to ensure their ability to participate should attend the meeting in -person.
If you wish instead to participate remotely, you may attempt to do so by joining the meeting
via Zoom by going to the link below to visit the Zoom meeting's registration page and submit
the required information.
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meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email.
If you have no computer or smartphone, or a computer without a microphone, you can call in
by phone by dialing (312) 626-6799 and entering the meeting ID below when prompted.
Zoom link: hftps://usO6web.zoom.us/webinar/register/WN_ jvldrbRPOenK_F8Fk9Jg
Meeting ID: 851 6804 3456
If you wish to use presentation materials with your comments, please provide them to the
City Clerk at kgrace@iowa-city.org at least 24 hours before the meeting. Your materials will
be presented for you.
September 16, 2025 Iowa City City Council Agenda Page 1
Public Comment for items on the agenda:
Council cannot engage in discussion or debate until the appropriate time for Council discussion.
However, once the commenter has left the podium, Council may ask staff to respond to a concern
or question posed by the public, or to follow up with the speaker.
1. Call to Order
2. Proclamations
2.a Constitution Week — Sl�ar&Lr E n S fjrore Yew
�� 2.b Welcoming Week — Eva. L PC,Wa-+W— �°��ckr° �¢aGTerlow�,
t✓ 2.c African Festival of Arts and Cultures Day n1a m --P(
�.S,evdna' (—irSkr
3. Consent Calendar - Approval of Council Actions (subject to corrections, as
recommended by the City Clerk)
3.a Work Session Minutes: September 2
3.b Formal Summary of Minutes: September 2
4. Consent Calendar- Receive and File Minutes
4.a Airport Commission: July 10
4.b Board of Adjustment: July 9
4.c Climate Action Commission: August 4
4.d Community Police Review Board: August 12 [See Recommendations]
4.e Library Board of Trustees: July 24
4.f Senior Center Commission: July 17
5. Consent Calendar- Permit Motions and Resolution (as recommended by the City Clerk)
5.a Liquor License - Renewal
1. Class C Retail Alcohol License for Restaurante Mexicano El Senor
Cactus Inc.(LC0042996), dba El Senor Cactus, 1534 S. Gilbert St.
2. Outdoor Service Area for Restaurante Mexicano El Senor Cactus Inc, dba
El Senor Cactus, 1534 S. Gilbert St.
3. Class C Retail Alcohol License for Plated Table LLC (LC0050419),
dba Plated Table, 625 S. Dubuque St.
4. Outdoor Service Area for License for Plated Table LLC, dba Plated
Table, 625 S. Dubuque St.
5. Class C Retail Alcohol License for Josh & Bryan, Inc. (LC0050273),
dba Dublin Underground, 5 S. Dubuque St.
6. Class C Retail Alcohol License for Paper Crane LLC (LC0051841),
dba Paper Crane, 121 N. Linn St.
7. Outdoor Service Area/Sidewalk Cafe for Paper Crane LLC, dba Paper
Crane, 121 N. Linn St.
8. Class C Retail Alcohol License for Gabe's Oasis, L.L.C. (LC0038662),
dba Gabe's, 330 E. Washington St.
9. Outdoor Service Area for Gabe's Oasis, L.L.C., dba Gabe's, 330
E. Washington St.
10. Class C Retail Alcohol License for Cactus 3, L.L.C. (LC0044771), dba
Cactus 3, LLC, 114 S. Clinton St.
September 16, 2025 Iowa City City Council Agenda Page 2
5.b Liquor License - New
1. Class C Liquor License (5-day) for Iowa City Downtown Self Supported
Municipal Improve (Oktoberfest) (App-228364), dba Iowa City
Downtown District, 200-300 Block Market St., and 100-200 N. Linn St.
2. Class C Liquor License for Storm Hospitality LLC (App-226895), dba
401 Oak, 401 S. Linn St.
5.c Liquor License - Ownership Change
1. Class C Retail Alcohol License for 138 S. Clinton St. (LC0052112), dba
The Fieldhouse Bar & Grill, (former dba Karma Nightclub), 138 S. Clinton
St.
