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Home My WebLink About11-07-2024 Public Art Advisory Committee Public Art Advisory Committee Thursday, November 7, 2024 3:30 PM Emma Harvat Hall City Hall, 410 E. Washington AGENDA 1. Call to Order 2. Public discussion of any items not on the agenda 3. Consider minutes of the October 3, 2024 PAAC Meeting 4. Review 2025 Public Art Matching Grant Program Materials 5. Status of Neighborhood Art Projects: a. Discontinuation of Lucas Farms Neighborhood Proposal b. South District Bus Stop Bench Status 6. Staff updates 7. Old or New Business 8. Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Rachel Kilburg Varley, Public Art Coordinator at 319-356-5014 or rkilburg@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. DRAFT, p.1 Public Art Advisory Committee Mtg, 101312024 Minutes Public Art Advisory Committee October 3, 2024 Emma Harvat Hall Public Art Advisory Committee Members Present: Rachel Kinker, Leslie Finer, Tyler Baird, Andrea Truitt, Nate Sullivan, Sophie Donta Members Absent: Jeremy Endsley, Anita Jung Staff present: Rachel Kilburg Varley Public Present: none Call to Order Truit called the meeting to order at 3.30 p.m. Elect Committee Chair and Vice Chair Ron Knoche moved to nominate Andrea Truitt as Chair and Jeremy Endsley as vice chair. Sullivan seconded. Motion passed (7-0). Public Discussion of Any Item Not on the Agenda None. Consider minutes of the September 5, 2024 PAAC meeting. Finer moved and Knoche seconded that the minutes from the September 5, 2024, meeting be approved. Motion passed (7-0). Review Community-Initiated Public Art Program Application & Procedures; and Review Neighborhood Art Program Application & Procedures Kilburg Varley reminded the Committee that they had previously discussed the need to clarify and define procedures and applications for the Community-Initiated Public Art Program and Neighborhood Art Program. She introduced the draft materials in the agenda packet and the Committee discussed. Truitt asked for clarification and made suggestions regarding the website navigation where the applications will be available. She also suggested linking any referenced plans or criteria within the documents. Kinker suggested clarifying the specific details, such as dimensions and space needs, being requested for inclusion in the project description in the Community Initiated Public Art application. Donta asked about specifying guidelines or restrictions on content. Kilburg Varley shared that she reviewed First Amendment rights with the City Attorney's Office on the question of content, and it was determined that public art being commissioned on public property or with public DRAFT, p.2 Public Art Advisory Committee Mtg, 101312024 funding could have those restrictions or requirements included in the grant agreement or PAAC's review and approval process. Kinker asked about including maintenance requirements on the Community Initiated Public Art application. Kilburg Varley explained that she anticipates projects coming through this application process are not likely to be projects that the Public Art Program will accept into their public inventory to maintain long-term, but to provide a pathway for permissions for projects initiated by the community that they will produce and maintain. Sullivan asked for clarification about the PAAC's responsibility for responding to the applications. Kilburg Varley shared that she anticipates Community-Initiated Public Art applications could likely be handled at the staff level, since those would usually only be seeking location permissions on public property or right-of-way. Sullivan suggested clarifying that in that program that projects occurring entirely on private property do not need City approval. Donta moved, Sullivan seconded to approve the Community Initiated Public Art and Neighborhood Art Program procedures and applications. Motion passed (7-0). Public Art Strategic Plan Update: Public Input Survey Questions Kilburg Varley reviewed the memo in the agenda packet recapping current steps which have taken place to-date (review of current strategic plan in January 2024, review of past 5 years of budget and project siting data in July 2024, and held an Arts Stakeholder Meeting in August 2024). As next steps, she recommends issuing a public input survey in December 2024, holding a PAAC work session to identify strategic plan priorities in Spring 2025, and aim to adopt an updated plan by the Summer of 2025. The Committee discussed the proposed public input survey questions included in their agenda packet: • Kinker suggested adding an "Other"/write-in option for Q2 • Kinker also suggested clarifying that all demographic questions are optional. • Regarding