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2025-09-10 Joint Meeting (JCBOS)
Johnson County Board of Supervisors Meeting Agenda Wednesday, September 10, 2025 5:00 PM Conference Rooms 203 B/C Joint Meeting 5:00 PM 855 South Dubuque Street, Iowa City, IA 52240 Phone: 319-356-6000 1 Website: www.mohnsoncountViowa.gov View livestream: http://bit.ly/iocomeeting Participate by joining the Zoom Meeting: httas://us02web.zoom. us/i/84388010803?Dwd=ewdruutsbkdkaitmbavl vc9voacOzz09 Meeting ID: 843 8801 0803, Passcode: 4468 Listen live by dialing (312) 626-6799 (audio only) Agenda: Joint Meeting between Board of Supervisors, County Sheriff, Iowa City Council Meetings of the Johnson County Board of Supervisors are open to the public and are generally livestreamed. To join electronically, please visit bit.ly/jocomeeting. Written comments may be submitted to sups@johnsoncountyiowa.gov. If you require accommodations to participate, please contact the Board Office at (319) 356-6000 prior to the meeting. Public comment is at the discretion of the Chairperson. Comments should be limited to three minutes. Due to public meeting laws, the Board may only discuss or act on matters presented on this agenda. Welcome. A. 5:00 p.m. Call to Order 1. Call to Order 2. Roll Call, Establishment of Quorum 3. Approval of Agenda B. Business from the Public 1. Public Comment, not to exceed 10 minutes C. Joint Meeting Business 1. City and County space needs background and introduction 2. Presentation of joint law enforcement facility feasibility study by Shive Hattery and OPN 3. Presentation outlining formation and operations of a joint law enforcement authority 4. Discuss joint facility study 5. Review project milestones and draft timeline 6. Discuss next steps D. Adjournment Johnson County, Iowa Published: 910812025 08:45 AM Page 1 M- C.1.a oil 7 .. 4 dor IIJk, =W '. t, PROJECT PARTICIPANTS Michael S. Lewis and Mark Allen Sheriff Brad Kunkel Chief Deputy Randy Lamm 2nd Deputy Commander Matt Hendricks (Patrol) Lieutenant Chris Wisman (Patrol) Lieutenant Katrina Rudish (Investigations) Lieutenant David Broll (Civil) Lieutenant Demetrius Marlowe (Records) Lieutenant Rebecca Moses (Jail) Captain John Good (Jail) Lieutenant Steve Nash (Jail) Susie McAreavy (office administration) Rachel Zimmermann Smith (County Attorney) Dave Curtis (Facility Manager) FOR QUESTIONS, PLEASE CONTACT Michael S. Lewis, AIA NCARB Shive Hattery mlewis@shive-hattery.com 515-223-8104 Shive-Hattery, Inc. Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Sheriff's Office Johnson County Attorney Office Johnson County, IA Mark Allen, AIA Shive Hattery mallen@shive-hatterycom 515-223-8104 Packet Pg. 4 C.1.a CONTENTS I. NEEDS ASSESSMENT NARRATIVE..........................................................................................................................................................5 A. NEEDS ASSESSMENT SCOPE OF WORK...........................................................................................................................5 I. BACKGROUND JAIL STUDIES...............................................................................................................................6 II. EXISTING CONDITIONS.........................................................................................................................................8 III. JAIL/HOUSING.........................................................................................................................................................8 IV. PROJECT INFLUENCES/COMMUNITY CONSIDERATIONS.....................................................................10 II. A NOTE ON METHODS............................................................................................................................................................................10 A. SYSTEMIC APPROACH..........................................................................................................................................................10 B. JAIL CAPACITY FORECAST DATA......................................................................................................................................10 III. JAIL POPULATION ANALYSIS/PROFILE............................................................................................................................................11 JAIL POPULATION DEMOGRAPHIC CONSIDERATIONS A. SUMMARY OF JOHNSON COUNTY'S SHERIFF'S OFFICE FACILITIES...................................................................11 B. HISTORIC COUNTY POPULATION....................................................................................................................................12 C. JAIL POPULATION TRENDS.................................................................................................................................................14 D. JAIL CLASSIFICATION UNIT POPULATION CHARACTERISTICS.............................................................................18 I. HIGH JAIL UTILIZERS/LONG-TERM JAIL UTILIZERS..................................................................................20 II. CRIME DATA STATISTICS.....................................................................................................................................20 III. CRIMINAL JUSTICE STATISTICAL DATA-TRENDLINE CONSIDERATIONS ......................................21 IV. ANALYSIS OF THE PRETRIAL POPULATION................................................................................................22 V. ANALYSIS OF AGING CASES..............................................................................................................................22 E. RECOMMENDATIONS FOR JAIL POPULATION ANALYSIS AND MANAGEMENT.............................................22 IV. JCSO - JAIL OPERATIONS AND STAFFING......................................................................................................................................23 A. JCSO - JAIL STAFFING PROFILE.........................................................................................................................................23 B. JCSO - PHYSICAL PLANT......................................................................................................................................................23 C. CONSEQUENCES OF JAIL OVERCROWDING................................................................................................................24 D. JAIL STAFFING AND OPERATIONS...................................................................................................................................24 E. NEW FACILITY OPTIONS: KEY CONSIDERATIONS......................................................................................................24 HOUSING......................................................................................................................................................................24 SUPPORTSPACES......................................................................................................................................................25 GROSS SQUARE FOOTAGE NEEDS......................................................................................................................25 CONSTRUCTIONCOST.............................................................................................................................................25 HISTORIC CONSTRUCTION COST CONSIDERATIONS................................................................25 JAIL ONLY COST OPINIONS....................................................................................................................................27 STAFFING CONSIDERATIONS................................................................................................................................28 LIFE CYCLE COST ANALYSIS - CONSIDERATIONS...........................................................................................30 OVERVIEW..................................................................................................................................................30 OPERATIONAL STAFFING COST CONSIDERATIONS...................................................................31 DO NOTHING LIFE CYCLE DETERMINATIONS...............................................................................31 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 5 C.1.a F. PROGRAMMING AND OPERATIONAL DESCRIPTIONS 33 I. INTRODUCTION TO PROGRAM ELEMENTS................................................................................................................. 33 II. SECURITY DESIGN PRINCIPLES.........................................................................................................................................33 A. PUBLIC RECEPTION AREAS...............................................................................................................................34 B. JAIL AND SHERIFF'S ADMINISTRATION........................................................................................................34 III. CENTRAL CONTROL..............................................................................................................................................................34 A. FACILITY INTAKE/RELEASE PROCESSING ....................................................................................................34 IV. COURT SERVICES/JAIL SUPPORT.....................................................................................................................................35 V. MEDICAL SERVICES...............................................................................................................................................................35 VI. HOUSING..................................................................................................................................................................................35 VII. FOOD SERVICE......................................................................................................................................................................36 VIII. LAUNDRY...............................................................................................................................................................................36 G. PROGRAMMING DESCRIPTIONS.......................................................................................................................................................36 I. FACILITY MACRO PROGRAMMING...................................................................................................................................36 H. BUILDING EXPANSION AND FLEXIBILITY.......................................................................................................................................38 I. TECHNOLOGY AND SUPERVISION PRIORITIES............................................................................................................38 I. POLICY STANDARDS.................................................................................................................................................................................38 I. INTRODUCTION.......................................................................................................................................................................38 II. POLICY STANDARDS.............................................................................................................................................................38 J. DEPARTMENTAL/AREA PROGRAM SPACE LIST REQUIREMENTS...........................................................................................40 K. FACILITY AND SITE CONSIDERATIONS.............................................................................................................................................52 INTRODUCTION. OVERVIEW REQUIREMEN 52 52 SPECIFIC PROPERTY CONSIDERATIONS............................................................................................................................52 TECHNICAL SITE DEVELOPMENT REQUIREMENTS........................................................................................................52 SITEPREPARATION...................................................................................................................................................52 EARTHWORK...............................................................................................................................................................52 SITEUTILITIES...............................................................................................................................................................................53 WATER, SEWER, AND STORM WATER SERVICE...............................................................................................53 PRIMARY ELECTRIC SERVICE.................................................................................................................................53 EMERGENCYSYSTEM..............................................................................................................................................53 SITE IMPROVEMENTS ENTRY ROAD, PARKING, PERIMETER SECURITY DRIVE, AND WALKWAYS 53 53 OTHER PARKING CONSIDERATIONS..................................................................................................................53 STAFFSHIFT CHANGES............................................................................................................................................53 SECURITY......................................................................................................................................................................53 4 -� JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 6 C.1.a I. NEEDS ASSESSMENT NARRATIVE In June 2023, Johnson County, IA (JCSO) issued a solicitation for a needs assessment and jail operations review that would address critical questions about its law enforcement and jail, including how current deficiencies and capacities could be remedied. From proposals submitted in response to this solicitation in July 2024, Johnson County retained Shive-Hattery (consultant team) to conduct a high-level needs assessment review and analysis of the local criminal justice system, including (but not limited to) law enforcement operations and the jail, and produce a final report of findings and recommendations. This document constitutes that report. A. NEEDS ASSESSMENT SCOPE OF WORK To address the Scope of Work for this needs assessment, five areas of inquiry were identified: 1.Obtain an accurate assessment of current facilities that includes immediate, short-term and long-term facility needs. 2.Obtain a clear understanding of current and projected facility deficiencies. 3. Forecast future physical, structural and operational requirements that would meet the demands of all the Sheriff's Office needs and duties. 4. Determine potential action steps to take including: a. Do nothing — proceed with facility as is. b. Reconfigure and remodel current facilities. c. Combination of remodeling and constructing new facilities. d. Construct new facilities. 5. Prioritize facility needs and action steps. In total, the areas of inquiry were identified to, at a minimum, support the overall mission of the Johnson County Sheriff's Office so stated:"The Sheriff is the county's principal peace officer for the unincorporated areas who is elected every four yea rs.The mission of the Sheriff's Office is to provide citizens with the highest level of law enforcement in a fair and equitable manner. It is our hope that the members of our community will trust us to respond with respect and compassion in their time of need. It is our goal to work proactively with our citizens to keep Johnson County a safe place to live and work" To understand how Johnson County's Sheriff's Office operationally works, it is critical to understand the components and interactions among the constituent parts. As with any organization supporting the criminal justice system, the methodology implemented in this study comprised of programmatic and operations evaluations consisting of "group of interacting, interrelated, and interdependent components that form the complex and unified whole" The Scope of WorkJohnson County identified for this assessment was: • Review and assess the condition of the current facility, including identifying both physical and operational issues that do not meet modern standards or needs. • Conduct interviews with relevant staff to gather information about current use of spaces and future needs, including potential growth of staff, inmate population and storage needs. • Identify any efficient and cost-effective layout alterations that may optimize current space and staffing levels to possibly defer construction activity. • Create a comprehensive plan for space allocation that will address immediate space needs of the Johnson County Sheriff's Office as well as needs for the next 15-25 years.The plan must layout the most efficient, effective and functional use for needed space that includes, but is not limited to, the following: o Staff workspaces. o Jail facilities. o Conference and meeting rooms. o Functional spaces such as restrooms, mechanical spaces, vestibules, hallways and similar space allocations. o Employee and public parking. o Training facilities. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 7 • Provide recommendations for current and future space requirements for records storage, evidence room storage, emergency vehicles and rescue boat storage, general storage and other storage needs discovered during the assessment. Storage areas should be secure, climate controlled and protected from fire and flood damage. • Provide recommendation on maintaining existing facilities. • Provide recommendations on renovating existing facilities versus building new facilities and provide timeframes for the recommendations. • Provide high level future budget estimates for planning purposes. • Evaluate location of current facilities. Background Jail Studies Beginning in 2022, the Johnson County Sheriff's Office has conducted three previous investigations/facility and property conditions assessment studies prior to this determination to conduct this Needs Assessment Study. For reference, each of these independent assessments can be found on the Johnson County, Iowa government website(https://www.johnsoncountyiowa.gov/sheriff/jail- stats) under the jail studies tab, as follows: • 2022 Facility Condition Assessment • 2023 Property Condition Assessment • 2024 Property Condition Assessment follow-up As identified in the scope of work for this Needs Assessment study, it is not this study's intent to duplicate the value proposition and recommendations offered in these prior studies. An intended outcome from this evaluation is to identify and address the operational and physical limitations brought with the existing facility to achieve the long-term needs for the Johnson County Sheriff's Office. Within that framework, a community's law enforcement facility (jail) is just one component of the overall criminal justice system in which the forward law enforcement facility (jail) exists. Its operations, including who enters the jail, for what purpose, and for how long, are influenced by the policies and practices of otherjustice system actors, including local law enforcement, prosecutors, defense attorneys and judges, as well as agencies responsible for pretrial and post -adjudication community supervision. Thus, it is important to note and recognize that, to a large degree, a community's jail is largely a "downstream" recipient of"upstream" decisions made by criminal justice policies and agencies beyond the control of a jail's administration. It is also important to note and recognize the difference between jail"and "incarceration"Ajail is a matter of infrastructure and operations; incarceration, on the other hand, is a criminal justice methodology used by entities that hold distinct roles and decision - making authority throughout the criminal justice continuum, beginning with arrest and carrying all the way through sentencing, custody, reentry and post -release supervision. With respect to these interactions, a series of"Intercept Steps"are in play, which influence the outcomes associated with the law enforcement (jail) facility. Diagrammatically, these intercept steps are: InterceptO Intercept 1 Intercept Z intercept 3 intercept4 Intercept S Communrrys'.1mos "OvEntrCemern IrSlpeiDmfmoWInnalCourt Hearng!s Jilk-jx-'S f2 ry e0mnumtV6X7*0Ky15 rsion Program gContint4kirn 4-7-1I fYalI w Arrest oFirut =Delnte�n�iiii�,at3tlon, �AppeaLour Jail Dispsitional y O enforcement Court Jail Reentry Nobation In the context of this study, it is especially important to recognize that the Johnson County criminal justice system is shaped and affected by a multitude of entities: by Iowa City Police Department, the Sheriff's Office and other local law enforcement agencies from surrounding towns and cities; by the prosecutors and courts and by state Probation and Parole, among others. 6 —F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 8 C.1.a Given these complex interactions, the criminal justice community influencing Johnson County has done amazingly well. Johnson County is among the State of Iowa's lowest rates of incarceration rate targets, which will be outlined later in this report.This is a result of best practice considerations, implemented in Johnson County over the years, which look at alternative program offerings. In doing so, the community is benefiting. Compared to other Iowa counties with similar conditions, a 40 percent (40%) reduction has occurred. Even so, improvements are still possible. For this Needs Assessment Study, right -sizing Johnson County's plans for the Law Enforcement (Jail) components within the overall criminal justice framework serving your community is about creating program offerings in the newly created spaces for those confined in the facility. Further, as the intercept model indicated, these program offerings only occur for individuals who cannot be diverted otherwise and require placement in the jail. According to the National Center for State Courts (NCSC), the rate of Serious Mental Illness (SMI) is four to six times higher in jail (14.5% of men and 31 % of women) than in the general population of a community. Comparatively, substance abuse disorders, which are often co-occurring, can occur in as many as 68 percent (68%) of people in custody. Given the significant percentage of people who are incarcerated with these concerns, it is reasonable to consider alternative diversion strategies, a move to find appropriate treatment alternatives and lessen the negative outcomes that can occur for individuals that remain in the criminal justice system. The systemic modeling in this report, at a high level, takes into consideration the following Diversion Initiative tracks and potential outcomes: • Drug Court — High Risk/High Need • Treatment Diversion — Low Risk/High Need • Intensive Supervised Diversion — Low Need/High Risk • General Diversion — Low Need/Low Risk It appears that the criminal justice stakeholders have overcome barriers or obstacles when compared with other Iowa Counties that are experiencing higher incarceration rates. Even with the existing facility's inability to support needed program space, by simply incorporating new program offerings with appropriately planned new spaces, Johnson County will have the ability to provide best practice program service offers to those in need by deepening collective understanding, and more consistent development toward meaningful agreements on philosophy, policies and practices with area providers. The intention of this report is to use objective and independent analysis to deepen shared knowledge regarding law enforcement (jail) and the larger system of which it is a part.To that end, this study takes a holistic approach to evaluating the needs assessment of Johnson County's criminal justice landscape. Using this framework, in this report we identify and analyze local criminal justice practices that affect law enforcement (jail) use, provide an analysis of the incarcerated populations in Johnson County (derived from available data), review currentjail staffing and projected outcomes, review current custodial and medical health care conditions, review current in -custody programming and services and propose recommendations regarding potential futurejail bed capacity. Based on our research, it is clear that Johnson County is wrestling with consequential issues of justice, safety, efficacy, cost, accountability and politics. As a consequence of a crowded and aging facility with long-term structural concerns, the existing law enforcement (jail) has been beyond its functional capacity for over a decade.The deferring maintenance considerations have overwhelmed the physical plant; most notably moisture infiltration is causing further deterioration of the exterior masonry/steel lintel conditions. We believe repairing and adding on to the existing facility is cost prohibitive compared with new construction. Simply put, the land area needed, the infrastructure improvements and cost to operate existing facility are excessive. The focus for this needs assessment quickly turned toward the long-term needs of Johnson County and the appropriate planning considerations for a forward -operating law enforcement/jail facility that is sustainable, operationally effective, and is adaptable as future needs drive additional change for the next 30 years or more. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 9 i. Existing Conditions Areas of Non-compliance or concern: • Jail Standards o Existing Linear Design Operationally Inefficient • Classification Needs o Nine (9) Existing Housing Units do not comply with Iowa Standards and are undersized • Handicap Accessibility • Capacity • Structural Integrity Specific compliance concerns with the existing facility center are the following: ii. Jail/Housing • To comply with Iowa Jail Standards — Housing capacity would have to be capped at 46 inmates. o Thus, a larger GAP would occur with current 65 Bed operational capacity. o Cell Size — limited unencumbered square footage conditions. o Plumbing Fixture (Showers) — Ratio Limitations for compliance. o Nine (9) Housing Units requiring intensive supervision. o Inmate intake and processing requires individuals to be escorted through building and up to second floor for processing. o Visitation and counseling occurs on second floor, requiring visitors to be escorted through building to second floor spaces. o One (1) small exam or treatment spaces provided. o Dedicated exercise space not provided (a 500 SF Exercise Area — required). o Undersized property storage. • Jail does not meet ADA accessibility guidelines. o Toilets o Door swings o Turning radiuses • Food service on second floor — requires all products to be circulated through the building and up to the 2nd floor for food preparations. o Existing kitchen at capacity to serve existing inmate population, leaving no room to accommodate future growth. o No delivery dock - No formal first appearance space provided. • Virtually no storage on second level. Limited storage on main level. 8 -� JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 10 2Na LEVEL GROSS SF .3.ge3 Si C.1.a FIGURE 1: 2ND LEVEL GROSS SF � Z � �✓ V� 11 ���'v I ...�i Vy ��f ❑� � Si1�PMaE ��� .� CdHFFAENCE --1 II U +a. Lcr LJ ❑❑7, { 6!10 yH6 L --JL--j ..I 1st LEVEL GROSS SF 12.752 sf FIGURE 2: 1 ST LEVEL GROSS SF At the same time, it is also clear to us that Johnson County's stakeholders share a marked and noteworthy sense of commitment to improving what is widely perceived as a difficult and challenging situation: the condition and functional obsolescence of the existing facility. In our study, those involved in the planning repeatedly demonstrated an urgent desire to put forth a needs -based plan, which puts into motion a better system that offers the community the opportunity to deliver both safety and equality for justice. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 11 C.1.a iii. Project Influences/Community Considerations: • Planning for growth, addressing the incarceration trends (right sizing needs). • Supporting law enforcement and the community as a whole, addressing services tied to public safety and training outcomes. • Addressing program services. o Connected opportunities with medical/mental health needs. • Addressing classification and inmate profile considerations. • Existing facility— end of useful life considerations. 1981 facility (designed for46 inmates and 50 staff). • Evidence based applications and Iowa Jail Standards Requirements. • Sustainability and operational effectiveness strategies. . Creating an environment for operational improvement (removal of existing facility constraints). To this end, it is our hope this needs assessment report provides the critical planning information, a first step analysis and recommendations to further the planning and action in Johnson County. II.A NOTE ON METHODS To undertake this scope, the consultant team interviewed law enforcement and jail staff stakeholders to explore and document system -wide operations that affect the size and composition of the law enforcement/jail population, conducted multiple site visits, gathered and analyzed quantitative data and participated in meetings with the sheriff's assigned personnel.The appendix attached to this report contains records of the meetings, surveys and supporting documentation of relevant information exchanged in preparation for this report. As this Needs Assessment represents an initial step in the process, next step recommendations would include the re -engagement of thejustice coordinating council and/or the formation of a Jail Task Force with public representation, including involvement by the Johnson County Board of Supervisors. Other methodology considerations were identified using quantitative data gathered with the help of multiple departments. Shive- Hattery developed a quantitative analysis of the incarcerated population and current and historical jail usage. Shive-Hattery toured thejail facilities, considered policy and operations practices of departmental functions, analyzed jail operations and produced a jail staffing plan. I���ti�1111u1C : ' ' : OT_IN4:1 Because thejail population is constantly changing, jail planning is not a one-time process.The process of developing a Needs Assessment for the Johnson County Sheriff's Office includes evaluating efficiencies in the criminal justice system, studying the alternative (diversion) opportunities currently in place in lieu ofjail placement and assessing existing and/or newjail bed use.The consultant team's approach to capacity planning involves the assessment of the operational conditions and functional conditions. B. JAIL CAPACITY FORECAST DATA Jail capacity forecasts are built on an analysis evaluating four data types: • Bookings (Admissions) • Average Length of Stay (ALOS) • County Population Trends • Average Daily Population (ADP) Trends Jail capacity forecasts are compared against local and state incarceration rates to determine to what degree local practice aligns with historical and regional contexts. 