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2025-09-16 Resolution
Item Number: 5.d. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution approving applications for retail tobacco, tobacco products, alternative nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Iowa Code 453E.3. [Pink Clouds Smoke Shop, 221/223 S. Gilbert St.] Attachments: Resolution Executive Summary: Pursuant to Iowa Code §453A.47A, a retail permit is required to sell tobacco, tobacco products, alternative nicotine products, or vapor products at any place of business or through delivery sales. All permits provided for in Iowa Code §453A.47A expire on June 30 of each year and require payment of the applicable fee established in Iowa Code §453A.47A(7). The Iowa Department of Revenue implements the retail permit requirements of Iowa Code §453A.47A. The City Clerk's Office issues all permits for retailers located within city limits. As part of the retail permit process, the Iowa Department of Revenue requires applications be approved by the City Council once the City receives the completed application and the appropriate fee is paid. Background / Analysis: During the 2024 legislative session, the Iowa legislature enacted Iowa Code §453E.3, which regulates and taxes the sale of devices effective January 1, 2025. Per the legislation, a "device" is defined as any equipment or product, made in whole or in part of glass or metal, that is designed for use in inhaling through combustion tobacco, hemp, other plant materials, or a controlled substance. A device retailer shall only display and sell devices in a location of a retail outlet where the device retailer ensures that the devices are not visible to a person younger than twenty-one years of age and where no person younger than twenty-one years of age is present or permitted to enter at any time. Based on this legislation, we have included 'device' in the permit approval resolution and will indicate the permit type for which each business has applied. sd Prepared by: Wendy Mayer, License Specialist, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5042 Resolution Number: 25-220 Resolution approving applications for retail tobacco, tobacco products, alternative nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Iowa Code 453E.3. Whereas, applications for Tobacco/Tobacco Products/Alternative Nicotine Products/ Vapor Products/Device Retail permits have been submitted and filed with the City Clerk; and Whereas, the applicants have filed the proper application and fees as required by the Iowa Department of Revenue; and Whereas, applications are presented to City Council for approval. Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: Section 1. The City Clerk is hereby authorized and directed to issue a permit to the following named applicants and locations to sell the following products: Effective from: September 17, 2025 to June 30, 2026. Business Name Business Address Permit Type Pink Clouds Smoke Shop 221/223 S. Gilbert St. Tobacco Permit Pink Clouds Smoke Shop 221/223 S. Gilbert St. Device Permit Passed and approved this 16th day of _ Mayor Attest:-12 �C�� Clty Clerk September 12025 Approved by City Attorne s Office (Jennifer Schwickerath - 09/11/2025) Resolution No. 25-220 Page No. 2 It was moved by Air , and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: g Alter g Bergus —3F— Harmsen Moe x x Salih x Teague x Weilein that the Item Number: 6.a. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution approving an agreement with the Downtown District to allow the sale, consumption, and possession of beer during Oktoberfest on City streets. Prepared By: Susan Dulek, First Ass't. City Attorney Reviewed By: Geoff Fruin, City Attorney Fiscal Impact: none Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution 2025 Oktoberfest agreement Executive Summary: The City Code allows non-profit corporations to permit persons to consume and possess alcohol on public right-of-way under limited circumstances. The Downtown District would like to be able to sell beer in on City streets and City parking lot as shown on the map attached to the agreement during Oktoberfest on Sept. 20. This resolution approves the agreement which is substantially similar to the agreement in past years. Prepared by: Susan Dulek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. 25-221 Resolution approving an agreement with the Downtown District to allow the sale, consumption, and possession of beer during Oktoberfest on City streets. Whereas, section 4-5-3D of the City Code allows private entities to sell and their customers to consume and possess alcohol in city parks and on public right-of-way under limited circumstances; and Whereas, the Downtown District would like to be able to sell beer in a demarcated area on City streets and City parking lot during Oktoberfest; and Whereas, it is in the City of Iowa City's interest to execute the attached agreement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The City Manager is authorized to sign the attached agreement and any needed amendments. Passed and approved this 16th day of September 2025. Mayor 1 /) Approved by: Attest: Y �i�d�0.C-ems City Clerk City Attom s Office (Sue Dulek — 09/10/2025) - It was moved by Alter and seconded by Moe the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter _x— Bergus x Hannsen x Moe X Salih X Teague X Weilein Drafted by. Susan Dulek, Ass't. CityAftomey.410 E. Washington St., Iowa City, IA 522401319135&5030 2025 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA CITY DOWNTOWN SELF - SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER DURING OKTOBERFEST This Agreement is made between Iowa City Downtown Self Supported Municipal Improvement District, d/b/a Iowa City Downtown District ("District") and the City of Iowa City, a municipal corporation ("City"), in Iowa City, Iowa. WHEREAS, District is an "authorized entity" as that term is defined in section 4-5-3D of the City Code; WHEREAS, District has applied for a license to sell beer during the Northside Oktoberfest; and WHEREAS, the parties wish to enter into an agreement to allow District to sell beer to allow persons to possess and consume beer under limited circumstances on downtown City streets. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Authorized Site. In consideration for District's promises herein, the City agrees to allow District control over the area in the 200 - 300 block of Market Street, the City parking lot in the 300 block of Market Street, and 100-200 block of N. Linn St. on September 20, 2025 from 5:00 am to 10:00 pm as shown on the diagram which is attached, marked Exhibit A, and incorporated herein ("Authorized Site") with alcohol to be sold, consumed, and possessed only from 11:00 am to 6:00 pm. District must allow members of the public not participating in the event to walk through the Authorized Site on the sidewalk. 2. Term. This agreement shall be in effect only on September 20, 2025, for Oktoberfest. 3. Access. District shall take all reasonable steps to ensure that only persons over twenty-one (21) years of age have access to beer and wine. Said reasonable steps include, but are not limited to, ensuring that: a) all persons over twenty-one (21) years of age shall be provided a wrist band and an approved container upon purchase of beer or wine; and b) no one may possess an open container of beer or wine unless it is in an approved container and the person is wearing a wrist band. Approved container means a glass or cup that is approved by the City prior to the event. If the District observes anyone in possession of an open container of beer or wine (or any type of alcohol) that is not in an approved container or anyone in possession of an approved container with beer or wine who does not have a wrist band, the District shall immediately request that the person pour out the liquid. If the person refuses to do so, the District shall immediately contact the Iowa City Police Department. 4. License. This agreement is void if District does not have a license to sell beer and wine on the authorized site on September 20, 2025, 5. Sale of BeerlWine and Alcohol Restrictions. District shall only sell beer and wine to a person who is over twenty-one (21) years of age. District acknowledges that the authorized sites are subject to all applicable alcohol restrictions in the City Code. 6. Advertisement. District shall not, nor shall it allow anyone to, erect or place any sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon the authorized site with the exception that signage may be placed on the interior and exterior tent walls. Sponsorship signage unrelated to businesses selling alcohol, beer, wine, or tobacco will be allowed. 7. Inspection. City staff, including the Iowa City Police Department, may periodically inspect the authorized sites without any prior notice to determine compliance with the terms of this agreement. 8. Debris and Trash. District shall be solely responsible for collecting all debris and trash from the authorized sites, and the City shall then remove the debris and trash. If District fails to do so and if City staff has to collect the debris and trash from the authorized sites, District may be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. 9. No Smoking. Smoking is prohibited in the City parking lot, and District shall post two no -smoking signs in said lot for Oktoberfest. The signs shall comply with Iowa Code Section 142D.6, as amended. Additionally, the use of electronic cigarettes is prohibited in the parking lot. Electronic cigarette means vapor product as defined in Section 453A.1 of the Code of Iowa, as amended. 10. jemporary Toilet Facilities and Hand Washing Stations. District shall provide at Its sole cost sixty (60) temporary toilet facilities including two (2) that are handicap accessible. District shall further provide at its sole cost thirty (30) hand washing stations adjacent to the facilities unless the facilities themselves are equipped with hand 11. Anchoring and Drilling. District shall not drill any holes into the pavement or the sidewalk and shall not anchor a tent tie down or pole to the pavement or the sidewalk. 12. Fencing. The authorized site shall be enclosed by fencing as approved by the City. 13. Insurance. a) Premises Insurance. On September 20, 2025, District shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. District shall fumish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. District shall notify the City 1 week before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b) Dram Shop Insurance. On September 20, 2025, District shall carry "dram shop" insurance in compliance with Iowa Code section 123,92, as amended, in the amount of $1,000,000 (one million dollars). District shall provide 1 week notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. c) Governmental Immunities Endorsement. District shall obtain a governmental immunities endorsement that meets the requirements set forth on Exhibit B, which is attached and incorporated herein. 14. Indemnification. District shall pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sight or sale, consumption, or possession of beer on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at its own expense and on behalf of the City, its officers, employees and agents any claim against the City, its officers, employees, and agents arising out of the use of the authorized site or sale, consumption, or possession of beer on the authorized site. 15. Non -Discrimination. District shall not discriminate against any person in employment or public accommodation. "Employment' shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 16. Termination. The City may terminate this agreement upon written notice for violation of any provision of this agreement. 17. Assignment and Subletting. District shall not assign or sublet this agreement without prior written approval of the City. 16. Entire Agreement. This constitutes the whole agreement between the parties, and may be modified in writing only, duly signed by the parties. Dated, this 16th day of September, 2025. IOWA CITY AND IOWA CITY DOWNTOWN SELF -SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT By: Betsy Potter, Executive Director THE CITY OF IOWA CITY 3eofff ruin, City Manager Approved by. City Attorneys Office 4kv� . 'Not Eotlymnloun� 6i.1I'nessCenie t • ' G9tiH � e d tog P M1e'I � i„ nc � � Ue 0� selOwn 4bk Ill BI I m � E alk'M+6h EMI Sl un "he.aoV eHgM1G tlC1 1 '. G. ry M,IpM1 51 ki. c",— EXHIBIT B amental Immunities Endorsement Non -waiver of Government Immunity. The insurance carrier expressly agrees and tales that the purchase of this policy and the including of the City of Iowa City, Iowa Is Additional Insured does not waive any of the defenses of governmental immunity available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now exists and as It may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of Insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Iowa City, Iowa shall be responsible for asserting any defense of governmental Immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. Nothing contained In this endorsement shall prevent the carrier from asserting the defense of governmental immunity on behalf of the City of Iowa City. 4. Non -Denial of Coverage. The insurance carder shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the Cody of Iowa City, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Iowa City, Iowa. 5. No Other Change In Policy. The insurance carrier, the City of Iowa City, Iowa, agree that the above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. Item Number: 6.b. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution approving the Housing Trust Fund of Johnson County's request for use of FY23 and FY24 Low Income Housing Tax Credit Funds. Prepared By: Tracy Hightshoe, NDS Director Reviewed By: Geoff Fruin, City Manager Sue Dulek, First Asst. Attorney Fiscal Impact: Funds budgeted and carried over from FY23 & FY24 within the Affordable Housing Fund Staff Recommendation: Approval Commission Recommendations: NA Attachments: Housing Trust Fund of Johnson County Request Resolution Executive Summary: The Housing Trust Fund of Johnson County has requested that the $380,000 in City funds reserved for FY23 and FY24 Low -Income Housing Tax Credit (LIHTC) projects be reallocated for use on any eligible affordable housing project, as outlined in the Memorandums of Understanding for FY23 and FY24 affordable housing funds. With Council approval, the City will release the $380,000 payment to the Housing Trust Fund. Upon receipt, the Housing Trust Fund will include these funds in its next quarterly funding round, making them available to support eligible affordable housing projects within the community. Background / Analysis: The Housing Trust Fund of Johnson County entered into Memorandums of Understanding (MOUs) with the City for FY23 and FY24 funds reserved for Low -Income Housing Tax Credit (LIHTC) projects. A total of $400,000 was reserved for this purpose. Of this amount, 5% ($20,000) was provided for fund administration, leaving $380,000 available for LIHTC projects. The Trust Fund awarded the $380,000 to a LIHTC project; however, the project was unable to proceed as proposed. Under the City's process, funds are not released until a project enters into a LIHTC agreement with the Iowa Finance Authority. Since the project did not advance to that stage, no City payment was made. The LIHTC MOUs state that if funds remain unallocated after two annual funding rounds, the Trust Fund may request to use these funds for any other eligible affordable housing project, including non-LIHTC projects. No additional administrative funds may be taken from these funds. The Housing Trust Fund has now submitted such a request. If Council approves, the City will issue payment of the $380,000 to the Trust Fund, which will then make the funds available through its next quarterly funding round for eligible affordable housing projects. From: emccabe(�bhtfic.ora To: Tracy Hiahtshoe Cc: emccabe(@htfic.ora Subject: FY23 and FY24 LIHTC Funding Request Date: Friday, September 05, 2025 9:27:35 AM I xx This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. xx This message is from an external sender. Hello Tracy, The Housing Trust Fund of Johnson County (HTFJC) respectfully requests the $380,000 balance of the FY23 and FY24 Low Income Housing Tax Credit (LIHTC) set aside funding. As including the Memo of Understanding regarding the LIHTC funding for both FY23 and FY24, HTFJC can request this funding to be applied to any eligible projects within Iowa City, including non-LIHTC projects, after two cycles of the funding not being used for LIHTC projects. HTFJC will make this funding available in the next funding round which we expect to announce in November. Sincerely, Ellen McCabe Executive Director Housing Trust Fund of Johnson County (319) 358-0212 phone P.O. Box 2446 Iowa City, IA 52240 L.b Prepared by: Tracy Hightshoe, NDS Director, 410 E. Washington St., Iowa City, IA 52240 (319) 3565244 Resolution No. 25-227 Resolution approving the Housing Trust Fund of Johnson County's request for use of FY23 and FY24 Low Income Housing Tax Credit Funds. Whereas, the City Council entered FY23 and FY24 Memorandums of Understanding (MOU) with the Housing Trust Fund for Low Income Housing Tax Credit (LIHTC) funds as well as Memorandums of Understanding for affordable housing funds; and Whereas, the Housing Trust Fund reserved $380,000 for a LIHTC project that did not proceed; and Whereas, the Housing Trust Fund now requests the City issue payment of $380,000 as allowed in the LIHTC MOUs to be made available in the next funding round for any eligible housing project, including non-LIHTC projects; and Whereas, the funds will be used for affordable housing projects allowed under the FY23 and FY24 Memorandums of Understanding for affordable housing projects; and Whereas, the use of funds provided pursuant to the Memorandums of Understanding is a public purpose. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The City approves the Housing Trust's Fund request to use $380,000 of FY 23 and FY24 funds initially set -aside for LIHTC projects for any eligible affordable housing project allowed under the FY23 and FY24 Memorandums of Understanding for affordable housing projects Passed and approved this 16th day of September 2025. Mayor Approved by Attest: 1>�� x �� Y1\ �..(tC-P '— City Clerk City AttornE s Office (Sue Dulek — 09/08/2025) Resolution No. 75_927 Page No. _2 It was moved by Moe , and seconded by Bergs , that the resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: y Alter x Bergus Harmsen _x_ x Moe x Salih x Teague x Weilein Item Number: 6.c. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution of the City Council of the City of Iowa City, IA approving the application of Procter & Gamble to the Iowa Economic Development Authority High Quality Jobs Program. Prepared By: Rachel Kilburg Varley, Economic Development Coordinator Reviewed By: Eric Goers, City Attorney Geoff Fruin, City Manager Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Resolution Executive Summary: Procter & Gamble is requesting approval of their Iowa Economic Development Authority (IEDA) High Quality Jobs Program application. The proposed project will make a minimum capital investment of $150,000,000 at the Oral-B site and create approximately 100 new, full- time jobs which offer quality wages and comprehensive health benefits. The IEDA High Quality Jobs program requires a local match, which the City provides via the standard 427B Partial Industrial Property Tax Exemption, a five-year, sliding scale tax abatement on a portion of the new value created. Upon approval of this agenda item, the Resolution will be forwarded to the IEDA to support the applicant's High Quality Jobs program application. To secure the local match, the applicant must submit an Industrial Property Tax Exemption Form to the City Assessor by February 1 in the year construction begins. This agenda item supports the City Council's FY23-28 Strategic Plan action item "Consider financial incentives and land use policies that aim to grow and diversify the tax base." Background / Analysis: Procter & Gamble is a leading multinational consumer goods company which currently employs approximately 600 individuals at it's Iowa City locations. This proposed project will invest at least $150 million in new value to expand production capacity at the Oral-B plant, including the construction of approximately 150,000 sq. ft. of additional space. The project will result in the creation of approximately 95 Manufacturing Technicians earning $31.75/hour and 5 Project Managers earning $41/hour and all positions include comprehensive health benefits. The project application is submitted for consideration at the Iowa Economic Development Authority's (IEDA) September 19, 2025 meeting and can be viewed via the IEDA's agenda packet published no later than 24 hours prior to their September 19th meeting at: https://opportunityiowa.gov/about/boards/iowa-economic-development-authority- board/agendas. To support the project, Procter & Gamble is requesting the City's approval of their Iowa Economic Development Authority (IEDA) High Quality Jobs Program application. The IEDA's High Quality Jobs Program provides qualifying businesses assistance to off -set some of the costs incurred to locate, expand or modernize an Iowa facility. The program requires a local match. The local match offered is the standard 427B Partial Industrial Property Tax Abatement program authorized by state code. This tax exemption is available to any projects within Iowa City which add value to real property (building and site improvements) that are classified as either an industrial building, warehousing/distribution center, or research -service facility. The exemption is for a period of five years where a portion of the new value in a qualifying project is exempted from taxation at the following rate: • Year One: 75% • Year Two: 60% • Year Three: 45% • Year Four: 30% • Year Five: 15% Upon approval of this agenda item, the Resolution will be forwarded to the IEDA to support the applicant's High Quality Jobs program application. To secure the local match, the applicant must submit a 427B Partial Industrial Property Tax Exemption Form to the City Assessor by February 1 in the year construction begins. This agenda item advances the City Council's FY23-28 Strategic Plan action item "Consider financial incentives and land use policies that aim to grow and diversify the tax base." Prepared by: Rachel Kilburg Vaney, Economic Development Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 Resolution No. 25-222 Resolution of the City Council of the City of Iowa City, IA approving the application of Procter & Gamble to the Iowa Economic Development Authority High Quality Jobs Program Whereas, the City of Iowa City has received a request by Procter & Gamble to approve and submit an application to the State of Iowa for the High Quality Jobs Program; and Whereas, the program was established to promote Economic Development and Job Creation in the State of Iowa; and Whereas, the City Council supports activities which promote and facilitate Economic Development within Iowa City; and Whereas, Procter & Gamble has indicated they will: 1. Create approximately 100 new full-time, or career positions. 