Q8, Sullivan noted that since respondents will be self-selecting to participate, the question's results may not be valuable. Donta agreed and suggested striking that question and instead including a question about quantity of public art and distribution of public art. Knoche suggested Q5 and Q6 cover the distribution aspect. • Donta also suggested asking about whether people prefer permanent or temporary installations. • Truitt questioned what kind of results would be gained from Q7. Knoche suggested adding a link to the Public Art Inventory. Kilburg Varley suggested an additional question could be "Is there a public art project you have seen in another community that you liked?". Committee members supported adding that question. • Truitt suggested promoting the survey at the public library. DRAFT, p.3 Public Art Advisory Committee Mtg, 101312024 Kilburg Varley shared that she will make these edits to the survey and work with the Communications Office to issue the survey in December. Staff Updates Kilburg Varley shared an update on the the South District Bus Stop Bench Project. There was a delay in the ordering and delivery of the jib crane, which serves as the structural foundation of the sculpture. This would have prevented installation before the ground freezes, but they chose to purchase an additional base plate so Public Works could proceed with pouring the footing. She shared that these changes are likely to push the project over budget. She also shared that the project has been more demanding on City staff time and resources than originally anticipated, which should be considered when considering future projects. Kilburg Varley also shared that the Committee may need to consider abandoning the Lucas Farms Neighborhood project as the project partners have not been responsive and this would be the fourth year that the funds are being carried over. Next, she gave the Committee a heads up that they will start planning ahead for the 2025 Public Art Matching Grant round at the next meeting in November, so encouraged them to start thinking about any modifications they would like. Finally, she shared information about a partnership between the City and Downtown District to install artistic banners on the fencing around the City-owned lot at 21 S. Linn Street. A call for artists went out in September, and the banners should be installed in November. Old or New Business None. Adjournment Knoche moved to adjourn at 4.19 pm. Sullivan seconded. Motion passed (7-0). DRAFT, p.4 Public Art Advisory Committee Mtg, 101312024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term 7/6/23 8/3/23 9/7/23 11/2/23 12/7/23 1/4/24 4/4/24 6/6/24 8/1/24 9/5/24 10/3/24 Expires Ron Knoche X X X* X X X* X* X X 0/E X Juli Seydell- X X X 0/E X* X 0/E X X X X* Johnson Steve Miller 12/31/23 X X X X X X X X X --- --- Eddie 12/31/24 0/E 0/E 0 --- --- --- --- --- --- --- --- Boyken Andrea 12/31/25 X X X X X 0/E X 0/E X X X Truitt Dominic 6/30/23 --- 0/E --- --- --- --- --- --- --- --- --- Dongilli Anita Jung 6/30/23 0/E X X X X X 0/E X X X 0 Jenny 12/31/23 X X 0/E 0 X --- --- --- --- --- --- Gringer Jeremy 12/31/25 0/E X 0 X X X X X X X 0/E Endsley Nate 6/30/26 X X X X X 0/E X X X 0/E X Sullivan Leslie Finer --- --- --- --- --- --- X X X X X Rachel --- --- --- --- --- --- X X 0/E X X Kinker Key: X = Present X* = Delegate attended 0 = Absent O/E = Absent/Excused --- = Not a member 2025 Public Art Matching Grant Program—DRAFT Purpose:The Iowa City Public Art Matching Grant Program aims to foster creativity and enhance opportunities to access the arts in Iowa City.The program is available for art projects (visual, audio or performance based)that are located in Iowa City and accessible to the general public. Timeline:All projects must be completed during calendar year 2025. • January 10, 2025:Application period opens • Jan./Feb. (TBD): Informational session is held or pre-recorded info session is published • March 14, 2025: Applications due by 11:59pm • Late March: PAAC members to review applications and score (See "Review Process" below) • April 3, 2025: Make funding decisions at April PAAC meeting(see "Review Process" below) Funding:Total budget/funding available:TBD • 50/50 matching grant o Maximum grant award: $4,00 (total project costs of at least$8,000) o Minimum grant award: $500 (total project cost of at least$1,000) Application:Applications will be accepted via online form (see attached). Review Process: 1. Submissions will be scored independently by the Iowa City Public Art Advisory Committee (PAAC) members using the Public Art Matching Grant Evaluation Rubric. Each member must submit scores/comments to the Iowa City Public Art Coordinator(or designee) by March 28, 2025. 