10 —F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 12 Bookings (Admissions) Jail Bookings (admissions) provide an indicator of workload; over time, they help gauge changing pressures on thejail. Factors that influence the number of admissions include the population of the jurisdiction, police resources, availability of pre -booking alternatives, pretrial failure rate and supervision failure rate. Average Length of Stay ALOS data can be a measure of system efficiency reflecting, for example, the time needed to move from booking to pretrial release or from booking to case disposition. ALOS can indicate the seriousness of offenses that counties prosecute or reflect changes in policy. Average DadyPopuiation ADP is a general indicator ofjail bed need. ADP is a direct function of admissions and length of stay and all factors and variables that contribute to admissions and length of stay. Incarceration Rate Ajurisdiction's incarceration rate (IR) is calculated by dividing the average number of people held in ajail facility each day (the Average Daily Population, or ADP) by the jurisdiction's overall population and multiplying by 100,000 to produce a per capita ratio of 1:100,000. III. JAIL POPULATION ANALYSIS/PROFILE The objectives of the Jail Population Profile analysis were four-fold:1) to answer critical questions and project the number of classification units needed to serve the long-term needs of thejail and comply with Iowa Jail Standards; 2) to identify potential factors or"drivers"of thejail population (i.e.,"case considerations trends"or lengths of stay, etc.) linked to conditions; 3) to identify the segments of the in -custody population that need to remain in jail (to determine classifications scale), taking into account reductions in thejail population due to alternative program offerings that safely reduce thejail population and improve jail operations (i.e., reduce overcrowding); and 4) while many mandated sentencing laws have been reduced or relaxed contributing to an overall downward trend in jail incarceration, thejail population that remains has demonstrated increasing tendencies toward violent actions. Considering this, this segment of thejail population analysis focuses on safety considerations to identify the offender population best suited to remain in jail based on level of severity and offense. Jail Population Demographic Considerations Demographic profiles with Johnson County closely mirror State of Iowa data. During the course of this study we analyzed and compared both local data alongside published Bureau of Justice (BJS) statistical data, which was last updated in September 2023. The data sets evaluated are specifically focused on factors directly tied to the Johnson County Sheriff's Office's responsibility to administer the Iowa Administrative Code Chapter 50 defined requirements, as listed under the admission and classification requirements indicated later in this report. A. SUMMARY OF JOHNSON COUNTY'S SHERIFF'S OFFICE FACILITIES The Johnson County Sheriff's Office (JCSO), serves two functions. Of the 27,000 square feet, about 13,000 square feet on the first floor are for law enforcement and forward operations, originally designed for 50 staff and currently used by 100. Approximately 14,000 square feet are associated with thejail on the second floor. The Jail is used to hold people awaiting trial on charges, as well as people sentenced to 364 days or less in the JCSO (jail) following conviction for a criminal offense, people detained for violating court -ordered supervision and people awaiting transfer (either pre-trial or post -conviction) to another facility such as the Iowa Department of Corrections, a federal facility or another county's jail. The Jail has a functional capacity limitation of 65 people, with other inmates (when overcapacity) needing to be held and transported to otherjails in the area. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 13 B. HISTORIC COUNTY POPULATION Johnson County is the fourth fastest growing county in the state of Iowa with a population growth increase of 12.33% over the last ten years.The statistical model used for these projections for the 20-year period has an average annual population growth rate of 1.12 per year.Thus, following the current trend, Johnson County's projected population in 2044 would be 199,695. Historic Johnson County Population - Ten Years 1 165000 160000 155000 150000 152,854 2020 Census ❑ata 145000 140000 135000 130000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Figure 3: Historic Johnson County Population reflected over 10 years According to updated information distributed in 2024to 2020 United States Census Data for the 152,854 people identified in Johnson County, Iowa: Race Number Percentage Race Number Percentage White/Caucasian 117,090 77016 Pacific Islander 43 <1% Black/African American 12,847 8% Other 4,204 3% Asian 9,171 6% Mixed 9,782 6.4% Native American 332 <1% The following report includes demographic information tied to age and gender.This needs -based assessment is not dependent upon race, national origin or ethnicity. While demographic information might be material to a different analysis, assessing those criteria is beyond the scope of this report routed in a strict capacity determination. 12 -F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 14 C.1.a Pertaining to the demographic make-up of Johnson County's Age and Sex profile: Age Category Total Percentage (%) Male (M) Percentage (%) Female (F) Percentage (%) Under 5 4.6% 5.3% 3.9% 5 to 9 6.2% 6.9% 5.4% 10 to 14 5.2% 5.4% 5.8% 15 to 19 8.2% 8.2% 8.3% 20 to 24 15.7016 14.9% 16.6% 25 to 29 8.5% 8.7016 8.4% 30to34 6.6% 7.1% 6.1% 35 to 39 5.8% 5.7016 5.8% 40 to 44 5.9% 5.7% 6.1 % 45 to 49 5.3% 6.0% 4.7% 50 to 54 5.0% 4.8% 5.2% 55 to 59 4.3% 4.5% 4.0% 60 to 64 5.1 % 4.9% 5.4% 65 to 69 4.4% 4.3% 4.5% 70 to 74 3.5% 3.1 % 3.8% 75 to 79 2.8% 2.7% 2.9% 80 to 84 1.4% 1.3% 1.6% 85 and over 1.4% 0.6% 2.2% Median Age History (Year/Age): 2022 31 2017 29.9 2012 29.8 2000 28.6 With the 2022 median age of 31 years old and minimal increase in the last five years when evaluating data back to 2000, the statistically highlighted years (bold/italic) from ages 20 to 39 became factors for consideration in the Confined Incarceration Rate Models presented in this report. The consultant team was able to locate a September 2008 Feasibility Study. A portion of the historical population projection information from this study is reflected below. The accuracy of this historical information represents a statistical deviation of less than one-half percent (.00494) from the 2008 projection to the verified 2020 census data. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 15 C.1.a Johnson County, IA Popr+lainn ProlecUon F - 1970-2025. 1970 1980 19W 1998 2000 2001 2002 2005 2010 2015 2020 : 2025 TOW P00- 72.400 62 190 96.440 f02.560 10 ,320 106.820 105.35D 112.830 129.203 141 295 153.613 166.280 Males 35.640 40.400 47.800 51.020 52.490 53.250 $4.050 56.360 64.537 70,677 76.730 ; 83.057 FenWles 38.760 41.790 46-630 51.540 52,830 53-570 54-300 56.470 64.656 70-718 78,883: 93.223 PoWation by Ave .Johnson County, IA - Population Projection 200.000 150,000 ... .. .............+ 153,613 Project2020 100,000 Population from 2008 50,000 0 O G Q m G N LO t Y7 O N e a `"1 $ Q a v b a v T r t r N N N N N 14N N Years 1970 1980 1990 1998 2000 2001 2002 2005 2010 2015 2020 2025 0-19 Years 26420 23 520 25 850 27 040 27430 27.880 17 940 788301 34 885 38 I W 41 478 44 896 20-64Years 40.900 52A30 03.430 67430 69,610 70,760 71.900 75,270 80.106 87803 95.240 103.094 65 Yrs and over 5010 5 840 7 150 am 8.2a0 6,390 8.500 8 930 14 212 15.542 16 897 18.291 Figure 4: Johnson County, IA Population Projections 1970-2025 In the consultant team's opinion, this significant connection also ties into the Average Daily Population downward fluctuations that have occurred. In 2008, the impact of alternative (diversion) programs was not evident. Further, in 2008 the Average Daily Population was 157 inmates with a projected jail need of 240 beds by 2030 and expansion capacity of up to 400 beds.The evidence -based data points to a significantly improved condition. Johnson County has implemented positive changes in the county's criminal justice systems that allow for a dramatic reduction in the projected facility needs. C. JAIL POPULATION TRENDS Table 1 presents Average Daily Population data for the Johnson Countyjail system spanning from 2015 through 2023.Two key observations are apparent. First, the system's total Average Daily Population (ADP) decreased 24 percent (24%). Over the same period of time, Johnson County's overall population increased by 9.3 percent (9.3%). While the analysis of this trend is significant, as with other jurisdictions following the pandemic, we are seeing a gradual return to pre -pandemic levels, yet maintaining a lower rate of increase. Second, the Johnson Countyjail system has consistently operated above its functional capacity, going back beyond 2015. The graph's red line denotes the facility's functional capacity-i.e., operating at limited capacity due to functional Iimitations.The difference between the confined Average Daily Population compared to the actual Average Daily Population accounts for the Electronic Monitoring program, which historically diverts between five to six offenders on average each year.The average length of stay over this period declined 29 percent (29%) and is well within comparative norms. Furthermore, the average length of stay is factored into the planning decision on the number of holding cells being placed in the booking/processing component following a criminal justice trend to manage offenders'circumstances prior to housing many of them in longer -term housing units. 14 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 16 C.1.a Table 1 - Average Daily Population, 2015-2023 120 109.E 103.1 105.5 100 80 60 40 20 7.535 5.95 0 2015 2016 ADP GALS 6.88 6.77 2017 2018 7.54 6.23 2019 2020 5.48 5.27 2021 2022 5.34 2023 Confined (ADP) Operational Functional Capacity (65) As illustrated, the Johnson County incarcerated population has declined since 2015. In 2023, Johnson County's ADP was 83 people, yielding a jail incarceration rate of approximately 53/100,000, which is lower than both Iowa's jail incarceration rate (134/100,000) and the national jail incarceration rate (182/100,000), according to the Public Policy Institute's data analytics.The jail incarceration rates relative to Johnson County, the State of Iowa, and the nation are offered as comparisons, to indicate the positive track record that is occurring in Johnson County The comparisons are intended to point out the significant difference, or the 40 percent (40%) delta, in rate factors indicated later in the projections for this assessment. The Confined Predictive Incarcerations Rate trend model utilized in this report takes into account the twenty-year incarceration the historyfrom 2004 ofthejail populations in Iowa.Team members involved in analyzing the model data utilized in this report previously modeled Johnson County's condition in 2008, and while the information obtained from JCSO from 2015 to 2023 inTable 1 is reflected, the statistical data utilized dates backto 2010.The annual statistical rate of change from 2010 to 2015 forJohnson County demonstrates a 2.09% average rate of increase. Based on our subject matter expert's professional experiences and given the data and factors stated in this report, the statistical rate of change factor has been reduced in the predictive model to a 1.12% average rate of change factor. Key model element adjustment factors are: • County Population Trends, including demographic considerations represents 40-percent of modeling considerations. • Level of Offense/Severity (Crime Trends) represents 20-percent of modeling considerations. • Availability of Pre -Booking Alternatives/Availability of Jail Alternatives represents 25-percent of modeling considerations. • Bookings (Admissions) represents 10-percent of modeling considerations. • Average Length of Stay (ALOS) represent 5-percent of modeling considerations. Table 2 shows three projected confined incarceration rate trend considerations. As illustrated, the Johnson County confined incarcerated population from 2024 to 2044 considers the continued use of alternative/diversion programs that intercept offenders from entering jail confinement. This (Low -Range) model analysis has an incarceration rate average of approximately 701100,000, which is higherthan the recent history in Johnson County (53/100,000), but significantly lower than lowa'sjail incarceration rate 0 34/100,000). For the modeled years the annual rate of confined incarceration is lower than in 2015, which was the highest rate of the years modeled (711100,000). In conjunction with the inmate profile characteristics illustrated later in this report, the reduction in jail population that occurred during the pandemic years has been factored in, indicated inTable 1, from 2019 through 2021.This model recognized the demographic, legislative and restorative changes occurring in the criminal justice system in Iowa and as it relates to Johnson County. Two other models developed represent a different predictive result, which if implemented would result in a higher rate of confined incarceration. For planning purposes, the lowest predictive model (Low -Range) in the illustration below was selected for use in programming, concept and budget development. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 17 C.1.a Table 2- Confined Incarceration Rate (Trend) 2015-2044 0.3000% 0.2500% 0.2000% ❑.1500% I 0.V5OV�/D n nn ��T��i.;i. �a[ ac 0n J Ln tD rn oa m 0 N m :Zr M in r. ca m p ti N ('0 v Ln cp rn 00 v) C ti N m v r4 -1 rl 1-1 -1 N d.1 N N N fV 04 rV tv N M M M m rn m m rn M rn � -*1� � 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N [V N N N N N N N N N N N nl r 4 N N N N N N N [V r N N N N N ■ Confined Incarceration Rate (Trend) without Alternatives (High -Range @.00123/1000) :;;Confined Incarceration Rate (Trend) with Alternatives (Mid -Range @.00093/1000) OConfined Incarceration Rate (Trend) with Alternatives (Low -Range @.0007/1000) Figure 6: Confined Incarceration Rate indicating a future trend from 2015-2044 Continuing, Table 2 shows two other models'projected confined incarceration rate trend at a higher rate. As illustrated, utilizing the same parameters developed for the low -range model, this (Mid -Range) model analysis has an incarceration rate average of approximately 93/100,000.This predictive model illustrates the potential change in confined jail incarceration if there is a return to pre-2015 criminal justice practices.The (High -Range) model in Table 2 has an incarceration rate average of approximately 123/100,000. While this model more closely aligns with Iowa's jail incarceration rate (134/100,000), additionally the availability of alternative/diversion programs has been removed, again in only the High -Range model. While the elimination of diversion programs is highly unlikely and not recommended, the high -range model was developed for comparison purposes and representing the full spectrum of options over the twenty-year period studied. 16 —I— JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 18 C.1.a Table 3 identifies the multitude of factors that influence jail population: Number of Admissions to Jail Average Length of Stay County population ** Level of Offense/Severity** Number of law enforcement officers Access to timely pretrial assessments Booking and cite and release policies Early appointment of counsel Availability of pre -booking alternatives** Pretrial release options Access to comprehensive pretrial services Pretrial bond review procedures Failure to appear rate Case processing times Pretrial supervision, monitoring and tracking Availability ofjail alternatives** Contracts with other agencies Sentencing mandates Availability of sanctioned diversion options Stepdown options from jail to alternative facilities Quality of systemic intervention Sentence length Prevailing philosophy regarding treatment vs. punishment** ** Key predictive model considerations Table 4shows the confined incarceration bed projection needs from 2024through 2044. Utilizing the average daily predictive incarceration rate models, housing unit bed needs have been projected for each of the three predictive models.The trendline (dashed line in black) indicates the Low -Range trajectory described above.The selected Low -Range model has a three -bed rate of increased need each year for the next 20-years, with a slight variation of 8 beds needed occurring in year 2045. Table 4 - Confined Incarceration (Trend) Bed Projection 2024-2044 250.00 200.00 ram'! I ' 150.00 I' �r 100.00 .ate ..•.....•. r....'. rr_ _ ....•...•....••. r.....rr. •... 50.00 0.00 Ln �.D n aq M o +4 ry M TI Ln 1,13 rn ca m Q �4 ry rn -I Ln�0 n M rn 0 .4 N M d .--1 " .—I . A .—I rV N N N N N r%1 N r,$ r+1 rr1 rn M M M rrl M rr1 M M x7 C C x t 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N CV N rV fY N N N N N N N N N N N Confined (ADP) @ .007/1000 Incarceration Rate with Alternatives (Law -Range) - _ - --• Confined (ADP) @ M093/1000 Incarceration Rate with Alternatives (Mid -Range) -- - -- Confined (ADP) @ .001434/1000 Incarceration Rate with out A Ite rnati ve [High -Range] Figure 7: Confined Incarceration Rate indicating a future trend from 2024-2044 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 19 D.JAIL CLASSIFICATION UNIT POPULATION CHARACTERISTICS The Johnson CountyjaiI classification population is predominantly male (78.58%) and female (21.42%). In recognition of changing needs within a detention facility (jail), we are increasing the percentage of administrative classification unit beds for specialty populations requiring a higher degree of separation. The increased need to have close custody configurations along with the percentage of behavioral disordered offenders requires more administrative options going forward. Approximately 11.43% of the total has been set aside to assist in dealing with offenders who do not qualify for general population, and yet the severity of concern does notjustify being placed in the segregated classification units as shown in Table 5. In the Iowa minimum jail standards, IAC Chapter 50 defines the title IV requirements that govern the physical plant and operational requirements forjaiI facilities in the state. The jai I standards definition for"Classification"means a'system of obtaining pertinent information concerning prisoners with which to make a decision on assignment of appropriate housing, security level, and activities' Pertaining to the administration of classification and security per Part 50.13.1, a. No person shall be confined or released from confinement without appropriate process or order of court. b. With the exception of incidental contact under staff supervision, the following classes of prisoners shall be kept separate by architectural design barring conversational and visual contact from each other: (1) Juveniles and adults (pursuant to Iowa Code section 356.3). (2) Females from males (exception —alternative jail facilities) (pursuant to Iowa Code section 356.4). c.The following shall be kept separate whenever possible: (1) Felons from misdemeanants. (2) Pretrial prisoners from sentenced prisoners. (3) Witnesses from prisoners charged with crimes. d.The following shall be kept physically separated: (1) Prisoners of whom violence is reasonably anticipated. (2) Prisoners who are a health risk to others. (3) Prisoners of whom sexually deviant behavior is reasonably anticipated. (4) Prisoners likely to be exploited or victimized by others. e. Detention of juveniles shall be pursuant to Iowa Code section 232.22. f. All staff involved in the booking process, or the supervision of prisoners shall be trained in suicide prevention. At the time of booking, an attempt shall be made (either by observation for marks or scars or direct questioning of the prisoner) to determine if the prisoner is suicidal.The following questions, or others of equal meaning, shall be incorporated into the booking process with appropriate documentation to aid in suicide prevention: (1) Does the prisoner show signs of depression? (2) Does the prisoner appear overly anxious, afraid, or angry? (3) Does the prisoner appear unusually embarrassed or ashamed? (4) Is the prisoner acting or talking in a strange manner? (5) Does the prisoner appear to be under the influence of alcohol or drugs? (6) Does the prisoner have any scars or marks which indicate a previous suicide attempt? In all cases, the following questions will be asked of the prisoner: Have you ever tried to hurt yourself? Have you ever attempted to kill yourself? Are you thinking about hurting yourself? g. Housing for prisoners with disabilities shall be designed for their use, or reasonable accommodations shall be provided for the prisoners'safety and security. 18 —F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 20 h. Jail personnel shall ask each prisoner within 24 hours of the prisoner's incarceration if the prisoner is a military veteran. If so, jail personnel shall advise the prisoner that the prisoner maybe entitled to a visit from a veteran service officer to determine if veteran services are required or available and, within 72 hours, shall provide the prisoner with contact information for the county commission of veteran affairs and provide the prisoner the opportunity to contact the county commission of veteran affairs to schedule a visit from a veteran service officer. While the Iowa Jail Standards do not require additional or further classification separations, other considerations like the PREA (Prison Rape Elimination Act) are a direct consideration for the classification projection categories. For inmates who fall outside of the Iowa Jail Standard, a portion of administrative housing units has been planned to accommodate all inmates supporting a normative humanistic environment. Table 5 also shows the continued and growing need for classification units designed specifically to support Mental Health/ Behavioral Health and Administrative inmate profile considerations is significant. This segment of the in -custody confined population represents 22.86% of the total or has a predictive model incarceration of 22/100,000 when combined for Medical/ Mental Health consideration. Table 5 - Classification Projection (inmate Categories): CU09 - Medical Isolation Population - Female (1-Person Cells) - 4.28% CU#8 - Medical Isolation Population - Male (I -Person Cells) - 4.28% CU#7 - Dormitory (Work Releaso - 11.43% CUNG - General Population Housing - Female (2-Person Cellsf-11.43% CU#5-Segregation Housing -Female (1-PersonCelk)-5.71% - CU#4-Segregation Housing -Male (1-Person Cells) -5,71% - CU#3 - Administrative Population - Swing (I -Person Cells)-11.43% CU#2 - General Population (2-Pe rson Cells} - 22.86% CU#1 - Special Management (MH/BH) - 22.86% 0 10 20 30 40 Table 6- Facility Intake / Processing (Holding Cells): ■ Individual Holding Cells [max. of 4 per cell] (Occupancy 24 for M/F) ■ Group Holding Cells (max. of 6 per cell) (Occupancy 36 for M/F) ■ Safety Cells (Occupancy 1) JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 21 C.1.a Data on the characteristics of the jail population are based on the data reviewed or, in some instances, comparison information gathered by the consultant team. Average age was not factored into the predictive model; further, we do not see the average age changing the results. Recidivism has not been calculated at this time, as this type of data analytics is more commonly evaluated from a state "correctional" level point of assessment. It is the opinion of the consult team, the recidivism would factor in when a significantly higher percentage of probation/parole violations and/or state prison transfer considerations were present in the inmate profile data studied. i. High Jail Utilizers/Long Term Jail Utilizers Acknowledging the fact that there are a few extended cases occurring in the Booking Jail Roster, these cases appear to be limited to three cases from the data reviewed during this assessment. While circumstances beyond multiple charges may factor in, given the fact that the Average Length of Stay currently sits at 5.34 days, well within normal considerations, a high or long-term jail utilizer concern is not evident from the data reviewed.The number of holding cells in Table 6 has been developed to lower the dependency on the use of long-term housing for arrestees only requiring a short-term stay. ii. Crime Data Statistics Johnson County's crime statistical data from the most recent two-year period, as collected by the Iowa Department of Public Safety, was factored into the inmate classification projected profile. Our findings indicate that the existing facility cannot adequately accommodate the separation needed to properly deal with the inmates on the Johnson CountyJail Roster. From our experience, the nature of charges and offenders being held in the Johnson CountyJail leads us to believe the nine (9) classification categories will require eleven (11) housing units. The nature of the offense (or charges) in Tables 7 and 8 indicate the need for a higher degree of separation with the classification groups. In large part, the Johnson CountyJail and operational practices are, at this time, housing the most serious of charged cases. As recommended and described above in the Low -Range Incarceration Rate Trend predictive model, all indications point to a predictive condition where the practice of housing only the most serious offenses continue to occur. Table 7 - Johnson Co, IA (2022) - Crime Data Statistics (Iowa Dept. of Public Safety) Kidnapping 1 20.00 Drug / Narcotic a16.00 Arson 1 10.00 Human Trafficking 2.00 MV Theft Rate � 223.00 Larceny Rate Forced Entry Rate 716.00 Burglary Rate 307.00 Assualt Rate... Rape (Forcible) 133.00 Robbery Rate ■ 43.00 Homicide Rate 2.00 0.00 500.00 1,000.00 1,951,00 1,740.00 1,500.00 2,000.00 2,500,00 20 -F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 22 C.1.a Table 8 - Johnson County, IA (2023) - Crime Data Statistics (Iowa Dept. of Public 5afetyy Kidnapping 1 11.00 Drug / Narcotic 807.00 Arson 1 16.00 Human Trafficking 1.00 MV Theft Rate 196,00 Larceny Rate Forced Entry Rate 716.00 Burglary Rate 287,00 Assualt Rate... Rape (Forcible) 126.00 Robbery Rate 1 32,00 Homicide Rate 1,00 000 500.00 1,000,00 1,931, 00 2,041 M 1,500,00 2,000.00 2,500,00 Statistics represent 3.73% Increase from 2022 to 2023 1 Source: Iowa Department of Public Safety- Iowa Uniform Crime Reporting System (2022-2023) iii. Criminal Justice Statistical Data -Trendline Considerations rri`5 Case type data is reported in five major case categories: Civil, Domestic Relations, Criminal, Juvenile and Traffic/Parking/Ordinance Violations. The needs assessment findings in this report are focused on the primary area of consideration: Criminal. The other four areas would have been given further consideration if the trendline and statistical data presented a reason to do so. In addition to the crime data statistics in Tables 7 and 8, data utilized in this report was analyzed from data submitted to National Center for State Courts (NCSC), criminal case filings in the state of Iowa, parallelled in Johnson County, dating backto 2012 are: Criminal Case Filings —Year: Annual Incoming Cases: Year to Year Percentage (%) Change: 2012 19.5m 2013 19.74m + 1 % 2014 18.47m - 6% 2015 18.15m - 2% 2016 17.82m - 2% 2017 17.43m - 2% 2018 IZ19m -1% 2019 18.32m + 7% 2020 (Pandemic yr. impact) 14.56m - 21% 2021 15.36m + 6% 2022 15.59m + 1% Consistent with the crime data statistics for Johnson County, with the exception of 2020 that shows the dramatic impact of a pandemic year, a slightly increasing condition of .44% per year average in criminal case filings has occurred. For this Incarceration Bed Projection Modeling, we have taken into account the impact of an increasing 'criminal case and serious misdemeanor/felony charges condition' that is occurring in Johnson County. The criminal cases being considered are initiated by some form of a complaint. The proceedings of a felony case are usually initiated by information or indictment. This report analysis modeling aligns with the NCSC reporting guidelines which consider: -Count the filing of the original charging document (complaint, information, or indictment) as the beginning of the case. - Count the defendant and all charges involved in a single incident as a single case. If the charging document contains multiple defendants involved in a single incident, count each defendant as a single case. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 23 C.1.a • Do not count preliminary hearings as Incoming cases when they are held in the same court that will handle all subsequent proceedings in the case. • Count a probation or parole violation that arises from a previous Felony case as a Reopened Felony case in the same Felony case type as the original case. • Count a probation or parole violation that arises from a previous Misdemeanor case as a Reopened Misdemeanor case in the same Misdemeanor case type as the original case. • Report the number of criminal filings and dispositions by case type, as defined in the Criminal Case Type Definitions, by the Uniform Crime Reporting (UCR and NIBRS coding) system. • Classify cases by the most serious offense, first based on subcategory (Felony or Misdemeanor) then on case type listed in the UCR and NIBRS System Matrix in descending order of severity. iv. Analysis of the Pretrial Population To better understand the considerations associated with the pretrial population in the Johnson Countyjail, the consultant team reviewed information on the average number of bookings, comparing the inmate roster booking data with the historical overlay of the number of daily new intakes for the past three years. Of recent note, at the time of this report, the oldest case booked being held in the Johnson County Jail dates back to the beginning of August 2023, which is tied to an assault charge. Further, there are older cases listed, with offenders currently being held in out -of -county locations. A significant majority of the 76 to 83 cases currently on theJohnson Countyjail roster occurred within the last three weeks. The following disclaimer notice has been provided with the reviewed roster data: This jail roster is not necessarilya comprehensive listing ofall the inmates being held in theJohnson CountyJail. The roster lists people who are currently or within the lostforty-eight (48) hours were in the custody of theJohnson County Sheriff, regardless of whether theyare housed at theJohnson CountyJail oranother facility. It includes primarily those who have not been presented to the court, those who are awaiting bail and those who are serving sentences forviolations ofstate and local statutes. The rosterdoes not includejuveniles. The roster is automatically updated at frequent intervals each day. All non -sentenced individuals displayed on this website are innocent until proven guilty in a court ofproper jurisdiction. The associated charge is for reference only and neither it nor an arrest is an indication ofguilt. Overall, the data suggests the policies and practices related to pretrial detention are a driver of jail use and are operating within normal considerations. Thus, the pre-trial population is not a significant contributor to overcrowding in the Jail. As this data analysis makes clear, people are being released on their own recognizance, bonded out and released from the Johnson County Jail in a timely manner. v. Analysis of Aging Cases The JCSO maintains a running list of individuals confined pretrial for an extended period of time. Referred here within as the"aging cases" caseload, these cases are reviewed on a consistent basis to aid in a timely disposition. With the Average Length of Stay currently at 5.35 days, an aging cases backlog was not a significant factor in the confined long-term Average Daily Population projection. However, it does not appear that the overcrowding in the Johnson Countyjail, which has been operating above capacity for years, is due to a backlog of aging case. Offenders held within thejail while having various reasons for their placement have been placed as the intercept steps described earlier are being addressed. E. RECOMMENDATIONS FOR JAIL POPULATION ANALYSIS AND MANAGEMENT Recommendation # 1: Maintain and Continue to Reduce Avoidable Jail Intakes. Johnson County and the Johnson County Sheriff's Office has a strong history of addressing the need for alternative diversion options, thus limiting the number of inmates being held in thejail. For those arrested, booked and released within hours, continuing to explore alternative options could be increasingly beneficial.The Facility Intake configuration described on Table 6 of this assessment has been planned to allow a higher percentage of offenders who come to thejail the opportunity to never enter the long-term housing units while a determination for alternative diversion placement is being made. Increasingly, implementing a practice to screen, evaluate and place offenders and continuing to limit the housing units to only those needing to remain in jail is a best practice consideration worthy of continued exploration. 