2. Class C Retail Alcohol License for 118 S. Clinton St. (LC0052299), dba
118 Grill & Bar, 118 S. Clinton St.
5.d Tobacco and Device Retailer Permits - New
Resolution approving applications for retail tobacco, tobacco products, alternative
25 nicotine products, vapor products, and device retailer permits, as required by
Iowa Code 453A.47A and Iowa Code 453E.3. [Pink Clouds Smoke Shop, 221/223
S. Gilbert St.]
6. Consent Calendar - Resolutions and Motions
6.a Alcohol Permit for Oktoberfest
Resolution approving an agreement with the Downtown District to allow the
AS a D—I sale, consumption, and possession of beer during Oktoberfest on City streets.
Comment: The City Code allows non-profit corporations to permit persons
consume and possess alcohol on public right-of-way under limited circumstances.
The Downtown District would like to be able to sell beer in on City streets and
City parking lot as shown on the map attached to the agreement during
Oktoberfest on Sept. 20. This resolution approves the agreement which is
substantially similar to the agreement in past years.
6.b Housing Trust Fund Contribution
Resolution approving the Housing Trust Fund of Johnson County's request for
use of FY23 and FY24 Low Income Housing Tax Credit Funds.
Comment: The Housing Trust Fund of Johnson County has requested that the
FY23 and FY24 funds set -aside for Low Income Housing Tax Credit (LIHTC)
projects be released and used for any eligible project identified in the FY23 and
FY24 Memorandums of Understanding (MOU) for affordable housing. The MOUs
allow for the funds set -aside for LIHTC projects to be used for any eligible
housing project upon request should the City not approve their use in a LIHTC
project after two annual funding rounds.
September 16, 2025 Iowa City City Council Agenda Page 3
6.c
High Quality Jobs Program application
Resolution of the City Council of the City of Iowa City, IA approving the
�S-aa 2
application of Procter & Gamble to the Iowa Economic Development Authority
High Quality Jobs Program.
Comment: Procter & Gamble is requesting approval of their Iowa Economic
Development Authority High Quality Jobs Program application, which requires
a local match.
6.d
Court Hill Trail - Beech to Scott Replacement Project.
Resolution accepting the work for the Court Hill Trail - Beech to Scott
-0a3
Replacement Project.
Comment: Work on the project was recently completed by All American Concrete
of West Liberty, Iowa, in substantial accordance with the plans and specifications.
The Engineers Report and Maintenance, Performance and Payment Bond are on
file with the City Clerk.
Project Estimated Cost: $265,283.50
Project Bid Received: $211,747.47
Project Actual Cost: $251,649.02
6.e
ADA Curb Ramps 2025 Project
Resolution awarding contract and authorizing the Mayor to sign and the City
a fj - a ay
Clerk to attest a contract for construction of the ADA Curb Ramps 2025 Project.
Comment: This agenda item awards the ADA Curb Ramps 2025 Project. Three (3)
bids were submitted prior to the September 9, 2025 deadline:
Bidder Name
Feldman Concrete
J&L Construction LLC
All American Concrete_
Engineers Estimate
City
Dyersville, Iowa
Washington, Iowa
West Liberty, Iowa _
Bid Amount
$121,366.90
$197,469.50
$205,138.50
$165,000.00
Feldman Concrete of Dyersville, Iowa submitted the lowest responsive,
responsible bid of $121,366.90. Staff recommends awarding the contract for
the ADA Curb Ramps 2025 Project to Feldman Concrete.
September 16, 2025 Iowa City City Council Agenda Page 4
6.f 2025 Summer Sidewalk Repair Project
Resolution awarding contract and authorizing the Mayor to sign and the City Clerk
a 5 - aa5 to attest a contract for construction of the 2025 Summer Sidewalk Repair Project.
Comment: This Rem awards the contract for construction of the 2025 Summer
Sidewalk Repair Project. Three (3) bids were received prior to the September
10, 2025 deadline:
Bidder Name
City
Bid
American Outdoor Services
Homestead, IA
$213,634.44
Feldman Concrete
Dyersville, IA
$213,939.00
II American Concrete
West Liberty, IA
$236,542.40
Engineer's Estimate
$230,000.00
American Outdoor Services of Homestead, IA submitted the lowest responsive,
responsible bid and staff recommends awarding the Contract for the 2025
Summer Sidewalk Repair Project to American Outdoor Services.
