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Home My WebLink About09-25-2025 Library Board of Trustees • • CITY PUBLIC Iowa City Public Library Board of Trustees Meeting Agenda September 25, 2025 2nd Floor— Boardroom Regular Meeting - 5:00 PM Robin Paetzold - President Bonnie Boothroy John Raeburn Joseph Massa - Vice President Ellen Fox Cory Schweigel-Skeers Claire Matthews - Secretary Kelcey Patrick-Ferree Kalmia Strong 1. Call Meeting to Order. 2.Approval of September 25, 2025 Board Meeting Agenda. 3. Public Discussion. 4. Items to be Discussed. A. Continuing Education: Intellectual Freedom & Library Values. Comment: Board action not required. B. Budget Discussion. Comment: This is a regularly scheduled agenda item. Board action not required. C. Policy Review: 401 Finance. Comment: This is a regularly scheduled agenda item. Board action required. 5.Staff Reports. A. Director's Report. B. Departmental Reports: Adult Services, Community & Access Services. C. Development Report. 6.President's Report. 7.Announcements from Members. A. Foundation Updates. B. Advocacy Updates. 8.Communications. If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer, Iowa City Public Library, at 319-887-6003 orJennifer-rover@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. • • CITY PUBLIC A. News Articles. 9.Consent Agenda. A. Approve Minutes of the Library Board of Trustees August 28, 2025 Regular Meeting. B. Approve Minutes of the Library Board of Trustees September 4, 2025 Special Meeting. C. Approve Disbursements for August, 2025. 10.Set Agenda Order for October Meeting. 11.Adjournment. If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. • • CITY PUBLIC Iowa City Public Library- Board of Trustee Meetings Agenda Items and Order Schedule September 25, 2025 October 23, 2025 November 20, 2025 Continuing Education: Intellectual Budget Discussion Policy Review: 601 Collection Freedom & Library Values Policy Review: 101 Bylaws (BOT) Development (COL) Budget Discussion Review 1 st Quarter Financials & Departmental Reports: AS, CAS Policy Review: 401 Finance Statistics (Admin) Departmental Reports: CH, CLS, IT Departmental Reports: AS, CAS December 18, 2025 January 22, 2026 February 26, 2026 Policy Review: 703 Recording and 6 Month Strategic Plan Update Appoint Nominating Committee Streaming (AS) Review 2nd Quarter Financials & Set Calendar for Next Fiscal Year Departmental Reports: CH, CLS, IT Statistics Departmental Reports: CH, CLS, IT Departmental Reports: AS, CAS March 26, 2026 April 23, 2026 May 28, 2026 Policy Review: 802 Confidentiality President Appoints to Foundation AFSCME Agreement and Privacy (CAS) Board ACE Agreement Departmental Reports: AS, CAS Election of Officers Policy Review: 815 Internet Use Board Recognition Discussion (AS) Review 3rd Quarter Financials & Departmental Reports: AS, CAS Statistics Departmental Reports: CH, CLS, IT Agenda PUBLIC LIBRARY Intellectual Freedom at the Iowa City Public Library Prepared for the September 25, 2025 Meeting of the Library Board of Trustees Anne Mangano, Library Director Intellectual freedom is an institutional value of the Iowa City Public Library and seen as a cornerstone to library services. What is intellectual freedom? Intellectual freedom is "the right of every individual to both seek and receive information from all points of view without restriction." Intellectual Freedom Manual, ALA, 101" ed. Public libraries view intellectual freedom as an important democratic value. Intellectual freedom is another way to say "freedom to read" or "freedom to explore and engage with ideas." Intellectual freedom requires: • Access to the collection, internet, programs, displays, community boards, & meeting spaces. • Privacy to seek and receive information freely without scrutiny. This right is recognized by the State of Iowa. Iowa Code considers library patron records confidential. (Chapter 22.7) Why is intellectual freedom important? • The State Library of Iowa considers "protecting and defending intellectual freedom" as an important role of library boards. • It is guaranteed by the First Amendment of the US Constitution, an interpretation upheld by the US Supreme Court (Stanley v. Georgia, 1969) • It is a professional value enshrined in the American Library Association (ALA)'s Code of Ethics, the Library Bill of Rights, and the Freedom to Read statement. Iowa has an important intellectual freedom legacy. The Library Bill of Rights, a central document to librarianship that serves as a professional code, was written in Iowa in 1938. The director of the Des Moines Public Library (DMPL), Forrest Spaulding created a "Bill of Rights" for patrons of the DMPL in response to increasing censorship heading into World War II as well as the rise of authoritarianism abroad. In 1939, a fellow librarian presented Spaulding's document at the ALA's annual meeting and it was adopted as the main tenets of American librarianship. It says librarians must: • Maintain a diverse collection that meets the needs of the communities they serve • Not remove materials because someone disagrees with them • Challenge censorship Agenda PUBLICjrjW • Ensure free expression and free access to ideas • Allow everyone to use the library • Allow everyone to use public meeting room spaces • Protect patron privacy and confidentiality What does an intellectual freedom challenge look like? • Book challenge: an attempt to remove or restrict access to items in the collection • Program challenge: an attempt to stop or bar access to a library program • Display challenge: an attempt to remove a library display of books • Meeting room use/Exhibit challenge: an attempt to block a group or individual from using meeting rooms or public display spaces • Internet Use Challenge: an attempt to filter or bar access to certain sites on the internet How does ICPL respond to a challenge? Maintain and Update Policies: We have policies for collections, programming, displays, meeting room use, public bulletin boards, and internet use. These policies are reviewed on a three-year basis (or sooner) to ensure they reflect current and best practices. Collection Challenges at ICPL: The most frequent intellectual freedom challenge is a book challenge. There isn't a formal process at Iowa City Public Library for challenges to library materials. Some public libraries have reconsideration forms, committees of library staff, or Board committees that evaluate complaints about collection items. No such process exists at ICPL. A complaint about a specific item is handled the same way any other complaint is handled. Not having a formal review process is intentional because we value intellectual freedom. According to our Collection Development Policy, "the Library recognizes that any given item may offend some patrons, but, because the Library follows accepted principles of intellectual freedom, it will not remove specific titles solely because individuals or groups may find them objectionable (601.25)." It is our policy not to remove items from the collection solely due to a complaint. Having a formal review process makes the removal of an item a possibility and elevates material reconsiderations above other concerns in the Library. If a patron is not satisfied with a staff response, whether at the department level or from the director, the patron can write to the Board or speak during public discussion at a Board meeting as with any library-related issue. Our selectors work to provide materials on a variety of subjects that represent different viewpoints, relying on reputable review sources and publishing catalogs to make selections for the collection. Per our Collection Development Policy, an item's inclusion in our collection does not mean that the Library or any of our staff subscribe to or endorse its contents. CITY Agenda e • , = • PUBLIC • Budget Discussion Memo Prepared for the September 25, 2025 Meeting of the Library Board of Trustees Anne Mangano, Library Director We commenced the FY27 budgeting process. Library staff are currently drafting the operating budget request for the City of Iowa City. We will present our request to you at the October Board meeting; it is due to the City at the end of October. For your reference, an overview of the yearly budget timeline is below. Budget Timeline September Staff review and approve next fiscal year's operating budget requests for submittal to the City. Capital improvement Project requests are due to the City. October Staff submit budget requests to the City using city financial software (MUNIS). November Director and Admin Coordinator meet with the City Manager, Deputy City Manager, Assistant City Manager, Finance Director and other Finance Department staff to discuss budget requests. December City Manager sends budget recommendations to the City Council. January City Council reviews City Manager's recommendations and hears presentations from department heads. March Operating budget approved by Council and sent to State. July New fiscal year begins. Non-operating Budget (NOBU) approved by ICPL Board of Trustees. CITY Agenda e • , = IOWA PUBLIC LIBRARY To assist with the budgeting process, we present additional financial reports from the previous year, including: • Iowa City Public Library Friends Foundation Statement of Financial Position—The Friends Foundation provided their most recent "statement of financial position," listing their organization's assets and liabilities and equity. • FY2025 Receipts and Expenditures by Fund—While our end of year financial documents submitted in the August packet show a granular view of how we spent the budget; this document provides a broad overview of the operating and non-operating funds. For funds that carryover balances, such as Board controlled funds, we include a beginning and ending balance as of June 2025. Capital Improvement Project: HVAC Replacement We submitted a Capital Improvement Project (CIP) to the City for replacement of seven roof-top units essential to our heating, ventilation, and air conditioning system (HVAC). These units are original to the 2004 building and are close to the end of their useful life. As stated in the August 2025 memo on our FY25 financials, we spent a significant amount of money on repairs, leading to overages in our building maintenance budget. A copy of our CIP proposal follows this memo. Agenda Item 413-3 4W,* • • CITY LIBRARYrjW PUBLIC Iowa City Public Library Friends Foundation Statement of Financial Position As of June 30, 2025 APR-JUN,2025 CURRENT AS OF MAR 31,2025(PP) ASSETS Current Assets Bank Accounts Hills Bank and Trust Checking x1019 146,035.28 80,059.37 Hills Bank and Trust Savings/MM x7969 244,515.36 242,611.83 Total Bank Accounts $390,550.64 $322,671.20 Other Current Assets City of IC Gift Acct 200.00 125.00 Hills Bank Investment Account 3,181,101.79 2,897,375.07 Hills Bank Investment Account- Koza 0.00 55,177.90 Petty Cash 250.00 250.00 Total Other Current Assets $3,181,551.79 $2,952,927.97 Total Current Assets $3,572,102.43 $3,275,599.17 Other Assets Cash Value-Insurance Policies 295,261.14 288,359.80 Total Other Assets $295,261.14 $288,359.80 TOTAL ASSETS $3,867,363.57 $3,563,958.97 LIABILITIES AND EQUITY Liabilities Current Liabilities Credit Cards Hills Bank VISA Credit Card x6087 2,209.49 2,405.16 Total Credit Cards $2,209.49 $2,405.16 Other Current Liabilities Deferred Revenue-Insurance 295,261.14 288,359.80 Total Other Current Liabilities $295,261.14 $288,359.80 Total Current Liabilities $297,470.63 $290,764.96 Total Liabilities $297,470.63 $290,764.96 Equity Equity/Permanent Endowments 1,292,464.39 1,200,930.96 Equity/Temporarily Restricted 340,536.58 317,193.36 Eq u ity/U n restricted 1,936,891.97 1,755,069.69 Net Income Allocations Net Income Adj/Restricted 0.00 -66,126.01 Net Income Adj/U n restricted 0.00 -663,140.83 Total Net Income Allocations 0.00 -729,266.84 Retained Earnings -1,025,965.77 0.00 Net Revenue 1,025,965.77 729,266.84 Total Equity $3,569,892.94 $3,273,194.01 TOTAL LIABILITIES AND EQUITY $3,867,363.57 $3,563,958.97 PUBLIC • Q1@P* I O WA CITY JFjW PUBLIC LIBRARY FY2025 Receipts and Expenditures by Fund City Funds Library Board Controlled Funds Capital Interest Enterprise Lost& Open Direct Misc. Reimbursables Gifts& Development Jail Equipment Operating Budget Improvement Account Fund Damaged Access State Aid Grants Bequests Office Fund Library Board Replacement 10550110to Projects(C I P) 10550420to 1000000- Controlled Funds Total &Reserve 10550220 31550900 10550310 10550320 10550330 10550340 10550350 10550360 10550410 10550520 10550600 221907 10550800 Previous Fiscal Year Balance ® $ 8,114.71 $33,422.28 $96,385.42 $130,589.08 $196,431.95 $44,233.83 $2,324.80 $ 54,165.96 $ 936,213.77 $ (25,265.85) $ 6,782.31 $ 1,475,283.55 $409,399.43 RECEIPTS Tax Dollars Iowa City $ 6,497,192.23 $ $ 62,400.00 Iowa City Library Levy $ 10,401.68 $ County Contract $ 605,739.29 $ 5,330.00 $ 5,330.00 Other City Contracts $ 103,210.06 $ - State/Federal $ 42,541.69 $23,085.79 $ 65,627.48 Fines/Fees $ 473.45 $ - Sales $ 1,741.09 $19,000.33 $ 19,000.33 Interest $ 344.32 $ 66,171.60 $ 66,171.60 Reimbursements(Inc]Taxes) $ 29,459.50 $ 10,933.38 $ 213,803.15 $ 224,736.53 Gifts/Grants $ 142,868.88 $ 142,868.88 Misc(Includes Bldg Rent) $ 26,000.00 $ - Transfers In $ - Total 1$ 7,274,217.30 $ 344.32 $ $19,000.33 $ $ 42,541.69 $23,085.79 $ $ 10,933.38 $ 209,040.48 $ 213,803.15 $ 5,330.00 $ 523,734.82 $ 62,400.00 EXPENDITURES Personnel417000:423100 $ 5,604,521.95 $ 40,298.84 $ 16,076.43 $ 232,926.41 $ 289,301.68 Services 432030:449350 $ 750,310.30 $ 1,030.20 $ 7,074.00 $ 8,937.32 $ 14,992.45 $ 31,003.77 $ 64,455.39 Supplies 452010:469370 $ 129,460.44 $32,290.02 $14,148.47 $ 21,234.31 $ 67,672.80 $ 47,378.00 Capital Outlay $ - Bldg/Furn/Equip 472070.476070&490040 $ - Library Materials 477020:477380 $ 727,524.61 $ 11,286.65 $ 75,166.75 $ 5,249.34 $ 91,702.74 Non ICPL Library materials 221907 $ - Transfers Out $ 62,400.00 $ - Total 1$ 7,274,217.30 $ 1,030.20 $ $39,364.02 $ $ 40,298.84 $23,085.79 1$ $ 11,286.65 $ 127,469.94 $ 232,926.41 $ 5,249.34 $ 479,680.99 $111,833.39 FE Ending Balance ® $ 7,428.83 $33,422.28 $76,021.73 $130,589.08 $198,674.80 $44,233.83 $2,324.80 $ 53,812.69 $ 1,017,784.31 $ (44,389.11) $ 6,862.97 $ 1,519,337.38 $359,966.04 j�jW PUBLIC LIBRARY Capital Improvement Plan Iowa City, IA Project# None Project Name Library HVAC Replacement Total Project Cost $925,000 Contact Elsworth Carman Department Library Type Multi-Phase Category Library Priority Essential(2) Status Proposed Useful Life 25 years Description Replace seven rooftop units(RTU)of the heating/ventilation/air conditioning(HVAC)for the Library. 2028 Replace RTU2 and RTUS These are the largest 2 units 2029 Replace RTU3 and RTU8 RTU 8 covers the MERGE rental space. 2030 Replace RTU1,RTU4,and RTU6. These are the three smallest units. justification There are eight rooftop units on the Library.One unit(RTU 7)was replaced in January 2025 and is not part of this project.The remaining seven units are original to the 2004 building,approaching their useful life.Several units required significant work in the past three years.Due to the position of the units on the building, we will engage a large crane or a helicopter lift to place the RTUs depending on price and availability.As a cooling center for the community,a meeting space to our residents and many community groups,and a rental space for MERGE,it is essential to provide a comfortable environment to our patrons,staff,and tenants. Expenditures 2027 2028 2029 2030 Total EQUIPMENT 0 300,000 300,000 325,000 925,000 Total 0 300,000 300,000 325,000 925,000 Funding Sources 2027 2028 2029 2030 Total GENERAL FUND 0 300,000 300,000 325,000 925,000 Total 0 300,000 300,000 325,000 925,000 Budget Impact This project will prevent costly emergency repairs,but is otherwise budget neutral. Produced Using Plan-It CIP Software Page 1/3 Agenda Item 4: • j�jW PUBLIC LIBRARY Location First Christian Church Tower Place c0rr Augusta Place haeffer Ha I. Ramp-Lot 42 Iowa City 0City Hall New F DD[ EWashington 5t EWash in 9t❑n St y Iowa City Farmers n Markel i 9 L.In'A lI - � [� Hotel Chauncey E+uublc Pip E College St MERGE ECol leg 5t Iowa City E Ci A Farmcsa such C:a. V Asla Plus - Graduate dy Hilton lowaCity 'd _ Lot 22 1 t Ca pi tol Street _ Ramp-Lot 62 Du bu que Street LF.M I'll L"1VJincBor Ramp-Lot 12 TI iFl--varsEE a 0 Firestone Kum&Go Voxman Music Building Riirlinntnn f:nmmnnc Produced Using Plan-It CIP Software Page 2/3 Agenda Item 4: .vjW PUBLIC LIBRARY Capital Improvement Plan Iowa City, IA Project# None Contact Elsworth Carman Project Name Library HVAC Replacement Department Library A.1�« Replac)�(n 2D FTJi 0 Aepla,,,n21126.1, epla-i '2028 Rnl s ® eplaee h 20 _ RIU 3 e in 2D2s - - -- ® Skylight RIDB Skyli i�, .4 _ RR1] Re PEWin 2030 eplac d in 20 S 1 skylight ee in 2030 RIU6 CJ RoCk,-1 rage ormwer ICPL Roof Produced Using Plan-It CIP Software 12 Page 3/3 Agenda jrjW PUBLIC LIBRARY 401: Finance Policy Memo Proposal: The Finance Policy is scheduled this month for a regular three-year review. As a semi- autonomous department of the City, the Library Board holds the power to determine how money allocated by the City Council and other funding sources are spent. The Library Board approves all expenditures and receives regular reports about the financial management of the library. Due to the financial powers of the Library Board, we outline our general management of the budget through this policy. We reviewed applicable state and city code, as well as the City's Financial and Fiscal Policies. While no substantive changes are required, we propose changes to reflect current practice and improve clarity and readability. The City's Finance Department and the City Attorney's Office reviewed the proposed changes as presented. Recommendations: 401.1 Add a policy purpose statement. The language presented is similar to the introduction of the City's "Financial and Fiscal Policies." 401.2 Remove date from statement. The date indicated the last time staff referenced the code for this policy as opposed to the last time the code was updated by Council. Council last adopted changes to Title 11 in 1994. 