22 -r JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 24 Recommendation # 2: Implement the use of the Confined Incarceration Low -Range Model. Stakeholders across the Johnson County criminal justice system have routinely implemented strategies leading to a reduction in the number of jail beds needed. While the serious, most violent offenders will require an in-custodyjail setting to comply with the Iowa Jail Standard requirements, criminal justice stakeholders in Johnson County should continue to collaboratively examine how to improve the administration, performance and best practices to reduce the number of offenders who end up at the Jail.The Low - Range model presented and recommended in this report gives strong consideration that the practices that have led to the current confinement level will continue, with improvement opportunities whenever possible.The 20-year confined incarceration projection or 140-bed capacity need is predicated on continued stakeholder involvement and participation. Recommendation # 3: Implement policies and practices for efficient supervision of the inmate population. Outlined further in this needs assessment is the need to change the operational philosophy associated with the Jail as a part of the sheriff's office's overall operation. The ability to cope with the linear design conditions impacting the current operation practices has been managed to the best of the sheriff's operational ability This recommendation focuses on the need to take the next policy and procedure steps to implement the Podular-indirect supervision philosophies needed to support a new facility.The next phase in design would benefit greatly by integrating new policy considerations with the design expectations. For example, a best practice operational understanding in support of the facility's intended function depends on forward operational law enforcement and jail aspects being implemented for training components, functional circulation considerations and inmate flow and movement considerations. This approach demonstrates the principles of "form follows function"while maintaining a resilient, adaptable and flexible outcome. IV. JCSO -JAIL OPERATIONS AND STAFFING In this section of the report, Shive-Hattery provides an operational analysis, including a determination of staffing needs and/ or staffing assignment patterns, forJCSOjail operations. Shive-Hattery assesses the adequacy of the existing staffing based on current programs, task levels, and post assignments, provide an objective review of the level of efficiency at which personnel are assigned to the various functions of the jail and provide recommendations for minimum staffing required to operate the facilities safely and efficiently. A.JCSO -JAIL STAFFING PROFILE The operations and staffing of the Johnson Countyjail are directly affected bythe operational philosophy of the JCSO, the mission of thejail, the people held in the facility, the design of the physical plant, and the number and characteristics of those in custody. In addition, court decisions and state and professional standards influence operations and staffing. B. JCSO - PHYSICAL PLANT Jail Design:The layout and design of the existing Johnson CountyJail facility presents significant staffing challenges and is extremely inefficient. In terms of operations philosophy standards, the linear design implemented in this 1981 facility was replaced by podular and direct supervision operational concepts in or about 1986 for the integration of staffing operation with jail design practices. In addition, with all primary services ofthejail occurring on the second floor, limited vertical movement accessibility to support the jail increases the complexity of day-to-day operations.The physical plant intake and release area, with temporary holding cells for county detainees on the ground level, has limited capacity and does not meet the current and projected capacity needs. Staff must be available to supervise and manage behavior in all these areas and, in addition, manage internal inmate movement between the floors as well as the inflow of goods and services up to the second floor to support the housing, limited programs and medical services areas. Given first floor support facility infrastructure limitations, this too has become more staff intensive over the years with managing the overcapacity challenges. The detention officers'abilityto effectively supervise and manage the housing units is hampered by the layout and design of the housing units in the Jail. Staff observation into housing areas is primarily by cameras from the control center with officers circulating through the secure corridors and dayroom to conduct housing check -ins, but the Iowa Jail standard monitoring requirements are more staff intensive due to the existing layout and configuration conditions. Staff are required, by policy, to enter each dayroom area to conduct well-being checks, with secondary checks conducted periodically. Electronic door controls for housing units are in panels outside the units. When in use, a second officer must be available to control access into and out of the units. Jail Capacities: A detention facility is usually defined as"overcrowded"when the incarcerated population consistently exceeds the facility's design, or rated capacity. However, symptoms of crowding may be apparent at other times as well — specifically once the JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - I Packet Pg. L5 jail reaches approximately 85 percent of rated capacity. At that level, properly housing and managing the diverse jail population becomes much more difficult, compromising thejail's classification system. Given the operational capacity limitations, capped at 65 inmates, the existing jail has had functional capacity concerns dating backto the 1990s. When a jail's classification capabilities become compromised, inconsistencies can occur in the safe separation of inmates, as well as needed separations that align with gender neutral considerations in modern jails. Not having adequate classification separations may lead to increases in violence and tension and can cross over into access to contraband concerns. Basic functions (security, programs, recreation, etc.) break down when facility resources are stretched to their limit for extended periods of time due to crowding. Maintenance and sanitation can be concerning during periods of overcrowding. Given current practices, these two areas are not concerns in the Jail, other than the water infiltration issue causing structural integrity issues which is the focus of a separate study. In addition to maintaining a safe environment, we believe these factors have contributed to capping the existing facility operational capacity at 65 inmates. If this operational cap is exceeded, these conditions can significantly increase the jail's liability exposure and jeopardize the safety and well-being of both incarcerated people and staff. C. CONSEQUENCES OF JAIL OVERCROWDING As noted, crowding can create significant management problems and compromise safety for inmates and staff if the jail environment becomes more volatile and if the needed classification separations are not available. The dynamics of a jail can be unpredictable, however, with adequate screening and supervision, the unpredictable can be managed. When daily fluctuations in the confined population occur, the need for additional beds is essential. Because of this, a jail is at capacity before reaching its design limits. Beds must be set aside into appropriate classification levels (a male inmate cannot be housed in a female bed, nor can a sentenced inmate be housed in a non -sentenced housing unit, treatments beds should be separated, and non -binary populations need to be managed appropriately). Enough beds need to be set aside to handle the inmate population during peak periods. For projection purposes, the consultant team has factored in a 15% classification and peaking factor into the average daily population predictive model forecasts for Johnson County. D.JAIL STAFFING AND OPERATIONS Staffing and operational discussion to support the programmatic needs assessment requirements associated with number of staff position, current and future, occurred throughout the meetings and work sessions to assess the needs -based space planning requirements for both Law Enforcement/Forward Operations and the Jail. The staffing considerations included detailed discussions with the sheriff's office departmental leadership to identify staffing growth projections and coverage needs for all essential custody posts and positions in the Jail. Administrative, support and program positions were included in the staffing considerations. Medical and mental health staffing needs were addressed for both the Housing Unit counseling considerations, as well as the Medical Unit associated with the Intake/Release components. E. NEW FACILITY OPTIONS: KEY CONSIDERATIONS A newjail facility presents opportunities that are difficult to achieve by re -using the existing jail physical plants. Such missed opportunities include enhanced staff efficiencies (lower staff to inmate ratios), the ability to better match housing with inmate profile needs and classification considerations, the ability to provide enhanced inmate mental health and behavior management opportunities (lowering occasions for violent outbreaks while increasing safety for inmates and staff) and the ability to provide better medical care in units designed to better support thejail and booking/intake process. In short, a new facility will be more operationally efficient, and will provide significantly greater opportunities to support the proper care and needs of the inmate population in Johnson County's custody. In modernjails, inmate housing is distributed between Special Needs and Administrative housing and General Population housing to best fit the needs of today's jail population. From a gross square footage point of view, housing represents 67% of the square footage and support space such as Intake/Release, Central Control/Jail Administration, Food Service, Laundry and centralized Programming/ Housing Support. i. Housing Special Needs and Administrative Housing is set aside for offenders in need of mental health/co-occurring behavioral health needs and transition to and from the general population units.This gradual shift in jail planning focuses on the severity and acuity levels to address a more normalized environment in restrictive housing for behavior management. Generally speaking, Special Needs and Administrative housing represents approximately 30% of a jail's overall bed capacity. From a supervision point of view, Special Needs 24 -r JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 26 C.1.a housing uses remote supervision (sometimes called podular-remote or indirect supervision). Within the housing unit support areas, program rooms such as multipurpose rooms and individual counseling areas have been planned to give inmates rehabilitative programming opportunities within the detention setting. In addition, access to professional and video visitation and housing unit recreation is provided as well. General Population housing for minimum, medium, and segregation housing for maximum security classifications is a mixture of dormitory, single cell and multiple occupancy cell housing.The 22-bed unit assigned for dormitory housing is used for lower, minimum -security housing often assigned to sentenced or trustee offenders. The multiple occupancy cells (two -person) are used for medium and single cells are for both medium- and maximum -security classifications. General Population housing is typically 70% of a facility's overall bed capacity. Podular-indirect supervision has been selected as the preferred method of supervision to manage the inmates/classification profile needs of the facility going forward. The sheriff's office has selected this methodology, as it offers the best opportunity for inmate behavior management, aligned with staffing efficiencies. ii. Support Spaces The Intake/Release area (often called booking) is a key support space. It is like the initial screening area at a hospital. It is here that people first arrive at thejail, and they are processed, evaluated and detained until a further determination can be made. An important consideration in this planning effort has been the development and placement of a medical support unit, directly adjacent to Intake/Release. The medical unit exam and small procedures space provides the needed triage evaluation opportunity to provide immediate care and medical support. In this area there are two, 3-bed individual cell housing units.This area of the facility will have isolating negative -pressure ventilation systems, to manage infectious diseases should they occur. Further, the medical housing units provide an opportunity to reduce long-term hospital stays for inmates requiring critical care support and the hospital.The facility has been planned to have a pharmaceutical dispensing area serving the medical housing units'needs and med cart distribution to them. iii. Gross Square Footage Needs Ajail in the range of 100 to 400 beds requires between 350 and 450 Gross Square Feet (GSF) per bed to account for all jail housing, jail support space, circulation, and mechanical/electrical space assuming thejail is one level plus a housing unit tier (mezzanine). Generally, the larger the capacity, less square feet per inmate is required. For the 140-bed configuration the programmatic Housing Unit'per inmate square footage is at an efficient 250.57 square feet with an overall Jail condition at 411 square feet per inmate. These numbers also factor in core areas of the program that need to remain flexible for future growth consideration. Example programmatic area considerations are Property Rooms in Intake and Release, with room sizes planned at 600 square feet in lieu of 400 square feet, or food service, laundry, and storage components with slightly increased program square footages to promote flexible outcomes. iv. Construction Cost Construction costs will vary according to the market conditions and times to start construction. A mix of single -occupancy cells and multiple -occupancy cells with a minimal number of dormitory beds is anticipated. Given the probable cost of construction materials based on industry standards and labor, localized to the Iowa City market, the cost of a new Johnson County Sheriff Office, including law enforcement and jail components for a facility with approximately 111,300 GSF, is projected at $79,750,000 with a range in cost from $76,250,000 to $83,250,000 respectively, with construction inflation factored into the projection through 2025. The construction costs for the Law Enforcement portion of the project average $541.98 per square foot including furniture, fixtures and equipment. The Jail portion of the project averages $752.61 per square foot with fixed detention equipment included. Because a specific site has not been selected at this time, and only general site considerations were evaluated to establish cost comparison options, a site work allowance of six percent (60/6) multiplied by the cost of the building components has been included. Further, a design and estimating contingency of ten percent (10%) has been factored in as well. Since this needs assessments and conceptual block planning pre -dates any specific design and site selection considerations, the overall cost opinion will need to be adjusted once a specific site is selected. a. Historic Construction Cost Considerations As a part of this needs assessment, a request was made to provide a perspective on the impact of construction inflation to demonstrate how market conditions have changed overthe past ten years. When comparing historical construction cost market data specific to the Iowa City market, the consultant team adjusted the inflation factors at both five- and ten-year increments.This allowed for comparison between the current project cost of $79,750,000 and the predictive cost opinion, both five and ten years prior. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 27 C.1.a STATEMENT OF PROBABLE COST Johnson County Sheriffs Off icel, IA- Master Plan (140 Beds (Expandable)) for New Construction Project Noy 214230378-0 Estimator: MSL .:Pro-Cesign Estimale] 5H i\%C—H1.4TrC— RY 5/2912024 Sub -Total Building Components - 140 Beds (Expandable to 240 Beds) 152.250.0 A Bile 4Yark Ailowmwe - 6% $3,350,0 R t sirs UA IV EKier rsiura V%Atar a sower • Esr. Crn[ T8 G Dt . ign d $6, 0 Funs ae. Fixtrxra d E ur nierrl 4.?`: 52.90D.131,- Project Construction Total A*B*C 111.300 572,000,000 Construction CaSUScluare Foot(Excluding Equipment) $621 Project Soft Costs law Enforcrmani D Lsrd Aegviwpor, ISID SS41.96 per SF L Basic Services Art Frdfessional Fees • 6.25% 34,59D.000 (for ConsvuC! bn) Copil uu,on Corte enc - 3.25 o S2 35P 6 00eF-AdTinIW371v19 Kac S400.01P..l lril P S752.61 per 5F Dernollton of EKrst, . 9rnld, - 1:17 f lladate 61Y 7f 0�241 Total (New) Project Costs with Mid -Year 2025 Bid $79.750,000 Jail A 5752.61 per SF (fpr4MI COOSinr[rlen wRh Project Cost Range Analysis (Due to Markel Conditions) Fixed equipmonrl 5.00°/ Low Ran a Hi h Rart e S7" per SF without " Conatructior• Coal inel. FFE Range at 6% Var lance W.5130.ODO S75-500.00 Cost per Oro m Square Fool lConatfuction) SS99.40 W2.29 Salt Cost Carry r ie*E+F+G) 57 750 •QGC S7.7 50 ODO Total (New) Project Budget Range (HMI) 576 2;.00OF W250 earn G 1I PrOfirm Einuluchrwal u 1% ua1 4m liui1* umm rimnw . arm addilrwvu mhi wsils tlem G. 011ref Adm.nitrabye Cost BraaAdowPt sboAi 7. 11921h Cost! Sm Unit Cost 1 No Dacurr.gnl Pnnlrno 125 10D $325 DO 532.5W 2 Slla Survey Iwlh $5,000 for Phase 1 Ertrironniarrtail S".OW 3 Gp**Anlca! - A!A (4o"o Guuisc 4 126 (Silo 60firlgtr S Eno, Ropurti 52D,000 4 Special Inapectim pw Coeur b? trdapenderri Agent. by Qwnw 0 10% 56D.000 5 Bond CLmntil ! 74mmial Advrlor Pwuer Wsc.) Pru Cal esL G.761 0.1G% Fte PerclartL $T?.OW 6 t4AI Ergnaerrrq - AIA Cwtraa Clause 4.1-7 3G9.46h,unb 8.65% Wro'ow r A.,E Rerrttl kosapis Expsr ses - AtA Contract Cisuee 11.8-1 JExd. pnnling of W dote Oibovs 0.40% $72.000 x el MonNes aw Inns Fee Per Tne A+E On-SAr PRl Represcnla6pm - ALA Conlod Cietac 4.1. 12 6 (&rynnd 6as+c Snwirxr. CA (tw,cm a rtWWII 24 1 $2.0 0 0 546.0D0 9 Mm k%-PPkmcntei i $116-5t]P ft(7 Sude04el • Ilene G 9e0,00(7 This comparative evaluation is accomplished because we have maintained a construction inflation table for Iowa dating backto 2004. From 2004 until the start of the pandemic in 2019 construction inflation in Iowa varied slightly year -by -year, with a 4% increase per year on average over this period. Starting with the pandemic years, we have seen dramatic increases in annual construction inflation reaching 8.5% per year. Construction cost indicators are projecting a leveling out for construction inflation. However, all indications to date do not predict a return to construction inflation below pre -pandemic levels, below 4% per year. At this time, the project cost model utilized for the $79.75 million project has a 5.5% inflation factor calculated currently and going forward. Cost Comparison —in 2020 (five years prior to the current2025 costprojection) In 2020, the cost of the Johnson County Sheriff's Office, including law enforcement and jail components for a facility with approximately 111,300 GSF, was projected to be $57,125,000, or an average construction cost of $444 per square foot when furniture, fixtures and equipment are excluded. The construction costs for the Law Enforcement portion of the project would average $401.53 per square foot excluding furniture, fixtures and equipment. The Jail portion of the project average is $526 per square foot. When compared to the 2025 cost opinion, over the five-year period, construction costs increased by $177 per square foot. 26 —r JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 28 Cost Comparison —in 2075 (ten years prior to the current2025 costprojection) In 2015, the cost of the Johnson County Sheriff's Office, including law enforcement and jail components for a facility with approximately 111,300 GSF, was projected to be $45,450,000, or an average construction cost of $353 per square foot when furniture, fixtures and equipment are excluded. The construction costs for the Law Enforcement portion of the project would average $318.79 per square foot excluding furniture, fixtures and equipment. The Jail portion of the project average is $418.77 per square foot. When compared to the 2020 cost opinion, over the five-year period construction costs increased by $91 per square foot, or at a rate nearly half of what has recently occurred. By providing this comparison cost information, Shive-Hattery wanted to demonstrate both how market influences have changed the cost of the work and provide some historical perspective given the fact that prior JCSO needs assessment were previously completed by others, where comparisons may have been made. v. Jail Only Cost Opinions As a part of this needs assessment, a request was made to provide a jail -only cost opinion compared to the full Johnson County Sheriff's Office project cost opinion of $79.75 million. The cost of a new Jail for Johnson County, including jail support and housing components, with an appropriately sized public entrance and building mechanical/electrical support components would be 57,500 GSE.The total project cost is projected at $48,880,000 with a range in cost from $46,700,000 to $51,100,000 respectively and with construction inflation factored into the projection through 2025. The construction costs for the Jail portion of the project averages $752.61 per square foot including fixed detention equipment within the project costs outline above.The construction costs for the Jail portion are estimated at $43.275 million which includes a 12 percent (12%) design and estimating contingency due to the higher inflation market influences occurring in the detention and security industry. Conversely, the associated law enforcement and storage building components represent the difference in project cost between the $79.75 million and $48.88 million indicated for thejail portion.The associated project cost for the law enforcement and storage building portions is $30.87 million with a construction cost opinion of $25.825 million. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 29 STATEMENT OF PROBABLE COST - New Construction (Comparison) C.1.a Johnson County Sheriffs Office, IA - Master Plan (140 Beds {JalI Only] New Construction Project No: 214230378.0 Estlntator: M 5L Fyn Estionsia l S H I \/ C F- I AT>r C— RY 60712024 712024 Sub -To [aI Build in Com onents • 140 Beds (Exp andabte to 240 Beds) $36.624 A SI Lg Work ArDwanca - 6. L S2 135 1 M A 1 alhe 011lrt [ice�,m weler 8 sewer • Cat Cost 'a TDO ra Desig r 8 Estirratinq Contingency - 12".e. 54,s30,OX C Furniare. Fbhses & Eguiument-4% 91.6ri470 Project Construction Total (A+B+C) GSF 57,500 $43,980,000 Construction Cost!S uarc Foot Excludirl Equipment) $735 lupdatr5117102241 Project Soft Costs rail @ 5735 prtr %and, ❑ Land Acauim or TBD E Baaic Sarvic" NE i'mfe".co l III-6,25i'. 123saw 5752.Fi1 per Sr F Coreslr(lckan WWOW {far )ail Construction wish G 01hw - inisrraa on Mist- 1 5770 1.10(1 rased aquipment) H Dern0 lian nI Enslin Bud s I T6n Total (Jail Only) Project Costs with ilia •Year 2025 Bld $48.080,000 Project Cost Range Analysis (due to Market Conditions) 5.00% Low Range Nigh Rangs H Conslrucuon Cost i-icl F F E Range at 5S. Vanenca S4'.840.IK0 S4E,200.03' Caret per Grass Square Foot (Coaatructioo) S597.56 5774.08 I Sari Cost Gerry -over (G+E+F&61 S4 yi]Cr CU0 S4,J]0,:s']U Total (New) Project Budget Range (N+I) S46.700-000 $51.100.000 Item a Breakout Pnrxi _ 9@0ochniao caasa. spL4io4-ispwiora. cinl en ineanrl , and addr0orvu aite VIM[ Rom Gi Oth r Adminitrative Cost Breakdown: Sr.r t Coll._Lset II C0511 1 Bid OacumCnl Prlydiry 125 100 $325 00 532,5m 2 Sae Survey (Mlh $5.000 for Plurse 1 EnvlroM erlt4l I E20.0m 3 Geolecwtal - AIA Cwract Clau9a 4-128 (SIA 800(199 S Erg Poepurtr sm.080 4 SOWGXW Ir15PeMon - Per C4ae dy Mdependent Agent. ay Umf*r 0. i0% t+1Z_5w 5 Bond Councli + f,nandal AdNaor lOwner Mac, y 0 104E $44-000 p.ar Cans[ ca-t Fee Percerk 6 Clre Ergnaering - ArA Corwracl Clause 4.1 7 342,290,000 0 d5% $275.000 7 NE f4limbumsibir. EKP nmm - AIA Cwuao Maus¢ 11 8.1 (Exd priminn. of ind dater (vhnvr)I 0 101k. $44 ON d Of WfOlm dd} Ira a Fee Per Trip JVE on su Proiecl Reprexemegon - AIA cwtracl C7auee 4.1.12 8 tBeyord Basic svwcee CA [Tmw a ..Gnn 24 + S•2.R:10 •:12 $48.000 9 Misc. ; Suor semen Lai i 5194 ef00 00 S�br�a0 - 4ens G Sr2U.UV0 vi. Staffing Considerations Staffing considerations for the new facilityjail configuration are based on the operational expectations and positional requirements forth ree shift relief position groups identified. Inmate to staffing ratios will often range between 4:1 to 7:1. For the 140-bed concept design indicated, the design to ratio represented is 5.83:1.The significance of this result is no additional staff will be needed to operate the newjail. While this experience is uncommon due to increased jail capacity typically requiring an increase in jail staff, in this case, there is an adequate number of current staff to operate thejail due to the existing jail's highly inefficient configuration. 28 —F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I -NARRATIVE Packet Pg. 30 Support Services (Kitchen and Laundry) Housing and Central Control (backup) (3 positions x 1.3 SRF) 4 staff positions Intake Processing (Holding) — Court Service — Intake Management (3 positions x 1.3 SRF) 4 staff positions Inmate Programs— MH/Medical Support - Jail Administration Support (5 positions x 1.0 SRF) 5 staff positions Total Baseline Positions for 140 Beds Expandable Jail 24 positions As a baseline configuration for each site under consideration, a modification to the baseline staffing plan may be needed.The baseline diagram utilized for staffing concepts identified with the sheriff's office is: HS j H ! � 1 LE. lu1 `Ki i I f.. FS , r / A E,AE 1 UPPER LEVEE J„ Elli l je r E � E �f � r' r I• ! r„ A i� of { � p r r � � F PO ..�• _ r5 . — " — — " CIVIL; RC �� �❑ lE.,}SRr.�s�W `r'0Sir�0H5 sr�uEOM•� �s.,ryer•ssr..e ro6nrabs Mi r mec seararv� , �,e, ns. �i s,ur aosncrn mu MAIN LEVEL r KS E .aeer�nr c�RA.�nyixn. Ewu�rr rrw„cMwrce z� JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I — Packet Pg. 31 vii. Life Cycle Cost Analysis - Considerations Overview: Three life cycle cost considerations have been evaluated: A Build New Life Cycle Scenario for the 140-bed jail facility, as well as two Do Nothing Life Cycle Scenarios. Each of these life cycle cost evaluations considers the following areas tied to the 20-year projections': • Capital Project Cost to construct the facility (both law enforcement and jail): o For the Build Newjail scenario, $48.88 million was applied in this evaluation with a partial initial cost incurred in FY2025- 26 for principal and interest on a 20-year bond. When comparing a Build New scenario for both law enforcement and jail components, a $79.75 million number was applied. o For thejail only Do Nothing scenario, this evaluation considers the eventual closing and vacating of the existing jailz. With a facility that has reached the end of its ability to meet the needs of the community, it is not a question of if, but when. For comparison purposes, we have factored in a replacement holding facility into this scenario.This facility would meet the short-term needs associated with the intake process, with the explicit purpose of processing arrestees. All long-term housing of inmates would occur out of county in other neighboring countyjails. For the purposes of this evaluation, the replacement holding facility project cost projected is $13.6 million applied with a partial initial cost incurred in FY2026-27for principal and interest on a 20-year bond. o For the Do Nothing Scenarios inclusive of both law enforcement and holding facility components, the projection includes the $30.87 million project cost to construct the law enforcement components in addition to the Holding Facility. The total capital project cost included in the life cycle project for both is $50 million. • Projected Operations Cost for Staffing' o For the Build Newjail scenario, staffing is projected at 24 staff positions. o For the jail only Do Nothing scenario, staffing would need to transition to a more robust transfer and transportation unit, requiring initial movement of the 83 in -custody average daily population inmates to other neighboring jail facilities.This evaluation is based on having 18 staff positions for the transportation unit. o For the law enforcement and holding facility Do Nothing scenario, an additional 12 staffing positions would be needed to operate the holding facility, bringing the total number of staff projected to 30, including the 18 staff identified in the transportation unit. o Note: The scenarios projected do not consider the increased liability concerns associated with transporting inmates to other facilities. Liability is a significant factor for consideration in future evaluations, both for staff and inmates. • Projected Operations Cost for Inmate Care/Medical • Maintenance/Custodial/Utility Costs o For the Build New Johnson County Sheriff's Office (law enforcement and 140-bed jail) scenario. o For the Do Nothing scenario, to support a replacement holding facility and law enforcement facility. • Housing — Per Diem Costs o Through Dec. 2023, JCSO has calculated $15.84 million has been spent housing inmates outside of Johnson County. o For the Build New 140-bed jail scenario, the need for out of county housing ends when a two-year construction period for this scenario is completed. For this evaluation, occupancy is projected to occur in 2027. o For the Do Nothing scenario, Per diem cost to house inmates out of county is calculated at a starting rate of $60 per day per inmate. An inflation factor of 2 percent (2%) per year has been factored into the calculation. For the total number of inmates managed and housed out of county over the 20-year period, there is an $89.3 million cost impact.The transportation costs at $7 million are in addition to the per diem cost calculated, bringing the total project cost to house inmates out -of -county at $96.3 million dollars. • Transportation Cost (Out of County) — 20 year cost considerations as noted above. ' Life Cycle Cost Analysis assumes 2% Inflation Rate/Year 2The existing facilities capacity will not meet the county needs and is functionality antiquated. Therefore, when considering the options, a new facility will be required to comply with Iowa Code requirements. 