2. Provide quality wages and comprehensive health benefits to its employees. 3. Make a capital investment of approximately $150,000,000. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: a. The Iowa City City Council approves the application of Procter & Gamble for the purpose of receiving benefits from the High Quality Jobs Program. b. The Iowa City City Council supports a local match of Partial Industrial Property Tax Exemption over a 5-year period contingent upon Orel-B Laboratories submitting an Industrial Property Tax Exemption Form, per Iowa Code Sections 427B.1-427B.7 and Iowa Administrative Code rule 701-110.6, to the City Assessor by February 1 in the year construction begins. c. The Iowa City City Council authorizes the Mayor and City Manager to take such further actions as deemed necessary in order to carry into effect the provisions of this Resolution. Passed and approved this 16th day of September 2025 tU / Mayor o Approved Attest: )� C�.. G/ City Clerk City Attomey' Office — 09108/2025 Resolution No. 25-222 Page No. 2 It was moved by Alter , and seconded by Moe , that the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter x Bergus x Harmsen x Moe Salih x Teague x Weilein Item Number: 6.d. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution accepting the work for the Court Hill Trail — Beech to Scott Replacement Project. Prepared By: Tyler Olson - Civil Engineer Reviewed By: Jason Havel - City Engineer Juli Seydell Johnson - Parks & Recreation Director Ron Knoche - Public Works Director Geoff Fruin - City Manager Alexandra Bright - Asst. City Attorney Fiscal Impact: None Staff Recommendation: Approval Attachments: Engineer's Report Resolution Executive Summary: Work on the project was recently completed by All American Concrete of West Liberty, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Maintenance, Performance and Payment Bond are on file with the City Clerk. Project Estimated Cost: $ 265,283.50 Project Bid Received: $ 211,747.47 Project Actual Cost: $ 251,649.02 There were five (5) change orders on this project, which included additional pedestrian and bicycle detour signage, intake and gutter repairs, incentive payment, bollard removal and related work. Background / Analysis: The project replaced approximately '/4 mile of the Court Hill Trail between Beech Street and Scott Boulevard. This project was required due to the poor condition of the prior trail. The new trail is a full 10-ft wide concrete pavement. Improvements included the addition of drainage infrastructure to mitigate storm water and snow melt water flowing over the new trail. Improvements also included the reconstruction of the street and sidewalk connections and replacement of intake tops on both Beech Street and Scott Boulevard. ENGINEER'S REPORT August 28, 2025 City Clerk Iowa City, Iowa Re: Court Hill Trail - Beech to Scott Project Dear City Clerk: � r WOMB �c-As- CITY OF IOWA CITY 410 Fast Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009FAX www.icgov.org I hereby certify that the construction of the Court Hill Trail - Beech to Scott Project has been completed by All American Concrete of West Liberty, Iowa in substantial accordance with the plans and specifications prepared by Shive-Hattery. The project was bid as a unit price contract and the final contract price is $ 251,649.02. There were five (5) change orders on this project, as described below: Change Order Description Net Contract Change 1. Additional pedestrian and bicycle detour signage $1,980.00 2. Repair intake tops and gutter at additional location on Scott Boulevard $12,524.00 3. Incentive payment for early completion $5,000.00 4. Bollard removal and pavement replacement $1,500.00 5. Quantity adjustments 118,897.55 TOTAL $39,901.55 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, (;:�?- (d\_� Jason Havel, P.E. City Engineer Prepared by: Tyler Olson, Engineering Division, Public Works. 410 E. Washington St, lom City. IA 52240 (319) 356-5416 Resolution No. 25-223 Resolution accepting the work for the Court Hill Trail - Beech to Scott Replacement Project. Whereas, the Engineering Division has recommended that the work for construction of the Court Hill Trail - Beech to Scott Replacement Project, as included in a contract between the City of Iowa City and All American Concrete of West Liberty, Iowa, dated February 5, 2025, be accepted; and Whereas, the Engineer's Report and the Performance, Payment and Maintenance Bond have been fled in the City Clerk's office; and Whereas, funds for this project are available in the Court Hill Trail - Beech to Scott account # R4397; and Whereas, the final contract price is $251,649,02. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 16th day of September . 2025 Mayor Attest: 1), f'� I -_.a 1)1t &-I l.e . City Clerk It was moved by Alter and seconded by adopted, and upon roll call there were: Approved by City Attorp ys Office (Alexandra Bright - 09/11 /2025) Moe the Resolution be Ayes: Nays: Absent: % Alter x Bergus x Harmsen Moe �— Salih x Teague x Weilein Item Number: 6.e. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the ADA Curb Ramps 2025 Project. Prepared By: Ethan Yoder - Civil Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Liz Craig - Asst. City Attorney Fiscal Impact: $121,366.90 available in the Curb Ramps - ADA project fund #S3822 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item awards the ADA Curb Ramps 2025 Project. Three (3) bids were submitted prior to the September 9, 2025 deadline: Bidder Name City Bid Amount Feldman Concrete Dyersville, Iowa $121,366.90 J&L Construction Washington, Iowa $197,469.50 All American Concrete West Liberty, Iowa $205,138.50 Engineer's Estimate $165,000.00 Feldman Concrete of Dyersville, Iowa submitted the lowest responsive, responsible bid of $121,366.90. Staff recommends awarding the contract for the ADA Curb Ramps 2025 Project to Feldman Concrete. Background / Analysis: The locations for the ADA Curb Ramps 2025 Project are based on complaints that have been received for ADA compliant curb ramps and include: Weeber Street and Harlocke Street, Weeber Street and Weeber Circle, Weeber Street and Edingale Drive, Davis Street and Sandusky Drive, Hollywood Boulevard and Hollywood Court, and Hollywood Boulevard and Delwood Drive (West). M Prepared by: Ethan Yoder, Engineenrg DiWsion, 410 E. Washingb St., 10 City, IA 52240 (319)3565145 Resolution No. 25-224 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the ADA Curb Ramps 2025 Project Whereas, Feldman Concrete of Dyersville, Iowa has submitted the lowest responsive, responsible bid of $121,366.90 for construction of the above -named project; and Whereas, funds for this project are available in the Curb Ramps - ADA account #S3822. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above -named project is hereby awarded to Feldman Concrete, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above -named project. Passed and approved this 16th day of September / 220p255 Mayor Approved by Attest: City Clerk City Attome s Office (Liz Craig — 09110/2025) It was moved by Alter and seconded by adopted, and upon roll call there were: Hoe the Resolution be Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Moe Salih x Teague x Weilein Item Number: 6.f. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2025 Summer Sidewalk Repair Project. Prepared By: Tyler Olson — Civil Engineer Reviewed By: Jason Havel — City Engineer Ron Knoche — Public Works Director Geoff Fruin — City Manager Alexandra Bright - Asst. City Attorney Fiscal Impact: $213,634.44 available in the Annual Sidewalk Repair account#227102220 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This item awards the contract for construction of the 2025 Summer Sidewalk Repair Project. Three (3) bids were received prior to the September 10, 2025 deadline: Bidder Name City Bid American Outdoor Services Homestead, IA $213,634.44 Feldman Concrete Dyersville, IA $213,939.00 All American Concrete West Liberty, IA $236,542.40 Engineer's Estimate $230,000.00 American Outdoor Services of Homestead, IA submitted the lowest responsive, responsible bid and staff recommends awarding the Contract for the 2025 Summer Sidewalk Repair Project to American Outdoor Services. Background / Analysis: This project is part of the City's annual Sidewalk Repair Program. Safe, pedestrian -friendly neighborhoods are a priority for our community. An important component of this is the City's sidewalk repair program, developed to provide for the maintenance of sidewalks within Iowa City. Iowa State Code 364.12(d) and City Code 16-1 C-3(c) provides the City of Iowa City the ability to require that the maintenance and repair of public sidewalks be the responsibility of the adjoining property owner. For the purposes of this program, Iowa City is divided into 10 geographical areas. Each year, the sidewalks in one of the ten areas are thoroughly inspected in accordance with the criteria established by the City Engineer to determine if repairs are necessary. For this year's project, the inspections were done in area number 9 which includes the Eastside and Windsor Ridge neighborhoods. In addition, sidewalks are inspected outside of the geographical area if a complaint is received on the condition of a sidewalk. �,f Prepared by: Tyler Olsen, Engineering DiWsion, 610 E. Washington St, Iowa City, IA 522Q (319)3565416 Resolution No. 25-225 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2025 Summer Sidewalk Repair Project. Whereas, American Outdoor Services of Homestead, IA, has submitted the lowest responsive, responsible bid of $213.634.44 for construction of the above -named project; and Whereas, funds for this project are available in the Annual Sidewalk Repair Program. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above -named project is hereby awarded to American Outdoor Services subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above -named project. Passed and approved this 16th day of �QSeptember ,¢20 25 Mayor % Approved by Attest: 6 City Clerk City Attorr's Office (Alexandra Bright — 09/1112025) It was moved by Alter and seconded by adopted, and upon roll call there were: Moe the Resolution be Ayes: Nays: Absent: x Alter X Bergus X Harmsen T Moe x Salih x Teague x Weilein Item Number: 6.g. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution accepting payment of $1,500.00 civil penalty and waiver of right to hearing from Essentials Vape and Tobacco Shop. Prepared By: Rebecca Passavant, City Attorney's Office Administrative Secretary Reviewed By: Jennifer L. Schwickerath, Assistant City Attorney Fiscal Impact: No impact Staff Recommendation: Approval Attachments: Waiver Resolution Executive Summary: This Resolution accepts a waiver of right to hearing and payment of a $1,500.00 civil penalty by Essentials Vape and Smoke Shop. The civil penalty is required by Iowa Code Section 453A.22(2) due to a second instance of an employee selling or providing tobacco to a minor within a two-year period. WAIVER OF R GHT ` O HEARING ON CIVIL PENALTY C'()MES NOW Nukhba Gre al owner or manager of NG Stores LLC, dlbla Essentials Vape and Smoke Shop, which holds a retail cigarette pt�rmit and is located at 560 Hwy 1 W., Iowa City. By signing this Waiver of Right to Hearing I voluntarily acknowledge on behalf of NGr Stores LLC, &`b/a Essentials Vape and Smoke Shop; That on March 25, 2025, an employee or agont of (NG Stores LLC, dlbla Essentials Vape and Smoke Shop, violated Section 453A.2(1) of the Code cal -Iowa, by selling or providing tobacco, tobacc e products or cigarettes to a minor. 2. That there was a prior violation of Section 453A_2(l) by one of this husiness=s employed or agents within a two-year period. 3_ That pursuant to Sections 453A.22(2) of the Code of lowa, an establishment which hands a cigarette permit is subject to a civil penalty of $300.00 the first time its employee violates 5ectirm 453A.2(1) within a two-year period and, at the pesnnittec's option, either a suspension of its permit fora period of thirty (30) days or a civil penalty of $1500.00 the second time its employees violates Section 453A.2(l) within a two- year period. 4. That pursuant to Section 453A.22(2), a retailer is entitled to a hearing to determine whether the civil penalty should be assessed_ That N{'r Stores TLC, dt'bla Essentials Vape and Smoke Shop doeq not wish to have a hearing on whether a civil penalty should he assessed against it due to its employee's violation and, instead, wishes to acknowledge its resperosibility for the civil penalty provided for in Section 453A,22(2) by surrendering its retail cigarette permit to the City Clerk for a period of thirty (30) days or tendering the $1500.00 civil penalty, without need for hearing. 6_ 'That, if an employee of NG Stones LLC, d/b1a Essentials Vape and Smoke Shop again violates Section 453A.2(1). NG Stores LLC, &b/a. Fssentials Vape and Smoke Shop may be subject to further civil penalties under Section 453A.22(2), aL to proper notice and opportunity for hearing, including additional monetary civil penalties and/or a suspension of its retail cigarette permit. 7. That included with this Waiver cal' Hearing 1(surrendcr the business's retail cigarette permit to be held by the City Clerk for a period u f thirty (30) days) (tender the $1500.00 civil penalty) in complete satisractirni of the civil penalty awed by NG Stores LLC, dr731a Essentials Vape and Smoke Shop, under Section 453A_22(2). That this Waiver of Hearing was executed and the civil penalty paid or the retailer's permit turned in voluntarily after sufficient opportunity to consult with legal counsel. Executed this 3rd day of September 12025, U Owner/Manager _c4_ NG Stores LLC d/bfa Essential Vape and Smoke Shop �.Q Prepared by: Jennifer Schwickerath, Amt. City Attomey, 410 E. Washington St., Iowa City, IA 52244, 319-356-5030 Resolution number: 25-226 Resolution accepting payment of $1,500.00 civil penalty and waiver of right to hearing from Essentials Vape and Smoke Shop Whereas, on March 25, 2025, an employee of NG Stores LLC, dba Essentials Vape and Tobacco Shop, 500 Highway 1 West, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor and this was the second such violation by one of its employees in a two-year period; and Whereas, at the time of the violation, Essentials Vape and Tobacco Shop was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating Iowa Code §453A.2(1); and the civil penalty for a second violation within a two-year period is, at the retailer's option, $1,500.00 or a thirty -day permit suspension; and Whereas, Essentials Vape and Tobacco Shop has waived its right to the hearing required by Iowa Code §453A.22(2) and accepted responsibility for its employee's violation of Iowa Code §453A.2(1), by paying a $1,500.00 civil penalty to the City Clerk of the City of Iowa City. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the City Council should accept the waiver of right to hearing and payment of $1,500.00 civil penalty on behalf of Essentials Vape and Tobacco Shop. Be it further resolved, that the City Clerk will forward this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved thisi6tiday of September, 2025. Mayor Approved by Attest: 01 CY City Clerk City Attorneo Office (Jennifer Schwickerath - 09/11/2025) Resolution No. 25-226 Page 2 It was moved by Alter and seconded by Moe the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus Harmsen Moe x Seth x Teague may_ Weilein Item Number: 7.b. � f �, CITY OF IOWA CITY �-`'°�'��� COUNCIL ACTION REPORT September 16, 2025 Resolution of Necessity to consider Amendment #18 to the City -University Project 1 Urban Renewal Plan and Set Notice of Consultation Meeting and Public Hearing. Prepared By: Rachel Kilburg Varley, Economic Development Coordinator Reviewed By: Geoff Fruin, City Manager Alexandra Bright, Asst. City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Notice of Consultation Notice of Public Hearing Resolution Amendment #18 Executive Summary: Any urban renewal activities undertaken in an urban renewal area must be included in the respective urban renewal plan. Amendment #18 to the City -University Project 1 Urban Renewal Area adds additional projects and uses: the Senior Center interior renovation project and a building improvement and facade grant program. Pursuant to the process required by State law, this Resolution adopts a Resolution of Necessity, sets the tax entity consultation for date and the public hearing for date. It is important to note that the amendment to the plan does not constitute the approval of any of these projects, but affords the City Manager and/or City Council to consider approval of such projects in the future. Background / Analysis: The original City -University Project I Urban Renewal Area was established in 1969 and has been amended 17 times to accomplish various urban renewal objectives. Each time an urban renewal plan is amended, State law requires that Council adopt a Resolution of Necessity. Following that, a consultation with affected taxing entities must be held and a public hearing set. This Resolution adopts the Resolution of Necessity, sets the tax entity consultation for September 18, 2025 and the public hearing for October 7, 2025. Amendment #18 adds two new projects and uses to the City -University Urban Renewal Plan: 1. Interior renovation of the historic Senior Center public building, including interior ADA improvements, building code adherence, architectural and cosmetic work, wayfinding and signage, upgrades to mechanical and electrical systems, and sustainable upgrades to reduce the carbon footprint. The Senior Center has operated for 42 years serving low-income and aging adults and is essential to engaging the older population within our community. Alternative funding options for the same purposes would be cost prohibitive, disruptive, and provide less efficient solutions for the historic preservation and building maintenance of this publicly owned historic building. Tax increment generated from taxes paid by property owners in this urban renewal area would be used to finance this project. 