6.g Tobacco Civil Penalty - Essentials Vape and Smoke Shop
Resolution accepting payment of $1,500.00 civil penalty and waiver of right
arJ_(o to hearing from Essentials Vape and Tobacco Shop.
Comment: This Resolution accepts a waiver of right to hearing and payment of a
$1,500.00 civil penalty by Essentials Vape and Smoke Shop. The civil penalty is
required by Iowa Code Section 453A.22(2) due to a second instance of an
employee selling or providing tobacco to a minor within a two-year period.
7. Consent Calendar- Setting Public Hearings
7.a Zoning Code Amendment - Floodplain Management Standards
Motion setting a public hearing for October 7, 2025, on an ordinance amending
Title 14, Zoning, related to the City's Floodplain Management Standards to
ensure the community's continued participation and eligibility in the National
Flood Insurance Program (NFIP) (REZ25-0013).
Comment: On September 3, 2025, the Planning and Zoning Commission
recommended approval of REZ25 -0007 by a vote of 4 -0 (Miller, Elliott, Beining
absent). Approval will amend Title 14, Zoning, related to the City's Floodplain
Management Standards to ensure the community's continued participation and
eligibility in the National Flood Insurance Program (NFIP). The proposed
changes are attached to the staff memo as Attachment 1.
September 16, 2025 Iowa City City Council Agenda Page 5
7.15 Urban renewal plan amendment
Resolution of Necessity to consider Amendment #18 to the City -University Project
�rj -aa g 1 Urban Renewal Plan and Set Notice of Consultation Meeting and Public
Hearing.
Comment: Any urban renewal activities undertaken in an urban renewal area must
be included in the respective urban renewal plan. Amendment #18 to the City -
University Project 1 Urban Renewal Area adds additional projects and uses.
Pursuant to the process required by State law, this Resolution adopts a
Resolution of Necessity, sets the tax entity consultation meeting date, and sets
the public hearing date.
End of Consent Calendar �n
Action:S -fie r��4,'der�cf d��G� RTterlNtl�2 -7/0
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8. Community Comment [items not on the agenda (until 7 PM)] �� t
Public comment is intended so that members of the public may be heard by Council.
Because Community Comment is for items not properly noticed on the agenda,
Council cannot engage in discussion or debate due to open meetings laws.
Only in -person comments will be allowed for Community Comment. Public comment for
specific agenda items which must be directly related to that agenda item, may be made
in -person or remotely.
Individuals will be provided 3 minutes to speak. The Community Comment period
will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes
of total time allocated for the Community Comment period.
The Mayor reserves the right to reduce the 3 minute period based on the
number of individuals desiring to speak. Additional comments can be sent to
the City Council via council@iowa-city.org or through the City Clerk's Office.
See_ e x bra
September 16, 2025 Iowa City City Council Agenda Page 6
9. Planning & Zoning Matters
9.a Rezoning - Maiden Ln. / E. Benton St.