401.3 Update fund code listed in subheading to reflect current accounts. The City Finance Department assigns each portion of the budget (operating, designated gifts, state funds, etc.) fund codes to track allocations and expenditures. Our current fund code structure ends in 10550800. 401.3 F Update language in to include broader categories of revenue reported during the budgeting process. 401.3 G Update language to reflect current practice. 401.4 Change the heading for clarity to reflect that the information in this part of the policy relates to the Library's non-operating budget; we do not refer to these accounts as "special funds" in any other document. Throughout this section, we replaced the term "special funds" with "non- operating." Agenda PUBLIC 401.4 A & B Move 401.4 B to 401.4A as it serves as an introduction to the non-operating budgetary funds. We included more information about each specific fund for clarity. 401.5 Add organizational fund codes to reflect the specific accounts discussed in this section as indicated in other parts of the policy. 401.5A Add information about the annual Memorandum of Understanding between the Library Board and the Friends Foundation. This document is considered when allocating gifts during the non-operating budget approval process, especially if specific purposes are outlined and accepted by the Board. 401.5 Sentences changed for clarity. B, D, and E 401.5G Replace the word "contributed" with "reimbursed." 401.6A Sentence changed for readability. 401.7 Sentences changed for clarity. A, B, and D 401.7C Add more general categories for how we spend the Equipment Replacement Fund to reflect current and future needs. The fund was historically used to replace hardware, such as computer servers. While we want to ensure this fund continues to cover our technological needs, we want to make the fund more flexible in how those needs are addressed by adding broader categories. 401.8A and Sentences changed for clarity. C 401.10A Sentence changed for readability. 401.10B Remove "and tracked internally by the Library." This phrase is a holdover from before the City adopted its current accounting software. Library staff can use the City software to track expenditures related to a specific grant even if it is deposited in a larger account. 401.11C Removed "Central" from "Purchasing Division" to reflect current name. 401.12A 2 Replace "given" to "offered" to reflect current practice and mirror language used in the "Books and Other Library Materials" section (401.12B, 2). Action Steps: Review policy and adopt as amended. Prepared by: Anne Mangano, Library Director and Jen Royer, Administrative Coordinator Agenda .*jW PUBLIC LIBRARY 401 Finance Policy 401.1 Purpose The purpose of the Finance Policy is to set forth the basic framework for the overall fiscal management of the Iowa City Public Library. This policy assists the decision-making_ process of the Library Board of Trustees and provides guidance for budgeting, purchasing, and reporting activities. 401.1-2 Authority The Library Board has final authority over all equipment and materials owned by the library and over the expenditures of all funds available to the library. See Title 11, Chapter 1 of the Iowa City Municipal Code updated july 17, 2009. 401,23 Annual Operating Budget (1000/10550110 - 1055080010550900) A. The Board delegates to the Library Director the responsibility for the preparation of the preliminary draft of the annual budget with necessary supporting data. B. The Board reviews, revises, and approves the proposed budget before it is submitted to the City Manager via the City Finance Department. C. The City Council approves the annual operating budget based on the City Manager's recommendations and input from the Library Board. D. When the budget has been approved, the Library Director is responsible for the operation of the library under the financial conditions set forth in the annual budget. E. To ensure ongoing monitoring of the budget and to meet requirements of the local ordinance, all disbursements must be approved by the Board and signed by the President and Secretary. Disbursement lists are reviewed at monthly Board meetings. The Director shall provide at least quarterly reports to the Library Board on the status of the current year's budget. F. To ensure the validity of annual revenue projections submitted to the City Finance Department, the Director will provide an annual report on all library fees, sales, ap-d- charges, and other miscellaneous income. shall be reviewed each year from a report prepared by the Director. G. All balances in the Annual Operating Budget revert to the City's General Fund unless permission is granted by the Finance Department for a specific encumbered item not yet received, or for an uncompleted project. In these cases, Library staff taff will follow the City's Budget Carryover Police budget omendmoRt will be . CITY Agenda Item 4C-4 • PUBLIC • 401.3-4 Departing, Budgeting and Expending Monies in Library Special FundsAnnual Non-Operating Budget AB. At the close of each fiscal year, the Director will submit a balance report showing the beginning and ending balances, receipts and expenditures by each NOBU fund described in Sect*en 401 /1r 401 Cr and 401.6 will be si bm4tted to the Library Board. -13A. The Director shall prepare, and the Board shall approve, an annual general budget plan for spending undesignated monies in the Library's specialnon-operating funds_ described in Sections the Gifts and Bequests Funds (as described in 401.42, the Enterprise Fund (401.-56)a-n-d-Special Purpose Funds (401.b7), and State Funds (401.8) . Collectively these undesignated funds are known as NOBU funds (Non-Operating Budget/Un�'sated). C. Generally, the receipts from one fiscal year will be used to fund the expenditures in the following fiscal year#, except when state guidelines require expenditure of funds within a specific fiscal year those requirements will be mot D. Exceptions to 401.-34.0 may be made with Board approval. These exceptions generally will be approved only after next year's operating and special fuR non- operating budget proposals have been approved. Exceptions may complement or prepare for a project to be funded in the next fiscal year's operating budget, or they may substitute for projects which were not approved by the City Council for the following year's operating budget. Generally, this final review and approval occurs in July when balances from the previous year have been determined. E. Unlike the Annual Operating Budget, the balances in all Library ` non- ooperating_funds can beare carried over to the next fiscal year, unless state guidelines require their expenditure. 401.4-5 Gifts and Bequests Fund (1001/10550420 - 10550520) A. Gifts which e designated for the Gifts and Bequests Fund are accepted approved by the Library Board and deposited in that dthe appropriate gift account. Gifts to the Iowa City Public Library Friends Foundation are accepted by the Development Office and are governed by policies of the Foundation and the annual Memorandum of Understanding between the Library Board and the Friends Foundation. B. if Ry gift carries a request fer a restricted use sin the funds which deeS Ret moo+ the Library's current goals and objectives, theThe Director shall seek the approval of the Board before accepting t e-a gift that carries restrictions that do not meet the Library's mission, goals, or objectives. C. All gifts accepted fora special specific purpose shall be honored and used for these purposes. The Library will keep records to show the approximate expenditures of Agenda PUBLIC . these restricted funds. D. Income from the Myron J. Walker Trust Fund 1 is considered an undesignated gift. Historically this has her n In/llYnllY +�rJ inte +he N BU Feq est required an section ^n'�o-trust supports the library materials budget. E. The City Finance Department completes the formal accounting, reporting, and auditing for thi-,the Gifts and Bequests fund will be done by the City Finance Donor+mnn+. The Director shall report on the activity of the Gifts and Bequests Fund at least quarterly. F. Because Gifts and Bequests Fund expenditures are not a part of the annual operating budget, all purchases from unrestricted funds shall receive prior approval by the Library Board, item by item or as part of the annual process described in 40134. All expenditures from the Gifts and Bequests Fund shall be listed on the monthly disbursement list for review at monthly Board meetings and signed by Board officers. G. Development Office Salary Fund. (1005/10550600) This fund is used to pay salaries and benefits of employees of the Development Office. The funds are ce uted-reimbursed to the Gifts and Bequests Fund by the Iowa City Public Library Friends Foundation. 401.5-6 Enterprise Fund (10550320) A n,-,-„URtS may be established fYem time to time +„The Enterprise Fund handle covers income and expenditures for items which the Library sells. Examples= include photocopies, printing, supplies, book bags, etc. B. The City Finance Department maintains the accounts for the Enterprise Ffund and the Director shall report on the status of this fund at least annually. 401.6-7 Special Purpose Funds A. _Jail Account. (1000/10000000/221907) The Johnson County Sheriff's Department provides these funds annually. They are 1I to purchase library materials for the Johnson County Jail. B. Lost and Damaged Fund. (1001/10550330) This was an account for celiectip collected fees paid for lost or damaged materials. Proceeds were used to pay-cover costs of collecting fines and replacing materials from delinquent berre ere. The balance +s-was used to replace materials, to repair or rebind damaged materials, or for any other purpose approved by the Board. See 401.4-3. In FY20, lost and damaged payments were moved to the general fund to offset the loss of fine revenues. The balance-accumulated prior to FY20 will be spent with Board approval.-will be spent on Beard approved items Agenda • PUBLIC LIBRARY C. Equipment Replacement Fund. Money is budgeted in and transferred from the Annual Operating Budget (401.2-3). Income from the sale of used items and miscellaneous recycling revenue is also deposited here. It is used to replace various kinds of equipment that supports the library's technology, including computer hardware and furniture, as well as an-d-software and consulting needs. Current replacement fund: 1. Library Replacement Reserve (account 1006/10550800); D. Any purchase from any of these-Special Purpose Fundsfunds for items or services not directly related to the purpose of the fund shall must be approved by the Board prior to the expenditure. (See 401.-34) 401.7-8 State Funds A. Open Access/Reciprocal Borrowing and Interlibrary Loan Reimbursement. (1001/10550340) 1. These funds are paid by the State Library to reimburse participating libraries for two different State-funded programs via annual contracts. a. Reciprocal borrowing. Open Access Libraries receive reimbursement for loaning materials to cardholders who live outside our service area but live in an Iowa community that participates in the program.am. fr ether participating libraries. The transaction rate is based on the amount of state funding and the total number of eligible transactions state-wide. b. Interlibrary loans. Participating Iowa libraries are reimbursed for all materials leaRsloaned to other libraries at the current rate or as funding permits. 2. The funds shall be used for library materials, salaries, equipment, or for any other purpose approved by the Board. See 40134. 3. These funds are held in a reserve fund separate from the annual operating fund because State Library administrative rules require they mare spent as additional monies for the library, not as a substitute for local tax monies. B. Direct State Aid/Enrich Iowa State Funding (1001/10550350) 1. These funds are received annually from the state as direct state aid to public libraries. The amount is set by state law and is dependent on the number of libraries participating and the accreditation status of the libraries. The program is administered by the State Library. 2. According to administrative guidelines, Enrich Iowa funds may not be substituted for local tax monies. State guidelines may require funds mare spent on a general purpose (e.g., technology), or within a specific time frame. C. Any purchase from any of these funds for items or services not directly related to the Agenda Item , IOWA CITY PUBLIC . purpose of the fund shall be approved by the Library Board prior to the expenditure. See 401.34. 401.8-9 Contracts for Service A. Local ordinance allows the Library Board to contract with others for use of the Library. Funds from these contracts are deposited in the Library's operating budget unless otherwise established by Board policy. 401.9-10 Grants (1001/10550360) A. When required, the Library Board shall approve applications for rg antsgrants shall have the approval of the Library Beard before submission. B. Grant funds requiresthat require special reporting and auditing shall be placed in a distinct account as designated by the City Finance Department. Small grants which do not require extensive recordkeeping or special auditing shall be deposited in the Gifts and Bequests Fund and ire, ked *Rte FR lly by the L ihror„ C. Expenditures from these accounts shall not require prior approval by the Library Board, but all expenditures shall be listed on the monthly list of disbursements. 401.44D-11 Purchasing Policy A. The Library will follow fundamental principles of prudent procurement practices, applicable State law, and budgetary and administrative control requirements when purchases are made. B. Administrative purchasing policies and procedures shall be reviewed periodically by the Library Director and shall be available for examination by an auditor or by the public. C. Purchasing policies and procedures will be similar to City policies and procedures. The expertise and procurement resources of the Central Purchasing Division of the City Finance Department shall be used whenever appropriate. D. If mutually beneficial, the Library may purchase or contract services in conjunction with other governmental entities, including, but not limited to the City, another library, or a library consortium. E. For collection items or services purchased jointly where all parties cannot be billed separately, each entity's proportionate share will be collected and deposited in the reimbursable account (1001/10550410). 401.44-12 Disposition of Surplus Property Agenda .vjW PUBLIC LIBRARY A. Equipment and Furniture. 1. First choice is given to other City departments. If an item has substantial value, a transfer of funds will be negotiated. Items may be donated to non-profit organizations at the discretion of the Library Director. 2. Disposition of property valued at less than $500. Surplus property valued at less than $500, shall be disposed of by any of the following methods: sale at a fixed price established by the Director, sale at a public auction, resale shop, sealed bid, or coffered to the Friends Foundation for sale to benefit the Library. 3. Disposition of property valued at $500 or more. Any property with an estimated value of $500 or more shall be disposed of by sale at public auction or sale by sealed bid. 4. The Library Board may make exceptions to this policy if they wish to sell the property to another government agency. 5. All monies received from the sale of surplus items shall be returned to the fund from which it was purchased (General Fund, Gifts and Bequests Fund, Enterprise Fund, etc.), or to the equipment replacement fund. 6. If the surplus item has not been sold after all reasonable sale efforts have been made, the Library Director may dispose of the item in the most appropriate manner. B. Books and Other Library Materials. 1. These items shall be withdrawn from the Library's collection as outlined in the Library Board's Collection Development Policy. 2. Items will be placed in outreach collections, sold to book vendors, offered to other libraries, offered to the Friends Foundation for public sale, recycled, or discarded. Proceeds will support the Library's mission. Adopted: 03/28/1985 Revised: 12/22/1987 Revised: 11/16/1989 Revised: 12/20/199 0 Revised: 6/27/1991 Revised: 2/26/1993 Revised: 5/26/1994 Revised: 12/19/199 6 Revised: 8/24/2000 Revised: 2/19/2004 Revised: 12/21/2006 Revised: 10/25/200 7 Revised: 10/15/2009 Revised: 11/15/2012 Revised: 12/17/2015 Revised: 121201201 8 Revised: 1/24/2019 Revised: 9/22/2022 Revised: 9/25/2025 Agenda PUBLIC 401 Finance Policy 401.1 Purpose The purpose of the Finance Policy is to set forth the basic framework for the overall fiscal management of the Iowa City Public Library. This policy assists the decision-making process of the Library Board of Trustees and provides guidance for budgeting, purchasing, and reporting activities. 