4. Building improvement & fagade grant program: To preserve and maintain the buildings in the Iowa City Downtown Historic District for commercial uses and economic vitality, the City seeks to offer a building improvement and fagade grant program targeted at the Downtown and Riverfront Crossings properties. Tax increment generated from taxes paid by property owners in this urban renewal area would be used to finance this project. Notice of Consultation NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING ENTITIES CONCERNING THE PROPOSED AMENDMENT NO. 18 TO THE CITY -UNIVERSITY PROJECT 1 URBAN RENEWAL PLAN, TO ADD ADDITIONAL PROJECTS The City of Iowa City, Iowa will hold a consultation with all affected taxing entities, as defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 8:30 A.M. on Thursday, September 18, 2025 in the Emma Harvat Hall, City Hall, Iowa City, Iowa concerning a proposed City -University Project 1 Urban Renewal Plan, Amendment No. 18, a copy of which is attached hereto. Each affected taxing entity may appoint a representative to attend the consultation. The consultation may involve discussion of the fiscal impact of the division of revenue on the affected taxing entities, the estimated impact on the provision of services by each of the affected taxing entities in the Urban Renewal Area, and the duration of any bond issuance included in said Plan. The designated representative of any affected taxing entity may make written recommendations for modification to the proposed division of revenue no later than seven days following the date of the consultation. Rachel Kilburg, Economic Development Coordinator, as the designated representative of the City of Iowa City, shall submit a written response to the affected taxing entity, no later than seven days prior to the public hearing on the proposed City - University Project 1 Urban Renewal Plan, Amendment No. 18, addressing any recommendations made by that entity for modification to the proposed division of revenue. This notice is given by order of the City Council of the City of Iowa City, Iowa, as provided by Section 403.5 of the Code of Iowa, as amended. Dated this day of , 2025. City Clerk, Iowa City, Iowa (END OF NOTICE) Notice of Public Hearing NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF A PROPOSED AMENDMENT NO. 18 TO THE CITY -UNIVERSITY PROJECT 1 URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on October 7, 2025 which commences at 6:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk to consider adoption of the City -University Project 1 Renewal Plan, Amendment No. 18 (the "Plan"). A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall, Iowa City, Iowa. The City of Iowa City, Iowa, is the local agency which, if such Plan is approved, shall undertake the urban renewal activities described in such Plan. The proposed Amendment No. 18 adds a building and fagade grant program and the interior renovation of the historic Senior Center Facility as urban renewal projects to the Plan, so that the City may utilize a division of revenue under section 403.19 for such projects within the Urban Renewal Area. These projects further the stated amended City -University Project I Urban Renewal Plan objectives to provide for orderly physical and economic growth, through controlled development and redevelopment and encourage the restoration and rehabilitation of buildings of architectural and historical significance. Any person or organization desired to be heard shall be afforded an opportunity to be heard at such hearing. This notice is given by order of the City Council of Iowa City, Iowa, as provided by Section 403.5 of the State Code of Iowa. Dated this day of s/Kellie Grace City Clerk, Iowa City, Iowa (END OF NOTICE) Prepared by: Rachel Kilburg Vadey, Econ Dev Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 Resolution no. 25-228 Resolution of Necessity to Consider Amendment #18 to the City -University Project 1 Urban Renewal Plan and to Set Notice of Consultation Meeting and Public Hearing. Whereas, The City has previously determined the City -University Project I Urban Renewal Area, as amended, to have areas of slum and blight as defined by Iowa Code Section 403.17 and to be appropriate for economic development, and designated it as appropriate for various urban renewal projects; and Whereas, the City Council desires to amend the Urban Renewal Area and Plan to add certain land, projects and activities thereto; and Whereas, proposed Urban Renewal Objectives under this amendment include the addition of projects to rehabilitate the interior of the historic Iowa City Senior Center and conduct a building and fagade grant program; and Whereas, Iowa Code Chapter 403 requires the City Council to notify all affected taxing entities of the consideration being given to the City -University Project I Urban Renewal Plan Amendment No. 18 and to hold a consultation with such taxing entities with respect thereto; and Whereas, Iowa Code Chapter 403 further requires the City Council to hold a public hearing on the proposed City -University Project I Urban Renewal Plan Amendment No. 18 subsequent to notice thereof by publication and mail. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: Section 1. That one or more blight and economic development areas, as defined in Chapter 403, Code of Iowa, exist within the City, and rehabilitation, conservation, redevelopment, development, or a combination thereof, of the area is necessary in the interest of the public health, safety, or welfare of the residents of the City; and Section 2. That the consultation on the proposed Amendment No. 18 to the City -University Project I Urban Renewal Plan required by Section 403.5(2) of the Code of Iowa, as amended, shall be held at 8:30 AM on Thursday, September 18, 2025 in the City Manager's Conference Room, City Hall, Iowa City, Iowa. Rachel Kilburg, Economic Development Coordinator, is hereby appointed to serve as the designated representative of the City for purposes of conducting said consultation, receiving any recommendations that may be made with response thereto and responding to the same in accordance with Section 403.5(2); and Section 3. That the City Clerk is authorized and directed to cause a notice of said consultation to be sent by regular mail to all affected taxing entities, as defined in Section 403.17(1), along with a copy of the proposed City -University Project I Renewal Plan, Amendment No. 18. Said notice shall be in substantially the following form: NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING ENTITIES CONCERNING THE PROPOSED AMENDMENT NO. 18 TO THE CITY -UNIVERSITY PROJECT 1 URBAN RENEWAL PLAN, TO ADD ADDITIONAL PROJECTS Resolution No. 25-228 Page 2 The City of Iowa City, Iowa will hold a consultation with all affected taxing entities, as defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 8:30 AM on Thursday, September 18, 2025 in the City Manager's Conference Room, City Hall, Iowa City, Iowa. concerning a proposed City -University Project 1 Urban Renewal Plan, Amendment No. 18, a copy of which is attached hereto. Each affected taxing entity may appoint a representative to attend the consultation. The consultation may include a discussion of the estimated growth in valuation of taxable property included in the proposed Urban Renewal Area, the fiscal impact of the division of revenue on the affected taxing entities, the estimated impact on the provision of services by each of the affected taxing entities in the Urban Renewal Area, and the duration of any bond issuance included in said Plan. The designated representative of any affected taxing entity may make written recommendations for modification to the proposed division of revenue no later than seven days following the date of the consultation. Rachel Kilburg, Economic Development Coordinator, as the designated representative of the City of Iowa City, shall submit a written response to the affected taxing entity, no later than seven days prior to the public hearing on the proposed City - University Project I Renewal Plan, Amendment No. 18 addressing any recommendations made by that entity for modification to the proposed division of revenue. This notice is given by order of the City Council of the City of Iowa City, Iowa, as provided by Section 403.5 of the Code of Iowa, as amended. Dated this _ day of 2025 City Clerk, Iowa City, Iowa (END OF NOTICE) Section 4. That a public hearing on the proposed City -University Project I Urban Renewal Plan, Amendment No. 18 shall be held before the City Council on October 7, 2025 at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. Section 5. That the City Clerk is authorized and directed to give public notice of this public hearing in the "Press -Citizen," once on a date not less than four (4) nor more than twenty (20) days before the dale of said public hearing, and to mail a copy of said notice by ordinary mail to each affected taxing entity, such notice in each case to be in substantially the following form: NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF A PROPOSED AMENDMENT NO. 18 TO THE CITY -UNIVERSITY PROJECT 1 URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on October 7, 2025 which commences at 6:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk to consider adoption of the City -University Project 1 Renewal Plan, Amendment No. 18 (the "Plan"). Resolution No. 25-228 Page 3 A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall, Iowa City, Iowa. The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall undertake the urban renewal activities described in such Plan. The proposed Amendment No. 18 adds a fagade grant program and the interior renovation of the historic Senior Center Facility as urban renewal projects to the Plan, so that the City may utilize a division of revenue under section 403.19 for such projects within the Urban Renewal Area. These projects further the stated amended City -University Project I Urban Renewal Plan objectives to provide for orderly physical and economic growth, through controlled development and redevelopment and encourage the restoration and rehabilitation of buildings of architectural and historical significance. Any person or organization desired to be heard shall be afforded an opportunity to be heard at such hearing. This notice is given by order of the City Council of Iowa City, Iowa, as provided by Section 403.5 of the State Code of Iowa. Dated this _day of s/Kellie Grace City Clerk, Iowa City, Iowa (END OF NOTICE) Section 6. That the proposed City -University Project 1 Urban Renewal Plan for the City - University Project 1 Urban Renewal Area, Amendment No. 18 is hereby officially declared to be the proposed City -University Project 1 Urban Renewal Plan, Amendment No. 18, referred to in said notices for purposes of such consultation and hearing and that a copy of said Plan shall be placed on file in the office of the City Clerk. Passed and Approved this 16ttday of September, 2025 yor Attest: )�� �' cz City Clerk City Attomey Office (Alexandra Bright— 09/11/2025) Resolution No. 25-228 Page No. 4— It was moved by Alter , and seconded by Moe that the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter x Bergus Hannsen _x x Moe x Salih x Teague x Weilein Amendment No. 18 City -University Project 1 Urban Renewal Plan City of Iowa City, IA Original Area Adopted 1969 Amendment No. 1 —1972 Amendment No. 2 —1973 Amendment No. 3 — 1973 Amendment No. 4 — 1976 Amendment No. 5 — 1977 Amendment No. 6 — 1979 Amendment No. 7 — 1984 Amendment No. 8 — 1987 Amendment No. 9-2001 Amendment No. 10 — 2012 Amendment No. 11 — 2013 Amendment No. 12-2014 Amendment No. 13-2015 Amendment No. 14-2016 Amendment No. 15 — 2017 Amendment No. 16-2020 Amendment No. 17 — 2023 Table of Contents Section 1 — Introduction Section 2 — Urban Renewal Plan Objectives Section 3 - Proposed Urban Renewal Projects Section 4 — Proposed Urban Renewal Activities Section 5 - Debt Section 6 — Urban Renewal Plan Amendments Section 7 - Effective Period Section 8 - Repealer Section 9 - Severability Clause SECTION 1- INTRODUCTION The City -University Project 1 Urban Renewal Plan ('Plan") for the City -University Project 1 Urban Renewal Area ("Area" or "Urban Renewal Area"), adopted in 1969 and amended seventeen times since, is being further amended with this Amendment #18 to add projects to the Urban Renewal Area. The Urban Renewal Plan for the City -University Urban Renewal Area is being amended to add two projects to be undertaken in the Area: a building and facade grant program and the Senior Center Phase I and II Interior Building Project. The base valuation of the area will be unchanged by this Amendment. SECTION 2 — URBAN RENEWAL PLAN OBJECTIVES The Urban Renewal Goals and Objectives previously set forth remain unchanged by this Amendment. This Amendment No. 18 contributes to several previously approved goals. The Senior Center Phase I and II Interior Building Project contributes to the goals of preserving and rehabilitating historic structures and reducing carbon emissions and improving energy efficiency. The building and fagade improvement grant/loan program contributes to the goals of preserving and rehabilitating historic structures, reducing carbon emissions and improving energy efficiency, coordinating development efforts for multi -purpose use and density, improving building facades, and implementing high standards of design. SECTION 3 - PROPOSED URBAN RENEWAL PROJECTS Although certain project activities may occur over a period of years, in addition to the projects previously proposed in the Plan, as amended, the following proposed urban renewal projects are hereby added to the Plan: 1. Public Buildings Project Date Estimated cost Building and facade improvement grants, Begins 2025 $1,000,000 loans, and/or forgivable loans at qualifying properties Senior Center Phase I and II Interior Building 2026 - 2030 $5,000,000 Project Rationale: Building Grants & Loans Building and facade improvement grants, loans, and/or forgivable loans targeting private properties are intended to support the continued revitalization of the Urban Renewal Area. Many properties within the district are aging and in need of reinvestment in order to remain viable for commercial and residential use. Facade improvements and related building upgrades and accessibility improvements are essential to maintaining the physical condition, markeatability, and long-term sustainability of these structures. Grant or loan programs will encourage private reinvestment by leveraging public funds to improve the visual appearance and character of the area. This will create a more attractive environment for residents, visitors, and businesses by addressing code deficiencies and deferred maintenance that contribute to blight and discourage occupancy in addition to supporting small business owners who may lack sufficient resources to make improvements on their own. Grant or loan programs will also assist with preserving, rehabilitating, and enhancing historic structures in the area. Together, these improvements will increase property values, business activity, and overall economic vitality within the Urban Renewal Area. Senior Center Interior Building Proiect Phase I and II of the Iowa City Senior Center Interior Building Project will address the recommendations of the 2020 Accessibility Study and 2021 Master Plan, including interior ADA improvements, building code adherence, architectural and cosmetic work, wayfinding and signage, upgrades to mechanical and electrical systems, and sustainable upgrades to reduce the carbon footprint. The Iowa City Senior Center is located in the former United States Post Office building at 28 S. Linn Street. Built in 1904 and expanded in 1931, it served as the local post office until 1975 when a new building was built. Because of its central location, the vacated building was selected as the new location for the Senior Center in 1981 and has operated there for 42 years. It was listed on the National Register of Historic Places in 1979 and is a Local Landmark and contributing building to Iowa City's Historic Downtown District. The Senior Center enhances quality of life for seniors by creating opportunities to support wellness, social connections, community engagement, and lifelong learning for a diverse and growing older adult population. Its restoration and rehabilitation will serve the entire Urban Renewal Area as an anchor destination and encourage private investment. This project furthers the stated City -University Project 1 Urban Renewal Plan objective to preserve and protect buildings that, for reasons of age, history, architecture or significance, are listed or are eligible for listing on the National Register of Historic Places (as set forth in the 2001 Plan Amendment). The City desires to rehabilitate this historic structure so that it may continue to be a functional space for the Senior Center program and services. Alternative options for providing the same services would be cost -prohibitive, disruptive, and provide no solutions for its historic preservation and building maintenance. SECTION 4 — PROPOSED URBAN RENEWAL ACTIVITIES All activities or actions from previous Plan amendments continue, as detailed in previous Plan amendments. SECTION 5 - DEBT 1. FY 26 constitutional debt limit: $439,357,844 Z. Outstanding general obligation debt: $56,970,000 3. Proposed amount of loans, advances, indebtedness or bonds to be incurred: The specific amount of debt to be incurred for the Proposed Urban Renewal Projects has not yet been determined. The Projects authorized in this Amendment are only proposed projects at this time. The City Council will consider each proposed project on a case -by - case basis to determine if it is consistent with the Plan and in the public's best interest. These proposed Projects, if approved, will commence and be concluded over a number of years. In no event will debt be incurred that would exceed the City's debt capacity. It is expected that such indebtedness, including interest thereon, may be financed in whole or in part with tax increment revenues from the Urban Renewal Area. Subject to the foregoing, it is estimated that the cost of the Proposed Urban Renewal Projects described Not to exceed: above will be approximately as follows: $6,000,000 SECTION 6 — URBAN RENEWAL PLAN AMENDMENTS If the City of Iowa City desires to amend this Plan, it may do so in conformance with applicable state and local laws. SECTION 7 - EFFECTIVE PERIOD This Urban Renewal Plan Amendment #18 will become effective upon its adoption by the City Council. Notwithstanding anything to the contrary in the Urban Renewal Plan, any prior amendment, resolution, or document, the Urban Renewal Plan shall remain in effect until terminated by the City Council, and the use of incremental property tax revenues, or the "division of revenue," as those words are used in Chapter 403 of the Code of Iowa, will be consistent with Chapter 403 of the Iowa Code. SECTION 8 - REPEALER Any parts of the previous Plan, as previously amended, in conflict with this Amendment are hereby repealed. SECTION 9 • SEVERABILITY CLAUSE If any part of the Amendment is determined to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity of the previously adopted Plan as a whole, previous amendments to the Plan, or any part of the Plan or this or previous amendments not determined to be invalid or unconstitutional. Item Number: 10.a. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 A resolution amending the current budget for the fiscal year ending June 30, 2026. Prepared By: Nicole Davies, Finance Director Reviewed By: Geoff Fruin, City Manager Fiscal Impact: FY26 budget revisions are funded through new revenues or available fund balance. Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Notice of Public Hearing FY26 Budget Amendment #1 Resolution Executive Summary: The Finance Department requests the City Council to set a public hearing for consideration of amending the fiscal year 2026 annual budget on September 16, 2025. This is the first budget amendment for fiscal year 2026. Background / Analysis: Budget amendments are submitted to the Finance Department and reviewed for approval by the Finance Director and City Manager. Requests to carry appropriations over from one year to the next are also submitted and approved in the same manner. A formal recommendation for a budget amendment is then prepared for City Council approval. The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. These changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. Increased expenditures must utilize available fund balance or additional revenue sources, as the State does not allow amendments to increase property taxes. According to the City's financial policies, amendments to operating budgets will be made only in the following situations: emergency situations transfer from contingency expenditures with offsetting revenues or fund balance carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. This proposed budget amendment increases overall revenues and transfers -in by $75,268,400, as shown on Line 15 of the attached notice (see Revenues & Other Financing Sources, lines 1-15). The majority of the increase of revenues being amended is for intergovernmental revenues, transfers in, and other financing sources. Intergovernmental revenues (line 9) are being increased by $18,869,400, which primarily represents State and Federal grants on capital projects and HOME/CDBG and Pro Housing grant revenues that are being carried forward from the prior year. Other Financing Sources (line 13) is being amended by $33,472,800, which primarily represents loan funding for wastewater projects. Transfers in (line 14) are being amended by $22,770,000 for capital improvement projects. The section entitled Expenditures & Other Financial Uses (lines 16-28) provides for an increase in appropriations of $156,431,600. The majority of the increase in appropriations is for the Business Type/Enterprise program (line 25) and totals $69,722,300. The increase in this program primarily reflects the carry forward of utility fund capital improvement projects from prior years. The next largest increase in appropriations is related to governmental capital improvement projects that are being carry forward from prior years (line 23) and total $51,218,100. The last significant increase is for the Community and Economic Development program (line 20) and totals $11,070,000. This primarily reflects the carry forward of appropriations for the ARPA funding received, as well as, CDBG/HOME programs, Pro Housing Grant and the South District home program. The net budgeted result to fund balances is a reduction of $81,163,200 (line 29). This reduction will be covered through excess fund balances and bond funds and will not affect property tax revenues or levies. The Notice of Public Hearing for the first budget amendment of fiscal year 2026 is attached to this memo along with a detailed list of the individual amendments. NOTICE OF PUBLIC HEARING -AMENDMENT OF CURRENT BUDGET City of IOWA CITY Fiscal Year July 1, 2025 - June 30, 2026 The City of IOWA CITY will conduct a public hearing for the purpose of amending the current budget for fiscal year ending June 30, 2026 Meeting Date/Time: 9/16/2025 06:00 PM Contact: Nicole Knudtson Davies Phone: (319) 356-5085 Meeting Location: Emma Harvat Hall 410 E. Washington St. Iowa City, IA 52240 There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and anticipated, will be available at the hearing. Budget amendments are subject to protest. If protest petition requirements are met, the State Appeal Board will hold a local hearing. For more information, consult htt s://dom.iowa.gov/local-gov-appeals. REVENUES & OTHER FINANCING SOURCES Total Budget as Certified or Last Amended Current Amendment Total Budget After Current Amendment Taxes Levied on Property 1 70,579,069 0 70,579,069 Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0 Net Current Property Tax 3 70,579,069 0 70,579,069 Delinquent Property Tax Revenue 4 0 0 0 TIF Revenues 5 4,166,800 0 4,166,800 Other City Taxes 6 4,734,689 0 4,734,689 Licenses & Permits 7 2,182,800 0 2,182,800 Use of Money & Property 8 3,251,300 0 3,251,300 Intergovernmental 9 55,441,442 18,869,400 74,310,842 Charges for Service 10 58,013,200 75,000 58,088,200 Special Assessments 11 800 0 800 Miscellaneous 12 11,522,600 81,200 11,603,800 Other Financing Sources 13 14,257,700 33,472,800 47,730,500 Transfers In 14 54,811,177 22,770,000 77,581,177 Total Revenues & Other Sources 151 278,961,577 75,268,400 354,229,977 EXPENDITURES & OTHER FINANCING USES Public Safety 16 33,296,700 258,000 33,554,700 Public Works 17 13,695,700 163,200 13,858,900 Health and Social Services 18 684,700 358,900 1,043,600 Culture and Recreation 19 18,163,300 6,000 18,169,300 Community and Economic Development 20 10,874,050 11,070,000 21,944,050 General Government 21 14,375,600 865,100 15,240,700 Debt Service 22 14,390,900 0 14,390,900 Capital Projects 23 37,577,800 51,218,100 88,795,900 Total Government Activities Expenditures 24 143,058,750 63,939,300 206,998,050 Business Type/Enterprise 25 94,945,774 69,722,300 164,668,074 Total Gov Activities & Business Expenditures 26 238,004,524 133,661,600 371,666,124 Transfers Out 27 54,811,177 22,770,000 77,581,177 Total Expenditures/Transfers Out 28 292,815,701 156,431,600 449,247,301 Excess Revenues & Other Sources Over Under Expenditures/Transfers Out 29 -13,854,124 -81,163,200 -95,017,324 Beginning Fund Balance July 1, 2025 30 151,768,394 0 151,768,394 Ending Fund Balance June 30, 2026 31 137,914,270 -81,163,200 56,751,070 Explanation of Changes: Amendment includes carryover of revenues and expenditures for projects in the CIP plan, as well as, expenditures carried forward for Black Lives Matter of $635,100, CDBG/HOME of $2,400,200 and ARPA of $3,585,400. This amendment also includes adding in the revenue and expenditures for the Pro Housing Grant of $3,129,200. 