Ordinance rezoning approximately 1.04 acres of land at 804, 810, and 824
��n Maiden Lane; 410, 416, and 418 E. Benton Street, and 815 Gilbert Court from
- I �(P 7 Intensive Commercial (CI-1) zone and Medium Density Single -Family Residential
(RS-8) zone to Community Commercial (CC-2) zone. (REZ25-0011) (Second
Consideration)
Comment: At its August 6 meeting, the Planning and Zoning Commission
recommended approval of this rezoning by a vote of 5-1 (Davies dissent, Miller
jL recused). Adoption of this rezoning will allow the Great Plains Action Society to
reuse the existing buildings to create community -focused uses with small
commercial spaces, community meeting space, GPAS offices, healing and
therapy space, and green space and gardens. Applicant is requesting expedited
action. Correspondee ce included in Council packet. as
iva�ve a - YV(eelWedeir-) -7/O
Action: Dl-Y�-TT - YVI M l V(CLrrvtS e/1 1 -7/0 a-X
Awep+ Cc)rreSVVtbe l l I-21 v,, '-7/0
9.b Rezoning - 611 Greenwood Drive
Ordinance conditionally rezoning approximately 9.9 acres of land located at 611
Greenwood Drive from Neighborhood Public (P-1) zone to Medium Density
Multi -Family Residential Zone with a Planned Development Overlay (OPD/RM-
20) (REZ25-0010). (Second Consideration)
Comment: At its August 27 meeting, the Planning and Zoning Commission
recommended approval of the rezoning by a vote of 6 -0 (Quellhorst absent)
subject to conditions related to pedestrian improvements and lighting, screening,
and limiting access to Greenwood Drive. Adoption of this rezoning will allow for the
development of a 187-unit affordable housing project. Applicant is requesting
expedited action. Co'7spondence i cluded in Counpcil packet.
tzxl n/2. 3' — i'N o-2�So&i 1'l 1 110 3T
Action: O�-rT - % Vlde / t LW i le t r- , -7I Cp
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September 16, 2025 Iowa City City Council Agenda Page 7
10. Regular Formal Agenda
10.a FY26 Budget Amendment Public Hearing
A resolution amending the current budget for the fiscal year ending June 30, 2026.
25- 22q
Comment: This public hearing is being held to receive public comment on
amending the FY26 operating budget. Information was available for public
59
1, inspection on September 5, 2025.
�K 1. Public=z.,—
Action:
2. Consider a Resolution 1 "
Action: Sa�JI JIi-(-t_Y-1'' , 7/0
10.b Tobacco Civil Penalty - Almost Paradise Mini
Resolution finding an employee sold tobacco to a minor and assessing a
a5- 2-3Q $300.00 civil penalty against Almost Paradise Mini.
Comment: Iowa Code Section 453A.22(2) provides that, after a hearing, a civil
penalty shall be assessed when an employee of a retailer violates Iowa Code
Sez Section 453A.2(1) by selling or providing tobacco to a minor. This hearing is the
time designated for the Council to determine if a violation occurred and then to
)C consider whether to assess the civil penalty against Almost Paradise Mini, 125
S. Dubuque St., Iowa City. The civil penalty for a first violation within a two-year
period is $300.00.
Action: Ra,r y-or e N..1 cr i Ll , (e I j . I K) )e_ i ✓1 yo+),tv, ✓1C
10.c Partnership with Johnson County on a Joint Law Enforcement Facility
Resolution supporting further pursuit of a partnership with Johnson County to meet
long-term public safety needs of the community through a joint law enforcement
facility aimed at maximizing cost and operational efficiencies for both the City of
Iowa City and County of Johnson County.
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Comment: The City's Strategic Plan called for the completion of a City Hall and
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Public Safety Headquarters space needs study and directed action to create a plan
K frtL,
for implementation. As part of the implementation plan, City City Council
authorized a joint study with Johnson County to determine potential cost savings
associated with a joint facility. Preliminary results of the joint facility study indicates
that a joint facility could save taxpayers approximately 10 million dollars in
construction costs compared to building two standalone facilities. This resolution
expresses continued support to move forward in partnership with Johnson County
and directs the City Attorney and City Manager to work collaboratively with
Johnson County to develop draft articles of incorporation for a joint law
enforcement authority in such a manner that preserves City Council decision -
making authority throughout the joint facility planning and execution process.
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Action: S&Yi Jj v(pe . '! Z,'PM�. SaC [l j&i lei Y1 �'
A Co .,dertCe-Yvloe1paCyOl:ev�.,7/0
September 16, 2025 Iowa City City Council Agenda Page 8
11. Council Appointments
11.a Civil Service Commission
Civil Service Commission - One vacancy to fill a new member, upon appointment
Se� - April 4, 2027 (Due to the passage of Senate File 311).