2. The Public Art Coordinator(or designee)will compile scores and comments (anonymously) and present a ranking of applications at the April 3, 2025 Public Art Advisory Committee meeting. PAAC will discuss, determine, and approve final funding awards. 3. See 2024 rubric attached ELIGIBLE PROPOSALS • Publicly accessible and viewable within Iowa City—on public or private property(application requires prior approval of private property owner or appropriate City department). • Murals, sculpture, installations that are permanent or temporary that will withstand human and weather elements associated with the installation location. • Visual, audio or performance-based projects. • Projects must be installed/completed by December 31, 2025 ELIGIBLE EXPENSES • Materials and supplies necessary for the creation of the artwork • Wages/stipend for artists/performers to create the work • Contract labor for installation such as site prep, concrete pouring,tile installation DRAFT ELIGIBLE MATCHING FUNDS • other grants • other donations • personal contributions • In-kind services • Commodities/supplies PROPOSALS AND EXPENSES NOT ELIGIBLE • Events or performances that are a part of an applicant's regular programs • Those that do not have the arts as their primary focus • Those intending to influence public policy or to evangelize a belief • Those that advertise, promote, or gain in any way for a for-profit business; or those that incorporate the logo or are intended to promote a non-profit organization • Those for which patrons will be charged admission • Fees to secure a site (permits, purchasing land) • Food/Beverages • Events with a primary focus of fundraising NOTE:If applicant has received Public Art Matching Funds for a project that has not been completed, they are not eligible to submit an application until the previous project is completed satisfactorily. WHO CAN APPLY • Organizations, schools, and individuals located within Iowa City • Individual artists • Nonprofit 501(c)(3) arts organizations • Privately owned/operated businesses SUBMISSION REQUIREMENTS See application form attached. 11/1/24, 12:41 PM New Submission Iowa City Public Art Matching Fund Program Introduction Thank you for your interest in this grant opportunity. Prior to completing this application form, please review the Public Art Matching Grant Frequently Asked Questions at www.icgov.org/publicart. If your project takes place on City-owned or privately-owned property, you must provide evidence in the following application that you have support from the appropriate parties to proceed with this project. Failure to obtain prior approval could disqualify or delay an otherwise good proposal. If you aren't sure if you need prior approval from a project partner, please contact the Public Art Coordinator Rachel Kilburg Varley at 319-356-5248 or rkilburg@iowa-city.org. Previous Next https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 11/1/24, 12:42 PM New Submission Iowa City Public Art Matching Fund Program General Information Q The Public Art Matching Grant Program aims to increase public art access and opportunities in Iowa City. The program funds visual, audio, or performance-based art projects that are located in Iowa City and accessible to the general public. Successful grant applications will show evidence of a specific planned project which can be completed before January 2025. Please complete the following application in its entirety. If you have questions or need assistance completing this application form, please contact Public Art Coordinator Rachel Kilburg Varley at 319-356- 5248 or rkilburg(@iowa-city.org It is recommended applicants save the form every 5-10 minutes to avoid losing progress. To do this, click"Save as Draft"at the bottom of the File Uploads page. Project Name* Applicant Name* Applicant Email* Applicant Phone* Applicant Address* Street Address Address Line 2 City State/Province/Region Postal/Zip Code Country Are you the project artist* *Yes Q No Please upload your artist resume/CV* Drag and drop files here to upload or Upload Have you received Public Art Matching Grant Funds in the past?* Q Yes Q No Previous Next https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 11/1/24, 12:42 PM New Submission Iowa City Public Art Matching Fund Program Project Details Q To save progress, click"Save as Draft"at the bottom of the File Uploads page. Provide a brief description of the proposed project* Explain how the project is defined as "public art" and demonstrate that the artwork will be located in an area open and freely accessible to the general public Describe the intended audience for this project, why public art is important to that audience, and any efforts you will make to benefit the broader community, especially populations which have faced systemic barriers to art access or opportunities How will you know your project was successful?