401.2 Authority The Library Board has final authority over all equipment and materials owned by the library and over the expenditures of all funds available to the library. See Title 11, Chapter 1 of the Iowa City Municipal Code. 401.3 Annual Operating Budget (1000/10550110 — 10550800) A. The Board delegates to the Library Director the responsibility for the preparation of the preliminary draft of the annual budget with necessary supporting data. B. The Board reviews, revises, and approves the proposed budget before it is submitted to the City Manager via the City Finance Department. C. The City Council approves the annual operating budget based on the City Manager's recommendations and input from the Library Board. D. When the budget has been approved, the Library Director is responsible for the operation of the library under the financial conditions set forth in the annual budget. E. To ensure ongoing monitoring of the budget and to meet requirements of the local ordinance, all disbursements must be approved by the Board and signed by the President and Secretary. Disbursement lists are reviewed at monthly Board meetings. The Director shall provide at least quarterly reports to the Library Board on the status of the current year's budget. F. To ensure the validity of annual revenue projections submitted to the City Finance Department, the Director will provide an annual report on all library fees, sales, charges, and other miscellaneous income. G. All balances in the Annual Operating Budget revert to the City's General Fund unless permission is granted by the Finance Department for a specific encumbered item not yet received, or for an uncompleted project. In these cases, Library staff will follow the City's Budget Carryover Policy. Agenda Item 1 PUBLIC B 401.4 Annual Non-Operating Budget A. The Director shall prepare, and the Board shall approve, an annual general budget plan for spending undesignated monies in the Library's non-operating funds: the Gifts and Bequests Funds (as described in 401.5), the Enterprise Fund (401.6) Special Purpose Funds (401.7), and State Funds (401.8). Collectively these undesignated funds are known as NOBU funds (Non-Operating Budget). B. At the close of each fiscal year, the Director will submit a balance report showing the beginning and ending balances, receipts and expenditures by each NOBU fund to the Library Board. C. Generally, the receipts from one fiscal year will be used to fund the expenditures in the following fiscal year, except when state guidelines require expenditure of funds within a specific fiscal year. D. Exceptions to 401.4.0 may be made with Board approval. These exceptions generally will be approved only after next year's operating and non-operating budget proposals have been approved. Exceptions may complement or prepare for a project to be funded in the next fiscal year's operating budget, or they may substitute for projects which were not approved by the City Council for the following year's operating budget. Generally, this final review and approval occurs in July when balances from the previous year have been determined. E. Unlike the Annual Operating Budget, the balances in all Library non-operating funds are carried over to the next fiscal year, unless state guidelines require their expenditure. 401.5 Gifts and Bequests Fund (1001/10550420 - 10550520) A. Gifts designated for the Gifts and Bequests Fund are approved by the Library Board and deposited in the appropriate gift account. Gifts to the Iowa City Public Library Friends Foundation are accepted by the Development Office and are governed by policies of the Foundation and the annual Memorandum of Understanding between the Library Board and the Friends Foundation. B. The Director shall seek the approval of the Board before accepting a gift that carries restrictions that do not meet the Library's mission, goals, or objectives. C. All gifts accepted for a specific purpose shall be honored and used for these purposes. The Library will keep records to show the approximate expenditures of these restricted funds. D. Income from the Myron J. Walker Trust Fund is considered an undesignated gift. Historically this trust supports the library materials budget. E. The City Finance Department completes the formal accounting, reporting, and Agenda i,W PUBLIC LIBRARY auditing for the Gifts and Bequests fund. The Director shall report on the activity of the Gifts and Bequests Fund at least quarterly. F. Because Gifts and Bequests Fund expenditures are not a part of the annual operating budget, all purchases from unrestricted funds shall receive prior approval by the Library Board, item by item or as part of the annual process described in 401.4. All expenditures from the Gifts and Bequests Fund shall be listed on the monthly disbursement list for review at monthly Board meetings and signed by Board officers. G. Development Office Salary Fund. (1005/10550600) This fund is used to pay salaries and benefits of employees of the Development Office. The funds are reimbursed to the Gifts and Bequests Fund by the Iowa City Public Library Friends Foundation. 401.6 Enterprise Fund (10550320) A. The Enterprise Fund covers income and expenditures for items the Library sells. Examples include photocopies, printing, supplies, book bags, etc. B. The City Finance Department maintains the accounts for the Enterprise Fund and the Director shall report on the status of this fund at least annually. 401.7 Special Purpose Funds A. Jail Account. (1000/10000000/221907) The Johnson County Sheriff's Department provides these funds annually to purchase library materials for the Johnson County Jail. B. Lost and Damaged Fund. (1001/10550330) This account collected fees paid for lost or damaged materials. Proceeds were used to cover costs of collecting fines and replacing materials. The balance was used to replace materials, to repair or rebind damaged materials, or for any other purpose approved by the Board. See 401.4. In FY20, lost and damaged payments were moved to the general fund to offset the loss of fine revenues. The balance accumulated prior to FY20 will be spent with Board approval. C. Equipment Replacement Fund. Money is budgeted in and transferred from the Annual Operating Budget (401.3). Income from the sale of used items and miscellaneous recycling revenue is also deposited here. It is used to replace various kinds of equipment that supports the library's technology, including computer hardware and furniture, as well as software and consulting needs. Current replacement fund: 1. Library Replacement Reserve (account 1006/10550800) Agenda ,i,jW PUBLIC LIBRARY D. Any purchase from any of Special Purpose Funds for items or services not directly related to the purpose of the fund must be approved by the Board prior to the expenditure. (See 401.4) 401.8 State Funds A. Open Access/Reciprocal Borrowing and Interlibrary Loan Reimbursement. (1001/10550340) 1. These funds are paid by the State Library to reimburse participating libraries for two different State-funded programs via annual contracts. a. Reciprocal borrowing. Open Access Libraries receive reimbursement for loaning materials to cardholders who live outside our service area but live in an Iowa community that participates in the program. The transaction rate is based on the amount of state funding and the total number of eligible transactions state-wide. b. Interlibrary loans. Participating Iowa libraries are reimbursed for all materials loaned to other libraries at the current rate or as funding permits. 2. The funds shall be used for library materials, salaries, equipment, or for any other purpose approved by the Board. See 401.4. 3. These funds are held in a reserve fund separate from the annual operating fund because State Library administrative rules require they are spent as additional monies for the library, not as a substitute for local tax monies. B. Direct State Aid/Enrich Iowa State Funding (1001/10550350) 1. These funds are received annually from the state as direct state aid to public libraries. The amount is set by state law and is dependent on the number of libraries participating and the accreditation status of the libraries. The program is administered by the State Library. 2. According to administrative guidelines, Enrich Iowa funds may not be substituted for local tax monies. State guidelines may require funds are spent on a general purpose (e.g., technology), or within a specific time frame. C. Any purchase from any of these funds for items or services not directly related to the purpose of the fund shall be approved by the Library Board prior to the expenditure. See 401.4. 401.9 Contracts for Service A. Local ordinance allows the Library Board to contract with others for use of the Library. Funds from these contracts are deposited in the Library's operating budget unless otherwise established by Board policy. Agenda PUBLIC LIBRARY 401.10 Grants (1001/10550360) A. When required, the Library Board shall approve applications for grants before submission. B. Grant funds that require special reporting and auditing shall be placed in a distinct account as designated by the City Finance Department. Small grants which do not require extensive recordkeeping or special auditing shall be deposited in the Gifts and Bequests Fund. C. Expenditures from these accounts shall not require prior approval by the Library Board, but all expenditures shall be listed on the monthly list of disbursements. 401.11 Purchasing Policy A. The Library will follow fundamental principles of prudent procurement practices, applicable State law, and budgetary and administrative control requirements when purchases are made. B. Administrative purchasing policies and procedures shall be reviewed periodically by the Library Director and shall be available for examination by an auditor or by the public. C. Purchasing policies and procedures will be similar to City policies and procedures. The expertise and procurement resources of the Purchasing Division of the City Finance Department shall be used whenever appropriate. D. If mutually beneficial, the Library may purchase or contract services in conjunction with other governmental entities, including, but not limited to the City, another library, or a library consortium. E. For collection items or services purchased jointly where all parties cannot be billed separately, each entity's proportionate share will be collected and deposited in the reimbursable account (1001/10550410). 401.12 Disposition of Surplus Property A. Equipment and Furniture. 1. First choice is given to other City departments. If an item has substantial value, a transfer of funds will be negotiated. Items may be donated to non-profit organizations at the discretion of the Library Director. 2. Disposition of property valued at less than $500. Surplus property valued at less than $500, shall be disposed of by any of the following methods: sale at a fixed price established by the Director, sale at a public auction, resale shop, sealed bid, or offered to the Friends Foundation for sale to benefit the Library. CITY Agenda Item 4C-14 • jjW PUBLIC LIBRARY 3. Disposition of property valued at $500 or more. Any property with an estimated value of $500 or more shall be disposed of by sale at public auction or sale by sealed bid. 4. The Library Board may make exceptions to this policy if they wish to sell the property to another government agency. 5. All monies received from the sale of surplus items shall be returned to the fund from which it was purchased (General Fund, Gifts and Bequests Fund, Enterprise Fund, etc.), or to the equipment replacement fund. 6. If the surplus item has not been sold after all reasonable sale efforts have been made, the Library Director may dispose of the item in the most appropriate manner. B. Books and Other Library Materials. 1. These items shall be withdrawn from the Library's collection as outlined in the Library Board's Collection Development Policy. 2. Items will be placed in outreach collections, sold to book vendors, offered to other libraries, offered to the Friends Foundation for public sale, recycled, or discarded. Proceeds will support the Library's mission. Adopted: 03/28/1985 Revised: 12/22/1987 Revised: 11/16/1989 Revised: 12/20/199 0 Revised: 6/27/1991 Revised: 2/26/1993 Revised: 5/26/1994 Revised: 12/19/199 6 Revised: 8/24/2000 Revised: 2/19/2004 Revised: 12/21/2006 Revised: 10/25/200 7 Revised: 10/15/2009 Revised: 11/15/2012 Revised: 12/17/2015 Revised: 121201201 8 Revised: 1/24/2019 Revised: 9/22/2022 Revised: 9/25/2025 AgendaIOWA CITY PUBLIC . Director's Report Prepared for the September 25, 2025 Meeting of the Library Board of Trustees Anne Mangano, Library Director Welcome Ellen Fox! On September 16th, the City Council appointed Ellen Fox to the open seat on the Board. Ellen works for the University of Iowa Center for Advancement and volunteers at the Book End. Ellen's term runs from the date of appointment to June 30, 2027. Carpeting and Building Space Planning This fiscal year, we will replace the carpet in the public areas of the building. This project was funded through a Capital Improvement Plan (CIP) by the City Council. We engaged Engberg Anderson, the architectural firm that designed the building, to assist in the carpet installation project. They are also working with us on interior design services and carpet selection. We need a carpet that matches the interior fixtures of our building, but is also durable, flexible, and easy to clean. On Monday, September 8t" we met with the architect to discuss flooring needs and will review samples by the end of September. We also hired Engberg Anderson to look at the spaces in the building and help us determine what our current and future needs are. The current space was mostly configured in the early-to-mid-2000's with a renovation in 2013 to address service desks, a growing DVD collection, and improving our teen spaces. It's time to look at space again. Joe Huberty, the principal architect of our building, will hold a public input session on Monday, September 29th at 5:30pm in Meeting Room A. At this session, the public will have the opportunity to: • Learn more about our planning project • Tell us about their library experiences • See examples of other library services and spaces • Provide feedback on different trends and concepts Our hope is that through determining our needs, we can build a facility roadmap, such as a comprehensive plan that can serve as a long-term vision for library services and spaces. In the next step, we will review the input and determine themes and priorities. What we learn may end up a significant portion of a new strategic plan, or it may take several strategic plans to realize a long-term goal. You are encouraged to attend. If you are unable to come, we will provide the information gathered at the session. This is the first of many input sessions and the architect will also present to you during this process. Agenda PUBLIC Staff CRASE Training On Monday, September 101", Iowa City Police Department Officer Colin Fowler provided voluntary CRASE training for library staff. CRASE training, or Civilian Response to Active Shooter Events, is the current standard for preparing for a violent event, such as an active shooter. Twenty staff members attended the training. Libraries as Democracy Builders: Funding, Freedom, and Civic Engagement After the Board Meeting, the League of Women Voters is holding a program featuring our very own Sam Helmick, as President of the American Library Association. Sam will present on the role of libraries in a democratic society, discuss recent legislation impacting local libraries, and how community members can support libraries. The program is on Thursday, September 25, 2025, 6:00pm to 8:30pm, Meeting Room A: https://www.icpl.org/events/62775/libraries-democracy-builders-funding-freedom-and-civic- engagement Annual Legislative Reception The Iowa City Public Library will host the annual Public Libraries of Johnson County legislative reception. The event is tentatively scheduled for Monday, December V. The library group will send out invitations as details are finalized. This event is a great opportunity to connect with local legislators and speak about the importance of public libraries to our local communities. Open Meetings and Open Records Training If you still need to attend the Iowa Public Information Board training on open meetings and open records law, there is now an in-person event scheduled. The City of Iowa City will host representatives from the Iowa Public Information Board to review open meetings and open records law for Boards and commissions. The training is scheduled for Monday, September 29t" from 6:00pm to 7:30pm at Terry Trueblood Recreation Area (579 McCollister Blvd, Iowa City). I am hoping there will be more opportunities in the future. Agenda Item 513-1O A CITY PUBLIC • Adult Services Department Report Prepared for the September 25, 2025 Meeting of the Iowa City Public Library Board of Trustees Jason Paulios, Adult Services Coordinator Adult Services Year End Report - Reference The Fiscal Year report was released in July, and I thought it would be useful to look deeper into the Reference services in Adult Services. FY25 saw an increase of 20,612 more people in the building last year, so it would] seem reasonable to see an increase in in-person interactions with staff. Note: many of these statistics are recorded by staff at the service point so there is always potential for recording errors. Reference Questions We track Reference questions at all service points and use Iowa's definition found in the Public Library General Information Survey: "Reference Transactions are information consultations in which library staff recommend, interpret, evaluate, and/or use information resources to help others to meet particular information needs. Reference transactions do not include formal instruction or exchanges that provide assistance with locations, schedules, equipment, supplies, or policy statements." FY25 FY24 % Change Info Desk in person 8,568 8,717 -1.7% & phone Historically, we haven't differentiated between in-person and telephone reference questions in our counts, but we know that we had 74 fewer transferred calls from Switchboard to Info Desk this FY which is about half of the difference in the numbers above. FY25 FY24 % Change Info Desk email 3,077 3,270 -5.9% Reference emails primarily consist of Interlibrary Loan requests. These are mostly initiated by patrons through our online request form and come in as email requests to the Info Desk. We had 120 fewer requests made this last fiscal year. FY25 FY24 % Change Info Desk chat 255 217 17.5% The Info Desk handles all incoming chats, about 25% are reference questions. Overall, the above number is a very small increase for the year but it's notable because the medium is not our favored method for intake. We use a reference interview methodology that can rely on such things as facial expression, body language, a series of probing questions, and instruction for future self-service. Chat users typically want more immediate feedback and shorter overall interaction length especially if initiated by a phone internet browser. Overall, it isn't the best Agenda Item 513-2O A CITY PUBLIC • vehicle for reference services, but one patrons are moving towards. FY25 FY24 % Change Page Station in 1,899 804 136.1% person This is the category that I found the most interesting. The Page Station