3 FTE's staff positions will increase as transportation growth occurs due to inefficiency and capacity issues of existing facilities. 30 -F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 32 C.1.a • Transportation Cost (Institutional and Medical/MH) — Costs over the remaining time in either scenario to manage and transport inmates for medical care and institution exchanges with other agencies. • Miscellaneous (Other) — Uniforms, Supplies,Training Events, Dues, etc. Operational Staffing Cost Considerations The single most critical issue when planning for a new or expanded justice facility is the staffing requirements and associated costs. Capital construction costs represent a small part of the total life cycle costs of a detention facility, representing only ten to eleven percent (10%to 110/6) of the total costs of the facility over its useful Iife.The overall useful life of this type offacility is generally between 40 to 50 years.The staffing requirements and associated costs represent 63 percent to 67 percent (63% to 67%) of the total life cycle costs for a detention facility.The remaining 22 percent to 27 percent (22%to 27%) to balance is made up of utility, medical, food costs and other miscellaneous direct offender expenses. Given the significance of staffing on the life cycle costs, this element of the study focuses primarily on the staffing needed to support each concept, by locating the newjustice facility on an urban or remote site. For modeling purposes, tied mainly to the length of time needed to pay down bond referendum capital financing, the life cycle cost models presented in this report are based on the projected total cost over a 20 year period. Throughout the programming effort, we were continually evaluating the staffing impact of functional and architectural programming concepts for urban or remote sites. In each case, the major components and their functional sub -components were programmed by the underlying need to create concepts that support Johnson County's mission: improving operations, safety, inherently promoting staff efficiency and creating an appropriate justice environment. The staffing analysis developed for this project was analyzed through a stepped process. Shive-Hattery determined the number of employees required to safely and constitutionally supervise jail activities by including a preliminary profile of the existing jail and its operations and reviewing the ancillary functions that impact security/supervision and the need for detention officer supervision. This staffing plan is designed to facilitate a 24-hours per day/7-days perweek/365-days per yea r operation. To promote a common understanding, the staffing -shift relief factors needed to keep the facility operational have been incorporated into the first and second 12-hour watch positions. Any position that is a 24/7/365-day two -watch position has a relief factor of 5.1 built-in to the calculation. Other positions that are staffed only during the one watch period and are required to have relief are calculated at a factor of 1.3. Management positions have a shift relief factor of 1.0. Do Nothing Life Cycle Determinations: With the inclusion of the 30 staff positions noted above and the associated project costs, the cost comparison indicates: • Through Dec. 2023, JCSO has calculated $15.84 million has been spent housing inmates outside of Johnson County. • If the facility were closed, the projection indicates out of county housing cost would increase to $96.3 million over a 20-year period. • Difference in Total Operating Cost compared with building New indicates an additional $69.395 million would be needed over a 20-year period. Total cost over 21 Jail - Capital Project Costs (New)/LE Holding Facility Projected Operational Costs (Staffing ■ Projected Operational Costs (Inmate Care/Medical) ■ Maint./Utility Costs - Estimated ■ Housing - Per Diem Costs (Out of County) ■ Transportation Costs (Out of County) ■ Transportation Costs (Inst. and MH only) ■ Misc. (Other) Build New Life Cycle Considerations: No additional staff needed to operate newjail Staffing efficiency, most critical life cycle factor at 54% JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 33 C.1.a 2.68% b 0.13% 0.80% "j 2.71 % Total cost over 20 years 1.48% 2.64o/c 0.09% Total cost over 20 years Jail - Capital Project Costs (New)/LE Holding Facility Projected Operational Costs (Staffing) Projected Operational Costs (Inmate Care/Medical) Maint./Utility Costs - Estimated Housing - Per Diem Costs (Out of County) Transportation Costs (Out of County) ■ Transportation Costs (Inst. and MH only) Misc. (Other) Do Nothing Life Cycle Considerations: -Through December 2023, JCSO has calculated $15.84 million has been spent housing inmates outside ofJohnson County. • Ifthe facility were closed, projects indicate out of county housing cost would increase to $96.3 million over a 20-year period. ■ Jail - Capital Project Costs (New)/LE Holding Facility ■ Projected Operational Costs (Staffing) Projected Operational Costs (Inmate Care/Medical) — Maint./Utility Costs - Estimated Housing - Per Diem Costs (Out of County) Transportation Costs (Out of County) ■ Transportation Costs (Inst. and MH only) Misc. (Other) Do Nothing Life Cycle Considerations: -Through December 2023, JCSO has calculated $15.84 million has been spent housing inmates outside ofJohnson County. Ifthe facility were closed, projects indicate out of county housing cost would increase to $96.3 million over a 20-year period. Difference in total operating costs compared with building new is an additional $69.395 million over a 20-year period. 32 —r JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 34 F. PROGRAMMING AND OPERATIONAL DESCRIPTIONS i. Introduction to Program Elements Programmatically, the Johnson County Sheriff's Office facility needs assessment has been developed to address the 20-year need projection for both Law Enforcement/Forward Operations as well as Jail/Detention space needs. Program considerations for each represent: • Law Enforcement/Forward Operations —is 48% of the total program space (53,800 SF). o Best Practice Average Comparison 500 SF/Employee. o JCSO Program is planned for 489 SF/Employee. • Jail/Detention Space — is 52% of the total program space (57,500 SF). o Best Practice Average Comparison 400 SF to 450 SF/Inmate. o JCSO Program is planned for411 SF/Inmate. o JCSO Housing Unit is planned for 257 SF/Inmate. The following is a description of functions that are found for both programmatic components: ii. Security Design Principles Forthejustice facility program, several security principles have been identified. 1. A Central Control/EOC Support Area will exist within the new facility, which shall control all perimeter security and movement between building components.The Control Center will be as penetration -resistant and self-contained as possible to ensure continuous facility security and control of offender activities. Overall, Central Control will manage all perimeter accesses and monitoring systems and control or monitor all internal movement within the facility. The Central Control Station will monitor and control all major building alarms, and response systems will maintain constant communications with all staff working at posts throughout the facility. In the event of an emergency, Central Control will also have a backup/override capability over all local housing and housing control positions and will maintain a linkto all records and data systems relevant to the processing and management of movement throughout the building. 2. Two interlocking doors will provide all access into the security perimeter. All interlocking systems will have an electric override function that can be activated by staff in emergency situations. Most of the court components will occur on the public side of the facility. Offender Holding Areas will be separated from public spaces, and movement to and from Intake and Booking will occur through secure circulation. 3. Entrance into the jail security perimeter by officials outside service individuals (doctors, counselors, educators, lawyers, etc.) will be as direct and efficient as possible. Security will be provided to the spaces these individuals need access to, with monitoring systems at a nearby staff post and CCTV and/or audio monitoring respective to the meeting's privacy needs. 4. Persons visiting inmates will not normally penetrate jail security. A video visitation system has been designed for the facility to limit inmate/visitor movement. Visitation will be conducted through electronic communication from the visitor lobby spaces to each dayroom. 5. When visitors and service providers need to enter the security perimeter, they will pass through metal detection and should be subject to search. 6. Surveillance by direct staff view from the Podular Housing Unit control room or contact shall be implemented over reliance on electronic surveillance equipment. 7. There will be control positions constantly staffed to support the housing units. These positions would have control over all doors and security systems within their respective areas.These control positions can be overridden or shut down by Central Control. 8. Access to public lobbies will be open during normal visiting and business hours. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 35 a. Public Reception Areas Public and official visitor reception is intended to serve the new facility's needs. Staff will enter the facility through a separate staff entrance. Public reception will be off the main entryvestibule. It is important for this area to confine public movement to as limited an area as possible while also making public access convenient and easily identifiable without undue assistance from staff. After checking in at the reception desk, visitors will be directed to administration or the areas that service visitor and community needs. It is important that the public reception area conveys a proper image and appearance, responds to department reception and security policies and is adequately sized to serve the facility This area of the facility is the most influential on public opinion, along with the exterior appearance associated with law enforcement/forward operations. When a professional visitor interacts with an arrestee in the Facility Intake/Release Area, consult rooms are located immediately off the visitorjail lobby, adjacent to the booking and processing area. Arrestees who are involved in the processing -holding sequence can speak with attorneys, bonding agents and family/visitors on subjects primarily related to attaining release. b. Jail and Sheriff's Administration The administration components programmed in this study focus on two types of Administration. First, support administration space for the newjail facility; Second, the sheriff's administration and forward operations departments. Administration space provided for the facility staff has been configured to support the long-term training and operational needs that foster support law enforcement's community support and engagement.The sheriff's training components will consist of classrooms, and simulation and defensive tactical training support spaces.These spaces will support Johnson County's needs and the surrounding community. iii. Central Control Central Control includes activities and functions pertaining only to the new facility.The primary objective of this component is to monitor control of electronic security and life safety systems associated with the facility's perimeter security. The space around this component establishes a security zone since Central Control functions as the nerve center of the building. Activities also include selective monitoring of visitors, staff, and inmates in and out of the facility. The Central Control Room is located on the interior, as shown in the blocking diagrams, and is located strategically in the facilityfor maximum efficiency in and out of the housing units. a. Facility Intake/Release Processing The Intake/Release component of the newjail serves as a processing center for the new building.The primary point remains at the main jail for the Sheriff's Office and other local law enforcement agencies to bring their arrestees. Intake/Release includes the following sub -components: • Facility IntakeNehicular Sally Port. • Booking -Identification. • Operating While Intoxicated (OWI) support functions. • Medical. • Jail Court support. • Admissions -Property -Release. The Facility IntakeNehicular Sally Port addresses the need for secure vehicle and arrestee reception and initial security processing, as well as the needs of arresting officers who will interface with the OWI screening, intake processing, and other staff in the area. A new, secure, vehicular sally port serves as the point of entryto the intake center. Arresting or transporting officers will drive into the sally port, which is controlled from an Intake -Release control room and staffed 24 hours a day. Routine entry involves moving arrestees from the parked vehicle into the reception area, which functions as an initial processing area before arrestees are permitted access to the Booking -Identification lobby. Processes are completed in the reception area before entry. 34 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 36 C.1.a Booking -Identification includes initial property removal and inventory, search procedures and metal scanning. This process ensures that arrestees are "clean"in terms of possession of weapons and/or dangerous contraband. Persons released from intake processing or any one of the several jail housing unit components will be routed through the release processing area for property return and then be routed through thejail lobby. In the Booking Lobby/Reception counter area, arrestees are engaged in the following activities and processes: • Property exchange and inmate uniform issuance in dress -in areas, processing assignments and jail identification. • Medical screening. • Holding in secure holding cells or waiting/staging in a normalized open waiting area. • Fingerprinting for full set of finger and palm prints. • Video imaging. • Classification identification for processing into the facility. iv. Court Services/Jail Support Video advisory hearings will be conducted via an internal CCTV link between the new facility and the Court components.The program assumes thatjudges, officers of the court and defense counsel will appear to conduct proceedings while in -custody defendants will be located simultaneously in advisory court or deposition areas in the newjail. v. Medical Services The medical services component is designed to minimize the need to transport inmates to a hospital facility.The medical treatment concepts programmed into this project are also designed to limit the internal movement of offenders in need of medical or mental health attention. Starting at the housing unit, a medical screening and triage will evaluate an inmate's condition. If after this initial evaluation further treatment is needed, the medical services component is designed to accommodate the following: • Portable X-ray • Examination Room • Minor Procedure Medical Treatment Four medical isolation cells and two infirmary units for three people each will accommodate the need of offenders requiring additional separation from the general population.The medical cells in this area will be designed for isolation with negative pressure mechanical system considerations. The nurse's station is shared with a detention offi cer. vi. Housing The new expansion project involves a variety of housing configurations for general, segregation and administrative inmates for adult populations.The facilitywill primarily operate by means of podular indirect supervision. Cell configurations are designed for single - or two -person occupancy. Dormitory housing will be in direct line -of -sight with the floor control position and will be designed to accommodate direct lines of sight into the housing units. Housing support areas are planned to accommodate professional visitations, hearings/group meetings, classroom activities, medical screening and proper supervision. Indirect supervision involves the observation, control and management of offenders within the housing units by a deputy located at a control station directly outside the housing units. Barriers, which separate deputies and offenders such as those formed by podular- remote glazed control rooms, are featured in the indirect supervision concepts in this study. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 37 C.1.a Standards: All program components will comply with the Iowa Jail Standards and will consider the ACA standards where applicable. Natural Light: Each cell will have a window to the exterior to directly provide natural light through a service chase behind the modular cells. Since offenders spend a substantial amount of their time in the dayrooms, providing quality lighting to this area is a priority. In addition, direct sunlight to support a normative environment in the housing dayrooms and housing unit staff support areas will be accommodated through the use of clerestory windows or light monitors. Dayrooms: All housing units will have their own dayrooms, which will be sufficiently sized to facilitate activities such as dining and offer casual seating for reading and television viewing. Pre-trayed meals will be assembled on a rolling cart, which will be rolled into each dayroom at the proper times. Pod Access and Control Concepts: Consistent with security and control concepts required in a podular indirect supervision setting, each Pod has entry from the corridor.The housing unit deputy will monitor the interior door to the units, with backup monitoring from Central Control. This is important concerning entries, during which it is critical that the housing unit officer determines that the occupants are under control and that the unit is ready to accept additional occupants or returning inmates.The corridor will have access control from a security vestibule with interlocked doors. vii. Food Service All offenders will be served at their housing units in a uniform, compartmented tray system. Staff meals may be served separately in staff break areas in the facility. Food products are received in bulk and case lots from vendor trucks at a secured loading dock. Deliveries are brought into a secure receiving reception area for checking and staging. A receiving office is provided with direct access and a view to the staging area. After deliveries are checked, they are to be transported to the appropriate storage area for stocking. Dry food storage space is to be adequately sized to accommodate up to a 30-day supply. Refrigerated storage is typically sized for deliveries two times per week. At least one week of frozen food products will be accommodated in the storage area. Additional freezer space may be provided outside the building. viii. Laundry Laundry services will provide inmates with clean and sanitized linens and uniforms regularly.The laundry will also be capable of processing inmate personal items. Laundry responsibilities will also include supplies for holding and property dress-out.The laundry processing functions include load sorting, washing, drying, and folding of clothing and Iinen.This area shall be open and in full view of visual supervision. i. Facility Macro Programming Macro space planning has been developed with future growth in mind for both the law enforcement facility as well as the corejail elements to address the long-term capacity needs.The jail construction would accommodate 140 beds with core support service areas such as medical, food service, laundry, and processing space sized for the full capacity. Said differently, the core elements of th e building have subtle adjustments allowing for flexibility as needs change at a time when the facility reaches capacity. The baseline space planning considerations listed below account for proper separation of the building components through secure circulation elements for offender movement in the jail and to law enforcement components. Public circulation is limited to essential components and visitation elements. Controlled circulation occurs in areas essential for initial appearance proceedings and professional visitation. 36 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 38 C.1.a Space configurations and proposed square footage for each of the building components are broken down into the following major categories: Public Reception - Ancillary 6,500 SF Law Enforcement Components: (46,300 NSF) Sheriff's Administration 3,500 SF Civil Division 2,700 SF Records Division 2,800 SF Watch Command and Patrol Division 5,000 SF Criminal Investigation Division 5,000 SF K9 Unit 300 SF Training and Support 10,000 SF Evidence/forensic Testing 5,000 SF Vehicle Maintenance and Storage 12,000 SF Jail Components: (52,200 NSF) Housing - 140 Beds Housing Support and Jail Administration 5,600 SF Special Management Housing (25 Beds) 7,500 SF General Population Housing (28 Beds) 4,200 SF Administrative Transitional Housing (28 Beds) 4,200 SF Segregation Housing - Male/Female (15 Beds) 3,900 SF General Population Female Housing (16 Beds) 2,100 SF Dormitory Housing (22 Beds) 1,900 SF Intake/Release/Medical/Court (6 Beds) 13,500 SF Food Service/Laundry/Storage 6,500 SF Central Control/EOC Support 2,800 SF Building Support - Mechanical/Electrical 5,400 SF Subtotal -Marco Program (NSF) 110,400 NSF Projected Macro Program - Gross Square Feet (max) for 740 Beds = (building envelope, common circ, stairs, elev.) 122,000 GSF Overall Jail Square Footage per Inmate @ 140 Beds 411 SF Housing Unit Square Footage 36,000 SF Housing Square Footage per Inmate 257.15 SF JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 39 H. BUILDING EXPANSION AND FLEXIBILITY Flexibility is certainly a priority for this project. As with all modern buildings, changes occur overtime and floor plans will require modification. Using compartmentalization in the macro -program, the building components are designed to look at future internal growth needs. Office components include space for future employees and amenities. Storage elements look at long- and short-term strategies to accommodate evidence, information and records management. Inmate areas are designed to bring essential services to the offenders housing unit to reduce movement expense. Thus, while the planning team has been as accurate and insightful as possible, building systems and floor plan shapes should be as flexible as possible. In this baseline planning scenario, all core elements have been programmed to accommodate expansion beyond the initial construction. For remote sites, expansion would be horizontal, expanding the building in two directions with growth for law enforcement and inmate housing occurring at the perimeter of the building. Administration and miscellaneous functions, inmate processing functions, and support functions have been programmed to accommodate expansion of this facility to 240 beds. It must be noted that the need for a 240-bed facility is beyond 30 years (2054).Thus, additional housing and the incorporation of minor internal changes would only become necessary beyond this predictive model, implemented a couple of years in advance of the time expansion if needed. i. Technology and Supervision Priorities Technology integration with supervision and management of inmates is a priority to create an efficient facility. Consequently, if choices are made relative to costs, the county should spend more to attain clearer views and with more direct movement rather than spend excessive money on sophisticated security technologies. The facility design should anticipate future technologies and build flexibility into the facility to accommodate and integrate new technologies. Providing space for CAT6 cabling and/or fiber lines for technologies that can be installed in the future is important. Further the use of wireless technologies has significantly improved, but with the secure nature of detention construction, current technologies remain dependent on cabling solutions.The facility design will be prepared for the implementation of video technologies. Some areas that utilized video connectivity are attorney -client interviews, pretrial release interviews, medical, counseling and religious broadcasts. Preparing multi -purpose activity space, which the existing facility cannot currently support, is a relevant consideration for improving offender services in the facility. I. POLICY STANDARDS i. Introduction A keyfoundation for determining future needs is the development of a series of policy standards to guide short- and long-range planning decisions.These decisions, made during the next stage of the planning process, will influence the wayJohnson County operates and constructs its future facilities.This is important because at some point the existing facility has influenced the policies adopted by Johnson County. A newfacility will provide an opportunity to revisit the operational practices, putting in place best practice considerations going forward. While it may be difficult to qualify the impact the existing facility has had, operational influences and inefficiencies have occurred. These policy standards recommendations can be derived from Iowa Jail Standards, PREA considerations, DOJ considerations for adult local detention, and the American Correctional Association (ACA) standards.The policy standards are a series of physical, operational, staffing and treatment criteria that describe how offenders should be housed and managed based on their classification, custody level and special needs. ii. Policy Standards The policy standards represent vision statements of what the JCSO aspires to be in the coming years, not necessarily what it is today They are intended to represent best practices within the fields of adult detention.The policy standards incorporate all applicable national and local standards and the planning consultant's experience. In particular, the core standards represent critical configurations for facilities and have been adopted in accordance with the initial planning concepts outlined in this needs assessment. 38 —F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 40 It is recommended that the policy standards be used by Johnson County to develop a detailed response and solution during full architectural design.The basis for future policy standards should be organized and divided into primary categories as follows: • General Population considerations. • Special Needs/Management considerations. • Security and Circulation considerations. • Staffing and Operational considerations. Within each subcategory, a series of standards can be applied to further define the physical plant requirements for housing and other facility components, housing operations, offender movement, programs and services and refined staffing requirements for the in - custody populations being served. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 41 J. DEPARTMENTAL/AREA PROGRAM SPACE LIST REQUIREMENTS The 20-year projections implemented in the program planning process for this needs assessment include the Johnson County Sheriff's Office needs for forward operation law enforcement services, the inclusion of JFACT into the facility, the inclusion of long- term storage facility needs and the square footage projections for a 140-bed jail.To achieve compliance with the Iowa Administrative Code requirements, in accordance with operation expectations, 444 program spaces have been identified.The individual room space list components as summarized above are: ------------------------------------------------------------- Program Space List - Johnson County, IAi PUBLIC RECEPTION / ANCILLARYI [PA] Johnson County Sheriffs Office / BH Therapeutic Staff Number of Areas of Each Post Program No. Space Description Spaces (NSF) Total (NSF) Remarks PA Public Reception -Ancillary PR.101 Entry Vestibule 150 150 PR.102 Public Lobby 1 750 750 FIR 103 Locker Area 1 40 40 FIR 104 Metal Detector 1 60 60 PR.105 Video Visitation Booths 4 25 100 PR.106 Non -Contact Visiting Booths 2 80 160 FIR 107 SRO / Private Consult Room 1 100 100 FIR 108 Prof. Interview / Conference Room 2 150 300 FIR 109 Lobby Fingerprint Area 1 50 50 FIR 110 Sallyport Vestibule 1 80 80 ANA11 Public Toilets 2 200 400 AN.112 Mother's Room / Privacy Room 1 100 100 AN.113 Break Room and Kitchen 1 800 800 AN.114 Short -Term Sleeping Room(s) 2 80 160 AN.115 Staff Toilets 2 65 130 AN.116 Storage - Misc. Supplies 1 300 300 AN.117 Conference -Meeting Rooms 2 500 1,000 AN. 118 Community Room 1 500 500 AN.119 Kitchenette 1 50 50 Vestibule, Lobby, Front Desk Access, Kiosks for Weapons permits / information; Historical Display Elements, Access to Interview Rooms, Access to Training Room; 12lockers (small compartments) 4 stations (two chairs at each on public side) Sink, Small Fridge, Chair and Table 2 fridges, 2 microwaves, 1 dishwasher; Seating for 16 (Ice machine) Two Rooms (25 people each) Located near Community / Conf. Rooms Sub -Totals: PA 28 187 5,230 ...................................................................................................................................................... Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.25 = " Total G.S.F. 4/16/2024 1 [ Program Space List -Johnson County, IA SHERIFF'S ADMINISTRATION; .SA '------------------------------------------------------------------- ' Johnson County Sheriff's Office / BH Therapeutic �.taffPo.t� Program No. Space Description Number of Areas of Each Spaces (NSF) Total (NSF) Remarks SA Sheriff's Administration SA.101 Sheriffs Office 1 250 250 Private Office SA.102 Chief Deputy 1 200 200 Private Office SA.103 2nd Deputy- Patrol Command 1 200 200 Private Office SA.104 Civil Lieutenant 1 150 150 Private Office SA.105 Investigations Lieutenant 1 150 150 Private Office SA.106 Records Lieutenant 1 150 150 Private Office SA.107 Jail Captain 1 150 150 Private Office SA.108 Admin Assistant 2 75 150 Open Office SA.109 Future Admin Deputy Office 2 100 200 Private Office SA.110 Storage Room - Crime Prevention Materials 1 150 150 SA.111 Conference Room 1 500 500 SA.112 Work Areas - Pnnters / Copiers 1 200 200 Copiers / Office Supplies SA.113 Mail 1 50 50 Part of Workroom SA.114 Storage - General 1 300 300 SA.115 Admin Toilets 2 65 130 Sub -Totals: SA 11 266 2,930 Spaces Avg NSF per Total N.S.F. Space X Building Gross factor of: 1.20 = " Total G.S.F. 4/16/2024 40 —F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I — NARRATIVE Packet Pg. 42 C.1.a Program Space List - Johnson County, IA CIVIL DIVISION _ANCILLARYi [CA Johnson County Sheriffs Office 1 BH Therapeutic Staff Post Program No. Space Description Number of Spaces Areas of Each (NSF) Total (NSF) Remarks CA Civil Division CA.101 Civil Deputy 6 100 600 Open Office (Workstations) - CA.102 Secretary- Public Facing Staff 2 100 200 View to Front Reception Counter (Total of eight workstations with RC.101) CA.103 Clerk - Assistant / Support 2 80 160 CA.104 Work Areas- Printers / Copiers 1 200 200 CA.105 Case Files - Records 1 1,000 1,000 CA.106 Break Room 1 100 100 Shared with Records CA.107 Restrooms 2 100 200 Shared with Records Sub -Totals: CA 15 164 2,460 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.10 = Total G.S.F. 4/16/2024 Program Space List -Johnson County, IA --------------------------------------------------------------------------------- _____________________________________ _ RECORDS ANCILLARY; Johnson County Sheriffs Office 1 BH Therapeutic Staff Number of Areas of Each Program No. Space Description Post Spaces (NSF) Total (NSF) Remarks RA Records Division RA.101 Record Clerk 5 100 500 Open Office (Workstations) - Currently 5 employees + 3 add 'I civilian staff (future) RA.102 Reception - Public Facing Staff 1 100 100 View to Front Reception Counter (Total of eight workstations with RA.101) RA.103 Records - Coordinator Office 1 100 100 RA.103 Records -Admin Sect 1 80 80 RA.104 Work Areas - Printers / Copiers 1 200 200 RA.105 Record Storage- Active 1 200 200 RA.106 Files - Records 1 700 700 Storage for 9 years worth of records (for compliance with IAC) RA.107 Storage 1 400 400 RA.108 Break Room 1 100 100 Shared with Civil RA. 109 Restrooms 2 100 200 Shared with Civil Sub -Totals: RA 15 172 2,580 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.10 = Total G.S.F. 4/16/2024 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 43 C.1.a The staffing plan diagram is broken down into the following focused position groups. Ash ift relief factor (SRF) has been applied. The Program Space List -Johnson County, IA i Watch Command & Patrol Division Pp Johnson County Sheriffs Office 1 BH Therapeutic Staff Number of Areas of Each Post Program No. Space Description Spaces (NSF) Total (NSF) Remarks PD Watch Command & Patrol Division PD.101 Lieutenant- Patrol Operations 3 100 300 Private Office (Watch Commanders: 3 shifts @ 1 per shift) PD. 102 Patrol Sergeants 6 100 600 Open Office Workstations or Indv. (Watch Commanders: 3 shifts @ 2 per shift) (4 PD.103 Admin Assistant- Patrol Division 1 75 75 Open Office Workstations PD.104 Patrol Officers 1 720 720 Projected & Shared: 36 Patrol Officers; 8 to 12 Shared 6'x30" benching workstations; PD.105 Patrol Form Storage / Printer 1 220 220 Space for officers' files, collateral assignments, work equipment / office materials PD.106 Juvenile Waiting 1 120 120 PD.107 Interview Room 1 100 100 PD.108 Roll Call (Squad) Room 1 1000 1,000 Sized for 40; Movable tables and chairs Small Equipment Storage / Patrol Issue / Misc. Adjacent to Roll Call; civil disturbance gear, weapon lockers, shared field related PD.109 Patrol Operations storage 1 400 400 equipment, etc; Lockers adjacent to patrol deputy vehicle parking exit & Patrol; Includes 36 (approx. PD.110 Go Bag Storage / Patrol Operations Storage 1 200 200 2'x4') lockers in an alcove PDA 11 Storage Room 1 200 200 Sub -Totals: PD 18 219 3,935 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.25 = Total G.S.F. 4/16/2024 ---------------------------------------------------------------------------- Program Space List -Johnson County, IA `--------------------------- CRIMINAL-WVEST-GATION Johnson County Sheriffs Office 1 BH Therapeutic Staff Number of Areas of Each Post Program No. pace Description Spaces (NSF) Total (NSF) Remarks CI Criminal Investigation CL101 Det/Receipt/Admin 1 150 150 C1.101a Receipt/Admin (Closet) 1 50 50 C1.102 Legal Secretary/Admin Assist 1 120 120 CI.103 Lieutenant - Investigations 1 150 150 Private Office C1.104 Criminal Investigation (Detectives) 9 100 900 Private Office (Currently six, plus three future) C1.105 Meeting Space - open 1 200 200 CI.106 Interview Room 3 100 300 Sight and sound separated. C1.107 Interview VIP Viewing Room 1 100 100 C1.107a Interview Room - Toilet 1 60 60 C1.108 Soft Interview Room 2 80 160 Sight and sound separated C1.109 Family Services Room 1 150 150 Semi -secure C1.110 Conference room 1 360 360 Seating for 12 people; sight and sound separated CIA 11 Polygraph Room 1 100 100 Sound proof C1A 12 Major Case Room - Muti Agency 1 800 800 Seating for 16-20 people. Secure location, limited access CI.113 Storage Room 1 150 150 CIA 14 Task Force 6 75 450 Work Stations Sub -Totals: Cl 32 131 4,200 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.20 = Total G.S.F. 4/16/2024 42 -r JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I -NARRATIVE Packet Pg. 44 C.1.a Program Space List -Johnson County, IA r K9 Unit; s_________________________________________________________________i [K9 Johnson County Sheriffs Office 1 BH Therapeutic mber of Areas of Each Nu Staff Pos[ Program No. Space Description Spaces (NSF) Total (NSF) Remarks K9 K9 Unit K.101 Kennel / wash down area 1 80 80 K.102 Work Area - Support 1 100 100 K.103 Storage Room 1 100 100 Sub -Totals: K9 3 93 280 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.10 = Total G.S.F. 4/16/2024 Program Space List - Johnson County, IA Training & Support! TS Johnson County Sheriffs Office / BH Therapeutic �Stafflost� Program No. Space Description Number of Areas of Each EE Remarks Spaces (NSF) TS Training & Support TS.101 Locker Room Toilets & Showers 9 100 900 Indv. Separate rooms TS.102 Locker Room Amenities - Gen. Circ. 1 500 500 Vest Drying, Circ. TS.102a Women's Locker Room 1 600 600 30 % of 94 Locker plus 6 future (2'w x 2'8"d + 3'-6" circ (each)) TS.102b Men's Locker Room 1 1400 1,400 70 % of 94 Locker plus 6 future (2W x 2'8"d + 3'-6" circ (each)) TS.103 Laundry & Storage- Staff 1 200 200 TS.104 Combined Fitness & Exercise Room 1 1000 1,000 Weight & Cardio Machines (Open Fitness Configuration) TS.104a Equipment Storage 1 150 150 Tactical Dummies, Mat Storage etc TS.105 Defensive Tactics Training Room 1 800 800 TS.105a Tactical Team Equipment Storage (SERT) 1 200 200 Cubby-Style Lockers; Qty: 8 TS.106 Training Coordinator- Future 1 100 100 Seats 40 (combined); AN considerations; Demountable Partition with Simulation TS.107 LE Training Room 1 800 800 Training TS.107a Simulation Training Room (FATS) 1 800 800 Adjacent to Training Classrooms TS.107b Drone and Sim. Equip. Storage 1 200 200 50 SF for Drone Storage & 150 SF for Sim. Equipment Storage TS.108 Kitchenette 1 50 50 One located near Training Room, Another near Lobby / Office Area TS.109 Quartermaster- Issue and Storage 1 500 500 Uniform / Belt Storage TS. 110 Armory- Weapon /Ammo Storage 1 500 500 Secure Room Sub -Totals: TS 24 363 8,700 Spaces Avg NSF per Total N.S.F. Space X Building Gross factor of: 1.15 = Total G.S.F. 4/16/2024 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 45 C.1.a Program Space List - Johnson County, IA _ _ _ _ _ _ _ _ _ _ _ _ _ _ _EVIDENCE' FE Johnson County Sheriffs Office 1 BH Therapeutic Staff Number of Areas of Each Post Program No. Space Description Spaces (NSF) Total (NSF) Remarks E Evidence / Forensic Testing Locate department new perimeter of building for potential expansion. Worksurtace for officers to write reports. Pass -through lockers for officers to lock up E.101 Evidence Drop-off 1 200 200 evidence for technician to process. E.102 Evidence Storage 1 700 700 E.102a Evidence Weapons Storage 1 300 300 Hardened E.102b Evidence Cash Storage 1 100 100 Hardened E.102c Evidence Drug Storage 1 400 400 Hardened E.103 Evidence Tech Workstation 2 120 240 Workstation for evidence tech / processing. E.104 Forensics Testing 1 200 200 Lab area for testing / Drying - Blood Room E.105 Evidence Processing Vestibule 1 80 80 Separate entrance for Staff into Forensics Testing If this space is it's own garage area, as planned in the calculations, it is a 26' x 27' E.106 Vehicle Evidence 1 700 700 Room E.107 Offender / Evidence Release Vestibule 1 80 80 Small room for evidence to be picked up J JFAC J.101 Reception 1 150 150 J.102 Intake / Evidence Lockers 1 250 250 1.103 Labs 2 400 800 J.104 Office Area 2 300 600 3 workstations each Sub -Totals: E 17 282 4,800 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.05 = Total G.S.F. 4/16/2024 -------------------------------------------------------------------------------------- Program Space List - Johnson County, IA Vehicle- Maintenance & Storage; - FM Johnson County Sheriffs Office 1 BH Therapeutic Number of Areas of Each Staff Pos[ Program No. Space Description Spaces (NSF) Total (NSF) Remarks VIA Vehicle Maintenance & Storage Locate department near perimeter of building for potential expansion. VM.101 Vehicle Maintenance Storage 1 150 150 Worksurtace for light vehicle maintenance; Storage for Light Vehicle Maintenance VM.102 Patrol Bike Storage 1 100 100 Quantity: 10 bikes VM.103 Gator Storage Boat Storage 1 300 300 Space for, 2 Gators & 1 Boat VM.104 Speed Trailer Storage 1 120 120 Quantity: 1 VM.105 General Storage (traps, supplies) 1 400 400 Storage for traffic cones, barricades, maint. VM.106 Vehicle Decontamination 1 60 60 Hose for cleaning squad vehicles. VM.107 Large Item Evidence Storage 1 600 600 Storage for large items held as evidence. Examples include: found bikes, fridges, VM.108 Large Item Evidence Drop Off Vestibule 2 50 100 Secure Drop Off Station for officers to check in Large Items to Evidence Storage VM.109 Vehicle Maintenance 1 1000 1,000 2 bays with lift work space VM.110 MRAP - Vehicle Storage 1 400 400 Existing Metal Building is 65-feet x 175-feet. Plan for this to be a separate structure on VM.111 Bulk Storage 1 10,000 10,000 the site. -2,230 Sub -Totals: VM 12 917 11,000 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.10 = Total G.S.F. 4/16/2024 44 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 46 C.1.a Program Space List - Johnson County, IA Johnson County Sheriffs Office / BH Therapeutic Staff Program Number of Areas of Each Post No. Space Description Spaces (NSF) Total (NSF) ---------------------------------------------------------------------------------- HOUSING SUPPORT & JAIL ADMIN! Remarks H HOUSING HS Housing Support & Jail Admin. HS.101 Professional Visitation 2 50 100 1 HS.102 Vocational _ Medical Screening 1 200 200 Exam - Evaluation Room HS.103 Pod / Floor Control Circulation 1 800 800 HS.104 General Storage / Janitor Closet 1 380 380 HS.105 Housing Unit Laundry 1 150 150 HS.106 Personal Hygiene/ Support 1 150 150 HS.107 Multi -Purpose Classroom 1 600 600 Small Group - Meeting 8-10 offenders HS.108 Exercise Yard _ General Pop 1 500 500 HS.109 Exercise Yard - Special Mgmt Population 1 200 200 Where possible, located with 'Housing Units,' see Program Sheets HS.110 Therapeutic (Counseling) / Volunteer Offices 1 120 120 HS.111 Pod / Floor Control Officer Work Station 1 400 400 Elevated Pod Control - from first level. HS.112 Staff Toilet 1 60 60 HS.113 Safety Cell 2 70 140 Padded Per every 150-Beds 15 3,800 HS.113 Jail - Lieutenant 2 150 300 Locate with 'CO' Central Control, see Program Sheet HS. 114 Jail - Sergeant 1 200 200 Support Office / Admin Space - located within Jail Housing components HS.115 Jail - Deputies Office 2 120 240 Locate with 'CO' Central Control, see Program Sheet HS.116 Jail - Deputy Report Writing 1 400 400 Locate with'CO' Central Control, see Program Sheet HS.117 Staff Toilet 1 40 40 Locate with 'CO' Central Control, see Program Sheet HS.118 Electrical / Security Closet 1 80 80 Locate with 'CO' Central Control, see Program Sheet Jail Admin - Subtotal 8 1,260 Sub -Totals: HS 23 220 5,060 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.10 = Total G.S.F. 4/16/2024 ----------------------------------------------------------- Program Space List - Johnson County, IA Special Management HOUSING PODI -------------------------------------------------------------------------------- ' Johnson County Sheriffs Office / BH Therapeutic Designed for Male or Female Occupancy 0 Staff I Program Number of Areas of Each Post No. Space Description Spaces (NSF) Total (NSF) Remarks H1 HOUSING HM-A Special Mgmt-'MH/BH' Therapeutic Housing H.101 1-person Cells H.102 1-person Padded Cell H.103 HVAC- Plumbing Cell Chase H.104 Dayroom (35 sgft / inmate minimum) Telephone Area Video Visitation Food Service / Beverage Counter TV watching area H.104 Dayroom Cell Tier Walkway H.105 Dayroom Shower !Toilet Area H.106 Exercise Yard See Housing Support for Prof. Visitation, Education and Program spaces 1 16-Bed Pod Total: 1 Additional 16-bed Pods: 1 bed cell with SS toilet/sink; cell chase oriented to dayroom. Showers are 16 70 1,120 centralized. Natural light required. Glazing in the cell door. Expandable through the 0 70 0 8 40 320 Rear Chase Access Design (increase from 15 SF per chase) 1 720 720 Natural Light through windows required; Provide seating and tables for 64. Provide 2 phones wall mounted ( 1 ADA compliant) Provide handheld charging station for 12 devices GFIC outlet, sink w/ gooseneck; adjacent water drinking fountain. Separate defined areas with acoustic control, broadcast network for programs. 1 560 560 Minimum 4'-6" wide, minimum guardrail height of 48 inches (open grate confg) 2 45 90 (2) 1 stall areas, one ADA compliant stall and one shower. 0 250 0 Shared see Housing Support for SF 28 2,810 28 2,810 Sub -Totals: H1 - 32 Beds 56 100 5,620 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.35 = Total G.S.F. Programmed for 32 Beds (25 Beds shown in Concept Design) 4/16/2024 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 47 C.1.a Program Space List -Johnson County, IA GEN POP HOUSING POD. . Johnson County Sheriffs Office / BH Therapeutic Designed for Male or Female Occupancy Staff I Program Number of Areas of Each Post No. Space Description Spaces (NSF) Total (NSF) Remarks H2 HOUSING HIM _A Gen Pop. Housing 2 bed cell with SS toilet/sink; cell chase oriented to dayroom. Showers are H.201 2-person Cells - Double Bunk 8 92 736 centralized. Natural light required. Glazing in the cell door. H.202 HVAC - Plumbing Cell Chase 4 40 160 Rear Chase Access Design (increase from 15 SF per chase) H.203 Dayroom (35 sgft / inmate minimum) 1 560 560 Natural Light through windows required; Provide seating and tables for 20 % increase Telephone Area in occupants. Video Visitation Provide handheld charging station for 12 devices Food Service / Beverage Counter GFIC outlet, sink w/ gooseneck; adjacent water drinking fountain. TV watching area (1) Separate defined areas with acoustic control, broadcast network for programs. H204 Dayroom Cell Tier Walkway 1 280 280 Minimum 4'-6" wide, minimum guardrail height of 48 inches (open grate confg) K205 Dayroom Shower Area 2 45 90 (1) 2 stall areas each, one ADA compliant stall in one area. H.206 Exercise Yard 0 250 0 Shared see Housing Support for SF See Housing Support for Prof. Visitation, Education and Program spaces 16-Bed Pod Total: 16 1,826 Additional 16-bed Pods: 16 1,826 Sub -Totals: H2 - 32 Beds 32 114 3,652 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.15 = 1 1 Total G.S.F. Programmed for 32 Beds (28 Beds shown in Concept Design) 4/16/2024 Program Space List - Johnson County, IA ? ADMIN. TRANSITIONAL HOUSING POD; '------------------------------------------------------------------------------------- Johnson County Sheriffs Office / BH Therapeutic Designed for Male or Female Occupancy 0 Staff I Program Number of Areas of Each Post No. Space Description Spaces (NSF) Total (NSF) Remarks H3 HOUSING HA -A Admin. Transitional Housing 1 bed cell with SS toilet/sink; cell chase oriented to dayroom. Showers are H.301 1-person Cells - expandable 8 92 736 centralized. Natural light required. Glazing in the cell door. Expandable through the H.302 HVAC - Plumbing Cell Chase 4 40 160 Rear Chase Access Design (increase from 15 SF per chase) H.303 Dayroom (35 sgft / inmate minimum) 1 560 560 Natural Light through windows required; Provide seating and tables for 20 % increase Telephone Area in occupants. Video Visitation Provide handheld charging station for 12 devices Food Service / Beverage Counter GFIC outlet, sink w/ gooseneck; adjacent water drinking fountain. TV watching area (1) Separate defined areas with acoustic control, broadcast network for programs. H.304 Dayroom Cell Tier Walkway 1 280 280 Minimum 4'-6" wide, minimum guardrail height of 48 inches (open grate confg) H.305 Dayroom Shower Area 2 45 90 (1) 2 stall areas each, one ADA compliant stall in one area. H.306 Exercise Yard 0 250 0 Shared see Housing Support for SF See Housing Support for Prof. Visitation, Education and Program spaces 1 8 (16) -Bed Pod Total: 16 1,826 1 8 (16) -Bed Pod Total: 16 1,826 Sub -Totals: H3 - 16(32) Beds 32 114 3,652 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.15 = 11 Total G.S.F. Programmed for 32 Beds (28 Beds shown in Concept Design) 4/16/2024 46 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 48 C.1.a Program Space List - Johnson County, IA ? SEGREGATION HOUSING POD; '------------------------------------------------------------------------------------' Johnson County Sheriffs Office / BH Therapeutic Designed for Male or Female Occupancy Staff I Program Number of Areas of Each Post No. Space Description Spaces (NSF) Total (NSF) Remarks H4/H7 HOUSING HS-A Segregation Housing - Male or Female 1 bed cell with SS toilet/sink; cell chase oriented to dayroom. Showers are H.401 1-person Cells 8 70 560 centralized. Natural light required. Glazing and Food -pass in the cell door. H.402 HVAC - Plumbing Cell Chase 4 40 160 Rear Chase Access Design (increase from 15 SF per chase) H.403 Dayroom (35 sgft / inmate minimum) 1 360 360 Natural Light through windows required; Provide seating and tables for 64. Telephone Area Provide 2 phones wall mounted ( 1 ADA compliant) Video Visitation Provide handheld charging station for 12 devices Food Service / Beverage Counter GFIC outlet, sink w/ gooseneck; adjacent water drinking fountain. TV watching area Separate defined areas with acoustic control, broadcast network for programs. H.404 Dayroom Cell Tier Walkway 1 280 280 Minimum 4'-6" wide, minimum guardrail height of 48 inches (open grate confg) H.405 Dayroom Shower !Toilet Area 1 45 45 (1) 1 stall areas, one ADA compliant stall and one shower. H.406 Exercise Yard 0 250 0 Shared see Housing Support for SF See Housing Support for Prof. Visitation, Education and Program spaces 8-Bed Pod Total: 15 1,405 1 Additional 8-bed Pods: H4-B 15 1,405 Sub -Totals: H4 - 16 Beds 30 94 2,810 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.40 = Total G.S.F. Programmed for 16 Beds (15 Beds shown in Concept Design) 4/16/2024 Program Space List - Johnson County, IA -------------------------------------------------------------- GEN POP'FEMALE' HOUSING POD! Johnson County Sheriffs Office / BH Therapeutic Designed for Female Occupancy Staff Program Number of Areas of Each Post No. Space Description Spaces (NSF) Total (NSF) Remarks H5 HOUSING HM-A Gen Pop. 'Female' Housing 2 bed cell with SS toilet/sink; cell chase oriented to dayroom. Showers are H.501 2-person Cells - Double Bunk 8 92 736 centralized. Natural light required. Glazing in the cell door. H.502 HVAC - Plumbing Cell Chase 4 40 160 Rear Chase Access Design (increase from 15 SF per chase) H.503 Dayroom (35 sgft / inmate minimum) 1 560 560 Natural Light through windows required; Provide seating and tables for 20 % increase Telephone Area in occupants. Video Visitation Provide handheld charging station for 12 devices Food Service / Beverage Counter GFIC outlet, sink w/ gooseneck; adjacent water drinking fountain. TV watching area (1) Separate defined areas with acoustic control, broadcast network for programs. H.504 Dayroom Cell Tier Walkway 1 280 280 Minimum 4'-6" wide, minimum guardrail height of 48 inches (open grate confg) H.505 Dayroom Shower Area 2 45 90 (1) 2 stall areas each, one ADA compliant stall in one area. H.506 Exercise Yard 0 250 0 Shared see Housing Support for SF See Housing Support for Prof. Visitation, Education and Program spaces 1 16-Bed Pod Total: 16 1,826 Sub -Totals: H5 - 16 Beds 16 114 1,826 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.15 = " Total G.S.F. 4/16/2024 Programmed for 16 Beds (16 Beds shown in Concept Design) JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 49 C.1.a Program Space List -Johnson County, IA GENERAL HOUSING (Dormitory) PODI; -------------------------------------------------------------------------------- ' . Johnson County Sheriffs Office 1 BH Therapeutic Designed for Male or Female Occupancy Staff Program Space Description Number of Areas of Each Total (NSF) Remarks Post No. Spaces (NSF) H6 HOUSING H6-A General Housing (Dormitory) 4 bed 'wet' sleeping areas (3/4 Glass Front with Glass Door) . Showers and toilets are H.601 4-person Sleeping Areas - Double Bunk 4 180 720 centralized. Natural light required. H.602 1-person Single Cell 0 70 0 Padded Cell (management cells) H.503 Dayroom (35 sgft / inmate minimum) 1 600 600 Natural Light through windows required; Provide seating and tables for 20 % increase Telephone Area in occupants. Video Visitation Provide handheld charging station for 12 devices Food Service / Beverage Counter GFIC outlet, sink w/ gooseneck; adjacent water drinking fountain. TV watching area (1) Separate defined areas with acoustic control, broadcast network for programs. H.504 Dayroom Cell Tier Walkway 0 280 0 Minimum 4'-6" wide, minimum guardrail height of 48 inches (open grate confg) H.505 Dayroom Shower Area 2 45 90 (2) 1 stall areas each (SHRfTLT.), one ADA compliant stall in one area. H.506 Housing Unit Janitor's Closet 0 40 0 Janitor mop sink supply shelf w/ hooks. See Housing Support for Prof. Visitation, Education and Program spaces 20-Bed Pod Total: 7 1,410 Additional 20-bed Pods: 0 0 Sub -Totals: H5 - 20 Beds 7 201 1,410 ......................................................................................................................................................... Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.35 = Total G.S.F. Programmed for 20 Beds (22 Beds shown in Concept Design) 4/16/2024 48 -F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 50 C.1.a Program Space List -Johnson County, IA j _ _ _ _ _ _ FACILITY INTAKE / RELEASO FIR Johnson County Sheriffs Office / BH Therapeutic Staff Post Program No. I Space Description Number of I Areas of Each Spaces (NSF) Total (NSF) I Remarks IRCM Intake / Release / Court / Medical IR-A Intake Release IR-A Intake / Release IR.101 Vehicle Sallyport 1 1,350 1,350 R.102 Vehicle Sallyport Storage 1 200 200 I R.103 S.P.V. 1 120 120 I R104 Open Booking 1 500 500 W105 Booking Counter 1 200 200 I R.106 Dress In / Dress Out 1 120 120 I R.107 Property Room 1 600 600 I R.108 Finger Print / Photo ID 1 50 50 I R.109 StaffToilets 1 60 60 I R.110 Individual Holding CeIIs 6 80 480 I R.111 Individual Holding Cell - Padded 2 80 160 I R.112 Group Holding Cells 3 240 720 I R.113 Janitor's Closet 1 20 20 I R.114 OWI Screening -Support 1 100 100 I R.115 OWI Processing 1 240 240 I R.116 Interview / Deposition 1 100 100 IR.117 Electronic Monitoring / Storage 1 200 200 JC Jail Court Support JC.101 General Courtroom / Video Court 1 900 900 JC.102 Sound Lock/ Security Vestibule 1 80 80 JC.103 Visiting Judge's Chamber 1 250 250 JC.104 Chamber Toilet 1 50 50 JC.105 Attorney Conference / Work area 2 200 400 JC.106 Reception / Waiting Area 1 200 200 JC.107 Legal / Conference 2 120 240 Sized to be able to have 2 bays each being 2 cars deep 30' x' 45' Adjacent to Property Room Including Data master (adjacent to VSP with Arresting Officer Work area) Processing (In/Out) & 50SF dedicated storage M Medical Services M.101 Medical Exam / Small Procedures 1 300 300 Office and exam in 1 room, medical records can be co -located in room M.102 Pharmacy / Dispensing Area 1 80 80 Separate room off exam room M.103 Storage 1 300 300 M.104 Soiled Linen 1 100 100 M.105 Medical Dayroom #1 1 200 200 M.106 Isolation / Medical Cells (Unit 1 (M or F)) 3 120 360 M.107 Medical Dayroom #2 1 200 200 M.108 Isolation / Medical Cells (Unit 2 (M or F)) 3 120 360 M.109 Waste Disposal 1 60 60 Sub -Totals: IRM 47........................................198......................9 300......, Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.45 = " Total G.S.F. Programmed for 6 Medical Beds (6 Medical Beds shown in Concept Design) 4/16/2024 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 51 C.1.a Program Space List -Johnson County, IA FOOD SERVICE / COMMISSARY / LAUNDRY; . Johnson County Sheriff's Office / BH Therapeutic Number of Areas of Each Staff lost Program No. Space Description Spaces (NSF) Total (NSF) Remarks FS Food Service / Laundry / Storage F.101 General Kitchen F.102 Cart Storage F.103 Food Services Manager FA 4 Staff Toilet FA 05 Staff Dining / Break Area FA 06 Food Service- Dry Storage FA 07 Dishwashing Area FA 08 Cart Wash Area FA 09 Scullery FA 10 Janitor's Closet FA 11 Chemical Storage General Storage G.101 Storage / Commissary G.102 Loading Dock L Laundry L.101 Wash and Dry Area L.102 Detergent Storage L.104 Work area LA 03 Clothing Storage 1 1,200 1,200 1 200 200 1 100 100 Locate office in general kitchen area 1 50 50 1 250 250 1 500 500 1 200 200 1 100 100 1 100 100 1 40 40 1 60 60 1 800 800 Dry Storage. Separate areas for food and cleaning supplies. 1 120 120 4' dock with trash compaction 1 400 400 3 washers / 3 dryers 1 80 80 Storage of chemicals; Provide mop sink & floor drain. 1 400 400 process in dirty / sort and fold clean 1 400 400 Storage of all offender uniforms and linens Sub -Totals: FS&L 4 1,250 5,000 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.30 = " Total G.S.F. 4/16/2024 Program Space List - Johnson County, IA Johnson County Sheriff's Office / BH Therapeutic Staff Post Program No. Space Description Number of Spaces Areas of Each (NSF) i Central Control / EOC Support; CO i-------------------------------------------------------------- ' Total (NSF) Remarks CCO Central Control / EOC Support CC Central Control CC.101 Central Control Room 1 600 600 CC.102 Break Room 1 150 150 CC.103 Staff Toilet 1 60 60 CC.104 Server / IT Room 1 200 200 CC.105 Copy / Work Area 1 100 100 CC.106 Supervisor's Office 1 150 150 Ely Emergency Mgmt/EOC Support EM.101 E.O.0 Meeting / Training Room 1 600 600 EM.103 Emer. Operations Radio (Comm.) 1 100 100 EM.104 Storage (Radio Supplies) 1 150 150 EMA 05 Files 1 120 120 EM.106 Toilet 1 80 80 Sub -Totals: CEO 11 210 2,310 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.25 = " Total G.S.F. 4/16/2024 50 -F JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 52 C.1.a Housing Unit Control — Inmate Management (2 positions x 5.1 SRF) 11 staff positions ----------------------------------------------------------------------------------- Program Space List - Johnson County, IA I Building Support - Mech. / Elect, BS s--------------------------------------------------' Johnson County Sheriffs Office / BH Therapeutic Staff Number of Areas of Each Post Program No. Space Description Spaces (NSF) Total (NSF) Remarks BME Building Support- Mechanical Electrical BME.101 Mechanical Room LEC 1 700 700 BME.102 Mechanical Room _ Jail 1 900 900 BME.103 Mechanical Mezzanine _ Jail 1 1000 1,000 BME.104 Electrical Room 1 500 500 BME.105 IT/ Security Equip Room 1 300 300 BME.106 Custodial Closet 4 50 200 BME.107 General Building Storage 1 1400 1,400 BME.108 Facility Maintenance Office 1 200 200 Sub -Totals: BME 11 473 5,200 Spaces Avg. NSF per Total N.S.F. Space X Building Gross factor of: 1.05 = " Total G.S.F. 4/16/2024 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 53 K. FACILITY AND SITE CONSIDERATIONS i. Introduction This justice facility's overall mission is to provide an appropriate judicial environment and to ensure the safety of the community, staff and offenders. This section of the study has been developed to define the site requirements necessary to build a justice facility. The technical requirements identified in this section will need to be reviewed and adjusted once a specific site is chosen.This information has been developed as a guideline. There are multiple access and/or egress points into a justice site facility plan, including administration/visitation/lobby and a vehicular sally port for intake/booking, transport of offenders, food services, laundry and supply delivery trucks. ii. Overview Requirements The size of the site will influence design. Site needs are a function of the size of the ground -level area of the building, including law enforcement and storage building functions and other areas needed for expansion, parking for both public and secure staff areas, building access and roads, outdoor staging activities, landscaping buffers and support elements. In remote or non -urban sites when site selection is under consideration, non -building elements may comprise 75 percent (75%) of the site area required. Parking requirements are an important planning element. The Johnson County Sheriff's Office has considered the number of facility staff, professional visitors for inmates and other public visitor needs when determining the amount of space allocated for parking. In a remote site configuration, secured staff parking for patrol and personal staff vehicles should support the total staff at the facility to transition through shift changes. Including a percentage of flex parking stalls, the secured employee parking area should accommodate between 100 to 144 parking stalls. Public parking areas should be designed to accommodate professional visitors and visitors participating in training events. The public parking area should be designed to accommodate between 50 to 70 stalls. A small, controlled area outside of the secondaryjail entrance for professional visitors (visiting judges, attorneys, outside agency law enforcement, counselors, etc.) has been planned for 10 to 12 stalls. Given the potential size of a newjail and allowing space for potential future expansion, a site between 15 and 20 acres would accommodate flexibility when addressing the long-term growth and having an efficient facility. iii. Specific Property Considerations To accommodate for future expansion of the concept, a 15 to 20 acre rectangular site should be selected whenever possible.The site must be accessible to law enforcement agencies and the public 365-days a year/24-hours a day/7-days a week.Therefore, we recommend locating a property adjacent to the county highway, or city -maintained street. Since public accessibility is required, locating the facility near public transportation is critical.The property should not be immediately adjacent to or in a flood plain. iv. Technical Site Development Requirements a. Site Preparation Site preparation work shall consist of clearing and grubbing, topsoil stripping and stockpiling and tree removal. b. Earthwork Earthwork will include excavation for building structure, foundations and utilities; backfilling; grade sub -soil and reform to rough grades, contours and level required and rough grading for roads, walks, parking areas, landscaped areas, etc.There should be 6-inch topsoil cover in all unpaved areas within the compound. 