* Will this project take place on public or private property?* QQ Public/City-Owned p Private Property Owned by the Applicant or project partner listed below p Private Property not owned by the applicant Please list which City staff/departments you have discussed your proposal with and whether they are supportive of the project. Failure to contact appropriate City staff prior to submitting this form may result in disqualification of your application. If you aren't sure who to contact, please contact Public Art Coordinator Rachel Kilburg Varley at 319-356-5248 or rkilburg@iowa-city.org. Location of Project* Project Partner(s) (if any) Describe the role of any project partners listed Previous Next https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 11/1/24, 12:43 PM New Submission Iowa City Public Art Matching Fund Program Timeline To save progress, click"Save as Draft"at the bottom of the File Uploads page. Project Timeline Tell us about the proposed timeline and action steps needed to complete this project. Use one line for each milestone and add additional lines as needed. Action Step/Milestone Completed by MM/DD/YYYY +Add Previous Next https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 11/1/24, 12:43 PM New Submission Iowa City Public Art Matching Fund Program Budget To save progress, click"Save as Draft" at the bottom of the File Uploads page. Please use the budget templates below.A completed budget should tell us what sources of funds your project will use and how you plan to spend the grant money. Project Funding Sources Total Project Cost* Matching Grant Request* $ $ Please list any other funding sources supporting your project.Add additional rows as needed. Other funding source* Amount* Committed or Anticipated?* $ p Committed p Anticipated +Add Please describe any project supplies, equipment, or labor which are being donated in-kind Project Budget Please list a breakdown of project expenses and funding sources. Funding for personal property or gain will not be authorized. Example: Amount: Describe Expense Item: Amount paid by Matching Grant: Amount paid in-kind or by other funding source: $400 Paint $400 $200 Paint Supplies $200 $1,500 Artist labor $500 $1,000 $150 Plaque/signage $150 Amount Expense Item Amount paid by Matching Grant Paid in-kind or by other funding source $ s F_ $ Previous Next https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 11/1/24, 12:44 PM New Submission Iowa City Public Art Matching Fund Program File Uploads Letters of support, if available Drag and drop up to 2 files here to upload or Choose files Images Drag and drop up to 5 files here to upload or Upload Site Plan Drag and drop up to 1 files here to upload or Upload -- ---------------------------------' Additional Information ---------------------------------- i Drag and drop up to 1 files here to upload or Upload ----------------------------------------------- ----------------' Signature Previous Next Submit Save as Draft https://www.iowa-city.org/Forms/publicartmatchingfund 1/1 Public Art Matching Fund Program Awards Rubric I. PROJECT DETAILS AND DESCRIPTION A. Overall Application 3. Application is clear, 2. Application is clear. This 1. Application is unclear or concise, and well composed. project has elements that poorly composed. This This project is substantially are different from the project has been done by the different from regular applicant's regular applicant previously or programming or has not programming. Case for closely resembles been done before by the support is adequate. artwork/events already City. Case for support is available in Iowa City. exemplary and merits Case for support is investment from the City. inadequate or does not merit City investment. B. Artwork/event and materials description 3. Project and description 2. Project and description 1. Project and description are exemplary and clearly satisfactorily advance the are unclear and do not advance the mission, vision, mission, vision, and goals advance the mission, vision, and goals laid out in the laid out in the Public Art and goals laid out in the Public Art Strategic Plan and Strategic Plan and Iowa City Public Art Strategic Plan and Iowa City Public Art Public Art Management Plan. Iowa City Public Art Management Plan. Management Plan. C. Images/plans and project illustration 3. Work samples are of high 2. Work samples are of 1. Work samples are of poor quality and clearly average quality and quality or demonstrate demonstrate exceptional demonstrate capabilities in inadequate capabilities in capabilities in artistic artistic concept