staff primarily assist with study rooms, copier and printer help, and directional requests. The reference requests for this service point usually come as computer assistance in the Digital Media Lab or at public computers. These numbers are dramatically higher than last fiscal year; even more interesting is that they are higher than FY19 - a year I use as a baseline for pre-Covid. Not only are the numbers a lot higher, but they are being recorded at opposite ends of the year to fiscal year. We saw an increase during the academic year whereas we had higher summer numbers in FY19. I'll need to debrief with the Page Station Supervisor to ensure we're recording correctly. If so, we'll see if they need more support to complete other assigned tasks or find a way to guide patrons to Info Desk staff. CITY Agenda Item 513-3 • PUBLIC LIBRARY Community & Access Services Department Report Prepared for the September 25, 2025 Meeting of the Library Board of Trustees By Sam Helmick, Community & Access Services Coordinator ICPL Book Bike The Iowa City Public Library's Book Bike reached nearly 500 patrons in FY25 with over 130 giveaways, 10 new library cards registered, and 5 checkouts. While circulation from the Book Bike remains steady in its nascence, its real strength is in outreach and engagement by meeting people where they are in parks, laundromats, preschools, and community festivals. Large events such as Earth Expo (102 patrons), Climate Action Fest (94 patrons), and summer Ped Mall Pop Ups (30-60 patrons each) consistently drew high levels of participation, demonstrating how the Book Bike thrives in busy, outdoor, community-centered spaces. Recurring monthly stops at locations like the Ped Mall, New Pioneer Food Co-Op, North Market Park, Chauncey Swan Park, and Laundromania provided steady neighborhood engagement, while new locations added in Spring 2025 expanded the Book Bike's footprint across the city. Giveaways continued to be the most effective outreach tool, while card renewals or registrations tended to occur during larger festivals. Overall, the Book Bike has proven to be a highly visible and flexible tool for building community connections and extending library services beyond the Downtown Library and Bookmobile. Aligned with the Iowa City Public Library's mission to encourage lifelong learning, connect people to information, and strengthen community, the Book Bike advances strategic goals of accessibility, sustainability, and partnerships. Collaborations with the City of Iowa City's Climate Action & Outreach Division highlight the library's role in promoting environmental stewardship, while every ride also promotes library services from digital resources and programs to the value of library cards. In this way, the Book Bike is not only a vehicle for materials, but also a mobile ambassador of the ICPL's broader commitment to access, education, and community well-being. Library Displays From July 31 to September 2, the second-floor display kiosk celebrated the history of the Hugo Awards. This display highlighted ICPL's robust science fiction and fantasy collection, inviting readers to explore both award-winning titles and notable nominees. Running August 1 to September 22, the Sports Stories display presented novels and nonfiction works inspired by athletic achievement, perseverance, and teamwork. This timely theme connected to community sporting events while encouraging readers of all ages to discover stories that combine action and character. From August 13 to September 12, ICPL partnered with local artists to feature resources and stories Agenda Item 5134O • CITY PUBLIC LIBRARY connected to the Iowa City Songwriters Festival. This display elevated local music culture while also showcasing the library's music collections and creative community programming. From August 19 to September 15, the first-floor display kiosk highlighted publications and photographs from this year's International Writing Program cohort. When the writers visited ICPL to tour the building and receive their library cards, many expressed how meaningful it was to see their own work recognized and celebrated within the Library's walls. ICPL Bookmobile The Bookmobile wrapped up its summer schedule on August 15, 2025. Throughout the season, it visited neighborhoods, senior centers, and community events, ensuring access to materials and services throughout the Iowa City Public Library's service communities. The Bookmobile also participated in community events, including National Night Out on August 5, where staff joined city partners to engage families in safety and community-building activities. Regular Thursday visits continued through the Party in the Park series, bringing materials and library services into outdoor gathering spaces in collaboration with the City of Iowa City's Parks & Recreation. Following a short service break, the Fall 2025 schedule launched on September 2. Updates were shared online, in print, and across social media to keep the community informed of route changes. Marketing, PR, and Accessibility ICPL's marketing and PR team amplified the 2025 Summer Reading program, Staff Picks, as well as outreach visits. They highlighted community events such as Latino Fest and National Night Out, and showcased display collections across platforms. These posts extended the library's reach and invited broader participation both online and in person. Staff also finalized a new Accessibility and ADA Services handout for use by city departments and community partners. This resource highlights At Home Services, hearing loops in meeting spaces, digital resources through hoopla and Libby, Accessible Browsing Hour with sensory accommodations, the lift-equipped Bookmobile, and the All Abilities Club. The handout will serve as a communication tool underscoring ICPL's ongoing commitment to accessibility, supportive services, and meaningful engagement. Agenda Item 513-5PUBLIC LIBRARY AT HOME SERVICES Home delivery of books and materialsfor patrons unable to visit the library due to!IIness or disa hiIity,enhanc€ng access forth a se with mobility challenges. y HEARING LOOP Installed in Meeting Roam A,the Storytime Room,and the Library Board of7rustees Roam,this system impro audio clarity for patrons with hearing aids equipped with T-coils and supports inclusive participves ation In events. DIGITAL BOOKS &AUDIOBOOKS Accessible digital contentavailable remotelyvia platforms like Hoopla and Libby,offering convenient access for patrons with mobility or visual impairments. �j ACCESSIBLE BROWSING HOUR Special hours with accommodations such as dimmed lighting and therapy animals to support patrons with autism and those who benefit from a calmer environment. BOOKMOBILE & BOOK BIKE + Mobile library services that bring materials directly to neighborhoods and senior centers, Improving access for those with transportation or mobility limitations.The ICPL Bookmobile is {4Y� equipped with a chair lift to enable and encourage patrons to board and browse. ALL ABILITIES CLUB A welcoming program designed for people with disabilities to engage socially,enjoy activities,and build community in an accessible environment. Volunteering & Partnerships The library was honored to host a University of Iowa College of Education UI REACH intern, who successfully completed two semesters of work this summer. At the conclusion of the academic year, ICPL received a Certificate of Appreciation from the UI REACH Program in recognition of its career contributions and commitment during the 2024-2025 academic year. This award underscores ICPL's dedication to providing meaningful workplace experiences and supporting inclusive educational opportunities for students. CITY Agenda Item 513-6 O • PUBLIC LIBRARY Cj FC1 ki I C NT OF APPRECIATION `ibis certificate is proudly awarded to (t pq, This certificate isgiven to Va City Puhlic Lihrary%r their career contrih ons and unmavering commitment during the Academic year of'2024-2025 to the U/REACH Program. Thank you for making a difference! r� �j COLLEGE OF �� EDUCATION Career Coordinator Jeiiiiifer Crelners Ul REACH AgendaIOWA CITY PUBLIC Development Department Report IOWA CITY Prepared for September 25, 2025 PUBLIC LIBRARY Meeting of the Iowa City Public Library Board of Trustees FRIENDS Katie Roche, Development Director muff FOUNDATION End of year investments At the close of FY25, the Iowa City Public Library Friends Foundation invested $43,000 into its Hills Bank Wealth Management Investment Portfolio (4145), following the quarterly rebalancing of the organization's checking and savings accounts. This action was guided by the newly adopted Iowa City Public Library Friends Foundation Operating Reserve and Quarterly Rebalancing Policy: Fiscal Year 2026, which affirms the Foundation's commitment to prudent financial stewardship and long-term sustainability of its mission. The policy establishes procedures for maintaining appropriate balances in the Friends Foundation's Operating/General Account (also known as the Monthly Operating Cost Account) and the Savings/Business Money Market Account (known as the Operating Reserve Account). Surplus funds beyond these targeted reserves are invested through the Foundation's Hills Bank Wealth Management Investment Portfolio to maximize returns while safeguarding the financial stability of the organization. Event Report: Collaboration, Community, & Craft On Saturday, September 6, 2025, from 10:30 a.m. to 12:00 p.m., the Iowa City Public Library hosted Collaboration, Community & Craft Collaboration, Community& Craft in Meeting Room A in collaboration with as part of the Iowa City Songwriters Festival. The panel was moderated by Katie Roche, Director of the ICPL Friends Foundation, and drew an engaged audience of =` IOWA CITY 65 attendees. SONGW ITERS FESTIVAL '" The program featured leadership from the Family Folk Machine, a community choir known for its unique blend Saturday,September 6,2025-10:30 to noon Gather atthe Iowa City Public Library Meeting Room A for complimentary of original songwriting, intergenerational collaboration, pastries,coffee,and juice + a conversation about songwriting that builds and choral performance. Panelists included: community and connection,with leadership from Family Folk Machine . Jean Littlejohn, Artistic and Executive Director hosted by ICPL Friends Foundation • Alma Drake, Associate Director and veteran ig • Nicole Upchurch,songwriter with a 50-year career � ster Director of Kids' Curriculum and �'�` musician with The Feralings and Awful Purdies Together, the panelists shared their perspectives on building musical community through creativity, collaboration, and collective storytelling. They highlighted how the Family Folk Machine differs from traditional choirs by working with members to shape AgendaIOWA CITY PUBLIC LIBRARY original songs into choral arrangements, empowering songwriters and celebrating collective creativity. Guests enjoyed coffee,juice, and pastries while learning how this beloved Iowa City group weaves music, connection, and craft into its work. Audience members expressed appreciation for the panel's insight and for the opportunity to learn more about the artistic processes that make the Family Folk Machine a vital part of the community. Hosting this event underscores the ICPL Friends Foundation's commitment to community outreach. By connecting the Library with local arts organizations and supporting public conversations about creativity, the Foundation helps broaden the Library's role as a cultural hub. Programs like these strengthen partnerships, foster deeper engagement with diverse audiences, and highlight how the Library and its supporters invest in the creative life of Iowa City. Welcoming Ulowa International Writers & Expanding the World Languages Collection The Iowa City Public Library Friends Foundation is proud to ,. support ICPL's ongoing work to expand the World Languages collection, ensuring access to materials in the languages most relevant to our community: Arabic, ' 4 I Chinese, French, Korean, Spanish, Swahili, and Vietnamese. A key factor in this growth is ICPL's partnership with the University of Iowa's International Writing Program (IWP). Each fall, the Library welcomes IWP writers to share their work with the community and contribute books—both authored by participants and by their international peers. These donations strengthen the World Languages collection, introducing readers to new voices from around v� the globe while increasing circulation and community engagement. This collaboration demonstrates how the Library integrates meaningful donations into its collection development strategy, while the Friends Foundation continues to support broader collection growth through book resale fundraising. Together, these efforts help ensure that ICPL's collections remain relevant and reflective of both local and global perspectives. Pictured. ICPLFF Director Katie Roche, IWP 2025 Resident Ndongolera C. Mwangupili of Mawali, ICPLFF Senior Development Assistant Komi Zbanek Hill Agenda Item • • • CITY .vjW PUBLIC LIBRARY The Dal* ly Iowan THE INDEPENDENT NEYuSPAPER QF THE UNIVERSITY OF IOWA COMMUNITY SINCE 11368 ICPL sees increased use in At Home Services As concerns over literacy rates increase, the services allow library users to have material delivered directly to their homes. Isobel Perez, News Reporter I September 9, 2025, https://dailViowan.com/2025/09/09/icpl-sees-increased-use-in-at-home-services/ I � u � a A,a I—uinaio Mac Edwards fills an ar•hontie request at the Iowa C:ity Fttblie Library on Sunday, l}t-7 1,2025.Edwards is one of many ass stanrs who send taut boob and DV'I]s to com rnuni 7 members around Iowa(,hr who are housebound or can't make it to The 10[ L. Five years after the initial onslaught of COVID-19, students are beginning to return to pre-pandemic reading levels, according to the results of a Spring 2024 Iowa Statewide Assessment of Student Progress. Agenda Item 8A-2 AP* IOWA CITY j�W PUBLIC LIBRARY Despite these results, concerns over literacy rates persist as the assessment reveals significant gaps for students eligible for free or reduced-price lunch, students learning English, and students with disabilities. The Iowa City Public Library's At Home Services is one program in Johnson County working to eliminate barriers to literacy and encourage students to read at home. The service allows library card holders to request material from the library and have it shipped directly to their residence free of charge. The program has been a part of a portfolio of services the library provides to make accessing the library's resources easier since 1974, and includes services to the Johnson County jail, the Book Bike, and the Bookmobile. "What we were trying to accomplish with outreach services is enhancing access to folks who may not organically or easily be able to come to the downtown institution," Sam Helmick, the community and access service coordinator at ICPL, said. "Whether that's a barrier to travel, economical, familial, or sometimes physical." People interested in utilizing the service simply need to fill out a form they can request be mailed or emailed to them, or they can call the library directly to have the form filled out. The form allows people utilizing At Home Services to select specific material they would like to check out, or to help librarians build a profile on the type of material a user is interested in being recommended. The material is then mailed to the borrower's address in a sturdy bag with a return stamp, eliminating any sort of costs that might be associated with delivery services and providing access to essential resources to those who otherwise would remain unconnected. "When you're providing access to information, what you're really doing is providing access to opportunity," Helmick said. "This is something the community can use to make sure everybody is welcomed, everybody is in a community, everybody feels like they belong, and everybody is given an opportunity for access." While At Home Services are available to anyone unable to physically visit the library, Helmick said they see the services being especially helpful for those going through transitional phases in their life and those with health concerns that limit their ability to access the downtown library. In the 2025 fiscal year, the library was able to serve 210 users, delivering 3,329 items through At Home Services. Audrey Brock, manager for At Home Services, said the service is also available to people in rural Johnson County who are not associated with an affiliated town. Brock said she sees isolation being one of the biggest issues people utilizing At Home Services face. "One thing I've noticed talking to a lot of my patrons is they're not as upset about their physical issues as they are about the fact that they're isolated," Brock says. "So having the opportunity to, in some way, participate in the community is something that they tell me means a lot to them." The services could also help with literacy rates in Iowa by exposing children to a diverse range of texts that they can read with their parents at home and removing barriers to accessing print text, Leah Zimmermann, the assistant director of the Iowa Reading Research Center, said. Agenda Item • AP4 IOWA CITY ,PW PUBLIC LIBRARY She referenced research that showed that the more books that children have at home can predict their literacy skills down the line, as shown in a two-decade long study published in Social Science Research, which found evidence that immersing children in an environment with books benefits their future education. "A program like the Iowa City Public Library's At Home Services opens up that access so that students and parents can read a variety of books, get new books as often as they might like, in order to provide those rich and varied experiences with text that are really important to literacy development," she said. For Brock, it's not just children's literacy that should be a topic of discussion, but adult literacy as well, following a 2019 study conducted by the National Center for Education Statistics estimated one in five adults possess low literacy skills. "Anybody who