52 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - NARRATIVE Packet Pg. 54 v. Site Utilities a. Water, Sewer and Storm Water Service Water will be supplied from the city/county distribution system. A 6-inch water main shall serve the facility for domestic cold water and fire suppression requirements. After the primary entry, a 4-inch waterline should loop the facility to provide adequate distribution and maintain pressure. Domestic hot water will be generated and stored by gas -fired hot water heaters. Sanitary waste should be discharged into a city sanitary sewer system. A minimum 6-inch sewer line should extend to the building's perimeter to collect all areas. Provision should be made for future expansion, including capped end connection to serve all future expansion areas. Before entering the city sanitary system, all sewage must be processed through a sewage grinder. Storm water surface runoff will be discharged into the county storm sewer system. The entire facilitywill be protected with a fire extinguishing system.This will include sprinklers, standpipes and/or other active systems. A fire pump may be required to supply the sprinkler and standpipe systems. b. Primary Electric Service The local utility company should serve the site.The electric utility will provide, install and maintain the primary overhead or underground duct bankfrom utility distribution system to the site. A single point electric meter shall be utilized for the entire system. All electric utility system grounding will be installed in accordance with the local utility company and local codes and ordinances. c. Emergency System Parallel emergency standby generators shall be provided as the supplementary power system for all emergency lights, fire fixtures and designated equipment for emergency use.The generators shall be able to be run in parallel operation.The emergency transfer scheme shall be done through transfer switching operation. Consideration should be given to utility peak load curtailment and/or cogeneration. vi. Site Improvements a. Entry Road, Parking, Perimeter Security Drive and Walkways Road, parking and walkways will need the following: -final preparation of sub -grade. • concrete walks shall typically be 4,000 psi concrete, 6 inches thickwith medium broom finish. • concrete paving at service drive: 4,000 psi, 6 inches thickwith over 8 inches compacted granular fill. • asphaltic general-purpose paving shall typically be 1-1/2 inches thick asphalt over an asphaltic base. Construction shall be in accordance with the State of Iowa Standard Specifications for Highway Construction. b. Other Parking Considerations In developing parking estimates for this facility, there are two additional important considerations: i. Staff Shift Changes Since facilities operate 24 hours a day, seven days a week, the total staff is never at the facility at the same time. However, there tend to be brief periods when parking needs are more than normal periods. At shift change, for example, the jail staff on duty are parked at the facility when their replacements arrive and need to park As a result, at least two cars must be accommodated for the single staff position at shift change. Once shift change ends (45-60 minutes), many spaces again become available. ii. Security Lighting of all lots should be provided, and the possibility of CCTV monitoring of staff parking lots should be considered. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I VOLUME I - Packet Pg. 55 VimWJ in V W "' Rt > o WW Z�� :) LL.p " W� ZN ooz UTA O oc IA� zz ON R W kA Z oC W N � W O a 1 Q d � £ a ^ 2 & / 2 \ % \ .% / / ® / / y s \ \ \ \ / - \ 2 2 0 6 \ \ \ c \ ± ± > ± \± \ \ \ \ \ \ \ \ \ Q UO J Q 1 cn Q C-. 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Project 2142303780 shlve-hanetymm Packet Pg. 79 MEETING SUMM11" OCTOBER 9, 2023 8) SH reviewed holding cell requirements and design considerations. a) Single vs. multi -occupant configurations b) Dormitory style holding areas are being used less frequently. c) Hybrid solutions possible. d) Design to consider work release requirements. e) Mezzanine options helpful in increasing capacity and improving site lines and egress. f) Toilet and shower schemes reviewed. g) 5% of spaces to provide ADA compliant restrooms and shower facilities. h) Minimum cell sizes: i) Single occupant = 70 square feet ii) Multi -occupant = 35 sf per occupant iii) Dormitory = 60 sf per occupant 9) SH reviewed example booking and holding concepts. 10) SH reviewed medical suite concepts. a) JCSO identified preference to have on site ultra -sound and Xray machines. 11) JCSO identified need to have flexibility to house juveniles adjudicated as adults. 12) JCSO identified need to include flex space completely separate from rest of population. 13) SH reviewed visitation issues and criteria. a) Need public and non-public spaces. b) Virtual and in person design considerations. 14) SH reviewed example food service concepts. a) Isolate delivery areas. b) Supply access / vehicle access. 15) Group discussed staff space requirements. 16) Existing control station too congested for efficient use. 17) Evidence storage / chain of custody design considerations. 18) JCSO identified need for holistic solutions — lighting, HVAC, adequate ventilation. 19) SH to explore best practices for design development. 20) JCSO identified preference for a single location solution. 21) JCSO identified need to include Civil Records as another department for programming purposes. 22) Open discussion and identified design considerations (wish list): a) Reviewed examples to showcase common practices —best practices. b) SH circulated questionnaires for owner input. c) Vehicle storage. d) Interview rooms. Project 2142303780 1 Date October 10, 2023 Page 2 of 5 SH IVEF-IATTC--RY . E E C i N P E- E 44 G I N i E R I NG JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - I Packet Pg. 80 MEETING SUMMARY APPENDIX B OCTOBER 9, 2023 e) Gun range. f) Exterior space for staff congregation. g) Adequate health -mental health spaces. i) Right sized. ii) Allow for future growth. iii) Possibly as an independent wing. h) Improved laundry spaces with storage. i) Smaller spaces for interviews. j) Virtual and/or in person courtrooms. k) Decontamination amenities at sallyport. 1) Community and/or multi -purpose spaces. m) Reduce the need for inmate movement. n) Body scanners. o) Ambulance barn. p) Isolated juvenile components. q) Ease of access to janitorial supplies. r) Texture free walls at holding areas for ease of maintenance and clean up. s) Multiple vehicle sallyport. i) Intake with quick access to Iockdown space. t) Gear storage for crisis management. u) CPR equipment. v) Drone equipment. w) Training rooms — capacity for 20+ people. x) Investigations — 7 total. i) Private offices. ii) Need additional space for future expansion. iii) Need separate interview rooms. iv) Include space for cyber investigations (J-Fect). y) Evidence and processing currently off site. Need to include these spaces in final solution. z) Polygraph room. aa) Employee wellness spaces. bb) Spaces for sensitive conversations. i) Privacy in work spaces. cc) Armory — weapons and ammunition storage. dd) JCSO would like to see all current off site storage be on site as part of final solution. Page 3 of 5 Project 2142303780 1 Date October 10, 2023 SHIVEHATTERY A eC 4Ii E': 140E •EY4'NEZ?i I'14 Packet Pg. 81 MEETING SUMM11" ee) Shooting range. ff) Breakroom. gg) Secure parking. hh) Exhaust fans — improved ventilation to control odor issues. ii) JCSO would prefer operable windows where possible. jj) Mail room, office supply storage. kk) Health room. II) Flex space. mm) Locker rooms (men's vs. women's vs. gender neutral). 23) Court services a) Needs expansion options. b) Social worker liaison space with extra office space. c) School resource officers. d) Training and accreditation spaces. e) Courts spaces able to accommodate mental health issues. 24) Civil. a) Public interactions. b) Shared amenities with Records. 25) Records. a) Public interactions. b) Gun permits. c) Sex offender compliance. d) Bulk storage. 26) Med storage. 27) Emergency Operation Center. 28) Overflow space for vehicles involved in incidents. 29) Managed access points. 30) Managed delivery access. 31) Manual redundancies. 32) Ingress — egress. 33) Isolated HVAC for jail to control odors. 34) Appropriate band width for information exchange. 35) 2 way radios need to work within structure. 36) Vehicular wash bay. 37) 7 townships under Johnson County jurisdiction. Project 2142303780 1 Date October 10, 2023 OCTOBER 9, 2023 Page 4 of 5 SH1VEF1A7rEFZY .ilipE -E lir JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - I Packet Pg. 82 C.1.b MEETING SUMMARY APF OCTOBER 9, 2023 Page 5 of 5 38) Ideal if new location is geographic center of service area — site selection. 39) Existing facility is definitely showing signs of age. a) Currently at capacity. 40) Currently costing County about $50 to $55 per day per bed. 41) Next meeting scheduled for October 23, 2023 at 8:30am. This documents our understanding of the items discussed, and decisions reached. Please contact our office with any omissions or discrepancies. Respectfully, Mark H. Allen, AIA, NCARB, LEED AP Principal Architect CC: File Project 2142303780 1 Date October 10, 2023 SHIVC-FIA=EFZY h 4 C iI I i E C T v 0 E .L 44 i N c E 31 Ii r,, Packet Pg. 83 MEETING SUMM11" OCTOBER 23, 2023 SHIVEHATTERY A PC H IT r C i U RE r E N G IN E E R ING Johnson County Sheriff's Office — Space Needs Assessment User Group Meeting #2 Project Name: Johnson County Sheriffs Office — Space Needs Assessment Project #: 2142303780 Date: October 23, 2023 Time: 8:30 A.M. — 12:00 PM Location: Johnson County Sheriff's Office, Iowa City Attendees: Matt Hendricks, 2nd Deputy Patrol Commander - JCSO Demetrius Marlowe, Records Lieutenant - JCSO Rebecca Moses, Jail Lieutenant - JCSO John Good, Jail Captain - JCSO Steve Nash, Jail Lieutenant - JCSO Katrina Rudish, Investigations Lieutenant - JCSO David Broll, Civil Lieutenant — JCSO Brad Kunkel, Sheriff —JCSO Michael Lewis, Architect— Shive-Hattery Mark Allen, Architect - Shive Hattery Discussion Items: Reviewed draft copy of the architectural space program. 1) SH stated that we are still in the process of reviewing all the user -group questionnaires submitted. 2) SH defined the programming process and steps to ascertain project criteria and expectations. 3) SH reviewed the summary sheet for the draft copy of the architectural space program document. 4) JCSO identified intent to only hold people on bond, currently not desired to process other related people associated with behavioral health concerns or otherwise. a) Concerned that behavioral health identified in program document need not be included as part of holding area square footages. 5) Planning considerations based upon 32 bed holding pod of approximately 7200 square feet. 6) JCSO identified need for 3 padded holding cells. a) Padded cells approximately 24 square feet (3'x8'). b) Acoustical treatments needed. c) Self cleaning option preferred. If not, make provisions to include floor sink and hose bibs as appropriate for cleaning purposes. 7) SH reviewed example of holding cell pod for reference. a) Reviewed example floor plans and associated pictures. b) JCSO reiterated cleaning concerns. c) Clear lines of site, open views, colors all to be reviewed as part of formal design process. d) SH discussed pod concept regarding cell layout, shared spaces, mezzanine, and service areas. Shive-I'aaery,com � li JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - I Packet Pg. 84 MEETING SUMMARY APPENDIX OCTOBER 23, 2023 Page 2 of 3 8) SH to explore multiple classroom spaces for each holding pod. 9) Group discussed that 150 beds was likely the appropriate size for this facility. 10) JCSO identified need for separate juvenile pre-trial spaces. 11) JCSO medical professional joined the discussion regarding medical needs and expectations, Courtney Ross. a) SH clarified that medical beds were included in the overall facility bed count. b) SH shared an example of a medical suite for reference. 12) Booking process flow and operations a) 2 drive -through bays preferred for sallyport. b) Sallyport will require 2, 100 square foot storage spaces. c) Vertical height preferred for operational needs and maximized storage utilization. d) Vertical height in sallyport as appropriate to accommodate trucks, vans, buses, and ambulances. 13) Food and laundry service needs discussed with example plans shared for reference. 14) JCSO identified need to have Emergency Operation Center (EOC) located in non -secure section of building. 15) JCSO identified need to have central control in secure section of building. 16) Admin suite will need to accommodate admin, Lieutenants, Sergeants, and command staff. a) Space for zoom meetings, training, etc. b) Separate jail administrative spaces from overall administrative spaces. 17) Booking area gets loud and should have acoustical considerations. a) Egress flow, in and out, extremely important to operational needs. (Booking and release). 18) Space for social services should be included. 19) SH to explore behavioral health spaces. 20) JCSO stated heavy emphasis on ventilation and HVAC needs. 21) SH to include spaces for depositions, court, mattress storage, transportation drivers break room and RR. 22) JCSO identified need for space to control troublesome inmates. 23) SH stated that industry averages include between 217 to 265 square feet per inmate. 24) SH to include decontamination station with eyewash — help isolate and mitigate odor issues. 25) SH to include property exchange space. 26) JCSO indicated that housing unit is usually busy. Discussed escorted vs. unescorted detainees for health and medical treatment. Control to monitor all circulation of detainees. 27) SH to provide training/classroom space for up to 30 people. 28) SH to provide approximately 1500 square feet for a community room (multi -purpose area) on the non -secure side of facility. 29) SH reviewed public reception spaces — welcoming, direct access to civil and records divisions. Intuitive use to help segregate visitor types and needs. (include space for sensitive issues). Project 2142303780 1 Date —January 7, 2024 SHIVE-F-IA=ERY A R'.-14l1Eiili0E-E 44 i N cf 4i lIr Packet Pg. 85 APPENDIX MEETING SUMM OCTOBER 23, 2023 Page 3 of 3 30) JCSO identified need for public finger printing and sex offender registration spaces. 31) JCSO identified that Patrol needs space for six work stations. 32) JCSO identified need to address unanticipated issues — wrecked cars, large evidence, etc. 33) JCSO identified need to accommodate cyber crime unit as part of Investigations. Currently they have space for five work stations plus work table. 34) Building circulation and intuitive use in conjunction with zoned security as paramount as size considerations. 35) Next meeting scheduled for November 6, 2023 at 8:30am. This documents our understanding of the items discussed, and decisions reached. Please contact our office with any omissions or discrepancies. Respectfully, Mark H. Allen, AIA, NCARB, LEED AP Principal Architect CC: File Project 2142303780 1 Date — January 7, 2024 SHIVC-I-IA=EFZY h 4 C iI I i E C T v 0 E -L 44 i N c E 31 Ii r,, JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - I Packet Pg. 86 MEETING SUMMARY C.1.b APPENDIX B OCTOBER 23, 2023 SHIVC-HATTERY A A C H IT F C I U RE t E N G IN E E A INC Johnson County Sheriff's Office — Space Needs Assessment User Group Meeting #3 Project Name: Johnson County Sheriffs Office — Space Needs Assessment Project #: 2142303780 Date: November 06, 2023 Time: 8:30 A.M. — 12:00 PM Location: Johnson County Sheriff's Office, Iowa City Attendees: Matt Hendricks, 2nd Deputy Patrol Commander - JCSO Rebecca Moses, Jail Lieutenant - JCSO John Good, Jail Captain - JCSO Demetrius Marlowe, Records Lieutenant - JCSO Steve Nash, Jail Lieutenant - JCSO Katrina Rudish, Investigations Lieutenant - JCSO David Broll, Civil Lieutenant — JCSO Susie McAreavy, JCSO Randy Lamm, Chief Deputy — JCSO Brad Kunkel, Sheriff —JCSO Michael Lewis, Architect— Shive-Hattery Mark Allen, Architect - Shive Hattery Discussion Items: Reviewed revised architectural space program and user group questionnaires to clarify intent and expectations. 1) 11/06/23 version of architectural space program has increased the total overall square footage to 103,500 square feet with 156 beds. 2) JCSO confirmed intent to make design provisions to be able to expand facility to 200 beds at some point in the future. 3) JCSO identified that the program document should separate the Civil and Records departments so that they each have their own detailed sheet of space requirements independent of one another. 4) JCSO identified that titles and labels should be reflective of the existing organization chart published on the website. 5) JCSO identified that the little details were equally important to them including. a) Adequate parking b) Electric drinking fountain in the main lobby c) Appropriate access and intuitive lobby space 6) JCSO identified that they prefer a limited two story solution to address operational needs. 7) JCSO identified that the preference would be for each office to have an exterior window. 8) Investigations Division stated that they preferred to have 3 interview rooms in lieu of 2 interview rooms. Also stated that the conference room could be slightly smaller to accommodate the extra interview room to minimize overall square footage of facility. Project 2142303780 shlve-hanetymm Packet Pg. 87 MEETING SUMM11" OCTOBER 23, 2023 Page 2 of 4 9) Jail Division stated that they will need space for all the sergeants. 10) Records Division stated that they will need at least space for 5 workstations and/or offices with open space for future growth. 11) Civil Division requested a public transaction window/counter. a) Civil and Records work side by side with Records typically being the first point of public contact. i) Both divisions to be accessible to the public. ii) Sheriff Kunkel stated the desire to build on the synergy between both divisions where appropriate. b) Requested one private office. c) Requested 1000 square feet for records storage. 12) Records Division requested 1 private office. 13) JCSO requested that tactical storage be moved to the Training Tab. 14) JCSO identified printing and copying needs. a) Administrative suite to have space for printing and copying. b) Administrative suite to have space for mail room. c) Records to have space for printing and copying. 15) JCSO identified the need for a 20 to 30 person community room that will multi -purpose functionality. a) Space needs to be approximately 500 square feet. 16) JCSO stated their preference to shell as much space as possible as part of this project for maximum flexibility in the future. 17) JCSO stated preference for a discreate 1 0x1 0 room for one on one sex offender meetings and registrations. 18) JCSO requested that line items PR107 and PR109 be combined. 19) JCSO stated that the space program identified is adequate for the Records Division but requires similar spaces and square footages for the Civil Division. 20) Criminal Investigations a) 3 interview rooms. b) 1 smaller polygraph room approximately 100 square feet in size. c) 1 reception area for the Division. d) No case files stored on site. e) Provide space for J-FACT the cyber investigations unit. 21) JCSO identified preference to include space for "Dedicated Task Force" suite. a) Discreate access. b) Provide for up to 6 people. c) No reception area. d) Conference room. Project 2142303780 1 Date — January 7, 2024 SHIVEF1A=EFZY h 4 C iI I i E C T v 0 E -L 44 i N c E 31 Ii r,, JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - I Packet Pg. 88 MEETING SUMMARY C.1.b APPFniniy P OCTOBER 23, 2023 22) Patrol Division a) Peak load of 6 people writing reports at any given time. b) PD101 — provide 3 offices in lieu of 4. c) PD102 — 2+ work stations plus space for table and chairs. d) Include small interview room. e) Provide rollcall space for up to 40 people. 23) JCSO stated preference for direct/discreate exiting for interview rooms where appropriate and/or feasible. 24) Administrative suite. a) Sheriff office. b) Chief Deputy office. c) Administrator office. d) Administrative assistant office. e) SA104 — keep extra square footage identified for other offices for future flex space. f) SA112 — size conference room for 24 people or approximately 600 square feet. 25) Housing. a) HS101 — provide 3 spaces in lieu of 2 spaces. b) 10 different housing types currently represented. c) Deputies require separate report writing room with 2 or 3 workstations also including space for table and chairs. d) Provide 3 spaces for professional visitations at approximately 50 square feet each. i) Social workers. ii) Attorneys. iii) Etc. 26) Courts space. a) Provide approximately 600 square feet for bench, attorney consultation, and chamber. 27) Training and support. a) Need to further explore gender neutral vs. gender separate locker rooms and support amenities. b) Vertical clearance height beneficial is some support areas. 28) JCSO identified need to explore further types of reinforced construction where needed and/or appropriate. 29) Medical services. a) Two medical spaces needed: one male, one female. b) I R-104 — provide larger spaces for this suite. Project 2142303780 1 Date —January 7, 2024 SHIVEHATTERY A eC 4Ii E': 140E •EY4'NEZ?i I'14 Packet Pg. 89 MEETING SUMM11" OCTOBER 23, 2023 Page 4 of 4 c) Include secure restrooms. i) Space needed for specimen collection. ii) Separate, uninterrupted, controlled space. d) Provide space to conduct "walk & turn" test (9 steps). 30) JCSO provided SH tours of the existing Johnson County Storage Facility, Evidence Storage, Armory Space, Maintenance Facility, and J-FECT suite. 31) JCSO to provide SH with electronic copies of existing facility record drawings. 32) Next meeting was not scheduled. SH to schedule next meeting once concept diagrams are developed for owner review. This documents our understanding of the items discussed, and decisions reached. Please contact our office with any omissions or discrepancies. Respectfully, Mark H. Allen, AIA, NCARB, LEED AP Principal Architect CC: File Project 2142303780 1 Date — January 7, 2024 SHIVEI-IATTC--RY h 4 C i I I i E C i N P E- a T4 G I N i E R 1 NG JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - I Packet Pg. 90 MEETING SUMMARY C.1.b APPENDIX B NOVEMBER 6, 2023 SHIVC-HATTC-RY AR CH I Tf C FURS tE NGIN E ER 1 NG Johnson County Sheriff's Office —Space Needs Assessment User Group Meeting #3 Project Name: Johnson County Sheriffs Office — Space Needs Assessment Project #: 2142303780 Date: November 06, 2023 Time: 8:30 A.M. — 12:00 PM Location: Johnson County Sheriffs Office, Iowa City Attendees: Matt Hendricks, 2nd Deputy Patrol Commander - JCSO Rebecca Moses, Jail Lieutenant - JCSO John Good, Jail Captain - JCSO Demetrius Marlowe, Records Lieutenant - JCSO Steve Nash, Jail Lieutenant - JCSO Katrina Rudish, Investigations Lieutenant - JCSO David Broll, Civil Lieutenant —JCSO Susie McAreavy, JCSO Randy Lamm, Chief Deputy — JCSO Brad Kunkel, Sheriff — JCSO Michael Lewis, Architect — Shive-Hattery Mark Allen, Architect - Shive Hattery Discussion Items: Reviewed revised architectural space program and user group questionnaires to clarify intent and expectations. 1) 11/06/23 version of architectural space program has increased the total overall square footage to 103,500 square feet with 156 beds. 2) JCSO confirmed intent to make design provisions to be able to expand facility to 200 beds at some point in the future. 3) JCSO identified that the program document should separate the Civil and Records departments so that they each have their own detailed sheet of space requirements independent of one another. 4) JCSO identified that titles and labels should be reflective of the existing organization chart published on the website. 5) JCSO identified that the little details were equally important to them including. a) Adequate parking b) Electric drinking fountain in the main lobby c) Appropriate access and intuitive lobby space 6) JCSO identified that they prefer a limited two story solution to address operational needs. 7) JCSO identified that the preference would be for each office to have an exterior window. 8) Investigations Division stated that they preferred to have 3 interview rooms in lieu of 2 interview rooms. Also stated that the conference room could be slightly smaller to accommodate the extra interview room to minimize overall square footage of facility. shlve-hanerymm Packet Pg. 91 MEETING SUMM11" NOVEMBER 6, 2023 Page 2 of 4 9) Jail Division stated that they will need space for all the sergeants. 10) Records Division stated that they will need at least space for 5 workstations and/or offices with open space for future growth. 11) Civil Division requested a public transaction window/counter. a) Civil and Records work side by side with Records typically being the first point of public contact. i) Both divisions to be accessible to the public. ii) Sheriff Kunkel stated the desire to build on the synergy between both divisions where appropriate. b) Requested one private office. c) Requested 1000 square feet for records storage. 12) Records Division requested 1 private office. 13) JCSO requested that tactical storage be moved to the Training Tab. 14) JCSO identified printing and copying needs. a) Administrative suite to have space for printing and copying. b) Administrative suite to have space for mail room. c) Records to have space for printing and copying. 15) JCSO identified the need for a 20 to 30 person community room that will multi -purpose functionality. a) Space needs to be approximately 500 square feet. 16) JCSO stated their preference to shell as much space as possible as part of this project for maximum flexibility in the future. 17) JCSO stated preference for a discreate 1 0x1 0 room for one on one sex offender meetings and registrations. 18) JCSO requested that line items PR107 and PR109 be combined. 19) JCSO stated that the space program identified is adequate for the Records Division but requires similar spaces and square footages for the Civil Division. 20) Criminal Investigations a) 3 interview rooms. b) 1 smaller polygraph room approximately 100 square feet in size. c) 1 reception area for the Division. d) No case files stored on site. e) Provide space for J-FACT the cyber investigations unit. 21) JCSO identified preference to include space for "Dedicated Task Force" suite. a) Discreate access. b) Provide for up to 6 people. c) No reception area. d) Conference room. Project 2142303780 1 Date — January 7, 2024 SHIVEFIA-MUZY A R C 1411 E C iNP E -E NC•1NEERi Nr JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - I Packet Pg. 92 MEETING SUMMARY APPENDIX B NOVEMBER 6, 2023 Page 3 of 4 22) Patrol Division a) Peak load of 6 people writing reports at any given time. b) PD101 — provide 3 offices in lieu of 4. c) PD102 — 2+ work stations plus space for table and chairs. d) Include small interview room. e) Provide rollcall space for up to 40 people. 23) JCSO stated preference for direct/discreate exiting for interview rooms where appropriate and/or feasible. 24) Administrative suite. a) Sheriff office. b) Chief Deputy office. c) Administrator office. d) Administrative assistant office. e) SA104 — keep extra square footage identified for other offices for future flex space. f) SA112 — size conference room for 24 people or approximately 600 square feet. 25) Housing. a) HS101 — provide 3 spaces in lieu of 2 spaces. b) 10 different housing types currently represented. c) Deputies require separate report writing room with 2 or 3 workstations also including space for table and chairs. d) Provide 3 spaces for professional visitations at approximately 50 square feet each. i) Social workers. ii) Attorneys. iii) Etc. 26) Courts space. a) Provide approximately 600 square feet for bench, attorney consultation, and chamber. 27) Training and support. a) Need to further explore gender neutral vs. gender separate locker rooms and support amenities. b) Vertical clearance height beneficial is some support areas. 28) JCSO identified need to explore further types of reinforced construction where needed and/or appropriate. 29) Medical services. a) Two medical spaces needed: one male, one female. b) IR-104 — provide larger spaces for this suite. Project 2142303780 1 Date — January 7, 2024 SHIVE-F'IATTERY - L ti IIECiNP E- E HL'i I N E ER I NG Packet Pg. 93 MEETING SUMM11" NOVEMBER 6, 2023 Page 4 of 4 c) Include secure restrooms. i) Space needed for specimen collection. ii) Separate, uninterrupted, controlled space. d) Provide space to conduct "walk & turn" test (9 steps). 30) JCSO provided SH tours of the existing Johnson County Storage Facility, Evidence Storage, Armory Space, Maintenance Facility, and J-FECT suite. 31) JCSO to provide SH with electronic copies of existing facility record drawings. 32) Next meeting was not scheduled. SH to schedule next meeting once concept diagrams are developed for owner review. This documents our understanding of the items discussed, and decisions reached. Please contact our office with any omissions or discrepancies. Respectfully, ;01�Z4 /� 4�L-. Mark H. Allen, AIA, NCARB, LEED AP Principal Architect CC: File Project 2142303780 1 Date - January 7, 2024 SHIVEF-IA-MUZY A R C fI I i E C iNP E•aT4 Ca I N i E Ri NG JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - I Packet Pg. 94 MEETING SUMMARY C.1.b APPENDIX B DECEMBER 13, 2023 SHIVC-HATTERY A A C H IT F C I U RE t E N G IN E E A INC Johnson County Sheriff's Office — Space Needs Assessment User Group Meeting #4 Project Name: Johnson County Sheriffs Office — Space Needs Assessment Project #: 2142303780 Date: December 13, 2023 Time: 8:30 A.M. — 12:00 PM Location: Johnson County Sheriff's Office, Iowa City Attendees: John Good, Jail Captain - JCSO Demetrius Marlowe, Records Lieutenant - JCSO Steve Nash, Jail Lieutenant - JCSO David Broll, Civil Lieutenant — JCSO Susie McAreavy, JCSO Randy Lamm, Chief Deputy — JCSO Chris Wisman, Patrol Lieutenant - JCSO Brad Kunkel, Sheriff —JCSO Rebecca Moses, Jail Lieutenant — JCSO (via MS Teams) Matt Hendricks, 2nd Deputy Patrol Commander — JCSO (via MS Teams) Michael Lewis, Architect— Shive-Hattery Mark Allen, Architect - Shive Hattery Discussion Items: Reviewed updated architectural space program to clarify intent and expectations. 1) SH stated that the program document has been updated to reflect JCSO organization charts. 2) Program updated to include space for courts. 3) Program updated to include space for storage. 4) Program updated to include space for J-Fect cyber investigations. 5) Program updated to include 1,500 SF for evidence storage. 6) JCSO identified that space for "Civil" need to be included in this program. The space designated for civil defense in the record drawings has been repurposed and is currently used for intake processing. 7) JCSO identified that prior renovations to investigations, kitchen, lobby and kitchen have taken place and are different than what is illustrated on the record drawings. 8) Program updated to reflect previous feedback for the Records Division. 9) Program updated to reflect previous feedback for the Patrol Division. a) Roll -call space to accommodate up to 40 people (approximately 1000 sf). 10) Program updated to reflect previous feedback for the Criminal Investigations Division. 11) JCSO identified the need to size the locker room spaces for 100 people. 12) SH identified approximately 14,500 sf for off -site storage facilities. Project 2142303780 shlve-hanetymm Packet Pg. 95 MEETING SUMM11" DECEMBER 13, 2023 Page 2 of 3 13) JCSO identified need for asset storage facilities. a) Including lift at secondary roads building. 14) Program updated to reflect previous feedback including medical, report writing, and office space. a) JCSO requested common area / workroom as part of report writing area —accommodating 6 to 8 employees. 15) Housing unit program unchanged a) 140 beds across 5 blocks. b) 16 single beds including medical c) 156 total beds as part of initial phase with the potential to expand to 250 beds. 16) Housing segregation a) 2 — 8 bed units (16 total beds) b) JCSO identified approximately 6 segregated beds used presently. c) SH identified that approximately 10% as basis for planning segregated spaces. d) Dedicated female units = 2 (8 bed units) i) JCSO stated that the female occupancy fluctuates constantly. 