08/27/2025 01:45 PM Paae 1 of 1 Fiscal Year 2027 Budget Amendment #1 Org Object Project Description Amount Program Line 10130100 432080 Training Consulting 15,000.00 21 10610220 393910 South District Properties Rehab (100,000.00) 14 10610220 442010 South District Properties Rehab 100,000.00 20 25490190 490160 South District Properties Rehab 100,000.00 27 10610820 448010 Aid to Agencies 358,900.00 18 10710200 432060 Safe Streets for All 33,200.00 17 23610812 432060 68 Safe Streets for All 375,000.00 20 23610812 334900 68 Safe Streets for All (12,000.00) 9 23610812 381150 68 Safe Streets for All (300,000.00) 9 23610812 369100 68 Safe Streets for All (63,000.00) 12 23610217 432060 Pro Housing Grant 3,129,200.00 20 23610217 331100 Pro Housing Grant (3,129,200.00) 9 22710220 341300 Sidewalk Repairs (75,000.00) 10 22710220 473010 Sidewalk Repairs 130,000.00 17 23610230 448010 ARPA Interest 889,600.00 20 71810280 474250 Paratransit Bus 195,000.00 25 73730120 473010 Emergency Repairs to Chlorine Gas Scrubber & HVAC Controls 300,000.00 25 72720140 469030 Wastewater Easement Machine 26,000.00 25 Carry -forwards 10130100 449280 21 S Linn Parking Lease Agreement 50,000.00 21 10210300 432060 Civil Service Promotional Testing for Fire 15,000.00 21 10210400 448010 Racial Equity & Social Justice Grant Funding 100,000.00 21 10210410 432060 BLM 61,300.00 21 10210410 432080 BLM 186,700.00 21 10210410 432100 BLM 45,000.00 21 10210410 435059 BLM 8,400.00 21 10210410 445140 BLM 2,300.00 21 10210410 445180 BLM 40,000.00 21 10210410 448030 BLM 193,400.00 21 10210410 448040 BLM 98,000.00 21 10210510 448070 Economic Development Opportunity Funds 161,900.00 20 10210515 448010 Public Art Projects 21,500.00 20 10410100 432080 Traffic Study 9,000.00 16 10410220 469320 Walk Your Wheels Decals 4,200.00 16 10410310 474220 Automobiles 244,800.00 16 10570100 469140 Senior Center SciFit Machine 6,000.00 19 10610220 448090 GRIP 79,700.00 20 10610235 448010 ARPA Revenue Replacement 3,550,900.00 20 10610620 432060 Comp Plan & South District Form Based Code Incentives 268,900.00 20 10610620 448010 Historic Preservation Grants 18,600.00 20 21610330 448010 FY25 CDBG Rehab Projects 11,000.00 20 21610330 331100 FY25 CDBG Rehab Funding (11,000.00) 9 21610320 448010 FY25 CDBGProjects 350,900.00 20 21610320 331100 FY25 CDBGProjects (350,900.00) 9 21610410 448090 FY25 HOME Admin 20,000.00 20 21610410 331100 FY25 HOME Admin (20,000.00) 9 21610410 448090 HOME ARPA Admin 164,100.00 20 21610410 331100 HOME ARPA Admin (164,100.00) 9 21610420 448090 FY22 HOME Projects 100,000.00 20 21610420 448090 FY24 HOME Projects 350,000.00 20 21610420 448090 FY24 & FY25 HOME Rehab 60,000.00 20 21610420 448090 FY25 HOME Projects 460,800.00 20 21610420 331100 FY22 HOME Rehab Funding (970,800.00) 9 21610420 448090 HOME ARPA Program Operations 869,000.00 20 21610420 331100 HOME ARPA Rehab Funding (869,000.00) 9 23610216 448010 CBDG-CV 14,400.00 20 23610216 331150 CBDG-CV (14,400.00) 9 23610230 448010 ARPA 34,500.00 20 24210610 473010 Climate Action Initiatives 50,000.00 21 25490194 473010 Demolish 804 S. Van Buren 40,000.00 20 71810120 474420 Folding Machine & Barnacles 22,300.00 25 71810230 474240 Software 46,300.00 25 71810280 331100 5 Electric Buses (5,055,600.00) 9 71810280 331150 5 Electric Buses (903,100.00) 9 71810280 474250 5 Electric Buses 7,500,000.00 25 72720110 432060 Highlander Flow Study 30,000.00 25 72720122 445090 Sludge Hauling 15,000.00 25 72720122 467030 Valve and Flow Meter Replacement 43,000.00 25 72720130 474420 Napoleon Pump Station Automatice Transfer Switch 40,000.00 25 73730120 445230 Lime Hauling 179,800.00 25 73730130 473020 065 Lead Service Line Reimbursements 407,300.00 25 75750121 469190 Furniture 9,900.00 25 81710520 474230 Trucks 1,881,800.00 X 81710520 474240 Tractors 37,200.00 X 81710520 474270 Other Vehicular Equipment 103,600.00 X 83310510 474420 Software 150,800.00 X CIP Carry -forwards Org Object Project Description Amount Program Line 31410910 476130 Police CIP 56,300.00 23 31410940 362100 Animal Shelter CIP (18,200.00) 12 31410940 473010 Animal Shelter CIP 205,000.00 23 31450900 473010 Fire CIP 120,600.00 23 31450900 474230 Fire CIP 3,784,100.00 23 31310790 473010 Government Buildings CIP 1,513,300.00 23 31520900 393145 Recreation CIP (16,100,000.00) 14 10310713 490040 Recreation CIP 16,100,000.00 27 31520900 473010 Recreation CIP 17,010,700.00 23 31530910 473010 Parks CIP 4,769,500.00 23 31530920 473010 Trails CIP 452,100.00 23 31570900 472010 Senior Center CIP 629,300.00 23 31710940 473010 Other Public Works CIP 237,900.00 23 31710940 432040 Other Public Works CIP 832,800.00 23 32710910 334900 Roads CIP (1,000,000.00) 9 32710910 473010 Roads CIP 17,622,400.00 23 32710920 331100 Bridge CIP (91,500.00) 9 32710920 473010 Bridge CIP 2,883,300.00 23 32710930 473010 Sidewalk CIP 224,300.00 23 32710950 473010 Traffic Engineering CIP 876,500.00 23 71810915 473010 Parking CIP 2,384,100.00 25 71810925 331100 Transit CIP (555,700.00) 9 71810925 393235 Transit CIP (6,570,000.00) 14 71810280 490040 Transit CIP 6,570,000.00 27 71810925 473010 Transit CIP 8,816,500.00 25 72720905 391100 699 Wastewater CIP (33,472,800.00) 13 72720905 473010 Wastewater CIP 36,943,300.00 25 73730905 473010 Water CIP 3,486,300.00 25 75750905 331100 Landfill CIP (4,000,000.00) 9 75750905 473010 Landfill CIP 5,536,300.00 25 76850905 331100 Airport CIP (1,033,000.00) 9 76850905 334900 Airport CIP (389,100.00) 9 76850905 473010 Airport CIP 1,367,300.00 25 77770905 473010 Stormwater CIP 2,373,900.00 25 83310595 473010 ITS CIP 2,373,900.00 X State Form Program Lines Use of Money & Property 8 Intergovernmental (18,869,400.00) 9 Charges for Services (75,000.00) 10 Miscellaneous (81,200.00) 12 Other Financing Sources (33,472,800.00) 13 Transfers In (22,770,000.00) 14 Public Safety 258,000.00 16 Public Works 163,200.00 17 Health & Social Services 358,900.00 18 Culture & Recreation 6,000.00 19 Community & Economic Development 11,070,000.00 20 General Government 865,100.00 21 Debt Service - 22 Capital Projects 51,218,100.00 23 Business-Type/Enterprise 69,722,300.00 25 Transfers Out 22,770,000.00 27 Internal Service (not budgeted) 4,547,300.00 X 85,710,500.00 Internal Service (not budgeted) (4,547,300.00) Excess Revenues & Other Financing Sources under Expenditures/Transfers Out 81,163,200.00 29 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION - FY 2026 - AMENDMENT # 1 To the Auditor of JOHNSON County, Iowa. The City Council of IOWA C171 in said County/Counties met on 09./1512025 06 00 PIb1, at the place and hour set in the notice, a eupy of which accompanies triis certificate and is certified as to publication. Upon taking up the proposed amendment, it +roas considered and taxpayers were heard for and against the smencment. The Council, after hearing all taxpayers swishing to be hears and considering the statements made by them, gave final consideration to the proposed amendments) to the budget and modifications proposed at the hearing; if any. Themupon, the'Ibllowing resolution was int-oduced RESOLUTION No. 25- 229 A RESOLUTION AMENDING THE CURRENT BUDGET FOR FISCAL YEAR ENDING JUNE 2026 (AS LAST CERTIFIED OR AMENDED ON 04/15/2025) Be it Resolved by the Council of City of IOWA CITY Section 1. Following -c` e published/pasted 09/05/2025 and the public hearing held 09116/2025 06:00 PM the current budget (as previously amended) is amended as set out horein and in the detail by fund 'type and activity that supports this resolution which was considered at the hearing: REVENUES &OTHER FINANCING SOURCES Total Budget as Certified or Last Amended Current Amendment Total Budget After g Current Amendment Taxes Levied on Propery 1 70,579,069 0 70,579,069 Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0 Net Current Property Tax 3 70,579,069 0 70,579 069 Delinquent Propert • Tax Revenue 4 0 0 0 TIF Revenues 5 4,166,800 0 4,166,800 Other Cit • Taxes 6 4,734,689 0 4 734,689 Licenses & Permits 7 2,182.800 0 21182,800 Use of Money & Property 8 3,251 300 0 3,251.300 Intergovernmental 9 55,441,442 18,86940C 74,310,842 Chances for Service 10 58,0 13,200 75.000 58.088,200 Special assessments 11 800 0 800 Miscellaneous 12 1 1,522 600 81 200 .1-1.603,800 Other Financinq Sources 13 14,257 700 33.472,800 47,730,500 Transfers In 1 14 54.81 1.177 22.770,000 77,581,177 Total Revenues & Other Sources 15 273.961,577 75,268.400 354,229.9i r EXPENDITURES & OTHER FINANCING USES Public Safety 16 33,296,7 00 258,000 33,554, 7 00 Pu'olic bVorks 17 13.695,700 163.200 13 858,900 Health and Social Services 181 684,700 358.900 .1,043 600 Culture and Recreation 191 18,163 300 6,000 18,169,300 Community and Economic Development 201 10,874,0550 '11,070.000 21,944,050 General Government 21 14,375 600 865,100 15,240,100 Debt Service 22 14,390,900 0 14 390,900 Capital Projects 23 37,577,800 51,218.100 88,795900 Total Government Activities Expenditures 24 143,058,750 63,939 300 206,996,050 Business Type/Enterprise 25 94,945,774 69,722 300 164,668,07A Total Gov Activities & Business Expenditures 26 238,004,524 133,661.600 371,666.124 Transfers Out 27 54 811,177 22,770 000 77,581 177 Total Expenditures/Transfers Out 28 292,815,701 156,431,600 449 247,301 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 29 13,854,124 81,163,200 95,0'I7,324 Beginning Fund Balance July 1, 2025 1 301 151,768 394 0 151 768.394 Ending Fund Balance June 30, 2026 311 137 914,270 -81 153.200 5.E,751,C70 Explanation of Changes: Amendment includes carryover of revenues and expenditures for projects in the CIP plan, as well as: expenditures carried fcruvard for Black Lives Matter of S635,100, CDBG/HOME of $2,400,200 and ARPA of S3,585,400. This amendment also includes adding in the revenue and exDermiures for the Pro Housing Grant of $3,1291200- 09/16/2025 City Clerkr'Administrator Signature of Certification Adopted On Mayor Signature of ification 09i09! ^0 25 1 C:49 AM Page 1 of 1 Resolution No. 25-229 Page No. 2 _ It was moved by a ih _ _, and seconded by Alter that the Resolution be adopted, and upon roll call there were AYES: NAYS x x ABSENT: Alter Bergus Harmsen Moe Salih Teague Weilein / 191 i Kellie Grace From: Angie Ogden Sent: Monday, September 29, 202S 1:14 PM To: Kellie Grace Subject: FW: FY26 1st Amendment Here's our confirmation. From: Tara Higgins <thiggins@johnsoncountyiowa.gov> Sent: Thursday, September 25, 2025 1:46 PM To: Angie Ogden <AOgden@iowa-city.org> Subject: RE: FY26 1st Amendment ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Yes this is certified on the DOM! From: Angie Ogden <AOgden a Iowa-city.org> Sent: Thursday, September 25, 2025 1:44 PM To: Tara Higgins <thiggins@iohnsoncountyiowa.gov> Subject: RE: FY26 1st Amendment CAUTION: This email originated from outside of Johnson County! Do not click links, open attachments or reply, unless you recognize the sender's email address and know the content is safe! Hi Tara, Just confirming you received everything you need? Thanks! From: Tara Higgins<thiggins@Lohnsoncountyiowa.gov> Sent: Tuesday, September 23, 2025 8:45 AM To: Angie Ogden <AOgden@iowa-city.org> Subject: RE: FY26 1st Amendment A RISK ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Yes I received this and will look at it today, thanks! From: Angie Ogden <AOgden@iowa-city.org> Sent: Monday, September 22, 2025 4:08 PM To: Tara Higgins <thig&s@ > Subject: FY26 1st Amendment CAUTION: This email originated from outside of Johnson County! D❑ not click links, open attachments or reply, unless you recognize the sender's email address and know the content is safe! Hi Tara, I just uploaded the proof of publication and signed amendment resolution for our FY26 first budget amendment to the DOM website. Can you please confirm you have received this and if there's anything else you need? Thanks, CITY OF IOWA CITY ' Angie Ogden UNESCO CITY OF LITERATURE ; Budget Management Analyst WMIN.I000V.ORG p:319-356-5083 410 E Washington St 0 Iowa City, IA 52240 Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. Item #10.a STAFF PRESENTATION TO FOLLOW: � r m �t..s._ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1 826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Angie Ogden, Budget Management Analyst FY2026 BUDGET AMENDMENT # 1 " I - . --- , .,% W..", . ...' - BUDGET PROCESS OVERVIEW • FY2026 Original Budget was approved April 15, 2025. Runs July 1, 2025 to June 30, 2026. • City policy allows for amendments in the following situations: • Emergent situations • Transfer from contingencies • Expenditures with offsetting revenues or fund balance • Carry-over of prior year budget authority • Can amend anytime other than the last 30 days of the fiscal year. • Iowa City averages two amendments per fiscal year, typically in early fall and late spring of the following year with next year's budget. • Carry -forward requests from FY2025 Budget • Submitted by Departments and reviewed by City Manager's Office and Finance Department • Budget policy that carry -forwards must be $5,000 or l% of division budget or has already been ordered • Capital Improvement Project budget carry -forwards • CIP usually align more with calendar year vs fiscal year and multi -year projects • Other miscellaneous amendment items REVENUES & OTHER FINANCING SOURCES Total Budget as Certified or Last Am -ended Current Amendment Total Budget After Current Amendment Taxes Levied on Property 1 70,579,069 0 70,579,069 Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0 Net Current Property Tax 3 70,579,069 0 70,579.069 Delinquent Properly Tax Revenue 4 0 0 0 TIF Revenues 51 4,1166,800 0 4,166.800 Other City Taxes 6 4,734,689 0 4,734,689 Licenses & Permits 7 2,182,800 0 2,182,800 Use of Mo ney & Property 8 3r2511,300 0 3251,300 Intergovernmental 9 55.441,442 1 8,859,40Q 74,310,842 Charges for Service 10 5B4O13,200 75,000 5%088,200 Special Assessments 11 800 0 K0 Miscellaneous 121 11,522,600 81 ,200 11,603,8+00 Other Financing Sources 13 14,257,700 33,472,800 47,730,500 Transfers In 14 54,611,177 2-2 770 000 77581,177 Total Revenues & Other Sources 15 278.961,577 75,25B,400 354,229,977 REVENUES • Intergovernmental Revenues - $18,869,400 • State and Federal Grants on C I P carry - forwards • Other Financing Sources - $33,472,800 • Wastewater CIP- Revenue Bond • Transfers In - $22, 770,000 • Reimbursements for CIP -Rec and Transit Total Budget as Certified or Last Amended Current Amendment Total Budget After Current Amendment EXPENDITURES & OTHER FINANCING USES Public -Rafety 16 33,296,700 258,000 33,554,700 Public Works 17 13,695,700 153,200 13,856,900 Health and Social Services 18 684,700 358,900 1,043,600 Culture and Recreation 19 18,163,300 B 000 16,169,300 Community and Economic Development 201 10,874.050 11,070,00Q 21,944,050 General Government 21 14,375.600 965,10Q 15,2413,700 Debt Service 22 14,390,900 0 14,390,900 Capital Projects 23 37, 577,800 51, 218,100 88,795,900 Total Govern mentActivities Expenditures 24 143,058,750 63,939,300 206,998,1150 Business TypeJEnterprise 1 251 94,945,TT41 69,722,300 1 164,668,074 Total Gov Activities & Business Expenditures 1 261 238.CW)4,5241 133.661.600 371,668,124 EXPENDITURES Governmental Capital Projects - $51,218,100 • Major CIP: Court Street & N.Gilbert Reconstruction, City Park Pool and Terrell Mill Skate Park • Business Type/ Enterprises- $69,722,300 Major CIP: Wastewater Digester Gas Improvements Projects, Laindfill Compost. Facility and Transit Facility Community and Economic Development- $1 1,070,000 • Carry -forwards for CDBG/HOME and ARPA funds CONCLUSION: • First budget amendment for FY2026 • Overall total impact to Fund Balance is a decrease of $81,163,200 • Covered through excess fund balances and bonds and will not affect property tax levies �►�1►�i l•4�1I�y� PRESENTATION CONCLUDED I r I CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1 826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Item Number: 10.b. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution finding an employee sold tobacco to a minor and assessing a $300.00 civil penalty against Almost Paradise Mini. Prepared By: Rebecca Passavant, Iowa City Attorney's Office Administrative Secretary Reviewed By: Jennifer L. Schwickerath, Assistant City Attorney Fiscal Impact: No impact Staff Recommendation: Approval Attachments: Resolution Executive Summary: Iowa Code Section 453A.22(2) provides that, after a hearing, a civil penalty shall be assessed when an employee of a retailer violates Iowa Code Section 453A.2(1) by selling or providing tobacco to a minor. This hearing is the time designated for the Council to determine if a violation occurred and then to consider whether to assess the civil penalty against Almost Paradise Mini, 125 S. Dubuque St., Iowa City. The civil penalty for a first violation within a two-year period is $300.00. Background / Analysis: An employee of Almost Paradise Mini sold tobacco, tobacco products, alternative nicotine products, vapor products, or cigarettes to a minor on January 31, 2025. The employee was cited for providing tobacco to a minor in violation of Iowa Code Section 453A.2(1). The citation against the employee was dismissed, not because the sale did not take place, but because of witness unavailability. Iowa Code Section 453A.22(2) uses "violated" as the trigger for proceeding with civil penalties, as opposed to "convicted," therefore, if the Council determines that an illegal sale occurred, it is appropriate for the Council to move forward with the civil penalty for a first violation. 1t Prepared by: lennifa Schwickaeth, Asst. City Attomey, 410 E. Washington St, Iowa City, IA 52244, 319-356-5030 Resolution number: 25-230 Resolution finding an employee sold tobacco to a minor and assessing a $300.00 civil penalty against Almost Paradise Mini Whereas, on January 31, 2025, an employee of Mini Paradise Inc., dba Almost Paradise Mini, 125 South Dubuque Street, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products, alternative nicotine products, vapor products, or cigarettes to a minor, and Whereas, at the time of the violation, Almost Paradise Mini was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 the first time its employee violates Iowa Code §453A.2(1), after a hearing and proper notice; and Whereas, a hearing was held on this date by the City Council to determine whether an employee of Almost Paradise Mini violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products, alternative nicotine products, vapor products, or cigarettes to a minor and if such violation occurred to assess the civil penalty against Almost Paradise Mini and at said hearing the City Council heard the facts of the violation and the arguments of the retailer, if any; and Whereas, the City Council finds that an employee of Almost Paradise Mini violated Iowa Code §453A.2(1) on January 31, 2025, and that this is the first such violation of an employee of Almost Paradise Mini within a two-year period to be considered by the City Council under Iowa Code §453A.22(2). Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the City Council after notice and hearing, pursuant to Iowa Code §453A.22(2) hereby imposes the $300.00 civil penalty. Be it further resolved, that if the civil penalty is not timely paid within twenty (20) days from the date of this Resolution, Almost Paradise Mini's retail cigarette permit shall automatically be suspended for a period of (14) days, in addition to the $300.00 civil penalty. Be it further resolved, that the City Clerk will forward a copy of this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved thisl6tMay of September 2025 Mayor Resolution No. 25-230 Page 2 Attest: l V A Ah fiCo . Ciq Clerk Approved by City Attorneys Office (Jennifer Schwickerath - 09/11 /2025) It was moved by Rarmsen and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: x X _Y x X salih the ABSENT: Alter Bergus Harmsen Moe Salih Teague Weilein Item Number: 10.c. CITY OF IOWA CITY COUNCIL ACTION REPORT September 16, 2025 Resolution supporting further pursuit of a partnership with Johnson County to meet long-term public safety needs of the community through a joint law enforcement facility aimed at maximizing cost and operational efficiencies for both the City of Iowa City and County of Johnson County. Prepared By: Geoff Fruin, City Manager Reviewed By: Eric Goers, City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: N/A Attachments: Johnson County Resolution 2024 City Space Needs Analysis Resolution Executive Summary: The City's Strategic Plan called for the completion of a City Hall and Public Safety Headquarters space needs study and directed action to create a plan for implementation. As part of the implementation plan, City City Council authorized a joint study with Johnson County to determine potential cost savings associated with a joint facility. Preliminary results of the joint facility study indicates that a joint facility could save taxpayers approximately 10 million dollars in construction costs compared to building two standalone facilities. This resolution expresses continued support to move forward in partnership with Johnson County and directs the City Attorney and City Manager to work collaboratively with Johnson County to develop draft articles of incorporation for a joint law enforcement authority in such a manner that preserves City Council decision -making authority throughout the joint facility planning and execution process. Background / Analysis: In 2023, the City hired OPN Architects to complete a space needs analysis of our public safety headquarters and city hall operations. The City Council received those findings in July of 2024 and concurred with OPN and staff on an overall strategy and implementation plan. That included prioritizing the relocation of both Police and Fire operations off of the Civic Center campus and eventually allowing City Hall operations to be expanded into a new building that would be sited on the current location of the Police and Fire Departments. Currently police operations encompass 14,000 square feet of a building that was built in 1959 and expanded in 1989. The analysis firmly concluded that the space is undersized for the current scope of the operation and that it fails to meet modern accessibility, functionality and healthy workplace standards. For context, the study highlighted that recently constructed police stations from much smaller communities in Iowa all contained more square footage than the Iowa City Police Department. The size constraints of the current facility and substandard workplaces are a detriment to the organization and the associated negative impacts will compound and become more costly in time. As part of the next steps, in February 2025 the City Council authorized an agreement to assess a joint law enforcement facility with Johnson County. Shive Hattery and OPN combined to produce that analysis and the preliminary results show significant cost savings would be anticipated with a joint facility compared to two standalone facilities. In addition, the Johnson County Sheriff and Iowa City Police Chief have expressed their belief that a joint law enforcement facility can additionally provide long-term operational efficiencies that would benefit the community. RESOLUTION NO. C2 , Z Z S U RESOLUTION OF INQUIRY TO THE CITY OF IOWA CITY, IOWA, REGARDING THE POSSIBILITY OF A JOINT LAW ENFORCEMENT AUTHORITY IN JOHNSON COUNTY, IOWA WHEREAS, the Board of Supervisors (the "Board") of Johnson County, Iowa (the "County") is responsible for the purchase, maintenance, upkeep, improvement and disposal of public facilities both within and outside of the incorporated areas of the County; and WHEREAS, the Office of the County Sheriff and his jail are both such facilities, required to be placed within the corporate limits of the County Seat, namely, Iowa City; and WHEREAS, the Board has concluded the present Office of the County Sheriff and County Jail to be insufficient for purpose, for sworn and unsworn staff, as well as those incarcerated there; and WHEREAS, Iowa law provides that the City of Iowa City (the "City") and the County may form a joint law enforcement authority should both municipalities wish to work together toward a new facility including the City Police Department, Office of the County Sheriff, and County Jail; and WHEREAS, such a joint law enforcement authority would be responsible for the construction and administration of a joint facility, but with the City and County retaining their jurisdictions, authorities and independence; and WHEREAS, the Board, by and through its members, has engaged with the County Sheriff, the City Chief of Police, the City Manager and other professional staff in informal conversation, and in formal action by both authorizing the County Jail consultant Shive-Hattery, Inc. ("Shive-Hattery") and the City Police Department consultant OPN Architects, Inc. ("OPN") to work toward integrating their separate space needs analyses with the charge to develop a joint facility proposal; and WHEREAS, the Board's Criminal Justice Coordinating Committee met on 14th day of August, 2025 to review Shive-Hattery and OPN's report, and received the question: ask the City to formally agree that the City and the County pursue the formation of a joint law enforcement authority; and WHEREAS, the Committee approved the question upon -u ianimous consent. NOW, THEREFORE BE IT RESOLVED, the Johnson County Board of Supervisors inquires to the City of Iowa City as to whether its Council wishes to proceed toward a facility to be governed by a joint law enforcement authority. It was moved by 6,xe Ty- A4601-55 and seconded by the Resolution be adopted this day of ;4u,,5r 2025. Roll Call: Fixmer-Oraiz; Green -; Green -Douglass; Remington %ter, Sullivany2 r_-11 Jon Green, Chairperson Board of Supervisors ATTEST: Juli •sons, Auditor Johnson County, Iowa no PI m ARCHITECTS IOWA CITY Iowa City. City Hall Space Analysis A UNESCO CITY OF LITERATURE AUGUST 2024 Contents wr Introduction PG00 Visioning PG04 Objectives PG20 Analysis PG28 Programming PG52 Concepts PG62 Realization PG76 Iowa City City Hall Space Planning Process ANALYZE EXISTING SPACE CREATE BIM MODEL 1 DAY SITE VISIT TOUR BUILDING PHOTOGRAPH SPACES VERIFY PLANS 90 MINUTES PROCESS OVERVIEW GOALS + SUCCESS TIMELINE 3-4 HOURS SCOPE + DELIVERABLES DEPARTMENT OVERVIEW MEP FACILITY ASSESSMENTS INITIAL WORK: 4-6 WEEKS ENGAGE USER GROUPS COLLECT DATA 3-4 HOURS VISIONING SESSION INTRODUCTIONS PROCESS OVERVIEW WORD INQUIRY IMAGE INQUIRY 'WHAT IF' CHARETTE NEXT STEPS DELIVERABLE: VISIONING BOOKLET BENCHMARKING PREP g 90 MINUTES SUMMARY REVIEW PROGRAMMING ANALYSIS DEPARTMENT ANALYSIS UTILIZATION ANALYSIS AREAS ADJACENCIES FACILITYSYSTEMS ASSESSMENT DELIVERABLE: PROGRAMMING BOOKLET 2-5 DAYS E PROGRAMMING = M � m� INTERVIEWS m . � c) 2 • z -< � n DEPARTMENT - z CO: SURVEY 1 z USER GROUP MEETINGS: 6-8 WEEKS SYNTHESIZE INFORMATION ITERATIVE DESIGN 90 MINUTES DESIGN PROGRESS DESIGN PROGRESS REVIEW DESIGN FEEDBACK IDENTIFY DESIGN DIRECTION 90 MINUTES DESIGN REVI EW DESIGN PROGRESS REVIEW FINAL DESIGN FEEDBACK 90 MINUTES DESIGN PROGRESS DESIGN PROGRESS REVIEW DESIGN FEEDBACK IDENTIFY PREFERRED OPTIONS 60 MINUTES REVIEW SCOPE + COST DELIVERABLE PRELIMINARY COST ESTIMATE DESIGN:10-12 WEEKS K-v m;a m =!< c)� n z -< m0 o Z � C z n r- DISTILL INFORMATION PRESENT FINDINGS 90 MINUTES FINAL PRESENTATION PRESENT FINAL DESIGN DRAFTREPORTFEEDBACK K-0 m;0 m =!< c)� n z -< DELIVERABLE: m o DRAFT REPORT z z 4z n r- DELIVERABLE: FINAL REPORT FINAL REPORT: 6-10 WEEKS Executive Summary Iowa City's City Hall building, comprised of the City Hall, Police headquarters, and Fire Station #1 in connected structures, has well exceeded its intended capacity. Anticipating both current and future space needs, the City of Iowa City engaged OPN Architects to conduct this space planning study and create a strategy for the future of all three City functions. A Project Kickoff Meeting was held on August 23, 2023 to communicate these requirements to the design team. Over the course of several months, the project team worked closely with City department heads and their staff to quantify their current and future space needs as well as collect qualitative feedback on the types of spaces that would make City Hall functional, sustainable, and inspiring to both staff and the public. The study also involved a series of site visits by OPN and Design Engineers, as it was necessary to gain an understanding of existing facilities, adjacencies and systems. Several issues were identified including aging systems, structural issues in the West portion of the facility, accessibility challenges, overcrowding, and lack of daylight. The project team conducted meetings with City leadership to generate additional feedback, present ideas and concepts, and ultimately build consensus around a vision for the three facilities. The team tested several possible concepts, including combined and separate buildings for Fire, Police and City Hall. Building on these initial concepts, a Preferred Concept emerged to provide a conceptual framework for the reorganization of all three facilities. The preferred concept proposes moving both Police headquarters and Fire Station #1 to alternate sites and constructing each it's own new facility that meets modern operational needs as well as space requirements. This would then free up the West portion of the existing building, which would be demolished and replaced with a three-story expansion of City Hall to meet growing office and Council chambers needs. A full interior remodel including full replacement of all systems is proposed for the existing portion of City Hall to remain. Larger floor plates provide flexibility for departments to grow and shrink over time, and a 'donut' shaped flow around an interior courtyard will provide ample natural light. Way finding and accessibility will be improved, and shared meeting and amenity spaces across departments will increase floor plan efficiency. A conceptual cost estimate and timeline can be found in Section 7. At minimum, this plan looks ahead nearly 10 years from today to full project completion. The goal of this planning exercise is not to provide a prescriptive design strategy, but more a vision for tomorrow, as well as the steps that can be taken now to ensure successful, vibrant, and equitable City services long into the future. Introduction 1 1 On behalf of our OPN team, we would like to sincerely thank all of the participants. Your time and dedication to this project has been invaluable. Eric Goers, City Attorney Kellie Grace, City Clerk Shannon McMahon, City Manager's Office, Communications Division Nicole Knudtson-Davies, Finance Director Tracy Heightshoe, Neighborhood & Development Services Director Ron Knoche, Public Works Director Josh Worrell, Facility Manager Darian Nagle-Gamm, Transportation Director Dustin Liston, Police Chief Scott Lyon, Fire Chief Our team is composed of talented architects and designers committed to working with the core team and user groups to create a vision for the future use of the Iowa City Hall building. n-Charge Landon Burg, Project Manager Sophie Donta, Architect rtner-in-Charge Brad DeSerano, Electrical Engineer Kevin Kurka, Mechanical Engineer Purpose We began with a Visioning exercise to gain insights from leadership & key stakeholders to develop a synthesized vision that will serve as a road map for the master plan. Activities included an Interactive Survey, Design Excellence Goal Setting, Aesthetic Preference Exercise, and What if... Charette. The AIA Framework for Design Excellence served as a guide throughout the visioning process. sl 5 Interactive Survey Participants were asked questions to think about and answer individually The design team compiled and analyzed the answers using a wordle generator which graphically represents the frequency of word usage. Wordles are a quick way to visualize a broad spectrum of ideas and the relative importance of recurring words and phrases. What three words describe your space today? tired small unsettling lighting c o drab dated cramped 0 inefficient �, disconnected o) lacks storage 7 U 0- crowded U) basement dark split up active limited sufficient 0 .rZ What three words describe your ideal space in the future? accommodating natural light ability to focus expansion possible collaborative � encouraging pride ° S2CUCe g g private place comfortable a modern o -0 bright 4- clean a a inviting spacious �L Q E a room to grow natural lighting 6 1 1 7 a climate Interactive Survey What are your core values as a city and a community? healthy neighborhoods safe neighborhood equality Essential services welcominq collaborativc.: -acial equity.. inclusive equitable -Q) climate action honest - oequity partnerships resilience service o a � engaging inclusion hawkeye pride transparency accessible public service stewardship partnership -engagement sustainability healthy forward looking service with a smile In what ways can your space make your values public? comfortable visible actions inviting spaces visible strategies customer service focus create welcoming spaces healthy structures energy efficiency accessible welcoming respectful art exc~ellenfi lifecycle costs modernized inviting welcoming of public safe space - can't hear inviting community spaces welcome to your city hall energy efficient Pj U) 8 1 1 9 Design Excellence Participants were asked to prioritize design excellence goals and initiatives, based on the AIA Framework for Design Excellence. The AIA Framework for Design Excellence represents the defining principles of design excellence in the 21st century. Comprised of 10 principles and accompanied by searching questions, the framework informs progress toward a zero - carbon, healthy,just, resilient, and equitable built environment. DESIGN FOR ECOLOGY 11111111111111111l114;, Is, DESIGN FOR CHANGE DESIGN FOR DISCOVERY DESIGN FOR RESOURCES DESIGN FOR ECONOMY DESIGN FOR WATER Stakeholders identified the following principles as priorities for City Hall: Design for Community, Design for Change, Design for Wellness, Design for Energy, and Design for Integration. Project goals related to each principle, identified during the visioning session, are listed below: Design for Community • Improve way finding • Improve accessibility • Community meeting space • Public art and green space Design for Change • Accommodate future growth in current design • Consider satellite hubs of service • Flexible space layouts • Consider hotelling, alternate modes of work Design for Wellness • Access to daylight and daylight controls • Biophilic design • Improved acoustics • Mental wellness and relaxation features Design for Energy • Meet City climate goals • Increase energy efficiency of building • Potential for on -site renewables • Support fleet electrification Design for Integration • Space encourages collaboration between departments • Sense of civic and employee pride • Welcoming, warm environments for all Design Excellence Participants were asked to prioritize design excellence goals and initia- tives, based on the AIA Framework for Design Excellence. On a scale of 1-5, please rate your interest in the following climate initiatives for City Hall: Net -Zero Energy 3.7 Electrification 3.6 N Use of Photovoltaics / On -site Power Generation 3.2 Q) High Performing Building Envel e Z Passive Energy Design (i.e. sun -control) Infrastructure for EV Charging 3.4 12 On a scale of 1-5, please rate your interest in the following health, safety and wellness initiatives for City Hall: nitiatives for public safety employees: Initiatives for civic employees: _j Post Traumatic Stress Disorder (PTSD) Mitigation Superior indoor air quality and/or temperature control (n 3.3 4.1 Shift Work Sleep Disorder (SWISD) Mitigation +-� � Improved fitness facilitiesMW Q) �. 0 Soft start / Ramp up alarm systems � G) 2.9 N m 3.4 1 Q Improved bicycle facilities (showers, indoor storage) 41 Superior Indoor Air Quality 27 > z° = z° Improved security feature ICC 500 Storm Shelter/ EOC Passive Survivability (i.e. off -grid features) ICC 500 Storm Shelter/ EO� 3.2 13 Collective Vision Past and parallel visioning efforts were reviewed Relevant City initiatives and strategic plans were discussed with the core team to determine possible impacts on this study, and synergies with our project vision. In particular, the City's goals for climate action were discussed as well as the potential for City facilities to visibly exemplify those goals. Accelerating Iowa City's - Climate Actions ' April 2020 ow - CITY OF IOW- CITY RESTRUCTURING THE IOIWA CITY POLICE DEPARTMENT: A Preliminary Plan to Accelerate Community Policing DECEMBER 2020 1-44qq 60 What if... Charette Brain -storming sessions were facilitated to develop a collective vision for the new facilities The breakout sessions were an opportunity to dream about possible solutions for future building(s). Some of the discussion revolved around "what if' questions while others focused on broad -strokes planning and allocation of space. The design team selected a variety of precedent images to provide a baseline for feedback. These images were displayed in four groups: Workplace, Civic Spaces, Police Department, and Fire Department. Each participant had the opportunity to vote on their visual response by using red and green sticker dots. Red dots indicated a negative response and green dots indicated positive attributes of the images. A robust discussion follower about why people where drawn to specific images and what that might mean for the design of Iowa City Hall. 6 a � 9 14 1 s 1 15 Aesthetic Preferences Workplace Feedback: Civic Space Feedback: Several common themes resonated with numerous stakeholders including: warmth, natural materials, daylight, bright For Civic spaces, the stakeholders preferred warm, welcoming spaces with ample natural light. Indoor / outdoor spaces spaces and a connection to nature. Flexibility and functionally were also strongly prioritized. Negative reactions to some and reflections of City history also received positive feedback. Negative feedback on the images focused on too much of the images reflected stark modern and minimalist aesthetics, and a lack of acoustical privacy. transparency in the Council chambers and welcome desk configurations that felt less inviting to the public. pwr F • � T 3 C — IL low, jjM ME 3 Rim E IIIIII I I III II I � � ,t ,Pr Aesthetic Preferences Police Department Feedback: Fire Department Feedback: Positive feedback on Police images focused on connections to nature. Spaces that prioritized wellness also resonated Similar feedback was recieved on Fire facilities: natural materials, ample natural light, and employee wellness and strongly with the group. The stakeholders had negative reactions to spaces that felt sterile, institutional, or intimidating, comfort were high priorities for the group. Sterile and institutional feeling spaces received negative feedback. particularly in the exterior and public entry. Guiding Principles Guiding Principles provide a summary and synthesized vision to articulate the values that wiI I guide the project team and influence future design decisions. These key themes were developed throughout the visioning process, and vetted through surveys sent to a broad group of City employees and stakeholders. They are presented in no particular order, as all 10 were determined to be meaningful and valuable to the project vision. 21 Welcoming & Inviting a City building should feel open and welcoming to the public ■ Accessibility for All y x ''fir �; � �� , ~' �k •= = _.. _- - -� 'i L='� •�fi;V• , Cam..,„_ _ -- a City building should promote equal access to space and services r It F'U's a Excellence in Service a City building should facilitate excellence in service to the public Equity & Inclusion a City building should feel inclusive to all members of the community 22 1 1 23 Commitment to Sustainability a City building should be sustainable in both design and operation Safety & Resilience a City building should be safe and resilient in a changing world 24 Healthy Spaces a City building should promote health and wellness for employees and visitors Flexibility & Adaptability a City building should be designed to adapt to future change low," 25 Respect & Dignity a City building should promote respect and dignity for all 26 Pride in our City & Community our City Hall should be a point of civic pride in our community 27 Information Gathering Identifying and solving a problem successfully relies on a full understanding of the issues. This study took a two -pronged approach to gathering both qualitative and quantitative data on the existing conditions of the building and its inhabitants. First, existing building conditions were documented and evaluated by both OPN Architects and Design Engineers. Next, a comprehensive survey was sent to key staff in all divisions, and follow up interviews held with department leaders to determine feedback on how each group functions and the challenges they see in the current facility. Analysis 1 29 City Manager I Geoff Fruin Communications Division Coordinator Shannon McMahon, Communications Cable TV I Ty Coleman, Media Production Coordinator Climate Action I Sarah Gardner, Climate Action Coordinator Human Resources I Karen Jennings, Human Resources Administrator Human Rights I Stefanie Bowers, Equity Director City - Offi City Attorril Eric Goers Davies, Director Nuamaministration i Iracy rlelgnrsnue, INu�D ulrecrur Neighborhood Services I Erika Kubly, Coordinator Community Development I Brianna Thul, Community Development Planner Housing Inspection I Stan Laverman, Senior Housing Inspector Housing Authority I Rachel Carter, Housing Administrator Development Services I Danielle Sitzman, Coordinator Building Inspection I Tim Hennes, Senior Building Inspector Urban Planning I Anne Russett, Senior Planner Metropolitan Planning Organization I Kent Ralston, Executive Director Government Buildings Division I Eric Alvarez, Assistant & Purchasing Division I Nicole Knudtson- Facility Manager Accounting Division I Jacklyn Fleagle, Assistant Director Revenue/ Utilities / Risk Division I Melissa Miller, Revenue and Risk Manager Information Technology Services I Michael Harapat, ITS Coordinator Parking Division I Darian Nagle -Lamm Transportation Director Fire Chief I Scott Lyon City of Iowa City Organization Chart Airport • Airport Operations [�I•]►►►11►►1�1►1��'� APPOINTED Departments & Divisions . ..........................CITY c- MM L ad CITY ATTORNEY CITY MANAGER I CITY CLERK LIBRARY BOARD City Attorney ■ City Attorney City Manager • City Manager • Communications Office • Human Resources • Human Rights • Economic Development • Climate Action & Outreach :.....................................: Finance ■ Administration • Accounting • Purchasing • Revenue • Risk Management • Information Technology services Neighborhood & Development Services • Administration • Development Services • Neighborhood Services • Metropolitan Planning Organization of Johnson County :.....................................: Parks & Recreation • Administration • Recreation • Park Maintenance • [_-rrct�"r • Government Buildings Senior Center • Senior Center Operations City Clerk Library • City Clerk • Literary Operation • Library Develgpm( i Office ........................ Fire • Administration • Emergency Operations • Fire Prevention • Training Police • Administration • Support Services • Field Operations Public Works • Engineering Stre: • Wastewar: • Water • Equipment • Resource Management ....................................... Transportation Services Adr- • Parking • Public Lion Department Analysis Department surveys and stakeholder interviews Though written surveys and follow-up interviews with key leadership, space needs for each division were determined as well as preferred adjacencies between departments, many of whom are currently fragmented in spaces throughout the building. We also looked at optimal proximity of each department to the main public lobby, based on needs for accessibility and frequent access by the public. Three main user group clusters emerged: a City Manager's Office core group, a Finance core group, and an NDS core group, each of which would ideally be located in a physical cluster within the building. The adjacency diagram at right describes the connections we found: 32 ITS PURCHASING AC DOWNTOWN POLICE 1 1 1 1 HOUSING AUTHORITY 1 1 1 1 1 1 1 1 1 )LICE EAD- ,RTERS E core finance team REVENU UTILITIES RISK CITY ATTORNEY i CITY E--w �, I — so PARKING l OCC SAFETY WrCITY MANAGER'S OFFICE NEIGHBORHOOD SERVICES PW ENGINEERING core nds DEVELOPMENT team SERVICES MPO / I CLIMATE / ACTION � COMMUNICATIONS EQUITY HAN RIGHTS ` WELCOME DESK PUBLIC LOBBY GOV CABLE TV tE STATION #1 — — — — — — — — — — — — 41 33 Department Analysis: Current space distribution by department: IOWA CITY HALL BUILDING - LOWER LEVEL N 010' 20' 30' 40' 50' 100' O 34 1 Analy� C ITY ATTORN EY'S OFFICE.............................................................................................................................................................................................................................................................1,811GSF ................................... El FINANCE DEPARTMENT, ACCOUNTING DIVISION...............................................................................................................................................................................................................1200 GSF .............................. ❑FINANCE DEPARTMENT, REVENUE / UTILITIES / RISK .......................................................................................................................................................................................................................... 524 GSF FINANCE DEPARTMENT, PURCHASING DIVISION....................................................................................................................................................................................................._c............................... 1344 GSF ❑ FINANCE DEPARTMENT, 2019 GSF ITSDIVISION.........................................................................................................................................................................................................................................,............................... CITY MANAGER'S OFFICE, CLIMATE ACTION DIVISION 142 GSF GOVERNMENT BUILDINGS DIVISION....................................................................................................................................................................................................................................................... 849 GSF ❑ NDS, METROPOLITAN PLANNING ORGANIZATION..............................................................................................................................................................................................................................._1,985 GSF ■ POLICE DEPARTMENT..........................................................................................................................................................................................................._3,078 GSF COMMONSPACES....................................................................................................................................................................................................................._1,843 GSF... I I I I I I -------------- IOWA CITY HALL BUILDING - LEVEL 1 N 0' 10' 20' 30' 40' 50' 100' O OPN Architects ■ CITY MANAGER'S OFFICE..............................................................................................................................................................................................._1,197 GSF ......................... ❑CITY MANAGER'S OFFICE, HUMANRESOURCES....................................................................................................................................................................................................................................................... 953 GSF ■ CITYCLERK...............................................................................................................................................................................................................................9.59..GSF..... ■ CITY MANAGER'S OFFICE, COMMUNICATIONSDIVISI..O.N.............................................................................................................................................................................................................................. 521 GSF ❑FINANCE DEPARTMENT, REVENUE/ UTILITIES.LRI.SK.................................................................................................................................................................................................................................. 1855GSF FINANCE DEPARTMENT, ADMINISTRATION ................................................................................................................................................................................................................................................ 718 GSF ■NDS DEPARTMENT, HOUSINGAUTHORITY ..................................................................................................................................................................................................................................................... 2,548 GSF ■ CIVIC SPACES................................................................................................................................................................................................................................._2,633 GSF... COMMONSPACES........................................................................................................................................................................................................................_330 GSF ■ POLICE DEPARTMENT ,511 GSF .6................................... FIRE DEPARTMENT ........................................................................................................................................................................................................................................... 6,956 GSF Analysis I 35 Department Analysis: Current space distribution by department: FfR&nss� C ass pa?770'm o � �7 Irspe[Dxls 3� GSi snaee ids � CZO�NF I I I IOWA CITY HALL BUILDING - LEVEL 2 N 010' 20' 30' 40' 50' 100' O F NDS DEPARTMENT, +aa NEIGHBORHOOD SERVICES.............................................................................................................................................................................................. GS 2.,..............269.............F .. NDS DEPARTMENT, FF ❑ Loe ;Ff DEVELOPMENT SERVICES........................................................................................................................................................................................2,354.GSF _ ,w FF osPOLICE DEPARTMENT............................................................................................................................................................................................................_2,530 GSF FIRE DEPARTMENT 2,732 GSF IOWA CITY HALL BUILDING - LEVEL 3 N 0' 10' 20' 30' 40' 50' 100' O ❑PUBLIC WORKS DEPARTMENT, ENGINEERING DIVISION ........... ❑CITY MANAGER'S OFFICE, HUMAN RIGHTS DIVISION COMMON SPACES .............................. 840 GSF 694 GSF 310 GSF 36 1 Analys OPN Architects Analysis 1 37 Building Analysis IOWA CITY HALL CAMPUS 38 Q 1959 Police + Fire 33,500 SF 1960 Civic Center 1989 Police + Fire Expansion 4 1992 Courtyard Infill 65,500 SF 5 1999 Courtyard Third Floor 6 Augusta Place built 65,500 SF Today Existing Observations The original Fire Station #1, Police Station, and Civic Center (1 and 2 at left) were designed by local architect Henry L. Fisk and completed in two phases in the early 1960's. The public safety wing (west side) was completed first, and consists of a mix of masonry bearing walls and steel columns. This area has been altered many times, and has the least flexible structure of the building. It is also the area in the poorest condition, and most undersized for current needs. The Civic Center (east side) has also been renovated over time, but is a more flexible steel -frame structure with only the council chambers utilizing bearing walls. This wing has ample natural light, and is the most desirable office space in the building. A second phase of major investment was undertaken in throughout the 1990's, first expanding the police station through a courtyard infill building and adding a second story to the fire station (3). The north courtyard was then inflled with a four-story office wing for City Hall. These more modern additions feature flexible steel frame structure, but a very low ratio of windows to solid facade. As a result of both infills, many existing windows on the original building were lost, and large areas of the City Hall complex are now without access to any natural light. With the completion of the Augusta Towers in 2019, windows along the north side of the building now open into a dark and narrow alley, with many looking directly into the adjacent parking garage. In the present time, the City Hall site is mostly occupied, with a small parking lot remaining to the east side of the building. The current facilities are now undersized for current staffing levels, present increasing maintenance issues, and lack many aspects of modern design best practices, particularly in the public safety side. Analysis I 39 Building Analysis IOWA CITY HALL CAMPUS I I I I 1 I I I I I 1 I I I I I I I I I 1 1 I 1 1, I I I I I 1 I I I I I J LEVEL 2: 90% DAYLIGHTACCESS 1 1, 1 I I I I , I I 1 , I I I 1 I I , I � I I ' I I --` -_�_J LEVEL 0: 27% DAYLIGHTACCESS I I I� 1 I I I li I LEVEL 3: 100% DAYLIGHTACCESS I ------------ LEVEL 1: 60% DAYLIGHTACCESS Access to Daylight Due tothe many additions overtime, much of the original design's ample access to daylight has been removed, particularly through the courtyard infill projects of the 1990's. The adjacent tall building to the north blocks in many of the remaining windows, leaving most of the desirable office space in the east wing of the civic center. The diagrams at left represent a day lighting analysis on the NO DAYLIGHT raw structure of the building - they show the potential access to daylight if all interior non -load bearing walls were removed. This helps to determine what proportion of the building should LOW DAYLIGHT be used as office space, as typically areas with no access to daylight at all would not be acceptable for office use. The current ADEQUATE DAYLIGHT ❑ daylight access in reality is worse than shown, as much of the building perimeter is filled with closed offices that do not allow borrowed light through to the interior. The purpose of studying HIGH DAYLIGHT the best possible scenario here is to determine the amount of square footage within the building that could be redesigned to allow sufficient daylight. 0 20,000 40,000 60,000 Current Total GSF in[ 36,200 Daylit 65,500 Total 40 1 1 41 Building Analysis IOWA CITY HALL CAMPUS Wayfinding and Circulation As is common with facilities comprised of many additions, City Hall lacks clear way finding and a single cohesive circulation system. The site slopes from a high point at the west end to a low point at the east, resulting in multiple 'ground' levels at different entrances. The diagrams at left show the various staircases and ramps connecting between levels, of which there are many - the two wings of the original building were not built at the same ground or lower floor levels, and subsequent additions added more levels still. This presents a challenge for clear circulation, but also for building accessibility. The 1990's infill added an elevator to the City Hall side of the building, but it is aging and inadequate. The west Public Safety side remains inaccessible from the main public entry, and any users requiring the elevator would have to turn around, go back outside, and re-enter through the police intake area. Police Station not conni main pub :cessible itry 42 1 1 43 Building Analysis IOWA CITY HALL CAMPUS Human Experience City staff were asked via survey: What are your priorities for City Hall? translation capabilities meeting Space accessibility better technology civic pride row storage prestige g th recruitment & retention ther co fort security more s P ace improve break area more restrooms O.-Modernize appearance ore rivac outdoor space p o ll aboration aoftoare natur light more free parkin 44 Qualitative feedback on the quality of existing space was also gained, and captured in the word cloud at left. Main issues include dated appearance, access to daylight, overcrowding, thermal comfort, and acoustical privacy. Restroom access is also a major issue, with only two accessible restrooms in the building on level 2, only two restrooms to serve the entire second and third floors, and most of the fixtures located in the lower level away from major public areas. In the public safety areas, aging infrastructure and overcrowding present significant challenges. In addition, modern standards of decontamination are not possible in the current space for the firefighters, and the apparatus bay, sized in the 1960's, is undersized for modern operations. The living quarters at the fire station were designed under the assumption that all firefighters would be male, and remain a single locker room with an open dormitory, unlike the modern pod -style rooms and restrooms featured at all other stations in town. The police locker rooms are also dark and dated, with a major difference in both size and quality between the men's and women's areas. HARVAT HALL COUNCIL CHAMBERS, SIZED IN 1960 45 Building Analysis IOWA CITY HALL CAMPUS Human Experience LOWER LEVEL BREAK ROOM LOWER LEVEL RESTROOM 46 FIRE STATION OPEN DORMITORY FIRE STATION APPARATUS BAY, SIZED IN 1960 111FOR i c POLICE STATION WOMEN'S LOCKER ROOM INACCESSIBLE POLICE STATION ENTRANCE WORKSTATIONS SPILL INTO HALLWAYAT NDS SMALL SUPPLY CLOSET USED AS OFFICE 47 Systems Analysis IOWA CITY HALL CAMPUS All MEP systems in the current building require significant maintenance, at the expense and inconvenience of the City. Numerous issues have occurred, requiring maintenance staff time and outside contractors. In addition, the number of changes and additions to systems over time result in a complex and poorly documented web of wiring and piping, hidden both in walls and below slab. This adds to maintenance and repair costs as the source of issues must first be located before being fixed. Plumbing systems will be required to be replaced in their entirety. Some sanitary systems may be suitable for reuse but given the age of the building and amount of rework required, most of the system will likely require replacement The mechanical systems in the existing -to -remain portions of the building will require complete replacement. The existing systems are not compliant with the Iowa City Climate Action Plan, are very near end of serviceable life, and are not functionally adequate for the upgraded, remodeled space. The existing electrical distribution system is at its useful life expectancy and needs to be replaced as well. All schemes for addition and / or renovation of the existing building should include a total replacement of all Mechanical, Electrical, and Plumbing systems. Boilers, HVAC equipment, electrical and IT equipment rooms are scattered throughout the building, and replacement of these systems would likely render the whole building unoccupiable for a period of time during construction. Elect Ser Location of Lower Level Electrical Room Lower Level Boiler Room Lower Level Electrical / Server Room Lower Level Sprinkler Room Location of building services: Interior Mezzanine above Level 1d vault Mechanical Room 48 1 1 49 Alternate Site POSSIBLE POLICE RELOCATION Alternate Site: The City proposed, as a possible alternate site for a public safety building, the soon -to -be vacated former Transit site at 1200 S Riverside Dr., Iowa City. Advantages of this site include a corner location near major east -west and north -south roadways that could positively impact response times, and that the City already owns this site. The majority of the site is not buildable due to a variety of factors, including proximity to the Iowa River and resulting floodplain and protected slope areas, possible contaminated soils on the East portion of the site, and height restrictions across the southeast and central portions of site due to proximity to the airport. However, the site connects a long recreation and green space corridor stretching from Riverfront Crossings park to the northeast, and Sturgis Ferry Park, Napoleon Park, and Terry Trueblood Recreation Area to the south and could present a unique opportunity to locate a public safety center on the northwest corner and reserve the remainder of the site as community parkland. Site Analysis: 0 Cr EXISTING ENTRY POINT AIRPORT KFEIGHT RESTRICTION LINE. 7 STORIES AIRPORT OBSTACLE FIREE ZONE 10' SETBACK PROPERTY LINE Site Features: 1200 S Riverside Dr. T— - r i r STURGIS FERRY PARK EASnNG STRUCWMS, ASSUME DFMOLIT04 COMPLETED PRIOR TO THIS PROJECT SCOPE IOWA.RrVER FEMAFLGCOPLAIN 0' SET8A4 X FROM FEMA FUOODPLAM" REGULATED SLOPE BUFFER (2- PER V OF PJSE = 3W) 51 Area Projections Space requirements for each department have been determined based on the department survey process, department interviews, room typical layouts, and comparative projects, and look to current needs as well as anticipated needs ten years in the future. It is important to note that this space summary is not a detailed Program Statement that explores the specific needs of any particular room or space, but is intended to summarize order -of -magnitude requirements for City Hall, Police Headquarters, and Fire Station #1 that will serve as the basis for the Space Planning Study Concept Scenarios. 53 Space Needs CITY HALL Overall Needs: Factors contributing to the needed square footage include a 25% increase in number of workstations needed, increasing the size of the council chambers, right -sizing meeting room space, adding more small and hybrid meeting spaces, including public meeting rooms with translation capabilities, improving amenities for employees including private wellness rooms, a larger break room, and restrooms, and improving circulation and way finding. Sizes listed are in gross square feet, and include program spaces as well as a grossing factor to account for corridors, walls, and other non -programmed space. A detailed breakdown by division is listed at right: 0 10000 20000 30000 40000 50000 Current GSF 40964 Needed GSF 54832 54 City Manager's Office City Manager - Climate Action City Manager - Equity Human Rights City Manager - HR City Attorney City Clerk City Manager - Communications Finance - Administration Finance - Accounting Finance - Revenue Utilities Risk Finance - Purchasing Finance - ITS NDS - Neighborhood Services NDS - Development Services NDS - MPO NDS - Housing Authority Public Works - Engineering Gov Buildings Space Needs by Division: 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 Current SF ■ Needed SF 55 Space Needs POLICE DEPARTMENT Overall Needs: Factors contributing to the needed square footage include increasing the amount of workstations available for staff, providing adequate office space, improving and increasing the number of interview rooms, increasing meeting and training space consistent with police training goals, adding space for community partnership organizations, co -locating a collaborative cyber crimes unit, providing a welcoming and accessible public entry, and modernizing locker rooms. Sizes listed are in gross square feet, and include program spaces as well as a grossing factor to account for corridors, walls, and other non -programmed space. 