doesn't have the opportunity to continue expanding their mind, whether that's through reading or any other kind of brain exercise, I think that can affect anybody's well-being," Brock said. For Helmick, another benefit of At Home Services is it brings the services the library provides that are essential for improving the quality of life and well-being of all library users. The library, Helmick said, is not only essential to democracy but is an important infrastructure for maintaining quality of life in the U.S. "Wherever you are in yourjourney as a person living in Johnson County, the library is there to support you in that journey civically, socially, emotionally, and entertainment-wise," Helmick said. "If the library doesn't come to you, then we're not leveling out the playing field for everybody to enjoy their library the same." j�jW PUBLIC LIBRARY Iowa City Public Library Names Anne Mangano as Library Director https://content.govdelivery.com/accounts/IAIOWA/bulletins/3f327d4 IOWA CITY PUBLIC LIBRARY FOR IMMEDIATE RELEASE Date:9/17/2025 Contact: Manny Galvez Phone: 319-356-5241 Iowa City Public Library Names Anne Mangano as Library Director The Iowa City Public Library Board of Trustees has announced the appointment of Anne Mangano as the new Director of the Iowa City Public Library(ICPL), effective immediately. Mangano,who has served the Library since 2008 and most recently as Interim Director,was selected following a national search.The Board unanimously approved her appointment, recognizing her extensive experience, deep community ties, and proven leadership throughout her tenure. Robin Paetzold, President of the Library Board of Trustees, said: "We are thrilled to name Anne Mangano as the new Director of the Iowa City Public Library. Anne has demonstrated outstanding leadership, a deep commitment to our community, and a clear vision for the future of library service in Iowa City.We are confident she will continue to build on the Library's strong foundation and lead us into an exciting new chapter." Mangano has been a cornerstone of ICPL's leadership team for more than a decade. As Collection Services Coordinator since 2013, she has overseen the Library's collections, developed strategies to meet the evolving needs of Johnson County residents, and helped expand access to resources across physical and digital platforms. In her role as Director, Mangano will lead a staff of more than 100 employees and guide one of Iowa's most dynamic public libraries, serving over 67,000 cardholders in Iowa City, Hills, University Heights, and rural Johnson County. "I am honored to serve as Director of the Iowa City Public Library," said Mangano. "Libraries are vital to their communities, and I look forward to working with our talented staff, Board, and community partners to continue strengthening access and innovation in our Library services." Please join us for a celebration to meet the new Library Director on Wednesday, October 22, 2025 from 5:30 pm to 7:00 pm in Meeting Room A of the Iowa City Public Library. Light refreshments will be served. Established in 1896, the Iowa City Public Library is a nationally recognized institution dedicated to connecting people of all ages with ideas, information, and each other. With more than 257,000 items in its collection, robust digital resources, community outreach and expansive programs that reach tens of thousands annually, ICPL is committed to fostering lifelong learning, creativity, and civic engagement throughout the community. Agenda Item 8A-5 4�4 o aLI LIBRARY Agenda em • PUBLIC Iowa City Public Library Board of Trustees Meeting Minutes August 28, 2025 2nd Floor— Boardroom Regular Meeting - 5:00 PM DRAFT Robin Paetzold - President Bonnie Boothroy John Raeburn Claire Matthews-Secretary Joseph Massa Cory Schweigel-Skeers Kelcey Patrick-Ferree Kalmia Strong Members Present: Bonnie Boothroy, Joseph Massa, Claire Matthews, Robin Paetzold, Kelcey Patrick-Ferree, John Raeburn, Corey Schweigel-Skeers, Kalmia Strong. Members Absent: None. Staff Present: Karen Corbin, Melody Dworak, Sam Helmick, Anne Mangano, Brent Palmer, Jason Paulios, Angie Pilkington, Jen Royer, Josie Taylor. Guests Present: Geoff Fruin. Call Meeting to Order. Paetzold called the meeting to order at 5:00 pm. A quorum was present. Approval of August 28, 2025, Board Meeting Agenda. Boothroy made a motion to approve the August 28, 2025, Board Meeting Agenda. Strong seconded. Motion passed 8/0. Public Discussion. None. Items to be Discussed. City Manager Presentation on Local Option Sales and Services Tax. Fruin introduced himself as the City Manager and talked about the Local Option Sales Tax (LOST) vote on the November 4th ballot. Fruin explained part of the City of Iowa City strategic plan was to consider other revenue sources to achieve critical goals of the City and reduce reliance on property taxes. Fruin said the City is having a hard time funding operations and needed more funds to meet the goals of the strategic plan. Fruin noted state property tax reform, tepid taxable property growth valuation, and inflation have made it critical to find alternate revenue sources to maintain core services like the library. Fruin said LOST is a 1% local sales tax on top of the statewide 6% tax. This tax would apply to most purchases, but many items are exempt such as groceries, utilities, rent, gas, and prescriptions. In the state of Iowa, 93% of communities have a LOST and Iowa City is in the minority by not having it. If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer, Iowa City Public Library, at 319-887-6003 orJennifer-rover@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Agenda em • PUBLIC Revenue from LOST is projected at $8-10 million. Fruin gave a history on LOST in Iowa City. It was last collected from 2010-2013 for infrastructure changes in response to the flood of 2008. The LOST funds were used to raise the bridge on Dubuque Street and expand a sewage plant. Fruin shared only two cities in Iowa with a population greater than 50,000 don't have a LOST: Iowa City and Ankeny. If approved, 50% would be spent on property tax relief (determined by state law), 25% on affordable housing, 15% on community partnerships, and 10% on public streets, parks, and facilities. Patrick-Ferree noted there was no sunset clause and asked if the city wanted to change the allocation, would it need to go back on the ballot. Fruin agreed and said voters could also repeal it. There was a continued presentation on how the allocations would be used. If the LOST vote was approved it would take effect on July 1, 2026. Raeburn noted there were no taxes on motels and hotels and asked if there was a hotel and motel tax. Fruin agreed there was, and of those revenues 50% must go to tourism related activities such as Think Iowa City. The rest go to parks and recreation and public safety. Paetzold asked how this might affect the library's funding. Fruin said he hoped to give relief from property taxes being the sole funding of a lot of the city's operations, noting it currently provided 2/3 of the city's operations budget. Fruin said long-term LOST would mean having one million dollars to put towards facilities needs every year. Fruin noted for several years, the library has requested money to replace carpet, and it has been pushed due to competing priorities. Fruin said having an extra million dollars per year would allow more projects to move forward. Fruin said the City is in education mode to help voters decide on how to move forward. Fruin asked the trustees to share the information in their circles. Fruin and Mangano exited the meeting at 5:20 pm. Discussion of Executive Director Search. Paetzold explained that a working group has overseen the strategy for finding a new executive director. The working group was made up of two staff and three trustees. The group solicited applications and received 16, which was a bigger candidate pool than expected. The working group reviewed the applications and determined that two candidates met the minimum qualifications. After doing virtual interviews with the two candidates, there was a consensus on a preferred candidate. Paetzold said the working group questioned the need to continue with the hiring process with a consensus, noting it would also save the library money. Paetzold said if the working group sticks to the original plan, the two final candidates would be invited to the library to give a public statement, meet with staff, and see the facility. Paetzold said the working group recommended an adjustment to the process by moving forward with a shorter process. Paetzold said if the Board chooses to do this, there should be a special meeting to have a full discussion about the recommended candidate which would be open to the public. Paetzold asked trustees for their thoughts. Schweigel-Skeers asked if the working group was at a consensus before considering the costs. Paetzold agreed and said one candidate was local and one was not. Patrick-Ferree clarified if the process would involve the candidates meeting with members of the public and having discussion. Paetzold said they would use a survey tool where staff and the public could share their comments. Paetzold said all the If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Agenda em • PUBLIC library trustees are responsible for making the decision to hire a library director, noting the working group does not have that authority. Paetzold said other city departments have allowed candidates to make a ten-to-fifteen-minute statement. Raeburn asked for names of the members on the working group. Paetzold said it consisted of Boothroy, Paetzold, Massa, Dworak, and Pilkington. Rocklin sought volunteers in FY25 who would continue their terms in FY26. Schweigel-Skeers asked if the Library Board decided to forgo the session with both candidates and didn't agree, would the Library Board be back at square one. Paetzold said it would be up to the Library Board to decide on how to proceed. Paetzold asked trustees if they would like to have a truncated process as proposed, or veto that and bring in the two candidates. Strong asked to hear from folks who participated in the last director hire. Boothroy said before the newest Library Board members were appointed, the City Attorney, Eric Goers, gave a presentation regarding changes to state law that applied to hiring a Library Director. The change in state law forced the hiring process to change. Paulios said the last director search had no internal candidates. Paulios said previously there were 6-7 semifinalist virtual interviews, of which 3 finalists were selected to interview in person, noting the process was wildly different. Strong asked what the value was of in-person interviews. Pilkington said it gave everyone a chance to meet the candidates. Dworak added it was valuable because no one knew the external candidates and noted staff would like a speedy resolution. Paetzold noted the rules around board committee discussions had changed. Paetzold also said the structure of having three candidates respond to questions from the public is now a strongly discouraged human resources practice as it creates advantages and disadvantages among the candidates. The City suggested candidates instead be allowed to give a statement and allow social time only. Paetzold said the advantage is the community gets a chance to meet the director and give feedback. However, the weight of the feedback varies because the public is only seeing a limited portion of the interview process. Patrick-Ferree asked if the community showed up. Paetzold said yes because there was a legacy director who was retiring, and her identity was entrenched with the library's identity. Paetzold asked if the Library Board should have a special meeting next week or if they should decide to start the process again. Raeburn said typically search committees reveal the candidates, their preferences, and why. Paetzold agreed normally they would and clarified that a working group met, not a committee. There was discussion about the process. Patrick-Ferree summarized the discussion by stating it sounded like the trustees should hold a meeting next week to determine if they wanted to select a candidate, extend an invitation for further interviews, or restart the process. Paetzold agreed. Raeburn shared he wanted to hear from the working group. Matthews said that decision should include whether to include the community. Paetzold said trustees could not exclude the public. Paetzold said the choice would be to select a director, to recommit to the original process, or to make a new process. Matthews noted the importance of the invested Iowa City community. Boothroy said it would be easier to decide after hearing the working group's report. Patrick-Ferree made a motion to have a special meeting to continue the discussion on hiring a Library Director. Schweigel-Skeers seconded. Motion Passed 8/0. Paetzold surveyed the room and determined the special meeting should occur on Thursday, September If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Agenda em • PUBLIC 41" at 5 pm. Paetzold requested Royer send an agenda out with two topics: updating the library director job description to comply with state law and to move forward in hiring a library director. Raeburn asked if the job description could be changed in the middle of a search. Paetzold said most of the job description content would not change and said the State of Iowa mandated diversity, equity, and inclusion (DEI) tasks are not allowed. Paetzold said she would work with legal to determine if the job description could be updated at this stage in the hiring process. Boothroy said Paetzold spent numerous hours with HR and legal during the hiring process. Paetzold anticipates an attorney attending the special meeting and could not say enough positive things about the City of Iowa City Legal and HR departments. Mangano entered the meeting at 5:49 pm. Library Board of Trustees Annual Report. Mangano said the feedback from last month was incorporated into the report. Massa made a motion to approve the annual report. Matthews seconded. Motion passed 8/0. Election of Vice President. Boothroy said the Nominating Committee would like to appoint Massa as Vice President with the term ending June 30, 2026. Raeburn made a motion to appoint Massa. Patrick- Ferree seconded. Motion passed 7/0, Massa abstained. Procurement of an Integrated Library System (ILS). Mangano shared excitement for a new ILS noting the library has used the same system since 1999 (with some updates). Mangano said there was a rigorous review of ILS products, and she would like to sign a contract with ByWater Solutions and implement the Koha system with Aspen as the catalog. Mangano said the attached memo was drafted by the City's Purchasing Department who helped with the process. Mangano said Koha should be a flexible system with custom features and has well reviewed customer service. Several peer libraries use this system such as Des Moines, Dubuque, and Cedar Falls. Mangano expects to save 50% in ILS costs over the next five years. Koha is open sourced. Mangano said moving to a new system is a huge undertaking and is hoping to do this in March or April 2026. Mangano said there will be impacts on patrons and Mangano will share updates on this as they have more information from the vendor. Massa asked if Palmer would spearhead the rollout. Mangano agreed. Patrick-Ferree asked if the ILS would have patron data noting they don't have their privacy policy or security information available online. Mangano said Koha can implement the Iowa City Public Library's privacy policy and shared that privacy was a huge portion of the needs assessment when determining which product to purchase. Boothroy made a motion to implement Koha. Matthews seconded. Motion passed 8/0. 