and form. concept and form. concept and form. D. PAAC Definition of public art 3. Artwork/event 2. Artwork/event clearly fits 1. Artwork/event does not dynamically engages with, within the definition of clearly fit within the Public and extends the definition of public art found in the Public Art Strategic Plan and Iowa public art found in the Public Art Strategic Plan and Iowa City Public Art Management Art Strategic Plan and Iowa City Public Art Management Plan. City Public Art Management Plan. Plan. E. Project location 3. Project location is 2. Project location is suitable 1. Project location is random considerately and for the project. The project is and project does not suit strategically thought out to appropriate for the location. chosen location. reach target audience. Project is appropriate for the 1 location. Artist/contractor utilizes City Parks/Facility Inventory in the Public Art Strategic Plan and Iowa City Public Art Management Plan. F. Technical ability to carry out scope of project 3. Project has strong 2. Project has identified 1. Project has unclear implementation objectives. implementation objectives. implementation objectives Timeline demonstrates Timeline demonstrates and timeline. Raises thoughtful planning and planning and consideration concerns about project detailed consideration. of most tasks needed. Artist achievability. Artist and Confident project will be and partner responsibilities partner responsibilities are realized through a clear, are defined. undefined or unclear. reasonable timeline. Artist and partner responsibilities are clearly defined. II. PROJECT COSTS AND BUDGET G. PAAC matching fund expenses 3. Project budget is clear and 2. Project budget is clear but 1. Project budget is vague intended use of matching the intended use of matching and the intended use of funds is detailed. funds is implied but matching funds is inadequately detailed. inadequate. H. Funds from other sources/impact of PAAC funds 3. Project leverages diverse 2. Project demonstrates 1. Project demonstrates funding sources and in-kind some diversity in funding inadequate or unclear support as appropriate. sources or in-kind support as leveraging of diverse funding PAAC funds are clearly appropriate. PAAC funds are sources as appropriate.The integral to project supplementary to project impact of PAAC funds is implementation. implementation. vague or extraneous. III. PROJECT OUTCOMES I. Specific outcomes and measures 3. Project uses strong 2. Project identifies methods 1. Evaluation methods and qualitative and quantitative or measures to analyze measures are weak, measures to analyze achievement of arts goals inadequate or unclear. achievement of arts goals and implementation and implementation objectives. objectives. Project has appropriate methods in place to collect data on evaluation measures. J. Engagement with broader community 2 3. Target community for 2. Target community for the 1. Target community for the project is well defined, its project is identified. Plans to project is not defined. Plans relevance to project is disseminate project and to disseminate and provide evident. Plans to disseminate provide equitable access to equitable access to project and provide equitable access project are satisfactory. are inadequate. to project are exemplary. K. Community partner integration 3. There is clear 2. There is some 1. There is little to no demonstration of demonstration of demonstrated partnership. If collaborative partnership. All collaboration.There is there are listed partners, involved parties share investment on both sides, partners appear minimally significant responsibility for but it is imbalanced. involved. the successful outcome of the project. L. Functional Art (eg., bus stop benches) 3. This project is clearly 2. This project may be 1. There is no functional functional art functional art aspect to this art. M. Unexpected Art 3. This project is located in a 2. This project is located in a 1. This project is located in a place or happens at a time place or happens at a time place or happens at a time when or where art is when or where art may have when or where art is a completely unexpected occurred in the past, but not common happening. frequently. N. Participatory Art 3. There is a clear 2. There may be some 1. There is little to no opportunity for or aspect of opportunity for or aspect of opportunity for or aspect of community participation in community participation in community participation in this project this project this project O. Ephemeral Art 3. This project may only be 2. This project can be 1. This project may be experienced in a certain experienced repeated times. experienced at any time. place and time and then is over. 3