0 10000 Current GSF WIl 13945 Needed GSF I 20000 30000 40000 50000 60000 Peer Facilities: To validate our program numbers, we looked at a number of recently built peer facilities in the area for police headquarters. Below are three comparable facilities, with town population sizes listed in relation to the size of station. Community Population Station Age Station S ize Iowa City 75,233 1959/1989 13,945 SF North Liberty 21,399 2020 16,000 SF Marion 41,864 2013 42,000 SF Waukee 29,167 UNDER CONSTRUCTION 46,750 SF I 57 Space Needs FIRE DEPARTMENT Overall Needs: Factors contributing to the needed square footage include enlarging the undersized vehicle bay and improving the entry/exit configuration, providing a decontamination sequence between the vehicle bay and interior living and working spaces, replacing the outdated living quarters with modern pod -style rooms, and providing acoustical separation of workspace and daily life. Sizes listed are in gross square feet, and include program spaces as well as a grossing factor to account for corridors, walls, and other non -programmed space. X Current GSF Needed GSF 10000 10591 20000 30000 40000 50000 60000 Peer Facilities: To validate our program numbers, we looked at the two more recently built stations in Iowa City, Stations #2 and #4. Below are the relative sizes of these facilities built to modern standards, with staff numbers per station, as compared to Station #1. We also looked at a number of recently built peer facilities in the area. Below are three comparable facilities and how their size compares to Iowa City Fire Station #1 Fire Station W Station Age owa City Station #1 1959/1989 owa City Station #2 owa City Station #4 Fire Station owa City Station #1 Waukee Station #1 Davenport Station #3 Marion Station #1 2012 Station Age 1959/1989 Staff # Station Size 12 10,591 SF L 3 11,475 SF 3-5 UNDER CONSTRUCTION 2024 2021 11,300 SF Station S ize 10,591 SF 25,618 SF 17,529 SF 21,200 SF 58 1 1 59 Space Needs Overall Needs: Below are space needs for all three parts of the City Hall complex listed together. The existing building, originally 33,500 square feet, was expanded to 65,600 square feet by the year 2000, and has remained at that size since. Current needs, as well as anticipated needs for the next 10 years, demonstrate nearly 120,000 square feet of need, a 180% increase. As the existing site is nearly at capacity, but mostly only built up 1-2 stories above grade, options for renovation, addition, replacement, and moving certain functions off site will all be explored in the next section. 0 20000 Current GSF Needed GSF TOTALGSF 40000 60000 80000 40964 13945 10591 65,600 Tota 54832 City Hall ■ Police Headquarters ■ Fire Station #1 100000 120000 140000 119,200 Tota Graphic Representation: Below are the needed areas by each department, scaled in relation to the size of the existing building. This graphically illustrates how much the current facilities are undersized for current and future needs. City Attorney 2,300 SF Gov. Engineering City Manager's Finance Buildings Dept Office Dept 2,000 SF � F 7,400 SF 7,500 SF 8,500 SF City Clerk 1,300 SF ■ 179 Civic and NDS Shared 11,300 SF Spaces 14,200 SF Existing Building 65,600 SF Police Dept 38,200 SF 60 1 61 Planning Diagrams From the programming exercise, it was apparent that more space was needed for all three occupancies currently on site. An iterative process was used to study many space concepts, beginning with how much can fit on the existing site - and it was quickly determined that additional space off -site would be required to adequately and logistically accomodate the program requirements. Next, the question of who would remain on site and who would function equally well or better in a separate structure off site: City Hall, Fire Station #1, or Police headquarters. As a part of the study, several concepts were presented and reviewed with the core team. From these conversations emerged a final preferred concept diagram. 63 Starting with Program On site vs Off site Initial diagrams were organized based on which departments would remain on site, vs who would move to alternate sites: City Hall, Fire Station #1, or Police headquarters. 1 Police moves Offsite Option 1a Option 1b Option 1c Option 1d Who Stays? 2 Nobody moves offsite Option 2 n Police and Fire move offsite 3 City Hall moves offsite Option 3 Option 4a Option 4b Design Priorities Certain factors were determined as priorities that would apply to all design options: 1. Minimize program, particularly essential services, in the flood plain 2. Improve operations and site flow for Fire Station #1 3. No one department should be split between facilities: City Hall functions shall remain grouped, Fire Station functions shall remain grouped, and Police functions shall remain grouped 4. Larger council chambers are needed 5. All work areas should have access to natural light 6. Improve accessibility and mitigate level changes within the building 7. Improve way finding for the public 8. All MEP systems will be replaced with new, more sustainable systems 9. Any areas of new exterior envelope will be energy efficient Certain factors were also determined as preferences in an ideal option: 1. Modern dual -entry drive -through configuration for Fire Station #1 2. Shell or future growth space 3. Outdoor area associated with City Hall, for use by staff and the Council chambers 4. Maximize limited parking on site 5. Avoid reusing the West side of the existing building due to its poor condition, low height, and obstacles for future layouts 64 1 1 65 Iterative Design Distilled Options Eight options were presented to the core team, and distilled down to two preferred options that were further developed for phasing analysis and cost estimate. The preferred options were Option 1d (total replacement, with Fire Station #1 on site) and a modified version of Option 4b (City Hall addition, with Fire Station #1 off site), detailed on the following pages. Option la Option lb Option 1c Option 1d j] CITY HALL ❑ COUNCIL CHAMBERS ❑ POLICE DEPARTMENT Option 2 Option 3 ❑ FIRE DEPARTMENT Option 4a Option 4b 66 1 Concepts OPN Architects Concer 1 67 Option ld Full Building Replacement with Fire On -Site Option 1d proposes a two-story new police facility at the Riverside Drive alternate site (or other feasible site), total demolition of the existing City Hall facility, and reconstruction of a 3-story Fire Station #1 plus a 4-story City Hall at the current 410 East Washington site. New 4-Story Office New council chambers New 3-Story Fire shared .d -Phy.-rly.d surf... q**k* ui Conceptual massing of Option 1d: 68 1 Concepts 1 69 Option 4b Addition and Renovation with Fire Off -site Option 4b proposes a two-story new police facility at the Riverside Drive alternate site (or other feasible site), new two-story Fire Station #1 at a suitable downtown site yet to be determined, full interior remodel of the existing East half of the building (1960 Civic Center plus 1990's courtyard infill), demolition of the existing West half of the building, and a 3-story City Hall addition in its place. New 3 Story Office New council chambers I 0 Reno Existing Office S tr New 2-Story Fire Station #1 Conceptual massing of Option 4b: 6 70 1 1 71 Concept Comparison PHASING AND SCHEDULE Schedule and potential phasing paths were explored for both options, and determined to be comparable with no major schedule advantages to either path, although Option 4b presents more opportunities for projects or phases to run concurrently as budget allows. While the building cannot be continually occupied in either scenario, due to the total replacement of MEP systems, construction for Option 4b could be phased to allow re occupation of the renovated East half of the building before the West addition is complete, reducing the amount of time temporary space is necessary. Temporary space will be needed for at least the renovation portion of Option 4b and for the duration of construction of Option 1d, and would consist of approximately 25,000 - 30,000 GSF of office space plus a temporary location for the Council chambers. Remote, hybrid or hotelling scenarios could be explored to reduce this square footage. SUSTAINABILITY While a total replacement would eliminate areas of inefficient exterior facade, both options include total replacement of MEP systems to include modern, efficient and sustainable systems. In addition, facade and glazing improvements to the existing building to remain in Option 4b could be explored. The other stainability advantage to addition and remodel is the carbon impact of demolishing the full existing structure, and the embodied carbon related to the new materials required to replace it. QUALITY OF SPACE Both options provide significantly improved access to daylight for all workers in City Hall. Option 4d also provides dedicated, private outdoor space to be used by employees during warmer months as well as for public events occurring in City Hall. Option 4b also provides larger, more flexible floor plates, resulting in greater flow and collaboration between departments. FIRE STATION #1 OPERATIONS In orderto achieve the drive -through bays of a modern fire station, and also fit both Fire Station #1 and a City Hall structure on -site in Option 1d, both buildings become vertical by necessity. This results in a 3-story Fire Station, which would distance key personnel spaces from the apparatus bay and result in longer response times. In addition, fitting both buildings on site results in Fire Station #1 being in close proximity to the floodplain, and would require minor site grading to place the apparatus bay above the level of flooding. Building a standalone station, as in Option 4b, would allow for site selection that takes into account the ideal floor plan, drive access and space arrangement of an efficient station. FUTURE EXPANSION While Option 1d could be designed for future vertical expansion, there would be no additional room on site for future additions. Due to the compact and vertical nature of City Hall in this option, expanding vertically and / or constructing shell floors in the initial construction effort would result in more physical isolation of departments from one another. Option 4b includes 10,000 SF of shell space in the initial concept, and provides more space both horizontally and vertically for future expansion. In addition, the larger floor plates in this scheme allow for more flexibility in the floor plan as departments grow and shrink over time. RETENTION OF CHARACTER A total replacement of the existing building, while providing the opportunity to start fresh, could have political implications as some constituents may feel attached to the building as it is and value its architectural heritage. Retaining the existing Harvat Hall volume and curved entry facade, and designing a thoughtful addition that ties architecturally with the existing mid-century office wing, could alleviate those concerns. On the other hand, an all -new architectural design could feel more fresh and modern to the public. 72 1 1 73 Cost Comparison Both options were estimated for order -of -magnitude costs, based on the program identified during the first phase of the study and the square footages outlined in the previous section. A standalone police facility on the Riverside Drive site was estimated with two possible add-ons for vehicle and evidence storage, as well as the two options for City Hall: total replacement with both City Hall and Fire Station #1, and Addition / Renovation to City Hall with a standalone Fire Station #1 on an alternate downtown site. The costs below include the following: Direct (Construction) costs Indirect Costs: Design contingency Construction contingency Contractor fee Permits and insurance Commissioning Fixtures, Furniture and Equipment And exclude the following: Costs associated with temp space Escalation Financing costs Professional fees Additional site acquisition for Fire Station #1 + Incentives and rebates potentially available under the Inflation Reduction Actor other programs Option 1d • Fire and City Hall at Current Site: 76,000 SF...............64.8M • Replace entire building • New Police facility at Riverside Drive: 40,000 SF.............32M • Optional Conditioned Parking: 20,000 SF ...............................+ 4.5M • Optional Evidence Storage: 50,000 SF ...............................+ 18.2M TOTAL............................................................... 97M-120M Option 4b • City Hall at Current Site: 70,000 SF..................................45.7M • Renovate East side of building: 40,000 SF • Replace West side: 30,000 SF Item GS F Cost $/GS F • New Fire Station #1 at Alternate Site: 26,000 SF...............18.8M Option 1d 116,000 96.8M $835 • New Police facility at Riverside Drive: 40,000 SF...................32M Option 4b 136,000 96.5M $710 • Optional Conditioned Parking: 20,000 SF .........................................+ 4.5M • Optional Evidence Storage: 50,000 SF ........................................+ 18.2M Police add-ons 70,000 22.7M $325 TOTAL.......................................................................97M-120M 74 1 1 75 Preferred Concept Option 4b was identified as the preferred concept, for reasons of phasing flexibility, balancing new construction with renovation, and providing the most opportunity for functional and future -proof structures for all three City entities. Realization of this concept includes defining each of the three buildings proposed, identifying phasing milestones, and development of a schematic schedule. Next steps discussed at the July 16th, 2024 City Council meeting include identifying potential sites for Fire Station #1, and identifying potential collaboration opportunities for Police Headquarters with the Johnson County Sheriff's Office as they conduct their own space needs assessment. Reahzatlon 1 77 Preferred Concept: PHASING ---------------------- Ll _r CURRENT STATE PHASE 1: Construct new Police facility r fIHJC J: VdUdLU eX1tiLlIl J, UUIIUIIIL`J,. MU1IUVdLU CdSL 51UIe, IUUdLe HeVV I fIHJC U: IVIUVe IH LU CdSL HdII UI UUIIUIIIL`J,. IVIdIHLdlH Sllldllel dIIIUUHL MEP systems at East half of building. of temporary space as necessary, likely around 50% of initial total. 78 PHASE 2: Move in to new Police facility. PHASE 3: Construct new Fire facility, can use former Police area at City Hall for temporary office space or fire station expansion while Fire facility under construction. APPROX. 25-30,000 SF + COUNCIL CHAMBERS PHASE 4: Move in to new Fire Station #1. Secure temporary space for City Hall and Council chambers. M M - + COUNCIL CHAMBERS rJ � mom, � i i I i PHASE 7: Demolish West half of building. PHASE 9: Move in to completed City Hall. PHASE 8: Construct West office and Council chambers addition. Realize* 79 Preferred Concept: POLICE HEADQUARTERS Relocation of Police headquarters to the Riverside Drive site is the first step in the phasing of the preferred concept. At right, the area to the north west of the dashed line represents the height - unrestricted buildable area of this site. The aqua areas represent the Iowa River and its floodplain, and the potential building would be clustered around the northwest unrestricted zone as well as the existing entry drive. Approximate surface parking and building footprints are shown, with optional evidence storage footprint (E) and enclosed parking (P) footprints also shown for scale. Architecturally, this is a prominent corner on two major thoroughfares and placing the structure to the northwest would also provide the most visibility as an anchor point to the area. These program blocks represent the program areas determined and priced as part of this study for the Iowa City Police Department only; collaboration with the County Sheriff's Office on this site would provide opportunities for shared facilities and economies of scale, but regardless would result in a larger footprint and/or taller structure. EXISTING ENTRY POINT KEY Main facility footprint Optional evidence storage facility Optional covered parking STURGIS FERRY PARK APPARATUS BAY: 3X DOUBLE LONG DECONTAMINATION TRAINING FITNESS SEQUENCE lsTOR] ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ DAY RM KITCHEN ❑ ❑ ❑ ❑ ❑ El LAUNDRY LACTATION DORMITORY ROOMS ❑ ❑ ❑ ❑ El ❑ SBATTALION LEEPING CHIEF OFFICE + WORKSTATIONS LIEUTENANT OFFICE POD RESTROOMS ❑ OUTDOOR Jw = PATIO RECEPTION COMMUNITY ROOM-JIMA ul CONFERENCE FIRE ADMINISTRATION: OFFICES OF THE FIRE CHIEF, FIRE MARSHALL, FIRE INSPECTOR, AND ASSISTANT ROUGHLY 1,000 GSF FIRE STATION #1 Relocationof Fire Station #1toanalternate downtown site is the second step in the phasing of the preferred concept, or could be completed simultaneous with the public safety facility. Identifying and securing a suitable site within the downtown service area will be the primary challenge. The fire station program includes three apparatus bays with a modern decontamination sequence for firefighters, a large training room, a public lobby and community meeting space, office spaces for the Fire Chief, Fire Marshall, Fire Inspector their assistant as well as workspaceforthefirefightersofStation #1, fitness and living space for the firefighters, and modern pod -style dormitories. The facility will need adequate site space for a small amount of standard vehicle parking as well as drive space to park and clean the engines outdoors. The apparatus bay should have entrance drives on both sides, preventing the current entry and exit challenges that affect response times. If the need arises, the Chief, Fire Marshall, and Fire Inspector can be located at any City fire facility, either in the interim before this facility is built or permanently. 80 1 Reallzatlon 1 81 Preferred Concept: CITY HALL The final step in the phasing of the preferred concept is the renovation of, and addition to, the existing City Hall building. The East side of the building will be fully renovated, including all -new MEP systems, life safety systems, and lighting, as well as a new interior configuration and finishes. The West side of the building, currently housing public safety functions, will be demolished and replaced with a three-story office and Council chambers addition configured in a 'U' shape, to create a fully secure interior courtyard for use by both City staff and events occurring in the Council chambers.The large, rectangular floorplates of the proposed addition will increase access to natural light, and provide a flexible backdrop for departments to grow and change overtime. Existing surface parking will remain, with the expectation that parking in the adjacent Augusta ramp currently used by the Police department will be freed up for City vehicles. COMMON SPACES 2,192 GSF ■GOVERNMENT BUILDINGSDIVISION........................................................................................................................................................._1,750 GSF y POLICE ❑ PUBLIC WORKS DEPARTMENT, ENGINEERINGDIVISION................................................................................................................................................._900GSF POLICE DEPARTMENT 3,080 GSF .................................................................................................. l\ ❑ CITY MANAGER'S OFFICE, HUMAN RESOURCES 1,350 GSF ................................. C I TY ATTORN EY'S SHARED GSF STORAGEOFFICE...................................................................................................................................................................................................._2,150 1 GOVERNM BUILDING STOF J IOWA CITY HALL BUILDING - LOWER LEVEL 010' 20' 30' 40' 50' N 100' O 1 Department configuration within the building is shown in the following conceptual plans, based on the information gathered during the programming phase and the strategic adjacencies identified. Shared spaces and their proposed distribution are also identified, as the proposal for City Hall includes an increase in shared conference spaces, workrooms, and other building amenities that are not assigned to a particular department. Shell space, for either future growth or the relocation of additional departments to this facility, is also included in the proposed plan. COMMON SPACES 4,821 GSF BREAKRM ❑ CIVIC SPACES..............................................................................................................................................................................................................................._4,300.GSF FINAN ■CITY MANAGER'S OFFICE 1,600 GSF ........................................................................................................................................................................................................................ F CITY MANAGER'S OFFICE, TL' f ■ CLIMATE ACTION DIVISION 670GSF L = Cl u L 00000�000aoo a IOWA CITY HALL BUILDING - LEVEL 1 N 0' 10' 20' 30' 40' 50' 100' O LOBBY 1C _ - 1 l RI( f � , CITY - MANAGER LRG MEETING ■CITY MANAGER'S OFFICE, HUMANRIGHTS DIVISION................................................................................................................................................................................................................................. 