41" Quarter Annual Financials & Statistics. Mangano shared themes she identified across the expenditures. Raeburn asked what scalability refers to on page 9. Mangano said it means it can be used by multiple sizes of libraries, small and large. Raeburn provided a page of language suggestions. Paetzold asked if the document is intended for internal use. Mangano said the board packet is a public document, but it is intended for use by the Library Board. Matthews asked if implementing a new ILS would reduce data processing budget lines or OCLC. Mangano said the data processing line was overspent due to an issue with Sierra. Strong said the budget report was clear and helpful. Matthews asked when the budget request is submitted. Mangano said in October. Patrick-Ferree asked if Mangano is planning to adjust the bookmobile budget. Mangano agreed. If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Agenda em • PUBLIC Mangano said the collection's use was up 0.99% and noted digital collections carried the weight of circulation. Mangano said the adult digital audiobook collection was used the same amount as the adult nonfiction print collection, noting that was the first time that happened. Paetzold said it might be of interest to new trustees to discuss the cost difference of various formats and explain how it is not an equitable playing ground. Mangano said digital materials are around 30% of collection use but they account for 50% of the collection budget. Staff Reports. Interim Director's Report. Mangano attended the Iowa Public Information Board (IPIB) training on open meetings and records. While there have been some issues receiving the training, Mangano noted the League of Cities is another group working to provide the training. Mangano said that IPIB training is currently not a requirement for any of the current board members though she strongly encouraged it because the penalties of violating open records and open meeting law are significant. Mangano said the IPIB training will be a requirement of all new board members after July 1st, 2025, in their first 90 days. Mangano said the library is conducting a building study and shared former Library Director, Elsworth Carman, engaged Engberg Anderson to determine if the library was adequately using the space for current and future needs. Engberg Anderson was the original architect firm that built the current ICPL building. So far, Engberg Anderson has worked with the coordinator team, and they will engage with the public at a session on September 29th for a brainstorming session. Mangano said there was a citizens' group in Meeting Room A on Saturday to discuss the changes to the State Historical Library with 350 people in attendance. Patrick-Ferree said that Mangano previously shared they have many Iowa City specific archives and asked if the library could take them on. Paetzold said that would be a longer discussion the board would need to have. Paetzold said the Iowa City Public Library's mission is not to archive documents and said there are resources needed to archive the items. Paetzold said the Library Board might want to discuss what its role might be in the future. Mangano said the State Historical Library started in 1857 and Iowa City Public Library started in 1897. Mangano said they had 40 years of operations on ICPL, and we've never provided archival or local history services because of this. Matthews said the University of Iowa has a mission of archiving and should be considered. Paetzold said the Johnson County Historical Society also archives and should be considered. Departmental Reports: Children's Services. None. Collection Services. Mangano shared Larry Parks was hired and is the newest driver on the bookmobile. IT. None. Development Report. None. President's Report. President Appoints to Foundation Board. Paetzold said Boothroy and Massa will serve on the Friends Foundation. Paetzold explained she wanted to follow up on the advocacy working group. In the past, ICPL trustees interested in issues impacting all libraries had drafted statements on behalf of the ICPL Board which were then brought to all trustees for approval. The advocacy group worked largely during legislative If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. PUBLIC seasons when there were threats to libraries. Paetzold said it might be time to consider having an advocacy working group again. Paetzold felt the State Historical Society could be a challenge because we may perceive some of the documents as falling under the library's mission. Paetzold said there has not been an identified consortium of groups that are meeting to discuss what will happen. Paetzold said her understanding was the State of Iowa was committed to 44% of the contents in the building; we don't know which 44% or if they will be available to the public. Paetzold said that leaves a mysterious 56% of items that may need to find a home, and no single entity is stepping up to do this. Paetzold said an advocacy working group could determine the library's role in this. Paetzold said the State Historical building closes December 31, 2025. Paetzold welcomed volunteers for an advocacy working group. Strong, Patrick-Ferree, and Matthews volunteered. Raeburn said the state planned to move the archives to a repository in Des Moines and questioned their ability to do so. There was further discussion on the library's role, the state library, and the citizens' group event at ICPL. Announcements from Members. Foundation Updates. None. Advocacy Updates. None. Communications. News Articles. Paetzold said the City of Iowa City declared this library card month. It was initiated by Helmick. Consent Agenda. Approve Minutes of the Library Board of Trustees July 24, 2025, Regular Meeting. Massa made a motion to approve. Strong seconded. Motion passed 8/0. Approve Minutes of the Library Board of Trustees August 5, 2025, Nominating Committee Meeting. Boothroy made a motion to approve. Strong seconded. Motion passed 8/0. Approve Disbursements for FY25 Period 13, End of Year. Approve Disbursements for July 2025. Matthews made a motion to approve both disbursements. Schweigel-Skeers seconded. Motion passed 8/0. Set Agenda Order for September Meeting. Paetzold said the bylaws discussion may move to the October meeting. Paetzold said the Library Board would have a special meeting in one week with a two-item agenda: discussion on hiring an executive director and discussion on the library director's job description. Adjournment. Paetzold adjourned the meeting at 6:29 pm. Respectfully submitted, Jen Royer If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer, Iowa City Public Library, at 319-887-6003 orJennifer-rover@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. CITY Agenda Item 913-11 • PUBLIC • Iowa City Public Library Board of Trustees Meeting Minutes September 4, 2025 1st Floor — Meeting Room A Special Meeting - 5:00 PM DRAFT Robin Paetzold - President Bonnie Boothroy Cory Schweigel-Skeers Joseph Massa —Vice President Kelcey Patrick-Ferree Kalmia Strong Claire Matthews-Secretary John Raeburn Members Present: Bonnie Boothroy, Joseph Massa, Claire Matthews, Robin Paetzold, Kelcey Patrick-Ferree, John Raeburn, Corey Schweigel-Skeers, Kalmia Strong. Members Absent: None. Staff Present: Karen Corbin, Bond Drager, Melody Dworak, Brent Palmer, Jason Paulios, Angie Pilkington, Mari Redington, Jen Royer. Guests Present: Liz Craig. Call Meeting to Order. Paetzold called the meeting to order at 5:00 pm. A quorum was present. Approval of September 4, 2025 Board Meeting Agenda. Raeburn made a motion to approve the September 4, 2025, meeting agenda. Strong seconded. Motion passed 8/0. Public Discussion. None. Items to be Discussed. Library Director Working Group Presents Executive Director Recommendation to the Library Board of Trustees. Paetzold said she would explain the options for the current meeting, explain the hiring process up to this point, and then ask the working group to share their thoughts. Paetzold said there were three options to consider at the meeting. The first option being the working group could present their recommendation to offer the position to the leading candidate conditional on a background check and salary negotiation. The second option being to request a second round of interviews and not select the final candidate at this meeting. The third option being the Library Board could determine a creative alternative process. Paetzold said Elsworth Carman resigned in May and the trustees discussed how to go forward at that point. Paetzold said in the past, at Carman's hire, the Library Board hired a consultant to assist in hiring If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer, Iowa City Public Library, at 319-887-6003 orJennifer-rover@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. CITY Agenda Item 9: 4&4 IOWA PUBLIC • the director. Paetzold said a request was sent to find a consultant and discussions were had with Bradbury Miller, the consultant who was used previously. Paetzold said Bradbury Miller was an expensive company to work with but had high value. Ultimately, it was decided not to pursue using a consultant. Some trustees then met with the City of Iowa City HR Director and legal office to discuss what the options might be. After that discussion it was determined the hire would be handled internally and a working group was appointed in late May. The working group consisted of Boothroy, Massa, and Paetzold from the board (having primary responsibility); and two consulting staff assisted, Dworak and Pilkington. The working group then put out a call for applicants and received 15 on time by July 23rd, and one application was submitted late. The working group reviewed applications and felt there were two strong candidates to bring forward for virtual interviews. The decision was made based on their CV's and their history with the qualifications required of the job. Paetzold said virtual interviews were then pursued with two candidates on August 4th. Afterwards, the working group determined there was consensus on the applicants and questioned the value of doing a second round of interviews with such a small pool of candidates, especially when there was consensus. The working group brought this back to the Library Board to discuss how they would like to proceed with the proposed change in process. Paetzold said she would like to get a sense of how the Library Board would like to go forward in the current meeting. Raeburn said he was delighted by the choice given but felt that it was hard to decide not knowing the second person. Paetzold agreed that was true and said an option could be to proceed with the second round of interviews. Raeburn asked if trustees could share the name of the second candidate. Paetzold said that could not be shared at the meeting because the candidate had not been notified it would go public, and they needed to be given time to speak with their current employer. Paetzold said this was the advice given by the City. Redington entered the meeting at 5:06 pm. Paetzold said Liz Craig from the City Attorney's office was at the meeting. Raeburn said the hiring process was unlike any he'd been through. Schweigel-Skeers asked the working group if they could speak to how the consensus came to be. Matthews asked if the working group could share how strongly the consensus was formed, and what strengths led to the unanimous choice. Paetzold said it was important to stick to discussing the process, or the specific candidate that was being recommended. Massa said from the outset the working group recommendation had definite consensus after going through the interview process. Massa said the working group reviewed resumes from people throughout the United States and internationally. They then narrowed the candidate pool and sought staff opinion and staff participation in interviews. Massa said there were good interviews but the candidate the working group agreed upon stood out with consensus. Pilkington agreed with Massa and Paetzold's statements. Dworak added when thinking about the hiring process she thought about what would be risked or gained by moving one direction or another. Dworak noted the consensus on the recommendation and felt there was very low risk to move in that direction. Boothroy said the working group started with individual reviews of applications, each member studied If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. CITY Agenda Item 9: • PUBLIC • them individually and then came together for a meeting. When the group met, they put the applications in three piles: yes we'd like to interview them, maybe, and this probably is not going to be a good match. Boothroy said it was amazing how there was consensus amongst the members at that point. Boothroy said the working group deliberated on only bringing in two candidates for virtual interviews. As they did that they reviewed to see if the candidates were someone they would genuinely consider. Boothroy said again the consensus was clear. Boothroy said the working group decided to go forward with two candidates and held virtual interviews. Paetzold said the group would have preferred a larger pool of candidates for the interviews. Paetzold said they would have reopened the search if they felt they could not move forward with the two candidates. Paetzold said the last director hire only had external candidates and everyone wanted to meet them because there were three unknown people. Matthews said she trusts the working group and the fact that staff were involved. Helmick entered the meeting at 5:14 pm. Matthews felt there should be public transparency, noting the Iowa City community's investment in ICPL. Matthews also said members of the public could have participated in the current meeting if they had wanted to. Paetzold said it is also a human resources issue. Patrick-Ferree noted Paetzold had previously mentioned there were cost savings in proceeding with the recommendation and asked what they were. Paetzold said bringing in the candidates and hosting them had associated costs which include staff cost in coordinating events, transportation, hotels, meals, etc. Paetzold said the cost savings is not why the working group came to this decision but noted that budget could be used in other ways. Paetzold said the question was if the group would glean more information when there was consensus. Schweigel-Skeers asked about the costs with delaying the hire. Paetzold said staff would like to have the director identified for their day-to-day lives. Raeburn said he felt the group had selected an outstanding person but had issues with the process, noting it didn't match his hiring experience at the University of Iowa. Raeburn said the Library Board didn't know who the other candidate was and the only way to know that was to extend the search. Paetzold said that was original plan and the Board could vote to do that. Paetzold said the working group made a unanimous decision to present to the Library Board. Raeburn asked what was driving the way in which the search was being run. Paetzold said the Library Board decided to run the search this way in May, and the working group opted to forgo second interviews. Paetzold said Tom Rocklin appointed working group members in May and explained their role. Raeburn asked why the Board was not learning the name and qualifications of the other candidate. Matthews said it was dramatically different due to changes in open record law. Craig said the Library Board could disclose external candidate information assuming they didn't request confidentiality in the process. Paetzold said the working group was advised not to. Craig said the Library Board should decide to accept the recommendation of the working group, which should be made clear to the board, or to continue with a different process. Craig said the Library Board could vote to accept the working group's decision or not. Redington exited the meeting at 5:20 pm. Patrick-Ferree, Strong, and Raeburn agreed if there was consensus amongst the working group members it seemed unfair to the other candidate to prolong the process. Boothroy said the Library Board was currently struggling with the same question the working group was, the process. Boothroy If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Agenda Item • PUBLIC asked if they would like to discuss the preferred candidate, bring both finalists in for an interview, or have another idea for the process. Matthews leaned towards the truncated process and noted the importance of a public process. Matthews said the hiring process would be different this time around without a legacy director and both internal and external candidates. Strong agreed with Matthews, and trusted staff and the working group as a new Library Board member. Schweigel-Skeers said it was important to give consideration that the current meeting was short notice but was posted publicly. Schweigel-Skeers felt some trepidation around the meeting's short notice. Matthews shared discomfort with the idea that the public would see the Library Board as not transparent. Paetzold said she asked about other city department director hires and said the fire and police departments had a similar structure. There was further discussion about the public process. Craig recommended the Board should vote on the working group's recommendation. Raeburn made a motion to hear and vote on the working group's recommendation. Matthews seconded. Motion passed all 8/0. Massa said the recommendation was based on many factors. The working group took into consideration the candidate's library experience holistically and great background in library positions. Massa said her breadth of understanding was commendable. Massa said she understood the library's mission, fiscal management, supervising staff, and long-term strategic issues. Massa said she had deep institutional knowledge which was frankly hard to compete against. Massa said there was a record of successfully managing conflicts with staff and patrons, a strong understanding of our community, and surrounding communities. Boothroy added that she had a bigger picture view of local, state, and national library issues. She had experience advocating for libraries at state and national levels, which was important in the current environment. She's a published writer, has done public presentations, and presented herself and the library in a professional manner. She has a passion for libraries, specifically Iowa City Public Library, and there is indication that staff support her as a candidate. Boothroy said all those pieces together made a very strong profile. Pilkington echoed Boothroy and Massa's statements. Pilkington said throughout the interview she spoke with knowledge, conviction, and authority on finance, staffing, conflict resolution, and union negotiation. Her priorities are in line with Iowa City Public Library's mission and goals, and she is knowledgeable about boards and working within boards. Pilkington said those things set her apart. Pilkington articulated she's an experienced leader who is concerned with the safety and wellbeing of our staff and patrons and is an advocate for intellectual freedom. Dworak agreed and said from a staff perspective she is a great communicator to all parties and is very organized. From Dworak's perspective she's a great planner and that is needed. Paetzold said she would like to put forward the nomination of recommending Anne Mangano for the position of Library Director. Boothroy asked for a motion to hire Mangano for the position of Executive Director of the Iowa City Public Library, subject to a satisfactory background check, agreement on salary within the range of the position description, and with the President and Vice-President being authorized to complete the final sign off on the salary and start date. Matthews made a motion. Raeburn felt concerned in the way in which the search was conducted but delighted by the choice presented. Raeburn suggested in the future the Library Board should not allow confidentiality to run the process of applying for a public position. Paetzold said the Library Board could have chosen to do that at the meeting by opting for the second round of interviews. If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. CITY Agenda Item 9: • PUBLIC • Schweigel-Skeers seconded. Motion passed 8/0. Review Updated Job Description for Library Director. Robin noted one change was proposed to the Library Directorjob description. Palmer & Corbin exited the meeting at 5:40 pm. Raeburn was concerned with the reasons for the change but felt the proposed language was a good way of responding. Paetzold clarified the city did a good job. Schweigel-Skeers shared his experience with this law at the University of Iowa but felt given the state requirements the city did a great job with their suggested change. Massa made a motion to approve the job description. Strong seconded. Motion passed 7/0, Raeburn abstained. Paetzold noted the work of hiring a new director is stressful. Paetzold acknowledged that people have been patient and have trusted the system. Paetzold said the challenge of being in Iowa City is the exceptionally strong staff in comparison to other libraries, which is a blessing for ICPL and a challenge for applicants. Paetzold said the ICPL staff are in leadership positions throughout the state and country. Paetzold valued the staff and trustees trust during the hiring process and thanked everyone. Adjournment. Paetzold adjourned the meeting at 5:44 pm. Matthews made a motion, Strong seconded. Motion passed 8/0. Respectfully submitted, Jen Royer If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-royer@icpl.