Civil Service Commission - One vacancy to fill a new member, upon appointment yoyq
April 1, 2029 (Due to the passage of Senate File 311). �� r Ya#roh
paaa'pohtF ylneIISSOL Jensen./ —(I 4Oe/A11e(-, ��o"cry
Action::ZO7 Vao-
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Pccesa* ccrve&ibn ncP_— AI(er/Loeilern,7/0
11.b Housing & Community Development Commission
Housing & Community Development Commission - One vacancy to fill an
S Q� unexpired term, upon appointment - June 30, 2027 (George Kivarkis
resigned). rr
�K Action: (VVron.Io Awaeu — Mae -a 710
11.c Library Board of Trustees
Library Board of Trustees - One vacancy to fill an unexpired term,
e upon appointment - June 30, 2027 (Dan Stevenson resigned). J I
Q Action: I Jf Ivt{ FilY011
12. Announcement of Vacancies - New
12.a Announcement of Vacancies - New
Airport Zoning Board of Adjustment (IC appointment) - One vacancy to fill a five-
year term, January 1, 2026 - December 31, 2030 (Tenn expires for Andreas
Wilz).
Board of Adjustment - One vacancy to fill a five-year term, January 1, 2026
- December 31, 2030 (Term expires for Nancy Carlson).
Board of Appeals (Licensed Electrician) - One vacancy to fill a five-year
tens, January 1, 2026 - December 31, 2030 (Term expires for Gt Karr).
Climate Action Commission - Three vacancies to fill three-year terns, January 1,
2026 - December 31, 2028 (Terms expire for Angie Smith, Jamie Gade, Michelle
Sillman).
Human Rights Commission - Three vacancies to fill three- year terms, January 1,
2026 - December 31, 2028 (Terms expire for Talya Miller, Viana Qadoura, Mark
Pries).
September 16, 2025 Iowa City City Council Agenda Page 9
Parks & Recreation Commission - Three vacancies to fill four-year terms,
January 1, 2026 - December 31, 2029 (Terms expire for Missie Forbes, Brian
Morelli, Connie Moore).
Public Art Advisory Committee (At -Large) - One vacancy to fill a three-year
term, January 1, 2026 - December 31, 2028 (Term expires for Andrea Truitt).
Public Art Advisory Committee (Art or Design Professional) - One vacancy to fill
a three-year term, January 1, 2026 - December 31, 2028 (Tenn expires for
Stephanie Brunia).
Senior Center Commission - Two vacancies to fill three-year terms, January
1, 2026 - December 31, 2028 (Terms expire for Jay Gilchrist, Warren Paris).
Applications must be received by 5:00 p.m., Tuesday, October 28, 2025,
13. Announcement of Vacancies - Previous
13.a Announcement of Vacancies - Previous
Housing & Community Development Commission - One vacancy to fill an
unexpired tens, upon appointment - June 30, 2027 (Karol Krotz
resigned).
Applications must be received by 5:00 p.m., Tuesday, October 14, 2025
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn).
Airport Zoning Commission - One vacancy to fill a six -year term, January 1, 2024
- December 31, 2029 (Term expired for Dennis Keitel).
Board of Appeals (HVAC Professional) - One vacancy to fill an unexpired
term, upon appointment - December 31, 2028 (Nicolas Yost resigned).
Historic Preservation Commission (Brown St) - One vacancy to fill a three-year
term, July 1, 2025 - June 30, 2028 (Term expired for Christina Welu-Reynolds).
Historic Preservation Commission (Jefferson St) - One vacancy to fill a three-year
term, July 1, 2025 - June 30, 2028 (Formerly advertised as an unexpired term and
a full term - Lyndi Kiple resigned).
Historic Preservation Commission (Woodlawn Ave) - One vacancy to fill a three
- year term, July 1, 2024 - June 30, 2027 (formerly advertised as unexpired term
- Kevin Larson resigned).
Vacancies will remain open until filled
September 16, 2025 Iowa City City Council Agenda Page 10
14. City Council Information - see e Y-4 `--
15. Report on Items from City Staff
. City Manager's Office
. City Attorney
. City Clerk
16. Adjourn
I-vioej w-ker) Wo .
September 16, 2025 Iowa City City Council Agenda Page 11