965 GSF ■CITY CLERK 718 GSF CITY MANAGER'S OFFICE, COMMUNICATIONS DIVISION.................................................................................................................................................................................. 220 GSF .1................................ ■ FINANCE DEPARTMENT GSF ........................................................................................................................................................................................._55,890 ADMINISTRATION REVENUE/UTILITIES/ RISK PURCHASING DIVISION ACCOUNTING DIVISION ■GOVERNMENT BUILDINGS DIVISION ............................ 140 GSF 82 1 Realization 1 83 Preferred Concept: CITY HALL PUBLIC WORKS NDS l 1-L'UUL- -� I J MPO I IOWA CITY HALL BUILDING - LEVEL 2 N 010' 20' 30' 40' 50' 100' O COMMONSPACES............................................................................................................................................................................................._1.610 GSF El COMMON SPACES............................................................................................................................................._1,610 GSF PUBLIC WORKS DEPARTMENT, ITS FINANCE DEPARTMENT, ENGINEERING DIVISION.............................................................................................................................................................................._6,078 GSF � ITS DIVISION 2,680 GSF ❑ NOS, METROPOLITAN PLANNING GSF SHELL SPACE -FUTURE GROWTH ............................................................................................................................................................................................. NOS DEPARTMENT, ORGANIZATION......................................................................................................................................................................................................._1,675 ... ■ 5,130 GS HOUSING AUTHORITY.....................................................................................................................F........................................... ■ NOS DEPARTMENT ADMINISTRATION 5,130 GSF ❑ SHELL SPACE NEIGHBORHOOD SERVICES ............................................................................................................................................................_5,130GSF DEVELOPMENT SERVICES ■GOVERNMENT BUILDINGSDIVISION.............................................................................................................................................................................................._40 GSF 0 z = O HOUSING AUTHORITY OR SHELL SPACE IOWA CITY HALL BUILDING - LEVEL 3 N 0' 10' 20' 30' 40' 50' 100' O 84 1 OPN Architects 1 85 Project Schedule A conceptual schedule was developed to show the succession of each phase and potential total project length. Standard design and construction timelines for public bid projects were used, and the start point of the schedule is the vacating of the existing Riverside site, assuming a new police facility would be located there. Police and fire building schedules are shown concurrently, but could be phased with either project moving ahead of the other. The City Hall project start is dependent on both fire and police facilities being completed and occupied off site. Ph-ase Proj act 1 IC Transit 2 Derno Old Transit 3 New Police 4 New Fire 5 Temp SwIngSpace Prep 6 Derno City Hall 7 New City Hall 86 2024 Q1 Q2 Q3 Q4 Design 2025 2026 Q2 Q3 Q4 IQI Q2 Q, Construction, I P--sign + Funding Predesign + Funding I 2027 Derno Design Design Predesign + 2028 2029 2'030 2031 2032 2033 QT Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 QT Q2 Q3 Q4 QT Q2 Q3 Q4 Construction Construction Pudding Design Construction Demo Predesign ► Funding Design Constrtiction • PML ARCHITECTS 10WACITY A UNESCO -CITY OF LITERATURE Prepared by Geoff Fruin, City Manager, 410 E. Washington St., Iowa City, IA (319)356-5014 Resolution No.25-231 Resolution supporting further pursuit of a partnership with Johnson County to meet long-term public safety needs of the community through a joint law enforcement facility aimed at maximizing cost and operational efficiencies for both the City of Iowa City and County of Johnson County Whereas, the FY2023-2028 City's Strategic Plan adopted in December 2022 called for the completion of a City Hall and Public Safety Headquarters space needs study and directed action to create a plan for implementation; and Whereas, in 2023 the City engaged OPN Architects to complete the City Hall and Public Safety Headquarters space needs analysis and presented the findings to the City Council in July of 2024; and Whereas, the plan revealed that current facilities housing Police and Fire headquarters and City Hall were inadequate by numerous standards including functionality, accessibility, healthy workplaces, and ability to accommodate further growth of operations; and Whereas, the Council concurred with the recommendations of CPN and City staff on next steps toward implementation, which included pursuit of land acquisition for a new fire station, temporary office space to accommodate short-term City Hall needs, and exploration of a partnership with Johnson County on a joint law enforcement facility; and Whereas, the current Police Department operation is housed in a 1959 building that was expanded in 1989 and allows for use of approximately 14,000 square feet, which is well below any standard for a department of our size and fails to accommodate any planned growth for civilian or sworn staff; and Whereas, in February of 2025 the City Council approved a partnership with Johnson County to explore potential shared space and associated cost savings that could reasonably be realized with a joint law enforcement facility, as well as exploration of City -owned property on Riverside Drive to accommodate such a use; and Whereas, preliminary results of the joint facility study that was jointly funded between the City and County indicate that a joint facility could save taxpayers approximately 10 million dollars in construction costs compared to building two standalone facilities; and Whereas, both the Johnson County Sheriff and Iowa City Police Chief have expressed their belief that a joint law enforcement facility can additionally provide long-term operational efficiencies that would benefit the community; and Resolution No. 25-231 Page 2 Whereas, the City and County held a joint work session on September 10, 2025 to review space needs analysis and discuss possible next steps including the creation of a joint law enforcement authority to manage the real estate per Stale Code; and Whereas, Johnson County Resolution 08-28-25-01 formally "inquires to the City of Iowa City as to whether its Council wishes to proceed toward a facility to be governed by a joint law enforcement authority"; and Whereas, the City Manager and Chief of Police have recommended approval of this path forward as it provides a unique framework for meeting long-term public safety needs of the community while giving both entities the opportunity to maximize taxpayer savings and operational efficiencies; and Whereas, further pursuit of the joint law enforcement facility will eventually facilitate the electors of Johnson County to determine whether such partnership is in the best interest of the community. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, as follows: 1. The City Council desires to further pursue the joint law enforcement facility concept with Johnson County and directs the City Attorney and City Manager to engage in further research of the joint law enforcement authority legal framework and collaboratively develop draft articles of incorporation with Johnson County officials in such a manner that preserves City Council decision -making authority throughout the joint facility planning and execution process; and 2. The City Clerk is hereby authorized and directed to promptly provide a copy of this resolution to the Johnson County Board of Supervisors. Passed and approved this 161h day of September 2025. ayor Approved by: Attest:a,--P City Clerk City Attorney' ice - 09/11/2025 Resolution No. 25-231 Page No. 3 It was moved by salih and seconded by Moe , that the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter x Bergus x Harmsen Moe Salih x Teague x Weilein nlr®ro� City Council Supplemental Meeting Packet CITY OF )OWA CITY September 16, 2025 Information submitted between distribution of the meeting packet on Thursday and 3:30 on Monday. Late Addition(s): 2.c. African Festival of Arts and Cultures Day Late Handout(s): I1`6.. Revised Letter to Governor Reynolds and Director Paulsen 9.b. Rezoning - 611 Greenwood Drive: See Council Correspondence from Martha 10.c. Partnership with Johnson County on a Joint Law Enforcement Facility: See Council Correspondence from David Starting, Daniel Mill & Finch VanDyk September 16, 2025 City of Iowa City i©, c Wile Grace From: Daniel Mills <daniel.J mills@gmail.com> Sent: Monday, September 15, 2025 8:35 AM Late Handouts Distributed To: sups@johnsonccuntyiowa.gov, *City Council Subject: Reject the currentjail plan, return to the community 9 - f 5— 25 (Date) RISK ** This email originated outside of the Cltyof Iowa City email system. Please take extra care opening any links or attachments. ** This message is from an external sender. Hello, I urge the members of the Iowa City Council and the Johnson County Board of Supervisors to reject the current plan put forward for an expanded joint policing facility between the city and county. The plan, as it stands, promises to drastically increase the number of our neighbors and loved ones locked up each day, with an initial budget of over $100 million towards policing and imprisonment that ignores the science of public safety. A largerjail is a mistake, and you should return to the community to build a real vision for safety in Johnson County that calls in all corners of our county for input, not just a handful of cops, attorneys, and architects. A new needs assessment that includes those most impacted by policing and imprisonment in our county is needed, like folks who have been incarcerated, theirfamities and loved ones, community members in our most policed neighborhoods, and folks in our rural as well as urban communities. You only have to look at the very survey Johnson County commissioned on this project to realize that the community is telling you they have not been adequately involved. More than two-thirds of respondents told the county that they had little to no familiarity with the Johnson County Sheriff's Office and Jail. White much has been made of the headline number from this survey, digging into the survey itself shows just how little our community understands about this project. The survey informed respondents about problems with the current jail (of which there are many). However, the survey did not inform respondents of the facts behind imprisonment: more incarceration does not make us safer and in fact can increase crime rates in some cases (https,//ecommons tuc edu/cgi/viewcontent cgi9articte=1027&context-criminatFustice facoubs). The survey did not point out how public funding for things like housing, health care, food security, and jobs have been proven time and again to address the root causes of violence, making us safer while costing us less. However, respondents noted exactly this fact, with one saying "spending money on community programs (non -police) that bring opportunities and a social safety net would prevent crime & reduce the need for a jail at all. Programs are a better use of my tax money." Our current jail is a dangerous mess, not only because it is dangerous for inmates and jailers, not only because it is falling apart, but because it disrupts our ability to address the root causes of harm by taking money away from other desperately needed programs. The commissioned survey told us as much, with respondents across all survey groups listing cost as their most important concern, the same concern that prompted voters to reject these proposals the last time they were made. I urge you to reject the current proposal for a joint facility and return the issue to the community, where we can build real consensus to improve the conditions of those incarcerated in lohnson County while also addressing root cause safety needs like housing, mental health care, and food security. Thankyou, Daniel Mills, LMSW Concerned resident of North Liberty -A Jr0.G Kellie Grace From: David Sterling <dsterlingic@gmail.com> Sent: Sunday, September 14, 2025 3:33 PM Late Handouts Disutbutet. To: supes@johnsoncountyiowa.gov Cc: *City Council Subject: On the need for a new Jail, proposed joint body 9- 15- 25 (Date) RISK ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** This message is from an external sender. Greetings Supervisors, David Sterlingfrom Iowa Cityhere. That Last meeting was really tough. I was glad to hear some attempts at reconciliation in the closing comments at Least. Both you and the Council are under different pressures, and that makes a compromise really hard to find. My thoughts in brief: The joint entity is good intent but bad for many reasons. Current building proposals don't solve the overflow problem and just kick the can down the road. Overflow is caused by abusing the facilities to house multiple inmates who should instead be at home or in hospital. Current proposals should be modified to maintain some number of beds while still ensuring staff and inmates are better accomociated. Below is my reasoning in detail: On the joint entity: The jail does need solving asap, but catching Council up for a collab would change the project too much with too Little time to plan it right. Not worth the hassle for either party, and I don't like that it lowers the threshold for a vote to pass. When that recent survey was mentioned at the meeting, it was also mentioned that only 750 people completed it fully. That sample size makes up 0.005%of the county population, rounded up. It also creates dangerous ambiguities on the merging of law enforcement spaces, while disproportionately, favoring Iowa City over other cities/townships. I love my hometown, but we need to take care of our own public buildings. With the state cutting our budgets, soon Iowa City might not even have enough police to be worth moving out of City Hall by project completion. Let's also remember that bureaucracy spawns from government bodies that are intentionally, given minimal authority. Just by creating the joint body, you create opportunities for drama, tardiness, controversy, uncertainty about authority, and all sorts of other obstacles to getting things done. New meetings must be had, meeting spaces must be reserved and maintained. Even though the board would be volunteers, they'd still need work done by paid staff, so it's also a bloat on the budget. I sincerely appreciate the good faith interest in collaborating with Iowa City on this, as the county has for other projects. Just because I think this is a mistake does not mean I think it comes from a bad place. On the building proposals: Commissioning anew plan at a much smaller budget would get passed much easier. That's not speculation; previous measures failed not because the county is full of abolitionists, but because the proposals were bloated and misguided. The current proposals are also full of pork -barrel spending, coming from a misplaced anticipation of needing to punish citizens on a larger scale in the future. These concerns have been echoed by the public for years, and even by some members of this board. We do not need the extra beds, and can save a lot by cutting them. Yes, in the short term, we will stilt be relying on expensive accomodations for the overflow. That is a failure on the part of previous county bodies to ensure our expensive jail facilities are only used to house violent criminals that cannot be rehabilitated at home or in hospital. It is an expensive problem that will remain expensive, and if left unsolved will create overflow with the new beds too. In short, only the symptoms of overflow are related to the number of beds, the problem stems from an abuse of the facilities. It's a home water leak rotting away the foundation; replacing the foundation won't help if the leak isn't fixed. Accomodating staff -is- important and I feel cutting the budget on this aspect would be more complicated. I think staff and inmates both deserve humane conditions so staff should have good facilities. Healthier staff are less likely to be abusive staff. That said, it seems we are designing around an anticipated greater need for staffing due to the larger number of beds, so surely cuts can be made in relation to cutting out the extra beds. My proposed solution: I have experience designing programs, animation, and simple machines, and have studied principles of design as a process. You don't need to expensively start from scratch to develop a cheaper jail proposal. Take what you've Learned is absolutely necessary with this newest proposal, and commission a downsized modification. It won't be free but it'll be easier and cheaper. You won't please everybody with whatever solution you end up putting on the ballot, but everybody loves when things are cheaper, and that's what this will need to pass. Thank you very much for your time, consideration, and service. David Sterling 712-212-6761 Yulissa Caro From: Finch VanDyk <mxfinchvandyk@gmail.com> Sent: Monday, September 15, 2025 2:52 PM bate Handouts Distributed To: -City Council Subject: County/City Jail Proposal Concerns y_ ✓ J (Date) RISK --This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments.'• This message is from an extemal sender. Councilors, I am an Iowa City community member. I write to you today to u rge you to vote no on the joint county/city jail proposal. I attended the joint meeting on 9/10 and was extremely concerned with what I heard. The focus of the meeting centered around topics such as working conditions for officers, square footage, locker rooms. An entire half hour was devoted to the brand new administrative structure that would have to created and implemented. Statistics were thrown about studies about bed numbers per capita. Public data, it seems, has been obtained from "a representative sample of Johnson County" that somehow doesn't include anyone who doesn't speak English because, despite the option being available ("at the end of the survey"?), "nobody took them up on it.". My dear, democratically -elected representatives , is a jail not a community service? Is this not, as stated, a decades -long commitment? Law enforcement is a government entity and, in this county at least, the government still serves the people, not the other way around. Where was the half-hour discussion about what community needs this best fills? Why was the city left out of key conversations? Why is a vote being rushed on this, when it doesn't come to the ballot until next year? These are the questions that distress me as I see them go unanswered. This is the kind of decision that requires deep, intentional community conversation. Never mind the studies and statistics; what does ourcommunity need? I urge you to vote no on this proposal and to bring the conversation where it belongs, to the people you serve. This proposal is rushed, under -discussed and divisive, and is not being made with the well-being of the people in mind. Iowa City deserves better. We're counting on you. Your concerned constituent, Finch VanDyk I r City Council Supplemental Meeting Packet CITY OF IOWA CITY September 16, 2025 Information submitted between distribution of Supplement Meeting Packet 1 on Monday and 3:00 pm on Tuesday. Late 10.c. Partnership with Johnson County on a Joint Law Enforcement Facility: See Council Correspondence from Lisa Martincik 11.a. Civil Service Commission: Council Correspondence from Brandon Pflanzer September 16, 2025 City of Iowa City Yulissa Caro From: Lisa Martincik <yamainu@icloud.com> Sent: Monday, September 15, 2025 5:52 PM Late Handouts Distributed To: 'City Council G Subject: Regarding thejail proposal (Date) " This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. " This message is from an external sender. Hello, As a resident of Iowa City I'd like to encourage the Council to vote NO on the matter of the proposed joint law enforcement facility. I don't think anyone can deny that the present building is no longer suitable for purpose. However, while I have a number of concerns about the proposed facility, which I would be happy to enumerate and discuss separately if things go forward, more currently pressing is what a joint facility would mean for Iowa City. I love community and I love finding efficiencies, but at the end of the day I think this facility would weaken Iowa City's power over a very crucial aspect of the city's social fabric. Too many unanswered questions remain about governance of and authority over the facility. And as has also been discussed, entering this agreement commits future Boards and Councils regardless of how the values and makeup of those bodies might change. I urge you to reject this proposal for the current good of the city, the future good of the city and, less immediately relevant, because the proposed facility put forth has, like those before it, many problems of its own. Let's do better, with creativity, practicality, communal buy -in, and local agency. Thank you for your time. Lisa Martincik Iowa City 52240