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Agenda Item 9C-1 CITY OF IOWA CITY 72 Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550110 Library Administration 10550110 432060 Consultant Services 010527 ENGBERG ANDERSON INC 25385200-2 0 2026 2 INV P 3,196.17 082225 318270 Admin/Building Cons ACCOUNT TOTAL 3,196.17 10550110 432080 Other Professional Services 014353 ONE SOURCE THE BACKG 2022185585 0 2026 2 INV P 180.00 080825 58233 BACKGROUND CHECKS F ACCOUNT TOTAL 180.00 10550110 435059 Advertising 010199 HILLS BANK AND TRUST 0822253248 0 2026 2 INV P 649.00 081525 316955 1 Royer visa 8/22/2 ACCOUNT TOTAL 649.00 10550110 449060 Dues & Memberships 010199 HILLS BANK AND TRUST 0822253248 0 2026 2 INV P 2,260.44 081525 3169S5 7 Royer visa 8/22/2 012680 IOWA LIBRARY ASSOCIA 10800 0 2026 2 INV P 30.00 082225 318292 Admin/ILA trustee m ACCOUNT TOTAL 2,290.44 10550110 449120 Equipment Rental 011898 QUADIENT LEASING USA Q1968656 0 2026 2 INV P 669.81 082225 58435 Admin/Mail Machine ACCOUNT TOTAL 669.81 10550110 449280 Misc Services & Charges 000111 Carolyn Brooks 081325 0 2026 2 INV P 41.00 082925 318901 Admin/Found Library ACCOUNT TOTAL 41.00 10550110 452010 Office Supplies 010199 HILLS BANK AND TRUST 0822253248 0 2026 2 INV P 69.87 081525 316955 3 Royer visa 8/22/2 ACCOUNT TOTAL 69.87 10550110 469320 Miscellaneous Supplies 012264 MAILBOXES OF IOWA ci 678281 0 2026 2 INV P 28.80 082225 318316 Admin/USPS Ground A ACCOUNT TOTAL 28.80 ORG 10550110 TOTAL 7,125.09 10550121 Library Bldg Maint - Public 10550121 438030 Electricity 010319 MIDAMERICAN ENERGY 570334228 0 2026 2 INV P 15,670.76 082225 58428 123 S LINN ST ACCOUNT TOTAL 15,670.76 10550121 438070 Heating Fuel/Gas Agenda Item 9C-2 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010319 MIDAMERICAN ENERGY 570334228 0 2026 2 INV P 1,796.21 082225 58428 123 S LINN ST ACCOUNT TOTAL 1,796.21 10550121 442010 Other Building R&M Services 010171 GERARD ELECTRIC INC 13932 0 2026 2 INV P 2,748.26 082925 318860 FAC/Network Cable i 014457 A TECH INC 664952 0 2026 2 INV P 72.00 082925 318817 FAC/Security Monito 016413 BED BUG CATCHER 3086 0 2026 2 INV P 750.00 080825 316220 FAC/Library Bed Bug 016722 PROFESSIONAL WINDOW 3650 0 2026 2 INV P 150.00 082925 318934 FAC/window Cleaning 016722 PROFESSIONAL WINDOW 3736 0 2026 2 INV P 150.00 080825 316332 FAC/window Cleaning �1 ACCOUNT TOTAL 3,870.26 10550121 442020 Structure R&M Services 010823 SCHUMACHER ELEVATOR 90654829 0 2026 2 INV P 575.00 081525 58352 Elevator Maintenanc ACCOUNT TOTAL 575.00 10550121 442030 Heating & Cooling R&M Services 010392 RMB CO INC 17268 0 2026 2 INV P 2,946.75 082925 58895 FAC/Summer preventa ACCOUNT TOTAL 2,946.75 10550121 445030 Nursery Srvc-Lawn & Plant Care 010181 GREENERY DESIGNS 4513 0 2026 2 INV P 78.00 081525 316947 FAC/Interior plants ACCOUNT TOTAL 78.00 10550121 445330 other waste Disposal 013663 REPUBLIC SERVICES OF 0897-001059788 0 2026 2 INV P 194.08 080825 316344 Refuse & Recycling ACCOUNT TOTAL 194.08 10550121 449160 Other Rentals 010627 CINTAS CORPORATION 4237297739 0 2026 2 INV P 223.25 080825 316231 FAC/Sanitary suppli 010627 CINTAS CORPORATION 4238761509 0 2026 2 INV P 223.25 082225 318252 FAC/Sanitary suppli 010627 CINTAS CORPORATION 4240223635 0 2026 2 INV P 223.25 082925 318837 FAC/Sanitary suppli ACCOUNT TOTAL 669.75 10550121 452040 Sanitation & Indust Supplies 010290 LENOCH AND CILEK ACE 378050/3 0 2026 2 INV P 106.44 082225 318310 FAC/Sanitary suppli 010290 LENOCH AND CILEK ACE 378082/3 0 2026 2 INV P 1,246.40 082225 318310 FAC/Sanitary suppli Agenda Item 9C-3 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010627 CINTAS CORPORATION 4237297739 0 2026 2 INV P 330.62 080825 316231 FAC/Sanitary suppli 010627 CINTAS CORPORATION 4238761509 0 2026 2 INV P 412.91 082225 318252 FAC/Sanitary suppli 010627 CINTAS CORPORATION 4240223635 0 2026 2 INV P 330.62 082925 318837 FAC/Sanitary suppli 1 ACCOUNT TOTAL 2,426.99 10550121 466070 other Maintenance supplies 011399 ELECTRIC EQUIPMENT S 9875 0 2026 2 INV P 863.51 090525 58917 FAC/Lightbulbs ACCOUNT TOTAL 863.51 ORG 10550121 TOTAL 29,091.31 10550140 Library computer Systems 10550140 432060 Consultant Services 017402 SPRINGSHARE LLC 25-A1563 0 2026 2 INV P 1,300.00 082925 318946 IT/Libstaffer setup 017403 COWBELL INSURANCE AG INv-SMEG68EQS 0 2026 2 INv P 3,278.50 082925 318841 IT/Insurance ACCOUNT TOTAL 4,578.50 10550140 438140 Internet Fees 014293 IMON COMMUNICATIONS 4296586 0 2026 2 INV P 253.00 082225 318287 Internet Services ACCOUNT TOTAL 253.00 10550140 443020 Office Equipment R&M Services 014150 ADVANCED BUSINESS SY INv428903 0 2026 2 INV P 244.93 080825 58174 IT/Sharp printing ACCOUNT TOTAL 244.93 10550140 444080 Software R&M Services 010199 HILLS BANK AND TRUST 0822253305 0 2026 2 INV P 755.35 081525 316957 B Palmer visa 8/22/ 010525 ENCOMPASS IOWA LLC 17170 0 2026 2 INV P 2,508.00 080825 58204 IT/Email Backup Pro 014696 TECHSOUP GLOBAL 03680067 0 2026 2 INV P 6,960.00 082925 318951 IT/Microsoft 365 A3 ACCOUNT TOTAL 10,223.35 10550140 452010 office Supplies 010199 HILLS BANK AND TRUST 0822253305 0 2026 2 INV P 3.85 081525 316957 B Palmer visa 8/22/ 010373 PIP PRINTING N202385 0 2026 2 INV P 183.39 081525 58346 IT/Self check stick ACCOUNT TOTAL 187.24 10550140 455110 Software 017402 SPRINGSHARE LLC 25-A1563 0 2026 2 INV P 1,599.00 082925 318946 IT/Libstaffer setup Agenda Item 9C-4 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 1,599.00 10550140 455120 Misc Computer Hardware 010199 HILLS BANK AND TRUST 0822253305 0 2026 2 INV P 211.63 081525 316957 B Palmer Visa 8/22/ 011252 ENVISIONWARE INC INV-US-77511 0 2026 2 INV P 2,195.00 081525 316935 IT/Gate replacement ACCOUNT TOTAL 2,406.63 ORG 10550140 TOTAL 19,492.65 10550151 Lib Public Services - Adults 10550151 432080 other Professional Services 017333 ROSSITER, EMILY 070925 0 2026 2 INV P 100.00 080825 316347 AS/Honorarium Bur 0 017333 ROSSITER, EMILY 072325 0 2026 2 INV P 100.00 080825 316347 AS/Bur oak Honorari MM ACCOUNT TOTAL 200.00 ORG 10550151 TOTAL 200.00 10550152 Lib Public Services - Children 10550152 432080 other Professional Services 012922 BRAMMER, RICK 080725 0 2026 2 INV P 1,200.00 081525 316899 CHI/Last Splash of 013703 CHAMPAGNE ACADEMY OF 072825 0 2026 2 INV P 204.00 081525 316906 CHI/World Wednesday 014444 BALLET QUAD CITIES 07/28/2025 0 2026 2 INV P 150.00 081525 316892 CHI/Thrilling Thurs 016884 RAPTOLOGY 072825 0 2026 2 INV P 200.00 081525 317025 CHI/Thrilling Thurs 017395 WILD TIMES EXOTICS 072425 0 2026 2 INV P 694.00 081525 318205 CHI/Thrilling Thurs ACCOUNT TOTAL 2,448.00 10550152 449280 Misc Services & Charges 013572 HANDS UP COMMUNICATI 443218 0 2026 2 INV P 150.00 080825 316267 AS/Sign Language In 013572 HANDS UP COMMUNICATI 443273 0 2026 2 INV P 225.00 081525 316951 CHI/ASL interpretat 013572 HANDS UP COMMUNICATI 443330 0 2026 2 INV P 262.50 081525 316951 CHI/ASL interpretat 013572 HANDS UP COMMUNICATI 443380 0 2026 2 INV P 262.50 082225 318281 CHI/ASL Interpretat ACCOUNT TOTAL 900.00 10550152 469320 Miscellaneous Supplies 010199 HILLS BANK AND TRUST 0822253248 0 2026 2 INV P 121.94 081525 316955 3 Royer visa 8/22/2 010199 HILLS BANK AND TRUST 0822253271SRP 0 2026 2 INV P 146.63 081525 316958 A Pilkington visa 8 Agenda Item 9C-5 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 268.57 10550152 469360 Food and Beverages 010199 HILLS BANK AND TRUST 0822253271SRP 0 2026 2 INV P 81.42 081525 316958 A Pilkington Visa 8 ACCOUNT TOTAL 81.42 ORG 10550152 TOTAL 3,697.99 10550159 Lib Public Srvs-Comm Access 10550159 449280 Misc Services & Charges 010199 HILLS BANK AND TRUST 0822253248 0 2026 2 INV P 169.76 081525 316955 1 Royer visa 8/22/2 ACCOUNT TOTAL 169.76 10550159 452010 office Supplies 010125 BLICK ART MATERIALS 278467 0 2026 2 INV P 63.39 080825 316225 CAS/Paper 010199 HILLS BANK AND TRUST 0822253248 0 2026 2 INV P 237.24 081525 316955 3 Royer visa 8/22/2 010373 PIP PRINTING N202536 0 2026 2 INV P 758.06 082225 58434 CAS/6,000 envelopes ACCOUNT TOTAL 1,058.69 ORG 10550159 TOTAL 1,228.45 10550160 Library collection services 10550160 445270 Library Material R&M Services 010509 BAKER & TAYLOR INC C 2039178568 0 2026 2 INV P 70.70 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039185347 0 2026 2 INV P 23.70 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039185353 0 2026 2 INV P 42.54 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039185625 0 2026 2 INV P 17.50 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039185637 0 2026 2 INV P 65.68 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039185730 0 2026 2 INV P 20.43 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039189141 0 2026 2 INV P 7.74 080825 316218 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039189638 0 2026 2 INV P 110.89 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039190660 0 2026 2 INV P 53.12 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039192143 0 2026 2 INV P 4.96 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039192183 0 2026 2 INV P 14.14 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039192914 0 2026 2 INV P 104.23 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039195969 0 2026 2 INV P 20.37 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039195972 0 2026 2 INV P 22.64 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039196337 0 2026 2 INV P 45.93 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039197687 0 2026 2 INV P 57.77 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039200997 0 2026 2 INV P 27.08 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039204424 0 2026 2 INV P 9.12 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039204491 0 2026 2 INV P 24.58 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039205091 0 2026 2 INV P 11.61 081525 316889 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039207584 0 2026 2 INV P 57.69 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039208522 0 2026 2 INV P 18.59 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039209721 0 2026 2 INV P 3.42 082225 318244 LIBRARY MATERIALS Agenda Item 9C-6 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC c 2039210014 0 2026 2 INV P 38.86 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039211633 0 2026 2 INV P 46.50 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039212711 0 2026 2 INV P 17.90 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039212724 0 2026 2 INV P 9.27 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039213011 0 2026 2 INV P 16.19 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039214706 0 2026 2 INV P 34.61 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039217354 0 2026 2 INV P 56.73 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039221779 0 2026 2 INV P 30.75 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039221909 0 2026 2 INV P 26.67 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039224342 0 2026 2 INV P 7.45 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039224349 0 2026 2 INV P 6.22 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039224354 0 2026 2 INV P 4.68 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039225149 0 2026 2 INV P 7.74 082925 318830 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039228782 0 2026 2 INV A 62.87 090525 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 20392292S9 0 2026 2 INV A 58.47 090525 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039230563 0 2026 2 INV A 14.62 090525 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039233416 0 2026 2 INV A 13.01 090525 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039236436 0 2026 2 INV A 29.21 090525 LIBRARY MATERIALS ACCOUNT TOTAL 1,316.18 10550160 469110 Misc Processing Supplies 010509 BAKER & TAYLOR INC C H673513DM 0 2026 2 INV A 3.35 090525 LIBRARY MATERIALS 010546 MIDWEST TAPE 507533308 0 2026 2 INV P 407.60 081525 317000 LIBRARY MATERIALS 010655 KENT ADHESIVE PRODUC 1501101 0 2026 2 INV P 881.49 081525 316983 LIBRARY MATERIALS ACCOUNT TOTAL 1,292.44 ORG 10550160 TOTAL 2,608.62 10550210 Library children's Materials 10550210 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC c 2039178567 0 2026 2 INV P 64.72 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039185346 0 2026 2 INV P 218.81 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039185352 0 2026 2 INV P 604.15 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039189637 0 2026 2 INV P 317.90 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039192913 0 2026 2 INV P 742.21 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039194493 0 2026 2 INV P 7.60 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039195971 0 2026 2 INV P 284.91 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039197686 0 2026 2 INV P 96.97 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039200996 0 2026 2 INV P 396.16 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039204423 0 2026 2 INV P 93.19 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039207583 0 2026 2 INV P 129.96 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039208521 0 2026 2 INV P 81.98 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039210013 0 2026 2 INV P 515.03 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039211632 0 2026 2 INV P 88.34 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039213010 0 2026 2 INV P 89.92 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039217353 0 2026 2 INV P 128.24 082925 318831 LIBRARY MATERIALS Agenda Item 9C-7 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC C 2039221778 0 2026 2 INV P 399.97 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039224341 0 2026 2 INV P 89.77 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039224348 0 2026 2 INV P 87.68 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039224353 0 2026 2 INV P 65.76 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039228781 0 2026 2 INV A 11.97 090525 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039236435 0 2026 2 INV A 407.82 090525 LIBRARY MATERIALS 010531 GALE GROUP 999100731726 0 2026 2 INV P 37.48 080825 316255 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89331598 0 2026 2 INV P 225.50 081525 316964 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89342012 0 2026 2 INV P 64.54 080825 316276 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89487406 0 2026 2 INV P 44.47 081525 316964 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89624184 0 2026 2 INV P 78.52 082925 318874 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89658473 0 2026 2 INV P 148.65 082225 318288 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89773257 0 2026 2 INV A 152.21 090525 LIBRARY MATERIALS ACCOUNT TOTAL 5,674.43 10550210 477070 eaooks 011068 OVERDRIVE INC 01370Co25228039 0 2026 2 INV P 52.55 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025233217 0 2026 2 INV P 39.98 081525 317012 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025243305 0 2026 2 INV P 27.49 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370co25244346 0 2026 2 INV P 192.57 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700O25247434 0 2026 2 INV P 23.79 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700O25250021 0 2026 2 INV P 27.81 082925 318925 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370Co25255013 0 2026 2 INV A 58.60 090525 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25242296 0 2026 2 INV P 21.98 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25253191 0 2026 2 INV P 43.99 082925 318925 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25259286 0 2026 2 INV A 60.00 090525 LIBRARY MATERIALS ACCOUNT TOTAL 548.76 10550210 477110 Audio (Digital) 011068 OVERDRIVE INC 013700025244342 0 2026 2 INV P 158.31 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025250018 0 2026 2 INV P 91.98 082925 318925 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370co25255013 0 2026 2 INV A 97.99 090525 LIBRARY MATERIALS REIM ACCOUNT TOTAL 348.28 10550210 477120 Audio (Read-Along) 010509 BAKER & TAYLOR INC C 2039217353 0 2026 2 INV P 247.30 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039228781 0 2026 2 INV A 254.50 090525 LIBRARY MATERIALS Agenda Item 9C-8 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 501.80 10550210 477160 video (DVD) 010546 MIDWEST TAPE 507589848 0 2026 2 INV P 38.98 082925 318913 LIBRARY MATERIALS 010546 MIDWEST TAPE 507626830 0 2026 2 INV A 106.45 090525 LIBRARY MATERIALS FEN"I ACCOUNT TOTAL 145.43 10550210 477200 Toys/Kits 010199 HILLS BANK AND TRUST 0822253263 0 2026 2 INV P 24.72 081525 316956 A Mangano visa 8/22 010536 INGRAM LIBRARY SERVI 89658473 0 2026 2 INV P 21.50 082225 318288 LIBRARY MATERIALS 013055 LAKESHORE LEARNING M 91534374 0 2026 2 INV A 68.98 090525 LIBRARY MATERIALS 013055 LAKESHORE LEARNING M 91607003 0 2026 2 INV A 19.98 090525 LIBRARY MATERIALS 013055 LAKESHORE LEARNING M 91638078 0 2026 2 INV A 347.24 090525 LIBRARY MATERIALS Ew-wo ACCOUNT TOTAL 482.42 10550210 477250 Streaming Media/PPU 011068 OVERDRIVE INC 01370CP25234706 0 2026 2 INV P 5.50 081525 317012 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370cP25234868 