17) SH identified that subdividing housing units incurs additional construction costs. 18) Program updated to reflect previous feedback to include Emergency Operation Center (EOC). 19) Food service program unchanged from previous iteration. 20) Control program unchanged from previous iteration. 21) JCSO identified need to include small conference space as part of Intake areas. Reviewed existing square footage matrix and diagrams, proposed massing sketches illustrating adjacency requirements, site utilization concept sketches, and site analysis matrix. 1) Reviewed existing spaces and organization relationships as well as sizing. 2) Reviewed massing concepts illustrating general suite sizes and adjacency needs. a) Keep evidence on ground level. b) Training spaces better served if adjacent to main lobby. c) Keep records and civil suites adjacent to one another as well as lobby. d) Patrol suite to be on ground level and adjacent to lobby. e) K9 suite to have direct exterior access and provide means for cleaning. f) Develop clear and concise public side / secure side. i) Able to divert/direct jail foot traffic easily within facility. g) Food service on ground floor with direct access to housing unit and exterior for deliveries and waste processing. i) JCSO identified need to accommodate box truck and tractor trailer vehicular deliveries. h) Exterior door for public to be in close proximity to public parking. Project 2142303780 1 Date — January 7, 2024 SH 1VEF 1ATTCRY .ilipE -E lir JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - I Packet Pg. 96 MEETING SUMMARY APPENDIX B DECEMBER 13, 2023 Page 3 of 3 i) JCSO ok with some of the multi -purpose spaces being locating on the second floor. j) J-Fect space(s) ok to be located on the second floor. k) Evidence storage spaces should be located on the first floor. 1) JCSO asked about the opportunity to layout the housing unit in such a way that would only require 1 control station in lieu of 1 control station now and a 2nd control station dedicated to a housing unit expansion. i) Discussed line of sight issues and space demands that would make this difficult. ii) SH to explore quick sketch illustrating possible layout. m) JCSO identified preference for natural daylighting from above. i) Calming effect of daylighting preferred. ii) JCSO inquired of potential for a lower level (basement) for training and/or storage. n) JCSO requested that SH meet with facilities plant director to discuss other facility preferences. i) SH to meet with him at conclusion of next meeting. 3) Next meeting scheduled for January 8, 2024; 8:30 AM at JCSO. This documents our understanding of the items discussed, and decisions reached. Please contact our office with any omissions or discrepancies. Respectfully, Mark H. Allen, AIA, NCARB, LEED AP Principal Architect CC: File Project 2142303780 1 Date —January 7, 2024 SHIVE-F-IA=ERY h 4 C iI I i E C T v 0 E .L 44 i N c E 31 Ii r,, Packet Pg. 97 MEETING SUMM11" DECEMBER 13, 2023 Page 2 of 3 13) JCSO identified need for asset storage facilities. a) Including lift at secondary roads building. 14) Program updated to reflect previous feedback including medical, report writing, and office space. a) JCSO requested common area / workroom as part of report writing area —accommodating 6 to 8 employees. 15) Housing unit program unchanged a) 140 beds across 5 blocks. b) 16 single beds including medical c) 156 total beds as part of initial phase with the potential to expand to 250 beds. 16) Housing segregation a) 2 — 8 bed units (16 total beds) b) JCSO identified approximately 6 segregated beds used presently. c) SH identified that approximately 10% as basis for planning segregated spaces. d) Dedicated female units = 2 (8 bed units) i) JCSO stated that the female occupancy fluctuates constantly. 17) SH identified that subdividing housing units incurs additional construction costs. 18) Program updated to reflect previous feedback to include Emergency Operation Center (EOC). 19) Food service program unchanged from previous iteration. 20) Control program unchanged from previous iteration. 21) JCSO identified need to include small conference space as part of Intake areas. Reviewed existing square footage matrix and diagrams, proposed massing sketches illustrating adjacency requirements, site utilization concept sketches, and site analysis matrix. 1) Reviewed existing spaces and organization relationships as well as sizing. 2) Reviewed massing concepts illustrating general suite sizes and adjacency needs. a) Keep evidence on ground level. b) Training spaces better served if adjacent to main lobby. c) Keep records and civil suites adjacent to one another as well as lobby. d) Patrol suite to be on ground level and adjacent to lobby. e) K9 suite to have direct exterior access and provide means for cleaning. f) Develop clear and concise public side / secure side. i) Able to divert/direct jail foot traffic easily within facility. g) Food service on ground floor with direct access to housing unit and exterior for deliveries and waste processing. i) JCSO identified need to accommodate box truck and tractor trailer vehicular deliveries. h) Exterior door for public to be in close proximity to public parking. 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\ \ \ _ \ \ \ I-----U / C.1.b APPENDIX E PROGRAMMING QUESTIONNAIRE JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 120 PROGRAMMING QUESTIONNAIRE C.1.b APPENDIX E ADMIN 1 SHIVEHATTERY A A C H IT F C I U RE t E N G IN E E A INC Johnson County, IL - Needs Assessment Questionnaire Planning the Work Environment 1) Department (Agency) Name and Leader: Date: 2) Name and contact information of individual completing the form: Sheriff Brad Kunkel_ 3) Describe department functions and work processes. Executive and Administrative Duties 4) Please provide current staffing information. Additional please indicate any expectations tied to staffing and we projected staffing for the next 30-years. Essentially are there anticipated staffing projections through 2054 that you foresee? a. The 2020 census population of 154,898 and we have initial projected the county population in 2054 to be 247,673. i. This will largely depend on where the growth occurs and if our small towns stay with the Sheriff's Office for LE protections Right now we provide primary law enforcement services for about 35,000 people. ii. Our Civil Division will need to expand by 2-3 sworn and —2-3 non -sworn as well iii. Records Division will need —2-3 additional staff as well iv. Court Services will likely need significant expansion by then as well and some court services will likely be in a separate building meaning more staff for the second building v. Investigations could see the addition of —2 detectives vi. More healthcare and social workers in the jail vii. We need additional office space for our mental health/law enforcement liaison, as well as other space for future grown and programs viii. I'd like to see OWI processing, including the Datamaster, moved to the jai so all arresting agencies can process OWIs in one central location 5) Are there departments you currently do not have today, but anticipate adding as the county grows and would like to plan for? SH IVE Packet Pg. 121 PROGRAMMING QUESTIONNM" ADMIN 1 Mental Health Commitment Unit School Resource Officers Training and Accreditation Adequate medial and mental health care in the jail 6) List critical adjacencies within your department and with other Departments. Numerous joint -agency teams: SERT, Bomb, Dive *JFACT is currently offsite in a non -LE building that is not staffed 24-7 We need an EOC in our own building Numerous public, walk-in/public services like fingerprinting, gun permits, sex offender registry, civil department duties like evictions, Sheriff Sales, etc, public records 7) Describe bulk storage area requirements if applicable (Examples: Records, Storage Filing Needs, Large Equipment Storage, Property, High Density Storage, Evidence, Inmate Care, General Storage etc.): Evidence Storage Numerous pieces of special equipment: Boats, MRAP, UTV, Patrol Boat, speed trailers Extra space for seized vehicles, inoperable fleet vehicles, Armory space for firearms, ammunition, munitions, riot gear, etc Storage for duty gear, uniforms, equipment Medication storage Inmate supplies: bedding, mattresses, clothing, hygiene, cleaning supplies, kitchen and food storage 8) Describe off -site Storage or support needs, IF it would need to be incorporated into your on -site storage: Our county and community are unique because we have a broad and deep array of services for people often intersect with the justice system. We've spent millions over the last 20 years across various disciplines to add services and spaces to support the homeless, mentally ill, people in crisis, people with drug and alcohol addiction, people re- entering society after prison .... the list goes on. And yet, our jail population continues to rise. We also see a higher concentration of inmates with behavioral, mental health, physical health, or assaultive challenges that stress our current physical limitations as well as the staff's ability to safely and effectively manage these inmates. We need a jail that is designed to enhance staff safety when dealing with these challenges and provide the best space for humane care of the inmates. Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 122 PROGRAMMING QUESTIONNAIRE C.1.b ADMIN 1 9) Think about the types of spaces needed for your department to effectively collaborate in the future. Describe the quantity and types of spaces would benefit your department's long-term needs: Room Requirements: Frequency (markerboards, tackboards, Conference room function: Quantity (Per weekper projection screens, lectern, (conferencing with external month)) teleconference, or visitors, internal team videoconference members, training, etc.) equipment, etc.) 1 - 2 Person Small Weekly or daily Focus Spaces Groups up to 4 Weekly Video conferencing, dry erase, Groups up to 8 New employee training space, continuing education Groups up to 12 At least once a All of the above All of the above week Training Room (# 50 All of the above of People Needed) Other: Standard and soft (Community Rooms, Briefing interview rooms Multipurpose/community Room, Major Case Compensation training/outreach space Room, Interview Commission Rooms) space/Civil needs 10) Departmental mail and intra-departmental information support requirements: List of equipment, if applicable: Copier and printers Efficient work flow for paperwork Project #214230378-0 1 October 5, 2023 Packet Pg. 123 PROGRAMMING QUESTIONNM" 11) Please list large departmental equipment notpersona/equipment. Increase/ Special storage, Decrease in the power, or location Description Quantity new work New Existing requirements associated with the environment equipment Floor Copiers / Printers / 6+ Fax Other: Please List Emergency Generator Stove, Jail Kitchen Freezers, Equipment Refrig, Fryer, etc Printrac 12) Other considerations. Are there other special space requirements needed for your department (waiting spaces, lounge, evidence processing & storage, vehicular sallyport, physical training / exercise space, locker rooms, decontamination, sleeping quarters, # of equipment bays, mother's rooms, etc.?) Public lobby waiting space Fingerprinting for public not in secure area of jail Drive-thru sallyport for jail intake Wellness and exercise space, defensive tactics training Adequate and ADA compliant locker rooms and restrooms Lactation space Employee break room Evidence processing (currently offsite) Space/room to meet with public not in secure area of the Sheriff's Office Multipurpose room Vehicle cleaning 13) Kitchen/Break room equipment requirements: 41 Project #214230378-0 1 October 5, 2023 ADMIN 1 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 124 PROGRAMMING QUESTIONNAIRE C.1.b APPENDIX E ADMIN 1 14) Are there any special security requirements unique to your department? Secure parking for staff Secure perimeter Secure access to jail, non-public areas of the building Separate access for deliveries, kitchen supplies, etc Proper camera coverage for interior and exterior of building Controlled access specific areas of the building based on levels of access Manual redundancies on case of power or technology failure Multiple ingress and egress points for staff 15) Are there any special HVAC or Electrical requirements unique to your department? HVAC: Separate HVAC system for jail Electrical: Generator backup Data/Communications: 2-way radio system must work throughout the structure Secure wi-fi Adequate bandwidth for video/bwc download and other data communication needs Project #214230378-0 1 October 5, 2023 Packet Pg. 125 C.1.b PROGRAMMING QUESTIONN ADMIN 2 SHIVEHATTERY A PC H IT F C T U RE t E NO IN E E R ING Johnson County, IL - Needs Assessment Questionnaire Planning the Work Environment Date:10/5/2023 1) Department (Agency) Name and Leader: Johnson County Sheriff Brad Kunkel 2) Name and contact information of individual completing the form: Randy Lamm (319)530-6902. 3) Describe department functions and work processes. Administrative — Chief Deputy, personnel issues, budgeting, hiring, primarily office type duties. 4) Please provide current staffing information. Additional please indicate any expectations tied to staffing and we projected staffing for the next 30-years. Essentially are there anticipated staffing projections through 2054 that you foresee? I would assume at least gaining 2 FTO's per year, especially with a new larger jail. a. The 2020 census population of 154,898 and we have initial projected the county population in 20254 to be 247,673. The size of our office already justifies an additional 2nd deputy. I would suggest an additional administrative office that would accommodate that future growth. It would be nice for the administrative offices to be somewhat separated from other areas as sensitive conversations regarding staff are common. Male and female restrooms in the admin area would be great. Having Sheriff, Chief Deputy, 2nd Deputy(s), Office Administrator, and Administrative Assistant in same vicinity would ideal. 5) Are there departments you currently do not have today, but anticipate adding as the county grows and would like to plan for? 6) List critical adjacencies within your department and with other Departments. 7) Describe bulk storage area requirements if applicable (Examples: Records, Storage Filing Needs, Large Equipment Storage, Property, High Density Storage, Evidence, Inmate Care, General Storage etc.): I would like to see all weapons, ammunition and evidence stored in the same building we occupy. To have a large bay for other equipment such as atv, snowmobiles, boats, SERT truck, MRAP, and other misc. vehicles would be nice. Project #214230378-0 1 October 5, 2023 SH I Ui.= HATTERY •C•CH Q i Na E kI I+G JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 126 PROGRAMMING QUESTIONNAIRE C.1.b P ADMIN 2 8) Describe off -site Storage or support needs, IF it would need to be incorporated into your on -site storage: Those things mentioned above in V. The vehicles would be nice to have in the same building and would allow us to respond faster, but I don't feel it's priority. 9) Think about the types of spaces needed for your department to effectively collaborate in the future. Describe the quantity and types of spaces would benefit your department's long-term needs: Room Requirements: Frequency (markerboards, tackboards, Conference room function: Quantity (Per weekper projection screens, lectern, (conferencing with external month)) teleconference, or visitors, internal team videoconference members, training, etc.) equipment, etc.) 1 - 2 Person Small 10-12 per week Focus Spaces Groups up to 4 3-5 per week Groups up to 8 Groups up to 12 1-2 per week Yes Yes Training Room (# 1-2 per mo. Yes Yes of People Needed) Other: (Community Rooms, Briefing Yes to all- will use Room, Major Case a lot. Room, Interview Rooms) 10) Departmental mail and intra-departmental information support requirements: List of equipment, if applicable: Project #214230378-0 1 October 5, 2023 Packet Pg. 127 C.1.b PROGRAMMING QUESTIONN ADMIN 2 11) Please list large departmental equipment notpersona/equipment. Description Quantity Increase/ Decrease in the new work environment New Existing Special storage, power, or location requirements associated with the equipment Floor Copiers / Printers / Fax Other: Please List 12) Other considerations. Are there other special space requirements needed for your department (waiting spaces, lounge, evidence processing & storage, vehicular sallyport, physical training / exercise space, locker rooms, decontamination, sleeping quarters, # of equipment bays, mother's rooms, etc.?) All these things mentioned above minus sleeping quarters. I would estimate 12 equipment bays. An indoor range would be a great thing to explore. Having no law enforcement range in Johnson County, the amount of time and money spent with staff traveling to and from the range every time there is range training would pay for itself over a short amount of time. A washer and dryer available (separate from the jail) for staff who get contaminates on their clothing or uniforms. 13) Kitchen/Break room equipment requirements: A much larger kitchen and break room is necessary. Fridge, sink, microwave, ice machine, oven. Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 128 PROGRAMMING QUESTIONNAIRE 0 193 ADMIN 2 14) Are there any special security requirements unique to your department? A more secure parking lot. The ability to sufficiently light up the perimeter of the building if necessary for protests, etc. 15) Are there any special HVAC or Electrical requirements unique to your department? HVAC: Exhaust fans in all bathrooms would be a nice addition. Electrical: Data/Communication Project #214230378-0 1 October 5, 2023 Packet Pg. 129 PROGRAMMING QUESTIONNPFI ADMIN 3 SHIVEHATTERY A PC H IT F C i U RE t E N G IN E E R ING Johnson County, IL - Needs Assessment Questionnaire Planning the Work Environment Date: 10.5.23 1) Department (Agency) Name and Leader: Johnson County Sheriff's Office — Sheriff Brad Kunkel 2) Name and contact information of individual completing the form: Susie McAreavy smcareav@johnsoncountyiowa.gov 319-688-8205 3) Describe department functions and work processes. • Administrative Division — coordinates and manages day to day business activities for the Sheriff's Office. 4) Please provide current staffing information. Additional please indicate any expectations tied to staffing and we projected staffing for the next 30-years. Essentially are there anticipated staffing projections through 2054 that you foresee? • Current staffing levels: Budgeted for 98 FT, 4 PTB, 25 Reserves (approx.) • The 2020 census population of 154,898 and we have initial projected the county population in 20254 to be 247,673. 5) Are there departments you currently do not have today, but anticipate adding as the county grows and would like to plan for? Project#214230378-0 1 October 5, 2023 SHIVC'-IATTERY AFC�II LE: FTiGINiE4 '• JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 130 PROGRAMMING QUESTIONNAIRE C.1.b OPPFNInIX E ADMIN 3 6) List critical adjacencies within your department and with other Departments. 7) Describe bulk storage area requirements if applicable (Examples: Records, Storage Filing Needs, Large Equipment Storage, Property, High Density Storage, Evidence, Inmate Care, General Storage etc.): • Records storage • evidence room storage • weapons/ammo storage • investigations lab • emergency vehicle storage • rescue boat storage • General Storage 8) Describe off -site Storage or support needs, IF it would need to be incorporated into your on -site storage: • (see above) Project #214230378-0 1 October 5, 2023 Packet Pg. 131 PROGRAMMING QUESTIONNPFI 9) Think about the types of spaces needed for your department to effectively collaborate in the future. Describe the quantity and types of spaces would benefit your department's long-term needs: Room Requirements: Frequency (markerboards, tackboards, Conference room function: Quantity (Per week per projection screens, lectern, (conferencing with external month)) teleconference, or visitors, internal team videoconference members, training, etc.) equipment, etc.) 1 -2 Person Small Focus Spaces Groups up to 4 Computer, markerboard, Groups up to 8 1-2 x month projection screen, Interviews, internal training tele/video conference equipment Computer, markerboard, Groups up to 12 4x month projection screen, DH meeting tele/video conference equipment Training Room (# of People Needed) Other: (Community Rooms, Briefing Room, Major Case Room, Interview Rooms) 10) Departmental mail and intra-departmental information support requirements: List of equipment, if applicable: • Mail room, employee mailboxes, forms storage and office supply area 3 1 P a g e ADMIN 3 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 132 PROGRAMMING QUESTIONNAIRE APPENDIX E ADMIN 3 11) Please list large departmental equipment notpersona/equipment. Special storage, Increase/ power, or location Description Quantity Decrease in the New Existing requirements new work associated with the environment equipment Floor Copiers / Printers / 7 7 7 Fax Other: Please List Mail station 1 1 1 12) Other considerations. Are there other special space requirements needed for your department (waiting spaces, lounge, evidence processing & storage, vehicular sallyport, physical training / exercise space, locker rooms, decontamination, sleeping quarters, # of equipment bays, mother's rooms, etc.?) • Mother's Room • Flexible space options for conference rooms/classrooms • Exercise and Wellness Rooms • Locker Rooms • Storage area for new uniforms and gear • Secure parking lot for employees • Kennels for the K-9's 13) Kitchen/Break room equipment requirements: • Ample seating and tables • Microwave, stove/oven, large refrigerator(s) • Coffee bar • Ice machine O • Large sink and dishwasher Project #214230378-0 1 October 5, 2023 Packet Pg. 133 PROGRAMMING QUESTIONNPFI ADMIN 3 14) Are there any special security requirements unique to your department? 15) Are there any special HVAC or Electrical requirements unique to your department? HVAC: Electrical: Data/Communicate Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 134 PROGRAMMING QUESTIONNAIRE CI SHIVEHATTERY ARCFIII ECTURF tF1�C.,INF;FPIIJG Johnson County, IL - Needs Assessment Questionnaire Planning the Work Environment 1) Department (Agency) Name and Leader: 2) Name and contact I individual completing the form: 3) Describe department functions and work processes. Date: Oci c, I ZOZ.3 I�4 s O .Tv C.1.b APPENDIX E 4) Please provide current staffing information Additional please indicate any expectations tied to staffing and we projected staffing for the next 30-years. Essentially are there anticipated staffing projections through 2054 that you foresee? a. The 2020 census population of 154,898 and we have initial projected the county popuiation in 20254 tc be 247,673. rr irnuf- grtI +t4-a1 Lr_UrL a.r� Ct�rrc tip LA . 5) Are there departments you currently do not have today, but anticipate adding as the county grows and would like to plan for? Project #214230376•0 i C�cloblil 5 2,"W SHIVC—HATTERY ArtrFiIIrcIuwu,kH'IHLCaiF4u Packet Pg. 135 APPENDIX E PROGRAMMING QUESTIONN M" CI 6) List critical adjacencies within your department and with other Departments. 7) Descrlbe bulk storage area requirements if applicable (Examples: Records, Storage Filing Needs, Large Equipment Storage, Property, High Density Storage, Evidence, Inmate Care, General Storage etc.); 8) Describe off -site Storage or support needs. IF it would need to be incorporated into your on - site storage: Project 9214230378.0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 136 PROGRAMMING QUESTIONNAIRE CI 9) Think about the types of spaces needed for your department to effectively collaborate in the future. Describe the quantity and types of spaces would benefit your department's long-term needs: Quantity 1 — 2 Person Small Focus Spaces Groups up to d Groups up to 8 Groups up to 12 Training Room t# of People Needed) Other, (Cvmmunity Rooms, Briefing Room, Major Case Room, Interview Rooms) Room Requirements: Frequency (markerboards, tackboards, Conference room function: (Per w eek o per projection screens, lectern, ioonferoncIng with external month) teleconference, or visitors, Internal team members, videoconference training, etc,t e ui meat, etc. 10) Departmental mail and intra-departmental Information support requirements, List of equipment, if applicable: 31Pape Project lk214230378-0 1 October 5, 2023 C.1.b APPENDIX I Packet Pg. 137 APPENDIX E PROGRAMMING QUESTIONN M" CI 11) Please list large departmental equipment not personal equipment, t]escrlption quantity Inoraaetiel Decrease in the newwork anvironment New Existing special storage, power, or location requirements assoclared with the equipment Floor Copiers ! Printers I Fax Other: Please List 12) Other considerations. Are there other special space requirements needed for your department (waiting spaces, lounge, evidence processing & storage, vehicular sallyport, physical training 1 exercise space, locker rooms, decontamination, sleeping quarters, # of equipment bays, Project #21423037" f 40"W 0. 2w JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 138 PROGRAMMING QUESTIONNAIRE CI 10) KitchenlBreak room equipment requirements: 14) Are there any special security requirements unique to our department? I rr i L e e .! .'-- A'-i v .,.-. c+ .-- C n .. ,, Le, toe, r) e o CCU 15) Are there any special HVAC or Electrical requirements unique to your department? HVAC: Electrical: Data/Communications: 61Papa Proprt #214230378.0 1 Dauber 5, 2023 C.1.b APPENDIX E Packet Pg. 139 PROGRAMMING QUESTIONN M" CIVIL SHIVEHATTE-FZY A PC H IT F C F U RE t E N G IN E E R ING Johnson County, IA - Needs Assessment Questionnaire Planning the Work Environment Date: 10/4/2023 1) Department (Agency) Name and Leader: Johnson County Sheriffs Office — Sheriff Brad Kunkel 2) Name and contact information of individual completing the form: David Broll 319-688- 8968 3) Describe department functions and work processes. The Civil division is responsible for serving civil paperwork within Johnson County. Accepting paperwork and processing it for service. We evict people from their residences on court orders. Hold Sheriff Sales (Selling houses) and hold Condemnation Hearings. 4) Please provide current staffing information. Additional please indicate any expectations tied to staffing and we projected staffing for the next 30-years. Essentially are there anticipated staffing projections through 2054that you foresee? *Civil Division Only* a. The 2020 census population of 154,898 and we have initial projected the county population in 2054 to be 247,673. Current — 2 civilian employees (2 secretary positions) Current — 3 sworn deputies (serve papers and carry out court orders) Current — 1 sworn Lieutenant (oversees all staff — holds sales and condemnation hearings) With the projection of 100,000 more residence within Johnson County in 30 years I would assume the Civil Division would grow. Possibly adding 2 sworn and 1 secretary depending on the amount of increased paperwork/eviction ect. 5) Are there departments you currently do not have today, but anticipate adding as the county grows and would like to plan for? *Mental Health Division — Pick up all mental health court orders and serve all mental health orders at hospitals. *Jail response team — Deals with bigger incidents within the jail and controls movement of known dangerous inmates. 6) List critical adjacencies within your department and with other Departments. Project #214230378-0 1 October 5, 2023 SHIVC'-IATTE-RY ARCrIIiE: •FTi i,iNiEP JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 140 PROGRAMMING QUESTIONNAIRE CIVIL N/A Civil Division 7) Describe bulk storage area requirements if applicable (Examples: Records, Storage Filing Needs, Large Equipment Storage, Property, High Density Storage, Evidence, Inmate Care, General Storage etc.): *In the Civil Division we need file cabinets for current paperwork we are working on. — Example would be garnishments, court orders not yet served and a place to hold our money. We do need to retain some paperwork for a number of years but I don't think it is a major bulk storage area needed *It is possible for the civil division to possibly need an area to store items for a writ of attachment but this has not happened in my 1 year in this position. 8) Describe off -site Storage or support needs, IF it would need to be incorporated into your on -site storage: *N/A Civil Division Project #214230378-0 1 October 5, 2023 C.1.b DPFNInIX F Packet Pg. 141 M" PROGRAMMING QUESTIONN CIVIL 9) Think about the types of spaces needed for your department to effectively collaborate in the future. Describe the quantity and types of spaces would benefit your department's long-term needs: *Civil Division Only* Room Requirements: Frequency (markerboards, tackboards, Conference room function: Quantity (Per weekper projection screens, lectern, (conferencing with external month)) teleconference, or visitors, internal team videoconference members, training, etc.) equipment, etc.) 1 - 2 Person Small N/A Focus Spaces Groups up to 4 Groups up to 8 Just need a room for up to 12 - Groups up to 12 15 people to hold a condemnation hearing. Training Room (# of People Needed) Other: (Community Rooms, Briefing Room, Major Case Room, Interview Rooms) 10) Departmental mail and intra-departmental information support requirements: List of equipment, if applicable: N/A for the Civil Division Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 142 PROGRAMMING QUESTIONNAIRE CIVIL 11) Please list large departmental equipment not personal equipment. *Civil Division Only* Description Quantity Increase/ Decrease in the new work environment New Existing Special storage, power, or location requirements associated with the equipment Floor Copiers / Printers / 1 1 N/A Fax Other: Please List N/A 12) Other considerations. Are there other special space requirements needed for your department (waiting spaces, lounge, evidence processing & storage, vehicular sallyport, physical training / exercise space, locker rooms, decontamination, sleeping quarters, # of equipment bays, mother's rooms, etc.?) *N/A Civil Division Only 13) Kitchen/Break room equipment requirements: *The Civil Division does not have a requirement for its own kitchen/break room. It is nice to have our own small refrigerator so we don't have to leave our area to get a soda/snack. 14) Are there any special security requirements unique to your department? *Having an area to lock up our cash on hand and deposit money. Currently have this — Our current area does not have good escape routes in case of a fire as we have one enter/exit door. 15) Are there any special HVAC or Electrical requirements unique to your department? Project #214230378-0 1 October 5, 2023 C.1.b APPENDIX E Packet Pg. 143 PROGRAMMING QUESTIONN M" CIVIL HVAC: N/A for the Civil Division Electrical: To just have enough plugins for all of our computers, radios, cell phones, and printers. Data/Communications: Just need to run our programs "quickbooks and tac10 civil. Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 144 PROGRAMMING QUESTIONNAIRE JAIL 1 SHIVE-HATTE-RY ARCH ITFCSUREtENGINEEAINC Johnson County, IL - Needs Assessment Questionnaire Planning the Work Environment 1) Department (Agency) Name and Leader: Johnson County Date:10/6/2023 2) Name and contact information of individual completing the form: LT Steve Nash 319-321-2184 3) Describe department functions and work processes. Jail - We have around 85 inmates at any one time where we are responsible for their housing, safety and security needs. '/a housed of county Defensive Tactics - Train a# new hires through a two day training course covering general safety, policy and law, striking, grappling, handcuffing, weapon retention and disarming techinques, and simulation scenarios. Crisis negotiations - respond to call outs. Team of 4 at jcso and team of 8 in county CPR - keeping staff certified - team of 4 Drone - respond to call outs - team of Sish at JCSO Peer Support - respond to officer wellness on critical incidents and general wellness - team of 8 ish. Recruiting team 4) Please provide current staffing information. Additional please indicate any expectations tied to staffing and we projected staffing for the next 30-years. Essentially are there anticipated staffing projections through 2054 that you foresee? a. The 2020 census population of 154,898 and we have initial projected the county population in 20254 to be 247,673. 5) Are there departments you currently do not have today, but anticipate adding as the county grows and would like to plan for? Maybe a training coordinator Maybe a recruiting coordinator Maybe committal response team C.1.b APPENDIX E Project #214230378-0 1 October 5, 2023 5H !"r--'-IATTE-RY ARC' . . •CNv-- -NCCRi f,r Packet Pg. 145 M" PROGRAMMING QUESTIONN JAIL 1 6) List critical adjacencies within your department and with other Departments. GPS Patrol Court house and Civil work close with the jail on committal process. 7) Describe bulk storage area requirements if applicable (Examples: Records, Storage Filing Needs, Large Equipment Storage, Property, High Density Storage, Evidence, Inmate Care, General Storage etc.): storage room for jail replenishing supplies, storage for inmate property Storage closet needed for DT training gear. Storage closet needed for recruiting. Storage closet with outlets and needed for drone gear. Storage closet needed for CPR gear and supplies. Storage closet needed for crisis negotiations (throw phones, recorders etc) . Storage closet for personal lap tops for supervisors. 8) Describe off -site Storage or support needs, IF it would need to be incorporated into your on -site storage: Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 146 PROGRAMMING QUESTIONNAIRE JAIL 1 9) Think about the types of spaces needed for your department to effectively collaborate in the future. Describe the quantity and types of spaces would benefit your department's long-term needs: Room Requirements: Frequency (markerboards, tackboards, Conference room function: Quantity (Per weekper projection screens, lectern, (conferencing with external month)) teleconference, or visitors, internal team videoconference members, training, etc.) equipment, etc.) 1 -2 Person Small Focus Spaces Groups up to 4 Office. Jail sgts TV, internet, computers, Conferencing - yes external and and LT shared. smart board internal Daily Groups up to 8 Groups up to 12 Control center Computers, internet, no marker board Training Room (# Defensive tactics Large tv. Internet, no of People Needed) 25 Other: (Community Rooms, Briefing Classroom for Smart board, tv Yes internal and external Room, Major Case basic training, Room, Interview Rooms) 10) Departmental mail and intra-departmental information support requirements: List of equipment, if applicable: Project #214230378-0 1 October 5, 2023 C.1.b P Packet Pg. 147 M" PROGRAMMING QUESTIONN JAIL 1 11) Please list large departmental equipment notpersona/equipment. Description Quantity Increase/ Decrease in the new work environment New Existing Special storage, power, or location requirements associated with the equipment Floor Copiers / Printers / 4 or 5 increase Fax Other: Please List computers increase 12) Other considerations. Are there other special space requirements needed for your department (waiting spaces, lounge, evidence processing & storage, vehicular sallyport, physical training / exercise space, locker rooms, decontamination, sleeping quarters, # of equipment bays, mother's rooms, etc.?) Defensive Tactics - Train all new hires through a two day training course covering general safety, policy and law, striking, grappling, handcuffing, weapon retention and disarming techniques, and simulation scenarios. We use streaming, video, audio in a class room as well as a physical training room. We would need a 30 ft by 40 ft room with padded flooring, and walls, a class room that would fit up to 15 students for video training, tv with internet in classroom and training room. The main training room would need to accommodate 20 students with 3 instructors. Storage closet needed for DT training gear. Storage closet needed for recruiting. Storage closet with outlets and needed for drone gear. 4 1 P a g e Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 148 PROGRAMMING QUESTIONNAIRE JAIL 1 Storage closet needed for CPR gear and supplies. Storage closet needed for crisis negotiations. Office for Jail supervisors (SGTs and L T - hold 7 ) need a control room where inmates have to work harder to hurt themselves. maybe an inmate calming room, maybe a deputy calming room, larger locker room with more showers, toilets (something that allows staff to be comfortable when getting on or off work). infared sauna for staff, Sallyport for court, jail, prison and medical transfers as well as excepting incoming inmates from arresting agencies. Drive through. Lobby and visitation space for inmates visitors, attorneys, court house employees, officers. Interview room for inmates. Holding cells - many of them Sex offender wing Max offender wing Juvenile holding cells Need additional jail storage room on main floor for needed gear- restraints and restraint system, specialty tools, extrication gear, Small workout room for deputies Shake down holding room ( can double as an extra holding cell) with 13) Kitchen/Break room equipment requirements: Meal service for 100 plus inmates and staff of 15 at anyone one time. 14) Are there any special security requirements unique to your department? 5 1 P a g e Project #214230378-0 1 October 5, 2023 APPENDIX E Packet Pg. 149 M" PROGRAMMING QUESTIONN JAIL 1 Internal and external security for the jail. Key and computer locking. Special glass for jail windows. Special doors and glass, cctv, audio, alarms, fire alarms, special drainage for toilets when inmates try to jam up. need a control room where inmates have to work harder to hurt themselves. maybe an inmate calming room, maybe a deputy calming room, larger locker room with more showers, toilets (something that allows staff to be comfortable when getting on or off work). infared sauna for staff, Sallyport for court, jail, prison and medical transfers as well as excepting incoming inmates from arresting agencies. 15) Are there any special HVAC or Electrical requirements unique to your department? HVAC: yes Electrical: yes Data/Communications: yes 61 Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 150 PROGRAMMING QUESTIONNAIRE JAIL 2 SHIVE-HATTE-RY A9CHITFCSUREtENGINEEAINC Johnson County, IL - Needs Assessment Questionnaire Planning the Work Environment Date: OCT 911, 2023 1) Department (Agency) Name and Leader: Johnson County Sheriff's Office --Sheriff Brad Kunkel 2) Name and contact information of individual completing the form: John Good Jail Administrator/Captain jgood@mohnsoncouniyiowa.gov 319-688-8962 3) Describe department functions and work processes- Specific to Jail Operations -Booking, Releasing, Custody, Care, and Housing of ALL persons arrested within Johnson County -Classification of ALL persons arrested and in custody (8+ classification levels) -Kitchen — Meals served 3 times per day 365 days per year. -Medical Services to include medication pass and clinics -Law library for those in custody -Hair Cuts -Programming (AA, School other services) -Court proceedings (initial appearance, and attorney visits) -Personal visits -Monitoring security and safety systems (cameras, alarms..) 4) Please provide current staffing information. Additional please indicate any expectations tied to staffing and we projected staffing for the next 30-years. Essentially are there anticipated staffing projections through 2054 that you foresee? a. The 2020 census population of 154,898 and we have initial projected the county population in 20254 to be 247,673. Current- 3- Upper Administration 1 Captain 2 Lieutenant 6- Sergeants 18- Deputies 2- GPS ELM deputies 4 Courthouse Deputies 4* Part-time transport drivers 8 Control Center Operators/Matrons 1 Nurse 1 Social Worker *2 contracted kitchen staff — Project #214230378-0 1 October 5, 2023 SH IUE-; C.1.b APPENDIX E Packet Pg. 151 M" PROGRAMMING QUESTIONN JAIL 2 The projection at this point is difficult to calculate because of the current inefficiencies of our facility and the need for the staff listed above. We also have to be mindful of the training of staff especially the initial and annual requirements for deputy sheriffs (16 weeks basic, FTO, and about 40 hours of annual/continuous training every year). Control Center Operators require 40 hours for their first year and 20+ hours annually. With that being said, I would say we would need to increase staff within the jail by 1.5 people every 2-3 years until all the services and systems level out if a new Sheriff's Office is built. 5) Are there departments you currently do not have today, but anticipate adding as the county grows and would like to plan for? -Mental Health response team — This would include several deputies, Mental Health Liaison, staff from UIHC/Guidelink. -Medical Staff within the jail — add 5 more of so with 24-hour coverage -Jail Incident Response team -Training Coordinators -Jail Records clerks/staff -Kitchen staff increased -Jail Programming -Clergy 6) List critical adjacencies within your department and with other Departments. Just overall space for staff, inmates, storage, and growth, large and small. This includes office, housing areas, inmate personal property storage, inmate supplies storage etc 7) Describe bulk storage area requirements if applicable (Examples: Records, Storage Filing Needs, Large Equipment Storage, Property, High Density Storage, Evidence, Inmate Care, General Storage etc.): -Mattress and jail/inmate supplies -Inmate property -Cleaning supplies -Office Storage Supplies -Electronics — servers, video, tablets, phones — extra storage for all -Generators -Kitchen food and supply storage Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 152 C.1.b PROGRAMMING QUESTIONNAIRE JAIL 2 8) Describe off -site Storage or support needs, IF it would need to be incorporated into your on -site storage: Vehicles of all kinds — MRAP, Patrol, Transport, Boats, ATV, Snow Machines Records Uniforms Equipment of all kinds 9) Think about the types of spaces needed for your department to effectively collaborate in the future. Describe the quantity and types of spaces that would benefit your department's long-term needs: Pod, Direct Supervision inmate housing units Space to support and grow with the inmate population and classification plan Room Requirements: Frequency (markerboards, tackboards, Conference room function: Quantity (Per weekper projection screens, lectern, (conferencing with external month)) teleconference, or visitors, internal team videoconference members, training, etc.) equipment, etc.) Every day- need 1 - 2 Person Small multiple for Focus Spaces command staff and office staff Groups up to 4 3 per week Computer/desktop video conference Groups up to 8 1 per week Groups up to 12 1 per bi-weekly Training Room (# 1 biweekly of People Needed) Other: (Community Attorney muliple Rooms, Briefing visit room Room, Major Case Court proceedings Room, Interview Initial appearance Rooms) room every day 10) Departmental mail and intra-departmental information support requirements: List of equipment, if applicable: Computer systems Project #214230378-0 1 October 5, 2023 193 Packet Pg. 153 M" PROGRAMMING QUESTIONN JAIL 2 11) Please list large departmental equipment not personal equipment. Special storage, Increase/ power, or location Description Quantity Decrease in the New Existing requirements new work associated with the environment equipment Floor Floor space for large Copiers / Increase for copier and computer Printers / 1 command staff /server storage Fax offices equipment Other: Please List 12) Other considerations. Are there other special space requirements needed for your department (waiting spaces, lounge, evidence processing & storage, vehicular sallyport, physical training / exercise space, locker rooms, decontamination, sleeping quarters, # of equipment bays, mother's rooms, etc.?) -Attorney inmate visit rooms -Command staff offices -Deputy/staff office for reports -two control center Storage, storage, storage for property, kitchen and supplies -muli use office space for lots of staff Courtroom for initial appearance Locker rooms and bathrooms 13) Kitchen/Break room equipment requirements: Full kitchen for staff and several break rooms Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 154 PROGRAMMING QUESTIONNAIRE JAIL 2 14) Are there any special security requirements unique to your department? Perimeter and internal security cameras, windows, barriers, fencing 15) Are there any special HVAC or Electrical requirements unique to your department? HVAC: Electrical:Generator for entire building Data/Communications Inmate communication and phones, security camera operations systems and monitors, 5 1 P a g e Project #214230378-0 1 October 5, 2023 0 193 Packet Pg. 155 PROGRAMMING QUESTIONN M" JAIL 3 SHIVEHATTE-RY A R C H I T E C T U R E* E N G I N E E R I N G Johnson County, IL - Needs Assessment Questionnaire Planning the Work Environment Date: 10/7/2023 Sheriff Brad Kunkel 1) Department (Agency) Name and Leader: Captain John Good - Jail Administrator Lieutenant Rebecca Moses 2) Name and contact information of individual completing the form: bmoses@johnsoncountyiowa.gov 319-688-8911 3) Describe department functions and work processes. The jail houses all pretrial detainees and sentenced inmates. We manage transports to and from court hearings, medical appointments, out of county housing, etc. Responsible for monitoring the inmates safety and making sure they are fed. We process in and 4) Please provide current staffing information. Additional please indicate any expectations tied to staffing and we projected staffing for the next 30-years. Essentially are there anticipated staffing projections through 2054 that you foresee? a. The 2020 census population of 154,898 and we have initial projected the county population in 20254 to be 247,673. 26 Jail Staff -3 command staff (1 Captain, 2 Lieutenants) 6 Jail Sgt.'s , 18 Deputies, 8 Control Center Matrons, 2 Electronic Monitoring, 4 Courthouse Deputies, 3 Transport Drivers, 2 Medical (1 nurse, 1 social worker) 5) Are there departments you currently do not have today, but anticipate adding as the county grows and would like to plan for? Project #214230378-0 1 October 5, 2023 SH IVEHATTE-RY AA C H I I E1'T U k t -f NC.I N E.E k1NG JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 156 PROGRAMMING QUESTIONNAIRE JAIL 2 6) List critical adjacencies within your department and with other Departments. _The i0 1 r2hould be located near the Jail nurse (medical) and Social worker, the electronic __—mnitoring deputies, and exerise area. C.1.b APPENDIX E 7) Describe bulk storage area requirements if applicable (Examples: Records, Storage Filing Needs, Large Equipment Storage, Property, High Density Storage, Evidence, Inmate Care, General Storage etc.): Inmate property storage, storage for all mail supplies (mattresses, clothing, hygiene, etc.) Laundry Storage, kitchen storage. 8) Describe off -site Storage or support needs, IF it would need to be incorporated into your on - site storage: Unknown at this tim. Project#214230378-0 1 October5,2023 Packet Pg. 157 M" PROGRAMMING QUESTIONN JAIL 3 9) Think about the types of spaces needed for your department to effectively collaborate in the future. Describe the quantity and types of spaces would benefit your department's long-term needs: Jail Room Requirements: Frequency (markerboards, tackboards, Conference room function: Quantity (Per week or per projection screens, lectern, (conferencing with external month) teleconference, or visitors, internal team members, videoconference training, etc.) equipment, etc. 1 — 2 Person Small 4 Video conference/teleconferenCE Conferencing with external visitors Focus Spaces ability Groups up to 4 1 Video conference/teleconference Conferencing with external visitors ability Groups up to 8 1 Video conference/teleconferenCE Conferencing with external visitors Groups up to 12 ability Training Room (# of People Needed) Other: (Community Internal team (video court) but with Rooms, Briefing Courtroom & a briefing Video conference/teleconference the ability to have a Judge come in Room, Major Case room ability (vor video court) the building for court, Room, Interview Internal team members for briefing Rooms 10) Departmental mail and intra-departmental information support requirements: List of equipment, if applicable Project#214230378-0 1 October5,2023 Mailboxes for all staff 3 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 158 PROGRAMMING QUESTIONNAIRE JAIL 3 11) Please list large departmental equipment not personal equipment. Jail Increase/ Special storage, Decrease in the power, or location Description Quantity newwork New Existing requirements environment associated with the equipment Floor 1 1 located in control and Copiers / 2 Increase were the jail Printers / Fax records are being held Other: Please List Increase 0 Mail room mail scanner 1 12) Other considerations. Are there other special space requirements needed for your department (waiting spaces, lounge, evidence processing & storage, vehicular sallyport, physical training / exercise space, locker rooms, decontamination, sleeping quarters, # of equipment bays, mother's rooms, etc.?) *vistor visitation *Vehicular sallypoj:LL through with decontaminations ca abilites *count �* 1dfld� n m----------- *Snnial 1A/nrker/mental health nffinac --- nffOnes r the .raj ain and lall l lad me, itenant4 *Shared office for Jail_Sgts_______ *Staff lounge ----------------- *Largee bookinMc room *Area for electronic monitoring to process in and release where it won't interfere with *Medical observations beds_______ *Transaender I- ousing_------- _—_------------ 41 Project#214230378-0 1 October5,2023 APPENDIX E Packet Pg. 159 M" PROGRAMMING QUESTIONN JAIL 3 13) Kitchen/Break room equipment requirements: _Microwave toaster, large table , refir!g!Lrator/freezer 14) Are there any special security requirements unique to your department? All doors must have secure locks to the jail facility, Safety glass 15) Are there any special HVAC or Electrical requirements unique to your department? HVAC: Electrical: Data/Communications: 51 u Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 160 PROGRAMMING QUESTIONNAIRE PATROL SHIVEHATTE-FZY A PC H IT F C F U RE t E N G IN E E R ING Johnson County, IL - Needs Assessment Questionnaire Planning the Work Environment Date: 1) Department (Agency) Name and Leader: Johnson County Sheriffs Office Matt Hendricks 2) Name and contact information of individual completing the form: mhendricks@johnsoncountyiowa.gov 319-688-8916 3) Describe department functions and work processes. Patrol division serves Johnson County with law enforcement needs. 4) Please provide current staffing information. Additional please indicate any expectations tied to staffing and we projected staffing for the next 30-years. Essentially are there anticipated staffing projections through 2054 that you foresee? a. The 2020 census population of 154,898 and we have initial projected the county population in 20254 to be 247,673. JCSO is currently budgeted for 26 patrol deputies/4 Sergeants/1 Lieutenant/1 Captain. I could see JCSO grow another 10-15 deputies in this building as well as growing to 8 Sergeants/2 Lieutenants. 5) Are there departments you currently do not have today, but anticipate adding as the county grows and would like to plan for? 6) List critical adjacencies within your department and with other Departments. Patrol works closely with investigations/records and evidence. APPENDIX E Project#214230378-0 1 October 5, 2023 SHIVEHATTE-RY ARC fI I i CC TV R r- CH Q i N i E " Packet Pg. 161 M" PROGRAMMING QUESTIONN PATROL 7) Describe bulk storage area requirements if applicable (Examples: Records, Storage Filing Needs, Large Equipment Storage, Property, High Density Storage, Evidence, Inmate Care, General Storage etc.): General storage for forms and gear, gun room (storage and cleaning), evidence 8) Describe off -site Storage or support needs, IF it would need to be incorporated into your on -site storage: Evidence storage and processing Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 162 C.1.b PROGRAMMING QUESTIONNAIRE PATROL 9) Think about the types of spaces needed for your department to effectively collaborate in the future. Describe the quantity and types of spaces would benefit your department's long-term needs: Room Requirements: Frequency (markerboards, tackboards, Conference room function: Quantity (Per weekper projection screens, lectern, (conferencing with external month)) teleconference, or visitors, internal team videoconference members, training, etc.) equipment, etc.) 1 - 2 Person Small Daily None Interview rooms Focus Spaces Groups up to 4 Groups up to 8 2 Markerboards, Small Conference room teleconference, projector Markerboards, Groups up to 12 4 teleconference, projector, Conference room smart boards markerboards, tackboards, Training Room (# projection screens, lectern, of People Needed) 2 teleconference, or videoconference equipment, Other: (Community markerboards, tackboards, Rooms, Briefing Daily projection screens, lectern, Briefing room Room, Major Case teleconference Room, Interview Rooms) 10) Departmental mail and intra-departmental information support requirements: List of equipment, if applicable: Project #214230378-0 1 October 5, 2023 Packet Pg. 163 M" PROGRAMMING QUESTIONN PATROL 11) Please list large departmental equipment notpersona/equipment. Description Quantity Increase/ Decrease in the new work environment New Existing Special storage, power, or location requirements associated with the equipment Floor Copiers / Printers / Fax Other: Please List 12) Other considerations. Are there other special space requirements needed for your department (waiting spaces, lounge, evidence processing & storage, vehicular sallyport, physical training / exercise space, locker rooms, decontamination, sleeping quarters, # of equipment bays, mother's rooms, etc.?) Evidence storage/processing, work out facility, covered storage for vehicles, locker room, training room, indoor range, interview rooms right off lobby 13) Kitchen/Break room equipment requirements: Would like to see a large break room with full kitchen, also a grill outside. 14) Are there any special security requirements unique to your department? 15) Are there any special HVAC or Electrical requirements unique to your department? 4 1 P a g e Project #214230378-0 1 October 5, 2023 JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I APPENDIX TO VOLUME I - Packet Pg. 164 PROGRAMMING QUESTIONNAIRE E PATROL H VAC: Electrical: Data/Communicate Project #214230378-0 1 October 5, 2023 APPENDIX B Packet Pg. 165 Z W LU Z N W LA LA Q >- W J_ V Q ZLL� OOZ V N Q Z LL aL OFC Z LU = N 0 I LU D J z ,^ V N N O t LU W -� z 0 I I it u Z z N 1 0 �� oo �� wa Ja a� Ln � z O L z L 75 cn w m z a 1 mil � ��1111111111 -sE w0� Ems= `E 02 LLP �oe �! 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O■■■ |O ■ � lz ❑ M ❑ 4L; Q W U O U e W J J n� Q W � U L n -o N ■ cy \/ o \\ \ E CC _ )/ §& \\L . .tm, o m 3g= - 2■\){ _ ƒ$/{j {)). d U 0- C. l.f C.1.f July 8, 2024 SUPPLEMENTAL LIFE CYCLE COST ANALYSIS - CONSIDERATION (INCLUDING LAW ENFORCEMENT AND JAIL) Overview: Two life cycle cost considerations have been evaluated. A Build New Life Cycle Scenario for the 140-bed jail facility, as well as a Do Nothing Life Cycle Scenario. Each of these life cycle cost evaluations considers the following areas tied to the 20-year projections': • Capital Project Cost to construct the facility (both law enforcement and jail): o For the Build NewJail scenario, $79.75 million dollars was applied in this evaluation with a partial initial cost incurred in FY2025-26for principal and interest on a 20-year bond. o For the Do Nothing scenario, this evaluation considers the eventual closing and vacating of the existing jailz. With a facility that has reached the end of its ability to meet the needs of the community — not a question of if but when. For comparison purposes, we have factored in a replacement holding facility into this scenario.This facility would meet the short-term needs associated with the intake process, with the explicit purpose of processing arrestees. All long-term housing of inmates would occur out of county in other neighboring countyjails. For the purposes of this evaluation the replacement holding facility project cost projected is $13.6 million dollars applied with a partial initial cost incurred in FY2026-27for principal and interest on a 20-year bond. o Supplemental - Updated projection includes the $30.87million dollar project cost to construction the law enforcement components in addition to the Holding Facility. The total capital project cost included in the life cycle project for both is $50 million dollars. • Projected Operations Cost for Staffing' o For the Build New jail scenario, staffing is projected at 24 staff positions. o For the Do Nothing scenario, staffing would need to transition to a more robust transfer and transportation unit requiring initial movement of the 83 in custody average daily population inmates to other neighboring jail facilities.This evaluation is based on having 18 staff positions for the transportation unit. o Supplemental -Law EnforcementHolding FacilityStaff An odditionol 72 stoffing positions would be needed to operote the holding facility. Bringing the total number ofstoffprojected ot 30 stoffpositions including the 18stoffidentified in the transportation unit. o Note:The scenarios projected do not consider the increased liability concerns associated with transporting inmates to other facilities. Liability is a significant factor for consideration in future evaluations, both for staff and inmates. • Projected Operations Cost for Inmate Care/Medical • Maintenance/Custodial/Utility Costs o For the Build New Johnson County Sheriff's Office (law enforcement and 140-bed jail) scenario. o For the Do Nothing scenario, to support a replacement holding facility, and law enforcement facility. • Housing — Per Diem Costs o Through Dec. 2023, JCSO has calculated $15.84 million has been spent housing inmates outside of Johnson County. o For the Build New 140-bed jail scenario, the need for out of county housing ends when a two-year construction period for this scenario is completed. For this evaluation occupancy is projected to occur in 2027. o For the Do Nothing scenario; Per diem cost to house inmates out of county is calculated at a starting rate of $60 per day per inmate. An inflation factor of 2 percent (2%) per year has been factored into the calculation. For the total number of inmates managed and housed out of county over the 20-year period, there is an $89.3 million dollar cost impact.The transportation costs at $7 million are in addition to the per diem cost calculated, bringing the total project cost to house out -of -county at $96.3 million dollars. ' Life Cycle Cost Analysis assume 2% Inflation Rate /Year 2The existing facilities capacity will not meet the county needs and is functional antiquated.Therefore, when considering the options, a new facility will be required to comply with Iowa Code requirements. FTE's staffpositions will increase as transportation growth occurs due to inefficiency and capacity issues ofexisting facilities. JOHNSON COUNTY SHERIFF'S OFFICE AND JAIL NEEDS ASSESSMENT I SUPPLEMENTAL LIFE COS TLPacket Pg. 226 C.1.f • Transportation Cost (Out of County) — 20 year cost considerations as noted above. • Transportation Cost (Institutional and Medical/MH) —Costs over the remaining time in either scenario to manage and transport inmates for medical care and institution exchanges with other agencies. • Miscellaneous (Other) — Uniforms, supplies, training events, dues, etc. Supplemental — Do Nothing Life Cycle Considerations: With the inclusion of the 30 staff positions noted above, and the associated project costs, the cost comparison indicates: -Through Dec.2023,JCSO has calculated $15.84 million has been spent housing inmates outside ofJohnson County. • If the facility were closed, projection indicates out of county housing cost would increase to $96.3 million dollars over a 20- year period. • Difference in total operating cost compared with building new indicates an additional $69.395 million dollars would be needed over a 20-year period. 2.68% n_1 :t0ih 0.80%,- /, 2.71 % Total cost over 20 years 1.48% 2.64% 0.09% 1.90% /1.26% Total cost over 20 years ■ Jail — Capital Project Costs (New)/LE Holding Facility ■ Projected Operational Costs (Staffing Projected Operational Costs (Inmate Care/Medical) ■ Maint./Utility Costs — Estimated ■ Housing - Per Diem Costs (Out of County) Transportation Costs (Out of County) Transportation Costs (Inst. and MH only) Misc. (Other) Do Nothing Life Cycle Considerations: Through December 2023, JCSO has calculated $15.84 million has been spent housing inmates outside ofJohnson County. Ifthe facility were closed, projects indicate out of county housing cost would increase to $96.3 million over a 20-year period. Jail — Capital Project Costs (New)/LE Holding Facility Projected Operational Costs (Staffing Projected Operational Costs (Inmate Care/Medical) ■ Maint./Utility Costs — Estimated ■ Housing - Per Diem Costs (Out of County) ■ Transportation Costs (Out of County) Transportation Costs (Inst. and MH only) Misc. (Other) Do Nothing Life Cycle Considerations: • Through December 2023, JCSO has calculated $15.84 million has been spent housing inmates outside of Johnson County. If the facility were closed, projects indicate out of county housing cost would increase to $96.3 million over a 20-year period. Difference in total operating costs compared with building new is an additional $69.395 million over a 20-year period. 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DEADLINES/EVENTS — 2025: ➢ Feb 1st- City and County vote on resolutions agreeing to move forward with to do a joint facility give to city and county. ✓ Late March: Tour of Dallas and Woodbury— DONE ✓ June/July 2025: Survey Conducted —DONE ➢ August/September 2025: Focus group results presented at community meetings. o SURVEY RESULTS PRESENTED AT August 14t", 2025, CJCC Meeting o Meeting of Focus Group Committee -August 18, 2025 ➢ By September 1st, 2025 —Begin Focus groups (UI) law enforcement, cities, inmates, mental health/SUD providers, probation, Judicial branch ➢ By October 1 st, 2025 — BOS and City Council vote on forming joint authority and appoint commissioners o Authority composition agreed to articles of incorporation/publication. DEADLINES/EVENTS — 2026: ➢ August 26, 2026 - Nomination/Ballot language due to Auditor ➢ October 19, 2026 -Early Voting Starts ➢ Nov 3rd, 2026 - Election Day Updated: 8/13/2025 Packet Pg. 241