0 2026 2 INV P 45.60 081525 317012 LIBRARY MATERIALS 1 ACCOUNT TOTAL 51.10 10550210 477350 Online Reference 016317 FIGGE ART MUSEUM 2311 0 2026 2 INV P 75.00 082925 318858 ICPL ADVENTURE PASS ACCOUNT TOTAL 75.00 ORG 10550210 TOTAL 7,827.22 10550220 Library Adult Materials 10550220 477020 Books (Cat/Cir) 010199 HILLS BANK AND TRUST 0822253263 0 2026 2 INV P 136.61 081525 316956 A Mangano visa 8/22 010378 PRAIRIE LIGHTS BOOKS 3838 0 2026 2 INV P 14.36 080825 316331 LIBRARY MATERIALS 010378 PRAIRIE LIGHTS BOOKS 3876 0 2026 2 INV P 24.00 082225 318341 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039178567 0 2026 2 INV P 1,231.01 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039185624 0 2026 2 INV P 255.54 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039185636 0 2026 2 INV P 803.65 080825 316219 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039185729 0 2026 2 INV P 319.67 080825 316219 LIBRARY MATERIALS Agenda Item 9C-9 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC c 2039189140 0 2026 2 INV P 94.12 080825 316218 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039189637 0 2026 2 INV P 1,091.23 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039190659 0 2026 2 INV P 690.75 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039192142 0 2026 2 INV P 41.36 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039192182 0 2026 2 INV P 156.64 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039192913 0 2026 2 INV P 853.27 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039194493 0 2026 2 INV P 48.00 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039195968 0 2026 2 INV P 218.91 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039196336 0 2026 2 INV P 514.36 081525 316890 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039197686 0 2026 2 INV P 906.83 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039204490 0 2026 2 INV P 268.32 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039205090 0 2026 2 INV P 146.31 081525 316889 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039207583 0 2026 2 INV P 457.39 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039208521 0 2026 2 INV P 270.45 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039209720 0 2026 2 INV P 35.31 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039211632 0 2026 2 INV P 325.22 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039212710 0 2026 2 INV P 235.22 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039212723 0 2026 2 INV P 148.17 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039213010 0 2026 2 INV P 10.79 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039214705 0 2026 2 INV P 404.02 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039217353 0 2026 2 INV P 524.90 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039221908 0 2026 2 INV P 350.65 082925 318831 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039225148 0 2026 2 INV P 100.14 082925 318830 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039228781 0 2026 2 INV A 463.38 090525 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC c 2039230562 0 2026 2 INV A 171.35 090525 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89331598 0 2026 2 INV P 425.07 081525 316964 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89342012 0 2026 2 INV P 199.61 080825 316276 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89487406 0 2026 2 INV P 29.40 081525 316964 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89624184 0 2026 2 INV P 148.56 082925 318874 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89658473 0 2026 2 INV P 179.90 082225 318288 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 89773257 0 2026 2 INV A 251.37 090525 LIBRARY MATERIALS 010978 TSAI FONG BOOKS INC 21757 0 2026 2 INV P 122.36 081525 317046 LIBRARY MATERIALS 010978 TSAI FONG BOOKS INC 21804 0 2026 2 INV P 20.90 082225 318360 LIBRARY MATERIALS ACCOUNT TOTAL 12,689.10 10550220 477070 eBooks 011068 OVERDRIVE INC 013700025222488 0 2026 2 INV A 19.99 090525 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025227749 0 2026 2 INV P 1,483.81 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370Co25227754 0 2026 2 INV P 27.50 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025227759 0 2026 2 INV P 287.37 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025228038 0 2026 2 INV P 1,210.45 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370Co25229187 0 2026 2 INV P 135.67 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025230387 0 2026 2 INV P 333.00 080825 316324 LIBRARY MATERIALS Agenda Item 9C-10 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 011068 OVERDRIVE INC 01370Co25233216 0 2026 2 INV P 567.56 081525 317012 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370co25239357 0 2026 2 INV P 542.39 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025243304 0 2026 2 INV P 665.25 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370c025244341 0 2026 2 INV P 50.00 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025244348 0 2026 2 INV P 538.48 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025247166 0 2026 2 INV P 60.00 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370Co25247435 0 2026 2 INV P 1,639.53 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370c025250017 0 2026 2 INV P 551.35 082925 318925 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025251231 0 2026 2 INV P 40.00 082925 318925 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370co25255011 0 2026 2 INV A 822.80 090525 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25226110 0 2026 2 INV P 51.88 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25231448 0 2026 2 INV P 147.49 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25242296 0 2026 2 INV P 416.43 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25247838 0 2026 2 INV P 312.94 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25253191 0 2026 2 INV P 142.50 082925 318925 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25259286 0 2026 2 INV A 258.27 090525 LIBRARY MATERIALS ACCOUNT TOTAL 10,304.66 10550220 477100 Audio (Compact Disc) 010546 MIDWEST TAPE 507519207 0 2026 2 INV P 14.24 082925 318913 LIBRARY MATERIALS 010546 MIDWEST TAPE 507550524 0 2026 2 INV P 25.48 082925 318913 LIBRARY MATERIALS 010546 MIDWEST TAPE 507615343 0 2026 2 INV A 13.49 090525 LIBRARY MATERIALS maim ACCOUNT TOTAL 53.21 10550220 477110 Audio (Digital) 011068 OVERDRIVE INC 013700025250014 0 2026 2 INV P 604.19 082925 318925 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370c025222488 0 2026 2 INV A 29.99 090525 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700O25227754 0 2026 2 INV P 2,421.65 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025227761 0 2026 2 INV P 695.83 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370co25228038 0 2026 2 INV P 144.99 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025233216 0 2026 2 INV P 261.48 081525 317012 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025239361 0 2026 2 INV P 447.92 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370co25239363 0 2026 2 INV P 1,386.19 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370co25240569 0 2026 2 INV P 104.99 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025243304 0 2026 2 INV P 109.99 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370co25244343 0 2026 2 INV P 560.31 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025244345 0 2026 2 INV P 69.99 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025244349 0 2026 2 INV P 158.99 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370c025244362 0 2026 2 INV P 76.00 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370Co25247166 0 2026 2 INV P 47.50 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025247435 0 2026 2 INV P 427.95 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370co25251231 0 2026 2 INV P 69.99 082925 318925 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025255011 0 2026 2 INV A 132.00 090525 LIBRARY MATERIALS 011068 OVERDRIVE INC 013700025255890 0 2026 2 INV A 38.04 090525 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25226110 0 2026 2 INV P 134.42 080825 316324 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25231448 0 2026 2 INV P 100.94 080825 316324 LIBRARY MATERIALS Agenda Item 9C-11 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 011068 OVERDRIVE INC 01370DA25242296 0 2026 2 INV P 974.08 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25247838 0 2026 2 INV P 404.09 082225 318336 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25253191 0 2026 2 INV P 226.49 082925 318925 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25259286 0 2026 2 INV A 295.81 090525 LIBRARY MATERIALS ACCOUNT TOTAL 9,923.82 10550220 477150 Art Reproductions 010125 BLICK ART MATERIALS 278169 0 2026 2 INV P 2,587.38 082225 318248 LIBRARY MATERIALS ACCOUNT TOTAL 2,587.38 10550220 477160 video (DVD) 010509 BAKER & TAYLOR INC C H73110130 0 2026 2 INV P 25.89 082925 318832 LIBRARY MATERIALS 010546 MIDWEST TAPE 507493090 0 2026 2 INV P 1,308.24 080825 316309 LIBRARY MATERIALS 010546 MIDWEST TAPE 507493091 0 2026 2 INV P 503.83 080825 316309 LIBRARY MATERIALS 010546 MIDWEST TAPE 507528080 0 2026 2 INV P 281.88 081525 317000 LIBRARY MATERIALS 010546 MIDWEST TAPE 507528081 0 2026 2 INV P 132.45 081525 317000 LIBRARY MATERIALS 010546 MIDWEST TAPE 507560194 0 2026 2 INV P 119.96 082925 318913 LIBRARY MATERIALS 010546 MIDWEST TAPE 507560196 0 2026 2 INV P 711.44 082925 318913 LIBRARY MATERIALS 010546 MIDWEST TAPE 507589848 0 2026 2 INV P 134.92 082925 318913 LIBRARY MATERIALS 010546 MIDWEST TAPE 507626830 0 2026 2 INV A 685.25 090525 LIBRARY MATERIALS 010546 MIDWEST TAPE 507626831 0 2026 2 INV A 99.72 090525 LIBRARY MATERIALS ACCOUNT TOTAL 4,003.58 10550220 477220 video Games 016856 KLISE/CRIMSON MULTI 022553 0 2026 2 INV P 175.71 081525 316984 LIBRARY MATERIALS 016856 KLISE/CRIMSON MULTI 023028 0 2026 2 INV P 629.12 082925 318897 LIBRARY MATERIALS :1 ACCOUNT TOTAL 804.83 10550220 477250 Streaming Media/PPU 010546 MIDWEST TAPE 507537546 0 2026 2 INV P 3,633.72 081525 316999 LIBRARY MATERIALS 015034 KANOPY INC 462194 0 2026 2 INV P 2,696.00 081525 316982 LIBRARY MATERIALS ACCOUNT TOTAL 6,329.72 10550220 477330 Serial (Print) 010199 HILLS BANK AND TRUST 0822253263 0 2026 2 INV P 40.00 081525 316956 A Mangano visa 8/22 011188 IOWA HISTORY JOURNAL FY261HJ 0 2026 2 INV P 19.95 082925 318880 ICPL IHJ RENEWAL ACCOUNT TOTAL 59.95 Agenda Item 9C-12 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550220 477350 online Reference 010524 EBSCO 91011028286 0 2026 2 INV P 4,276.00 082225 58403 LIBRARY MATERIALS ACCOUNT TOTAL 4,276.00 ORG 10550220 TOTAL 51,032.25 FUND 0•• General TOTAL: '34 Agenda Item 9C-13 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550320 Library Board Enterprise 10550320 443020 Office Equipment R&M Services 010216 RICOH USA INC 5071778146 0 2026 2 INV P 44.48 082925 58894 LBE/Public printing 014150 ADVANCED BUSINESS SY INV428903 0 2026 2 INV P 452.59 080825 58174 IT/Sharp printing ACCOUNT TOTAL 497.07 10550320 444080 Software R&M Services 010555 TRACSYSTEMS INC 7054 0 2026 2 INV P 113.10 082225 318358 LBE/Software Fax Se ACCOUNT TOTAL 113.10 10550320 449280 Misc Services & Charges 010539 IOWA CITY PUBLIC LIB 081825 0 2026 2 INV P 54.00 082925 318877 LBE/1/2 funds colle ACCOUNT TOTAL 54.00 ORG 10550320 TOTAL 664.17 10550410 Library Reimbursables 10550410 477350 online Reference 015808 WP COMPANY LLC 4865 0 2026 2 INV A 418.24 090525 LIBRARY MATERIALS ACCOUNT TOTAL 418.24 ORG 10550410 TOTAL 418.24 10550420 Library Designated Gifts 10550420 469320 047 Miscellaneous Supplies 010125 BLICK ART MATERIALS 278392SRP 0 2026 2 INV P 70.56 081525 316897 DG/SRP art supplies 010199 HILLS BANK AND TRUST 0822253271SRP 0 2026 2 INV P 81.36 081525 316958 A Pilkington Visa 8 015857 BRUSH AND BARREL 061725SRP 0 2026 2 INV A 200.00 090525 DG/How-TO Tuesday: 017388 BELLAND, KATHRINE 071625SRP 0 2026 2 INV P 150.00 080825 316222 DG/ICPL program hon 017406 DOWNEY, SHANNON 080925SRP 0 2026 2 INV A 300.00 090525 DG/Honorarium for c ACCOUNT TOTAL 801.92 ORG 10550420 TOTAL 801.92 10550520 Library Adult Materials - Gift 10550520 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2039192913 0 2026 2 INV P 25.46 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039204490 0 2026 2 INV P 13.17 082225 318244 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039228781 0 2026 2 INV A 168.23 090525 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039233415 0 2026 2 INV A 133.87 090525 LIBRARY MATERIALS Agenda Item 9C-14 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 340.73 ACCOUNT TOTAL 340.73 ORG 10550520 TOTAL 340.73 11 • S TOTAL: 1• '36 Agenda Item 9C-15 CITY OF IOWA CITY Library Disbursements: August 1 to August 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550800 Library Replacement Reserve 10550800 444080 software R&M services 010199 HILLS BANK AND TRUST 0822253305 0 2026 2 INV P 304.55 081525 316957 B Palmer Visa 8/22/ 016427 MICROSOFT CORPORATIO G106569092 0 2026 2 INV P 3,571.74 082225 58427 LRR/Microsoft Azure ACCOUNT TOTAL 3,876.29 ORG 10550800 TOTAL 3,876.29 • ••. OTAL: 3,876.29 Robin Paetzold, President Claire Matthews, Secretary LATE HANDOUTS - THE FOLLOWING DOCUMENTS WERE DISTRIBUTED AT THE MEETING -- ' September 16, 2025 CITY OF 101'VA CITY v,�ru,icga►,org Governor trim Reynolds C ITY COUNCIL Governor State Capitol WL 1 1007 East Grand Avenue Des Moines, IA 50319 Kraig Paulsen Director of the Department of Management lovia State Capitol 1007 East Grand Avenue Des Moines, IA 60139 Re: Annourmed Closure of the State Historical Society of Iowa Research Center in Iowa City Bruce"Teag(e Dear Honorable Governor Reynolds and Director Paulsen: Mayor Mity.aOn behalf of the City Council of the City of Iowa City I aril writing to express Anyo Pro Te our deep concern about the decision to close the State Historical Society c)f A�layor "�� Iowa Research Center in IDwat City. The City and its residents t lteve that 31egnn AjW the loss of this facility, its 0010ction!;, and tfre access it pmvWas through Laura Bergm careful curating of historical records and collections would be a detriment I'D Shawn Harmsen our commurfily, our higher educational system and the students and faculty Josh floe Oliver WeUein that contribute to its great success, the general publ#o across the State of Iowa, and to the descendants of the indiganDLIS people of thls land. The City Of Iowa City ultiIizes the Jowe City State Historic Feciiltyfor a variety of purposes including conducting research requiring access to original docurents that helps us ellucate the public about our unique cultural heritage in .Johnson County. to this{Wanner, the resources play a crilical role in preservirig not only our boil# history, but also the many historical activities and events that have been a part of our local and State Nstory, The City has also eontritwted materials of historical value to the State Historical Society and have relied on the expertise of the staff to ensure those documents and resources will be properly presarved. FinalJyf, the City often refers resident and researchers to the facility who seek infcrimation (hat is uniquely cwitained in the ooi'lectlons of the State Historical Society of Iowa Research Center. As a City Cc)uncil representing the people cf one of Iowa's largest and growing population meters, our intarecst in this matter lies in much more than just impact to City governmert operations. We are also gravely concerne€f akboLt the impact to our entire community and take seriously the impact this facllitV closing would have tc our neighboring ccmmunities around Iowa, particularly in eaetern Iowa. Here are just a few of those concerns we respectfully ask yvij to conskler. 1. Formal Education and Research Opportunities. The Iowa City facility provides a valuable, accessible, and user-friendly resource for high school, undergraduate, graduate students, and faculty interested in studying Iowa history. 2. Informal Education and Research Opportunities. The Iowa City collection is a model for public access to historical documents and artifacts. Whether lntE.rested in genealogy, community history, or just needing to satisfy curiosity, people frorn all over the state benefit from this facility. 3. Iowa's Rich Literary and Cultural Contributions. A benefit to Iowa City, the University of Iowa, and the entire state of Iowa, programs like the Iowa's Writers Workshop train and support talented authors, some of whom tape advantage of the State Historical Society Iowa City facility to research works of fiction and non-fiction aline. More than just boobs and articles, access to the current facility has helped Inspire and inform screenplays and films. Not only does this provide a cultUral boost to the state, but also an economic boost. 4. Iowa's Commitment to Preserving the history of its Citizens, This is our state history. It is precious and it is sacred. These artifacts are not just ours, but they belong to future generations as yet unborn. Once they are lust, they are lost forever. It is our duty in the present to preserve them. This collection is currently being preserved and being made accessible in the Iowa City facility, as is right and proper. , iowa's Commitment to Preserving the History of its First Citizens.The state, and in particular the Iowa City facility, have been entrusted to protect artifacts and documents from Iowa's indigenous peoples, including the Meakwaki. This is also our state history. It is our duty in the present to preserve them. The City of Iowa City respectfully requests that you reconsider plans to close the facility and recommit tea fully supporting those operations. At a minimum we ask for a pausle and an opportunity for engagement on this matter. Further' conversation with all stakeholders will ensure that every path forward is fully explored and the decision that is made will be done so with full knowledge of the alternatives and associated impacts. Thank you for your consideration and we loaf forward to your response. Sincerely, to ity Mayor Bruce Teagu , n behalf of the entire City Council